629 24 26018 https://digitalcollections.library.gvsu.edu/files/original/6a2b030d7def77309062d96b2cdd985a.pdf 5c52adb4f91e1f2e33eff39fc0631ad9 PDF Text Text 04/17/2012 REIMAGINING SERVICE Reimagining Service in Michigan Michigan Community Service Commission April 18, 2012 REIMAGINING SERVICE Presentation Overview • What is Reimagining Service? • Reimagining Service Principles • Nonprofit Service Enterprise Model • Corporate Service Enterprise Model • Group Discussion 1 �04/17/2012 Reimagining Service aims to increase the impact of volunteering by: • Practice: Inspiring organizations to leverage volunteers more fully in their core operations; • Research: Supporting and disseminating research; and, • Funding: Engaging funders (both corporate and philanthropic) in recognizing the value of this work and therefore encouraging their financial support. REIMAGINING SERVICE 2 �04/17/2012 Principle 1 The volunteer ecosystem is more effective when all sectors participate in its evolution. REIMAGINING SERVICE Principle 2 Make volunteering a core strategic function, not an add-on. REIMAGINING SERVICE 3 �04/17/2012 Principle 3 Focus volunteer engagement on true community needs. REIMAGINING SERVICE Principle 4 In order to get a return, you have to invest. REIMAGINING SERVICE 4 �04/17/2012 REIMAGINING SERVICE Reimagining Service Principles 1. The volunteer ecosystem is more effective when all sectors participate in its evolution. 2. Make volunteering a core strategic function, not an add-on. 3. Focus volunteer engagement on true community needs . 4. In order to get a return, you have to invest. 5 �04/17/2012 • Nonprofits that engage volunteers well , are significantly better led and managed. • Those that engage 50+ volunteers via a strong volunteer management model have increased organizational capacity. • Such organizations are more able to scale their operations. • Non profits that engage at least 10 volunteers are as effective as their peers without volunteers , but at almost half the median budget. • Yet, less than 15 percent of organizations nationwide can be characterized as service enterprises. • Funded via Volunteer Generation Fund (VGF) grant awarded to CaliforniaVolunteers . • Pilot with eight of 30 volunteer centers throughout the state. • Pilot sites beginning the transition to become service enterprises using curriculum developed for project. • Pilot sites will begin to train nonprofits in 2012 with curriculum. 6 �-------~-- ----- 04/17/2012 REIMAGINING SERVICE Corporate Service Enterprise Impact: • Community: focused social impact • Employees: increased satisfaction and retention • Corporation: positive brand awareness • Align service model with business model • Use volunteers and their skills as a multiplier of cash gifts • Identify core skills resident in company and employees to target community priorities • Invest in volunteer management 7 �04/17/2012 REIMAGINING SERVICE Discussion Questions 1. What aspects of the Reimagining Service message resonate with you? 2. How might this work be applied in Michigan? 3. What support or further information do you need to move this work forward in Michigan? REIMAGINING SERVICE Sign on in support of the Reimagining Service Principles at: www. ReimaginingService.org F acebook: F acebook. com/rei magi n ingservice Twitter: @ReimaginingServ 8 �REIMAGINING SERVICE believes that one way to increase the impact of volunteering is to encourage the creation of more service enterprises. WHAT IS A SERVICE ENTERPRISE? It is a non-profit or for-profit organization that fundamentally leverages volunteers and their skills to successfully deliver on the social mission of the organization. IS YOUR CORPORATION ALREADY A SERVICE ENTERPRISE? Visit REI MAG ININGSERVICE.org to download a self-assessment tool, and find out. Also check out our resources for non-profit service enterprises. Research demonstrates that corporate service enterprises provide impact in three key areas: the community via focused social impact, on employees by increasing satisfaction and retention, and on the corporation itself through positive brand awareness. Visit ': C!MAGINING '' , '1:...:::.~ · to download the research summary. The Three-Part Diamond Service Model 1 Corporate Service Enterprises structure volunteerism in three key areas. The width of the layer represents the proportionate number of people. EXECUTIVE CONSULTING & BOARD SERVICE: Leverage some executives through highly skilled advisory services and engagement on non-profit boards. CORE COMPETENCY-BASED VOLUNTEERING & PRO BONO: Focus on signature programs that have strategic goals and leverage skills and competencies of volunteers. GENERAL SERVICE : Continue to offer some general service opportunities, but be careful not to oversupply volunteers. Corporate Service Enterprise Characteristics Corporate Service Enterprises demonstrate these eight critical characteristics: Core Competency-Based Volunteering & Pro Bono Checklist for Corporate Service Enterprises • On-Ramp: start with small changes that feel manageable • Leadership: gain the support of the CEO/Senior Managers • Alignment: connect volunteerism & service directly with business model • Goals: have goals for community, employees, and company • Signature: make program branded, unified , and consistent; it should leverage employees' core skills • Management: dedicate a small team to implementation • Local Buy-In: allow for field/office-level decision making • Partners: work deeply with a few high-impact non-profits • Impact: carefully track data and publicly report progress ' Adapted from Capital One �What is REIMAGINING SERVICE? Building on the work of those who serve as champions of effective volunteer engagement, REIMAGINING SERVICE is a national coalition of multi-sector representatives from non-profit organizations, government, education , faith-based , funders , and corporations, which seeks to explore new ways of addressing the challenges and opportunities of increasing social impact through volunteer engagement. Collectively we aim to increase the impact of volunteering by: • Inspiring organizations to leverage volunteers more fully in thei r core operations in an effort to address the social missions of their organizations. We promote the fundamental integration of volunteers into organizations in a strategic way, designed to make a difference in service delivery and social outcomes. • Supporting and disseminating research aimed at highlighting effective volunteer engagement practices and policies and their impact on the core mission of the organization . • Engaging funders in recognizing that volunteerism and civic engagement are cost effective strategies that help organizations and community groups accomplish their missions, thus meriting their financial support. REIMAGINING SERVICE Principles The REIMAGINING SERVICE coalition has established four principles to guide its work: Visit REIMAG ININGSERVICE.org to sign-on in support of the REIMAGINING SERVICE principles and to access tools and resources to support this work. �REIMAGINING SERVICE believes that one way to increase the impact of volunteering is to encourage the creation of more service enterprises. Nonprofit Service Enterprise Characteristics WHAT IS A SERVICE ENTERPRISE? It is a nonprofit or for-profit organization that fundamentally leverages volunteers and their skills to successfully deliver on the social mission of the organization . Research identified these eight characteristic as consistent and critical practices for nonprofit service enterprises: IS YOUR CORPORATION ALREADY A SERVICE ENTERPRISE? Visit RE IMAGININ GSERVICE.org to download a self-assessment tool , and find out. Also check out our resources for corporate service enterprises. Analysis by the TCC Group used the Core Capacity Assessment Tool (CCAT) to study nonprofit service enterprises. These organizations represented only 11 percent of all nonprofits in the CCAT dataset, and they consistently outperformed their peers on all measures of organizational IMAGINING to download effectiveness. Visit the research summary. Nonprofit Service Enterprise Pyramid Model Nonprofit service enterprises use a pyramid model to maximize the impact of their volunteers and allow the following : ~ ~ Checklist for Nonprofit Service Enterprises o o o o o o SUPPORTS STRATEGIC PLAN: Volunteers enable these organizations to accomplish their mission and strategic objectives. ENABLES INCREASED SERVICE DELIVERY: Effective use of volunteers allow these nonprofits to provide significantly more services with fewer paid resources. STRONG VOLUNTEER MANAGEMENT: The strong focus on recruiting , expectations setting , training , matching volunteers with opportunities and retention are critical to becoming a nonprofit service enterprise. o o o o o o Respond to volunteer inquiries quickly. Screen potential volunteers for skills and genuine interest. Define and communicate roles and expectations clearly. Implement standard training for all volunteers. Match skills and interests of the volunteer with opportunities. Establish the value of the volunteer - making sure they have an important role in the organization that impacts the whole volunteer process. Provide volunteers with opportunity to provide/receive feedback. Implement a good tracking tool to measure value. Provide support and assistance to volunteers at all times. Provide an opportunity for volunteers to connect with other volunteers and nonprofit leadership. Develop an ongoing recognition program. Develop strong relationships with partner programs. Based on research conducted by Deloitte. �What is REIMAGINING SERVICE? Building on the work of those who serve as champions of effective volunteer engagement, REIMAGINING SERVICE is a national coalition of multi-sector representatives from nonprofit organizations, government, education, faith-based , funders , and corporations, which seeks to explore new ways of addressing the challenges and opportunities of increasing social impact through volunteer engagement. Collectively we aim to increase the impact of volunteering through: Practice: Inspiring organizations to leverage volunteers more fully in their core operations in an effort to address the social missions of their organizations. We promote the fundamental integration of volunteers into organizations in a strategic way, designed to make a difference in service delivery and social outcomes. Research: Supporting and disseminating research aimed at highlighting effective volunteer engagement practices and policies and their impact on the core mission of the organization. Funding: Engaging funders in recognizing that volunteerism and civic engagement are cost effective strategies that help organizations and community groups accomplish their missions, thus meriting their financial support. REIMAGINING SERVICE Principles The REIMAGINING SERVICE coalition has established four principles to guide its work: Visit REIMAGININGSERVICE.org to sign-on in support of the REIMAGINING SERVICE principles and to access tools and resources to support this work. Revised September 2011 � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Our State of Generosity Creator An entity primarily responsible for making the resource Grand Valley State University. Dorothy A. Johnson Center for Philanthropy Description An account of the resource Collection contains the records of four Michigan nonprofit organizations: Council of Michigan Foundations, Michigan Nonprofit Association, Michigan Community Service Commission, and the Johnson Center for Philanthropy at GVSU. The documents are compiled by the Johnson Center for Philanthropy, and records document the history of the organizations from the 1960s to the 2010s. Coverage The spatial or temporal topic of the resource, the spatial applicability of the resource, or the jurisdiction under which the resource is relevant 1968-2014 Source A related resource from which the described resource is derived <a href="https://gvsu.lyrasistechnology.org/repositories/2/resources/515">Our State of Generosity collection, JCPA-04</a> Rights Information about rights held in and over the resource <a href="http://rightsstatements.org/page/InC/1.0/?language=en">In Copyright</a> Subject The topic of the resource Dorothy A. Johnson Center for Philanthropy Council of Michigan Foundations Michigan Nonprofit Association Michigan Community Service Commission Dorothy A. Johnson Center for Philanthropy Charities Philanthropy and Society Fundraising Records Michigan Publisher An entity responsible for making the resource available Grand Valley State University Libraries, Special Collections and University Archives, 1 Campus Drive, Allendale, MI, 49401 Contributor An entity responsible for making contributions to the resource Council of Michigan Foundations; Michigan Nonprofit Association; Michigan Community Service Commission Identifier An unambiguous reference to the resource within a given context JCPA-04 Language A language of the resource eng Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Identifier An unambiguous reference to the resource within a given context JCPA-04_MCSC_2012-04-18_Reimagining-Service-in-MI Title A name given to the resource Michigan Community Service Commission 2012-04-18 commission meeting Reimagining Service in Michigan Creator An entity primarily responsible for making the resource Michigan Community Service Commission Description An account of the resource Michigan Community Service Commission 2012-04-18 commission meeting Reimagining Service in Michigan. Records are compiled in the Our State of Generosity collection by the Johnson Center, along with the files of the Michigan Nonprofit Association (MNA), the Michigan Community Service Commission (MCSC) and the Dorothy A. Johnson Center for Philanthropy. Originals are at the Michigan Community Service Commission. Subject The topic of the resource Dorothy A. Johnson Center for Philanthropy Charities Philanthropy and Society Fundraising Records Michigan Community Service Commission Michigan Format The file format, physical medium, or dimensions of the resource application/pdf Type The nature or genre of the resource Text Language A language of the resource eng Publisher An entity responsible for making the resource available Grand Valley State University Libraries, Special Collections and University Archives, 1 Campus Drive, Allendale, MI, 51262 Rights Information about rights held in and over the resource <a href="http://rightsstatements.org/page/InC/1.0/?language=en">In Copyright</a> Source A related resource from which the described resource is derived <a href="https://gvsu.lyrasistechnology.org/repositories/2/resources/515">Our State of Generosity collection, JCPA-04</a> Date A point or period of time associated with an event in the lifecycle of the resource 2012-04-18 https://digitalcollections.library.gvsu.edu/files/original/7232ebc25291629c0cfb8d877816e651.pdf e364014301f65572b8f1d73d9b8db5ae PDF Text Text Receive Updates Enter Email Address Special Message from Lt. Governor Brian Calley Michigan Office of the Governor sent this bulletin at 04/16/2012 09:44AM EDT Having trouble viewing this email? View it as a webpage. SPECIAL MESSAGE FROM LT. GOVERNOR BRIAN CALLEY Dear State Employee: Since the Governor' s special message on Talent last year, my wife, Julie, and I have greatly enjoyed promoting mentoring in Michigan. We have joined Mentor Michigan in celebrating Michigan Mentoring Month (January), honored mentees in press conferences and kicked off a mentoring partnership with the Jaycees. As I look around state government, many state employees are striving to be quality mentors; either in their work place or in their personal time. Today, I want to recognize Selene Wadhawan who was recently awarded the Department of Human Services Outstanding Mentor Award by Director Corrigan. This award is presented to the employee who has demonstrated outstanding commitment to mentoring foster youth. Selene is a children' s services supervisor at the DHS Isabella County Office who founded the Michigan Youth Opportunity Initiative youth board in Isabella and Midland counties. She also organizes Helping Others Prepare for Everything, a program created for older youth in foster care. Her efforts for foster youth have been highlighted on a local level and I am pleased to recognize Selene for her dedication to the community and her commitment to provide meaningful opportunities to build relationships and retain our next generation both today and beyond. The future of Michigan' s children is the responsibility of all citizens. As such, I encourage you to strongly consider becoming a mentor. Through insightful guidance and meaningful mentoring, we can help ensure that today' s youth realize their own personal value and potential and instill in them the hope for a brighter future. For more information on mentoring, please visit: www.mentormichigan.org. If there is ever anything I can be doing for you, please do not hesitate to contact me by telephone at 517-335-7858. Sincerely, Brian Calley Lt. Governor, Michigan � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Our State of Generosity Creator An entity primarily responsible for making the resource Grand Valley State University. Dorothy A. Johnson Center for Philanthropy Description An account of the resource Collection contains the records of four Michigan nonprofit organizations: Council of Michigan Foundations, Michigan Nonprofit Association, Michigan Community Service Commission, and the Johnson Center for Philanthropy at GVSU. The documents are compiled by the Johnson Center for Philanthropy, and records document the history of the organizations from the 1960s to the 2010s. Coverage The spatial or temporal topic of the resource, the spatial applicability of the resource, or the jurisdiction under which the resource is relevant 1968-2014 Source A related resource from which the described resource is derived <a href="https://gvsu.lyrasistechnology.org/repositories/2/resources/515">Our State of Generosity collection, JCPA-04</a> Rights Information about rights held in and over the resource <a href="http://rightsstatements.org/page/InC/1.0/?language=en">In Copyright</a> Subject The topic of the resource Dorothy A. Johnson Center for Philanthropy Council of Michigan Foundations Michigan Nonprofit Association Michigan Community Service Commission Dorothy A. Johnson Center for Philanthropy Charities Philanthropy and Society Fundraising Records Michigan Publisher An entity responsible for making the resource available Grand Valley State University Libraries, Special Collections and University Archives, 1 Campus Drive, Allendale, MI, 49401 Contributor An entity responsible for making contributions to the resource Council of Michigan Foundations; Michigan Nonprofit Association; Michigan Community Service Commission Identifier An unambiguous reference to the resource within a given context JCPA-04 Language A language of the resource eng Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Identifier An unambiguous reference to the resource within a given context JCPA-04_MCSC_2012-04-18_Special-Message-from-Brian-Calley Title A name given to the resource Michigan Community Service Commission 2012-04-18 commission meeting Special Message from Lt. Governor Brian Calley Creator An entity primarily responsible for making the resource Michigan Community Service Commission Description An account of the resource Michigan Community Service Commission 2012-04-18 commission meeting Special Message from Lt. Governor Brian Calley. Records are compiled in the Our State of Generosity collection by the Johnson Center, along with the files of the Michigan Nonprofit Association (MNA), the Michigan Community Service Commission (MCSC) and the Dorothy A. Johnson Center for Philanthropy. Originals are at the Michigan Community Service Commission. Subject The topic of the resource Dorothy A. Johnson Center for Philanthropy Charities Philanthropy and Society Fundraising Records Michigan Community Service Commission Michigan Format The file format, physical medium, or dimensions of the resource application/pdf Type The nature or genre of the resource Text Language A language of the resource eng Publisher An entity responsible for making the resource available Grand Valley State University Libraries, Special Collections and University Archives, 1 Campus Drive, Allendale, MI, 51263 Rights Information about rights held in and over the resource <a href="http://rightsstatements.org/page/InC/1.0/?language=en">In Copyright</a> Source A related resource from which the described resource is derived <a href="https://gvsu.lyrasistechnology.org/repositories/2/resources/515">Our State of Generosity collection, JCPA-04</a> Date A point or period of time associated with an event in the lifecycle of the resource 2012-04-18 https://digitalcollections.library.gvsu.edu/files/original/5c87624b31758e59d60c55fdf7e6727d.pdf fe8695af02f0f360d6a30f409861fac5 PDF Text Text Volunteer Michigan is a statewide initiative that facilitates the increased recruitment, engagement, and tracking of volunteers to address key issues in communities across Michigan. It increases the capacity and infrastructure of organizations to more effectively engage volunteers, including those from specific population groups such as youth, adults age 55 years and older and highly-skilled volunteers. MLK. Jr. Day of Service Recap The MCSC, in partnership with Michigan Nonprofit Association, the Volunteer Centers of Michigan, the LEAGUE Michigan and the Sara Ballard Volunteer Fund, provided 2012 MLK Jr., Day of Service mini-grants to local organizations. With support from the ConnectMichigan Alliance, we offered a total of $15,500 to 29 organizations to support local volunteer efforts on or around the January 16, 2012 federal holiday (see attached chart with list of organizations) . In addition to the mini-grant recipients, Volunteer Generation Fund grantees participated in MLK, Jr. programming, as did a number of other programs without a formal funding relationship with our organizations. To better capture the data, we created two online data collection surveys, one specifically for mini-grant recipients and the other for all other participants. We had a good response to the both surveys and we collected the following information: Across all surveyed groups, 6860 individuals volunteered on, or around, the MLK Jr. Day of Service. Those volunteers provided 19,689 hours of service benefiting approximately 25,283 recipients . These numbers more than double our participation estimates from last year. We will continue to use post-event surveys for Days of Service to more accurately assess statewide participation. Global Youth Service Day Global Youth Service Day (GYSD) is off to a strong start! We continue to partner with the LEAGUE Michigan to promote GYSD activities in Michigan . In January we kicked off outreach efforts to promote GYSD and our mini-grant opportunity. The mini-grants are designed to encourage youth service activities on or around April 20-22, 2012. We received a total of 46 applications from schools and organizations across the state. Nineteen applicants were selected to receive mini-grant funding ranging between $250 and $500 depending on the number of participants to be engaged . We will again provide a post-event survey to capture mini-grant recipient activity as well as participation data from other organizations that did not request funding from us. The press release announcing the award winners is attached. A complete recap will be provided at the next MCSC board meeting. Learn and Serve America Closeout Site Visit On February 16th, we were visited by the Indiana state office of the Corporation for National and Community Service for a Learn and Serve America grant closeout visit. The majority of Learn and Serve American program closeouts are being conducted by state offices due to the elimination of Learn and Serve staff at CNCS �headquarters. Each Learn and Serve program is expected to have one on-site visit every six years. This visit was triggered because we have not had a visit during the most recent six year period. The visit included programmatic and financial reviews. We received positive programmatic verbal feedback at the conclusion of the visit. Because the majority of our financial reporting is completed by DHS financial staff, we are working with our program officer to determine if a conference call with DHS staff is necessary to address any remaining financial questions. We expect written feedback in the next 90 days. Reimagining Service Effort On March 8, 2012, we convened a group of nonprofit, government and philanthropic stakeholders to participate in an afternoon discussion on Reimagining Service. Reimagining Service is a national coalition of multi-sector representatives that seeks to explore new ways of increasing social impact through volunteer engagement. By using strategic volunteer engagement, research on the organizational impact of volunteers, and educating funders on how to invest in long-term organizational change, we believe that Reimagining Service should be more fully promoted in our state. Kaira Esgate provided an overview of the initiative and invited part icipants to explore how Reimagining Service concepts can be strategically implemented in Michigan. The feedback from the group was very positive and we hope that the webinar scheduled for the April 18th MCSC board meeting will provide us further feedback for a successful statewide effort. Volunteer Collaboratives In partnership with the Volunteer Centers of Michigan and Michigan Campus Compact, we continue to support the development of volunteerism collaboratives. This period, we focused on the emerging collaborative in Grand Rapids. After two meetings, the local leadership has determined that volunteerism related to K-12 educational outcomes is the most pressing need. Over the next few months, we will be working to convene the various organizations that engage volunteers for the purpose of supporting student achievement. The initial meetings will establish the current landscape of this work and allow ample time for an exploration of best practices and opportunities to align programming. Subsequent meetings will likely include goal settings and professional development for the membership. Once fully implemented, the model we are using can be adapted to mobilize volunteers around other issues in impacting Kent County. Commissioner Campbell and Jane Royer, Executive Director of the Heart of West Michigan United Way Volunteer Center are to be commended for their vision and leadership on this important project. � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Our State of Generosity Creator An entity primarily responsible for making the resource Grand Valley State University. Dorothy A. Johnson Center for Philanthropy Description An account of the resource Collection contains the records of four Michigan nonprofit organizations: Council of Michigan Foundations, Michigan Nonprofit Association, Michigan Community Service Commission, and the Johnson Center for Philanthropy at GVSU. The documents are compiled by the Johnson Center for Philanthropy, and records document the history of the organizations from the 1960s to the 2010s. Coverage The spatial or temporal topic of the resource, the spatial applicability of the resource, or the jurisdiction under which the resource is relevant 1968-2014 Source A related resource from which the described resource is derived <a href="https://gvsu.lyrasistechnology.org/repositories/2/resources/515">Our State of Generosity collection, JCPA-04</a> Rights Information about rights held in and over the resource <a href="http://rightsstatements.org/page/InC/1.0/?language=en">In Copyright</a> Subject The topic of the resource Dorothy A. Johnson Center for Philanthropy Council of Michigan Foundations Michigan Nonprofit Association Michigan Community Service Commission Dorothy A. Johnson Center for Philanthropy Charities Philanthropy and Society Fundraising Records Michigan Publisher An entity responsible for making the resource available Grand Valley State University Libraries, Special Collections and University Archives, 1 Campus Drive, Allendale, MI, 49401 Contributor An entity responsible for making contributions to the resource Council of Michigan Foundations; Michigan Nonprofit Association; Michigan Community Service Commission Identifier An unambiguous reference to the resource within a given context JCPA-04 Language A language of the resource eng Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Identifier An unambiguous reference to the resource within a given context JCPA-04_MCSC_2012-04-18_Volunteer-MI-Update Title A name given to the resource Michigan Community Service Commission 2012-04-18 commission meeting Volunteer Michigan update Creator An entity primarily responsible for making the resource Michigan Community Service Commission Description An account of the resource Michigan Community Service Commission 2012-04-18 commission meeting Volunteer Michigan update. Records are compiled in the Our State of Generosity collection by the Johnson Center, along with the files of the Michigan Nonprofit Association (MNA), the Michigan Community Service Commission (MCSC) and the Dorothy A. Johnson Center for Philanthropy. Originals are at the Michigan Community Service Commission. Subject The topic of the resource Dorothy A. Johnson Center for Philanthropy Charities Philanthropy and Society Fundraising Records Michigan Community Service Commission Michigan Format The file format, physical medium, or dimensions of the resource application/pdf Type The nature or genre of the resource Text Language A language of the resource eng Publisher An entity responsible for making the resource available Grand Valley State University Libraries, Special Collections and University Archives, 1 Campus Drive, Allendale, MI, 51264 Rights Information about rights held in and over the resource <a href="http://rightsstatements.org/page/InC/1.0/?language=en">In Copyright</a> Source A related resource from which the described resource is derived <a href="https://gvsu.lyrasistechnology.org/repositories/2/resources/515">Our State of Generosity collection, JCPA-04</a> Date A point or period of time associated with an event in the lifecycle of the resource 2012-04-18 https://digitalcollections.library.gvsu.edu/files/original/dc02a9c6965b2be6f6a3cd3fff3d4626.pdf 31cf040e2f3788d7a026fd51637c24fe PDF Text Text National Day of Service FOR IMMEDIATE RELEASE Contact: Jamie Wilson Communication Specialist (517) 335-7875 wilsonj23@michiqan .gov www.michiqan .gov/volunteer 2012 September 11 National Day of Service and Remembrance Mini-Grants Benefit Veterans and Military Families Through Service Nine organizations will engage volunteers as part of 9111 National Day of Service. LANSING, MICH. - The Michigan Community Service Commission (MCSC) , Michigan Nonprofit Association (MNA) , Volunteer Centers of Michigan (VCM), Michigan Campus Compact (MCC) , and The LEAGUE Michigan, with support from the Connect Michigan Alliance Endowment Fund and the Corporation for National and Community Service, announced the distribution of $3,450 in minigrant funds to support 2012 September 11 (9/11) Day of Service and Remembrance projects in Michigan this fall . Nine organizations from across the state have been awarded funds to coordinate service projects that benefit local veterans and military families while tackling critical community challenges such as homelessness, hunger, and more. Grants range in value from $250 to $450 . "Serving your community, particularly serving veterans and military families , is a very positive way to honor and remember the historic events of 9/11 ," explained Paula Kaiser VanDam , Executive Director of the MCSC. "By providing 9/11 Day mini-grants, we're able to support nine different volunteer projects as communities come together in the true American spirit of compassion that was revealed that tragic day." The September 11 National Day of Service and Remembrance is the culmination of an effort originally launched in 2002 by 9/11 family members and support groups. By participating in the 9/11 National Day of Service and Remembrance , individuals can forever remember and pay tribute to the victims of September 11 , honor those that rose in service in response to the attacks , and remind people of the importance of working more closely together to improve the world . The 9/11 Day of Service and Remembrance became officially recognized following the passage of the Edward M. Kennedy Serve America Act of April2009 . "We encourage everyone to find a way to serve, honor, and remember on September 11 ," said Diana V. Rodriguez-Aigra , Executive Director of VCM . "Getting involved is easy- you can give your time at one of our mini-grant recipient projects, volunteer at a local community site, or simply help out a neighbor or friend. " To find a 9/11 Day service project near you, visit www.michigan .gov/volunteer and use the keyword "9/11" in the volunteer widget on the right hand side. The 2012 9/11 Day mini-grants were awarded to the following organizations : City 1 Belleville Organization Name Ways to Family SelfSufficiency, Inc. Project Description Veterans, seniors and military families will receive employment assistance and training on topics such as resume building, job searching , interviewing , and more. �2 Calumet Calumet High School 3 Detroit Gompers Elementary- Middle School 4 Detroit Loyola High School 5 Felch North Dickinson County School 6 Jackson Big Brothers Big Sisters of Jackson County 7 Jackson Middle School at Parkside 8 Kalamazoo Senior Services 9 Lansing Ingham County Land Bank Garden Program Cloth organizers for wheelcha irs and walkers will be made and designed by students and donated to local veterans. Youth will decorate pillowcases and create greeting cards for local military families and veterans. Students will prepare and serve a meal for local homeless veterans and plant a memorial garden in honor of cu rrent service men , women , and veterans. Youth will create thank-you cards and keepsake boxes which will be presented to local military fam ilies. Volunteers will design an outdoor memorial and host a veteran 's memorial flag presentation ceremony . Students will create birthday kits, thank you cards, and tie blankets to be donated to homeless veterans at a local shelter. Volunteers will participate in a personal items drive and create care bags to be donated to veterans at the local VA hospital. Volunteers will assist in developing a Community Garden and Raspberry Patch that will provide fresh food to residents of the Eastside neighborhood. ### BACKGROUND: The Michigan Community Service Commission builds a culture of service by providing vision and resources to strengthen communities through volunteerism. In 2011-2012 , the MCSC is granting nearly $8 mill ion in federal funds to local communities for volunteer programs and activities. The MCSC is funding 24 AmeriCorps programs, and seven Volunteer Michigan grantees. The Governor's Service Awards and Mentor Michigan are also premier programs of the MCSC. The MCSC is housed in the Michigan Department of Human Services, whose mission is to assist children , families , and vulnerable adults to be safe, stable, and self-supporting . The Corporation for National and Community Service grants the federal funding the MCSC administers. Michigan Nonprofit Association (MNA) serves nonprofits to advance their missions. With more than 800 members, MNA serves as a statewide network for the sector, a resource center on effective management practices , and as an advocate for the nonprofit community. For more information , visit www.MNAonline.org . Michigan Campus Compact promotes the education and comm itment of Michigan college and university students to be civically engaged citizens, through creating and expanding academic, cocurricular and campus-wide opportunities for community service, service-learning and civic engagement. For more information , please visit www.micampuscompact.org . �The LEAGUE Michigan is a program for service, service-learning and philanthropy education that builds character and empowers young people to "do good" in their community, the nation and the world . For more information , visit http://www.mnaonline.org/league.aspx. The Volunteer Centers of Michigan strengthens, develops and connects Volunteer Centers throughout the state. Our goal is to ensure that all volunteer centers have the capacity to positively impact every Michigan community and their citizens through volunteerism . We believe that volunteer centers play a leadership role in mobilizing people and resources to deliver creative solutions to community problems. For more information , visit www.mivolunteers .org . � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Our State of Generosity Creator An entity primarily responsible for making the resource Grand Valley State University. Dorothy A. Johnson Center for Philanthropy Description An account of the resource Collection contains the records of four Michigan nonprofit organizations: Council of Michigan Foundations, Michigan Nonprofit Association, Michigan Community Service Commission, and the Johnson Center for Philanthropy at GVSU. The documents are compiled by the Johnson Center for Philanthropy, and records document the history of the organizations from the 1960s to the 2010s. Coverage The spatial or temporal topic of the resource, the spatial applicability of the resource, or the jurisdiction under which the resource is relevant 1968-2014 Source A related resource from which the described resource is derived <a href="https://gvsu.lyrasistechnology.org/repositories/2/resources/515">Our State of Generosity collection, JCPA-04</a> Rights Information about rights held in and over the resource <a href="http://rightsstatements.org/page/InC/1.0/?language=en">In Copyright</a> Subject The topic of the resource Dorothy A. Johnson Center for Philanthropy Council of Michigan Foundations Michigan Nonprofit Association Michigan Community Service Commission Dorothy A. Johnson Center for Philanthropy Charities Philanthropy and Society Fundraising Records Michigan Publisher An entity responsible for making the resource available Grand Valley State University Libraries, Special Collections and University Archives, 1 Campus Drive, Allendale, MI, 49401 Contributor An entity responsible for making contributions to the resource Council of Michigan Foundations; Michigan Nonprofit Association; Michigan Community Service Commission Identifier An unambiguous reference to the resource within a given context JCPA-04 Language A language of the resource eng Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Identifier An unambiguous reference to the resource within a given context JCPA-04_MCSC_2012-08-29_9-11-National-Day-of-Service Title A name given to the resource Michigan Community Service Commission 2012-08-29 commission meeting 9-11 National Day of Service Creator An entity primarily responsible for making the resource Michigan Community Service Commission Description An account of the resource Michigan Community Service Commission 2012-08-29 commission meeting 9-11 National Day of Service. Records are compiled in the Our State of Generosity collection by the Johnson Center, along with the files of the Michigan Nonprofit Association (MNA), the Michigan Community Service Commission (MCSC) and the Dorothy A. Johnson Center for Philanthropy. Originals are at the Michigan Community Service Commission. Subject The topic of the resource Dorothy A. Johnson Center for Philanthropy Charities Philanthropy and Society Fundraising Records Michigan Community Service Commission Michigan Format The file format, physical medium, or dimensions of the resource application/pdf Type The nature or genre of the resource Text Language A language of the resource eng Publisher An entity responsible for making the resource available Grand Valley State University Libraries, Special Collections and University Archives, 1 Campus Drive, Allendale, MI, 51265 Rights Information about rights held in and over the resource <a href="http://rightsstatements.org/page/InC/1.0/?language=en">In Copyright</a> Source A related resource from which the described resource is derived <a href="https://gvsu.lyrasistechnology.org/repositories/2/resources/515">Our State of Generosity collection, JCPA-04</a> Date A point or period of time associated with an event in the lifecycle of the resource 2012-08-29 https://digitalcollections.library.gvsu.edu/files/original/1ef655db6de77938b7c18b7e30380831.pdf f332a1e11491019ade8e63cd57c22d9f PDF Text Text M I CHI G AN COMMUNilY SERVICE Michigan Community Service Commission VVednesday,August29,2012 12:00- 4:00 pm Heart of VVest Michigan United VVay, Grand Rapids COMMISSION AGENDA I. Welcome and Introductions - Chair Bloodworth II. Review & Approval of April 18, 2012 Minutes -Chair Bloodworth Ill. Standing Committee Reports A. Executive Committee - Chair Bloodworth 1. Review Executive Committee minutes from June 22 , 2012 Meeting (Approvalltem) 2. Board Development- Diana Algra IV. ConnectMichigan Alliance Advisory Committee- Kyle Caldwell (Approval Item) v. Executive Director Report- Paula K. VanDam A. CNCS/National Service Update 1. Funding Update 2. State Service Plan 3. CNCS Update - Cathy Sharp B. Program Update 1. AmeriCorps (Approval Item) a. AmeriCorps Funding b. Program Update 2. Mentor Michigan 3. Volunteer Michigan a. VGF Funding Recommendation (Approval Item) b. Reimaging Service Update c. Grand Rapids Collaborative (Tony/Jane) d. Civic Health Index 4. Disaster Update C. Governor's Service Awards (Approval Item) D. Communications Update Financial Report E. 1. IG Audit I Response 2. Financial Report VI. New Business - Chair Bloodworth A. Minnesota Reading Corps - Sadie O'Connor (TAB 1) (TAB 2) (TAB 3) (TAB 4) (TAB 5) (TAB 6) (TAB 7) (TAB 8) �VII. Public Comment- Chair Bloodworth A. Partner Update - MNA, MCC , VCM VIII. Site Visit to Goodwill Industries of Grand Rapids AmeriCorps Program - Chair Bloodworth IX. Adjourn The next MCSC Board Meeting will take place on Thursday, November 15, 2012 from 12:00- 4:00pm. This meeting will take place in conjunction with the Michigan's AmeriCorps Member Celebration at the Lansing Center � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Our State of Generosity Creator An entity primarily responsible for making the resource Grand Valley State University. Dorothy A. Johnson Center for Philanthropy Description An account of the resource Collection contains the records of four Michigan nonprofit organizations: Council of Michigan Foundations, Michigan Nonprofit Association, Michigan Community Service Commission, and the Johnson Center for Philanthropy at GVSU. The documents are compiled by the Johnson Center for Philanthropy, and records document the history of the organizations from the 1960s to the 2010s. Coverage The spatial or temporal topic of the resource, the spatial applicability of the resource, or the jurisdiction under which the resource is relevant 1968-2014 Source A related resource from which the described resource is derived <a href="https://gvsu.lyrasistechnology.org/repositories/2/resources/515">Our State of Generosity collection, JCPA-04</a> Rights Information about rights held in and over the resource <a href="http://rightsstatements.org/page/InC/1.0/?language=en">In Copyright</a> Subject The topic of the resource Dorothy A. Johnson Center for Philanthropy Council of Michigan Foundations Michigan Nonprofit Association Michigan Community Service Commission Dorothy A. Johnson Center for Philanthropy Charities Philanthropy and Society Fundraising Records Michigan Publisher An entity responsible for making the resource available Grand Valley State University Libraries, Special Collections and University Archives, 1 Campus Drive, Allendale, MI, 49401 Contributor An entity responsible for making contributions to the resource Council of Michigan Foundations; Michigan Nonprofit Association; Michigan Community Service Commission Identifier An unambiguous reference to the resource within a given context JCPA-04 Language A language of the resource eng Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Identifier An unambiguous reference to the resource within a given context JCPA-04_MCSC_2012-08-29_Agenda Title A name given to the resource Michigan Community Service Commission 2012-08-29 commission meeting agenda Creator An entity primarily responsible for making the resource Michigan Community Service Commission Description An account of the resource Michigan Community Service Commission 2012-08-29 commission meeting agenda. Records are compiled in the Our State of Generosity collection by the Johnson Center, along with the files of the Michigan Nonprofit Association (MNA), the Michigan Community Service Commission (MCSC) and the Dorothy A. Johnson Center for Philanthropy. Originals are at the Michigan Community Service Commission. Subject The topic of the resource Dorothy A. Johnson Center for Philanthropy Charities Philanthropy and Society Fundraising Records Michigan Community Service Commission Michigan Format The file format, physical medium, or dimensions of the resource application/pdf Type The nature or genre of the resource Text Language A language of the resource eng Publisher An entity responsible for making the resource available Grand Valley State University Libraries, Special Collections and University Archives, 1 Campus Drive, Allendale, MI, 51266 Rights Information about rights held in and over the resource <a href="http://rightsstatements.org/page/InC/1.0/?language=en">In Copyright</a> Source A related resource from which the described resource is derived <a href="https://gvsu.lyrasistechnology.org/repositories/2/resources/515">Our State of Generosity collection, JCPA-04</a> Date A point or period of time associated with an event in the lifecycle of the resource 2012-08-29 https://digitalcollections.library.gvsu.edu/files/original/b93133ac2e3a03e260decf1558ff4696.pdf b7b2e3518c861b6a959a0de71530084c PDF Text Text MICHIGAN MCSC Board Meeting August 29, 2012 COMMISSIONER APPROVAL COMMUNITY SERVICE COMM I SS I ON NAME: ___________________________________________________ Due to the lack of quorum at the August 29, 2012 Board Meeting, MCSC Commissioners were not able to approve the April 18, 2012 meeting minutes, June 28,2012 executive committee minutes, ConnectMichigan Alliance Committee recommendation, AmeriCorps Formula Funding recommendations, and the Governor' s Service Awards funding recommendations. Please take a moment to review the attached information. Once you have reviewed the information, please state your approval below. Approval of April 29, 2012 MCSC Board Meeting Minutes D YES D NO 0 ABSTAIN Approval of Executive Committee minutes for June 28, 2012 \.. . D YES D NO 0 ABSTAIN Approval of ConnectMichigan Alliance Advisory Committee Recommendations The ConnectMichigan Alliance Advisory Committee recommends that the MNA Board of Directors recommend dissolving CMA Endowment Advisory Committee, create standing committee ofMNA Board of Directors known as the Civic Engagement Committee, and transfer fiduciary oversight of CMA Endowment proceeds to Finance Committee. MCSC Commissioners requested that MNA report annually at MCSC Board Meeting on CMA Endowment activity. D YES D NO 0 ABSTAIN Approval of Staff Recommendations for Changes to 2012-13 AmeriCorps Formula Funding MCSC Staff recommends supplemental funding for Michigan Association ofUnited Ways ($112,541) and Wayne State University ($39,819). DYES D NO D ABSTAIN �Approval of Staff Recommendations for Governor's Service Awards Proceeds MCSC Staff recommends expenditure of Governor Service Awards 2011 proceeds as outlined in the attached document. D YES D NO 0 ABSTAIN Please fax or email your ballot to Janice Harvey by Friday, September 14, 2012 Fax: (517) 373-4977 Email: harveyj 1@michigan.gov �SEP-18-2012 13:31 HARDY LEWIS AND PAGE PC 248 6450800 P. 02/03 MICHIGAN :.... ·:.