581
24
26018
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https://digitalcollections.library.gvsu.edu/files/original/d745c5ec383cb4489e6d0cdd23264460.pdf
e2d1c0f1d41c919680e08a64618386e3
PDF Text
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Michigan Community Service Commission
Agenda
September 13, 2000
George W. Romney Building
Lansing, Michigan
12:00 p.m. - 4:00 p.m.
I.
Welcome and Introductions- Chairperson Engler
II.
Review & Approval of May 10,2000 Minutes- Chairperson Engler (TAB 1)
III.
Standing Committee Reports (TAB 2)
A.
B.
Executive Committee- Chairperson Engler
1.
Review Executive Committee August 11, 2000 meeting
2.
Review of Executive Committee Report on Alliance
a.
Progress to Date
b.
Presentation from Fundraising Counsel
Monahan and Associates
Board Development Committee - Terry Pruitt (TAB 3)
~ U. \~ ..M.cfil'l~
1.
Election of Chairperson (approval item)
2.
Recommendations to Leadership Council (approval item)
~~ I?C
IV.
Executive Director's Report -Kyle Caldwell (TA~\ o
Michigan's AmeriCorps (approval item)
B.
Volunteer Investment Grants (approval item)
C.
Inspector General's Report ~ ~
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Staff Recommendations fpr Future Direction of the MCSC
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Michigan Family Independence Agency Strategic Plan- Jocelyn Yanda
Adjourn
Next Commission meeting will be December 8, 2000 in Detroit.
item)
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New Business- Chairperson Engler
B.
VII.
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Old Business - Chairperson Engler (TAB 5)
A.
VI.
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�
Dublin Core
The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/.
Title
A name given to the resource
Our State of Generosity
Creator
An entity primarily responsible for making the resource
Grand Valley State University. Dorothy A. Johnson Center for Philanthropy
Description
An account of the resource
Collection contains the records of four Michigan nonprofit organizations: Council of Michigan Foundations, Michigan Nonprofit Association, Michigan Community Service Commission, and the Johnson Center for Philanthropy at GVSU. The documents are compiled by the Johnson Center for Philanthropy, and records document the history of the organizations from the 1960s to the 2010s.
Coverage
The spatial or temporal topic of the resource, the spatial applicability of the resource, or the jurisdiction under which the resource is relevant
1968-2014
Source
A related resource from which the described resource is derived
<a href="https://gvsu.lyrasistechnology.org/repositories/2/resources/515">Our State of Generosity collection, JCPA-04</a>
Rights
Information about rights held in and over the resource
<a href="http://rightsstatements.org/page/InC/1.0/?language=en">In Copyright</a>
Subject
The topic of the resource
Dorothy A. Johnson Center for Philanthropy
Council of Michigan Foundations
Michigan Nonprofit Association
Michigan Community Service Commission
Dorothy A. Johnson Center for Philanthropy
Charities
Philanthropy and Society
Fundraising
Records
Michigan
Publisher
An entity responsible for making the resource available
Grand Valley State University Libraries, Special Collections and University Archives, 1 Campus Drive, Allendale, MI, 49401
Contributor
An entity responsible for making contributions to the resource
Council of Michigan Foundations; Michigan Nonprofit Association; Michigan Community Service Commission
Identifier
An unambiguous reference to the resource within a given context
JCPA-04
Language
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eng
Text
A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text.
Dublin Core
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Identifier
An unambiguous reference to the resource within a given context
JCPA-04_MCSC_2000-09-13_Agenda
Title
A name given to the resource
Michigan Community Service Commission 2000-09-13 commission meeting agenda
Creator
An entity primarily responsible for making the resource
Michigan Community Service Commission
Description
An account of the resource
Michigan Community Service Commission 2000-09-13 commission meeting agenda. Records are compiled in the Our State of Generosity collection by the Johnson Center, along with the files of the Michigan Nonprofit Association (MNA), the Michigan Community Service Commission (MCSC) and the Dorothy A. Johnson Center for Philanthropy. Originals are at the Michigan Community Service Commission.
Subject
The topic of the resource
Dorothy A. Johnson Center for Philanthropy
Charities
Philanthropy and Society
Fundraising
Records
Michigan Community Service Commission
Michigan
Format
The file format, physical medium, or dimensions of the resource
application/pdf
Type
The nature or genre of the resource
Text
Language
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eng
Publisher
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Grand Valley State University Libraries, Special Collections and University Archives, 1 Campus Drive, Allendale, MI, 50131
Rights
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<a href="http://rightsstatements.org/page/InC/1.0/?language=en">In Copyright</a>
Source
A related resource from which the described resource is derived
<a href="https://gvsu.lyrasistechnology.org/repositories/2/resources/515">Our State of Generosity collection, JCPA-04</a>
Date
A point or period of time associated with an event in the lifecycle of the resource
2000-09-13
-
https://digitalcollections.library.gvsu.edu/files/original/28bb001e0a145a6726e47f5c2c48657e.pdf
478c7d604e51b011809d2b4961d179e3
PDF Text
Text
STATE OF MICHIGAN
JOHN ENGLER , Governor
MICHIGAN COMMUNITY SERVICE COMMISSION
Chairperson
Michelle Engler
111 S. Capitol Ave .
George W. Romney Bldg. , 4th Floor
Lans ing , Michig an 48913
Te lephone (517) 335-42 95
FAX (517) 373-4977
Executive Director
Kyle Caldwell
MEMORANDUM
TO:
Members of the Michigan Community Service Commission
FROM: Terry Pruitt, Vice Chairperson, MCSC
Chair of the Board Development Committee
RE:
Recommendations of the Board Development Committee
DATE:
August 24, 2000
The Board Development Committee would like to make the several recommendations for approval
by the membership of the Michigan Community Service Commission (MCSC).
1.
In accordance with Section 4 ( 1) of the 1994 Public Act Number 219 ("The voting
members of the commission shall elect 1 of the voting members to serve as chairperson of
the commission."), as a result of the resignation of the current chairperson, Michelle
Engler, and in light of Governor Engler's appointment of Russell G. Mawby to the MCSC,
the Board Development Committee nominates Dr. Russell G. Mawby to serve as
Chairperson of the MCSC.
2.
In accordance with the term limits policy adopted by the MCSC on September 24, 1999
and with the creation of the Leadership Advisory Council at the MCSC' s May 10, 2000
meeting, the Board Development Committee recommends the appointment of the following
exiting commissioners to the Leadership Advisory Comniittee as of September 13, 2000:
Dr. Mary Ellen Brandell, Kathleen Keen McCarthy, James Muir, Joel Orosz.
In addition, the Board Development Committee recommends the appointment of all former
members, having exiting in good standing, to the Leadership Advisory Committee.
Ms. Michelle Engler, as former Chairperson of the MCSC, will serve as the Chair of the
Leadership Advisory Council as requested by the MCSC membership at the May 10, 2000
meeting.
The Board Development Committee would like to thank the exiting members of the MCSC for their
steadfast dedication to the MCSC and to their own example of exemplary volunteerism. The
committee would like to especially recognize the efforts of Mrs. Michelle Engler for her nine years
of outstanding leadership. Through her stewardship and genuine concern for others, Michigan has
grown to become one of the nation's leading states on volunteerism. Thank you.
�STATE OF MICHIGAN
JOHN ENGLER , Governor
MICHIGAN COMMUNITY SERVICE COMMISSION
Chairperson
Michelle Engler
111 S. Ca pi tol Ave .
George W. Romney Bldg ., 4th Floor
Lansing , Michig an 48913
Telephone (517) 335-4295
FAX (517) 373-4977
Executive Director
Kyle Caldwell
MEMORANDUM
TO:
Members of the Board Development Cornrrlittee
FROM: Kyle Caldwell, Executive Director
RE:
Summary of June 21, 2000 Meeting
DATE:
July 5, 2000
/
J--
The following is a summary of the items we discussed during our June 21, 2000 conference call.
1. Transition of the Chair
The members discussed that Mrs. Engler and Dr. Mawby had met and Dr. Mawby has agreed to
serve as Chair for a three-year term. He will fill the seat vacated by Ms. Judith Dunn.
The Governor's Office will work with Kyle to announce the transition to the public. The Sept.
Meeting will be Dr. Mawby's first meeting, but he will not take on the role of Chair until the
conclusion of that meeting.
2. Up Coming Vacancies
As a result of our term limits, Cornrrlissioners Brandell, Muir, M~Carthy and Orosz will be moving
off the active cornrrlissioner list to the MCSC Leadership Council (our Emeritus Board) and they
will serve as the initial class of members. The September meeting which will serve as their final
meeting as an active member. A formal recognition of their efforts will be held at the September
meeting.
3. New Appointees
The cornrrlittee decided to investigate both Mr. Steven Monahan of AAA of Michigan and an
individual from Allstate to serve on MCSC. Mr. Caldwell will work with individual cornrrlittee
members to assess the willingness of the prospective candidates.
Mr. Pruitt and Mr. Caldwell will work to begin matching active members with new inductees in a
mentor/mentee relationship. They will begin to draw up a list of other potential matches and a list
of possible duties for consideration by the cornrrlittee prior to the Fall MCSC meeting.
�Other prospects will need to be considered for the seats vacated by Dr. Orosz, Dr. Brandell, Mr.
Muir, and Ms. McCarthy . Dr. Mawby has agreed to seek the advice and counsel of Dr. Wm
Richardson of the W.K. Kellogg Foundation for a replacement for Dr. Orosz. This will leave a
vacancy for a local government representative (McCarthy), seniors and physically challenged (Mr.
Muir) and educators including those from higher education institutions. Mr. Caldwell and
members of the committee will be seeking replacements that will provide both the geographic and
vocational diversity required (see chart attached).
4. Recommendations for three members to the Volunteer Alliance
The MCSC and MNA have secured the state funded portion of the $20 million endowment for the
Volunteer Alliance and have nearly finalized the bylaws and articles of incorporation for the
organization. This means that we will need to make recommendations for membership to the board
of the Alliance. The MCSC is afforded three seats to .the Alliance Board. We should discuss the
likely candidates and make a recommendation to the full membership. We will likely need to send
out a ballot to the full active membership to codify any recommendations as we may need to make a
decision prior to our September meeting.
�Exiting Commissioner Profiles
Name
Representing
Statutory/
Non-Statutory
Geography
Bran dell
Educator (Higher
Education)
not required in statute
Mount Pleasant
McCarthy
Local Government
required in statute
Plymouth
Muir
Senior, Physically
Challenged
not required in statute · Grand Rapids
Orosz
Foundations
not required in statute
Battle Creek
�The Evolving Future of MCSC Sponsored Service and Volunteerism in Michigan:
Continuing as a Catalyst, Convener and Grantmaker
Summary of Staff Recommendations on MCSC Future
(Compiled from comments at the July, 2000 MCSC Retreat)
Draft -- August 9, 2000
General to MCSC
•
The MCSC must remain a convener and look at becoming a "Catalyst, Convener,
Grantmaker."
•
The language suggests a too prescriptive and certifying role for the MCSC. Modify the
language to reflect the goals of sharing best practices, convening key stakeholders and
aiding in building partnerships.
•
Provide detailed, yet brief descriptions of programs, projects and initiatives to be retained
by the MCSC and those that would be moved over to the Alliance. In so doing, provide a
better description of MCSC' s new roles and responsibilities in light of the formation of the
Alliance.
•
MCSC board membership needs to more closely align with new MCSC goals and
priorities.
•
Focus marketing efforts on MCSC's role as a grantrnaker and target grantees, potential
grantees and other constituents rather than the overall volunteer sector.
Specific to the Alliance
•
Revisit representation on Alliance Board to include adding 3-4 members at large with the
inclusion of Sam Singh and Kyle Caldwell as non-voting members.
•
Prepare a tentative timeline for the Alliance.
•
Prepare commissioners to raise funds and talk to elected officials about the Alliance.
•
Define expectations of MCSC members for fundraising. -
Specific Questions of Staff as a Result
•
Does the membership see that there is a role for a state commission on service and
volunteerism with the creation of the Alliance? If so, is it the same as that proposed by the
staff?
•
Is there general agreement that the staff is moving in the right direction with regard to the
planning for the MCSC's future?
Does the membership see the MCSC as a continuing necessary component to the support of
the volunteer sector in Michigan?
•
Does the membership support the call for additional resources as the MCSC focuses on its
grantrnaking and convening roles?
�
Dublin Core
The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/.
Title
A name given to the resource
Our State of Generosity
Creator
An entity primarily responsible for making the resource
Grand Valley State University. Dorothy A. Johnson Center for Philanthropy
Description
An account of the resource
Collection contains the records of four Michigan nonprofit organizations: Council of Michigan Foundations, Michigan Nonprofit Association, Michigan Community Service Commission, and the Johnson Center for Philanthropy at GVSU. The documents are compiled by the Johnson Center for Philanthropy, and records document the history of the organizations from the 1960s to the 2010s.
Coverage
The spatial or temporal topic of the resource, the spatial applicability of the resource, or the jurisdiction under which the resource is relevant
1968-2014
Source
A related resource from which the described resource is derived
<a href="https://gvsu.lyrasistechnology.org/repositories/2/resources/515">Our State of Generosity collection, JCPA-04</a>
Rights
Information about rights held in and over the resource
<a href="http://rightsstatements.org/page/InC/1.0/?language=en">In Copyright</a>
Subject
The topic of the resource
Dorothy A. Johnson Center for Philanthropy
Council of Michigan Foundations
Michigan Nonprofit Association
Michigan Community Service Commission
Dorothy A. Johnson Center for Philanthropy
Charities
Philanthropy and Society
Fundraising
Records
Michigan
Publisher
An entity responsible for making the resource available
Grand Valley State University Libraries, Special Collections and University Archives, 1 Campus Drive, Allendale, MI, 49401
Contributor
An entity responsible for making contributions to the resource
Council of Michigan Foundations; Michigan Nonprofit Association; Michigan Community Service Commission
Identifier
An unambiguous reference to the resource within a given context
JCPA-04
Language
A language of the resource
eng
Text
A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text.
Dublin Core
The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/.
Identifier
An unambiguous reference to the resource within a given context
JCPA-04_MCSC_2000-09-13_Board-Development-Committee
Title
A name given to the resource
Michigan Community Service Commission 2000-09-13 commission meeting board development committee
Creator
An entity primarily responsible for making the resource
Michigan Community Service Commission
Description
An account of the resource
Michigan Community Service Commission 2000-09-13 commission meeting board development committee. Records are compiled in the Our State of Generosity collection by the Johnson Center, along with the files of the Michigan Nonprofit Association (MNA), the Michigan Community Service Commission (MCSC) and the Dorothy A. Johnson Center for Philanthropy. Originals are at the Michigan Community Service Commission.
Subject
The topic of the resource
Dorothy A. Johnson Center for Philanthropy
Charities
Philanthropy and Society
Fundraising
Records
Michigan Community Service Commission
Michigan
Format
The file format, physical medium, or dimensions of the resource
application/pdf
Type
The nature or genre of the resource
Text
Language
A language of the resource
eng
Publisher
An entity responsible for making the resource available
Grand Valley State University Libraries, Special Collections and University Archives, 1 Campus Drive, Allendale, MI, 50132
Rights
Information about rights held in and over the resource
<a href="http://rightsstatements.org/page/InC/1.0/?language=en">In Copyright</a>
Source
A related resource from which the described resource is derived
<a href="https://gvsu.lyrasistechnology.org/repositories/2/resources/515">Our State of Generosity collection, JCPA-04</a>
Date
A point or period of time associated with an event in the lifecycle of the resource
2000-09-13
-
https://digitalcollections.library.gvsu.edu/files/original/68685d0d0e8ee40d0c8007dffdbfe3a5.pdf
ce9c7c1f6119b3d39a24a12584eebc9a
PDF Text
Text
Executive Summary-DRAFT
The ConnectMichigan Alliance
The creation of the ConnectMichigan Alliance is the next natural step in the
evolution of volunteerism in Michigan. This exciting, new organization will be
created by the merger of the common programs of four existing entities to
centralize state-level volunteer and service programming efforts and ensure the
long-term sustainability of these important programs. The ConnectMichigan
Alliance will administer the programming and technical assistance now
administered by the individual programs creating synergy and economies of scale.
The ConnectMichigan Alliance will be funded, in large part, by an endowment
created to ensure the long-term sustainability and development of new and
innovative programs designed to promote volunteerism and service-learning
throughout Michigan.
Funding
The current vision is to secure $20 million in endowment funds from two funding
streams. The State of Michigan has challenged the private sector to match $10
million to initiate an endowment to continue the commitment to volunteerism in
Michigan in perpetuity. The endowment will provide the funds necessary to
sustain administration, services and programming at their current level as well as
enhance and expand current programs and services and develop new, innovative
programs.
Funding Enhancements
The ConnectMichigan Alliance will expand volunteerism in Michigan by
providing new venture grants to colleges and universities to increase volunteer
opportunities in the classroom and faculty fellow grants to increase research in
service learning for the Michigan Campus Compact; creating more local
community volunteer centers and additional volunteer opportunities for Volunteer
Centers of Michigan; improving the Resource Library to assist in strengthening the
capacity of nonprofit organizations; and increasing volunteer opportunities through
Michigan's Promise and Make a Difference Day.
A New Beginning
The ConnectMichigan Alliance will help to ensure the sustainability of important
programs that strengthen the nonprofit sector, provide meaningful volunteer
programs and services and improve our communities in Michigan. Achieving the
endowment challenge will ensure that these important community-based programs
continue in perpetuity.
�Michigan Nonprofit Association
Connect Michigan Capital Campaign
Tentative Campaign Schedule
August -October 2000 ...
Determination of final project components
Finalize campaign elements to be funded by campaign.
Confirmation of the elements of the Case for Support (be specific
concerning needs, program enhancements and expansion, impact on
constituents and the community, etc.).
Determination of campaign organizational structure and/or segmentation
strategies.
Identification and evaluation of special donor prospects.
Preparation of a final Case for Support.
Finalization of solicitation action plan and timetable.
November- December 2000 ...
Initiation of Special Gifts Solicitation.
Implementation of the solicitation strategies among Family Division
prospects (Past Board Members, Staff, etc.).
Cultivation of constituent/community leadership through active
communication about the proposed project and the impact on the
constituents and on the community.
Development/preparation of solicitation materials.
�January 2000- March 2001. ..
Convene leadership cabinet to begin the campaign effort.
Confirmation of volunteer requirements of conducting a major campaign
within specific solicitation divisions.
Evaluation/confirmation of general campaign strategies.
Advanced/challenge gift follow-up.
Finalize recruitment and training of volunteers for Foundation.
Development of materials for Foundation phase.
April- June 2001. ..
Launch the "Corporate phase" of the campaign onlv when sufficient
momentum is achieved from Advanced Gift/Foundation solicitation.
Initiation of Business/Industry Division solicitation strategies.
Plan initial
celebration.
follow-up
solicitation procedures
and
post
solicitation
Julv- September 2001. ..
Completion of necessary follow-up to those prospects unable to respond to
initial solicitation approaches.
Coordination of the records management needs of the campaign. fund raising
programs (i.e. deferred giving efforts, annual programs, memorials, etc.).
Completion of follow-up strategies to complete active solicitation.
Conduct volunteer and donor recognition, community celebrations, and
leadership appreciation activities.
Other campaign strategies deemed necessary.
Report to the community and constituent groups on a successful effort.
�Michigan Non-Profit Association
Goal: $10,000,000
Organizational Chart
Honorary Chair(s)
J
Honorary Cabinet
Campaign Tri-Chairs
1
Special Gifts
Division
Cabinet
Foundations
Division
Cabinet
Corporate
Division
Cabinet
I
ProsDects
Individuals
Pro~mects
Local
Regional
Foundations
Pros Deets
Auto Big Three
Manufacturing
Financial Service
Furniture
Petro/Chemical
Retail , Legal , Banking
I
Goal
$1,000,000
Goal
$6,500,000
Goal
$2,500,000
�ConnectMichigan Alliance
Capital Campaign
Cabinet List
As of 91812000
Name
Organization
Rick Cole
Blue Cross Blue Shield of Michigan
Rob Collier
Council of Michigan Foundations
Dave Egner
Hudson-Webber Foundation
Michelle Engler
First Lady
Julie Fisher Cummings
Dottie Johnson
Russ Mawby
Kellogg Foundation
Barbara Mieras
Davenport University
Terry Pruitt
Dow Coming
Judy Rapanos
Diana Sieger
Grand Rapids Foundation
�
Dublin Core
The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/.
Title
A name given to the resource
Our State of Generosity
Creator
An entity primarily responsible for making the resource
Grand Valley State University. Dorothy A. Johnson Center for Philanthropy
Description
An account of the resource
Collection contains the records of four Michigan nonprofit organizations: Council of Michigan Foundations, Michigan Nonprofit Association, Michigan Community Service Commission, and the Johnson Center for Philanthropy at GVSU. The documents are compiled by the Johnson Center for Philanthropy, and records document the history of the organizations from the 1960s to the 2010s.
Coverage
The spatial or temporal topic of the resource, the spatial applicability of the resource, or the jurisdiction under which the resource is relevant
1968-2014
Source
A related resource from which the described resource is derived
<a href="https://gvsu.lyrasistechnology.org/repositories/2/resources/515">Our State of Generosity collection, JCPA-04</a>
Rights
Information about rights held in and over the resource
<a href="http://rightsstatements.org/page/InC/1.0/?language=en">In Copyright</a>
Subject
The topic of the resource
Dorothy A. Johnson Center for Philanthropy
Council of Michigan Foundations
Michigan Nonprofit Association
Michigan Community Service Commission
Dorothy A. Johnson Center for Philanthropy
Charities
Philanthropy and Society
Fundraising
Records
Michigan
Publisher
An entity responsible for making the resource available
Grand Valley State University Libraries, Special Collections and University Archives, 1 Campus Drive, Allendale, MI, 49401
Contributor
An entity responsible for making contributions to the resource
Council of Michigan Foundations; Michigan Nonprofit Association; Michigan Community Service Commission
Identifier
An unambiguous reference to the resource within a given context
JCPA-04
Language
A language of the resource
eng
Text
A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text.
Dublin Core
The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/.
Identifier
An unambiguous reference to the resource within a given context
JCPA-04_MCSC_2000-09-13_Draft-Executive-Summary
Title
A name given to the resource
Michigan Community Service Commission 2000-09-13 commission meeting draft executive summary
Creator
An entity primarily responsible for making the resource
Michigan Community Service Commission
Description
An account of the resource
Michigan Community Service Commission 2000-09-13 commission meeting draft executive summary. Records are compiled in the Our State of Generosity collection by the Johnson Center, along with the files of the Michigan Nonprofit Association (MNA), the Michigan Community Service Commission (MCSC) and the Dorothy A. Johnson Center for Philanthropy. Originals are at the Michigan Community Service Commission.
Subject
The topic of the resource
Dorothy A. Johnson Center for Philanthropy
Charities
Philanthropy and Society
Fundraising
Records
Michigan Community Service Commission
Michigan
Format
The file format, physical medium, or dimensions of the resource
application/pdf
Type
The nature or genre of the resource
Text
Language
A language of the resource
eng
Publisher
An entity responsible for making the resource available
Grand Valley State University Libraries, Special Collections and University Archives, 1 Campus Drive, Allendale, MI, 50133
Rights
Information about rights held in and over the resource
<a href="http://rightsstatements.org/page/InC/1.0/?language=en">In Copyright</a>
Source
A related resource from which the described resource is derived
<a href="https://gvsu.lyrasistechnology.org/repositories/2/resources/515">Our State of Generosity collection, JCPA-04</a>
Date
A point or period of time associated with an event in the lifecycle of the resource
2000-09-13
-
https://digitalcollections.library.gvsu.edu/files/original/c483bbbee1355b3209460e1f6c5da200.pdf
83b59126d55a8c370c3110063d97f15d
PDF Text
Text
STATE OF MICHIGAN
JOHN ENGLER , Governor
MICHIGAN COMMUNITY SERVICE COMMISSION
111
George W. Romney
Lansing ,
Telephone
FAX
Chairperson
Michelle Engler
Executive Director
Ky le Ca ldwell
S. Ca pitol Ave .
Bldg ., 4th Floor
Michig an 48913
(517) 335-4295
(517) 373-4977
MEMORANDUM
TO:
Members of the MCSC Executive Committee
FROM: Kyle Caldwell, Executive Director
RE:
Summary of August 11, 2000 Meeting
DATE:
September 5, 2000
11--
The following is a summary of the Executive Committee's meeting via conference call on August
11, 2000.
Review of revised staff recommendations for MCSC future goals and direction.
The staff developed a draft planning document for review and comment from the commissioners at
their retreat at the W.K. Kellogg Foundation on July 26, 2000. A summary of the discussion was
provided to members of the Executive Committee for comment. Staff will further develop and
refine the planning document based on the input of the Commissioners and present it to the full
body of the MCSC for approval at the September 13, 2000 meeting (see summary attached).
Review of staff recommendations for AmeriCorps funding.
Committee members were presented a plan for modification of AmeriCorps funding. Just over a
year ago, the staff recommended that the MCSC begin to develop a strategy for building
sustainability through its grantmaking. As a first attempt at building that strategy, staff crafted a
plan that would begin to scale back the MCSC funds to Michigan's AmeriCorps programs over the
course of three-year funding cycles. This plan was developed with input from grantees and based
ori. lessons learned from other state commissions. Committee members recommended that the plan
be presented to the full Commission for approval.
Review of staff recommended response to letter from Volunteer Centers of Michigan concerning
Volunteer Investment Grants.
Committee members were briefed on recent discussions that staff have been engaged in with the
Volunteer Centers of Michigan (VCM) and Volunteer Investment Grant (VIG) recipients. This
dialogue intensified after the MCSC received a letter from VCM concerning the increasing match
requirements for renewing grantees. The letter requested that the VIG program be modified to
include the reduction of the match to 1: 1 regardless of new or renewing status, allow for the
�acceptance of non-cash (in-kind) match and lowering the minimum amount of the grants to
$15,000. Staff recommended that the VIG remain in its current form for the next funding cycle.
However, to effectively address the concerns of the VCM membership, staff also recommended
that a portion of the funds be set aside for evaluation of the program to assess the needs and
accomplishments of the VIG program. The formal recommendation will be offered at the
September 13, 2000 meeting.
Alliance
The members of the committee reviewed the latest version of the Alliance bylaws and offered their
feedback. Specifically, the members expressed their concerns regarding the membership size, the
location of the offices needing to be in Michigan and the membership residency status. All the
concerns were to be addressed with the Alliance Working Group at their next meeting.
Agenda
The members reviewed and approved a draft of the agenda for the September 13, 2000 meeting.
The meeting adjourned at 11 :45 a.m.
2
�The Evolving Future of MCSC Sponsored Service and Volunteerism in Michigan:
Continuing as a Catalyst, Convener and Grantmaker
Summary of Staff Recommendations on MCSC Future
(Compiled from comments at the July, 2000 MCSC Retreat)
Draft -- August 9, 2000
General to MCSC
•
The MCSC must remain a convener and look at becoming a "Catalyst, Convener,
Grantmaker."
•
The language suggests a too prescriptive and certifying -role for the MCSC. Modify the
language to reflect the goals of sharing best practices, convening key stakeholders and
aiding in building partnerships.
•
Provide detailed, yet brief descriptions of programs, projects and initiatives to be retained
by the MCSC and those that would be moved over to the Alliance. In so doing, provide a
better description of MCSC' s new roles and responsibilities in light of the formation of the
Alliance.
•
MCSC board membership needs to more closely align with new MCSC goals and
priorities.
•
Focus marketing efforts on MCSC's role as a grantmaker and target grantees, potential
grantees and other constituents rather than the overall volunteer sector.
Specific to the Alliance
•
Revisit representation on Alliance Board to include adding 3-4 members at large with the
inclusion of Sam Singh and Kyle Caldwell as non-voting members.
•
Prepare a tentative timeline for the Alliance.
•
Prepare commissioners to raise funds and talk to elected officials about the Alliance.
•
Define expectations of MCSC members for fundraising.
Specific Questions of Staff as a Result
•
Does the membership see that there is a role for a state commission on service and
volunteerism with the creation of the Alliance? If so, is it the same as that proposed by the
staff?
•
Is there general agreement that the staff is moving in the right direction with regard to the
planning for the MCSC's future?
•
Does the membership see the MCSC as a continuing necessary component to the support of
the volunteer sector in Michigan?
•
Does the membership support the call for additional resources as the MCSC focuses on its
grantmaking and convening roles?
�
Dublin Core
The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/.
Title
A name given to the resource
Our State of Generosity
Creator
An entity primarily responsible for making the resource
Grand Valley State University. Dorothy A. Johnson Center for Philanthropy
Description
An account of the resource
Collection contains the records of four Michigan nonprofit organizations: Council of Michigan Foundations, Michigan Nonprofit Association, Michigan Community Service Commission, and the Johnson Center for Philanthropy at GVSU. The documents are compiled by the Johnson Center for Philanthropy, and records document the history of the organizations from the 1960s to the 2010s.
Coverage
The spatial or temporal topic of the resource, the spatial applicability of the resource, or the jurisdiction under which the resource is relevant
1968-2014
Source
A related resource from which the described resource is derived
<a href="https://gvsu.lyrasistechnology.org/repositories/2/resources/515">Our State of Generosity collection, JCPA-04</a>
Rights
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<a href="http://rightsstatements.org/page/InC/1.0/?language=en">In Copyright</a>
Subject
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Dorothy A. Johnson Center for Philanthropy
Council of Michigan Foundations
Michigan Nonprofit Association
Michigan Community Service Commission
Dorothy A. Johnson Center for Philanthropy
Charities
Philanthropy and Society
Fundraising
Records
Michigan
Publisher
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Grand Valley State University Libraries, Special Collections and University Archives, 1 Campus Drive, Allendale, MI, 49401
Contributor
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Council of Michigan Foundations; Michigan Nonprofit Association; Michigan Community Service Commission
Identifier
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JCPA-04
Language
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eng
Text
A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text.
Dublin Core
The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/.
Identifier
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JCPA-04_MCSC_2000-09-13_Executive-Committee-Summary
Title
A name given to the resource
Michigan Community Service Commission 2000-09-13 commission meeting executive committee summary
Creator
An entity primarily responsible for making the resource
Michigan Community Service Commission
Description
An account of the resource
Michigan Community Service Commission 2000-09-13 commission meeting executive committee summary. Records are compiled in the Our State of Generosity collection by the Johnson Center, along with the files of the Michigan Nonprofit Association (MNA), the Michigan Community Service Commission (MCSC) and the Dorothy A. Johnson Center for Philanthropy. Originals are at the Michigan Community Service Commission.
Subject
The topic of the resource
Dorothy A. Johnson Center for Philanthropy
Charities
Philanthropy and Society
Fundraising
Records
Michigan Community Service Commission
Michigan
Format
The file format, physical medium, or dimensions of the resource
application/pdf
Type
The nature or genre of the resource
Text
Language
A language of the resource
eng
Publisher
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Grand Valley State University Libraries, Special Collections and University Archives, 1 Campus Drive, Allendale, MI, 50134
Rights
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<a href="http://rightsstatements.org/page/InC/1.0/?language=en">In Copyright</a>
Source
A related resource from which the described resource is derived
<a href="https://gvsu.lyrasistechnology.org/repositories/2/resources/515">Our State of Generosity collection, JCPA-04</a>
Date
A point or period of time associated with an event in the lifecycle of the resource
2000-09-13
-
https://digitalcollections.library.gvsu.edu/files/original/b45d120540fd895d5eab58068f294f18.pdf
b8ec25846b043add5da92dd3b4cae781
PDF Text
Text
STATE OF MICHIGAN
JOHN ENGLER , Governor
MICHIGAN COMMUNITY SERVICE COMMISSION
Chairperson
Michelle Engler
111
George W. Romney
Lans ing ,
Telephone
FAX
Executive Director
Kyle Caldwell
S. Capitol Ave .
Bldg ., 4th Floor
Michigan 48913
(517) 335-4295
(51 7) 373-4977
MEMORANDUM
TO:
Members of the Michigan Community Service Commission
FROM: Kyle Caldwell, Executive Director
RE:
Executive Director's Report
DATE:
September 5, 2000
/~
Due to the speed, directions and new initiatives that the MCSC has been conducting recently with
regard to the Alliance, two planning retreats (commissioners and staff), and a series of new
initiatives, an up to date Executive Director's Report could not be completed in time for this
mailing. Therefore, a summary of the staff recommendations and a complete report from each of
the division directors has been included in this portion of the meeting packet for your review. The
yellow flags indicated where staff are requesting your attention on approval items.
The report that will be presented at the September 13, 2000 meeting will include a summary of the
larger activities of the staff, a revised draft of the planning document you received at the retreat and
an analysis of the Inspector General's Report to the MCSC on our Pre-Audit Survey.
Thank you.
�STATE OF MICHIGAN
JOHN ENGLER , Governor
MICHIGAN COMMUNITY SERVICE COMMISSION
Chairperson
Michelle Eng ler
111 S. Capito l Ave.
George W. Romney Bldg ., 4th Floor
Lansing , Mich iga n 48913
Te lephone (517 ) 335-4295
FAX {51 7) 373-4977
Executive Director
Kyle Ca ldwell
MEMORANDUM
TO:
Members and Friends of the Michigan Community Service Commission
FROM: Kyle Caldwell, Executive Director~~
RE:
Executive Director's Report
DATE:
September 13,2000
Summary
My report this quarter will focus on a number of topics requiring your review and approval in
addition to recapping the past three month's progress. To call this past Spring and Summer a busy
time would be a gross understatement. In this short time we have secured $10 million in matching
funds for the Alliance endowment campaign, secured $4.72 million in AmeriCorps funding, issued
more than $791,000 in Volunteer Investment Grant (VIG) funds which will leverage over $1
million in local funds for volunteer resource center endowments, hosted over 1,000 guests and
honorees at the 7th Annual Governor's Service A wards program, developed, released and
distributed the MCSC Youth Poster, and brought together the members of the MCSC' s standing
committee on youth voice, the Michigan Youth Progressive Action Council (MYPAC) to conduct
\
their strategic planning.
You, the Commissioners, have been particularly busy this quarter. In addition to the speaking
engagements and attendance at various meetings in your capacity as ambassadors to the MCSC,
you have also been engaged in some serious strategic planning. Staff have been busy following up
to your work from the retreat at the W.K. Kellogg Foundation. The latest revisions to which will
be offered in the "Insights on the Vision" portion of this report.
�The Executive Committee, serving in their appointed role as the MCSC representatives to the
planning committee for the Alliance, has incorporated a nonprofit organization-the
ConnectMichigan Alliance-in line with our goals to create a statewide infrastructure organization
for volunteerism in Michigan. The committee also developed a set of bylaws that provides for the
appointment of the members of the board of trustees and the general operating procedures for the
organization.
As you can see, this has been one of the most productive quarters for this organization and for that
I must take this opportunity to thank everyone for their hard work. I am enormously proud that we
(and Michigan generally) are blessed with leaders who, "get it" and who like to make great things
happen. You, the stewards of this leading commission on volunteerism in Michigan, have
demonstrated that the MCSC need not fear the unknown and the risks of the future. Instead, you
have shown your willingness to stretch beyond your comfort zones and seek new opportunities to
help our citizens volunteer.
Now we can look forward not only to continued support and leadership from Mrs. Engler as she
continues as a commissioner, but we are also fortunate to welcome a new friend to the MCSC.
Perhaps we should say that we are bringing back a friend as we welcome Russell G. Mawby as a
member of the MCSC and ask that he continue the fine legacy of Mrs. Engler by agreeing to serve
as Chair of the MCSC. Russ Maw by's reputation for leadership, vision and drive is known and
respected literally around the world through his work with Michigan State University Extension
and his more than three decades with the W.K. Kellogg Foundation. The MCSC is fortunate to be
able to change its membership while maintaining the high quality of leadership Michigan citizens
and the nation have come to expect from our organization.
This meeting marks the ninth anniversary of the MCSC and the first transition of its chair. Mrs.
Engler asked that their be no major fanfare in recognition of her leadership. So be it. I will simply
say that for nine years she demonstrated what a servant leader should do and how it should be
done.
This time of change can be a time of stress due to high levels of uncertainty about the future. The
MCSC staff have weathered these past four months with courage and determination in the face of
many changes including those that will surely be brought on by the Alliance.
2
�Not only have staff made this one of the more productive quarters for the organization, they have
also been instrumental in creating the framework for the strategic planning we have all been
engaged in recently in light of the aforementioned coming changes. Most importantly, the senior
managers and line staff kept the MCSC running successfully while I have been out helping to
develop the Alliance. At times I didn't know which organization I was running. I wish to thank
all of the MCSC staff for their selfless dedication and hard work and for showing that the place can
run without me!
Making It Happen
Finance and Administration Division
The overall fmancial and administration health of the MCSC is good, contrary to what the
Inspector General's report might imply. A copy of the final determination of the Inspector General
was included in the Commissioner's packets. In it you will note that MCSC and the Inspector
General's office have serious disagreements about the "pre-audit survey" and her findings and
conclusions based on that two and one-half day visit. In response and to remain proactive, the
MCSC staff will do the following:
1. Prepare for a full audit of the MCSC by the Office of the Inspector General of the
Corporation for National Service by ensuring that the current systems are adequate,
checking that records are complete and filed accurately, and allocating the necessary
resources to ensure that the MCSC' s work can continue while cooperating with an
audit.
2. Hire a grants officer who will report to the Director of Finance and Administration to
aid in the oversight and monitoring of the fiscal and administrative systems of the
MCSC and its grantees.
3. Work with other state commissions to gain a better knowledge of how the federal
auditing processes and systems (Office and Management and Budget and the A-133
Single Audit Act) apply to state commissions and determine if the actions taken to date
by the Inspector General's Office have been appropriate and legal under the law.
3
�The MCSC is nearing the closing of the 1999-2000 fiscal year (September 30,1999). As I noted in
my May lOth report, the MCSC faces a significant increase in the charges it pays to the Michigan
Department of Career Development (MDCD), our fiscal agent, for costs related to administrative
support (human resources, fiscal management, report to the Corporation, etc.). Originally, staff
budgeted $160,000 for these charges based on our previous years' charges of $80,000 and
knowing that we might incur additional charges because of our ever-growing pool of grants and
staffing needs. What we did not anticipate was the mid-year discovery of an increase in charges to
nearly $300,000 for the year. In negotiations with MDCD' s director, Dr. Barbara Bolin, we have
gotten the MDCD to agree to split the difference and work with us to dete.rrnine a more fair and
equitable rate for these services. This still leaves a $140,000 burden for the MCSC to bear in this
current fiscal year. To address some of this added burden, I have placed a temporary cap on any
non-essential activities of the MCSC and have delayed any action by the staff that may negatively
impact the budget. This hold has applied to securing new office space, travel, conferences,
sponsorships and capital outlays including the upgrading of our information systems. We will
reassess our financial priorities once the new fiscal year begins and we have negotiated a new
administrative charges rate with the MDCD.
Outreach & Fund Development Division
Many of the activities the MCSC has conducted in support of the field this quarter are detailed in
the attached report from Mary Grill, Acting Director for Outreach & Fund Development Division
(O&FD) so I will not reiterate them here. It is important to note, however, that the O&FD staff
have been at the center of the fundraising effort we are taking on with regard to the Alliance. Mary
Grill has been added to the staff working with Monahan and Associates, our fundraising counsel.
The MCSC is working with the Alliance partner organizations to develop the overall fund raising
plan. As it currently stands, the MCSC would take on the marketing and public relations functions
while the Michigan Nonprofit Association (MNA) would handle the gift receipts, accounting and
tracking functions.
4
�Program Division
There are a number of recommendations from the Program Division staff that require
commissioners' approval. Summaries of those recommendations were included in your packet
along with a brief description of the rationale. Specifically, staff are requesting your approval for
modifications to the Volunteer Investment Grants (VIG) and Michigan's AmeriCorps programs.
These modifications should lead to a deeper understanding of how effective our VIG program has
been and increase our commitment to building more sustainable national service programs.
Insights on the Vision
The Future of the MCSC
The MCSC staff have developed a more refined version of the future goals and vision document
you reviewed at your retreat in July. The document represents the feedback you gave as well as
some goals and objectives staff developed to help give more substance to the MCSC's future
vision.
The MCSC staff will request the approval of the concept and goals articulated in the attached
document at the December meeting of the MCSC.
5
�
Dublin Core
The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/.
Title
A name given to the resource
Our State of Generosity
Creator
An entity primarily responsible for making the resource
Grand Valley State University. Dorothy A. Johnson Center for Philanthropy
Description
An account of the resource
Collection contains the records of four Michigan nonprofit organizations: Council of Michigan Foundations, Michigan Nonprofit Association, Michigan Community Service Commission, and the Johnson Center for Philanthropy at GVSU. The documents are compiled by the Johnson Center for Philanthropy, and records document the history of the organizations from the 1960s to the 2010s.
Coverage
The spatial or temporal topic of the resource, the spatial applicability of the resource, or the jurisdiction under which the resource is relevant
1968-2014
Source
A related resource from which the described resource is derived
<a href="https://gvsu.lyrasistechnology.org/repositories/2/resources/515">Our State of Generosity collection, JCPA-04</a>
Rights
Information about rights held in and over the resource
<a href="http://rightsstatements.org/page/InC/1.0/?language=en">In Copyright</a>
Subject
The topic of the resource
Dorothy A. Johnson Center for Philanthropy
Council of Michigan Foundations
Michigan Nonprofit Association
Michigan Community Service Commission
Dorothy A. Johnson Center for Philanthropy
Charities
Philanthropy and Society
Fundraising
Records
Michigan
Publisher
An entity responsible for making the resource available
Grand Valley State University Libraries, Special Collections and University Archives, 1 Campus Drive, Allendale, MI, 49401
Contributor
An entity responsible for making contributions to the resource
Council of Michigan Foundations; Michigan Nonprofit Association; Michigan Community Service Commission
Identifier
An unambiguous reference to the resource within a given context
JCPA-04
Language
A language of the resource
eng
Text
A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text.
Dublin Core
The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/.
Identifier
An unambiguous reference to the resource within a given context
JCPA-04_MCSC_2000-09-13_Executive-Directors-Report
Title
A name given to the resource
Michigan Community Service Commission 2000-09-13 commission meeting executive director's report
Creator
An entity primarily responsible for making the resource
Michigan Community Service Commission
Description
An account of the resource
Michigan Community Service Commission 2000-09-13 commission meeting executive director's report. Records are compiled in the Our State of Generosity collection by the Johnson Center, along with the files of the Michigan Nonprofit Association (MNA), the Michigan Community Service Commission (MCSC) and the Dorothy A. Johnson Center for Philanthropy. Originals are at the Michigan Community Service Commission.
Subject
The topic of the resource
Dorothy A. Johnson Center for Philanthropy
Charities
Philanthropy and Society
Fundraising
Records
Michigan Community Service Commission
Michigan
Format
The file format, physical medium, or dimensions of the resource
application/pdf
Type
The nature or genre of the resource
Text
Language
A language of the resource
eng
Publisher
An entity responsible for making the resource available
Grand Valley State University Libraries, Special Collections and University Archives, 1 Campus Drive, Allendale, MI, 50135
Rights
Information about rights held in and over the resource
<a href="http://rightsstatements.org/page/InC/1.0/?language=en">In Copyright</a>
Source
A related resource from which the described resource is derived
<a href="https://gvsu.lyrasistechnology.org/repositories/2/resources/515">Our State of Generosity collection, JCPA-04</a>
Date
A point or period of time associated with an event in the lifecycle of the resource
2000-09-13
-
https://digitalcollections.library.gvsu.edu/files/original/0cade36506908caed3994a7d104718ea.pdf
4f94e90d46311e0c046959cbc4206afe
PDF Text
Text
STATE OF MICHIGAN
i.
