580 24 26018 https://digitalcollections.library.gvsu.edu/files/original/b94ceb01645abf21ca0be724c738a031.pdf bac9291bc8fbd9fc5cd61f4ea52aec1c PDF Text Text • • • .to . ~. ...................................... ~ • ~ ~ ~ • • ~ •• ~ •• ~ • ~ Please join the Michigan Community Service Commission at a reception for National Service programs being held in conjunction w·ith the Volunteerism SuperConference. ~ ~ • ~ •• • •• • Time: 6:00p.m.- 7:30p.m . ~ ~ ~ ~ Location: East Lansing Marriott University Place 300 M.A.C. Avenue 2nd Floor - Terrace East Lansing, MI 48823 Phone: (517) 337-4440 · •• ~ ~ ~ •• ~ •• • •• •• • • •• ~ ~ ~ ~ If you have any questions please feel · free to call Michael Freeman@ (517) 241-3494 . ~ • ···~· ~ ~ -4 ~ •• •• Date: May 17, 2000 ~ -4 ~ ~ •• •• • •• •• • • •• • •• •• ~ •• • ..... ................... ... . ·~· ·~· ~ �MICHIGAN COMMUNITY SERVICE COMMISSION MEETING DATES and TIMES FOR 2000 NOON - 4:00 P.M. FRIDAY, January 21, 2000 Host: Michigan Community Service Commission Lansing * THURSDAY, April 27, 2000 - Canceled Host: Michigan Community Service Commission Radisson Hotel, Lansing _ (Special time for this meeting only! From 10:00 a.m. till 1:00 p.m.) *WEDNESDAY, May 10, 2000 Host: Michigan Community Service Commission Lansing FRIDAY, September 15, 2000 Host: Nancy Lenz Farmington Hills * FRIDAY, December 1, 2000 Host: Vivian Pickard Detroit *Critical dates for program approvals MCSC - Executive Committee Meetings George W. Romney Building, 4th Floor Lansing, Michigan 10:00 a.m. - Noon Friday, December 3, 1999 Host: Michigan Community Service Commission Friday, March 24, 2000 Host: Michigan Community Service Commission Friday, August 11, 2000 Host: Michigan Community Service Commission Friday, October 13, 2000 Host: Michigan Community Service Commission � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Our State of Generosity Creator An entity primarily responsible for making the resource Grand Valley State University. Dorothy A. Johnson Center for Philanthropy Description An account of the resource Collection contains the records of four Michigan nonprofit organizations: Council of Michigan Foundations, Michigan Nonprofit Association, Michigan Community Service Commission, and the Johnson Center for Philanthropy at GVSU. The documents are compiled by the Johnson Center for Philanthropy, and records document the history of the organizations from the 1960s to the 2010s. Coverage The spatial or temporal topic of the resource, the spatial applicability of the resource, or the jurisdiction under which the resource is relevant 1968-2014 Source A related resource from which the described resource is derived <a href="https://gvsu.lyrasistechnology.org/repositories/2/resources/515">Our State of Generosity collection, JCPA-04</a> Rights Information about rights held in and over the resource <a href="http://rightsstatements.org/page/InC/1.0/?language=en">In Copyright</a> Subject The topic of the resource Dorothy A. Johnson Center for Philanthropy Council of Michigan Foundations Michigan Nonprofit Association Michigan Community Service Commission Dorothy A. Johnson Center for Philanthropy Charities Philanthropy and Society Fundraising Records Michigan Publisher An entity responsible for making the resource available Grand Valley State University Libraries, Special Collections and University Archives, 1 Campus Drive, Allendale, MI, 49401 Contributor An entity responsible for making contributions to the resource Council of Michigan Foundations; Michigan Nonprofit Association; Michigan Community Service Commission Identifier An unambiguous reference to the resource within a given context JCPA-04 Language A language of the resource eng Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Identifier An unambiguous reference to the resource within a given context JCPA-04_MCSC_2000-05-10_Meeting-Dates-for-2000 Title A name given to the resource Michigan Community Service Commission 2000-05-10 commission meeting meeting dates for 2000 Creator An entity primarily responsible for making the resource Michigan Community Service Commission Description An account of the resource Michigan Community Service Commission 2000-05-10 commission meeting meeting dates for 2000. Records are compiled in the Our State of Generosity collection by the Johnson Center, along with the files of the Michigan Nonprofit Association (MNA), the Michigan Community Service Commission (MCSC) and the Dorothy A. Johnson Center for Philanthropy. Originals are at the Michigan Community Service Commission. Subject The topic of the resource Dorothy A. Johnson Center for Philanthropy Charities Philanthropy and Society Fundraising Records Michigan Community Service Commission Michigan Format The file format, physical medium, or dimensions of the resource application/pdf Type The nature or genre of the resource Text Language A language of the resource eng Publisher An entity responsible for making the resource available Grand Valley State University Libraries, Special Collections and University Archives, 1 Campus Drive, Allendale, MI, 50108 Rights Information about rights held in and over the resource <a href="http://rightsstatements.org/page/InC/1.0/?language=en">In Copyright</a> Source A related resource from which the described resource is derived <a href="https://gvsu.lyrasistechnology.org/repositories/2/resources/515">Our State of Generosity collection, JCPA-04</a> Date A point or period of time associated with an event in the lifecycle of the resource 2000-05-10 https://digitalcollections.library.gvsu.edu/files/original/dc2deec303386a14ab7ddcf748e987e7.pdf e5805e23c1aaf04016b9c69fcbbce551 PDF Text Text STATE OF MICHIGAN JOHN ENGLER, Governor MICHIGAN COMMUNITY SERVICE COMMISSION Chairperson Michelle Engler 111 George W. Romney Lansing , Telephone FAX Executive Director Kyle Caldwell S. Capitol Ave . Bldg., 4th Floor Michigan 48913 (517) 335-4295 (517) 373-4977 MEMORANDUM TO: Members and Friends of the MCSC FROM: Kyle Caldwell, Executive Director RE: May 10, 2000 Meeting DATE: May 11,2000 /9(- This memo and attachments is being sent to you to keep you informed on the activities of the MCSC and our meeting yesterday. Enclosed you will find the supplemental materials that were passed out at yesterday's meeting of the MCSC. They are labeled so that you may insert them in the correct order with the materials you received earlier. We had a very full agenda that included: • approval of the Board Development Committee Recommendations (note that the changes in recommendations for appointments); • approval of the FY 2001 Michigan's AmeriCorps Formula and Competitive Funding; • approval of the FY 2001 Learn & Serve Community-based Funding; • approval of the FY 2000 Volunteer Investment Grant Funding; • approval of the staff recommendations for developing a sustainability plan for your review at the Fall meeting; • authorization for the staff to join other states in securing counsel to examine the results of "pre-audit survey" process being conducted by the Office of the Inspector General for the Corporation for National Service; and • approval of a special meeting July 26th and 27th at a place to be determined to discuss the Volunteer Alliance and MCSC' s role in supporting its development. The MCSC staff will send out an agenda and all necessary logistical materials for the July meeting soon. If you have any questions about these materials or the meetings, please feel free to call me at 517-335-1013. Thank you. � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Our State of Generosity Creator An entity primarily responsible for making the resource Grand Valley State University. Dorothy A. Johnson Center for Philanthropy Description An account of the resource Collection contains the records of four Michigan nonprofit organizations: Council of Michigan Foundations, Michigan Nonprofit Association, Michigan Community Service Commission, and the Johnson Center for Philanthropy at GVSU. The documents are compiled by the Johnson Center for Philanthropy, and records document the history of the organizations from the 1960s to the 2010s. Coverage The spatial or temporal topic of the resource, the spatial applicability of the resource, or the jurisdiction under which the resource is relevant 1968-2014 Source A related resource from which the described resource is derived <a href="https://gvsu.lyrasistechnology.org/repositories/2/resources/515">Our State of Generosity collection, JCPA-04</a> Rights Information about rights held in and over the resource <a href="http://rightsstatements.org/page/InC/1.0/?language=en">In Copyright</a> Subject The topic of the resource Dorothy A. Johnson Center for Philanthropy Council of Michigan Foundations Michigan Nonprofit Association Michigan Community Service Commission Dorothy A. Johnson Center for Philanthropy Charities Philanthropy and Society Fundraising Records Michigan Publisher An entity responsible for making the resource available Grand Valley State University Libraries, Special Collections and University Archives, 1 Campus Drive, Allendale, MI, 49401 Contributor An entity responsible for making contributions to the resource Council of Michigan Foundations; Michigan Nonprofit Association; Michigan Community Service Commission Identifier An unambiguous reference to the resource within a given context JCPA-04 Language A language of the resource eng Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Identifier An unambiguous reference to the resource within a given context JCPA-04_MCSC_2000-05-10_Meeting-Materials Title A name given to the resource Michigan Community Service Commission 2000-05-10 commission meeting meeting materials Creator An entity primarily responsible for making the resource Michigan Community Service Commission Description An account of the resource Michigan Community Service Commission 2000-05-10 commission meeting meeting materials. Records are compiled in the Our State of Generosity collection by the Johnson Center, along with the files of the Michigan Nonprofit Association (MNA), the Michigan Community Service Commission (MCSC) and the Dorothy A. Johnson Center for Philanthropy. Originals are at the Michigan Community Service Commission. Subject The topic of the resource Dorothy A. Johnson Center for Philanthropy Charities Philanthropy and Society Fundraising Records Michigan Community Service Commission Michigan Format The file format, physical medium, or dimensions of the resource application/pdf Type The nature or genre of the resource Text Language A language of the resource eng Publisher An entity responsible for making the resource available Grand Valley State University Libraries, Special Collections and University Archives, 1 Campus Drive, Allendale, MI, 50109 Rights Information about rights held in and over the resource <a href="http://rightsstatements.org/page/InC/1.0/?language=en">In Copyright</a> Source A related resource from which the described resource is derived <a href="https://gvsu.lyrasistechnology.org/repositories/2/resources/515">Our State of Generosity collection, JCPA-04</a> Date A point or period of time associated with an event in the lifecycle of the resource 2000-05-10 https://digitalcollections.library.gvsu.edu/files/original/af498fdbfc52e0c3523f8477f15805d6.pdf 4c18fd84a02114984beb3da893055ec9 PDF Text Text A Look at Getting Things Done In Michigan! Michigan's AmeriCorps program get things done for Michigan's citizens. AmeriCorps members in Michigan are volunteer generators and a vital resource in community development and citizenship reengagement. Thousands of members have positively impacted the lives of the young and young at heart through education programs, social services, environmental clean up projects and by making communities safer. In 1998-1999, MCSC administered a total of22 AmeriCorps state programs. Here is what they accomplished. Local Leveraging In one year, 373 full-time Members and 356 part-time Members encouraged 17, 881 non-Member volunteers to serve in local communities. In other words, for each AmeriCorps Member (full-time or part-time), approximately 25 non-Member volunteers were involved in AmeriCorps activities. This figure greatly exceeds the national average of 1:10! Strengthening Communities In 1998-1999, Michigan' s AmeriCorps programs trained and supported 8,404 volunteers, provided volunteer opportunities to 1,706 individuals, and built interagency collaboration among a total of 122 agencies . When questioned about the results of community strengthening activities, respondents listed the following: • The promotion of interagency collaboration resulted in increased sharing of resources and communication among agencies and less duplication of resources. • Efforts in information distribution to the community resulted in greater community awareness of domestic violence, increased knowledge about HIV/AIDS, and increased use of services. Developing Members Nearly all members involved in Michigan's AmeriCorps programs report that their national service experience has had a significant impact on their lives. Some examples include: • Members have realized the difference a few committed individuals can make in the community, as well as the contribution their work can make to a more positive future for the community. • • An overwhelming number of Members showed a commitment to future volunteering . Members' existing career choices were reinforced and they reported an increased likelihood of working in the field of human services. • A significant number of Members went on to full-time employment at their programs or related organizations. • Program Members who were also public assistance recipients enjoyed the opportunity to be successful and to give back to their communities. �Examples of Real Solutions to Real Issues Education In 1998-1999, Michigan AmeriCorps sites recruited and trained 7,417 peer tutors; provided case management for 6,466 students; assembled book collections or maintained libraries for 3,254 students; and provided other student and instructional support for 1,333 students. Results attributable to AmeriCorps educational support and direct services include: • Student grades and reading levels increased, as did student interest in reading. • Washtenaw Family Support Network reported that 95 percent of students tutored in their HOSTS program showed reading gains of 1 to 2.5 grade levels. • Student behavior, attitude toward learning, and attendance patterns improved. • The parenting skills of program participants improved. Human Needs In 1998-1999, 18 AmeriCorps state programs: • provided transportation for 2,970 adults or children; • provided child care for 188 families; • provided case management to 2,993 people; • • • • recruited and coordinated 2,313 volunteers for assistance in human needs issues; organized or staffed community events or benefits attended by 5,794 people; • provided other service support activities benefiting 15,526 people. assessed or identified the specific support needs of 978 people; developed information materials that were distributed to 12,195 people; 2 �Environment In 1998-1999, the 17 AmeriCorps programs reported that they conducted work in neighborhood and public land restoration work. For that same year, it was estimated that services in this area of the environment benefitted about 15,000 people and included the following activities: • • assessed 384 buildings for repair needs, which benefitted 2,609 residents; assessed the maintenance needs of37 miles of park trail and 1,810 acres of wildland areas, directly serving approximately 10,050 people; • • provided safety training on environmental hazards to 225 people; • designed and drew up four plans for picnic areas, community buildings, housing or shelters, distributed information about public safety to 28, 100 people; serving approximately 459 residents; and performed 169 emergency responses, serving about 220 people. Public Safety In one year, AmeriCorps Members: • developed networks among ethnic groups which benefitted 150 people; • conducted neighborhood watch, violence prevention patrols, and child or senior escorts for 700 people; • provided community policing or police relations programs which benefitted 6,096 people; • trained 7,482 students and adults in conflict mediation/resolution; • organized and/or conducted after-school sports and violence avoidance activities for 10,087 students; • counseled 65 individuals about substance abuse prevention; provided safety and victimization prevention information to 4,015 members of the community; • conducted anti-victimization counseling, workshops in violence prevention, or help in negotiating the justice system for 1,400 people; • • conducted child abuse prevention awareness training for 45 people; conducted activities related to juvenile or adult offenders or ex-offenders which benefitted three people; and recruited and/or trained 541 new volunteers. 3 �The Bottom Line In just one year of funding, more than 27 6,000 people in Michigan benefitted from Michigan's AmeriCorps programs including: • 373 full-time AmeriCorps Members and 356 part-time Members served 56,631 students and parents through educational activities; • 67,404 children and adults through human needs activities; • 111,279 people through activities related to the environment; • 30,584 people through public safety activities; • 10,111 people through community strengthening activities in 1998-1999. 4 � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Our State of Generosity Creator An entity primarily responsible for making the resource Grand Valley State University. Dorothy A. Johnson Center for Philanthropy Description An account of the resource Collection contains the records of four Michigan nonprofit organizations: Council of Michigan Foundations, Michigan Nonprofit Association, Michigan Community Service Commission, and the Johnson Center for Philanthropy at GVSU. The documents are compiled by the Johnson Center for Philanthropy, and records document the history of the organizations from the 1960s to the 2010s. Coverage The spatial or temporal topic of the resource, the spatial applicability of the resource, or the jurisdiction under which the resource is relevant 1968-2014 Source A related resource from which the described resource is derived <a href="https://gvsu.lyrasistechnology.org/repositories/2/resources/515">Our State of Generosity collection, JCPA-04</a> Rights Information about rights held in and over the resource <a href="http://rightsstatements.org/page/InC/1.0/?language=en">In Copyright</a> Subject The topic of the resource Dorothy A. Johnson Center for Philanthropy Council of Michigan Foundations Michigan Nonprofit Association Michigan Community Service Commission Dorothy A. Johnson Center for Philanthropy Charities Philanthropy and Society Fundraising Records Michigan Publisher An entity responsible for making the resource available Grand Valley State University Libraries, Special Collections and University Archives, 1 Campus Drive, Allendale, MI, 49401 Contributor An entity responsible for making contributions to the resource Council of Michigan Foundations; Michigan Nonprofit Association; Michigan Community Service Commission Identifier An unambiguous reference to the resource within a given context JCPA-04 Language A language of the resource eng Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Identifier An unambiguous reference to the resource within a given context JCPA-04_MCSC_2000-05-10_MI-AmeriCorps-Accomplishments Title A name given to the resource Michigan Community Service Commission 2000-05-10 commission meeting Michigan's AmeriCorps accomplishments Creator An entity primarily responsible for making the resource Michigan Community Service Commission Description An account of the resource Michigan Community Service Commission 2000-05-10 commission meeting Michigan's AmeriCorps accomplishments. Records are compiled in the Our State of Generosity collection by the Johnson Center, along with the files of the Michigan Nonprofit Association (MNA), the Michigan Community Service Commission (MCSC) and the Dorothy A. Johnson Center for Philanthropy. Originals are at the Michigan Community Service Commission. Subject The topic of the resource Dorothy A. Johnson Center for Philanthropy Charities Philanthropy and Society Fundraising Records Michigan Community Service Commission Michigan Format The file format, physical medium, or dimensions of the resource application/pdf Type The nature or genre of the resource Text Language A language of the resource eng Publisher An entity responsible for making the resource available Grand Valley State University Libraries, Special Collections and University Archives, 1 Campus Drive, Allendale, MI, 50110 Rights Information about rights held in and over the resource <a href="http://rightsstatements.org/page/InC/1.0/?language=en">In Copyright</a> Source A related resource from which the described resource is derived <a href="https://gvsu.lyrasistechnology.org/repositories/2/resources/515">Our State of Generosity collection, JCPA-04</a> Date A point or period of time associated with an event in the lifecycle of the resource 2000-05-10 https://digitalcollections.library.gvsu.edu/files/original/721eec2b9601f43df22e6b3ffbe0b1b0.pdf 8363fae6c8701f8e15257ec6dfde5c6a PDF Text Text Michigan Community Service Commission January 21, 2000 George W. Romney Building Lansing, Michigan 12:00 p.m. - 4:00 p.m. MINUTES MEMBERS PRESENT: Karen Aldridge Victor Begg Kathleen Keen McCarthy Randy Neelis Don Newport Joel Orosz Kari Pardoe Terry Pruitt Meg Smith Ethan Weinstock Matthew Wesaw Ray West Kyle Caldwell, Ex Officio MEMBERS ABSENT: OTHERS: Michelle Engler, Chair John Barfield Mary Ellen Brandell Julie Cummings Arthur Ellis Dorothy Johnson NancyLenz Jim Muir Patricia Ryan O'Day Vivian Rogers Pickard Geneva J. Williams Diana Algra, Family Independence Agency Edward Egnatios, United Way Community Services of Metro Detroit Mary Estrada, Michigan Community Service Commission Bonnie Graham, Office of Services to the Aging Garry Gross, Michigan Community Service Commission Peggy Hashernipour, Michigan Campus Compact Paula Kaiser, Michigan Community Service Commission Lindy Lange, Michigan Community Service Commission Robin Schultheiss, Volunteer Centers of Michigan Sam Singh, Michigan Nonprofit Association �I. Welcome and Introduction- Commissioner Pruitt The meeting was called to order at 12:43 p.m. by Commissioner Pruitt. Commissioner Pruitt welcomed everyone to the meeting. Commissioner Pruitt stated that quorum had not been reached but that the meeting would proceed with the committee at large and all approval items would be reviewed for approval when quorum was reached. II. Review of September 24, 1999 Minutes- Commissioner Pruitt Commissioner Smith moved to approve the September 24, 1999 minutes. Commissioner West seconded the motion and the minutes were approved. Motion passed unanimously. III. Standing Committee Reports A. Executive Committee- Commissioner Pruitt 1. Review of Executive Committee November 5, 1999 meeting Commissioner Pruitt reviewed the summary of the November 5, 1999 meeting and informed commissioners that the Executive Committee reviewed and approved the staff recommendation for FY 2000 Volunteer Investment Grants. The Executive Committee also approved rescheduling the April MCSC meeting and Legislative Breakfast to April27, 2000. Commissioner Pruitt asked for a motion to approve the minutes of the November 5, 1999 meeting. Commissioner McCarthy moved to approve and Commissioner Neelis seconded the motion. Motion passed unanimously. 2. Executive Director Performance Review Results Commissioner Pruitt explained the process for the Executive Director Performance Review. A motion was made to approve the results by Commissioner Neelis and Commissioner Orosz seconded the motion. Motion passed unanimously. B. Board Development Committee - Commissioner Pruitt 1. Recommendation (approval item) Mr. Caldwell explained that there were no new appointment recommendations and one resignation by Kathryn Honaker. Kathryn Honaker relocated to Texas with the Allstate Company. The Board Development Committee is looking for a replacement. The Board Development Committee is recommending that the statute be changed to include the language concerning term limits and language addressing the minimum number of appointments rather than the maximum. 2 �A motion was made to accept the resignation of Kathryn Honaker by Commissioner Orosz and Commissioner Smith seconded the motion. Motion passed unanimously. A motion was made to approved the Board Development Committee recommendations on the Michigan Community Service Commission' s (MCSC) statue, PA 219 by Commissioner McCarthy and Commissioner Wesaw seconded the motion. Motion passed unanimously. IV. Executive Director's Report- Kyle Caldwell Mr. Caldwell provided an overview of the executive director report and stated that also attached were reports from each division for their review but that he would not be reviewing each division report. Mr. Caldwell moved to the MCSC budget section and stated that the MCSC had just completed its first federal audit and received a very comprehensive report. The MCSC will post the results when the final report is received. The 1998- 1999 fiscal year marks a milestone for the MCSC because for the first time the MCSC will spend all of the funds budgeted. Mr. Caldwell discussed the "Follow Up to Commission Retreat section" and stated that there was a written summary of the "History of the MCSC" exercise from the MCSC retreat. Mr. Caldwell asked commissioners to review the summary and contact him with any changes or comments. The final form of this summary will be given to commissioners at the April meeting. In addition, staff are working to follow up on the items commissioners identified as issues, the four main issues were: 1. Develop a plan for better board engagement including mentoring programs, specific tasks and duties and lists of larger roles members can play. 2. Make better use of technologies for communication and promotion of the MCSC goals, tasks and functions. 3. Implement a joint venture with organizations in the field to sustain the work of the MCSC into the future. 4. Develop better public relations and brand strategies to promote the organization and the field. Mr. Caldwell explained that progress has been made on points 2 and 3 and that staff will be working more on 1 and 4. Mr. Caldwell stated that the Governor' s State of the State Address (on page 15) states that the MCSC and its chair, First Lady Michelle Engler are forming the Michigan Reading Readiness Corps. This is the mobilization of AmeriCorps tutors into elementary schools that will help the students who most need it. The MCSC is working in partnership with MSU Extension and the Michigan Department of Education to develop an AmeriCorps application. The final application will be prepared for approval at the April 27, 2000 meeting. 3 �Mr. Caldwell informed the members of the National and Community Service (Points of Light Foundation) Conference on June 24-28, 2000 in Orlando, Florida and stated that this conference will highlight topics such as America's Promise, the Corporation for National Service, the Points of Light Foundation and the United Way of America. Commissioner Orosz asked if our youth commissioners will have the opportunity to attend the conference. Mr. Caldwell stated that if anyone is interested to call him and he would give them all the information that he has. Commissioner Orosz stated that the Points of Light Foundation requested support from the W . K. Kellogg Foundation for transportation costs and the foundation would consider giving support but their support would have to be earmarked for youth. A. Michigan's AmeriCorps (approval item) Ms. Kaiser gave an overview of the memo dated January 21, 2000 that was handed out at the meeting. Ms. Kaiser asked for approval of the staff recommendations. The staff reviewed the proposals and recommended including the following programs at the following amounts in the MCSC competitive funding application to the Corporation for National Service. BHK Child Development, $374,400; Michigan Communities in Schools, $206,628; Michigan Department of Agriculture, $211,312; Oakland University, $233,595; The Regents of the University of Michigan, $409,500 and United Way of Genesee & Lapeer County, $267,761. A motion was made by Commissioner McCarthy to approve staff recommendations and Commissioner Orosz seconded the motion. The motion passed unanimously. Ms. Kaiser asked for approval of the staff recommendations to submit the Charlevoix-Emmet Intermediate School District, funding request of $234,005 and City Year, Inc., funding request of $800,000 under the MCSC competitive funding application. These programs are currently funded under our formula portfolio. A motion was made by Commissioner McCarthy to approve staff recommendations and Commissioner Wesaw seconded the motion. Motion passed unanimously. Ms. Kaiser asked for approval of the staff recommendations for provisional funding for the two competitive renewal programs. Ms. Kaiser stated that provisional funding means that the applicants must adequately address the weaknesses identified in the review and if all weaknesses are addressed by February 4, 2000 the application will be funded. The applicants were Family Independence Agency, funding request of $341,501 and United Way Community Services, funding request of $315,113. A motion was made by Commissioner McCarthy to approve staff recommendations and Commissioner Smith seconded the motion. The motion passed unanimously with Commissioner West abstaining from the vote. 4 �B. Michigan's AmeriCorps Promise Fellows Round 2 (approval item) Ms. Kaiser gave an overview of the memo dated January 21,2000 that was handed out at the meeting. Ms. Kaiser explained that she had included background information on the program. Ms. Kaiser asked for approval of the staff recommendations to approve the Alpena Volunteer Center for provisional funding for one Michigan's AmeriCorps Promise Fellow for a total of $11,450. If all weaknesses are addressed by February 11, 2000, the application will be funded. In addition, the staff recommended that the final Fellow position be retained at the MCSC to provide additional assistance to the Communities of Promise. If approved, staff will seek approval from the Corporation for National Service. A motion was made by Commissioner McCarthy to approve staff recommendations and Commissioner West seconded the motion. The motion passed unanimously with Commissioner Newport abstaining from the vote. Commissioner Pruitt announced that quorum had been reached. Commissioner Pruitt requested approval for all previous agenda items from commissioners who had arrived late. The items were the Commission minutes from September 24, 1999, Executive Committee minutes from November 5, 1999, Executive Director performance review results, acceptance of Kathryn Honaker resignation, Board Development Committee recommendations on PA 219, AmeriCorps programs approvals and AmeriCorps Promise Fellows approval. All items were unanimously approved by the newly arriving members. V. Old Business - Commissioner Pruitt A. Michigan Alliance for Volunteers Proposal Mr. Caldwell gave an overview of the progress of the Volunteer Alliance and the additional information in commissioners packets regarding the Volunteer Alliance. Mr. Caldwell explained the Volunteer Alliance organizational chart and how the MCSC and the Michigan Nonprofit Association (MNA), in partnership, have explored the chart. Mr. Caldwell stated that Chairperson Engler and himself have investigated the legal ramifications of the MCSC engaging in the Volunteer Alliance and that staff are working to secure legal counsel. Mr. Caldwell also stated contact has been made with the Attorney General's office and the MCSC has received clearances to move forward. Mr. Caldwell stated that Sam Singh and himself have introduced the concept to their respective boards and have received favorable feedback. Mr. Caldwell stated that he met with the Governor and the Governor has agreed to include the $10 million in the budget for 2001 and maybe in a supplemental for FY 2000. Mr. Caldwell stated that he now needs direction from the MCSC before moving forward in the form of an approval by the MCSC. 5 �Mr. Singh stated that discussions have taken place between Michigan Campus Compact, Volunteer Centers of Michigan and Michigan Nonprofit Association and these organizations executive committees and their full boards. Mr. Singh stated there is a guarded optimism and that these organizations would like to appoint a person from each entity to meet with the MCSC to work out details and use caution to make sure every detail is covered. Mr. Caldwell led a discussion with commissioners regarding the Volunteer Alliance. Commissioners asked questions concerning how long the whole process would take before the Volunteer Alliance would become a reality, are other states interested in our model for the Volunteer Alliance, what will the Volunteer Alliance look like. Mr. Caldwell stated that there are a number of stages MCSC and MNA will need to take including formally adopting a written plan, securing the leadership that will move the Alliance forward, incorporating the Volunteer Alliance, and identifying financial support. Mr. Caldwell stated that some progress has occurred in two of these areas-identifying fmancial support and incorporating the Volunteer Alliance. In the memo from Dykema Gossett, Sandra Cotter, laid out the steps for incorporating the Volunteer Alliance and securing fiscal designation from the state. In addition, the Governor stated his support for the Alliance and the designation of public funding. Mr. Caldwell stated that the next stage will include the assembly of all the necessary pieces to make a final organization work including securing financial support from the private and public sector, the permanent home for the administrative and fiscal components of the organization. Mr. Caldwell encouraged the MCSC to look at the Alliance as a blank piece·of paper and reexamine the structure of this organization, the existence even if we wish, of this organization, how its funded, how its structured, how its staffed. Mr. Caldwell stated that staff would like to request assistance in four areas. 