·:'.".;:...: . ...........,. COMMUNITY SERVICE MCSC Board Meeting August 29, 2012 COMMISSIONER APPROVAL COMMISSION NAME: FRED M. MESTER ------------------------------------------------------- Due to the lack of quorum at the August 29, 2012 Board Meeting, MCSC Commissioners were not able to approve the April 18, 2012 meeting minutes, June 28,2012 executive committee minutes, ConnectMichigan Alliance Committee recommendation, AmeriCorps Formula Funding recommendations, and the Governor's Service Awards funding recommendations. Please take a moment to review the attached information. Once you have reviewed the information, please state your approval below. Approval of April29, 2012 MCSC Board Meeting Minutes ~YES D NO D ABSTAIN Approval of Executive Committee minutes for June 28, 2012 i)l YES D NO 0 ABSTAIN Approval of ConnectMichigan Alliance Advisory Committee Recommendations The ConnectM1chigan Alliance Advisory Committee recommends that the MNA Board of Directors recommend dissolving CMA Endowment Advisory Committee, create standing committee ofMNA Board of Directors known as the Civic Engagement Corrunittee, and transfer fiduciary oversight ofCMA Endowment proceeds to Finance Committee. MCSC Commissioners requested that MNA report annually at MCSC Board Meeting on CMA Endowment activity. fX YES 0 NO 0 ABSTAIN A_pproval of Staff Recommendations for Changes to 2012-13 AmeriCorps Formula Funding MCSC Staff recommends supplemental funding for Michigan Association of United Ways ($112,541) and Wayne State University ($39,819). ~YES D NO D ABSTAIN �SEP-18-2012 13: 32 HARDY LEWIS AND PAGE PC 248 6450800 P. 03/03 Approval of Staff Reconuncndations for G<lvernor's Service A wards Proceeds MCSC Staff recommends expenditure of Governor Service Awards 2011 proceeds as outlined in the attached document. %YES D NO 0 ABSTAIN Please fax or email your ballot to Janice Harvey by Friday, September 14, 2012 Fax: (517) 373-4977 Email: harveyj 1@michigan.gov TOTAL P . 03 �MICHIGAN MCSC Board Meeting August 29, 2012 COMMUNITY SERVICE COMMISSIONER APPROVAL COMMISSION NAME:~~~~~?+·~M=~~~·~= · ·=d___________________________ Due to the lack of quorum at the August 29, 2012 Board Meeting, MCSC Commissioners were not able to approve the Apri118, 2012 meeting minutes, June 28,2012 executive committee minutes, ConnectMichigan Alliance Committee recommendation, AmeriCorps Formula Funding recommendations, and the Governor's Service Awards funding recommendations. Please take a moment to review the attached information. Once you have reviewed the information, please state your approval below. Approval of April29, 2012 MCSC Board Meeting Minutes ~YES D NO D ABSTAIN Approval of Executive Committee minutes for June 28, 2012 ~YES D NO 0 ABSTAIN Approval of ConnectMichigan Alliance Advisorr Committee Recommendations The ConnectMichigan Alliance Advisory Committee recommends that the MNA Board of Directors recommend dissolving CMA Endowment Advisory Committee, create standing committee ofMNA Board of Directors known as the Civic Engagement Committee, and transfer fiduciary oversight of CMA Endowment proceeds to Finance Committee. MCSC Commissioners requested that MNA report rumually at MCSC Board Meeting on CMA Endowment activity. ~YES D NO D ABSTAIN Approval of Staff Recommendations for Changes to 2012-13 AmeriCorps Formula Funding MCSC Staff recommends supplemental funding for Michigan Association of United Ways ($112,541) and Wayne State University ($39,819). KJ YES D NO D ABSTAIN �Approval of Staff Recommendations for Governor's Service Awards Proceeds MCSC Staff recommends expenditure of Governor Service Awards 2011 proceeds as outlined in the attached document. ~YES D NO 0 ABSTAIN Please fax or email your ballot to Janice Harvey by Friday, September 14,2012 Fax: (517) 373-4977 Emai1: hat·vevi1@michigan.gov �MICHIGAN COMMUNITY SERVICE MCSC Board Meeting August 29, 2012 COMMISSIONER APPROVAL COMMISSION NAME: ------=----~-----"--'-----';__e_L-_J-=----._L_f\___.__\J_O_(-~----- Due to the lack of quorum at the August 29, 2012 Board Meeting, MCSC Commissioners were not able to approve the April18, 2012 meeting minutes, June 28,2012 executive committee minutes, ConnectMichigan Alliance Committee recommendation, AmeriCorps Formula Funding recommendations, and the Governor's Service Awards funding recommendations . Please take a moment to review the attached information. Once you have reviewed the information, please state your approval below. Approval of April 29, 2012 MCSC Board Meeting Minutes RYEs D NO D ABSTAIN Approval of Executive Committee minutes for June 28, 2012 ~YES D NO 0 ABSTAIN Ap_proval of ConnectMichigan Alliance Advisory Committee Recommendations The ConnectMichigan Alliance Advisory Committee recommends that the MNA Board of Directors recommend dissolving CMA Endowment Advisory Committee, create standing committee of MNA Board of Directors known as the Civic Engagement Committee, and transfer fiduciary oversight of CMA Endowment proceeds to Finance Committee. MCSC Commissioners requested that MNA report annually at MCSC Board Meeting on CMA Endowment activity. ~ES D NO 0 ABSTAIN Approval of Staff Recommendations for Changes to 2012-13 AmeriCorps Formula Funding MCSC Staff recommends supplemental funding for Michigan Association of United Ways ($112,541) and Wayne State University ($39,819). fii.-YEs D NO 0 ABSTAIN �Approval of Staff Recommendations for Governor's Service Awards Proceeds MCSC Staff recommends expenditure of Governor Service A wards 2011 proceeds as outlined in the attached document. ¢-YEs 0 NO 0 ABSTAIN Please fax or email your ballot to Janice Harvey by Friday, September 14, 2012 Fax: (517) 373-4977 Email: harvevjl@michigan.gov �Harvey, Janice (DHS) From: Sent: To: Subject: John Truscott <jtruscott@truscottrossman.com> Tuesday, September 11, 2012 8:23 AM Harvey, Janice (DHS) votes Can't remember if I responded or not, but I'm a yes on all items . . TRUSCOTI ROSSMAN John Truscott, President and Principal Truscott Rossman • truscottrossman.com 124 W. Allegan St., Ste. 800 • Lansing, Ml 48933 250 Monroe Ave, NW, Suite 400 Grand Rapids, Ml 49503 Office: 517-487-9320 Fax: 517-485-7971 Cell: 517-420-0551 1 �MICHIGAN COMMUNITY SERVICE MCSC Board Meeting August 29, 2012 COMMISSIONER APPROVAL COMMISS I ON NAME: _ __EllaKate Wagner_ __ _ _ _ _ _ _ _ _ _ _ _ _ _ __ _ __ __ Due to the lack of quorum at the August 29, 2012 Board Meeting, MCSC Commissioners were not able to approve the April 18, 2012 meeting minutes, June 28,2012 executive committee minutes, ConnectMichigan Alliance Committee recommendation, AmeriCorps Formula Funding recommendations, and the Governor's Service Awards funding recommendations. Please take a moment to review the attached information. Once you have reviewed the information, please state your approval below. Approval of April 29, 2012 MCSC Board Meeting Minutes D YES D NO x D ABSTAIN Approval of Executive Committee minutes for June 28, 2012 D YES D NO x D ABSTAIN Approval of ConnectMichigan Alliance Advisory Committee Recommendations The ConnectMichigan Alliance Advisory Committee recommends that the MNA Board of Directors recommend dissolving CMA Endowment Advisory Committee, create standing committee of MNA Board of Directors known as the Civic Engagement Committee, and transfer fiduciary oversight of CMA Endowment proceeds to Finance Committee. MCSC Commissioners requested that MNA report annually at MCSC Board Meeting on CMA Endowment activity. x D YES D NO D ABSTAIN Approval of Staff Recommendations for Changes to 2012-13 AmeriCorps Formula Funding MCSC Staff recommends supplemental funding for Michigan Association of United Ways ($112,54 1) and Wayne State University ($39,819). x D YES D NO 0 ABSTAIN �Approval of Staff Recommendations for Governor's Service Awards Proceeds MCSC Staff recommends expenditure of Governor Service A wards 2011 proceeds as outlined in the attached document. xD YES D NO D ABSTAIN Please fax or email your ballot to Janice Harvey by Friday, September 14, 2012 Fax: (517) 373-4977 Email: harveyj 1@michigan.gov �M I CHIGAN COMMUNITY SERVICE MCSC Board Meeting August 29, 2012 COMMISSIONER APPROVAL COMM I SSIO N NAME: MarshaSmith Due to the lack of quorum at the August 29, 2012 Board Meeting, MCSC Commissioners were not able to approve the April 18, 2012 meeting minutes, June 28,2012 executive committee minutes, ConnectMichigan Alliance Committee recommendation, AmeriCorps Formula Funding recommendations, and the Governor's Service Awards funding recommendations. Please take a moment to review the attached information. Once you have reviewed the information, please state your approval below. Approval of April 29, 2012 MCSC Board Meeting Minutes X YES D NO D ABSTAIN Approval of Executive Committee minutes for June 28, 2012 XYES D NO 0 ABSTAIN Approval of ConnectMichigan Alliance Advisory Committee Recommendations The ConnectMichigan Alliance Advisory Committee recommends that the MNA Board of Directors recommend dissolving CMA Endowment Advisory Committee, create standing committee ofMNA Board ofDirectors known as the Civic Engagement Committee, and transfer fiduciary oversight of CMA Endowment proceeds to Finance Committee. MCSC Commissioners requested that MNA report annually at MCSC Board Meeting on CMA Endowment activity. X YES D NO 0 ABSTAIN Approval of Staff Recommendations for Changes to 2012-13 AmeriCorps Formula Funding MCSC Staff recommends supplemental funding for Michigan Association ofUnited Ways ($112,541 ) and Wayne State University ($39,819). XYES D NO D ABSTAIN �Approval of Staff Recommendations for Governor's Service Awards Proceeds MCSC Staff recommends expenditure of Governor Service Awards 2011 proceeds as outlined in the attached document. X YES 0 NO 0 ABSTAIN Please fax or email your ballot to Janice Harvey by Friday, September 14, 2012 Fax: (517) 373-4977 Email: harveyj 1@michigan.gov �MICHIGAN COMMUNITY SERVICE MCSC Board Meeting August 29, 2012 COMMISSIONER APPROVAL COMMISSION NAJJE: ________________~J~erry~~S~w~art~z~--------------------------------Due to the lack of quorum at the August 29, 2012 Board Meeting, MCSC Commissioners were not able to approve the April 18, 2012 meeting minutes, June 28,2012 executive committee minutes, ConnectMichigan Alliance Committee recommendation, AmeriCorps Formula Funding recommendations, and the Governor's Service Awards funding recommendations. Please take a moment to review the attached information. Once you have reviewed the information, please state your approval below. Approval of April 29, 2012 MCSC Board Meeting Minutes ~YES 0 NO 0 ABSTAIN Approval of Executive Committee minutes for June 28, 2012 ~YES 0 NO D ABSTAIN Approval of ConnectMichigan Alliance Advisory Committee Recommendations The ConnectMichigan Alliance Advisory Committee recommends that the MNA Board of Directors recommend dissolving CMA Endowment Advisory Committee, create standing committee of MNA Board of Directors known as the Civic Engagement Committee, and transfer fiduciary oversight of CMA Endowment proceeds to Finance Committee. MCSC Commissioners requested that MNA report annually at MCSC Board Meeting on CMA Endowment activity. [RJYES D NO 0 ABSTAIN Approval of Staff Recommendations for Changes to 2012-13 AmeriCorps Formula Funding MCSC Staff recommends supplemental funding for Michigan Association ofUnited Ways ($112,541) and Wayne State University ($39,819). ~YES 0 NO 0 ABSTAIN �Approval of Staff Recommendations for Governor's Service Awards Proceeds MCSC Staff recommends expenditure of Governor Service Awards 2011 proceeds as outlined in the attached document. ~YES D NO D ABSTAIN Please fax or email your ballot to Janice Harvey by Friday, September 14, 2012 Fax: (517) 373-4977 Email: harveyj1@michigan.gov �MICHIGAN COMMUNITY SERVICE MCSC Board Meeting August 29, 2012 COMMISSIONER APPROVAL COMM I SSIO N NAME: Janet Lawson-----------------------------------------------Due to the lack of quorum at the August 29, 2012 Board Meeting, MCSC Commissioners were not able to approve the April 18, 2012 meeting minutes, June 28,2012 executive committee minutes, ConnectMichigan Alliance Committee recommendation, AmeriCorps Formula Funding recommendations, and the Governor's Service Awards funding recommendations. Please take a moment to review the attached information. Once you have reviewed the information, please state your approval below. Approval of April 29, 2012 MCSC Board Meeting Minutes xO YES 0 NO 0 ABSTAIN Approval of Executive Committee minutes for June 28, 2012 O x YES 0 NO 0 ABSTAIN Approval of ConnectMichigan Alliance Advisory Committee Recommendations The ConnectMichigan Alliance Advisory Committee recommends that the MNA Board of Directors recommend dissolving CMA Endowment Advisory Committee, create standing committee of MNA Board of Directors known as the Civic Engagement Committee, and transfer fiduciary oversight of CMA Endowment proceeds to Finance Committee. MCSC Commissioners requested that MNA report annually at MCSC Board Meeting on CMA Endowment activity. 0 YES 0 NO O x ABSTAIN Approval of Staff Recommendations for Changes to 2012-13 AmeriCorps Formula Funding MCSC Staff recommends supplemental funding for Michigan Association ofUnited Ways ($112,541 ) and Wayne State University ($39,819). O x YES 0 NO 0 ABSTAIN �Approval of Staff Recommendations for Governor's Service Awards Proceeds MCSC Staff recommends expenditure of Governor Service Awards 2011 proceeds as outlined in the attached document. xD YES D NO 0 ABSTAIN Please fax or email your ballot to Janice Harvey by Friday, September 14, 2012 Fax: (517)373-4977 Email: harveyj 1@michigan.gov � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Our State of Generosity Creator An entity primarily responsible for making the resource Grand Valley State University. Dorothy A. Johnson Center for Philanthropy Description An account of the resource Collection contains the records of four Michigan nonprofit organizations: Council of Michigan Foundations, Michigan Nonprofit Association, Michigan Community Service Commission, and the Johnson Center for Philanthropy at GVSU. The documents are compiled by the Johnson Center for Philanthropy, and records document the history of the organizations from the 1960s to the 2010s. Coverage The spatial or temporal topic of the resource, the spatial applicability of the resource, or the jurisdiction under which the resource is relevant 1968-2014 Source A related resource from which the described resource is derived <a href="https://gvsu.lyrasistechnology.org/repositories/2/resources/515">Our State of Generosity collection, JCPA-04</a> Rights Information about rights held in and over the resource <a href="http://rightsstatements.org/page/InC/1.0/?language=en">In Copyright</a> Subject The topic of the resource Dorothy A. Johnson Center for Philanthropy Council of Michigan Foundations Michigan Nonprofit Association Michigan Community Service Commission Dorothy A. Johnson Center for Philanthropy Charities Philanthropy and Society Fundraising Records Michigan Publisher An entity responsible for making the resource available Grand Valley State University Libraries, Special Collections and University Archives, 1 Campus Drive, Allendale, MI, 49401 Contributor An entity responsible for making contributions to the resource Council of Michigan Foundations; Michigan Nonprofit Association; Michigan Community Service Commission Identifier An unambiguous reference to the resource within a given context JCPA-04 Language A language of the resource eng Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Identifier An unambiguous reference to the resource within a given context JCPA-04_MCSC_2012-08-29_Commissioner-Approval Title A name given to the resource Michigan Community Service Commission 2012-08-29 commission meeting commissioner approval Creator An entity primarily responsible for making the resource Michigan Community Service Commission Description An account of the resource Michigan Community Service Commission 2012-08-29 commission meeting commissioner approval. Records are compiled in the Our State of Generosity collection by the Johnson Center, along with the files of the Michigan Nonprofit Association (MNA), the Michigan Community Service Commission (MCSC) and the Dorothy A. Johnson Center for Philanthropy. Originals are at the Michigan Community Service Commission. Subject The topic of the resource Dorothy A. Johnson Center for Philanthropy Charities Philanthropy and Society Fundraising Records Michigan Community Service Commission Michigan Format The file format, physical medium, or dimensions of the resource application/pdf Type The nature or genre of the resource Text Language A language of the resource eng Publisher An entity responsible for making the resource available Grand Valley State University Libraries, Special Collections and University Archives, 1 Campus Drive, Allendale, MI, 51270 Rights Information about rights held in and over the resource <a href="http://rightsstatements.org/page/InC/1.0/?language=en">In Copyright</a> Source A related resource from which the described resource is derived <a href="https://gvsu.lyrasistechnology.org/repositories/2/resources/515">Our State of Generosity collection, JCPA-04</a> Date A point or period of time associated with an event in the lifecycle of the resource 2012-08-29 https://digitalcollections.library.gvsu.edu/files/original/53d335e0afbf581accabf075c95f1276.pdf e24de498041d84916873aa658a92959e PDF Text Text DRAFT MNA Michigan Nonprofit Association To: Members ofthe MNA Board of Directors From: Edward 0. Blews, Chair, CMA Endowment Advisory Committee Re: CMA Endowment Advisory Committee Future Date: August 29, 2012 Recommendation The ConnectMichigan Alliance Advisory Committee would like to recommend that the MNA Board of Directors: a) Dissolve the CMA Endowment Advisory Committee in keeping with the MNA I CMA Merger Agreement, MNA Articles oflncorporation, and MNA Bylaws which stipulate that the committee may expire after December, 2012; b) Create a standing committee of the MNA Board of Directors to be known as the Civic Engagement Committee which, in addition to other functions, shall ensure that the proceeds of the CMA Endowment support efforts that are accordance with donor intent; and c) Transfer the fiduciary oversight of the CMA Endowment proceeds to the Finance Committee. Background The CMA Endowment is an agency fund of the Capital Region Community Foundation whose proceeds are designated to the MNA as part of a completed merger agreement between MNA and CMA. On December 14, 2010, the MNA Board of Directors adopted a recommendation of an MNA Ad Hoc Committee of the Endowment Advisory Committee that enshrined the organization' s policies regarding the use of the CMA Endowment proceeds. In addition the plan provides for special project funding and its allocation for FY 2011-14. This plan ensures that there is written and structural guidance for future allocations of the CMA Endowment proceeds. Michigan Nonprofit Association serves nonprofits to advance their missions The Michigan Nonprofit Association is affiliated with the Michigan Campus Compact and Volunteer Centers of Michigan �DR~FT At the September, 2012 meeting of the MNA Board of Directors, staff will be recommending the creation of the Civic Engagement Committee to be made up ofMNA board members representing Michigan Campus Compact (MICC), Volunteer Centers of Michigan (VCM), the LEAGUE Michigan, and the Michigan Community Service Commission (MCSC). This recommendation will be executed through the MNA Board Development Committee, adoption by the Executive Committee and the full MNA Board, and restatement of the MNA Articles of Incorporation and revision of the MNA Bylaws. All changes will be executed at the December, 2012 meeting of the full MNA Board. Committees A new committee, known as the Civic Engagement Committee, will be formed. The charge of this committee will be to advance MNA's strategic priorities in Civic Engagement. The Committee will be made up of members ofthe MNA Board (preferably representing VCM, MICC, MCSC, and LEAGUE), Chaired by an MNA Board Director, and may include some nonMNA Board members. The fiduciary oversight of the ConnectMichigan Allaince Endowment income will be transferred fully to the MNA Budget and Finance (Finance) Committee. The Committee will ensure that the proceeds are used in line with donor intent and will ensure that the endowment (to the extent allowed by lawi) and its proceeds are stewarded wisely and prudently. Process At the June, 2012 meeting of the MNA Board of Directors, the CMA Endowment Advisory Committee reviewed the staff recommendations and determined that the committee has fulfilled its responsibilities as stipulated in the merger agreement and MNA Articles of Incorporation, and recommended to the full MNA Board of Directors that the committee be dissolved and the programmatic and fiduciary responsibilities be transferred to other MNA standing committees by December, 2012. Representatives from the Michigan Community Service Commission (MCSC) requested that the MNA Board of Directors postpone its decision until its Commission members had an opportunity to review the recommendations. The MNA Board of Directors agreed and scheduled consideration of the recommendation for the September, 2012 meeting. The staff recommendations will be forwarded first to the MNA Board Development Committee, then to the MNA Executive Committee, and finally to the full MNA Board of Directors. Provided that the Board accepts the staff recommendations the changes to the bylaws, articles of incorporation and committee charges and membership, will all be implemented by December 11, 2012. ; The CMA Endowment assets are the official property of the Capital Region Community Foundation, however, MNA is the sole agency designated to receive the proceeds from these assets. Michigan Nonprofit Association serves nonprofits to advance their missions The Michigan Nonprofit Association is affiliated with the Michigan Campus Compact and Volunteer Centers of Michigan � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Our State of Generosity Creator An entity primarily responsible for making the resource Grand Valley State University. Dorothy A. Johnson Center for Philanthropy Description An account of the resource Collection contains the records of four Michigan nonprofit organizations: Council of Michigan Foundations, Michigan Nonprofit Association, Michigan Community Service Commission, and the Johnson Center for Philanthropy at GVSU. The documents are compiled by the Johnson Center for Philanthropy, and records document the history of the organizations from the 1960s to the 2010s. Coverage The spatial or temporal topic of the resource, the spatial applicability of the resource, or the jurisdiction under which the resource is relevant 1968-2014 Source A related resource from which the described resource is derived <a href="https://gvsu.lyrasistechnology.org/repositories/2/resources/515">Our State of Generosity collection, JCPA-04</a> Rights Information about rights held in and over the resource <a href="http://rightsstatements.org/page/InC/1.0/?language=en">In Copyright</a> Subject The topic of the resource Dorothy A. Johnson Center for Philanthropy Council of Michigan Foundations Michigan Nonprofit Association Michigan Community Service Commission Dorothy A. Johnson Center for Philanthropy Charities Philanthropy and Society Fundraising Records Michigan Publisher An entity responsible for making the resource available Grand Valley State University Libraries, Special Collections and University Archives, 1 Campus Drive, Allendale, MI, 49401 Contributor An entity responsible for making contributions to the resource Council of Michigan Foundations; Michigan Nonprofit Association; Michigan Community Service Commission Identifier An unambiguous reference to the resource within a given context JCPA-04 Language A language of the resource eng Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Identifier An unambiguous reference to the resource within a given context JCPA-04_MCSC_2012-08-29_CMA-Endowment-Adv-Comm-Future-MNA-Draft Title A name given to the resource Michigan Community Service Commission 2012-08-29 commission meeting ConnectMichigan Alliance Endowment advisory committee future Creator An entity primarily responsible for making the resource Michigan Community Service Commission Description An account of the resource Michigan Community Service Commission 2012-08-29 commission meeting ConnectMichigan Alliance Endowment advisory committee future. Records are compiled in the Our State of Generosity collection by the Johnson Center, along with the files of the Michigan Nonprofit Association (MNA), the Michigan Community Service Commission (MCSC) and the Dorothy A. Johnson Center for Philanthropy. Originals are at the Michigan Community Service Commission. Subject The topic of the resource Dorothy A. Johnson Center for Philanthropy Charities Philanthropy and Society Fundraising Records Michigan Community Service Commission Michigan Format The file format, physical medium, or dimensions of the resource application/pdf Type The nature or genre of the resource Text Language A language of the resource eng Publisher An entity responsible for making the resource available Grand Valley State University Libraries, Special Collections and University Archives, 1 Campus Drive, Allendale, MI, 51267 Rights Information about rights held in and over the resource <a href="http://rightsstatements.org/page/InC/1.0/?language=en">In Copyright</a> Source A related resource from which the described resource is derived <a href="https://gvsu.lyrasistechnology.org/repositories/2/resources/515">Our State of Generosity collection, JCPA-04</a> Date A point or period of time associated with an event in the lifecycle of the resource 2012-08-29 https://digitalcollections.library.gvsu.edu/files/original/56154c4a5f463771186e2dd8b3fa5de8.pdf 6fc531deddffdc09e887c334d8ac85e9 PDF Text Text Attachment D Connect Michigan Alliance (CMA) Endowment Fund Allocation Guidelines This document is designed to guide current and future leaders of the Michigan Nonprofit Association in the allocation of the CMA Endowment proceeds. The process set forth in this document includes a brief history of the endowment, a review process that affirmed the donor intent for the endowment proceeds, and specific guidance for FY 2011-2014. Background: The ConnectMichigan Alliance (CMA) Endowment was created on July 13, 2000 with the signing of Senate Bill 968 by Governor John Engler. This bill established the state funded challenge grant of $10 million which was to be matched 1:1 by private funds that would be permanently endowed to support volunteer infrastructure in Michigan. The $20 million campaign was completed in 2005 with payouts completed in 2007 and permanently housed at the Capital Region Community Foundation (CRCF) as part of a compliment of agency funds assigned to the ConnectMichigan Alliance (a 501 c 3 nonprofit corporation). In 2007, the ConnectMichigan Alliance (CMA) merged with the Michigan Nonprofit Association (MNA) and transferred all responsibilities for these assets to the board of MNA. The board of CRCF approved the assignment of the CMA Endowment proceeds to MNA in July of 2007. As part of the merger agreement, the boards of MNA and CMA agreed to establish an advisory committee within the board of MNA. The CMA Endowment Advisory Committee works to ensure that MNA, as the partner with fiduciary authority of the endowment, allocates the funds in a manner that is genuine, reasonable, and in accordance with the intended purpose of the original donors to the endowment. The original CMA Endowment partner organizations, the Michigan Campus Compact (MCC), Volunteer Centers of Michigan (VCM), MNA, and the Michigan Community Service Commission (MSCS) have designated members to serve on the CMA Endowment Advisory Committee. A review of these practices was conducted in October 2010 by an Ad Hoc committee and accepted by the MNA Board of Directors on December14, 2010. The findings of that committee are as follows: �Attachment D 1. The Committee believes that the original donor intent has been preserved and the proceeds handled in accordance with their wishes. 2. Staff of MNA is encouraged to continue to find productive and innovative ways for the MCSC and MNA to partner to encourage and support service and volunteer infrastructure. 3. During this time of economic stress and political uncertainty, MNA should continue, and prepare to redouble its advocacy efforts on behalf ofthe MCSC to ensure its important leadership role in promoting and leveraging resources for volunteerism, national service, and service-learning. Guidance for Allocation of CMA Endowment Proceeds (annual process) This document is designed to guide current and future leaders of MNA in the allocation of the CMA Endowment proceeds. Annually, staff of MNA will present to the CMA Endowment Advisory Committee, a plan for the allocation of CMA Endowment proceeds. The plan should include the following : • Fund performance including asset size, growth over the previous year, and projected allocation amount for the upcoming fiscal year; • MNA organizational budget that designates the allocation of the Endowment proceeds as revenue, expenses projected to be charged to the endowment proceeds revenue line; and • Staff recommendations on allocation reinvestment (if any). This process should precede and inform the annual budget meeting of the Finance Committee of MNA. The MNA Board of Directors will then consider the recommendations as part of its annual review and adoption of the fiscal year budget. Specific Guidance for FY 2011-2014 The CMA Endowment partner organizations will propose to the MNA Board, the allocation of specific funds for the fiscal years of 2011-2014 to ensure that review finding #2 (above) is upheld. In effort to do so, MNA will establish CMA Endowment Partnership Funding Allocation Guidelines as follows: For the period of July 2011 through June 2014, the CMA Endowment partner organizations agree to allocate no less than $150,000 to joint partner projects that meet the following guidelines: 1. Revenue from the CMA Endowment proceeds will be placed in a three-fiscal year restricted fund to support CMA Endowment Partnership Initiatives that focus on the original donor intent. 2. All approved initiatives must be conceived, proposed, and implemented with the full support of all CMA Endowment partner organizations and reviewed annually as part of the normal �Attachment D MNA budgeting process which includes the aforementioned CMA Endowment Advisory Committee. 3. All approved initiatives must demonstrate the benefit to the CMA Endowment partners, the state's volunteer infrastructure, and/or the field of service and volunteerism in Michigan its regions and local communities. In addition, the proposed project will be the collective responsibility of the partners and not the sole responsibility of any one partner. 4. Projects may contribute to the ongoing technology infrastructure development for the state 5. Approved projects may include those which would leverage additional funding (local, state, or national) for partner projects. Please Note: for the funding period of July 2011-June 2014, the partners may propose plans that would carry forward any unexpended dollars to future years in effort to grow the joint fund. The endowment proceeds and related expenses will be tracked as part of the organization's quarterly budget review and presented to the MNA Board of Directors at their regularly scheduled meetings. This plan will be reviewed annually by the staff of MNA and the CMA Endowment partners. � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Our State of Generosity Creator An entity primarily responsible for making the resource Grand Valley State University. Dorothy A. Johnson Center for Philanthropy Description An account of the resource Collection contains the records of four Michigan nonprofit organizations: Council of Michigan Foundations, Michigan Nonprofit Association, Michigan Community Service Commission, and the Johnson Center for Philanthropy at GVSU. The documents are compiled by the Johnson Center for Philanthropy, and records document the history of the organizations from the 1960s to the 2010s. Coverage The spatial or temporal topic of the resource, the spatial applicability of the resource, or the jurisdiction under which the resource is relevant 1968-2014 Source A related resource from which the described resource is derived <a href="https://gvsu.lyrasistechnology.org/repositories/2/resources/515">Our State of Generosity collection, JCPA-04</a> Rights Information about rights held in and over the resource <a href="http://rightsstatements.org/page/InC/1.0/?language=en">In Copyright</a> Subject The topic of the resource Dorothy A. Johnson Center for Philanthropy Council of Michigan Foundations Michigan Nonprofit Association Michigan Community Service Commission Dorothy A. Johnson Center for Philanthropy Charities Philanthropy and Society Fundraising Records Michigan Publisher An entity responsible for making the resource available Grand Valley State University Libraries, Special Collections and University Archives, 1 Campus Drive, Allendale, MI, 49401 Contributor An entity responsible for making contributions to the resource Council of Michigan Foundations; Michigan Nonprofit Association; Michigan Community Service Commission Identifier An unambiguous reference to the resource within a given context JCPA-04 Language A language of the resource eng Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Identifier An unambiguous reference to the resource within a given context JCPA-04_MCSC_2012-08-29_CMA-Endowment-Fund-Allocation-Guidelines Title A name given to the resource Michigan Community Service Commission 2012-08-29 commission meeting ConnectMichigan Alliance Endowment fund allocation guidelines Creator An entity primarily responsible for making the resource Michigan Community Service Commission Description An account of the resource Michigan Community Service Commission 2012-08-29 commission meeting ConnectMichigan Alliance Endowment fund allocation guidelines. Records are compiled in the Our State of Generosity collection by the Johnson Center, along with the files of the Michigan Nonprofit Association (MNA), the Michigan Community Service Commission (MCSC) and the Dorothy A. Johnson Center for Philanthropy. Originals are at the Michigan Community Service Commission. Subject The topic of the resource Dorothy A. Johnson Center for Philanthropy Charities Philanthropy and Society Fundraising Records Michigan Community Service Commission Michigan Format The file format, physical medium, or dimensions of the resource application/pdf Type The nature or genre of the resource Text Language A language of the resource eng Publisher An entity responsible for making the resource available Grand Valley State University Libraries, Special Collections and University Archives, 1 Campus Drive, Allendale, MI, 51268 Rights Information about rights held in and over the resource <a href="http://rightsstatements.org/page/InC/1.0/?language=en">In Copyright</a> Source A related resource from which the described resource is derived <a href="https://gvsu.lyrasistechnology.org/repositories/2/resources/515">Our State of Generosity collection, JCPA-04</a> Date A point or period of time associated with an event in the lifecycle of the resource 2012-08-29 https://digitalcollections.library.gvsu.edu/files/original/512e10a0fd014bd84410dc2e474d1045.pdf 80230e0413c66424a94a5c9b746d60dc PDF Text Text Oflicc of Inspector General NATJdoNAL& COMMUNITY SERVICEttt.i July 2, 2012 Ms. Paula Kaiser Van Dam Executive Director Michigan Community Service Commission 235 S. Grand Avenue , Suite 1108 Lansing , Ml 48933 Dear Ms. Van Dam : Enclosed for your review and comment is the Office of Inspector General's draft report on the recently completed Agreed-Upon Procedures Review of Michigan Community Service Commission. Although the recommendations in this draft report are directed to the Corporation, we would like to offer you an opportunity to comment on its contents. Your response should be received in this office as soon as possible, but not later than August 2, 2012. Your comments will be carefully considered and included as an appendix in the final report. We will also consider revisions necessary to correct errors or to clarify facts, which you may wish to transmit separately from your response . We have also provided a copy of this draft report to the Corporation for its comments. The preferred format for responding is to state the full title of the finding , followed immediately by your response. Please structure your comments to directly address the steps you will take to correct the issues noted in each finding. The Rehabilitation Act of 1973, as amended (Section 508, 29 U.S.C. § 794d), requires Federal agencies that post information to their websites to meet certain accessibility standards for persons with disabilities. We will post to the Office of Inspector General's website our final report along with your comments. In order to meet the accessibility requirements, your comments to our office should be sent to us as an electronic Microsoft Word file, WordPerfect file, or as an accessible Portable Document Format (PDF). Scanned documents that result in an image document are not accessible. If you choose to send your comments in a nonaccessible format, we will convert your comments to a format that meets the Rehabilitation Act's requirements . This conversion process may result in your comments being posted to our website as a degraded document or, in some cases , an unintelligible document. Incoming U.S. Mail is often delayed for security reasons in the Washington, D.C. area. If you are unable to send an electronic response, you may wish to use a private delivery service or fax a copy to ensure its timely delivery. 