JOHN ENGLER, Governor
MICHIGAN COMMUNITY SERVICE COMMISSION
Chairperson
Michelle Engler
Executive Director
Kyle Caldwell
MEMORANDUM
TO:
Members of the Michigan Community Service Commission
FROM:
Garry Gross, Director of Finance & Administration
Michigan Community Service Commission
RE:
Finance & Administration Division
DATE:
September 5, 2000
111
George W. Romney
Lansing ,
Telephone
FAX
S. Capitol Ave .
Bldg. , 4th Floor
Michigan 48913
(517) 335-4295
(517) 373-4977
The following is a brief update of the current issues facing the Finance and Administration
Division.
FY 2000 Budget
We are now only one short month away from the end of our fiscal year. Our biggest challenge is
still the amount of overhead from the Department of Career Development. We will not have
final numbers until the end of October which ties our hands on determining where we are with
unexpendited funds. I hope to have a best case and worst case scenario by September 15, 2000.
At that time, we will be determining how to handle the situation. During the last quarter, we
have also bumped against our Federal Spending Authority. This required an emergency transfer
to cover payments while a Legislative Transfer request is being processed.
It is important to understand that we had the federal funds for the payments, but due to the
State' s Budget process, we did not have enough spending authority for the year. We are working
with MDCD ' s Budget Office to adjust our spending plan for FYOl and FY02. A copy of the
FYOl Spending plan is attached to this memo.
Administrative Overhead Charges
We are still working with MDCD to work out an acceptable plan for the overhead charges. At
the last meeting between MCSC & MDCD, it was determined that the department and the
commission would share the difference from last year. This uncertainly has caused us to hold
back on many purchases that were planned for this fiscal year. This delay could increase
pressure on future fiscal years . A prime example of this is our purchase of computers. The State
of Michigan requires that all offices replace computer systems on a four year cycle, in effect
making sure that all computers in any office are no older than four years old. For MCSC, that
requires replacing five systems a year. Due to the uncertainty of funding, we have not replaced
any systems this year. This will require us to increase the number of systems being replaced in
the next two years to catch up.
�As you all may know, in today ' s fast changing information technology, computers over three
years old are considered obsolete in the business world. In addition, we still have 8 Macintosh
systems that need to be converted to PC. Many of these were scheduled to be replaced at the
beginning of this fiscal year. We will be looking very hard during the beginning of the next
fiscal year to replace all Macs.
FY 2001 Budget
Our budget was finally passed as requested. After all the amendments to the tobacco funds, we
ended up right back where we started. The budget included an increase of general funds for the
commission to cover the costs of moving to a new location that better meets the requirements of
the commission. The reason for the new location is based mainly on needing more space, a trip
through our office will show you our need for expanded storage capacity and a larger conference
room.
Michigan's AmeriCorps Pre-Audit Survev
We have received the final report from the Inspector General's(IG) office ae
~ orporation for
National Service and it was very troubling. It appears that they just ignore out r sponses and in
to the A-133
effect said that they could do what they wanted and how they wanted with r
law. In addition, the contracted CPA firm basically stated that we were incorrect in our
responses and that their concerns were not addressed during their visit. While extremely
upsetting, in discussions with our State's Auditor General's office, we have determined that the
time spent fighting the issues would gain us nothing and would be better spent in preparing for
the IG recommended full audit that we expect to come next year. If nothing else, we can pride
ourselves that we were part of what was probably the quickest five year, 30 million+ dollar audit
in history, less than two and Yz days!
Personnel Matters
We are in the hiring process for our vacant Director of Outreach and Fund Development. In
addition, we will be reposting and interviewing for the vacant outreach coordinator position.
We have filled the vacant AmeriCorps Administrative Support position. Our newest member on
Staff is Michelle Metzmaker and she comes to us from Manpower where she handled accounts
receivable for them.
If you have any questions or concerns that I can help you with, please feel free to call me at
(517) 373-8028 or email at grossg@state.mi.us.
Page 2
�.
DEPARTMENT OF CAREER DEVELOPMENT- FY01 SPENDING PLAN
PROGRAM AREA: MICHIGAN COMMUNITY SERVICE COMMISSION
D-23 FUND
D-23 FUND
D-23 FUND
D-23 FUND
APPROPRIATION UNIT: WORKFORCE DEV. D-23 FUND
GRANT AVAILABLE FUNDS
1717
1723
TOTAL
AP PRO PRIATION LINE:
09520
0812
0705
GF/GP
CNS
FTE:
PRI V. GI FTS TOBACCO SET.
6.0
ORIGINAL APPROPRIATED AMOUNT:
532,400
2,1 12,700
1,000,000
580,300
FINAL APPROPRIATED AMO UNT:
SAL./WAGEIBENEFITS
SALARIES & WAG ES
RETIREMENT (DEF.BEN)
RETIREMENT (DEF.CONT. )
INSURANCE
LONG EVITY
SUB TOTAL CURR YR.
PERCENT OBL. BY CATEGORY
43 5,986
26,070
69,052
55,764
790
587 ,662
CSS&M
TELECOMMUN ICATIONS
UTILITIES
OTHER SVC .• FEES. COM P.
MAIL AN D POSTAGE
CONF.• SEMINARS . FOOD & BEV.
OFFICE SUPPLIES AND MISC.
DATA PROCESSING SUPPLIES
RENTALS FOR SPACE
EQUIP. LEASE AND RENTALS
GRANTS
SUB TOTAL CURR YR.
PERCENT OBL. BY CATEGORY
TRAVEL
STATE VEHICLE
OTHER
SUB TOTAL CURR YR.
PERCENT OBL. BY CATEGORY
EQUIPMENT
DATA PROCESSING
OTHER
SUB TOTAL CURR YR.
PERCENT OBL. BY CATEGORY
35.000
7,840
639.726
65,936
5,000
228,037
47 ,840
0
83 ,384
790
789,836
8,000
10,000
0
30.000
10,000
85.000
79,738
82,000
131 ,363
30,000
123,000
7,600
0
578,701
0
5,000
46,000
51,000
0
0
0
0
12,000
10,000
10,000
34.738
12,000
73.000
20,000
11 2,000
3,600
25 ,000
40,000
48,363
10,000
6,000
2,000
287 ,338
139.363
152,000
2,000
18,000
20 ,000
2,000
13.000
15,000
1,000
15,000
16,000
0
ATT. GEN. FEES
AUDIT FEES
MDCD FEES (E.G . COST ALLOCATION )
UNALLOCATED AMOUNT
GRAND TOTAL CURR. YR.
168,740
32 ,026
4,651
22,620
0
5,000
100.000
150,000
1,000,000
532.400
75,000
20 ,000
30 ,000
10,000
5,000
2.000
0
215,840
Oj
0
5,000
250,000
0
1.674.537
GRANTS APPROP.
COUNCI L OF Ml FOUNDATIONS
Ml COMMUNI TY SVC. COMM.
GRANT TOTAL CURR. YR.
FEDERAL INDIRECT AMOUNT
08221
08219
8.40%
6,000,000
1,000 ,000
4,500,000
400 ,000
1,000 ,000
4,500 ,000
14.174
400,000
6.ooo .ooo
1
0
6,000,000
5,900 ,000
0
0
0
0
11 ,900 ,000
�
Dublin Core
The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/.
Title
A name given to the resource
Our State of Generosity
Creator
An entity primarily responsible for making the resource
Grand Valley State University. Dorothy A. Johnson Center for Philanthropy
Description
An account of the resource
Collection contains the records of four Michigan nonprofit organizations: Council of Michigan Foundations, Michigan Nonprofit Association, Michigan Community Service Commission, and the Johnson Center for Philanthropy at GVSU. The documents are compiled by the Johnson Center for Philanthropy, and records document the history of the organizations from the 1960s to the 2010s.
Coverage
The spatial or temporal topic of the resource, the spatial applicability of the resource, or the jurisdiction under which the resource is relevant
1968-2014
Source
A related resource from which the described resource is derived
<a href="https://gvsu.lyrasistechnology.org/repositories/2/resources/515">Our State of Generosity collection, JCPA-04</a>
Rights
Information about rights held in and over the resource
<a href="http://rightsstatements.org/page/InC/1.0/?language=en">In Copyright</a>
Subject
The topic of the resource
Dorothy A. Johnson Center for Philanthropy
Council of Michigan Foundations
Michigan Nonprofit Association
Michigan Community Service Commission
Dorothy A. Johnson Center for Philanthropy
Charities
Philanthropy and Society
Fundraising
Records
Michigan
Publisher
An entity responsible for making the resource available
Grand Valley State University Libraries, Special Collections and University Archives, 1 Campus Drive, Allendale, MI, 49401
Contributor
An entity responsible for making contributions to the resource
Council of Michigan Foundations; Michigan Nonprofit Association; Michigan Community Service Commission
Identifier
An unambiguous reference to the resource within a given context
JCPA-04
Language
A language of the resource
eng
Text
A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text.
Dublin Core
The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/.
Identifier
An unambiguous reference to the resource within a given context
JCPA-04_MCSC_2000-09-13_Finance-and-Administration
Title
A name given to the resource
Michigan Community Service Commission 2000-09-13 commission meeting finance and administration
Creator
An entity primarily responsible for making the resource
Michigan Community Service Commission
Description
An account of the resource
Michigan Community Service Commission 2000-09-13 commission meeting finance and administration. Records are compiled in the Our State of Generosity collection by the Johnson Center, along with the files of the Michigan Nonprofit Association (MNA), the Michigan Community Service Commission (MCSC) and the Dorothy A. Johnson Center for Philanthropy. Originals are at the Michigan Community Service Commission.
Subject
The topic of the resource
Dorothy A. Johnson Center for Philanthropy
Charities
Philanthropy and Society
Fundraising
Records
Michigan Community Service Commission
Michigan
Format
The file format, physical medium, or dimensions of the resource
application/pdf
Type
The nature or genre of the resource
Text
Language
A language of the resource
eng
Publisher
An entity responsible for making the resource available
Grand Valley State University Libraries, Special Collections and University Archives, 1 Campus Drive, Allendale, MI, 50136
Rights
Information about rights held in and over the resource
<a href="http://rightsstatements.org/page/InC/1.0/?language=en">In Copyright</a>
Source
A related resource from which the described resource is derived
<a href="https://gvsu.lyrasistechnology.org/repositories/2/resources/515">Our State of Generosity collection, JCPA-04</a>
Date
A point or period of time associated with an event in the lifecycle of the resource
2000-09-13
-
https://digitalcollections.library.gvsu.edu/files/original/142d84cedbc7416ce05507a2555425a7.pdf
ab24943e4c000c248fc65e739490c72f
PDF Text
Text
Michigan Community Service Commission Seeks Learn & Serve Coordinator
The Michigan Community Service Commission (MCSC), one of the nation's leading
commissions on service and-volunteerism, is seeking an energetic, committed and ambitious
individual to join the Learn & Serve -Michigan School-Based and Community-Based Program
team.
Learn & Serve- Michi~an
Learn and Serve - Michigan is a statewide $1 million grant program that teaches young people
ages 5 - 17 about community service and encourages them to help solve social problems through
volunteerism. Grants are offered to community-based organizations and schools. Both
components (School-Based and Community-Based) of this program are administered by the
MCSC. Two statewide coordinators supported by an administrative assistant administer both
components of the program. Michigan currently has eight community-based Learn and Serve
programs and 31 school-based Learn and Serve programs that provide youth with opportunities
both in and out of the classroom to develop personal and social skills, enrich their academic
learning, and gain a sense of what community is and what it means to take care of it.
MCSC Pro~rams
Learn & Serve- Michigan is part ofthe program division ofthe MCSC which distributes $14
million in grants annually. The primary programs administered by MCSC include: Michigan's
AmeriCorps, Michigan's AmeriCorps Promise Fellows, Michigan Volunteer Investment Grants,
and Learn & Serve - Michigan. The Learn & Serve coordinator will work with the other seven
staff to implement MCSC programs. The coordinator positions reports directly to the Director of
Programs.
Duties
The Learn & Serve - Michigan Coordinator is responsible for assisting in the management of the
school-based and community-based programs. Duties include: developing and implementing an
application process to select grantees; assisting the grantees with the successful implementation
of the program including developing appropriate-program objectives that ensure high quality
service activities; ensuring grantees understand and adhere to federal and state regulations by
conducting routine site visits; assisting in the submission of required reports on program
accomplishments and development to MCSC and funders; and coordinating special events and
activities in support of the program. Limited in-state and out=of-state travel is required.
Qualifications
Applicants must possess a Bachelor's Degree.
Applicants should possess:
• experience in running a community service and/or volunteer program or equivalent
• knowledge of academic service-learning
• knowledge of program management
• excellent oral and written communication skills
knowledge of grant writing and reviewing
ability to work with diverse groups, including youth
�This is a state civil service position with a competitive salary and excellent benefits package.
Interested parties should send a letter of introduction, resume, and at least three references to:
Michigan Community Service Commission
George W. Romney Building, 4th Floor
111 South Capitol A venue
Lansing Michigan 48913
Voice: 517-335-4295
Fax: 517-373-4977
Attention: Paula Kaiser, Director of Programs
Backeround on the MCSC
The MCSC was established in state law with the overwhelming bipartisan support of the
Michigan Legislature in the summer of 1994 having existed for three years under Executive
Order 1991-25 through the vision and foresight of Governor John Engler. This strictly
nonpartisan Commission supports and administers national and community service programs
across Michigan.
Chaired by Michigan's First Lady, Michelle Engler, the MCSC was designated the state's lead
agency for administering programs under the National and Community Service Act of 1990, and
later the National Service Trust Act of 1993 . The MCSC enhances service and volunteerism
across the state through grantmaking, incentives, events, and recognition. The organization
comprised of more than 15 staff is divided into three divisions: program, outreach and fund
development, and finance and administration. Annually, MCSC distributes $14 million in
grants, recruits 1,000 national service participants, and recognizes thousands of exemplary
volunteers annually through the Governor's Service Awards and Make a Difference Day.
For additional information about MCSC please visit our website at www.state.mi.us/career/mcsc.
Revised 6/21 /00
.
1:.- .
�
Dublin Core
The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/.
Title
A name given to the resource
Our State of Generosity
Creator
An entity primarily responsible for making the resource
Grand Valley State University. Dorothy A. Johnson Center for Philanthropy
Description
An account of the resource
Collection contains the records of four Michigan nonprofit organizations: Council of Michigan Foundations, Michigan Nonprofit Association, Michigan Community Service Commission, and the Johnson Center for Philanthropy at GVSU. The documents are compiled by the Johnson Center for Philanthropy, and records document the history of the organizations from the 1960s to the 2010s.
Coverage
The spatial or temporal topic of the resource, the spatial applicability of the resource, or the jurisdiction under which the resource is relevant
1968-2014
Source
A related resource from which the described resource is derived
<a href="https://gvsu.lyrasistechnology.org/repositories/2/resources/515">Our State of Generosity collection, JCPA-04</a>
Rights
Information about rights held in and over the resource
<a href="http://rightsstatements.org/page/InC/1.0/?language=en">In Copyright</a>
Subject
The topic of the resource
Dorothy A. Johnson Center for Philanthropy
Council of Michigan Foundations
Michigan Nonprofit Association
Michigan Community Service Commission
Dorothy A. Johnson Center for Philanthropy
Charities
Philanthropy and Society
Fundraising
Records
Michigan
Publisher
An entity responsible for making the resource available
Grand Valley State University Libraries, Special Collections and University Archives, 1 Campus Drive, Allendale, MI, 49401
Contributor
An entity responsible for making contributions to the resource
Council of Michigan Foundations; Michigan Nonprofit Association; Michigan Community Service Commission
Identifier
An unambiguous reference to the resource within a given context
JCPA-04
Language
A language of the resource
eng
Text
A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text.
Dublin Core
The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/.
Identifier
An unambiguous reference to the resource within a given context
JCPA-04_MCSC_2000-09-13_Learn-Serve-Coordinator-Position
Title
A name given to the resource
Michigan Community Service Commission 2000-09-13 commission meeting Learn & Serve coordinator position
Creator
An entity primarily responsible for making the resource
Michigan Community Service Commission
Description
An account of the resource
Michigan Community Service Commission 2000-09-13 commission meeting Learn & Serve coordinator position. Records are compiled in the Our State of Generosity collection by the Johnson Center, along with the files of the Michigan Nonprofit Association (MNA), the Michigan Community Service Commission (MCSC) and the Dorothy A. Johnson Center for Philanthropy. Originals are at the Michigan Community Service Commission.
Subject
The topic of the resource
Dorothy A. Johnson Center for Philanthropy
Charities
Philanthropy and Society
Fundraising
Records
Michigan Community Service Commission
Michigan
Format
The file format, physical medium, or dimensions of the resource
application/pdf
Type
The nature or genre of the resource
Text
Language
A language of the resource
eng
Publisher
An entity responsible for making the resource available
Grand Valley State University Libraries, Special Collections and University Archives, 1 Campus Drive, Allendale, MI, 50137
Rights
Information about rights held in and over the resource
<a href="http://rightsstatements.org/page/InC/1.0/?language=en">In Copyright</a>
Source
A related resource from which the described resource is derived
<a href="https://gvsu.lyrasistechnology.org/repositories/2/resources/515">Our State of Generosity collection, JCPA-04</a>
Date
A point or period of time associated with an event in the lifecycle of the resource
2000-09-13
-
https://digitalcollections.library.gvsu.edu/files/original/94d5ec4324ee510083cd293b4de1a9ac.pdf
1bebfb300eff44e786ca1e7fc4419032
PDF Text
Text
VOLUNTEER
CENTERS
OF
July 11 , 2000
Mr. Kyle Caldwell
Executive Director
Michigan Community Service Commission
George W. Romney Building, 4th Floor
111 S. Capitol Avenue
Lansing, MI 48913
Dear Kyle:
On June 5, 2000, the Volunteer Centers ofMichigan held their quarterly networking
meeting. One item that received quite a bit of discussion was Michigan' s Volunteer
Investment Grants. We would like to share with you a summary of that discussion.
Overwhelmingly, members ofVCM are extremely grateful for MCSC's support of the
VIG process. The ability to establish local endowments for long-term sustainability is a
privileged opportunity that we realize is unique in the country. The leadership and vision
demonstrated by the Governor and Mrs. Engler and supported by State legislators has been
of great assistance to local, community-based organizations.
However, many Centers are concerned that they will no longer be able to participate in the
VIG process due to the increasing local match requirements. Many of our communities are
small and somewhat rural; most do not host "big business" or large foundations that can
support our fund development efforts with large gifts. Resources in small communities are
somewhat limited, and we are feeling the pinch. Unanimously, VCM members in
attendance on June 5, 2000 voted to issue a "Resolution of Concern," as follows :
We, the member Centers of Volunteer Centers ofMichigan, wish to formally express
our concern regarding our ability to participate in future cycles of Michigan's
Volunteer Investments Grants using the current guidelines. In an effort to secure the
continued success of the program, we respectfully request that the Michigan
Community Service Commission consider the following:
• Establishing a local match level of 1:1, regardless ofpast contracts;
• Recognizing documented in-kind contributions as match to the grant; and
• Lowering the minimum amount to be requested to $15,000.
We feel these steps would allow a significant number of Volunteer Centers to submit
future applications to VIG. We truly value the State' s investment in local communities,
appreciate the ongoing support ofMCSC, and look forward to opportunities for future
partnerships.
29 Kellogg Center • East Lansing, MI 48824-1022
(Phone 888-242-7075 or 517-353-9277) (Fax 517-355-3302)(rlschult@pilot.msu.edu.)
Affiliated with Michigan Nonprofit Association
www.vcm.mna.msu.edu
�If you have any questions regarding our concerns, do not hesitate to contact Kathryn
Rossow, VCM Chair. We appreciate your thoughtful consideration of our concern.
Sincerely,
Kathryn S. Rossow, Executive Director
Volunteer Center of Southwest Michigan
Chair, Volunteer Centers of Michigan
Dawn Gemler, Manager
Lenawee United Way and Volunteer Center
Judith Tymowicz, Executive Director
Albion Volunteer Service Organization
Georgina Rozeboom-Doster, Director
Volunteer Center of Allegan County
Pat Pashak, Executive Director
Volunteer Resource Center of Bay County
Susan Smethurst, Director
Volunteer Center of Otsego County
�Lara S. Plewka, Director
Volunteer Center of the Tri-Cities
Thalia Stiffler, Manager
Heart of West Michigan United Way Volunteer Center
~n?~
Sarah M. Woodward, Director
Volunteer Center of Barry County
~{)~
Carol Dillenbeck, Director
The Volunteer Center, Holland
Rebecca Droste, Director
ENRICH of Ionia County
Amy Poirier, Executive Director
Marquette County Volunteer Center
Gerald Mcintyre, Executive Director
Dickinson Community Resource Center
�Schelly Schadewald, Executive Director
Jackson Nonprofit Support Center
Aaron Cantrell, Executive Director
Volunteer Center of Greater Kalamazoo
Anita Gross, Director
United Way of Isabella County Volunteer Center
Martha Bottomley, Director
Volunteer Muskegon
Dawn Holmes-Robinson, Director
Kirtland Volunteer Action Center
Georgann Hemker, Director
Community Volunteer Center, Saginaw
Barbara A. Lemcool, Director
Volunteer Center of Northwest Michigan
�Cindy Mussell, Coordinator
United Way & Volunteer Center of Clare County
Cherrie Benchley, Executive Director
Gladwin County Volunteer Center
Denise K. Hubbard, Coordinator
Montcalm County Volunteer Connection
Brad Densmore, Director
Hillsdale County Volunteer Resource and Support Center
Kristina Beamish, Executive Director
Volunteer Center of Chippewa County
Cc: Angelia Salas, Michigan Community Service Commission
S:/winword/committee/vcm!VIG Resolution of Concern
�
Dublin Core
The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/.
Title
A name given to the resource
Our State of Generosity
Creator
An entity primarily responsible for making the resource
Grand Valley State University. Dorothy A. Johnson Center for Philanthropy
Description
An account of the resource
Collection contains the records of four Michigan nonprofit organizations: Council of Michigan Foundations, Michigan Nonprofit Association, Michigan Community Service Commission, and the Johnson Center for Philanthropy at GVSU. The documents are compiled by the Johnson Center for Philanthropy, and records document the history of the organizations from the 1960s to the 2010s.
Coverage
The spatial or temporal topic of the resource, the spatial applicability of the resource, or the jurisdiction under which the resource is relevant
1968-2014
Source
A related resource from which the described resource is derived
<a href="https://gvsu.lyrasistechnology.org/repositories/2/resources/515">Our State of Generosity collection, JCPA-04</a>
Rights
Information about rights held in and over the resource
<a href="http://rightsstatements.org/page/InC/1.0/?language=en">In Copyright</a>
Subject
The topic of the resource
Dorothy A. Johnson Center for Philanthropy
Council of Michigan Foundations
Michigan Nonprofit Association
Michigan Community Service Commission
Dorothy A. Johnson Center for Philanthropy
Charities
Philanthropy and Society
Fundraising
Records
Michigan
Publisher
An entity responsible for making the resource available
Grand Valley State University Libraries, Special Collections and University Archives, 1 Campus Drive, Allendale, MI, 49401
Contributor
An entity responsible for making contributions to the resource
Council of Michigan Foundations; Michigan Nonprofit Association; Michigan Community Service Commission
Identifier
An unambiguous reference to the resource within a given context
JCPA-04
Language
A language of the resource
eng
Text
A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text.
Dublin Core
The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/.
Identifier
An unambiguous reference to the resource within a given context
JCPA-04_MCSC_2000-09-13_Letter-to-K-Caldwell-VCM-Investment-Grant-Summary
Title
A name given to the resource
Michigan Community Service Commission 2000-09-13 commission meeting letter to Kyle Caldwell from the Volunteer Center of Southwest Michigan
Creator
An entity primarily responsible for making the resource
Michigan Community Service Commission
Description
An account of the resource
Michigan Community Service Commission 2000-09-13 commission meeting letter to Kyle Caldwell from the Volunteer Center of Southwest Michigan . Records are compiled in the Our State of Generosity collection by the Johnson Center, along with the files of the Michigan Nonprofit Association (MNA), the Michigan Community Service Commission (MCSC) and the Dorothy A. Johnson Center for Philanthropy. Originals are at the Michigan Community Service Commission.
Subject
The topic of the resource
Dorothy A. Johnson Center for Philanthropy
Charities
Philanthropy and Society
Fundraising
Records
Michigan Community Service Commission
Michigan
Format
The file format, physical medium, or dimensions of the resource
application/pdf
Type
The nature or genre of the resource
Text
Language
A language of the resource
eng
Publisher
An entity responsible for making the resource available
Grand Valley State University Libraries, Special Collections and University Archives, 1 Campus Drive, Allendale, MI, 50138
Rights
Information about rights held in and over the resource
<a href="http://rightsstatements.org/page/InC/1.0/?language=en">In Copyright</a>
Source
A related resource from which the described resource is derived
<a href="https://gvsu.lyrasistechnology.org/repositories/2/resources/515">Our State of Generosity collection, JCPA-04</a>
Date
A point or period of time associated with an event in the lifecycle of the resource
2000-09-13
-
https://digitalcollections.library.gvsu.edu/files/original/cad14db78034280ad2abbc05578623e5.pdf
d36e237264580bd721a1142ec6fb6e6b
PDF Text
Text
To:
Kyle Caldwell ; Don Newport; John Barfield; Meg Smith ; Mary Ellen Brandel! ;
From:
MARY ESTRADA
Subject: MCSC mtg .
CC:
The September 13, 2000 Commission location has been changed . Effective today 6/
13/00 the September meeting will be held in the Michigan Room , George W. Romney
Bldg., 1st Floor, Lansing from Noon to 4:00p.m .
If you have any questions, please call me at (517)373-4998. Thanks Mary
Page 1
�
Dublin Core
The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/.
Title
A name given to the resource
Our State of Generosity
Creator
An entity primarily responsible for making the resource
Grand Valley State University. Dorothy A. Johnson Center for Philanthropy
Description
An account of the resource
Collection contains the records of four Michigan nonprofit organizations: Council of Michigan Foundations, Michigan Nonprofit Association, Michigan Community Service Commission, and the Johnson Center for Philanthropy at GVSU. The documents are compiled by the Johnson Center for Philanthropy, and records document the history of the organizations from the 1960s to the 2010s.
Coverage
The spatial or temporal topic of the resource, the spatial applicability of the resource, or the jurisdiction under which the resource is relevant
1968-2014
Source
A related resource from which the described resource is derived
<a href="https://gvsu.lyrasistechnology.org/repositories/2/resources/515">Our State of Generosity collection, JCPA-04</a>
Rights
Information about rights held in and over the resource
<a href="http://rightsstatements.org/page/InC/1.0/?language=en">In Copyright</a>
Subject
The topic of the resource
Dorothy A. Johnson Center for Philanthropy
Council of Michigan Foundations
Michigan Nonprofit Association
Michigan Community Service Commission
Dorothy A. Johnson Center for Philanthropy
Charities
Philanthropy and Society
Fundraising
Records
Michigan
Publisher
An entity responsible for making the resource available
Grand Valley State University Libraries, Special Collections and University Archives, 1 Campus Drive, Allendale, MI, 49401
Contributor
An entity responsible for making contributions to the resource
Council of Michigan Foundations; Michigan Nonprofit Association; Michigan Community Service Commission
Identifier
An unambiguous reference to the resource within a given context
JCPA-04
Language
A language of the resource
eng
Text
A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text.
Dublin Core
The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/.
Identifier
An unambiguous reference to the resource within a given context
JCPA-04_MCSC_2000-09-13_Meeting-Location-Change
Title
A name given to the resource
Michigan Community Service Commission 2000-09-13 commission meeting meeting location change
Creator
An entity primarily responsible for making the resource
Michigan Community Service Commission
Description
An account of the resource
Michigan Community Service Commission 2000-09-13 commission meeting meeting location change. Records are compiled in the Our State of Generosity collection by the Johnson Center, along with the files of the Michigan Nonprofit Association (MNA), the Michigan Community Service Commission (MCSC) and the Dorothy A. Johnson Center for Philanthropy. Originals are at the Michigan Community Service Commission.
Subject
The topic of the resource
Dorothy A. Johnson Center for Philanthropy
Charities
Philanthropy and Society
Fundraising
Records
Michigan Community Service Commission
Michigan
Format
The file format, physical medium, or dimensions of the resource
application/pdf
Type
The nature or genre of the resource
Text
Language
A language of the resource
eng
Publisher
An entity responsible for making the resource available
Grand Valley State University Libraries, Special Collections and University Archives, 1 Campus Drive, Allendale, MI, 50139
Rights
Information about rights held in and over the resource
<a href="http://rightsstatements.org/page/InC/1.0/?language=en">In Copyright</a>
Source
A related resource from which the described resource is derived
<a href="https://gvsu.lyrasistechnology.org/repositories/2/resources/515">Our State of Generosity collection, JCPA-04</a>
Date
A point or period of time associated with an event in the lifecycle of the resource
2000-09-13
-
https://digitalcollections.library.gvsu.edu/files/original/08f9f6ae9f2dedb9bb0157909c58e9b6.pdf
83b034948a92a562a1edf94bca17be81
PDF Text
Text
Remarks of Michelle Engler at September 13, 2000 meeting of the Michigan Community Service
Commission
Chairperson Engler offered parting remarks as she stepped down as Chairperson of the
Michigan Community Service Commission and continued her service as a commissioner.
"For nine years we have worked together to build a very solid foundation to help build healthy
communities by strengthening service and volunteerism in this state and the organizations that
support them. Together, we have helped to define successful working public/private
partnerships. We have shown we can increase community engagement by increasing
volunteerism. And I am proud to say that all of you here represent one of the nation's leading
state commissions on service. And I know that we throw that term around a lot, but it's true and
you are the reason for it. You are the most dedicated and giving individuals I have ever had the
honor to serve with.
But I think back to that day in 1991 when some of us came together in this room to form this
organization. I don't think any of us knew what we were doing, number one, or where we were
going. And I know for certain that we didn't know that it would become a vital component in
the whole Michigan infrastructure that it has become today . I will say that one person who was
with us on that day had some insight into what a state board on volunteerism could do in
Michigan because when he headed up theW. K. Kellogg Foundation. Dr. Russell Mawby
directed the foundation to host a series of meetings and conferences to determine what more
could be done in the area of volunteerism especially as it relates to youth. Out of those meetings,
as many of you know, grew the concept of creating a state commission in Michigan that could
focus people and resources on our communities' most troublesome and most vexing problems.
And at the same time, John took up a challenge that was set forth to him personally and publicly
by Governor George Romney. He set a forth a mandate that all citizens should have the
1
�opportunity to serve their communities, and each other, in a meaningful way. And we are all
very fortunate to have had these three visionaries before us and leading us and I am blessed to
have had all three of them in my life. But Russ, I want to thank you, again for your leadership
from the very beginning.
Now, I said earlier that I credit all of you for this organization's success, but I know that you will
agree that an equal share of that credit must be given to our incredible staff. We are fortunate to
have some of the leading experts in this field working tirelessly, day after day, for our state's
volunteer communities. This staff has formed this organization from a concept to a meaningful
support mechanism for the nonprofit sector in Michigan and I am constantly amazed at the
amount of work they are able to get done with limited resources and a very small staff. No
matter what the challenge, no matter how big the idea, no matter what the circumstances our
staff has always come through. And I have tried to convey to them, as often as I can, how very
special and unique they are and I want to tell them again, that you are the best!
The MCSC would not be the organization it is today without the genuine and meaningful
partnerships we formed with many profit and nonprofit and governmental organizations here in
Michigan and throughout the nation. I especially want to thank Sam Singh, and I hoped you pass
it along to your staff and leadership of the Michigan Nonprofit Association, the Council of
Michigan Foundations, the Volunteer Centers of Michigan , and the Campus Compact for your
persistence and dedication to a cause greater than any of our individual organizations. Together,
we have demonstrated that genuine collaboration around just causes can produce powerful
results. And the Alliance is a fine example of that continued partnership and one that will create
a legacy of collaboration in the future and likewise in the government sector. Family
Independence Agency, Michigan Department of Education and our national Corporation for
National Service state office have shown particular resolve in breaking out of the bureacratic
mindset to create and serve the people of Michigan and I thank you for that.
2
�It's always dangerous to single out individuals when our own team is so strong, but I want to say
a special personal thank you to my long-time vice chair. Some might say my suffering vicechair. I find myself at a lost for words again and again when it comes to thanking Terry for all
that he has done for the Commission -for me . I hope that you know that you have my sincerest
gratitude and for many, many reasons you are on my all time most admired list.
Thanks to all of you-to your strong leadership, our dedicated staff and the tremendous
partnerships we formed. I am certain that our mission will live on through the next
administration and the next and the next after that, because that future will be guided by the plan
you lay out today, and we still have a lot of work to do. You have proven that principled
leadership, creative solutions through serving others and adherence to core values are key
ingredients to success. Thank you for the honor of allowing me to serve with you and as you
blaze forward to serve volunteers. Thank you."
3
�
Dublin Core
The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/.
Title
A name given to the resource
Our State of Generosity
Creator
An entity primarily responsible for making the resource
Grand Valley State University. Dorothy A. Johnson Center for Philanthropy
Description
An account of the resource
Collection contains the records of four Michigan nonprofit organizations: Council of Michigan Foundations, Michigan Nonprofit Association, Michigan Community Service Commission, and the Johnson Center for Philanthropy at GVSU. The documents are compiled by the Johnson Center for Philanthropy, and records document the history of the organizations from the 1960s to the 2010s.
Coverage
The spatial or temporal topic of the resource, the spatial applicability of the resource, or the jurisdiction under which the resource is relevant
1968-2014
Source
A related resource from which the described resource is derived
<a href="https://gvsu.lyrasistechnology.org/repositories/2/resources/515">Our State of Generosity collection, JCPA-04</a>
Rights
Information about rights held in and over the resource
<a href="http://rightsstatements.org/page/InC/1.0/?language=en">In Copyright</a>
Subject
The topic of the resource
Dorothy A. Johnson Center for Philanthropy
Council of Michigan Foundations
Michigan Nonprofit Association
Michigan Community Service Commission
Dorothy A. Johnson Center for Philanthropy
Charities
Philanthropy and Society
Fundraising
Records
Michigan
Publisher
An entity responsible for making the resource available
Grand Valley State University Libraries, Special Collections and University Archives, 1 Campus Drive, Allendale, MI, 49401
Contributor
An entity responsible for making contributions to the resource
Council of Michigan Foundations; Michigan Nonprofit Association; Michigan Community Service Commission
Identifier
An unambiguous reference to the resource within a given context
JCPA-04
Language
A language of the resource
eng
Text
A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text.
Dublin Core
The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/.
Identifier
An unambiguous reference to the resource within a given context
JCPA-04_MCSC_2000-09-13_Michelle-Engler-Remarks-to-Commission
Title
A name given to the resource
Michigan Community Service Commission 2000-09-13 commission meeting Michelle Engler's remarks to commission
Creator
An entity primarily responsible for making the resource
Michigan Community Service Commission
Description
An account of the resource
Michigan Community Service Commission 2000-09-13 commission meeting Michelle Engler's remarks to commission. Records are compiled in the Our State of Generosity collection by the Johnson Center, along with the files of the Michigan Nonprofit Association (MNA), the Michigan Community Service Commission (MCSC) and the Dorothy A. Johnson Center for Philanthropy. Originals are at the Michigan Community Service Commission.
Subject
The topic of the resource
Dorothy A. Johnson Center for Philanthropy
Charities
Philanthropy and Society
Fundraising
Records
Michigan Community Service Commission
Michigan
Format
The file format, physical medium, or dimensions of the resource
application/pdf
Type
The nature or genre of the resource
Text
Language
A language of the resource
eng
Publisher
An entity responsible for making the resource available
Grand Valley State University Libraries, Special Collections and University Archives, 1 Campus Drive, Allendale, MI, 50143
Rights
Information about rights held in and over the resource
<a href="http://rightsstatements.org/page/InC/1.0/?language=en">In Copyright</a>
Source
A related resource from which the described resource is derived
<a href="https://gvsu.lyrasistechnology.org/repositories/2/resources/515">Our State of Generosity collection, JCPA-04</a>
Date
A point or period of time associated with an event in the lifecycle of the resource
2000-09-13
-
https://digitalcollections.library.gvsu.edu/files/original/52faed2c4d0fcf281cb9689c2e13d291.pdf
808b4f307059e016f399efe49cca5fa1
PDF Text
Text
STATE OF MICHIGAN
JOHN ENGLER , Governor
MICHIGAN COMMUNITY SERVICE COMMISSION
Chairperson
Michelle Engler
111
George W. Romney
Lansing ,
Telephone
FAX
Executive Director
Kyle Caldwell
S. Capitol Ave .
Bldg. , 4th Floor
Michigan 48913
(517) 335-4295
(517) 373-4977
MEMORANDUM
TO:
Members of the Michigan Community Service Commission
FROM: Kyle Caldwell, Executive Director
RE:
Michigan's AmeriCorps Funding
DATE:
September 5, 2000
/}'t-
The staff recommend that the funding requirements of the Michigan's AmeriCorps program be
modified to allow for a required graduated match over a seven-year period starting after year three.
The process would eventually lead to the MCSC support going only to the Member Support Costs
to programs that have been included the MCSC ArneriCorps portfolio for a total of seven years.
The match requirements would be implemented in accordance with the chart below.
Years of
Funding
Member Support Match
Percentages
Program Operations Match
Percentages
MCSC I Grantee
MCSC I Grantee
..
Year1
85%115%
67% I 33%
Year2
85% I 15%
67%133%
Year3
85% I 15%
67% I 33%
Year4
85% I 15%
50% I 50%
Year5
85% I 15%
40%160%
Year6
85% I 15%
25% I 75%
Year7 +
85% I 15%
0% I 100% ($500 per FfE)
,,
A detailed explanation of the recommendation, including the implementation plan is included in the
Program Division Director's Report.
�
Dublin Core
The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/.
Title
A name given to the resource
Our State of Generosity
Creator
An entity primarily responsible for making the resource
Grand Valley State University. Dorothy A. Johnson Center for Philanthropy
Description
An account of the resource
Collection contains the records of four Michigan nonprofit organizations: Council of Michigan Foundations, Michigan Nonprofit Association, Michigan Community Service Commission, and the Johnson Center for Philanthropy at GVSU. The documents are compiled by the Johnson Center for Philanthropy, and records document the history of the organizations from the 1960s to the 2010s.
Coverage
The spatial or temporal topic of the resource, the spatial applicability of the resource, or the jurisdiction under which the resource is relevant
1968-2014
Source
A related resource from which the described resource is derived
<a href="https://gvsu.lyrasistechnology.org/repositories/2/resources/515">Our State of Generosity collection, JCPA-04</a>
Rights
Information about rights held in and over the resource
<a href="http://rightsstatements.org/page/InC/1.0/?language=en">In Copyright</a>
Subject
The topic of the resource
Dorothy A. Johnson Center for Philanthropy
Council of Michigan Foundations
Michigan Nonprofit Association
Michigan Community Service Commission
Dorothy A. Johnson Center for Philanthropy
Charities
Philanthropy and Society
Fundraising
Records
Michigan
Publisher
An entity responsible for making the resource available
Grand Valley State University Libraries, Special Collections and University Archives, 1 Campus Drive, Allendale, MI, 49401
Contributor
An entity responsible for making contributions to the resource
Council of Michigan Foundations; Michigan Nonprofit Association; Michigan Community Service Commission
Identifier
An unambiguous reference to the resource within a given context
JCPA-04
Language
A language of the resource
eng
Text
A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text.
Dublin Core
The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/.
Identifier
An unambiguous reference to the resource within a given context
JCPA-04_MCSC_2000-09-13_MI-AmeriCorps-Funding
Title
A name given to the resource
Michigan Community Service Commission 2000-09-13 commission meeting Michigan's AmeriCorps funding
Creator
An entity primarily responsible for making the resource
Michigan Community Service Commission
Description
An account of the resource
Michigan Community Service Commission 2000-09-13 commission meeting Michigan's AmeriCorps funding. Records are compiled in the Our State of Generosity collection by the Johnson Center, along with the files of the Michigan Nonprofit Association (MNA), the Michigan Community Service Commission (MCSC) and the Dorothy A. Johnson Center for Philanthropy. Originals are at the Michigan Community Service Commission.
Subject
The topic of the resource
Dorothy A. Johnson Center for Philanthropy
Charities
Philanthropy and Society
Fundraising
Records
Michigan Community Service Commission
Michigan
Format
The file format, physical medium, or dimensions of the resource
application/pdf
Type
The nature or genre of the resource
Text
Language
A language of the resource
eng
Publisher
An entity responsible for making the resource available
Grand Valley State University Libraries, Special Collections and University Archives, 1 Campus Drive, Allendale, MI, 50140
Rights
Information about rights held in and over the resource
<a href="http://rightsstatements.org/page/InC/1.0/?language=en">In Copyright</a>
Source
A related resource from which the described resource is derived
<a href="https://gvsu.lyrasistechnology.org/repositories/2/resources/515">Our State of Generosity collection, JCPA-04</a>
Date
A point or period of time associated with an event in the lifecycle of the resource
2000-09-13
-
https://digitalcollections.library.gvsu.edu/files/original/774ccb15004cfbd80457aed254298c31.pdf
08cf69caa2cd0271b9d9cd7624397d00
PDF Text
Text
CONFLICT RESOLUTION THE SOLUTION
By Laurie Howell, Char-Em lSD
The Char-Em lSD AmeriCorps program is currently in
its second year and focuses on
conflict resolution. Data
gathered at the end of the first
year indicates that the students have learned new skills
in dealing with conflict in
positive ways. Building
upon those successes
many of our second year
sites have expanded our
programs. We were happy
to be serving at several
new sites.
ing strong AmeriCorps members within our schools.
Members, after they complete
their second year, must leave
our program. We will be
involved with a major recruitment effort for the 2000-2001
Ongoing training and
support from Celia Kelly,
from Char-Em lSD Safe
and Drug Free ConsorKids participate in a fun team buildtium, and Terri Parsons
ing game during a recent Char-Em
from Char-Em lSD add to
event.
our strength. We are fortunate that eleven of our
school year. As members of
seventeen original Ameriour community, you or someCorps members returned with
one you know may be an
their skills into our second
ideal candidate for our fullyear program. New members
time AmeriCorps program.
to our program have added
their unique talents as well.
Feel free to contact Mary or Paul
at Char-Em ISD, 231-547-9947,
The success of our program is
for more information.
primarily contingent on
recruiting, training and plac-
DREAM CATCHERS
KEEP BUSY
By Ashley Butler
In October 1999, the
Dreamcatchers AmeriCorps
Program started out as a
group of seven. Each of us got
along well and had a good
time getting to know each
other. Having new members
means reaching out to new
consumers of our service.
What is our service you ask?
As Dreamcatcher volunteers
we offer friendship, advocacy,
independence, confidence,
and new opportunities for
people who have developmental disabilities. We help
our friends with a wide range
of activities from just offering
a ride to the store to going on
an exciting outing to someplace new. A few of the things
we have done so far include a
day at Challenge Mountain (a
place that offers adaptive
skiing for people with disabilities), trips to local sports
events, theme dances and
learning about how Maple
syrup is made. We have a lot
of fun and exciting things
planned for the rest of the year
and I know that most of us can
hardly wait for that nice warm
summer to come.
�PROGRAM HIGHLIGHTS
SPRING HAS
SPRUNG FORDASP
A DIVERSE CORPS
BY CAITLIN LAUCH LAN , MIGIIGAN NEIGHBORHOOD AMERICORPS PROGRAM
Anyone who has grown up or
spent time in a large city
knows how much the city can
change as one travels from
one neighborhood to another.
Each area has its own character, its own needs, and its own
ways of approaching solutions. It is with this in mind
that the Michigan Neighborhood AmeriCorps Program
places members throughout
the city of Detroit.
A diverse corps consisting of
University of Michigan undergraduates and graduate
students in the schools of
Business, Public Health, Law,
Information, Social Work,
and Urban Planning, and
residents of the City of Detroit
are placed with organizations
serving the specific needs of
their communities.
Placements throughout the
city are structured to address
each community's educational, economic, environmental, public safety and human
needs issues.
. The program aims to build on
and apply the professional
training that graduate students have received, while
including Detroit residents
who desire to give back to
their community. Placements
throughout the city are structured to address each
community's educational,
economic, environmental,
public safety and human
needs issues. This Spring the
newest MNAP members were
officially sworn in by Harris
Wofford, CEO of the Corporation for National Service.