1. Officially charging the MCSC and its staff with developing the Volunteer Alliance. 2. Empowering the Executive Committee to construct the MCSC' s plan for the Volunteer Alliance. 3. Creating a Fund Development Standing Committee to spearhead the MCSC fund raising for the Volunteer Alliance. 4. Empowering the MCSC staff to secure the necessary outside expertise to develop and implement the Volunteer Alliance. Commissioner Pruitt asked that the staff put together a packet as soon as possible which would include an outline of articles of incorporation, mission, goals and what it will look like. Commissioner Pruitt stated that the Executive Committee from both the MCSC and MNA need to meet to discuss and continue forward with the Volunteer Alliance. 6 �A motion was made by Commissioner McCarthy to approve the MCSC staff request for assistance in the four above areas with one change to #2. It should read as follows: "Empowering the Executive Committee to construct the MCSC' s plan for the Volunteer Alliance and gain the concurrence of a majority of the full membership of the MCSC at the next scheduled meeting or sooner if necessary." Commissioner Newport seconded the motion. The motion passed unanimously VI. New Business - Commissioner Pruitt A. Michigan's Unified State Service Plan Mr. Caldwell gave an update on the Michigan's Unified State Service Plan and explained the documents included in the commissioner packets. These documents are being developed by a number of leaders in the field of service and volunteerism in Michigan over the course of nine months. All partners are hoping that this document is offered as a work in progress and is intended to invite comments, additions and corrections from the field. The intent is to craft a single document that can begin to state Michigan's core principles and practices as they relate to service and volunteerism. Mr. Caldwell explained that the MCSC is currently conducting focus groups across the state to see if there are pieces in the plan that can be endorsed by other non-profit organizations whose primary focus is on volunteerism. B. Future Directions for the MCSC Mr. Caldwell explained the "Future Directions for the MCSC" document that was in the commissioner packet- stating that this is an outline of principles that Chairperson Engler recently presented in a speech at the 5th Annual Helen L. DeRoy/Josephine S. Weiner Lecture. Commissioner Pruitt asked commissioners to please review the documents and commit to study the goals and principles. If anyone has questions, please contact Mr. Caldwell before the next commission meeting as commissioners will take action on these items at the next commission meeting. VII. Adjourn Commissioner Pruitt requested that guests introduce themselves and welcomed everyone. Commissioner Pruitt encouraged new commissioners to get involved with the MCSC review process for the different programs. "It's a great orientation!" Mr. Ed Egnatios informed the MCSC that United Way Community Services just published a study of non-profit organizations statewide and that copies are available if anyone is interested. Also Mr. Egnatios handed out brochures on the "Celebrate Volunteers!" recognition program. This program is specifically for Detroit area volunteers and will be held on April 12, 2000. Commissioner McCarthy made a motion to adjourn the meeting. Commissioner Smith seconded the motion. The meeting was adjourned at 2:17 p.m. The next meeting will be April 27, 2000 at the Radisson Hotel in Lansing. 7 � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Our State of Generosity Creator An entity primarily responsible for making the resource Grand Valley State University. Dorothy A. Johnson Center for Philanthropy Description An account of the resource Collection contains the records of four Michigan nonprofit organizations: Council of Michigan Foundations, Michigan Nonprofit Association, Michigan Community Service Commission, and the Johnson Center for Philanthropy at GVSU. The documents are compiled by the Johnson Center for Philanthropy, and records document the history of the organizations from the 1960s to the 2010s. Coverage The spatial or temporal topic of the resource, the spatial applicability of the resource, or the jurisdiction under which the resource is relevant 1968-2014 Source A related resource from which the described resource is derived <a href="https://gvsu.lyrasistechnology.org/repositories/2/resources/515">Our State of Generosity collection, JCPA-04</a> Rights Information about rights held in and over the resource <a href="http://rightsstatements.org/page/InC/1.0/?language=en">In Copyright</a> Subject The topic of the resource Dorothy A. Johnson Center for Philanthropy Council of Michigan Foundations Michigan Nonprofit Association Michigan Community Service Commission Dorothy A. Johnson Center for Philanthropy Charities Philanthropy and Society Fundraising Records Michigan Publisher An entity responsible for making the resource available Grand Valley State University Libraries, Special Collections and University Archives, 1 Campus Drive, Allendale, MI, 49401 Contributor An entity responsible for making contributions to the resource Council of Michigan Foundations; Michigan Nonprofit Association; Michigan Community Service Commission Identifier An unambiguous reference to the resource within a given context JCPA-04 Language A language of the resource eng Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Identifier An unambiguous reference to the resource within a given context JCPA-04_MCSC_2000-05-10_Minutes Title A name given to the resource Michigan Community Service Commission 2000-05-10 commission meeting minutes Creator An entity primarily responsible for making the resource Michigan Community Service Commission Description An account of the resource Michigan Community Service Commission 2000-05-10 commission meeting minutes. Records are compiled in the Our State of Generosity collection by the Johnson Center, along with the files of the Michigan Nonprofit Association (MNA), the Michigan Community Service Commission (MCSC) and the Dorothy A. Johnson Center for Philanthropy. Originals are at the Michigan Community Service Commission. Subject The topic of the resource Dorothy A. Johnson Center for Philanthropy Charities Philanthropy and Society Fundraising Records Michigan Community Service Commission Michigan Format The file format, physical medium, or dimensions of the resource application/pdf Type The nature or genre of the resource Text Language A language of the resource eng Publisher An entity responsible for making the resource available Grand Valley State University Libraries, Special Collections and University Archives, 1 Campus Drive, Allendale, MI, 50111 Rights Information about rights held in and over the resource <a href="http://rightsstatements.org/page/InC/1.0/?language=en">In Copyright</a> Source A related resource from which the described resource is derived <a href="https://gvsu.lyrasistechnology.org/repositories/2/resources/515">Our State of Generosity collection, JCPA-04</a> Date A point or period of time associated with an event in the lifecycle of the resource 2000-05-10 https://digitalcollections.library.gvsu.edu/files/original/12a8d14ce3bcecf441d789783b50bbe2.pdf 8f30f44936a2966782098685384c0334 PDF Text Text To: Michelle Engler; Karen Aldridge; John Barfield; Victor Begg; Mary Ellen Brandel!; Julie From: MARY ESTRADA Subject: MCSC items CC: 1. The next MCSC Commission meeting is May 10, 2000 in the Romney building, 1st Floor Michigan Room from Noon - 4:00 p.m. A box lunch will be provided. Therefore, could everyone please e-mail or call me and let me know if you will be attending this meeting so I can order the right amount of lunches. Thanks! 2. Kyle has asked me to schedule a meeting for him with each commissioner. He will come to your facility and would like to start this schedule in July and finish in August. The meeting is Kyle's annual check-in with all of you and there is no specific agenda unless you have issues you want to discuss with Kyle. Please e-mail or call me with dates and times that you are available. Right now his caledar is wide open so the sooner I know what you have available the better. Thanks and if you have any questions, please call me at (517)373-4998 and my fax is (517)241-3869. Page 1 � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Our State of Generosity Creator An entity primarily responsible for making the resource Grand Valley State University. Dorothy A. Johnson Center for Philanthropy Description An account of the resource Collection contains the records of four Michigan nonprofit organizations: Council of Michigan Foundations, Michigan Nonprofit Association, Michigan Community Service Commission, and the Johnson Center for Philanthropy at GVSU. The documents are compiled by the Johnson Center for Philanthropy, and records document the history of the organizations from the 1960s to the 2010s. Coverage The spatial or temporal topic of the resource, the spatial applicability of the resource, or the jurisdiction under which the resource is relevant 1968-2014 Source A related resource from which the described resource is derived <a href="https://gvsu.lyrasistechnology.org/repositories/2/resources/515">Our State of Generosity collection, JCPA-04</a> Rights Information about rights held in and over the resource <a href="http://rightsstatements.org/page/InC/1.0/?language=en">In Copyright</a> Subject The topic of the resource Dorothy A. Johnson Center for Philanthropy Council of Michigan Foundations Michigan Nonprofit Association Michigan Community Service Commission Dorothy A. Johnson Center for Philanthropy Charities Philanthropy and Society Fundraising Records Michigan Publisher An entity responsible for making the resource available Grand Valley State University Libraries, Special Collections and University Archives, 1 Campus Drive, Allendale, MI, 49401 Contributor An entity responsible for making contributions to the resource Council of Michigan Foundations; Michigan Nonprofit Association; Michigan Community Service Commission Identifier An unambiguous reference to the resource within a given context JCPA-04 Language A language of the resource eng Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Identifier An unambiguous reference to the resource within a given context JCPA-04_MCSC_2000-05-10_Next-Meeting-Email Title A name given to the resource Michigan Community Service Commission 2000-05-10 commission meeting next meeting email Creator An entity primarily responsible for making the resource Michigan Community Service Commission Description An account of the resource Michigan Community Service Commission 2000-05-10 commission meeting next meeting email. Records are compiled in the Our State of Generosity collection by the Johnson Center, along with the files of the Michigan Nonprofit Association (MNA), the Michigan Community Service Commission (MCSC) and the Dorothy A. Johnson Center for Philanthropy. Originals are at the Michigan Community Service Commission. Subject The topic of the resource Dorothy A. Johnson Center for Philanthropy Charities Philanthropy and Society Fundraising Records Michigan Community Service Commission Michigan Format The file format, physical medium, or dimensions of the resource application/pdf Type The nature or genre of the resource Text Language A language of the resource eng Publisher An entity responsible for making the resource available Grand Valley State University Libraries, Special Collections and University Archives, 1 Campus Drive, Allendale, MI, 50112 Rights Information about rights held in and over the resource <a href="http://rightsstatements.org/page/InC/1.0/?language=en">In Copyright</a> Source A related resource from which the described resource is derived <a href="https://gvsu.lyrasistechnology.org/repositories/2/resources/515">Our State of Generosity collection, JCPA-04</a> Date A point or period of time associated with an event in the lifecycle of the resource 2000-05-10 https://digitalcollections.library.gvsu.edu/files/original/f076630764ec17cbf0d5c02ef060fd12.pdf 99aed92e1bb729b267e7ccf99febfa79 PDF Text Text STATE OF MICHIGAN JOHN ENGLER, Governor MICHIGAN COMMUNITY SERVICE COMMISSION Chairperson Michelle Engler 111 George W. Romney Lansing, Telephone FAX Executive Director Kyle Caldwell S. Capitol Ave . Bldg., 4th Floor Michigan 48913 (517) 335-4295 (517) 373-4977 MEMORANDUM TO: Members and Friends of the MCSC FROM: Kyle Caldwell, Executive Director RE: May 10, 2000 Meeting DATE: April 14, 2000 /9- Enclosed you will find the materials for our next meeting which will be held in the Michigan Room on the 1st floor of the George W. Romney Building in Lansing begining at 12:00 p.m. We will be discussion a number of important issues including: • Board Structure of the MCSC • Staff Recommendations for Funding • Fiscal and Programmatic Monitoring of MCSC by the Inspector General for the Corporation for National Service • Staff Recommendations for MCSC' s Future You will note that your packet identifies areas where supplemental materials will be distributed at the meeting. If you have any questions or concerns, please feel free to contact me at 517-3351013. � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Our State of Generosity Creator An entity primarily responsible for making the resource Grand Valley State University. Dorothy A. Johnson Center for Philanthropy Description An account of the resource Collection contains the records of four Michigan nonprofit organizations: Council of Michigan Foundations, Michigan Nonprofit Association, Michigan Community Service Commission, and the Johnson Center for Philanthropy at GVSU. The documents are compiled by the Johnson Center for Philanthropy, and records document the history of the organizations from the 1960s to the 2010s. Coverage The spatial or temporal topic of the resource, the spatial applicability of the resource, or the jurisdiction under which the resource is relevant 1968-2014 Source A related resource from which the described resource is derived <a href="https://gvsu.lyrasistechnology.org/repositories/2/resources/515">Our State of Generosity collection, JCPA-04</a> Rights Information about rights held in and over the resource <a href="http://rightsstatements.org/page/InC/1.0/?language=en">In Copyright</a> Subject The topic of the resource Dorothy A. Johnson Center for Philanthropy Council of Michigan Foundations Michigan Nonprofit Association Michigan Community Service Commission Dorothy A. Johnson Center for Philanthropy Charities Philanthropy and Society Fundraising Records Michigan Publisher An entity responsible for making the resource available Grand Valley State University Libraries, Special Collections and University Archives, 1 Campus Drive, Allendale, MI, 49401 Contributor An entity responsible for making contributions to the resource Council of Michigan Foundations; Michigan Nonprofit Association; Michigan Community Service Commission Identifier An unambiguous reference to the resource within a given context JCPA-04 Language A language of the resource eng Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Identifier An unambiguous reference to the resource within a given context JCPA-04_MCSC_2000-05-10_Next-Meeting-Letter Title A name given to the resource Michigan Community Service Commission 2000-05-10 commission meeting next meeting letter Creator An entity primarily responsible for making the resource Michigan Community Service Commission Description An account of the resource Michigan Community Service Commission 2000-05-10 commission meeting next meeting letter. Records are compiled in the Our State of Generosity collection by the Johnson Center, along with the files of the Michigan Nonprofit Association (MNA), the Michigan Community Service Commission (MCSC) and the Dorothy A. Johnson Center for Philanthropy. Originals are at the Michigan Community Service Commission. Subject The topic of the resource Dorothy A. Johnson Center for Philanthropy Charities Philanthropy and Society Fundraising Records Michigan Community Service Commission Michigan Format The file format, physical medium, or dimensions of the resource application/pdf Type The nature or genre of the resource Text Language A language of the resource eng Publisher An entity responsible for making the resource available Grand Valley State University Libraries, Special Collections and University Archives, 1 Campus Drive, Allendale, MI, 50113 Rights Information about rights held in and over the resource <a href="http://rightsstatements.org/page/InC/1.0/?language=en">In Copyright</a> Source A related resource from which the described resource is derived <a href="https://gvsu.lyrasistechnology.org/repositories/2/resources/515">Our State of Generosity collection, JCPA-04</a> Date A point or period of time associated with an event in the lifecycle of the resource 2000-05-10 https://digitalcollections.library.gvsu.edu/files/original/9e89bfb89946f9cbae08243d4c87bc77.pdf 43b8a1b7394ea448e253f67e4c03186c PDF Text Text Michigan Community Service Commission Organizational Structure Michelle Engler Chairperson Kyle Caldwell Executive Director Mary Estrada -i Exec. Sec. I Garry Gross Paula Kaiser Mary Grill Dir. Fin!Adm Oir. of Prog. Acting Dir. Out. FD LJ Kathie Vasilion Shared Jennifer Forbes -i Jennifer Forbes .5 Admin. Support· H Admin Support .5 Admin Support I I I I I I I I Beth Barney William Heuer Angelia Salas Michael Freeman •Diana Algra •Jill Manlove Maria Santana (Vacant) Liz Clemenshaw) Program Dev. Coord. Program Dev. Coord. TITA Coordinator CIVIC Program POLF YES Ambassador Comm Coord. Outreach Coord. Promise Fellow I Program Dev. Coord. I I I I (.5 Vacant) (.5 Vacant) (.5 Tara Gilman) (.5 Tara Gilman) PDC Admin. Support PDC Admin. Support PDC&T/TA Ad. Supp. PDC&T/TA Ad. Supp. Revised 5/8/00 • Denotes a loaned executive from either the Council of Michigan Foundations, Family Independence Agency or the Points of Light Foundation . � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Our State of Generosity Creator An entity primarily responsible for making the resource Grand Valley State University. Dorothy A. Johnson Center for Philanthropy Description An account of the resource Collection contains the records of four Michigan nonprofit organizations: Council of Michigan Foundations, Michigan Nonprofit Association, Michigan Community Service Commission, and the Johnson Center for Philanthropy at GVSU. The documents are compiled by the Johnson Center for Philanthropy, and records document the history of the organizations from the 1960s to the 2010s. Coverage The spatial or temporal topic of the resource, the spatial applicability of the resource, or the jurisdiction under which the resource is relevant 1968-2014 Source A related resource from which the described resource is derived <a href="https://gvsu.lyrasistechnology.org/repositories/2/resources/515">Our State of Generosity collection, JCPA-04</a> Rights Information about rights held in and over the resource <a href="http://rightsstatements.org/page/InC/1.0/?language=en">In Copyright</a> Subject The topic of the resource Dorothy A. Johnson Center for Philanthropy Council of Michigan Foundations Michigan Nonprofit Association Michigan Community Service Commission Dorothy A. Johnson Center for Philanthropy Charities Philanthropy and Society Fundraising Records Michigan Publisher An entity responsible for making the resource available Grand Valley State University Libraries, Special Collections and University Archives, 1 Campus Drive, Allendale, MI, 49401 Contributor An entity responsible for making contributions to the resource Council of Michigan Foundations; Michigan Nonprofit Association; Michigan Community Service Commission Identifier An unambiguous reference to the resource within a given context JCPA-04 Language A language of the resource eng Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Identifier An unambiguous reference to the resource within a given context JCPA-04_MCSC_2000-05-10_Organizational-Structure Title A name given to the resource Michigan Community Service Commission 2000-05-10 commission meeting organizational structure Creator An entity primarily responsible for making the resource Michigan Community Service Commission Description An account of the resource Michigan Community Service Commission 2000-05-10 commission meeting organizational structure. Records are compiled in the Our State of Generosity collection by the Johnson Center, along with the files of the Michigan Nonprofit Association (MNA), the Michigan Community Service Commission (MCSC) and the Dorothy A. Johnson Center for Philanthropy. Originals are at the Michigan Community Service Commission. Subject The topic of the resource Dorothy A. Johnson Center for Philanthropy Charities Philanthropy and Society Fundraising Records Michigan Community Service Commission Michigan Format The file format, physical medium, or dimensions of the resource application/pdf Type The nature or genre of the resource Text Language A language of the resource eng Publisher An entity responsible for making the resource available Grand Valley State University Libraries, Special Collections and University Archives, 1 Campus Drive, Allendale, MI, 50114 Rights Information about rights held in and over the resource <a href="http://rightsstatements.org/page/InC/1.0/?language=en">In Copyright</a> Source A related resource from which the described resource is derived <a href="https://gvsu.lyrasistechnology.org/repositories/2/resources/515">Our State of Generosity collection, JCPA-04</a> Date A point or period of time associated with an event in the lifecycle of the resource 2000-05-10 https://digitalcollections.library.gvsu.edu/files/original/759f21a8ea5fc3aedbff0ec5edeba9c1.pdf 18f95bee3bf8915ce14fc173c77253e1 PDF Text Text - ------------------------------------------STATE OF MICHIGAN JOHN ENGLER, Governor MICHIGAN COMMUNITY SERVICE COMMISSION Chairperson Michelle Engler Executive Director Kyle Caldwell 111 George W. Romney Lansing , Telephone FAX MEMORANDUM TO: Michigan Community Service Commission FROM: Mary Grill, Acting Director of Outreach and Fund Development RE: Outreach & Fund Development Division Director' s Report DATE: April 14, 2000 S. Cap itol Ave . Bldg ., 4th Floor Michigan 48913 (517) 335-4295 (517) 373-4977 ~ ~U The following is an update from the Outreach and Fund Development Division. The function of the Outreach and Fund Development (O&FD) Division is to address the non-program and nonadministration components of the Michigan Community Service Commission's (MCSC) work (i.e. publications, special events, media relations, fund development, etc.). 1 . Staffing Changes • As of April 7, Lindy Lange is no longer serving as the Director of Outreach and Fund Development. She and her husband, Steve, have moved to Rochester, Minnesota. Effective April 10, Mary Grill is serving as the Acting Director of Outreach and Fund Development. • On March 6, Kathie Vasilion returned from maternity leave. Congratulations to Kathie on the birth of her daughter, Keyana Roshel. 2. Make A Difference Day in Michigan (MDDay) • The MD Day scrapbook will be available in May. Copies will be distributed to all commissioners, MCSC partners and MDDay participants. • MDDay in Michigan will be highlighted at the Volunteerism SuperConference 2000 (May 18- 19, 2000). There will be a MDDay in Michigan workshop, a MDDay themed luncheon and a MDDay in Michigan display board. Copies of the MD Day scrapbook will be distributed at the MDDay luncheon. • Blue Cross Blue Shield of Michigan has become the first corporate sponsor of MD Day. Their financial contribution will cover the costs of printing the MDDay scrapbook. • MDDay 2000 is Saturday, October 28. Please mark your calendars! • MD Day is a ConnectMichigan initiative. 3. Seventh Annual Governor's Service Awards (GSA • The Seventh Annual Governor's Service Awards are being held at the Lansing Center on Thursday, May 18 in conjunction with the Volunteerism SuperConference. A reception for �the finalists is held at the Governor's Residence from 5:30- 6:30p.m. followed by the dinner from 7:00-9:00 p.m. • More than 15,000 nomination forms and flyers were mailed to the MCSC database on December 14. An additional850 nomination forms were mailed to the Michigan Nonprofit Association database. • The GSA nomination forms were due February 11 and nearly 300 were received. The nominations were reviewed by a peer review panel on March 14. Five finalists in each of the 15 categories were selected and are being invited to the GSA reception and dinner. • Congratulations to Commissioner Brandell who was selected as a finalist in the Governor George Romney Lifetime Achievement Volunteer Service Award category! 4 . Youth Poster Contest • The MCSC held a 2000 ConnectMichigan Youth Poster Contest with the theme "youth connecting through service." More than 250 posters were received from middle, junior high, and high school students throughout Michigan. The posters were reviewed by a peer review panel and the winning poster will be unveiled at the Seventh Annual Governor's Service A wards dinner. • During National Volunteer Week (April 10 - 15) the 250 posters were displayed on a rotating basis at the State Capitol- Room 55. • The winning poster is being printed and will be included in a mailing this Fall to schools, youth programs and nonprofit organizations. • Thanks again to Commissioner Cummings and the Michigan Family Independence Agency, proud sponsors of the ConnectMichigan Youth Poster Contest. • The poster contest is a ConnectMichigan initiative. 5 . Volunteerism SuperConference 2000 • The Volunteerism SuperConference 2000 is being held May 18 - 19 at the Lansing Center. • The keynote speakers are former First Lady Barbara Bush, Geoffrey Canada, Mark Victor Hansen and Reverend Altagracia Perez. • Conference registration materials were mailed to you in February. • Visit the conference website at www.vcmsuperconf.mna.msu.edu. 6. Celebrating Michigan's Volunteers Breakfast • The second annual Celebrating Michigan's Volunteers breakfast previously scheduled for April 27, 2000 has been postponed. 7. MYPAC • The MYPAC is up and running under the leadership of Jill Manlove, MCSC's Points of Light Foundation YES Ambassador. 2 �• Applications for new MYPAC Ambassadors were due March 31. Twenty potential Ambassadors submitted applications that will go through a peer review process. New Ambassadors will be notified in May. 8 . Annual Report • The 1998- 1999 MCSC annual report will be posted to the MCSC website in mid-summer. Copies of the annual report can be downloaded from the website at www.state.mi.us/career/mcsc, when the report is completed. 9 . ConnectMichigan Newsletter • The Winter newsletter was printed and mailed on April 7, 2000. A special thanks to Dr. Laura Bolin, Director, Michigan Department of Career Development and Lt. Governor Posthumous for writing a terrific cover story on mentoring. 10. MCSC Website • The MCSC website address is www.state.mi.us/career/mcsc. The website is revised quarterly and highlights each of our programs, activities, and events and links readers to our partner organizations' websites. 