1201 New York Avenue, NW *Suite 830 *Washington, DC 20525 202-606-9390 * Hotline: 800-452-82 10 * www.cncsoig.gov Senior Corps * AmeriCorps * Learn and Serve America �If you have any questions or wish to discuss the draft report, please contact Ronald Huritz, OIG Audit Manager, at (202) 606-9355, or e-mail him at R.Huritz@cncsoig.gov. Our office facsimile number is (202) 606-9397. Sincerely, Stuart Axenfeld Assistant Inspector General for Audit Enclosure cc: Garry Gross, Director of Finance and Administration, Department of Human Services Cindy Osga, Internal Control Officer, Department of Human Services �Office of Inspector General Corporation for National and Community Service AGREED·UPON PROCEDURES FOR CORPORATION FOR NATIONAL AND COMMUNITY SERVICE GRANTS AWARDED TO MICHIGAN COMMUNITY SERVICE COMMISSION OIG REPORT 12-xx The attached Draft Audit Report is for review and comment only and not for distribution. Its content is confidential and should be safeguarded to prevent disclosure to parties other than those directly involved in commenting on the issues contained in this report. Prepared by: Kearney & Company 1701 Duke Street Alexandria, VA 22314 This report was issued to Corporation management on xxx xx, 2012. Under the laws and regulations governing audit follow-up, the Corporation is to make final management decisions on the report's findings and recommendations no later than xxxx xx, 2012 and complete its corrective actions by xxxx xx, 2013. Consequently, the reported findings do not necessarily represent the final resolution of the issues presented. �KEARNEY& COMPANY Agreed-Upon Procedures for Corporation for National anti Communit)• Scn·icc Grants Awarded to the Michigan Community Service Commission TABLE OF CONTENTS EXECUTIVE SUMMARY 1 INDEPENDENT ACCOUNTANT'S REPORT ON APPLYING AGREED-UPON PROCEDURES 6 Exhibit A: Consolidated Schedule of Claimed and Questioned Costs 7 Schedule A: Schedule of Claimed and Questioned Costs, Award No. 06ACHMIOO 1 8 Schedule B: Schedule of Claimed and Questioned Costs, Award No. 06AFHMI001 10 Schedule C: Schedule of Claimed and Questioned Costs, Award No. 09ACHMI001 16 ScheduleD: Schedule of Claimed and Questioned Costs, Award No. 09RFHMI001 25 Schedule E: Schedule of Claimed and Questioned Costs, Award No. lOESHMIOOl 27 Schedule F: Schedule of Claimed and Questioned Costs, Award No. llPTHMIOOl 29 Exhibit B: Compliance Findings 31 Appendix A: Commission Response to Draft Report Appendix B: Corporation for National & Community Service Response to Draft Report DRAFT REPORT FOR REVIEW AND COMMENT NOT FOR DISTRIBUTION �KEARNEY& COMPANY Agreed-Upon Procedures for Corporation for National ami Communi!)' Service Grants Awurdcd to the Michigan Community Sc1-vicc Commission EXECUTIVE SUMMARY The Office of Inspector General (OIG), Corporation for National and Community Service (the Corporation) contracted with Kearney & Company, P.C. (referred to as "Kearney," "we," and "our" in this report) to perform agreed-upon procedures (AUP) to assist the OIG in grant cost and compliance testing of Corporat~on-funded Federal assistance provided to the Michigan Community Service Commission (the Commission). Kearney questioned the Commission's claimed Federal share costs of$243,753 and education awards of $33,075 as a result of applying the AUPs. A questioned cost is an alleged violation of a provision of law, regulation, contract, grant, cooperative agreement, or other agreement or document governing the expenditure of funds. A questioned cost may also include a fmding that, at the time of testing, includes costs not supported by adequate documentation. Claimed costs and questioned costs are presented in this document in Exhibit A, Consolidated Schedule of Claimed and Questioned Costs, and the supporting schedules (Schedules A through F). The following is a summary of questioned costs and grant compliance testing results: • • • • • • • • • • • • Finding 1 - Michigan State University (MSU) Untimely Approval of Timesheets Finding 2- Accounts Payable Accrual Improperly Computed for Closed Contract Finding 3 -Insufficient Habitat for Humanity of Michigan (Habitat for Humanity) Fringe Benefit Deductions and Documentation Finding 4- Living Allowance Incorrectly Reported Finding 5- Habitat for Humanity's Accounting Detail Does Not Reconcile to the Federal Financial Report (FFR) Finding 6- American Red Cross of Greater Grand Rapids (American Red Cross) OverReported In-Kind Contributions on the Periodic Expense Report (PER) Finding 7 - MSU Miscalculated Matching Costs Finding 8- Commission Miscalculated Member Living Allowances Finding 9 - Commission Incurred Unallowable Costs Finding 10- American Red Cross Accounting Detail Does Not Reconcile to the FFR Finding 11 -American Red Cross Incurred Unsupported and Unallowable Travel Costs Finding 12- MSU Inappropriately Approved Timesheets Finding 13 - Commission Claimed Unsupported Costs Finding 14- Commission Claimed Unallowable Costs. Participants who successfully complete terms of service under AmeriCorps grants are eligible for education awards and, in some cases, accrued interest awards funded by the Corporation's National Service Trust. These award amounts are not funded by Corporation grants, and as a result, are not included in claimed costs. When the grant is awarded, the education awards become obligations of the Corporation's National Service Trust. Therefore, as part of our AUPs and applying the same criteria used for the grantees' claimed costs, we determined the effect of our findings on AmeriCorps members' entitlement to education and accrued interest awards. The following is a summary of grant compliance testing results. These results, along with applicable r-ecommendations, are discussed in Exhibit B, Compliance Findings. DRAFT REPORT FOR REVJEW AND COMMENT NOT FOR DISTRIBUTION �KEARNEY& COMPANY • • • • Agreed-Upon Procedures for Corporation for National anti Community Service Grants Awnrdcd to the Michigan Community Service Commission Finding 15 - Lack of Adequate Procedures for Conducting Criminal Background Checks and Searches of the National Sex Offender Public Registry Finding 16 -Lack of Sufficient End-of-Term Documentation Finding 17 - Living Allowances Based on Hours Served Finding 18 - Discrepancies in Member Roster Comparison AUPSCOPE We performed the AUPs detailed in the OIG'sAgreed-Upon Procedures for Corporation Awards to Grantees (including Subgrantees) program, dated June 2011. Our procedures covered testing of the AmeriCorps Competitive, Formula, Education Award, American Recovery and Reinvestment Act (Recovery Act), Administrative, Professional Development and Training (PDAT), and Disability grants listed in the table on the following page. 2 DRAfT Rf:PORT FOR RE VIE W AND COMMENT NOT FOR DISTRIBUTJON �KEARNEY& COMPANY Agreed-Upon Procedures for Corporation for National and Community Service Grants Awarded to the Michigan Community Service Commission 06AFHMI001 AmeriCorps State Formula 9/1/2006 12/3/2012 9/30/2009 9/30/2011 $15,477,486 $20,174,381 09ACHMI001 AmeriCorps State Competitive 7/112009 9/30/2012 9/30/2009 9/30/2011 $3,629,019 $6,084,187 09VSNMI005 VISTA 113/2010 1/14/2012 1/3/2010 9/30/2011 $15,000 $15,000 10CAHMIOOI Commission Administration 111 /20 I 0 12/31/2012 1/112010 9/30/2011 $534,228 $2,862,564 IOCDHMIOOI Disability 1/1/2010 12/31 /2012 1/112010 9/30/2011 $32,837 $552,028 IOESHMIOOI Commission Education Awards 8/23/2010 8/22/2013 8/23/2010 9/30/2011 $582,500 $634,500 IOFXHMI002 Commission Education Awards 911 /2010 8/3112013 911 /20 I 0 9/3 0/2011 $671,947 $1,768,000 10VGHMI001 Volunteer Generation Fund 10/ 1/2010 9/3 0/2013 10/1/2010 9/30/2011 $255,785 $966,467 IIESHMIOOI Commission Education Awards 8/22/2011 8/2 1/2013 8/22/2011 9/30/2011 Note 1 $586,500 11PTHMIOOI Program Development and Technical Assistance 1/l/20 LL 12/31/2013 1/l/2011 9/30/2011 $44,998 $259,200 05ESHM IOOI Commission Education Awards Note 2 06ACHM!OOI AmeriCorps State Note 2 09RFHMIOOI AmeriCorps State Recovery Note2 Note 1: This grant started in August 2011 and had no claimed expenditures during our period of review. Note 2: These grants were closed prior to the end of the period of review. Accordingly, these grants were only tested for member eligibility procedures. 3 DRAFT REPORT FOR REVIEW AND COMMENT NOT FOR DISTRIBUTION �KEARNEY& Agreed-Upon Procedures for Corporation fur National und Community Service Grants Awarded to the Michigan Community Service Commission COMPANY The OIG's AUP program included the following: • • • • Obtaining an understanding of the Commission's operations, programs, significant transaction cycles, and subgrantee monitoring process Reconciling costs claimed on the most recent FFR to the Commission's accounting system Testing subgrantee member files to verify that records support eligibility to serve, allowability of living allowances, and eligibility to receive education awards Testing the Commission's and sampled subgrantees' compliance with the grant agreement terms, AmeriCorps provisions, Office of Management and Budget (OMB) Circulars, and other applicable laws and regulations. We performed site visits from January through March 2012 at the Commission and the following three subgrantees: • • • Michigan State University Habitat for Humanity American Red Cross BACKGROUND Corporation Origin and History The Corporation was established in 1993 to engage Americans of all ages and backgrounds with opportunities to provide services to meet unmet needs in their communities and the nation. The Corporation is directed to manage four main programs: Senior Corps, AmeriCorps, Social Innovation Fund (SIF), and the Volunteer Generation Fund. The Corporation is the nation's largest grant maker for volunteering, with its participants serving with 70,000 non-profit organizations. AmeriCorps alone engages 75,000 Americans, and in recent years has stepped up its role in recruiting, training, and managing volunteers of all ages and backgrounds. Since 1994, more than 630,000 Americans have given 718 million hours of service through AmeriCorps. Commission's Mission Since its founding in 1991 , the Commission has granted more than $100 million in public and private funds to community organizations, enabling them to engage millions of Michigan citizens in volunteer service. This support has leveraged more than $85 million in local resources to further support these community volunteer initiatives. The Commission achieves its mission by performing the following: • • • • Securing and granting funds Selecting and training high quality grantees Overseeing and monitoring grantee results Recognizing the success and effectiveness of volunteer programs and activities Developing and sharing resources Conducting research and evaluation 4 DRAFT REPORT FOR REVIEW AND COMMENT NOT FOR DJSTRIBUTION �KEARNEY& COMPANY • • • Agrcrd-Upon Procedures for Corporation for N:ltional ami Community Sen·icr Grants Awarded to the Michigan Community Service Commission Creating networks among volunteer organizations Sharing the results of investments Serving as a bridge between the public and non-profit sectors In 2009, Michigan had over 2.3 million volunteers. These volunteers' 308 million service hours had an economic value equivalent to $6.2 billion. The Commission, acting as the state's lead agency on volunteerism, strives to increase these efforts and impact by promoting service as a strategy to address Michigan's toughest challenges. The Commission receives $674,000 in state funds to address those challenges and anticipated maintaining that level of funding for fiscal year (FY) 2012. Those state funds leverage more than $10 million in Federal funds to be disbursed through various initiatives of the Commission. For every one dollar the state provides to the Commission, $14.83 in Federal funds are leveraged. Without the state's investment, critical challenges would not be addressed through AmeriCorps, service-learning, mentoring, and general volunteering initiatives. In 2010 and 2011, the Commission funded 26 AmeriCorps programs and 1,211 members through its Michigan AmeriCorps initiative. These members serve in non-profit organizations and schools throughout the state. During 2012, members will provide foreclosure prevention and financial counseling, help ex-offenders re-enter society, assist homeless individuals and families in finding permanent housing, organize literacy and tutoring programs for underperforming youth, mentor and support youth from disadvantaged circumstances, and support healthcare services to the most needy, among other things. The members will accomplish these initiatives with the help of more than 24,000 local volunteers they will recruit. As a result of their service, Michigan AmeriCorps members will earn an estimated $3 million in education awards to pay for college and vocational training programs or repay student loans. The Commission falls under the State of Michigan's Department of Human Services' (DHS) strategic services branch. DHS is a major department in the State of Michigan's financial statements. The Commission does not produce its own fmancial statements; rather, the Commission relies on DHS and the State of Michigan to properly account for its financial records and fmancial reporting. The Commission has approximately 38 subgrantees, 26 of which have received over $500,000 in awards from the Commission. EXIT CONFERENCE The contents of this report were discussed with Commission and Corporation representatives on June 8, 2012. Kearney will summarize the Commission's comments in appropriate sections of the final report, and include those comments in their entirety as an appendix to the fmal report. 5 DRAFT REPORT FOR REVIEW AND COMMENT NOT FOR DISTRIBUTION �KEARNEY& COMPANY Agreed-Upon Procedures fur Corporation for National and Community Servic~ Grants Awarded to the Mic.higan Community Sr1·vicc Commission INDEPENDENT ACCOUNTANT'S REPORT ON APPLYING AGREED-UPON PROCEDURES To the Inspector General of the Corporation for National and Community Service Kearney & Company, P.C. (referred to as "Kearney," "we," and "our" in this report) has performed the procedures contained in the Office oflnspector General's (OIG) Agreed-Upon Procedures Related to Federal Assistance Recipient program, dated July 2011. These procedures were agreed to by the OIG solely to assist in evaluating the Michigan Community Service Commission's (the Commission) compliance relating to Federally assisted funds received for the period of September 30, 2009 through September 30, 2011. The Commission and its subgrantees are responsible for the accuracy and completeness of the reported information. This agreed-upon procedures (AUP) engagement was conducted in accordance with attestation standards established by the American Institute of Certified Public Accountants and Generally Accepted Government Auditing Standards. The sufficiency of these procedures is solely the responsibility of the OIG. Consequently, we make no representation regarding the sufficiency of the procedures described below either for the purpose for which this report has been requested or for any other purpose. The procedures we agreed to perform consisted of obtaining an understanding of the Commission, reconciling costs claimed, reviewing subgrantee member files, and testing the Commission's and sampled subgrantees' compliance with the grant agreement terms, AmeriCorps provisions, Office of Management and Budget (OMB) Circulars, and other applicable laws and regulations. We were not engaged to and did not conduct an examination, the objective of which would be the expression of an opinion on the Commission's compliance relating to Federally assisted funds received. Accordingly, we do not express such an opinion. Had we performed additional procedures, other matters might have come to our attention that would have been reported to you. This letter is intended solely for the information and use of the Corporation's management, the Corporation's OIG, the Commission, the Government Accountability Office, OMB, and Congress, and is not intended to be and should not be used by anyone other than these specified parties. Alexandria, Virginia May 16,2012 6 DRAFT REPORT FOR REVIEW AND COMMENT NOT FOR DISTRIBUTION �KEARNEY& Agreed-Upon Procedures for Corporation for National and Community Service Grants Awarded to tbe Michigan Community Service Commission COMPANY Exhibit A Michigan Community Service Commission Corporation for National and Community Service Awards Consolidated Schedule of Claimed and Questioned Costs 06AFHMIOO 1 I AmeriCorps State $20,174,381 $15,477,486 $203,477 $0 $0 $203,477 I Schedule B 09ACHMI001 I AmeriCorps State $6,084,187 $3,629,019 $37,609 $0 $0 $37,609 I Schedule C I OESHMIOO 1 I Commission Education Awards I $634,500 I $582,500 I $1,347 I $0 I $0 I $1,347 I Schedule E Program Development and Technical Assistance I $259,200 I $44,998 I $1,103 I $0 I $0 I $1,103 I Schedule F $243,536 I $0 I $0 I $243,536 11PTHM1001 Total Questioned Costs for the Federal Assistance Funds Received by the Commission The table below represents grants that were closed prior to the end of the period of review. Accordingly, these grants were only tested for member eligibility procedures. 05ESHMI001 Commission Education Awards N/A Yes Exhibit B 06ACHMIOOI AmeriCorps State $23,625 Yes Schedule A 9,450 Yes ScheduleD 09RFHMI001 Total Questioned Education Awards for the Federal Assistance Funds Received $33,075 7 DRAFT REPORT FOR REVIEW AND COMMENT NOT FOR DISTRIBUTION �KEARNEY& COMPANY Agrecd-Upou Procedures for Corporation for National and Community Sen·ice Gmnts Awarded to the Michigan Community Service Commission Schedule A Michigan Community Service Commission Corporation for National and Community Service Awards Schedule of Claimed and Questioned Costs Award No. 06ACHMI001 ' ! . :\mount : Claimed Federal Costs $4,983,869 Questioned Federal Costs $0 Questioned Match Costs $0 Total Questioned Costs $0 Questioned Education A wards Findin 1 $23,625 Finding 1: Michigan State University (MSU) Untimely Approval of Timesheets Member timesheets are approved by a supervisor once they are entered into OnCorps Reports. OnCorps Reports is a software support service that works exclusively with AmeriCorps State, National Direct, Volunteers in Service to America (VISTA), and other national and community semce programs. The Commission uses OnCorps Reports to maintain documentation regarding member services. For six 1 of 100 member timesheets reviewed, Kearney identified timesheets that were approved by supervisors several days before the members had served the last hour recorded in the pay period. Timesheets validate that the members worked the correct amount of hours to earn an education award. Due to unsupported documentation, Kearney questioned education awards and any related forbearance interest arising from these timesheets for the hours not approved appropriately by a supervisor. Kearney questioned all hours worked subsequent to the timesheet approval, as Kearney was unable to validate that all hours recorded were actually worked. As a result, we questioned education awards as follows: ,\nHIIIIII o f I Program 'lame Grant(-. ) .\ffech'd 06ACHM1001 4-H Mentor Michigan 06ACHMIOOI 4-H Mentor Michigan 06ACHMIOOI 4-H Mentor Michigan 4-H Mentor Michigan 06ACHMIOOI 06ACHM1001 4-H Mentor Michigan Questioned Education A wards 1 rduc.t titll! \\\art.! i~n:eh ed $4,725 4,725 4,725 4,725 4,725 Total l lusupportl·d Hou rs for Program 'I l'<ll 55.5 216 159 142 73 $23 ,625 Kearney identified six member timesheets that were not properly approved; however, only five resulted in questioned costs due to the one member exiting early and not receiving an education award. 8 �KEARNEY& COMPANY Agrerd-Upon Procedures for Corporation for National and Community Servict." Grants Awarded to th<' Michigan Community Service Commission Criteria The Corporation's AmeriCorps Provisions (2011), Section IV.C.6. "Completion ofTerms of Service," states: The grantee must ensure that each member has sufficient opportunity to complete the required number of hours of service to qualify for their education award. Members must be exited within 3 0 days of the end of their term of service. Should a program not be renewed, a member who was scheduled to continue in a term of service may either be placed in another program where feasible, or a member may receive a pro-rated education award ifthe member has completed at least 15% ofthe service hour requirement. Recommendations la. Kearney recommends that the Corporation resolve and recover $23,625 in questioned education awards. 1b. Kearney recommends that the Commission strengthen the monitoring of its sub grantees to determine whether member timesheets support the service hours reported and certified in eSP AN and My AmeriCorps Portal. Kearney also recommends that the Commission reconcile the hours stated in eSP AN with the hours recorded in OnCorps Reports to correct discrepancies timely. Commission's Response [Placeholder for Commission Response to Report] Kearney's Response [Placeholder for Kearney Response to Commission Response] 9 DRAfT REPO.RT FOR REVI.E WAND COMMENT NOT FOR DlSTRffiUTION �KEARNEY& COMPANY Agreed-Upon Procedures for Corporation for National and Community Service Grants Awarded to the Michigan Community Service Commission Schedule B Michigan Community Service Commission Corporation for National and Community Service Awards Schedule of Claimed and Questioned Costs Award No. 06AFHMI001 . : -_ --- - ____ _ Claimed Federal Costs Questioned Federal Costs Finding 2 Finding 3 Finding 4 Finding 5 .\mount $15,477,486 $4,724 ($1,200) $203 $199,750 Questioned Match Costs $0 Total Questioned Costs $203 ,477 Finding 2: Accounts Payable Accrual Improperly Computed for Closed Contract Kearney & Company, P.C. (Kearney) selected a representative sample of 87 transactions from the Commission's accounting detail, reconciled the sample with the supporting documentation, and tested for compliance with the grant agreement terms, Office of Management and Budget (OMB) Circulars, and other applicable laws and regulations. As a result of its testing, Kearney identified one issue: For one of 87 samples tested, the Commission improperly reported an accounts payable accrual of $4,724 for a contract that was not closed on a timely basis. Account payable accruals are automatically calculated in the Commission's accounting system at year end based on the period of performance and the amount remaining on the contract. The Commission had already paid the final invoice for this contract, thus the $4,724 should have been de-obligated; however, the contract was not closed on a timely basis and was captured in the automated accounts payable accrual process. As a result, costs for the September 30, 2011 Federal Financial Report (FFR) submission were overstated by $4,724. Criteria OMB Circular No . A-87, Cost Principles for State, Local, and Indian Tribal Governments, Attachment A. "General Principles for Determining Allowable Costs," states: 1. Factors affecting allowability of costs. To be allowable under Federal awards, costs must meet the following general criteria: 10 DRAFT REPORT FOR REVIEW AND COMMENT NOT FOR DISTRIBUTION �KEARNEY& COMPANY Agreed-Upon Procedures for Corporation for National and Community Service Grants Awarded to the Michigan Community Service Commission a. Be necessary and reasonable for proper and efficient performance and administration ofFederal awards b. Be allocable to Federal awards under the provisions of this Circular c. Be authorized or not prohibited under State or local laws or regulations d. Conform to any limitations or exclusions set forth in these principles, Federal laws, terms and conditions of the Federal award, or other governing regulations as to types or amounts of cost items e. Be consistent with policies, regulations, and procedures that apply uniformly to both Federal awards and other activities of the governmental unit f. Be accorded consistent treatment. A cost may not be assigned to a Federal award as a direct cost if any other cost incurred for the same purpose in like circumstances has been allocated to the Federal award as an indirect cost g. Except as otherwise provided for in this Circular, be determined in accordance with generally accepted accounting principles h. Not be included as a cost or used to meet cost sharing or matching requirements of any other Federal award in either the current or a prior period, except as specifically provided by Federal law or regulation i. Be the net of all applicable credits J. Be adequately documented. OMB Circular No . A-87, Attachment A further states: 31. Pre award costs. Pre award costs are those incurred prior to the effective date of the award directly pursuant to the negotiation and in anticipation of the award where such costs are necessary to comply with the proposed delivery schedule or period of performance. Such costs are allowable only to the extent that they would have been allowable if incurred after the date of the award and only with the written approval of the awarding agency. Recommendations 2a. Kearney recommends that the Corporation resolve the questioned costs, totaling $4,724, and recover the disallowed costs. 2b. Kearney recommends that the Corporation ensure that grantees receive prior written approval for pre-award costs, and that adequate documentation is maintained to support all expenditures and other grant activities. Commission's Response [Placeholder for Commission Response to Report] Kearney's Response [Placeholder for Kearney Response to Commission Response] 11 DRAFT REPORT FOR REVIEW AND COMMENT NOT FOR DISTRIBUTION �KEARNEY& COMPANY Agreed-Upon Procedures for Corporation for National and Community Service Grunts Awarded to the MichigRn Community Service Commission Finding 3: Insufficient Habitat for Humanity of Michigan Fringe Benefit Deductions and Documentation Kearney tested fringe benefit deductions and related documentation for May 2011. When recalculating Habitat for Humanity of Michigan's (Habitat for Humanity) fringe benefits, Kearney noted the following: • • • Habitat for Humanity pays for a portion of its employees' life insurance benefits provided through American Family Life Assurance Company (AFLAC), with the employee paying the remaining portion. When the AFLAC statement is received, Habitat for Humanity creates an entry in its general ledger for the full benefit amount (employee and employer portions). Habitat for Humanity subsequently creates a credit in the general ledger to reverse the employee paid portion. Kearney determined that the reversed amount for the employee paid portion is unsupported. As a result, Kearney questioned the unsupported costs of ($689) ($1 09 + $5 80) related to the fringe benefits. In addition, there is no monthly reconciliation that occurs between the AFLAC statement and the general ledger. Kearney obtained the AFLAC bill for May 2011, and determined that the benefit amount paid by Habitat for Humanity is incorrect. Kearney recalculated the amount and found a difference of$1.80. Kearney questioned a total of$22 ($1.80 * 12) in under-reported costs for program year 2010-2011. Kearney questioned the difference of$40.76 between the accounting records and wage schedule for May 2011, which amounts to a total cost of$489 ($40.76 * 12) in underreported costs for program year 2010-2011 . Habitat for Humanity recorded the employee paid portion in journal entries for the wrong amount. In addition, Habitat for Humanity did not perform monthly reconciliations between the AFLAC bill and the general ledger adjusting entry. Therefore, the subgrantee under-reported costs relating to fringe benefits on employees' year-end W-2 forms by $22 for program year 2010-2011, and under-reported costs by $1,200 ($689 + $489 + $22). Criteria Per OMB Circular A-87, Cost Principles for State, Local, and Indian Tribal Governments, Attachment A, "General Principles for Determining Allowable Costs," Section C, "Basic Guidelines," Sub-Section 1, "Factors Affecting Allowability of Costs," states: To be allowable under Federal awards, costs must meet the following general criteria: j.) Be adequately documented. Recommendations 3a. Kearney recommends that the Corporation resolve the total questioned under-reported costs of $1,200 related to Habitat for Humanity's fringe benefits. 12 DRAFT REPORT FOR REVIEW AND COMMENT NOT FOR DISTRIBUTION �KEARNEY& COMPANY 3b. Agreed-Upon Procedures for Corporation for National and Community Service Grants Awarded to the Michigan Community Service Commission Kearney recommends that the Corporation ensure implementation of a monthly reconciliation process by the subgrantee so that the correct amount can be deducted from payroll each month. Commission's Response [Placeholder for Commission Response to Report] Kearney's Response [Placeholder for Kearney Response to Commission Response] Finding 4: Living Allowance Incorrectly Reported Members are to be paid in accordance with the Living Allowance Payment Schedule (LAPS). Kearney selected a random sample of 100 members from the member roster to validate that members received the proper living allowance during their terms of service. Kearney noted that one member's Form W-2 for 2011 did not agree to the total amount listed on the LAPS provided by the sub grantees, resulting in the member being paid more than the maximum amount. This error occurred because the Commission and subgrantees do not perform reviews between payroll records and supporting documentation, such as LAPS, timesheets, and W-2s, prior to certifying documents. The programs and the amount of living allowances resulted in the following overpayment: I I '' ---- -- - -~ ~- Program Name Subgrantcc --- -- Saginaw Substance Abuse Prevention Partnership ---- -\V-:! -\mount --- $6,245 ·- $6,042 Net Questioned Costs from Member Testing - --- Que~!ioucd LAPS .-\mount -- - - Saginaw Substance - Li' ing All!mancc $203 $203 Criteria Code of Federal Regulations (CFR), Title 45, Section 2522.240, "What financial benefits do AmeriCorps participants serving in approved AmeriCorps positions receive?" states: (b) Living allowances-(1) Amount. Subject to the provisions of this part, any individual who participates on a full-time basis in an AmeriCorps program carried out using assistance provided pursuant to §2521.30 ofthis chapter, including an AmeriCorps program that receives education awards only pursuant to §2521.30(c) of this chapter, will receive a living allowance in an amount equal to or greater than the average annual subsistence allowance provided to VISTA volunteers under §105 of the Domestic Volunteer Service Act of 1973 (42 U.S.C. 4955). This requirement will not apply to any program that was in existence prior to September 21, 1993 (the date of the enactment of the National and Community Service Trust Act of 1993) .... 13 DRAFT REPORT FOR REVIEW AND COMMENT NOT FOR DISTRIBUTION I : �KEARNEY& COMPANY Agreed-Upon Procedures for Corporation for National and Community Service Grants Awarded to the MichigiiR Community Service Commission (2) Maximum living allowance. With the exception of a professional corps described in §2522.110(a)(3), the AmeriCorps living allowances may not exceed 200 percent of the average annual subsistence allowance provided to VISTA volunteers under section 105 of the Domestic Volunteer Service Act of 1973 (42 U.S.C. 4955). A professional corps AmeriCorps program may provide a stipend in excess of the maximum, subject to the following conditions: (i) Corporation assistance may not be used to pay for any portion of the allowance ... Recommendation 4. Kearney recommends that the Corporation ensure that the grantee strengthens its program monitoring procedures to meet the requirements of 45 CFR § 2522.240, and ensure that stipends paid to members are in accordance with the LAPS amount. Commission's Response [Placeholder for Commission Response to Report] Kearney's Response [Placeholder for Kearney Response to Commission Response] Finding 5: Habitat for Humanity's Accounting Detail Does Not Reconcile to the FFR Habitat for Humanity does not perform a reconciliation of costs claimed on its FFR to its general ledger. At Kearney' s request, Habitat for Humanity performed the reconciliation and identified variances. Habitat for Humanity did not process adjustments to correct the unreconciled errors, and did not submit a revised FFR to the Corporation. As a result, we identified $199,750 in costs on the FFR that were not recorded in the general ledger. Kearney determined that costs were overstated due to the following: • • • • Adjusting entries during the financial reporting process that were not recorded in the general ledger Incorrect coding in the accounting system Advances reported as expenses, which caused them to be double-reported Over-reported costs. Criteria OMB Circular No. A-122, Cost Principles/or Non-Profit Organizations, Attachment A. "Basic Considerations," states: 2. Factors affecting allowability of costs. To be allowable under an award, costs must meet the following general criteria: 14 DRAFT REPORT FOR REVIEW AND COMMENT NOT FOR DISTRIBUTION �KEARNEY& COMPANY Agreed-Upon Procedures for Corporation for National ami Community Service Grants Awarded to the Michigan Community Service Commission a. Be reasonable for the performance of the award and be allocable thereto under these principles. b. Conform to any limitations or exclusions set forth in these principles or in the award as to types or amount of cost items. c. Be consistent with policies and procedures that apply uniformly to both federallyfinanced and other activities of the organization. d. Be accorded consistent treatment. e. Be determined in accordance with generally accepted accounting principles (GAAP). g. Be adequately documented. Recommendations 5a. Kearney recommends that the Corporation resolve the unsupported questioned costs, totaling $199,750, and recover disallowed costs as applicable. 5b. Kearney recommends that the subgrantee reconcile its accounting records to amounts reported, ensure that transactions and accounting records are accurate and supported by relevant and sufficient documentation, review controls over reporting to ensure submissions are in accordance with Government requirements, and ensure sufficient controls are designed and operating effectively over reporting processes. 5c. Kearney further recommends that the Corporation ensure that the Commission increases the level and frequency of its fiscal monitoring efforts to ensure that controls over financial reporting are more effective. Commission's Response [Placeholder for Commission Response to Report] Kearney's Response [Placeholder for Kearney Response to Commission Response] 15 DRAFT REPORT FOR REVIEW AND COMMENT NOT FOR DISTRIBUTION �KEARNEY& COMPANY Agreed-Upon Procedures for Corporation for National and Community Service Grants Awarded to the Michigan Community Service Commission Schedule C Michigan Community Service Commission Corporation for National and Community Service Awards Schedule of Claimed and Questioned Costs Award No. 09ACHMI001 I Claimed Federal Costs Questioned Federal Costs Finding 6 Finding 7 Finding 8 Finding 9 Finding 10 Finding 11 AIIICJllllt : $3,629,019 $733 $168 ($1 ,436) $17,214 $20,660 $270 Questioned Match Costs $0 Total Questioned Costs $37,609 Finding 6: American Red Cross of Greater Grand Rapids (American Red Cross) OverReported In-Kind Contributions on Periodic Expense Report (PER) As part of the grant agreement, American Red Cross was required to cost-share or match costs, which means a portion of the costs were to be paid by the grantee and not the Federal Government. Kearney & Company, P.C. (Kearney) determined that American Red Cross costshared with in-kind contributions. American Red Cross' basis for these in-kind contributions was supervisor hours. Kearney recalculated the in-kind contributions using supervisor timesheets, .and was unable to reconcile the site supervisor hours and corresponding salary and benefit expenses to the amounts reported on the American Recovery and Reinvestment Act (Recovery Act) PER for program year 2009-2010, which resulted in questioned costs amounting to $733. Kearney determined that costs were over-reported due to a manual calculation error. Criteria Office of Management and Budget (OMB) Circular No. A-122, Cost Principles for Non-Profit Organizations, Attachment A. "Basic Considerations," states: 2. Factors affecting allowability of costs. To be allowable under an award, costs must meet the following general criteria: 'a. Be reasonable for the performance of the award and be allocable thereto under these principles b. Conform to any limitations or exclusions set forth in these principles or in the award as to types or amount of cost items 16 DRAFT REPORT FOR REVIEW AND COMMENT NOT FOR DISTRIBUTION �KEARNEY& COMPANY Agreed-Upon Procedure.<~ for Corporation for National and Community Service Grants Awarded to the Michigan Community Service Commission c. Be consistent with policies and procedures that apply uniformly to both federallyfinanced and other activities of the organization d. Be accorded consistent treatment e. Be determined in accordance with generally accepted accounting principles (GAAP) f. Be adequately documented. Recommendations 6a. Kearney recommends that the Corporation resolve the $733 in questioned costs that was due to a lack of supporting documentation. 6b. Kearney recommends that the Corporation work with the grantee to ensure that its subgrantees' internal controls are strengthened to assure that claimed in-kind contributions are accurately reported. Commission's Response [Placeholder for Commission Response to Report] Kearney's Response [Placeholder for Kearney Response to Commission Response] Finding 7: Michigan State University (MSU) Miscalculated Matching Costs Kearney selected a representative sample of 10 transactions from the MSU accounting detail to test for compliance with the match cost terms of the grant agreement, OMB Circulars, and other applicable guidance. According to the budget narrative in the grant agreement, local member travel is budgeted as 100 percent match cost. Member training is budgeted as 60 percent Federal and 40 percent match cost. One of Kearney's samples was a travel voucher for $435. The voucher consisted of $158 for member training costs and $277 for local travel. MSU charged $263 to Federal costs. The maximum amount for Federal costs was $95 ($158*60 percent). The responsible MSU employee inaccurately calculated the Federal and match allocation percentages, and subsequently reported these amounts in the Federal Financial Report (FFR) and accounting records. Kearney questioned overstated Federal costs of $168 ($263 $95), which is the difference between what was charged to the Federal share and the maximum amount permitted to be charged. Inadequate review of incurred expenses prior to payment increases the risk that inaccurate and/or unallowable costs will be charged to Federal programs. 17 DRAFT REPORT FOR REVIEW AND COMMENT NOT FOR DISTRIBUTION �KEARNEY& COMPANY Agreed-Upon Procedures for Corporation for National and Community Service Grants Awarded to the Michigan Community Service Commission Criteria OMB Circular No. A-21, Cost Principles for Educational Institutions, states: 2. Factors affecting allowability of costs. The tests of allowability of costs under these principles are: (a) they must be reasonable; (b) they must be allocable to sponsored agreements under the principles and methods provided herein; (c) they must be given consistent treatment through application of those generally accepted accounting principles appropriate to the circumstances; and (d) they must conform to any limitations or exclusions set forth in these principles or in the sponsored agreement as to types or amounts of cost items. Recommendations 7a. Kearney recommends that the Corporation resolve the questioned costs, totaling $168, and recover disallowed costs. 