Wofford urges members to see
the areas where their service is
needed, to respond and lead
the way. MNAP members are
eagerly taking on that challenge in their year of service.
' STUDENTSRIGHTS
~
by Longfellow Elementary
Students/ Sharon Staves · Saginaw AmeriCorps
I have a right to HAPPY, and to be
treated with kindness in this room:
This means that no one will laugh at
me, ignore me, or hurt my feelings .
I have a right to be MYSELF in this
room; This means that no one will treat
me unfairly because I am fat or thin,
fast or slow, boy or girl.
I have a right to be SAFE in this room;
This means that on one will hit me, kick
me, push me, or pinch me.
I have a right to HEAR and be HEARD
in this room; This means that no one
will YELL - SCREAM - or SHOUT
And my opinions and desires will be
considered in any plans we make.
I have a right to LEARN about MYSELF
in this room;
This means that I will be free to express
my feelings and opinions without being
"-interrupted or punished.
-oOtllll
2
BY GLORIA P. JOE, DETROIT
ACADEMIC SUCCESS PROGRAM
Spring has sprung and so have
the members of the Detroit
Academic Success Program
(DASP). Primarily, we work in
the elementary schools in an
effort to improve literacy rates;
however, we have been spot. ted all over this great state.
Our empowering director,
Pandora Porter, urges her
members to stand up and be
counted!
This year alone the DASP has
set area volunteerism records.
Our weekly schedule includes
one to three events per week.
Eating and sleeping on the
run, DASP members participated in events such as: The
African Bead Museum, The
Red Cross, Gleaners Community Food Bank, D.P.S. Festival,
WDET Radio, WSU Parenting
Association, Celebrate Volunteers Luncheon, Michigan
Youth Summit, YWCA, Doorstep Shelter, and Clean Sweep.
The best part of the DASP
team is that everyone is eager
to be of service to their community. DASP is getting
things done for America!
�SPECIAL REPORT
GElliNG IT DONE-YEAH BABY!
SIGNATURE SERVICE PROJECTS A HUGE SUCCESS IN FLINT . ..
Planting
Gardens!
Members at Carman Park completed a community garden
that the students will maintain.
Each year, the Michigan Community Service Commission organizes an annual
"Signature Service Project". This two day
event gathers members from across the
state for a day of training followed by a day
of service. Each year, the Commission
seeks to partner with a different community for this project. Past partners have
included the Department of Natural Resources, Habitat for Humanity and the
American Youth Foundation.
This year,
the memPainting houses!
ber council
recommended
hosting
two separate
projects.
On June 2
& 3, more
than 200
AmeriCorps
Community and AmeriCorps members pose after a long
members
- .,- ·
day of service.
partnered
with 14
sites in the City of Flint for Community Pride Day. On Friday, June 2,
members learned about the history of volunteerism in Flint, as well
AmeriCorps Oakland
as more about the organization that they would serve at. On Saturmember Tracie Walker works
day, AmeriCorps members went to town (literally) partnering with
out he worlds longest mural!
community volunteers to get things done at their sites. In just six
hours, houses were repainted, community gardens were constructed,
dozens of flower flats were planted, yards were mowed, weeds were whipped, the World's Longest
Mural was underway and relationships were formed between the residents and the members. l\1embers truly impacted the City, and they were ecstatic about what was accomplished in just six hours.
�SPECIAL REPORT
• • • AND EMMET COUNTY!
On June 9, approximately 80 members from
northern Michigan and the Upper Peninsula
convened in St. Ignace to learn more about their
service from Lynn Johnson, Controller for
Emmet County. On Saturday, the service took
place at three sites: The Headlands (600 acres of
forest), Cecil Bay (beach front property) and
Camp Petasega (public campground). Members
worked tirelessly to build an information shelter
at the park front, blaze trails through the forest
and install forty-six (yes, forty-six) new double
ring fire pits at Camp Petasega and two new
rings at the Headlands.
Trail
blazers!
Firepit
diggers!
Paul Brendtro and Copper Country AmeriCorps member Amy Ahola, replaced firepits
at Camp Petasega.
Beach duty!
MCCC AmeriCorps members Kelly and
Travys cleared the way for a new trail.
On behalf of the MCSC, we would like to
thank every member that attended and
gave of themselves to both Flint and
Emmet County. You truly set the standard
for what it means to "Get Things Done."
nl would definit;ly do it
again!" Kelly (MCCC)
Mary VanOrsdel of Copper Country took a
minute to enjoy the beautiful surroundings!
�PROGRAM HIGHLIGHTS
WHO ARE AMERICORPS
PROMISE FELLOWS ?
AMERICORPS OAKLAND OFFERS MUCH TO PONTIAC
Bv Liz
Ever wonder what AmeriCorps Oakland does?
CLEMENSHAW, MCSC
BY MARY K. KRIST, AMERICORPS OAKLAND
PROMISE fELLOW
Michigan's Promise, led by
First Lady Michelle Engler, is
Michigan's response to the
national America's Promise
initiative. There are 24 Communities of Promise throughout Michigan who have
formed local partnerships to
equip young people with the
Five Promises. In many of
these communities, youth are
actively involved in shaping
their community's strategy.
The Five Promises to
America's youth include:
We have been quite busy with our after school programs,
tutoring, service projects, and what ever else happens to come
our way. Some of our members have recently joined committees
in the Pontiac Community: Safe Night, Greater Pontiac City
Coalition (GPCC), Dirt Day, Paint the Town 2000, and residential
council meetings with the summer program sites.
1. Ongoing relationships with caring
adults;
2. Safe places with structured
activities;
3. A healthy start and future;
4. Marketable skills; and
5. Opportunities to give back through
community service.
Michigan's AmeriCorps
Promise Fellows are committed individuals who dedicate
a year of their lives to building a better future for
Michigan's children. There
are currently 12 AmeriCorps
Promise Fellows placed in
partner organizations
throughout the state. AmeriCorps Promise Fellows work
to strengthen infrastructure,
develop resources, networks,
and to mobilize people
around the Five Promises.
With the help of the AmeriCorps Oakland: Michigan's
AmeriCorps team, holiday food baskets were delivered for
Thanksgiving, Christmas, and Easter.
We also attended various dances at Howard Dell Community
Center: Spring Fling for senior citizens, Mommy /Son dance, and
Daddy /Daughter dance. Our members help serve drinks,
conduct registration, take some pictures, and often we talk and
dance with the people we meet at these events.
Now that summer has arrived plans are underway; AmeriCorps
members are attending camps in the community for various
Pontiac schools. It is going to be a fun but busy summer!
3
�Council
News
Member
Highlight
MEMBERS WITH A MISSION
DOMESTIC ABUSE VIOLENCE
By Julie Parsons, Genesee County
A meriCorps Program
by Katie Sloat, Underground Railroad,
Inc.
Council members worked
diligently to establish a
mission statement and bylaws for Michigan's AmeriCorps that represent and
reflect the dedication to
service by Michigan's AmeriCorps groups and members.
As an AmeriCorps Member in
the Victim's Services Field, I have
gained information, knowledge,
and concern for the domestic
abuse problem in our society.
After much discussion, the
following mission statement
was created.
To have a statewide impact
through promoting service and
providing training for
Michigan's AmeriCorps members while enhancing community service efforts and
strengthening the national
service movement.
It is the hope of the council
that this mission statement
will apply to every council,
every agency, and every
member in Michigan.
AAAAAAAAA
If you are currently an AmeriCorps member, join the
ONElist. This site allows
members to participate in
action polls, communicate
their ideas, and share important information.
To subscribe, go to
www.onelist.com/community!
MIAmeriCorps or
MIAmeriCorpssubscribe@onelist.com or e-mail
barneyB@state. mi. us.
The Underground Railroad is a
non-profit women's abuse shelter
which offers a variety of services
to the survivors and their children. All services are offered to
abused women at no charge.
My role at the Underground
Railroad is twofold. As a volunteer, I conduct intakes, answer
the crisis hotline,listen and talk
to clients, and perform everyday
tasks. This spring I graduated
from Central :M;ichigan University with a Bachelor of Science
degree with a concentration in
Social Work. Fortunately, I was
allowed to use part of my AmeriCorps time as an internship,
giving me the opportunity to
exercise and practice my Social
Work skills. I co-facilitate the
weekly Women's Domestic
Violence Support Group and
have a small case load of my
own and attend workshops and
trainings with fellow case managers.
AmeriCorps gives me the opportunity to serve my community
and gain valuable experience
while helping others.
4
Food For
Thought
Congratulations to the Copper Country AmeriCorps
program for a successful
Alcohol Free Weekend! All 26
members of the program
worked year round to
plan for this annual event.
This year a record 932 students attended and 142 community residents volunteered!
Hats off to you!
AAAAAAAAAA
Congratulations to Kipp
VanOrsdel and Andrew
Younger, National Service
Member finalists at the
Governor's Service Awards.
AAAAAAAAAA
· Volunteers Recognized!
The Cathedral District Youth
Center honored Edith Brooks,
a Saginaw AmeriCorps member at a luncheon on Aprill4,
2000, hosted by the United
Way of Saginaw County. Edith
serves as a tutor at the center.
Congrats Edith!
/\/\/\/\/\/\/\/\/\/\
Interested in staying involved
as an active alum after your
service has ended? If you are,
contact Beth Barney at
barneyb@state.mi.us
�
Dublin Core
The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/.
Title
A name given to the resource
Our State of Generosity
Creator
An entity primarily responsible for making the resource
Grand Valley State University. Dorothy A. Johnson Center for Philanthropy
Description
An account of the resource
Collection contains the records of four Michigan nonprofit organizations: Council of Michigan Foundations, Michigan Nonprofit Association, Michigan Community Service Commission, and the Johnson Center for Philanthropy at GVSU. The documents are compiled by the Johnson Center for Philanthropy, and records document the history of the organizations from the 1960s to the 2010s.
Coverage
The spatial or temporal topic of the resource, the spatial applicability of the resource, or the jurisdiction under which the resource is relevant
1968-2014
Source
A related resource from which the described resource is derived
<a href="https://gvsu.lyrasistechnology.org/repositories/2/resources/515">Our State of Generosity collection, JCPA-04</a>
Rights
Information about rights held in and over the resource
<a href="http://rightsstatements.org/page/InC/1.0/?language=en">In Copyright</a>
Subject
The topic of the resource
Dorothy A. Johnson Center for Philanthropy
Council of Michigan Foundations
Michigan Nonprofit Association
Michigan Community Service Commission
Dorothy A. Johnson Center for Philanthropy
Charities
Philanthropy and Society
Fundraising
Records
Michigan
Publisher
An entity responsible for making the resource available
Grand Valley State University Libraries, Special Collections and University Archives, 1 Campus Drive, Allendale, MI, 49401
Contributor
An entity responsible for making contributions to the resource
Council of Michigan Foundations; Michigan Nonprofit Association; Michigan Community Service Commission
Identifier
An unambiguous reference to the resource within a given context
JCPA-04
Language
A language of the resource
eng
Text
A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text.
Dublin Core
The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/.
Identifier
An unambiguous reference to the resource within a given context
JCPA-04_MCSC_2000-09-13_MI-AmeriCorps-News-Letter
Title
A name given to the resource
Michigan Community Service Commission 2000-09-13 commission meeting Michigan's AmeriCorps member newsletter
Creator
An entity primarily responsible for making the resource
Michigan Community Service Commission
Description
An account of the resource
Michigan Community Service Commission 2000-09-13 commission meeting Michigan's AmeriCorps member newsletter. Records are compiled in the Our State of Generosity collection by the Johnson Center, along with the files of the Michigan Nonprofit Association (MNA), the Michigan Community Service Commission (MCSC) and the Dorothy A. Johnson Center for Philanthropy. Originals are at the Michigan Community Service Commission.
Subject
The topic of the resource
Dorothy A. Johnson Center for Philanthropy
Charities
Philanthropy and Society
Fundraising
Records
Michigan Community Service Commission
Michigan
Format
The file format, physical medium, or dimensions of the resource
application/pdf
Type
The nature or genre of the resource
Text
Language
A language of the resource
eng
Publisher
An entity responsible for making the resource available
Grand Valley State University Libraries, Special Collections and University Archives, 1 Campus Drive, Allendale, MI, 50141
Rights
Information about rights held in and over the resource
<a href="http://rightsstatements.org/page/InC/1.0/?language=en">In Copyright</a>
Source
A related resource from which the described resource is derived
<a href="https://gvsu.lyrasistechnology.org/repositories/2/resources/515">Our State of Generosity collection, JCPA-04</a>
Date
A point or period of time associated with an event in the lifecycle of the resource
2000-09-13
-
https://digitalcollections.library.gvsu.edu/files/original/eaaa6ae670a17407a391433dc1339e41.pdf
67a12802754ec177bec4c0d4be6e9d0c
PDF Text
Text
STATE OF MICHIGAN
JOHN ENGLER , Governor
MICHIGAN COMMUNITY SERVICE COMMISSION
Chairperson
Michelle Eng ler
111 S. Ca pitol Ave.
George W. Romney Bldg ., 4th Floo r
Lansing , Mich igan 48913
Telephone (51 7) 335-4295
FAX (517) 373-4977
Executive Director
Kyle Caldwell
MEMORANDUM
TO:
Members of the Michigan Community Service Commission
FROM:
Paula Kaiser, Director ofProgr~
Michigan Community Service Commission
RE:
MCSC's Michigan's AmeriCorps Program Funding Match Requirement
Recommendation
DATE:
August 25, 2000
Rationale
The MCSC has been the official and sole fiduciary for Michigan 's AmeriCorps program since its
inception in 1993. We are now going on our seventh year of overseeing and supporting
Michigan's AmeriCorps grantees. Some of the grantees in our current portfolio were among the
initial grantees from 1994. Hence, we have funded some grantees continuously for going on
seven years . As you may recall, when we devised our original strategies, we wanted AmeriCorps
in Michigan to be community based, community driven and community supported. Today, our
program portfolio does not necessarily represent that vision.
So, rather than arbitrarily change the MCSC ' s application proceaures and require a substantial
match and place a cut off point, the staff decided to gain the opinions of practioners and
recommend policy changes based on their input. The MCSC staff convened a dialogue of
current and past Michigan' s AmeriCorps grantees. On August 5, 1999, individuals representing
a wide variety of program models and experiences were convened to discuss what length of time,
at what levels, and under what criteria should the MCSC provide grantees, in the AmeriCorps
Program portfolio, with continued funding. The overwhelming response from the field indicated
it was unrealistic to expect local communities to be able to support full-time stipended
volunteers. However, th~y could begin to support more of the operational costs of the program.
Based on the input from the field, the MCSC re-examined its renewal application process and its
�goals as a grant maker. As a result, staff recommends programs will need to increasingly support
their activities while annually decreasing federal support. The MCSC feels that given the
unpredictable nature of federal funding for AmeriCorps, our mutual goals of long-sustaining
impact through local support and control, and the desire to broaden the opportunities for other
communities to experience the power of AmeriCorps, a pro-active plan for distributing resources
was needed.
While the details of the funding plan for Michigan's AmeriCorps is new, the philosophy upon
which it is based is not. The MCSC has long held that AmeriCorps is a powerful tool for
community building, individual development and creating demonstrable impact where people
live. As a state agency charged to enable all citizens, including youth, to engage in public
problem solving through service and volunteerism, the MCSC must work to affect as many
individuals and organizations as possible. This is why the MCSC has encouraged grantees to
seek increased local match while requesting reduced levels of federal support for the AmeriCorps
programs.
Staff Recommendation
Therefore, the staff recommends the following match requirements for the Michigan ' s
AmeriCorps program:
Years of
Fundin2
Year 1
Year2
Year 3
Year4
Year 5
Year 6
Year 7+
Member Support
Match Percentages
MCSCIGrantee
85% I 15 %
85% I 15%
85% 11 5%
85% I 15%
85% I 15%
85% I 15%
85% I 15%
Program Operations
Match Percentages
MCSCIGrantee
67% I 33%
67% I 33%
67% I 33%
50% I 50%
40% I 60%
25% I 75%
0% I 100% ($500 per FTE)
The member support cost items include: living allowance, FICA, workers compensation, health
care. In addition, programs could apply for up to $500 per full-time equivalent to cover the cost
of member training, member uniforms, and other member expenses.
All grantees would be expected to meet the match requirement for their given year of funding. If
a grantee has been a recipient of previous Michigan's AmeriCorps funding it would count when
determining the match requirement. For example, if Agency A which is not a current grantee
applied for AmeriCorps funding for the 2001 - 2002 year and had previously received 3 years of
Michigan's AmeriCorps funding they would need to provide the match level of a Year 4
program.
Implementation of the Plan
The new match requirements would be phased in over the next three years . The staff
recommends that programs operating in the first three years would be required to meet the match
requirement specific to their current year of funding . Programs that have been in existence for
�more than three years would be required to meet the Year 4 match requirement for the 20002001 program year. Each year the programs would advance to the next level of match
requirement until they reach the Year 7 and beyond requirement.
Waiver
If a program was not able to meet the match requirement for a given program year they could ask
for a waiver. A program could apply for a waiver as part of their application to the MCSC. They
would need to provide justification for the waiver. The MCSC would have the right to approve
or deny the waiver based on the program's justification. The waiver allows MCSC to support a
program that may have extenuating circumstances that prevents them from meeting the match.
The board would have to approve the waiver on a case by case basis.
~-
.
�
Dublin Core
The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/.
Title
A name given to the resource
Our State of Generosity
Creator
An entity primarily responsible for making the resource
Grand Valley State University. Dorothy A. Johnson Center for Philanthropy
Description
An account of the resource
Collection contains the records of four Michigan nonprofit organizations: Council of Michigan Foundations, Michigan Nonprofit Association, Michigan Community Service Commission, and the Johnson Center for Philanthropy at GVSU. The documents are compiled by the Johnson Center for Philanthropy, and records document the history of the organizations from the 1960s to the 2010s.
Coverage
The spatial or temporal topic of the resource, the spatial applicability of the resource, or the jurisdiction under which the resource is relevant
1968-2014
Source
A related resource from which the described resource is derived
<a href="https://gvsu.lyrasistechnology.org/repositories/2/resources/515">Our State of Generosity collection, JCPA-04</a>
Rights
Information about rights held in and over the resource
<a href="http://rightsstatements.org/page/InC/1.0/?language=en">In Copyright</a>
Subject
The topic of the resource
Dorothy A. Johnson Center for Philanthropy
Council of Michigan Foundations
Michigan Nonprofit Association
Michigan Community Service Commission
Dorothy A. Johnson Center for Philanthropy
Charities
Philanthropy and Society
Fundraising
Records
Michigan
Publisher
An entity responsible for making the resource available
Grand Valley State University Libraries, Special Collections and University Archives, 1 Campus Drive, Allendale, MI, 49401
Contributor
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Council of Michigan Foundations; Michigan Nonprofit Association; Michigan Community Service Commission
Identifier
An unambiguous reference to the resource within a given context
JCPA-04
Language
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eng
Text
A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text.
Dublin Core
The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/.
Identifier
An unambiguous reference to the resource within a given context
JCPA-04_MCSC_2000-09-13_MI-AmeriCorps-Program-Funding
Title
A name given to the resource
Michigan Community Service Commission 2000-09-13 commission meeting Michigan's AmeriCorps program funding
Creator
An entity primarily responsible for making the resource
Michigan Community Service Commission
Description
An account of the resource
Michigan Community Service Commission 2000-09-13 commission meeting Michigan's AmeriCorps program funding. Records are compiled in the Our State of Generosity collection by the Johnson Center, along with the files of the Michigan Nonprofit Association (MNA), the Michigan Community Service Commission (MCSC) and the Dorothy A. Johnson Center for Philanthropy. Originals are at the Michigan Community Service Commission.
Subject
The topic of the resource
Dorothy A. Johnson Center for Philanthropy
Charities
Philanthropy and Society
Fundraising
Records
Michigan Community Service Commission
Michigan
Format
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application/pdf
Type
The nature or genre of the resource
Text
Language
A language of the resource
eng
Publisher
An entity responsible for making the resource available
Grand Valley State University Libraries, Special Collections and University Archives, 1 Campus Drive, Allendale, MI, 50142
Rights
Information about rights held in and over the resource
<a href="http://rightsstatements.org/page/InC/1.0/?language=en">In Copyright</a>
Source
A related resource from which the described resource is derived
<a href="https://gvsu.lyrasistechnology.org/repositories/2/resources/515">Our State of Generosity collection, JCPA-04</a>
Date
A point or period of time associated with an event in the lifecycle of the resource
2000-09-13
-
https://digitalcollections.library.gvsu.edu/files/original/e0ec1de9db2c4dec01fe46ddf6262f44.pdf
e1d40e583b19de4331798782265faf39
PDF Text
Text
Michigan Community Service Commission
May 10, 2000
George W. Romney Building
Lansing, Michigan
12:00 p.m. - 4:00 p.m.
MINUTES
MEMBERS PRESENT:
Michelle Engler, Chair
Karen Aldridge
John Barfield
Victor Begg
Mary Ellen Brandell
Julie Cummings
Nancy Lenz
Randy Neelis
Don Newport
Patricia Ryan O'Day
Joel Orosz
Kari Pardoe
Vivian Rogers Pickard
Terry Pruitt
Meg Smith
Ethan Weinstock
Kyle Caldwell, Ex Officio
MEMBERS ABSENT:
OTHERS :
Arthur Ellis
Kathleen Keen McCarthy
Jim Muir
Matthew Wesaw
Ray West
Geneva J. Williams
Diana Algra, Family Independence Agency
Mary Estrada, Michigan Community Service Commission
Mary Grill, Michigan Community Service Commission
Jennifer Forbes, Michigan Community Service Commission
Paula Kaiser, Michigan Community Service Commission
Tim Kelly, Michigan Department of Career Development
Mary Pfeiler, Corporation for National Service- Detroit Office
Sam Singh, Michigan Nonprofit Association
Amy Smitter, Michigan Campus Compact
Carol W olenberg, Michigan Department of Education
�I.
Welcome and Introduction - Chairperson Engler
The meeting was called to order at 12:30 p.m. by Chairperson Engler. Chairperson Engler
welcomed everyone to the meeting. Chairperson Engler introduced Amy Smitter from
Michigan Campus Compact, Tim Kelly from the Michigan Department of Career
Development and Carol W olenberg from the Michigan Department of Education.
Chairperson Engler informed commissioners that Ruth Mawby, wife of Dr. Russ Mawby
from theW. K. Kellogg Foundation recently passed away.
II.
Review of January 21, 2000 Minutes - Chairperson Engler
Commissioner Newport moved to approve the January 21, 2000 minutes. Commissioner
Smith seconded the motion and the minutes were approved. Motion passed unanimously.
III.
Standing Committee Reports
A.
Executive Committee - Chairperson Engler
1.
Review of Executive Committee March 24, 2000 meeting
The minutes were noted and no comments were offered.
2.
Review of Progress on the Volunteer Alliance Concept
Mr. Caldwell explained the concept of the Alliance and stated that all the
organizations (Michigan Campus Compact (MCC), Michigan Community
Service Commission (MCSC), Michigan Nonprofit Association (MNA),
and Volunteer Centers of Michigan (VCM) have given board approval and
support to move forward with the Alliance concept.
Mr. Caldwell stated that he, along with Commissioner Orosz, Chairperson
Engler, and Sam Singh met with Bill Richardson from theW. K. Kellogg
Foundation to discuss the concept of the Alliance. Mr. Richardson stated
that the Alliance is a great opportunity for Michigan.
Mr. Singh spoke on behalf of MNA and VCM and explained that the MNA
board empowered their executive committee to enter into all negotiations and
preparation to move forward with the Alliance at their March meeting. Mr.
Singh stated that the Volunteer Centers of Michigan also unanimously
approved moving forward with the Alliance at their latest meeting. All
negotiations are going along well and everyone is committed to the
development of the Alliance stated Mr. Singh.
Ms. Smitter spoke on behalf of MCC and stated that MCC' s board
unanimously supports the Alliance and look forward to moving forward.
2
�Mr. Caldwell explained that the Alliance endowment and the fundraising
will work through an RFP process. Several commissioners asked
questions regarding the Alliance and it was decided that the MCSC should
hold a retreat for all commissioners to talk about the Alliance and the future
of the MCSC. It was also decided that commissioners should receive a onepage description of the Alliance so that they would be knowledgeable about
what, where and how the Alliance will work.
B.
Board Development Committee - Commissioner Pruitt
1.
Recommendation (approval item)
Commissioner Pruitt gave an overview of the memo from former
commissioner, Dorothy Johnson regarding the Board Development
Committee and the recommendations for MCSC consideration. The Board
Development Committee recommended the following:
a.
Mr. Terry Pruitt, Vice Chair of the MCSC be named interim Chair
of the Board Development Committee effective May 10, 2000 and
serve in that capacity until such time as another member is named to
this position.
A motion was made by Commissioner Cummings to accept the
Board Development Committee recommendations. The motion was
seconded by Chairperson Engler. The motion was approved
unanimously.
b.
Ms. Vivian Pickard be named to the Executive Committee effective
May 10, 2000.
A motion was made by Commissioner Pruitt to accept the Board
Development Committee recommendations. The motion was
seconded by Commissioner Cummings. The motion was approved
unanimous! y.
Further, members of the Board Development committee requested
concurrence from the MCSC membership to make the following
recommendations to the Governor for his consideration:
a.
Acceptance of the resignation of Dorothy A. Johnson.
A motion was made by Commissioner Pruitt to accept the Board
Development Committee recommendation. The motion was
seconded by Commissioner Orosz. The motion was approved
unanimously.
b.
Appointment of Robert A. Collier to fill the appointment vacated by
Ms. Johnson.
3
�,.
A motion was made by Commissioner Pruitt to accept the Board
Development Committee recommendation. The motion was ·
seconded by Commissioner Cummings. The motion was approved
unanimously.
The Board Development Committee also recommended action by the
membership on the following.
a.
The MCSC shall create the MCSC Leadership Council. The
Leadership Council' s membership will consist of all former MCSC
members in good standing. The Leadership Council would be
charged to advise and counsel to the MCSC members and staff.
A motion was made by Commissioner Cummings to accept the
Board Development Committee recommendation. The motion was
seconded by Commissioner Pickard. The motion was approved
unanimous! y.
b.
The Board Development Committee recommended inviting Dr.
Russell Mawby to serve as Chair of the MCSC and recommending
to the Governor that he appoint Dr. Mawby to the position this fall.
A motion was made by Commissioner Pruitt to accept the Board
Development Committee recommendation. The motion was
seconded by Commissioner Orosz. The motion was approved
unanimously.
c.
Appoint Mrs. Michelle Engler, Chair of the MCSC Leadership
Council.
A motion was made by Commissioner Pruitt to accept the Board
Development Committee recommendation. The motion was
seconded by Commissioner Newport. The motion was approved
unanimously.
IV.
Executive Director's Report- Kyle Caldwell
A.
Michigan's AmeriCorps (approval item)
Ms. Kaiser reviewed the AmeriCorps packet explaining that the MCSC had
approximately $2 million in formula AmeriCorps funds to grant out for FY 2001.
In addition, the MCSC could submit applications to be funded out of the national
competitive funds. Although there was no guarantee that the MCSC would receive
any competitive funds, we have been successful this year as our competitive
application submitted on February 28, 2000 was approved with few modifications.
The Corporation for National Service (CNS) notified the MCSC on May 4, 2000 as
to which programs had been funded from the competitive funds . The MCSC must
now submit its formula application package to CNS by May 15, 2000. Ms. Kaiser
explained the outreach and the review processes. Several commissioners asked
questions about the programs, funding, FTE' s and cost of the living allowance.
4
�After discussion, Ms. Kaiser stated that the staff recommends the approval of the
following competitive funding proposals approved by CNS pending satisfactory
completion of application revisions:
The BHK Child Development for recommended funding of $374,400; CharlevoixEmmet Intermediate School District for recommended funding of $234,005; City
Year- Detroit for recommended funding of $700,000; Michigan Communities in
Schools for recommended funding of $203,628 ; Michigan Department of
Agriculture for recommended funding of $211 ,312; Michigan State University
Extension for recommended funding of $444,600; Oakland University for
recommended funding of $233,595 ; The Regents of the University of Michigan for
recommended funding of $409,500; United Way of Genesee and Lapeer County
for recommended funding of $267,761 , Total recommended funding is
$3 ,078 ,801.
A motion to approve the staff recommendation for the above competitive funds was
made by Commissioner Barfield and seconded by Commissioner Orosz.
Chairperson Engler abstained from voting on the funding for Michigan
Communities in Schools. The motion passed unanimously.
The staff recommended funding for the two competitive renewal programs pending
satisfactory completion of application revisions:
Family Independence Agency for recommended funding of $341,501; United Way
Community Services for recommended funding of $234,000.
A motion to approve the staff recommendation for the above two competitive
renewal programs funds was made by Commissioner Pruitt and seconded by
Commissioner Newport. Commissioner Begg abstained from voting on the
funding for United Way Community Services. The motion passed unanimously.
The staff recommended new Formula funding at the requested amount for the
following applicants:
Branch Intermediate School District for requested funding of $116,931 ; Habitat for
Humanity Michigan for requested funding of $163,800; Ionia County Intermediate
School District for requested funding of $146,258; Marquette Alger Intermediate
School District for requested funding of $134,200; Northern Michigan Community
Mental Health for requested funding of $127,794; SOS Crisis Center for requested
funding of $112,243 ; Volunteer Muskegon! for requested funding of $155,913.
Total recommended funding is $957,139.
A motion to approve the staff recommendations for the .new Formula funding at the
requested amount was made by Commissioner Pruitt and seconded by
Commissioner Smith. The motion passed unanimously.
The staff recommended Formula renewal funding at the requested amount for the
following applicants:
Creston Neighborhood Association for requested funding of $63,936;
Underground Railroad for requested funding of $117,000.
5
�A motion to approve the staff recommendations for renewal Formula funding at the
requested amount was made by Commissioner Orosz and seconded by
Commissioner Pickard. Commissioner Pruitt abstained from voting on the funding
for Underground Railroad. The motion passed unanimously.
The staff recommended new funding for Education Award Only Funding for the
following applicant which does not involve a dollar amount:
Michigan Department of Natural Resources.
A motion to approve the staff recommendation for the Education Award Only
request was made by Commissioner Orosz and seconded by Commissioner Smith.
The motion passed unanimously.
B.
Learn & Serve Community Based Grants (approval item)
Ms. Kaiser explained that the Learn and Serve-Michigan application process was
limited to existing grantees now entering the third year of a three-year funding
commitment. Each of the ten grantees was mailed the renewal application
guidelines on February 3, 2000 and a total of eight renewal applications were
received totaling $129,313. The MCSC conducted a staff review of all renewal
applications. The renewal applicants were provided written feedback that included
strengths, areas for improvement, and necessary revisions. The applicants had
until April 28, 2000 to respond in writing to the areas requiring revisions.
The staff recommended renewal funding at the requested amounts for the following
applicants:
Alpena Community College requested funding of $16,7 50; City of Portage/Portage
Senior Center requested funding of $10,275; Eight CAP, Inc. requested funding of
$15,050; Michigan 4-H Foundation, MSU Extension 4-H Youth Programs of
Oakland County requested funding of $20,658; Onekama Consolidated School
Education Foundation requested funding of $25,000; Pathways to Healthy Living
requested funding of $10,080; Volunteer Muskegon requested funding of $15,750;
Winn Area Activity Center requested funding of $15,750. Total recommended
funding is $129,313.
A motion to approve the staff recommendations for Learn and Serve-Michigan CBO
renewal funding at the requested amounts was made by Commissioner Orosz and
seconded by Commissioner O'Day. Commissioner Newport abstained from voting
on the funding for Alpena Community College and Commissioner Brandell
abstained from voting on the funding for Winn Area Activity Center. The motion
passed unanimously.
Ms. Kaiser stated that the staff recommended the remaining $28,187 of
programming funds be used to fund grants for the development and implementation
of demonstration projects which further the resources available for communitybased service-learning.
6
�.·
A motion to approve the staff recommendation for the Learn & Serve-Michigan
CBO remaining funds was by made by Commissioner Newport and seconded by
Commissioner Lenz. The motion passed unanimously.
Mr. Caldwell explained that since 1991 the MCSC has worked closely with the
Michigan Department of Education (MDE) to support Learn and Serve funding for
schools and community based organizations across Michigan. That funding has
undergone several transitions over the years. Recent developments with the MDE,
including staff changes, have opened up an opportunity for the MCSC to administer
both the Learn & Serve school-based programs and the Learn & Serve-Michigan
community-based program. The MDE will transition the K-12 funding over to the
MCSC.
Ms. Wolenberg from the MDE stated that the MDE is extremely happy about this
relationship as it brings our two organizations in a closer partnership and also stated
that they need to act quickly because the applications for funding are corning into
MDE and then will be forward to the MCSC.
C.
Volunteer Investment Grants (approval item)
Ms. Kaiser explained that the MCSC offers $1 million annually for the Michigan's
Volunteer Investment Grants. On November 5, 1999 the MCSC Executive
Committee approved 15 grants for FY 2000 totaling $696,725 . The MCSC still
has $303,275 to distribute in FY 2000. The MCSC offered a second round of
2000 Volunteer Investment Grants (VIG) and these grants were available to current
grantees for the purpose of increasing their 2000 grant award or to any agency who
has previously applied or have been funded. On February 25, 2000 applications
were mailed to Michigan's Volunteer Centers, Community Foundations, United
Ways, MSU Extension office and members of the Michigan Legislature. The
MCSC received three new applications requesting a total of $150,000 on March 30,
2000. On April 12, 2000 the applicants were reviewed by teams of peer reviewers.
From the peer review all were recommended for further review by the MCSC staff.
The MCSC staff reviewed the applications on April14, 2000 and on May 8, 2000
the MCSC staff was notified that United Way Community Services wanted to
withdraw their application. The MCSC staff received two applications that
requested an increase in their grant which totaled $45,000. These applicants were
reviewed by staff and provided written feedback that included lists of strengths,
areas for improvement and necessary revisions. The revisions were due back to the
MCSC by May 9, 2000.
The staff recommended increased funding for the following existing grantees
pending satisfactory application revisions:
Volunteer Center of Northwest Michigan for requested increased funding of
$25,000; Hillsdale County Volunteer Resources and Support Center for requested
increased funding of $20,000 for a total amount of $45,000.
A motion to approve the staff recommendation for the Volunteer Investment Grants
increased funding was by made by Commissioner Orosz and seconded by
Commissioner Weinstock. The motion passed unanimously.
7
�The staff recommended the following applicants for new funding at the requested
amount pending satisfactory completion of application revisions:
Resource Center of Flint new funding of $25,000; United Way and Volunteer
Center of Clare County new funding of $25,000 for a total of $50,000.
A motion to approve the staff recommendations for the new funding for Volunteer
Investment Grants was made by Commissioner Neelis and seconded by
Commissioner Brandell. Commissioner Aldridge-Eason abstained from voting on
the funding for Resource Center of Flint. The motion passed unanimously.
The staff recommended the board approve spending up to $100,000 on training and
technical assistance to support grantees in fulfilling their match requirements and
help new organizations prepare to apply for future funding . The staff recommends
that no more than $20,000 be set aside for training and technical assistance to be
facilitated by the MCSC to conduct targeted fund development and organizational
capacity building training for grantees. The remaining $80,000 will be sub-granted
to other organization for general training and technical assistance purposes.
A motion to approve the staff recommendations for the above $100,000 of the
Volunteer Investment grant was made by Commissioner Pruitt and seconded by
Commissioner Weinstock. The motion passed unanimously.
Ms. Kaiser stated that the staff will offer a third round of 2000 VIG funds to
disperse the remaining $108,275 funds. Round III grants will be made available to
current grantees and new organizations.
D.
Sustainability ofMCSC programs (approval item)
Mr. Caldwell explained that the MCSC has one issue that needs to be dealt with
soon- MCSC's sustainability plan for Michigan's AmeriCorps and other programs
that involve subgranting. The MCSC needs to determine if/when our financial
support for current and future grantees will change. The MCSC staff has
previously requested your support to include language in our FY 2000 RFPs that
noted that the MCSC would be reviewing its policy on funding and would be
addressing specifically how our funding strategy may change to foster sustainability
and develop new programs simultaneously. Notification of this policy change was
included in our AmeriCorps RFP for 2000-01 and the MCSC staff will need to
have an articulated strategy developed prior to the new round of CNS and VIG
funding which will begin in early fall.
Therefore, the MCSC staff is requesting commissioner approval to implement a
strategy to develop a comprehensive plan over the summer that will include:
•
•
•
a brief summary of past and current grant making practices
staff and peer comments on our goal/needs, and
staff suggestion for grant making strategies for the MCSC that encourage
and support effective and sustainable programs.
8
�This plan would be developed in conjunction with the members of the commission
interested in helping the MCSC staff tackle this issue and present the plan to the
Executive Committee for their approval so that the language may be included in the
next round of the MCSC applications. The Executive Committee would then
present the plan at the September meeting of the MCSC for concurrence.
A motion to support the staff recommendation was made by Commissioner Pruitt
and seconded by Commissioner Cummings. The motion passed unanimously.
E.
Pre-Audit Survey
Mr. Caldwell explained that the MCSC has been engaged in two reviews of the
organizations program and monitoring systems. The fust review was conducted in
November by the Auditor General of Michigan. - The Auditor General's final report
stated that they found no material weaknesses and only one are an improvement
related to the MCSC. The area that was identified has to do with the timely
submission of reports which the MCSC has already corrected or is in the process of
rectifying. Therefore, according to the Auditor General of Michigan, our systems
are fine for the period of October 1, 1996 through September 30, 1998.
The second review was conducted by representatives from the Office of the
Inspector General of the Corporation for National Service. They conducted a "preaudit survey" of the MCSC from January 18 to 22, 2000 for all years for which the
MCSC received Corporation funds (from 1993 to the present). Mr. Caldwell
explained that the staff of the MCSC and the Michigan Office of the Auditor
General are unclear as to the purpose, scope and repercussions of a "pre-audit
survey." We have been given preliminary indications that there are only three areas
of improvement.
Mr. Caldwell explained that the MCSC and several other state service commissions
have expressed their concern with the "pre-audit surveys" and how they have been
conducted, why they were conducted and what if any of the findings identified
mean to an organization that has participated in the "pre-audit survey." The reasons
for these concerns are many, but the primary ones are:
1.
According to the single audit act (A-133) reviews conducted under this act
should be consistent with other federal reviews and shall serve as a
fulfillment of any other federal audit requirement. Also the act provides that
any subsequent call for examination must be based on the latest audit. State
service commissions are wondering why they are being subjected to
additional audits if they have previously been reviewed as Michigan has .
2.
The Michigan Auditor General and the Office of the Inspector General has
never heard of, nor conducted a "pre-audit survey" on any state agency.
According to the auditors representing the Inspector General, the reviews
are designed to help identify potential system weaknesses and define
responses to help commissions do their work more effectively while
remaining compliant with federal laws. Mr. Caldwell explained that other
states that participated in pre-audit surveys were given, by all measures, a
few minor suggestions for improvement, but then were used as
justifications for a full and complete audit of all of their fmancial and
monitoring system by the Inspector General.
9
�3.
This combined with a number of abnormalities and curious circumstances
are casting a rather ominous shadow of doubt over the entire process. One,
the MCSC was promised a draft report of the "pre-audit survey" results 30
days after the exit interview that was conducted on January 21 , 2000. To
date the MCSC has not received this report. Secondly, the MCSC provided
all requested information to the auditors in a timely manner and has
documented the transmittal of all the information. Additional information
requests have been coming in almost every week since the auditors' visit in
January. Yet, on a number of occasions, the auditors claim that they have
not received the information or the information was incorrectly requested
and no longer necessary.
4.
And last, the MCSC staff recently received four "pre-audit survey findings
letters" that articulate concerns the auditors have with the MCSC's systems.
These letters request MCSC staff signatures certifying our knowledge of the
fmdings and all the material facts that support these findings. A
representative from the Michigan Auditor General's Office said it is
unprecedented for an auditor to send such a request prior to an organization
receiving a draft report. The reason for giving the audited organization a
draft copy of the report is so that the agency being reviewed can refute any
findings and prove them false prior to any report being published. The
MCSC is being asked to admit that we have system flaws without being
given the opportunity to refute the allegation. The MCSC staff and the
Michigan Auditor General's office disagrees with the very nature of the
findings and their interpretation of the federal laws related to the fmdings.
Upon the advice of the Michigan Auditor General's Office, the MCSC staff
refused to sign the "pre-audit survey finding letters" and sent detailed
responses to each finding with an explanation for how the identified
weaknesses were already being addressed or were based on the auditors'
incorrect interpretations of federal law.
The MCSC staff remain eager to discuss how the current systems can be improved,
but will not allow the current questionable auditing processes by the Inspector
General's Office to continue without an official response. In conjunction with the
Michigan Auditor General's Office, the MCSC staff sent responses to each and
every one of the "pre-audit survey" findings' letters. Staff will continue to monitor
this process and will keep commissioners informed as new developments arise.
Mr. Caldwell suggested that the MCSC along with all the other states, collect all the
information received from the Inspector General' s office and combine it with each
state and send to one place and have an independent firm look at the process, the
fmdings and all of these support materials to get an opinion on the legality, accuracy
and validity of the process. The results would address what a pre-audit survey is
and is it legal? Are the fmdings accurate and if so what should be the next action?
Do they call for a full blown audit? If the results say we should have an audit, then
we have paid good money to find out we are on the right track, if they say no then
we paid good money to say here is an un-bias opinion.
Commissioner Pruitt made a motion for the MCSC to not accept the Auditor
General's report and continue to refuse to sign documents until the MCSC receives
a copy of the draft report of the pre-audit survey. The MCSC needs to clear up
these discrepancies because of the future of the MCSC could be blemished. He
also noted that we need to get all states on board. Commissioner Newport
seconded the motion. Motion passed unanimously.
10
�F.
Briefmg Packet
Mr. Caldwell explained that all commissioners received a Briefmg Packet which
included all of the MCSC programs, it also provided the name, address and bio of
elected officials of the areas where commissioners work. This tool can be used for
when you get a telephone call or need up-to-date information about the MCSC.
V.
Old Business- Chairperson Engler
A.
Staff Recommendations for the Future Direction of the MCSC
Mr. Caldwell tabled this discussion until September 15, 2000.
VI.
New Business
A.
Special Meeting Date (approval item)
Mr. Caldwell explained that the enclosed pink sheet with the MCSC meeting dates
suggests new meeting dates. Mr. Caldwell proposed a commissioner retreat on
July 26 and July 27, 2000 to talk about the Alliance and the future of MCSC. After
discussion among the commissioners it was decided that only one day would be
required and that July 26, 2000 would be the date. Several people offered to host
the meeting and it was decided that the staff would check into the options and send
out the confirmed location and meeting materials to the commissioners.
Mr. Caldwell also pointed out that there are new dates for September and December
commission meetings.
B.
Michigan Family Independence Agency Strategic Plan- Jocelyn Yanda
Mr. Caldwell tabled this discussion until September 15, 2000 when Ms. Yanda
would be in attendance.
VII.
Public Comment
Chairperson Engler announced the "First Lady Builds" was being held across the country
in conjunction with the Habitat for Humanity. Chairperson Engler will be involved with
the Michigan "First Lady Builds" and the dates for Michigan are June 12, 2000- Detroit;
June 13, 2000- Lansing; June 14, 2000- Saginaw; June 15, 2000- Grand Rapids and
June 16, 2000- Marquette.
Mr. Caldwell informed commissioners that Ms . Kaiser has distributed an information sheet
called "A Look at Getting Things Done In Michigan" that explains all that the AmeriCorps
programs are getting done in Michigan.
Ms. Kaiser informed commissioners that the MCSC will hold two AmeriCorps Service
Projects. June 1-2, 2000 will be in Flint and June 9-10, 2000 will be in Mackinac City.
Commissioners were invited to participate and asked to contact staff at the MCSC.