3 � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Our State of Generosity Creator An entity primarily responsible for making the resource Grand Valley State University. Dorothy A. Johnson Center for Philanthropy Description An account of the resource Collection contains the records of four Michigan nonprofit organizations: Council of Michigan Foundations, Michigan Nonprofit Association, Michigan Community Service Commission, and the Johnson Center for Philanthropy at GVSU. The documents are compiled by the Johnson Center for Philanthropy, and records document the history of the organizations from the 1960s to the 2010s. Coverage The spatial or temporal topic of the resource, the spatial applicability of the resource, or the jurisdiction under which the resource is relevant 1968-2014 Source A related resource from which the described resource is derived <a href="https://gvsu.lyrasistechnology.org/repositories/2/resources/515">Our State of Generosity collection, JCPA-04</a> Rights Information about rights held in and over the resource <a href="http://rightsstatements.org/page/InC/1.0/?language=en">In Copyright</a> Subject The topic of the resource Dorothy A. Johnson Center for Philanthropy Council of Michigan Foundations Michigan Nonprofit Association Michigan Community Service Commission Dorothy A. Johnson Center for Philanthropy Charities Philanthropy and Society Fundraising Records Michigan Publisher An entity responsible for making the resource available Grand Valley State University Libraries, Special Collections and University Archives, 1 Campus Drive, Allendale, MI, 49401 Contributor An entity responsible for making contributions to the resource Council of Michigan Foundations; Michigan Nonprofit Association; Michigan Community Service Commission Identifier An unambiguous reference to the resource within a given context JCPA-04 Language A language of the resource eng Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Identifier An unambiguous reference to the resource within a given context JCPA-04_MCSC_2000-05-10_Outreach-and-Fund-Dev-Directors-Report Title A name given to the resource Michigan Community Service Commission 2000-05-10 commission meeting outreach and fund development director's report Creator An entity primarily responsible for making the resource Michigan Community Service Commission Description An account of the resource Michigan Community Service Commission 2000-05-10 commission meeting outreach and fund development director's report. Records are compiled in the Our State of Generosity collection by the Johnson Center, along with the files of the Michigan Nonprofit Association (MNA), the Michigan Community Service Commission (MCSC) and the Dorothy A. Johnson Center for Philanthropy. Originals are at the Michigan Community Service Commission. Subject The topic of the resource Dorothy A. Johnson Center for Philanthropy Charities Philanthropy and Society Fundraising Records Michigan Community Service Commission Michigan Format The file format, physical medium, or dimensions of the resource application/pdf Type The nature or genre of the resource Text Language A language of the resource eng Publisher An entity responsible for making the resource available Grand Valley State University Libraries, Special Collections and University Archives, 1 Campus Drive, Allendale, MI, 50115 Rights Information about rights held in and over the resource <a href="http://rightsstatements.org/page/InC/1.0/?language=en">In Copyright</a> Source A related resource from which the described resource is derived <a href="https://gvsu.lyrasistechnology.org/repositories/2/resources/515">Our State of Generosity collection, JCPA-04</a> Date A point or period of time associated with an event in the lifecycle of the resource 2000-05-10 https://digitalcollections.library.gvsu.edu/files/original/16163655ad2ff85f5dfdf7577e22e507.pdf 33861d7598462974895b8d26947411e3 PDF Text Text STATE OF MICHIGAN JOHN ENGLER, Governor MICHIGAN COMMUNITY SERVICE COMMISSION Chairperson Michelle Engler 111 S. Capitol Ave. George W. Romney Bldg. , 4th Floor Lansing, Michigan 48913 Telephone (517) 335-4295 FAX {517) 373-4977 Executive Director Kyle Caldwell April 6, 2000 Ms. Jennifer Prevost Urbach Kahn & Werlin PC Cert;f~d P t~blic ?.ccountants 1030 Fifteent h St;·eet N\V - l i Washington, DC 20005 11 Floor Re: MCSC pre-audit report findings Dear Ms. Prevost: This letter is in response to your recent request to the Michigan Community Service Commission for approval and sign off of the report findings for the pre-audit survey of the Michigan Community Service Commission (MCSC) . While the MCSC and the State of Michigan do acknowledge the fact that the issues have been discussed with us, we do not agree with all the material facts included in the report findings. In fact, it is highly probable that upon receipt of the draft pre-audit survey report, we may dispute and/or request revisions or clarifications to some of the findings and facts involved. Until we have received and reviewed the draft report, we will not be able to sign any forms noting our agreement with any findings. At that time, we fully expect to dispute the findings identified in the information supplied in the finding letters. We look forward to receiving and reviewing the draft report. If you have any further questions, you may contact me at (51 7) 3 734998. s/Jt~~ Kyle Caldwell, Executive Director Michigan Community Service Commission cc: Garry Gross, MCSC Larry Misiewicz, MDCD �Office of the Inspector General Corporation for National and Community Service Michigan Community Service Commission Pre-Audit Survey-Report Finding The Evaluating And Monitoring Systems For Subgrantees Needs To Be Enhanced At The Michigan Community Service Commission Condition During our review of monitoring files for subgrantees, we determined that certain information was excluded from the site visit documentation. Specifically, the names of the Member files reviewed, identification of Member files where exceptions were identified, and the procedures followed to select the Members reviewed were not included. Commission personnel also do not verify reported Member service hours to timesheets or other supporting documentation. Also, at the subgrantee level, the suspension or debarment of vendors is not looked at. Cause It appears that the Michigan Commission for National and Community Service was following the guidelines provided to them by Corporation for National Service personnel, which did not clearly identify the need for specific monitoring documentation that would allow re-performance of monitoring procedures, if required. Criteriq_ According to OMB Circular No. A-133, Audit of States, Local Governments, and Non-Profit Organizations, as amended, Subpart D § 400 (d)(3) pass through entities are required to "Monitor the activities of subrecipients as necessary to ensure that Federal awards are used for authorized purposes in compliance with laws, regulations, and the provisions of contracts or grant agreements and that performance goals are achieved." Section seven of the State Commissions on National Service: A Reference Manual for Commission Executive Directors and Members relates to Program Monitoring. Page 7-1 states "how monitoring relates to each ofthese major categories of State Commissions ' responsibilities, it is useful to think of three distinct but closely linked facets of monitoring-monitoring as the basis for accountability, as the basis for respomive TIA to continually improve program quality, and as the basis for development activities which make up State Commissions' large role in strengthening, sustaining and extending national and community service." Page 7-6 states "The most effective monitoring strategies will involve some form of "Compliance" accountability." This goes beyond the responsibility to assure that public funds are spent properly and accounted for systematically to include, also, the responsibility to spend limited funds judiciously to deliver the maximum level of program benefits to the public and organizational "stakeholders" (which includes both host agencies and subgrantees themselves). Page 7-15 states "The key to effective data collection is to develop, as a first step, a clear-cut plan for using the data that are collected. While developing a data analysis plan may be a daunting prospect, the alternative is to conduct monitoring as an obligatory set of site visits, using a generic "cookie cutter" approach which inevitably entails some degree of cost-ineffectiveness and results in a fuzzy, ill-focused view of what actually is going on in terms of program service delivery." �Office of the Inspector General Corporation for National and Community Service Michigan Community Service Commission Pre-Audit Survey-Report Finding The Evaluating And Monitoring Systems For Subgrantees Needs To Be Enhanced At The Michigan Community Service Commission Effect The lack of specific documentation prevents UKW from determining the adequacy of the monitoring procedures performed by the Michigan Community Service Commission during the 1995 through 1998 period under review .. Recommendation We recommend that the Commission revise its policies and procedures reqmring specific information be included in the documentation for site visits (for example, sample sizes, exceptions, recommendations, and follow up on findings and recommendations) . This will allow the Corporation to assess the Commission's oversight of subgrantees when it performs its planned Commission administrative reviews. In addition, we recommend that the Corporation for National and Community Service revise its guidance to specify minimum procedures to be performed, as well as minimum documentation requirements. The above finding has been discussed with us and we agree with all material facts included above: Signature: _ _ _ _ _ _ _ _ _ _ _ _ _Title: _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ __ Executive Director, MCSC Kyle Caldwell Signature: _ _ _ _ _ _ _ _ _ _ _ _ _Title: _ _ _ _ _ _ _ _ _ _ _ _ _ _ __ Director of Administration I Finance, Garry Gross MCSC �Office of the Inspector General Corporation for National and Community Service Michigan Community Service Commission Pre-Audit Survey-Report Finding Controls Over The Administration Of Grants Needs To Be Improved At The Michigan Community Service Commission Condition We identified several deficiencies in the Michigan Community Service Commission's administering of grants. Specifically, the following deficiencies were identified regarding Financial Status Reports (FSR' s) submitted by subgrantees, as well as FSR' s submitted to the Corporation: • • • • • • Four instances where FSR's were not maintained in the Commission subgrantee files; Five instances where UKW was unable to determine whether the subgrantees FSR' s were submitted in a timely manner Six instances where the Commission could not provide all FSR's submitted by certain subgrantees; Two instances where FSRs were not mathematically accurate; We were unable to verify that Commission personnel compared the FSR submitted by the subgrantee to the subgrantees' financial system; and We where unable to verify that Commission personnel compare the match amount reported on the FSR to the subgrantees financial system and source documentation during site visits. Cause The Commission did routinely date stamp FSRs and other correspondance, which caused the difficulty in determining the timeliness of the submission of reports by subgrantees. The Commission did not identify the need to document their review of FSRs and stated that they did so when a problem or discrepancy was noted. However, during the current program year the Commission implemented a checklist used to review the subgrantees requests for reimbursement and the percentage of match required (this does not include review of source documentation). Criteria As part of the grant administration process, "Commissions must evaluate whether subgrantees comply with legal, reporting, financial management and grant requirements and ensure follow through on issues of non-compliance (A Reference Manual for Commission Executive Directors and Members, Section 4.3)." Section Three of the Handbook for State Commission Members, page 3-7, states State Commission Responsibilities, which includes "Monitor programs and report to the Corporation on their progress and accomplishments." Section Four of the State Commissions on National Service: A Reference Manual for Commission Executive Directors and Members relates to the Role of the State Commission. Page 4-3 states "The State Commission should ensure timely and accurate reporting, including such items as Financial Status Reports, Member Enrollment and Exit Forms, and Progress Reports." Section Five relates to Award Requirements and Responsibilities. Page 5-6 states, "The other primary oversight function of State Commissions is to assure the integrity of programs ' reporting. The Commissions' responsibility for oversight of program reporting is both part of its �Office of the Inspector General Corporation for National and Community Service Michigan Community Service Commission Pre-Audit Survey-Report Finding responsibility for monitoring and evaluation of programs and for assuring the accuracy of its own reporting to the Corporation." It continues to state "In considering their reporting responsibilities under the provisions of the Corporation Administrative Funds grants, Executive Directors should be aware that they are responsible not only for assuring accurate, but also, timely reporting by programs to assure that, in aggregating its subgrantees ' reports, the Commission will be able to meet its own reporting deadlines. The Corporation guidance, for example, emphasizes the importance of timely and accurate reporting of items such as Financial Status Reports, member Enrollment and Exit forms , and Progress reports. In managing programs, State Commissions have the right to require of their programs reporting needed to allow the State Commission to report to the Corporation." Based on the results of our testing, we identified the following areas for improvement related to the evaluation of sub grantee compliance with reporting and grant requirements. Effect Because of these conditions, errors on the FSRs may occur and remain undetected. Although all subgrantees are on a reimbursement only basis, if subgrantee FSRs are not agreed to the sub grantees ' accounting system, then there is an increased risk that sub grantees are incorrectly reporting amounts on their FSRs and the Commission lacks reasonable assurance that subgrantees are correctly reporting amounts on their FSRs. The lack of documentation prevented UKW from determining whether the Michigan State Commission submitted required FSR' s to the Corporation in a timely manner. Recommendation We recommend the Commission develop standard procedures to review sub grantee FSRs, recalculate matching requirements and to document the results of this review. Also, the Commission should implement site visit monitoring procedures that require the reconciliation of the subgrantees' FSRs to the subgrantees' accounting records along with other supporting documentation (e.g. invoices). In addition, UKW was also unable to determine the accuracy ofFSR' s submitted to the Michigan State Commission by sub-grantees, as well as the accuracy of FSR' s submitted by the Commission to the Corporation. The above finding has been discussed with us and we agree with all material facts included above: Signature: _ _ _ _ _ _ _ _ _ _ _ _ _Title: _ _ _ _ _ _ _ _ _ _ _ _ _ _ __ Kyle Caldwell Executive Director, MCSC Signature: _ _ _ _ _ _ _ _ _ _ _ _ Title:. _ _ _ _ _ _ _ _ _ _ _ _ _ __ Director .of Administration I Finance, Garry Gross MCSC �Office of the Inspector General Corporation for National and Community Service Michigan Community Service Commission Pre-Audit Survey-Report Finding The Michigan State Commission Should Maintain Supporting Documentation For Grants Awarded To Subgrantees Condition During our review of six sub-grantee files , UKW was unable to review the following information: • • • One instances of missing documentation supporting the announcement of fund availability for 1995; Five instances of missing documentation to support the evaluation of the financial system during the selection process; and Two instances where we were unable to determine if quarterly progress and site visit reports were included or taken into consideration, during the process of determining the renewal of funding. Cause The grant application form provided by the Corporation does not specifically address the applicant's financial systems. In addition, Commission selection procedures do not specifically require that Commission personnel request information from the applicants related to their financial systems or to otherwise assess applicants ' financial system. As a result, grant funds may be provided to an organization that does not have financial systems in place to properly account for the Corporation funds received or to ensure compliance with related requirements. Criteria According to A Reference Manual for Commission Executive Directors and Members, Section 4.2, Commissions are responsible for maintaining "appropriate financial management systems to disburse funds and track Commission and program expenditures according to legal and grant requirements." In order to comply with this requirement, the Commission must be able to ensure that subgrantees have systems in place to accurately track expenditures, since this information forms the basis of a majority of the Commission ' s expenditure reporting. Page 5-5 states "Commissions are responsible for oversight of their programs with respect to program and award compliance. Each Commission must assure that the sub-grantees they have recommended to the Corporation for funding are operating their programs in compliance with program requirements, applicable Corporation regulations, and other award conditions. Page 5-32, Pre-Award Review of Grantee's Financial and Management Capabilities, states "State Commissions and others who make subgrants under their Corporation awards are responsible for ensuring, prior to making such subgrants, that the subgrantee organization has the fmancial and management capabilities to carry out the subaward and to comply with the various terms, conditions and requirements. In carrying out these responsibilities, State Commissions should obtain certain business, financial , management and organization information and review C:\WINDOWS\TEMP\Michigan selecting fmding.doc �Office of the Inspector General Corporation for National and Community Service Michigan Community Service Commission Pre-Audit Survey-Report Finding The Michigan State Commission Should Maintain Supporting Documentation For Grants Awarded To Subgrantees Page 5-59, Member Related Forms, states "State Commissions, along with AmeriCorps programs, have a responsibility to collect, review and submit all member-related forms to the Corporation. At a minimum, Commissions need to have systems in place to ensure that forms are submitted in a timely manner and that they are reviewed for errors and appropriateness. AmeriCorps Provisions, Number 17, entitled "Reporting Requirements, AmeriCorps MemberRelated Forms" states "the following forms are required from grantee enrollment forms, change of status forms, Exit/End ofTerm Service Forms. Effect The lack of certain grant documentation prevented UKW from determining whether the Commission followed Corporation guidelines regarding the selection of grant sub-grantees. As a result, grant funds may be provided to an organization that does not have financial systems in place to properly account for the Corporation funds received or to ensure compliance with related requirements. RecomJtzendation We recommend that the Executive Director reinforce current policies and procedures requiring the maintenance of certain documentation relating to the awarding of grants to subgrantees. In addition the Commission should ensure that it review and document the adequacy of the applicants financial system during the selection process The above finding has been discussed with us and we agree with all material facts included above: Signature: _ _ _ _ _ _ _ _ _ _ _ _ _Title: _ _ _ _ _ _ _ _ _ _ _ _ _ _ __ Executive Director, MCSC Kyle Caldwell Signature: _ _ _ _ _ _ _ _ _ _ _ _ _Title: _ _ _ _ _ _ _ _ _ _ _ _ _ _ __ Director of Administration I Finance, Garry Gross MCSC C:\WINDOWS\TEMP\Michigan selecting fmding .doc �STATE OF MICHIGAN JOHN ENGLER, Governor MICHIGAN COMMUNITY SERVICE COMMISSION Chairperson Michelle Engler Executive Director Kyle Caldwell 111 S. Capitol Ave. George W. Romney Bldg. , 4th Floor Lansing, Michigan 48913 Telephone (517) 335-4295 FAX (517) 373-4977 April 11, 2000 Jennifer Prevost Urbach Kalm & Werlin PC Certified Public Accountants 1030 Fifteenth Street NW- 12th Floor Washington, DC 20005 Re: MCSC pre-audit survey report finding #1 Dear Ms. Prevost: This letter is in response to the Michigan Community Service Commission's Pre-Audit SurveyReport Finding of"The Evaluating and Monitoring Systems For Subgrantees Needs to be Enhanced At The Michigan Community Service Commission", articulated in your e-mail dated Sunday, April 2, 2000, titled Michigan Findings (See attached). While the Michigan Community Service Commission (MCSC) does acknowledge the fact that the issue has been discussed with us, we do not agree with all the material facts included above. Specifically, The MCSC disputes the following issues identified in the report; MCSC has recently changed its monitoring procedures and tools to include the identification of members files reviewed during the site visit; and MCSC is unable to verify member service hours to time sheets and relies on the signed ce1iification of the site manager/supervisor. Member time sheets are checked during the site visits to ensure compliance and that hours are correctly reported to the Corporation for National Service (CNS). �Ms. Jennifer Prevost Page 2 April 11 , 2000 We look forward to receiving and reviewing the draft report. Once we have completed our review and response, we will include a copy of the updated monitoring procedures and tools, as well as any other documents that may be required. If you have any further questions, you may contact either ofus at (517) 373-4998. Sincerely, Kyle Caldwell, Executive Director Michigan Community Service Commission Enclosure cc: Larry Misiewicz, MDCD Deb LaPine, MDCD br£1>~- Garreth C. Gr_oss, Director of Administration Michigan Community Service Commission �MCSC pre-audit survey report : finding #1 Office of the Inspector General Corporation for National and Community Service Michigan Community Service Commission Pre-Audit Survey.:.Report Finding The Evaluating And Monitoring Systems For Subgrantees Needs To Be Enhanced At Tlze Michigan Community Service Commission Condition During our review of monitoring files for subgrantees, we determined that certain information was excluded from the site visit documentation. Specifically, the names of the Member files reviewed, identification of Member files where exceptions were identified, and the procedures followed to select the Members reviewed were not included. Commission personnel also do not verify reported Member service hours to timesheets or other supporting documentation. Also, at the subgrantee level, the suspension or debarment of vendors is not looked at. Cause It appears that the Michigan Commission for National and Community Service was following the guidelines provided to them by Corporation for National Service personnel, which did not clearly identify the need for specific monitoring documentation that would allow re-performance of monitoring procedures, if required. Criteria According to OMB Circular No. A-133, Audit of States, Local Governm ents, and Non-Profit Organizations, as amended, Subpart D § 400 (d)(3) pass through entities are required to "Monitor the activities of subrecipients as necessary to ensure that Federal awards are used for" authorized purposes in compliance with laws, regulations, and the provisions of contracts or grant agreements and that performance goals are achieved." Section seven of the State Commissions on National Service: A Reference Manual for Commission Executive Directors and Members relates to Program Monitoring. Page 7-1 states "how monitoring relates to each of these major categories of State Commissions ' responsibilities, it is useful to think of three distinct but closely linked facets of monitoring-monitoring as the basis for accountability, as the basis for responsive TIA to continually improve program quality, and as the basis for development activities which make up State Commissions ' large role in strengthening, sustaining and extending national and community service." Page 7-6 states "The most effective monitoring strategies will involve some form of "Compliance" accountability." This goes beyond the responsibility to assure that public funds are spent properly and accounted for systematically to include, also, the responsibility to spend limited funds judiciously to deliver the maximum level of program benefits to the public and organizational "stakeholders" (which includes both host agencies and subgrantees themselves). Page 7-15 states "The key to effective data collection is to develop, as a first step, a clear-cut plan for using the data that are collected. While developing a data analysis pla? m~y. be a ?auntmg . prospect, the alternative is to conduct monitoring as an obligatory set of Site VIS_Its, usmg a genenc "cookie cutter" approach which inevitably entails some degree of cost-meffectlveness and results in a fuzzy, ill-focused view of what actually is going on in terms of program service delivery." �Office of the Inspector General Corporation for National and Community Service Michigan Community Service Commission Pre-Audit Survey,..Report Finding The Evaluating And Monitoring Systems For Subgrantees Needs To Be Enhanced At The Michigan Community Service Commission Effect The lack of specific documentation prevents UKW from determining the adequacy of the monitoring procedures performed by the Michigan Community Service Commission during the 1995 through 1998 period under review .. Recommeudatio1z We recommend that the Commission revise its policies and procedures requmng specific information be included in the documentation for site visits (for example, sample sizes, exceptions, recommendations, and follow up on findings and recommendations) . This will allow the Corporation to assess the Commission's oversight of sub grantees when it performs its planned Commission administrative reviews. In addition, we recommend that the Corporation for National and Community Service revise its guidance to specify minimum procedures to be performed, as well as minimum documentation requirements. The above finding has been discussed with us and we agree with all material facts included above : Signature: _ _ _ _ _ _ _ _ _ _ _ _ _Title:_ _ _ _ _ _ _ _ _ _ _ _ _ _ _ __ Executive Director, MCSC Kyle Caldwell Signature: _ _ _ _ _ _ _ _ _ _ _ _ _Title: _ _ _ _ _ _ _ _ _ _ _ _ _ _ __ Director of Administration I Finance, Garry Gross MCSC �STATE OF MICHIGAN JOHN ENGLER, Governor MICHIGAN COMMUNITY SERVICE COMMISSION Chairperson Michelle Engler Executive Director Kyle Caldwell 111 S. Capitol Ave . George W. Romney Bldg., 4th Floor Lansing , Michigan 48913 Telephone (517) 335-4295 FAX (517) 373-4977 April 11, 2000 Jennifer Prevost Urbach Kahn & vVerlin PC Certified Public Accountants 1030 Fifteenth Street NW- l2 1h Floor Washington, DC 20005 Re: MCSC pre-audit survey report finding #2 Dear Ms. Prevost: This letter is in response to the Michigan Community Service Commission's Pre-Audit SurveyReport Finding of"The Michigan State Commission Should Maintain Supporting . Documentation for Grants Awarded to Subgrantees", articulated in your e-mail dated Sunday, April 2, 2000, titled Michigan Findings (See attached). While the Michigan Community Service Commission (MCSC) does acknowledge the fact that the issue has been discussed with us, we do not agree with all the material facts included above. Specifically, The MCSC disputes the following issues identified in the report; One instance of missing documentation supporting the announcement of fund availability for 1995; MCSC did supply the missing documentation supporting the announcement offund availability for I 99 5. As this announcement was different from the ensuing years, it is possible that the document was overlooked. The Request for Proposal which included a statement offund availability was mailed out to the entire MCSC database in I995 and therefore served as the notification for that year. Five instances of missing documentation to support the evaluation of the financial system during the selection process; MCSC has required, as a part of the application process, the most recent audit received by the agency, which is then reviewed by the Director of Finanr;e for findings that may affect the ability of the agency to handle federal funds. In addition, in I 999, MCSC started to require that applicants fill out the Pre-award financial survey and forward it with their grant application. �Ms. Jennifer Prevost Page 2 April 11, 2000 Many of our programs are previous subgrantees mid MCSC utilizes previous audits submitted to gauge financial accountability prior to granting new funds. MCSC will develop a check sheet to verify the review process. However, it should be noted that the audits are required and on file, thereby proving the use of the audit for review purposes. Two instances where we were unable to determine if quarterly progress and site visits reports were included or taken into consideration, during the process of determining the renewal of funding. All MCSC program staff are involved in the review process after the peer review process. At that time, previous results and concerns are taken into account. If a program has some areas of concern, they are required to document steps that they have or will take to correct the situation. By being part of the staff review, the program officer and the Director of Programs are able to address continuous improvement items. Any concerns related to renewal based on past performance is documented in the staff recommendations to the Commission. MCSC has developed and will include this checklist to verify these steps in future grant years. Criteria, the letter cities several sections from the manual "A Reference Manual for Commission Executive Directors and Members". It must be noted that this manual in not an official document of the United States Government and does not provide any official guidance regarding compliance issues. It is a reference tool that was not written by the authorized federal granting agency. Any findings based upon and cited from this reference handbook and not on Federal Regulations or Grant Provisions are nonbinding. We look forward to receiving and reviewing the draft report. Once we have completed our review and response, we will include a copy of any documents that may.be required. If you have any further questions, you may contact either of us at (517) 373-4998. Sincerely, i~££1::!£ Director Michigan Community Service Commission Enclosure cc: Larry Misiewicz, MDCD Deb LaPine, MDCD Jf!b~ Garreth C. Gross, Director of Administration Michigan Community Service Commission �MCSC pre-audit survey report finding #2 Office of the Inspector General Corporation for National and Community Service Michigan Community Service Commission Pre-Audit Survey-Report Finding The Michigan State Commission Should Maintain Supporting Documentation For Grants Awarded To Subgrantees Condition During our review of six sub-grantee files, UKW was unable to review the following information: • • • One instances of missing documentation supporting the announcement of fund availability for 1995; Five instances of missing documentation to support the evaluation of the financial system during the selection process; and Two instances where we were unable to determine if quarterly progress and site visit reports were included or taken into consideration, during the process of determining the renewal of funding. Cause The grant application form provided by the Corporation does not specifically address the applicant 's financial systems. In addition, Commission selection procedures do not specifically require that Commission personnel request information from the applicants related to their financial systems or to otherwise assess applicants' financial system. As a result, grant funds may be provided to an organization that does not have financial systems in place to properly account for the Corporation funds received or to ensure compliance with related requirements. Criteria According to A Reference Manual for Commission Executive Directors and Members, Section 4.2, Commissions are responsible for maintaining "appropriate financial management systems to disburse funds and track Commission and program expenditures according to legal and grant requirements ." In order to comply with this requirement, the Commission must be able to ensure that subgrantees have systems in place to accurately track expenditures, since this information forms the basis of a majority of the Commission's expenditure reporting .. Page 5-5 states "Commissions are responsible for oversight of their programs with respect to program and award compliance. Each Commission must assure that the sub-grantees they have recommended to the Corporation for funding are operating their programs in compliance with program requirements, applicable Corporation regulations, and other award conditions . Page 5-32, Pre-Award Review of Grantee's Financial and Management Capabilities, states "State Commissions and others who make subgrants under their Corporation awards are responsible for ensuring, prior to making such subgrants, that the subgrantee organization has the financial and management capabilities to carry out the subaward and to comply with the various terms, conditions and requirements. In carrying out these responsibilities, State Commissions should obtain certain business, financial, management and organization information and review C:\WINDOWS\TEMP\Michigan selecting finding.doc �Office of the Inspector General Corporation for National and Community Service Michigan Community Service Commission Pre-Audit Survey:..Report Finding The Michigan State Commission Should Maintain Supporting Documentation For Grants Awarded To Subgrantees Page 5-59, Member Related Forms, states "State Commissions, along with AmeriCorps programs, have a responsibility to collect, review and submit all member-related forms to the Corporation. At a minimum, Commissions need to have systems in place to ensure that forms are submitted in a timely manner and that they are reviewed for errors and appropriateness. AmeriCorps Provisions, Number 17, entitled "Reporting Requirements, AmeriCorps MemberRelated Forms" states "the following forms are required from grantee enrollment forms, change of status forms , Exit/End of Term Service Forms. Effect The lack of certain grant documentation prevented UKW from determining whether the Commission followed Corporation guidelines regarding the selection of grant sub-grantees . As a result, grant funds may be provided to an organization that does not have financial systems in place to properly account for the Corporation funds received or to ensure compliance with related requirements. Recommendation We recommend that the Executive Director reinforce current policies and procedures requiring the maintenance of certain documentation relating to the awarding of grants to subgrantees. In addition the Commission should ensure that it review and document the adequacy of the applicants financial system during the selection process The above finding has been discussed with us and we agree with all J;Tiaterial facts included above: Signature: _ _ _ _ _ _ _ _ _ _ _ _ _ Title: _ _ _ _ _ _ _ _ _ _ _ _ _ _ __ Executive Director, MCSC Kyle Caldwell Signature: _ _ _ _ _ _ _ _ _ _ _ _ _Title: _ _ _ _ _ _ _ _ _ _ _ _ _ _ __ Director of Administration I Finance, Garry Gross MCSC C:\WINDOWS\TEMP\Michigan selecting finding.doc �STATE OF MICHIGAN JOHN ENGLER, Governor MICHIGAN COMMUNITY SERVICE COMMISSION Chairperson Michelle Engler 111 S. Capitol Ave. George W. Romney Bldg., 4th Floor Lansing, Michigan 48913 Telephone (517) 335-4295 FAX (517) 373-4977 Executive Director Kyle Caldwell April 11, 2000 Jennifer Prevost Urbach Kahn & Werlin PC Certified Public Accountants 1030 Fifteenth Street NW- 12th Floor Washington, DC 20005 Re: MCSC pre-audit survey report finding #3 Dear Ms. Prevost: This letter is in response to the Michigan Community Service Corrunission's Pre-Audit SurveyReport Finding of"Controls Over The Administration Of Grants Needs To Be Improved At The Michigan Community Service Commission", articulated in your e-mail dated Sunday, April2, 2000, titled Michigan Findings (See attached). While the Michigan Community Service Commission (MCSC) does acknowledge the fact that the issue has been discussed with us, we do not agree with all the material facts included. Specifically, The MCSC disputes the following issues identified in the report; Four instances where FSR's were not maintained in the Commission subgrantee files; MCSC was able to find all missing FSR 's in the grant files maintained by the Director of Finance and Administration with the exception of the Alpena Community College Learn and SERVE Grant. The auditor noted that the 2"d and 4111 Qtr FSRs were missing. In fact, FSR 's for the Learn and SERVE grant program were switched to twice yearly reporting on April 15, 1998 by the Corporation for National Service. The only required FSR 's are due to the commission for the F 1 and 3rd quarter of the fiscal year. This would explain why there are no FSR 's for the two quarters. MCSC did supply the missing FSR 's to the auditors prior to their departure. Five instances where UKW was unable to detem1ine whether the subgrantees FSR's were submitted in a timely manner; MCSC has historically relied upon the signature date on the FSR to verify dates. Many FSR 's are faxed into the Commission which also creates a date of record on the form. However, MCSC has noted this issue and has implemented a new policy whereas all incoming documentation from subgrantees will be date stamped for date trails. 