7b. Kearney suggests that the Corporation review controls over reporting to ensure submissions are in accordance with Government requirements, Federal and match percentages as stated in the budget narrative are properly applied, and sufficient controls are designed and operating effectively over reporting processes. Commission's Response [Placeholder for Commission Response to Report] Kearney's Response [Placeholder for Kearney Response to Commission Response] Finding 8: Commission Miscalculated Member Living Allowances Members are to be paid in accordance with Living Allowance Payment Schedule (LAPS). Kearney selected a sample of 100 members to validate that members received the proper living allowance during their terms of service. During testing, Kearney noted that four members' W-2 forms did not agree to the total amount listed on the LAPS provided by the subgrantees due to the Commission and subgrantees not performing reviews between payroll records and supporting documentation (e.g., LAPS, timesheets, and W-2s) prior to certifying documents. The programs and the amount of living allowances resulted in the questioned costs shown in the table below and a net underpayment of$1,436. 18 DRAFT REPORT FOR REVIEW AND COMMENT NOT FOR DISTRIBUTION �KEARNEY& COMPANY Grand Rapids American Red Cross of Greater Grand Rapids American Red Cross of Greater Grand Rapids 2 Agreed-Upon Procedures for Corporation for National and Community Service Grants Awarded to the Michigan Community Service Commission Together We Prepare 11,082 11 ,800 (718) Together We Prepare 23,766 23 ,200 52 Net Questioned Costs from Member Testing $(l, 436) Criteria: Code of Federal Regulations (CFR), Title 45, Section 2522.240, "What financial benefits do AmeriCorps participants serving in approved AmeriCorps positions receive?" states: (b) Living allowances- (1) Amount. Subject to the provisions of this part, any individual who participates on a full-time basis in an AmeriCorps program carried out using assistance provided pursuant to §2521.30 of this chapter, including an AmeriCorps program that receives educational awards only pursuant to §2521.30( c) of this chapter, will receive a living allowance in an amount equal to or greater than the average annual subsistence allowance provided to VISTA volunteers under §I 05 of the Domestic Volunteer Service Act of I973 (42 U.S.C. 4955). This requirement will not apply to any program that was in existence prior to September 21, 1993 (the date of the enactment of the National and Community Service Trust Act of 1993) .... (2) Maximum living allowance. With the exception of a professional corps described in §2522.110(a)(3), the AmeriCorps living allowances may not exceed 200 percent ofthe average annual subsistence allowance provided to VISTA volunteers under section I 05 of the Domestic Volunteer Service Act of 1973 (42 U.S. C. 4955). A professional corps AmeriCorps program may provide a stipend in excess of the maximum, subject to the following conditions: (i) Corporation assistance may not be used to pay for any portion of the allowance ... Recommendation 8. Kearney recommends that the Corporation ensure that the grantee strengthens its program monitoring procedures to meet the requirements of 45§ CFR 2522.240, and ensure that stipends paid to members are in accordance with the LAPS amount. Commission's Response [Placeholder for Commission Response to Report] 2 Kearney noted one exception in which a sampled member served two consecutive program years with the maximum living allowance of $23,200 ($11 ,400 + $11 ,800) in total for both program years. The sampled member received more than this maximum amount on his W-2 forms for the two program years . The member repaid his gross pay for one pay period ($513) to American Red Cross of Greater Grand Rapids, but was still overpaid by $52. 19 DRAFT REPORT FOR REVIEW AND COMMENT NOT FOR DISTRIBUTION �KEARNEY& COMPANY Agreed-Upon Procedures for Corporation for National and Community Service Grants Awarded to the Michigan Community Service Commission Kearney's Response [Placeholder for Kearney Response to Commission Response] Finding 9: Commission Incurred Unallowable Costs Kearney selected a representative sample of 87 transactions from the Commission's accounting detail, reconciled the sample with the supporting documentation, and tested for compliance with the grant agreement terms, OMB Circulars, and other applicable laws and regulations. As a result of its testing, Kearney identified that for six of 87 samples tested, the Commission reported expenditures in its FFR that were related to a grant awarded to another Michigan Department of Human Services (DHS) agency. The insufficient review of expenditures and supporting documentation prior to payment resulted in the Commission overstating its costs on the September 30,2011 FFR submission by $4,015. Additionally, the Commission performed a reconciliation between its transaction-level accounting records and costs reported on the FFR, and identified an error of $13,199 in the September 30, 2011 FFR submission. A duplicate entry in the accounting records caused costs to be overstated by $13,199. Criteria OMB Circular No. A-87, Cost Principles for State, Local, and Indian Tribal Governments, Attachment A. "General Principles for Determining Allowable Costs," states: 1. Factors affecting allowability of costs. To be allowable under Federal awards, costs must meet the following general criteria: a. Be necessary and reasonable for proper and efficient performance and administration ofFederal awards b. Be allocable to Federal awards under the provisions of this Circular c. Be authorized or not prohibited under State or local laws or regulations d. Conform to any limitations or exclusions set forth in these principles, Federal laws, terms and conditions of the Federal award, or other governing regulations as to types or amounts of cost items e. Be consistent with policies, regulations, and procedures that apply uniformly to both Federal awards and other activities of the governmental unit f. Be accorded consistent treatment. A cost may not be assigned to a Federal award as a direct cost if any other cost incurred for the same purpose in like circumstances has been allocated to the Federal award as an indirect cost g. Except as otherwise provided for in this Circular, be determined in accordance with generally accepted accounting principles h. Not be included as a cost or used to meet cost sharing or matching requirements of any other Federal award in either the current or a prior period, except as specifically provided by Federal law or regulation 1. Be the net of all applicable credits 20 DRAFT REPORT FOR REVIEW AND COMMENT NOT FOR DISTRIBUTION �KEARNEY& COMPANY j. Agreed-Upon l'rocedures for Corporation for National :tnd Community Scrvic~ Grants Awarded to th~ Michigan Community Service Commission Be adequately documented. Recommendations 9a. Kearney recommends that the Corporation resolve the questioned costs, totaling $17,214 ($4,015 + $13,199), and recover disallowed costs. 9b. Kearney recommends that the Corporation ensure that costs were properly reversed. Commission's Response [Placeholder for Commission Response to Report] Kearney's Response [Placeholder for Kearney Response to Commission Response] Finding 10: American Red Cross Accounting Detail Does Not Reconcile to the FFR American Red Cross performed a reconciliation between its transaction-level accounting records and costs reported on the FFR; however, Kearney noted that sufficient explanations for accounting entries, adjustments, and reconciling items were not properly documented. Additionally, Kearney identified $20,660 in overstated costs on the FFR that were not recorded in the general ledger. Kearney determined that costs were overstated due to adjusting entries processed during financial reporting. Failure to adequately document or explain differences between accounting records and source files may allow potentially incomplete, fictitious, or otherwise inaccurate information to be recorded in the grant files and external reports. Furthermore, Kearney determined that the accounting system was inadequate during the period of review. American Red Cross did not segregate grant costs in its accounting system. This resulted in an increased level of effort required to complete the reconciliation and properly match costs between the accounting records and FFR. Criteria OMB Circular No. A-122, Cost Principles for Non-Profit Organizations, Attachment A. "Basic Considerations," states: 2. Factors affecting allowability of costs. To be allowable under an award, costs must meet the following general criteria: .. . g. Be adequately documented. OMB Circular No. A-ll 0, Uniform Administrative Requirements for Grants and Agreements with Institutions ofHigher Education, Hospitals, and Other Non-Profit Organizations, Subpart C. "Standards for Financial Management Systems," states: 21 DRAFT REPORT FOR REVIEW AND COMMENT NOT FOR DISTRIBUTION �KEARNEY& COMPANY Agreed-Upon l'rucedures for Corporation for National and Community Service Grants Awarded to the Michigan Community Service Cnmmission (b) Recipients' financial management systems shall provide for the following: ... (2) Records that identify adequately the source and application of funds for federallysponsored activities. These records shall contain information pertaining to Federal awards, authorizations, obligations, unobligated balances, assets, outlays, income and interest. (3) Effective control over and accountability for all funds, property and other assets. Recipients shall adequately safeguard all such assets and assure they are used solely for authorized purposes. (4) Comparison of outlays with budget amounts for each award. Whenever appropriate, financial information should be related to performance and unit cost data. Recommendations 1Oa. Kearney recommends that the Corporation resolve the unsupported questioned costs, totaling $20,660, and recover disallowed costs. 1Ob. Kearney recommends that the grantee reconcile its accounting records to amounts reported, ensure that transactions and accounting records are accurate and supported by relevant and sufficient documentation, review controls over reporting to ensure submissions are in accordance with Government requirements, and ensure sufficient controls are designed and operating effectively over reporting processes. 1Oc. Kearney notes that currently, American Red Cross is operating on a different accounting system; therefore, no specific recommendations are necessary. Kearney recommends that the Corporation verify that the new accounting system is in compliance with Government requirements. 1Od. Kearney recommends that the Corporation ensure that the Commission increases the level and frequency of its fiscal monitoring efforts to ensure that controls over financial reporting are more effective. Commission's Response [Placeholder for Commission Response to Report] Kearney's Response [Placeholder for Kearney Response to Commission Response] Finding 11: American Red Cross Incurred Unsupported and Unallowable Travel Costs Kearney selected a representative sample of 20 transactions, totaling $860, from the American Red Cross' accounting detail to test for compliance with the terms of the grant agreement, OMB Circulars, and other applicable guidance, and noted the following: 22 DRAFT REPORT FOR REVIEW AND COMMENT NOT FOR DISTRIDUTION �KEARNEY& COMPANY Agreed-Upon Procedures for Corporation for National and Community Service Grants Awarded to the Michigan Community Service Co~1mission Unsupported Costs Kearney did not receive documentation to support six of the 20 samples selected for testing, amounting to $270. The lack of documentation prevented Kearney from determining if costs were incurred during the grant period, charged to the correct program, and considered allowable in accordance with the grant provisions and other regulatory guidance. American Red Cross does not properly enforce its policy requiring the submission of receipts to support claimed travel expenses; therefore, Kearney is questioning the unsupported costs of $270. Criteria OMB Circular No. A-122, Cost Principles for Non-Profit Organizations, Attachment A. "Basic Considerations," states: 2. Factors affecting allowability of costs. To be allowable under an award, costs must meet the following general criteria: ... g. Be reasonable for the performance of the award and be allocable thereto under these principles h. Conform to any limitations or exclusions set forth in these principles or in the award as to types or amount of cost items 1. Be consistent with policies and procedures that apply uniformly to both federallyfmanced and other activities of the organization J. Be accorded consistent treatment k. Be determined in accordance with generally accepted accounting principles (GAAP) I. Be adequately documented. American Red Cross Staff Travel and Reimbursement Policy, Section II.E.l.l, "Grant Funded Travel," states: When a traveler is traveling on U.S. Government grant funded travel, they must comply with the travel requirements as outlined in the grant. In many cases, U.S. Government grants require that all travel be performed within the Fly America Act ("FAA") provisions. In the event that the grant does not specify a travel policy, travel is to be obtained compliant with both Red Cross policy and the Fly America Act. Recommendations lla. Kearney recommends that the Corporation resolve the unsupported questioned costs, totaling $270, and recover the disallowed costs. 11 b. Kearney recommends that the subgrantee be more diligent about ensuring its travel policy is properly enforced, including controls over documentation for transactions and 23 DRAFT REPORT FOR REVIEW AND COMMENT NOT FOR DISTRIBUTJON �KEARNEY& COMPANY Agz·eed-Upon Procedures for Corporation for National and Community Service Grants Awarded to the Michigan Community Service Cnmmissiou accounting records. Kearney also recommends that the grantee ensure that the travel policy is distributed, and that all employees are made aware of this requirement. Commission's Response [Placeholder for Commission Response to Report] Kearney's Response [Placeholder for Kearney Response to Commission Response] 24 ' DRAFT REPORT FOR REVI EW AND COMM ENT NOT FOR DlSTRII3lJTlON �KEARNEY& Agreed-Upon Procedures for Corporation for National and Community Service Grants Awurded to the Michigan Community Srnicc Cn~tmission COMPANY ScheduleD Michigan Community Service Commission Corporation for National and Community Service Awards Schedule of Claimed and Questioned Costs Award No. 09RFHMI001 ~ "~~ Amount Claimed Federal Costs $0 Questioned Federal Costs $0 Questioned Match Costs $0 Total Questioned Costs $0 uestioned Education Awards -1 1 $9,450 Finding 12: Michigan State University (MSU) Inappropriately Approved Timesheets Member timesheets are approved by a supervisor when they are entered into OnCorps Reports. Of 100 member timesheets reviewed, Kearney & Company, P.C. (Kearney) identified timesheets for two full-time members that were approved by supervisors several days before the members served the last hour recorded in the pay period. Timesheets validate that the members worked the correct amount of hours to earn an education award. Due to unsupported documentation, education awards were questioned for the hours not inappropriately approved by a supervisor, as follows: ~~-~ -- ~--~- ,\mo un t o f Program Name I Educat io n .\\\ani -- --~~ $4,725 4,725 $9,450 Recovery 4-H Mentor Recovery 4-H Mentor Questioned Education A wards ~I Total I l! nsu flportcd i I HGu rs for Progra m Yea r _j 96 181.5 Criteria The Corporation'sAmeriCorps Provisions (2011), Section IV.C.6. "Completion ofTerms of Service," states: The grantee must ensure that each member has sufficient opportunity to complete the required number of hours of service to qualify for their education award. Members must be exited within 30 days of the end of their term of service. Should a program not be renewed, a member who was scheduled to continue in a term of service may either be placed in another program where feasible, or a member may receive a pro-rated education award if the member has completed at least 15% of the service hour requirement. 25 DRAFT REPORT FOR REVIEW AND COMMENT NOT FOR DISTRIBUTION �KEARNEY& COMPANY Agreed-Upon Procedures for Corporation for National and Community Service Grants Awarded to the Michigan Community Service Commission Recommendations 12a. Kearney recommends that the Corporation resolve and recover $9,450 in questioned education awards. 12b. Kearney recommends that the Commission strengthen the monitoring of its sub grantees to determine whether member timesheets support the service hours reported and certified in eSP AN and My AmeriCorps Portal. Kearney also recommends that the Commission reconcile the hours stated in eSP AN with the hours recorded in OnCorps Reports. Commission's Response [Placeholder for Commission Response to Report] Kearney's Response [Placeholder for Kearney Response to Commission Response] 26 DRAFT REPORT FOR REVIEW AND COMMENT NOT FOR DISTRIBUTION �KEARNEY& Agreed-Upon Procedures for Corpor~tion fur Nation~! and Community Sen·ke Grants Awarded to the Michigan Community Ser\'ice Commission COMPANY Schedule E Michigan Community Service Commission Corporation for National and Community Service Awards Schedule of Claimed and Questioned Costs Award No. lOESHMlOOl [ Claimed Federal Costs Amou;1t ~ -i ---~! $582,500 Questioned Federal Costs $1,347 Questioned Match Costs $0 Total Questioned Costs $ 1,347 Finding 13: Commission Claimed Unsupported Costs Kearney & Company, P .C. (Kearney) selected a representative sample of 87 transactions from the Commission's accounting detail, reconciled the sample with the supporting documentation, and tested for compliance with the grant agreement terms, Office of Management and Budget (OMB) Circulars, and other applicable laws and regulations. As a result of its testing, Kearney identified one issue. For five of 87 samples tested, the Commission was unable to provide documentation or other evidence supporting expenditures, totaling $1 ,34 7. Criteria OMB Circular No. A-87, Cost Principles for State, Local, and Indian Tribal Governments, Attachment A. "General Principles for Determining Allowable Costs," states: 1. Factors affecting allowability of costs. To be allowable under Federal awards, costs must meet the following general criteria: a. Be necessary and reasonable for proper and efficient performance and administration ofFederal awards b. Be allocable to Federal awards under the provisions of this Circular c. Be authorized or not prohibited under State or local laws or regulations d. Conform to any limitations or exclusions set forth in these principles, Federal laws, terms and conditions of the Federal award, or other governing regulations as to types or amounts of cost items e. Be consistent with policies, regulations, and procedures that apply uniformly to both Federal awards and other activities ofthe governmental unit 27 DRAFT REPORT FOR REVTEW AND COMMENT NOT FOR DISTRIBUTION �KEARNEY& COMPANY Agreed-Upon Procedure! for Corporation for National and Community Service Grants Awarded to the Michigan Community Servi~e Commission f. Be accorded consistent treatment. A cost may not be assigned to a Federal award as a direct cost if any other cost incurred for the same purpose in like circumstances has been allocated to the Federal award as an indirect cost g. Except as otherwise provided for in this Circular, be determined in accordance with generally accepted accounting principles h. Not be included as a cost or used to meet cost sharing or matching requirements of any other Federal award in either the current or a prior period, except as specifically provided by Federal law or regulation 1. Be the net of all applicable credits j. Be adequately documented. Recommendations 13a. Kearney recommends that the Corporation resolve the questioned costs, totaling $1,347, and recover disallowed costs. 13b. Kearney recommends that the Corporation ensure that grantees maintain adequate documentation to support all expenditures and other grant activities. Commission's Response [Placeholder for Commission Response to Report] Kearney's Response [Placeholder for Kearney Response to Commission Response] 28 DRAFT REPORT FOR REVIEW AND COMMENT NOT FOR DISTRIBUTION �KEARNEY& COMPANY Agreed-U pon Procedures for Corporation for National and Community Scrvicr Grants Awarded to the Michigan Community Service Commission Schedule F Michigan Community Service Commission Corporation for National and Community Service Awards Schedule of Claimed and Questioned Costs Award No. llPTHMIOOl ' .\mount Claimed Federal Costs $44,998 Questioned Federal Costs Finding 14 $1,103 Questioned Match Costs $0 Total uestioned Costs ] $ 1,103 Finding 14: Commission Claimed Unallowable Costs Kearney selected a representative sample of 87 transactions from the Commission's accounting detail, reconciled the sample with the supporting documentation, and tested for compliance with the grant agreement terms, Office of Management and Budget (OMB) Circulars, and other applicable laws and regulations. As a result of its testing, Kearney identified one issue. For two of 87 samples tested, the Commission claimed costs, totaling $1 ,103, that were incurred in November and December 2010, which was prior to the start of the grant period of performance of January 2011. The Commission did not obtain approval from the Corporation for pre-award costs; therefore, Kearney is questioning the unallowable costs of $1 ,103. Criteria OMB Circular No. A-87, Cost Principles for State, Local, and Indian Tribal Governments, Attachment A. "General Principles for Determining Allowable Costs," states: 31. Pre award costs. Pre award costs are those incurred prior to the effective date of the award directly pursuant to the negotiation and in anticipation of the award where such costs are necessary to comply with the proposed delivery schedule or period of performance. Such costs are allowable only to the extent that they would have been allowable if incurred after the date of the award and only with the written approval of the awarding agency. Recommendations 14a. Kearney recommends that the Corporation resolve the questioned costs, totaling $1, 103 , and recover disallowed costs. 29 DRA FT REPORT FOR REVIE W AND COMMENT NOT FOR DISTRIBUTION �KEARNEY& COMPANY 14b. Agreed-Upon Procedures for Corporation for .National and Community Service GrantJ Awarded to the Mlcblgan Community Service Commission Kearney recommends that the Corporation ensure that grantees receive prior written approval for pre-award costs. Commission's Response [Placeholder for Commission Response to R "port] Kearney's Response [Placeholder for Kearney Response to Commission Response] 30 DRAFT REPORT FOR REVIEW AND COMMENT NOT FOR DISTRIBUTION �KEARNEY& COMPANY Agreed-Upon l'rocedurcs for Corporation for National and Community Servicr Grants Awarded to the Michigan Community Service Commission Exhibit B Compliance Findings Finding 15: Lack ofAdequate Procedures for Conducting Criminal Background Checks and Searches of the National Sex Offender Public Registry Kearney selected a sample of 100 member files to test whether the grantee and sub grantees complied with selected AmeriCorps provisions prior to enrolling members, such as performing a search of the National Sex Offender Public Registry (NSOPR) and ensuring compliance with the Drug Free Workplace Act. Kearney noted the following: • • For one sample, Michigan AmeriCorps Partnerships did not provide evidence that National Service Criminal History checks were conducted prior to approving member applications For one sample, Habitat for Humanity of Michigan (Habitat for Humanity) approved and enrolled a member into eSP AN prior to the completion of a drug test as required by the subgrantee's member provisions For 13 samples, American Red Cross of Greater Grand Rapids (American Red Cross) did not provide evidence that Internet Criminal History Access Tool (I CHAT) background checks were completed prior to approving member applications. ICHAT allows the search of public records contained in the Michigan Criminal History Record maintained by the Michigan State Police, Criminal Justice Information Center. Kearney also found that the subgrantees tested were not properly monitoring their programs and members, as follows: • • • Adequate enrollment and exit paperwork was not maintained in the members' files. Kearney received the following response from one subgrantee, "We do not keep criminal history results in our personnel records. Since this was a temporary job, with the results coming from I CHAT - it is a point in time answer. We run a new check for each temporary job a person is hired into. The fact that there is a signed release indicates that a check was done". According to the Commission's Program Officer, "I cited the lack of the ICHAT during the time of my site visit. [American] Red Cross was under the impression that their check system was allowed. The Program Director at the time indicated that he ran the appropriate ICHAT checks based on my conversation with him. They may not have been filed for some reason, and then there was a staff transition". Due diligence was not performed over enrollment requirements to ensure that all activities were satisfactorily performed prior to activating members in the Corporation's information systems. Failure to conduct criminal background checks and NSOPR searches prior to enrolling members, as required by AmeriCorps provisions, places the subgrantee, the Commission, the Corporation, and communities served at risk. It also incurs the additional administrative burden to ensure that 31 DRAFT REPORT FOR REVIEW AND COMMENT NOT FOR DISTRlBUTION �KEARNEY& Agreed-Upon Procedures for Corporation for National and Community Service Grants Awarded to tbe Michigan Community Service Commission COMPANY members with pending criminal background checks are supervised at all times when interacting with vulnerable populations. Criteria Code of Federal Regulations (CFR), Title 45 Section 2522.205, "To Whom Must I Apply Suitability Criteria Relating to Criminal History?" states: You must apply suitability criteria relating to criminal history to a participant or staff position for which an individual receives a Corporation grant-funded living allowance, stipend, education award, salary, or other remuneration. CFR, Title 45 Section 2540.205, "What Documentation must I Maintain Regarding a National Service Criminal History Check for a Covered Position?" states: (a) Document in writing that you verified the identity of the individual in a covered position by examining the individual's government-issued photo identification card, and that you conducted the required checks for the covered position; and (b) Maintain the results of the National Service Criminal History check (unless precluded by State law) and document in writing that you considered the results in selecting the individual. Recommendation 15. Kearney recommends that the Corporation require that the Commission strengthen its program monitoring procedures to ensure that they meet the requirements of 45 CFR §§ 2522, 2540 by including screenshots ofNSOPR and ICHAT in each member's file as documented evidence that a background check was performed. Commission's Response [Placeholder for Commission Response to Report] Kearney's Response [Placeholder for Kearney Response to Commission Response] Finding 16: Lack of Sufficient End-of-Term Documentation Kearney selected a sample of 100 members to validate controls over member separations, and noted that end-of-term forms were missing from member files, as shown in the table below. ~ Program --- - i'i<tnll' ~-- Granl(s) Affl'ct~·d --- Michigan Service Scholars Michigan Habitat' s AmeriCorps City Year Detroit 1'\1 IIIII IJl'r of i\1 i"ing Form' 05ESHMIOOI 06AFHMI001 09ACHMI001 32 DRAFT REPORT FOR REVIEW AND COMMENT NOT FOR DISTRIB UTION I I I - ' - . �KEARNEY& Agreed-Upon Procedures for Corporation for National and Community Service Grants Awarded lo the Michigan Community Service Commission COMPANY Readetroit Corps RecoveryFaith in Youth 4-H Mentor Michigan Together We Prepare 06AFHMIOOI 09RFHMIOOI 09ACHMIOOI 09ACHMIOOI I 1 I I Evaluations, particularly end-of-term reviews, are necessary to ensure that members are eligible for additional service terms and education awards, and that grant objectives have been met. Subgrantees' failure to obtain and submit this information promptly could result in inaccurate Corporation member enrollment records. Criteria The Corporation's AmeriCorps Provisions (2011), Section IV.C.6. "Completion of Terms of Service," states: The grantee must ensure that each member has sufficient opportunity to complete the required number of hours of service to qualify for their education award. Members must be exited within 30 days of the end of their term of service. Should a program not be renewed, a member who was scheduled to continue in a term of service may either be placed in another program where feasible, or a member may receive a pro-rated education award if the member has completed at least 15% of the service hour requirement. Recommendations 16a. Kearney recommends that the Commission ensure that its subgrantees are aware of and compliant with grant requirements for conducting and retaining member evaluations. 16b. Kearney recommends that the Commission ensure that its subgrantees maintain all member agreements, including all required provisions in these agreements. 16c. Kearney recommends that the Commission ensure that its subgrantees document member enrollments and exits promptly, and submit this information to the Corporation in a timely manner. Commission's Response [Placeholder for Commission Response to Report] Kearney's Response [Placeholder for Kearney Response to Commission Response] Finding 17: Living Allowances Based on Hours Served Kearney selected a sample of 100 members to validate whether living allowances were paid based on a pre-set amount allocated over the member's term of service. Kearney found that: 33 DRAFT REPORT FOR REVIEW AND COMMENT NOT FOR DISTRIBUTION �KEARNEY& COMPANY • • Agreed-Upon Procedures for Corporation for National and Community Seoice Grants Awarded to the Michigan Community Service Commission Michigan AmeriCorps Partnerships, Michigan State University (MSU), and City Year, Inc. paid members a stipend that was based on an hourly wage rather than the pre-set amount MSU and American Red Cross' contracts stated that members will not receive compensation while on suspension. MSU's code of conduct does not comply with the AmeriCorps living allowance provisions, and states that a member will not receive compensation while on suspension. American Red Cross' contract with the AmeriCorps members does not comply with the AmeriCorps living allowance provisions, and states that temporary suspended members may not receive a living allowance for the suspension period. Paying members on an hourly basis could result in payments exceeding the allowable stipend amounts. Criteria CFR, Title 45, Sub-Section 2522.245 , "How are Living Allowances Disbursed?" states: A living allowance is not a wage and programs may not pay living allowances on an hourly basis. Programs must distribute the living allowance at regular intervals and in regular increments, and may increase living allowance payments only on the basis of increased living expenses such as food, housing, or transportation. Living allowance payments may only be made to a participant during the participant's term of service and must cease when the participant concludes the term of service. Programs may not provide a lump sum payment to a participant who completes the originally agreed-upon term of service in a shorter period of time. Recommendation 17. Kearney recommends that the Corporation ensure the Commission strengthens its program monitoring procedures to ensure that they meet the requirements of Section XXV, "Corporation for National and Community Service," of 45 CFR by verifying that the members' files validate the living allowances and education awards received by those members. Commission's Response [Placeholder for Commission Response to Report] Kearney's Response [Placeholder for Kearney Response to Commission Response] 34 DRAFT REPORT FOR REVlEW AND COMMENT NOT FOR DISTRIBUTION �KURNEY& COMPANY Agreed-Upon Procedures for Corporation for National and Community Service Grants Awarded to the Michigan Community Service Commission Finding 18: Discrepancies in Member Roster Comparison OnCorps Reports is a software support service that works exclusively with ArneriCorps State, National Direct, Volunteers in Service to America (VISTA), and other national and community service .programs. The Commission uses OnCorps Reports to maintain documentation regarding member services. The Corporation uses the eSP AN application to track ArneriCorps members and education awards. eSP AN is the central database for National Service Trust and ArneriCorps participant systems. Kearney compared member rosters from OnCorps Reports and eSPAN, and noted the following discrepancies: • • • • Three members were recorded in OnCorps Reports, but did not appear in the eSP AN database Seven member records were duplicated in both systems during the period of review and have since been deleted as a result of the review Five records were created as "dummy" test accounts in OnCorps Reports but were not deleted in a timely manner; however, these records have since been deleted as a result of the review Two members were recorded in eSP AN but did not appear in the OnCorps Reports database. The Commission does not perform reconciliations of member rosters between the systems, and therefore, cannot ensure that member records agree, or validate that records are entered into or deleted from both systems accurately and in a timely manner. Incorrect social security numbers were mistakenly recorded in OnCorps Reports by another ArneriCorps program, which prevented two members from appearing in the OnCorps Reports system in a timely manner. Although entered in eSPAN, the members were unable to be enrolled in OnCorps Reports until the incorrect social security numbers from the other program were corrected. Inaccurate member rosters can result in inaccurate reporting and evaluations of AmeriCorps programs. This issue may also result in improper payments to members. Criteria The Government Accountability Office's (GAO) Standards of Internal Control in the Federal Government, November 1999, page 15, states: Transactions should be promptly recorded to maintain their relevance and value to management in controlling operations and making decisions. This applies to the entire process or life cycle of a transaction or event from the initiation and authorization 35 DRAFT REPORT FOR REVIEW AND COMMENT NOT FOR DISTRIBUTION �KEARNEY& COMPANY Agreed-Upon Procedures for Corporation for National and Community Service Grants Awarded to the Michigan Community Service Commission through its final classification in summary records. In addition, control activities help to ensure that all transactions are completely and accurately recorded. Internal control ... and other significant events need to be clearly documented, and the documentation should be readily available for examination. The documentation should appear in ... paper or electronic form. All documentation and records should be properly managed and maintained. Office of Management and Budget (OMB) Circular No. A-133, Audits ofStates, Local Governments and Non-Profit Organizations, Subpart C. "Auditees," Section 300, "Auditee Responsibilities," states: The auditee shall: (b) Maintain internal control over Federal programs that provides reasonable assurance that the auditee is managing Federal awards in compliance with laws, regulations, and the provisions of contracts or grant agreements that could have a material effect on each of its Federal programs. Recommendation 18. Kearney recommends that the Corporation ensure that grantees perform a semi-annual reconciliation between the OnCorps Reports roster and eSP AN to ensure that member rosters are complete and accurate. Commission's Response [Placeholder for Commission Response to Report] Kearney's Response [Placeholder for Kearney Response to Commission Response] 36 DRAFT REPORT FOR REVIE W AND COMMENT NOT FOR DISTRIB UTION � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Our State of Generosity Creator An entity primarily responsible for making the resource Grand Valley State University. Dorothy A. Johnson Center for Philanthropy Description An account of the resource Collection contains the records of four Michigan nonprofit organizations: Council of Michigan Foundations, Michigan Nonprofit Association, Michigan Community Service Commission, and the Johnson Center for Philanthropy at GVSU. The documents are compiled by the Johnson Center for Philanthropy, and records document the history of the organizations from the 1960s to the 2010s. Coverage The spatial or temporal topic of the resource, the spatial applicability of the resource, or the jurisdiction under which the resource is relevant 1968-2014 Source A related resource from which the described resource is derived <a href="https://gvsu.lyrasistechnology.org/repositories/2/resources/515">Our State of Generosity collection, JCPA-04</a> Rights Information about rights held in and over the resource <a href="http://rightsstatements.org/page/InC/1.0/?language=en">In Copyright</a> Subject The topic of the resource Dorothy A. Johnson Center for Philanthropy Council of Michigan Foundations Michigan Nonprofit Association Michigan Community Service Commission Dorothy A. Johnson Center for Philanthropy Charities Philanthropy and Society Fundraising Records Michigan Publisher An entity responsible for making the resource available Grand Valley State University Libraries, Special Collections and University Archives, 1 Campus Drive, Allendale, MI, 49401 Contributor An entity responsible for making contributions to the resource Council of Michigan Foundations; Michigan Nonprofit Association; Michigan Community Service Commission Identifier An unambiguous reference to the resource within a given context JCPA-04 Language A language of the resource eng Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Identifier An unambiguous reference to the resource within a given context JCPA-04_MCSC_2012-08-29_CNCS-MI-Agreed-Upon-Grant-Procedures Title A name given to the resource Michigan Community Service Commission 2012-08-29 commission meeting Corporation for National and Community Service: Michigan Agreed Upon Grant Procedures Creator An entity primarily responsible for making the resource Michigan Community Service Commission Description An account of the resource Michigan Community Service Commission 2012-08-29 commission meeting Corporation for National and Community Service: Michigan Agreed Upon Grant Procedures. Records are compiled in the Our State of Generosity collection by the Johnson Center, along with the files of the Michigan Nonprofit Association (MNA), the Michigan Community Service Commission (MCSC) and the Dorothy A. Johnson Center for Philanthropy. Originals are at the Michigan Community Service Commission. Subject The topic of the resource Dorothy A. Johnson Center for Philanthropy Charities Philanthropy and Society Fundraising Records Michigan Community Service Commission Michigan Format The file format, physical medium, or dimensions of the resource application/pdf Type The nature or genre of the resource Text Language A language of the resource eng Publisher An entity responsible for making the resource available Grand Valley State University Libraries, Special Collections and University Archives, 1 Campus Drive, Allendale, MI, 51269 Rights Information about rights held in and over the resource <a href="http://rightsstatements.org/page/InC/1.0/?language=en">In Copyright</a> Source A related resource from which the described resource is derived <a href="https://gvsu.lyrasistechnology.org/repositories/2/resources/515">Our State of Generosity collection, JCPA-04</a> Date A point or period of time associated with an event in the lifecycle of the resource 2012-08-29 https://digitalcollections.library.gvsu.edu/files/original/18cd2b1b2d5cc19331244eb2ff9c3989.pdf b78764ebfcc2412a17a55701b5ae5ece PDF Text Text Team Up Michigan: It Starts With Us! Cross-Stream Regional Meetings To help facilitate collaboration among Michigan' s national service programs, the MCSC is hosting a series of regional meetings for Michigan's AmeriCorps and Senior Corps program directors, Volunteer Center representatives, and Volunteer Generation Fund grantees. Meeting locations include: Detroit (September 26), Lansing (September 28), Traverse City (October 1), Houghton (October 2), and Grand Rapids (October 4). These regional meetings will not only strengthen current partnerships, but will serve as a catalyst for new collaborations among programs. Anticipated outcomes for these meetings include: getting to know national service colleagues within the region; learning ways to effectively maximize community resources; exploring new strategies for educating key community leaders about service; discussing how to partner for national days of service; and networking and strategizing for the upcoming program year. AmeriCorps Member Inclusion Survey For the first time, the MCSC administered an inclusion survey to all Michigan's AmeriCorps*State, National, and VISTA members. The survey (based on a similar survey used by the Texas State Commission) was developed with input by the MCSC Statewide Inclusion Team. The data will be used to assess the current climate of disability/inclusion within Michigan's AmeriCorps programs, as well as provide an estimate of the number of members with a disability. This survey will help us collect information on member experiences around disability/inclusion, accommodation requests, and the recruitment process. We plan to use this information to help guide trainings for AmeriCorps programs in order to provide members with more inclusive service experiences. We received a total of 434 responses with 36 individuals indicating they have a disability as defined by the Americans with Disabilities Act (ADA). This is a significant increase over past years of reporting. The MCSC Inclusion VISTA is currently in the process of compiling the overall results ofthis survey. MCSC Disabilitvllnclusion Week The MCSC is committed to encouraging all Michigan residents to engage in service. Our vision is a state where all residents meet community needs and find personal fulfillment through service and volunteerism. The third annual Disability /Inclusion Week will take place October 15-19, 2012 and will help empower national service programs, volunteer organizations, and mentoring programs to make service a part of the lives of individuals with disabilities. This week-long effort will raise awareness about disability and inclusion while engaging programs and organizations in the various efforts of the MCSC and connecting them with valuable tools and resources to help serve and connect with those with disabilities. The MCSC will utilize Face book, Twitter, YouTube, and a series of webinars to educate, inform, and celebrate inclusion. 