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                    <text>Item VII

Michigan Community Service Commission
Agenda
December 8, 2000
Renaissance Center
Detroit, Michigan
12:00 p.m. - 4:00p.m.

I.

Welcome and Introductions- Chairperson Mawby
(Host: Commissioner Pickard)

II.

Review &amp; Approval of September 13, 2000 Minutes - Chairperson Mawby

III.

Standing Committee Reports
A. Executive Committee - Chairperson Mawby
1. Review Executive Committee November 17, 2000 meeting

2. Review of Executive Committee Report on ConnectMichigan Alliance
a. Progress to Date
b. Articles of Incorporation/Bylaws
B. Board Development Committee - Terry Pruitt
1 . Welcome to new Commissioners
(Kwak, Lubbers, &amp; Monahan)
2. Designation of MCSC Board Member Delegates

IV.

Executive Director's Report - Kyle Caldwell
A. Michigan's AmeriCorps Promise Fellows (approval item)
B. MCSC FY 2001 Budget

V.

Old Business - Chairperson Mawby
A. Staff Recommendations for Future Direction of the MCSC (approval item)

VI.

New Business - Chairperson Mawby
A. Empowering Executive Committee to Approve FY2001 Michigan's AmeriCorps
Formula Application (approval item)
B. Annual Performance Review of Executive Director

VII.

Adjourn

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                    <text>To:
From:
Subject:
CC:
Date Sent:

Michelle Engler; Camille Johnson; Julie Cummings; Terry Pruitt; Vivian Pickard
Kyle Caldwell
Alliance Campaign Leadership Announcement
MARY ESTRADA
Wednesday, November 8, 2000 8:51 AM

TO: MCSC Executive Committee
Russ Mawby, Julie F. Cummings, Michelle Engler, Terry Pruitt, Vivian Pickard
FROM: Kyle Caldwell
RE: ConnectMichigan Alliance Campaign
I just wanted to send a reminder to you that as part of the MNA 1Oth Anniversary
Celebration on Dec. 19th, the ConnectMichigan Alliance will be holding a meeting of the
campaign leadership for the ConnectMichigan Alliance Campaign. The program will run
from approximately 11 :00 a.m. to 1:00 p.m. and be held in Lansing at the Sheraton.
You will be receiving a formal invitation soon.
Also, you will be receiving a packet of information for the upcoming Exec. Committee
Meeting (Nov. 17) by this Friday.
Call me if you have any questions. Thanks.
Kyle Caldwell, Exec. Director
Michigan Community Service Commission
George W. Romney Building, 4th Fir.
111 S. Capitol Avenue
Lansing, Michigan 48913
517/335-4295
517/373-4977 fax
caldwellk1 @state.mi.us

Page 1

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                    <text>STATE OF MICHIGAN

JOHN ENGLER, Governor

MICHIGAN COMMUNITY SERVICE COMMISSION
111
George W. Romney
Lansing ,
Telephone:
FAX:

Chairperson
Russell G. Mawby
Executive Director
Kyle Caldwell

S. Capitol Ave.
Bldg., 4th Floor
Michigan 48913
(517) 335-4295
(517) 373-4977

MEMORANDUM

TO:

FROM:

Members of the Executive Committee ofthe Michigan Community Service
Commission
Paula Kaiser, Director of Program~ K.)

RE:

Michigan's AmeriCorps Planning Grants and Volunteer Investment Grant
Funding Recommendations

DATE :

November 8, 2000

Michigan's AmeriCo rps Planning Grants
For the 2000- 2001 program year, MCSC funded seven new Michigan's AmeriCorps programs.
Based on observation, the staff is recommending that all new Michigan's AmeriCorps programs
receive a three-month planrilng grant phase. CtUTently, Michigan's AmeriCorps grants begin one
month prior to the start of the members. This means that grantees have one month to hire and
train a program director and have all of the necessary systems in place to operate the program.
We have found that in most cases either programs are not able to recruit a full corps or the
program begins without majority of the systems necessary to operate a successful program. As a
result the MCSC staff recommends issuing three-month planning grants to all new Michigan's
AmeriCorps program. This three-month period would allow the programs the ample needed to
develop all the systems necessary prior to selecting members. The planning grant phase should
increase the overall quality of our first year programs. In addition, the planning grant phase
would allow us to save resources . If a program does not meet all required goals of the planning
grant they would not receive their operational grant. Therefore, MCSC has only invested
roughly $15,000 in an unsuccessful program rather than $150,000 or more.

How the Planning Grants will Work
For the 2001-02 Michigan's AmeriCorps application process, the MCSC would implement a new
planning grant phase. Any organization that has never operated an AmeriCorps program and
wants to apply for a Michigan's AmeriCorps program will be required to apply for a planrilng
grant. The planning grant would be 3 month grant for new Michigan's AmeriCorps programs to
develop basic systems necessary to operate a program. The planning grant phase will be from

�June 1, 2001- August 31,2001. After successfully completing the planning phase, grantees
would begin the operational phase of the grant. The planning grant would not exceed $15,000
and majority ofthe funds would cover the personnel costs associated with the start up of the
program. The funds could also cover supplies, travel, and equipment.
During the planning phase of the grant, applicants would be required to select and train staff,
develop the member timesheets, contract, and grievance procedure, establish guidelines with
partner organizations, develop systems for tracking the spending of the grant funds, and establish
evaluation systems. After successfully completing the planning phase, grantees would begin the
twelve-month operational phase of the grant. If a program does not successfully complete the
minimum required performance objectives of the planning grant, staffwill recommend to the
board they not receive their operational grant.

Michigan's Volunteer Investment Grants FY 2000
For FY 2000, we have issued 16 grants totaling $791,725. These grants are expected to generate
a match of$1,032,587 that will be deposited in local endowments. Therefore we had $208,275
($1,000,000- $791,725) left to obligate in this fiscal year. Up to $100,000 ofthe remaining
$208,275 will be spent on capacity building for the VIG recipients. Therefore, we still have
$108,275 to distribute for this fiscal year. We offered our current grantees the opportunity to
request additional funds. We received three requests totaling $28,000. The staff is
recommending the board approve the increases. Please see the attached staff recommendation.
If the increases are approved, the MCSC will still have $80,275 to disburse for this FY 2000.
There is a possibility that additional existing grantees will request increases. If no additional
increase are requested, the MCSC will offer another round of funding in order to disburse the full
$1,000,000.

Michigan's Volunteer Investment Grants FY 2001
In August, the MCSC issued the Michigan's Volunteer Investment Grants application guidelines.
All former and existing grantees received the guidelines. In addition, the MCSC sent a copy of
the guidelines to all of the Community Foundations, United Ways, Volunteer Centers, and
Michigan Campus Compact affiliates. Applications were due to MCSC on September 29, 2000.
We received 13 applications requesting $550,000. Four of the applications were from
organizations that have not previously been funded under VIG. The new applications were peer
and staff reviewed. The renewal applications (those that are currently receiving VIG funds) were
staffreviewed. The staff is recommending that 12 ofthe 13 applications be funded for a total of
$450,000. Staff questioned the capacity of the Manistee Volunteer Center and therefore did not
recommend them for funding. Please see the attached sheet for the official staff
recommendation.
If the staff recommendations are approved, the MCSC will still have $550,000 to disburse this
fiscal year. The MCSC will be offering a second round of2001 VIG funds. Round II grants will
be available to current grantees for the purpose of increasing their 2001 grant award or to any
Page 2

�agency who has previously applied or been funded. FY 2001 grantees will be encouraged to
apply for supplemental funds up to the $100,000 maximum. Applicants not approved for
funding in Round I, applicants from previous years and other interested organizations will also
be invited to apply. Staff will present the FY 2001 VIG Round II recommendations at the April
2000 MCSC meeting.

Page 3

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                    <text>2000 Michigan's Volunteer Investment Grant
Increase Requests
Recommendation #1
The staff recommends the following
applicants f!!r increasedfunding:
Applicant
Hillsdale County Volunteer Resource
and Support Center
Volunteer Center of Otsego Coun!Y_
Jackson NonpJofit Sll!&gt;Qort Center
Total FY 2000 Increases

Current Award
$70,000

Increase Requested
$8,000

Total Award
$78,000

$25,000
$75,000

$5,000
$15,000

$30,000
$90,000

$28,000

�2001 Michigan's Volunteer Investment Grant
Staff Recommendations

Recommendation #2
The staff recommends the following
applicants for new funding at the requested
level:
Applicant

Newaygo County Community Service
United Way Volunteer Connections
Volunteer Center ofMid-Michigan
Subtotal
Recommendations #3
The staff recommends renewed funding at the
re_quested level:
Applicant
Dickinson County Area Community
Foundation
Heart of West Michigan/United Way
Hillsdale County Volunteer Resource Ctr.
Jackson Nonprofit Support Center
Marquette County Volunteer Center
Volunteer Center of Barry County
Volunteer Center ofBattle Creek
Volunteer Center of Chippewa County
Volunteer Center of Southwest Michigan
Subtotal

Match Required

Funding Recommended

1:1
1:1
1:1

$100,000
$25,000
$25,000
$150,000

Match Required

Funding Recommended

2: 1

$25,000

2: 1
1.5:1
2: 1
1.5:1
1.5:1
2: 1
1.5:1
1.5:1

$50,000
$25,000
$75,000
$25,000
$25,000
$25,000
$25,000
$25,000
$300,000

Total 2001 Requests
Recommendations #4
The staff recommends that the following
applicant not be approved for funding at this
time:
Applicant
Manistee Volunteer Center

$450,000

Match Required Funding Recommended

1:1

$100,000

�Item VI

MCSC EXECUTIVE DIRECTIR PERFIRMANCE SUMMARY
Rating is mean score and is based on a 5 point scale where 1=Excellent, 2=Good, 3=Average, 4=Marginal,
5=Poor.
Skill/Capability Category

Grade

General Administrative Capabilities
Demonstrates understanding of job duties &amp; responsibilities
Demonstrates ability to organize work activity
Demonstrates ability to direct the management of the Commission
within the policies set forth by the Board of Commissioners
Demonstrates effective planning skills
Demonstrates understanding of MCSC budget &amp; fiscal operations
Demonstrates ability to maintain positive and productive relationships with Commissioners and various committees
Demonstrates an ability to prioritize personal workload
Demonstrates ability to assist the Commission in prioritizing its
work activity
Keeps Commissioners &amp; committee representatives well informed
as to facilitate effective policy making

1.2
1 .3

AA-

1.2
1.5
1.4

AB+
A-

1.2
1.5

AB+

1. 6

B+

1.4

A-

1.4
1.3

AA-

1.3

A-

1.2

A-

1.4
1.3
1.3
1.1

AAAA

Demonstrates effective communication skills
1 .1
Demonstrates effective written communication skills
1.2
Demonstrates ability to give constructive criticism
1.3
Demonstrates ability to develop &amp; maintain effective communication
with other State &amp; Federal departments &amp; other groups which impact
the work of the Commission
1. 1
Serves as an effective spokesperson for the Commission
1. 1

A
AA-

Quality &amp; Quantity of Work
Accuracy of work output
Thoroughness of work output
Demonstrates ability to meet deadlines and complete assignments
on schedule
Demonstrates an ability to perform with minimum supervision or
direction from the Board of Commissioners
Demonstrates ability to delegate and share responsibility with
other Commission staff
Demonstrates an ability to adjust to new work situations
Demonstrates an ability to perform effectively under pressure
Demonstrates initiative &amp; resourcefulness in the work environment
Communication Skills

A
A

Supervisory &amp; Leadership Skills
Demonstrates an ability to gain respect of subordinates
Demonstrates ability to create atmosphere of teamwork among staff
Demonstrates ability to generate respect from peers
Demonstrates ability to train &amp; development Commission staff
Demonstrates willingness to accept responsibility
Demonstrates a willingness to make decisions

1. 0
1.3
1.2
1.4
1. 1
1. 1

A
AAAA
A

�Personal Traits
Attendance and punctuality
Makes good use of time
Demonstrates loyalty to this organization
Reliability and dependability
Maintains personal appearance

1.3
1.3
1.0
1.0
1.3

AAA
A
A-

Comments: Strengths
"My involvement with Kyle has been all very positive. He exhibits great communication skills. Keeps
commissioners informed of his intentions. Demonstrates confidence in himself and his staff."
"Kyle was a great help in giving me a jump statt on being a commissioner. He was always willing to answer
questions and spend time with myself."
"In the shott time I've served on the commission, I think that Kyle has done a great job. He has done
everything possible to help me feel that I belong to this group. I think that he is a great asset to the
commission."
"Kyle is excellent in his work with interagency colleagues."
"Kyle has hit the road running and is thinking ahead on issues crucial to Commission's future."
"Kyle personality is a plus for the Executive Director's position."
"Communication ability, personality and ability to look ahead."
'·In my estimation Kyle has done an outstanding job. We were very right in putting our confidence in him.
He knows the issues and has tremendous political savvy to get things accomplished."
"I think Kyle is doing a great job."
"Kyle has tremendous strength: he is intellectually supple, has an excellent understanding of the policy process
at both the state and federal levels, has superb people skills, has a good management style, works well with
commissioners, and has real integrity. I feel that the is at the very top of his peer group of state commission
EDs. He is developing a well-deserved national reputation as a leader in the field. He communicates well, and
walks the talk. The MCSC is fortunate to have him (and I hope we can keep him)."
"We are blessed to have Kyle."
Areas for Improvement
"Does not engage commissioners in outreach. This could be a serious problem in the future."
"Less paperwork."
''Kyle is till quite young, and can use a little mentoring in some limited areas of management. He should be a
little more cautious about how he expresses himself. Some comments are perceived as being very humorous by
most, but may potentially offend others. Still, it must be emphasized that these are minor issues, and that he
is doing remarkably well overall."
''Use of commissioners."
"Be more selective on materials provided to us and perhaps use executive summary fom1at to summarize
issues, positions and recommendations.

�</text>
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                    <text>STATE OF MICHIGAN

JOHN ENGLER , Governor

MICHIGAN COMMUNITY SERVICE COMMISSION

111
George W. Romney
Lansing ,
Telephone :
FAX:

Chairperson
Russell G. Mawby
Executive Director
Kyle Caldwell

MEMORANDUM
TO:

Members of the MCSC Executive Committee
(Julie Cummings, Michelle Engler, Russell Mawby, Terry Pruitt, Vivian
Pickard)

FROM:

Kyle Caldwell, Executive Director

RE:

November 17, 2000 Executive Committee Conference Call

DATE:

Wednesday, November 08 , 2000

/y(-

Attached you will find the agenda and related materials for the Executive Committee
Meeting (via conference call) scheduled at 10:00 a.m. on November 17, 2000.
Should you have any questions or concerns, please call me at (517)335-4295.

S. Capitol Ave .
Bldg ., 4th Floor
Michigan 48913
(517) 335-4295
(517) 373-4977

�Michigan Community Service Commission
Executive Committee
Agenda
November 17, 2000
I.

Review of latest staff recommendations for MCSC future goals and
direction. (See document distributed at September 13, 2000
meeting.)

II.

Discuss recommendations to the ConnectMichigan Alliance Board of
Directors.

III.

a.

Three MCSC designated positions

b.

Eight "at large" designated positions

ConnectMichigan Alliance Campai2n Leadership Meeting
a.

Save The Date! December 19, 2000.

b.

Short program added to the MNA lOth Anniversary Celebration

c.

Introduction of Campai~n Leadership
Julie Fisher Cummings

Michelle Engler

Wm. Richardson (tentative)

IV.

Update on Volunteer Centers of Michigan response to staff
recommendations for Volunteer Investment Grants.

V.

Funding Modifications (approval items)
a.

Michigan's AmeriCorps Program

b.

Volunteer Investment Grant Program

VI.

Annual Per.formance Review of Executive Director

VII.

Review Draft of December 8, 2000 Agenda

�</text>
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                    <text>Item II

)f

ConnectMichigan Alliance Board of Directors
(Commitments as of November 2, 2000)
Name
1. Michelle Engler, First Lady of Michigan

Representation
MCSC

2. Terry Pruitt, Dow Coming

MCSC

3. Julie Cummings, Lovelight Foundation

MCSC

4. Edward Blews, Assn. Prvt. Coli.&amp;

MNA

Univ.
5. Anne Rosewame, Michigan Health

MNA

Council
6. Carolyn Bloodworth, Consumers

MNA

Energy

7. Barbara Meiras, Davenport Univ.
8. Juan Olivarez, GR Community College

MCC

9. Eric Gilbertson, Saginaw Valley State

MCC

MCC

Univ.
10. Aaron Cantrell, Vol. Serv. of

VCM

Kalamazoo
VCM

11. Kathy Rossow, SW MI Volunteer
Center
12. Judy Tymowicz, Albion Vol. Serv. Org.

VCM
At Large

13. Dottie Johnson (tentative)

1

�11/1100

The ConnectMichigan Alliance Campaign
A Case for Support

"Ensuring Michigan's Legacy of Volunteerism"
The ConnectMichigan Alliance Campaign will ensure the strength and stability
of Michigan's volunteer field. Through a $20 million endowment, the combined
forces of the Michigan Campus Compact (MCC), Michigan Community Service
Commission (MCSC), Michigan Nonprofit Association (MNA) and the Volunteer
Centers of Michigan (VCM) will permanently sustain and expand the "volunteer
infrastructure" for which Michigan is known and heralded. Once the campaign
is ·completed, the ConnectMichigan Alliance will achieve its goal of providing
avenues for every Michigan citizen to serve their community through
volunteer service and civic action. This means:
•
•
•
•

building a strong and healthy volunteer center for every Michigan
community,
having every Michigan college and university encourage citizen
service among its students and faculty,
building strong nonprofits to meet our communities' most pressing
social needs, and .
leveraging state and federal government resources to empower
communities to address their local challenges.