0& -'"lOOO. ..,C'I'ClLCI, ..., . �Ms. Jennifer Prevost Page 2 Aprilll, 2000 Six instances where the Co"mmission could not provide all FSR's submitted by certain Sub grantees; The MCSC disputes this finding. All missing FSR 's cited in the exception summmy were located after the pre-audit survey exit meeting and handed to the audit team prior to their departure from the Commission. Two instances where FSRs were not mathematically accurate; One of the two errors was explained to the auditor as the difference in the amount of Federal Funds carried over from a previous year. The University of Michigan AmeriC01ps program is a competitive AmeriCorps program that has its grant funding decreased by carryover. Even though the program received a grant for the full two years, the amount showing on the Federal Funds awarded will not match the grant totals for the two years. This was explained to the auditor and the MCSC believed the issue was understood. We were unable to verify that Commission personnel compared the FSR submitted by the subgrantee to the Subgrantees' financial system; and We were unable to verify that Commission personnel compare the match amount reported on the FSR to the Subgrantees financial system and source documentation during site visits. MCSC has indeed implemented a site visit procedure which in fact does verify all expenditures for a test period against the subgrantees financial documents and systems. In 1999, all AmeriCorps Subgrantees received a financial site visit which looked at each and every expenditure during the test period to verify allowability and calculations on the expenditure reports and FSRs. In prior years, financial site visits did review the source documentation against financial reports. MCSC monitors its programs in accordance with widely accepted practices. MCSC does not perform financial and program audits, all of our programs are audited by Certified Public Accountant firms and the subgrantees supply the MCSC their annual or biennial audit report for review. The MCSC monitors its programs through widely accepted and well established federal grant oversight practices. Criteria, the letter cities several sections from the manual "A Reference Manual for Commission Executive Directors and Members". It must be noted that this manual in not an official document of the United States Government and does not provide any official guidance regarding compliance issues. It is a reference tool that was not written by the authorized federal granting agency. Any findings based upon and cited from this reference handbook and not on Federal Regulations or Grant Provisions are non-binding. �Ms. Jennifer Prevost Page 3 April 11, 2000 Welook forward to receiving and reviewing the draft report. Once we have completed our review and response, we will include a copy of any documents that may be required. If you have any further questions, you may contact either of us at (517) 373-4998. Sincerely, /l_tlrt# Kyle Caldwell, Executive Director Michigan Community Service Commis~ion Enclosure cc: Larry Misiewicz, MDCD Deb LaPine, MDCD Garreth C. Gross, Director of Administration Michigan Co1Jll11unity Service Commission �MCSC pre-audit survey report finding #3 Office of the Inspector General Corporation for National and Community Service Michigan Community Service Commission Pre-Audit Survey'-Report Finding Controls Over The Administration Of Grants Needs To Be Improved At The Michigan Community Service Commission Condition We identified several deficiencies in the Michigan Community Service Commission's administering of grants. Specifically, the following deficiencies were identified regarding Financial Status Reports (FSR' s) submitted by subgrantees, as well as FSR' s submitted to the Corporation: • • • • • • Four instances where FSR's were not maintained in the Commission subgrantee files; Five instances where UKW was unable to determine whether the subgrantees FSR' s were submitted in a timely manner Six instances where the Commission could not provide all FSR's submitted by certain sub grantees; Two instances where FSRs were not mathematically accurate; We were unable to verify that Commission personnel compared the FSR submitted by the subgrantee to the subgrantees' financial system; and We where unable to verify that Commission personnel compare the match amount reported on the FSR to the subgrantees financial system and source documentation during site visits . Cause The Commission did routinely date stamp FSRs and other correspondance, which caused the difficulty in determining the timeliness of the submission of reports by subgraritees. The Commission did not identify the need to document their review of FSRs and stated that they did so when a problem or discrepancy was noted. However, during the current program year the Commission implemented a checklist used to review the subgrantees requests for reimbursement and the percentage of match required (this does not include review of source documentation). Criteria As part of the grant administration process, "Commissions must evaluate whether subgrantees comply with legal, reporting, financial management and grant requirements and ensure follow through on issues of non-compliance (A Reference Manual for Commission Executive Directors and Members , Section 4.3) ." Section Three of the Handbook for State Commission Members, page 3-7, states State Commission Responsibilities, which includes "Monitor programs and report to the Corporation on their progress and accomplishments." Section Four of the State Commissions on National Service: A Reference Manual for Commission Executive Directors and Members relates to the Role of the State Commission. Page 4-3 states "The State Commission should ensure timely and accurate reporting, including such items as Financial Status Reports, Member Enrollment and Exit Forms, and Progress Reports." Section Five relates to Award Requirements and Responsibilities. Page 5-6 states, "The other primary oversight function of State Commissions is to assure the integrity of programs' reporting. The Commissions' responsibility for oversight of program reporting is both part of its �Office of the Inspector General Corporation for National and Community Service Michigan Community Service Commission Pre-Audit Survey;.Report Finding responsibility for monitoring and evaluation of programs and for assuring the accuracy of its O">m reporting to the Corporation." It continues to state "In considering their reporting responsibilities under the provisions of the Corporation Administrative Funds grants, Executive Directors should be aware that they are responsible not only for assuring accurate, but also, timely reporting by programs to assure that, in aggregating its subgrantees' reports, the Commission will be able to meet its own reporting deadlines. The Corporation guidance, for example, emphasizes the importance of timely and accurate reporting of items such as Financial Status Reports, member Enrollment and Exit forms , and Progress reports. In managing programs, State Commissions have the right to require of their programs reporting needed to allow the State Commission to report to the Corporation." Based on the results of our testing, we· identified the following areas for improvement related to the evaluation of sub grantee compliance with reporting and grant requirements. Effect Because of these conditions, errors on the FSRs may occur and remain undetected . Although all subgrantees are on a reimbursement only basis, if subgrantee FSRs are not agreed to the subgrantees' accounting system, then there is an increased risk that subgrantees are incorrectly reporting amounts on their FSRs and the Commission lacks reasonable assurance that sub grantees are correctly reporting amounts on their FSRs. The lack of documentation prevented UKW from determining whether the Michigan State Commission submitted required FSR's to the Corporation in a timely manner. Recommendation We recommend the Commission develop standard procedures to review subgrantee FSRs, recalculate matching requirements and to document the results of this review. Also, the Commission should implement site visit monitoring procedures that require the reconciliation of the subgrantees' FSRs to the subgrantees' accounting records along with other supporting documentation (e.g. invoices). In addition, UKW was also unable to determine the accuracy ofFSR's submitted to the Michigan State Commission by sub-grantees, as well as the accuracy of FSR ' s submitted by the Commission to the Corporation. The above finding has been discussed with us and we agree with all material facts included above: Signature: _ _ _ _ _ _ _ _ _ _ _ _ _Title: _ _ _ _ _ _ _ _ _ _ _ _ _ _ __ Kyle Caldwell Executive Director, MCSC Signature: _ _ _ _ _ _ _ _ _ __ _ _Title: _ _ _ _ _ _ _ _ _ _ _ _ _ _ __ Garry Gross Director of Administration I Finance, MCSC � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Our State of Generosity Creator An entity primarily responsible for making the resource Grand Valley State University. Dorothy A. Johnson Center for Philanthropy Description An account of the resource Collection contains the records of four Michigan nonprofit organizations: Council of Michigan Foundations, Michigan Nonprofit Association, Michigan Community Service Commission, and the Johnson Center for Philanthropy at GVSU. The documents are compiled by the Johnson Center for Philanthropy, and records document the history of the organizations from the 1960s to the 2010s. Coverage The spatial or temporal topic of the resource, the spatial applicability of the resource, or the jurisdiction under which the resource is relevant 1968-2014 Source A related resource from which the described resource is derived <a href="https://gvsu.lyrasistechnology.org/repositories/2/resources/515">Our State of Generosity collection, JCPA-04</a> Rights Information about rights held in and over the resource <a href="http://rightsstatements.org/page/InC/1.0/?language=en">In Copyright</a> Subject The topic of the resource Dorothy A. Johnson Center for Philanthropy Council of Michigan Foundations Michigan Nonprofit Association Michigan Community Service Commission Dorothy A. Johnson Center for Philanthropy Charities Philanthropy and Society Fundraising Records Michigan Publisher An entity responsible for making the resource available Grand Valley State University Libraries, Special Collections and University Archives, 1 Campus Drive, Allendale, MI, 49401 Contributor An entity responsible for making contributions to the resource Council of Michigan Foundations; Michigan Nonprofit Association; Michigan Community Service Commission Identifier An unambiguous reference to the resource within a given context JCPA-04 Language A language of the resource eng Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Identifier An unambiguous reference to the resource within a given context JCPA-04_MCSC_2000-05-10_Pre-Audit-Report-Findings Title A name given to the resource Michigan Community Service Commission 2000-05-10 commission meeting pre-audit report findings Creator An entity primarily responsible for making the resource Michigan Community Service Commission Description An account of the resource Michigan Community Service Commission 2000-05-10 commission meeting pre-audit report findings. Records are compiled in the Our State of Generosity collection by the Johnson Center, along with the files of the Michigan Nonprofit Association (MNA), the Michigan Community Service Commission (MCSC) and the Dorothy A. Johnson Center for Philanthropy. Originals are at the Michigan Community Service Commission. Subject The topic of the resource Dorothy A. Johnson Center for Philanthropy Charities Philanthropy and Society Fundraising Records Michigan Community Service Commission Michigan Format The file format, physical medium, or dimensions of the resource application/pdf Type The nature or genre of the resource Text Language A language of the resource eng Publisher An entity responsible for making the resource available Grand Valley State University Libraries, Special Collections and University Archives, 1 Campus Drive, Allendale, MI, 50116 Rights Information about rights held in and over the resource <a href="http://rightsstatements.org/page/InC/1.0/?language=en">In Copyright</a> Source A related resource from which the described resource is derived <a href="https://gvsu.lyrasistechnology.org/repositories/2/resources/515">Our State of Generosity collection, JCPA-04</a> Date A point or period of time associated with an event in the lifecycle of the resource 2000-05-10 https://digitalcollections.library.gvsu.edu/files/original/ce5e230d5b525bbe91d84416086c312d.pdf 3cdd811541d393056cb2fadac41a3104 PDF Text Text STATE OF MICHIGAN JOHN ENGLER, Governor MICHIGAN COMMUNITY SERVICE COMMISSION Chairperson Michelle Engler 111 George W. Romney Lansing , Telephone FAX Executive Director Kyle Caldwell S. Capitol Ave . Bldg ., 4th Floor Michigan 48913 (517) 335-4295 (517) 373-4977 MEMORANDUM TO: Members of the Michigan Community Service Commission FROM: Paula Kaiser, Director of Michigan Community Service Commission RE: Program Division Director's Report DATE: May 10, 2000 Program~ Listed below is a program division update for your review. Michigan's AmeriCorps 2000 Michigan 's AmeriCorps Application Process The MCSC was notified by the Corporation for National Service on May 4, 2000 as to which applications will be funded through the competitive funds . See the attached docum ent for the staff recommendations for funding. Signature Service Project 2000 The MCSC in partnership with the member council (a statewide body of AmeriCorps members) is planning two statewide Signature Service Projects for all the Michigan's AmeriCorps members. The projects serve as an opportunity to bring together members from across Michigan to make a demonstrable difference throughout the state. Listed below are descriptions of both projects. Community Pride Day: Flint, Michigan (June 2 & 3, 2000) This year, Michigan's AmeriCorps members will partner with the City of Flint for their "Community Pride Day" on June 2 & 3, 2000. Thirteen community organizations from around the city have requested the assistance of AmeriCorps members for the day. Projects will include housing rehabilitation, planting raised flower beds, cleaning up debris and graffiti, general beautification projects and preparing to paint the world's largest mural in Riverside Park. �Program Division Director's Report Page 2 Approximately 250 members from across the state will participate in the project. Mayor Woodrow Stanley will be participating in the project. In addition, Deb Jospin, Director of AmeriCorps of the Corporation for National Service will be participating. The Headlands Project: St. Ignace/Mackinac City, Michigan (June 9 & 10) The second project will be held on June 9 & 10, 2000. The day of service will take place at the Headlands. The Headlands, located in Mackinaw City, was once private land purchased by Roger McCormick in the 1950's and was recently purchased by Emmet County. The Headlands encompasses some 600 acres and offers ample opportunity to enjoy and explore pristine woodlands, nearly two miles ofundeveloped Lake Michigan shoreline and rriany species of rare and threatened plant life. We expect 150 members to participate in this project. Learn & Serve- Michigan Learn & Serve-Michigan Community-Based Organization Grants For FY2000, the MCSC only had Learn and Serve-Michigan CBO funds available to support renewal programs. The MCSC issued the renewal application guidelines in February. The MCSC received eight renewal applications on March 9, 2000 . See the attached document for the staff recommendations for funding. National Service-Learning Conference In March, the MCSC offered the current Learn and Serve-Michigan CBO grantees scholarships to attend the annual National Service-Learning Conference. Seven often grantees attended the conference in Providence, Rhode Island. Leader Schools In my previous report I mentioned a relatively new initiative from the Corporation for National Service the National Service-Learning Leader Schools program. The program is a Presidential Initiative designed to encourage and foster improved teaching and leadership through high quality service-learning. Through this program, up to 100 middle schools and up to 100 high schools from across the country will receive recognition for their exemplary integration of student service into the curriculum and the life of the school. The MCSC is pleased to announce that two Michigan High Schools have been selected as leader schools. They are Romulus High School and Lahser High School of Bloomfield Hills. They will be officially announced in May by the Corporation for National Service. Volunteer Investment Grants (VIG) FY 2000 Grants On November 5, 1999 the Executive Committee approved 15 grants for FY 2000 totaling $696,725. Therefore, the MCSC still has $303,275 to distribute in FY 2000. The MCSC offered �Program Division Director's Report Page 3 a second round of 2000 VIG funds. Round II grants were available to current grantees for the purpose of increasing their 2000 grant award or to any agency who had previously applied or been funded. The MCSC received 3 requests from new organizations totaling $150,000. We also received two requests from existing grantees for a total of $45,000. See the attached document for the staff recommendations for funding. Michigan's Promise In January, the staff held two statewide meetings for Communities of Promise to discuss the successes and challenges the communities face and to learn the direction and focus they would like the statewide support they receive from the MCSC to take in 2000. The consensus of the group was that the most effective statewide support (in addition to current support) would be in the area of resource/fund development and statewide public relations. As a result of the feedback from these meetings, the staff realigned the Promise effort. 1) The Michigan's Promise effort will be transferred to the Outreach and Fund Development division of the MCSC. In addition, Mary Grill will continue to coordinate the Promise effort as well as serve as the acting director of the division. 2) Administering the fellows program was extremely time consuming for Mary and did not allow her to focus on resource development and public relations. Therefore, the Michigan's ArneriCorps Promise Fellows program will remain in the Program division and Beth Barney will coordinate the initiative. 3) In responding to point #1, MCSC staff recommended continuing to work toward meeting the needs of the Communities of Promise. However, staff feel it is important for the communities to be actively pursuing the goals of Michigan's Promise to continue receiving (or receive increased) support from Michigan's Promise. Therefore, staff are establishing criteria for active Communities of Promise. This criteria will be very similar to the Michigan's Promise Model utilized by the Promise Fellow communities and will be unveiled on June 1, 2000. Over the next year, each community can decide whether they are willing to be an active Community ofPromise. If they choose not to be a Community ofPromise, they may become a Michigan's Promise Affiliate and have access to a lesser level of support from the MCSC. It is anticipated that 8 - 12 communities will remain active Communities of Promise; 8 - 10 will become affiliate communities; and that 2 - 4 will drop from the role as they have had little or none involvement with Promise activities over the past year. Michigan's AmeriCorps Promise Fellow At the last MCSC meeting, the board approved placing a fellow with the Alpena and Montmerency Community of Promise. Unfortunately, they have declined their grant. In addition, the Grand Rapids site was unable to fill their final fellow position. The staff did not want to waste the positions therefore the existing fellow sites were asked if they would like an additional fellow. Delta County and Moncalm County each requested an additional fellow. The staff approved the additions. The MCSC will also have a fellow. Elizabeth Clemenshaw, served as an intern within our organization, began her fellowship on April 14, 2000. All 13 fellow slots are filled for FY 2000. �Program Division Director's Report Page 4 Training and Technical Assistance Training and Technical Assistance Coordinator I am pleased to announce the latest addition to the program staff, Michael Freeman who joined the staff in February as the Training and Technical Assistance coordinator. He came to us from a national direct AmeriCorps program, the Local Initiatives Action Corporation (LISC). Michael provided oversight to their Lansing AmeriCorps site and also coordinated a HUD grant to provide training and technical assistance to local housing corporations. We are pleased to have him on staff. Diana Algra has been working with Michael to implement our Program Development and Training Plan. � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Our State of Generosity Creator An entity primarily responsible for making the resource Grand Valley State University. Dorothy A. Johnson Center for Philanthropy Description An account of the resource Collection contains the records of four Michigan nonprofit organizations: Council of Michigan Foundations, Michigan Nonprofit Association, Michigan Community Service Commission, and the Johnson Center for Philanthropy at GVSU. The documents are compiled by the Johnson Center for Philanthropy, and records document the history of the organizations from the 1960s to the 2010s. Coverage The spatial or temporal topic of the resource, the spatial applicability of the resource, or the jurisdiction under which the resource is relevant 1968-2014 Source A related resource from which the described resource is derived <a href="https://gvsu.lyrasistechnology.org/repositories/2/resources/515">Our State of Generosity collection, JCPA-04</a> Rights Information about rights held in and over the resource <a href="http://rightsstatements.org/page/InC/1.0/?language=en">In Copyright</a> Subject The topic of the resource Dorothy A. Johnson Center for Philanthropy Council of Michigan Foundations Michigan Nonprofit Association Michigan Community Service Commission Dorothy A. Johnson Center for Philanthropy Charities Philanthropy and Society Fundraising Records Michigan Publisher An entity responsible for making the resource available Grand Valley State University Libraries, Special Collections and University Archives, 1 Campus Drive, Allendale, MI, 49401 Contributor An entity responsible for making contributions to the resource Council of Michigan Foundations; Michigan Nonprofit Association; Michigan Community Service Commission Identifier An unambiguous reference to the resource within a given context JCPA-04 Language A language of the resource eng Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Identifier An unambiguous reference to the resource within a given context JCPA-04_MCSC_2000-05-10_Program-Directors-Report Title A name given to the resource Michigan Community Service Commission 2000-05-10 commission meeting program director's report Creator An entity primarily responsible for making the resource Michigan Community Service Commission Description An account of the resource Michigan Community Service Commission 2000-05-10 commission meeting program director's report. Records are compiled in the Our State of Generosity collection by the Johnson Center, along with the files of the Michigan Nonprofit Association (MNA), the Michigan Community Service Commission (MCSC) and the Dorothy A. Johnson Center for Philanthropy. Originals are at the Michigan Community Service Commission. Subject The topic of the resource Dorothy A. Johnson Center for Philanthropy Charities Philanthropy and Society Fundraising Records Michigan Community Service Commission Michigan Format The file format, physical medium, or dimensions of the resource application/pdf Type The nature or genre of the resource Text Language A language of the resource eng Publisher An entity responsible for making the resource available Grand Valley State University Libraries, Special Collections and University Archives, 1 Campus Drive, Allendale, MI, 50117 Rights Information about rights held in and over the resource <a href="http://rightsstatements.org/page/InC/1.0/?language=en">In Copyright</a> Source A related resource from which the described resource is derived <a href="https://gvsu.lyrasistechnology.org/repositories/2/resources/515">Our State of Generosity collection, JCPA-04</a> Date A point or period of time associated with an event in the lifecycle of the resource 2000-05-10 https://digitalcollections.library.gvsu.edu/files/original/0a29eef6e4771863b9f233039b6cfa9e.pdf 1a26f65b103f93bc013ff372e21cc7be PDF Text Text STATE OF MICHIGAN JOHN ENGLER, Governor MICHIGAN COMMUNITY SERVICE COMMISSION 111 George W. Romney Lansing , Telephone FAX Chairperson Michelle Engler Executive Director Kyle Caldwell S. Capitol Ave . Bldg ., 4th Floor Michigan 48913 (517) 335-4295 {517) 373-4977 MEMORANDUM TO: Members of the Michigan Community Service Commission FROM: Kyle Caldwell, Executive Director RE: Programs Guide DATE: May 9, 2000 /f--- As ambassadors for the Michigan Community Service Commission (MCSC), you may be asked to speak about the great work of the programs and organizations the MCSC funds . There are nearly 100 programs and initiatives supported with state, federal and private funds channeled through this organization and no one can be expected to recall all of them. This is why staff have developed the "Michigan Community Service Commission Programs Guide." This guide provides the latest information on programs funded by the MCSC and is customized for each commissioner by his/her voting district. In addition, the staff have included helpful information on your elected officials including their specific interests. This is a tool for you and a new way for you to talk about the work you support through your volunteer leadership. I wish to thank Jill Manlove, our Points of Light Foundation Youth Ambassador, for her hard work in developing this guide. If you have any questions, please feel free to contact me at 517335-1013 . �Michigan Community Service Commission Programs Guide FY2000 �Kathleen Keen McCarthy Supervisor of the Charter Township of Plymouth 42350 Ann Arbor Road Plymouth, Michigan 48170 Wayne County State Representatives Gerald H. Law (R) District 20 45209 Woodleigh Way Plymouth, MI 48170 (517) 373-3816 glaw@ house.state.rni .us Born May 20, 1944 in Detroit. Married with two children. First elected in 1994. Former Lottery Bureau administrative assistant, Ford Motor Company employee. Master's degree in finance from University of Detroit; law degree from Wayne State University. Former House member (1983-91), Plymouth Township trustee and supervisor (1991-92). Active with Kiwanis Club, Friends of Wayne County Parks, Michigan Humane Society, Community Arts Council. + Committees: Health Policy (C), Family and Children Services, Family and Civil Law, Gaming and Casino Oversight, Insurance and Financial Services Bruce Patterson (R) District 21 42479 Redfern Drive Canton, MI 48187 (517) 373-2575 (800) 555-5021 brucepatterson@ house.state.rni. us Age 51. Married with three children. Attorney. Wayne County commissioner serving in his second term. Former employee at Eastern Michigan University. + Committees: Constitutional Law and Ethics (VC), Conservation and Outdoor Recreation, Tax Policy, Transportation, Legislative Council Nancy C. Cassis (R) District 38 22186 Daleview Drive Novi, MI 48374 (517) 373-0827 (888) 38-NANCY ncassis@ house.state.rni.us Born January 26, 1944 in New York. Married with two children, five step-children. School psychologist. Former high school teacher. Education Specialist degree from University of Michigan. Novi City Council member (1985-93, 1995-present), unsuccessful candidate for Novi mayor (1993). Active with Farmington YMCA, Novi Partnerships in Education, Novi Youth Forum, St. Mary's Orthodox Church, Vision 20/20. + Committees: Tax Policy (C); Energy and Technology; Family and Children Services; Senior Health, Security and Retirement �Marc Shulman (R) District 39 4838 Rolling Ridge Ct. West Bloomfield, MI 48323 (517)373-1799 (888) 496-4968 mshulman@ house.state.mi. us Attorney. West Bloomfield Township trustee since 1992. Member of West Bloomfield Rotarian Club. + Committees: Family and Civil Law (VC), Criminal Law and Corrections, Energy and Technology, Family and Children Services, Joint Committee on Administrative Rules (C) John Hansen (D) District 52 7880 Fifth Dexter, MI 48130 (517) 373-1792 (888) 326-JOHN jphansen@ house.state.mi. us Born July 9, 1943 in Saginaw. Married, father of one. Educator, Counselor, Principal and Superintendent of Dexter Public Schools. Dexter Village Council (1976). Master's degree from University of Michigan. + Committees: Agriculture and Resource Management, Energy and Technology, Education State Senators Chris D. Dingell (D) District 7 3360 Brookshire Trenton, MI 48183 (517) 373-7800 sencdingell@ senate.state.mi. us Born February 23, 1957. Married, father of one. State Senator (1986-present). B.S. degree from University of Michigan. Graduated from Detroit College of