2012 Michigan's AmeriCorps Inclusion Video Contest This past May, the MCSC hosted the first-ever Michigan' s AmeriCorps inclusion video contest. The contest was created to encourage Michigan's ArneriCorps programs to produce a video to document and display how they promote, embrace, and incorporate the MCSC goal of inclusion within their respective service areas. Members were asked to create a 1-3 minute video to answer the question "What does inclusion mean to your program?" Or, if the concept of inclusion is new to the program, then programs could show how they plan to incorporate it into their program culture moving forward. There were seven video submissions, which were judged by two members of the MCSC Statewide Inclusion Team. The winner (Power of We Consortium AmeriCorps project) was announced during Michigan's AmeriCorps Week in May, and will also be highlighted during the 2012 MCSC Disability/Inclusion Week in October. We had several fantastic video submissions and hope you will take a few minutes to check them out at the links below. AmeriComs Urban Safety Program Downriver CARES AmeriComs Marquette-Alger Regional Educational Service Agency CMARESA) AmeriComs Michigan's Campaign to End Homelessness Next Steps Community Reintegration AmeriComs Program Power of We Consortium AmeriComs Project � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Our State of Generosity Creator An entity primarily responsible for making the resource Grand Valley State University. Dorothy A. Johnson Center for Philanthropy Description An account of the resource Collection contains the records of four Michigan nonprofit organizations: Council of Michigan Foundations, Michigan Nonprofit Association, Michigan Community Service Commission, and the Johnson Center for Philanthropy at GVSU. The documents are compiled by the Johnson Center for Philanthropy, and records document the history of the organizations from the 1960s to the 2010s. Coverage The spatial or temporal topic of the resource, the spatial applicability of the resource, or the jurisdiction under which the resource is relevant 1968-2014 Source A related resource from which the described resource is derived <a href="https://gvsu.lyrasistechnology.org/repositories/2/resources/515">Our State of Generosity collection, JCPA-04</a> Rights Information about rights held in and over the resource <a href="http://rightsstatements.org/page/InC/1.0/?language=en">In Copyright</a> Subject The topic of the resource Dorothy A. Johnson Center for Philanthropy Council of Michigan Foundations Michigan Nonprofit Association Michigan Community Service Commission Dorothy A. Johnson Center for Philanthropy Charities Philanthropy and Society Fundraising Records Michigan Publisher An entity responsible for making the resource available Grand Valley State University Libraries, Special Collections and University Archives, 1 Campus Drive, Allendale, MI, 49401 Contributor An entity responsible for making contributions to the resource Council of Michigan Foundations; Michigan Nonprofit Association; Michigan Community Service Commission Identifier An unambiguous reference to the resource within a given context JCPA-04 Language A language of the resource eng Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Identifier An unambiguous reference to the resource within a given context JCPA-04_MCSC_2012-08-29_Cross-Stream-Inclusion-Update Title A name given to the resource Michigan Community Service Commission 2012-08-29 commission meeting Cross-Stream Inclusion update Creator An entity primarily responsible for making the resource Michigan Community Service Commission Description An account of the resource Michigan Community Service Commission 2012-08-29 commission meeting Cross-Stream Inclusion update. Records are compiled in the Our State of Generosity collection by the Johnson Center, along with the files of the Michigan Nonprofit Association (MNA), the Michigan Community Service Commission (MCSC) and the Dorothy A. Johnson Center for Philanthropy. Originals are at the Michigan Community Service Commission. Subject The topic of the resource Dorothy A. Johnson Center for Philanthropy Charities Philanthropy and Society Fundraising Records Michigan Community Service Commission Michigan Format The file format, physical medium, or dimensions of the resource application/pdf Type The nature or genre of the resource Text Language A language of the resource eng Publisher An entity responsible for making the resource available Grand Valley State University Libraries, Special Collections and University Archives, 1 Campus Drive, Allendale, MI, 51271 Rights Information about rights held in and over the resource <a href="http://rightsstatements.org/page/InC/1.0/?language=en">In Copyright</a> Source A related resource from which the described resource is derived <a href="https://gvsu.lyrasistechnology.org/repositories/2/resources/515">Our State of Generosity collection, JCPA-04</a> Date A point or period of time associated with an event in the lifecycle of the resource 2012-08-29 https://digitalcollections.library.gvsu.edu/files/original/4c419f8389dd9fb06ae201013239e9e2.pdf 54c1a9120e7970c2f96c69de2eb902fc PDF Text Text DHS Emergency Coordination Center MCSC maintains a seat in the DHS Emergency Coordination Center (ECC), where we are responsible for obtaining volunteers to assist during state disasters. The ECC is housed at the Grand Office Building and wi ll be staffed 24 hours a day during a state disaster. MCSC has been part of two training exercises this year and we are working on developing plans, roles and procedures for the staff of the Commission. Volunteer Reception Centers Training Through a supplemental administration grant from the Corporation for National and Community Service, MCSC was able to obtain $10,000 for training and outfitting Volunteer Reception Centers across the state. We are partnering with the Michigan Nonprofit AssociationNolunteer Centers of Michigan to host two Volunteer Reception Boot camps in two different regions in the state. Each boot camp will train 25 participants and have the following objectives. • • • • • Understand spontaneous volunteers Identify the fundamentals of volunteer management in disaster response setting Identify stakeholders in spontaneous volunteer management Learn and use the vocabulary and concepts of disaster and disaster management Understand the role of VOADs/COADs Recognize the importance of public messaging Understand the principles for managing donated goods Understand the various roles involved in staffing a Volunteer Reception Center In addition to the 2 day VRC Boot Camps, MNA/VCM will develop an application process for the selection of 5-6 regional sites that will be designated as Regional Volunteer Reception Centers. Those selected will be provided with additional training and starter kits for the setup of the VRC in times of disaster or local emergencies that merit a VRC roll out. Final planning and dates for these training have not been determined but we will forward out additional information as we get it. Michigan Citizen-Community Emergency Response Coordinating Council (MCCERCC) The Executive Director of the MCSC is also a member of the MCCERCC. The following explains the mission ofthe Council. On May 2, 2007, Governor Jennifer Granholm ' s Executive Order 2007-18 established the Michigan CitizenCommunity Emergency Response Coordinating Council (MCCERCC). This new advisory body combines the Michigan Hazard Mitigation Coordinating Council with the Michigan Citizen Corps Council and the Michigan Emergency Planning and Community Right-to-Know Commission (all three abolished) to form a single entity chaired by the Department of State Police. The new Council is responsible for developing and implementing plans for the state, including the Michigan Community Emergency Response and Citizen Corps Coordination Plan. The MCCERCC membership was announced on August 29, 2007, and its first meeting was held on January 29, 2008. �The MCCERCC is chaired by the Emergency Management and Homeland Security Division of the Michigan Department of State Police (MSP/EMHSD) and is composed of 19 representatives including the Directors of (or a designee) from the Michigan Departments of State Police, Agriculture, Community Health, Environmental Quality, Military and Veterans Affairs, and Transportation; the State Fire Marshal; the Executive Director of the Michigan Community Service Commission; plus 11 other representatives appointed by the Governor. Provisions in the Executive Order allow for the hiring or retention of contractors, subcontractors, advisors, consultants, and agents, as required when specific issues are addressed that require specialized expertise or technical knowledge. The council meets quarterly (unless cancelled for lack of issues to discuss). MCSC is on the Council as the lead state agency on volunteerism. � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Our State of Generosity Creator An entity primarily responsible for making the resource Grand Valley State University. Dorothy A. Johnson Center for Philanthropy Description An account of the resource Collection contains the records of four Michigan nonprofit organizations: Council of Michigan Foundations, Michigan Nonprofit Association, Michigan Community Service Commission, and the Johnson Center for Philanthropy at GVSU. The documents are compiled by the Johnson Center for Philanthropy, and records document the history of the organizations from the 1960s to the 2010s. Coverage The spatial or temporal topic of the resource, the spatial applicability of the resource, or the jurisdiction under which the resource is relevant 1968-2014 Source A related resource from which the described resource is derived <a href="https://gvsu.lyrasistechnology.org/repositories/2/resources/515">Our State of Generosity collection, JCPA-04</a> Rights Information about rights held in and over the resource <a href="http://rightsstatements.org/page/InC/1.0/?language=en">In Copyright</a> Subject The topic of the resource Dorothy A. Johnson Center for Philanthropy Council of Michigan Foundations Michigan Nonprofit Association Michigan Community Service Commission Dorothy A. Johnson Center for Philanthropy Charities Philanthropy and Society Fundraising Records Michigan Publisher An entity responsible for making the resource available Grand Valley State University Libraries, Special Collections and University Archives, 1 Campus Drive, Allendale, MI, 49401 Contributor An entity responsible for making contributions to the resource Council of Michigan Foundations; Michigan Nonprofit Association; Michigan Community Service Commission Identifier An unambiguous reference to the resource within a given context JCPA-04 Language A language of the resource eng Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Identifier An unambiguous reference to the resource within a given context JCPA-04_MCSC_2012-08-29_Disaster-Preparedness-Update Title A name given to the resource Michigan Community Service Commission 2012-08-29 commission meeting disaster preparedness update Creator An entity primarily responsible for making the resource Michigan Community Service Commission Description An account of the resource Michigan Community Service Commission 2012-08-29 commission meeting disaster preparedness update. Records are compiled in the Our State of Generosity collection by the Johnson Center, along with the files of the Michigan Nonprofit Association (MNA), the Michigan Community Service Commission (MCSC) and the Dorothy A. Johnson Center for Philanthropy. Originals are at the Michigan Community Service Commission. Subject The topic of the resource Dorothy A. Johnson Center for Philanthropy Charities Philanthropy and Society Fundraising Records Michigan Community Service Commission Michigan Format The file format, physical medium, or dimensions of the resource application/pdf Type The nature or genre of the resource Text Language A language of the resource eng Publisher An entity responsible for making the resource available Grand Valley State University Libraries, Special Collections and University Archives, 1 Campus Drive, Allendale, MI, 51272 Rights Information about rights held in and over the resource <a href="http://rightsstatements.org/page/InC/1.0/?language=en">In Copyright</a> Source A related resource from which the described resource is derived <a href="https://gvsu.lyrasistechnology.org/repositories/2/resources/515">Our State of Generosity collection, JCPA-04</a> Date A point or period of time associated with an event in the lifecycle of the resource 2012-08-29 https://digitalcollections.library.gvsu.edu/files/original/4936a9fc9f5eb0154b5ec8dac091e339.pdf ab85550a710ccd04016baa520b9f1b65 PDF Text Text I STATE OF MICHIGAN RICK SNYDER , Governor MICHIGAN COMMUNITY SERVICE COMMISSION Honorary Co-Chairs Gov. Rick Snyder First Lady Sue Snyder 235 S. Grand Ave ., Suite 1108 Lansing , Michigan 48933 Telephone: (517) 335-4295 Fax: (517) 373-4977 www.michigan. gov/mcsc Chairperson Carolyn Bloodworth Executive Director Paula Kaiser VanDam MEMORANDUM MCSC Commissioners Breannah Alexander Student - GVSU TO: Members ofthe Michigan Community Service Commission FROM: Paula Kaiser Van Dam, Executive Director Michigan Community Service Commission RE: Summary of June 28, 2012 Executive Committee Meeting DATE: July 3, 2012 Diana Algra Voluntee r Centers of Michigan Julie Calley Ionia County Commissioner Tony Campbell Hea rt of West Michigan United Way Robert Collier Council of Michigan Foundations Michael Hill Traverse Bay Area lntennediate School District Lloyd Jackson WJRRadio Lori Jewell State Fann Insurance Michael Lavoie Butzel Long Law Janet Lawson The following is a summary of the meeting of the Michigan Community Service Commission Executive Committee held via conference call on Thursday, June 28, 2012. Ford Motor Company Fred Mester Fred M. Mester P.C. Law Donna Niester James C. Acheson Foundation Acheson Ventures The meeting was called to order at 10:00 a.m. Members present: Carolyn Bloodworth, Rob Collier and Donna Niester. Staff present: Paula Kaiser VanDam, Janice Harvey, Garry Gross and Jeanine Yard. Judy Watson-Olson Great Lakes Center for Youth Development Bernard Parker Wayne County Commissioner Larry Romanelli uttle River Band of Otta wa Indians Marsha Smith Rotary Charities of Traverse City Alphonso Swain Capitol Area Center for Independent Uving Jerry Swartz Lansing Schools Education Association John Truscott Truscott Rossman Ella Kate Wagner Student - Michigan State University AmeriCorps Formula Funding Jeanine Yard gave an overview of the AmeriCorps application process for 201213 funding. The MCSC received notification that eight programs were funded competitively, one new program (Teach for America), 3 recompetes, and 4 continuations. The 2012-13 formula allocation for Michigan is $3 ,398,510. With the reduction in formula funding , many continuing formula programs were scaled back to 2011-12 levels. Other programs were adjusted by either reducing the number of member slots or the cost per member. Due to funding reductions, two programs are being not being recommended for fundin g; Downriver CARES AmeriCorps program and Child Hope ' s Impact AmeriCorps program. In addition, Camp Fire of Grand Rapids is not requesting funding due to their inability to obtain match funds. Larry Williamson Comcast Cable Ms. VanDam presented staff recommendations for formula funding applicants for a total of $3 ,398,510 (See attached memo from Jeanine Yard and Ben Gulker �dated June 26, 2012). Chair Bloodworth asked for a motion to approve staff recommendations for AmeriCorps formula funding. Commissioner Niester made a motion to support the recommendation; Commissioner Collier supported the motion. The motion passed unanimously. Ms. Yard presented staff recommendations for supplemental funding (available later this summer) to request $710,275 to fund one current grantee and to allow for small expansions requested by continuing programs. Chair Bloodworth asked for a motion to approve staff recommendations for supplemental funding request. Commissioner Collier made a motion to support the recommendation; Commissioner Niester supported the motion. The motion passed unanimously. Budget Update Ms. VanDam shared that the Governor has signed the FY13 budget and thanked Commissioner Collier for his letter to Representative Agema. The letter was helpful for restoring MCSC's funding. She reported that the U.S. Senate has release their budget numbers and National Service and State Commissions faired great with funding to Commissions for training is up $5 million and Volunteer Generation Fund was at $5 million. Bureau of Community Services Update Ms. VanDam has been serving as the Acting Director of the Bureau of Community Services since January 2012. The position has been posted and Paula has applied. If she remains in the position, the position for the replacement of the Executive Director will be posted. Governor 's Service Awards Staff is working hard on the arrangements for the 2012 Governor' s Service Awards on July 23 rd. We have raised $78,000 towards our goal. There was discussion around the Corporate category. The policy has been ifyou have won a Governor' s Service Award, you cannot be nominated again. Commissioners agreed that the Corporate category should be adjusted to allow nominations for anyone that hasn ' t won this category in the past 5 years. Commissioners also suggested that the event should be held in a different city in 2013 . Staff will begin identifying potential locations in late summer. MCSC Board Appointments Several Commissioners terms will be up in October and there are currently two Commissioners who will be term-limited. Ms. VanDam shared a chart with the Board Development Committee ' s recommendations for appointments. Due to Commissioner Bernard Parking being term-limited, there will also be a position open on the Executive Committee. Once the appointments in October have been announced, Commissioners will identify another Commissioner to fill the open seat on the Executive Committee. Adjourn: 11:01 am � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Our State of Generosity Creator An entity primarily responsible for making the resource Grand Valley State University. Dorothy A. Johnson Center for Philanthropy Description An account of the resource Collection contains the records of four Michigan nonprofit organizations: Council of Michigan Foundations, Michigan Nonprofit Association, Michigan Community Service Commission, and the Johnson Center for Philanthropy at GVSU. The documents are compiled by the Johnson Center for Philanthropy, and records document the history of the organizations from the 1960s to the 2010s. Coverage The spatial or temporal topic of the resource, the spatial applicability of the resource, or the jurisdiction under which the resource is relevant 1968-2014 Source A related resource from which the described resource is derived <a href="https://gvsu.lyrasistechnology.org/repositories/2/resources/515">Our State of Generosity collection, JCPA-04</a> Rights Information about rights held in and over the resource <a href="http://rightsstatements.org/page/InC/1.0/?language=en">In Copyright</a> Subject The topic of the resource Dorothy A. Johnson Center for Philanthropy Council of Michigan Foundations Michigan Nonprofit Association Michigan Community Service Commission Dorothy A. Johnson Center for Philanthropy Charities Philanthropy and Society Fundraising Records Michigan Publisher An entity responsible for making the resource available Grand Valley State University Libraries, Special Collections and University Archives, 1 Campus Drive, Allendale, MI, 49401 Contributor An entity responsible for making contributions to the resource Council of Michigan Foundations; Michigan Nonprofit Association; Michigan Community Service Commission Identifier An unambiguous reference to the resource within a given context JCPA-04 Language A language of the resource eng Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Identifier An unambiguous reference to the resource within a given context JCPA-04_MCSC_2012-08-29_Executive-Comm-Meeting-Summary Title A name given to the resource Michigan Community Service Commission 2012-08-29 commission meeting executive committee meeting summary Creator An entity primarily responsible for making the resource Michigan Community Service Commission Description An account of the resource Michigan Community Service Commission 2012-08-29 commission meeting executive committee meeting summary. Records are compiled in the Our State of Generosity collection by the Johnson Center, along with the files of the Michigan Nonprofit Association (MNA), the Michigan Community Service Commission (MCSC) and the Dorothy A. Johnson Center for Philanthropy. Originals are at the Michigan Community Service Commission. Subject The topic of the resource Dorothy A. Johnson Center for Philanthropy Charities Philanthropy and Society Fundraising Records Michigan Community Service Commission Michigan Format The file format, physical medium, or dimensions of the resource application/pdf Type The nature or genre of the resource Text Language A language of the resource eng Publisher An entity responsible for making the resource available Grand Valley State University Libraries, Special Collections and University Archives, 1 Campus Drive, Allendale, MI, 51273 Rights Information about rights held in and over the resource <a href="http://rightsstatements.org/page/InC/1.0/?language=en">In Copyright</a> Source A related resource from which the described resource is derived <a href="https://gvsu.lyrasistechnology.org/repositories/2/resources/515">Our State of Generosity collection, JCPA-04</a> Date A point or period of time associated with an event in the lifecycle of the resource 2012-08-29 https://digitalcollections.library.gvsu.edu/files/original/99b58d682974b74755037d3fce1650de.pdf c546b2e1ebee97682dcb77801645b205 PDF Text Text Michigan Community Service Commission Comparative Financial Statement I FY 12 Fiscal Year 2012 End of Third Quarter June 30, 2012 Federal Funds Budget Actual State Funds Budget Actual Totals Budget Actual Private Funds Budget Actual Revenues Current Year Prior Year Carryover 678,200 0 678,200 0 8,421 ,899 352,256 8,224,786 352,256 0 31,695 0 31,695 9,100,099 383 ,951 8,902,986 383 ,951 Total Revenues 678,200 678,200 8,774,155 8,577,042 31,695 31 ,695 9,484,050 9,286,937 Program Operational 0 0 0 0 7,965,317 0 7,965,317 0 0 0 0 0 7,965,317 0 Total Sub Grants 0 0 7,965 ,317 7,965,317 0 0 7,965,317 7,965 ,317 0 0 7,965 ,317 Salaries I Wages Retirement Insurance 290 ,026 131,434 92 ,621 146,500 75,567 49 ,849 279,506 106,974 64 ,252 213,189 95,353 50,356 10,000 4,000 2,000 0 0 0 579,532 242,408 158,873 359,689 170,920 100,205 Total Salaries I Fringes 514,081 271 ,916 450 ,732 358,898 16,000 0 980,813 630,814 7,700 7,600 1,250 1,000 3,500 5,849 0 89,320 3,600 0 4,800 14,000 25 ,500 8,177 5,187 22,416 2,678 30 4,828 0 82,723 1,573 4,151 0 0 8,126 0 100,000 2,886 8,000 18,697 0 55,825 2,880 75,000 46,178 1,000 24,000 1,919 0 65 ,282 940 0 2,117 0 7,836 1,573 0 20,170 2,376 0 900 0 100 2,000 6,000 495 0 1,000 0 4,000 1,200 0 0 584 0 0 212 0 0 0 0 0 0 497 0 0 16,726 7,600 101,350 5,886 17,500 25,041 0 146,145 6,480 79,000 52,178 15,000 49,500 10,680 5,187 87,698 3,830 30 6,945 0 90 ,559 3,146 0 24 ,818 2,376 0 Total CSS&M 164,119 131,763 342 ,592 102,213 15,695 1,293 522,406 235 ,269 GRAND TOTAL 678 ,200 403,679 8,758,641 8,426,428 31 ,695 1,293 9,468,536 8,831,400 SUB GRANTS OPER. EXPENDITURES SALARY & WAGES CSS&M (Note #1 ) Telecommunications Utilities Other Services I Fees(move) Mail and Postage Conf. Seminars Office Supplies I Printing Data Processing Supplies Rentals for Space Equipment Lease Misc. Other Travel Equipment MIDHS Fees (estimates) Unspent I allocated Budget Note #1 274 ,521 CSS&M is Contractual Services, Supplies , & Materials As of 111912012 150,614 30,402 455 ,537 � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Our State of Generosity Creator An entity primarily responsible for making the resource Grand Valley State University. Dorothy A. Johnson Center for Philanthropy Description An account of the resource Collection contains the records of four Michigan nonprofit organizations: Council of Michigan Foundations, Michigan Nonprofit Association, Michigan Community Service Commission, and the Johnson Center for Philanthropy at GVSU. The documents are compiled by the Johnson Center for Philanthropy, and records document the history of the organizations from the 1960s to the 2010s. Coverage The spatial or temporal topic of the resource, the spatial applicability of the resource, or the jurisdiction under which the resource is relevant 1968-2014 Source A related resource from which the described resource is derived <a href="https://gvsu.lyrasistechnology.org/repositories/2/resources/515">Our State of Generosity collection, JCPA-04</a> Rights Information about rights held in and over the resource <a href="http://rightsstatements.org/page/InC/1.0/?language=en">In Copyright</a> Subject The topic of the resource Dorothy A. Johnson Center for Philanthropy Council of Michigan Foundations Michigan Nonprofit Association Michigan Community Service Commission Dorothy A. Johnson Center for Philanthropy Charities Philanthropy and Society Fundraising Records Michigan Publisher An entity responsible for making the resource available Grand Valley State University Libraries, Special Collections and University Archives, 1 Campus Drive, Allendale, MI, 49401 Contributor An entity responsible for making contributions to the resource Council of Michigan Foundations; Michigan Nonprofit Association; Michigan Community Service Commission Identifier An unambiguous reference to the resource within a given context JCPA-04 Language A language of the resource eng Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Identifier An unambiguous reference to the resource within a given context JCPA-04_MCSC_2012-08-29_Financial-Statement Title A name given to the resource Michigan Community Service Commission 2012-08-29 commission meeting financial statement Creator An entity primarily responsible for making the resource Michigan Community Service Commission Description An account of the resource Michigan Community Service Commission 2012-08-29 commission meeting financial statement. Records are compiled in the Our State of Generosity collection by the Johnson Center, along with the files of the Michigan Nonprofit Association (MNA), the Michigan Community Service Commission (MCSC) and the Dorothy A. Johnson Center for Philanthropy. Originals are at the Michigan Community Service Commission. Subject The topic of the resource Dorothy A. Johnson Center for Philanthropy Charities Philanthropy and Society Fundraising Records Michigan Community Service Commission Michigan Format The file format, physical medium, or dimensions of the resource application/pdf Type The nature or genre of the resource Text Language A language of the resource eng Publisher An entity responsible for making the resource available Grand Valley State University Libraries, Special Collections and University Archives, 1 Campus Drive, Allendale, MI, 51274 Rights Information about rights held in and over the resource <a href="http://rightsstatements.org/page/InC/1.0/?language=en">In Copyright</a> Source A related resource from which the described resource is derived <a href="https://gvsu.lyrasistechnology.org/repositories/2/resources/515">Our State of Generosity collection, JCPA-04</a> Date A point or period of time associated with an event in the lifecycle of the resource 2012-08-29 https://digitalcollections.library.gvsu.edu/files/original/b769309148286602a260fa5c22516f7b.pdf 09436d08f22b1665050112d4e44dbd29 PDF Text Text ~ovemor's ~~eAwards 2011 and 2012 FINANCIAL SUMMARY August 29, 2012 2011 GSA Summary Income $120,500 Expense $ 55,23 5 Net $ 65,265 2012 GSA Summary** Income $96,700 Expense $ 21,425 Net $ 75,275 ** We are waiting for additional bills and sponsor checks to come in. This total is an estimation. StaffRecommendations for 2011 proceeds: $ 50,000 Mentor Michigan for implementation of the Mentor Michigan strategic plan and distribution to mentoring organizations through mini -grants $ 5,000 National Days of Service- mini-grants for 9/11, Global Youth Service Day, MLK Day $ 10,265 Commission Development $ 65,265 StaffRecommendations for 2012 proceeds will be presented once final expenses and sponsor payments have been received. � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Our State of Generosity Creator An entity primarily responsible for making the resource Grand Valley State University. Dorothy A. Johnson Center for Philanthropy Description An account of the resource Collection contains the records of four Michigan nonprofit organizations: Council of Michigan Foundations, Michigan Nonprofit Association, Michigan Community Service Commission, and the Johnson Center for Philanthropy at GVSU. The documents are compiled by the Johnson Center for Philanthropy, and records document the history of the organizations from the 1960s to the 2010s. Coverage The spatial or temporal topic of the resource, the spatial applicability of the resource, or the jurisdiction under which the resource is relevant 1968-2014 Source A related resource from which the described resource is derived <a href="https://gvsu.lyrasistechnology.org/repositories/2/resources/515">Our State of Generosity collection, JCPA-04</a> Rights Information about rights held in and over the resource <a href="http://rightsstatements.org/page/InC/1.0/?language=en">In Copyright</a> Subject The topic of the resource Dorothy A. Johnson Center for Philanthropy Council of Michigan Foundations Michigan Nonprofit Association Michigan Community Service Commission Dorothy A. Johnson Center for Philanthropy Charities Philanthropy and Society Fundraising Records Michigan Publisher An entity responsible for making the resource available Grand Valley State University Libraries, Special Collections and University Archives, 1 Campus Drive, Allendale, MI, 49401 Contributor An entity responsible for making contributions to the resource Council of Michigan Foundations; Michigan Nonprofit Association; Michigan Community Service Commission Identifier An unambiguous reference to the resource within a given context JCPA-04 Language A language of the resource eng Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Identifier An unambiguous reference to the resource within a given context JCPA-04_MCSC_2012-08-29_GSA-Financial-Summary Title A name given to the resource Michigan Community Service Commission 2012-08-29 commission meeting Governor's Service Awards financial summary Creator An entity primarily responsible for making the resource Michigan Community Service Commission Description An account of the resource Michigan Community Service Commission 2012-08-29 commission meeting Governor's Service Awards financial summary. Records are compiled in the Our State of Generosity collection by the Johnson Center, along with the files of the Michigan Nonprofit Association (MNA), the Michigan Community Service Commission (MCSC) and the Dorothy A. Johnson Center for Philanthropy. Originals are at the Michigan Community Service Commission. Subject The topic of the resource Dorothy A. Johnson Center for Philanthropy Charities Philanthropy and Society Fundraising Records Michigan Community Service Commission Michigan Format The file format, physical medium, or dimensions of the resource application/pdf Type The nature or genre of the resource Text Language A language of the resource eng Publisher An entity responsible for making the resource available Grand Valley State University Libraries, Special Collections and University Archives, 1 Campus Drive, Allendale, MI, 51275 Rights Information about rights held in and over the resource <a href="http://rightsstatements.org/page/InC/1.0/?language=en">In Copyright</a> Source A related resource from which the described resource is derived <a href="https://gvsu.lyrasistechnology.org/repositories/2/resources/515">Our State of Generosity collection, JCPA-04</a> Date A point or period of time associated with an event in the lifecycle of the resource 2012-08-29 https://digitalcollections.library.gvsu.edu/files/original/8b9bd0ec3c5aa6c1e1a17bb27520f803.pdf 9c5a976c560367eec0655d88e7f1c8c5 PDF Text Text STATE OF MICI-flGAN DEPARTMENT OF HUMAN SERVICES LANSING RICK SNYDER MAURA D. CORRIGAN GOVERNOR DIRECTOR August 1, 2012 Stuart Axenfeld Assistant Inspector General for Audit Office of the Inspector General Corporation for National and Community Service 1201 New York Avenue, Suite 830 Washington, DC 20525 Dear Mr. Axenfe!d: The Department of Human Services is submitting its response to the draft report findings for the Agreed Upon Procedures Review of Michigan Community Service Commission. The responses are addressed based on the draft report dated July 2, 2012. Concerns regarding the report are addressed under separate correspondence to the Corporation Office of the Inspection General. Finding 1: Michigan State University Untimely Approval of Timesheets Disagree. Members enter their service time into OnCorps. Timesheets are a printout of the member service information entered into OnCorps. The member service time was approved by site supervisors prior to the pay period end date to accommodate internal processes related to the subgrantee's payroll system so the payroll could be processed timely. The member service time was reviewed for accuracy after the pay period ended. The subgrantee's process provides for adjustments if hours differ from those entered into the system prior to the pay period end date. The member service time entered into OnCorps support the service hours reported. Each subgrantee is required to reconcile the member service hours in OnCorps to eGrants as part of the grant closeout process. The subgrantee must compare each member and highlight discrepancies on both reports. The subgrantee must resolve discrepancies. The subgrantees submit the OnCorps Report and eGrants reports to the Commission as part of the closeout package. Finding 2: Accounts Payable Accrual Improperly Computed for Closed Out Contract Agree. A final payment was made against the grant for the period ended December 31, 2010. The system recognized there were funds available to bill against and did not recognize the contract end date (January 7, 2011) for establishing a payable in the accounting system. Therefore, the system created a payable. The Commission thought the grant had closed out effective December 31, 2010, with the final payment and did not work or track the award after that date. The issue was discovered aftefyear end closing deadlines for the fiscal year ended September 30, 2011, and could not be reversed. The erroneous accounts payable will be written off in accordance with State requirements in August 2012. Finding 3: Insufficient Habitat for Humanity of Michigan Fringe Benefit Deductions and Documentation Agree. Habitat for Humanity implemented a reconciliation process January 2012. 235 SOUTH GRAND AVENUE • P.O. BOX 30037 • LANSING, MICHIGAN 48909 www.mlchiaan.aov • (517) 373-2035 �Finding 4: Living Allowance Incorrectly Reported Disagree in part. The Commis.sion does not believe it is practical to require the subgrantees to reconcile the Living Allowance Payment Schedule to the W-2 forms prio~ to payroll certification given they are issued only once per year. The Commission will encourage the subgrantees to periodically evaluate the living allowance paid with the Living Allowance Payment Schedule to ensure the amount paid to the member is within the maximum. Finding 5: Habitat for Humanity of Michigan's Accounting Detail Does Not Reconcile to the Federal Financial Report Disagree. Habitat for Humanity identified the difference of $197,750 as described below. $ 48,641 2010-2011 : Habitat for Humanity returned $10,256 of grant funds which had been advanced and corrected allocations of $38,385 prior to filing the final close out documents with the Corporation. $ 104,512 2009-2010: Habitat for Humanity returned $33,887 of grant funds which had been advanced and had $70,625 of expenses that were not allocated to the program in the organization's financial records. $ ARRA: Habitat for Humanity incurred $11,376 of workers compensation insurance directly related to ARRA funded members. The audit occurred subsequent to the grant period and thus was not originally allocated . In addition, $35,221 of in-kind expenses that were incurred at the Habitat for Humanity affiliate level were not recorded on Habitat for Humanity's financial records in accordance with Generally Accepted Accounting Principles. 46,597 The Commission will encourage the subgrantee to maintain reconciliation documentation with its copy of the Federal Financial Report for audit purposes. The Commission uses a risk-based approach to determining the subgrantees that will be subject to an on-site fiscal monitoring review. The approached was approved by the Corporation. The risk based approach allows the Commission to determine if a subgrantee will be subject to an on-site review or an off-site/desk review so resources are directed to higher risk subgrantees, programs, or types of transactions. Finding 6: Red Cross of Greater Grand Rapids Over-Reported In-Kind Contributions on the Periodic Expense Report Agree. The Commission will encourage the subgrantee to maintain reconciliation documentation with its copy of the Federal Financial Report for audit purposes. Finding 7: Michigan State University Miscalculated Matching Costs Agree. Michigan State University believes this to be an isolated, clerical error and have reminded staff of the travel allocation percentages for this program. Finding 8: Commission Miscalculated Member Living Allowances Disagree in part. �The Commission does not calculate member living allowances, certify member timesheets, or issue the W-2 forms. Member living allowances are processed by the subgrantees, timesheets are signed by the member's supervisor at the subgrantee level, and the subgrantee has responsibility for issuing W-2 forms to its members. The finding states there are no reviews of payroll records and supporting documentation (such as the Living Allowance Payment Schedule, timesheets and W-2 forms) prior to certifying the documents. The Commission does not believe it is practical to require the subgrantees to reconcile the Living Allowance Payment Schedule to the W-2 forms prior to payroll certification given they are issued only once per year. The Commission will encourage the subgrantees to periodically evaluate the living allowance ·paid with the Living Allowance Payment Schedule to ensure the amount paid to the member is within the maximum. Finding 9: Commission Incurred Unallowable Costs Disagree. This award has no match requirement. The Commission determined the costs were applicable to a VISTA award incurred by another office in the department. The amount picked up was State general funds, not Federal funds. There was no cost to the grant and/or loss of match as a result of this reporting. The Commission performed a reconciliation between its transaction level accounting records and the costs reported on the Federal Financial Report which identified the error of $13,199 on the September 30, 2011, Federal Financial Report submission. A change in the reporting process resulted in a duplicate entry and caused costs to be overstated by that amount. The duplicate entry had already been identified by the Department's Accounting Bureau prior to this review. The reversing entry was reflected on the Federal Financial Report submitted to the Corporation for the period ended March 31, 2012. Finding 10: American Red Cross Accounting Detail Does Not Reconcile to the Federal Financial Report Disagree. American Red Cross reviewed documentation for the finding and noted that AmeriCorps program director compensation was recorded in On Corps reports but was not reflected in the general ledger for the program. Costs reported on the Federal Financial Report were supported. The Commission will encourage the subgrantee to maintain reconciliation documentation with its copy of the Federal Financial Report for audit purposes. Finding 11: American Red Cross Incurred Unsupported and Unallowable Travel Costs Disagree. The finding states the subgrantee does not enforce its policy requiring the submission of receipts to support claimed travel expenses. The subgrantee's travel policy did not require receipts for under $35. The travel expense voucher is the documentation for the transaction. The Commission followed-up with the subgrantee who stated it will be distributing revised travel policy to its staff. �Finding 12: Michigan State University Inappropriately Approved Time Sheets Disagree. See the response to Finding 1. Findin'g 13: Commission Claimed Unsupported Costs Agree. Internal controls have been reviewed and revised procedures have been implemented to mitigate the risk. Finding 14: Commission Claimed Unallowable Costs Disagree. The charges were not pre-award costs. The Commission received permission to extend the grant period beyond the original grant ending date. The expenses were incorrectly charged to a new grant but were transferred to the correct grant prior to the reporting period and end date of the old grant. Funds were drawn and reported in the.correct grant period. Finding 15: Lack of Adequate Procedures for Conducting Criminal Background Checks and Searches of the National Public Sex Offender Registry Agree in part. Drug Free Workplace Act The report states files were tested for compliance with the Drug Free Workplace Act and cited a subgrantee for failure to complete a drug test prior to enrollment. The Drug Free Workplace does not apply to a subgrantee nor does the Act require a drug test prior to employment or enrollment. In addition, the subgrantee's internal procedures do not require a drug test prior to enrollment. The subgrantee does inform members that they may be subject to random drug testing. Criminal Background Checks and National Public Sex Offender Registry Checks The Commission requires the subgrantees to retain documentation of the required background checks for audit purposes. The Commission now reviews all member files as part of the on-site monitoring to ensure compliance with the background checks. Finding 16: Lack of Sufficient End-of-Term Documentation Agree with the finding for six of the seven cases cited. Subgrantees encounter difficulties conducting the end-of-term reviews with those members who leave the AmeriCorps program early. In spite of the efforts of the program directors to reach the departed members, end-ofterm reviews may not be completed in these situations. This was true for six of the seven cited in the review of 100 member files. The seventh case was a member who exited with an award from Faith in Youth. An end of term review was conducted and submitted with the original submission for Faith in Youth. To address the issue with members who leave the program early, the Commission requires the subgrantees to document a performance evaluation of the member and include the efforts to reach out to the member. Finding 17: Living Allowances Based on Hours Served Agree in part. The Commission recognizes that in some cases the subgrantee's payroll system will not process payments except when there are hours associated with the transaction. In these cases, the subgrantees find it necessary to process the living allowance using hours so the member can receive the amount owed to them and the appropriate withholdings are made. �• It is not the subgrantees intent to be noncomplian t, but without a payroll system change or added administrative processes, it provides a means to ensure the member receives the living allowance . The finding states there is noncompliance because subgrantee policy states that suspended members may not receive a living allowance . The Frequently Asked Questions on the Corporation's website states, Members who are suspended may not receive a living allowance. The Commission will encourage the subgrantees to periodically evaluate the living allowance paid with the Living Allowance Payment Schedule to ensure the amount paid to the member is within the maximum. Finding 18: Discrepancies in Member Roster Comparison Agree in part. 1. As noted for finding 1, each subgrantee is required to reconcile the member service hours in OnCorps to eGrants as part of the grant closeout process. The subgrantee must compare each member and highlight discrepancies on both reports. The subgrantee must resolve discrepancies. The subgrantees submit the OnCorps Report and eGrants reports to the Commission as part of the closeout package. 