Chairperson Engler reminded everyone about the Governor' s Service Awards program on
May 18, 2000 and the SuperConference on May 18-19, 2000 at the Lansing Center in
Lansing.
11
�.
VIII.
Adjourn
Commissioner Orosz made a motion to adjourn the meeting. Commissioner Cummings
seconded the motion. The meeting was adjourned at 3:25p.m.
The next meeting will be September 13, 2000 in Lansing.
12
�
Dublin Core
The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/.
Title
A name given to the resource
Our State of Generosity
Creator
An entity primarily responsible for making the resource
Grand Valley State University. Dorothy A. Johnson Center for Philanthropy
Description
An account of the resource
Collection contains the records of four Michigan nonprofit organizations: Council of Michigan Foundations, Michigan Nonprofit Association, Michigan Community Service Commission, and the Johnson Center for Philanthropy at GVSU. The documents are compiled by the Johnson Center for Philanthropy, and records document the history of the organizations from the 1960s to the 2010s.
Coverage
The spatial or temporal topic of the resource, the spatial applicability of the resource, or the jurisdiction under which the resource is relevant
1968-2014
Source
A related resource from which the described resource is derived
<a href="https://gvsu.lyrasistechnology.org/repositories/2/resources/515">Our State of Generosity collection, JCPA-04</a>
Rights
Information about rights held in and over the resource
<a href="http://rightsstatements.org/page/InC/1.0/?language=en">In Copyright</a>
Subject
The topic of the resource
Dorothy A. Johnson Center for Philanthropy
Council of Michigan Foundations
Michigan Nonprofit Association
Michigan Community Service Commission
Dorothy A. Johnson Center for Philanthropy
Charities
Philanthropy and Society
Fundraising
Records
Michigan
Publisher
An entity responsible for making the resource available
Grand Valley State University Libraries, Special Collections and University Archives, 1 Campus Drive, Allendale, MI, 49401
Contributor
An entity responsible for making contributions to the resource
Council of Michigan Foundations; Michigan Nonprofit Association; Michigan Community Service Commission
Identifier
An unambiguous reference to the resource within a given context
JCPA-04
Language
A language of the resource
eng
Text
A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text.
Dublin Core
The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/.
Identifier
An unambiguous reference to the resource within a given context
JCPA-04_MCSC_2000-09-13_Minutes
Title
A name given to the resource
Michigan Community Service Commission 2000-09-13 commission meeting minutes
Creator
An entity primarily responsible for making the resource
Michigan Community Service Commission
Description
An account of the resource
Michigan Community Service Commission 2000-09-13 commission meeting minutes. Records are compiled in the Our State of Generosity collection by the Johnson Center, along with the files of the Michigan Nonprofit Association (MNA), the Michigan Community Service Commission (MCSC) and the Dorothy A. Johnson Center for Philanthropy. Originals are at the Michigan Community Service Commission.
Subject
The topic of the resource
Dorothy A. Johnson Center for Philanthropy
Charities
Philanthropy and Society
Fundraising
Records
Michigan Community Service Commission
Michigan
Format
The file format, physical medium, or dimensions of the resource
application/pdf
Type
The nature or genre of the resource
Text
Language
A language of the resource
eng
Publisher
An entity responsible for making the resource available
Grand Valley State University Libraries, Special Collections and University Archives, 1 Campus Drive, Allendale, MI, 50145
Rights
Information about rights held in and over the resource
<a href="http://rightsstatements.org/page/InC/1.0/?language=en">In Copyright</a>
Source
A related resource from which the described resource is derived
<a href="https://gvsu.lyrasistechnology.org/repositories/2/resources/515">Our State of Generosity collection, JCPA-04</a>
Date
A point or period of time associated with an event in the lifecycle of the resource
2000-09-13
-
https://digitalcollections.library.gvsu.edu/files/original/8a0c419b4aeef0c28b898df58acb30ae.pdf
b52396fbb844448567a46e990a372ac2
PDF Text
Text
STATE OF MICHIGAN
JOHN ENGLER , Governor
MICHIGAN COMMUNITY SERVICE COMMISSION
Chairperson
Michelle Engler
111
George W. Romney
Lans ing ,
Telephone
FAX
Executive Director
Ky le Caldwell
S. Capitol Ave .
Bldg ., 4th Floor
Mich igan 4891 3
(517) 335 -4295
(51 7) 373-4977
MEMORANDUM
TO:
Members of the Michigan Community Service Commission
FROM: Mary Grill, Acting Director of Outreach & Fund Development
RE:
Outreach & Fund Development Division Report
DATE:
August 25, 2000
The Division of Outreach & Fund Development (O&FD) is excited about the future direction of the
MCSC and will be working closely with Senior Staff to refocus on direct support of MCSC
programs. While this transition is progressing, the O&FD staff continues to carry out their
traditional and ongoing functions. Below you will find a brief summary of these activities.
Dr. Russell Mawby - Press Release
On Monday, August 7th, the press release announcing Dr. Russell Mawby as the incoming chair of
the MCSC was distributed to media contacts by Governor John Engler's communications office.
Simultaneously, the press release was distributed by MCSC staff to all grantees, partner
organizations (local, statewide, and national), Commissioners, and friends of the MCSC.
Make A Difference Day in Michigan
Make A Difference Day is Saturday, October 28th . All Commissioners are encouraged to
participate in and/or support local MDDay activities. If you are interested in finding the projects
taking place in your community contact Mary Grill at (517)335-7875.
The MCSC is leading MDDay activities with the support of other statewide partners: Council of
Michigan Foundations, Michigan Campus Compact, Michigan Family Independence Agency,
Michigan State University Extension, United Way of Michigan, and Volunteer Centers of
Michigan. To date, press releases announcing MD Day 2000 have been distributed to MCSC' s
media contacts; 14,000 flyers announcing the availability ofMDDay planning packets have been
distributed; and over 1,500 MDDay planning packets have been mailed to interested participants
and MDDay partner organizations' constituents. MDDay registration forms are due to the MCSC
by Monday, October 2nd. The MCSC will distribute press releases to local media for all
participants registering their projects.
�Michi2an's Promise
As the statewide convener of Michigan ' s Promise, the MCSC, in conjunction with support and
feedback from the Communities of Promise, has developed Michigan' s Promise Benchmarks
(attached) (MPB) to acknowledge and celebrate the various levels of commitment of all
communities involved in local Michigan' s Promise activities. These benchmarks will also assist
the development of strategies to support local Promise initiatives. Active Communities of Promise
in Michigan will demonstrate their commitment by meeting all of the benchmarks. The MPB were
distributed to all current Communities of Promise contacts on July 28th. Current Communities of
Promise will indicate to the MCSC their future direction by completing a registration form by
December 29, 2000 and by fulfilling the benchmarks by August 1, 2001. To date, two
Communities of Promise (Marquette/Alger Counties and Montcalm County) have reviewed the
benchmarks and announced their plan to meet all MPB . If a current Community of Promise
chooses not to focus on and achieve all of the benchmarks, but wishes to remain connected with
the initiative, they may continue their commitment to Michigan ~ s children as a Michigan' s Promise
Affiliate. Emerging Communities of Promise (those engaged with America's/Michigan's Promise
for less than one year) are encouraged to meet the MPB within one year of receiving Community of
Promise approval from America' s Promise.
MYPAC
Led by YES Ambassador, Jill Manlove, MYP AC is a re-energized, fully functioning standing
committee of the MCSC. From August 18- 20, nearly 15 MYP AC Executive Council Members
and Ambassadors participated in an annual orientation and training retreat at the Kettunen Center in
Tustin, MI. Commissioner Kari Pardoe served as a consultant to the group throughout the
weekend and assisted the members as they discussed the best way to communicate with the
Commissioners on an going basis. Commissioner Pardoe and Commissioner Ethan Weinstock
will receive quarterly reports from MYPAC and will report at the Commission meetings as
appropriate. The MYP AC members also created a vision statement; received training in leadership
styles, public speaking, and project planning; and began developing individual action plans that
will be implemented locally.
Governor's Service Awards
The 8th Annual Governor's Service Awards have been tentatively scheduled for Monday, May 21 ,
2001 at the Amway Grand Plaza in Grand Rapids. They will be held in conjunction with the
Grantmakers/Grantseekers Conference.
The 7th Annual Governor's Service Awards (GSA) reception and dinner was held in Lansing on
Thursday, May 18th. A special thanks to Robert Cooper and Ameritech for their continued
sponsorship of the dinner which was held in conjunction with the Volunteerism SuperConference
at the Lansing Center. Over 1,000 individuals enjoyed a delicious dinner followed by the
presentation of the 15 Governor's Service Award winners (GSA winners list attached) , Russell G.
Mawby Award, Michigan Campus Compact Community Impact Awards, Blue Cross Blue Shield
of Michigan and Blue Care Network Sapphire Award, and the Governor George Romney Lifetime
Achievement Award. For a glimpse of the warmth shared at this special evening, stop by the
MCSC web site at www.state.mi.us/career/mcsc and click on Governor' s Service Awards (listed
underneath the logos on the opening page).
Youth Poster Contest
The creators of the winning entry in the Youth Poster Contest (J arnie Piper, Kristy Piper, and
Sarah Ray from the Dakota High School Key Club in Macomb) unveiled their poster together with
Governor John Engler and First Lady Michelle Engler at the 7th Annual Governor's Service
2
�Awards. More than 250 posters were submitted to the Youth Poster Contest by over 740 youth
who worked in teams of 2-4 to create their entries. A youth peer review team selected the winning
poster.
ConnectMichi~an
The summer issue of the ConnectMichigan newsletter was distributed the week of August 14th.
The fall issue is currently being created by Maria Santana and will focus on volunteerism in
persons with disabilities. This newsletter is scheduled for distribution on October 31 , 2000.
MCSC
Marketin~ Strate~y
The MCSC is working to define its future marketing and public relations strategies and is
beginning to seek input from marketing, public relations, and web site consultants. As a result of
this process, the decision was made to discontinue the development of the current Annual Report
(for the 1998-1999 program year) and to focus the staffs time and energy on current and
prospective projects. Future Annual Reports will be developed and integrated as part of the overall
MCSC Marketing Strategy.
3
�MICHIGAN COMMUNITY SERVICE COMMISSION
MICHIGAN'S PROMISE BENCHMARKS
July 28, 2000
Michigan is blessed with a tradition of local communities caring for each other and working
together to solve serious social problems at a local level. No place can this be more clearly
demonstrated than in the commitment of local communities to care for and support their children.
In 1997, following the President' s Summit for America' s Future and the development of
America's Promise, Michigan's Promise was formed to assist local communities in bringing the
Five Promises of America's Promise to children in Michigan (mentor, protect, nurture, teach,
serve). The local response to this call has been outstanding. Over the past three years, 24
individual Communities of Promise have been formed and made the commitment to positively
influence the lives of local children with the Five Promises. These Communities of Promise have
taken on many dimensions and various levels of commitment to the Five Promises.
As the statewide convener of Michigan's Promise, the Michigan Community Service Commission
(MCSC) in conjunction with the Communities of Promise, have developed the Michigan's Promise
Benchmarks (MPB) to acknowledge and celebrate the various levels of commitment of all
communities involved in local Michigan's Promise activities. These benchmarks will also assist
the development of strategies to support local Promise initiatives. Active Communities of Promise
in Michigan demonstrate their commitment by meeting all of the benchmarks outlined below in
bold type. Current Communities of Promise will indicate to the MCSC their future direction by
completing a registration form by December 29, 2000 and by fulfilling the benchmarks by August
1, 2001. If a current Community of Promise chooses not to focus on and achieve all of the
benchmarks, but wishes to remain connected with the initiative, they may continue their
commitment to Michigan's children as a Michigan's Promise Affiliate. Emerging Communities of
Promise (those engaged with America's/Michigan' s Promise for less than one year) are encouraged
to meet the MPB within one year of receiving Community of Promise approval from America' s
Promise.
The MCSC recognizes that there are many different approaches to implementation of each
benchmark. Therefore, following each benchmark are examples of practices that have proven to be
beneficial to one or more Community of Promise in achieving the benchmark. These examples are
suggestions not prescriptions. It is intended that Communities of Promise choose among the
practices in each benchmark to best suit local needs. Other examples of practices and materials to
implement each benchmarks are available from the MCSC. Additional ideas are always welcome.
The Michigan' s Promise Benchmarks will be reviewed by the MCSC and the Communities of
Promise annually.
It can be documented that a specific, targeted number of new children receive all
five promises each year. (This does not necessarily have to be a large number but
it should be an accurate number that is provable.) This goal is evaluated and
reset each year.
Examples of Practices
• Develop and implement a new after school program that provide activities around each of the
five promises throughout the year. Track progress through attendance records and an activity
calendar that highlights the five promise areas.
•
Partner with a current after school program to enhance their curriculum to provides activities
around each of the five promises. Track progress through attendance records and an activity
calendar that highlights the five promise areas.
�•
Increase the attendance to include new children at an after school program that has already been
developed by the Community of Promise. Track progress through attendance records and an
activity calendar that highlights the five promise areas.
•
Orchestrate a partnership with youth-serving organizations to host several activities for the
targeted youth around each of the five promises (e.g. Saturday Morning Club) throughout the
year. Track progress through attendance records and an activity calendar that highlights the
five promise areas.
It can be documented that a specific number of children have been targeted to
receive at least one of the five fundamental resources annually.
evaluated and reset each year.
This goal is
Examples of Practices
• Host a SAFE Night. Track attendance by having a participant sign-in sheet.
•
Partner with school sports teams, school clubs, scouts, etc. to host a Make A Difference Day
project. Track participation through sign-in sheets and services or projects completed.
•
Host after school activities (meeting the "protect" promise) that do not bring the other four
Promises to children.
It can be documented that one community event is held annually to support local
Community of Promise goals.
Examples of Practices
• Partner on a community-wide youth summit that provides workshops topics in one or more of
the five promise areas. Track the number of participants through registration and the success
through an event evaluation completed by participants.
•
Host a community forum to get input and feedback on current Community of Promise
activities. Track the number of participants through registration and the success through an
event evaluation completed by participants.
•
Partner with family-oriented nonprofit organizations to host a "family night" with activities and
workshops that support and encourage families of all kinds. (Or host another kind of event
with community organizations that support local promise goals.) Track the number of
participants through registration and the success through an event evaluation completed by
participants.
•
Conduct a community-wide survey to gain information and feedback on current Promise
activities and to gain insight for future direction. Publish the results of the survey including the
goals and objectives set as a result of community feedback.
2
�It can be documented that a committee/task force meets at least quarterly to
discuss progress toward the local Community of Promise goals.
Examples of Practices
• Develop and implement a Community of Promise Steering Committee that meets at least
quarterly. Put the MCSC on your mailing list to receive agenda and minutes from these
meetings.
•
Partner with a current committee (e.g. Multi Purpose Collaborative Body) to have the
Community of Promise goals become a part of their efforts. Put the MCSC on your mailing
list to receive agenda and minutes from these meetings.
•
Partner with a nonprofit organization (e.g. YMCA) -and develop and iinplement five
subcommittees in each promise area to direct progress toward Community of Promise goals.
These subcommittees would report to a standing committee of the partner organization. Put the
MCSC on your mailing list to receive agenda and minutes from these meetings.
•
Publish an annual assessment of the local Community of Promise using data supplied by the
members of the collaborative.
It can be documented that the community actively seeks commitments to support
their Promise efforts and that at least five (5) commitments are secured each year.
Examples of Practices
• Have local businesses make cash or in-kind donations to support promise activities (e.g. food,
printing, advertisement, door prizes, etc.)
•
Seek grants and corporate contributions to support the local promise infrastructure or specific
promise activities.
•
Recruit volunteers from local business professionals to present workshops or participate in
other activities around one of the five promises during after school programs, at youth
summits, or other structured activities. Track the number of volunteers and volunteer hours
contributed.
•
Recruit parent or other community volunteers to participate as mentors or to provide other
support for Promise activities. Track the number of volunteers and volunteer hours
contributed.
*An America's Promise Community of Promise application has been registered
and accepted by America's Promise and is on file at the MCSC.
•
This only needs to be done once at the beginning of a community's promise effort. To receive
the America' s Promise Community of Promise application, please visit the America' s Promise
web page at www.americaspromise.org and click on "how to get involved" or contact Mary
Grill at the MCSC at 517/335-7875 or grillm@state.mi.us. Send a copy of your Community
of Promise application to the MCSC.
*The community completes the America's Promise Report to the Nation and brief
MCSC supplemental report and has it on file at the MCSC.
3
�•
The Report to the Nation is handled annually through America' s Promise. A Report to the
Nation form is sent to the lead contact in each community. This information must be completed
and submitted to America's Promise (with a copy to MCSC) by a deadline established by
America' s Promise. If your community does not receive a Report to the Nation form by mid
January each year, please contact Mary Grill at MCSC at 517/335-7875 or grillm@state.mi.us.
•
Once per year in conjunction with the Report to the Nation, the Community of Promise must
submit to the MCSC a brief supplemental report that requests information not highlighted in the
Report to the Nation and is specific to the Michigan' s Promise Benchmarks. This
supplemental report will be distributed to Communities of Promise by the MCSC. This will
not be cumbersome or a duplication of Report to the Nation. (The first report will be due in
conjunction with the Report to the Nation 2001 and will document local progress toward the
Michigan 's Promise Benchmarks. However, communities have until August 1, 2001 to be on
board with all benchmarks.)
MICHIGAN'S PROMISE AFFILIATE
Communities wishing to be involved in Michigan's Promise activities on a smaller scale, can do so
by upholding the benchmarks outlined below. Michigan's Promise Affiliates will remain
connected to the national America's Promise initiative, but may not have access to all Michigan's
Promise resources.
*An America's Promise Community of Promise application has been registered
and accepted by America's Promise and is on file in the MCSC office.
•
This only needs to be done once at the beginning of a community' s promise effort. To receive
the America's Promise Community of Promise application, please visit the America's Promise
web page at www.americaspromise.org and click on "how to get involved" or contact Mary
Grill at the MCSC at 517/335-7875 or grillm@state.mi.us. A copy of your Community of
Promise application is on file at the MCSC.
*The community completes the America's Promise Report to the Nation and has it
on file at the MCSC.
•
The Report to the Nation is handled annually through America' s Promise. A Report to the
Nation form is sent to the lead contact in each community. This information must be completed
and submitted to America' s Promise (with a copy to MCSC) by a deadline established by
America' s Promise. If your community does not receive a Report to the Nation form by midJanuary each year, please contact Mary Grill at MCSC at 517/335-7875 or grillm@state.mi.us.
EMERGING COMMUNITIES OF PROMISE
Communities that are considering involvement with America's/Michigan's Promise may contact
Mary Grill at the MCSC at 517/335-7875 or gillm@state.mi.us for assistance with the process of
registering with America's Promise. Once a community has completed the process with America's
Promise to become a Community of Promise, they have one year to meet the Michigan's Promise
Benchmarks. If they choose not to fulfill all of the benchmarks within one year, their involvement
with Michigan's Promise will be as an Affiliate.
*Benchmarks denoted with an asterisk (*) must be completed as written.
4
�Winners ofthe SeventhAnntud Governors Service Awards
Governor George Romney Lifetime Achievement Volunteer Service Award
From Pinckney, Richard L. Moehl for his efforts to preserve and restore Michigan's lighthouses. Through Mr.
Moehl's efforts, there is now a statewide awareness of the plight of deteriorating lighthouses. He personally has
helped with the establishment of numerous nonprofit lighthouse organizations and has dedicated more than
50,000 hours to this mission.
Innovative Spirit Volunteer Service Award
From Cheboygan, Brenda Archambo for her efforts to preserve Sturgeon, an endangered species. Ms.
Archambo, a lifelong resident of the Black Lake area, began the Sturgeon Guarding Program to protect the fish
during their three week spawning period from poachers. Collaborative efforts between the Department of
Natural Resources Law Enforcement Division and several volunteers have helped make the project successful.
Adult 19-35
From Greenville, Mary Moore for her dedication to elementary school children. Ms. Moore volunteers more
than 350 hours each year, totalling more than 2,200 volunteer hours since 1993. The children ofWalnut Hills
Elementary School recently presented "Miss Mary" with a hero [gyro] sandwich and dubbed her Queen for the
Day at the Heroes Assembly.
Adult 36-55
From Brighton, Kevin Elya for his commitment to Paws with a Cause. Mr. Elya serves as a volunteer presenter,
educator and fund raiser. He has touched the lives of thousands and changed the lives of many by encouraging
people with disabilities to seek our ways to become independent.
Adult Service Club/Civic Organization
From Harrison Township, the Wenz Warriors Snowmobile Endurance Riders for their enthusiastic efforts
that help make Michigan's Wimer Special Olympics the largest in the country. For 19 years, the Wertz W arriors
have raised millions for the Special Olympics. Through their activities, they showcase the abilities of the state's
special citizens, and in rum, create opportunities for them.
Community Service Program Manager
From Grand Rapids, Vincent Bivinn for his work with Pride for Families, a multi-tiered program he
developed. The program's Food Store, Christmas Store and Job Fair allow individuals to meet their family's
needs without sacrificing their dignity.
Corporation/Business
From Jackson, Carpenter's Union Local 1004 for the numerous hours they spend building ramps for
individuals that use wheelchairs. Between May and December of 1999, more than 6000 hours were spent
building 20 wheelchair ramps in Jackson and Lenawee counties. This altruistic group of 250 volunteers'
philosophy is that giving is a way of life, making a tremendous impact on more than 200 recipients and their
families.
Media/News Organization
From Hastings, J-Ad Graphics - The Reminder for their contributions to community improvement projects
that include building an animal shelter, making park improvements and for providing free column space.
Through their participation, thousands of dollars have been raised, animals have found homes, the animal shelter
was built and volunteer participation has increased throughout the community.
�
Dublin Core
The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/.
Title
A name given to the resource
Our State of Generosity
Creator
An entity primarily responsible for making the resource
Grand Valley State University. Dorothy A. Johnson Center for Philanthropy
Description
An account of the resource
Collection contains the records of four Michigan nonprofit organizations: Council of Michigan Foundations, Michigan Nonprofit Association, Michigan Community Service Commission, and the Johnson Center for Philanthropy at GVSU. The documents are compiled by the Johnson Center for Philanthropy, and records document the history of the organizations from the 1960s to the 2010s.
Coverage
The spatial or temporal topic of the resource, the spatial applicability of the resource, or the jurisdiction under which the resource is relevant
1968-2014
Source
A related resource from which the described resource is derived
<a href="https://gvsu.lyrasistechnology.org/repositories/2/resources/515">Our State of Generosity collection, JCPA-04</a>
Rights
Information about rights held in and over the resource
<a href="http://rightsstatements.org/page/InC/1.0/?language=en">In Copyright</a>
Subject
The topic of the resource
Dorothy A. Johnson Center for Philanthropy
Council of Michigan Foundations
Michigan Nonprofit Association
Michigan Community Service Commission
Dorothy A. Johnson Center for Philanthropy
Charities
Philanthropy and Society
Fundraising
Records
Michigan
Publisher
An entity responsible for making the resource available
Grand Valley State University Libraries, Special Collections and University Archives, 1 Campus Drive, Allendale, MI, 49401
Contributor
An entity responsible for making contributions to the resource
Council of Michigan Foundations; Michigan Nonprofit Association; Michigan Community Service Commission
Identifier
An unambiguous reference to the resource within a given context
JCPA-04
Language
A language of the resource
eng
Text
A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text.
Dublin Core
The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/.
Identifier
An unambiguous reference to the resource within a given context
JCPA-04_MCSC_2000-09-13_Outreach-and-Fund-Development-Report
Title
A name given to the resource
Michigan Community Service Commission 2000-09-13 commission meeting outreach and fund development report
Creator
An entity primarily responsible for making the resource
Michigan Community Service Commission
Description
An account of the resource
Michigan Community Service Commission 2000-09-13 commission meeting outreach and fund development report. Records are compiled in the Our State of Generosity collection by the Johnson Center, along with the files of the Michigan Nonprofit Association (MNA), the Michigan Community Service Commission (MCSC) and the Dorothy A. Johnson Center for Philanthropy. Originals are at the Michigan Community Service Commission.
Subject
The topic of the resource
Dorothy A. Johnson Center for Philanthropy
Charities
Philanthropy and Society
Fundraising
Records
Michigan Community Service Commission
Michigan
Format
The file format, physical medium, or dimensions of the resource
application/pdf
Type
The nature or genre of the resource
Text
Language
A language of the resource
eng
Publisher
An entity responsible for making the resource available
Grand Valley State University Libraries, Special Collections and University Archives, 1 Campus Drive, Allendale, MI, 50146
Rights
Information about rights held in and over the resource
<a href="http://rightsstatements.org/page/InC/1.0/?language=en">In Copyright</a>
Source
A related resource from which the described resource is derived
<a href="https://gvsu.lyrasistechnology.org/repositories/2/resources/515">Our State of Generosity collection, JCPA-04</a>
Date
A point or period of time associated with an event in the lifecycle of the resource
2000-09-13
-
https://digitalcollections.library.gvsu.edu/files/original/ce98ac1302f9c915fe4cc160333e907f.pdf
069633ae64462446b9ecfcf0ade279f7
PDF Text
Text
Office of the Inspector General
Corporation for National and Community Service
Pre-Audit Survey Report of the
Michigan Community Se_rvice Commission
OIG Audit Report Number 00-25
January 21 , 2000
'
Prepared by:
Urbach Kahn & Werli n, PC
1030 Fifteenth Street, N .W.
Washington, D.C. 20005
Under CNS OIG MOU # 98-046-5003
With the Department of Labor
Contract# J-9-G-8-0024
Task Order B9G9Xl03
T his report was issued to Corporation management on July 12, 2000. Under the laws
and regulations governing audit follo w up, the Corporation must make final
management decisions on the report' s findings and recommendations no later than
J anuary 8, 2001, and complete its corrective actions by July 12, 2001. Consequently, the
reported findings do not necessarily represent the final resolution of the issues
presented.
�Office of Inspector General
Corporation for National and Community Service
Pre-Audit Survey Report of the
Michigan Community Service Commission
OIG Audit Report Number 00-25
CORPORATION
FOR NATIONAL
Cs E R v 1 c E
OIG Introduction
The Corporation for National and Community Service, pursuant to the authority of the National and
Community Service Act, awards grants and cooperative agreements to state commissions, nonprofit
entities, tribes and territories to assist in the creation of full and part time national and community
service programs. Currently, in accordance with the requirements of the Act, the Corporation awards
approximately two-thirds of its AmeriCorps State/National funds to state commissions. The state
commissions in tum fund, and are responsible for the oversight of, subgrantees who execute the
programs. Through these subgrantees, AmeriCorps Members perform service to meet educational,
human, environmental, and public safety needs throughout the nation.
Thus, state commissions play an important role in the oversight of AmeriCorps programs and
expenditures. The Corporation has indicated that it intends to give them greater responsibility.
However, the Corporation lacks a management information system that maintains comprehensive
information on its grants including those to state commissions and sub grantees. Mo reover, although
the Corporation began state commission administrative reviews in 1999, the Corporation,
historically, has not carried out a comprehensive, risk-based program for grantee financial and
programmatic oversight and monitoring. It is also unlikely that ArneriCorps programs are subject
to compliance testing as part of state-wide audits.under the Single Audit Act due to their size relative
to other state programs.
Therefore, CNS OIG has initiated a series of pre-audit surveys intended to provide basic information
on the state commissions' operations and funding. The surveys are designed to provide a
preliminary assessment of the commissions ' pre-award and grant selection procedures, fisca l
administration, monitoring of subgrantees (including AmeriCorps Member activities and service
hour reporting), and the use of training and technical assistance funds. For each survey, we will
issue a report to the state commission and to the Corporation communicating the results and making
recommendations for improvement, as appropriate.
We engaged Urbach Kahn & Werlin, PC, to perform the pre-audit survey of the Michigan
Community Service Commission. Based on the limited survey procedures performed, UKW
concluded that the Commission appears to have an adequate pre-award selection process and
adequate controls to provide reasonable assurance that training and technical assistance is made
available to subgrantees. However, UKW concluded that the Commission lacked adequate controls
over fiscal administration ofgrants and to evaluate and monitor subgrantees. Their report includes
recommendations for improvements by the Commission, oversight oftheir corrective actions by the
Corporation for National Service, and a full-scope financial audit of the Commission for 1995
through the current program year.
Inspector General
120 1 New York Avenue. NW
Washington, DC 20S2S
�We have reviewed the report and work papers supporting its conclusions. We agree with the
findings and recommendations presented.
Responses to the report by the Michigan Commission and the Corporation for National Service are
included as appendices C and D, respectively. The Corporation's response indicates that it will
require semiannual reports on the Commission' s corrective actions. However, in its response, the
Michigan Commission disagrees with a number of the report's findings and recommendations.
UKW's evaluation of Commission's response is included as appendix E.
Notwithstanding this evaluation, however, the initial paragraph of the Commission's response also
includes two statements that require further comment. First, the Commission states that it believes
that the purpose of the pre-audit survey was to be a learning tool for state commissions and CNS .
This is incorrect. OIG's September 24, 1999 pre-audit survey notification letter to the Michigan
Commission stated that the emphasis of this survey-will be to make a preliminary assessment of the
fiscal procedures and internal controls at the Commission; the effectiveness of its monitoring of
AmeriCorps State subgrantees and AmeriCorps Member service hours; the pre-award selection
process; the use of training and technical assistance funds; and grant compliance.
Second, the Commission's response goes on to state," ... based on our experiences with the pre-audit
process and the draft report, it appears that this pre-audit survey was by all standards, an audit and
should be subject to the standards, rules and regulations of the A-133 process." CNS OIG does not
classify the survey as an audit. It was designed to gather information on the extent of existing audit
coverage for the Commission and its subgrantees, to assess the Commission's systems and
management controls as described above, and to assess risk. The intent was to gather information
on which to base future OIG audit work. Moreover, the requirements of OMB Circular A-133
Audits of States, Local Governments, and Non-Profit Organizations, do not apply directly to this
OIG survey. 1 This survey was performed under the performance audit standards of Government
Audit Standards issued by the Comptroller General of the United States as described in the
Objectives, Scope and Methodology Section of the report and in Appendix A.
1
Nonetheless, the pre-audit survey design considers the requirements of the Single Audit Act and OMB Circular A-133 .
In compliance with the intent of the Single Audit Act and the requirements of the Circular, we perform procedures
designed to determine the extent of audit coverage for the state commission and its sub grantees as well as the use of A13 3 audit reports by the Commissions. The information gathered allows CNS OIG to determine the extent of audit work
required, and to build on any audit work already performed at the state commissions and at subgrantees to avoid audit
overload.
It is also important to note that CNS OIG authority to perform the surveys and subsequent audits is not limited by the
Single Audit Act or Circular A-133's requirements. Circular A-133, Subpart B, Section 215 (a) provides
(a) Audit under this part in lieu o(other audits. An audit made in accordance with this part shall be
in lieu ofany financial audit required under individual Federal awards. To the extent this audit meets
a Federal agency 's needs, it shall rely upon and use such audits. The provisions of this part neither
limit the authority of Federal agencies, including their Inspectors General, or GAO to conduct or
arrange for additional audits (e.g., financial audits, performance audits, evaluations, inspections, or
reviews) nor authorize any auditee to constrain Federal agencies from carrying out additional audits.
Any additional audits shall be planned in such a way as to build upon work performed by other
auditors.
�Office of the Inspector General
Corporation for National and Community Service
Pre-Audit Survey Report of the
Michigan Community Service Commission
Table of Contents
Pre-Audit Survey Report
Results in Brief ......... ....... ......... .... .... .. ....... ...... ... .. .... ..... ...... .... ..... ......... ..... ........ .... ..... .......... ..... 1
Background ....... .... ... ..... ..... .... ........... ... .... ....... .. ...... ..... ..... .... .. .. ... .. .. ........ ... ... .. ... ........... .. ..... .... .. 2
Overview ofthe Michigan Commission .. ...... ..... ... .. .... ... ... ..... .... .. ....... ......... ........ .. ... ...... ... ... .... 3
Objectives, Scope and Methodology ..... ............ .. ....... ........ .......... ... .... ..... .. .............. ....... .. .... .... .4
Findings and Recommendations .... .... .. .... ........ ........ .. ....... ... ... .. .... ....... ..... .... ......... .. .. ...... ..... ...... 5
Appendices
Appendix A - Michigan Commission Funding - 1995 through 1999 ..... .... ...... .. .................. .. 1 l
Appendix B -Detailed Engagement Objectives and Methodology .. ..... ... ... ... ... .......... ........ .... 16
Appendix C - Michigan Commission Response ...... .. ...... .. ....... ..... ..... .... ..... ..... .... ........ .. ..... .. ... 19
Appendix D - Corporation Response .. ..... .... .. ... ..... ... .......... ... ...... ................ ........ .. .. ......... ..... ... 26
Appendix E - UKW ' s Evaluation of Michigan ' s Response .. .... ...... .... .. .... .... ...... .. .... ... ......... .... 27
�{jrbach Kahn & Wedin PC
CERTIFIED PUBLIC ACCOUNTANTS
Inspector General
Corporation for National and Community Service
At your request, Urbach Kahn and Werlin PC performed a pre-audit survey of the Michigan
Community Service Commission. The primary purpose of this survey was to provide a
preliminary assessment of:
•
the adequacy of the pre-award selection process;
•
the fiscal procedures at the Commission;
•
the effectiveness of monitoring Michigan State subgrantees, including AmeriCorps
Member activities and service hours ; and
•
the controls over the provision of training and technical assistance .
We were also asked to report on the recommended scope of additional audit procedures to be
performed at the Michigan Commission.
RESULTS IN BRIEF
Based on the results of the limited procedures performed, we have made the following
preliminary assessments regarding the Commission's systems for administering grants
received from the Corporation.
•
The Commission appears to have an open and competitive process to select national
service subgrantees, and the related systems and controls appear to be functioning as
designed. However, we did identify an area for improvement related to the lack of
assessment of subgrantee applicants' Financial Systems during the selection process.
•
The Commission does not have an adequate process in place for the fiscal administration
of grants.
•
The Commission does not have adequate controls m place to evaluate and monitor
sub grantees.
•
The Commission appears to have adequate controls in place to provide reasonable
assurance that training and technical assistance are made available and provided to
subgrantees .
- I 1030 Fi(reemh Street N W, Washington , DC 20005 (202) 296-2020 FAX (202) 223-8488
An fndcpcnd cnr Member o ( Urbach Hocker You ng fncc ma rionaf
�Based on our preliminary assessments, we recommend that the OIG perform a full-scope
financial audit of the funds awarded to the Michigan Commission for 1995 through the
current program year. Procedures should also include verification of reported Member
service hours and matching amounts by subgrantees.
In addition, we recommend that the Corporation follow up with the Commission to determine
that appropriate corrective actions are put in place to address the conditions reported herein
and that the Corporation consider these conditions in its oversight and monitoring of the
Michigan Commission.
BACKGROUND
The National and Community Service Trust Act of 1993, P.L. J 03-82, which amended the
National and Community Service Act of 1990, established the Corporation for National and
Community Service.
The Corporation, pursuant to the authority of the Act, awards grants and cooperative
agreements to State Commissions, nonprofit entities, and tribes and territories to assist in the
creation of full and part time national and community service programs. Through these
grantees, AmeriCorps Members perform service to meet the educational, human,
environmental, and public safety needs throughout the nation, especially addressing those
needs related to poverty. In return for this service, eligible Members may receive a living
allowance and post-service educational benefits.
Currently, the Corporation awards approximately two-thirds of its AmeriCorps
State/National funds to State Commissions. State Commissions are required to include
between 15 and 25 voting members. Each Commission has a responsibility to develop and
communicate a vision and ethic of service throughout the State.
The State Commissions provide AmeriCorps funding to approved subgrantees for service
programs within their states and are responsible for monitoring these sub grantees'
compliance with grant requirements. The State Commissions are also responsible for
providing training and technical assistance to AmeriCorps State and National Direct
programs and to the broader network of service programs · throughout the state. The
Commissions are prohibited from directly operating national service programs.
The Corporation's regulations describe standards for financial management systems that must
be maintained by State Commissions. The standards require, in part, that the State
Commissions maintain internal controls that provide for accurate, current, and complete
disclosure of the financial and programmatic results of financially assisted activities, as well
as provide effective control and accountability for all grant and subgrant cash, real and
personal property, and other assets.
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�OVERVIEW OF THE MICHIGAN COMMISSION
The Michigan Community Service Commission is headquartered in Lansing, Michigan. The
Commission has been providing national and community service programs in its current form
since 1995. The Commission reported that it received funding from the Corporation totaling
$2,780,225 in 1995; $3 ,492,642 in 1996; $3,956,728 in 1997; $4,529,222 in 1998; and
$4,683 ,631 in 1999. Additional information on the Commission's funding is presented in
Appendix A.
The Commission currently has thirteen full-time staff consisting of. an Executive Director,
three Directors of Programs, Finance & Administration~ and Outreach; four department
analysts and five administrative support staff. The Michigan Job Commission provides fiscal
oversight to the Commission.
As part of the State of Michigan, the Commission is included in the state's annual OMB
Circular A-133 audit. The AmeriCorps Program was considered a major program for the year
ended September 30, 1998. The following two findings were identified related to the
administration of the program : The Michigan Jobs Commission's internal control structure
did not ensure that required quarterly FSRs were submitted to the Corporation on a timely
basis, and MJC's internal control structure did not ensure that FSRs were received from all
program subrecipients.
The Commission provided the following information regarding subgrantee A-133 audits:
Program Year
1999
1998
1997
1996
1995
Total Amount of
Corporation
Funds
Subgranted
$4,182,322
4,140,892
3,562,830
3,009,517
2,168,321
Number of
Subgrantees
Number of
Subgrantees Subject
To A-133 Audit
Requirements
37
28
25
20
17
13
15
18
17
12
Determination of the number of subgrantees subject to OMB Circular A-133 audit
requirements is based on information received from the Commission and the dollar value of
federal awards passed through the Commission during the program year. Other subgrantees
could be subject to an OMB Circular A-133 audit if additional federal funds were received
from other sources during the program year.
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�OBJECTIVES, SCOPE AND METHODOLOGY
We were engaged by the Office of the Inspector General for the Corporation for National and
Community Service to provide a preliminary assessment of the systems and procedures in
place at the Commission for administering grants and for monitoring the fiscal activity of
sub grantees.
The primary purpose of this survey was to provide a preliminary assessment of:
•
the adequacy of the pre-award selection process;
•
the fiscal procedures at the Commission;
•
the effectiveness of monitoring of Michigan State sub grantees, including AmeriCorps
Member activities and service hours; and
•
the controls over the provision of training and technical assistance.
We were also asked to report on the recommended scope of additional audit procedures to be
performed at the Conunission.
Our survey included the following procedures:
•
reviewing Corporation laws, regulations, grant provisions, the Reference Manual f or
Commission Executive Directors and Members, and other information to gain an
understanding of legal, statutory and programmatic requirements ;
•
rev1ewmg OMB Circular A-133 audit reports and current program year grant
agreements for the Commission;
•
obtaining information from Commission management to complete flowcharts
documenting the hierarchy of Corporation grant funding for program years 1995
through 1999; and
•
performing the procedures detailed in Appendix B, in connection with the
Commission's internal controls, selection of subgrantees, administration of grant
funds, evaluation and monitoring of grants, and technical assistance process.
As part of the procedures performed, we documented and tested certain internal controls in
place at the Commission using inquiry, observation, and examination of a sample of source
documents. Finally, we .~ummarized our observations and developed the findings and
recommendations presented in this report. We discussed all findings with Commission
management during an exit conference on January 21,2000.
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�Our procedures were performed in accordance with Government Auditing Standards issued
by the Comptroller General of the United States. We were not engaged to, and did not,
perform an audit of any financial statements, and the procedures described above are not
sufficient to express an opinion on the controls at the Commission or its compliance with
applicable laws, regulations, contracts and grants. Accordingly, we do not express an opinion
on any such financial statements or on the Commission's controls and compliance. Had we
performed additional procedures, other matters might have come to our attention that would
have been reported to you.
I.
,,
We provided a draft of this report to the Michigan Commission and the Corporation for
National and Community Service. The Commission ' s and the Corporation's responses to our
findings and recommendations are included as Appendix C and Appendix D, respectively.
FINDINGS AND RECOMMENDATIONS
Selection ofSub grantees
According to A Reference Manual for Commission Executive Directors and Members,
Section 3 .2, "Commissions are expected to develop a fair and impartial process for reviewing
and selecting applicants for potential funding ." The Michigan Commission has developed
various procedures to comply with this requirement. Commission procedures indicate that the
Commission advertises the availability of funds by sending postcards to all applicants
maintained in a Commission database, and advertisements on the Commission's web-site,
and in Crane's Non-Profit Newsletter. A technical assistance conference call is then held to
discuss application and Corporation guidelines. Interested applicants attend a face-to-face
meeting with the Director of Programs to discuss fund management.
New applicants complete Intent to Apply forms, which provide limited information on the
program: including number of potential members, program objectives, and specific
information relating to the key contact person.
The Review Panel reviews each Intent to Apply form and completes peer review and team
ranking sheets. Commission personnel categorize the forms according to recommendations
and evaluate each applicant's strengths and weaknesses. Approved applicants then attend a
one-day technical assistance session to gain information relating to the required
comprehensive AmeriCorps applications.
I
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Commission personnel review the AmeriCorps applications, as well as evaluate the financial
s'ystems in place at each subgrantee and results of recent audits. At the conclusion of the
· review, the Commission compiles their recommendations and submits them to the
Corporation.
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�For renewal applicants, the Commission reviews quarterly progress reports, proposals for the
future, as well as, the budget submission for the upcoming year.
While we believe the documentation maintained by the Commission to support the selection
process is adequate, we have identified the following areas for improvement.
Lack of documentation to support the review of certain information
during the renewal process.
The Commission did not document its review of quarterly progress reports and site visit
reports during the renewal process of two subgrantees. _Therefore, _we were unable to
·determine whether the Commission reviewed these reports during the renewal of subgrantees.
We recommend that the Commission re-enforce current policies and procedures which
require the review of these reports during the renewal of subgrantees.
Lack of assessment of subgrantee applicants' Financial Systems
during the selection process
According to A Reference Manual for Commission Executive Directors and Members,
Section 4.2, Commissions are responsible for maintaining "appropriate financial management
systems to disburse funds and track Commission and program expenditures according to
legal and grant requirements." In order to comply with this requirement, the Commission
must be able to ensure that subgrantees have systems in place to accurately track
expenditures, since this information forms the basis of a majority of the Commission's
expenditure reporting.
During our testing, we determined that selection officials do not consider the adequacy of the
applicants' financial systems during the Commission's subgrantee selection process. The
grant application form provided by the Corporation does not specifically address the
applicant's financial systems. In addition, Commission selection procedures do not require
that Commission personnel request information from the applicants related to their financial
systems or to otherwise assess an applicants' financial system. As a result, grant funds may
be provided to an organization that does not have financial systems in place to properly
account for the Corporation funds received or to ensure compliance with related
requirements.
We recommend the Commission evaluate and document the adequacy of the applicants '
financial systems during the selection process to ensure that applicants have systems in place
to properly account for grant funds and comply with related grant requirements.
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�Administration of Grant Funds
As part of the grant administration process, "Commissions must evaluate whether
subgrantees comply with legal, reporting, financial management and grant requirements and
ensure follow through on issues of non-compliance" (A Reference Manual for Commission
Executive Directors and Members, Section 4.3). Based on the results of our testing, we
identified the following areas for improvement related to the evaluation of subgrantee
compliance with reporting and grant requirements.
Lack of evidence of Financial Status Report _review, including
matching recalculation, prior to the 1999 program year.
Commission procedures require that subgrantee Financial Status Reports be reviewed, and
matching requirements, recalculated. However, no evidence exists to ' document that this
review was performed, prior to the 1999 program year. In addition, our testing of 15
subgrantees identified the following deficiencies:
•
•
Fifteen instances where we were unable to determine whether the match was
re-calculated by the Commission; and
Several instances where FSRs submitted by subgrantees were not accurately prepared
or completed.