Law. Active in Economic Club of Detroit, Engineering Society of Detroit and Michigan United Conservation Clubs. + Committees: Finance; Human Resources, Labor, Senior Citizens & Veterans' Affairs; Hunting, Fishing & Forestry; Judiciary; Technology & Energy �Thaddeus G. McCotter (R) District 9 14601 Huff Livonia, MI 48154 (517) 373-1707 sentmccotter@ senate. state. mi.us Age 33. Married with three children. Attorney. Wayne County Commission member, former Schoolcraft Community College trustee. Graduate of University of Detroit (B.A. and Juris Doctorate). Chair of Wayne County Republican Committee, GOP precinct delegate and member of various party clubs. Former chair of party's candidate assistance committee, organization chair of the 13th Congressional District, director of Republican Lawyers, and chair of governor John Engler's Western Wayne County office. • Committees: Economic Development, International Trade & Regulatory Affairs (Vice-chair); Government Operations (Chair); Judiciary (Vice-chair); Local, Urban & State Affairs (Chair); Reapportionment Bill Bullard Jr. (R) District 15 1849 Lakeview Highland, MI 48357 (517) 373-1758 (888) 736-2855 senbbullard@ senate.state.mi.us Born July 12, 1943 in Detroit. Single with two children. First elected in 1996 special election. Former member of House (1982-96). Graduate of the University of Michigan and Detroit College of Law. Attorney. Former Highland Township supervisor (1980-82) and trustee. Active in the Palmer Drug Abuse Program, the Huron Valley Chamber of Commerce and the University of Michigan Club of Greater Detroit. • Committees: Financial Services (Chair); Finance (Vice Chair); Hunting, Fishing & Forestry (Vice Chair); Judiciary; Transportation & Tourism (Chair) Michigan Community Service Commission Programs In This District Michi~:an's AmeriCorps AmeriCorps Oakland: Michigan's AmeriCorps Carol Anne Ketelsen, Program Coordinator Oakland University 372 West Vandenberg Hall Rochester, MI 48309 (810) 370-3213 Email: ketelsen @oakland.edu http://phoenix. placement. oakland.edu AmeriCorps Oakland enrolls 40 one-year part-time AmeriCorps members to assist the neighboring community of Pontiac to meet their educational goals. Members serve in several Pontiac elementary schools tutoring student in grades 1-3 to improve their reading and writing ability. After school and throughout the summer, members provide educationbased enrichment programs teaching children to enjoy science, math, and geography by designing activities and field trips where children learn while having fun. During the past year (1998- 1999), AmeriCorps Oakland also participated in over 55 service projects in the community. �Michi"an's AmeriCorps cont. AmeriCorps Youth Excellence in Service Charemon Robinson Cooks American Red Cross Development Office P.O. Box 33351 Detroit, MI 48232-5351 (313) 833-2632 Email: robinsoch @usa.redcross.org This program involves 10 full-time members in the promotion of volunteerism among youth and to also encourage youth to participate in community problem-solving. The program identifies and develops volunteer opportunities for 500 at-risk youth in Highland Park. These Michigan's AmeriCorps members will work with community agencies to get youth involved in tutoring and mentoring, homework and reading projects, latchkey programs, and HIV/AIDS education and outreach. The corps members will also support and recognize youth volunteer efforts. City Year Detroit Nicole Klein One Ford Place, Suite 1A Detroit, MI 48202 (313) 874-6861 Email: nklein @cityyear.org http://www .cityyear.org City Year Detroit enrolls 70 members to serve in Michigan's AmeriCorps. City Year is a national service organization which unites young adults, ages 17-24, from diverse racial, cultural, educational and socioeconomic backgrounds for a demanding year of full-time community service, leadership development, and civic engagement. United in their desire to serve, corps members invest their talents and energies as directors of after-school programs, classroom facilitators in elementary and middle schools and builders of playgrounds and urban gardens. City Year Detroit opened in September 1999 as the Eleventh site in the City Year network. Coming Together Kathleen Stacey Eastern Michigan University Department of Teacher Education 232Rackham Ypsilanti, MI 48197 (734) 487-1612 Email: cta_stacey@online.emich.edu This program enrolls 40 reduced one-year part-time (450 hours) members to work with parents and community-based volunteers to conduct tutoring and mentoring programs designed to improve the reading writing performance of children, kindergarten through fifth grade. The plans to increase volunteer and parent participation in the literacy education for children, establish partnership between institutions of higher education and the community, and promote civic mindedness and community service among those involved in the program. AmeriCorps members are placed at a elementary schools and provide reading and writing tutoring, incentives for reading, and parent workshops. Corning Together blends four streams of services: AmeriCorps, America Reads, AmeriCorps*VIST A, and Learn & Serve America. �Michi2an's AmeriCorps cont. Detroit's Academic Success Project Pandora Porter/Darold Gholston United Way Community Services 1212 Griswold A venue Detroit, MI 48226-1899 (313) 226-9451 Email: dgholst@uwcs.org or Pporter@uwcs.org The Detroit Academic Success Program will involve 25 full-time members to provide in-school tutoring to low achieving elementary school students in five elementary schools in the Empowerment Zone to increase academic achievement and reading comprehension. The members will also develop after-school tutoring labs for 200 neighborhood youth. In addition, the program develops community-wide service-learning projects to promote civic responsibility. Family Services Corps Bob Parks Family Independence Agency 235 South Grand Avenue, Suite 415 Lansing, MI 48913 (517) 335-6420 Email: parksr@state.mi.us The Family Service Corps: Michigan's AmeriCorps enrolls 30 full-time members to serve in the FIA county offices of Berrien, Cass and St. Joseph, Genesee, Gogebic, Kalamazoo, Kent, Mackinaw, Newaygo, and Wayne. The corps members provide support service to children ages 3 -15, who are under the supervision of the Family Independence Agency or are at risk of becoming under Family Independence Agency supervision. The program provides mentors, tutoring, and arranges foster care and visitations. The program also provides support for the parents, creates opportunities for families to give back through community service, and helps meet the goals of America's Promise (a national campaign to give children the resources necessary to become healthy, productive adults). Michigan Neighborhood AmeriCorps Program Carmen Wells/Jackie Hund 104 Lothrop Street Detorit, MI 48202 (313) 872-3380 Email: carmenw@umich.edu or jhund@umich.edu The Michigan Neighborhood AmeriCorps program will involve 20 full-time and 50 one part-time members to strengthen the social development of children and families in Detroit Neighborhoods through: direct services, such as violence prevention workshops and community service projects, provided to at least 500 youth in after-school and summer programs; increasing access to health education and health promotion services for at least 300 children and family members; and enabling 100 residents to gain access to jobs and start new businesses. �Michi2an's AmeriCorps cont. Nonviolence K.O.P.S. Torria Wynn New Detroit, Inc. University of Detroit Mercy 8200 W . Outer Drive Box 22 Detroit, MI 48219 (313) 255-4754 ext. 814 Email: peacemkerOO@hotmail.com Nonviolence Kids, Organizations, Parents, and Schools (Nonviolence KOPS) is a collaborative which enhances the existing New Detroit Coalition's Youth Nonviolence Training Program designed to reduce the level of crime, violence, and fear in seven of Detroit's elementary and middle schools by making those schools safe havens and involving youth in conflict resolution and violence prevention efforts. Nonviolence KOPS enrolls five full-time and eight two-year part-time members to facilitate human and community development by providing opportunities for conflict management, conflict resolution, reconciliation, intercultural approaches, and cross-community efforts. The program will have an impact on the lives of 5,000 Detroit Public School students and 3,000 other individuals. Learn and Serve Michi2an Community-Based Pro2ram Michigan 4-H Foundation for MSU Extension/4-H Youth Programs of Oakland County Ms. Christy Hicks-Bowman 4-H Youth Programs of Oakland County 4700 South Hagadorn Road East Lansing, Michigan 48823 (248) 858-0889 Fax: (248) 858-1477 E-mail: hicksc@msue.msu.edu The Oak Park/Pontiac 4-H Learn and SERVE Program is a partnership between MSU Extension 4-H Youth Programs of Oakland County, AmeriCorps Oakland, the 4-H VISTA Project, and the school districts of Oak Park and Pontiac. The program is designed to address the low literacy levels in those communities by providing experiential learning activities for a minimum of 150 program participants, most of whom are low-income or at-risk. The participants, who range in age between 5 and 19, assess the specific needs of the community, create plans to promote literacy in a way that satisfies true community needs, and carry out their plans. Such service activities take place approximately eight times per year. �Learn and Serve Michi2an Community-Based Pro2ram cont. Romulus Parks and Recreation Department Ms. Debbie Dick 36515 Bibbins Romulus, Michigan 48174 (734) 942-6852 Fax: (734) 941-6040 This academic service-learning program is for two Romulus community-based organizations, the Romulus Senior Center, and the Romulus Parks and Recreation Center to partner with Wick and Merriman Elementary, and Romulus Middle School. The Romulus Parks and Recreation Center works with youth to provide them with information regarding Romulus' park history and the current park needs. Based on the needs, youth in the two elementary schools engage in park restoration activities. All activities will be directly related to academic content. The Romulus Senior Center conducts workshops for middle school students to help them better understand the senior population and their needs. Based on these identified needs, Romulus youth will plan and implement ongoing senior companionship activities for senior citizens in the community. All activities will be aligned with academic curriculum. Learn and Serve Michi2an School-Based Pro2ram Garden City Public Schools Ms. Julia Brunn 6500 Middlebelt Garden City, MI 48135 (734) 762-8359 The Garden City Public Schools Learn and Serve school-based program is expanding efforts in its two most successful programs-tutoring and environment. Currently the tutoring and mentoring program are being expanded in early literacy by using cross-age enrichment projects using upper grade elementary students, junior high, and senior high student in math, science, art, and English. Through interdisciplinary environmental projects integrating service-learning with a Rouge Wetlands grant, students are develop materials that to be used in classrooms throughout Wayne County. In both programs, teachers are incorporating Michigan Frameworks and service-learning into learning objectives throughout the curriculum. �Learn and Serve Michi~:an School-Based Pro~:ram cont. L'Anse Creuse High School-North Ms. Emma Deangelis 27300 21 Mile Rd. Macomb, MI 48042 (810) 598-3600 L'Anse Creuse Public Schools Ms. Ann Hart 36727 Jefferson A venue Harrison Twp., MI 49045 (81 0) 783-6400 The L'Anse Creuse Public School Learn and Serve school-based program are focusing their efforts solely on evaluation, modification, and expansion of the service-learning component of the high school Community Service-Learning Program. The program will use education, assessment and recruitment to bring the service-learning pedagogy into alignment with the 11 "Essential Elements of Effective Service-Learning Practice" and the program into alignment with the "Essential Elements for Organizations Implementing Service-Learning". Melvindale-Northern Allen Park Schools Ms. Sue Hayward 18656 Prospect Melvindale, MI 48122 (313) 389-3318 E-mail: birdlady22@hotmail.com The Mel-Nap School District Learn and Serve project consists of utilizing a group of high school students who have been trained in leadership skills to assist second graders in the district in service-learning projects. Northville Public Schools Ms. Jan Purtell 501 W. Main Street Northville, MI 48167 (248) 344-8458 E-mail: purtelja@northville.k12.rni.us This Learn and Serve program focuses on ensuring that exemplary service-learning projects are being planned, implemented, evaluated and disseminated within Northville Public Schools by: 1. Providing support for the teachers who have implemented service-learning as an instructional methodology and increasing opportunities for teachers to share their expertise with other teachers; 2. Increasing the quality of district service-learning projects to more closely align with the "Essential Elements of Service-Learning"; 3. Developing a curriculum process which integrates service-learning into teacher, school and district curriculum goals; 4. Applying a systematic approach to providing professional development and training for teachers and community partners; 5. Implementing a community needs assessment and communication plan. �Learn and Serve Michi~:an School-Based Pro~:ram cont. Plymouth-Canton Community Schools Ms. Peggy Bozyk 454 South Harvey Plymouth, MI 48170 (734) 416-7945 E-mail: bozykp@pccs.k12.mi.us The focus of the Plymouth-Canton Community Schools Learn and Serve school-based program is to build service-learning in the district. The expansion is both quantitative and qualitative. The number of students and teachers engaged in and aware of service learning methodologies is being significantly increased. Model projects will demonstrate how to meet academic standards while providing needed service. Romulus Community Schools Ms. Kathy Hurst 15303 Merriman Road Romulus, MI 4817 4 (734) 941-6900 The Romulus School District is expanding its service-learning program, and ensuring exemplary service-learning projects that: • • • • Are supported by a district service-learning coordinator and Advisory Board. Are aligned with the eleven essential elements of service-learning. Promote youth leadership Use a variety of classroom assessment formats and reflection activities to evaluate mastery of learning objectives. • Provide on-going opportunities to measure program success. • Communicate program development with school and community. • Celebrate successes and learn from experiences. School District of the City of Detroit Ms. Aretha Marshall 5057 Woodward A venue Detroit, MI 58202 (313) 494-1087 In partnership with United Way Community Services and other community agencies this Learn and Serve program will 1) include all high schools and a minimum of 15 middle schools; 2) train and support teams of teachers to work with community partners to provide student learning services experiences; 3) involve students in the selection of projects; 4) link service-learning to learning objectives in academic disciplines; 5) arrange for continuing student service experiences with reflection, evaluation, and celebration; 6) document experiences and publicly recognize what students have done and learned; 7) school teams and community partners will continue and expand service-learning to all schools at all levels. �Michi~:an's Promise/Communities of Promise Detroit - Community of Promise Jacqueline Jones United Way Community Services 1212 Griswold Detroit, MI 48226 (313) 226-9480 E-mail: jjones@uwcs.org Michi~:an's Volunteer Investment Grant Volunteer Impact Liz Kanter Groskind 23077 Greenfield Road, Suite LL10 Southfield, MI 48075 (248) 559-4950 E-mail: volunteerimpact@ ameritech.net Mission: To improve our Detroit Metropolitan community through hands-on volunteerism. �Michigan Community Service Commission Programs in District �Michigan Community Service Commission Programs Guide FY2000 Purpose The MCSC Programs Guide is an information tool commissioners and friends can use to explain the impact of MCSC initiatives to key policy makers and the public at large. Individually customized, this guide explains (by county and voting district) the various initiative the MCSC funds and how that funding supports local service and volunteer efforts. Michigan Community Service Commission (MCSC) The Michigan Community Service Commission (MCSC) is a state governmental agency charged with helping to promote and service and volunteerism in Michigan. Some of the many ways we work to achieve our mission of enabling all citizens, including youth, to engage in public problem solving through service and volunteerism include: Michigan's AmeriCorps, Learn and Serve Michigan, Michigan's Promise, and Michigan's Volunteer Investment Grants. Descriptions of each of these programs follow. The MCSC is one of the nation's leading state service commissions with an annual program and operating budge of more than $6.5 million that generates more than 40,000 volunteers! Michigan's AmeriCorps AmeriCorps is a national service program, funded by the Corporation for National Service, designed to strengthen citizenship and the ethic of service by engaging thousands of Americans on a full or part-time basis to help communities address their toughest challenges. In Michigan, AmeriCorps engages the energy and idealism of the citizens of Michigan, including young people, in meeting the most critical education, public safety, human and environmental needs in our communities. Michigan's AmeriCorps currently consists of 19 programs with more than 800 full and part-time members. Learn and Serve Michigan Community-Based Program The Learn and Serve Michigan community-based program is part of the Learn and Serve America program for school-age youth supported by the Corporation for National Service. Michigan currently funds 10 community-based Learn and Serve Michigan programs that provide youth with service opportunities both in and out of the classroom to develop personal and social skills, enrich their academic learning, and gain a sense of what community is and what it means to take care of it. Learn and Serve Michigan School-Based Program The Learn and Serve Michigan school-based program is part of the Learn and Serve America program for school-age youth supported by the Corporation for National Service. Michigan currently funds 31 K-12 school-based Learn and Serve Michigan programs that provide youth with service opportunities both in and out of the classroom to develop personal and social skills, enrich their academic learning, and gain a sense of what community is and what it means to take care of it. 1 �Michi2an Community Service Commission Pro2rams Guide FY2000 Michigan's Promise/Communities of Promise America's Promise - The Alliance for Youth is the national organization created in follow-up to the Presidents' Summit for America's Future in 1997 and is led by General Colin Powell (Ret.). America's Promise promotes the essential resources necessary for children and youth to become happy, healthy, contributing adults. Michigan's Promise was launched in October of 1997 in response to the national America's Promise effort. Michigan's Promise works with local communities to ensure that Michigan's children have access to the America's Promise five fundamental resources: an ongoing relationship with a caring adult, safe places and structured activities during non-school hours, a healthy start, a marketable skill and the opportunity to give back through community service. Nationwide more than 300 communities have become Communities of Promise committed to ensuring that local children and youth have access to the five fundamental resources. Currently, twenty-four Michigan communities have joined the initiative and have become local Communities of Promise, including: Alpena County, Calhoun County, Capital Area (Lansing/East Lansing), Chippewa County, Delta County, Dickinson-Iron Mountain, Eaton County, Flint/Genesee County, Grand Rapids, Ionia County, Isabella County, Jackson County, Kalamazoo County, Kalkaska County, Luce County, Mackinac County, Marquette and Alger Counties, Montcalm County, Muskegon, Saginaw County, St. Clair County, St. Joseph County, and Tuscola County. Michigan is also home to our country's first Tribe of Promise, the Sault Tribe of Chippewa Indians is based in Chippewa County. Michigan's AmeriCorps Promise Fellows Michigan's AmeriCorps Promise Fellows are a leadership cadre of committed, talented individuals who dedicate a year of their lives to building a better future for Michigan's children and youth. As part of a special partnership between the Michigan Community Service Commission, Corporation for National Service, and America's Promise, 13 AmeriCorps Promise Fellows are spearheading community efforts to provide young people in local communities with the America's Promise five fundamental resources. These five resources include an ongoing relationship with a caring adult, safe places and structured activities during non-school hours, a healthy start, a marketable skill, and the opportunity to give back through community service. Centered around the statewide goals for Michigan's Promise, Michigan's AmeriCorps Promise Fellows will: strengthen infrastructure, develop community resources, develop networks, and mobilize people. Michigan's Volunteer Investment Grants Statewide The Michigan Community Service Commission (MCSC) offers $1 million annually for Michigan's Volunteer Investment Grants (VIG). Michigan's VIG are available to community-based, volunteer, nonprofit agency partnerships that designate and support an agency to function as a community volunteer resource center. Michigan's VIGs range from $25,000 to $100,0000 and are awarded to partnerships that support community-wide volunteerism and community service. During the last three years, 53 grants were awarded and those grants are leveraging up to $3.4 million in local match funds. 2 �Michigan House & Senate Districts Maps �,. J .: . . SHADED AREAS: BAY: 96, 97 GENESEE: 47-51 INGHAM (part) : 68-70 KAlAMAZOO (part): 60, 61 KENT: 72-77 MACOMB: 26-33 MUSKEGON: 91, 92 OAKLAND: 34-46 OTTAWA: 89, 90 SAGINAW: 94, 95 WAYNE: 1-25 WASHTENAW (part) : 52-54 See succeeding pages for detailed maps of shaded areas. MICHIGAN HOUSE DISTRICTS ~ �MACO BCO. OAKL NDCO. HOLLY GROVELAND BRANDON 46 ROSE OXFORD . ADDISON 45 SPRINGFIELD INDEPENDENCE ORION OAKLAND BRUCE 32 I I WASHINGTON I 44 HIGHLAND SHELBY WHITE LAKE ROCH E TEA HILLS MILFORD 39 COMMERCE CANTON VAN BUREN liJ SUMPTER ROMULUS HURON 23 MICHIGAN HOUSE DISTRICTS METROPOLITAN DETROIT AREA Wayne/Oaklancl!Macomb Counties ARMADA RAY MEMPHIS RICHMOND �MICHIGAN HOUSE DISTRICTS SELECTED COUNTIES KALA AZOO CO. (P RT) COOPER ALAMO 61 RICHLAND KALAMAZOO PARCHMENT KALAMAZOO TWP. OSHTEMO 47 MONTROSE CITY 0 MONTROSE TEXAS GENES E CO. CLIO G THET FORD FOR EST VIENNA RICHFIELD PORTAGE 8 DA VISON CI TY DAV ISON GAINES ATLAS MUNDY 51 MERIDIAN GRAND BLANC FENTON ARGENTINE LINDEN CITY 0 GENESEE FENTON CITY ALAIEDON DELHI 68 WASH ENAW C . (PART) AURELIUS LYNDON DEXTER WEBSTER NORTHFIELD ANN ARBOR SALEM 54 SCIO INGHAM WASHTENAW PITTSFIELD YPSILANTI �MICHIGAN HOUSE DISTRICTS SELECTED COUNTIES GIBSON BAY /SAGINAW MOUNT FOREST PINCONNING PINCONNE&) BAY CO. GARFIELD WILLIAMS cl AUBURN JONESFIELD RICHLAND LAKEFIEL SWAN FREMONT CREEK KENT/ MUSKEGON/ 96 BLUMFIELD FRANKENMUTH OTTAWA MARION SPAULDING BRIDGEPORT 94 BRANT ST. CHARLES ALBEE BRADY CH ESANING MAPLE GROVE '""""q AYMOUTH BIRCH RUN ONCO. MONTAGUE HOLTON CHAPIN 91 SAG IN C EDAR CREEK wco. I EGELSTON MOORLAN CASNOVIA 1 TYRON E SPENCER SPARTA OAKFIELD I RAVENNA I I CHESTER I 1 I GRATTAN 73 VERGENNES z 1-0 a:O o-' o..!J! (/) PARK BOWNE 27 �OTSEGO --~- -, I 36 ICRAWFOR GRAND IKALKASKA I BENZI E I TRAVERSE L --+-,- - _ I WEXFORD I 1.11SSAUKEE IROSCOMMOt OSCODA I OGEMAW _., MANISTEE! I I IOSCEOLA I SENATE DISTRICTS MICHIGAN SENATE DISTRICTS See succeeding page for Wayne/Oakland/Macomb Counties. __, �MBC LENOX STERLING HEIGHTS MILFORD 15 NOV I FARMINGTON EASTPOINTE I~ LIVONIA 9 HIGHLAND PARK MICHIGAN SENATE DISTRICTS METROPOLITAN DETROIT AREA Wayne/Oakland/Macomb Counties � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Our State of Generosity Creator An entity primarily responsible for making the resource Grand Valley State University. Dorothy A. Johnson Center for Philanthropy Description An account of the resource Collection contains the records of four Michigan nonprofit organizations: Council of Michigan Foundations, Michigan Nonprofit Association, Michigan Community Service Commission, and the Johnson Center for Philanthropy at GVSU. The documents are compiled by the Johnson Center for Philanthropy, and records document the history of the organizations from the 1960s to the 2010s. Coverage The spatial or temporal topic of the resource, the spatial applicability of the resource, or the jurisdiction under which the resource is relevant 1968-2014 Source A related resource from which the described resource is derived <a href="https://gvsu.lyrasistechnology.org/repositories/2/resources/515">Our State of Generosity collection, JCPA-04</a> Rights Information about rights held in and over the resource <a href="http://rightsstatements.org/page/InC/1.0/?language=en">In Copyright</a> Subject The topic of the resource Dorothy A. Johnson Center for Philanthropy Council of Michigan Foundations Michigan Nonprofit Association Michigan Community Service Commission Dorothy A. Johnson Center for Philanthropy Charities Philanthropy and Society Fundraising Records Michigan Publisher An entity responsible for making the resource available Grand Valley State University Libraries, Special Collections and University Archives, 1 Campus Drive, Allendale, MI, 49401 Contributor An entity responsible for making contributions to the resource Council of Michigan Foundations; Michigan Nonprofit Association; Michigan Community Service Commission Identifier An unambiguous reference to the resource within a given context JCPA-04 Language A language of the resource eng Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Identifier An unambiguous reference to the resource within a given context JCPA-04_MCSC_2000-05-10_Programs-Guide Title A name given to the resource Michigan Community Service Commission 2000-05-10 commission meeting programs guide Creator An entity primarily responsible for making the resource Michigan Community Service Commission Description An account of the resource Michigan Community Service Commission 2000-05-10 commission meeting programs guide. Records are compiled in the Our State of Generosity collection by the Johnson Center, along with the files of the Michigan Nonprofit Association (MNA), the Michigan Community Service Commission (MCSC) and the Dorothy A. Johnson Center for Philanthropy. Originals are at the Michigan Community Service Commission. Subject The topic of the resource Dorothy A. Johnson Center for Philanthropy Charities Philanthropy and Society Fundraising Records Michigan Community Service Commission Michigan Format The file format, physical medium, or dimensions of the resource application/pdf Type The nature or genre of the resource Text Language A language of the resource eng Publisher An entity responsible for making the resource available Grand Valley State University Libraries, Special Collections and University Archives, 1 Campus Drive, Allendale, MI, 50118 Rights Information about rights held in and over the resource <a href="http://rightsstatements.org/page/InC/1.0/?language=en">In Copyright</a> Source A related resource from which the described resource is derived <a href="https://gvsu.lyrasistechnology.org/repositories/2/resources/515">Our State of Generosity collection, JCPA-04</a> Date A point or period of time associated with an event in the lifecycle of the resource 2000-05-10 https://digitalcollections.library.gvsu.edu/files/original/4e15cbae56023979e1b78ab8d971413a.pdf c85b7f04546ec4636fe49135f9fac68d PDF Text Text STATE OF MICHIGAN JOHN ENGLER, Governor MICHIGAN COMMUNITY SERVICE COMMISSION Chairperson Michelle Engler 111 S. Capitol Ave . George W. Romney Bldg ., 4th Floor Lansing , Michigan 48913 Telephone (517) 335-4295 FAX (517) 373-4977 Executive Di rector Kyle Caldwell MEMORANDUM TO: Members of the MCSC FROM: Dorothy A. Johnson, Chairperson, Board Development Committee RE: Recommendations for Consideration DATE: April14, 2000 As articulated in my letter to the Chair, I will be stepping down as a member of the Michigan Community Service Commission (MCSC) effective May 1, 2000. There are a number of recommendations the committee and I would like to make prior to my departure. Board Development Committee Recommendations My departure will leave a number of vacancies in the leadership of the MCSC including the Board Development and the Executive Committees. Therefore, the committee would like to make the following recommendations for action by the membership: 1 . Mr. Terry Pruitt, Vice Chair of the MCSC, be named interim Chair of the Board Development Committee effective May 10, 2000 and serve in that capacity until such time as another member is named to this position. 2. Ms. Vivian Pickard be named to the Executive Committee effective May 10, 2000. Further, the Board Development Committee asks for concurrence from the MCSC membership to make the following recommendations to the Governor for his consideration. 1. Acceptance of the resignation of Dorothy A. Johnson. 2. Appointment of Mr. Robert A. Collier to fill the appointment vacated by Ms. Johnson (see resume and bio attached). 3. Appointment of Mr. Steven Monahan to fill the appointment vacated by Ms. Honaker (see resume attached). �There is also a need for the MCSC to carefully examine its leadership in light of the development of the Volunteer Alliance and the changes due in the Executive Offices of the state and the nation. These changes could threaten the work of the MCSC and its ability to remain a leader in the field and neutral in the public's perception. Therefore, the Committee suggests that the MCSC convert these threats into opportunities by working to appoint members to the MCSC who are equally as admired as the members who will soon be stepping down over the next two years due to term limits including Ms. Johnson, Dr. Orosz, and Ms. Cummings. At the same time the Committee would like to suggest that we set in place mechanisms that allow the MCSC to maintain contact with our dedicated commissioners and highlight the MCSC' s tremendous legacy of leadership. Therefore, the Committee would like to make the following recommendations for action by the membership: 1. The MCSC shall create the MCSC Leadership Council effective 9/30/00. The Leadership Council's membership will consist of all former MCSC members in good standing. The Leadership Council would be charged to advise and offer council to the MCSC members and staff. The council would be convened annually at the Governor's Service Awards and at other times deemed necessary by the membership of the MCSC. Members of the Leadership Council shall serve as ex officio members of the MCSC and shall remain on the Council until such time as they choose to resign and/or so long as they remain a member in good standing. 