2. No action needed. As noted, corrections were made during the time of the review. 3. The Commission allows prog ram directors to create dummy accounts in OnCorps Reporting for the purpose of training members and supervisors . The dummy accounts are not deleted but are designated as inactive in accordance with instructions received from the OnCorps development team . 4. The status of the two members recorded in eGrants but did not appear in OnCorps Reports are as follows: • One member was enrolled and exited from the AmeriCorps portal (eGrants). • One member enrollment had been escalated to the Corporation program officer prior to this review. The member was not enrolled in eGrants because the system was not making a slot available for enrollment. This cannot be remedied by the Commission and is awaiting resolution by the Corporation. If you have any questions, please contact Cindy Osga , CFGM, at 517-335-4087 or at osgac@michigan .gov. Sincerely, /c_-a-X-~ 0 t:~v4-0J Maura D. Corrigan c: Paula Kaiser VanDam Garry Gross Josh Larsen Cindy Osga {)" � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Our State of Generosity Creator An entity primarily responsible for making the resource Grand Valley State University. Dorothy A. Johnson Center for Philanthropy Description An account of the resource Collection contains the records of four Michigan nonprofit organizations: Council of Michigan Foundations, Michigan Nonprofit Association, Michigan Community Service Commission, and the Johnson Center for Philanthropy at GVSU. The documents are compiled by the Johnson Center for Philanthropy, and records document the history of the organizations from the 1960s to the 2010s. Coverage The spatial or temporal topic of the resource, the spatial applicability of the resource, or the jurisdiction under which the resource is relevant 1968-2014 Source A related resource from which the described resource is derived <a href="https://gvsu.lyrasistechnology.org/repositories/2/resources/515">Our State of Generosity collection, JCPA-04</a> Rights Information about rights held in and over the resource <a href="http://rightsstatements.org/page/InC/1.0/?language=en">In Copyright</a> Subject The topic of the resource Dorothy A. Johnson Center for Philanthropy Council of Michigan Foundations Michigan Nonprofit Association Michigan Community Service Commission Dorothy A. Johnson Center for Philanthropy Charities Philanthropy and Society Fundraising Records Michigan Publisher An entity responsible for making the resource available Grand Valley State University Libraries, Special Collections and University Archives, 1 Campus Drive, Allendale, MI, 49401 Contributor An entity responsible for making contributions to the resource Council of Michigan Foundations; Michigan Nonprofit Association; Michigan Community Service Commission Identifier An unambiguous reference to the resource within a given context JCPA-04 Language A language of the resource eng Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Identifier An unambiguous reference to the resource within a given context JCPA-04_MCSC_2012-08-29_Maura-Corrigan-Letter-to-Stuart-Axenfeld Title A name given to the resource Michigan Community Service Commission 2012-08-29 commission meeting Maura Corrigan letter to Stuart Axenfeld Creator An entity primarily responsible for making the resource Michigan Community Service Commission Description An account of the resource Michigan Community Service Commission 2012-08-29 commission meeting Maura Corrigan letter to Stuart Axenfeld. Records are compiled in the Our State of Generosity collection by the Johnson Center, along with the files of the Michigan Nonprofit Association (MNA), the Michigan Community Service Commission (MCSC) and the Dorothy A. Johnson Center for Philanthropy. Originals are at the Michigan Community Service Commission. Subject The topic of the resource Dorothy A. Johnson Center for Philanthropy Charities Philanthropy and Society Fundraising Records Michigan Community Service Commission Michigan Format The file format, physical medium, or dimensions of the resource application/pdf Type The nature or genre of the resource Text Language A language of the resource eng Publisher An entity responsible for making the resource available Grand Valley State University Libraries, Special Collections and University Archives, 1 Campus Drive, Allendale, MI, 51276 Rights Information about rights held in and over the resource <a href="http://rightsstatements.org/page/InC/1.0/?language=en">In Copyright</a> Source A related resource from which the described resource is derived <a href="https://gvsu.lyrasistechnology.org/repositories/2/resources/515">Our State of Generosity collection, JCPA-04</a> Date A point or period of time associated with an event in the lifecycle of the resource 2012-08-29 https://digitalcollections.library.gvsu.edu/files/original/cfc4e0a6b66b2e6fd5d212ca82b14227.pdf dd3dc46b54e11b720fe87c89de07ab50 PDF Text Text MENTOR Pilot Training Earlier this summer, Mentor Michigan and MSU Extension were awarded a grant from MENTOR to provide localized and web-based capacity building for high-risk youth mentoring. As part of this grant, Mentor Michigan and MSUE developed training and train-the-trainer services that were piloted at a state-wide meeti ng in Michigan on July 13. Nearly 30 mentoring professionals from throughout Michigan attended the event. We received very positive feedback and plan to offer more trainings like this in the future. This same train-thetrainer session was also recently presented by Amber Troupe (Mentor Michigan) and Lisa Bottomley (MSUE) at MENTOR's State Caucus meeting in New York on July 30. Quality-Based Mentoring System Mentor Michigan has been selected to participate in the Phase One pilot of the Quality-Based Mentoring System. By following the steps of assessment, meeting, work plan development, training, consultation and evaluation, the Quality-Based Mentoring System provides mentoring programs with intensive support and technical assistance to improve their program, provide higher-quality services, and serve more mentors and youth. MENTOR and state mentoring partnerships believe that, in the face of uneven practice, we should be collectively dedicated to this work. Since research and experience dictate that quality practices drive quality outcomes for youth, the Quality-Based Mentoring System can improve the quality and quantity ofmentoring opportunities for young people. MENTOR and state partnerships have seen tremendous interest in this effort from funders and providers alike. Massachusetts and Minnesota have fully vetted, planned, and implemented local systems for Quality-Based Mentoring. To move the field to a unified approach on this issue, MENTOR is now playing a coordinating role among the other state programs. Through the Phase One pilot, six mentoring partnerships (Connecticut; Michigan; Nebraska; Oregon; Virginia; and Washington) have been selected to utilize the Quality Mentoring Assessment Path (QMAP) developed by the Mentoring Partnership of Minnesota or the Quality-Based Membership (QBM) tool utilized by Mass Mentoring Partnership. Participation has been evenly divided between the two systems. The goal of the pilot is to have the first wave of mentoring partnerships implement the selected system, offer assessments and fundamentally incorporate this into their work to help inform a national model. Integration of research and evaluation into this project will ensure that mentoring partnerships have evidence-based indicators of success in processes and outcomes. MENTOR is determined to raise the money necessary to make this a unified approach a reality and then market it to national funders. In addition, Mentor Michigan will be required to raise funds to support the local implementation efforts. ih Annual Michigan's Premier Mentoring Conference The 71h Annual Michigan' s Premier Mentoring Conference will be held on Wednesday, November 14. This annual event provides an opportunity for mentoring professionals from around the state to interact with leading authorities to discuss best practices, quality enhancement, and other topics that will help mentoring program staff grow and improve their programs. To deliver the conference's Keynote Address, "A National Outlook on the Mentoring Field," Mentor Michigan �, is excited to welcome David Shapiro. In 2012, David Shapiro became CEO ofMENTOR: The National Mentoring Partnership, the lead champion for youth mentoring in the United States. Before joining MENTOR, Shapiro was the CEO of the Mass Mentoring Partnership, where, under his leadership, mentoring matches increased by almost 50 percent, the organization grew by 400 percent and he helped launch Champions of Mentoring at Fenway Park, Highland Street AmeriCorps Ambassadors ofMentoring, the Red Sox Mentoring Challenge, Quality-Based Membership, Mass Mentoring Counts and the Bill Russell Mentoring Grants Program. Shapiro also has experience with the American Red Cross of Massachusetts Bay, chairs the board of the Mass Nonprofit Network and is on the boards of Common Impact and Friends of the Children-Boston. In addition to hearing from leading experts such as David Shapiro, attendees at this year's conference will participate in interactive workshops based on new and effective practices in the field of youth mentoring and have ample opportunity to network with colleagues. This conference is open to all professionals in the field of youth mentoring. Mentor Michigan College Coaching Corps AmeriCorps Program The Mentor Michigan College Coaching Corps is a joint effort between Michigan Campus Compact and Mentor Michigan. Now in its third year of existence, the program is kicking off a new program year and will place 36 full-time AmeriCorps members throughout Michigan in September. Twenty-eight members will be placed in youth mentoring organizations and will build the capacity of the mentoring programs they serve by focusing on: mentor recruitment and matching; mentor support, recognition, training, and retention; match monitoring; and dissemination of resources to matches focused on school success and college access. Eight other members will be placed in institutions of higher education to serve as liaisons between those institutions and their community. These members will focus on developing community partnerships that foster a college-going culture within the broader community. Those 36 members will serve at 31 different service sites located across the state of Michigan. They include the following youth mentoring organizations: Adoption Option, Inc. (Midland), Alma Public Schools (Alma), Alpena Public Schools (Alpena), Bethany Christian Services (Grand Rapids), Big Brothers Big Sisters Michigan Capital Region (Lansing), Big Brothers Big Sisters of Jackson County (Jackson), Big Brothers Big Sisters of Metropolitan Detroit (Detroit), Big Brothers Big Sisters ofMid-Michigan (Clare), Big Brothers Big Sisters Mid-Michigan/North Central (Grayling), Big Brothers Big Sisters of Washtenaw County (Ann Arbor), Big Brothers Big Sisters of Greater Flint (Flint), Childhelp (Madison Heights), Communities in Schools of Mancelona (Mancelona), Grand Rapids Community Foundation (Grand Rapids), Inland Lakes Secondary School (Indian River), Isabella/Midland Department of Human Services (Mt. Pleasant), Lutheran Child & Family Service/BASETEAM (Bay City), Michigan State University Extension - Arenac County (Standish), Michigan State University Extension - Clinton County (St. Johns), Michigan State University ExtensionOscoda County (Mio), Michigan State University School of Social Work (East Lansing), Tall Turf Ministries (Grand Rapids), and Winning Futures (Warren). The eight members serving a higher education institutions will be located at the following sites: Albion College (Albion), Alma College (Alma), Ferris State University at Grand Rapids Community College (Grand Rapids), Marygrove College (Detroit), Mott Community College (Flint), University ofMichigan (Ann Arbor), University of Michigan (Dearborn), and Western Michigan University (Kalamazoo). � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Our State of Generosity Creator An entity primarily responsible for making the resource Grand Valley State University. Dorothy A. Johnson Center for Philanthropy Description An account of the resource Collection contains the records of four Michigan nonprofit organizations: Council of Michigan Foundations, Michigan Nonprofit Association, Michigan Community Service Commission, and the Johnson Center for Philanthropy at GVSU. The documents are compiled by the Johnson Center for Philanthropy, and records document the history of the organizations from the 1960s to the 2010s. Coverage The spatial or temporal topic of the resource, the spatial applicability of the resource, or the jurisdiction under which the resource is relevant 1968-2014 Source A related resource from which the described resource is derived <a href="https://gvsu.lyrasistechnology.org/repositories/2/resources/515">Our State of Generosity collection, JCPA-04</a> Rights Information about rights held in and over the resource <a href="http://rightsstatements.org/page/InC/1.0/?language=en">In Copyright</a> Subject The topic of the resource Dorothy A. Johnson Center for Philanthropy Council of Michigan Foundations Michigan Nonprofit Association Michigan Community Service Commission Dorothy A. Johnson Center for Philanthropy Charities Philanthropy and Society Fundraising Records Michigan Publisher An entity responsible for making the resource available Grand Valley State University Libraries, Special Collections and University Archives, 1 Campus Drive, Allendale, MI, 49401 Contributor An entity responsible for making contributions to the resource Council of Michigan Foundations; Michigan Nonprofit Association; Michigan Community Service Commission Identifier An unambiguous reference to the resource within a given context JCPA-04 Language A language of the resource eng Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Identifier An unambiguous reference to the resource within a given context JCPA-04_MCSC_2012-08-29_Mentor-MI-Update Title A name given to the resource Michigan Community Service Commission 2012-08-29 commission meeting Mentor Michigan update Creator An entity primarily responsible for making the resource Michigan Community Service Commission Description An account of the resource Michigan Community Service Commission 2012-08-29 commission meeting Mentor Michigan update. Records are compiled in the Our State of Generosity collection by the Johnson Center, along with the files of the Michigan Nonprofit Association (MNA), the Michigan Community Service Commission (MCSC) and the Dorothy A. Johnson Center for Philanthropy. Originals are at the Michigan Community Service Commission. Subject The topic of the resource Dorothy A. Johnson Center for Philanthropy Charities Philanthropy and Society Fundraising Records Michigan Community Service Commission Michigan Format The file format, physical medium, or dimensions of the resource application/pdf Type The nature or genre of the resource Text Language A language of the resource eng Publisher An entity responsible for making the resource available Grand Valley State University Libraries, Special Collections and University Archives, 1 Campus Drive, Allendale, MI, 51277 Rights Information about rights held in and over the resource <a href="http://rightsstatements.org/page/InC/1.0/?language=en">In Copyright</a> Source A related resource from which the described resource is derived <a href="https://gvsu.lyrasistechnology.org/repositories/2/resources/515">Our State of Generosity collection, JCPA-04</a> Date A point or period of time associated with an event in the lifecycle of the resource 2012-08-29 https://digitalcollections.library.gvsu.edu/files/original/5e802c506428bc30299f389815a68dbf.pdf 2515d7e4a491832a04c8a4c9a297d52b PDF Text Text North Central Regional National Service Convention Paula Kaiser VanDam, Garry Gross, Jeanine Yard, Ben Gulker, Megan Sargent, and Commissioner Diana Algra attended the North Central Regional National Service Convention in Dubuque, Iowa August 6-8, 2012 . The conference was open to AmeriCorps programs, State Commission staff and Commissioners, RSVP programs, and Volunteer Centers. With the help of a scholarship provided by the MCSC, fourteen Michigan 's AmeriCorps program directors attended the event. The collective goal of this event was to strengthen commission and national service partnerships by celebrating successes, sharing strategies, and discussing innovative solutions that maximize our ability to collectively impact communities through service and volunteerism. In addition to keynote speakers, professional development workshops, and networking, the conference provided an opportunity to dialogue with Bill Basi, who is the new director of AmeriCorps at the Corporation for National and Community Service. 2013-2014 Michigan ' s AmeriCorps Program Application and Outreach Process In an effort to promote the 2013-2014 Michigan ' s AmeriCorps application process, the MCSC will be hosting targeted new applicant information sessions in Flint, Kalamazoo, and Lansing, as well as two informational webinars. These sessions will provide a general overview of AmeriCorps, the key elements of successful AmeriCorps programs, an opportunity to explore how AmeriCorps may address issues in a community, and how to apply for funding. The application guidelines will be available September 6 and applications will be due November 7. AmeriCorps to be Featured on The Bright Side The Bright Side is a television show produced by the Community Economic Development Association of Michigan (CEDAM). The show tells the stories of people, organizations, and communities that make Michigan a fantastic place. It provides information, resources, and education to its primary audience of public access cable viewers, while enabling community development organizations to engage their key audiences and highlight the services and programs that are improving Michigan. CEDAM is currently producing an episode about AmeriCorps programs and the positive impact of national service in Michigan' s communities. The episode will air sometime this fall and will be featured on cable access around the state, as well as their website (brightsidetv.com), YouTube (youtube.com/CEDAMvideo), the Building Michigan Communities Conference in Lansing, and more. AmeriCorps National Grantee Meeting Paula Kaiser VanDam, Ben Gulker, and Megan Sargent will be attending the National AmeriCorps Grantee Meeting in Washington, DC September 18-21 , 2012. The National Grantee Meeting provides an opportunity for AmeriCorps State and National Grantees to gain an understanding of the priorities of the leadership of the Corporation for National and Community Service, develop strategies for implementing new priorities, enhance skills required for implementation, and strengthen relationships between state, national and CNCS colleagues. 2012-2013 Michigan's AmeriCorps Program Preparation In preparation for a successful2012-2013 program year, the MCSC will be providing the following trainings to Michigan ' s AmeriCorps programs: • Program Director/Organizational Leader Meeting: On September 27, Michigan ' s AmeriCorps program directors and organizational leaders (Executive Directors, Superintendents, etc.) will come together to network, explore opportunities for collaboration, and learn about national funding priorities and the Corporation for National and Community Service strategic plan. The meeting will also include �• information about how to integrate AmeriCorps into the culture of their organizations and appropriate ways to advocate for national service. AmeriCorps Program Financial Training: On September 5, the MCSC will host a webinar for program staff who are responsible for the fmancial oversight of their AmeriCorps grant. The session will include information about the web-based reporting system, as well as an overview of deadlines and expectations for the 2012-13 program year. Michigan's AmeriCorps Member Celebration This year' s Celebration will be held on Thursday, November 15, from 9:30 a.m .--4:30p.m. at the Lansing Center. The goal of this event is to celebrate the commitment AmeriCorps members make to service, and to empower them to create and fulfill their own visions of a positive year full of changes for self and community. The Celebration has become a great tradition, gathering AmeriCorps members from all over the state of Michigan for a day of training, networking, and recognition . The day will also include inspiring speakers (including a keynote from Commissioner Tony Campbell), personal and professional development workshops, and the annual swearing-in ceremony. � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Our State of Generosity Creator An entity primarily responsible for making the resource Grand Valley State University. Dorothy A. Johnson Center for Philanthropy Description An account of the resource Collection contains the records of four Michigan nonprofit organizations: Council of Michigan Foundations, Michigan Nonprofit Association, Michigan Community Service Commission, and the Johnson Center for Philanthropy at GVSU. The documents are compiled by the Johnson Center for Philanthropy, and records document the history of the organizations from the 1960s to the 2010s. Coverage The spatial or temporal topic of the resource, the spatial applicability of the resource, or the jurisdiction under which the resource is relevant 1968-2014 Source A related resource from which the described resource is derived <a href="https://gvsu.lyrasistechnology.org/repositories/2/resources/515">Our State of Generosity collection, JCPA-04</a> Rights Information about rights held in and over the resource <a href="http://rightsstatements.org/page/InC/1.0/?language=en">In Copyright</a> Subject The topic of the resource Dorothy A. Johnson Center for Philanthropy Council of Michigan Foundations Michigan Nonprofit Association Michigan Community Service Commission Dorothy A. Johnson Center for Philanthropy Charities Philanthropy and Society Fundraising Records Michigan Publisher An entity responsible for making the resource available Grand Valley State University Libraries, Special Collections and University Archives, 1 Campus Drive, Allendale, MI, 49401 Contributor An entity responsible for making contributions to the resource Council of Michigan Foundations; Michigan Nonprofit Association; Michigan Community Service Commission Identifier An unambiguous reference to the resource within a given context JCPA-04 Language A language of the resource eng Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Identifier An unambiguous reference to the resource within a given context JCPA-04_MCSC_2012-08-29_MI-AmeriCorps-Update Title A name given to the resource Michigan Community Service Commission 2012-08-29 commission meeting Michigan's AmeriCorps update Creator An entity primarily responsible for making the resource Michigan Community Service Commission Description An account of the resource Michigan Community Service Commission 2012-08-29 commission meeting Michigan's AmeriCorps update. Records are compiled in the Our State of Generosity collection by the Johnson Center, along with the files of the Michigan Nonprofit Association (MNA), the Michigan Community Service Commission (MCSC) and the Dorothy A. Johnson Center for Philanthropy. Originals are at the Michigan Community Service Commission. Subject The topic of the resource Dorothy A. Johnson Center for Philanthropy Charities Philanthropy and Society Fundraising Records Michigan Community Service Commission Michigan Format The file format, physical medium, or dimensions of the resource application/pdf Type The nature or genre of the resource Text Language A language of the resource eng Publisher An entity responsible for making the resource available Grand Valley State University Libraries, Special Collections and University Archives, 1 Campus Drive, Allendale, MI, 51278 Rights Information about rights held in and over the resource <a href="http://rightsstatements.org/page/InC/1.0/?language=en">In Copyright</a> Source A related resource from which the described resource is derived <a href="https://gvsu.lyrasistechnology.org/repositories/2/resources/515">Our State of Generosity collection, JCPA-04</a> Date A point or period of time associated with an event in the lifecycle of the resource 2012-08-29 https://digitalcollections.library.gvsu.edu/files/original/90926e50591117abcb7aca3d3f300d84.pdf 9f04e361a30210356acca6abe598487a PDF Text Text Michigan Community Service Commission Aprill8, 2012 MCSC Board Meeting Armory, Lansing MINUTES MEMBERS PRESENT: Carolyn Bloodworth, Chair BreannahAlexander Diana Algra Julie Calley Tony Campbell Rob Collier Michael Hill Michael Lavoie Fred Mester AI Swain Jerry Swartz John Truscott Ella Kate Wagner Judy Watson-Olson Paula Kaiser VanDam, Ex Officio Evan Albert, Ex Officio, CNCS MEMBERS ABSENT: Lloyd Jackson Lori Jewell Janet Lawson Donna Niester Bernard Parker Larry Romanelli Marsha Smith Larry Williamson OTHERS : Jocelyn Davis, Michigan Community Service Commission Garry Gross, Michigan Community Service Commission Ben Gulker, Michigan Community Service Commission Janice Harvey, Michigan Community Service Commission Donna Murray-Brown, Michigan Nonprofit Association Kari Pardoe, The LEAGUE Michigan Angelia Salas, Michigan Community Service Commission Megan Sargent, Michigan Community Service Commission Amber Troupe, Michigan Community Service Commission Jocelyn Yanda, Department of Human Services Jamie Wilson, Michigan Community Service Commission Jeanine Yard, Michigan Community Service Commission Renee Zientek, Michigan Campus Compact GUEST: Kaira Esgate, Reimaging Service (via GoTo Meetings) �I. Welcome and Introductions- Chair Bloodworth welcomed Commissioners at 1:33pm and asked them to introduce themselves. II. Review & Approval of January 19, 2012 Minutes- Chair Bloodworth asked for a motion to approve the minutes from the January 19, 2012 MCSC board meeting. Commissioner Swartz motioned to approve the minutes; Commissioner Collier seconded the motion. The motion passed unanimously. III. Standing Committee Reports A. Executive Committee - Minutes from March 16, 2012 Meeting- Commissioner Swartz motioned to approve the minutes; Commissioner Algra seconded the motion. The motion passed unanimously. B. 20th Anniversary - Paula Kaiser VanDam shared the MCSC 20th Anniversary print piece with Commissioners that not only highlights accomplishments but also what the MCSC looks like today and shares the impact that national service programs are having across the state around public safety, education, healthcare, and other areas. C. Public Policy- John Truscott has agreed to serve as the chair of the Public Policy Committee. MCSC staff has gi ven him an overview and will work with him in developing the work ofthis Committee. Ms. VanDam shared that in the FY13 state budget the Governor recommended funding the MCSC at $715 ,000. The Senate followed the Governor' s recommendation but unfortunately the House chose to zero out the MCSC ' s general funds and said it should be replaced with private funding. They also eliminated the 15 FTE' s which are the staffing positions that are appropriated in order to have the organization. Staff is working to get this funding issue rectified and may need to work with the Public Policy Committee on contacting key House Leadership members on this issue. IV. Executive Director Report - Paula Kaiser VanDam A. CNCS/National Service Update 1. Funding Update- Ms. VanDam shared a handout from America' s Service Commissions (ASC) outlining the FY13 President' s CNCS Budget Request which included small increases for state service commission programs but requested the elimination of the Volunteer General Fund (VGF). There is some work to do to demonstrate the impact of VGF and why this funding is so critical to volunteer infrastructure. The House again called for the elimination of CNCS and the Senate has not released their version of the budget. There is speculation that with this being an election year, the budget will not get approved and we will be working under a continuing resolution. Ms. VanDam also announced that Wendy Spencer will be the new CEO of the CNCS. 2. CNCS Update- Evan Albert shared that other top staff at the CNCS have moved on to other positions so there are several "acting" positions in the senior staffof the CNCS. The CNCS has a targeted effort towards improving and enhancing the way our agency and grantees collect data, track and evaluate programs, and use performance measurement indicators. The CNCS has developed 16 new priority measures and has placed much more targeted effort into performance measurements and data collections and evaluation. All CNCS State Office staff is convening for the purpose of discussing new priority 2 �measures and performance measurement matrix. Congress is requesting that CNCS programs and grantees demonstrate more clearly the impact the programs are hav ing. B. Program Updates 1. AmeriCorps- Jeanine Yard shared that the AmeriCorps competitive appl ications are currently under review with a clarification period between April 19 and May 11 and funding decisions announced the end ofMay. The MCSC ' s formula funding was decreased just over $88,000 for FY 2012-13 . Once we receive our competitive funding confirmation, we will begin the process for formula funding. These formula funding recommendations will be presented in June for Executive Committee approval. The AmeriCorps program officers are currently conducting program monitoring site visits with all 24 AmeriCorps programs and will consist of interviews with the program director, members, site supervisors, and executive directors along with observing the program activities and reviewing the member files . Megan Sargent updated Commissioners on some upcoming AmeriCorps events and activities . The Michigan's AmeriCorps LeaderCorps members have created an inclusion video contest to encourage AmeriCorps members or program sites to create a 1-3 minutes video that demonstrates how Michigan ' s AmeriCorps programs promote inclusion . The video will be highlighted during AmeriCorps Week and during Disability and Inclusion Week in October. AmeriCorps Week will take place May 12-19 and is an opportunity shine the spotlight on the great service that members are doing throughout the state. Programs are planning events and service projects to highlight what they are doing and to educate the community on AmeriCorps. The 2012 Russ Mawby Signature Service Project will take place at the end of AmeriCorps Week. More than 300 Michigan ' s AmeriCorps members from across the state will come together in Traverse City for two days of service. They will assist with various community projects to make a significant impact on this region. Commissioners are encouraged to participate in the service project. 2. Mentor Michigan -Amber Troupe explained that Mentor Michigan and Department of Human Services (DHS) have partnered to recruit more mentors for youth in foster care, specifically youth ages 16 and up that preparing to age out of the foster care system. We have been provided some unique opportunities to partner with DHS around recruitment opportunities including visiting foster families and adoptive homes and sharing mentoring as an option. This is a great way to connect with those that are interested in working with youth in the foster care system but not yet ready to commit to being a foster home. DHS hosted a Faith-Based Initiative Summit in March which included faith -based leaders from across that state to talk about the great work they do in their community around serving youth in foster care. Mentor Michigan was invited to present about the need for more mentors for youth in foster care. We have 16 churches that have expressed an interest and want to commit to grow mentoring and serving youth in the foster care system. Director Corrigan has been such a great advocate for mentoring. Mrs. Troupe also shared that Lt Governor Brian Calley and MCSC Commissioner Julie Calley hosted an event in the Capitol Rotunda in January to promote mentoring. The event highlighted Mentoring Month and the great work 3 �that mentoring organizations are doing. Also, in early February, with the help of the Lt. Governor, we launched a partnership with the Michigan Jaycees . Their theme fo r this year is Building Leaders for a Lifetime so it made sense that mentoring was a component of that. Local Jaycee chapters will be challenged to support mentoring organizations including recruiting members to become mentors, support or host match activities and promote mentoring programs in their community. Ms. Troupe also shared an email from the Lt. Governor that went out to all State employees highlighting Mentor Michigan and mentoring and recognizing the DHS Outstanding Mentor Award announced by Director Corrigan. 