We also determined that Commission personnel do not compare the FSRs to the subgrantees'
accounting records or other supporting documentation during site visits.
Because of these conditions, errors on the FSRs may occur and remain undetected. Although
all subgrantees are on a reimbursement only basis, if subgrantee FSRs are not agreed to the
subgrantees' accounting system, then there is an increased risk that subgrantees are
incorrectly reporting amounts on their FSRs and the Commission lacks reasonable assurance
that subgrantees are correctly reporting amounts on their FSRs.
We recommend the Commission continue to enforce current procedures which require the
review of subgrantee FSRs, recalculation of matching requirements and documentation to
support the results of this review. Also, the Commission should implement site visit
monitoring procedures that require the reconciliation of the subgrantees' FSRs to the
subgrantees' accounting records along with other supporting documentation (e.g. invoices).
Late submission of Financial Status Reports
AmeriCorps Provision 17 (i) states "AmeriCorps State programs and most AmeriCorps
National sites that receive subgrants must submit at least four Financial Status Reports (SF
269 a) to their respective State Commission or Parent Organization." It continues to state
"State Commissions and Parent Organizations are required to forward Financial Status
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Reports from programs and budgeted sites to the Corporation's Grants Office 30 days after
the close of each calendar quarter."
Our testing identified four instances where subgrantees did not submit FSRs to the
Commission timely and in accordance with Corporation guidelines.
We recommend that the Commission enforce current policies and procedures requiring the
submission ofFSRs in accordance with Corporation guidelines.
·
Inability to determine the timeliness of the receipt of FSRs
The Commission does not routinely date-stamp FSR reports from . subgrantees as they are
received. Thus, the Commission can not routinely verify if these documents are submitted
timely in compliance with the grant agreement.
During November and December 1998, the Commission began using the Web Based
Reporting System which electronically records the date subgrantees submit their FSRs to the
Commission. As a result, no recommendation is required at this time related to recording the
date of the receipt ofFSRs.
The Commission did not maintain all required FSRs.
ArneriCorps Provision #17 states "Commissions and Parent Organizations are required to
submit quarterly Financial Status Reports and three Progress Reports to the Corporation.
Commissions and Parent Organizations must submit these reports by the following dates and
include three copies along with the original." It continues to state "AmeriCorps State
programs and most AmeriCorps National sites that receive subgrants must submit at least
four Financial Status Reports to their respective Commission or Parent Organization. In
general, if a site has a Corporation-approved budget then the submission of an FSR for that
site/sub-Grantee is required. Commissions/Parent Organizations are required to forward
Financial Status Reports from programs and budgeted sites to the Corporation's Grants
Office 30 days after the close of each calendar quarter. Annual Financial Reports shall be
submitted within 90 days of completion and will compare actual expenditures to budgeted
amounts using the line item categories in the grant budget form."
During our testing of 15 FSRs, we identified three instances where FSRs were not maintained
in the Commission subgrantee files. Our testing also identified six instances where we could
not verify amounts reported to the Corporation by the Commission due to inadequate
supporting documentation. Because of these missing FSRs, we were unable to determine the
accuracy of prior quarter amounts reported (or carried forward) on FSRs submitted to the
Michigan Commission by subgrantees, as well as the accuracy of FSRs submitted by the
Commission to the Corporation. ·
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We recommend that the Commission reemphasize the requirement that all FSRs submitted
by subgrantees, as well as FSRs, and supporting documentation, submitted by the
Commission to the Corporation, be maintained and available for review.
The Commission could not provide the dollar amount of the match
for the administrative grant.
As noted in Appendix A, the Commission was unable to provide us with the dollar amount of
the match for the administrative grant during 1995, 1996 and 1997. Commission personnel
stated that awards during the first three years were not reported with match amounts since the
grant award letter did not require it.
However, the Commission was able to provide the dollar amounts of the match during 1998
'
and 1999 grant years. As a result, no recommendation is required at this time related to the
dollar amounts of matches for administrative grants.
Evaluating and Monitoring Grants
As discussed above, the Commission is responsible for evaluating whether subgrantees
comply with legal, reporting, financial management and grant requirements and ensuring
corrective action when noncompliance is found.
We identified the following area for improvement related to the evaluation and monitoring of
sub grantees.
The evaluating and monitoring system for subgrantees needs to be
improved at the Commission.
According to OMB Circular No . A-133, Audit of States, Local Governments, and Non-Profit
Organizations, as amended, Subpart D § 400 (d)(3) pass through entities are required to
"Monitor the activities of subrecipients as necessary to ensure that Federal awards are used
for authorized purposes in compliance with laws, regulations, and the provisions of contracts
or grant agreements and that performance goals are achieved."
The Commission procedures call for site visits at least twice a year. However, during our
review of monitoring files for subgrantees, we determined that certain information was
excluded from the site visit documentation. Specifically, the names of the Member files
reviewed, identification of Member files where exceptions were identified, and the
procedures followed to select the Members reviewed were not included. Commission
personnel also do not verify reported Member service hours to timesheets or other supporting
documentation.
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We also determined that the following information was not consistently maintained in the
monitoring files:
•
•
•
Findings and recommendations identified during site visits;
Resolution and follow-up on identified findings; and
Progress reports.
Since comments included on the checklists were general in nature, we were unable to
reperform procedures performed by Michigan Commission personnel.
We recommend that the Commission revise its policies -and procedures requiring specific
information be included in the documentation for site visits (for example, sample sizes,
exceptions, recommendations, and follow up on findings and recommendations) . This will
allow the Corporation to assess the Commission's oversight of subgrant~es when it performs
its planned Commission administrative reviews.
In addition, we recommend that the Corporation for National and Community Service revise
its guidance to specify minimum procedures to be performed, as well as minimum
documentation requirements.
Providing Technical Assistance
Annually, the Commission receives grant funds to provide technical assistance to its
subgrantees. Procedures are in place at the Commission to (1) identify training needs of
subgrantees through periodic staff meetings with the program directors and a needs
assessment survey; (2) notify sub grantees of training programs; and (3) provide needed
training to subgrantees. We identified no significant areas for improvement within this
process.
This report is intended solely for the information and use of the Office of the Inspector
General, management of the Corporation for National and Community Service, the Michigan
Community Service Commission, and the United States Congress and is not intended to be
and should not be used by anyone other than these specified parties.
Washington, DC
January 21, 2000
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APPENDIX A - MICHIGAN COMMISSION FUNDING
CORPORATION FOR NATIONAL SERVICE
FUNDING TO THE MICHIGAN STATE COMMISSION
1995
1
AM ERICORPS
COMPETITIVE
FUNDS :
$342,037
L&S
FUNDS :
$124,883
PDAT
FUNDS :
$65,000
ADMINISTRATION
FUNDS :••
$386,395
MATCH:
$1,153.697
MATCH:
$339 ,88 4
MATCH:
$93 ,735
NO
MATCH
REQUIRED
MATCH:
~...
~
TOTAL CNS FUNDS AVAILABLE TO THE COMMISSION
$2,780 .225
T
FUNDS AWARDED TO SUBGRANTEES
$2,168,321
AM E RICORPS
FORMULA:
$1,732,901
AMERICORPS
COMPETITIVE:
$310,537
L&S
FUND:
$124,883
MATCH
$1 ,153,697
MATCH
$339,884
MATCH
$93,735
TOTAL# OF
SUBS :
8
TOTAL# OF
SUBS :
1
TOTAL# OF
SUBS :
8
TOTAL# OF
SITES :
33
TOTAL# OF
SITES :
17
TOTAL# OF
SITES :
8
Total Carryovers for 1995 (Not included in the current year funding amounts above):
Administration :
S 71,151.00
AmeriCorps:
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AMERICbRPS
FORMULA FUNDS :
$1 ,861 ,910
Information not received from the Commission
Disability funds included in grant award
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APPENDIX A - MICHIGAN COMMISSION FUNDING
CORPORATION FOR NATIONAL SERVICE
FUNDING TO THE MICHIGAN STATE COMMISSION
1996
~
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AMERICORPS
FORMUlA
FUNDS:
$2,271 ,964
AMERICORPS
COMPETITIVE
FUNDS:
$610,877
L&S
FUNDS:
$126,890
PDAT
FUNDS:
$80,000
ADMINISTRATION
FUNDS:$402,9 11
MATCH:
$1 ,649,333
MATCH:
$458,384
MATCH:
$109,047
NO
MATCH
RFO· JIRFn
MATCH:
l
1
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TOTAl CNS FUNDS AVAilABLE TO THE COMMISSION
$3,492,642
J
FUNDS AWARDED TO SUBGRANTEES
$3,009,517
1
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AMERICORPS
COMPETITIVE:
S010,877
s 126,890
MATCH
$1 ,649,333
MATCH
$458,384
MATCH:
$ 109,04 7
TOTAL • OF
SUBS:
10
TOTAL I OF
SUBS:
2
TOTAL I OF
SUBS:
8
TOTAL*
OF SITES:
61
TOTAL I
OF SITES:
21
OF SITES:
8
Total carryovers tor 1996 (Not included in the current year tund ing amounts above):
PDAT:
57,482.00
166,013.00
100,000.00
Amer!Corps:
Admimstr.atiOn
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Information not re-ceNed from the CommissiOn
Disability tunds included in gi'Cint award
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AMERICORPS
FORMULA:
$2,271 ,750
I
•
_,_
L & S.
TOTAL~
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APPENDIX A - MICHIGAN COMMISSION FUNDING
CORPORATION FOR NATIONAL SERVICE
FUNDING TO THE MICHIGAN STATE COMMISSION
1997
l
AMERICORPS
FORMULA FUNDS :
52,836,926
AMERICORPS
COMPETITIVE
FUNDS .
$549,502
L&S
FUNDS :
$148,919
PDAT
FUNDS :
$100,795
ADMINISTRATION
FUNDS :••
$320,586
MATCH:
$1 ,800 ,007
MATCH:
$506 ,704
MATCH:
$158,558
NO
MATCH
REQLIRED
MATCH:
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TOTAL CNS FUNDS AVAILABLE TO THE COMMISSION
$3,956,728
FUNDS AWARDED TO SUBGRANTEES
$3,562,830
~
AMERICORPS
FORMULA :
$2,805 ,304
AMERICORPS
COMPETITIVE.
$608,607
L& S:
$148 ,919
MATCH:
$1 ,781 ,844
MATCH:
$506,704
MATCH:
$158 ,558
TOTAL# OF SUBS :
12
TOTAL# OF SUBS :
2
TOTAL# OF
SUBS :
11
TOTAL# OF SITES:
86
TOTAL# OF SITES :
22
TOTAL #OF
SITES:
11
Total Carryovers ror 1997 (Not included in the current year funding amounts above):
PDAT:
AmeriCorps:
Adm1msrrauon:
S
S
$
20,000
107,676
90,000
lnformalion not received from the Commission
•• Disability funds included in grant award
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APPENDIX A - MICHIGAN COMMISSION FUNDING
CORPORATION FOR NATIONAL SERVICE
FUNDING TO THE MICHIGAN STATE COMMISSION
1998
l
AMERICDRPS
FORMULA
FUNDS :
AM ERICORPS
COMPETITIVE
FUNDS :
$2,595,008
$1 ,354,663
L&S
FUNDs .· · ·
PDAT
FUNDS :
ADMINISTRATION
FUNDS :••
$115,499
$140,000
$324,052
NO
MATCH
REQUI RE D
$38 1 ,831
MATCH:
MATCH:
MATCH:
$2,011,156
$1 ,062,680
$130 ,037
TOTAL CNS FUNDS AVAILABLE TO D-iE COMMISSION
$4,529 ,222
FUNDS AWARDED TO SUBGRANTEES
$4,1 40 ,892
AMERICORPS
FORMULA:
AMERICORPS
COMPETITIVE .
$2 ,595 ,006
$1 ,430,385
L & S.
S1 15,499
MATCH·
MATCH:
MATCH:
$2,01 1,156
$1 ,062,880
$130 ,037
TOTAL II OF
SUBS :
TOTAL II OF
SUBS :
TOTAL II OF
SUBS:
16
5
7
TOTAL# OF
SITES :
TOTAL II OF
SITES ·
TOTAL II OF
SITES:
106
44
7
Total Carryovers for 1996 (Not included in the current year funding amounts above):
PDAT:
AmeriCorps:
s
$
30 ,000
75,722
•• Disability funds included in grant award
- · Learn & Serve amount represents funds from 1997. A no cost extension was awarded for the 1998 program year and the
funds were used to renew the subgrantee from the prior year.
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MATCH:
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APPENDIX A - MICHIGAN COMMISSION FUNDING
CORPORATION FOR NATIONAL SERVICE
FUNDING TO TI-iE MICHIGAN STATE COMMISSION
1999
l
AMER ICORPS
FORMULA
FUNDS :
$2,538 ,088
AMER JCORPS
COMPETITIVE
FUNDS :
$1,430 ,590
L&S
FUNDS :
$135,527
POAT
FUNDS :
. $120,000
MATCH:
$1 ,555 ,638
MATCH:
$1 ,041 ,532
MATCH:
$211 ,530
NO
MATCH
REQUIRED
PROMISE
FELLOWSHIP
FUNDS:
$78 ,117
MATCH:
$477,594
MATCH:
$144,950
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TOTAL CNS FUNDS AVAILABLE TO TI-iE COMMISSION
$4,683,631
l
FUNDS AWARDED TO SUBGRANTEES
$4,182,322
•
AMERICORPS
FORMULA :
$2,538 ,088
AM ER ICORPS
COMPETITIVE.
$1 ,430,590
L&S :
$135 ,527
PROMISE
FELLOWSHIP
$78 ,117
MATCH:
$1 ,555,638
MATCH:
$1 ,041 ,532
MATCH:
$211 ,530
MATCH:
$144,950
TOTAL# OF
SUBS :
15
TOTAL# OF
SUBS :
5
TOTAL# OF
SUBS :
10
TOTAL#OF
SUBS :
7
TOTAL# OF
SITES :
113
TOTAL# OF
SITES :
30
TOTAL# OF
SITES :
10
TOTAL# OF
SITES :
8
Total Carryovers for 1999 (Not included in the current year funding amounls above):
Administration
$
145,549
.. Disability funds included in grant award
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ADMINISTRATION
FUNDS :••
.S381 ,309
�APPENDIX B - DETAILED ENGAGEMENT OBJECTIVES AND METHOO.OL OG Y
Internal Controls
Our objective was to make a preliminary assessment of the adequacy of the Commission 's
financial systems and documentation maintained by the Commission to provide reasonable
assurance that transactions are properly recorded and accounted for to : (1) permit the
preparation of reliable financial statements and Federal reports; (2) maintain accountability
over assets; and (3) demonstrate compliance with laws, regulations, and other compliance
requirements.
In order to achieve the above objectives, we interviewed key Commission personnel to assess
the Commission's internal controls surrounding the following items, to ensure compliance
with Part 6 of A-133, Internal Control of the Compliance Supplement to OMB Circular AI 33, Audits of States, Local Governments, and Non-Profit Organizations : overall control
environment; activities allowed or unallowed and allowable costs; cash management;
eligibility; equipment and real property management; matching; period of availability of
Corporation funds; procurement and suspension; debarment; program income; and reporting
by the Commission to the Corporation.
Selection of Subgrantees
Our objectives were to:
•
conduct a preliminary survey of the systems and controls utilized by the Commission
to select national service subgrantees to be included in any application to the
Corporation;
•
make a preliminary assessment as to whether the Commission evaluated the adequacy
of potential sub grantee financial systems and controls in place to administer a Federal
grant program prior to making the award to the subgrantees; and
•
make a preliminary assessment as to whether the Commission's involvement in the
application process involved any actual or apparent conflict of interest.
In order to achieve the above objectives, we interviewed key Commission management and
documented procedures performed by the Commission during the pre-award financial and
programmatic risk assessment of potential subgrantees. We also reviewed documentation to
ensure that conflict of interest forms for each subgrantee applicant tested were signed by all
peer review members annually, and maintained by the Commission.
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�APPENDIX B- DETAILED ENGAGEMENT OBJECTIVES AND METHOfiOLOGY
Administering the Grant Funds
Our objectives were to:
•
conduct a preliminary survey of the systems and controls utilized by the Commission
to oversee and monitor the performance and progress of funded subgrantees;
•
make a preliminary assessment as to whether the Commission's organizational
structure and staffing level and skill mix is conducive to effective grant
administration and whether the commissi<?n has a p(operly constituted membership;
•
make a preliminary assessment as to whether the Commission provided adequate
guidance to subgrantees related to maintenance of financial systems, records,
supporting documentation, and reporting of sub grantee activity;
•
conduct a preliminary survey of financial systems and documentation maintained by
the Commission to support the oversight of subgrantees and their required reporting
to the Corporation (including Financial Status reports, enrollment and exit forms) ;
and
•
make a preliminary assessment as to what procedures the Commission has in place to
verify the accuracy and timeliness of reports submitted by the subgrantees.
In order to achieve the above objectives, we reviewed Financial Status Reports submitted by
subgrantees, as well as Financial Status Reports submitted by the Commission to the
Corporation, to preliminarily assess the accuracy of submitted Financial Status Reports. We
also determined whether the Commission has implemented the Web Based Reporting
System.
Evaluating and Monitoring Grants
Our objectives were to:
•
conduct a preliminary survey of the systems and controls utilized by the Commission,
in conjunction with the Corporation, to implement a comprehensive, non-duplicative
evaluation and monitoring process for their subgrantees;
•
make a preliminary assessment as to whether the Commission has a subgrantee site
visit program in place and assess the effectiveness of its design in achieving
monitoring objectives;
•
conduct a preliminary survey of the Commission's procedures used to assess
subgrantee compliance with Corporation regulations (e.g., those governing eligibility
of Members, service hour reporting, prohibited activities, payment of living
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.APPENDIX
'
B- DETAILED ENGAGEMENT OBJECTIVES AND METHODOLOGY
)
I
I
allowances to Members and allowability of costs incurred and claimed under the
grants by subgrantees (including reported match));
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•
conduct a preliminary survey of the Commission's procedures for obtaining,
reviewing and following up on findings included in the subgrantee single audit
reports, where applicable;
•
determine whether program goals are established and results are reported and
compared to these goals; and
•
conduct a preliminary survey of the . procedur~s m place to evaluate whether
subgrantees are achieving their intended purpose.
j
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In order to achieve the above objectives, we documented the procedures performed by the
Commission to evaluate and monitor individual subgrantees. In addition, we judgmentally
selected subgrantees and obtained the Commission 's documentation for site visits. We
reviewed the documentation to preliminarily assess the adequacy of the procedures
performed by the Commission to assess financial and programmatic compliance and related
controls at the sites. We also determined whether the Commission received and reviewed A133 audit reports from subgrantees.
Providing Technical Assistance
Our objectives were to:
•
conduct a preliminary survey of the systems and controls utilized by the Commissions
to provide technical assistance to subgrantees and other entities in planning programs,
applying for funds, and implementing and operating programs;
•
make a preliminary assessment as to whether a process is in place to identify training
and technical assistance needs; and
•
make a preliminary assessment as to whether training and technical assistance
provided to identified subgrantees.
IS
In order to achieve the above objectives, we documented the procedures performed by the
Commission to identify and satisfy training needs for the subgrantees and Commission
employees. We also obtained a summary of all training costs incurred during the current year
to ensure they properly related to training activities, which were made available to all
sub grantees.
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APPENDIX C - MICHIGAN COMMISSION RESPONSE
I
STATE OF MICHIGAN
JOHN ENGLER, Governor
MICHIG AN COMMUNITY SERVICE COMMISSION
Chairperson
Michelle Engler
111 S. Capitol Ave.
George W. Romney Bldg .• 4th Floor
Lansing. Michigan 48913
Telephone (517} 335-4295
FAX (517} 373-4977
Executive Director
Kyle Caldwell
June I, 2000
Ms. Luise Jordan, Inspector General
Corporation for National Service
1201 New York Avenue, NW
Washington, D.C. 20525
Re: Draft Report of the Pre-Audit Survey of the Michigan Community Service Commission.
Dear Ms. Jordan:
The Michigan Community Service Corrunission (MCSC) and the Internal Auditor from the
Michigan Department of Career Development (IviDCD) have reviewed the draft report of the
Pre-Audit Survey referenced above and disagree with two statements outlined in the Results in
Brief in the Pre-Audit Survey Report of the Michigan Community Service Commission and
contest the overall pre-audit survey process. It was our understanding that a pre-audit survey was
to be a learning tool for state commissions and the Corporation for National Service (CNS) and
used to help find systems and procedures that may need to be strengthened. In fact, at the
entrance meeting, the auditors from Urbach, Kahn and Werlin P.C. stated that this process was to
find common areas of weakness from the conunissions across the nation for CNS to develop
training for the grantees and state commissions. However, based upon our experiences with the
pre-audit survey process and the draft report, it appears that this pre-audit survey was by all
standards, an audit and should be subject to all the standards, rules and regulations of the A-133
Single Audit Act.
One of the large areas of concern that the MCSC has with the pre-audit survey was the brief time
the auditors spent on site. The auditors from Urbach, Kahn and Werlin P.C. were on site for
fewer than three full days. It is difficult to understand how a firm would be able to review a sixyear period involving five funding sources in only three days. This is especially troubling as the
Office of Auditor General for the State of Michigan took more than one full month to perform a
two-year audit limited to our Michigan's AmeriCorps program. The MCSC feels that many of
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APPENDIX C - MICHIGAN COMMISSION RESPONSE
Page 2
Ms. Luise Jordan
Draft Report of the Pre-Audit Survey of the Michigan Community Service Commission
the broad and unfounded findings noted in the draft report could have been addressed during the
pre-audit survey visit had representatives from Urbach, Kahn and Wedin P.C. taken sufficient
time to obtain the documentation requested.
Brief Response to "Results in Brier from the Pre-Audit Survey Report of the Michigan
Community Service Commission (Pagel):
The MCSC was surprised to find the statement in the draft report stating that we do not have
adequate controls in place for the fiscal administration of grants nor have adequate controls in
place to evaluate and monitor subgrantees. This item was not discussed in either the exit meeting
or in the pre-audit survey report finding letters. In fact, many if not all of the minor findings in
the report are based on documents that are more than three years old.
That leads to a second area of concern involving the broad, inaccurate and exaggerated wording
of the pre-audit survey findings. Page 1 refers to the fiscal and monitoring systems being
inadequate while the evidence used to support these statements is from several years past. These
findings do not represent the effectiveness and integrity of the MCSC's current systems. The
au ditors noted that MCSC 's systems are currently adequate in their exit interview, but neglected
to include that information in the written report. This response includes evidence of this
disparity which should be noted in the fmal report.
The specific responses to items made in the draft:
Page I
"The Commission does not have an adequate process in place for the fiscal
administration of grants.
This issue was not discussed during the on site review, the exit conference on
January 21, 2000, nor in the follow up conversations and the Audit SurveyPreliminary Findings Jetter; that the MCSC recei ved and to which the MCSC provided
a written response (Attachment A).
The MCSC just completed an extensive major audit of its AmeriCorps program for the
fiscal years 1996-1997 and 1997- 1998 conducted by the State ofMichigan Department
of Auditor General. During this audit, there were no major findings and the audit did
not identify any fiscal management inadequacies in the administration of grants. The
MCSC's systems, controls, and procedures are largely based upon similar systems in
place at the Department of Career Development ' s Office of Workforce Development.
These systems have been in place for many year; and in addition, the MCSC is located
in a major state department that has experience in successfully and prudently handling
well over $520 million dollar; in federal funds each year.
Based upon the few pre-audit survey findings that were not cleared up during the period
of the survey and the time frame between the survey and the draft report, the statements
are not supported by the facts.
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APPENDIX C - MICHIGAN COMMISSION RESPONSE
Page 3
Ms. Luise Jordan
Draft Report of the Pre-Audit Survey of the Michigan Community Service Commission
Page I
"The Commission does not have adequate controls in place to evaluate and
monitor subgrantees."
The MCSC continues to improve and strengthen its subgrantee m_o nitoring processes.
Many of the suggestions proposed by the auditors have, in fact, been addressed and
incorporated into our monitoring policies. The MCSC feels that monitoring of its
sub grantees is one of its most important responsibilities and has increased staff size to
ensure that program monitoring is of the highest quality and our greatest-priority.
The statement above is not supportable based upon the one remaining issue in the draft
report regarding program monitoring. In addition, no where in the draft report are the
changes to the processes and policies addressed. If in fact the revised policies, which
address all the concerns of the monitoring issue, had been included in the draft report,
the only issue identified for program monitoring would be addressed.
Page 6 "Lack of documentation to support the review of certain information during the
renewal process."
All previous information collected on subgrantees, including progress reports and site
visits, is used during the review process. The program officer and the Director of
Programs are part of the review team and any areas of concern with any returning
subgrantee are addressed as part of their continuous improvement plan. However, the
MCSC did not in the past utilize a checklist during the review process. MCSC is in the
process of creating a checklist that will document the review for audit purposes. It
should be noted that the MCSC irrunediately addresses all concerns and issues that
arise from the progress reports and or site visits. These are also well documented in
grantee files and therefore, any issues with regard to sub grantees are normally handled
prior to the new grant renewal period.
P:~ge
6
"Lack of assessment of subgrantee applicant's Financial Systems during the
selection process."
All applicants successfully completing the original screening processes are required, as
part of their submission, to supply their most recent audit and include a completed
Financial Management Survey prior to the selection of new grants. The Director of
Finance and Administration reviews all documents to determine the financial capability
of the sub grantee. This process has been in place for the last two grant years. The lack
of a checklist that the auditors could see that showed the documents were reviewed
prior to the grant award was, to our knowledge, the only issue. The documents listed
above are included with the subgrantee files. As with all review documents, these will
be included on the checklist for audit purposes. In addition, the MCSC does not make
it a practice to require returning subgrantees to fill out th.is checklist every year.
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APPENDIX C - MICHIGAN COMMISSION RESPONSE
Page 4
Ms. Luise Jordan
Draft Report of the Pre-Audit Survey of the Michigan Community Service Commission
As a returning grantee, we have been morutoring their financial systems during the
previous grant year. As the majority ofMCSC subgrantees are returning grantees,
financial management checklists will only be included ~n a small percentage of the files.
!
Page 7
"Lack of evidence of Financial Status Report review, including matching
recalculation."
"Fifteen instances where we were unable to determine whether the match was recalculated by the commission; and"
The MCSC does in fact review the match of each of its subgrantees. Prior to issuing
payments to our subgrantees, a Cash Request Checklist (Attachment B) is filled out that
verifies match amounts and the percentage of administration being charged to the grant.
If it is determined that a subgrantee is not meeting their match, grantees are asked to
submit a written response with a plan for bringing the match up the required level. The
MCSC has been using this checklist for over two years now and it has become a very
useful tool in verifying that our subgrantees meet their required match. In addition,
MCSC utilizes the monthly expendirure form on the Web Based Reporting System
(WBRS) to verify match compliance. Again, this was clearly explained to the auditors
at our on-site exit interviews and in a written follow-up (See attachment A).
.II
-I
"Several instance where FSRs submitted by subgr:lDtees were not accurately
prepared or completed."
I
Based upon documentation received during the exit meeting, there were onl y two
instances where the FSRs were possibl y not accurate. In one instance, the total federal
funds available for the Uruversity of Michigan did not match up with the two years of
sub grants. It was explained to the auditor that this was a result of the program's status
as a competitive funded AmeriCorps program and the result of carry over funds. The
program would show the ac tual amount of Federal Funds available (1" Year grantunspent 1" year+ 2"d Year grant funds) . Based upon this formula, our two years of
grants may total $800,000, but if $100,000 was the amount of the carryover, the
subgrantee could show $700,000 in total federal funds available. (400,000- 100,000 +
400,000 = $700,000 in Federal Funds available, the two grant years= $800,000). This
was explained to the auditor on site, and is something that was out of the control of the
MCSC during the cumulative period of sub grants from CNS.
' I
The second instance was from a small Learn & Serve grant from 1998 that did not total
properly. The Commission has since changed its reporting systems and all FSRs are
now keyed into a computerized spreadsheet by our department's federal accountants
who check and compare the nwnbers reported. Any discrepancies are then worked out
with the subgrantee prior to our submission of the aggregate FSR report.
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APPENDIX C - MICHIGAN COMMISSION RESPONSE
Page 5
Ms. Luise Jordan
Draft Report of the Pre-Audit Survey ofthe Michigan Community Service Commission
In addition, the finding stated, "We also determined that Commission personnel do not
compare the FSRs to the subgrantees' accounting records or other supporting
documentation during site visits."
This statement is false. In fact, during the last two years the MCSC has utilized an
impartial contractor to perform a complete fiscal site visit on all of its AmeriCorps
subgrantees. This visit included a complete review and audit of one month's
expenditures. The contractor reviewed all expenses to make sure that it was authorized
and reported correctly. In addition, the contractor verified that all documentation tied
correctly into other reports. For example, the contractor looked at all expenses and
internal accoun ting records to verify that the monthly expenditure report was correct
and also compared the reports to the most recent FSR completed. This information was
reported to the auditors during the on-site visit. The subgrantee on-site fiscal audit
program worked exceptionally well and the MCSC plans on expanding this process to
all of its grant programs in the future.
Page 7 "Late submission of Financial Status Reports."
This has been, and will continue to be, one of the most difficult aspects of the CNS
grant management process for commissions. The MCSC has been working very hard to
help its subgrantees report on time. One of the tools that we have started to use is the
Cash Request Checklist. All payments to sub grantees are held pending receipt of any
missing documentation. We will continue to look at new processes that will assist us in
meeting the required FSR submission deadlines. Our last FSR submission for the
AmeriCorps grant included 21 out of22 FSR 's (or 95%) submitted on time. The last
FSR was submitted two weeks after the due date and the MCSC is working with the
program to help them meet future deadlines.
Page 8 "Inability to determine the timeliness of the receipt of FSRs."
The MCSC has updated its policies to ensure that all documentation received from
subgrantees is date stamped upon receipt.
Page 8
"The Commission did not maintain all required FSRs-"
Agai n, this is an inaccurate statement. The MCSC does in fact maintain copies of all
FSRs submitted by its subgrantees. In fact, original and duplicate FSRs are maintained
in two different locations- in the program files, and in the office of the Director of
Finance and Administration. The finding identified three instances where FSRs were
not maintained. The FSRs in question were found and copies were given to the auditors
after the exit meeting and prior to the auditors leaving the site. Based upon subsequent
conversations with the auditors, it was determined that they did not have the FSRs. The
MCSC offered to fax copies of the FSRs in question to the auditors as part of the follow
- 23 -
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APPENDIX C - MICHIGAN COMMISSION RESPONSE
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Page 6
Ms. Luise Jordan
Draft Report of the Pre-Audit Survey of the Michigan Corrununity Service Corrunission
up letters, but we were informed that it was unnecessary in that no matter what
documentation was provided at that point, it would not change the finding. The MCSC
can supply any of the missing FSRs and we feel that this finding may have been caused,
in part, by the short time frame that the auditors were qn site. The MCSC
administrative assistant for Finance and Administration was able to produce the FSRs
within a very short time frame after we .,;ere supplied the list o"rihe missing
documentation.
Page 9
"The Commission could not provide the dollar amount of the match for the
administrative grant."
This item was never addresseo in the exit meeting nor in subsequent conversations.
The auditor called and asked for this information on the afternoon that the report was
being forwarded to CNS's Inspector General. The Director of Finance and
Administration supplied the last two ye:trs of match and informed the auditor that since
the match was not reported on the FSRs, the actual numbers were available but not
readily available. The auditor was informed that due to a change in accounting systems
at the State of Michigan and the fact that accounting records from these periods had
been sent to archives, it would take at least a week to order the Iiles and obtain the
amount of match funds for the periods in question. At no time did we indicate that the
MCSC could or would not be able to produce the amount of match for the period.
Since the report was going over to the Inspector General's office that day, there was not
enough time to obtain the required information. If this item had been addressed during
the exit meeting, the MCSC would have had plenty of time to determine the amount of
match during those years.
Page 9
"The ev:~luating and monitoring system for the subgrantees needs to be improved
at the Commission."
This finding maintained that the MCSC did not include cenai n information from site
visit documentation, specifically names of the members reviewed, identification of
member files where exceptions were identified, and the procedures followed to select
the members reviewed. Because of the Freedom of Information Act and the privacy
Jaws at the state and federal levels, the MCSC did not previously include member
names in the site visit documentation. However, as a result of the Auditor General's
audit of the Michigan's AmeriCorps program, we have changed our procedures to
include the information listed above. In addition, we have developed a process for
randomly selecting members for review to ensure that a representative sample of the
program is examined. A copy of the new site visit procedures and instructions are
included as Attachment C. These new procedures went into effect during the grant year
of 1999-2000.
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APPENDIX C - MICHIGAN COMMISSION RESPONSE
'
Page 7
Ms. Luise Jordan
Draft Report of the Pre-Audit Survey of the Michigan Community Service Commission
Based on all of the above, the MCSC expects that several changes will be incorporated in the
final report. If you have any questions on our response to the Draft Report of the Pre-Audit
Survey of the Michigan Community Service Commission, pleas.e contact either of us at (517)
335-4295.
Sincerely,
/[Iff~
M~
Kyle Caldwell , Executive Director
Garreth C. Gross, Director of Finance and Admin.
Michigan Community Service Commission Michi gan Community Service Commission
Attachments (3)
cc : Deb LaPine, MDCD
Larry Misiewicz, MDCD
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APPENDIX D - CORPORATION RESPONSE
CORPORATION
FOR NATIONAl
MEMORANDUM
Cs
E R
v1c
E
TO:
Luise S. Jordan
THRU:
Anthony
FROM:
Deborah R. Josoin
Bruce H. Cline~
DATE:
May 15,2000
SUBJECT:
Response to the Draft Audit Report 00-25 Pre-Audit Survey of the
Michigan Community Service Commission
M~ P1----L
fHJf
We have reviewed the draft report on your pre-audit survey of the Michigan Commission.
Given the nature of the report, this response serves as our proposed management
decision. We note that your preliminary assessment recommend a full-scope financial
audit at the Michigan Commission for 1995 through the current program year. The draft
audit report includes a recommendation to the Corpcration. We are providing the
following response to that recommendation. The Inspector General recommended :
"Additionally, we (the Inspector General) recommend that the Corporation follow
up with the Michigan Commission to determine that appropriate corrective
actions are put into place to address the conditions reported herein, and that the
Corpcration consider these conditions in its oversight and monitoring of the
Michigan Commission."
Some of the conditions cited in the "results in brief" section of the report include
concerns related to the lack of assessment of subgrantee applicants' financial systems
during the selection process. It was also noted that the Corrunission does not have
adequate controls in place for the ftScal administration of grants or simi larly, there are
inadequate controls to evaluate and monitor subgrantees.
Given our limited program administration resources, we developed a plan to assess State
Commission administration functions. Over a three-year period, we will be reviewing
each of the state commissions. As part of our follow-up with Michigan, we will
determine whether the Commission has put appropriate corrective actions in place for
conditions noted in the pre-audit survey that your office has issued.
In addition to this scheduled review, we will also request that the Michigan Commission
provide semi-annual reports on their actions to correct conditions cited in the OIG preaudit survey.
NATIONAL SERVICE: GEITING THINGS DONE
AnwriUxfJ< • ' - "
"""s..w Amlria
1201 New York Avenue, N.W. • Wa.sltington, D.C. 20525
telephone: 202-606-5000 • website: www.n:uion:alsnvice.org
• !i41ioNJ Sma s.ma emp.
~:
.I
- 26-
�••
APPENDIX E- UKW's EVALUATION OF MICHIGAN'S RESPONSE
Urbach Kahn & Wedin
PC
CERTIAED PUBLIC ACCOUNTANTS
Inspect or General
Corporation for National Service
RE:
Michigan Community Service Commission ' s
Report
Re ~ ponse
to Pre-Audit Survey
We have reviewed the Michigan Commiss ion ' s res ponse to the Pre-Audit Survey
Report . Th is lette r summarizes their response and our evaluation to their comme nts.
UKW strongly disagrees with two comment s made by the Commis sion in its
response . First , UKW did discuss all findings a nd miss ing doc u mentation issues
during our exit conference with Commission m a nagement on January 21 , 2000 . We
also forwarded our finding write-ups to the . Commission on April 2 , 2000 which
restated documentation and other problems dis cus sed at the exit conference . While
the Commission responded on April 11 , 20 00, the y did not prov ide addit ional
documentation to res olve these issues.
Secondly, we wer e able to complete our fie ldwork in a n e ff ic ie nt manner based on a
significant amount of proced ures performed prior to the on-s ite fi e ldwork . UKW
requested the Commission complete a grant ros t er a nd internal c ontrol ques tio nn a ire
prior to our arriva l. This allowed UKW to select our s ample and all o wed the
Commission ample time to accumulate the ne c essary documentation prior to our
team 's arrival at the Commission.
The time spent by UKW on site at the Commission in no way compromised the
quality of our wor k. In addition , the OIG subsequently reviewed and approved our
work p a pers .
Below please find our responses to certain comments made by the Commiss ion.
detailed in Appendix C .
Page 2 ,
1st pa ragraph: The deficienc ies identified in the fiscal administra ti on of
grants and controls surrounding the evaluation and
m·onitoring of subgrante e s were discussed with the
Commission during our ex it conference as well as in our
April 2, 2000 e-mail transmis s ion of finding write-ups to
the Commission.
Page 2 .
3rd paragraph : UKW disagn;es with the Commission statement that this
issue was not discus s ed during our on-site review .
UKW' s exit conference agenda stated._. "There is no
documentation of subgrantee FSR review by the
Commission , including documentation of matching
recalculation or review subgrantee level.. . In addition,
subgrantee FSRs are not t ied to the subgrantee financial
JOJO F.fre=rh Sn..,r NW. Wzhinf!on, OC 20005 (ZOZ) 296- 20 20 FAX (lOZ) ZZJ-3488
An l~t ~'"'*" ol Lht.ch Hxlr.n YOUf"C' Jntti"'U(~
- 27-
�••
6
APPENDIX E- UKW's EVALUATION OF MICHIGAN'S RESPONSE
systems during site visitsw. UKW also provided Michigan
Commission personnel a copy of our exception summary
prior to our departure. Our finding write-up also stated
~controls over the administration of grants needs to be
improved
at
the
Michigan
Community
Service
Commission.
In the Commission ' s April f1 ; 2000 letter to UKW, the
Commission ass·erted that ·they provided us with copies
of all missing FSRs prior to our departure. However, UKW
never received these FSRs. As a result, UKW does not
believe any changes to the report are warranted at this
time.
Page 3,
1st paragraph: As a result of the deficiencies identified during our
review, we believe the statement in the results in brief
section is warranted .
Page 3 ,
3rd paragraph: No response is needed by UKW .
Page 3 ,
4th paragraph: While the Commission asserted that personnel reviewed
the financial capabilities of each applicant during the past
two grant years, no · documentation exists to support that
this review was actually performed. In response to our
finding , the Commission has added procedures to their
selection checklist to be used in future program years.
However, in the Commission's response, they stated that
the MCSC does not make it a practice to require returning
subgrantees to fill out this checklist every year. Since
financial systems can change from year to year , UKW
believes Commissions should evaluate the financial
systems for all successful subgrantees, including renewal
applicants. In addition , UKW was engaged to review and
report on the procedures in place during the 1995
through 1998 program years, and only extremely limited
testing was performed on the 1999 program year.
Therefore, UKW does not believe any changes should be
made to the report at this time.
Page 4,
1st comment: The checklist mentioned in the response was only in
effect for the past two years (1998 and 1999). Our
review covered the 1995 through 1999 years. UKW will
revise the report to state that prior to 1998, the
Commission did not document its recalculation of
matching requirements.
-28-
�.a.
.a
•
I
APPENDIX E- UKW's EVALUATION OF MICHIGAN'S RESPONSE
Page 4,
2nd comment: No response is needed by UKW.
Page 5,
1st paragraph: As discussed above our review covered the 1995 through
1998 program years. The independent contractor was
only engaged during the 1998 and 1999 program years.
Page 5,
2nd paragraph : No response is needed by UKW .
Page 5,
3rd paragraph: No
Page 5,
4th paragraph: UKW did not receive the FSRs in question while we were
on-site. On April 2. 2000. UKW transmitted an e-mail to
the Director of Finance summarizing our findings, which
included the issue of missing FSRs . The Commission did
not include these FSRs in their April 11, 2000 letter to
UKW. Therefore. UKW does not believe any changes a re
warranted at this time .
Page 6 .
1st comment :
Page 6.
2nd comment:
respons~
is needed by UKW ..
UKW originally requested this information prior to our
fieldwork , when we requested that the Commission
complete the grant roster. Subsequent to the comple tio n
of our fieldwork , we requested the information for a
second time and were told that this information was not
readily available and would take a wh ile to accumulate
the necessa ry information as stated in our report.
Therefore , we do not believe any changes to the report
are warranted at this time.
No response is needed by UKW.
-29-
�
Dublin Core
The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/.
Title
A name given to the resource
Our State of Generosity
Creator
An entity primarily responsible for making the resource
Grand Valley State University. Dorothy A. Johnson Center for Philanthropy
Description
An account of the resource
Collection contains the records of four Michigan nonprofit organizations: Council of Michigan Foundations, Michigan Nonprofit Association, Michigan Community Service Commission, and the Johnson Center for Philanthropy at GVSU. The documents are compiled by the Johnson Center for Philanthropy, and records document the history of the organizations from the 1960s to the 2010s.
Coverage
The spatial or temporal topic of the resource, the spatial applicability of the resource, or the jurisdiction under which the resource is relevant
1968-2014
Source
A related resource from which the described resource is derived
<a href="https://gvsu.lyrasistechnology.org/repositories/2/resources/515">Our State of Generosity collection, JCPA-04</a>
Rights
Information about rights held in and over the resource
<a href="http://rightsstatements.org/page/InC/1.0/?language=en">In Copyright</a>
Subject
The topic of the resource
Dorothy A. Johnson Center for Philanthropy
Council of Michigan Foundations
Michigan Nonprofit Association
Michigan Community Service Commission
Dorothy A. Johnson Center for Philanthropy
Charities
Philanthropy and Society
Fundraising
Records
Michigan
Publisher
An entity responsible for making the resource available
Grand Valley State University Libraries, Special Collections and University Archives, 1 Campus Drive, Allendale, MI, 49401
Contributor
An entity responsible for making contributions to the resource
Council of Michigan Foundations; Michigan Nonprofit Association; Michigan Community Service Commission
Identifier
An unambiguous reference to the resource within a given context
JCPA-04
Language
A language of the resource
eng
Text
A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text.
Dublin Core
The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/.
Identifier
An unambiguous reference to the resource within a given context
JCPA-04_MCSC_2000-09-13_Pre-Audit-Survey-Report
Title
A name given to the resource
Michigan Community Service Commission 2000-09-13 commission meeting pre-audit survey report
Creator
An entity primarily responsible for making the resource
Michigan Community Service Commission
Description
An account of the resource
Michigan Community Service Commission 2000-09-13 commission meeting pre-audit survey report. Records are compiled in the Our State of Generosity collection by the Johnson Center, along with the files of the Michigan Nonprofit Association (MNA), the Michigan Community Service Commission (MCSC) and the Dorothy A. Johnson Center for Philanthropy. Originals are at the Michigan Community Service Commission.