"The magnitude of our social problems will require that all citizens and
institutions make a commitment to volunteering as a way of life and as a
primary opportunity to create needed change."
Governor George W. Romney, 1907-1995
Governor Romney's words ring as true today as ever before. Volunteers and
the positive impact they have on our communities can change the way we live.
But what maintains the momentum for our volunteers? What supports their
work and recognizes their efforts? What encourages the young and young at
heart to give their time, talents and treasures to communities? The answer in
Michigan is clear. Michigan has a proud tradition of supporting volunteer
efforts through what we commonly call"infrastructure."
The Alliance: Genuine Collaboration
Major components of that infrastructure include a st~tewide network of
volunteer centers helping local communities match volunteers with volunteer
opportunities (Volunteer Centers of Michigan), an association of colleges and
universities that have joined a COIT)pact that works to instill an ethic of service

�and civic action in the college students of today (Michigan Campus Compact), a
trade association for nonprofits to give voice and support to the vast array of
nonprofit organizations throughout the state (Michigan Nonprofit Association),
and a governmental body that promotes service and volunteerism by leveraging
state and federal funds to support and recognize local volunteer efforts
Separate, but working in
(Michigan Community Service Commission).
collaboration, these organizations have combined to build a powerful forceinfrastructure-for volunteerism in Michigan.
In October of 2000, the partnering organizations (MCC, MCSC, MNA &amp; VCM)
committed to building a permanent infrastructure for volunteers in Michigan by
forming the ConnectMichigan Alliance.
The ConnectMichigan Alliance
combines the leadership and resources of the four partnering organizations all
for the good of the volunteer field. Never before has such a diverse and
powerful partnership been formed on a statewide level. This innovative
partnership will leverage additional financial and human resources, reduce
duplication of efforts, create a seamless support structure for Michigan's
volunteers, establish new programs and initiatives and eliminate wasteful
expenditures of vital resources. The ConnectMichigan Alliance will serve to
continue Michigan's legacy of service and volunteerism-one of our state's
most powerful forces.
The Campaign
Sustaining and strengthening that force is the purpose of the ConnectMichigan
Alliance and the goal of the ConnectMichigan Alliance Campaign. M. the
completion of the campaign, the ConnectMichigan Alliance will be supported by
a $20 million endowment which, in itself, was created in an extraordinary way.
In June of 2000, Governor John Engler signed into law, Senate Bill 968 that
providing a challenge grant to build the ConnectMichigan Alliance Endowment.
This grant provides up to $10 million that must be matched on a 1 to 1 basis by
the private sector by November of 2002. The ConnectMichigan Alliance
Endowment represents an unprecedented public/private partnership and truly
builds a long-term support mechanism for Michigan's v~lunteers.
The Leadership
Continuing this never-before seen show of leadership, the creation of the
ConnectMichigan Alliance Campaign Leadership will demonstrate the scope
and depth of the ethic of service and volunteerism in Michigan. As we all know,
Community service and volunteerism realize their greate·st potential when they
become vehicles to connect people of differing and unique backgrounds to
solve problems. That is why the ConnectMichigan Atliance Campaign will be
headed up by leaders from the philanthropic community, government,
corporate sector and individuals concerned about supporting Michigan's
volunteers. They include: To be inserted as leadership is determined.

2

�The Call to Action
The ConnectMichigan Alliance needs your help. · To ensure that we can sustain
the legacy of community building and individual support through the selfless
acts of Mi~higan's volunteers we must build a solid infrastructure-the
ConnectMichigan Alliance. For the next 24 months, Michigan's foundations,
corporations and individuals connected through service and volunteerism must
ban together and help meet our $20 million challenge. We must work together
to ensure Michigan's legacy of volunteerism.

3

�Item V

Proposed changes to the 2001 Michigan's AmeriCorps application.
Michigan's AmeriCorps Funding Allocation
It is estimated that the MCSC will have a total of $X,XXX,XXX in new funds available
for new and possibly expanding Michigan's AmeriCorps programs this year. Due to the
limited funding and lack of assurances from the Corporation for National Service that
future funding will be available, the MCSC reserves the right to limit and/or deny funding
to national nonprofit organizations and/or their affiliates, that will or currently receive
national service funding directly from the Corporation for National Service. This may
include, but is not limited to the following: The Points of Light Foundation, America's
Promise: The Alliance for Youth, Communities in Schools, Boys and Girls Clubs of
America, Parents as Teachers, and the Youth Life Foundation.

�</text>
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                    <text>Item I

Michigan Community
Service Commission

The Future of MCSC Sponsored Service and
Volunteerism in Michigan
Revised November 17,2000

�The Evolving Future of MCSC Sponsored Service
and Volunteerism in Michigan:
Continuing as a Catalyst, Convener and
Grantmaker
Michigan Community Service Commission
Visioning for the Future
Taking Stock with an Eye Toward the Future

There are a
number of
indicators that
demonstrate
that this is a
time of great
prosperity,
goodwill and
collaboration
within the volunteer and
nonprofit sectors, but there
is still a great
deal of work
that can be
done.

Michigan has been on the front line of the national cause to make
volunteering and community service a part of every citizen's daily life.
Without reviewing the decades of human charity and philanthropic
accomplishments this state has achieved, several milestones can be
credited for this prestigious position. First, the vast number of
individuals and organizations leading the cause including the late
Governor Romney, our now Governor Engler, First Lady Michelle
Engler from the public sector; the philanthropic community including
the W.K. Kellogg Foundation and its leaders including Russell Mawby,
Bill Richardson and Joel Orosz; the thriving network of community
foundations ably represented by the Council of Michigan Foundations
and its former president, Dorothy A. Johnson; and the continuing
expansion of the volunteer centers, campus compact institutions and
healthy nonprofits throughout the state represented by the Michigan
Nonprofit Association. Together, but existing independently, these
individuals and organizations have constructed an intricate and broad
reaching infrastructure that supports service and volunteerism in
Michigan.
There are a number of indicators that demonstrate that this is a time of
great prosperity, goodwill and collaboration within the volunteer and
nonprofit sectors, but there is still a great deal of work that can be
done.
State funded volunteerism is at its highest in decades (if not in
history). The state of Michigan provides nearly $23 million in state
and federal funding to support volunteer related programming for
youth, adults, families and seniors. Private funded volunteerism is
made strong through the community foundations that provide services
to every community in the state. Their strong network of young
people work their philanthropy through the Youth Advisory Councils.

A draft planning document developed by the Michigan Community Service Commission members and staff.
Revised 9/13/00.

�Local volunteers are connected with opportunities to serve through the
volunteer centers that offer services in nearly 85% of all Michigan
communities. Large scope programs like national service have taken
root in Michigan with programs like Michigan's AmeriCorps that has
positively impacted over 276,000 citizens in our state in 1999 alone.
Colleges and universities actively are engaging their students, faculty
and administrators in giving back to communities in which they
operate through new interactive methodologies including academic
service-learning. These are tremendous accomplishments that have
built up over generations, but which have made quantum leaps in
development in the last decade.

Infrastructure is
the fratnework
we use to
successfully
engage and
channel the
passions and
goodwill of
Michigan's
citizens.

Beyond the individuals and the organizations we have healthy
networks, large statewide events and structures, and targeted
communication strategies that support and celebrate our volunteers.
We call all of this, "Michigan's Volunteer Infrastructure." Sometimes it
can be difficult to explain and define what we mean when we say,
"Infrastructure." For those who work to develop it, infrastructure is
literally that which gives structure, public definition and support to the
good work of Michigan's volunteers and volunteer administrators. For
those who are supported by it, infrastructure is multifaceted and
complicated. Without a formal text to refer to, I will attempt to define
it using four examples.
• Infrastructure is the nonprofit organization, government
agency or corporate giving program that advances the causes of
volunteerism,' service, civic engagement and philanthropy as a way of
meeting local needs.
• Infrastructure is represented by the times components of the
volunteer sector come together to celebrate and learn what is done and
what can be done better like the Volunteerism SuperConference,
Grantmakets/Grant Seekers and Make A Difference Day.
• Infrastructure is the voice that represents a particular
philosophy for community problem solving and civic engagement or a
serious need that is amplified through programs like the
ConnectMichigan Campaign, America's Promise and Martin Luther
King, Jr. Day.
• Infrastructure is the stable, yet innovative, support
organizations gain to further their missions that is leveraged by federal,
state and local resources to support sustainable volunteer efforts.
Infrastructure is represented in all of these examples and more.
Infrastructure is the framework we use to successfully engage and

Revjsed 9/13/00

�To ensure that a
sustainable and
enduring force
exists for solving
our most vexing
social issues,
there needs to be
a continuously
driving force for
the cause of
"service to
community"

channel the passions and goodwill of Michigan's citizens. Michigan is
often touted as the "Volunteer Infrastructure State" by peers and other
organizations outside of our state. At the same time, while the
organizations involved in the volunteer infrastructure in Michigan are
able to point to what "it" is and what "it" does, these same
organizations have difficulty explaining to those outside the
infrastructure web, why exactly the infrastructure needs to be
supported. Even the volunteers the infrastructure supports often do not
realize that many of the grants, services and events that support their
work would not be available were it not for the systematic and
deliberate development of our state's volunteer infrastructure. Many
do not realize the true impact and value our volunteer infrastructure
can have on a community's ability to deal with local challenge. The
vehicle (volunteer infrastructure), while in operation and functional,
remains in the background in many communities as they struggle to
address serious social issues. The profile of the Michigan Volunteer
Infrastructure must be raised, praised and supported to ensure our
future and the prosperity of the human spirit.
This is a time of tremendous need and hardship for many struggling
with breaking out of poverty, surviving the darkness of illiteracy,
dealil)g with the helplessness of children without safe places and a
good education, and the overwhelming despair of the homeless to
name but a few social ills. Michigan's service and volunteer sector is
working to address these needs through various streams of funding and
programming. Among the nation's top 10 states in federal funding for
AmeriCorps, the MCSC's $4 million for AmeriCorps leverages 25
additional volunteers for every stipended volunteer. Michigan boasts
one of nation's five statewide nonprofit associations with a seven
figure buqget and hundreds of members. The interests of Michigan's
coii1Illtf!tity foundations are represented by the nation's largest regional
association of grantmakers-CMF. Total assets equal over $1 billion,
and in 1998, Mjchigan community foundations returned over $80
million to Michigan residents in the form of grants.
Still, it can be argued that these resources alone cannot do it all, we
(elements of Michigan's volunteer infrastructure) have not fully
ensured that service to community is a genuine and universally held
ethic and practice of every Michigan citizen. To ensure that a
sustainable and enduring force exists for solving our most vexing
social issues, there needs to be a continuously driving force for the
cause of "service to community" by Michigan citizens and thereby
raising the recognition and support of Michigan's volunteer
infrastructure. To achieve this (based on what has been learned over
the past two decades) here is what Michigan could do:

Revised 9113/00

�Michigan, by establishing a strong nexus for Michigan's volunteer
infrastructure, can provide a focal point for the advancement of
the field.
Michigan, by providing a sufficient flow of flexible resources to the
volunteer field, can test and incubate new assumptions, strengthen
working models of positive community change and provide
training and technical assistance to organizations and individuals
that see service and volunteerism as useful mechanisms for
problem solving.
Michigan, by continuing to convene elements of our public,
private, nonprofit and social sectors, can discover new ways to
deal with our society's most vexing social, economic and
educational issues.

MCSCwill
concentrate on
its roles as a
convener,
catalyst and
grantmaker.

Michigan, by providing a voice to the nonprofit community, can
more effectively impact public policy and highlight the utility of
the nonprofit sector in advancing positive community enrichment.
The MCSC, MNA and its affiliates, VCM and MCC are addressing some of
these roles, each to their respective individual available resources an
expertise. Unfortunately, these roles can overlap and create conflicts and
competition, especially if more than one are part of any single organization.
For example, MNA is an organization that advocates on behalf of and
supports the interests of Michigan's nonprofit community. In addition, it has
as part of its mission, the charge to promote volunteerism. MNA receives
grant funds from the MCSC to support volunteer programs operated by its
affiliates. At some point, MNA may need to take a controversial stand (to the
MCSC and state government) on a public policy issue with which the MCSC
disagrees. An organization cannot effectively challenge public policy on
behalf of private organizations while simultaneously accepting public funds
from the very agency it is trying to influence. Similarly, government is often
bound by the inability of its systems to move swiftly and can be somewhat
cumbersome in its ability to engage in detailed programming. Recently, the
MCSC proposed creating a nonprofit 501 c3 to help make for a more agile
organization that can be responsive to community needs. The creation of a
nonprofit arm of the MCSC could have made for competition among MNA
and MCSC-a deadly set of circumstances in the nonprofit sector. The
question becomes, "How do organizations utilize the agility of the nonprofit
sector, tap into the vast resources of government, promote the effectiveness
of volunteers and maintain a voice for Michigan's nonprofits?" Simple,
compromise, specialize, and institutionalize. If MCSC and MNA follow this
formula, they can truly strengthen volunteerism and make the infrastructure
that supports it, permanent.

Revised 9113/00

�Compromise
MNA is willing to spin off its signature programming
components (VCM and MCC) to reallocate its administrative
resources and free it up to advocate freely on behalf of
Michigan's nonprofits. MCSC is willing to spin off its field
promotion initiatives that do not directly support its national
service and state funded volunteer granting efforts.

How do
organizations
utilize the
agility of the
nonprofit
sector, tap
into the vast
resources of
government,
promote the
effectiveness
of volunteers
and maintain
a voice for
Michigan's
nonprofits?"

Specialize
MNA will focus on its public policy, advocacy and member
services elements of its mission. MCSC will concentrate on its
roles as a convener, catalyst and grantmaker. Both MCSC and
MNA will partner to create a third entity that will allow them to
more, better and with a longer lasting impact.
Institutionalize
The Volunteer Alliance (Alliance) is a bold step in this
direction The Alliance will house the Michigan Campus
Compact, Volunteer Centers of Michigan while taking on
several initiatives of the MCSC including America's Promise,
the ConnectMichigan Campaign, Make A Difference Day and
the Volunteer Recognition Clearinghouse. Supported initially
by a $20 million endowment, the Alliance will not need to
spend the vast majority of its human and financial resources
garnering support for operational costs. Instead, the Alliance
will serve as a permanent (or as long as it is needed) support
vehicle for Michigan's service and volunteer infrastructure.
Traditionally, infrastructure support and development has been a
shared part of MCSC'sand MNA's roles in the field. If the
development of the Alliance is successful, much of the infrastructure
promotion role will be devolved from the MCSC and MNA to the
Alliance. This begs the question, specifically "based on what has been
devolved and what has been"fetained that defines the future role of the
MCSC?"
If the infrastructure support role of the MCSC is devolved to the
Alliance, there clearly still remains the issue of developing continuous
flow if needed resources. The continuing supply of state governmental
(and to the extent that we have any influence, federal) support of
service and volunteerism in Michigan will continue. However, the
MCSC's current structure is not properly defined nor adequate to
support this new role. Change is needed. The MCSC has an
opportunity to change by both expanding and contracting the functions
of the MCSC-to spin off what is not at the organization's core
mission and focus on what has shown to be its expertise.

Revised 9/13/00

�Since our 1999 retreat, staff have been working on plans that show
how the organization might revamp itself to be most useful to
Michigan citizens, today and in the future given the current changing
context. These plans are preliminary, but do lay out the mission, goals
and objectives of the MCSC. In addition, these plans eliminate
duplication, build support for new support mechanisms and build an
incubation system whereby additional economies can be defined in the
future.

Much like a
traditional
philanthropic
institution,
theMCSC
should seek to
find the most
effective and
strategic way
to expend
(invest) the
public's
scarce
financial and
human
resources for
the public
good

Recommendations for MCSC 's Future
MCSC as a Grantmaker
The MCSC should focus on its role and expertise as a governmental agency
that utilizes its vast financial and human resources to effectively, proactively
and efficiently disburse public funds to Michigan communities to enhance
local problem solving through service and volunteerism. This will require a
fundamental shift in this organization's thinking. No longer will the MCSC
strive to start and maintain volunteer initiatives and support them in
perpetuity. No longer will the MCSC work to be the promoter for the general
service and volunteer field. In other words, the MCSC will no longer attempt
to be "all things to all people, places and things." Nor will the MCSC merely
fade into the background and act as a mere pass through organization for
federal funds. Much like a traditional philanthropic institution, the MCSC
should seek to find the most effective and strategic way to expend (invest)
the public's scarce financial and human resources for the public good with an
eye toward leveraging additional resources and measuring the key findings
and results of those investments. Key principles for this new way of thinking
are all focused around quality grantmaking practices.

• Leveraging funds and other resources in support of volunteer efforts with
an eye toward diversifying MCSC funding to ensure that communities and
organizations are not overly dependent on a single source of support to
achieve their stated goals.
• Investing in demonstration models that point toward long-term solutions
and can have long lasting positive effects while also helping the MCSC
define sustainability as an expectation for all MCSC grantees so that there is
a clear understanding as to the length and nature of MCSC support (What
type of grantmaker do we want to be? When has our investment been
enough and successful?).

• The MCSC will serve as a catalyst for creative solutions and
incubate creative solutions with the expectation that they will have a life
outside of the MCSC once stabilized (spin off to the Alliance, for example).

Revised 9/13/00

�• Convening stakeholders to determining best practices and funding

priorities (what issues should be targeted) for annual or long-term
investments in service and volunteerism.
• Measuring, investigating and evaluating results of MCSC investments and
sharing the results for others to learn and emulate.
In the following sections, we will define the various future roles of the
MCSC in support of Michigan's volunteer sector. Each role is given a brief
description of how it would operate in the current and future contexts then
the specific mission and goals are defined. Finally, where appropriate,
specific tasks have been assigned with some recommended outcomes.

MCSC's Role as an Investor

The investor
roleis not
new, it has
been one of
the hallmarks
of the MCSC.

The investor role is not new, it has been one of the hallmarks of the
MCSC. Today, the MCSC makes available two types of grant fundsnational service program support through the Corporation for National
Service and the Volunteer Investment Grants funded through the state
General Fund. These funds are distinct from each other in what their
funding can be used for, but are similar in that they both require local
matching.
The matching requirements seem to build a level of local investment in
tb,ejnitiatives that these funding streams support, but what is lessor
known is whether the local investment can have a long-lasting and
sustainable impact.
For example,. with the VIG funds we do know that more than $2
million in local funds have been invested in local endowments to
support local volunteer resource centers. This $2 million was
produced by holding out an equal share of state funds as leverage.
This program was and remains, the nation's only state-funded
volunteer resource center endowment program. VIG is truly at the
cutting edge~ In a decade, we may know what type of long-term
impact this will have on comniunities that worked with the MCSC to
build these local funds. As a long-term investor, we believe that the
MCSC needs to continue buildingthe local funds in a way that both
invests and leverages resources in perpetuity as part of a sound
investment strategy.
In the area of national service funding, the MCSC leverages
volunteers. The grounding principle of the Michigan's AmeriCorps
program has always been that we will use our stipended volunteers
(AmeriCorps members) to leverage non-stipended volunteers (NonAmeriCorps members) to solve locally identified social issues.