3. Volunteer Michigan- Angelia Salas gave a recap ofMLK Jr. Day of Service. The MCSC, along with several partners, offered $15 ,500 in mini-grants to 29 organizations to support local volunteer efforts around MLK Jr. Day. The MCSC is also partnering with the LEAGUE Michigan to promote Global Youth Service Day (GYSD) activities. Mini-grants will be offered to encourage youth service activities around Apri l 20-22 . The MCSC received 46 applications and 19 applicants were selected to receive mini-grant funding between $250 and $500 depending on the number of participants. Ms . Salas also shared that the MCSC had a closeout visit from the CNCS for the Learn and Serve grant. Staff is also working with various organizations in the Grand Rapids area to support a volunteer collaborative. They have identified education as the key focus area and will convene organizations to explore best practices and opportunities to engage volunteers to support student achievement. Commissioner Campbell shared his excitement in working with the MCSC staff in developing the collaborative and the opportunity it will bring. Once the model has been piloted, they will add other focus areas (health, public safety, etc.). C. Governor' s Service Awards- Ms. VanDam shared that the GSA nomination process is complete and we received 136 nominations this year which was an increase over 2011. The peer review has taken place and the GSA Commissioner Committee will be approving the finalists and winners during a conference call on April 30th. The event will take place on Monday, July 23 , at the Gem Theatre in Detroit. Sponsorship proposals have been sent out with a goal of raising $150,000 this year. We appreciate Commissioners assistance with the fundraising. Ford has agreed to serve as the Presenting Sponsor again this year ($20,000 sponsorship). D. Communications Update- Jamie Wilson updated Commissioners on MCSC social media efforts along with sharing the new 20 1h Anniversary print piece. E. Financial Report- Garry Gross updated Commissioners on the IG Audit. We received notification from the auditors with the findings . They requested a response within two weeks but didn ' t provide information to support their findings . There were nine findings (NFRs- Notification of findings and recommendations) with a majority of the findings being minor. There were two findings that could be considered substantial and processes have been put in place to fix these issues. The MCSC will schedule a conference call with the IG 4 �Auditors to discuss the findings and draft a response . Staff will share the full report once it is received. Mr. Gross also shared the financial statement for FY12 second quarter. V. New Business A. Reimaging Service- Presentation by Kaira Esgate to Commissioners. See power point presentation. Commissioner Bloodworth thought corporations would be excited about the Corporate Service Enterprise model. Paula shared that we have some tremendous corporations in communities that are not large enough to be part of a local corporate volunteer council so there has been discussion about creating a statewide council where corporations that want to engage their volunteers can come together to learn what others are doing. Commissioner Collier stated that it is a great strategic issue for the corporate community and can share it with the Business Contribution Council. He also asked for additional data points to help frame the issue to make an economic case. Commissioners asked how Reimaging Service relates to the Volunteer Centers of Michigan. Ms. VanDam explained that when we applied for the Volunteer Generation Fund (VGF), the Reimaging Service model was something we were really interested in but knew we had some major capacity issues with our Volunteer Centers and that they wouldn ' t have the capacity to lead this kind of initiative at the local level without some support. We have introduced them to this model and have used VGF money to increase their capacity with technology (HandsOn Connect) and have been providing training to help build their capacity around the training and support they are providing to their nonprofit partners on their pilot project. Not all Volunteer Centers will be sophisticated enough to do this work but there will be a handful of centers that will have that sophistication. We need to look at a model that uses these Volunteer Centers and other agencies (Management Service Organizations) that can support this work. It is important to look at the resources in the community and decide where there is interest in regards to the funders , nonprofits, and the support organizations (including Volunteer Centers). Next steps include conversations about including information at the joint CMF IMNA Conference, funding resources to support the rollout of this work in Michigan, and the pilot sites. Resources will be needed to support this in Michigan so need to identify funders that would be interested and where we pilot the program. VI. Public Comment Commissioner Breannah Alexander shared information on OpportunityNation which uses private dollars to fund activities within states that focus on mobilizing citizens around socioeconomic equality. They will be hosting summits this fall with one summit focusing on juvenile justice and how to create opportunities through national service as a model. Partner Update - Renee Zientek (Michigan Campus Compact) shared that the Volunteer and Giving event at the Capitol was a success with over 250 people registered to attend and thanked the Council of Michigan Foundations and the MCSC for their partnership in the event. She also distributed the Michigan Campus Compact Annual Report. Diana Algra (Volunteer Centers of Michigan) distributed a VCM overview document. Adjourn: 4:08 pm 5 � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Our State of Generosity Creator An entity primarily responsible for making the resource Grand Valley State University. Dorothy A. Johnson Center for Philanthropy Description An account of the resource Collection contains the records of four Michigan nonprofit organizations: Council of Michigan Foundations, Michigan Nonprofit Association, Michigan Community Service Commission, and the Johnson Center for Philanthropy at GVSU. The documents are compiled by the Johnson Center for Philanthropy, and records document the history of the organizations from the 1960s to the 2010s. Coverage The spatial or temporal topic of the resource, the spatial applicability of the resource, or the jurisdiction under which the resource is relevant 1968-2014 Source A related resource from which the described resource is derived <a href="https://gvsu.lyrasistechnology.org/repositories/2/resources/515">Our State of Generosity collection, JCPA-04</a> Rights Information about rights held in and over the resource <a href="http://rightsstatements.org/page/InC/1.0/?language=en">In Copyright</a> Subject The topic of the resource Dorothy A. Johnson Center for Philanthropy Council of Michigan Foundations Michigan Nonprofit Association Michigan Community Service Commission Dorothy A. Johnson Center for Philanthropy Charities Philanthropy and Society Fundraising Records Michigan Publisher An entity responsible for making the resource available Grand Valley State University Libraries, Special Collections and University Archives, 1 Campus Drive, Allendale, MI, 49401 Contributor An entity responsible for making contributions to the resource Council of Michigan Foundations; Michigan Nonprofit Association; Michigan Community Service Commission Identifier An unambiguous reference to the resource within a given context JCPA-04 Language A language of the resource eng Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Identifier An unambiguous reference to the resource within a given context JCPA-04_MCSC_2012-08-29_Minutes-2012-04-18 Title A name given to the resource Michigan Community Service Commission 2012-08-29 commission meeting minutes 2012-04-18 Creator An entity primarily responsible for making the resource Michigan Community Service Commission Description An account of the resource Michigan Community Service Commission 2012-08-29 commission meeting minutes 2012-04-18. Records are compiled in the Our State of Generosity collection by the Johnson Center, along with the files of the Michigan Nonprofit Association (MNA), the Michigan Community Service Commission (MCSC) and the Dorothy A. Johnson Center for Philanthropy. Originals are at the Michigan Community Service Commission. Subject The topic of the resource Dorothy A. Johnson Center for Philanthropy Charities Philanthropy and Society Fundraising Records Michigan Community Service Commission Michigan Format The file format, physical medium, or dimensions of the resource application/pdf Type The nature or genre of the resource Text Language A language of the resource eng Publisher An entity responsible for making the resource available Grand Valley State University Libraries, Special Collections and University Archives, 1 Campus Drive, Allendale, MI, 51279 Rights Information about rights held in and over the resource <a href="http://rightsstatements.org/page/InC/1.0/?language=en">In Copyright</a> Source A related resource from which the described resource is derived <a href="https://gvsu.lyrasistechnology.org/repositories/2/resources/515">Our State of Generosity collection, JCPA-04</a> Date A point or period of time associated with an event in the lifecycle of the resource 2012-04-18 https://digitalcollections.library.gvsu.edu/files/original/4f5dc428b67ba3389913adc9a51755a0.pdf e8267b0cbe427068af0ebc95f4a2f8d3 PDF Text Text Michigan Community Service Commission August 29, 2012 MCSC Board Meeting Heart of West Michigan United Way, Grand Rapids MINUTES MEMBERS PRESENT: Carolyn Bloodworth, Chair Diana Algra Julie Calley Tony Campbell Rob Collier Lori Jewell Donna Niester Bernard Parker Al Swain Paula Kaiser VanDam, Ex Officio Cathy Sharp, Ex Officio, CNCS MEMBERS ABSENT: Breannah Alexander Michael Hill Lloyd Jackson Michael Lavoie Janet Lawson Fred Mester Larry Romanelli Marsha Smith Jerry Swartz John Truscott Ella Kate Wagner Judy Watson-Olson Larry Williamson OTHERS: Kyle Caldwell, Michigan Nonprofit Association Garry Gross, Michigan Community Service Commission Ben Gulker, Michigan Community Service Commission Janice Harvey, Michigan Community Service Commission Kari Pardoe, The LEAGUE Michigan Angelia Salas, Michigan Community Service Commission Megan Sargent, Michigan Community Service Commission Amber Troupe, Michigan Community Service Commission Jocelyn Yanda, Department of Human Services Jamie Wilson, Michigan Community Service Commission Jeanine Yard, Michigan Community Service Commission Renee Zientek, Michigan Campus Compact GUEST: Sadie O' Connor, ServeMinnesota (via GoToMeetings) 1 �I. Welcome and Introductions- Chair Bloodworth welcomed Commissioners at 12:08 pm and asked Tony Campbell, who hosted the meeting, to give an overview of their AmeriCorps program. II. Review & Approval of April18, 2012 Minutes- Chair Bloodworth asked for a motion to approve the minutes from the April18, 2012 MCSC board meeting. Commissioner Algra motioned to approve the minutes; Commissioner Bernard seconded the motion. Due to lack of quorum, approval item was sent out to Commissioners that did not attend for approval. The motion passed unanimously. · III. Standing Committee Reports A. Executive Committee- Minutes from June 22, 2012 Meeting. Executive Committee members approved AmeriCorps formula funding which included a new AmeriCorps program that will focus on Veterans. There will be 24 AmeriCorps members (4 full-time, 20 half-time) working in partnership with Veterans Administration at the State level and with the Veterans Service organizations doing outreach around Veterans benefits. Chair Bloodworth asked for a motion to approve the Executive Committee minutes from June 22, 2012. Commissioner Algra motioned to approve the minutes; Commissioner Jewell seconded the motion. Due to lack of quorum, approval item was sent out to Commissioners that did not attend for approval. The motion passed unanimously. B. Board Development - Commissioner Algra shared that a list of new board members has been submitted to the Governor's Office for appointment in October. We hope to hear back on their appointments in late September. Chair Bloodworth recognized Commissioners Bernard Parker and Al Swain, who will be leaving the board, for their service to the MCSC. IV. ConnectMichigan Alliance Advisory- Ms. VanDam provided a background and history on the ConnectMichigan Alliance(CMA) fund and how it has evolved. The CMA Advisory Committee was put into place with the merger of CMA and Michigan Nonprofit Association and per the MNA bylaws, it was to remain in place for five years. Mr. Kyle Caldwell explained that there were three options to move forward: 1) The bylaws call for either dissolving the committee; 2) continue as is and 3) modify. The CMA Advisory Committee and the MNA Board is requesting approval by the MCSC Board of their recommendations. The recommendations are: 1) Dissolve the CMA Endowment Advisory Committee; 2) Create a standing committee to be known as the Civic Engagement Committee which will ensure that the proceeds of the CMA Endowment support efforts that are accordance with donor intent; 3) Transfer fiduciary oversite ofCMA Endowment proceeds to Finance Committee. Chair Bloodworth asked how the MCSC can provide input to Committee. Mr. Caldwell responded that the MCSC has a designated seat on the MNA Board (the Executive Director of the MCSC); current membership includes Diana Algra, Renee Zientek, Kari Pardoe, along with Commissioners Collier and Bloodworth; and programmatically the two organizations (MCSC and MNA) are intertwined. The endowment proceeds supports the operations of Michigan Campus Compact and Volunteer Centers of 2 �Michigan. It also provides joint programming funding (civic engagement funding) that are used for statewide campaigns around service and volunteerism, the joint volunteer portal, sub-granting dollars out to Volunteer Centers of Michigan, and other joint work with the MCSC. The MCSC, Volunteer Centers ofMichigan, and Michigan' s Campus Compact work together on plans annually to spend approximately $50,000 for collective work. These funds support National Days of Service activities with mini-grants to organizations to help plan services projects and the Giving and Volunteering event in April. Commissioner Algra also shared that the money has also been used as match funds to draw down federal funds. Commissioner Algra recommended that since the Budget and Finance Committee will have oversight of the funds, there should be someone on that committee that understands the history of the CMA fund. Mr. Caldwell will take that recommendation to their Board Development Committee to make sure this is followed. Ms. VanDam recommends that there be a report annually at the MCSC Board Meeting on the CMA fund activities and what it is supporting. Chair Bloodworth asked for a motion to approve the CMA Advisory Committee recommendations. Commissioner Collier motioned to approve the recommendations; Commissioner Parker seconded the motion. Due to lack of quorum, approval item was sent out to Commissioners that did not attend for approval. The motion passed unanimously. V. Executive Director Report - Paula Kaiser VanDam A. CNCS/National Service Update 1. Funding Update- Ms. VanDam shared that it is unlikely there will be a FY13 in place prior to October 1st. The MCSC will have to wait until the beginning of the year to find out what our National Service resource allocations will be. The MCSC is planning with the figures that we received in FY12. The MCSC will continue to educate the legislators on the work of national service in their districts. 2. CNCS Leadership- Wendy Spencer is the new CEO ofCNCS. She was the Executive Director of the Florida state commission and is the first CEO with a state commission background which is exciting. Bill Basl was named the new director for AmeriCorps. Bill was the founding Executive Director of Washington's state commission. 3. State Service Plan- Ms. VanDam explained that state service commissions are required to develop a plan that sets forth our priorities and goals as a state for national service and volunteerism every three years. This fall/winter we will be developing our next 3-year plan. The MCSC will work closely with the State CNCS office and our key partners to develop this plan along with getting input from the field (via online opportunities). The plan will highlight our priorities (education, mentoring, etc.) and how we will use national service funding to support the issues. 4. CNCS Update - Cathy Sharp shared that the Senior Corps RSVP program is up for recompetition this year. Any RSVP programs that will be beginning year one of a three-year grant period are required to go through recompetition. In Michigan, 4 ofthe 26 programs are up for recompetes (areas include Otsego, Van 3 �B. Buren, Delta/Schoolcraft, Crawford/Roscommon, and Marquette). CNCS is doing outreach in these areas to get qualified applications for programs. RSVP programs are recompeting for the first time due to the Edward Kennedy Serve America Act requirements. We recently had the first Senior Corps Virtual Conference which went over the new performance measurements for Senior Corps, partnerships, and recompetition. CNCS is partnering with the Department of Justice for the National Youth Violence Prevention program in Detroit (Annie Ellington leading program). They will have 6 VISTAs from CNCS and 2 VISTAs from HandsOn Network to build the capacity ofthe program in Detroit high schools. Program Updates 1. ArneriCorps- Garry Gross explained that the CNCS has requested states spend down all remaining formula funds from the previous 3 year grant cycle and asked the MCSC to move one of our 2012-13 formula applicants to our prior year award. The MCSC determined that we had enough funds to move our smallest program, Char-Em ($125 ,560) to the old award: The CNCS is also allowing us to add in unexpended Formula Fixed Price grant funds from last year ($26,800) into our current formula allotment. As a result of the Char-Em transfer and the addition of prior year Formula Fixed Price grant funds, the MCSC now has $152,360 left to allocate in our 2012-13 formula funds . The MCSC staff is recommending the following supplemental requests be funded : Michigan Association of United Ways for an additional8 MSYs and $112,541 ; and Wayne State University for an additional3 MSYs and $39,819. Ms. VanDam shared that the MCSC has also requested over $600,000 in additional supplemental funding and should receive notification in September on that funding request. Chair Bloodworth asked for a motion to approve the staff recommendations for supplemental funding for the two programs. Commissioner Campbell motioned to approve the recommendations; Commissioner Algra seconded the motion. Due to lack of quorum, approval item was sent out to Commissioners that did not attend for approval. The motion passed unanimously. Jeanine Yard shared that the MCSC will be hosting outreach sessions in Flint, Kalamazoo and Lansing and will be hosting two webinars to promote the 2013-14 ArneriCorps application process. Staff is working closely with the Flint community and partners to generate interest from nonprofits to host an ArneriCorps program. The C.S. Mott Foundation is very committed to the idea of bringing national service to the Flint/Genesee County area. They created the National Service Accelerator Fund which is housed at the Community Foundation and put about $120,000 that nonprofits in the community can access as match dollars for the national service programs. The challenge is we are not funding an ArneriCorps program in that community. The MCSC received one application from the Flint area last year but it did not match any of the priority areas for funding. Staff is working with Mott Foundation, Community Foundation, and the local United Way to identify a key community issue to be addressed by national service, who can be the lead organization to run the program, and get support for them in writing the application. ArneriCorps will be featured in an upcoming 4 �The Bright Side television show, which is produced by the Community Economic Development Association of Michigan (CEDAM). The episode will show the positive impact of national service in Michigan's communities and will air sometime in the fall on cable access stations as well as on their website. Megan Sargent explained that the MCSC is hosting a series of regional CrossStream meetings to strengthen current partnerships and create new collaborations among programs. Meetings will take place in Detroit, Lansing, Traverse City, and Grand Rapids and will be for AmeriCorps and Senior Corps program directors, Volunteer Center representatives, and Volunteer Generation Fund grantees. She also shared that for the first time, the MCSC administered an inclusion survey to all Michigan' s AmeriCorps*State, National, and VISTA members. The survey will help provide an estimate ofthe number of members with a disability and collect information on member experiences. The Disability/Inclusion Week will take place October 15-19, 2012 and will help make service a part of the lives of individuals with disabilities. The MCSC also hosted the first-ever Michigan' s AmeriCorps inclusion video contest. There were seven video submissions and the winner was announced during Michigan' s AmeriCorps week in May and will also be highlighted during Disability/Inclusion Week in October. 2. Mentor Michigan- Amber Troupe shared that Mentor Michigan has been selected to participate in the Phase One of the Quality-Based Mentoring System. What we know is the quality of the mentoring programs and the quality of the services and support they provide drives quality outcomes of the youth they are serving. Massachusetts and Minnesota have implemented local systems for Quality-Based Mentoring. To move the field to a unified approach, MENTOR is now playing a coordinating role among the other state programs. Through the Phase One pilot, six mentoring partnerships (Connecticut, Michigan, Nebraska, Oregon, Virginia and Washington) have been selected to utilize the tools developed by Massachusetts and Minnesota. Mentor Michigan will be required to raise funds to support the local implementation efforts. David Shapiro, the new CEO for MENTOR, will be the keynote speaker at the statewide mentoring conference in November and will focus on this new pilot program. 3. Volunteer Michigan - Angeli a Salas presented staff recommendations for the 2012-13 Volunteer Generation Fund (VGF) program. The MCSC is in year three of the grant and issued renewal applications for all current VGF grantees. The average request for funding exceeded the amount we had available so we made adjustments to their requests for a lower amount of what was requested. The MCSC learned recently that one ofthe grantees, Volunteer Southwest Michigan, is going through staffing changes and eliminating the staffing positions responsible for the VGF grant. We would like to ask for provisional funding for that applicant. We will be meeting with their board to find out what their intent is and whether or not they plan to move forward with the grant. Once we have this information, we will have a better idea of what funding they will need to move forward. If they do not need the full allocated amount recommended ($40,000), staff is asking permission to utilize the funding to support additional HandsOn 5 �Connect technology to additional volunteer centers in the state or supporting Reimaging Service work that the MCSC will be rolling out. Commissioner Algra shared that there are currently 15 volunteer centers using the HandsOn Connect technology (which is about 50% ofVCM's membership). They also anticipate that the state portal will be up by January which means that if you are in a community that doesn't have a volunteer center, you will be able to post your volunteer opportunities and try to match yourself with opportunities through the state portal. For the 14 Volunteer Centers that are using HandsOn Connect, we had 1,492 nonprofits that were imported into the system at the time of the implementation. We had 2,152 organizations that were created in the system. Volunteer opportunities that were imported into the system were 3,797 and volunteer opportunities created in the system were 3,533. Chair Bloodworth asked for a motion to approve the staff recommendations for Volunteer Generation Funding with provisional funding for Volunteer Southwest Michigan. Should they not use their full funding allocation, staff is recommending funding to support additional HandsOn Connect technology or Reimagining Service needs. Commissioner Niester motioned to approve the recommendations; Commissioner Collier seconded the motion. Commissioner Algra abstained due to conflict of interest. Due to lack of quorum, approval item was sent out to Commissioners that did not attend for approval. The motion passed unanimously. Reimagining Service- Ms. Salas shared that Kaira Esgate will be presenting a workshop at the CMFIMNA 2012 conference where she will introduce the concept of Reimagining Service and Service Enterprises. The MCSC is also putting together a breakfast for foundations and corporate and nonprofit representatives from targeted communities to discuss what it could mean to implement these strategies. We will be targeting communities that have volunteer centers that have the capacity to support this work and want them to play the lead role in those communities in supporting Reimagining Service. If we target a community where there is an environment that would be supportive of this work and the volunteer center does not have the capacity to support the work, we will look for other entities in those communities like the Management Service Organizations (MSO). It some cases it might be a partnership between the volunteer center and the MSO. The MCSC hopes to identify a handful of pilot communities to begin to roll this work out in 2013. Grand Rapids Collaborative - Ms. Salas also explained that the MCSC and other partners have been working with Tony Campbell and Jane Royer of the Heart of West Michigan United Way Volunteer Center to look at ways to improve volunteer engagement around the issue of education. Tony Campbell shared that their goal is to increase-high school graduation rates. Civic Health Index - Ms. VanDarn explained that the Civic Health Index is a national initiative where information is taken from the Bureau of Labor Statistics under supplemental surveys around civic engagement. In partnership with MNA, we have an ambitious plan to develop and publish the first Michigan Civic Health 6 �Index. We have received the first cut of the data. This first year will serve as a baseline for future work. Renee Zientek shared that with the new state portal and the work of the different collaboratives around the state, we may see great improvement over the next year. Ms. VanDam explained that the MCSC received $10,000 in supplemental funding to fund half of the costs for publishing the Civic Health Index. 4. Disaster Update - Garry Gross updated Commissioners on the MCSC's disaster preparedness activities. The MCSC has a seat in the DHS Emergency Coordination Center (ECC) where we are responsible for obtaining volunteers to assist during state disasters. The MCSC has taken part in two training exercises and are working to develop roles and procedures for the staff of the MCSC. The MCSC also received $10,000 in supplemental administration funding for training and outfitting Volunteer Reception Centers across the state. We are developing two Volunteer Reception Boot camps in two different regions in the state. The training would include information on setting up a Volunteer Reception Center. In addition, MNANCM will develop a process for selecting 5-6 regional sites that will serve as Regional Volunteer Reception Centers. Each ofthe Volunteer Reception Centers would also receive starter kits for setup of VRC in times of disaster. The MCSC is also looking at the role national service will play. For the first time this year, language was included in the AmeriCorps contracts that states that if there is a disaster, we will be able to call up members from their programs to help. C. Governor's Service Awards- Ms. VanDam thanked Commissioners for attending the event and serving as hosts at the reception. Commissioners have recommended moving the 2013 event to another location in a different community. Staff will visit other locations and present the options at an upcoming board meeting. Ms. VanDam presented the financial summary for 2011 Governor's Service Awards proceeds. Staff is recommending $50,000 for Mentor Michigan, $5,000 for National Days of Service, and $10,265 for Commission Development. Chair Bloodworth asked for a motion to approve the staff recommendations for Governor's Service Awards proceeds. Commissioner Campbell motioned to approve the recommendations; Commissioner Algra seconded the motion. Due to lack of quorum, approval item was sent out to Commissioners that did not attend for approval. The motion passed unanimously. D. V. Financial Report- Garry Gross shared the financial statement for FY12 third quarter. Mr. Gross updated Commissioners on the IG Audit and shared the draft report and DHS's response. We will have approximately $2,000 in unsupported costs that will be paid back. New Business 7 �. A. Minnesota Reading Corps- Presentation to Commissioners by Sadie O' Connor, Vice President of Reading Corps National Replication, Serve Minnesota. See power point presentation. Ms. VanDam explained that Tony Campbell and the Heart of West Michigan United Way will be piloting the Minnesota Reading Corps model with 10 additional members in three schools. They have had great success with the Schools of Hope model. This will give additional look at the intensiveness of what an AmeriCorps member will bring every day for 20 minutes and that ongoing intervention will really make a difference. It is going to take resources for the program in regards to match dollars . We will need to get creative on where the cash match could come from to fund the Reading Corps members in the different communities. Commissioner Campbell proposed a resolution to commit the MCSC to bring the Minnesota Reading Corps model to Michigan. Commissioner Algra supported the resolution. Due to lack of quorum, approval item was sent out to Commissioners that did not attend for approval. The resolution passed unanimously. Commissioners agreed to create a Committee for building the strategy and plan around the Minnesota Reading Corps model in Michigan. Commissioners Campbell, Bloodworth, Algra and Parker agreed to serve. Commissioner Mike Hill should also serve on the Committee as the State Superintendent's designee to the Commission along with a Department of Education specialist. VI. Public Comment Partner Update - None. Commissioner Collier shared that the CMF/MNAjoint conference will take place October 8-9 at the Dearborn Hyatt Regency. Adjourn: 3:21pm 8 � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Our State of Generosity Creator An entity primarily responsible for making the resource Grand Valley State University. Dorothy A. Johnson Center for Philanthropy Description An account of the resource Collection contains the records of four Michigan nonprofit organizations: Council of Michigan Foundations, Michigan Nonprofit Association, Michigan Community Service Commission, and the Johnson Center for Philanthropy at GVSU. The documents are compiled by the Johnson Center for Philanthropy, and records document the history of the organizations from the 1960s to the 2010s. Coverage The spatial or temporal topic of the resource, the spatial applicability of the resource, or the jurisdiction under which the resource is relevant 1968-2014 Source A related resource from which the described resource is derived <a href="https://gvsu.lyrasistechnology.org/repositories/2/resources/515">Our State of Generosity collection, JCPA-04</a> Rights Information about rights held in and over the resource <a href="http://rightsstatements.org/page/InC/1.0/?language=en">In Copyright</a> Subject The topic of the resource Dorothy A. Johnson Center for Philanthropy Council of Michigan Foundations Michigan Nonprofit Association Michigan Community Service Commission Dorothy A. Johnson Center for Philanthropy Charities Philanthropy and Society Fundraising Records Michigan Publisher An entity responsible for making the resource available Grand Valley State University Libraries, Special Collections and University Archives, 1 Campus Drive, Allendale, MI, 49401 Contributor An entity responsible for making contributions to the resource Council of Michigan Foundations; Michigan Nonprofit Association; Michigan Community Service Commission Identifier An unambiguous reference to the resource within a given context JCPA-04 Language A language of the resource eng Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Identifier An unambiguous reference to the resource within a given context JCPA-04_MCSC_2012-08-29_Minutes-2012-08-29 Title A name given to the resource Michigan Community Service Commission 2012-08-29 commission meeting minutes 2012-08-29 Creator An entity primarily responsible for making the resource Michigan Community Service Commission Description An account of the resource Michigan Community Service Commission 2012-08-29 commission meeting minutes 2012-08-29. Records are compiled in the Our State of Generosity collection by the Johnson Center, along with the files of the Michigan Nonprofit Association (MNA), the Michigan Community Service Commission (MCSC) and the Dorothy A. Johnson Center for Philanthropy. Originals are at the Michigan Community Service Commission. Subject The topic of the resource Dorothy A. Johnson Center for Philanthropy Charities Philanthropy and Society Fundraising Records Michigan Community Service Commission Michigan Format The file format, physical medium, or dimensions of the resource application/pdf Type The nature or genre of the resource Text Language A language of the resource eng Publisher An entity responsible for making the resource available Grand Valley State University Libraries, Special Collections and University Archives, 1 Campus Drive, Allendale, MI, 51280 Rights Information about rights held in and over the resource <a href="http://rightsstatements.org/page/InC/1.0/?language=en">In Copyright</a> Source A related resource from which the described resource is derived <a href="https://gvsu.lyrasistechnology.org/repositories/2/resources/515">Our State of Generosity collection, JCPA-04</a> Date A point or period of time associated with an event in the lifecycle of the resource 2012-08-29 https://digitalcollections.library.gvsu.edu/files/original/24dd663adb0384f2d0bbf52129cb8595.pdf 325a2e0099027f61e8f25927bd1a1988 PDF Text Text STATE OF MICHIGAN RICK SNYDER , Governor MICHIGAN COMMUNITY SERVICE COMMISSION Honorary Co-Chairs Gov. Rick Snyder First Lady Sue Snyder 235 S. Grand Ave, Suite 1108 Lansing , Michigan 48933 Telephone: (517) 335-4295 Fax: (517) 373-4977 www.michigan.gov/m csc Chairperson Carolyn Bloodworth Executive Director Paula Kaiser VanDam MCSC Commissioners MEMORANDUM TO: MCSC Board of Commissioners FROM: Jeanine Yard and Ben Gulker Program Officers, Michigan ' s AmeriCorps RE: Staff Recommendations for 2012-13 Formula Funding DATE: June 26, 2012- UPDATED Breannah Alexander Student- GVSU Diana Algra Volunteer Centers of Michigan Julie Calley Ionia County Commissioner Tony Campbell Heart of West Michigan United Way Robert Collier Council of Michigan Foundations Michael Hill Traverse Bay Area Intermediate School District Lloyd Jackson WJRRadio Lori Jewell State Farm Insurance Michael Lavoie Competitive Funding The MCSC AmeriCorps competitive package was submitted to CNCS on January 26, 2012, and we received funding notification on May 31 , 2012. This was a very difficult funding year. Eight programs were funded: One new program: Teach for America; 3 recompetes, and 4 continuations. Butzel Long Law Janet Lawson Forr:J Motor Company Fred Mester Fred M. Mester P.C. Law Donna Niester James C. Acheson Foundation Acheson Ventures Formula Funding The 2012-13 formula allocation for Michigan is $3 ,398,510 (reduced from $3 ,487,319 in 2011-12). In past years, we have been able to use unobligated funds , as well , to increase our total funding pool. This year, however, we are unable to do so. Judy Watson-Olson Groat Lakes Center for Youth Development Bernard Parker Wayne County Commissioner Larry Romanelli Utile River Band of Ottawa Indians Marsha Smith Rotary Charities of Traverse City Alphonso Swain Capitol Area Center for Independent U ving Jerry Swartz Lansing Schools Education Association John Truscott Truscott Rossman Ella Kate Wagner Student - Michigan State University Larry Williamson Comcast Cable Because of the reduction in available formula funds , difficult decisions were necessary. First, many continuing formula programs were set back to 2011-12 levels, minus any supplemental funding awarded. Other programs were adjusted by either reducing the number of member slots or the cost per member. Unfortunately, further reductions had to be made. As a result, the Guidance Center' s Downriver CARES AmeriCorps program and Child Hope ' s Impact AmeriCorps program are not being recommended for funding for 2012-13. Downriver CARES is not being recommended based on the poor quality of the application, the program ' s broad focus area, and its lack of movement toward aligning with CNCS priority areas. IMPACT is not being recommended due to the fact that they were unable to fill 100% of their slots in 2011-12, and due to lack of capacity and stable administration. In addition Camp Fire of Grand Rapids did not request renewal funding due to their inability to obtain match funds. �We are recommending funding for one new program that will be run through the Michigan Veterans of Foreign Wars . Formula Applicants MCSC AmeriCorps staff recommends formula funding for the following applicants: Legal Applicant MSY's Requested 10 10.29 Funding MSY's Requested Recommended $125,562 10 $127,172 10.29 Charlevoix Emmet ISD Good Samaritan Ministries Goodwill Industries of Greater 20 $282,700 Grand Rapids $427,122 Habitat for Humanity Michigan 40.29 Heart of West Michigan United 25 $334,329 Way Ingham County Health $172,170 Department 12.85 Michigan Association of United 33 $463,949 Ways Michigan Coalition Against $274,3.44 20 Homelessness Michigan Nonprofit Association Mentor Michigan College $514,530 40 Coaching Michigan Primary Care 25 $332,491 Association Michigan Veterans ofF oreign 14 $196,000 Wars $164,815 United Way of Saginaw County 12 $242,874 WARM Training Center 18.26 Wayne State University- Center 12 $159,275 for Urban Studies Recommended Formula Total 2 Funding Recommended $125 ,560 $127,172 20 35 $276,000 $373,601 25 $334,425 10.79 $145 ,125 25 $345 ,000 20 $274,340 36 $468,000 18 $234,000 14 10 16.99 $196,000 $136,660 $203,351 12 263.07 159,276 $3,398,510 �Supplemental Funding Historically, CNCS makes available supplemental funding later in the summer. We seek approval to request $710,275.00 in supplemental funding, in order to allow us to fund one current grantee and to allow for small expansions requested by continuing programs. Supplemental Request The staff will request supplemental funding for the following applicants (this request is not in order of priority): Typ_e Existing Program MSY's Habitat for Humanity 5.29 Existing Heart of West Michigan United Way Existing Existing Existing Existing Existing Existing Existing Ingham County Health Department Michigan Association ofUnited Ways Michigan Primary Care Association WARM Training Center Wayne State University Vanguard Community Development Corp. Good Samaritan Ministries Totals $56,465 For evaluation 2.06 8 7 1.27 3 20.09 6 $27,707 $110,400 $98,500 $39,523 $39,819 $247,707 $75 ,154 47.52 $710,275 Applicants Not Recommended for Funding The staff does not recommend funding for the following applicants at this time : The Guidance Center Child ' s Hope Healthy Homes Coalition Seeds Playworks 3 CNCS Supp Budget $15 ,000 �2011-12 Michigan's AmeriCorps Program Summaries Continuing and Recompete Programs Charlevoix-Emmet lSD- Char-Em ISDAmeriCorps Program Counties Served: Charlevoix, Emmet The MCSC respectfully recommends that the Char-Em lSD AmeriCorps Program be awarded $125,560 in formula funding to engage 10 full -time members to serve youth within the Char-Em lSD. In order to address the alarming number of students who are not reading at grade level, the CharlevoixEmmet Intermediate School District (Char-Em lSD) will utilize members to provide literacy coaching to 150 K5 students across 11 school districts in northwest Michigan. Services will be targeted at K-5 students who are reading below grade level as evidenced by Fall 2012 literacy assessment test scores. AmeriCorps members will receive intensive training and literacy support from the Char-Em ISD Literacy Department in order to provide one-on-one and group literacy interventions with students during the 2012-2013 school year. It is anticipated that 30% of students who complete coaching will demonstrate improved literacy using standardized literacy assessments. Michigan Veterans of Foreign Wars Counties Served: Statewide The MCSC respectfully recommends that the Michigan Veterans of Foreign Wars be awarded $196,000 in formula funding to engage 4 full time and 20 halftime members in four Michigan urban areas (F lint/Saginaw, Detroit, Grand Rapids/Muskegon, and Lansing/Mid-Michigan) to connect military veterans with services to reduce negative socio-economic consequences exacerbated by chronic diseases, substance abuse, and disabilities. Full-time members will serve as liaisons in each urban area to coordinate activities, recruit and manage volunteers, and to determine areas of need in partnership with veteran's service organizations (VSO). Half-time members will be placed in pairs to provide information and outreach services in locations where veterans congregate and/or access services. They will refer veterans individually to service, and multiply their impact by educating VSO's, human service providers, and national service programs to utilize a simple 10-10 EZ Benefits Guide & Survey (101OEZ) designed to assess veterans' status in order to better serve their day to day case loads. In addition, at least 5,000 agencies, groups and organizations will be educated in using the 10/10 survey; at least 50% of those surveyed will report consistent use of the tool in order to increase referrals to necessary services and resources. Good Samaritan Ministries- AmeriCorps Faith in Youth Partnership Counties Served: Ottawa- greater Holland and Zeeland areas The MCSC respectfull y recommends that the AmeriCorps Faith in Youth Partnership program, hosted by Good Samaritan Ministries, be awarded $127,172 in CNCS formula funding to support 9 full- , 1 halftime, and 3 quarter-time members. The FlY Partnership will provide recreational activities to 400 middle and/or high school yo uth. The partnership will provide mentoring to 60 teacher and site identified at-risk youth, and 75% of the men to red yo uth will report having 6 of the 8 developmental assets by year end. The FlY Partnership will also provide 250 client supports in housing and 75 clients will find stable, permanent housing. As a result, GSM will increase its capacity to serve the 300% 4 �increase in transient and homeless families- - a factor directly contributing towards the instability and isolation of youth . Goodwill Industries of Greater Grand Rapids, Inc.- Goodwill Grand Rapids AmeriCorps Partnership Counties Served: City of Grand Rapids, MI in Kent County Montcalm, Isabella, and Mecosta Counties (rural) The MCSC respectfully recommends that Goodwill Industries of Greater Grand Rapids, Inc. be awarded $276,000 to support 20 full -time AmeriCorps members. The AmeriCorps grant will allow Goodwill to have members in supportive service roles with responsibilities that tie directly into the need for more individualized and comprehensive employment services for the people that Goodwill serves. AmeriCorps Members will assist participants with learning employability skills; planning and taking steps toward stated education goals; identifying and sharing information on local resources available to help participants reach goals; providing intensive follow-up with participants once employed to ensure the transition to employment is going smoothly, as well as helping solve problems as they arise, and promoting lifelong learning and career advancement opportunities. Habitat for Humanity of Michigan -Michigan Habitat's AmeriCorps Program Counties Served: Statewide. The MCSC respectfully recommends that the Michigan Habitat's AmeriCorps Program, hosted by Habitat for Humanity of Michigan, be awarded $373 ,601 in CNCS formula funding to support 35 fulland 12 half- time members. AmeriCorps members will provide volunteer coordination, construction technical support, outreach, family service support, and neighborhood development project support to Habitat for Humanity affiliates throughout the state. Members will serve as Family Support Liaisons to generate 150 new home owner applications, qualify 50 families to receive financial counseling, and track sweat equity hours for 25 families approved for Habitat homes. In direct response to Michigan's current economic status, these members will also place a renewed emphasis on providing support to existing Habitat family partners in order to help them keep their homes. Members will recruit and manage 2,000 new volunteers annually. Members will also serve as Construction Liaisons to improve the safety, training and satisfaction of construction volunteers, in order to increase the number of trained volunteers returning to serve. Heart of West Michigan United Way Counties Served: Kent The MCSC respectfully recommends that Heart of West Michigan United Way be awarded $$334,425 to support 25 full -time AmeriCorps members. Members will address the issue of illiteracy through a multi-site program targeting Grand Rapids elementary school sites. Program components include a Family Literacy component reaching 60 families, in partnership with the Literacy Center of West Michigan, an in-school reading tutoring component for students in grades 1 -- 3 who are slightly behind in reading, and an intensive after-school literacy component for 800 students in those same grades who are further behind. Members will serve as Schools of Hope literacy assistants and Family Literacy Teachers/Coordinators. Ten members will also pilot the Minnesota Reading Corps model. 