Subject
The topic of the resource
Dorothy A. Johnson Center for Philanthropy
Charities
Philanthropy and Society
Fundraising
Records
Michigan Community Service Commission
Michigan
Format
The file format, physical medium, or dimensions of the resource
application/pdf
Type
The nature or genre of the resource
Text
Language
A language of the resource
eng
Publisher
An entity responsible for making the resource available
Grand Valley State University Libraries, Special Collections and University Archives, 1 Campus Drive, Allendale, MI, 50147
Rights
Information about rights held in and over the resource
<a href="http://rightsstatements.org/page/InC/1.0/?language=en">In Copyright</a>
Source
A related resource from which the described resource is derived
<a href="https://gvsu.lyrasistechnology.org/repositories/2/resources/515">Our State of Generosity collection, JCPA-04</a>
Date
A point or period of time associated with an event in the lifecycle of the resource
2000-09-13
-
https://digitalcollections.library.gvsu.edu/files/original/c1ae487efb3a0f68c966efb3915f9ff2.pdf
aec262e6c63d9f7a5b75b8d64d7b75ad
PDF Text
Text
STATE OF MICHIGAN
JOHN ENGLER , Governor
MICHIGAN COMMUNITY SERVICE COMMISSION
Chairperson
Michelle Engl er
111
George W. Romney
Lansing ,
Telephone
FAX
Executive Director
Kyle Caldwell
S. Capitol Ave .
Bldg ., 4th Floor
Michigan 48913
(517) 335-4295
(517) 373-4977
MEMORANDUM
TO:
Members of the Michigan Community Service Commission
FROM:
Paula Kaiser, Director
Michigan Community Service Commission
RE:
Program Division Director's Report
DATE:
August 25, 2000
ofProgr~
It is hard to believe that summer is almost over. I hope it was an enjoyable one for all of you. It
has been a productive one for the program division. The staff continues to amaze me. I am
extremely grateful for having such a competent and dedicated staff Listed below is a program
division update for your review.
Michigan's AmeriCorps
Signature Service Project 2000
The MCSC in partnership with the member council (a statewide body of AmeriCorps members)
planned two statewide Signature Service Projects for all of the Michigan's AmeriCorps
members. The projects served as an opportunity to bring together members from across
Michigan to make a demonstrable difference throughout the state. The first project involving
more than 200 members was held in Flint on June 2 & 3, 2000. Michigan's AmeriCorps
members partnered with the City of Flint for their "Community Pride Day". Members served at
14 different sites throughout the city performing a variety of services including housing
rehabilitation, planting raised flower beds, cleaning up debris and graffiti, general beautification
projects and preparing to paint the world's largest mural in Riverside Park. The second project
was held on June 9 & 10, 2000 in Mackinaw City. Approximately 100 members participated in
the northern Michigan project. Members served at three sites. Members worked tirelessly to
build an information center at the Headlands, cleared miles of trails, and installed forty-six new
double ring fire pits. See the attached member newsletter for additional information on both
Signature Projects.
�Program Division Director' s Report
Page 2
Orientation for New Programs
We have six new Michigan's AmeriCorps programs starting this program year. Although it is
exciting it is also a tremendous amount of work. We are working hard to ensure they have a
solid foundation to start their program. We held a two-day orientation for them on July 10-11 ,
2000. In addition, we developed a mentoring program. We asked some of our existing program
directors to mentor one of the six new program directors. Although we have not done a formal
evaluation on the mentoring program, we have received positive feedback from the mentees and
mentors. Many of the mentors stated they wished we had done something like this for them
when they were starting out.
MCSC 's Investment in Michigan's AmeriCoros Programs
For the past year, the MCSC staff has contemplated how long and at what level we should
support a Michigan's AmeriCorps program. About 25% of our programs have received six years
of funding. After much deliberation and input from grantees and other stakeholders, the staff has
developed their Michigan's AmeriCorps investment recommendation. Please see the attached
memo for this recommendation.
Michigan's AmeriCorps Orientation/Celebration - Save the Date
We will be holding the statewide Michigan's AmeriCorps Member Orientation/Celebration on
November 13,2000 from 10:00 a.m. to 4:00p.m. at the Lansing Center. All of you are invited to
join us for the event. Please save the date. Additional information regarding the event will be
sent at a later time.
Learn & Serve- Michigan
Learn & Serve-Michigan School-Based Grant Program
At the May 1Oth board meeting, we announced we would be taking over the administration of the
Learn & Serve- Michigan school-based grant program from the Michigan Department of
Education (MDE). Much of the summer has been spent on reviewing the school-based grant
applications and negotiating the details of the Memorandum ofUnderstanding with MDE. We
have decided that the Department of Education will approve and issue the grants for the 2000-01
program year. The MCSC will approve the grants for the 2001-02 program year. We are still
finalizing who will issue the grants for that program year. In addition, the MCSC is seeking an
additional Learn and Serve-Michigan program coordinator. Attached is the position description.
Please forward it to anyone you know who might be interested in the position. We would like to
have the position filled by October, 2000.
Volunteer Investment Grants (VIG)
FY 2000 VIG Update
For FY 2000, we have issued 16 grants totaling $791 ,725. These grants are expected to generate
a match of $1,032,587 that will be deposited in local endowments. Therefore we have $208,275
($1,000,000- $791,725) left to obligate in this fiscal year. Up to $100,000 ofthe remaining
$208,275 will be spent on capacity building for the VIG recipients. Therefore, we still have
$108,275 to distribute for this fiscal year. We will be offering another round of funding in order
to disperse all $1,000,000.
�Program Division Director's Report
Page 3
VIG Evaluation
The MCSC received a letter on July 11,2000 from the membership of the Volunteer Centers of
Michigan requesting modifications to the Michigan's Volunteer Investment Grants program.
Their request included reducing the match level to 1 to 1, allowing in-kind match, and reducing
the minimum amount an organization can request from $25,000 to $15 ,000. The MCSC staff felt
that it was important to finish the third year of the three year cycle before making any program
modifications. Therefore staff is recommending to the board that we do not make any
modifications to the program at this time. (Please see the Executive Director's Report for the
official recommendation.) Instead the staff recommends an extensive evaluation be conducted
on the program. The evaluation would provide the MCSC with information they could use to
make future modifications to the program. According to our preliminary research, an extensive
and thorough evaluation will cost approximately $33,000. The MCSC staff recommend using
part of the $100,000 set aside for capacity building to cover the expenses of the evaluation. The
remaining $67,000 would be subgranted to organizations for other capacity building purposes.
Michigan's AmeriCorps Promise Fellows
Program Update
Beth Barney, one ofMCSC ' s Michigan's AmeriCorps program officers, has been administering
the fellows program since May when Mary Grill transitioned to the Acting Director of Outreach
and Fund Development. Beth has spent the past months familiarizing herself with the program
by conducting site visits and preparing the progress report and continuation application for the
Corporation for National Service (CNS). The MCSC submitted our Michigan' s AmeriCorps
Promise Fellow continuation application on August 10, 2000. The MCSC requested an
additional 5 fellows for a total of 18 fellows. The MCSC will be notified by the CNS on August
31 , 2000 regarding our continuation application. Communities of Promise that currently have
fellows will be given the opportunity to renew for the next year. If the MCSC receives the five
additional fellows requested, Communities ofPromise that do not currently have a fellow will be
given priority consideration for the additional five fellows. The MCSC will be issuing the
Michigan's AmeriCorps Promise Fellows application guidelines in early September. All lead
points of contacts for the Communities of Promise will receive a copy of the guidelines.
Training and Technical Assistance
Cross Stream Trainings
Over the past six months the MCSC has conducted a variety of training for the national service
program in Michigan. Beyond providing monthly Michigan's AmeriCorps director meetings,
quarterly Learn and Serve-Michigan grantee meetings and Michigan's AmeriCorps Promise
Fellows trainings, and semiannual VIG meetings , the MCSC held three (3) cross stream trainings
for all national service programs. In March, the MCSC held the two-day Supervisory Skills
training. In June, a disability awareness training was held. Finally, in August, a three-day
facilitative leadership was held. The MCSC also provided 130 scholarships for national service
programs to attend the 2000 Volunteerism SuperConference.
Other Activities
In addition to organizing trainings, the MCSC training and technical assistance coordinator has
�Program Division Director's Report
Page 4
redesigned the training and technical assistance page of the MCSC website and issued the
Overture--a bimonthly newsletter regarding training and program development issues. Please
see the attached copy of the latest edition of the Overture. You can check out our site at
www.state. mi. uslcareerlmcsc
Core Competencies for National Service Programs
The MCSC is exploring a partnership with the Texas and the Ohio Commissions to develop a set
of core competencies for national service program staff. Regardless if someone is directing an
AmeriCorps program, a Learn & Serve program, or a Senior Corps program they must have a set
of specific skills in order to be successful. All of them are required to recruit and train
participants, write progress reports, develop budgets, manage expenses, and develop partnerships
with community-based organizations. Rather than providing program specific training
(AmeriCorps, Learn & Serve, Senior Corps, etc.) the core competencies would allow the MCSC
to provide training to all programs around a particular area. Each core competency would have a
beginning, intermediate and advanced level. National service program directors would be able to
self assess which competencies they currently have and at what level. The development of the
core competencies is still in the planning stages. Currently, the three commissions are exploring
who we might hire to help us develop the competencies and how we will pay for the project. I
am extremely excited about this project. I think it is ambitious but attainable. I will keep you
posted on any new developments.
�
Dublin Core
The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/.
Title
A name given to the resource
Our State of Generosity
Creator
An entity primarily responsible for making the resource
Grand Valley State University. Dorothy A. Johnson Center for Philanthropy
Description
An account of the resource
Collection contains the records of four Michigan nonprofit organizations: Council of Michigan Foundations, Michigan Nonprofit Association, Michigan Community Service Commission, and the Johnson Center for Philanthropy at GVSU. The documents are compiled by the Johnson Center for Philanthropy, and records document the history of the organizations from the 1960s to the 2010s.
Coverage
The spatial or temporal topic of the resource, the spatial applicability of the resource, or the jurisdiction under which the resource is relevant
1968-2014
Source
A related resource from which the described resource is derived
<a href="https://gvsu.lyrasistechnology.org/repositories/2/resources/515">Our State of Generosity collection, JCPA-04</a>
Rights
Information about rights held in and over the resource
<a href="http://rightsstatements.org/page/InC/1.0/?language=en">In Copyright</a>
Subject
The topic of the resource
Dorothy A. Johnson Center for Philanthropy
Council of Michigan Foundations
Michigan Nonprofit Association
Michigan Community Service Commission
Dorothy A. Johnson Center for Philanthropy
Charities
Philanthropy and Society
Fundraising
Records
Michigan
Publisher
An entity responsible for making the resource available
Grand Valley State University Libraries, Special Collections and University Archives, 1 Campus Drive, Allendale, MI, 49401
Contributor
An entity responsible for making contributions to the resource
Council of Michigan Foundations; Michigan Nonprofit Association; Michigan Community Service Commission
Identifier
An unambiguous reference to the resource within a given context
JCPA-04
Language
A language of the resource
eng
Text
A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text.
Dublin Core
The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/.
Identifier
An unambiguous reference to the resource within a given context
JCPA-04_MCSC_2000-09-13_Program-Directors-Report
Title
A name given to the resource
Michigan Community Service Commission 2000-09-13 commission meeting program director's report
Creator
An entity primarily responsible for making the resource
Michigan Community Service Commission
Description
An account of the resource
Michigan Community Service Commission 2000-09-13 commission meeting program director's report. Records are compiled in the Our State of Generosity collection by the Johnson Center, along with the files of the Michigan Nonprofit Association (MNA), the Michigan Community Service Commission (MCSC) and the Dorothy A. Johnson Center for Philanthropy. Originals are at the Michigan Community Service Commission.
Subject
The topic of the resource
Dorothy A. Johnson Center for Philanthropy
Charities
Philanthropy and Society
Fundraising
Records
Michigan Community Service Commission
Michigan
Format
The file format, physical medium, or dimensions of the resource
application/pdf
Type
The nature or genre of the resource
Text
Language
A language of the resource
eng
Publisher
An entity responsible for making the resource available
Grand Valley State University Libraries, Special Collections and University Archives, 1 Campus Drive, Allendale, MI, 50148
Rights
Information about rights held in and over the resource
<a href="http://rightsstatements.org/page/InC/1.0/?language=en">In Copyright</a>
Source
A related resource from which the described resource is derived
<a href="https://gvsu.lyrasistechnology.org/repositories/2/resources/515">Our State of Generosity collection, JCPA-04</a>
Date
A point or period of time associated with an event in the lifecycle of the resource
2000-09-13
-
https://digitalcollections.library.gvsu.edu/files/original/197f9af0006e6275c5d40f6f849501a7.pdf
4c0c736be59a28c77797520ed4f83ccb
PDF Text
Text
Top 10 Program Division Accomplishments
for the 99-00 Program Year
1.
Administering the Learn and Serve-Michigan School-based grants - which increase our
funding for service-learning to $1 million.
2.
The MCSC Service Performance Survey results showed:
• 100% of the respondents to the MCSC Service performance survey rated their
program officer as good or better in courtesy.
• 96% rates the program officer' s timeliness in finding answers to given questions as
good or better.
95 % rated the helpfulness of the MCSC staff as good or better.
• 92% rated their program officer' s commitment to helping improve their program as
good or better.
• 91 % also rated their comfort in calling their program officer with questions as good or
better.
87.5% rated their program officer's program related knowledge as good or better.
• 83% rated their program officer's response time to inquiries as good or better.
These statistics reflect the enhanced relationships the program staff has developed with
grantees.
Leveraged nearly $3.5 million in local endowments to support local volunteer centers
through the Volunteer Investment Grant program over the past three years.
•
Leveraged an additional $1.9 million in AmeriCorps competitive funding for a total of
$3.6 million.
•
Diversification of grantees (6 new AmeriCorps grantees this year)
•
Improvements to the program part ofMCSC website- making it more useful to our
grantees and others.
•
Developed new forms of communication for grantees and members including program
listservs, member newsletter, the Overture, and The Link.
•
The creation of the Michigan 's AmeriCorps Member Council.
•
Hosted the first statewide Member Orientation/Celebration and held 2 successful
Signature Service Projects for Michigan' s AmeriCorps members.
Developing training and program development budgets for each program area and
tracking expenses related to the budget.
�
Dublin Core
The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/.
Title
A name given to the resource
Our State of Generosity
Creator
An entity primarily responsible for making the resource
Grand Valley State University. Dorothy A. Johnson Center for Philanthropy
Description
An account of the resource
Collection contains the records of four Michigan nonprofit organizations: Council of Michigan Foundations, Michigan Nonprofit Association, Michigan Community Service Commission, and the Johnson Center for Philanthropy at GVSU. The documents are compiled by the Johnson Center for Philanthropy, and records document the history of the organizations from the 1960s to the 2010s.
Coverage
The spatial or temporal topic of the resource, the spatial applicability of the resource, or the jurisdiction under which the resource is relevant
1968-2014
Source
A related resource from which the described resource is derived
<a href="https://gvsu.lyrasistechnology.org/repositories/2/resources/515">Our State of Generosity collection, JCPA-04</a>
Rights
Information about rights held in and over the resource
<a href="http://rightsstatements.org/page/InC/1.0/?language=en">In Copyright</a>
Subject
The topic of the resource
Dorothy A. Johnson Center for Philanthropy
Council of Michigan Foundations
Michigan Nonprofit Association
Michigan Community Service Commission
Dorothy A. Johnson Center for Philanthropy
Charities
Philanthropy and Society
Fundraising
Records
Michigan
Publisher
An entity responsible for making the resource available
Grand Valley State University Libraries, Special Collections and University Archives, 1 Campus Drive, Allendale, MI, 49401
Contributor
An entity responsible for making contributions to the resource
Council of Michigan Foundations; Michigan Nonprofit Association; Michigan Community Service Commission
Identifier
An unambiguous reference to the resource within a given context
JCPA-04
Language
A language of the resource
eng
Text
A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text.
Dublin Core
The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/.
Identifier
An unambiguous reference to the resource within a given context
JCPA-04_MCSC_2000-09-13_Program-Division-Accomplishments
Title
A name given to the resource
Michigan Community Service Commission 2000-09-13 commission meeting program division accomplishments
Creator
An entity primarily responsible for making the resource
Michigan Community Service Commission
Description
An account of the resource
Michigan Community Service Commission 2000-09-13 commission meeting program division accomplishments. Records are compiled in the Our State of Generosity collection by the Johnson Center, along with the files of the Michigan Nonprofit Association (MNA), the Michigan Community Service Commission (MCSC) and the Dorothy A. Johnson Center for Philanthropy. Originals are at the Michigan Community Service Commission.
Subject
The topic of the resource
Dorothy A. Johnson Center for Philanthropy
Charities
Philanthropy and Society
Fundraising
Records
Michigan Community Service Commission
Michigan
Format
The file format, physical medium, or dimensions of the resource
application/pdf
Type
The nature or genre of the resource
Text
Language
A language of the resource
eng
Publisher
An entity responsible for making the resource available
Grand Valley State University Libraries, Special Collections and University Archives, 1 Campus Drive, Allendale, MI, 50149
Rights
Information about rights held in and over the resource
<a href="http://rightsstatements.org/page/InC/1.0/?language=en">In Copyright</a>
Source
A related resource from which the described resource is derived
<a href="https://gvsu.lyrasistechnology.org/repositories/2/resources/515">Our State of Generosity collection, JCPA-04</a>
Date
A point or period of time associated with an event in the lifecycle of the resource
2000-09-13
-
https://digitalcollections.library.gvsu.edu/files/original/85bc126f351b9ee544b50c6d388783e9.pdf
df4c7d8072edf39e9d696f9ae54f3ff6
PDF Text
Text
Save the Date!
IUKEA
!
DAY On Saturday, October 28, 2000, thousands of Michiganians will
!
join together for a day of service- Make A Difference Day.
~
~ In Michigan, Make A Difference Day is sponsored by the
..
'"" Michigan Community Service Commission, Council of Michigan
a
!:;
Foundations, Michigan Campus Compact, Michigan Family
~
Independence Agency, Michigan State University Extension,
:·~~D
United Way of Michigan, and Volunteer Centers of Michigan.
••~-~~-ry;~~.t.~~
Last year, nearly 2 million people participated in this day of
service and this year we are planning to make October 28, 2000 the best Make A
Difference Day ever!
Save the Date!
Michigan's AmeriCorps Member Celebration
November 13, 2000
Lansing, Michigan
On Monday, November 13 , 2000 the Michigan Community Service
Commission will be sponsoring the second statewide Michigan's
AmeriCorps Member Celebration. The Celebration will formally swearin the AmeriCorps members and kick-offthe 2000-2001 program year.
�
Dublin Core
The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/.
Title
A name given to the resource
Our State of Generosity
Creator
An entity primarily responsible for making the resource
Grand Valley State University. Dorothy A. Johnson Center for Philanthropy
Description
An account of the resource
Collection contains the records of four Michigan nonprofit organizations: Council of Michigan Foundations, Michigan Nonprofit Association, Michigan Community Service Commission, and the Johnson Center for Philanthropy at GVSU. The documents are compiled by the Johnson Center for Philanthropy, and records document the history of the organizations from the 1960s to the 2010s.
Coverage
The spatial or temporal topic of the resource, the spatial applicability of the resource, or the jurisdiction under which the resource is relevant
1968-2014
Source
A related resource from which the described resource is derived
<a href="https://gvsu.lyrasistechnology.org/repositories/2/resources/515">Our State of Generosity collection, JCPA-04</a>
Rights
Information about rights held in and over the resource
<a href="http://rightsstatements.org/page/InC/1.0/?language=en">In Copyright</a>
Subject
The topic of the resource
Dorothy A. Johnson Center for Philanthropy
Council of Michigan Foundations
Michigan Nonprofit Association
Michigan Community Service Commission
Dorothy A. Johnson Center for Philanthropy
Charities
Philanthropy and Society
Fundraising
Records
Michigan
Publisher
An entity responsible for making the resource available
Grand Valley State University Libraries, Special Collections and University Archives, 1 Campus Drive, Allendale, MI, 49401
Contributor
An entity responsible for making contributions to the resource
Council of Michigan Foundations; Michigan Nonprofit Association; Michigan Community Service Commission
Identifier
An unambiguous reference to the resource within a given context
JCPA-04
Language
A language of the resource
eng
Text
A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text.
Dublin Core
The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/.
Identifier
An unambiguous reference to the resource within a given context
JCPA-04_MCSC_2000-09-13_Save-the-Date
Title
A name given to the resource
Michigan Community Service Commission 2000-09-13 commission meeting save the date
Creator
An entity primarily responsible for making the resource
Michigan Community Service Commission
Description
An account of the resource
Michigan Community Service Commission 2000-09-13 commission meeting save the date. Records are compiled in the Our State of Generosity collection by the Johnson Center, along with the files of the Michigan Nonprofit Association (MNA), the Michigan Community Service Commission (MCSC) and the Dorothy A. Johnson Center for Philanthropy. Originals are at the Michigan Community Service Commission.
Subject
The topic of the resource
Dorothy A. Johnson Center for Philanthropy
Charities
Philanthropy and Society
Fundraising
Records
Michigan Community Service Commission
Michigan
Format
The file format, physical medium, or dimensions of the resource
application/pdf
Type
The nature or genre of the resource
Text
Language
A language of the resource
eng
Publisher
An entity responsible for making the resource available
Grand Valley State University Libraries, Special Collections and University Archives, 1 Campus Drive, Allendale, MI, 50150
Rights
Information about rights held in and over the resource
<a href="http://rightsstatements.org/page/InC/1.0/?language=en">In Copyright</a>
Source
A related resource from which the described resource is derived
<a href="https://gvsu.lyrasistechnology.org/repositories/2/resources/515">Our State of Generosity collection, JCPA-04</a>
Date
A point or period of time associated with an event in the lifecycle of the resource
2000-09-13
-
https://digitalcollections.library.gvsu.edu/files/original/50f1d71e6b03851ed5344bd917d823cc.pdf
c3c58368031d1fc5e85baad6bc8b4081
PDF Text
Text
STATE OF MICHIGAN
JOHN ENGLER , Governor
MICHIGAN COMMUNITY SERVICE COMMISSION
Chairperson
Michelle Engler
111
George W. Romney
Lansing ,
Telephone
FAX
Executive Director
Kyle Ca ldwell
S. Capitol Ave .
Bldg ., 4th Floor
Michigan 48913
(517) 335-4295
(517) 373-4977
MEMORANDUM
TO:
MCSC Commissioners and Friends of Michelle Engler (Karen Aldridge-Eason,
John Barfield, Victor Begg, Mary Ellen Brandel!, Robert Collier, Julie Cummings, Arthur Ellis, Nancy
Lenz, Russ Mawby, Kathleen McCarthy, Jim Muir, Randy Neelis, Don Newport, Patricia O'Day, Joel
Orosz, Kari Pardoe, Vivian Rogers Pickard, Terry Pruitt, Meg Smith, Ethan Weinstock, Matthew
Wesaw, Ray West, Geneva Williams, Dottie Johnson, Bonnie Graham, Mary Pfeiler, Sam Singh,
Jocelyn Yanda, Diana Algra)
11-
FROM:
Kyle Caldwell
RE:
Scrapbook
DATE:
September 1, 2000
The next meeting of the Michigan Community Service Commission (MCSC) is September 13,
2000 at the George W. Romney Building, Michigan Room, 1st Floor, Lansing. This will be
Michelle Engler's last meeting as the Chairperson of the MCSC and we would like to put together a
scrapbook for her to commemorate her nine years of leadership. We are looking to you for
contributions to the scrapbook. If you have any pictures, or would like to write a letter or a
personal note to be included in this scrapbook, please mail to me no later than September 11, 2000.
We would like to give this gift to her at the September 13th meeting, so your rapid response is
appreciated.
Also, please call Mary Estrada at (517)373-4998 and verify your attendance at the September 13,
2000 meeting no later than September 8, 2000 for lunch count purposes.
Thanks!
�MICHIGAN COMMUNITY SERVICE
COMMISSION MEETING
SIGN-IN SHEET
ORGANIZATION
�MIClfiiGAN COMMUNITY SERVICE
COMMISSION MEETING
SIGN-IN SHEET
NAME
.
M(Cf/ftL '1'
ORGANIZATION
.
t!J6' (,ft.-
�
Dublin Core
The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/.
Title
A name given to the resource
Our State of Generosity
Creator
An entity primarily responsible for making the resource
Grand Valley State University. Dorothy A. Johnson Center for Philanthropy
Description
An account of the resource
Collection contains the records of four Michigan nonprofit organizations: Council of Michigan Foundations, Michigan Nonprofit Association, Michigan Community Service Commission, and the Johnson Center for Philanthropy at GVSU. The documents are compiled by the Johnson Center for Philanthropy, and records document the history of the organizations from the 1960s to the 2010s.
Coverage
The spatial or temporal topic of the resource, the spatial applicability of the resource, or the jurisdiction under which the resource is relevant
1968-2014
Source
A related resource from which the described resource is derived
<a href="https://gvsu.lyrasistechnology.org/repositories/2/resources/515">Our State of Generosity collection, JCPA-04</a>
Rights
Information about rights held in and over the resource
<a href="http://rightsstatements.org/page/InC/1.0/?language=en">In Copyright</a>
Subject
The topic of the resource
Dorothy A. Johnson Center for Philanthropy
Council of Michigan Foundations
Michigan Nonprofit Association
Michigan Community Service Commission
Dorothy A. Johnson Center for Philanthropy
Charities
Philanthropy and Society
Fundraising
Records
Michigan
Publisher
An entity responsible for making the resource available
Grand Valley State University Libraries, Special Collections and University Archives, 1 Campus Drive, Allendale, MI, 49401
Contributor
An entity responsible for making contributions to the resource
Council of Michigan Foundations; Michigan Nonprofit Association; Michigan Community Service Commission
Identifier
An unambiguous reference to the resource within a given context
JCPA-04
Language
A language of the resource
eng
Text
A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text.
Dublin Core
The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/.
Identifier
An unambiguous reference to the resource within a given context
JCPA-04_MCSC_2000-09-13_Michelle-Engler-Scrapbook
Title
A name given to the resource
Michigan Community Service Commission 2000-09-13 commission meeting scrapbook for Michelle Engler
Creator
An entity primarily responsible for making the resource
Michigan Community Service Commission
Description
An account of the resource
Michigan Community Service Commission 2000-09-13 commission meeting scrapbook for Michelle Engler. Records are compiled in the Our State of Generosity collection by the Johnson Center, along with the files of the Michigan Nonprofit Association (MNA), the Michigan Community Service Commission (MCSC) and the Dorothy A. Johnson Center for Philanthropy. Originals are at the Michigan Community Service Commission.
Subject
The topic of the resource
Dorothy A. Johnson Center for Philanthropy
Charities
Philanthropy and Society
Fundraising
Records
Michigan Community Service Commission
Michigan
Format
The file format, physical medium, or dimensions of the resource
application/pdf
Type
The nature or genre of the resource
Text
Language
A language of the resource
eng
Publisher
An entity responsible for making the resource available
Grand Valley State University Libraries, Special Collections and University Archives, 1 Campus Drive, Allendale, MI, 50144
Rights
Information about rights held in and over the resource
<a href="http://rightsstatements.org/page/InC/1.0/?language=en">In Copyright</a>
Source
A related resource from which the described resource is derived
<a href="https://gvsu.lyrasistechnology.org/repositories/2/resources/515">Our State of Generosity collection, JCPA-04</a>
Date
A point or period of time associated with an event in the lifecycle of the resource
2000-09-13
-
https://digitalcollections.library.gvsu.edu/files/original/4b15b5cb3f1533c68253ebeef09b3229.pdf
0e87e1d3d89d0916e3ee2880cb1010f8
PDF Text
Text
C"S
~cs
7Jie Ouerfure
(t4~~olt~lcn~~)
Michigan Community Service Commission
July 2000
Volume 2
(517) 335-4295
Issue 4
Fax(517)373-4977
In the Spotlight
What's New for Summer Reading?
The Department of Educations' popular Read*Write*Now activity poster are available. One side of
the poster is a kid-friendly picture featuring Arthur and the other side has simple fun reading activities
that kids can do alone or with others. The posters are fre_e and, yes, you can order one per child.
Advance orders are now being taken by ED PUBS (1-877-433-7827). Pizza Hut coupons will accompany the first 1.5 million posters shipped.
Are You Looking for More Tutors?
If so, an important change in college Federal Work Study (FWS) regulations may help you. Starting
July 1, 2000, all institutions of higher education that receive Federal Work Study money (and there are
over 3000 ofthem) will have to use 7% of their funds to pay students who are doing community
service. In addition, these institutions will need to have at least one or more FWS students working as
reading tutors in either a preschool or elementary-age tutoring program or a family literacy project.
The institution is given a perk for this- the government will pay their portion of the FWS funds.
Contact the Federal Work Study Office ofyour local higher education institution to :fmd out if they are
looking for placement sites for community service or tutoring. For additional information on FWS
and America Reads, check out the Department of Education website at:
www.americareads.edgov.Calendar
--:c¢al~ii:~ar:xUp_c9m,ing Trai;nings ·and;Events ·
. , . < _:, <·. . . .
-~.,.
''.'··, •. ~; '. ;;.: -·: ~- ·:
·. ·:'.· .
. . _:
-.
15 -.. 17 .. ·. AmeriCorps VISTA Pre-service Orientation :-Chicago, IL
w · ·ArUeriCotps Program Directors Meeting- L~ing, MI
.••.. ·17 ~ 18 · ··- -• Michigan's AmeriCorps Promise Fellows Training- Marquette, MI
:,. 24 ·
······. · MlPromise Conference Call Time: ·9:00- 10:30 a .m.
.. · 17 · ::;_,_:· . . ::-.:~:
- .. ·::.:/.~ ~;-.~-~:~:t-:-:: . _:·r· ~ ....1
',
.. _. ,--
··.·: -·· ....
- --.
-~-- :--~:-
...
,_. ·,-_-· ... __
•.:
...:::
·.
· . . .·
:· __
:::·~:· OVERTURE Newsletter Faxed to Grantees
;_ ··2 ~-;6•'\:;.~:·<'{~::~;:.:'<·0ri~=-Day· :W :AmeriCorps Progriun Directors ¥eefing - Lansing~ MI···
·.. 1i ,..
...
~ -·
. :-:--
~-.-
. - -.. - ..
·.- -
.
-
-
,: .·.·->:.
·---~:
�Resources
The following are some resources that may be of interest to Communities of Promise and others
working with youth:
Afterschool.gov
www.qfterschool.gov
"Connecting you to federal resources that support children and youth during out-of-school
hours ." Great website for help in fmding federal dollars to fund your program, great links, and
tons of information!
Girl Power!
www. health. orglgpower
"Girl Power!" is a multiphase, national public education campaign sponsored by the Department of
Health and Human Services (HHS) to help encourage and empower 9- to 14-year-old girls to make the
most of their lives. Great website!
·
"Team Up"
www. teachersguide. org
' Video and Free Teachers Guide Promote Volunteering as Substance-Abuse Strategy. ' The
National Youth Anti-Drug Media Campaign, a program ofthe White House's Office on National
Drug Control Policy, is announcing two new resources available for teachers to incorporate
anti-drug messages into their lesson plans. "Team Up" is an hour-long television program on
drug awareness and volunteering produced for April's National Youth Service Day and
previously broadcast via satellite and on WAM! Television. The television program has a
companion teachers guide available for downloading. The guide was produced by the following
National Youth Anti-Drug Media Campaign partners: the Florida National Guard's
Multi-jurisdictional Counterdrug Task Force Training, the National Basketball Association's
"Team Up" Program, and Youth Service America. The program video may be ordered by
calling the National Guard Bureau Production Assistant at (334)255-1617. The videotape is $10;
the teachers guide may be downloaded free of charge. For more information on the "Team Up"
video, visit http://www.mctft.com/DL_Index/DL008/dl008 .html.
President's Student Service Awards
www.student-service-awards. org
Recognize your young volunteers with the President's Student Service Awards. Make them a part of
every ceremony and special event!
Barbara Bush Foundation
www. barbarabusf!foundation. com
The Barbara Bush Foundation is committed to increasing the literacy of children and adults .
The national competition for grants begins this July. Grants will support family literacy and
home involvement, not just school-based projects. The maximum amount of each grant will be
$50,000 and a total of 10 grants are expected. Past grantees include literacy groups, libraries,
schools, social service organizations, and youth organizations. There are not geographic restrictions.
For more information, contact the Barbara Bush Foundation for Family Literacy,
1112 16th St., #340, Washington, DC 20036, email: sooc@erols.com. tel 202/955-6183 .
.'·.
:·:~....
.. . . ..
. .
:~ ., ·.-.. -_~. -~-.:--.:·-:·_-;·,.
. .. . .
·.
,· . .
. -.:
. Foradditihiil:ll .tecbnical assista:riceresources;'visit the MCSC website af:"wW-W.state.mi.us/careerimcsc
,••
/
.;
·.::_';\"
·'· .. ::"·'·./ ~i)<lC,/{ •::"" ":
.
•
'· · ·
c,.'·
~~'f
,,• '·' ]'~:,:_, '·.
· ."
__
J•.
••••
:;.c,/.•'_-; ..\. •''·:· .. '',!:--.c·•'·
:
•·
•
.·
To share information about upcoming personal and professional development opportunities, contact the MCSC at (517)
335-4295 or write 'The Overture" MCSC, 111 S. Capitol Av enue, Lansing, l'vfi 48913 or fax (517) 373-4977.
�
Dublin Core
The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/.
Title
A name given to the resource
Our State of Generosity
Creator
An entity primarily responsible for making the resource
Grand Valley State University. Dorothy A. Johnson Center for Philanthropy
Description
An account of the resource
Collection contains the records of four Michigan nonprofit organizations: Council of Michigan Foundations, Michigan Nonprofit Association, Michigan Community Service Commission, and the Johnson Center for Philanthropy at GVSU. The documents are compiled by the Johnson Center for Philanthropy, and records document the history of the organizations from the 1960s to the 2010s.
Coverage
The spatial or temporal topic of the resource, the spatial applicability of the resource, or the jurisdiction under which the resource is relevant
1968-2014
Source
A related resource from which the described resource is derived
<a href="https://gvsu.lyrasistechnology.org/repositories/2/resources/515">Our State of Generosity collection, JCPA-04</a>
Rights
Information about rights held in and over the resource
<a href="http://rightsstatements.org/page/InC/1.0/?language=en">In Copyright</a>
Subject
The topic of the resource
Dorothy A. Johnson Center for Philanthropy
Council of Michigan Foundations
Michigan Nonprofit Association
Michigan Community Service Commission
Dorothy A. Johnson Center for Philanthropy
Charities
Philanthropy and Society
Fundraising
Records
Michigan
Publisher
An entity responsible for making the resource available
Grand Valley State University Libraries, Special Collections and University Archives, 1 Campus Drive, Allendale, MI, 49401
Contributor
An entity responsible for making contributions to the resource
Council of Michigan Foundations; Michigan Nonprofit Association; Michigan Community Service Commission
Identifier
An unambiguous reference to the resource within a given context
JCPA-04
Language
A language of the resource
eng
Text
A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text.
Dublin Core
The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/.
Identifier
An unambiguous reference to the resource within a given context
JCPA-04_MCSC_2000-09-13_The-Overture-Vol2
Title
A name given to the resource
Michigan Community Service Commission 2000-09-13 commission meeting The Overture volume 2
Creator
An entity primarily responsible for making the resource
Michigan Community Service Commission
Description
An account of the resource
Michigan Community Service Commission 2000-09-13 commission meeting The Overture volume 2. Records are compiled in the Our State of Generosity collection by the Johnson Center, along with the files of the Michigan Nonprofit Association (MNA), the Michigan Community Service Commission (MCSC) and the Dorothy A. Johnson Center for Philanthropy. Originals are at the Michigan Community Service Commission.
Subject
The topic of the resource
Dorothy A. Johnson Center for Philanthropy
Charities
Philanthropy and Society
Fundraising
Records
Michigan Community Service Commission
Michigan
Format
The file format, physical medium, or dimensions of the resource
application/pdf
Type
The nature or genre of the resource
Text
Language
A language of the resource
eng
Publisher
An entity responsible for making the resource available
Grand Valley State University Libraries, Special Collections and University Archives, 1 Campus Drive, Allendale, MI, 50151
Rights
Information about rights held in and over the resource
<a href="http://rightsstatements.org/page/InC/1.0/?language=en">In Copyright</a>
Source
A related resource from which the described resource is derived
<a href="https://gvsu.lyrasistechnology.org/repositories/2/resources/515">Our State of Generosity collection, JCPA-04</a>
Date
A point or period of time associated with an event in the lifecycle of the resource
2000-09-13
-
https://digitalcollections.library.gvsu.edu/files/original/d9fc0a1d16f865ddc70f4138a94f018e.pdf
08a8aa9f494087aeecffd3c680f3a16c
PDF Text
Text
The Evolving Future of MCSC Sponsored Service
and Volunteerism in Michigan:
Continuing as a Catalyst, Convener and
Grantmaker
Michigan Community Service Commission
Visioning for the Future
Taking Stock with an Eye Toward the Future
There are a
number of
indicators that
de1nonstrate
that this is a
tilne of great
prosperity,
goodwill and
collaboration
within the volunteer and
nonprofit sectors, but there
is still a great
deal of work
that can be
done.
Michigan has been on the front line of the national cause to make
volunteering and community service a part of every citizen's daily life.
Without reviewing the decades of human charity and philanthropic
accomplishments this state has achieved, several milestones can be
credited for this prestigious position. First, the vast number of
individuals and organizations leading the cause including the late
Governor Romney, our now Governor Engler, First Lady Michelle
Engler from the public sector; the philanthropic community including
the W.K. Kellogg Foundation and its leaders including Russell Mawby,
Bill Richardson and Joel Orosz; the thriving network of community
foundations ably represented by the Council of Michigan Foundations
and its former president, Dorothy A. Johnson; and the continuing
expansion of the volunteer centers, campus compact institutions and
healthy nonprofits throughout the state represented by the Michigan
Nonprofit Association. Together, but existing independently, these
individuals and organizations have constructed an intricate and broad
reaching infrastructure that supports service and volunteerism in
Michigan.
There are a number of indicators that demonstrate that this is a time of
great prosperity, goodwill and collaboration within the volunteer and
nonprofit sectors, but there is still a great deal of work that can be
done.
State funded volunteerism is at its highest in decades (if not in
history). The state of Michigan provides nearly $23 million in state
and federal funding to support volunteer related programming for
youth, adults, families and seniors. Private funded volunteerism is
made strong through the community foundations that provide services·
to every community in the state. Their strong network of young
people work their philanthropy through the Youth Advisory Councils.
A draft planning document developed by the Michigan Community Service Commission members and staff.
Revised 9113/00.
�Local volunteers are connected with opportunities to serve through the
volunteer centers that offer services in nearly 85% of all Michigan
communities. Large scope programs like national service have taken
root in Michigan with programs like Michigan's AmeriCorps that has
positively impacted over 276,000 citizens in our state in 1999 alone.
Colleges and universities actively are engaging their students, faculty
and administrators in giving back to communities in which they
operate through new interactive methodologies including academic
service-learning. These are tremendous accomplishments that have
built up over generations, but which have made quantum leaps in
development in the last decade.
Infrastrug!Jl!]l is
the{ra'f!i~'Work
uc:~>-,1~~
we"use to .
successfaJly~-'
engage a~nd
channel {fi
passions and
goodwill of
Michigan's
citizens.
~~;:
Beyond the individuals and the organizations we have healthy
networks, large statewide events and structures, and targeted
communication strategies that support and celebrate our volunteers.
We call all of this, "Michigan's Volunteer Infrastructure." Sometimes it
can be difficult to explain and define what we mean when we say,
"Infrastructure." For those who work to develop it, infrastructure is
lJ~~rally that which gives structure, public definition and support to the
. good,work of Michigan 's volunteers and volunteer administrators. For
~:·~ftfiose
~ho
are supported by it, infrastructure is multifaceted and
.
'
- · ated. Without a formal text to refer to, I will attempt to define
four examples.
.,~,
• Infrastructure is the nonprofit organization, government
.. a~p~:)fu!Or''c[ffij5'rate giving program that advances the causes of
;1!~~·-·.r,...~
. .r··:-::.::-:.'"'•
i:.i:¥o1m:i.teeriSJ:ll.;"''service, civic engagement and philanthropy as a way of
meetin~ ,.,j3 needs . '
~!1.:-~~--,·
al
''. ' Infras~9rtJ:I:e.is-;:r;epresented by the times components of the
f.
.
volunteer secto~':C:Q.p-Ie together to celebrate and learn what IS done and
what can~be''d6fi:~"bette
like~the Volunteerism SuperConference,
:··Grantmakersf.Graf!.eSeekers_~~ci,Make A Difference Day.
}_T:+(~:~-~::·, ~:·,,Y"
'T'if.~,.,,,.,..-r
·-...~,;
~'>~·
~
;t,·-~
·,;.
• Infrastructure is the y <;nce';_that represents a particular
philosophy for community-pt9J?Iem solving and civic engagement or a
serious need that is amplifieai<(hrough~~programs like the
ConnectMichigan Campaign, America's Promise and Martin Luther
King, Jr. Day.
• Infrastructure is the stable, yet innovative, support
organizations gain to further their missions that is leveraged by federal,
state and local resources to support sustainable volunteer efforts.
Infrastructure is represented in all of these examples and more.
Infrastructure is the framework we use to successfully engage and
Revised 9/13/00
�To ensure that a
our 1nost
social issues,
there needs to
a continuously ·
driving force for
the cause of
"service to
com1nunity"
channel the passions and goodwill of Michigan's citizens. Michigan is
often touted as the "Volunteer Infrastructure State" by peers and other
organizations outside of our state. At the same time, while the
organizations involved in the volunteer infrastructure in Michigan are
able to point to what "it" is and what "it" does, these same
organizations have difficulty explaining to those outside the
infrastructure web, why exactly the infrastructure needs to be
supported. Even the volunteers the infrastructure supports often do not
realize that many of the grants, services and events that support their
work would not be available were it not for the systematic and
deliberate development of our state's volunteer infrastructure. Many
do not realize the true impact and value our volunteer infrastructure
can have on a community's ability to deal with local challenge. The
vehicle (volunteer infrastructure), while in operation and functional ,
remains in the background in many communities as they struggle to
address serious social issues. The profile of the Michigan Volunteer
Infrastructure must be raised, praised and supported to ensure our
future and the prosperity of the human spirit.
is a time of tremendous need and hardship for many struggling
breaking out of poverty, surviving the darkness of illiteracy,
with the helplessness of children without safe places and a
............. ..u v .. . , and the overwhelming despair of the homeless to
JJl!~.Ql~t a few social ills. Michigan's service and volunteer sector is
~u·~·'"' to address these needs through various streams of funding and
programming. Among the nation's top 10 states in federal funding for
AmeriCorp_s,-,the:-MCSC's $4 million for AmeriCorps leverages 25
·~·c.'i!£!diti,onafvplunteers for every stipended volunteer. Michigan boasts
, one of~~FLti,2,~ 1 s five statewide nonprofit associations with a seven
figure :t?[~iget and hundreds of members. The interests of Michigan's
corrim.B.llit).r foundati<;uis..OJ'e represented by the nation's largest regional
assoch1tion of grantmakers-CMF. Total assets equal over $1 billion,
and in 1998,Michigan commiJnity foundations returned over $80
million to"M:icrug an.i·estdeqtsSi.I!. the form of grants.
~""
;t
.w,-
:eFi1~;\.,
Still, it can be argued that these ~~["Qprces alone cannot do it all, we
have not fully
(elements of Michigan 's vo~unf~~ljilifrastrhcture)
!lj.ib •. c
.
ensured that service to C2IJ?r.J:nffiity is a :genuine and universally held
ethic and practice of e~ecy..Michigan::citizen. To ensure that a
sustainable and enduring' force exists for solving our most vexing
social issues, there needs to be a continuously driving force for the
cause of "service to community" by Michigan citizens and thereby
raising the recognition and support of Michigan's volunteer
infrastructure. To achieve this (based on what has been learned over
the past two decades) here is what Michigan could do:
I··~·
Revised 9/13/00
�Michigan, by establishing a strong nexus for Michigan's volunteer
infrastructure, can provide a focal point for the advancement of
the field.
Michigan, by providing a sufficient flow of flexible resources to the
volunteer field, can test and incubate new assumptions, strengthen
working models of positive community change and provide
training and technical assistance to organizations and individuals
that see service and volunteerism as useful mechanisms for
problem solving.
Michigan, by continuing to convene elements of our public,
private, nonprofit and social sectors, can discover new ways to
deal with our society's most vexing social, economic and
educational issues.