Revised 9/13/00

0

�Today, for each AmeriCorps member supported through the MCSC, an
additional 25 volunteers are generated.
There may be other ways that the MCSC, as a wise investor, can
leverage federal, state and local resources in support of Michigan's
volunteers. By seeking out other potential investments, the MCSC can
help communities diversify the support of local efforts and strengthen
their ability to address chronic social issues with comprehensive and
long term solutions.

TheMCSC
can also cut
new ground
by defining
its
investment
strategy.

The MCSC can also cut new ground by defining its investment
strategy. For example, when should the MCSC's investment in a
program, initiative or organization stop? To date, the answers have
been, "When the funding runs out." or "When the applicant is no
longer successful in its programming goals and objectives as defined
by the federal or state funding source." While these answers are fine
for a traditional government agency, they are hardly unique and
certainly not creative. A creative solution might be that the MCSC lay
out its investment strategies with stakeholders up front and let them
kg,ow that MCSC's investment is toward an ultimate goal that, once
reached, will end our financial support in lieu of other public or private
resources. In other words, the MCSC will be looking to support local
efforts towards local sustainability. For example, no other state
commission has developed a comprehensive funding strategy for
weaning grantees off of some or all of their AmeriCorps funding.
Some states state that their commitment will be three years and
nothing afterthat, while other continue their support indefinitely.
What if th¢ MCSC were to investigate what it is that makes a local
AmeriCorps program work, test what is it that the federal funds do to
make an AmeriCorps work, and then determine the best way to build
effective programs while increasing local capacity to operate that
program? Thisis exactly what staff did through a series of focus
group discussions and analysis of our grants. The staff then
determined that the local grantees could well afford to support the
administrative costs of the AmeriCorps program, but not the member
support costs (stipends, educationawards, training, etc.).
So, what if the MCSC were to gradually wean and shift its support of
AmeriCorps programs from administrative functions to members
support costs? As an investor, isn't it wiser to invest only just what is
needed to achieve a goal and allow for the remaining resources to
support more AmeriCorps programs? This type of strategic
grantmaking (leveraging and brokering) could be part of the MCSC's
future niche.

Revised 9/13/00

�Investor
Vision
The MCSC invests in innovative, effective, communitysupported volunteer initiatives that positively impact
community needs.

Goals

MCSC
invests in
innovative,
effective,
communitysupported
volunteer
initiatives
that
positively
impact
community
needs

• Each of the MCSC funded programs, projects, and
initiatives will successfully achieve the individual
program goals by:
- Providing the necessary training and technical
assistance required for each program, project
and initiative to be successful
- Providing program monitoring and assistance
to ensure that goals are met and that necessary
resources are available.
- Providing necessary resources to assess,
create and provide for continuous improvement
activities.
• The MCSC will leverage funds to support new or
expand current initiatives.
• Each MCSC program area will have defined
parameters for program funding.
• The MCSC will have defined yet flexible funding
priorities that are created through effective research,
experience, trends and annual or biannual assessments.

MCSC's Role as an Incubator/Catalyst
As an investor, it is easy to place your resources somewhere that is
safe and certain to provide a guaranteed return. Safe returns are stable,
provide a level of comfort and an expected outcome. This type of
strategy is normally what we see in government programs. These
programs define a "cookie-cutter" solution to a complex and
overwhelming problem then prescribe a funding formula that may or
may not be sufficient to address the issue.

Revised 9/13/00

�In the end, what was intended as a investment towards helping solve
an issue, usually ends up causing new problems and agencies as
communities become over reliant on state and federal funding while
creating local complicated bureaucracies that later live only to
perpetuate themselves.

TheMCSC
can, as a
venture
capitalist,
invest in
community
problem
solving
1nodels that
teach
important
lessons that
maybe
transferable
to other
co1nmunities.

New models are needed. Ever increasingly, local communities know
potential solutions to their unique challenges and only need flexible
resources to enact creative and responsible solutions. The MCSC can,
as a venture capitalist, invest in community problem solving models
that teach important lessons that may be transferable to other
communities. The MCSC should seek ways to channel state and
federal resources for use by local communities in this manner. In
garnering these resources, the MCSC must seek ways to provide the
greatest amount of flexibility to local communities while expecting the
highest level of accountability of its grantees and of itself. While do
so, the MCSC would clearly lay out plans that would incubate new
models that, if necessary, would be sustained through other sources. A
prime example, again, is the VIG program. Here, grantees are
prescribed how to best utilize the state funds, but does require that the
local investment be used as match in an endowment that can support
futut~Nolunteer efforts. The MCSC can act as a catalyst for securing
and.~t'eating this type of venture capital either through our
comprehensive partnerships with other organizations or through
development of new resources from the public sector.

Revised 9113/00

�Incubator/Catalyst
Vision
The MCSC establishes, identifies, and nurtures creative
volunteer-driven solutions addressing community
needs.
Goals
• Pursue a more circular and less linear approach to
targeted issues
- Identify trends and focus our expertise and
resources towards these trends.
- Consider annual involvement/targeting on at
least one single issue or demographic (social
issues, priorities, etc.)

... as the MCSC
proceeds to
create forums
for dialogue,
creative ways
for
collaboration
and a context
for healthy
partnerships,
we 1nust also be
aware of our
past efforts and
other's
perceptions of
those efforts.

- Identify preexisting programs which have
been successful
- Promote the continued expansion of
partnership at the state, national and local levels.
• Empower individuals/organizations to create
proactive, local solutions
- Solicit creative solutions around identified
issues
- Develop better communication/working
relationships with organizations that have
already worked on various issues and with those
resources. Help them with their work by way of
service and volunteerism.

Revised 9/13/00

�MCSC's Role as Convener for (Government Sponsored)
Service and Volunteerism Stakeholders
The MCSC can take the lead in helping promote and expand
government sponsored service and volunteerism in Michigan both
from the state and federal perspectives. The MCSC can bring
resources, expertise and support to existing state agencies that utilize
volunteers. The MCSC can bring together the various governmental
agencies, nonprofits, faith based institutions, businesses and others to
help provide a forum for productive dialogue, sharing best practices
and collaboration.

TheMCSC
serves as a
convener of
diverse groups
and individuals
to assist in
community
proble1n
solving
through service
and
volunteerism.

As we look to providing this support, the MCSC has to be careful in
how it proceeds. In the past, the MCSC has worked to take the lead in
improving services to communities by changing how service and
volunteerism are funded in Michigan. The MCSC took the lead in
advocating the consolidation of national service funding by taking the
position that the split of Corporation for National Service (CNS)
funding between the MCSC and the CNS office in Detroit was
counterproductive. The MCSC took the lead in working to bring local
volunteer centers together with volunteer service through the Family
Independence Agency and their local county agencies. Each of these
examples had their merits, but also lead to a tremendous amount of
controversy and distrust. While the intentions may certainly have been
good, the process by which the end goal was to be reached was
unsuccessful and lead to l)ome unfortunate consequences. The MCSC
was seen as power grabbing and not a neutral broker. Therefore, as the
MCSC proceeds to create forums for dialogue, creative ways for
collaboration and a context for healthy partnerships, we must also be
aware of our past efforts and other's perceptions of those efforts.
However, while some may always question our motives, this
questioning should not deter us from our leadership responsibilities
nor bar us from being an effective convening mechanism.

Revised 9/13/00

�With this caution in mind, the MCSC can be an effective magnifier of
state and federal resources in support of service and volunteerism in
Michigan.

Convener
Vision

... the MCSC
has always
stressed aiding
in local
e1npowerment
and local
control which
has encouraged
staff to provide
1nore public
recognition to
programs and
individuals
rather than to
theMCSC
itself.

The MCSC serves as a convener of diverse groups and
individuals to assist in community problem solving
through service and volunteerism.

Goals
• Assist in supporting "government-sponsored" service
and volunteerism in Michigan
- Promote state government employees'
involvement in local volunteer initiatives
- Promote and encourage the use of best
practices among state government agencies in
using volunteerism as an effective community
problem-solving mechanism.
• Expand collaborative partnerships to reach the vision
• Empower individuals/organizations to create
proactive local solutions through service and
volunteerism
- Examine current relationships to identify new
populations to encourage the use of service and
volunteerism as a strategy

Revised 9/13/00

�Example

" Best Practices Guide"

TheMCSC
stakeholders
recognize and
appreciate the
MCSCandits
programs,
projects, and
activities.

We recommend that the MCSC annually publish a best
practices guide for quality service and volunteerism in
Michigan that would be developed by the field through a series
of MCSC sponsored dialogues. Outcomes would include a
"Michigan Best Practices Guides" for service and
volunteerism. The guides would be developed through focus
groups, research findings, surveys and conferences that help to
glean the wisdom of the service and volunteer field for
organizations, especially those in state government, to
voluntarily adopt as operating principles. Taking on the role of
facilitating and publishing a best practices guide will require
that first, the MCSC be in a position to help other state
agencies examine their current volunteer management systems
and share them with other agencies and nonprofit
organizations ..
Over time this process could lead to a publication (Michigan
Standards for High Quality Service and Volunteer Programs)
that could be used by state government or even the private
sector. It could even help to define the lexicon of the field to
provide more standardized language (for example,
distinguishing between voluntary community service and court
mandated community service). In the short-term, the MCSC
would focus on its current funding relationships including CNS
programs and Volunteer Investment Grants (VIG).

MCSC's Promotion, Marketing and Research of
Michigan Service and Volunteer Efforts
More promotion of the MCSC and its programs to the public has been
a constant struggle for this organization and a continual challenge for
staff. On the one hand the MCSC has prided itself on its ability and
willingness to engage in and form effective and non-territorial
alliances and partnerships often with an overly modest approach. The
MCSC is rarely self-serving in its approach and receives (and seeks)
few public accolades for this work. The MCSC's literal interpretation
of our catalyst role-aiding in the development of a process without
becoming a part of that process- may have led to a lack of public
awareness around the good work of the MCSC.

Revised 9113/00

�It focuses
MCSC's
efforts and
resources
on helping
others
solve
problems
locally by
providing
factual and
credible
data.

In addition, the MCSC has always stressed aiding in local
empowerment and local control which has encouraged staff to provide
more public recognition to programs and individuals rather than to the
MCSC itself. On the other hand, the MCSC has worked to publicize
the results of its efforts through America's Promise, the
ConnectMichigan Campaign, the AmeriCorps logo and "signage" and
various national days of service including Make A Difference Day.
While all are very successful, this approach has done more to raise the
profile of the service and volunteer field in Michigan and less to raise
the profile of the MCSC and its grantees. All of this begs the question,
does the MCSC need to be marketed? No. However, if the MCSC is
to be an effective grantmaker it must: publish its funding priorities,
communicate the rationale for the development of those priorities,
celebrate the successful practices and failures learned from its funding,
and promote the role of government in helping to promote service and
volunteerism.

Revised 9/13/00

~

�Marketing and Research
Vision
The MCSC stakeholders recognize and appreciate the
MCSC and its programs, projects, and activities.
Marketing Goals
Develop a marketing strategy that:
• Promotes who we are, what we do, and why
we do it
• Promotes what works for the MCSC's
programs, projects, and activities.

If we truly
believe that
people can
effectively
problem
solve through
service and
volunteeris1n,
we must
prove it.

• Publishes our research findings
• Promotes new ideas incubated by the MCSC
- Create tools for the field to promote
the MCSC programs and concepts
- Create "stories/snap shots" for
stakeholders to use to promote the
MCSC programs
- Seek professional guidance
- Examine language/pictures in
publications so they are user friendly
- Create "canned" (yet flexible)
presentations for staff

Revised 9113/00

�Research Goals

• Undertake studies to demonstrate the impact
of the MCSC programs, projects, and activities
(long term, short term, annual)
• Shape the future funding strategies of the
MCSC through new and existing research (ties
directly to investor goals)
• Shape future MCSC initiatives through new
and existing research (ties directly to incubator
goals)

theMCSC
would research
and publish
data about the
health, benefits
andneedfor
service and
volunteerism in
Michigan
com1nunities

- Establish links to research
organizations (Aspen)
Examples

Research and Publish What Works
Adopting the model traditionally used by other state
departments like the Michigan Department of Community
Health (MDCH). This model stresses public awareness around
issues, facts and desired behaviors all promoted through
traditional forms of communication (TV, print and radio ads)
with a tag line that identifies the sponsoring state agency. In
addition, we recommend that the MCSC and its work be
marketed much as MDCH does through research and data
dissemination. In other words, the MCSC would research and
publish data about the health, benefits and need for service and
volunteerism in Michigan communities as supported through
state and federal funds while also researching the effectiveness
of its own programs. This research would be packaged as user
guides and annual publications to be utilized by other state and
private human service agencies to target their resources and
focus their programming. This model also aligns well with the
aforementioned goal of MCSC as a grantmaker not directly
delivering services. It focuses MCSC's efforts and resources
on helping others solve problems locally by providing factual
and credible data. This particular model also fits well with our
plans for the Alliance as it becomes the mechanism by which
much of the public awareness around service and volunteerism
is completed and the MCSC (as a grantmaker) can provide the
financial resources to make it happen as well as the factual data
upon which Michigan's public awareness campaigns are based.

Revised 9113/00

�" Assessing the Health of Giving and Volunteering in
Michigan"

By engaging
in this type of
outreach, the
MCSCcan
provide a
valuable
resource and
would be
seen as an
authority on
service and
volunteer
efforts in the
state and not
justa pass
through for
state and
federal
funds.

As an example, the MCSC could assign resources to annually
assess the "health" of service and volunteerism in Michigan
communities on a county-by-county basis. This data would be
collected and analyzed by qualified researchers and act as an
annual barometer for how, why and how often people volunteer
and the needs of volunteer and volunteer oriented
organizations. In addition, this data could act as a valuable tool
for nonprofits as they seek support from local, state and
national funders for volunteer initiatives. Each year the study
might address a specific issue (education, health, safety, culture
and the arts, etc.) that the volunteer resources of Michigan
might target or examine.
This approach of research and marketing of critical data is not
new. Public health organizations have been engaged in this
type of activity for years. Their work has made significant
changes in human behavior including increasing
immunizations against childhood illnesses, reduction in auto
accidents and injuries with seat belt usage, and declines in
deaths from breast cancer through early screening and
intervention. If we truly believe that people can effectively
problem solve through service and volunteerism, we must
prove it. The only way we can prove it is to back up our claim
with facts. The only way we can get the facts is through
effective research. We recommend that we invest in
developing and publishing that research. By engaging in this
type of outreach, the MCSC can provide a valuable resource
and would be seen as an authority on service and volunteer
efforts in the state and not just a pass through for state and
federal funds.

Summary
The ability of the MCSC to further its mission of enabling citizens to
engage in public problem solving through service and volunteerism
will be enhanced by it focusing on its expertise as an effective
grantmaking entity. This is a shift from the MCSC's multifaceted role
of supporting the promotion, advancement and profile of the volunteer
sector to a more focused one where the MCSC seeks to make targeted
investments with specific outcomes. This does not mean that the
MCSC will abandon its convening, catalyst and broker roles. These
roles will instead be redirected to support the grantmaking decisions of
the MCSC. The MCSC can only do this because of the development

Revjsed 9/13/00

�of the Alliance and its ability to address the larger promotional and
programming needs of the volunteer field. Together with the Alliance
and our many other service partners, the MCSC will help to advance
Michigan's volunteer sector to the next stage in its evolution and on to
greater levels of sustainability.

What's Our Capacity?

This is a shift
from the
MCSC's
multifaceted
role of
supporting the
promotion,
advancement
and profile of
the volunteer
sector to a 1nore
focused one
where the
MCSC seeks to
make targeted
investments
with specific
outcomes.

The staff have completed a first draft SWOT (Strengths, Weaknesses,
Opportunities and Threats) analysis of the MCSC as it relates to the
new goals and objectives articulated in this document. The results are
attached (see SWOT Analysis of the MCSC). The MCSC must take
these elements into account as we form our future plans.
Many of the initiatives and changes proposed will not significantly
impact the size of the MCSC's core operational capacity, but they will
require that the MCSC retool and gamer some additional financial
resources and/or services. Much like many of the resources the MCSC
brokers, the additional resources for these plans will be more directly
focused on our grantees and external partners and not for internal
administrative costs. The Alliance is an obvious example. While the
MCSC may propose many activities and initiatives and programs, the
work may actually be conducted by the Alliance or other partner. In
this case, the MCSC will provide grants to support the work as
opposed to creating a new element to the MCSC to handle the next
new initiative.
A brief overview of the draft budget is also attached as an illustration
(see budget). These figures are not set in stone and are offered merely
as reference points. In addition, these costs may or may not be
incurred by the MCSC alone. Many of the functions may be taken on
the Alliance once it is up and running. These are merely costs
associated with all the aforementioned changes.

Revised 9113/00

�Next Steps
Clearly, even if we are all in agreement that these are the proper goals
to adopt in order to institutionalize service and volunteerism in
Michigan, there is a great deal of work to be done to determine the
costs, feasibility and resistance points of such plans. However, as
pointed out with regard to the development of the Alliance concept, we
must move while we have the momentum and the initiative.

no one should
expect that the
suggestions for
change offered
in this
docu1nent
would happen
right away, but
it could.

Finally, even if general agreement on these changes is reached it will
take time to implement them and the MCSC may not transform itself
any time soon. On the other hand, the Alliance may develop quickly,
the national scene may take a new direction (funding for the
Corporation could cease or be increased) and the state support could
dwindle. Therefore, no one should expect that the suggestions for
change offered in this document would happen right away, but it could.
We should prepare ourselves for these inevitability's.