5 �Ingham County Health Department- Power of We AmeriCorps Program Counties Served: Ingham The MCSC respectfully recommends that the Ingham County Health Department's Power of We AmeriCorps Program be awarded $145 ,125 in CNCS formula funding to support 8 full- , 6 half-, and 7 quarter-time AmeriCorps members. Members will be engaged in targeted environmental activities to reduce the high rate of chronic disease/conditions, including diabetes, high blood pressure, and obesity for the residents of Lansing. Outcomes include: 1) increased physical exercise through use of nonmotorized transportation on trails, greenways, and city streets, and 2) an increase in access to healthy foods in previous urban "food deserts". AmeriCorps member roles will focus on I) Recruitment and mobilization of 350 community and student volunteers who will provide 6500 hours of service to sustain project viability; 2) Engagement of 350 community residents in educational events linking healthy foods and exercise with the reduction of chronic disease ; and 3) Expansion, improvement, or creation of 7 community gardens serving a total of 125 families in low income urban areas. Michigan Association of United Ways- AmeriCorps Community Navigator Program Counties Served: Statewide The MCSC respectfully recommends that the Michigan Association of United Ways be awarded $345 ,000 for 25 full time members. This statewide program will systemically address access to the siloed, patchwork of community resources by providing an integrated solution so that low-income individuals can gain financial stability. The Michigan Association of United Ways will be the hub for statewide regional outreach for accessing resources. They will do this by mobilizing AmeriCorps members to help 18,000 families navigate multiple community resources . Michigan Coalition Against Homelessness- Michigan Campaign to end Homelessness AmeriCorps Program Counties Served: Statewide The MCSC respectfully recommends that the Michigan Coalition Against Homelessness be awarded $274,340 for 20 full time members who will leverage an additional475 volunteers to provide services to Michigan's homeless and at-risk populations across the state of Michigan. At the end of the program year, members will have made contact with at least 400 individuals in need of services, thereby increasing the level of self-sufficiency for 180 of these individuals. Michigan Nonprofit Association- Mentor Michigan College Coaching Corps Counties Served: Statewide The MCSC respectfully recommends that the Michigan Nonprofit Association be awarded $468,000 to support 36 full-time AmeriCorps members. The Mentor Michigan College Coaching Corps will place members statewide in mentoring organizations and institutions of higher education that are members of Michigan Campus Compact. Youth mentoring in Michigan will be enhanced even further by adding a college access component, in order to open pathways to higher education for disadvantaged youth and, in the process, reducing the high school dropout rate. Twenty eight full-time members will be placed to build the capacity ofmentoring organizations throughout the state of Michigan by expanding youth mentoring programs through the recruitment, training, support, and evaluation volunteers to become 6 �mentors in schools and community-based mentoring programs. Through these activities, each member will have a significant role in creating mentor matches. Members will include college access training and activities with the mentor matches they serve. The remaining 8 members will be placed in colleges and universities, and will recruit and manage at least College Positive Volunteers each to support at least disadvantaged youth in moving toward college. Michigan Primary Care Association- MPCA Community HealthCorps Counties Served: Statewide The MCSC respectfully recommends that the Michigan Primary Care Association be awarded $234,000 to support 18 full-time AmeriCorps members. Members will help health centers maintain contact with individual patients, provide enrollment assistance to patients into eligible programs, provide prescription assistance, help low-income patients navigate the complex applications that will enable them to get pharmaceuticals at reduced cost, coordinate transportation, and provide supportive services. Members will serve 12,000 individuals to increase access to primary health care services and 12,500 to ensure awareness of community health resources. United Way of Saginaw County- Saginaw Substance Abuse Prevention Partnership Counties Served: Saginaw The MCSC respectfully recommends that the United Way of Saginaw County be awarded $136,660 to support 20 half-time AmeriCorps members. The proposed AmeriCorps project will enable a robust partnership between the United Way of Saginaw and nonprofits in the community (with demonstrated expertise in substance abuse prevention) and utilize 20 half- time AmeriCorps Members engaged in educating youth, parents, and community members on substance abuse prevention. Members will serve 5950 youth and 1290 parents. Members will address three areas (a) Parenting-- AmeriCorps members will work to enhance parents ability to set forth acceptable standards of behavior for their children with regard to substance use and abuse; (b) Youth - AmeriCorps members will work to enhance the awareness of youth with regard to substance use and abuse ; and (c) Environmental -- AmeriCorps members will work to raise community awareness of substance use and abuse so people do not become de-sensitized to the associated dangers. WARM Training Center- Detroit Youth Energy Squad Counties Served: Wayne The MCSC respectfully recommends that the WARM Training Center be awarded $203 ,351 to support 8 full-time, 10 quarter-time, and 30 minimum time AmeriCorps members to help implement the Detroit Youth Energy Squad. The Squad is a team-based service -learning program that trains youth ages 17-24 to perform basic home energy retrofits such as insulating hot water pipes, installing low-flow showerheads, and weatherizing doors and windows. Crews are also responsible for explaining utility bills, communicating the benefits of energy efficiency, providing service reports, calculating energy savings, and tracking inventory. Members will complete 3000 home energy visits for low-income families . Members will lead 300 high schools students in campus and community greening projects (e .g. recycling programs, energy assessments for local businesses). 7 �Wayne State University, Center for Urban Studies- AmeriCorps Urban Safety Program Counties Served: Wayne (The area affected is the Midtown/North End neighborhood in the city of Detroit, in Wayne County, Michigan.) The MCSC respectfully recommends that Wayne State University be awarded $159,276 to engage 10 full- and 4 half-time AmeriCorps Members in improving levels of neighborhood guardianship and reducing victim attractiveness and susceptibility. They will also provide technical assistance for wireless internet use by providing residents with cutting-edge technology to track and report suspicious neighborhood activities or witnessed crimes. Three goals will be addressed: Members will create resident capacity to conduct crime self-surveillance by creating three neighborhood watch/surveillance programs yearly. They will conduct a total of 60 home safety assessments yearly and distributing 200 information packets to rental units in Midtown/North End. Finally they will increase residents' ability to use the Internet as a tool to track and share area crime information by installing wireless Internet connections in 20-25 houses per year, developing a website for residents' use, and providing wireless internet technical assistance. 8 �STATE OF MICHIGAN RICK SNYDER, Governor MICHIGAN COMMUNITY SERVICE COMMISSION Honorary Co-Chairs Gov. Rick Snyder First Lady Sue Snyder 235 S. Grand Ave , Suite 1108 Lansing , Michigan 48933 Telephone: (517) 335-4295 Fax: (517) 373-4977 www.michigan.gov/mcsc Chairperson Carolyn Bloodworth Executive Director Paula Kaiser VanDam MCSC Commissioners MEMORANDUM TO: MCSC Board of Commissioners FROM: Garry Gross, Director of Finance and Administration RE: Recommendations for Change to 201 2-13 Formula Funding DATE: August 28, 20 12 - UPDATED Breannah Alexander Student - GVSU Diana Algra Volunteer Centers of Michigan Ju lie Calley Ionia County Commissioner Tony Campbell Heart of West Michigan United Way Robert Collier Council of Michigan Foundations Michael Hill Traverse Bay Area Intermediate School District Lloyd Jackson WJRRadio Lori Jewell State Farm Insurance Michael Lavoie Butzel Long Law Janet Lawson Ford Motor Company Formula Funding Update The Corporation for National and Community Service (CNCS) has been working with the states to spend down all remaining formula funds from the previous 3 year grant cycle. As a result of this, CNCS has asked the Michigan Community Service Commission (MCSC) to move one of our approved 201 2-13 formula applicants into our prior year award. Fred Mester Fred M. Mester P. C. Law Donna Niester James C. Acheson Foundation Acheson Ventures Judy Watson-Olson Great Lakes Center for Youth Development Bernard Parker Wayne County Commissioner Larry Romanelli Uttle River Band of Ottawa Indians Marsha Smith Rotary Charities of Traverse City Alphonso Swain After a review of our current grants and the unexpended forecast from them, it was determined that we had enough funds to move our smallest program, Char-Em ISD ($1 25,560, 10 MSYs) to the old award. The MCSC is currently working with CNCS to open up both our awards and extend the prior award for one additional year. In addition, CNCS is allowing the MCSC to add in the unexpended Formula Fixed Price grant funds from last year, a total of $26,800, into our current formula allotment. As a result of the CharEm ISD transfer and the addition of the prior year Formula Fixed Price grant funds, the MCSC now has $152,360 left to allocate in our 12-13 formula funds. Capitol Area Center for Independent Uving Jerry Swartz Lansing Schools Education Association John Truscott Truscott Rossman Ella Kate Wagner Student - Michigan State University Larry Williamson Comcast Cable After looking at the approved supplemental requests and taking into account the amount of funds available, we are recommending the following supplemental requests be fund ed: Michigan Association of United Ways for an additional8 MSYs and $11 2,541 ; and Wayne State University for an additional 3 MSYs and $39,819. �This will change our formula AmeriCorps grants to the following for the 2012-2013 funding cycle. Formula Applicants Legal Applicant ~ MSYs Requested 10.29 Funding MSYs Requested Recommended $127,172 10.29 Good Samaritan Ministries Goodwill Industries of Greater $282,700 Grand Rapids 20 40.29 $427,122 Habitat for Humanity Michigan Heart of West Michigan United Way 25 $334,329 Ingham County Health Department 12.85 $172,170 Michigan Association of United $463 ,949 Ways 33 Michigan Coalition Against 20 $274,344 Homelessness Michigan Nonprofit Association Mentor Michigan College Coaching 40 $514,530 Michigan Primary Care 25 $332,491 Association Michigan Veterans ofF oreign Wars 14 $196,000 United Way of Saginaw County 12 $164,815 WARM Training Center 18.26 $242,874 Wayne State University- Center 12 $159,275 for Urban Studies Recommended Formula Total 2 Funding Recommended $127,172 20 35 $276,000 $373 ,601 25 $334,425 10.79 $145 ,125 ,.,,., _)_) $457,541 20 $274,340 36 $468,000 18 $234,000 14 10 16.99 $196,000 $136,660 $203 ,351 15 264.07 199,095 $3,425,310 � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Our State of Generosity Creator An entity primarily responsible for making the resource Grand Valley State University. Dorothy A. Johnson Center for Philanthropy Description An account of the resource Collection contains the records of four Michigan nonprofit organizations: Council of Michigan Foundations, Michigan Nonprofit Association, Michigan Community Service Commission, and the Johnson Center for Philanthropy at GVSU. The documents are compiled by the Johnson Center for Philanthropy, and records document the history of the organizations from the 1960s to the 2010s. Coverage The spatial or temporal topic of the resource, the spatial applicability of the resource, or the jurisdiction under which the resource is relevant 1968-2014 Source A related resource from which the described resource is derived <a href="https://gvsu.lyrasistechnology.org/repositories/2/resources/515">Our State of Generosity collection, JCPA-04</a> Rights Information about rights held in and over the resource <a href="http://rightsstatements.org/page/InC/1.0/?language=en">In Copyright</a> Subject The topic of the resource Dorothy A. Johnson Center for Philanthropy Council of Michigan Foundations Michigan Nonprofit Association Michigan Community Service Commission Dorothy A. Johnson Center for Philanthropy Charities Philanthropy and Society Fundraising Records Michigan Publisher An entity responsible for making the resource available Grand Valley State University Libraries, Special Collections and University Archives, 1 Campus Drive, Allendale, MI, 49401 Contributor An entity responsible for making contributions to the resource Council of Michigan Foundations; Michigan Nonprofit Association; Michigan Community Service Commission Identifier An unambiguous reference to the resource within a given context JCPA-04 Language A language of the resource eng Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Identifier An unambiguous reference to the resource within a given context JCPA-04_MCSC_2012-08-29_Staff-Recommendations-Formula-Funding Title A name given to the resource Michigan Community Service Commission 2012-08-29 commission meeting staff recommendations Formula Funding Creator An entity primarily responsible for making the resource Michigan Community Service Commission Description An account of the resource Michigan Community Service Commission 2012-08-29 commission meeting staff recommendations Formula Funding. Records are compiled in the Our State of Generosity collection by the Johnson Center, along with the files of the Michigan Nonprofit Association (MNA), the Michigan Community Service Commission (MCSC) and the Dorothy A. Johnson Center for Philanthropy. Originals are at the Michigan Community Service Commission. Subject The topic of the resource Dorothy A. Johnson Center for Philanthropy Charities Philanthropy and Society Fundraising Records Michigan Community Service Commission Michigan Format The file format, physical medium, or dimensions of the resource application/pdf Type The nature or genre of the resource Text Language A language of the resource eng Publisher An entity responsible for making the resource available Grand Valley State University Libraries, Special Collections and University Archives, 1 Campus Drive, Allendale, MI, 51281 Rights Information about rights held in and over the resource <a href="http://rightsstatements.org/page/InC/1.0/?language=en">In Copyright</a> Source A related resource from which the described resource is derived <a href="https://gvsu.lyrasistechnology.org/repositories/2/resources/515">Our State of Generosity collection, JCPA-04</a> Date A point or period of time associated with an event in the lifecycle of the resource 2012-08-29 https://digitalcollections.library.gvsu.edu/files/original/6d0e267fda7e35a8a897a54a11114c9f.pdf 2f836b51335acc539734cbbb7ed8de0e PDF Text Text STATE OF MICHIGAN 4: RICK SNYDER, Governor MICHIGAN COMMUNITY SERVICE COMMISSION Honorary Co-Chairs Gov. Rick Snyder First Lady Sue Snyder 235 S. Grand Ave , Suite 1108 Lansing , Michigan 48933 Telephone: (517) 335-4295 Fax: (517) 373-4977 www. michigan.gov/m csc Chairperson Carolyn Bloodworth Executive Director Paula Kaiser VanDam MEMORANDUM MCSC Commissioners Breannah Alexander Student- GVSU Diana Algra TO: Michigan Community Service Commission FROM: Angelia D. Salas, Senior Program Officer Michigan Community Service Commission RE: Staff Recommendation for 2012-2013 Volunteer Generation Fund Program DATE: August 15, 2012 Volunteer Centers of Michigan Julie Calley Ionia County Commissioner Tony Campbell Heart of West Michigan United Way Robert Collier Council of Michigan Foundations Michael Hill Traverse Bay Area Intermediate School District Lloyd Jackson WJRRadio Lori Jewell State Fann Insurance Michael Lavoie Butzel Long Law Janet Lawson Ford Motor Company Fred Mester Fred M. Mester P.C. Law Donna Niester James C. Acheson Foundation Acheson Ventures Judy Watson-Olson Great Lakes Center for Youth Development Bernard Parker Wayne County Commissioner Larry Romanelli Uttle River Band of Ottawa Indians Background The Michigan Community Service Commission (MCSC) was awarded $479,552 from the Corporation for National and Community Service (CNCS) for year three of the Volunteer Generation Fund (VGF). The purpose of the funding is to enhance the volunteer infrastructure and capacity of non-profit organizations to more strategically and effectively engage volunteers. The funding will support the Volunteer Generation Fund program, a 3-year initiative to increase the number of volunteers addressing health and public safety issues in local communities and statewide. The Volunteer Generation Fund will allow communities to create collaborative models for using service as a strategy to meet critical needs. Efforts will support, build, and expand the capacity of existing volunteer connectors. Marsha Smith Rotary Charities of Traverse City Alphonso Swain Capitol Area Center for Independent Uving Jerry Swartz Lansing Schools Education Association John Truscott Truscott Rossman Ella Kate Wagner Student - Michigan State University Larry Williamson Comcast Cable We issued renewal applications in June for all current VGF grantees. All eligible applicants submitted renewals by the due date. For the first time, the total average request for subgrant funds exceeded the amount we have available. In negotiating budgets, we chose to minimize reductions to the highest performing programs and those who presented a budget based on aggressive goals for year three. The remaining programs will receive cuts that are more in line with the overall goals presented. After a review by staff, Volunteer Centers of Michigan (VCM) partners and our VGF evaluator, we are recommending renewal funding for each of the programs according to the funding amounts listed below. �The Michigan Nonprofit Association/VCM, as a valued and important partner in this effort will assist with the training and technical assistance associated with this initiative. This includes evaluation, development of materials, and playing a key role in the development and implementation of Hands On Connect, a full lifecycle volunteer management platform that will enable volunteer connectors to recruit, manage and track volunteer engagement. After a review of the VCM VGF application, we are recommending continued funding for VCM. The staff requests funding at the recommended amount for the following applicants: Legal Applicant United Way Montcalm-Ionia Counties/Volunteer Connections Montcalm-Ionia Counties Volunteer Kalamazoo Volunteer Southwest Michigan Allegan County United Way and Volunteer Center VOLUNTEER Lenawee! Volunteer Center of West Michigan Resource Genesee Volunteer Centers of Michigan TOTAL Funding Requested $18,150 Funding Recommended $18,150 $49,249 $50,000 $49,000 $49,830 $50,000 $47,128 $46,130 $40,000 $40,000 $46,711 $45,000 $44,009 $119,984 $433,341 $114,271 $394,271 � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Our State of Generosity Creator An entity primarily responsible for making the resource Grand Valley State University. Dorothy A. Johnson Center for Philanthropy Description An account of the resource Collection contains the records of four Michigan nonprofit organizations: Council of Michigan Foundations, Michigan Nonprofit Association, Michigan Community Service Commission, and the Johnson Center for Philanthropy at GVSU. The documents are compiled by the Johnson Center for Philanthropy, and records document the history of the organizations from the 1960s to the 2010s. Coverage The spatial or temporal topic of the resource, the spatial applicability of the resource, or the jurisdiction under which the resource is relevant 1968-2014 Source A related resource from which the described resource is derived <a href="https://gvsu.lyrasistechnology.org/repositories/2/resources/515">Our State of Generosity collection, JCPA-04</a> Rights Information about rights held in and over the resource <a href="http://rightsstatements.org/page/InC/1.0/?language=en">In Copyright</a> Subject The topic of the resource Dorothy A. Johnson Center for Philanthropy Council of Michigan Foundations Michigan Nonprofit Association Michigan Community Service Commission Dorothy A. Johnson Center for Philanthropy Charities Philanthropy and Society Fundraising Records Michigan Publisher An entity responsible for making the resource available Grand Valley State University Libraries, Special Collections and University Archives, 1 Campus Drive, Allendale, MI, 49401 Contributor An entity responsible for making contributions to the resource Council of Michigan Foundations; Michigan Nonprofit Association; Michigan Community Service Commission Identifier An unambiguous reference to the resource within a given context JCPA-04 Language A language of the resource eng Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Identifier An unambiguous reference to the resource within a given context JCPA-04_MCSC_2012-08-29_Staff-Recommendations-Volunteer-Generation-Fund-Prog Title A name given to the resource Michigan Community Service Commission 2012-08-29 commission meeting staff recommendations Volunteer Generation Fund Program Creator An entity primarily responsible for making the resource Michigan Community Service Commission Description An account of the resource Michigan Community Service Commission 2012-08-29 commission meeting staff recommendations Volunteer Generation Fund Program. Records are compiled in the Our State of Generosity collection by the Johnson Center, along with the files of the Michigan Nonprofit Association (MNA), the Michigan Community Service Commission (MCSC) and the Dorothy A. Johnson Center for Philanthropy. Originals are at the Michigan Community Service Commission. Subject The topic of the resource Dorothy A. Johnson Center for Philanthropy Charities Philanthropy and Society Fundraising Records Michigan Community Service Commission Michigan Format The file format, physical medium, or dimensions of the resource application/pdf Type The nature or genre of the resource Text Language A language of the resource eng Publisher An entity responsible for making the resource available Grand Valley State University Libraries, Special Collections and University Archives, 1 Campus Drive, Allendale, MI, 51282 Rights Information about rights held in and over the resource <a href="http://rightsstatements.org/page/InC/1.0/?language=en">In Copyright</a> Source A related resource from which the described resource is derived <a href="https://gvsu.lyrasistechnology.org/repositories/2/resources/515">Our State of Generosity collection, JCPA-04</a> Date A point or period of time associated with an event in the lifecycle of the resource 2012-08-29 https://digitalcollections.library.gvsu.edu/files/original/90a3f4a838777db4ce9f9bd393bca0eb.pdf 624076bd08dbd80bf631673f3bb31d1a PDF Text Text Hello Team Ml and NY, As we approach training next month for your State Portal(s) I want to share some impressive growth statistics for your local volunteer centers since they have migrated to HandsOn Connect. The baseline used in these stats is the number of projects and nonprofit partner organizations that were migrated from the Local VC's legacy technology platforms into HandsOn Connect as part our deployment process . The time frame is from the time they went live to now. FORMI ORGs Imported: 1492 ORGs Created in HOC: 2152 = 144% increase in Nonprofit Partners VOs Imported: 3797 VOs Created in HOC: 3533 = 93% increase in projects FOR NY ORGs Imported : 1993 ORGs Created in HOC: 4004 = 200% increase in Nonprofit Partners VOs Imported: 4841 VOs Created in HOC: 9504 = 196% increase in projects � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Our State of Generosity Creator An entity primarily responsible for making the resource Grand Valley State University. Dorothy A. Johnson Center for Philanthropy Description An account of the resource Collection contains the records of four Michigan nonprofit organizations: Council of Michigan Foundations, Michigan Nonprofit Association, Michigan Community Service Commission, and the Johnson Center for Philanthropy at GVSU. The documents are compiled by the Johnson Center for Philanthropy, and records document the history of the organizations from the 1960s to the 2010s. Coverage The spatial or temporal topic of the resource, the spatial applicability of the resource, or the jurisdiction under which the resource is relevant 1968-2014 Source A related resource from which the described resource is derived <a href="https://gvsu.lyrasistechnology.org/repositories/2/resources/515">Our State of Generosity collection, JCPA-04</a> Rights Information about rights held in and over the resource <a href="http://rightsstatements.org/page/InC/1.0/?language=en">In Copyright</a> Subject The topic of the resource Dorothy A. Johnson Center for Philanthropy Council of Michigan Foundations Michigan Nonprofit Association Michigan Community Service Commission Dorothy A. Johnson Center for Philanthropy Charities Philanthropy and Society Fundraising Records Michigan Publisher An entity responsible for making the resource available Grand Valley State University Libraries, Special Collections and University Archives, 1 Campus Drive, Allendale, MI, 49401 Contributor An entity responsible for making contributions to the resource Council of Michigan Foundations; Michigan Nonprofit Association; Michigan Community Service Commission Identifier An unambiguous reference to the resource within a given context JCPA-04 Language A language of the resource eng Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Identifier An unambiguous reference to the resource within a given context JCPA-04_MCSC_2012-08-29_Volunteer-Center-Growth-Statistics Title A name given to the resource Michigan Community Service Commission 2012-08-29 commission meeting Volunteer Center growth statistics Creator An entity primarily responsible for making the resource Michigan Community Service Commission Description An account of the resource Michigan Community Service Commission 2012-08-29 commission meeting Volunteer Center growth statistics. Records are compiled in the Our State of Generosity collection by the Johnson Center, along with the files of the Michigan Nonprofit Association (MNA), the Michigan Community Service Commission (MCSC) and the Dorothy A. Johnson Center for Philanthropy. Originals are at the Michigan Community Service Commission. Subject The topic of the resource Dorothy A. Johnson Center for Philanthropy Charities Philanthropy and Society Fundraising Records Michigan Community Service Commission Michigan Format The file format, physical medium, or dimensions of the resource application/pdf Type The nature or genre of the resource Text Language A language of the resource eng Publisher An entity responsible for making the resource available Grand Valley State University Libraries, Special Collections and University Archives, 1 Campus Drive, Allendale, MI, 51283 Rights Information about rights held in and over the resource <a href="http://rightsstatements.org/page/InC/1.0/?language=en">In Copyright</a> Source A related resource from which the described resource is derived <a href="https://gvsu.lyrasistechnology.org/repositories/2/resources/515">Our State of Generosity collection, JCPA-04</a> Date A point or period of time associated with an event in the lifecycle of the resource 2012-08-29 https://digitalcollections.library.gvsu.edu/files/original/d1ee3f70f83380412f96508605f123db.pdf 7a29aed3b75cd7e881acc7edca9aa0ab PDF Text Text Volunteer Michigan is a statewide initiative that facilitates the increased recruitment, engagement, and tracking of volunteers to address key issues in communities across Michigan. It increases the capacity and infrastructure of organizations to more effectively engage volunteers, including those from specific population groups such as youth, adults age 55 years and older and highly-skilled volunteers. VGF Grantee Updates On July 18, 2012 we convened the Volunteer Generation Fund grantees for their quarterly meeting. During our time together our evaluator provided a three-hour session on "Creating Strong Evaluation Questions". Sites provided updates on their progress and Days of Service efforts and we provided lab time for peer-to-peer HandsOn Connect troubleshooting. With our program evaluator, we conducted two site visits this period . Volunteer Lenawee and Resource Genesee met our performance expectations. Both were mastering the challenges of their programmatic collaboratives, Days of Service and HandsOn Connect. We were pleased to see that they were also being very thoughtful and proactive in their sustainability planning. Both are enveloping their VGF activities into a broader organizational plan suggesting that the initiatives begun with VGF will continue well beyond the life of the grant. In our visits, renewal applications and grantee meetings we have been strongly emphasizing program sustainability. This fall, we will offer an in-depth retreat to have sites work with their critical partners to examine the essential elements of sustainability and build plans that can implemented this fall to get them there. In June we released renewal applications to our VGF grantees and to the Volunteer Centers of Michigan. Each of the sites submitted a renewal application. They applications have been reviewed and I have provided a funding recommendation package for board review. In May, I submitted our year three VGF funding request to the Corporation for National and Community Service. We have completed the programmatic and budgetary negotiations and have been flat funded at $479,552. Days of Service In partnership with the Volunteer Centers of Michigan, Michigan Campus Compact and the Michigan Nonprofit Association, we issued nine mini-grant awards for 9/11 Day of Service and Remembrance. This is t he first year we've offered mini-grants for 9/11 and we were pleased to have received a total of 28 applications from diverse organizations from across the state . We will conduct a strong social media push to generate activities beyond those of our VGF grantees and these mini-grant recipients. Using a post-event survey, will hope to collect baseline participation data that we can build on for future efforts. This summer we submitted applications to Youth Service America to serve as a lead agency for MLK, Jr. Day of Service and Global Youth Service Day. Combined, these grants will provide us with modest funds to support Days of Service activities in 2013. �$ Technology Our HandsOn Connect "go-live" date is scheduled for December 1, 2012. In September, MCSC and VCM staff will begin a series of intensive training to prepare us to serve as system administrators. As we master the technical end of managing the system, we will simultaneously be preparing for outreach strategies that will make the state portal a vibrant part of the volunteer fabric in Michigan. We continue to send a bi-monthly Funding Alert to the field. Typical Funding Alerts contain 5-8 funding opportunities open to nonprofits and schools in Michigan. Youth Service and Service-Learning This summer we provided support for regional professional development efforts in Grand Rapids and Copper Country. Both regions have strong service-learning programming that will be sustained beyond the life of th is grant. We continue to stay connected to these and other educators in an effort to support their servicelearning sustainability. This month we begin closing out the Learn and Serve America grant. The grant ends August 31, 2012 and all financial and programmatic reporting is due 60 days after. Volunteer Collaboratives In partnership with the Volunteer Centers of Michigan and Michigan Campus Compact, we continue to support the development of volunteerism collaboratives. This period, we focused on the emerging collaborative in Grand Rapids. After two meetings, the local leadership has determined that volunteerism related to K-12 educational outcomes is the most pressing need. Over the next few months, we will be working to convene the various organizations that engage volunteers for the purpose of supporting student achievement. The initial meetings will establish the current landscape of this work and allow ample time fo r an exploration of best practices and opportunities to align programming. Subsequent meetings will likely include goal settings and professional development for the membership. Once fully implemented, the mode l we are using can be adapted to mobilize volunteers around other issues in impacting Kent County. Commissioner Campbell and Jane Royer, Executive Director of the Heart of West Michigan United Way Volunteer Center are to be commended for their vision and leadership on this important project. Reimagining Service We are pleased to be working with VCM to bring Kaira Esgate of Reimagining Service back to Michigan to speak at the CMF/MNA 2012 Joint Conference. Kaira will introduce the concept of Reimagining Service and Service Enterprises in a conference workshop. We are also putting together a breakfast convening with foundation, corporate and nonprofit representatives from targeted communities to discuss the what it coul d mean to purposefully implement these strategies. We will send additional information about these two exciting events once the details and locations are determined. Coming Up We are currently seeking bids for media planning professionals to manage the roll out of a broad volunteeri sm campaign. The primary goal of the campaign will be to encourage individuals and organizations to see how volunteerism is a critical element of rebuilding Michigan. The campaign will help educate people on how they can become involved and understand the critical state infrastructure. The campaign will include various media forms that will serve our state-level goals while feeding the local volunteer networks. � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Our State of Generosity Creator An entity primarily responsible for making the resource Grand Valley State University. Dorothy A. Johnson Center for Philanthropy Description An account of the resource Collection contains the records of four Michigan nonprofit organizations: Council of Michigan Foundations, Michigan Nonprofit Association, Michigan Community Service Commission, and the Johnson Center for Philanthropy at GVSU. The documents are compiled by the Johnson Center for Philanthropy, and records document the history of the organizations from the 1960s to the 2010s. Coverage The spatial or temporal topic of the resource, the spatial applicability of the resource, or the jurisdiction under which the resource is relevant 1968-2014 Source A related resource from which the described resource is derived <a href="https://gvsu.lyrasistechnology.org/repositories/2/resources/515">Our State of Generosity collection, JCPA-04</a> Rights Information about rights held in and over the resource <a href="http://rightsstatements.org/page/InC/1.0/?language=en">In Copyright</a> Subject The topic of the resource Dorothy A. Johnson Center for Philanthropy Council of Michigan Foundations Michigan Nonprofit Association Michigan Community Service Commission Dorothy A. Johnson Center for Philanthropy Charities Philanthropy and Society Fundraising Records Michigan Publisher An entity responsible for making the resource available Grand Valley State University Libraries, Special Collections and University Archives, 1 Campus Drive, Allendale, MI, 49401 Contributor An entity responsible for making contributions to the resource Council of Michigan Foundations; Michigan Nonprofit Association; Michigan Community Service Commission Identifier An unambiguous reference to the resource within a given context JCPA-04 Language A language of the resource eng Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Identifier An unambiguous reference to the resource within a given context JCPA-04_MCSC_2012-08-29_Volunteer-MI-Update Title A name given to the resource Michigan Community Service Commission 2012-08-29 commission meeting Volunteer Michigan update Creator An entity primarily responsible for making the resource Michigan Community Service Commission Description An account of the resource Michigan Community Service Commission 2012-08-29 commission meeting Volunteer Michigan update. Records are compiled in the Our State of Generosity collection by the Johnson Center, along with the files of the Michigan Nonprofit Association (MNA), the Michigan Community Service Commission (MCSC) and the Dorothy A. Johnson Center for Philanthropy. Originals are at the Michigan Community Service Commission. Subject The topic of the resource Dorothy A. Johnson Center for Philanthropy Charities Philanthropy and Society Fundraising Records Michigan Community Service Commission Michigan Format The file format, physical medium, or dimensions of the resource application/pdf Type The nature or genre of the resource Text Language A language of the resource eng Publisher An entity responsible for making the resource available Grand Valley State University Libraries, Special Collections and University Archives, 1 Campus Drive, Allendale, MI, 51284 Rights Information about rights held in and over the resource <a href="http://rightsstatements.org/page/InC/1.0/?language=en">In Copyright</a> Source A related resource from which the described resource is derived <a href="https://gvsu.lyrasistechnology.org/repositories/2/resources/515">Our State of Generosity collection, JCPA-04</a> Date A point or period of time associated with an event in the lifecycle of the resource 2012-08-29 https://digitalcollections.library.gvsu.edu/files/original/9eb088c4f31831ad13d9dcd5f3ab4afa.pdf 487b30ceb4d46c1492da0163f6728514 PDF Text Text MICHIGA N MCSC 2013 MEETING DATES & SPECIAL EVENTS COMMUNITY SERVICE .COMMI S SION THURSDAY, January 17, 2013 MCSC Board Meeting Location: TBD- Lansing Time: 12-4:00 pm WEDNESDAY, April 24, 2013 MCSC Board Meeting Location: Armory- Community Room, Lansing Time: 11 :00 - 4:00 pm FRIDAY & SATURDAY, May 16 & 17, 2013 Russ Mawby Signature Service Project Location: Lansing TBD -2013 Governor's Service Awards Location: TBD Time: 5:30- 9:00 pm WEDNESDAY & THURSDAY, August 28-29, 2013 MCSC Board Meeting and Retreat Location: TBD Time: Noon Wednesday- Noon Thursday THURSDAY, November 14, 2013 MCSC Board Meeting Location: Lansing Center Time: 12:00 - 4:00 pm (Meeting will be held in conjunction with AmeriCorps Member Celebration.) MCSC - Executive Committee Meetings 10:00 a.m. - 11:00 a.m. Wednesday, January 9, 2013 Friday, March 15, 2013 Friday, June 21, 2013 Friday, October 18, 2013 Updated November 1, 20 12 MEMBERS: Carolyn Bloodworth -Chair · Rob Collier- Vice-Chair Mike Hill Donna Niester � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Our State of Generosity Creator An entity primarily responsible for making the resource Grand Valley State University. Dorothy A. Johnson Center for Philanthropy Description An account of the resource Collection contains the records of four Michigan nonprofit organizations: Council of Michigan Foundations, Michigan Nonprofit Association, Michigan Community Service Commission, and the Johnson Center for Philanthropy at GVSU. The documents are compiled by the Johnson Center for Philanthropy, and records document the history of the organizations from the 1960s to the 2010s. Coverage The spatial or temporal topic of the resource, the spatial applicability of the resource, or the jurisdiction under which the resource is relevant 1968-2014 Source A related resource from which the described resource is derived <a href="https://gvsu.lyrasistechnology.org/repositories/2/resources/515">Our State of Generosity collection, JCPA-04</a> Rights Information about rights held in and over the resource <a href="http://rightsstatements.org/page/InC/1.0/?language=en">In Copyright</a> Subject The topic of the resource Dorothy A. Johnson Center for Philanthropy Council of Michigan Foundations Michigan Nonprofit Association Michigan Community Service Commission Dorothy A. Johnson Center for Philanthropy Charities Philanthropy and Society Fundraising Records Michigan Publisher An entity responsible for making the resource available Grand Valley State University Libraries, Special Collections and University Archives, 1 Campus Drive, Allendale, MI, 49401 Contributor An entity responsible for making contributions to the resource Council of Michigan Foundations; Michigan Nonprofit Association; Michigan Community Service Commission Identifier An unambiguous reference to the resource within a given context JCPA-04 Language A language of the resource eng Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Identifier An unambiguous reference to the resource within a given context JCPA-04_MCSC_2012-11-15_2013-Meeting-Dates Title A name given to the resource Michigan Community Service Commission 2012-11-15 commission meeting 2013 meeting dates Creator An entity primarily responsible for making the resource Michigan Community Service Commission Description An account of the resource Michigan Community Service Commission 2012-11-15 commission meeting 2013 meeting dates. Records are compiled in the Our State of Generosity collection by the Johnson Center, along with the files of the Michigan Nonprofit Association (MNA), the Michigan Community Service Commission (MCSC) and the Dorothy A. Johnson Center for Philanthropy. Originals are at the Michigan Community Service Commission. Subject The topic of the resource Dorothy A. Johnson Center for Philanthropy Charities Philanthropy and Society Fundraising Records Michigan Community Service Commission Michigan Format The file format, physical medium, or dimensions of the resource application/pdf Type The nature or genre of the resource Text Language A language of the resource eng Publisher An entity responsible for making the resource available Grand Valley State University Libraries, Special Collections and University Archives, 1 Campus Drive, Allendale, MI, 51285 Rights Information about rights held in and over the resource <a href="http://rightsstatements.org/page/InC/1.0/?language=en">In Copyright</a> Source A related resource from which the described resource is derived <a href="https://gvsu.lyrasistechnology.org/repositories/2/resources/515">Our State of Generosity collection, JCPA-04</a> Date A point or period of time associated with an event in the lifecycle of the resource 2012-11-15