2. The MCSC shall appoint members to the Leadership Council, beginning with those MCSC members whose terms expire on 9/30/00. As Chair of the Board Development Committee and as a founding member of the MCSC, I would like to thank you for the opportunity to serve with the finest state service commission in the nation. As always, I remain available for any assistance the MCSC may need. Thank you. � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Our State of Generosity Creator An entity primarily responsible for making the resource Grand Valley State University. Dorothy A. Johnson Center for Philanthropy Description An account of the resource Collection contains the records of four Michigan nonprofit organizations: Council of Michigan Foundations, Michigan Nonprofit Association, Michigan Community Service Commission, and the Johnson Center for Philanthropy at GVSU. The documents are compiled by the Johnson Center for Philanthropy, and records document the history of the organizations from the 1960s to the 2010s. Coverage The spatial or temporal topic of the resource, the spatial applicability of the resource, or the jurisdiction under which the resource is relevant 1968-2014 Source A related resource from which the described resource is derived <a href="https://gvsu.lyrasistechnology.org/repositories/2/resources/515">Our State of Generosity collection, JCPA-04</a> Rights Information about rights held in and over the resource <a href="http://rightsstatements.org/page/InC/1.0/?language=en">In Copyright</a> Subject The topic of the resource Dorothy A. Johnson Center for Philanthropy Council of Michigan Foundations Michigan Nonprofit Association Michigan Community Service Commission Dorothy A. Johnson Center for Philanthropy Charities Philanthropy and Society Fundraising Records Michigan Publisher An entity responsible for making the resource available Grand Valley State University Libraries, Special Collections and University Archives, 1 Campus Drive, Allendale, MI, 49401 Contributor An entity responsible for making contributions to the resource Council of Michigan Foundations; Michigan Nonprofit Association; Michigan Community Service Commission Identifier An unambiguous reference to the resource within a given context JCPA-04 Language A language of the resource eng Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Identifier An unambiguous reference to the resource within a given context JCPA-04_MCSC_2000-05-10_Recommendations-for-Consideration Title A name given to the resource Michigan Community Service Commission 2000-05-10 commission meeting recommendations for consideration Creator An entity primarily responsible for making the resource Michigan Community Service Commission Description An account of the resource Michigan Community Service Commission 2000-05-10 commission meeting recommendations for consideration. Records are compiled in the Our State of Generosity collection by the Johnson Center, along with the files of the Michigan Nonprofit Association (MNA), the Michigan Community Service Commission (MCSC) and the Dorothy A. Johnson Center for Philanthropy. Originals are at the Michigan Community Service Commission. Subject The topic of the resource Dorothy A. Johnson Center for Philanthropy Charities Philanthropy and Society Fundraising Records Michigan Community Service Commission Michigan Format The file format, physical medium, or dimensions of the resource application/pdf Type The nature or genre of the resource Text Language A language of the resource eng Publisher An entity responsible for making the resource available Grand Valley State University Libraries, Special Collections and University Archives, 1 Campus Drive, Allendale, MI, 50119 Rights Information about rights held in and over the resource <a href="http://rightsstatements.org/page/InC/1.0/?language=en">In Copyright</a> Source A related resource from which the described resource is derived <a href="https://gvsu.lyrasistechnology.org/repositories/2/resources/515">Our State of Generosity collection, JCPA-04</a> Date A point or period of time associated with an event in the lifecycle of the resource 2000-05-10 https://digitalcollections.library.gvsu.edu/files/original/4d7f66f12e8636f88f57e6ffe271bc04.pdf 98637e70afd949a5dddbfb7f4b06a7ed PDF Text Text STATE OF MICHIGAN Tab 3 JOHN ENGLER , Governor MICHIGAN COMMUNITY SERVICE COMMISSION Chairperson Michelle Engler MEMORANDUM Executive Director Kyle Caldwell 111 George W. Romney Lansing , Telephone FAX S. Capitol Ave . Bldg. , 4th Floor Michigan 48913 (517) 335-4295 (517) 373-4977 --Revised May 10, 2000-TO: Members of the MCSC FROM: Dorothy A. Johnson, Chairperson, Board Development Committee RE: Recommendations for Consideration DATE: May 10, 2000 As articulated in my letter to the Chair, I will be stepping down as a member of the Michigan Community Service Commission (MCSC) effective May 1, 2000. There are a number of recommendations the committee and I would like to make prior to my departure. Board Development Committee Recommendations My departure will leave a number of vacancies in the leadership of the MCSC including the Board Development and the Executive Committees. Therefore, the members of the committee would like to make the following recommendations for action by the membership: 1. Mr. Terry Pruitt, Vice Chair of the MCSC, be named interim Chair of the Board Development Committee effective May 10, 2000 and serve in that capacity until such time as another member is named to this position. 2. Ms. Vivian Pickard be named to the Executive Committee effective May 10,2000. Further, members of the Board Development Committee ask for concurrence from the MCSC membership to make the following recommendations to the Governor for his consideration. 1. Acceptance of the resignation of Dorothy A. Johnson. 2. Appointment of Robert A. Collier to fill the appointment vacated by Ms. Johnson (see resume and bio attached). 3. Appointment of ~k ~teven Monahan to fill the appointment vacated by Ms. Honaker (see resume attached). Mr. Monahan is no longer employed with the Allstate Company. * One position is still open with the departure of Judith Dunn. �There is also a need for the MCSC to carefully examine its leadership in light of the development of the Volunteer Alliance and the changes due in the Executive Offices of the state and the nation. These changes could threaten the work of the MCSC and its ability to remain a leader in the field and neutral in the public's perception. Therefore, members of the Committee suggest that the MCSC convert these threats into opportunities by working to appoint members to the MCSC who are equally as admired as the members who will soon be stepping down over the next two years due to term limits including Ms. Johnson, Dr. Orosz, and Ms. Cummings. At the same time the Committee would like to suggest that we set in place mechanisms that allow the MCSC to maintain contact with our dedicated commissioners and highlight the MCSC' s tremendous legacy of leadership. Therefore, members of the Committee would like to make the following recommendations for action by the membership: 1. The MCSC shall create the MCSC Leadership Council. The Leadership Council's membership will consist of all former MCSC members in good standing. The Leadership Council would be charged to advise and offer council to the MCSC members and staff. The council would be convened annually at the Governor' s Service Awards and at other times deemed necessary by the membership of the MCSC. Members of the Leadership Council shall serve as ex officio members of the MCSC and shall remain on the Council until such time as they choose to resign and/or so long as they remain a member in good standing. b Ths MCSC shall bsgin to appoint msrnbsrs to ths Lsadsrship Council, all forrnsr msrnbsrs of ths MCSC starting 'Nith whoss tsrrns would sxpirs on 9/30/00. 3. Since the MCSC enacted term limits on all members excluding the Chair, Mrs. Engler would not necessarily be included in the first class of the Leadership Council. However, in speaking with Mrs. Engler indirectly, we know that there is a desire to move the MCSC Chair position to someone equally respected, but who is not as tied to a state and national political figure, thus helping to insulate the MCSC from political changes. Since the goal is to maintain the MCSC' s neutral status in the service arena, members of the committee suggests that the MCSC consider inviting Dr. Russell Maw by to serve as Chair of the MCSC and recommending to the Governor that he appoint Dr. Mawby to the position this Fall. Russ is known for his dedication to youth and service through his work at the W.K. Kellogg Foundation and at Michigan State University. Russ has built a solid reputation for · working in a nonpartisan way to lead organizations. He is also stepping down from the board of the W.K. Kellogg Foundation this year and may be available and willing to work with the MCSC. 4. The members of the Board Development Committee suggest that the MCSC appoint Mrs. Michelle Engler, Chair Emeritus of the MCSC Leadership Council. As Chair of the Board Development Committee and as a founding member of the MCSC, I would like to thank you for the opportunity to serve with the finest state service commission in the nation. As always, I remain available for any assistance the MCSC may need. Thank you. 2 �STATE OF MICHIGAN Tab 4 JOHN ENGLER, Governor MICHIGAN COMMUNITY SERVICE COMMISSION Chairperson Michelle Engler Executive Director Kyle Caldwell MEMORANDUM 111 George W. Romney Lansing , Telephone FAX S. Capitol Ave . Bldg ., 4th Floor Michigan 48913 (517) 335-4295 (517) 373-4977 --Revised May 10, 2000-TO: Members and Friends of the Michigan Community Service Commission FROM: Kyle Caldwell, Executive Director RE: Executive Director's Report DATE: May 10,2000 4 This report will briefly describe some of the Michigan Community Service Commission (MCSC) key staff activities conducted since our January meeting and, in a supplemental report that will be added to your materials at the May 1Oth meeting, request the approval of the Commissioners for staff recommendations for funding for two of our national service programs-Michigan's ArneriCorps and Learn & Serve Community Based Grants-and our state funded Michigan Volunteer Investment Grants (VIG) program. In addition, staff will be making recommendations for your consideration concerning MCSC' s long range plans including our strategy on funding decisions. For your additional information, attached to this report you will find detailed reports for each department of the MCSC as drafted by their respective directors. Those materials will also be included in a supplemental package. Finally, there are a number of important issues related to the administrative functions of the MCSC that will be highlighted for your information and comment. The MCSC staff are involved in several rather intense, yet remarkably healthy self-examination processes. Included in those have been two major audits, one conducted by the State of Michigan Auditor General's Office and a "pre-audit survey" conducted by a designee of the Office of Inspector General's Office of the Corporation for National Service (CNS). A summary of these examinations is offered in the "Making It Happen" section of this report. Making It Happen Michigan's AmeriCorps Funding Recommendations of Staff* Learn & Serve Community Based Funding Recommendations of Staff* Volunteer Investment Grants Funding Recommendations of Staff* * (To be distributed at the May lOth meeting.) �Sustainability One issue that will need to be dealt with soon is our sustainability plan for Michigan's AmeriCorps and other programs that involve subgranting. Specifically, we will need to determine if/when our financial support for current and future grantees will change. You may recall that staff requested your support to include language in our FY 2000 RFPs that noted that the MCSC will be reviewing its policy on funding and that we would be addressing specifically how our funding strategy may change to foster sustainability and develop new programs simultaneously. Notification of this policy change was included in our AmeriCorps RFP for FY 2000-01. The MCSC staff will need to have an articulated strategy developed prior to the next round of CNS and VIG funding which will begin early next Fall. The MCSC staff request the approval of the MCSC to implement a strategy to develop a comprehensive plan over the summer that will include: • a brief summary of past and current grant making practices, • staff and peer comments on our goaVneeds, and • staff suggestions for grant making strategies for the MCSC that encourage and support effective and sustainable programs. This plan would be developed in conjunction with the members of the commiSSion interested in helping us tackle this issue (these could be the same members who showed interest in serving on the Continuous Improvement standing committee of the MCSC at our Fall retreat last year.) and presented to the Executive Committee for their approval so that language may be included in the next round of MCSC applications. Then the Executive Committee would present the plan at the September meeting of the MCSC for concurrence. CNS North Central Cluster Conference On May 1-3, 2000 our colleagues in lllinois, Ohio, Minnesota, Wisconsin, and Iowa meet to discuss a myriad of issues related to how we support national service. This conference was held at the Double Tree in Romulus and involved over 40 participants from across the cluster and is becoming an annual ritual where staff of state commissions and CNS representatives meet to discuss best practices, new initiatives and potential areas of collaboration. Relevant outcomes will be highlighted at the May 1Oth MCSC meeting. Audits of the MCSC The MCSC staff have been engaged in two reviews of our program and monitoring systems. The first review was conducted in November by the Auditor General (AG) of Michigan. Out of this two week review came a final report stating that the AG found no material weaknesses and only one area of improvement related to the MCSC. The area identified had to do with timely submissions of reports which the MCSC has already corrected or is in the process of rectifying. In other words, the Michigan Office of the Auditor General said that our systems are fine for the period of October 1, 1996 through September 30, 1998. Portions of that report are attached for your review and consideration. 2 �From January 18 - 22, 2000 representatives from the Inspector General of the Corporation for National Service (Urbach Kahn & Werlin, PC) conducted a "pre-audit survey" of the MCSC systems for all years for which the MCSC received Corporation funds (from 1993 to the present). While staff of the MCSC and the Michigan Office of the Auditor General are unclear as to the purpose, scope and repercussions of a "pre-audit survey", we nonetheless have been given preliminary indications that there are only three areas of improvement. A draft report should be available when we meet on May lOth. Several state service commissions have expressed their concerns with the "pre-audit surveys" and how they have been conducted, why they are being conducted and what any findings identified in a "pre-audit survey" mean to an organization participating in this type of examination. The reasons for concern are many and the primary ones are listed below. 1. All state service commissions are subject to the provisions of the single audit act (A-133) which holds that a review conducted under this act should be consistent with other federal reviews and shall serve as a fulfillment of any other federal audit requirement. Additionally, the act provides that any subsequent call for examination must be based on the latest audit. State service commissions are wondering why they are being subjected to additional audits (or preaudit surveys) if they have previously (within the past two years) been reviewed as in our case and in the case of the Florida commission. 2. Neither the auditing firm acting on behalf of the Office of the Inspector General (IG) nor the Michigan Auditor General have ever heard of, nor previously conducted a "pre-audit survey" on any state agency. This begs the question, of all the federal granting programs out there, why state service commissions, the largest of which receives less than $30 million in federal funds? Certainly $300 million in federal funds (the annual appropriations to the CNS) does not deserve this type of special consideration when weighed against the billions of other federal funds allocated to states. Therefore, if the amount of funds is not the issue, what is? According to the auditors representing the IG, this review is designed to help identify potential system weaknesses and define responses to help commissions do their work more effectively while remaining compliant with federal laws. MCSC staff are continuing to operate on that assumption. However, it must be said that other states (South Carolina for example) that have participated in a pre-audit survey, were given by all measures a few minor suggestions for improvement which were then used as justification for a full and complete audit of all of their financial and monitoring systems by the IG. 3. This combined with a number of abnormalities and curious circumstances which are casting a rather ominous shadow of doubt over the entire process. First, the MCSC was promised a draft report of the "pre-audit survey" result 30 days after the exit interview, conducted on January 21 , 2000. To date, the MCSC has yet to receive this report. Second, the MCSC has provided all requested information to the auditors in a timely manner and has documented the transmittal of that information. Additional information requests have been coming in nearly every week since the auditors' visit in January. Yet, on a number of occasions, the auditors claim that they either did not receive the necessary information or that the information requested was incorrectly requested and no longer necessary. 4 . Finally, the MCSC staff recently received four "pre-audit survey findings letters" that articulate concerns the auditors have with the MCSC's systems. These letters request our signature certifying our knowledge of the findings and all the material facts that support these findings . According to a representative from the Michigan Auditor General's Office, it is unprecedented for an auditor to send such a request prior to an organization receiving a draft report. The reason for giving the audited organization a draft copy of the report is so that the agency being reviewed can refute any findings and prove them false prior to any report being published. In essence, we are being asked to admit that we have system flaws without being given the 3 �opportunity to refute the allegation. The MCSC staff and Michigan Auditor General's office disagree with the very nature of the findings and the auditor's interpretation of the federal laws related to the findings. Upon the advice of the Michigan Auditor General's Office, the MCSC staff refused to sign the "pre-audit survey finding letters" and instead sent detailed responses to each finding with an explanation for how the identified weaknesses were already being addressed or were incorrect interpretations of federal law. The MCSC staff remain eager to discuss how the current systems can be improved, but cannot allow the current questionable auditing processes by the Inspector General's Office to continue without an official response. In conjunction with the Michigan Auditor Generals Office, the MCSC staff sent responses to each and every one of the "pre-audit survey findings" letters (see copies attached). Staff will continue to monitor this process and keep Commissioners informed as new developments arise. On May 4, 2000, the MCSC received a copy of the draft report on the pre-audit survey. Based on two findings, the draft report calls for a full scope financial audit of the funds awarded to the MCSC for 1995 through the current program year. Despite the conclusions of the Michigan Office of the Auditor General audit for FY 1996 through FY 1998. The entire pre-audit survey process is questionable at best. According to the Michigan Office of the Auditor General, no pre-audit survey has ever been conducted on any federal funds awarded to Michigan. The pre-audit survey findings are based on incorrect assumptions and greatly inflated. Finally, the pre-audit survey process conducted by Urbach Kahn & Werlin, PC are highly suspect given their short visit and broad findings. It is important that the MCSC ensure that it has adequate, if not exemplary, systems in place to ensure that it is in compliance with state and federal law and delivers the best quality services possible. Given that the MCSC is receiving conflicting information, the MCSC staff recommend that it broker the services of a credible third party to assess the accuracy and validity of the preaudit survey conducted on the MCSC and provide useful feedback on how it can incorporate recommendations into its operational systems. Legislative Briefing Packet Last year the staff developed a briefing packet for commissioners so that they could contact their state elected officials about programs and initiatives of the MCSC. This was especially important in preparation for our Legislative Breakfast last year. Although we have postponed the Legislative Breakfast, staff felt it was still important to provide you with the most up-to-date information, therefore a customized briefing will be delivered to you at the May 1Oth meeting. Volunteerism Superconference Just a reminder that the Volunteerism Superconference 2000 will be held in Lansing at the Lansing Center on May 18 & 19, 2000. Former First Lady, Barbara Bush will be the featured speaker. As always, we will be hosting the Governor's Service Awards on the opening evening and all members of the MCSC are invited and encouraged to attend. Staffing Changes There have been a number of staff changes at the MCSC since our January meeting. First, Ms. Lindy Lange, a six -year employee of the MCSC, left for Rochester, Minnesota on April 7, 2000. Lindy has provided true leadership and steadfast dedication to the MCSC and we will miss her tremendous! y. 4 �Ms. Mary Grill, our Communities of Promise Coordinator for the past year, will be standing in as Acting Director of Outreach and Fund Development (O&FD). Adding to the O&FD staff is Liz Clemenshaw who has been offered and has accepted a position with the MCSC as an ArneriCorps Promise Fellow (see resume attached). You may recall that the MCSC approved one ArneriCorps Promise Fellow position for the MCSC this year. You may have had the opportunity to meet Liz already, she has been serving as an MCSC intern with the staff this past year. Liz has wrap up her work as an intern and officially begin her year of service as a Fellow on Thursday, April 13th. Liz has been with us on a part-time basis until she graduates from MSU and then will come on board full-time on May 9th. Two other additions to the MCSC include: Michael Freeman who joined us in February to replace Phil Chvojka as the Training and Technical Assistance Coordinator. Michael comes to us from Flint, where he worked with the housing community. And finally, Kathie Vasilion gave birth to a baby girl-Keyana Roshel Robinson- on January 24, 2000. We welcome all our additions to the MCSC family. 5 � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Our State of Generosity Creator An entity primarily responsible for making the resource Grand Valley State University. Dorothy A. Johnson Center for Philanthropy Description An account of the resource Collection contains the records of four Michigan nonprofit organizations: Council of Michigan Foundations, Michigan Nonprofit Association, Michigan Community Service Commission, and the Johnson Center for Philanthropy at GVSU. The documents are compiled by the Johnson Center for Philanthropy, and records document the history of the organizations from the 1960s to the 2010s. Coverage The spatial or temporal topic of the resource, the spatial applicability of the resource, or the jurisdiction under which the resource is relevant 1968-2014 Source A related resource from which the described resource is derived <a href="https://gvsu.lyrasistechnology.org/repositories/2/resources/515">Our State of Generosity collection, JCPA-04</a> Rights Information about rights held in and over the resource <a href="http://rightsstatements.org/page/InC/1.0/?language=en">In Copyright</a> Subject The topic of the resource Dorothy A. Johnson Center for Philanthropy Council of Michigan Foundations Michigan Nonprofit Association Michigan Community Service Commission Dorothy A. Johnson Center for Philanthropy Charities Philanthropy and Society Fundraising Records Michigan Publisher An entity responsible for making the resource available Grand Valley State University Libraries, Special Collections and University Archives, 1 Campus Drive, Allendale, MI, 49401 Contributor An entity responsible for making contributions to the resource Council of Michigan Foundations; Michigan Nonprofit Association; Michigan Community Service Commission Identifier An unambiguous reference to the resource within a given context JCPA-04 Language A language of the resource eng Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Identifier An unambiguous reference to the resource within a given context JCPA-04_MCSC_2000-05-10_Recommendations-for-Consideration-Revised Title A name given to the resource Michigan Community Service Commission 2000-05-10 commission meeting recommendations for consideration revised Creator An entity primarily responsible for making the resource Michigan Community Service Commission Description An account of the resource Michigan Community Service Commission 2000-05-10 commission meeting recommendations for consideration revised. Records are compiled in the Our State of Generosity collection by the Johnson Center, along with the files of the Michigan Nonprofit Association (MNA), the Michigan Community Service Commission (MCSC) and the Dorothy A. Johnson Center for Philanthropy. Originals are at the Michigan Community Service Commission. Subject The topic of the resource Dorothy A. Johnson Center for Philanthropy Charities Philanthropy and Society Fundraising Records Michigan Community Service Commission Michigan Format The file format, physical medium, or dimensions of the resource application/pdf Type The nature or genre of the resource Text Language A language of the resource eng Publisher An entity responsible for making the resource available Grand Valley State University Libraries, Special Collections and University Archives, 1 Campus Drive, Allendale, MI, 50120 Rights Information about rights held in and over the resource <a href="http://rightsstatements.org/page/InC/1.0/?language=en">In Copyright</a> Source A related resource from which the described resource is derived <a href="https://gvsu.lyrasistechnology.org/repositories/2/resources/515">Our State of Generosity collection, JCPA-04</a> Date A point or period of time associated with an event in the lifecycle of the resource 2000-05-10 https://digitalcollections.library.gvsu.edu/files/original/9096cf96fe290372f9de65ed3e51952c.pdf 3e77ca97a8550daa16e5848e529d3912 PDF Text Text STATE OF MICHIGAN JOHN ENGLER, Governor MICHIGAN COMMUNITY SERVICE COMMISSION Chairperson Michelle Engler 111 George W. Romney Lansing , Telephone FAX Executive Director Kyle Caldwell S. Capitol Ave . Bldg. , 4th Floor Michigan 48913 (517) 335-4295 (517) 373-4977 MEMORANDUM TO: Michigan Community Service Commissioners and Friends FROM: Kyle Caldwell, Executive Director RE: April 27, 1998 Commission Meeting DATE: March 24, 2000 The April 27, 2000 Commission meeting originally scheduled to immediately following the Legislative Breakfast has been rescheduled for May 10, 2000 at the George W. Romney Building, Michigan Room from 12:00 till 4:00 p.m. We deeply regret having to reschedule this meeting and apologize for any inconvenience it may cause, but it was necessary. The MCSC attempted to accommodate the schedules of the Legislature and the Governor's Office when we had initially scheduled the April meeting, but due to recent changes in the Legislative Calendar, we were unable to ensure that all of the appropriate parties would be in attendance. Therefore, we are also canceling the Legislative Breakfast. We will reschedule the program for another time. The May lOth meeting will not only replace the April27, 2000 meeting, it will also replace the conference call scheduled to take place on May lOth to approve our AmeriCorps application. Please remember the meeting starts at noon and we will be serving a box lunch during the meeting. Please call and verify your attendance with Mary Estrada at (517)373-4998 so we can have an accurate meal count. Should you have any concerns or questions, please call me at (517)373-4998. Thanks! �To: From: Subject: CC: Date Sent: MARY ESTRADA; Mary Grill; GARRY GROSS ; Paula Kaiser; LINDY Lange Kyle Caldwell May 1Oth Commission meeting Friday, March 24, 2000 8:18AM I would like the packet for commissioners in preparation for the May 1Oth Commission meeting to go out by April 14th, 2000. This means that I will need division heads reports from Garry, Paula and Lindy/Mary G. by Monday, April 10, 2000 so that I can compile them into a final report for commissioners. Lindy and Mary G. should work together on the O&FD report so that Mary G. can get a feel for the process. Unfortunately for you Mary G., this probably means that you will also be working on a summary report for Paula while learning the summary report for O&FD. I would like Mary G. to plan on attending the May 1Oth commission meeting so that she may be introduced. I believe that Garry will be out of town that day, but if he can attend I would like to have the divisions represented, which would also mean Paula and Mary G. I do not have any expectations for staff presentations except for Paula who will be presenting our AmeriCorps Application. Thanks. Kyle Kyle Caldwell, Exec. Director Michigan Community Service Commission George W. Romney Building, 4th Fir. 111 S. Capitol Avenue Lansing, Michigan 48913 517/335-4295 517/373-4977 fax caldwellk1 @state.mi.us Page 1 �To: From: Subject: CC: Date Sent: ESTRADAM@ DCD-Centrai.DCD-Vict Mary Ellen Brandel! <Mary.EIIen .Brandell@cmich.edu> Re: MCSC items Thursday, April 6, 2000 10:40 AM Dear Mary; Thanks for the info. I plan on attending the May 10 meeting in Lansing. I will give you some dates on when I can be available for Kyle's interview. Let me know if he needs to travel anywhere in this vacinity so that we can coordinate his schedule. Please do me a favor .... l cannot get to Lansing today for Lindy's party ... l am sending her a little gift ... Where can I sent it? Can I mail it to the MCSC office .... Does Lindy have a new address? Tell her that I am thinking of her today and I thank her for all her hard work. Fondly, Mary EllenAt 12:27 PM 4/4/00 -0400, you wrote: > 1. The next MCSC Commission meeting is May 10, 2000 in the Romney building , 1st Floor Michigan Room from Noon - 4:00 p.m. A box lunch will be provided. Therefore, could everyone please e-mail or call me and let me know if you will be attending this meeting so I can order the right amount of lunches. Thanks! > >2. Kyle has asked me to schedule a meeting for him with each commissioner. He will come to your facility and would like to start this schedule in July and finish in August. The meeting is Kyle's annual check-in with all of you and there is no specific agenda unless you have issues you want to discuss with Kyle. Please e-mail or call me with dates and times that you are available. Right now his caledar is wide open so the sooner I know what you have available the better. > >Thanks and if you have any questions, please call me at (517)373-4998 and my fax is (517)241-3869. > Page 1 � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Our State of Generosity Creator An entity primarily responsible for making the resource Grand Valley State University. Dorothy A. Johnson Center for Philanthropy Description An account of the resource Collection contains the records of four Michigan nonprofit organizations: Council of Michigan Foundations, Michigan Nonprofit Association, Michigan Community Service Commission, and the Johnson Center for Philanthropy at GVSU. The documents are compiled by the Johnson Center for Philanthropy, and records document the history of the organizations from the 1960s to the 2010s. Coverage The spatial or temporal topic of the resource, the spatial applicability of the resource, or the jurisdiction under which the resource is relevant 1968-2014 Source A related resource from which the described resource is derived <a href="https://gvsu.lyrasistechnology.org/repositories/2/resources/515">Our State of Generosity collection, JCPA-04</a> Rights Information about rights held in and over the resource <a href="http://rightsstatements.org/page/InC/1.0/?language=en">In Copyright</a> Subject The topic of the resource Dorothy A. Johnson Center for Philanthropy Council of Michigan Foundations Michigan Nonprofit Association Michigan Community Service Commission Dorothy A. Johnson Center for Philanthropy Charities Philanthropy and Society Fundraising Records Michigan Publisher An entity responsible for making the resource available Grand Valley State University Libraries, Special Collections and University Archives, 1 Campus Drive, Allendale, MI, 49401 Contributor An entity responsible for making contributions to the resource Council of Michigan Foundations; Michigan Nonprofit Association; Michigan Community Service Commission Identifier An unambiguous reference to the resource within a given context JCPA-04 Language A language of the resource eng Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Identifier An unambiguous reference to the resource within a given context JCPA-04_MCSC_2000-05-10_Rescheduling-Next-Meeting Title A name given to the resource Michigan Community Service Commission 2000-05-10 commission meeting rescheduling next meeting Creator An entity primarily responsible for making the resource Michigan Community Service Commission Description An account of the resource Michigan Community Service Commission 2000-05-10 commission meeting rescheduling next meeting. Records are compiled in the Our State of Generosity collection by the Johnson Center, along with the files of the Michigan Nonprofit Association (MNA), the Michigan Community Service Commission (MCSC) and the Dorothy A. Johnson Center for Philanthropy. Originals are at the Michigan Community Service Commission. Subject The topic of the resource Dorothy A. Johnson Center for Philanthropy Charities Philanthropy and Society Fundraising Records Michigan Community Service Commission Michigan Format The file format, physical medium, or dimensions of the resource application/pdf Type The nature or genre of the resource Text Language A language of the resource eng Publisher An entity responsible for making the resource available Grand Valley State University Libraries, Special Collections and University Archives, 1 Campus Drive, Allendale, MI, 50121 Rights Information about rights held in and over the resource <a href="http://rightsstatements.org/page/InC/1.0/?language=en">In Copyright</a> Source A related resource from which the described resource is derived <a href="https://gvsu.lyrasistechnology.org/repositories/2/resources/515">Our State of Generosity collection, JCPA-04</a> Date A point or period of time associated with an event in the lifecycle of the resource 2000-05-10 https://digitalcollections.library.gvsu.edu/files/original/612abb5096afad7e3da40afa1e385f3e.pdf 0f166ad31400dd74dcfecb6103f8e15b PDF Text Text Michigan Community Service Commission Agenda May 10, 2000 George W. Romney Building Lansing, Michigan 12:00 p.m. - 4:00 p.m. I. Welcome and Introductions - Chairperson Engler II. Review & Approval of January 21, 2000 Minutes - Chairperson Engler III. Standing Committee Reports A. B. Executive Committee - Chairperson Engler 1. Review of Executive Committee March 24, 1999 meeting. 