Revised 9113/00

�SWOT Analysis of the MCSC
Stren~hs

•Board leadership
•Staff
•Teamwork
•Executive Director
•Partners
•Reputation
•Flexibility
•State support
•Economy
•Buried in state government
•Thinkers
•Doers
•New organizations
•No baggage
•Federal support
•Foundation support
•Structure
•We are seen as a national
leader
•Service is trendy
•Chairperson
•Governor support
•Technology
•Organizational teamwork
•Sense of humor
•Diversity
•Statewide community
builder
•Youth leadership
•YES Ambassador
•Money
•Michigan' s AmeriCorps
Promise Fellow
•Innovation
•Infrastructure
•Systems (internal and
external)

Revised 9/13/00

Weaknesses
•Technology
•Space
•Parking
•Bureaucracy (state
government)
•Not seeing forest from the
trees
•Federal fund reliance
•Strong personalities
•Past history
•Lack of research
•Lack of staff
•Lack of funding
•Communication
•Changing field
•Not beginning with the end
in mind
•Buried in state government
•Changes in elected
officials
•Economy
•Rules and regulations
•Time
•Priorities
•Lack of expertise
(knowledge)
•Not enough "celebrating
accomplishments"
•Lack of job security
•Systems
•Relationship state agencies
•No clarity of vision
•Too much field jargon
•Staff turnover
•Too many masters

�SWOT Analysis of the MCSC
Opportunities
•Expand our role
•Reestablish priorities
•Better communication
•Redefine ourselves
•National networking
•Focus on MCSC
•Sustaining the work
•Raising the profile of
governor's role
•Keeping YES Ambassador
•Keeping Michigan's
AmeriCorps Promise
Fellow
•Engagement
•Invigorate partnerships
•Disseminate information
•Build information base
•More focus
•New MCSC space
•More strategic
grantmaking
•New populations
•Raising profile of service
•Raising MCSC profile
•Community problem
solving

Revised 9113/00

Threats
•Lack of knowledge at
national level
•Elected officials
•Loss of vision
•Minutia
•Loss of Commissioners
•Space
•Economy
•Timing
•Staff and board alignment
with MCSC vision (Governor)
•Morale
•Becoming bureaucratic
•Lack of technology/
equipment
•Election
•Inspector General
•CNS structure and processes
•Lack of staff support
•Funding
•Staff turnover
•Regulations
•Organizational "turf' issues
•Existence
•Current legislation (state and
federal)
•Poor communication
•Motivation
•Not becoming circular
(silo's)
•Becoming mundane
•Compliancy
•Encumbered by new and
existing tasks

�MCSC FY 2000 - 2003
Budget Increases
FY 2000-2001

FY 2001 - 2002

FY 2002 - 2003

$

65,000.00

$

65,000.00

$

65,000.00

$

195,000.00

$
$

65,000.00
130,000.00

$
$

65,000.00
130,000.00

$
$

65,000.00
130,000.00

$
$

195,000.00
390,000.00

Research &amp; Publications
- Health of Volunteer Sector $
Dissemination
$

5,000.00

$
$

60,000.00
10,000.00

$
$

100,000.00
20,000.00

$
$

165,000.00
30,000.00

5,000.00

$
$

5,000.00
75,000.00

$
$

5,000.00
125,000.00

$
$

10,000.00
205,000.00

$

10,000.00

$

30,000.00

$

30,000.00

$

70,000.00

$
$

10,000.00
20,000.00

$
$

40,000.00
70,000.00

$
$

40,000.00
70,000.00

$
$

90,000.00
160,000.00

$

7,000.00

$

15,000.00

$

20,000.00

$

42,000.00

$

7,000.00

$

15,000.00

$

22,000.00

Personnel
- Grants Manager
Salary &amp; Benefits
- Public Relations Mgr.
Salary &amp; Benefits
Subtotal

- State Sponsored Volunteer
Initiatives &amp; Best Practices
$
Cataloo
Subtotal
$

Evaluation
- Annual Aggregate Results
- Annual Case Studies of
Three Proorams
Subtotal

-

-

Total

I

Meetings
- State Unified Vision (Plan)
Focus Groups &amp; Conferences
-.. Annual Best Practices in
Government Seminars

$

-

- Community/Grantee
Forums for Evaluation &amp;
Assessment of MCSC
Performance
Subtotal

$
$

2,000.00
9,000.00

$
$

5,000.00
27,000.00

$
$

7,500.00
42,500.00

$
$

14,500.00
78,500.00

Promotion/Marketing
- Annual Marketing Plan
Development (Consultant)
- Marketing Materials
Subtotal
Total

$
$
$
$

10,000.00
25,000.00
35,000.00
199,000.00

$
$
$
$

20,000.00
50,000.00
70,000.00
372 000.00

$
$
$
$

20,000.00
50,000.00
70,000.00
437 500.00

$
$
$
$

50,000.00
125,000.00
175,000.00
1 008,500.00

�FY 2000 - 2003 Budgets

$450,000.00

$400,000.00

$350,000.00
1J

e

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$300,000.00

0"

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en

$250,000.00

1J

1:

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1:

$200,000.00

0

=c

1J

&lt;(

$150,000.00

$100,000.00

$50,000.00

$FY 2000-2001

FY 2001 - 2002
Fiscal Years

FY 2002 - 2003

�</text>
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                    <text>JOHN ENGLER, Governor

MICHIGAN COMMUNITY SERVICE COMMISSION

111
George W. Romney
Lansing,
Telephone:
FAX:

Chairperson
Russell G. Mawby
Executive Director
Kyle Caldwell

S. Capitol Ave.
Bldg., 4th Floor
Michigan 48913
(517) 335-4295
(517) 373-4977

Michigan Community Service Commission
Executive Committee
January 5, 2001 10:00 p.m. to 12:00 p.m.
REVISED
Agenda
1. CNS Transition Issues
MCSC positions- see draft of white paper attached- endorsement of
concepts
Items of greatest importance to convey to leadership
2. Inspector General's Audit
Notification of audit received
Scheduling
3. MCSC Transition Issues
Internal examination of leadership
Connections with existing policy makers and others
4. Commissioner Training Opportunities
The Corporation for National Service is offering each state $4,000 for their
commissioners to conduct and/or participate in training sessions. How would
we like to expend these resources?
More details will be offered on the call.

~

o&amp;
Pf'UNTEOON

RECYClEO

PAP~R

�</text>
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                    <text>For All to Serve
Recommendations for Strengthening Our Civil Society through National Service
and Volunteerism

Presented by
The American Association of State Service Commissions
In Collaboration with ..... .

�...

For All to Serve
A Plan for Promoting a More Civil Society through Service and Volunteerism
Summary
The leadership of the American Association of State Service Commissions (AASSC), its
members and a number of local and national partnering organizations encourage local,
state and federal governments, and elements of the private sector to renew and expand
their commitment to communities by increasing support for national service initiatives
across the nation. National service has proven its value over the past decade as evidenced
by the annual contributions of more than 485,000 seniors, 40,000 youth and adults, and
nearly 1 million elementary through college students who band together to serve their
communities. National Service acts as a nexus for tackling local needs by combining
people, serving as volunteers, and resources in the form of federal, state and private funds
to create a powerful force. These volunteers and the programs through which they
deliver their support, have demonstrated that the beginnings of long-term community
impact can occur when individuals give their time through a structured and wellorganized volunteer opportunity that is locally driven and publicly fmanced. Now is the
time to take national service and volunteerism to the next level. Volunteer opportunities
must be available for all Americans as this nation was founded on the belief that
neighbors must help neighbors to address their most vexing challenges
States and local communities have demonstrated that they can implement National
Service programs by leveraging both human and financial resources to address very real
needs. The nation's governors have developed and supported innovative community
problem solving models through the creation of nonpartisan state service commissions
comprised of a diverse populations that focus on coordinating and promoting service and
volunteerism. These 50 different laboratories (48 states and two territories) for local
empowerment and civic renewal have helped to promote positive local community
change through mentoring and after-school projects, neighborhood clean-up programs,
senior care services, youth corps, literacy programs, initiatives for the homeless, and
thousands more volunteer initiatives.
Therefore we, the states, recommend the immediate advancement and institutionalization
of the following principles:
•

All Americans should have equal opportunity to give back through a quality
volunteer experience that can make a genuine and meaningful difference in
someone's life.

•

States and local communities should be empowered to help engage their citizens
in meaningful, effective and sustainable volunteer service.

•

All sectors of society including government, education, businesses, nonprofit
organizations, faith-based institutions and civic organizations should ban
together to envision, create, and sustain community problem solving models that
utilize volunteers as their primary resource.

•

Adequate, flexible and non-duplicative financial and human resources from the
federal government should be leveraged by states for local communities and

community-based organizations to develop stable and enduring volunteer
service infrastructure (resource?, technical support, coordination, etc.) that
demonstrates a substantial investment in a community problem solving model.

2

�•

Local, state and nationalle.aders should demonstrate their support for
volunteerism through personal action for the common good and by advancing
principle-centered public policy that encourages national and community
service.

Background

Since 1990, federal, state and local governments have been working in collaboration to
demonstrate the powerful potential of national service and its unique ability to help
address local challenges. During this decade of civic engagement, millions of
Americans have devoted their time, talents and resources through national service
programs. Their contributions-their selfless acts of humanity-represent a uniquely
American trait. We Americans believe that giving back to our communities is a
founding principle of our democracy and a common thread in the fabric of our
republic.
Nowhere are these principles better illustrated than in our states-our fifty laboratories
for community problem solving. Time and again, states have fostered and incubated
innovative models that local nonprofit organizations, schools and faith-based
institutions have used to help build healthy communities. These state driven models
include welfare and education reform, public safety and environmental restoration
initiatives.
The modest, yet meaningful investments offederal support for National Service over
the past decade has created a number of valuable tools for communities to renew their
vitality, reinvigorate their citizens, and make real differences in the lives of millions.
Through a portfolio of relatively modest investments, the federal government has
engaged a substantial portion of the nonprofit community and revitalized that sectors
most vital resource-people who volunteer. Included in that portfolio are AmeriCorps,
Senior Corps and VISTA. In addition, federal resources have been allocated to the
Points of Light Foundation, America's Promise: The Alliance for Youth and
Communities In Schools. The $463 million appropriated annually to National Service
is dwarfed by the federal government's investments in education, defense,
transportation, healthcare and welfare programs. Yet, National Service programs and
the volunteers they support, provide substantial amounts of support to these other areas
where federal resources are more generously allocated. In addition, nearly every
dollar invested in National Service programs requires a significant cash and/or in-kind
match from non-federal sources. This leveraging effect ensures the involvement and
commitment of key stakeholders and builds and expectation that these efforts will be
locally sustained as long-term community problem solving mechanisms.
States have taken the lead in making these unique elements work together to build and
infrastructure (support for community problem solving) for America's volunteers.
Across the nation, fifty individual state commissions have been appointed by governors
to spearhead the advancement and support of service and volunteerism. Each
commission is comprised of a diverse group of individuals representing nonprofits,
corporations, foundations, law enforcement, youth, education and seniors. Through
these commissions, federal and state support is channeled to local communities to
generate volunteer programs and encourage civic engagement among the young and
the young at heart. These commissions, and the funds that support them, represent
substantial investments on the part of states and, to a lesser degree, the federal
government. However, like the investments made in our transportation infrastructure
for example, state and local support must be significantly augmented by federal
investments that are adequate and flexible, but which also call for accountability and
demonstrable results.

3

�•

..
Some believed that all of these new resources and reforms would occur with the
creation of the Corporation for National Service (CNS). CNS was intended to
represent a new kind offederal involvement in community problem solving. With its
creation came the combining of a myriad of volunteer initiatives including the
Whitehouse Office on Volunteerism, Commission on National and Community Service,
VISTA, Foster Grandparents, RSVP, Senior Companions, Learn &amp; Serve and others.
CNS also created new programs including the largest federally supported national
service program, AmeriCorps.
During its initial formation, CNS called for empowering states and local communities
to identify their needs and plans for which flexible federal resources could be used to
implement unique programs and volunteer models. These resources would leverage
state and private resources and be channeled to local communities through state
commissions, appointed by governors, and empowered to decide how the federal
resources would be spent.
It quickly became apparent that the resources were not flexible and were tagged with
very strict and complicated regulations that required duplicative processes and overly
bureaucratic reporting mechanisms. Resources were allocated in ways that did not
effectively utilize the network of state commissions that CNS helped to create, and
instead began apportioning monies directly to national nonprofit organizations, state
CNS offices and higher education institutions to conduct similar work as state
commissions, but that which could be conducted without coordination with state
service commissions and governors.
These duplicative efforts and contorted organizational structures are not entirely the
fault of the leadership at CNS. The blame can be equally shared with the legislation
that created the new national service movement (National and Community Service
Trust Act of 1993), the speed with which the 1993 Act was implemented and the limited
resources available to implement the changes the legislation mandates. Despite these
challenges, in a very short period of time, 48 states implemented an overwhelming
number of successful programs with unique outcomes that demonstrate a number of
innovative service models. State service commissions also worked individually and
together to forge strong and meaningful partnerships with organizations to best utilize
scarce resources including nationalnonprofits (City Year, Communities In Schools,
America's Promise) CNS state offices and other national service supported
organizations. States have taken the initiative to build a stronger national service field
and are well-positioned help to move it forward and further prove the value ofgiving
through their time and talents for the good of humanity.

4

�•• &lt;

Specific Recommendations on Principles
•

All Americans should have equal opportunity to give back through a quality
volunteer experience so that they can learn that they can make a genuine and
meaningful difference in someone's life.
A national call for universal opportunity is needed for the nation's
volunteers. No real survey had been conducted that conclusively and
accurately describes how niany of the nation's 272 million population
actively volunteer. We do know that if a national mandate calling for
10% of the U.S. population to serve their community every month
would potentially dwarf the documented number of citizens engaged in
concentrated volunteer service through the nation's National Service
programs. The nation's leaders must continue to focus the attention of
American's on the power of volunteering through fmancial
commitments, national recognition and individual behavior
Encourage release time to all working Americans to serve their
communities. In the limited surveying conducted to date of Americans
to determine why they do and do not volunteer, one of the reasons most
often noted as a barrier is time available outside of work and family.
As part of their corporate citizenship, many workplaces should offer 8
hours of release time per year for American workers to volunteer in
their community. This time could be devoted to helping a senior get
out into the community, tutoring a child in school, helping at a local
shelter or helping out a local family in need.
State and federal governments could encourage release time among
their public employees and sponsor statewide activities that encourage
and recognize exemplary volunteer efforts.
Integrate hands-on opportunities for young people to learn the
expectation of giving back and learning through experiential
education and service opportunities where lessons in the real world
are tied to the mandated outcomes of the school curriculum. State and
local boards of education can institutionalize policies that promote
service and service-learning as meaningful and effective methods of
educating our nation's students while instilling our basic democratic
values. The current federal support of $43 million for Learn &amp; Serve
programming should be increased to $50 million to provide a minimum
of $1 million in federal support to each state to advance service and
learning in the K-12 and higher education systems.
The National Commission on Service-Learning is taking on the issue of
improving learning and community life through service. It seeks to
make specific recommendations on how education can be made more
real for America's students. Headed up by former Senator John Glenn,
this blue ribbon commission includes a number of the nation's experts
in service and education (see www.learningindeed.org for more
details).

•

Adequate, flexible and non-duplicative financial and human resources from the

federal government should be leveraged by states for local communities and
community-based organizations to develop stable and enduring volunteer

5

�..

•

service infrastructure (resources, technical support, coordination, etc.) that
demonstrates a substantial investment in a community problem solving model.
States should provide resources for communities to have readily
accessible places for individuals to engage in National Service and
volunteer opportunities either through face-to-face communication or
via electronic media. Former Michigan Governor George Romney
called for volunteer centers to be as common and as recognizable as the
Post Office. This dream can become a reality by annually providing
$200 million in federal funds to states for State Endowed Resource
Volunteer (SERV) grants that would provide one dollar in federal
support for every state dollar permanently endowed. The endowments
would provide every citizen in that state, access to a quality volunteer
experience. These funds would build a multi-million dollar national
pool of resources that is guaranteed to incr~ase as the endowments
grow and thereby over time, decreasing the dependence of states and
local communities on federal support.
Current levels of National Service funding should be doubled. The
current investment of$767.4 million in federal support for National
Service must continue and increase. While some economies can be
realized through some limited reorganization of CNS, the overall
investment is only marginally adequate to build effective, sustainable
and meaningful volunteer opportunities.
CNS funding should provide states with the flexibility and freedom
to innovate that other federal agencies have adopted. The federallyfunded Juvenile Justice programs require state commission to
administer funds and make funding decisions. These commissions are
able to submit plans to the Office of Juvenile Justice and Delinquency
Prevention (OJJDP) that state how states propose to use the funds.
Plans include strategies for achieving goals, state priorities for the year
and plan for administering the resources. Oversight is focused on the
goals and the stewardship of the funds. The OJJDP does not determine
to which organizations or how the federal funds are sub granted as CNS
does currently. The OJJDP model provides states the maximum
flexibility while requiring the greatest level of accountability-states
must do what they say they will do.
CNS funding regulations regarding the many different streams of
service, portability of education awards and special initiatives need to
be changed and streamlined. States are often faced with contrary
regulations regarding the use and allocation of National Service
funding. AmeriCorps, Senior Corps, AmeriCorps VISTA, Learn &amp;
Serve America funding streams have been slice and segregated leading
to duplication of resources and uncoordinated allocation of scarce
resources. In addition, the annual appropriation to states is often tied to
national interests of the Administration rather than on the needs of
individual states and their communities (Bridging the Digital Divide,
America Reads and Summer of Safety funding mandates are prime
examples). CNS funding streams should be focused and specific in
their allocation, but broad and flexible in their regulation to offer states
the room they need to innovate and collaborate while ensuring the
integrity of the allocation of the funds.

6

�..

•

Some Corporation for National Service State Offices (separate offices
of CNS located in each state) have recommended the transfer of many
of the grant making, program review, and administrative functions now
concentrated at CNS headquarters to the Service Centers (regional CNS
offices), CNS state offices and state service commissions. This would
enable state commissions to become more closely aligned with other
CNS entities within states and regions.
The current system, exercised by CNS at all level of programming and
administration, cannot continue to receive large increases in
appropriations from Congress earmarked exclusively for grants and
more National Service members while continuing to withhold
administrative support funds.
•

States and local communities should be empowerecL to help engage their citizens·
in meaningful, effective and sustainable volunteer service.
AmeriCorps has advanced and increased the interest of citizens to
serve their communities and should continue. More than 400,000
American's have served through AmeriCorps. This is ten times more
citizens than the Peace Corps has been able to recruit during its 30-year
tenure. Millions of hours of volunteer service have been provided
through AmeriCorps, Senior Corps, Learn &amp; Serve and
AmeriCorps*VISTA. The average AmeriCorps member alone
leverages an additional 10 volunteers in addition to their direct service
activities. This "volunteer generation" model will help sustain
volunteer initiatives into the future.
While the majority of the funding for AmeriCorps and other National
Service programs comes from the federal government, local
communities make the programs relevant. Their matching resources,
locally identified needs and comprehensive national service plans prove
that communities are committed to making National Service programs
work for them.
Resources from CNS to states must reflect the need of local
communities. Current levels of federal support are far too low for the
amount oversight, training and coordination required. In order to
obtain maximum results of all CNS funding including funds earmarked
for training, technical assistance, administration, programming and
partnership building, we recommend that CNS distribute these funds
evenly across funding streams and channel them through states rather
than through national, regional and community specific routes as the
existing system prescribes.
The scope and opportunity of National Service programs must be
broadened. In order to attract members from diverse backgrounds,
skills, abilities, and age groups to National Service, it is essential that
CNS have a mix of full-time, part-time and reduced part-time member
opportunities available. The outreach and education activities to attract
members must be improved to attract full- and part-time students
regardless of age, full- and part-time workers, and the retired members
of our society to participate in some form of National Service and or
related efforts.