Michigan, by providing a voice to the nonprofit community, can
more effectively impact public policy and highlight the utility of
tij~nonprofit sector in advancing positive community enrichment.
convener:~ -.
catalyst aniL
grantmaker.
;JI'he M<_;;:SC, MNA and its affiliates, VCM and MCC are addressing some of
_ thes~:.r.~les, each to their respective individual available resources an
~ ~~· eX{J~di~e. Unfortunately, these roles can overlap and create conflicts and
.;-? ~: compe~ition , especially if more than one are part of any single organization.
" ': ~l For example, MNA is an organization that advocates on behalf of and
supports the ipterests of Michigan's nonprofit community. In addition, it has
as.part'ofitsmission, the charge to promote volunteerism. MNA receives
~"grant funds f.Co'm the MCSC to support volunteer programs operated by its
affiliates., Afsome point, MNA may need to take a controversial stand (to the
MCSCand 'state government) on a public policy issue with which the MCSC
disagrees. An organiza tion-cannot effectively challenge public policy on
behalf of_private orgahizations while simultaneously accepting public funds
from the veryagency_it is trying. to influence. Similarly, government is often
bound by the inability of its systems to move swiftly and can be somewhat
cumbersome its ability to engag e in detailed programming. Recently, the
MCSC proposed creating a nonprofik_501 c3 to help make for a more agile
organization that can be responsive t0-comrnunity needs. The creation of a
nonprofit arm of the MCSC could have made for c.bmpetition among MNA
and MCSC-a deadly set of circumstance's in the ~onprofit sector. The
question becomes, "How do organizations utilize the agility of the nonprofit
sector, tap into the vast resources of government, promote the effectiveness
of volunteers and maintain a voice for Michigan's nonprofits?" Simple,
compromise, specialize, and institutionalize. IfMCSC and MNA follow this
formula, they can truly strengthen volunteerism and make the infrastructure
that supports it, permanent.
in
Revised 9/13/00
0
�Compromise
MNA is willing to spin off its signature programming
components (VCM and MCC) to reallocate its administrative
resources and free it up to advocate freely on behalf of
Michigan's nonprofits. MCSC is willing to spin off its field
promotion initiatives that do not directly support its national
service and state funded volunteer granting efforts.
How do
organizatio!]:~·
utilize the·,·~
agili(;M.~o}the
noli]irofit
sector, tap.
into the va$
resources o·
governnzent,
promote the
effectiveness
of volunteers
and maintain
a voice for
Michigan's
nonprofits ?"
Specialize
MNA will focus on its public policy, advocacy and member
services elements of its mission. MCSC wiil concentrate on its
roles as a convener, catalyst and gr(l.ntmaker. Both MCSC and
MNA will partner to create a third entity that will allow them to
more, better and with a longer lasting impact.
Institutionalize
The Volunteer Alliance (Alliance) is a bold step in this
direction The Alliance will house the Michigan Campus
Compact, Volunteer Centers of Michigan while taking on
several initiatives of the MCSC including America's Promise,
the ConnectMichigan Campaign, Make A Difference Day and
the Volunteer Recognition Clearinghouse. Supported initially
by a $20 million endowment, the Alliance will not need to
pend the vast majority of its human and fmancial resources
garnering support for operational costs. Instead, the Alliance
will serve as a permanent (or as long as it is needed) support
vs.,q~g~~,,zor Michigan's service and volunteer infrastructure.
..,;::;~~~or:,;-Z";:iiC.~~~~:::. ,.;;'~ """"'"'
_.
Traditiqn . ·. . . , infrastructure support and development has been a
shared p~of MCSC's and MNA's roles in the field. If the
devel9ppent of the .~i~ce is successful, much of the infrastructure
promotion role will)be 'n evolved from the MCSC and MNA to the
Alliance. ,;;;JNJ.iR-~gs the questi,?n, specifically "based on what has been
devolved andiWliat hastbeeruretained that defines the future role of the
MCSC?''
··t
~ ~;ifr;L~~\~
c··
If the infrastructure support rQl~•bf-the. MCSC is devolved to the
Alliance, there clearly s;i,,ni~:rllillns the:·:issue of developing continuous
flow if needed resou~ces~~~:tn:~ contimii~g supply of state governmental
(and to the extent that we have any influence, federal) support of
service and volunteerism in Michigan will continue. However, the
MCSC's current structure is not properly defined nor adequate to
support this new role. Change is needed. The MCSC has an
opportunity to change by both expanding and contracting the functions
of the MCSC-to spin off what is not at the organization's core
mission and focus on what has shown to be its expertise.
::<~:"''~~~;
Revised 9/13/00
0
:>
.
·L
�Since our 1999 retreat, staff have been working on plans that show
how the organization might revamp itself to be most useful to
Michigan citizens, today and in the future given the current changing
context. These plans are preliminary, but do lay out the mission, goals
and objectives of the MCSC. In addition, these plans eliminate
duplication, build support for new support mechanisms and build an
incubation system whereby additional economies can be defined in the
future.
Much like a
traditional
philanthropic
institutio~, .. ..
the €Sl5
~.
Recommendations for MCSC's Future
MCSC as a Grantmaker
The MCSC should focus on its role and expertise as a governmental agency
that utilizes its vast financial and human resources to effectively, proactively
and efficiently disburse public funds to Michigan communities to enhance
'·
_.
local problem solving through service and volunteerism. This will require a
the,~UJ:.f!S."t;
fii~~amental shift in this organization's thinking. No longer will the MCSC
~;
~tgV'e,,!o start and maintain volunteer initiatives and support them in
~:;,~;ptfrpefujty. No longer will the MCSC work to be the promoter for the general
Wlli -:-"
·"~s~rvice~d _volunteer field. In other words,_the MCSC
no longer attempt
, ~~~!9
. 1thmgs to all people, places and thmgs." Nor w11l the MCSC merely
:.;•"fa e mto the background and act as a mere pass through organization for
~!" federal funds . Much like a traditional philanthropic institution, the MCSC
' should seek.to:fintl the most effective and strategic way to expend (invest)
,. th~,.pqttl!'E';~~~~~~ fmancial and human resources for the public good with an
"''"~ye t6~~ri~~~raging additional resources and measuring the key findings
and result~f,pf those investments. Key principles for this new way of thinking
are alLfq~used around quality grantmaking practices.
find
,If. ti eJJ ec Ve an
strategic
to expend
(invest) the
a ,. ·"..: •'
public's
scarce
financial and
human
resources for
the public
good
;;i'
"':'ill
r
\:?
.,·'"
'
• Levera~ .;,,. nd~ an~ other;fesources in support of volunteer efforts with
an eye towafdrdive~§ifYing MC,~CD,mding to ensure that communities and
organizations are not overly dependent on a single source of support to
achieve their stated goals.
• Investing in demonstration models J_hat:point toward long-term solutions
and can have long lasting positive effects while also helping the MCSC
defme sustainability as an expectation for all MCSC grantees so that there is
a clear understanding as to the length and nature of MCSC support (What
type of grantmaker do we want to be? When has our investment been
enough and successful?).
• The MCSC will serve as a catalyst for creative solutions and
incubate creative solutions with the expectation that they will have a life
outside of the MCSC once stabilized (spin off to the Alliance, for example).
Revised 9/13/00
�• Convening stakeholders to determining best practices and funding
priorities (what issues should be targeted) for annual or long-term
investments in service and volunteerism.
• Measuring, investigating and evaluating results of MCSC investments and
sharing the results for others to learn and emulate.
In the following sections, we will defme the various future roles of the
MCSC in support of Michigan's volunteer sector. Each role is given a brief
description of how it would operate in the current and future contexts then
the specific mission and goals are defined. Finally, where appropriate,
specific tasks have been assigned with some recommended outcomes.
MCSC's Role as an Investor
"c
.
The investiJf.~·,·
role.:;~~~:fi~t
The investor role is not new, it has been one of the hallmarks of the
MCSC. Today, the MCSC makes available two types of grant fundsnational service program support through the Corporation for National
Service and the Volunteer Investment Grants funded through the state
General Fund. These funds are distinct from each other in what their
funding
can be used for, but are similar in that they both require local
.,., ..
requirements seem to build a level of local investment in
that these funding streams support, but what is lessor
is whether the local investment can have a long-lasting and
sustainable impact.
u.LUL'-'U.LHj::,
"-1:1:or: exa
. ,.,~ ith the VIG funds we do know that more than $2
'imllioninr
.lti'C'hl funds have been invested in local endowments to
:..··.,,;r;::··-"
suppor61o9il volunteer resource centers. This $2 million was
produt~:d by holdiqg 6ut an equal share of state funds as leverage.
This prggram Wil~ind r~~ains , the nation's only state-funded
volunteer res"og rce center endowment program. VIG is truly at the
cutting edge·~<Ifi· a deca'de, ,w~ ·m~y know what type of long-term
impact this will have on cornniuEities that worked with the MCSC to
build these local funds. As a ion ::.term investor, we believe that the
MCSC needs to continue bgJJ.glh . e}Jocal funds in a way that both
invests and leveragesreso~£~~~i~ per..Q$tuity as part of a sound
•
- -:
.?7""
mvestment strategy.
·
In the area of national service funding , the MCSC leverages
volunteers . The grounding principle of the Michigan 's AmeriCorps
program has always been that we will use our stipended volunteers
(AmeriCorps members) to leverage non-stipended volunteers (NonAmeriCorps members) to solve locally identified social issues.
Revised 911 3/00
�Today, for each AmeriCorps member supported through the MCSC, an
additional 25 volunteers are generated.
There may be other ways that the MCSC, as a wise investor, can
leverage federal, state and local resources in support of Michigan's
volunteers. By seeking out other potential investments, the MCSC can
help communities diversify the support of local efforts and strengthen
their ability to address chronic social issues with comprehensive and
long term solutions.
The MCSC can also cut new ground by defining its investment
strategy. For example, when should the MCSC's investment in a
program, initiative or organization stop? To date, the answers have
been, "When the funding runs out." or "When the applicant is no
longer successful in its programming goals and objectives as defined
by the federal or state funding source." While these answers are fine
for a traditional government agency, they are hardly unique and
TheM:eSc
certainly not creative. A creative solution might be that the MCSC lay
can alSO' _G:Ut::
out) ts investment strategies with stakeholders up front and let them
d
. know that MCSC's investment is toward an ultimate goal that, once
new groun
·>" ~~ re;ch~<;l, will end our financial support in lieu of other public or private
by defining:.-~'-· .. ·~ :!e~~lff~s. In other words, the MCSC will be looking to support local
its
"~reff@s~towards local sustainability. For example, no other state
.-.. -~'~,i!JYcommission
.
has developed a comprehensive funding strategy for
investment
-~~ 1 weaning grantees off of some or all of their AmeriCorps funding .
'~ Some,-..states~~te that their commitment will be three years and
strategy.
- ~othlng afte£ that, while other continue their support indefinitely.
What if1t!J.e,. .MCSC were to investigate what it is that makes a local
AmeriCojps program work, test what is it that the federal funds do to
make -an AmeriCoflis-:\yo rk? and then determine the best way to build
..while increasing
local capacity to operate that
effective.• pro., gr.~
'·· "''t"" ; .. :· ····,..
program? '·dJiiS£is exa~tly w_b.at staff did through a series of focus
group discussions ana analysis·of our grants. The staff then
determined that the local grantees· ~ould well afford to support the
administrative costs of the AmeriCorps program, but not the member
support costs (stipends , education awards, training, etc.).
..
•
ir"•-'
p
~
So, what if the MCSC'were to gradually wean and shift its support of
AmeriCorps programs from administrative functions to members
support costs? As an investor, isn' t it wiser to invest only just what is
needed to achieve a goal and allow for the remaining resources to
support more AmeriCorps programs? This type of strategic
grantmaking (leveraging and brokering) could be part of the MCSC's
future niche.
Revised 9/l3/00
�Investor
Vision
The MCSC invests in innovative, effective, communitysupported volunteer initiatives that positively impact
community needs.
Goals
MCSC
invests in
innovative,
effective,
• Each of the MCSC funded programs, projects, and
initiatives will successfully achieve the individual
program goals by:
- Providing the necessary training and technical
assistance required for each program, project
and initiative to be successful
COinmZ![!-~;;;.~:":,
.;.:,:, ,; ~~ ··
SU-f!E~Fted
:...,
·
volUnteer
initiatives;2;. ;+;''''
that
positive/;
impact
co1nmunity
needs
- Providing program monitoring and assistance
to ensure that goals are met and that necessary
resources are available .
.,:~,;';;,·"
- Providing necessary resources to assess,
create and provide for continuous improvement
activities.
~-
.
"''· ~,'"')The
MCSC will leverage funds to support new or
,,~~-· ·- , '· "' '' ·.,.;,fu~:ixpand current initiatives.
• Each MCSC program area will have defined
parameters for program funding.
".~c"fhe MCSCwill have defined yet flexible funding
-.."priorities that created through effective research,
experience, trends ;:md annual or biannual assessments.
MCSC's Role as an In~u~2'tor~fatalyst
-
~;:
,{
:·:-
•...'~
~ ' · · ·· ·
As an investor, it is easy;. o·place your resources somewhere that is
safe and certain to previae a guaranteed return. Safe returns are stable,
provide a level of comfort and an expected outcome. This type of
strategy is normally what we see in government programs. These
programs define a "cookie-cutter" solution to a complex and
overwhelming problem then prescribe a funding formula that may or
may not be sufficient to address the issue.
Revised 9/13/00
�In the end, what was intended as a investment towards helping solve
an issue, usually ends up causing new problems and agencies as
communities become over reliant on state and federal funding while
creating local complicated bureaucracies that later live only to
perpetuate themselves.
TheMCSC':
· re
capit~.Zist, ·
invest in
commun
problem
solving
models that
teach
important
lessons that
1nay be
transferable
to other
co1nmunities.
ven~·
.,"'
v
New models are needed. Ever increasingly, local communities know
potential solutions to their unique challenges and only need flexible
resources to enact creative and responsible solutions. The MCSC can,
as a venture capitalist, invest in community problem solving models
that teach important lessons that may be transferable to other
communities. The MCSC should seek ways to channel state and
federal resources for use by local communities in this manner. In
garnering these resources, the MCSC must seek ways to provide the
greatest amount of flexibility to local communities while expecting the
highest level of accountability of its grantees and of itself. While do
so, the MCSC would clearly lay out plans that would incubate new
models that, if necessary, would be sustained through other sources. A
example, again, is the VIG program. Here, grantees are
••,..,.,,r.. <"'....,·bed how to best utilize the state funds , but does require that the
vestment be used as match in an endowment that can support
lunteer efforts. The MCSC can act as a catalyst for securing
this type of venture capital either through our
comprehensive partnerships with other organizations or through
development o(pew resources from the public sector.
''"""""t"'····,~:~~~~;t~:?
~'~i~·:~·;i:..<.~
]:.:
Re vised 9113/00
�Incubator/Catalyst
Vision
The MCSC establishes, identifies, and nurtures creative
volunteer-driven solutions addressing community
needs.
Goals
• Pursue a more circular and less linear approach to
targeted issues
- _Identify trends and focus our expertise and
resources towards these trends.
- Consider annual involvement/targeting on at
least one single issue or demographic (social
issues, priorities, etc.)
,-
... as the .MCS'ff
\
..
,..::i~<:::':', 7""
- Identify preexisting programs which have
been successful
- Promote the continued expansion of
partnership at the state, national and local levels.
• Empower individuals/organizations to create
proactive, local solutions
and a context
for healthy
partnerships,
we 1nust also be
aware of our
past efforts and
other's
perceptions of
those efforts.
- Solicit creative solutions around identified
ISSUeS
.- Develop better communication/working
relationships with organizations that have
already worked on various issues and with those
resource~~:. Help them with their work by way of
service:ari:d volunteerism.
. ·=;··-.-.
Revised 9/13/00
�MCSC's Role as Convener for (Government Sponsored)
Service and Volunteerism Stakeholders
The MCSC can take the lead in helping promote and expand
government sponsored service and volunteerism in Michigan both
from the state and federal perspectives. The MCSC can bring
resources, expertise and support to existing state agencies that utilize
volunteers. The MCSC can bring together the various governmental
agencies, nonprofits, faith based institutions, businesses and others to
help provide a forum for productive dialogue, sharing best practices
and collaboration.
As we look to providing this support, the MCSC has to be careful in
how it proceeds. In the past, the MCSC has worked to take the lead in
improving services to communities by changing how service and
volunteerism are funded in Michigan. The MCSC took the lead in
advocating the consolidation of national service funding by taking the
position that the split of Corporation for National Service (CNS)
serveS:,aS a
f}inding between the MCSC and the CNS office in Detroit was
convener of ,. : ;,:L~9unt~rproductive . The MCSC took the lead in working to bring local
•
~
. ,.~-/: ~. ;;.t·volu~~~er centers together with volunteer service through the Family
dtve~se OU~~-'J#'··',[ - de'-'e~dence Ag~ncy ~d their local county agencies. Each of these
and uzdzvzduals '~"
p es had therr ments, but also lead to a tremendous amount of
•
•
:jtt i5' controversy and distrust. While the intentions may certainly have been
to asszst zn ~~; good, the J2£0~,~ss by which the end goal was to be reached was
COlnmunity
~"! :;,. ~;$§.U$ce~:@.~rid lead to some unfortunate consequences. The MCSC
'L was ;e~nr,~s~power grabbing and not a neutral broker. Therefore, as the
proble1n
MCSC~]tqteeds to create forums for dialogue, creative ways for
solving
colla'Qgr~tion and a context for healthy partnerships, we must also be
aware=oi our pasti "fforts an~ other's perceptions of those efforts.
through service
However, whil~.:~ gme may aJways question our motives, this
and
questioningt~B5tnd b.otdete_r:usJ rom our leadership responsibilities
nor bar us fro,m being an effect1veA.,convening mechanism.
?1.
volunteerism.
Revised 9113/00
�With this caution in mind, the MCSC can be an effective magnifier of
state and federal resources in support of service and volunteerism in
Michigan.
Convener
Vision
... the MCSC
has always
stressed aiding
in local
empowerment
and local.
The MCSC serves as a convener of diverse groups and
individuals to assist in community problem solving
through service and volunteerism.
Goals
• Assist in supporting "government-sponsored" service
and volunteerism in Michigan
- Promote state government employees'
involvement in local volunteer initiatives
morep
recognitio
programs
individuals
rather than to
theMCSC
itself
- Promote and encourage the use of best
practices among state government agencies in
using volunteerism as an effective community
problem-solving mechanism.
• Expand collaborative partnerships to reach the vision
,; • "Empower individuals/organizations to create
proactive local solutions through service and
volunteerism
...;,.,:_-:;c;....,;~if'·i,.~'!'
·
· • .:>Examine current relationships to identify new
;· J pop'U!ations to encourage the use of service and
volunteerism
as a strategy
--:-:
..
Revised 9/13/00
.
�Example
" Best Practices Guide"
We recommend that the MCSC annually publish a best
practices guide for quality service and volunteerism in
Michigan that would be developed by the field through a series
of MCSC sponsored dialogues. Outcomes would include a
"Michigan Best Practices Guides" for service and
volunteerism. The guides would be developed through focus
groups, research findings, surveys and conferences that help to
glean the wisdom of the service and volunteer field for
organizations, espedally those in state government, to
voluntarily adopt as operating principles. Taking on the role of
facilitating and publishing a best practices guide will require
that first, the MCSC be in a position to help other state
agencies examine their current volunteer management systems
and share them with other agencies and nonprofit
organizations ..
TheM6lSC
stalteillizders
recognize anH.
appreciate the
MCSCand;tt
programs, ·.,
projects, and
activities.
·, Over time this process could lead to a publication (Michigan
' Standards for High Quality Service and Volunteer Programs)
hat could be used by state government or even the private
sector. It could even help to define the lexicon of the field to
provide_Jpore standardized language (for example,
~distmgliishing between voluntary community service and court
6
'"""''''; "'~-. maJ.ldated community service). In the short-term, the MCSC
··- ~drild focus on_its current funding relationships including CNS
,~programs and ,Yolunteer Investment Grants (VIG).
~,.,....
:<~~~..:.::~~, . .
::-:l"if"!fo:;n~
'-
:.,:.,1;·.
:;~; ·:'
,.. ~~:·~:.&;:;':
•';:·.,:~~;;;;;7;
• ;.'
•. ;-
MCSC's ~romotion, Marketing and Research of
Michigan Service and VoluJ:lteer Efforts
~-
¥
~1>,r;
,.'! ....
•:...,,,. :::.If'.
More promotion of the Mesd.:,a. nd its' programs to the public has been
a constant struggle forthis :.Organizatio"n and a 'continual challenge for
staff. On the one hand the MCSC has prided itself on its ability and
willingness to engage in and form effective and non-territorial
alliances and partnerships often with an overly modest approach. The
MCSC is rarely self-serving in its approach and receives (and seeks)
few public accolades for this work. The MCSC's literal interpretation
of our catalyst role-aiding in the development of a process without
becoming a part of that process- may have led to a lack of public
awareness around the good work of the MCSC.
Revised 9/13/00
�-
'
In addition, the MCSC has always stressed aiding in local
empowerment and local control which has encouraged staff to provide
more public recognition to programs and individuals rather than to the
MCSC itself. On the other hand, the MCSC has worked to publicize
the results of its efforts through America's Promise, the
ConnectMichigan Campaign, the AmeriCorps logo and "signage" and
various national days of service including Make A Difference Day.
While all are very successful, this approach has done more to raise the
profile of the service and volunteer field in Michigan and less to raise
the profile of the MCSC and its grantees. All of this begs the question,
does the MCSC need to .be marketed? No. However, if the MCSC is
to be an effective grantrnaker it must: publish its funding priorities,
communicate the rationale for the development of those priorities,
celebrate the successful practices and failures learned from its funding,
and promote the role of government in helping to promote service and
volunteerism.
resources
on helptn·f'
others
solve
problems
locally by
providing
factual and
credible
data.
Revised 9/1 3/00
�Marketing and Research
Vision
The MCSC stakeholders recognize and appreciate the
MCSC and its programs, projects, and activities.
Marketing Goals
Develop a marketing strategy that:
• Promotes who we are, what we do, and why
we do it
• Promotes what works for the MCSC's
programs, projects, and activities.
• Publishes our research findings
• Promotes new ideas incubated by the MCSC
- Create tools for the field to promote
the MCSC programs and concepts
- Create "stories/snap shots" for
stakeholders to use to promote the
MCSC programs
we must
prove it.
- Seek professional guidance
- Examine language/pictures in
publications so they are user friendly
:- Create "canned" (yet flexible )
presentations for staff
Revised 9/13/00
�Research Goals
• Undertake studies to demonstrate the impact
of the MCSC programs, projects, and activities
(long term, short term, annual)
• Shape the future funding strategies of the
MCSC through new and existing research (ties
directly to investor goals)
• Shape future MCSC initiatives through new
and existing research (ties directly to incubator
goals)
the MCSC\,
would researeft:.
and.P:~~fi~lz'' "
data itiJout th
health, be,. . ",~""'-
and need
.
servzce
volunteerism tn
Michigan
com1nunities
- Establish links to research
organizations (Aspen)
Examples
Research and Publish What Works
Adopting the model traditionally used by other state
departments like the Michigan Department of Community
alth (MDCH). This model stresses public awareness around
, facts and desired behaviors all promoted through
traditional forms of communication (TV, print and radio ads)
with a tag line that identifies the sponsoring state agency. In
additiq.q-;-::we recommend that the MCSC and its work be
·rrfa'f.k[t~a much as MDCH does through research and data
;,,dis~~ffiination. In other words, the MCSC would research and
·p~~ilsh data abo,ut the health, benefits and need for service and
·...: v6lunteerism iri::Michigan communities as supported through
\ state anQ.;;f;9,e(aJ: fu~:~s while also researching the effectiveness
ofits.q}Vrr;programs.:·:;rhis research would be packaged as user
guide'~~~d anbuaJ pubi ications to be utilized by other state and
privJte humfui service · ~g"encies to target their resources and
focus their prograrnming ~~.[:his model also aligns well with the
aforementioned goal.o · ·""&s'Gas a: grantmak:er not directly
delivering services: I i: ocuses.~~CSC's efforts and resources
on helping otherfsolve probletns locally by providing factual
and credible data.' This particular model also fits well with our
plans for the Alliance as it becomes the mechanism by which
much of the public awareness around service and volunteerism
is completed and the MCSC (as a grantmak:er) can provide the
financial resources to make it happen as well as the factual data
upon which Michigan's public awareness campaigns are based.
·~
Revised 9/13/00
�"Assessing the Health of Giving and Volunteering in
Michigan"
By engaging
in this type of
outreach, the
M CSC~e;pa,nl ..
As an example, the MCSC could assign resources to annually
assess the "health" of service and volunteerism in Michigan
communities on a county-by-county basis. This data would be
collected and analyzed by qualified researchers and act as an
annual barometer for how, why and how often people volunteer
and the needs of volunteer and volunteer oriented
organizations. In addition, this data could act as a valuable tool
for nonprofits as they seek support from local, state and
national funders for -v olunteer initiatives. Each year the study
might address a specific issue (education, health, safety, culture
and the arts, etc.) that the volunteer resources of Michigan
might target or examine.
J!ro.yi8e a
This approach of research and marketing of critical data is not
new. Public health organizations have been engaged in this
valuable ·"'· type of activity for years. Their work has made significant
changes in human behavior including increasing
:' immunizations against childhood illnesses, reduction in auto
ccidents and injuries with seat belt usage, and declines in
~
deaths from breast cancer through early screening and
authority oil ~~~ •'
intervention. If we truly believe that people can effectively
service and ''·<'=!;;
problem solve through service and volunteerism, we must
,____.,.q-~pro~~!Itf The only way we can prove it is to back up our claim
- ~;-. with-facts. The only way we can get the facts is through
volunteer
~effective research. We recommend that we invest in
efforts in the
... ci_eveloping and publishing that research. By engaging in this
~~.;:.'type of ou~~~li,~the MCSC can provide a valuable resource
state and not
and would;6f ·'seen as an authority on service and volunteer
just a pass
effo,rts in the"s,t!J.te and,not just a pass through for state and
federal funds.
through for
state and
federal
funds.
Summary
The ability of the M~SC.to fflrtli~~ its mission.of enabling citizens to
engage in public problem·::solving through ser-Vice and volunteerism
will be enhanced by it focusing on its expertise as an effective
grantmaking entity. This is a shift from the MCSC's multifaceted role
of supporting the promotion, advancement and profile of the volunteer
sector to a more focused one where the MCSC seeks to make targeted
investments with specific outcomes. This does not mean that the
MCSC will abandon its convening, catalyst and broker roles. These
roles will instead be redirected to support the grantmaking decisions of
the MCSC. The MCSC can only do this because of the development
Revised 9113/00
�of the Alliance and its ability to address the larger promotional and
programming needs of the volunteer field. Tog~ther with the Alliance
and our many other service partners, the MCSC will help to advance
Michigan's volunteer sector to the next stage in its evolution and on to
greater levels of sustainability.
What's Our Capacity?
The staff have completed a first draft SWOT (Strengths, Weaknesses,
Opportunities and Threats) analysis of the MCSC as it relates to the
new goals and objectives articulated in this document. The results are
attached (see SWOT Analysis of the MCSC). The MCSC must take
these elements into account as we form our future plans.
This is a shift
from the
MCSC's
.. ,.
sector to a 1nore "
focused one
where the
MCSC seeks to
make targeted
invest1nents
with specific
outconzes.
Many of the initiatives and changes proposed will not significantly
impact the size of the MCSC's core operational capacity, but they will
require that the MCSC retool and garner some additional financial
resources and/or services. Much like many of the resources the MCSC
brokers, the additional resources for these plans will be more directly
on our grantees and external partners and not for internal
·ve costs. The Alliance is an obvious example. While the
may propose many activities and initiatives and programs, the
"·~~,~·"-~!'"J actually be conducted by the Alliance or other partner. In
the MCSC will provide grants to support the work as
to creating a new element to the MCSC to handle the next
- N ·biief overyiew of the draft budget is also attached as an illustration
(see budget}: These figures are not set in stone and are offered merely
as refe{ep~e points. In addition, these costs may or may not be
incu'ri~ct~by
the MCSCaJ,one. Many of the functions may be taken on
.... ,_ril
the AlWmce ~IJ,~_e jt_!s up and running. These are merely costs
associated v{i,!J:l~~all'the fl[ore!Jlentioned changes.
Revised 9/13/00
o;.....·-
···-
�Next Steps
Clearly, even if we are all in agreement that these are the proper goals
to adopt in order to institutionalize service and volunteerism in
Michigan, there is a great deal of work to be done to determine the
costs, feasibility and resistance points of such plans. However, as
pointed out with regard to the development of the Alliance concept, we
must move while we have the momentum and the initiative.
Finally, even if general agreement on these changes is reached it will
take time to implement them and the MCSC may not transform itself
any time soon. On the other hand, the Alliance may develop quickly,
the national scene may take a new direction (funding for the
Corporation could cease or be increased) and the state support could
dwindle. Therefore, no one should expect that the suggestions for
change offered in this document would happen right away, but it could.
We should prepare ourselves for these inevitability's.
Revised 9/13/00
�SWOT Analysis of the MCSC
Strengths
•Board leadership
•Staff
•Teamwork
•Executive Director
•Partners
•Reputation
•Flexibility
•State support
•Economy
•Buried in state government
•Thinkers
•Doers
•New organizations
•No baggage
•Federal support
•Foundation support
•Structure
•We are seen as a national
leader
•Service is trendy
•Chairperson
•Governor support
. ,, •Technology
.... ~~~ •Organizational teamwork
•Sense of humor
•Diversity
•Statewi~e community
. _ builder.~
~
•Youth leadership
··.:_~S Ambassador
..;';Money
~ ;;;..._Michigan's AmeriCorps
:Promise t~llow ·
~Innovation ·
•Infrastructure _.,
•S ystems (internal and.
external)
Revised 9/13/00
Weaknesses
•Technology
•Space
•Parking
•Bureaucracy (state
government)
•Not seeing forest from the
trees
•Federal fund reliance
•Strong personalities
•Past history
•Lack of research
•Lack of staff
•Lack of funding
•Communication
•Changing field
•Not beginning with the end
in mind
•Buried in state government
•Changes in elected
officials
•Economy
•Rules and regulations
•Time
•Priorities
•Lack of expertise
(knowledge)
•Not enough "celebrating
accomplishments"
•Lack of job security
•Systems
•Relationship state agencies
•No clarity of vision
•Too much field jargon
•Staff turnover
•Too many masters
�SWOT Analysis of the MCSC
Opportunities
:
•Expand our role
•Reestablish priorities
•Better communication
•Redefine ourselves
•National networking
•Focus on MCSC
•Sustaining the work
•Raising the profile of
governor 's role
•Keeping YES Ambassador
•Keeping Michigan 's.
AmeriCorps Promise
Fellow
•Engagement
•Invigorate partnerships
•Disseminate information
•Build information base
•More focus
•New MCSC space
• •More strategic
.\ grantmaking
•New populations
•Raising profile of service
•Raising MCSC profile
•Community problem
solving?'
-~~-:::;;:--·~--~[')'
-·.
. ~.
Revised 9/13/00
Threats
•Lack of knowledge at
national level
•Elected officials
•Loss of vision
•Minutia
•Loss of Commissioners
•Space
•Economy
•Timing
•Staff and board alignment
with MCSC vision (Governor)
•Morale
•Becoming bureaucratic
•Lack of technology/
equipment
•Election
•Inspector General
•CNS structure and processes
•Lack of staff support
•Funding
•Staff turnover
•Regulations
•Organizational "turf' issues
•Existence
•Current legislation (state and
federal)
•Poor communication
•Motivation
•Not becoming circular
(silo's)
•Becoming mundane
•Compliancy
•Encumbered by new and
existing tasks
�' '
.
MCSC FY 2000 - 2003
Budget Increases
FY 2001 - 2002
FY 2000-2001
FY 2002 - 2003
Total
Personnel
- Grants Manager
Salary & Benefits
- Public Relations Mgr.
Salary & Benefits
Subtotal
$
65 ,000 .00
$
65 ,000 .00
$
65 ,000 .00
$
195 ,000 .00
$
$
65 ,000 .00
130 ,000.00
$
$
65 ,000 .00
130,000.00
$
$
65 ,000.00
130 ,000.00
$
$
195 ,000 . 00
390,000 .00
Research & Publications
- Health of Volunteer Sector
Dissemination
$
$
5 ,000 .00
$
$
60 ,0.00 .00
10 ,000 .00
$
$
100,000.00
20,000 .00
$
$
165 ,000 .00
30 ,000 . 00
5 ,000 . 00
$
$
5 ,000.00
7 5 ,000 . 00
$
$
5 ,000.00
125,000 .00
$
$
10,000.00
205,000 . 00
I
- State Sponsored Volunteer
Initiatives & Best Practices
$
Catalog
Subtotal
$
-
Evaluation
- Annual Aggregate Results
$
10 ,000 .00
$
3 0 ,000 .00
$
30 ,000 .00
$
70 ,000 . 00
- Annual Case Studies of
Three Programs
Subtotal
$
$
10,000.00
20,000.00
$
$
40,000.00
70 ,000.00
$
$
40 ,000.00
70,000.00
$
$
90 ,000.00
160,000.00
$
15 ,000 .00
$
20,000 .00
$
42,000.00
$
7, 000 .00
$
15 ,000.00
$
22 ,000 .00
5 ,000 .00
2 7, 000 .00
$
$
7 ,500 .00
42 ,500 .00
$
$
14 ,500 .00
78 ,500 .00
20 ,000 .00
50 ,000 . 00
$
$
I $
II
Meetings
- State Unified Vision (Plan)
Focus Groups & Conferences
- Annual Best Practices in
Government Seminars
- Community/Grantee
Forums for Evaluation &
Assessment of MCSC
Performance
Subtotal
Promotion/Marketing
- Annual Marketing Plan
Development (Consultant)
- Marketing Materials
Subtotal
Total
I
$
$
$
$
7 ,000 .00
-
2 .ooo .oo
9 ,000.00
I
I$
$
'
$
$
I $
s
10 ,000 .00 $
25 ,000 .00 $
35 ,ooo .oo I $
199 ,ooo.oo I s
1o.ooo.oo
372,ooo.oo
Is
20,000 .00
50 ,000 .00
70 ,000.00
437 so·o.oo I
$
$
$
s
50,000 .00
125 ,000 .00
175 000.00
1 008 500 . 00
�FY 2000 - 2003 Budgets
"C
QJ
....
::I
C"
$450,000.00
$400 , 000 .00
$350 ,000 .00
$300 , 000 .00
QJ
$250 ,000 .00
"'
c:
$200 ,000.00
$ 150 ,000.00
$100 ,000.00
c:
"C
::I
u.
$50 , 000.00
$-
FY
FY
FY
20002001
2001 2002
2002 2003
Fiscal
Years
�
Dublin Core
The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/.
Title
A name given to the resource
Our State of Generosity
Creator
An entity primarily responsible for making the resource
Grand Valley State University. Dorothy A. Johnson Center for Philanthropy
Description
An account of the resource
Collection contains the records of four Michigan nonprofit organizations: Council of Michigan Foundations, Michigan Nonprofit Association, Michigan Community Service Commission, and the Johnson Center for Philanthropy at GVSU. The documents are compiled by the Johnson Center for Philanthropy, and records document the history of the organizations from the 1960s to the 2010s.
Coverage
The spatial or temporal topic of the resource, the spatial applicability of the resource, or the jurisdiction under which the resource is relevant
1968-2014
Source
A related resource from which the described resource is derived
<a href="https://gvsu.lyrasistechnology.org/repositories/2/resources/515">Our State of Generosity collection, JCPA-04</a>
Rights
Information about rights held in and over the resource
<a href="http://rightsstatements.org/page/InC/1.0/?language=en">In Copyright</a>
Subject
The topic of the resource
Dorothy A. Johnson Center for Philanthropy
Council of Michigan Foundations
Michigan Nonprofit Association
Michigan Community Service Commission
Dorothy A. Johnson Center for Philanthropy
Charities
Philanthropy and Society
Fundraising
Records
Michigan
Publisher
An entity responsible for making the resource available
Grand Valley State University Libraries, Special Collections and University Archives, 1 Campus Drive, Allendale, MI, 49401
Contributor
An entity responsible for making contributions to the resource
Council of Michigan Foundations; Michigan Nonprofit Association; Michigan Community Service Commission
Identifier
An unambiguous reference to the resource within a given context
JCPA-04
Language
A language of the resource
eng
Text
A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text.
Dublin Core
The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/.
Identifier
An unambiguous reference to the resource within a given context
JCPA-04_MCSC_2000-09-13_Visioning-for-the-Future
Title
A name given to the resource
Michigan Community Service Commission 2000-09-13 commission meeting Visioning for the Future
Creator
An entity primarily responsible for making the resource
Michigan Community Service Commission
Description
An account of the resource
Michigan Community Service Commission 2000-09-13 commission meeting Visioning for the Future. Records are compiled in the Our State of Generosity collection by the Johnson Center, along with the files of the Michigan Nonprofit Association (MNA), the Michigan Community Service Commission (MCSC) and the Dorothy A. Johnson Center for Philanthropy. Originals are at the Michigan Community Service Commission.
Subject
The topic of the resource
Dorothy A. Johnson Center for Philanthropy
Charities
Philanthropy and Society
Fundraising
Records
Michigan Community Service Commission
Michigan
Format
The file format, physical medium, or dimensions of the resource
application/pdf
Type
The nature or genre of the resource
Text
Language
A language of the resource
eng
Publisher
An entity responsible for making the resource available
Grand Valley State University Libraries, Special Collections and University Archives, 1 Campus Drive, Allendale, MI, 50153
Rights
Information about rights held in and over the resource
<a href="http://rightsstatements.org/page/InC/1.0/?language=en">In Copyright</a>
Source
A related resource from which the described resource is derived
<a href="https://gvsu.lyrasistechnology.org/repositories/2/resources/515">Our State of Generosity collection, JCPA-04</a>
Date
A point or period of time associated with an event in the lifecycle of the resource
2000-09-13
-
https://digitalcollections.library.gvsu.edu/files/original/f3549b94003fb8ab8b88b896a09e4eec.pdf
9b216f6ed811be45626a76a998939f33
PDF Text
Text
STATE OF MICHIGAN
JOHN ENGLER , Governor
MICHIGAN COMMUNITY SERVICE COMMISSION
Chairperson
Michelle Engler
Executive Director
Kyle Caldwell
TO:
MEMORANDUM
111
George W. Romney
Lansing ,
Te lephone
FAX
S. Capitol Ave .
Bldg ., 4th Floo r
Michi gan 48913
(517) 335-4295
{517) 373-49 77
Members of the Michigan Community Ser-Vice Commission
FROM: Kyle Caldwell, Executive Director
RE:
VIG Modification Request Response
DATE:
September 5, 2000
CC:
Volunteer Centers of Michigan
/9-
The MCSC staff recently received a letter from the Volunteer Centers of Michigan requesting a
modification to the Volunteer Investments Grant program (see letter attached). In response, the
MCSC staff recommend the following:
1.
The MCSC maintain the VIG graduated match requirements for the next funding cycle to
test whether it is effective in advancing the goals and priorities of the program.
2.
The MCSC not modify the VIG program requirements to include non-cash matches as it
would run contrary to the goal of building financial endowments in support of local
volunteer resource centers.
The MCSC should maintain the goal of establishing significant endowments while making
VIG' s available to more organizations and therefore maintain the current grant minimum of
$25,000 and maximum of $100,000.
\
1
~.
~)l'...
The MCSC authorize the use of a limited portion of VIG funds to conduct a third-party
• analysis of the effectiveness and challenges of the VIG program to date. The results of the
\0. ~ analysis will be used to determine:
@
1
. ~ · ~~
:¥
\
I
a. if the original assumptions upon which the program was based are correct;
b. training and technical assistance needs of grantees and potential grantees
c. efficacy of the program; and
d. what, if any, changes are needed to make the current program model more
effective.
With these recommendations, the MCSC hopes to both address the concerns articulated by VCM' s
members and provide some meaningful data to which we can formulate some useful strategies.
�
Dublin Core
The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/.
Title
A name given to the resource
Our State of Generosity
Creator
An entity primarily responsible for making the resource
Grand Valley State University. Dorothy A. Johnson Center for Philanthropy
Description
An account of the resource
Collection contains the records of four Michigan nonprofit organizations: Council of Michigan Foundations, Michigan Nonprofit Association, Michigan Community Service Commission, and the Johnson Center for Philanthropy at GVSU. The documents are compiled by the Johnson Center for Philanthropy, and records document the history of the organizations from the 1960s to the 2010s.
Coverage
The spatial or temporal topic of the resource, the spatial applicability of the resource, or the jurisdiction under which the resource is relevant
1968-2014
Source
A related resource from which the described resource is derived
<a href="https://gvsu.lyrasistechnology.org/repositories/2/resources/515">Our State of Generosity collection, JCPA-04</a>
Rights
Information about rights held in and over the resource
<a href="http://rightsstatements.org/page/InC/1.0/?language=en">In Copyright</a>
Subject
The topic of the resource
Dorothy A. Johnson Center for Philanthropy
Council of Michigan Foundations
Michigan Nonprofit Association
Michigan Community Service Commission
Dorothy A. Johnson Center for Philanthropy
Charities
Philanthropy and Society
Fundraising
Records
Michigan
Publisher
An entity responsible for making the resource available
Grand Valley State University Libraries, Special Collections and University Archives, 1 Campus Drive, Allendale, MI, 49401
Contributor
An entity responsible for making contributions to the resource
Council of Michigan Foundations; Michigan Nonprofit Association; Michigan Community Service Commission
Identifier
An unambiguous reference to the resource within a given context
JCPA-04
Language
A language of the resource
eng
Text
A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text.
Dublin Core
The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/.
Identifier
An unambiguous reference to the resource within a given context
JCPA-04_MCSC_2000-09-13_VIG-Modification-Request-Response
Title
A name given to the resource
Michigan Community Service Commission 2000-09-13 commission meeting Volunteer Investment Grants modification request response
Creator
An entity primarily responsible for making the resource
Michigan Community Service Commission
Description
An account of the resource
Michigan Community Service Commission 2000-09-13 commission meeting Volunteer Investment Grants modification request response. Records are compiled in the Our State of Generosity collection by the Johnson Center, along with the files of the Michigan Nonprofit Association (MNA), the Michigan Community Service Commission (MCSC) and the Dorothy A. Johnson Center for Philanthropy. Originals are at the Michigan Community Service Commission.
Subject
The topic of the resource
Dorothy A. Johnson Center for Philanthropy
Charities
Philanthropy and Society
Fundraising
Records
Michigan Community Service Commission
Michigan
Format
The file format, physical medium, or dimensions of the resource
application/pdf
Type
The nature or genre of the resource
Text
Language
A language of the resource
eng
Publisher
An entity responsible for making the resource available
Grand Valley State University Libraries, Special Collections and University Archives, 1 Campus Drive, Allendale, MI, 50152
Rights
Information about rights held in and over the resource
<a href="http://rightsstatements.org/page/InC/1.0/?language=en">In Copyright</a>
Source
A related resource from which the described resource is derived
<a href="https://gvsu.lyrasistechnology.org/repositories/2/resources/515">Our State of Generosity collection, JCPA-04</a>
Date
A point or period of time associated with an event in the lifecycle of the resource
2000-09-13
-
https://digitalcollections.library.gvsu.edu/files/original/325e7cd56ef61b9da42e1a8a3430353d.pdf
97e9e338b4cc5963e894cff2d9af1170
PDF Text
Text
Michigan Community
Service Commission
The Future of MCSC Sponsored Service and
Volunteerism in Michigan
Revised November 17, 2000
�The Evolving Future of MCSC Sponsored Service
and Volunteerism in Michigan:
Continuing as a Catalyst, Convener and
Grantmaker
Michigan Community Service Commission
Visioning for the Future
Taking Stock with an Eye Toward the Future
There are a
number of
indicators that
demonstrate
that this is a
time of great
prosperity,
goodwill and
collaboration
within the volunteer and
nonprofit sectors, but there
is still a great
deal of work
that can be
done.