2. Review of Progress on the Volunteer Alliance Concept Board Development Committee - Terry Pruitt 1. IV. V. Executive Director's Report VII. - Kyle Caldwell A. Michigan's AmeriCorps (approval item) B. Learn & Serve Community Based Grants (approval item) C. Volunteer Investment Grants (approval item) D. Sustainability of MCSC programs (approval item) E. Pre-Audit Survey F. Briefing Packet Old Business - Chairperson Engler A. VI. Recommendations (approval item) Staff Recommendations for Future Direction of the MCSC New Business A. Special Meeting Date (approval item) B. Michigan Family Independence Agency Strategic Plan Jocelyn Vanda Public Comment VIII. Adjourn Next Commission meeting will be September 15, 2000 in Farmington Hills. � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Our State of Generosity Creator An entity primarily responsible for making the resource Grand Valley State University. Dorothy A. Johnson Center for Philanthropy Description An account of the resource Collection contains the records of four Michigan nonprofit organizations: Council of Michigan Foundations, Michigan Nonprofit Association, Michigan Community Service Commission, and the Johnson Center for Philanthropy at GVSU. The documents are compiled by the Johnson Center for Philanthropy, and records document the history of the organizations from the 1960s to the 2010s. Coverage The spatial or temporal topic of the resource, the spatial applicability of the resource, or the jurisdiction under which the resource is relevant 1968-2014 Source A related resource from which the described resource is derived <a href="https://gvsu.lyrasistechnology.org/repositories/2/resources/515">Our State of Generosity collection, JCPA-04</a> Rights Information about rights held in and over the resource <a href="http://rightsstatements.org/page/InC/1.0/?language=en">In Copyright</a> Subject The topic of the resource Dorothy A. Johnson Center for Philanthropy Council of Michigan Foundations Michigan Nonprofit Association Michigan Community Service Commission Dorothy A. Johnson Center for Philanthropy Charities Philanthropy and Society Fundraising Records Michigan Publisher An entity responsible for making the resource available Grand Valley State University Libraries, Special Collections and University Archives, 1 Campus Drive, Allendale, MI, 49401 Contributor An entity responsible for making contributions to the resource Council of Michigan Foundations; Michigan Nonprofit Association; Michigan Community Service Commission Identifier An unambiguous reference to the resource within a given context JCPA-04 Language A language of the resource eng Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Identifier An unambiguous reference to the resource within a given context JCPA-04_MCSC_2000-05-10_Agenda-Revised Title A name given to the resource Michigan Community Service Commission 2000-05-10 commission meeting revised agenda Creator An entity primarily responsible for making the resource Michigan Community Service Commission Description An account of the resource Michigan Community Service Commission 2000-05-10 commission meeting revised agenda. Records are compiled in the Our State of Generosity collection by the Johnson Center, along with the files of the Michigan Nonprofit Association (MNA), the Michigan Community Service Commission (MCSC) and the Dorothy A. Johnson Center for Philanthropy. Originals are at the Michigan Community Service Commission. Subject The topic of the resource Dorothy A. Johnson Center for Philanthropy Charities Philanthropy and Society Fundraising Records Michigan Community Service Commission Michigan Format The file format, physical medium, or dimensions of the resource application/pdf Type The nature or genre of the resource Text Language A language of the resource eng Publisher An entity responsible for making the resource available Grand Valley State University Libraries, Special Collections and University Archives, 1 Campus Drive, Allendale, MI, 50099 Rights Information about rights held in and over the resource <a href="http://rightsstatements.org/page/InC/1.0/?language=en">In Copyright</a> Source A related resource from which the described resource is derived <a href="https://gvsu.lyrasistechnology.org/repositories/2/resources/515">Our State of Generosity collection, JCPA-04</a> Date A point or period of time associated with an event in the lifecycle of the resource 2000-05-10 https://digitalcollections.library.gvsu.edu/files/original/20b9bc9c48d10d53a919351667509b5e.pdf 0587b98bbeffcf9d845b401b55df497c PDF Text Text Michigan Community Service Commission Agenda May 10, 2000 George W. Romney Building Lansing, Michigan 12:00 p.m. - 4:00 p.m. I. Welcome and Introductions - Chairperson Engler II. Review & Approval of January 21, 2000 Minutes - Chairperson Engler III. Standing Committee Reports A. Executive Committee - Chairperson Engler ~eview of Executive Committee March 24, 1999 meeting. . Review of Progress on the Volunteer Alliance Concept Board Development Committee - Terry Pruitt / IV. Recommendations (approval item) Executive Director's Report - Kyle Caldwell Michigan's AmeriCorps (approval item) Learn & Serve Community Based Grants (approval item) Volunteer Investment Grants (approval item) Sustainability of MCSC programs (approval item) Pre-Audit Survey F. y Old Business - Chairperson Engler A. VI. Staff Recommendations for Future Direction of the MCSC New Business A. VII. Briefing Packet Special Meeting Date (approval item) Public Comment VIII. Adjourn Next Commission meeting will be September 15, 2000 in Farmington Hills. � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Our State of Generosity Creator An entity primarily responsible for making the resource Grand Valley State University. Dorothy A. Johnson Center for Philanthropy Description An account of the resource Collection contains the records of four Michigan nonprofit organizations: Council of Michigan Foundations, Michigan Nonprofit Association, Michigan Community Service Commission, and the Johnson Center for Philanthropy at GVSU. The documents are compiled by the Johnson Center for Philanthropy, and records document the history of the organizations from the 1960s to the 2010s. Coverage The spatial or temporal topic of the resource, the spatial applicability of the resource, or the jurisdiction under which the resource is relevant 1968-2014 Source A related resource from which the described resource is derived <a href="https://gvsu.lyrasistechnology.org/repositories/2/resources/515">Our State of Generosity collection, JCPA-04</a> Rights Information about rights held in and over the resource <a href="http://rightsstatements.org/page/InC/1.0/?language=en">In Copyright</a> Subject The topic of the resource Dorothy A. Johnson Center for Philanthropy Council of Michigan Foundations Michigan Nonprofit Association Michigan Community Service Commission Dorothy A. Johnson Center for Philanthropy Charities Philanthropy and Society Fundraising Records Michigan Publisher An entity responsible for making the resource available Grand Valley State University Libraries, Special Collections and University Archives, 1 Campus Drive, Allendale, MI, 49401 Contributor An entity responsible for making contributions to the resource Council of Michigan Foundations; Michigan Nonprofit Association; Michigan Community Service Commission Identifier An unambiguous reference to the resource within a given context JCPA-04 Language A language of the resource eng Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Identifier An unambiguous reference to the resource within a given context JCPA-04_MCSC_2000-05-10_Revised-Agenda Title A name given to the resource Michigan Community Service Commission 2000-05-10 commission meeting revised agenda Creator An entity primarily responsible for making the resource Michigan Community Service Commission Description An account of the resource Michigan Community Service Commission 2000-05-10 commission meeting revised agenda. Records are compiled in the Our State of Generosity collection by the Johnson Center, along with the files of the Michigan Nonprofit Association (MNA), the Michigan Community Service Commission (MCSC) and the Dorothy A. Johnson Center for Philanthropy. Originals are at the Michigan Community Service Commission. Subject The topic of the resource Dorothy A. Johnson Center for Philanthropy Charities Philanthropy and Society Fundraising Records Michigan Community Service Commission Michigan Format The file format, physical medium, or dimensions of the resource application/pdf Type The nature or genre of the resource Text Language A language of the resource eng Publisher An entity responsible for making the resource available Grand Valley State University Libraries, Special Collections and University Archives, 1 Campus Drive, Allendale, MI, 50122 Rights Information about rights held in and over the resource <a href="http://rightsstatements.org/page/InC/1.0/?language=en">In Copyright</a> Source A related resource from which the described resource is derived <a href="https://gvsu.lyrasistechnology.org/repositories/2/resources/515">Our State of Generosity collection, JCPA-04</a> Date A point or period of time associated with an event in the lifecycle of the resource 2000-05-10 https://digitalcollections.library.gvsu.edu/files/original/4d8a7e577eebdd8c3f3311f5f8586a67.pdf e1fba4bc7144ef80d4892c86352e89e2 PDF Text Text STATE OF MICHIGAN JOHN ENGLER, Governor MICHIGAN COMMUNITY SERVICE COMMISSION Chairperson Michelle Engler 111 George W. Romney Lansing, Telephone FAX Executive Director Kyle Caldwell S. Capitol Ave . Bldg. , 4th Floor Michigan 48913 (517) 335-4295 (517) 373-4977 MEMORANDUM Se~Commission TO: Members of the Michigan Communi::' FROM: Paula Kaiser, Director Michigan Community Service Commission RE: Staff Recommendations for Learn and Serve-Michigan CBO, and Michigan's Volunteer Investment Grants DATE: May 10, 2000 ofPrograrV~ Learn and Serve-Michigan CEO Background For FY 2000, the Learn and Serve-Michigan application process was limited to existing grantees now entering the third year of a three-year ftmding commitment. Each of the ten grantees was mailed the renewal application guidelines on February 3, 2000. A total of eight renewal applications were received totaling $91,905. The MCSC conducted a staff review of all renewal applications. Renewal applications were provided with written feedback that included lists of strengths, areas for improvement, and necessary revisiOns. Applicants had until April28, 2000 to respond in writing to the areas . . . . requmng revisiOns. Staff Recommendations 1) The staff recommends renewal funding, at the requested amounts for the following appJican r ts: Le2al Applicant Fundin2 Reguested Fundin2 Recommended Alpena Community College $16,750 $16,750 �City ofPortage/Portage Senior Center $20,550 $20,550 EightCAP, Inc $15,050 $15,050 Michigan 4-H Foundation for MSU Extension 4-H Youth Programs of Oakland County $20,658 $20,658 Onekama Consolidated School Education Foundation $25,000 $25,000 Pathways to Healthy Living $10,080 $10,080 Volunteer Muskegon $15,750 $15,750 Winn Area Activity Center $15,750 $15,750 Total Funding Recommended $139,588 $139,588 2) The staff recommends the remaining $10,412 of programming funds be used to fund grants for the development and implementation of demonstration projects which further the resources available for community-based service-learning (i.e., community-based curriculum units, brochures, videos, training guides and etc.) Michigan 's Volunteer Investment Grants Background The MCSC offers $1 million annually for Michigan's Volunteer Investment Grants. On November 5, 1999 the Executive Committee approved 15 grants for FY 2000 totaling $696,725. Therefore, the MCSC still had $303,275 to distribute in FY 2000. The MCSC offered a second round of 2000 VIG funds. Round II grants were available to current grantees for the purpose of increasing their 2000 grant award or to any agency who has previously applied or been funded. On February 25, 2000, applications were mailed to Michigan's Volunteer Centers, Community Foundations, United Ways, MSU Extension offices and members of the Michigan Legislature. Three new applications, requesting a total of$150,000, were received on March 30, 2000. On April12, 2000 the applications were reviewed by teams of peer reviewers. From the peer review, all were recommended for further review by the MCSC staff. The MCSC staff reviewed all the applications on April14, 2000. On May 8, 2000, the MCSC was notified that United Way Community Services wanted to withdraw their application. Current Michigan's VIG applicants, with grants not exceeding $100,000, were eligible to request a grant increase in Round II. Two increase applications, requesting a total of $45,000, were received and reviewed by staff. Applicants were provided written feedback that included lists of strengths, areas for improvement and necessary revisions. Revisions were due May 9, 2000. 2 �Staff Recommendations 1) The staff recommends increased fi.mding for the following existing grantees pending satisfactory application revisions : Match Level Match Required Increase Requested Volunteer Center of Northwest Michigan 1.5:1 $37,500 $25 ,000 $25,000 Hillsdale County Volunteer Resources & Support Center 1 :1 $20,000 $20,000 $20,000 $57,500 $45,000 $45,000 Applicant Total Increase Recommended 2) The staff recommends the following applicants for new funding, at the requested amount, pending satisfactory completion of application revisions: Match Level Match Required Funding Requested Resource Center (Flint) 1 : 1.5 $37,500 $25,000 $25,000 United Way and Volunteer Center of Clare County 1:1 $25,000 $25,000 $25,000 $62,500 $50,000 $50,000 Applicant Total Funding Recommended 3) The MCSC staff requests board approval to spend up to $100,000 on training and technical assistance to support grantees in fulfilling their match requirements and help new organizations prepare to apply for future funding. The staff recommends that no more than $20,000 be set aside for training and technical assistance to be facilitated by the MCSC to conduct targeted fund development and organizational capacity building training for grantees. The remaining $80,000 will be sub-granted to other organizations for general training and technical assistance purposes. Available Uncommitted FYOO Funds Total Staff Recommendations Remaining Uncommitted FYOO Funds $303,275 $195,000 $108,275 The staff will offer a third round of2000 VIG funds to disperse the remaining funds . Round III grants will be made available to current grantees and new organizations. 3 � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Our State of Generosity Creator An entity primarily responsible for making the resource Grand Valley State University. Dorothy A. Johnson Center for Philanthropy Description An account of the resource Collection contains the records of four Michigan nonprofit organizations: Council of Michigan Foundations, Michigan Nonprofit Association, Michigan Community Service Commission, and the Johnson Center for Philanthropy at GVSU. The documents are compiled by the Johnson Center for Philanthropy, and records document the history of the organizations from the 1960s to the 2010s. Coverage The spatial or temporal topic of the resource, the spatial applicability of the resource, or the jurisdiction under which the resource is relevant 1968-2014 Source A related resource from which the described resource is derived <a href="https://gvsu.lyrasistechnology.org/repositories/2/resources/515">Our State of Generosity collection, JCPA-04</a> Rights Information about rights held in and over the resource <a href="http://rightsstatements.org/page/InC/1.0/?language=en">In Copyright</a> Subject The topic of the resource Dorothy A. Johnson Center for Philanthropy Council of Michigan Foundations Michigan Nonprofit Association Michigan Community Service Commission Dorothy A. Johnson Center for Philanthropy Charities Philanthropy and Society Fundraising Records Michigan Publisher An entity responsible for making the resource available Grand Valley State University Libraries, Special Collections and University Archives, 1 Campus Drive, Allendale, MI, 49401 Contributor An entity responsible for making contributions to the resource Council of Michigan Foundations; Michigan Nonprofit Association; Michigan Community Service Commission Identifier An unambiguous reference to the resource within a given context JCPA-04 Language A language of the resource eng Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Identifier An unambiguous reference to the resource within a given context JCPA-04_MCSC_2000-05-10_Staff-Recommendations-Learn-and-Serve-MI-and-VIG Title A name given to the resource Michigan Community Service Commission 2000-05-10 commission meeting staff recommendations for Learn and Serve-Michigan and Volunteer Investment Grants Creator An entity primarily responsible for making the resource Michigan Community Service Commission Description An account of the resource Michigan Community Service Commission 2000-05-10 commission meeting staff recommendations for Learn and Serve-Michigan and Volunteer Investment Grants. Records are compiled in the Our State of Generosity collection by the Johnson Center, along with the files of the Michigan Nonprofit Association (MNA), the Michigan Community Service Commission (MCSC) and the Dorothy A. Johnson Center for Philanthropy. Originals are at the Michigan Community Service Commission. Subject The topic of the resource Dorothy A. Johnson Center for Philanthropy Charities Philanthropy and Society Fundraising Records Michigan Community Service Commission Michigan Format The file format, physical medium, or dimensions of the resource application/pdf Type The nature or genre of the resource Text Language A language of the resource eng Publisher An entity responsible for making the resource available Grand Valley State University Libraries, Special Collections and University Archives, 1 Campus Drive, Allendale, MI, 50123 Rights Information about rights held in and over the resource <a href="http://rightsstatements.org/page/InC/1.0/?language=en">In Copyright</a> Source A related resource from which the described resource is derived <a href="https://gvsu.lyrasistechnology.org/repositories/2/resources/515">Our State of Generosity collection, JCPA-04</a> Date A point or period of time associated with an event in the lifecycle of the resource 2000-05-10 https://digitalcollections.library.gvsu.edu/files/original/1d9d0d0ed80f52b93f1f6668db5ace26.pdf df792621e0367f32760a302d9425401f PDF Text Text STATE OF MICHIGAN JOHN ENGLER, Governor MICHIGAN COMMUNITY SERVICE COMMISSION Chairperson Michelle Engler 111 George W. Romney Lansing , Telephone FAX Executive Director Kyle Caldwell S. Capitol Ave . Bldg. , 4th Floor Michigan 48913 (517) 335-4295 (517) 373-4977 MEMORANDUM TO: Members of the Michigan Community Service Commission FROM: Paula Kaiser, Director ofProgram}-{Ja,u.WJ Michigan Community Service Commission RE: Staff Recommendations for Michigan's AmeriCorps DATE: May 10,2000 Michigan 's AmeriCorps Background The MCSC has approximately $2 million in formula AmeriCorps funds to grant out for FY 2001. In addition, the MCSC can submit applications to be funded out of the national competitive funds (approximately $105,000,000). Although there was no guarantee that we would receive any competitive funds, we have been successful this year as our competitive application submitted on on February 28, 2000 was approved with few modifications. The Corporation for National Service (CNS) notified the MCSC on May 4, 2000 as to which programs had been funded from the competitive funds. The MCSC must now submit its formula application package to CNS by May 15, 2000. Outreach On October 8, 1999 the MCSC mailed a letter to more than 15,000 organizations announcing the availability of funds for new Michigan's AmeriCorps programs and asking organizations to respond if they wanted a copy of the application guidelines or to participate in one of our technical assistance sessions. On October 18, 1999 the MCSC conducted two conference calls for organizations to get a basic understanding of the Michigan's AmeriCorps program. More than 100 organizations participated in the calls. The MCSC also hosted three technical assistance sessions for organizations interested in sponsoring a Michigan's AmeriCorps program. More than 175 individuals registered for the Detroit session. Nearly 75 individuals registered for the Kalamazoo session and 75 additional individuals registered for the conference call technical assistance session. The MCSC received requests for more than 600 copies of the application �guidelines. The MCSC ' s outreach efforts translated into 77 organizations submitting Intent to Apply forms . Thirty four (34) organizations submitted Michigan's AmeriCorps applications on November 30, 1999. Review The applications were peer reviewed on December 6, 1999. The peer review teams recommended that 21 of the proposals move to the next stage of the application process (the staff review). The staff reviewed the 21 proposals and asked 20 ofthem to submit comprehensive proposals. Comprehensive proposals were received on January 3, 2000. Eighteen of the 20 organizations submitted a comprehensive proposal. The staffed reviewed the 20 proposals and their recommendations are proposed below. In addition to the application process for new programs, the MCSC conducted a renewal process for the existing grantees in the middle of their three year cycle. These grantees were asked to submit a progress report, plans for next year, a budget and budget narrative, and program objectives. The staff review of the renewal applicants included their renewal application, as well as, timeliness of previous reporting, accomplishments of program objectives, whether the applicants were meeting the match requirements, and their financial systems. Based on the review the staff recommendations are listed below. Staff Recommendations Competitive Funding 1) The staff recommends the approval of the following proposals approved by the Corporation for National Service pending satisfactory completion of application revisions: Funding Reguested Funding Recommended FTE Rate $374,400 $374,400 Charlevoix-Emmet Intermediate School District $234,005 City Year, Inc. Michigan Communities Le2al Am:~licant BHK Child #of Summer #of FT #of PT $11,700 32 0 0 $234,005 $11 ,700 20 0 0 $800,000 $700,000** $10,000 70 0 0 $206,628 $206,628 $11,807 10 15 0 $211,312 $211,312 $10,566 20 0 0 Development In Schools Michigan Department of Agriculture Page 2 �Michigan State University Extension $585,000 $444,600** $11,700 38 0 0 Oakland University $233,595 $233,595 $11 ,680 0 40 0 The Regents of the University ofMichigan $409,500 $409,500 $10,111 18 45 0 United Way of Genessee & Lapeer County $267,761 $267,761 $11 ,642 17 12 0 Total $3,322,201 $3,081,801 225 112 0 2) The staff recommends funding for the two competitive renewal programs pending satisfactory completion of application revisions: Funding Reguested Funding Recommended FTE Rate Family Independence Agency $341,501 $341 ,501 United Way Community Services $315,113 $234,000** Total $656,614 $575,501 Leeal Am~licant #of Summer #of FT #of PT $11 ,383 29 2 0 $11,700 20 0 0 49 2 0 Formula Funding 1) The staff recommends new funding at the requested amount for the following applicants: Funding Reguested Funding Recommended FTE Rate Branch Intermediate · School District $116,931 $116,931 Habitat for Humanity Michigan $163 ,800 Ionia County Intermediate School District Marquette Alger Intermediate School District Leeal Am~licant #of FT #of PT $11 ,693 10 0 0 $163 ,800 $11 ,700 8 12 0 $146,258 $146,258 $12,188 12 0 0 $134,200 $134,200 $12,200 8 6 0 Page 3 #of Summer �Northern Michigan Community Mental Health $127,794 $127,794 $12,779 2 16 0 SOS Crisis Center $112,243 $112,243 $11,224 6 8 0 Volunteer Muskegon $155,913 $155,913 $11,635 13 0 0 Total New Formula $957,139 $957,139 59 42 0 2) The staff recommends renewal funding, at the requested amounts for the following applicants: Funding Reguested Funding Recommended FTE Rate Creston Neighborhood Association $63,936 $63,936 $12,787 5 0 0 Underground Railroad $117,000 $117,000 $11,700 3 12 0 Total $180,936 $180,936 8 12 0 Le~:ai Annlicant #of FT #of PT #of Summer Education Award Only Funding 1) The staff recommends new funding for the following applicant: Funding Reguested Funding Recommended FTE Rate Michigan Department ofNatural Resources $0 $0 $0 120 150 0 Total $0 $0 $0 120 150 0 Le~:ai Annlicant #of FT #of PT #of Summer T ota I M.tc h.tgan ' s A men orps Fun d.mg Ch ar t Funding Reguested Funding Recommended Competitive $3,978,815 $3,657,302 274 114 0 Formula $1,138,075 $1,138,075 67 54 0 Education Award Only $0 $0 120 150 0 Total $5,116,890 $4,795,377 461 318 0 Le~:ai Annlicant Page 4 FTE Rate #of FT #of PT #of Summer � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Our State of Generosity Creator An entity primarily responsible for making the resource Grand Valley State University. Dorothy A. Johnson Center for Philanthropy Description An account of the resource Collection contains the records of four Michigan nonprofit organizations: Council of Michigan Foundations, Michigan Nonprofit Association, Michigan Community Service Commission, and the Johnson Center for Philanthropy at GVSU. The documents are compiled by the Johnson Center for Philanthropy, and records document the history of the organizations from the 1960s to the 2010s. Coverage The spatial or temporal topic of the resource, the spatial applicability of the resource, or the jurisdiction under which the resource is relevant 1968-2014 Source A related resource from which the described resource is derived <a href="https://gvsu.lyrasistechnology.org/repositories/2/resources/515">Our State of Generosity collection, JCPA-04</a> Rights Information about rights held in and over the resource <a href="http://rightsstatements.org/page/InC/1.0/?language=en">In Copyright</a> Subject The topic of the resource Dorothy A. Johnson Center for Philanthropy Council of Michigan Foundations Michigan Nonprofit Association Michigan Community Service Commission Dorothy A. Johnson Center for Philanthropy Charities Philanthropy and Society Fundraising Records Michigan Publisher An entity responsible for making the resource available Grand Valley State University Libraries, Special Collections and University Archives, 1 Campus Drive, Allendale, MI, 49401 Contributor An entity responsible for making contributions to the resource Council of Michigan Foundations; Michigan Nonprofit Association; Michigan Community Service Commission Identifier An unambiguous reference to the resource within a given context JCPA-04 Language A language of the resource eng Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Identifier An unambiguous reference to the resource within a given context JCPA-04_MCSC_2000-05-10_Staff-Recommendations-MI-AmeriCorps Title A name given to the resource Michigan Community Service Commission 2000-05-10 commission meeting staff recommendations Michigan's AmeriCorps Creator An entity primarily responsible for making the resource Michigan Community Service Commission Description An account of the resource Michigan Community Service Commission 2000-05-10 commission meeting staff recommendations Michigan's AmeriCorps. Records are compiled in the Our State of Generosity collection by the Johnson Center, along with the files of the Michigan Nonprofit Association (MNA), the Michigan Community Service Commission (MCSC) and the Dorothy A. Johnson Center for Philanthropy. Originals are at the Michigan Community Service Commission. Subject The topic of the resource Dorothy A. Johnson Center for Philanthropy Charities Philanthropy and Society Fundraising Records Michigan Community Service Commission Michigan Format The file format, physical medium, or dimensions of the resource application/pdf Type The nature or genre of the resource Text Language A language of the resource eng Publisher An entity responsible for making the resource available Grand Valley State University Libraries, Special Collections and University Archives, 1 Campus Drive, Allendale, MI, 50124 Rights Information about rights held in and over the resource <a href="http://rightsstatements.org/page/InC/1.0/?language=en">In Copyright</a> Source A related resource from which the described resource is derived <a href="https://gvsu.lyrasistechnology.org/repositories/2/resources/515">Our State of Generosity collection, JCPA-04</a> Date A point or period of time associated with an event in the lifecycle of the resource 2000-05-10 https://digitalcollections.library.gvsu.edu/files/original/fa9793e191f368d7bf2a0fdf4d50a756.pdf 31878561f2bd0fe44135e85982d63e19 PDF Text Text The Alliance An Overview to Date Prepared for the MCSC by MCSC and MNA staff Draft (As of March 20, 2000) Background: In the past decade, Michigan has seen the development of a number of statewide infrastructure organizations focusing on the promotion of volunteerism and community service. The Michigan Campus Compact (MCC) was developed in 1989 to recognize the service contribution institutions of higher education were making to their communities. A few months later, a small group of community based volunteer centers began the Volunteer Centers of Michigan (VCM). A year later, the Michigan Nonprofit Association (MNA) (known then as the Michigan Nonprofit Forum) was developed to enhance the understanding of the nonprofit sector including the advancement of philanthropy and volunteerism. Finally in 1991 , newly elected Governor John Engler created by Executive Order the Michigan Community Service Commission (MCSC) to administer public funds to coordinate and promote service and volunteerism. Over the years, all four organizations have worked collaboratively with one another. In the mid1990's, both VCM and MCC entered into partnerships with the MNA. These partnerships have strengthened all three organizations and have resulted in immense administrative savings. In addition to the administrative savings, the programs and activities of all three organizations have been enhanced by this unique partnership. Under new leadership, the MNA (and its affiliates) and the MCSC have made a concerted effort for a new intentional and effective partnership. As the field of service and volunteerism continues to change and be challenged by "outside influences," serious conversations between MNA and MCSC have occurred regarding the need for a sustainable support system for existing and developing volunteer initiatives. Three primary motivators- the need to provide well-rounded support services to the volunteerism field; the desire not to duplicate services and programs; and the potential changes in federal programs that support volunteerism - lead to a reasonable conclusion that we can be much more effective as a unified front than as two separate entities. However, it is also acknowledged that some activities/functions MUST remain separate- again, for the greater good of the field. What seems to make the most sense is the development of a third entity that would support and develop common functions of MNA and MCSC, while maintaining its neutrality and program-focus. This conceptual organization, unofficially dubbed "The Alliance" for purposes of conversation, has received a great deal of support from sector leaders and partner organizations, and the official stages of planning have begun. Purpose: The purpose of "The Alliance" is to centralize state-level, volunteer programming efforts in a manner that ensures long-term sustainability. Initially, "The Alliance" would administer programming and technical assistance currently administered by MNA, VCM, MCC, and MCSC. "The Alliance" would continue to partner with additional organizations as deemed appropriate. An endowment fund would be created to support "The Alliance" which would secure its existence in perpetuity. 