7

�....

&lt;

•

All sectors of society including government, education, businesses, nonprofit
organizations, faith-based institutions and civic organizations should ban
together to envision, create, and sustain community problem solving models that
utilize volunteers as their primary resource.
States should be empowered to utilize their comprehensive state
service plans where they convened key organizations and institutions
to develop state and local plans to most effectively address community
challenges through national service and volunteerism. As a
requirement of CNS program and administrative funding, states have
been required to develop comprehensive service plans. However, CNS
has provided inadequate resources for state service commissions to
implement these plans. CNS should provige -a base of $500,000
without match requirements to states for operation of the federally
mandated service commissions and for implementation of the
comprehensive service plans. In addition, CNS should provide an
additional administrative support funds to all states on a $1 to $1 match
basis with a $20 million/per state cap.
CNS can and should develop more collaborative arrangements
with federal departments. Current, CNS has not developed strong
inter-governmental relationships that includes the U.S. Department of
Education and other community based organizations that would enable
greater responsiveness to the myriad challenges facing our Nation that
are related to K-12 through Higher Education and adult learning arena.
This would be especially useful in expanding the exposure of students
and teachers to the utility and power of service-learning.

•

Local, state and national leaders should demonstrate their support for
volunteerism through personal action for the common good and by advancing
principle-centered public policy that encourages national and community
service.
America's leaders must themselves demonstrate their individual
commitment to serving others by engaging in significant public
volunteer opportunities that demonstrate the types of behavior
they would like other American's to emulate. National leaders
should continue to utilize every opportunity to highlight and recognize
exemplary volunteer efforts of citizens including the Points of Light
Foundation's Daily Points of Light Awards, state recognition programs
hosted by governors, and promotion of national days of service
including Make A Difference Day. The nation's leaders need to do
more than provide funds and recognize the efforts of others-they must
demonstrate their commitment by giving and serving.

8

�...

Why Service Works

Service solves problems
Service and volunteerism to communities and to individuals are the most enduring and
impactful methods of meeting the challenges our citizens face every day. Volunteer
efforts also build communities and connect our citizens in a common belief that we must
all give back to the people around us and the places where we live. Together, individual
American's have demonstrated that their efforts of selflessness and determination have
helped to weave an intricate, yet informal, system of support for all Americans. From the
docent at the local museum to the young person who devotes a year of their life to
national service, volunteerism is at the center of our nation's social fabric.
Service has local impact regardless of the hype
Daily, thousands of American's show their capacity for giving and caring in large and
small ways including middle school students tutoring younger students as they engage in
service-learning as part of a Learn &amp; Serve America program, seniors delivering meals
through a RSVP program, devoting a year to AmeriCorps, businesses and government
making local commitments of people and money to the goals of America's Promise,
volunteering time through a Volunteer Center, giving and volunteering to a United Way
campaign and so many more. These efforts are documented through the Points of Light
Foundation's Daily Points of Light Awards program that receives many of its
nominations from volunteer centers working with governors and state commissions.
Some of the aforementioned initiatives have become politicized over the past decade with
the advancement of AmeriCorps during the Clinton Administration. This politicization
has lead to some questioning as to the validity of the work of those involved with national
service programs. Yet, on its face, national service and the volunteers it helps to generate
and support is neither a liberal nor conservative initiative and is neither a Democratic nor
a Republican issue. Service and volunteerism are shared beliefs that cut across the
political and social spectrums and should be supported and evaluated on their merits and
not on political grounds.
Governors across the nation are committed to the power of service and volunteerism and
have twice publicly affirmed their support for National Service as a nonpartisan method
of getting things done. Through the National Governor's Association, the states' chief
executives laid out a document of principles in their human resources policy HR-24 (see
attached). This document has helped to craft strategies all across the nation and
represents the best practices of our nation's states. Governors have demonstrated,
through their creativity and innovation, that they are uniquely positioned to both assess
and address local issues by leveraging public and private resources to create thoughtful
approaches to community problem solving.
More recently, 49 Governors demonstrated their belief in federal support for local
volunteer initiatives in their signing of an open letter to the U.S. Congress requesting the
reauthorization of the 1993 National and Community Service Trust Act. This letter,
initiated by former Governor Racicot, shows the universal and nonpartisan support for
national service.
National Service is a tremendous vehicle for channeling local energy into an even greater
force for community problem solving and serves to effectively match federal resources
with local communities. While national service is no panacea, it is a powerful and
proven tool for promoting and supporting individual action toward a more civil society.

9

�._

.

National Service programs successfully leverage both human and financial resources-a
model that is unique among federally supported programs.
Service is part of healthy communities and more civil societies

Daily acts of kindness (service and volunteer efforts) exist in part because of the
philanthropic acts of individuals but is supported, fostered and recognized within a
system that is unique to America. Some refer to this system as the independent sector.
Others call is the social sector, while some see these actions to be the workhorse of the
nonprofit community. This system is the local, state, and national infrastructure of
Volunteer Centers, governor-appointed state commissions on service, United Ways,
National Service programs, nonprofit associations, and the tens of thousands of charitable
organizations that rely on volunteer service to help those in need. Whatever labels we
use, service and volunteerism are vital components of that system and to a healthy
community overall.
Through the efforts of the current National Service Infrastructure, alliances have been
built and strengthened at the national, state, and local levels. America's Promise began in
Philadelphia in 1997. With the assistance of the federal, state and local governmental
agencies, in partnership with private organizations at each level, small rural communities
in many states that did not participate in the Philadelphia Summit are now "Communities
of Promise." This would not be the case without the efforts of the alliances formed in
support of National Service.
At the core of our republic's democratic values is the belief that a free, just and civil
society is built upon individuals and groups participating and contributing to the good of
the whole. American's are demonstrating daily the principle that through neighbor
helping neighbor, and through each of our taking responsibility for the other, local
communities become stronger economically, morally, and spiritually. Our nation's
volunteers demonstrate how valid these principles are today.
Robert Putnam (author of Bowling Alone) calls this type of action our nation's "social
capital" noting that our nonprofit organizations work to weave our individual citizens into
a connected tapestry of support for communities across our nation. Putnam assesses and
analyzes a myriad of data to correctly conclude that the strength of our nation is directly
related to our deposits of social capital--the investment American's place in their
communities through their involvement and caring. Volunteers are at the very center of
social capital and provide nonprofit organizations, and communities in general, their most
valuable resource-people.
Service is growing, but too slowly for the times in which we live

More and more, the communities of today are calling for a renewed sense of civic
engagement and increases in the level of local involvement on the part of our nation's
citizens. Communities are seeking counteracting forces to the "disconnectedness" we see
in our youth, working families and seniors. Our nation is looking for ways to counter the
Oklahoma City Bombing and the Columbine Shooting. Our nation needs the good deeds
of individuals during unforeseen tragedies like Hurricane Andrew and the San Francisco
Earthquake. Our nation needs the giving spirit of the millions of seniors who mentor
young children and the thousands of companies that contribute their workforce to address
local challenges. These efforts need to continue and require both public and private
support.

10

�., .

..

The National Governor's Association (NGA) policy on National and Community Service

HR 24- National and Community Service
24.1 Preamble
Under the leadership of the nation's Governors, states and localities have played a
preeminent role in leading a renewed national commitment to civic renewal in this
country through national service and volunteerism. Across the states, men, women, and
children are working together to meet many of the nation's pressing social and
environmental needs and are vital resources in solving some of its most difficult
problems. The Governors recognize the role that community service and volunteers play
in meeting the enormous challenges facing the nation while working to connect citizens
through service. They applaud those individuals and recognize their personal
commitment to improving the lives of others. This spirit of civic renewal is an essential
unifying component of the fabric of the nation.
The Governors also believe that community service programs provide substantial
opportunities and benefits to both the providers and those who are served, Citizens who
participate in these programs develop new skills and have an opportunity to make a
personal connection with their own communities while giving assistance to individuals
and communities, often during critical times of need.

24.2 Principles
The Governors build, support, and promote public-private partnerships to promote an
ethic of service that encourages citizens to serve in meaningful ways that reflect the real
needs of communities, states, and the nation. The Governors remain steadfast in their
desire to continue their work to strengthen a national service network that is guided by
the following principles.
•

•
•

•

•

Promote a strong partnership among federal, state, and local governments, as
well as the volunteer, philanthropic, education, and business communities, to
emphasize the importance of building connections among citizens to combat
isolationism and promote community wide involvement.
Recognize the multitude of related federal, state, and local programs and seek to
streamline and integrate such programs into a comprehensive network.
Encourage creativity and diversity among service programs so that citizens of all
ages have the opportunity to participate. Assist in enabling individuals and
programs to achieve their goals.
Support ensuring that the nation's future is stewarded by individuals who, while
in their youth, were granted access to fundamental and vital resources, including
an ongoing mentoring relationship with a caring adult, a safe place and
structured activities to live and grow, a healthy start, marketable skills through
effective education, and an opportunity to give back through their own service to
their communities.
Utilize the unique flexibility of national and volunteer service mechanisms,
including state service commissions, to build an ethic of service to community
among citizens of all ages.

Based on these principles, the Governors offer the following recommendations.

12

�'.

24.3 Recommendations
The Governors recommend that the federal government recognize the key state role in
national and community service in the following ways.
•
•
•

Recognize the key role that Governors and states play in promoting and
providing service opportunities.
Provide states with the flexibility to act as the primary facilitator of programs to
ensure coordination, public-private cooperation, and sustained resources.
Continue to foster and support gubernatorial leadership in involving interested
people and organizations, including nonprofit, faith-based, philanthropic, and
community-based organizations, the private sector, and others, in developing
statewide strategies for community problem solving through service and
volunteerism.

24.4 Federal-State-Local Partnership
The Governors recommend that the federal government take the following steps.
•
•

•

•

•
•

Provide federal support for state and local service programs with maximum
flexibility and a minimum of federal procedures or regulations.
Ensure that all federal support for community service and volunteer programs
pass through a gubernatorially appointed state-level service commission or other
state agency as deemed appropriate by the Governor.
Make funds available for states and localities to encourage innovative proposals
to leverage state, private, and nonprofit resources, including in-kind
contributions.
Provide points of focus at the state and federal levels to disseminate information
about service and volunteer programs to assist state and local governments and
groups, individuals, and nonprofit organizations.
Collect, evaluate, and disseminate information on model programs to promote
citizen and organizational involvement in community service and volunteerism.
Allocate federal funds to states for demonstration initiatives that provide
Governors the flexibility and opportunity to showcase innovative models that
work to solve community problems through service and volunteerism.

The Governors believe strongly in the value of community service in that it benefits both
the provider and the recipient while creating connections for individuals to their
respective communities. They want to provide all citizens with a variety of flexible
opportunities that will enable them to contribute to their community throughout their
lives.
Time limited (effective Annual Meeting 1999-Annual Meeting 2001).
Adopted Annual Meeting 1995; revised Annual Meeting 1997, Winter Meeting 1999, and
Annual Meeting 1999.

13

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··STATE OF MICHIGAN

JOHN ENGLER , Governor

MICHIGAN COMMUNITY SERVICE COMMISSION
111
George W. Romney
Lansing ,
Telephone :
FAX :

Chairperson
Russell G. Mawby
Executive Director
Kyle Caldwell

S. Capitol Ave .
Bldg ., 4th Floor
Michigan 48913
(517) 335 -4295
(517) 373-4977

MEMORANDUM
TO:

Members of the Executive Committee of the Michigan Community Service Commission

FROM :

Kyle Caldwell, Executive Director

RE:

Summary of January 5, 2001 Meeting

DATE:

Friday, January 05, 2001

/~

The following summarizes the meeting of the Executive Committee on January 5, 2001.
Commissioners Engler, Mawby and Pruitt met via conference call with Mr. Caldwell.
Transition of the Corporation for National Service

Members discussed the draft copy of a white paper, "For All to Serve: Recommendations for
Strengthening Our Civil Society through National Service and Volunteerism." The paper
compiled the conm1ents and reconm1endations of state commissions, state offices of the
Corporation for National Service and remained open for input from other elements of the
National Service. The members offered a modification (change "double appropriations" to
"increase appropriations) and agreed to endorse the concepts and principles articulated in the
document. The paper will be forwarded to the American Association of State Service
Commissions for distribution to the general public and the Bush Administration.
Inspector General's Audit

The Office oflnspector General for the Corporation for National Service notified the MCSC staff
that the firm Cotton &amp; Co., LLP has been retained to conduct a full audit of the MCSC for the period
of 1995 to the present. The audit has not yet been scheduled, but the audit is anticipated to take
place in spring, 2001.

PRHT'EOON
RECTQ..EOPi&amp;.P~

�f

.....

MCSC Transition Issues

The members discussed outreach possibilities for the MCSC in the face of a new State of Michigan
Administration. Members recommended working within the context of the next campaign to begin
in 2001. The members also suggested seeking inroads into the leadership of the Michigan
Legislature especially with the "freshmen" members. Members suggested working with the
Michigan Public Policy Initiative to advance the agenda ofvolunteerism.
Commissioner Training Opportunities

The members discussed the opportunity (offered by the Corporation for National Service) to send
commission members to training opportunities. Each state will be offered $4,000 to conduct
trainings, but only if they conduct them in partnership with at least one other state. Members
suggested that new members (with the MCSC less than 2 years) be sent to include: Russ Mawby,
Vivian Pickard, Kari Pardoe, and Pat O'Day.
Commissioner Pruitt agreed to represent Michigan on the planning committee forming to develop
the training. Mr. Caldwell will staff Commissioner Pruitt in this initiative.
Thank you.

2

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1

ot 1.

OFFICE OF TilE GoVERNOR
STATE Of MONTANA

SBTE Cu&gt;rrot

MAitC RACICOT
GOVEI.I'OI.

UEUNA. ~IONTAI'A

NEWS RELEASE
FOR IMMEDIATE RELEASE

CONTACT: Anastasia Burton
406-444-5523

September 20, 2000

49 Governors Urge Congress To Extend National Seryice

-::-=- -:--:.:::.::·-··-:--=:..:.·
-----

..._ ...

(Helena, Mont.)- In an extraordinary show of
bipartisan support, 49 of the nation's governors,
including George W. Bush and Jeb Bush, today sent a
letter urging Congress to renew AmeriCorps and other
national service programs before this congressional
session ends.

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"The nation's governors have spoken and their
message is clear: continue national service," said
Governor Marc Racicot (R-MT), who led the
bipartisan effort. "It is rare for governors to unite so
completely around a single issue, and I hope Congress
will listen to the nation's governors and act quickly to
extend this successful investment in our country's
future."

r-1.~

;:~,~~~X '1~L

The letter urges passage of the National and
Community Service Amendments Act, introduced in
Clickhcrcr•w&gt;~dth&lt;l&lt;llcr the Senate (S. 2764) by Edward Kennedy (D-MA)
and James Jeffords (R-VT), and passed by the Senate HELP Committee
on July 21. Rep. Christopher Shays (R-CT) introduced a companion bill in
the House (H.R. 4740), which now has 100 co-sponsors. The bill, which is
a White House priority, would reauthorize the Corporation for National
Service and extend AmeriCorps and other national service programs
administered by the Corporation for the next five years.
Governors from 49 states, Puerto Rico, Guam and the Virgin Islands each
individually signed the letter of support, saying: "We have seen the
progress of young people inspired by older students, the importance of
trained hands helping after a disaster, and the pride of a senior sharing his
or her time with a child in need of mentoring ... As Governors, we
recognize the value of national service as a tool in meeting important
needs in our states. We do not want to lose this force for good in our
communities, states, and country."
Since AmeriCorps' inception in 1994, bipartisan support for the program
.
http://www.nationalservice.org/news/pr/92000.html

-

12/27/2000

�has grown considerably. Many tanner cntics ot AmenCorps are now
supporters-including Sen. John McCain (R-AZ) and Rep. John Kasich (ROH). Colin Powell recently expressed his hope for reauthorization, saying,
"I'm confident that it will be reauthorized. I have been speaking very
strongly in favor of it. I've become a great, great fan of the Corporation for
National Service."
In addition to AmeriCorps, the Corporation for National Service oversees
the National Senior Service Corps, which engages 500,000 older
Americans in service, and Learn and Serve America, which supports
service-learning efforts that teach citizenship and academic skills to more
than one million students.
###

http://www.nationalservice.org/news/pr/92000.html

12/27/2000

�Page 1 of2

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                    <text>JOHN ENGLER, Governor

MICHIGAN COMMUNITY SERVICE COMMISSION
111
George W. Romney
Lansing,
Telephone:
FAX:

Chairperson
Russell G. Mawby
Executive Director
Kyle Caldwell

MEMORANDUM
TO:

Michigan Community Service Commission Executive Committee Members
(J. Cummings, M. Engler, R. Mawby, V. Pickard, T. Pruitt)

FROM:

Kyle Caldwell, Executive Director
Michigan Community Service Commission

RE:

Executive Committee meetings

DATE:

January 4, 2001

The following are the 2001 Executive Committee meeting dates and call-in number for the
conference call. The call-in number will be the same for the entire year.
January 5. 2001 from 10:00 a.m. until Noon- Call-in number is 1-800-473-6926
April20. 2001 from 12:30 p.m. until2:30 p.m.- Call-in number is 1-800-473-6926
August 17. 2001 from 10:00 a.m. until Noon- Call-in number is 1-800-473-6926
November 16. 2001 from 10:00 a.m. until Noon- Call-in number is 1-800-473-6926
To participate in the conference call, you must diall-800-473-6926 and tell them that Kyle
Caldwell is the chairperson and you will then be connected to the call.
If you have any questions, please give me or Mary Estrada a call at (517)335-4295.