Michigan has been on the front line of the national cause to make
volunteering and community service a part of every citizen's daily life.
Without reviewing the decades of human charity and philanthropic
accomplishments this state has achieved, several milestones can be
credited for this prestigious position. First, the vast number of
individuals and organizations leading the cause including the late
Governor Romney, our now Governor Engler, First Lady Michelle
Engler from the public sector; the philanthropic community including
the W.K. Kellogg Foundation and its leaders including Russell Mawby,
Bill Richardson and Joel Orosz; the thriving network of community
foundations ably represented by the Council of Michigan Foundations
and its former president, Dorothy A. Johnson; and the continuing
expansion of the volunteer centers, campus compact institutions and
healthy nonprofits throughout the state represented by the Michigan
Nonprofit Association. Together, but existing independently, these
individuals and organizations have constructed an intricate and broad
reaching infrastructure that supports service and volunteerism in
Michigan.
There are a number of indicators that demonstrate that this is a time of
great prosperity, goodwill and collaboration within the volunteer and
nonprofit sectors, but there is still a great deal of work that can be
done.
State funded volunteerism is at its highest in decades (if not in
history). The state of Michigan provides nearly $23 million in state
and federal funding to support volunteer related programming for
youth, adults, families and seniors. Private funded volunteerism is
made strong through the community foundations that provide services
to every community in the state. Their strong network of young
people work their philanthropy through the Youth Advisory Councils.
A draft planning document developed by the Michigan Community Service Commission members and staff.
Revised 11/17/00.
�Local volunteers are connected with opportunities to serve through the
volunteer centers that offer services in nearly 85% of all Michigan
communities. Large scope programs like national service have taken
root in Michigan with programs like Michigan's ArneriCorps that has
positively impacted over 276,000 citizens in our state in 1999 alone.
Colleges and universities actively are engaging their students, faculty
and administrators in giving back to communities in which they
operate through new interactive methodologies including academic
service-learning. These are tremendous accomplishments that have
built up over generations, but which have made quantum leaps in
development in the last decade.
,,
Beyond the individuals and the organizations we have healthy
networks, large statewide events and structures, and targeted
..:;: ':
communication
strategies that support and celebrate our volunteers.
Infrastrufttlre;'i:5
We call all of this, "Michigan's Volunteer Infrastructure." Sometimes it
the{-~"Gtti
iie:itiorkj _;,j'~·,,.> can
Y::_~ , .)~¥/''
be difficult to explain and define what we mean when we say,
w .- use to /(.
':Infrastructure." For those who work to develop it, infrastructure is
· _ ally that which gives structure, public definition and support to the
succes'llfl.lly.:/·
. work of Michigan's volunteers and volunteer administrators. For
;: tliose ho are supported by it, infrastructure is multifaceted and
engage and
~~· f " ·:?o~~~~ated. Without a formal text to refer to, I will attempt to define
channel
t: .·-'!-'1t:llSUlg
four examples.
'
.........
;:
/':"'
-:""'' '
"1 ..·~- -
..
....•
.
ih:
\'
passions ana
goodwill of
Michigan's
citizens.
P"
• Infra.§JIUcture is the nonprofit organization, government
. a_g~ncy;·.
· 'tate giving program that advances the causes of
<: volun.tee
,. service, civic engagement and philanthropy as a way of
'\1.
• "(:• . '':, ''..'(
meetu:~t~~~fal needs. ~
-?p"
'"
. ':1,,·.,;: Infrastt:U.clUr~js.,~presented by the times components of the
~~,~( ,
volunte-er secta't
what can :_.:qo e
· toge, er to celebrate and learn what is done and
tte iilike the Volunteerism SuperConference,
Grantmakef.(Grai}i:,.Seeketf~; ake A Difference Day.
"'
.- .at represents a particular
philosophy for commun,!,ty:~
~)~ing and civic engagement or a
serious need that is 1im.ffilifi,a hrougJ{~programs like the
ConnectMichigan Carii:Q.aign, America's Promise and Martin Luther
King, Jr. Day.
·"
• Infrastructure is the stable, yet innovative, support
organizations gain to further their missions that is leveraged by federal,
state and local resources to support sustainable volunteer efforts.
Infrastructure is represented in all of these examples and more.
Infrastructure is the framework we use to successfully engage and
Revised 11117/00
�channel the passions and goodwill of Michigan's citizens. Michigan is
often touted as the "Volunteer Infrastructure State" by peers and other
organizations outside of our state. At the same time, while the
organizations involved in the volunteer infrastructure in Michigan are
able to point to what "it" is and what "it" does, these same
organizations have difficulty explaining to those outside the
infrastructure web, why exactly the infrastructure needs to be
supported. Even the volunteers the infrastructure supports often do not
realize that many of the grants, services and events that support their
work would not be available were it not for the systematic and
deliberate development of our state's volunteer infrastructure. Many
do not realize the true impact and value our volunteer infrastructure
can have on a community's ability to deal with local challenge. The
vehicle (volunteer infrastructure), while in operation and functional,
remains in the background in many communities as they struggle to
address serious social issues. The profile of the Michigan Volunteer
Infrastructure must be raised, praised and supported to ensure our
future and the prosperity of the human spirit.
T~s
a continuously '
driving force for
the cause of
"service to
community"
is a time of tremendous need and hardship for many struggling
·~ breaking out of poverty, surviving the darkness of illiteracy,
ar with the helplessness of children without safe places and a
ucation, and the overwhelming despair of the homeless to
t a few social ills. Michigan's service and volunteer sector is
.:n1wot g to address these needs through various streams of funding and
· !programming. Among the nation's top 10 states in federal funding for
$4 million for AmeriCorps leverages 25
for every stipended volunteer. Michigan boasts
five statewide nonprofit associations with a seven
of members. The interests of Michigan's
and
represented by the nation's largest regional
Total assets equal over $1 billion,
foundations returned over $80
the form of grants.
alone cannot do it all, we
) have not fully
<Ji ·E>""uuu''"" and universally held
To ensure that a
ethic and practice
sustainable and
exists for solving our most vexing
social issues, there needs to be a continuously driving force for the
cause of "service to community" by Michigan citizens and thereby
raising the recognition and support of Michigan's volunteer
infrastructure. To achieve this (based on what has been learned over
the past two decades) here is what Michigan could do:
Revised 9/13/00
�Michigan, by establishing a strong nexus for Michigan's volunteer
infrastructure, can provide a focal point for the advancement of
the field.
Michigan, by providing a sufficient flow of flexible resources to the
volunteer field, can test and incubate new assumptions, strengthen
working models of positive community change and provide
training and technical assistance to organizations and individuals
that see service and volunteerism as useful mechanisms for
problem solving.
Michigan, by continuing to convene elements of our public,
private, nonprofit and social sectors, can discover new ways to
deal with our society's most vexing social, economic and
educational issues.
concen ···
its roles as aA .
·.'
convenet:; :·. ". >
catalyst an/i( 1
grantmaker. (.
J.
-".{( ,'
~
'
Michigan, by providing a voice to the nonprofit community, can
wore effectively impact public policy and highlight the utility of
1!J'e nonprofit sector in advancing positive community enrichment.
e ,~SC, MNA and its affiliates, VCM and MCC are addressing some of
these4: · s, each to their respective individual available resources an
.... . Unfortunately, these roles can overlap and create conflicts and
~co petition, especially if more than one are part of any single organization.
For example, MNA is an organization that advocates on behalf of and
supports fu!:?1 ~ntet~sts of Michigan's nonprofit community. In addition, it has
~p~ · >'t if'i%ifiis{ion, the charge to promote volunteerism. MNA receives
~rant
· ·m the MCSC to support volunteer programs operated by its
affiliat
some point MNA may need to take a controversial stand (to the
MCSe;rumrstate govern~ent) on a public policy issue with which the MCSC
disa ·~ . An org
·~m<UUmot effectively challenge public policy on
behalf ~riVJ~
~tio~ _whil~ simultaneo~sl~ accepting public ~nds
from the v
e
t IS;,fiy
to mfluence. Sumlarly, government ts often
abili~jof its sys
to move swiftly and can be somewhat
bound by
cumbersome 11'1 its ab ility to e g
detailed programming. Recently, the
MCSC proposed creating a non
· 1 c3 to help make for a more agile
organization that can be resp
,.
..... unity needs. The creation of a
nonprofit arm of the CS
~ve ma~e for competition among MNA
and MCSC-a deadly t O rcumstatJes in the nonprofit sector. The
question becomes, "Ho do organizations utilize the agility of the nonprofit
sector, tap into the vast resources of government, promote the effectiveness
of volunteers and maintain a voice for Michigan's nonprofits?" Simple,
compromise, specialize, and institutionalize. IfMCSC and MNA follow this
formula, they can truly strengthen volunteerism and make the infrastructure
that supports it, permanent.
of
.A
Revised 11/17/00
�--------------------
-----
--------
Compromise
MNA is willing to spin off its signature programming
components (VCM and MCC) to reallocate its administrative
resources and free it up to advocate freely on behalf of
Michigan's nonprofits. MCSC is willing to spin off its field
promotion initiatives that do not directly support its national
service and state funded volunteer granting efforts.
How do
government,
promote the
effectiveness
of volunteers
and maintain
a voice for
Michigan's
nonprofits ?"
Specialize
MNA will focus on its public policy, advocacy and member
services elements of its mission. MCSC will concentrate on its
roles as a convener, catalyst and grantrnaker. Both MCSC and
MNA will partner to create a third entity that will allow them to
more, better and with a longer lasting impact.
Institutionalize
The Volunteer Alliance (Alliance) is a bold step in this
direction The Alliance will house the Michigan Campus
Compact, Volunteer Centers of Michigan while taking on
several initiatives of the MCSC including America's Promise,
the ConnectMichigan Campaign, Make A Difference Day and
the Volunteer Recognition Clearinghouse. Supported initially
y a $20 million endowment, the Alliance will not need to
pend the vast majority of its human and financial resources
garnering support for operational costs. Instead, the Alliance
will serve as a permanent (or as long as it is needed) support
,
~~!!i!:~~--::for Michigan's service and volunteer infrastructure.
. \·~~·'"" Yi""J!~-:;.,;;..~ .•~~", l
' q'raditto,9 ;,,,·y l infrastructure support and development has been a
shared,f' 'art,of MCSC'\ and MNA's roles in the field. If the
dev\
nt of th~a:Ilce is successful, much of the infrastructure
prom
n role ijl~:OO devolved from the MCSC and MNA to the
Alliance\~. · · "~g'' '.•.the ue. ~~on: specifically "based on what has been
devolve~ ~ wliat l ~,,
ned that defines the future role of the
MCSC?"
.
47i·
"
·
tie MCSC is devolved to the
Alli~ce, there cle~ s ·. ·; ·· a:ms .~~·1 sue of developing continuous
flow If needed resour ,e , " e contmumg supply of state governmental
(and to the extent that w~have any influence, federal) support of
service and volunteerism in Michigan will continue. However, the
MCSC's current structure is not properly defined nor adequate to
support this new role. Change is needed. The MCSC has an
opportunity to change by both expanding and contracting the functions
of the MCSC-to spin off what is not at the organization's core
mission and focus on what has shown to be its expertise.
Revised 9/13/00
0
�Since our 1999 retreat, staff have been working on plans that show
how the organization might revamp itself to be most useful to
Michigan citizens, today and in the future given the current changing
context. These plans are preliminary, but do lay out the mission, goals
and objectives of the MCSC. In addition, these plans eliminate
duplication, build support for new support mechanisms and build an
incubation system whereby additional economies can be defined in the
future.
Much like a
traditional
philanthropir:,.
institution/>'~,
-
_,-:: . .
scarce
financial and
human
resources for
the public
good
Recommendations for MCSC's Future
MCSC as a Grantmaker
The MCSC should focus on its role and expertise as a governmental agency
that utilizes its vast fmancial and human resources to effectively, proactively
and efficiently disburse public funds to Michigan communities to enhance
l~cal problem solving through service and volunteerism. This will require a
amental shift in this organization's thinking. No longer will the MCSC
. s,
to start and maintain volunteer initiatives and support them in
_perpe j' ·ty. No longer will the MCSC work to be the promoter for the general
/
. ,. ser:?:ce 3fd volunteer field. In other words, the MCSC will no longer attempt
j - t~ ·~all things to all people, places and things." Nor will the MCSC merely
,-Tid€d nto the background and act as a mere pass through organization for
·; federal funds. Much like a traditional philanthropic institution, the MCSC
r should see
{~o the most effective and strategic way to expend (invest)
' " _Jb.~.:Rll
·. t e fmancial and human resources for the public good with an
-.., Ye tdW
raging additional resources and measuring the key findings
and res .1
those investments. Key principles for this new way of thinking
are \Wf1 , sed around f,L~i}lity grantmaking practices.
~ 4"c:df!'
'l>.
j- '
• Levera ·'" · . tls ~~ :itbe source~ in support of volunteer e~~rts with
ve~g
ndmg to ensure that commumtles and
an eye tow
organizations e not overly depen .,,t on a single source of support to
achieve their stated goals.
~,g.,\
'~ ,.
·~~
• Investing in demo~t · . 'odels 1lf~Fpoint toward long-term solutions
and can have long lastirig B.Osttive effecl s while also helping the MCSC
define sustainability as a:I\,expectation for all MCSC grantees so that there is
a clear understanding as to the length and nature of MCSC support (What
type of grantmaker do we want to be? When has our investment been
enough and successful?).
• The MCSC will serve as a catalyst for creative solutions and
incubate creative solutions with the expectation that they will have a life
outside of the MCSC once stabilized (spin off to the Alliance, for example).
Revised 11/17/00
�• Convening stakeholders to detennining best practices and funding
priorities (what issues should be targeted) for annual or long-term
investments in service and volunteerism.
• Measuring, investigating and evaluating results of MCSC investments and
sharing the results for others to learn and emulate.
In the following sections, we will define the various future roles of the
MCSC in support of Michigan's volunteer sector. Each role is given a brief
description of how it would operate in the current and future contexts then
the specific mission and goals are defined. Finally, where appropriate,
specific tasks have been assigned with some recommended outcomes.
MCSC's Role as an Investor
The investor role is not new, it has been one of the hallmarks of the
MCSC. Today, the MCSC makes available two types of grant fundsnational service program support through the Corporation for National
, /..... \
The in,v,e$t(Jr ). '.
rolift;;: jz~t
.· t ' ~:~~~~ ~:n~~e ;~~~;~:d~:::~:~~:: ~~~e:t~~~~g!~; t~::
new, 'Jt~:lz_: (;lS"/·_/J i'if~ding can be used for, but are similar in that they both require local
'"''
,·ri;l~tching .
been one'~"o1 ,· . ··;};;;;"''];;
the hallmarks :· . The r \ ching requirements seem to build a level of local investment in
:t,p~'·
tives that these funding streams support, but what is lessor
of the MCSC. ~~J(rlt> is whether the local investment can have a long-lasting and
t .~. / sustainable impact.
' \ :-=-
t
\,.,
the VIG funds we do know that more than $2
funds have been invested in local endowments to
" ,rm investor, we believe that the
h' ocal funds in a way that both
MCSC needs to continue ~0,
ity as part of a sound
~vests and leverag~s ~es~p~s(}s· I
mvestment strategy.
, ;ot··'
'
In the area of national service funding, the MCSC leverages
volunteers. The grounding principle of the Michigan's AmeriCorps
program has always been that we will use our stipended volunteers
(AmeriCorps members) to leverage non-stipended volunteers (NonAmeriCorps members) to solve locally identified social issues.
Revised 9/13/00
�Today, for each AmeriCorps member supported through the MCSC, an
additional 25 volunteers are generated.
There may be other ways that the MCSC, as a wise investor, can
leverage federal, state and local resources in support of Michigan's
volunteers. By seeking out other potential investments, the MCSC can
help communities diversify the support of local efforts and strengthen
their ability to address chronic social issues with comprehensive and
long term solutions.
The MCSC can also cut new ground by defining its investment
strategy. For example, when should the MCSC's investment in a
program, initiative or organization stop? To date, the answers have
been, "When the funding runs out." or "When the applicant is no
longer successful in its programming goals and objectives as defined
by the federal or state funding source." While these answers are fme
The. ~f!S C ~
.
/ '
can a[S'(J·· C.Utr>-
forrta .traditiotnal gtJ.~vemmAent atJ.~ency, tht.ey ar~ hhartdlbytuhniqthue Mancdsc
G~ am1y no crea ve.
crea ve so u Ion rmg
e at e
1ay
.Y,t,its investment strategies with stakeholders up front and let them
1
new gro~~i£ #'_.-/ f!f~.·~~:!;~;;:::~t !~;;::! ~e~'~:e;;~b~:~~~:~:ate
by defining('
its
,, /
investment
strategy.
/~'>J~~:W~~ys.
r
In other words,. the .~esc will be looking to support local
· eff<?:r}$)towards local sustamabihty. For example, no other state
2
! commission has developed a comprehensive funding strategy for
, · weaning gra.I_Ij~~~ off of some or all of their AmeriCorps funding.
_ ~9Jll~:~s:tatejist~fe that their commitment will be three years and
' ~nofhi(t ' ¢~tthat, while other continue their support indefinitely.
What ~
·MCSC were to investigate what it is that makes a local
· s progr~ i\York, test what is it that the federal funds do to
,.
eriCorps wo~~ and then determine the best way to build
effective ro . · ~ wliile irtc easing local capacity to operate that
program.
·;rJ eJ~ctly
staff did through a series of focus
group discu sions
anal ~i of our grants. The staff then
determined tHat the local grante -ould well afford to support the
administrative costs of the
; s program, but not the member
support costs (stipends, ~d!:i,
wlJ:Qs, training, etc.).
arrd
~,
,<'>·'
/;/"
So, what if the MCS6~6fe to gradu~lly wean and shift its support of
AmeriCorps programs from administrative functions to members
support costs? As an investor, isn't it wiser to invest only just what is
needed to achieve a goal and allow for the remaining resources to
support more AmeriCorps programs? This type of strategic
grantmaking (leveraging and brokering) could be part of the MCSC's
future niche.
Revised 11/17/00
~
�Investor
Vision
The MCSC invests in innovative, effective, communitysupported volunteer initiatives that positively impact
community needs.
Goals
MCSC
invests in
• Each of the MCSC funded programs, projects, and
initiatives will successfully achieve the individual
program goals by:
- Providing the necessary training and technical
assistance required for each program, project
and initiative to be successful
- Providing program monitoring and assistance
to ensure that goals are met and that necessary
resources are available.
..
znz
that //~
positivel~ . ··
impact \'.
community
needs
- Providing necessary resources to assess,
create and provide for continuous improvement
activities.
<0..
\
...-,- · ~ The MCSC will leverage funds to support new or
_ xpand current initiatives.
•
Each~CSC
program area will have defined
par~ete:r,s for program funding.
;..·
MCSC's Role as an lqo
~
_/·
. (' /
.·
I
·~.,
o"r~fatalyst
·\
)~>
As an investor, it is e~yJo•place yont resources somewhere that is
safe and certain to proviqe a guaranteed return. Safe returns are stable,
provide a level of comfort and an expected outcome. This type of
strategy is normally what we see in government programs. These
programs define a "cookie-cutter" solution to a complex and
overwhelming problem then prescribe a funding formula that may or
may not be sufficient to address the issue.
Revised 9/13/00
�In the end, what was intended as a investment towards helping solve
an issue, usually ends up causing new problems and agencies as
communities become over reliant on state and federal funding while
creating local complicated bureaucracies that later live only to
perpetuate themselves.
New models are needed. Ever increasingly, local communities know
potential solutions to their unique challenges and only need _flexible
resources to enact creative and responsible solutions. The MCSC can,
as a venture capitalist, invest in community problem solving models
that teach important lessons that may be transferable to other
communities. The MCSC should seek ways to channel state and
federal resources for use by local communities in this manner. In
garnering these resources, the MCSC must seek ways to provide the
greatest amount of flexibility to local communities while expecting the
V\
highest level of accountability of its grantees and of itself. While do
/.'
' _.} so, the MCSC would clearly lay out plans that would incubate new
vell:!!lre /'-·'< · 1 tpodels that, if necessary, would be sustained through other sources. A
capitalist;·~ ~::.>
PRme example, again, is the VIG program. Here, grantees are
"""'·'"'······ / ~- pr~sc 'bed how to best utilize the state funds, but does require that the
invest in
- t ocal \'byestment be used as match in an endowment that can support
community.?~:-:-· . ,·, fu!U(e ~olunteer efforts. The MCSC can act as a catalyst for securing
· · · / ·_ _ an;!! ~te~ting this type of venture capital either through our
proble1n '.: .1 ,ico~prehensive
partnerships with other organizations or through
.
solving
· ,~ i development of ew resources from the public sector.
.
models that
teach
-important
lessons that
maybe
transferable
to other
co1nmunities.
Revised 11/17/00
~
�Incubator/Catalyst
Vision
The MCSC establishes, identifies, and nurtures creative
volunteer-driven solutions addressing community
needs.
Goals
• Pursue a more circular and less linear approach to
targeted issues
- Identify trends and focus our expertise and
resources towards these trends.
- Consider annual involvement/targeting on at
least one single issue or demographic (social
issues, priorities, etc.)
- Identify preexisting programs which have
been successful
- Promote the continued expansion of
partnership at the state, national and local levels.
• Empower individuals/organizations to create
proactive, local solutions
and a context
for healthy
partnerships,
we must also be
aware of our
past efforts and
other's
perceptions of
those efforts.
- Solicit creative solutions around identified
issues
, ) :Develop better communication/working
, ,,relaij_pnships with organizations that have
'·· alrea~Y: worked on various issues and with those
:~:;reso#e. ,~ Help them with their work by way of
j; serviee·can~\volunteerism.
)\
Revised 9/13/00
�MCSC's Role as Convener for (Government Sponsored)
Service and Volunteerism Stakeholders
The MCSC can take the lead in helping promote and expand
government sponsored service and volunteerism in Michigan both
from the state and federal perspectives. The MCSC can bring
resources, expertise and support to existing state agencies that utilize
volunteers. The MCSC can bring together the various governmental
agencies, nonprofits, faith based institutions, businesses and others to
help provide a forum for productive dialogue, sharing best practices
and collaboration.
to assist in
community
problem
solving
through service
and
volunteerism.
As we look to providing this support, the MCSC has to be careful in
how it proceeds. In the past, the MCSC has worked to take the lead in
improving services to communities by changing how service and
volunteerism are funded in Michigan. The MCSC took the lead in
advocating the consolidation of national service funding by taking the
Pf>Sition that the split of Corporation for National Service (CNS)
Jimding between the MCSC and the CNS office in Detroit was
cdunt~rproductive. The MCSC took the lead in working to bring local
" volun\~r centers together with volunteer service through the Family
"··lnge~ddence Agency and their local county agencies. Each of these
';e~ampfes had their merits, but also lead to a tremendous amount of
.·controversy and distrust. While the intentions may certainly have been
~oc;ess by which the end goal was to be reached was
good, the
..•..•., . . 1'
UllS,'!lC'Oe' s.·
lead to some unfortunate consequences. The MCSC
ower grabbing and not a neutral broker. Therefore, as the
MCS ,
,eeds to create forums for dialogue, creative ways for
collaior~tlon and a context for healthy partnerships, we must also be
aware;pf our past~fforts a,~ other's perceptions of those efforts.
Howevl~~e s,9me may always question our motives, this
questionil11;should nut eteku§Jrom our leadership responsibilities
nor bar us ft\m betng an effe'Gti~ . convening mechanism.
.¥d
Revised 11/17/00
~
�With this caution in mind, the MCSC can be an effective magnifier of
state and federal resources in support of service and volunteerism in
Michigan.
Convener
Vision
... the MCSC
has always .
stressed aiding
in local
empowerment
and local}',
contro!..e.,· ~h
has ~~~,U:fagea '
. staff tti~ro,y.ide .
more jfUIJlie ,
recognition_Jd ..
programs an{l ·
individuals "
rather than to
theMCSC
itself.
The MCSC serves as a convener of diverse groups and
individuals to assist in community problem solving
through service and volunteerism.
Goals
• Assist in supporting "government-sponsored" service
and volunteerism in Michigan
- Promote state government employees'
involvement in local volunteer initiatives
- Promote and encourage the use of best
practices among state government agencies in
using volunteerism as an effective community
problem-solving mechanism.
'~~~.,~(r
• Expand collaborative partnerships to reach the vision
.... . .-•;;Empower individuals/organizations to create
· , :<proactive local solutions through service and
volunteerism
~:·_·<~
Revised 9/13/00
7
~
�Example
" Best Practices Guide"
{::,,:·-
T~M:tt}0(/':staltelivlders/r~· ·
·:·F,
/< .• --;.··.
recogrii
appreciate th~,~('
MCSC anl1<its·;;
·/
programs,
projects, and
activities.
•
We recommend that the MCSC annually publish a best
practices guide for quality service and volunteerism in
Michigan that would be developed by the field through a series
of MCSC sponsored dialogues. Outcomes would include a
"Michigan Best Practices Guides" for service and
volunteerism. The guides would be developed through focus
groups, research findings, surveys and conferences that help to
glean the wisdom of the service and volunteer field for
organizations, especially those in state government, to
voluntarily adopt as operating principles. Taking on the role of
facilitating and publishing a best practices guide will require
that first, the MCSC be in a position to help other state
agencies examine their current volunteer management systems
and share them with other agencies and nonprofit
organizations ..
):\Over time this process could lead to a publication (Michigan
j ,. "'"~".'.~~tandards for High Quality Service and Volunteer Programs)
· · · · ·. ·'that could be used by state government or even the private
sector. It could even help to define the lexicon of the field to
prov}2,~"'!f.~re standardized language (for e~ample,.
g:g1shing between voluntary commuruty service and court
ated community service). In the short-term, the MCSC
~ focus 0\1 its current funding relationships including CNS
.p regrams and Yolunteer Investment Grants (VIG).
f
,-r.«
.•,t:, ;_..t" '\t:.
:,.;·
A~
MCSC's ;,{ omption, Njd-rting and Research of
Michigan Service and Vol ~-. eer Efforts
. ·:?
·:>,
More promotion of "the M;QJ€
its)programs to the public has been
a constant struggle fot: ihi~'crganizat/on and a continual challenge for
staff. On the one hand tlie MCSC has prided itself on its ability and
willingness to engage ir~and form effective and non-territorial
alliances and partnerships often with an overly modest approach. The
MCSC is rarely self-serving in its approach and receives (and seeks)
few public accolades for this work. The MCSC's literal interpretation
of our catalyst role-aiding in the development of a process without
becoming a part of that process- may have led to a lack of public
awareness around the good work of the MCSC.
Revised 11/17/00
�. .{
.1'...:''
./:.(. _
·-; . ·
;:·,/~::'.
!J-.~~~~~s:i
_.·
In addition, the MCSC has always stressed aiding in local
empowerment and local control which has encouraged staff to provide
more public recognition to programs and individuals rather than to the
MCSC itself. On the other hand, the MCSC has worked to publicize
the results of its efforts through America's Promise, the
ConnectMichigan Campaign, the AmeriCorps logo and "signage" and
various national days of service including Make A Difference Day.
While all are very successful, this approach has done more to raise the
profile of the service and volunteer field in Michigan and less to raise
the proftle of the MCSC and its grantees. All of this begs the question,
does the MCSC need to be marketed? No. However, if the MCSC is
to be an effective grantmaker it must: publish its funding priorities,
communicate the rationale for the development of those priorities,
celebrate the successful practices and failures learned from its funding,
and promote the role of government in helping to promote service and
volunteerism .
~f!SCs /.~
effo'k:s;-,q!htl ,_
--:...i~;..._.. ..
.-·"'
solve
problems
locally by
providing
factual and
credible
data.
.
Revised 9/13/00
~·
�Marketing and Research
Vision
The MCSC stakeholders recognize and appreciate the
MCSC and its programs, projects, and activities.
Marketing Goals
Develop a marketing strategy that:
• Promotes who we are, what we do, and why
we do it
• Promotes what works for the MCSC's
programs, projects, and activities.
• Publishes our research fmdings
• Promotes new ideas incubated by the MCSC
- Create tools for the field to promote
the MCSC programs and concepts
- Create "stories/snap shots" for
stakeholders to use to promote the
MCSC programs
- Seek professional guidance
- Examine language/pictures in
\~\ publications so they are user friendly
~~
Revised 11117/00
~
�Research Goals
• Undertake studies to demonstrate the impact
of the MCSC programs, projects, and activities
(long term, short term, annual)
• Shape the future funding strategies of the
MCSC through new and existing research (ties
directly to investor goals)
• Shape future MCSC initiatives through new
and existing research (ties directly to incubator
goals)
- Establish links to research
organizations (Aspen)
Examples
Research and Publish What Works
communities
Adopting the model traditionally used by other state
departments like the Michigan Department of Community
ealth (MDCH). This model stresses public awareness around
. . . . . . ssues, facts and desired behaviors all promoted through
· l;~.l'.J,';)P traditional forms of communication (TV, print and radio ads)
1
with a tag line that identifies the sponsoring state agency. In
addition;< we recommend that the MCSC and its work be
much as MDCH does through research and data
·nation. In other words, the MCSC would research and
sh data ab:.Qut the health, benefits and need for service and
· unteerisl!}4n ~chigan communities as supported through
ate and,.,f MtiQ,{l ffinds while also researching the effectiveness
o j t ~ - wn p· ograrns. •. ·s research would be packaged as user
g t!~§;;and .. u: R\l , • tions to be utilized by other state and
priv~~ hurtf~ servi
J!Cies to target their resources and
focus their prograrnrni
his model also aligns well with the
aforementioned goa,!;,'
· ~\as a grantmaker not directly
u est",~ CSC's efforts and resources
delivering s icteS:·•::~t
on helping ot ers ~ol e probtems locally by providing factual
and credible da -._"' This particular model also fits well with our
plans for the Alliance as it becomes the mechanism by which
much of the public awareness around service and volunteerism
is completed and the MCSC (as a grantrnaker) can provide the
financial resources to make it happen as well as the factual data
upon which Michigan's public awareness campaigns are based.
Revised 9/13/00
�" Assessing the Health of Giving and Volunteering in
Michigan"
As an example, the MCSC could assign resources to annually
assess the "health" of service and volunteerism in Michigan
communities on a county-by-county basis. This data would be
collected and analyzed by qualified researchers and act as an
annual barometer for how, why and how often people volunteer
and the needs of volunteer and volunteer oriented
organizations. In addition, this data could act as a valuable tool
for nonprofits as they seek support from local, state and
national funders for volunteer initiatives. Each year the study
might address a specific issue (education, health, safety, culture
and the arts, etc.) that the volunteer resources of Michigan
might target or examine.
By engaging
in this type of
outreach, tke
M cs
.4 ·
A~:··-,..,
,-</tin-~
\r
,. .
.
r::!!~ia,
· · ---·-· ·
would be
~; :E;~~;:;;~~~:~~!;:;;:~~l:!t
changes in human behavior including increasing
' ' ,__.,:
·~.\.immunizations against childhood illnesses, reduction in auto
;_
'. ' ~ccidents and injuries with seat belt usage, and declines in
:::;,~·.:~ : deaths from breast cancer through early screening and
}
intervention. If we truly believe that people can effectively
'
problell}_solve through service and volunteerism, we must
•:;:::prof ' · r The only way we can prove it is to back up our claim
., _
cts. The only way we can get the facts is through
tive research. We recommend that we invest in
' "/.:(le: eloping , publishing that research. By engaging in this
., ~:~Wpe of ?,}1:..~~1,!~ \~ MCSC Cat_I provide ~ valuable resource
~d w.~uldl~be,...seen a.$.,, an authonty on serv1ce and volunteer
~"... ,.r!f.~="'i-:' ~::-C
'lo:::.~
;!,~~~at~~te
ot just a pass through for state and
.r""
f_,-•"''
"' /
,
.
seen as a~: ; I
authority oh /
service and
volunteer
'.;:·
efforts in the
state and not
justa pass
through for
state and
federal
funds.
,
,
9
'-."
·
Summary'
"'
The ability of the CSv . OL- - er i ~ . · · ·ssion of enabling citizens to
engage in public pro · . . dl ving thiough service and volunteerism
will be enhanced by it I-;lcusing on its expertise as an effective
grantmaking entity. Thi~ is a shift from the MCSC's multifaceted role
of supporting the promotion, advancement and profile of the volunteer
sector to a more focused one where the MCSC seeks to make targeted
investments with specific outcomes. This does not mean that the
MCSC will abandon its convening, catalyst and broker roles. These
roles will instead be redirected to support the grantmaking decisions of
the MCSC. The MCSC can only do this because of the development
Revised 11/17/00
~
�of the Alliance and its ability to address the larger promotional and
programming needs of the volunteer field. Together with the Alliance
and our many other service partners, the MCSC will help to advance
Michigan's volunteer sector to the next stage in its evolution and on to
greater levels of sustainability.
What's Our Capacity?
This is a shift
from the
MCSC's
mu/tifacett:;f!-.\
role_A_ ·.-.· _' ~_-:r~,
;rr·.~u:· .
SUJI~(Miig the .. ~
The staff have completed a first draft SWOT (Strengths, Weaknesses,
Opportunities and Threats) analysis of the MCSC as it relates to the
new goals and objectives articulated in this document. The results are
attached (see SWOT Analysis of the MCSC). The MCSC must take
these elements into account as we form our future plans.
Many of the initiatives and changes proposed will not significantly
impact the size of the MCSC's core operational capacity, but they will
require that the MCSC retool and garner some additional financial
resources and/or services. Much like many of the resources the MCSC
· · ·..
•
/
· brokers, the additional resources for these plans will be more directly
prollf(/t~lJ!J, , . fdc~sed on our grantees and external partners and not for internal
advancl!ment ,. ad@nistrative costs. The Alliance is an obvious example. While the
._P// .. ' CS~ may propose many activities and initiatives and programs, the
ifil
d
an pro l f . OJ J.' worJ«m~y actually be conducted by the Alliance or other partner. In
the vofuntee1r . , tQ!~,-~~J, the MCSC will provide grants to support the work as
r ;bpi)osed to creating a new element to the MCSC to handle the next
.. :_,_· . ,
;;. .' · ,
·,
sector to a 1nore;
·
focused one
where the
MCSC seeks to
make targeted
investments
with specific
outcomes.
Revised 9/13/00
~
�Next Steps
Clearly, even if we are all in agreement that these are the proper goals
to adopt in order to institutionalize service and volunteerism in
Michigan, there is a great deal of work to be done to determine the
costs, feasibility and resistance points of such plans. However, as
pointed out with regard to the development of the Alliance concept, we
must move while we have the momentum and the initiative.
Finally, even if general agreement on these changes is reached it will
take time to implement them and the MCSC may not transform itself
any time soon. On the other hand, the Alliance may develop quickly,
the national scene may take a new direction (funding for the
Corporation could cease or be increased) and the state support could
dwindle. Therefore, no one should expect that the suggestions for
change offered in this document would happen right away, but it could.
We should prepare ourselves for these inevitability's.
no one should
expect th9~;'Jth(!
su~~l11:¢k~~1o}: "
chtir(g£~offe~f11
:
lit4 his/"..
document _// ·
would happi:n: : ·
right away, 1lpt/
it could.
~\......~~..
. ·.
,;-·,;._·:~/-;.
';
·.···
I
Revised 11/17/00
~
�SWOT Analysis of the MCSC
Strengths
•Board leadership
•Staff
•Teamwork
•Executive Director
•Partners
•Reputation
•Flexibility
•State support
•Economy
•Buried in state government
•Thinkers
•Doers
•New organizations
•No baggage
•Federal support
•Foundation support
•Structure
•We are seen as a national
leader
•Service is trendy
•Chairperson
•Governor support
•. , •Technology
/Jj.. ~·Organizational teamwork
·.·
• "-', ~._.,;;>•' •Sense of humor
•Diversity
•Statewide community
""..~btfilaer
· .,,.,. c" • ybudi leadership
.,
Ambassador
ney
l
ichigan} A:IIleri
ornise,F'eUo~ ·
Revised 9/13/00
Weaknesses
•Technology
•Space
•Parking
•Bureaucracy (state
government)
•Not seeing forest from the
trees
•Federal fund reliance
•Strong personalities
•Past history
•Lack of research
•Lack of staff
•Lack of funding
•Communication
•Changing field
•Not beginning with the end
in mind
•Buried in state government
•Changes in elected
officials
•Economy
•Rules and regulations
•Time
•Priorities
•Lack of expertise
(knowledge)
•Not enough "celebrating
accomplishments"
•Lack of job security
•Systems
•Relationship state agencies
•No clarity of vision
•Too much field jargon
•Staff turnover
•Too many masters
�------------~-
-
-
SWOT Analysis of the MCSC
Opportunities
,
<!
l
/
{
i
>,..,,,<'./
•Expand our role
•Reestablish priorities
•Better communication
•Redefine ourselves
•National networking
•Focus on MCSC
•Sustaining the work
•Raising the profile of
governor's role
• Keeping YES Ambassador
•Keeping Michigan's
AmeriCorps Promise
Fellow
•Engagement
•Invigorate partnerships
•Disseminate information
•Build information base
•More focus
•New MCSC space
•More strategic
';:::;,~
i~\ grantmaking
., -~ ·New populations
' ·''-':;
-~ •Raising profile of service
•Raising MCSC profile
•Community problem
,<h'' .... ,Afr
gy
,;,...
•f
Revised 11/17/00
Threats
•Lack of knowledge at
national level
•Elected officials
•Loss of vision
•Minutia
•Loss of Commissioners
•Space
•Economy
•Timing
•Staff and board alignment
with MCSC vision (Governor)
•Morale
•Becoming bureaucratic
•Lack of technology/
equipment
•Election
•Inspector General
•CNS structure and processes
•Lack of staff support
•Funding
•Staff turnover
•Regulations
•Organizational "turf' issues
•Existence
•Current legislation (state and
federal)
•Poor communication
•Motivation
•Not becoming circular
(silo's)
•Becoming mundane
•Compliancy
•Encumbered by new and
existing tasks
�MCSC FY 2000 - 2003
Budget Increases
FY 2000-2001
FY 2001 - 2002
FY 2002 - 2003
$
65 ,000 .00
$
65,000 .00
$
65,000 .00
$
195,000.00
$
$
65,000.00
130,000.00
$
$
65,000.00
130,000 .00
$
$
65 ,000 .00
130,000 .00
$
$
195,000.00
390 ,000.00
$
$
5,000.00
$
$
60,000.00
10,000.00
$
$
100,000.00
20,000 .00
$
$
165 ,000.00
30,000.00
5,000 .00
$
$
5 000.00
75,000.00
$
$
5,000.00
125 ,000.00
$
$
10,000.00
205 ,000.00
$
10,000.00
$
30,000.00
$
30,000 .00
$
70,000.00
$
$
10 000.00
20,000.00
$
$
40 000.00
70,000.00
$
$
40 000.00
70,000.00
$
$
90 000.00
160,000.00
- State Unified Vision (Plan)
Focus Groups & Conferences
$
7,000 .00
$
15,000.00
$
20,000.00
$
42,000 .00
- Annual Best Practices in
Government Seminars
$
$
7,000.00
$
15,000 .00
$
22,000 .00
- Community/Grantee
Forums for Evaluation &
Assessment of MCSC
Performance
Subtotal
$
$
2 000.00
9,000 .00
$
$
5 000.00
27,000.00
$
$
7 500 .00
42 ,500 .00
$
$
14 500 .00
78,500.00
Promotion/Marketing
- Annual Marketing Plan
Development (Consultant)
- MarketinQ Materials
Subtotal
Total
$
$
$
$
10,000.00
25 000.00
35 ,000.00
199,000.00
$
$
$
$
20,000.00
50 000 .00
70,000.00
372 000.00
$
$
$
$
20,000.00
50 000.00
70,000.00
437 500.00
$
$
$
$
50,000.00
125 000.00
175 000 .00
1 008,500.00
Personnel
- Grants Manager
Salary & Benefits
- Public Relations Mgr.
Salary & Benefits
Subtotal
Research & Publications
- Health of Volunteer Sector
Dissemination
- State Sponsored Volunteer
Initiatives & Best Practices
CataloQ
$
Subtotal
$
Evaluation
- Annual AQQreQate Results
- Annual Case Studies of
Three Programs
Subtotal
-
Total
Meetings
-
�FY 2000 - 2003 Budgets
$450 ,000 .00
$400,000.00
$350,000 .00
'C
~
$300,000.00
·:;
0"
C1l
a:
Ill
$250,000.00
'C
c:
::I
u.
..
$200,000 .00
<
$150,000 .00
a;
c:
0
:c
'C
$100,000 .00
$50,000 .00
$FY 2000-2001
FY 2001 - 2002
Fiscal Years
FY 2002 - 2003
�
Dublin Core
The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/.
Title
A name given to the resource
Our State of Generosity
Creator
An entity primarily responsible for making the resource
Grand Valley State University. Dorothy A. Johnson Center for Philanthropy
Description
An account of the resource
Collection contains the records of four Michigan nonprofit organizations: Council of Michigan Foundations, Michigan Nonprofit Association, Michigan Community Service Commission, and the Johnson Center for Philanthropy at GVSU. The documents are compiled by the Johnson Center for Philanthropy, and records document the history of the organizations from the 1960s to the 2010s.
Coverage
The spatial or temporal topic of the resource, the spatial applicability of the resource, or the jurisdiction under which the resource is relevant
1968-2014
Source
A related resource from which the described resource is derived
<a href="https://gvsu.lyrasistechnology.org/repositories/2/resources/515">Our State of Generosity collection, JCPA-04</a>
Rights
Information about rights held in and over the resource
<a href="http://rightsstatements.org/page/InC/1.0/?language=en">In Copyright</a>
Subject
The topic of the resource
Dorothy A. Johnson Center for Philanthropy
Council of Michigan Foundations
Michigan Nonprofit Association
Michigan Community Service Commission
Dorothy A. Johnson Center for Philanthropy
Charities
Philanthropy and Society
Fundraising
Records
Michigan
Publisher
An entity responsible for making the resource available
Grand Valley State University Libraries, Special Collections and University Archives, 1 Campus Drive, Allendale, MI, 49401
Contributor
An entity responsible for making contributions to the resource
Council of Michigan Foundations; Michigan Nonprofit Association; Michigan Community Service Commission
Identifier
An unambiguous reference to the resource within a given context
JCPA-04
Language
A language of the resource
eng
Text
A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text.
Dublin Core
The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/.
Identifier
An unambiguous reference to the resource within a given context
JCPA-04_MCSC_2000-11-17_Planning-Document_The-Future-of-MCSC-in-MI
Title
A name given to the resource
Michigan Community Service Commission 2000-11-17 The Future of MCSC Sponsored Service and Volunteering in Michigan
Creator
An entity primarily responsible for making the resource
Michigan Community Service Commission
Description
An account of the resource
Michigan Community Service Commission 2000-11-17 The Future of MCSC Sponsored Service and Volunteering in Michigan. Records are compiled in the Our State of Generosity collection by the Johnson Center, along with the files of the Michigan Nonprofit Association (MNA), the Michigan Community Service Commission (MCSC) and the Dorothy A. Johnson Center for Philanthropy. Originals are at the Michigan Community Service Commission.
Subject
The topic of the resource
Dorothy A. Johnson Center for Philanthropy
Charities
Philanthropy and Society
Fundraising
Records
Michigan Community Service Commission
Michigan
Format
The file format, physical medium, or dimensions of the resource
application/pdf
Type
The nature or genre of the resource
Text
Language
A language of the resource
eng
Publisher
An entity responsible for making the resource available
Grand Valley State University Libraries, Special Collections and University Archives, 1 Campus Drive, Allendale, MI, 49408
Rights
Information about rights held in and over the resource
<a href="http://rightsstatements.org/page/InC/1.0/?language=en">In Copyright</a>
Source
A related resource from which the described resource is derived
<a href="https://gvsu.lyrasistechnology.org/repositories/2/resources/515">Our State of Generosity collection, JCPA-04</a>
Date
A point or period of time associated with an event in the lifecycle of the resource
2000-11-17