~

PAI•HEOON
AECYClEDP.O.P£R

S. Capitol Ave.
Bldg., 4th Floor
Michigan 48913
(517) 335-4295
(517) 373-4977

�</text>
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Agenda
DRAFT (April17, 2001)
May 21,2001
Grand Valley State University
DeVos Center, Robert C. Pew Campus
401 W. Fulton Street
Grand Rapids
12:00 p.m. -4:00p.m.
I.

Welcome and Introductions- Chairperson Mawby
(Host: Commissioner Lubbers)

II.

Presentation by Host, Commissioner Lubbers?

III.

Review &amp; Approval of February 9, 2001 Minutes - Chairperson Mawby

IV.

Standing Committee Reports
A. Executive Committee - Chairperson Mawby
1. Review Executive Committee Meeting of April20, 2001 meeting

2. Review of Executive Committee Report on ConnectMichigan Alliance
a.

Progress to Date on Board Membership and CEO Search-Commissioner Pruitt

b.

Campaign Update-Commissioners Engler &amp; Cummings

B. Retreat Planning Committee-Chairperson Mawby
C. Board Development- Commissioner Pruitt
D. Public Relations and Marketing-Commissioner O'Day
E.
V.

Legislative Outreach-Commissioner Pruitt

Executive Director's Report -Kyle Caldwell
A. Service-Learning in Michigan
B. MCSC FY 2001 Budget
C.

VI.

Office Relocation

Old Business - Chairperson Mawby
A. Michigan's Volunteer Investment Grants

VII.

Research Results

2.

Staff Recommendations (approval item)

New Business- Chairperson Mawby
A.

VIII.

1.

MCSC's lOth Anniversary (Fall of2001)

Public Comment
Next Commission meeting will be September 10, 2001 at Brook Lodge in Augusta.

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                    <text>Michigan Community Service Commission
Agenda
DRAFT (April17, 2001)
May 21,2001
Grand Valley State University
DeVos Center, Robert C. Pew Campus
401 W. Fulton Street
Grand Rapids
12:00 p.m. -4:00p.m.
I.

Welcome and Introductions- Chairperson Mawby
(Host: Commissioner Lubbers)

II.

Presentation by Host, Commissioner Lubbers?

III.

Review &amp; Approval of February 9, 2001 Minutes - Chairperson Mawby

IV.

Standing Committee Reports
A. Executive Committee - Chairperson Mawby
1. Review Executive Committee Meeting of April20, 2001 meeting

2. Review of Executive Committee Report on ConnectMichigan Alliance
a.

Progress to Date on Board Membership and CEO Search-Commissioner Pruitt

b.

Campaign Update-Commissioners Engler &amp; Cummings

B. Retreat Planning Committee-Chairperson Mawby
C. Board Development- Commissioner Pruitt
D. Public Relations and Marketing-Commissioner O'Day
E.
V.

Legislative Outreach-Commissioner Pruitt

Executive Director's Report -Kyle Caldwell
A. Service-Learning in Michigan
B. MCSC FY 2001 Budget
C.

VI.

Office Relocation

Old Business - Chairperson Mawby
A. Michigan's Volunteer Investment Grants

VII.

Research Results

2.

Staff Recommendations (approval item)

New Business- Chairperson Mawby
A.

VIII.

1.

MCSC's lOth Anniversary (Fall of2001)

Public Comment
Next Commission meeting will be September 10, 2001 at Brook Lodge in Augusta.

�04/17/2001

Page 1

Updated by Rosalie Petrouske

ConnectMichigan Alliance Campaign
Michigan Community Service Commission - Fund Raising Strategy

The MCSC is seeking 100% participation from the commissioners and staff in
contributions to the ConnectMichigan Alliance endowment fund.
Commissioner Strategy*
Level
Amount
Number of Givers
Total Funds
$5,000
$5,000 and up
1
Tier I
Tier II
$3,000- $4,999
$1,000 - $2,999
Tier III
1
$500
$500- $999
Tier IV
Other
Grand Total
2
$5,500
*The above figures include personal gifts/and or gifts brokered by commissioners
(excluding brokered gifts by the commissioners who sit on the ConnectMichigan
Alliance Campaign Cabinet).
*Total No. of Commissioners= 22

Staff Strategy
Level
Executive Staff
Senior Staff
Program/Support Staff
Grand Total

Number of Staff
1
3
13
17

C:\WINDOWS\TEMP\MCSC Strategy.doc

Number of Donors
1
1
7
9

Total Funds
$2,000
$1,000
$355
$3,355

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                    <text>•
STATE OF MICHIGAN

JOHN ENGLER , Governor

MICHIGAN COMMUNITY SERVICE COMMISSION
Chairperson
Russell G. Mawby

111 S. Capito l Ave .

George W. Romney
Lansing ,
Telephone :
FAX :

Execut ive Di rector
Kyle Caldwell

Bldg ., 4th Floor
Michigan 48913
(517) 335-4295
(517) 373-4977

MEMORANDUM

TO:

Members of the MCSC Executive Committee

FROM:

Kyle Caldwell, Executive Director

RE:

Summary of April 20, 2001 Meeting

DATE:

Monday, April30, 2001

The following is a summary of the meeting of the Michigan Conummity Service Commission
(MCSC) Executive Committee held April 20, 2001 via conference call that includ ed : Russel l G.
Mawby (Chair), Julie Cummings, Vivian Pickard, Teny Pruitt, and Kyle Caldwell.
The conunittee approved the staff program funding recommendations for:
•

Michigan's ArneriCorps Formula Renewals applications at $1,109,980 for 71 full-time,
38 part-time and 6 sununer only members;

•

Michigan's AmeriCorps Education Award Only Renewals applications at $73 ,000 for
120 full-time, 150 part-time and 0 summer only members;

•

Michigan's ArneriCorps New Fonmtla applications at $1,764,555 for 127 full-time, 26
part-time and 12 summer only members; and

•

Michigan's Volunteer Investment Grants Round Two applications at $141,885 for two
programs.

Regarding the remaining FY 2001 state funding for Michigan's Volunteer Investment Grants,
Commissioner Pruitt expressed his concem that the program is not expending all the $1 million
appropriated for the VIG program a1mually. Mr. Caldwell explained that the staff shared hi s
concem and in response, has conunissioned a study of the program. The results of the study wi II
help guide the staff recommendations for modification to the VIG program. This, along with a
recap of the staff funding recommendations approved by the Executive Committee, wi ll be taken
up at the May 21, 2001 meeting for consideration by the full membership.

06
"""""""

RECYQ.EOPAPER

�Michigan's AmeriCorps Match Waiver Appeal
The committee approved the staff request for staff authority to determine if a waiver of the new
Michigan ' s AmeriCorps match requirement was warranted for the Creston Neighborhood
Association (CNA), which submitted an appeal to the waiver. The staff requested that the CNA
provide a detailed rationale for the waiver and work plan to bring the program into compli ance
with the new match requirement ntle next year. That response was due April 27, 2001 and the
MCSC 's application to the Corporation for National Service (CNS) is due May 15 , 2001. Both
dates are prior to the MCSC May 21 , 2001 meeting and therefore staff need to be in a position to
make a decision on the matter without the advance approval of the full commission. The staff
request was approved.
ConnectMichigan Alliance Campaign
Executive Committee members charged staff with drafting a letter from Conm1issioners Mawby,
Cummings and Engler to go out to the full body emphasizing the need for their participation in
the CmmectMichigan Alliance Campaign. The letter will offer suggestions on amounts and will
be distributed with ConnectMichigan Alliance materials and postage to members who have not
yet participated.
Marketing and Public Relations
The committee reviewed the progress of the Ad Hoc Marketing and Public Relations Committee.
Commissioner Pickard and Commissioner Williams (staff contact is Shirley @ 313-226-9445)
will pruiicipate in a conference call on April 30, 2001 to discuss United Way Community
Services ' marketing and public relations strategies and see if the MCSC can utilize their
expenences.
Mr. Caldwell will contact other nonprofit organizations including the Council of Michigan
Foundations ru1d Grand Valley State University to seek their advice and perhaps gather some
examples of quality materials.
September Retreat
The conm1ittee discussed the details of the next reh·eat of the membership. The next retreat of
the MCSC will be held on September 10 - 11 , 2001 at Brooke Lodge in Augusta, Michigan. The
retreat will deal with "transitions," both at the state and national levels and within the Michigan
volunteer field specifically. The first day will deal with issues and updates from the federal , state
and state nonprofit perspectives while the second day will focus on stTategies and plans for the
MCSC in response to those issues.
May Agenda
The agenda for the May meeting was reviewed and approved. With the approval of the Chair,
some modifications may be included prior to the May meeting.

�lOth

Anniversary of the MCSC

October 2, 2001 will mark the 101h Anniversary of the MCSC (by Executive Order 1991-25).
The committee discussed possible celebratory opportunities including a legislative reception. A
separate committee will be appointed at the May meeting by the Chair to craft a strategy for the
celebration.

Il l -:~&lt;

[0
P&amp;Pfll

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                    <text>Page 1 of 1

MARY ESTRADA - Executive Committee Meeting
From:

MARY ESTRADA

To:

"t.pruitt@dowcorning.com".gwia.SOM; Harvey, Jan ice; i:engler1m@state.mi.us;
I:russmawby@aol.com; Mervenne, Anne; Pickard, Vivian
Executive Committee Meeting

Subject:

Russ Mawby, Terry Pruitt, Julie Cummings, Michelle Engler and Vivian Pickard:
There is an Executive Committee Conference Call tomorrow (4/20/01)
The call is scheduled for 12:30 p.m. until 2:30p.m.
To participate, please dial1-800-473-6926 and tell them that Kyle Caldwell is the Chair.
Any other questions, please call me at (517)373-4998.
Thanks----Mary Estrada

about: blank

04/19/2001

�Michigan Community Service Commission
Executive Committee Meeting
(Conference Call)
Friday,April20,2001
12:30 p.m. - 2:30 p.nt.

Approvals &amp; Authorizations (Kyle)
a.

Delegation of authority to staff for possible waiver of Michigan's
AmeriCorps matching requirement for FY 2002 funding cycle for Creston
Neighborhood Association applicant

b.

Approval of staff recommendations for Michigan's AmeriCorps Formula
Application to Corporation for National Service

c.

Approval of staff recommendations for Volunteer Investment Grants
Applicants for FY 2001 Round 2 applicants .

Review Commissioner Participation in CMA Campaign (Kyle &amp; Russ M.)
Review PR &amp; Marketing Subcommittee Meeting (Kyle &amp; Terry P.)
Review Retreat Planning Committee Meeting (Russ)
Review Agenda for May meeting (Kyle) (Will fax on April IS, 2001)
VI.

Review Governor's Service Awards Program (Kyle)

VII.

Updates on staff actions
The 101h Anniversary of MCSC
a.

Celebration Options

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Michigan Community Service Commission
February 9, 2001
George W. Romney Building
Michigan Room
Lansing
_
12:00 p.m. - 4:00 p.m.
MINUTES
MEMBERS PRESENT:

Russell Mawby, Chair
John Barfield
VictorBegg
Michelle Engler
Christine Kwak
NancyLenz
Patricia Ryan O'Day
Kari Pardoe
Vivian Rogers Pickard
Terry Pruitt
Meg Smith
Ethan Weinstock
Ray West
Kyle Caldwell, Ex Officio

MEMBERS ABSENT:

OTHERS:

Karen Aldridge Eason
Robert Collier
Julie Cummings
Arthur Ellis
Arend Lubbers
Randy Neelis
Don Newport
Matthew Wesaw
Geneva J. Williams

Mary Estrada, Michigan Community Service Commission
Mary Grill, Michigan Community Service Commission
Bonnie Graham, Michigan Office on Aging
Garry Gross, Michigan Community Service Commission
Nacori Joyce, Michigan Youth Progressive Action Council
Paula Kaiser, Michigan Community Service Commission
Lee Lacy, Corporation for National Service
Jill Manlove, Michigan Community Service Commission
Mary Pfeiler, Corporation for National Service, State Office
India Plough, Michigan Community Service Commission
Robin Lynn Schultheiss, Volunteer Centers of Michigan
Amy Srnitter, Michigan Campus Compact
Jocelyn Yanda, Family Independence Agency

�I.

Welcome and Introduction- Chairperson Mawby
The meeting was called to order at 12:30 p.m. by Chairperson Mawby. Chairperson
Mawby welcomed everyone to the meeting and asked everyone to introduce themselves.

II.

Review &amp; Approval of December 8, 2000 Minutes - Chairperson Maw by
Chairperson Mawby asked for any corrections or comments regarding the December 8,
2000 meeting. Being none, Chairperson Mawby asked for a motion to approve.
Commissioner Smith moved to approve the December 8, 2000 minutes. Commissioner
O'Day seconded the motion and the motion passed unanimously.

III.

Standing Committee Reports
A.

Executive Committee- Chairperson Mawby
Chairperson Mawby highlighted several points of the Executive Committee
summary and stated that there would be more discussion later in the agenda.
Chairperson Mawby explained that the Executive Director's Annual Performance
Review had just been completed. Commissioner Pruitt explained the process and
the report that was given to all commissioners and discussed with Kyle Caldwell in
advance of the meeting. Commissioner Pruitt stated that he felt that the report was
good and everyone was pleased with the outcome. Commissioner Pruitt asked if
there were any questions or concerns about the survey, there were none.
Chairperson Mawby talked about the ConnectMichigan Alliance (CMA) folder
which was given to all commissioners. Chairperson Mawby asked Kyle Caldwell
to give an update on the CMA.
Mr. Caldwell stated that the CMA held the its board meeting on February 1, 2001.
Dr. Edward Blews was elected Chair, Michelle Engler was elected Vice Chair and
Terry Pruitt was elected Secretaryffreasurer. Commissioner Pruitt will also be on
the Search Committee to look for an executive director for CMA. Mr. Caldwell
stated that the Michigan Community Service Commission (MCSC) will need all the
commissioners to help identify individuals, businesses, or foundations that should
be contacted to join the CMA campaign. Mr. Caldwell explained that the CMA is
looking for 100% participation from MCSC members, Michigan Nonprofit
Association (MNA), Volunteer Centers of Michigan (VCM) and Michigan Campus
Compact (MCC) board members and staff. Mr. Caldwell said if anyone has
questions, to please call him at the office. Mr. Caldwell then showed the CMA
video. Commissioner Begg asked if each commissioner could obtain a copy of the
video and Commissioner Barfield asked if any financial commitments have been
received as yet. Mr. Caldwell answered their questions. Commissioner Engler
stated that the CMA is meeting with many different organizations and people to get
people involved in CMA.

2

�B.

Michigan Youth Progressive Action Council (MYPAC)- Jill Manlove and Nacori
Joyce
Ms. Manlove gave an overview of the MYP AC Second Quarterly Updates and
highlights on the members' volunteer activities. Ms. Nacori Joyce, a member of
the Executive Council of MYPAC talked about MYPAC and her own experiences in
volunteerism. Ms. Joyce stated she started in Girl Scouts and has been a member
for 13 years and continues to volunteer in many community projects and some
projects in other countries. Commissioners asked several follow up questions of
Ms. Joyce including how she started volunteering.

IV.

Executive Director's Report- Kyle Caldwell
A.

Staff Recommendation for Funding - Kyle Caldwell

Mr. Caldwell stated that the MCSC is working more on service-learning in schools.
The MCSC has received a commitment from W. K. Kellogg Foundation and the
Corporation for National Service (CNS) to make this happen. The MCSC will
work with schools in Michigan to develop public policy in the schools at the state
level and local level to begin to institutionalize service-learning. Mr. Caldwell
introduced India Plough who will be working at the MCSC on the service-learning
project along with Angelia Salas and Paula Kaiser.
1.

AmeriCorps Competitive Renewal

Mr. Caldwell explained Michigan's AmeriCorps Competitive Renewal
Applications process for FY 2001-02. Mr. Caldwell stated that CNS does
not have additional resources to support new competitive AmeriCorps
programs. Therefore, state commissions may only request funds for
programs currently funded out of the competitive pool of resources. The
MCSC sent renewal application guidelines to all of its Michigan's
AmeriCorps renewal programs. The staff reviewed the guidelines with the
programs in December during a conference call. The competitive renewal
applications were due to the MCSC on January 12, 2001. The MCSC
conducted a staff review of all applications. Applicants were provided
written feedback that included any necessary revisions. All revisions are
due back to the MCSC by January 31, 2001. The staff will review all of the
revisions to ensure all issues are addressed. Assuming all identified issues
are addressed, the staff recommended renewal funding at the requested
amount for the following applicants:
BHK Child Development for $409,500; Charlevoix Emmet Intermediate
School District for $242,000; City Year Detroit for $108,885;
Environmental Research Institute of Michigan for $108,885; Family
Independence Agency for $348,574; Michigan Communities In Schools for
$211,368; Michigan Department of Agriculture for $233,865; Michigan
State University for $423,500; Oakland University for $220,619; The
Regents of the University of Michigan for $368,550. The total amount
recommended is $3,284,711.

3

�A motion was made to approve all renewal funding at the requested amount
by Commissioner Barfield. The motion was seconded by Commissioner
O'Day. Motion passed unanimously.
The staff recommended provisional funding at the requested amount for one
applicant. Provisional funding means that if the program addresses the
weaknesses that have been identified by April 30, 2001, the program will be
funded. The staff may modify the deadline if the program is making a
concerted effort to address the issues, but needs additional time to address
the issues. Assuming all issues are addressed, the staff recommended
provisional funding at the requested amount for United Way of Genesee
County for $227,429. The total amount recommended is $227,429.
A motion was made to approve the provisional funding at the requested
amount by Commissioner Pruitt. The motion was seconded by
Commissioner Weinstock. Motion passed unanimously.
2.

Michigan's AmeriCorps Promise Fellows
For FY 2001, the MCSC received $194,994 funding to support 18
Michigan's AmeriCorps Promise Fellows for Michigan's Communities of
Promise. In Round I, the MCSC approved eight applications requesting
$129,996 to support 12 fellows. The MCSC conducted a second round of
applications to distribute the remaining six Promise Fellows positions. On
January 5, 2001, the MCSC received four applications requesting $43,332
to support four fellows. The MCSC staff conducted a staff review of all
applications. Applicants were provided written feedback that included any
necessary revisions. All revisions were due to the MCSC by January 26,
2001. The staff reviewed all of the revisions and made the following
recommendations. The staff recommended new funding for new applicants
at the requested amount for Volunteer Centers of the Tri-Cities for $10,833;
Michigan State University Extension-Mackinac County for $10,833 and
Boys and Girls Club of Lansing for $10,833. Total amount recommended
was $32,499 for three fellows.
A motion was made to approve the new funding for new applicants at the
requested amount by Commissioner Lenz. The motion was seconded by
Commissioner Smith. Motion passed unanimously.
The staff recommended additional funding to existing grantees at the
requested amount for Marquette and Alger Counties' Promise-The Alliance
for Youth for two fellows for $10,833 each. Total amount recommended
was $21,666.
A motion was made to approve additional funding to existing grantees at the
amount requested amount by Commissioner Smith. The motion was
seconded by Commissioner Barfield. Motion passed unanimously.

4

�Mr. Caldwell stated that there was a complete update on what has been
happening with the MCSC's AmeriCorps, Learn &amp; Service-Michigan,
Volunteer Investment Grants, Michigan's AmeriCorps Promise Fellows,
and Training and Technical Assistance programs in Ms. Kaiser's Program
Division Director's Report.
Mr. Caldwell stated that there was a report from Finance &amp; Administration
Division from Mr. Gross. Mr. Gross also handed out a very brief summary
of the MCSC's budget and Mr. Caldwell explained the summary.

Mr. Caldwell stated that there was a report from Outreach &amp; Fund
Development Division from Ms. Grill included in the packet. Mr. Caldwell
stated that the report would update commissioners on the activities of that
division.
B.

National Service Policy Recommendations (White Paper)
1.

Review and Comment
Mr. Caldwell discussed a draft copy of a white paper on national service
which Michigan took the lead on developing but authored in collaboration
with six other state commissions, Office on Aging, CNS state offices and
other stakeholders from the field. The paper positions national service as a
state-driven initiative.

2.

Endorsement of Principles (approval item)
Mr. Caldwell explained that the paper will be advanced by the American
Association of State Service Commissions (AASSC). The paper explains
that states are recommending the immediate advancement and
institutionalization of the following principles:
a.

All Americans should be encouraged and empowered to give back
through a quality volunteer experience that can make a genuine and
meaningful difference in someone's life or the community at large.

b.

States and local communities should be empowered to help engage
their citizens in meaningful, effective and sustainable volunteer
service.

c.

All sectors of society including government, education, businesses,
nonprofit organizations, faith-based institutions and civic
organizations should ban together to address community challenges
by envisioning, creating and sustaining community problem solving
models that utilize volunteers as their primary resource.

d.

Adequate, flexible and non-duplicative financial and human
resources from the federal government should be leveraged by states
for local communities and community-based organizations to
develop stable and enduring volunteer service infrastructures
(resources, technical support, coordination, etc.) that demonstrates a
substantial investment in a community problem solving model.

5

�e.

Local, state and national leaders should demonstrate their support
for volunteerism through personal action for the common good and
through the advancement of principle-centered public policy that
uses national and community service as a prominent strategy to
address issues.

Mr. Caldwell asked that commissioners-read the paper and review it very
carefully as he will be asking for their official feedback and endorsements of
the principles and strategies.
Commissioner Pruitt gave his support and asked all commissioners to
formally approve the five principles. Commissioner O'Day made a motion
to approve the five principles and Commissioner Smith seconded the
motion. The motion was passed unanimously.
Several commissioners gave their views, concerns and their own ideas on
the future of national service. Mr. Caldwell explained the dissemination
process for the white paper. Explaining that the AASSC will take the white
paper to the CNS and other related organizations.
Mr. Caldwell explained a hand-out (on yellow paper) of examples of how
current Michigan's AmeriCorps programs partner with faith-based
organizations. Mr. Caldwell also asked commissioners to look at the
enclosed release from Sandy Scott on "President Bush Enlist Corporation
for National Service in Faith-Based and Community Initiative."
V.

Old Business - Chairperson Maw by
A.

MCSC Retreat (Monday-Tuesday, September 10 &amp; 11, 2001)- Chairperson
Mawby
1.

Brook Lodge - Augusta, Michigan
Chairperson Mawby announced that there will be a commissioner retreat on
September 10 &amp; 11, 2001. Chairperson Mawby explained that the MCSC
needs more time to discuss where and how Michigan will be in the future.
The meeting will be at Brook Lodge in Augusta.

2.

Goals &amp; Agenda Committee
Chairperson Mawby asked Commissioner Lenz, Kwak, Aldridge, Neelis
and Newport to serve on a retreat planning committee. The committee will
work to put together an agenda and goals for the retreat.

B.

Legislative Outreach - Chairperson Maw by
1.

Strategy Committee
Chairperson Mawby explained that the MCSC needs this committee to work
with legislators and the MCSC to develop a strategy for the future.
Chairperson Mawby asked Commissioner Pruitt to serve on this committee
as the chair along with Commissioner Pickard and Commissioner Aldridge.
Commissioner Pruitt discussed his position with Dow Coming and his
position with the MCSC. Commissioner Pruitt stressed the importance of
6

�keeping our legislators informed about the work of the MCSC.
Commissioner Pruitt asked that Commissioner Begg also join this
committee because of his expertise in working with legislators.
C.

Governor's Service Awards &amp; Grantmakers/Grantseekers 2001, May 21 &amp; 22,
2001, Amway Grand Plaza, Grand Rapids
Chairperson Maw by announced that the next MCSC meeting will be on May 21,
2001 in Grand Rapids hosted by Commissioner Lubbers. The
Grantmakers/Grantseekers Conference will be held May 21 &amp; 22, 2001 at the
Amway Grand Plaza in Grand Rapids. The Governor's Service Awards will be
held the evening of May 21,2001 at the Amway Grand Plaza. The MCSC mailed
out nomination forms in November and are due back today, February 9, 2001.
There will be a Peer Review of all the nominations that were received in March and
the finalist will receive notification in April and then be invited to the Governor's
Service Award dinner on May 21, 2001. Chairperson Mawby stated that he hopes
that all commissioners can attend.
Ms. Robin Schultheiss gave an update on the Grantmakers/Grantseekers
Conference. Ms. Schultheiss stated that registrations materials will be available by
March 1, 2001 and they have several great speakers for the conference.

VI.

New Business - Chairperson Mawby
A.

National Community Service Conference- Minneapolis/St. Paul, Minnesota
June 28 -July 1, 2001
Mr. Caldwell explained how the conference has grown over the years and how it
now has many organizations involved in the conference besides the Points of Light
Foundation. Mr. Caldwell stated that several of the MCSC staff will be attending
and encouraged other commissioners to attend. The conference runs from June 28
-July 1, 2001 but Mr. Caldwell explained that there are many pre and post events.

Commissioner Pruitt explained that the American Association of State Service
Commission annual meeting will be held prior to the start of the National
Community Service Conference. Commissioner Pruitt asked Chairperson Mawby
to attend that meeting and speak at that meeting on behalf of the MCSC.
VII.

Public Comment - Chairperson Mawby
Chairperson Mawby asked for comments from everyone. Ms. Lee Lacy from the
Corporation for National Service thanked commissioners and staff of the MCSC for all
their help in making her visit to Michigan a success. Ms. Paula Kaiser asked for peer
reviewers for the AmeriCorps review on February 26, 2001. Ms. Mary Grill asked for
peer reviewers for the Governor's Service Awards and donations for the Youth Poster
Contest.
Commissioner Lenz stated that she has recently been involved with the school district
regarding service-learning and is amazed that people really don't understand what servicelearning really is about. Commissioner Kwak agreed to send information from W .K.
Kellogg Foundation on service-learning to anyone who was interested in receiving the
materials.

7

�Commissioner Barfield made a motion to adjourn the meeting. Commissioner Kwak
seconded the motion. The meeting was adjourned at 2:35 p.m.
The next meeting will be May 21, 2001 in Grand Rapids, Michigan hosted by
Commissioner Lubbers.

8

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                    <text>STATE OF MICHIGAN

JOHN ENGLER, Governor.:

MICHIGAN COMMUNITY SERVICE COMMISSION
111 S. Capitol Ave.
George W. Romney Bldg., 4th Floor
Lansing, Michigan 48913
Telephone: (517) 335-4295
FAX: (517) 373-4977

Chairperson
Russell G. Mawby
Executive Director
Kyle Caldwell

MEMORANDUM

TO:

Michigan Community Service Commission Executive Committee Members

FROM:

Paula Kaiser, Director ofProgramslPCt.UO.Lt)
Michigan Community Service Commission

RE:

Request for Delegation of Authority

DATE:

April 16, 2001

Michigan 's AmeriComs
Backgroulld
On September 13, 2000, the MCSC board approved the following match requirements for the
Michigan's AmeriCorps program:

Years of
Fun dine
Year 1
Year2
Year3
Year4
Year 5
Year6
Year 7+

Member Support
Match Percentages
MCSC/Grantee
85% I 15%
85% I 15%
85%11 5%
85% I 15%
85% I 15%
85% I 15%
85% I 15%

Program Operations
Match Percentages
MCSC/Grantee
67% I 33%
67% I 33%
67% I 33%
50% I 50%
40% I 60%
25% I 75%
0% I 100% ($500 per FTE)*

The member support cost items includes: living allowance, FICA, workers compensation, health
care. *In addition, programs operating in their seventh year or beyond could apply for up to
$500 per full-time equivalent to cover the cost of member training, member uniforms, and other
member expenses.
All grantees will be expected to meet the match requirement for their given year of funding. If a

~

o.&amp;
PF'IIfjTrOON

f1ECYCLEcDP-._P[P

�grantee has been a recipient of previous Michigan's AmeriCorps funding, that funding would .
count when determining the match requirement. For example, if"Agency A", which is not a
current grantee applied for AmeriCorps funding for the 2001 - 2002 year and had previously
received 3 years ofMichigan's AmeriCorps funding, they would~need to provide the match level
of a Year 4 program.
Implementation of the Plan
The new match requirements will be phased in over the next three years (FY 2000- 2003)
beginning with the 2000-01 program year. Programs operating in the first three years would be
required to meet the match requirement specific to their current year of funding. Programs that
have been in existence for more than three years will be required to meet the Year 4 match
requirement for the 2000- 2001 program year. Each year, programs will advance to the next
level of match requirement until they reach the Year 7 and beyond requirement.
Waiver
If a program is not able to meet the match requirement for a given program year, that program
may request a waiver. A program may apply for a waiver as part of their application to the
MCSC. Applicants will need to provide justification for the waiver. The MCSC will have the
right to approve or deny the waiver based on the program's justification. The waiver allows
MCSC to support a program that may have extenuating circumstances that prevent it from
meeting the match requirement. The board will review and decide each waiver on a case-by-case
basis.
The MCSC received a request from the Creston Neighborhood Association for a waiver. The
Creston Neighborhood Association has received three years of funding to operate an AmeriCorps
Program. They are currently requesting funds for a fourth year. As part of their request they
have asked that their match level for Categories B - F remain at 33% rather than increase to 50%
under the new Michigan's AmeriCorps match requirements. The MCSC staff reviewed
Creston's request and has asked them to provide some additional information by April27, 2001.
Since we will receive this information after the executive committee meeting and we must
submit the formula application package including the Creston Neighborhood Association
application to the Corporation for National Service on May 15 1\ the staff make the following
recommendation:
StaQ"Recommendation
The staff requests that the board authorize the staff to review and approve or deny the Creston
Neighborhood Association request to waive the 50% match requirement based on the parameters
determined by the executive committee and the written response of the applicant. (See attached.)

Page2

�STATE OF MICHIGAN

JOHN ENGLER, Governor

MICHIGAN COMMUNITY SERVICE COMMISSION
Chairperson
Russell G. Mawby
Executive Director
Kyle Caldwell

111
George W. Romney
Lansing,
Telephone:
FAX:

S. Capitol Ave.
Bldg., 4th Floor
Michigan 48913
(517) 335-4295
(517) 373-4977

April 13, 2001

Ms. Angela Elzinga
CCAC Program Coordinator
Creston Neighborhood Association
205 Carrier N.E.
Grand Rapids, MI 49505
Dear Ms. Elzinga:
The Michigan Community Service Commission (MCSC) is currently reviewing your request date
February 13,2001 to allow your Michigan's AmeriCorps program match requirement for Categories BF to remain at 33% rather than 50% as MCSC policy states your program should provide. In order for us
to make a decision on your request we need some additional information. Please respond in writing to the
following questions.
sm~.

1.

What is/are the condition(s) that prompted your organization to request the waiver for the
match requirement?

2.

What would be the impact on your program if you were required to meet the 50'~'0 match for the
2001-02 program year and what would you do to meet the requirements if your request is denied'?

3.

If the request is approved, what are your plans to meet the match for the next three years? vVhat
steps will be taken to ensure the match can be met at the 50'~'0. 60~o and 75% levels?

Please provide a \Hitten response to MCSC by April27, 2001. You may fax or mail your response to us.
Once you have responded to our questions, the MCSC will make a determination of your request and
provide you with a \Hitten response. If you have any questions, please do not hesitate to contact me at
(517) 373-1376.
Sincerely,

~~
Director of Programs

cc:

Beth Barney
Kyle Caldwell

�Mar.-13-01

12:14P secu-collections

:P.OZ

''

O&lt;ESTO

NEGHBOR
D
AS:CCIAllON

,

205 carrier n.e., grand rapids. mi., 49505 (616) 454-7900
February 13/200 l

MCSC
111 S. Capitol Ave.
George Romney Bldg. 4 111 Fl.

Lansing. MT 4&amp;913
To whom this may concern,

This Jetter is to form41lly request a waiver from MCSC to allow

Cr~~ton N~ighhorhood

Association's match remain at a 67/33 for the nex:t grant year. Creston Community Action Corps
ha.o:; been a succ~ssful part of the Creston neighborhood for three years. The program presently
has a small Corps of fivt: members and focuses ~red lically on Creston neighborhood. With the
requirement of ten members, the a~sociation h(lS risen to the &lt;.:halhmgc and decided to a:;scss
interest city-wide. The program received (&gt;vcrwhclrning response from neighhmhoml
organizations who an: eager to have the same ~ucccsscs in their neighborhoods.
While the program is excited to move forward, the expansion presents a number of challenges.
The expansion will douhk the program match requirement due to lhe progmm coordinator
progressing thm1 part-time to Cull-time and due to the increase of Action Corps members from
five to ten member::;. The program has secured a signi licant portion of the l'unc.ling needed. but
the extrajump t~) a 50/50 requirement places a strain on the program funding ha:-;c. Creston
Neighborhood A~;sociation has the confidenc~ that it will be able to meet the 50150 match the
next year when it ha.') had a year to adjust to the increased need.
We appreciate the part Michigan Community S~rvice Commission has played in the success of
the Creston Community Action Corps program.

Sincerely,

~

Angda El7.inga
CCAC Program Coordinator

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              </elementTextContainer>
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              <name>Identifier</name>
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              </elementTextContainer>
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                    <text>STATE OF MICHIGAN

JOHN ENGLER, Governor

MICHIGAN COMMUNITY SERVICE COMMISSION
111 S. Capitol Ave.

Chairperson
Russell G. Mawby

George W. Romney
Lansing,
Telephone:
FAX:

Executive Director
Kyle Caldwell

Bldg., 4th Floor
Michigan 48913
(517) 335-4295
(517) 373-4977

MEMORANDUM

Comm~ssio~utive

TO:

Michigan Community Service

FROM:

Paula Kaiser, Director
Michigan Community Service Commission

RE:

Staff Recommendations for Michigan's AmeriCorps Formula, Education Award
Only Programs and Michigan's Volunteer Investment Grants

DATE:

April 16, 2001

Committee Members

ofProgran\sj)~

Michigan's AmeriCorps Formula and Education Award Only Renewal Applications
Background
The MCSC issued renewal application guidelines to all of its Michigan's AmeriCorps renewal
programs. The staff reviewed those guidelines with the programs on the December conference
call. Formula and Education Award Only renewal applications were due to the MCSC on April
6, 2001. The MCSC conducted a staff review of all applications. Applicants were provided
written feedback that included any necessary revisions. All revisions are due to the MCSC by
April27, 2001. The staffwill review all ofthe revisions to ensure all issues were addressed.
Assuming all identified issues are addressed, the staff makes the following recommendations:
Formula Renewal Applicants
The staff recommends renewal funding at the requested amount for the following applicant:
Legal Applicant

Funding
Requested

Funding
Recommended

#ofFT

#ofPT

#of
Summer

Branch Intermediate
School District

$140,738

$140,738

10

0

0

~

o&amp;
PI&lt;INTEOON

FIECYClEDP.O.PER

�Habitat for Humanity
Michigan

$312,755

$312,755

17

20

0

Ionia County Intermediate
School District

$153,138

$153,138

12

0

0

Marquette Alger
Intermediate School
District

$205,690

$205,690

13

8

0

SOS Crisis Center

$116,831

$116,831

6

8

0

Volunteer Muskegon

$180,828

$180,828

13

2

6

Total

$1,109,980

$1,109,980

71

38

6

Education Award Only Renewal
The staff recommends renewal funding at the requested amount for the following applicant:
Legal Applicant

Funding
Requested

Funding
Recommended

#ofFT

#ofPT

#of
Summer

Michigan Department of
Natural Resources

$73,000

$73,000

120

150

0

Total

$73,000

$73,000

120

150

0

Michigan's AmeriCorps New Formula Applications
Background
After reviewing the current portfolio and current grantees' position in the three-year funding
cycle, MCSC staff determined that we have approximately $2 million to fund new AmeriCorps
programs for FY 2001-02. Organizations were notified of the availability of funds for new
AmeriCorps programs the week ofDecember 18th. The MCSC hosted two technical assistance
session the week of January 15th. One session was held in Lansing and the other was held in
Gaylord. Interested applicants were required to submit an Intent to Apply form by January 31,
2001. The MCSC received 31 Intent to Apply Forms. Seventeen organizations submitted
applications on February 16, 2001. The applications were peer reviewed on February 26, 2001.
Eight applicants were recommended to submit comprehensive applications. The MCSC
convened the eight applicants on March 7, 2001 to discuss submission of a comprehensive
application. The comprehensive applications were due on March 30,2001. The staff reviewed
the eight comprehensive applications. Each applicant was given feedback and asked to make
final revisions to their comprehensive application. The revised applications are due to the MCSC
on April24, 2001. Assuming all identified issues are addressed, the staff makes the following
recommendations:

Page 2

�.....
.,

The staff recommends funding at the requested amount for the following applicants:
Funding
Requested

Funding
Recommended'

Camp Fire Boys and Girls
West Michigan Council

$123,911

$123,911

Creston Neighborhood
Association

$126,168

$126,168

The Guidance Center

$256,005

Michigan Institute for
Nonviolence Education

Legal Applicant

#ofFT

#ofPT

#of
Summer

6

0

10

0

0

$256,005

16

6

6

$629,199

$629,199

52

0

0

Underground Railroad, Inc

$181,507

$181,507

14

2

0

VFW National Home for
Children

$140,800

$140,800

4

12

6

Wayne Metropolitan
Community Services
Agency

$127,834

$127,834

10

0

0

Young Detroit Builders

$179,131

$179,131

14

0

0

Total

$1,764,555

$1,764,555

127

26

12

-

- "7

emg recommend ed tior :tlun d"mg:
The tlo11 owmg applicants app r1edb ut are not b"
Legal Applicant

Funding Requested

FTEs Requested

The AIDS Consortium of Southeastern
Michigan

$149,624

10

Boys &amp; Girls Club of Saginaw County

$300,458

21

Camp Tall Turf

$92,331

16

Detroit Better Living Center

$207,194

14

Detroit Zoological Society

$308,000

20

National Conference for Community &amp;
Justice

$167,330

12

Rosa &amp; Raymond Parks Institute for
Self Development

$288,028

20

Page 3

�Traverse City Area Public S~hools

$330,623

25

West Village Academy

$209,975

15

Total

$2,053,563

~

153

Michigan's Volunteer Investment Grants
Background
The MCSC has $1 million available on an annual basis to support Michigan's Volunteer
Investment Grants. In December, the MCSC issued 12 grants totaling $450,000. The MCSC
offered a second round of2001 VIG funds in mid-February. The Intent to Apply forms were due
on March 16,2001. The MCSC received two Intent to Apply Forms. On March 23, the MCSC
received two applications requesting $141,885. One ofthe applications was from an
organization that has never received VIG funds and therefore had to be peer reviewed. Both
applications were reviewed by the staff on April 10, 2001. The applicants were given written
feedback and asked to address the issues identified in the review process. Revise applications are
due to MCSC on May 4, 2001. Assuming all identified issues are addressed, the staff makes the
following recommendations:

StaURecommendations
The staff recommends funding at the requested amount for the following applicants:
Match Level

$81,885

Fun dine
Recommended
$81,885

The Volunteer Center of
Holland

$60,000

$60,000

1

Total

$141,885

$141,885

Le2al Applicant

Fundine Reguested

Allegan County United Way

Page 4

1.5

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                    <text>The MCSC is dedicated to enabling all citizens, including youth, to engage in public problem solving
through service and volunteerism.

Michigan Community Service Commission
Commission Meeting and Retreat
"Transitions"
September 10-11, 2001
Brook Lodge, Augusta
Agenda
Monday, September 10,2001
MCSC Quarterly Meeting
Noon-1:00 p.m.

Lunch buffet in the Foyer of the UpjohnBuilding

1:00 p.m. - 2:30 p.m.

Commission Meeting in Upjohn Ballroom

2:30 p.m. - 2:45 p.m.

Break (soda's, coffee and cookies)

MCSC 2001 Commissioner Retreat- "Transitions"
The MCSC and the Michigan volunteer sector will soon be facing a number of changes.
• The November 2002 elections will usher in a new Governor and a radically changed House of
Representatives and Senate.
• The Corporation for National Service is coming under new leadership under the Bush
Administration-Les Lenkowski as CEO and Steve Goldsmith as Chair of the Board.
• The ConnectMichigan Alliance has formed as a hub organization for Michigan's volunteeroriented nonprofit organizations.
How will the MCSC deal with these exciting changes and what opportunities for growth, innovation and
sustainability exist in this new future? Starting to form the answers to these questions, in light of the
strategic planning that has been presented to the members by staff, is our charge for this planning retreat.

Day One - Perspectives on Transitions
2:45p.m.

Russ Mawby will give an overview and introduce our facilitator, Alice Buhl
Views from the National Service Perspective
Over 65% of the MCSC's funding comes from Corporation for National Service to
support national service programs including ArneriCorps, Learn &amp; Serve Michigan
(service-learning), and Promise Fellows (working on America's Promise). The Bush
Administration has demonstrated its commitment to national service by ensuring that full
funding for the Corporation for National Service remains part of the President's Budget
as well as entrusting some of the work of his Faith Based Initiative with ArneriCorps.
What are priorities of this administration and how will they impact the work of the
MCSC?

�The MCSC is dedicated to enabling all citizens, including youth, to engage in public problem solving
through service and volunteerism.

Day One - Perspectives on Transitions (continued)
Alice Buhl will introduce Wendy Zenker, Acting CEO for CNS
Wendy Zenker will give an overview on National Service at the federal level (20
min.)
Small group discussions (20 min.)
Small groups will report back with questions and comments (20 min.)
3:45p.m

Break
Views from the Statewide Volunteerism Perspective
Over the past 18 months, Michigan has taken on the task of ensuring permanent support
for volunteerism in Michigan by forming the ConnectMichigan Alliance and providing
long-term support through a $20 million endowment fund. Four organizations agreed to
devote their energies to building this support structure. Now, what does the future look
like in this new reality? What will the MCSC do differently given this new paradigm?

4:00p.m

ConnectMichigan Alliance/context with overview (Felt board exercise) with
Kyle Caldwell who will introduce John Lore, CEO of ConnectMichigan
Alliance, Ed Blews, Chair of ConnectMichigan Alliance, Sam Singh, CEO
of the Michigan Nonprofit Association (30 min.).
Small group discussions (30 min.)
Small group will report back with questions and comments (30 min.)

5:30p.m

Break (Check-in to rooms before dinner) (Check-in is after 4 p.m)

6:15p.m.

Reception in Doctor's Cottage (Snacks and wine, beer and soda)

7:00p.m

Dinner in Doctor's Cottage (Dinner will be served)
Views from the State Political Perspective
Since 1991, the MCSC has enjoyed the unwavering support of Governor Engler and First
Lady Michelle Engler. While in office, no other Michigan Governor has demonstrated as
much support for the nonprofit sector and the volunteers that make up the workforce for
this sector than John Engler. No other First Lady has demonstrated a willingness and
ability to lead, as has our own Michelle Engler. Their efforts have produced one of the
nation's first state commissions on service, the nation's only state-funded volunteer
resource center endowment grant, a host of national service programs, a premiere
volunteer recognition program and a series of meetings and conferences to discuss how
government can do its work better for our state's volunteer sector. Finally, through their
championing the work of the MCSC, the Michigan Legislature has provided its support
through codifying legislation and annual appropriations of $2 million in state funding.

�"

The MCSC is dedicated to enabling all citizens, including youth, to engage in public problem solving
through service and volunteerism.

Views from the State Political Perspective (continued)
Soon, these supporters will be gone due to term limits. After November of 2002, no
member of the Michigan House of Representatives will have been in office when the
MCSC was formed. The Governor and First Lady will not have the name Engler and the
Senate will have only a handful of members returning from the previous body.
How can the MCSC maintain it relationships with key officials and how can it ensure
support from the next Governor and Legislature for Michigan's volunteer sector?

8:00p.m.

Michelle Engler will introduce guest speakers for evening program- Bill
Ballenger from Inside Michigan Politics and William Rustem from Public
Sector Consultants. (30 min. Q &amp; A)

9:30p.m.

Program ends.
End of Day One.

I-~

2001

�•

The MCSC is dedicated to enabling all citizens, including youth, to engage in public problem solving
through service and volunteerism.

Tuesday, September 11, 2001
Day Two - Reflections and Commitments
Armed with the opinions and evidence from the experts AND in light of the
strategic plan adopted last year, what are the next steps for the MCSC? How
should it communicate its purpose? Should the MCSC do business differently?
If so, how? If not, why? What should the short (12 months) and long (five
years) goals of this organization be in light of these facts? What can each
commissioner, staff member and friend do to support Michigan's Volunteers
now and into the future?
7:00a.m.- 8:00a.m.

Breakfast Buffet in the Dining Room and checkout of rooms
(Check-out is Noon but no other time)

Reflections -What did I learn? What should be done?
8:15a.m.

Reflections on previous day in the Upjohn Ballroom

8:45a.m.

Overview/review of plan- Work for next 12 months

9:00a.m.

Small group discussions (30 min.)
Small group report back with questions and comments. (30 min.)
Break (Soda's, coffee and cookies)

10:00 a.m.

Commitments- How can I help?
10:15 a.m.

Legislative and Public Relations Committee Report
Report out by Commissioners Pruitt and O'Day

10:30 a.m.

Small group discussion (30 min.)
Small group report back with questions and comments (30 min.)

11: 45 a.m.

Break (Lunch Buffet will be rolled into the Ballroom.)

Noon

Lunch in Upjohn Ballroom.

12:45 p.m.

Summary and personal commitment

1:30 p.m.

Adjourn (soda's and cookies available for the ride home.)

End of 2001 Commissioner Retreat

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Michigan Community Service Commission
Agenda
September 10, 2001
Brook Lodge, Augusta
12:00 p.m.-2:30p.m.

I.

Welcome and Introductions - Chairperson Mawby

II.

Board Development Committee- Terry Pruitt
A. Recommendations for New Commissioners

(Brennan &amp; Swain)
B. Designation ofNew MCSC Leadership Advisory Committee Members

(Begg, Cummings, Neelis, West)

III.

Review &amp; Approval of May 21, 2001 Minutes - Chairperson Mawby

IV.

Standing Committee Reports

A. Executive Committee - Chairperson Mawby
1. Review Executive Committee August 17, 2001 meeting
B. Legislative Outreach Committee - Vice Chairperson Pruitt

1. Presentation &amp; Acceptance of Committee Report
2. MCSC 1oth Anniversary Celebration/Legislative Outreach Event
C. Marketing and Public Relations Committee- Commissioner O'Day
1. Presentation &amp; Acceptance of Committee Report
D. Report ofDesignees ofthe ConnectMichigan Alliance Board of TrusteesCommissioners Cummings, Engler &amp; Pruitt
1. Appointment of Executive Director
2. Business Plan
3. Update on ConnectMichigan Alliance Endowment Campaign

�Draft
E. Report of the Retreat Planning Committee - Chairperson Mawby

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Executive Director's Report -Kyle Caldwell
A. Learn &amp; Serve Michigan Grants (approval item)

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Old Business - Chairperson Mawby
A. Staff Recommendations for Future Direction ofthe MCSC (approval item)

VII.

New Business- Chairperson Mawby
A. Approval of2002-2004 Meeting Dates

VIII. Adjourn

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                    <text>STATE OF MICHIGAN

JOHN ENGLER, Governor

MICHIGAN COMMUNITY SERVICE COMMISSION
Chairperson
Russell G. Mawby

1048 Pierpont, Suite 4
Lansing, Michigan 48911
Telephone: (517) 335-4295
FAX: (517) 373-4977

Executive Director
Kyle Caldwell

MEMORANDUM

TO:

Members of the MCSC Executive Committee
Commissioners Mawby, Cummings, Engler, Pickard, Pruitt

FROM:

Kyle Caldwell, Executive Director

RE:

Summary of August 17, 2001 Meeting

DATE:

Thursday, August 30, 2001

4--

The following is a summary of the August 17, 2001 meeting (held via conference call) of the
MCSC Executive Committee with staff members Caldwell and Estrada present. Members
present (Chairperson Mawby, Vice Chairperson Pruitt, Commissioner Pickard) reviewed and
approved the agendas for the September meeting and retreat.
Commissioner Pruitt presented the recommendations of the Board Development Committee that
were approved by the Executive Committee and forwarded to the full commission for approval.
Members reviewed the ConnectMichigan Alliance Endowment Campaign progress to date and
specifically, examined the giving of the members of the MCSC. The members decided to send
out follow up correspondence to members to ensure that the MCSC members achieve 100%
giving by the start ofthe September Retreat. Members also discussed their approval of the
appointment of JohnS. Lore to the CEO position of the ConnectMichigan Alliance.
Mr. Caldwell provided a review of the federal funding for National Service and described the
challenges facing the state service commissions regarding set asides in the budget of the
Corporation for National Service. Members agreed to address this issue during the September
Retreat second-day planning session.
Finally, members reviewed, modified and approved a draft three-year calendar for the meetings
of the MCSC. The draft will be presented to the full membership at the September 10, 2001
meeting.

�</text>
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                    <text>STATE OF MICHIGAN

JOHN ENGLER , Governor

MICHIGAN COMMUNITY SERVICE COMMISSION
1048 Pierpont, Suite 4
Lansing , Michigan 48911
Telephone: (517) 335-4295
FAX : (517) 373-4977

Chairperson
Russell G. Mawby
Executive Director
Kyle Caldwell

MEMORANDUM

TO:

Members of the MCSC Executive Committee
Russell G. Mawby, Chairperson
Terry Pruitt, Vice Chairperson
Julie F. Cummings
Michelle Engler
Vivian Pickard

FROM:

Kyle Caldwell, Executive Director

RE:

Executive Committee Meeting

DATE:

Monday, August 13, 2001

//(_

Attached is the packet for the Executive Committee Conference Call on Friday August 17, 2001.
The primary purposes for the meeting are:
•
•
•

to prepare for the upcoming meeting and retreat;
discuss the proposed changes for the membership; and
provide an update to the ConnectMichigan Alliance Campaign.

The instructions for participating on the call are provided below. If you have any questions,
please call Mary Estrada at 517-373-4998. Thank you for taking time out of your sununer to
participate on the call. I am looking forward to speaking with you.

Conference Call Instructions
Russ Mawby is the chair for the call and will dial 1-888-412-7888 and his pass code is
299507985#. This call initiates the conference call. Michelle Engler, Vivian Pickard and
Terry Pruitt will dial1-888-412-7888 and their pass code is 29950#.

�Michigan Community Service Commission
Executive Committee
Agenda
August 17, 2001

I.

Review of Retreat Goals and Activities &amp; Commission Meeting Agenda
(See agendas attached.)

II.

Discuss recommendations of the Board Development Committee
A.
B.
C.

Al Swain- new member designee (see resume attached)
Nonie Brennan- new member designee (see resume attached)
Inductees to the MCSC Leadership Advisory Committee
1. Victor Begg, Julie F. Cummings, Randy Neelis, Ray West

D.
E.

III.

ConnectMichigan Alliance &amp; Endowment Campaign
A.
B.

IV.

Update on Contributions (see list attached)
New CEO (see resume attached)

CNS Appropriations
A.
B.

V.

Replacement for Commissioner Cummings on Executive Committee
Youth Representation Beyond Current Levels

Latest word from Congress (see advisories attached)
Discussion on how to incorporate a response strategy in September Retreat

Proposed Meeting Dates for 2002 -- 2004
A.

Two-year Calendar (see attached)

�</text>
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              <description>The topic of the resource</description>
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                  <text>Dorothy A. Johnson Center for Philanthropy</text>
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                  <text>Council of Michigan Foundations</text>
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                  <text>Michigan Nonprofit Association</text>
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                  <text>Michigan Community Service Commission</text>
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                  <text>Dorothy A. Johnson Center for Philanthropy</text>
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                  <text>Charities</text>
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                  <text>Fundraising</text>
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                  <text>Michigan</text>
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              <name>Publisher</name>
              <description>An entity responsible for making the resource available</description>
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                  <text>Grand Valley State University Libraries, Special Collections and University Archives, 1 Campus Drive, Allendale, MI, 49401</text>
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              <name>Contributor</name>
              <description>An entity responsible for making contributions to the resource</description>
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                  <text>Council of Michigan Foundations; Michigan Nonprofit Association; Michigan Community Service Commission</text>
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              <name>Identifier</name>
              <description>An unambiguous reference to the resource within a given context</description>
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                  <text>JCPA-04</text>
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              <name>Language</name>
              <description>A language of the resource</description>
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                  <text>eng</text>
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      <name>Text</name>
      <description>A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text.</description>
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            <name>Identifier</name>
            <description>An unambiguous reference to the resource within a given context</description>
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                <text>JCPA-04_MCSC_EC_2001-08-17_Next-Meeting-Materials</text>
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            <name>Title</name>
            <description>A name given to the resource</description>
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                <text>Michigan Community Service Commission executive committee 2001-08-17 next meeting materials</text>
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            <name>Creator</name>
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                <text>Michigan Community Service Commission</text>
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            <name>Description</name>
            <description>An account of the resource</description>
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                <text>Michigan Community Service Commission executive committee 2001-08-17 next meeting materials. Records are compiled in the Our State of Generosity collection by the Johnson Center, along with the files of the Michigan Nonprofit Association (MNA), the Michigan Community Service Commission (MCSC) and the Dorothy A. Johnson Center for Philanthropy. Originals are at the Michigan Community Service Commission.</text>
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            <name>Subject</name>
            <description>The topic of the resource</description>
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              <elementText elementTextId="692980">
                <text>Dorothy A. Johnson Center for Philanthropy</text>
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                <text>Michigan Community Service Commission</text>
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                <text>Michigan</text>
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            <name>Format</name>
            <description>The file format, physical medium, or dimensions of the resource</description>
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              <elementText elementTextId="692988">
                <text>application/pdf</text>
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            <name>Type</name>
            <description>The nature or genre of the resource</description>
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                <text>Text</text>
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            <name>Language</name>
            <description>A language of the resource</description>
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                <text>eng</text>
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            <name>Publisher</name>
            <description>An entity responsible for making the resource available</description>
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              <elementText elementTextId="692991">
                <text>Grand Valley State University Libraries, Special Collections and University Archives, 1 Campus Drive, Allendale, MI, 49534</text>
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          <element elementId="47">
            <name>Rights</name>
            <description>Information about rights held in and over the resource</description>
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              <elementText elementTextId="692992">
                <text>&lt;a href="http://rightsstatements.org/page/InC/1.0/?language=en"&gt;In Copyright&lt;/a&gt;</text>
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            <name>Source</name>
            <description>A related resource from which the described resource is derived</description>
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              <elementText elementTextId="692993">
                <text>&lt;a href="https://gvsu.lyrasistechnology.org/repositories/2/resources/515"&gt;Our State of Generosity collection, JCPA-04&lt;/a&gt;</text>
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            <name>Date</name>
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                <text>2001-08-17</text>
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