1 �Funding: The current vision is to secure $20 million in endowment funds, from two funding streams: • State: It is proposed that the State of Michigan support and fund an endowment not to exceed $10 million to continue its commitment to volunteerism in our state. This endowment would be managed by a private foundation (new or existing) and would generate approximately $500,000 annually that would be allocated directly to "The Alliance" for administrative and program funding. • Private: An additional $10 million would be sought in match funds to the State endowment, which would be placed into the same private endowment. This additional $500,000 income would be expected to enhance "The Alliance" budget in Year two of its existence, bringing the annual budget of $1 million. Activity to Date • June 1999-"Serious" conversations between MNA and MCSC leadership begin. • July/August 1999-Seek general concept support form the Governor, Ms. Engler, MNA Chairperson, VCM Chairperson and MCSC Executive Committee. • September 1999-Proposal is brought to MCSC, MNA Board, VCM Advisory Committee, and MCC Executive Committee for feedback. • October/November 1999-Administrative and program structure is finalized, fund development plan outlined. • November 1999-Acquire legal feedback on the process. • December 1999-Plan is presented for preliminary approval to MCSC, MNA, VCM and MCC. • January 2000-MNA chair and President meet with Governor Engler and MCSC staff to discuss the State's role in the creation of the Alliance. • January 2000-MNA Executive Committee meets and empowers staff to start researching the options for the endowment and fund development plans. • January 2000-A committee of board members from MCC, VCM, MNA and MCSC is formed to start negotiations. • February 2000-Committee meets and charges staff to present a common mission and goal statements for the Alliance. • March 2000-Committee meets for second time and endorses the mission statement and goals and charges staff to develop a timeline, staff structure, bylaws and board development for their April meeting. • March 2000-Meet with MNA Board of Trustees, VCM Operating Council and MCC's Programming and Planning Committee to discuss progress and address concerns. 2 �PROPOSED ALLIANCE MISSION STATEMENT With Goals (March 15, 2000) Initially proposed by the staff of MCC, MCSC, MNA and VCM The mission of the "Alliance" is: To promote and strengthen a bfe-long ethic of and comrrutrnent to service, volunteerism, and civic engagement. To achieve this mission, the Alliance will set goals in each of the following areas: 1. 2. 3. The Alliance will engage in and promote community-based problem solving models that effectively assess local needs and address them. The Albance will use strategies to educate, raise public awareness, and increase the efficacy and benefits of volunteerism, and service-learning as two types of community and civic engagement experiences that support local problem-solving. The Albance will encourage and develop collaborative partnerships that build on the expertise and strengths of the partners and that share mutually beneficial resources. In the establishment of the "Alliance" between MNA and MCSC, it is affirmed that the existing rrussion statements of MCC and VCM shall be maintained and supported. Michigan Campus Compact The rrussion of Michigan Campus Compact (MCC) is to promote a commitment to community service and to foster a life-long service ethic in students. Specifically, MCC seeks to create or expand community service and service-learning opportunities for students while promoting acaderruc and co-curricular programs and to advocate for public policies that encourage and support student community service. Michigan Community Service Commission Michigan Community Service Comrrussion is dedicated to enabling all citizens, including youth, to engage in public problem solving through service and volunteerism. Volunteer Centers of Michigan Mission The mission of Volunteer Centers of Michigan is to strengthen existing volunteer centers, to provide leadership in developing new centers, and to promote and strengthen volunteerism statewide. Michigan Nonprofit Association Michigan Nonprofit Association promotes the awareness and effectiveness of the nonprofit sector and advancing the cause of volunteerism and philanthropy in the state of Michigan. �PROGRAMS AND SERVICES (DRAFT as of 3120100) MCSC Executive Director Program staff Commissioners Grantmaker Role National Service Programs Learn and Serve Programs Training and T/ A for grantees Volunteer Investment Grants MNA MCC Council of Presidents Alliance Board VCM Operating Council The Alliance Executive Director [Clearly defined roles for supervision of directors] Directors: VCM, MCC, Ftmd Development [Possibly adjusted to fit needs of program structure] Program and Support Staff Advisory Boards MCC Council of Pres'i dents VCM Operating Council Execut ive Director P rogram Staff Board of Trustees Member Services Public Policy Trainingffeclmical Assistance Grantmakers/Grantseekers Research SuperConference • America's Promise [Ongoing] • • ConnectMichigan [Ongoing] • George W. Romney Fund for Vohmteerism in Michigan [Arulllal] • Institute on Service Learning [Annuall • K-12 Service Learning [Ongoing] • Make A Difference Day [Annual] •MAYA • MCC Grant Programs [Ongoing, usually biannual] • MCC Member Growth [Ongoing] • MCC Member Mailings [Ongoing] • MCC Member Services and Support [Ongoing] • National Volunteer Week [Annual] • Outstanding Student Service Awards [Annual] ••Resource Library- Combined.[Ongoing] • Service Leadership Camp [Annual] • VCMVISTA • VCM Development of New Volunteer Centers [Ongoing] • VCM Member Mailings [Ongoing] • VCM Member Services and Support [Ongoing] • VCM Annual Retreat (Annual] • Volunteerism Clearinghouse [Ongoing] NEW -Corporate Volunteerism •• And partnerships and projects that develop or come in the next few years Index of Current Programs home: Michigan Community Service Commission • Michigan Campus Compact Volunteer Centers of Michigan � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Our State of Generosity Creator An entity primarily responsible for making the resource Grand Valley State University. Dorothy A. Johnson Center for Philanthropy Description An account of the resource Collection contains the records of four Michigan nonprofit organizations: Council of Michigan Foundations, Michigan Nonprofit Association, Michigan Community Service Commission, and the Johnson Center for Philanthropy at GVSU. The documents are compiled by the Johnson Center for Philanthropy, and records document the history of the organizations from the 1960s to the 2010s. Coverage The spatial or temporal topic of the resource, the spatial applicability of the resource, or the jurisdiction under which the resource is relevant 1968-2014 Source A related resource from which the described resource is derived <a href="https://gvsu.lyrasistechnology.org/repositories/2/resources/515">Our State of Generosity collection, JCPA-04</a> Rights Information about rights held in and over the resource <a href="http://rightsstatements.org/page/InC/1.0/?language=en">In Copyright</a> Subject The topic of the resource Dorothy A. Johnson Center for Philanthropy Council of Michigan Foundations Michigan Nonprofit Association Michigan Community Service Commission Dorothy A. Johnson Center for Philanthropy Charities Philanthropy and Society Fundraising Records Michigan Publisher An entity responsible for making the resource available Grand Valley State University Libraries, Special Collections and University Archives, 1 Campus Drive, Allendale, MI, 49401 Contributor An entity responsible for making contributions to the resource Council of Michigan Foundations; Michigan Nonprofit Association; Michigan Community Service Commission Identifier An unambiguous reference to the resource within a given context JCPA-04 Language A language of the resource eng Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Identifier An unambiguous reference to the resource within a given context JCPA-04_MCSC_2000-05-10_The-Alliance-An-Overview Title A name given to the resource Michigan Community Service Commission 2000-05-10 commission meeting The Alliance: An Overview Creator An entity primarily responsible for making the resource Michigan Community Service Commission Description An account of the resource Michigan Community Service Commission 2000-05-10 commission meeting The Alliance: An Overview. Records are compiled in the Our State of Generosity collection by the Johnson Center, along with the files of the Michigan Nonprofit Association (MNA), the Michigan Community Service Commission (MCSC) and the Dorothy A. Johnson Center for Philanthropy. Originals are at the Michigan Community Service Commission. Subject The topic of the resource Dorothy A. Johnson Center for Philanthropy Charities Philanthropy and Society Fundraising Records Michigan Community Service Commission Michigan Format The file format, physical medium, or dimensions of the resource application/pdf Type The nature or genre of the resource Text Language A language of the resource eng Publisher An entity responsible for making the resource available Grand Valley State University Libraries, Special Collections and University Archives, 1 Campus Drive, Allendale, MI, 50125 Rights Information about rights held in and over the resource <a href="http://rightsstatements.org/page/InC/1.0/?language=en">In Copyright</a> Source A related resource from which the described resource is derived <a href="https://gvsu.lyrasistechnology.org/repositories/2/resources/515">Our State of Generosity collection, JCPA-04</a> Date A point or period of time associated with an event in the lifecycle of the resource 2000-05-10 https://digitalcollections.library.gvsu.edu/files/original/6a49563c2d21c3abedc357c2be36b22c.pdf 331084a60a26b47f2c3b1c5b28c4327c PDF Text Text Michigan Community Service Commission Commissioner Strategic Planning Retreat W .K. Kellogg Foundation - Board Room Wednesday, July 26, 2000 10:00 a.m. - 4:00 p.m. AGENDA I. Welcoming Remarks and Introductions Michelle Engler, Chairperson, MCSC I I. Framing the Discussion Michelle Engler, Chairperson, MCSC III. Alliance Overview/Review Kyle Caldwell, Executive Director, MCSC Sam Singh, President & CEO, MNA IV. MCSC Proposed Goals Kyle Caldwell, Executive Director, MCSC Mary Grill, Director of Outreach & Fund Development, MCSC Paula Kaiser, Director of Programs, MCSC V. Lunch Kellogg Room VI. Commissioner Dialogue Without staff and guests present VII. Recommendations to Staff VIII. Wrap Up Kyle Caldwell, Executive Director, MCSC IX. Adjourn � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Our State of Generosity Creator An entity primarily responsible for making the resource Grand Valley State University. Dorothy A. Johnson Center for Philanthropy Description An account of the resource Collection contains the records of four Michigan nonprofit organizations: Council of Michigan Foundations, Michigan Nonprofit Association, Michigan Community Service Commission, and the Johnson Center for Philanthropy at GVSU. The documents are compiled by the Johnson Center for Philanthropy, and records document the history of the organizations from the 1960s to the 2010s. Coverage The spatial or temporal topic of the resource, the spatial applicability of the resource, or the jurisdiction under which the resource is relevant 1968-2014 Source A related resource from which the described resource is derived <a href="https://gvsu.lyrasistechnology.org/repositories/2/resources/515">Our State of Generosity collection, JCPA-04</a> Rights Information about rights held in and over the resource <a href="http://rightsstatements.org/page/InC/1.0/?language=en">In Copyright</a> Subject The topic of the resource Dorothy A. Johnson Center for Philanthropy Council of Michigan Foundations Michigan Nonprofit Association Michigan Community Service Commission Dorothy A. Johnson Center for Philanthropy Charities Philanthropy and Society Fundraising Records Michigan Publisher An entity responsible for making the resource available Grand Valley State University Libraries, Special Collections and University Archives, 1 Campus Drive, Allendale, MI, 49401 Contributor An entity responsible for making contributions to the resource Council of Michigan Foundations; Michigan Nonprofit Association; Michigan Community Service Commission Identifier An unambiguous reference to the resource within a given context JCPA-04 Language A language of the resource eng Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Identifier An unambiguous reference to the resource within a given context JCPA-04_MCSC_2000-07-26_Agenda Title A name given to the resource Michigan Community Service Commission 2000-07-26 commission meeting agenda Creator An entity primarily responsible for making the resource Michigan Community Service Commission Description An account of the resource Michigan Community Service Commission 2000-07-26 commission meeting agenda. Records are compiled in the Our State of Generosity collection by the Johnson Center, along with the files of the Michigan Nonprofit Association (MNA), the Michigan Community Service Commission (MCSC) and the Dorothy A. Johnson Center for Philanthropy. Originals are at the Michigan Community Service Commission. Subject The topic of the resource Dorothy A. Johnson Center for Philanthropy Charities Philanthropy and Society Fundraising Records Michigan Community Service Commission Michigan Format The file format, physical medium, or dimensions of the resource application/pdf Type The nature or genre of the resource Text Language A language of the resource eng Publisher An entity responsible for making the resource available Grand Valley State University Libraries, Special Collections and University Archives, 1 Campus Drive, Allendale, MI, 50126 Rights Information about rights held in and over the resource <a href="http://rightsstatements.org/page/InC/1.0/?language=en">In Copyright</a> Source A related resource from which the described resource is derived <a href="https://gvsu.lyrasistechnology.org/repositories/2/resources/515">Our State of Generosity collection, JCPA-04</a> Date A point or period of time associated with an event in the lifecycle of the resource 2000-07-26 https://digitalcollections.library.gvsu.edu/files/original/347b86622aaf47fb0922f223bce791d4.pdf 79ebba251cec6ef130abbd3fe212ad1a PDF Text Text Michigan Community Service Commission The Future of MCSC Sponsored Service and Volunteerism in Michigan July 26, 2000 W.K. Kellogg Foundation �The Future of MCSC Sponsored Service and Volunteerism in Michigan: From Catalyst, Convener and Broker to Grantmaker, Partner, Promoter and Disseminator Taking Stock with and Eye Toward the Future In the future, these could be looked upon as the worst of times if we do not seize this opportunity of great strength to ins ti tutio nalize (make pe rrnanent, the infrastructure) service and volunteerism as a natural part of every citizen's life. Michigan has been on the front line of the national cause to make volunteer and community service a part of all citizens ' every day life. Without reviewing the decades of human charity and philanthropic accomplishments , several milestones can be credited for this prestigious position. First, the vast number of leaders and organizations forwarding the cause includes: the late Governor Romney, Governor Engler, First Lady Michelle Engler from the public sector; the W.K. Kellogg Foundation and its leaders including Russell Mawby, Bill Richardson and Joel Orosz; the thriving network of community foundation abl y supported by the Council of Michigan Foundations and its founding president, Dorothy A. Johnson; and the continuing expansion of the volunteer centers, campus compacts and healthy nonprofits throughout the state represented by the Michigan Nonprofit Association. Together, but existing independently, these individuals and organizations have constructed an intricate and broad reaching infrastructure for service and volunteerism. No other state can truthfully claim to have the roots and strength Michigan 's volunteer sector boasts at this time. This is a time of great prosperity and good will within the volunteer and nonprofit sectors. State funded volunteerism is at its highest in decades (if not in history). Community foundations serve the entire state. Volunteer Centers offer services in nearly 85 % of all Michigan communities. National Service has taken root in Michigan with over 276,000 citizens in our state being positively impacted by Michigan 's AmeriCorps in 1999 alone and more than 55,800 individuals participating in structured national service programs. These truly are the best of times . However, this is also a time of tremendous need and hardship for many living in poverty, illiteracy and overwhelming despair. Michigan's service and volunteer sector is working to address these needs through various streams of funding and programming. In the future, these could be looked upon as the worst of times if we do not seize this opportunity of great strength to institutionalize (make pennanent, the infrastructure) service and volunteerism as a natural part of every citizen's life . �"What is the future role of the MCSC? Are we a necessary element in strengthening Michigan's nonprofit sector?" The Volunteer Alliance ("Alliance") is a bold step in addressing these times of enormous prosperity and need. The Alliance will house the Michigan Campus Compact, Volunteer Centers of Michigan and several initiative of the MCSC including America's Promise, the ConnectMichigan Campaign, Make A Difference Day and the Volunteer Recognition Clearinghouse. Supported by a $20 million endowment, the Alliance will not need to spend the vast majority of its human and financial resources garnering support for operational costs. Instead, the Alliance will serve as a permanent (or as long as it is needed) vessel for service and volunteer infrastructure. Traditionally, infrastructure support and development has been a part of MCSC's role. If successful, this role will be devolved from the MCSC to the Alliance. This begs the question, "What is the future role of the MCSC? Are we a necessary element in strengthening Michigan's nonprofit sector?" This question is what staff would like the members of the MCSC to address. The MCSC staff believes there exists a continuing role for state governmental support of service and volunteerism in Michigan. However, staff do not believe MCSC's role remains the same. The MCSC staff believes the MCSC has an unique opportunity to both expand and contract the functions of the MCSC-to spin off what is not at the organization's core mission and focus on what has shown to be its expertise. Since our 1999 retreat, staff have been working on recommendations of how the organization might revamp itself to be most useful to Michigan citizens, today and in the future. These plans are sketchy at best and require the input of visionaries who can explain the implications of these recommendations and offer input on how and whether these recommendations can work. In thefinal analysis, you are being asked to consider whether the MCSC should exist and if so, how and for what purpose. In the final analysis, you are being asked to consider whether the MCSC should exist and if so, how and for what purpose. The staff believe that they have developed their response to the extent possible to date and seek your wisdom and guidance to effectively address the key questions pertaining to the future of the state 's volunteer community. MCSC Staff Recommendations for MCSC's Future In developing general recommendations for how the MCSC should modify its goals and operating principles to place it in a position to effectively respond to our ever-changing environment, the staff would like your input on the following general recommendations. �MCSC as a Grantmaker The MCSC should focus on its role and expertise as a governmental agency that utilizes its vast financial and human resources to effectively, proactively and efficiently disburse public funds to Michigan communities to enhance their ability to solve problems through service. This will require a fundamental shift in our organizational thinking . No longer will the MCSC be "all things to all people, places and things ." Nor will the MCSC merely act as a pass through organization for federa l funds. Much like a traditional philanthropic institution, the MCSC will seek to find the most effective way to expend (invest) its financial resources for the public good with an eye toward leveraging additional resources. This method would include: • leveraging other funds and programs in support of volunteer efforts; This will require a fundamental shift mour organizational thinking. No longer will the MCSC be "all things to all people, places and things." • investing in models that point toward long-term solutions that can have positive effects in perpetuity; • setting priorities (what issues should be targeted) for annual or longterm investments in service and volunteerism; • allocating resources for demonstration projects from which the public may learn important lessons and develop more creative solution , but which will have a life outside of the MCSC; • evaluating the outcome and results of MCSC investments based on its own interests rather than those of a specific program (i.e. measuring the impact of National Service programs in Michigan and not based on the Corporation for National Service's [CNS] interests); • defining sustainability as an expectations for all MCSC grantees so that there is a clear understanding as to the length and nature of MCSC support (What type of grantmaker do we want to be? When has our investment been enough and successful?); and • expanding the size, source, role and scope of MCSC funding to ensure that programming efforts are not overly dependent on a single source to achieve their stated goals . �MCSC as the Standard Setting Mechanism for Government Sponsored Service and Volunteerism The MCSC is often referred to by the Governor of Michigan and the Michigan Legislature as the state's lead agency on service and volunteerism. While this mandate is not written in the statute that formed the MCSC, it is a widely shared interpretation of the MCSC's role as stipulated in the annual analysis of the MCSC's budget by the House and Senate Fiscal Agencies and the Governor's Office. To date, this role has been confined to the MCSC's role as a fiscal and administrative agent of state allocated CNS funds. However, there is much more that can be done to fulfill this role and that could be done to bring resources, expertise and support to existing state agencies that utilize volunteers. there is much more that can be done to fulfill this role and that could be done to bring resources, expertise and support to existing state agencies that utilize volunteers. The MCSC staff recommend that the MCSC annually publish a standards policy for quality service and volunteerism in Michigan that would be developed by the field as "best practices gvides" for service and volunteerism. The guides or standards would be developed through focus groups, research findings surveys and conferences that help to glean the wisdom of the service and volunteer field and then encourages organizations, especially those in state government, to adopt them as operating principles. Many of these standards exist in various forms today, but are not annually examined nor universally enforced. Current polling suggests that there is a need for a shared set of principles and standards that all volunteer based organizations should abide by and embrace. There is a call for a unified vision (see Unified State Service Plan attached) . Taking on the role of facilitating and publishing Michigan standards would require that first, the MCSC be charged with helping other state agencies examine their current volunteer management systems and encouraging them to modify them to comply with the state accepted standard(s). Over time this process could lead to a publication (Michigan Standards for High Quality Service and Volunteer Programs) that could be used with in state government or even the private sector. It could even help to define the lexicon of the field to provide more standardized language (for example, distinguishing between voluntary community service and court mandated community service). In the short-term, the MCSC would focus on its current funding relationships including CNS programs and Volunteer Investment Grants (VIG). Ultimately, the MCSC would be charged with facilitating and providing guidance to all state governmentsponsored volunteer programs including those administered by other state departments such as the Department of Education, Department of Environmental Quality, Department of Natural Resources, Family Independence Agency, and Office of Services to the Aging. �MCSC as the "Michigan Governmental Lead Agency for Service and Volunteerism" ..... the MCSC needs to help define what it means to be the state's lead agency for service and volunteerism. As mentioned previously, the MCSC is often referred to as the state's lead agency on service and volunteerism, but it is not structured in a way that empowers it to fulfill that charge. Currently, the MCSC administers approximately $5 million of the total $12 million federal (CNS) funds for Michigan and only $1 million of the well over $11 million state funds allocated for various state agencies to advance volunteerism. Simultaneously however, the MCSC is often seen as the agency that has some part in how those funds are expended. Currently this is clearly not the case. Hence, the MCSC needs to help define what it means to be the state's lead agency for service and volunteerism. In doing so, the MCSC needs to determine first, if the other state governmental organizations agree that there is a need for this state focal point (a lead agency for service and volunteerism) and second, if needed, the MCSC must garner support from other state agencies to fill this role. Staff recommend that the MCSC work toward helping leverage, focus and maximize the tax payers $23 million investment in service and volunteerism. For example, the MCSC could host a discussion forum annually to help state agencies set funding priorities for the state and federal funds. MCSC staff feel certain that the current state and federal service and volunteer funding mechanisms are not as cohesive and as focused as they might be. With resources to come together and develop unified strategies, this issue could be addressed. By the same token , staff have made tremendous strides in forming effective and productive partnerships with nearly all of the state's governmental and nongovernmental service and volunteer programs. The formation of the Alliance is a true testament to the ability of the MCSC to build effective coalitions based on mutual trust and respect. However, just as in the aforementioned examples, there are currently five different state governmental departments targeting both similar and different service and volunteer initiatives. At the same time, these organizations are also running parallel service and volunteer grantmaking, technical assistance, supervision, and monitoring process simultaneously. This means that five different, yet similar financial , monitoring, auditing, training, and support systems exist (within our state government) and yet they are not working closely together toward similar goals and priorities. The MCSC staff recommends that we convene the related state governmental agencies to discuss how we may build efficiencies and new opportunities and target similar goals. �MCSC's Promotion, Marketing and Research of Michigan Service and Volunteer Efforts At the last retreat, the MCSC members clearly stated that they wanted to see more promotion of the MCSC and its programs to the public. This has been a continual challenge for staff. On the one hand the MCSC has prided itself on its ability and willingness to engage in and form nonterritorial alliances and partnerships. Staff have interpreted this to also mean continuing to display a healthy amount of modesty with regard to self-serving public accolades and promotion which may have led to a lack of public awareness around the good work of the MCSC. ..... theMCSC would research and publish data about the health, benefits and need for service and volunteerism in Michigan communities as supported through state and federal funds while also researching the effectiveness of its own programs. In addition, the MCSC has always stressed local empowerment and local control which has encouraged staff to provide more public recognition to programs and individuals rather than to the MCSC itself. On the other hand, the MCSC has worked to publicize its efforts through the ConnectMichigan Campaign, Michigan's AmeriCorps programs and various national days of service including Make A Difference Day. While all are very successful, this approach has done more to raise the profile of the service and volunteer field in Michigan than to raise the profile of the MCSC and its grantees. MCSC staff recommends adopting the model traditionally used by other state departments like the Michigan Department of Public Health (MDPH) . This model stresses public awareness around issues, facts and desired behaviors all promoted through traditional forms of communication (TV, print and radio ads) with a tag line that identifies the sponsoring state agency. In addition, staff recommend that the MCSC and its work be marketed much as MDPH does through research and data dissemination. In other words, the MCSC would research and publish data about the health, benefits and need for service and volunteerism in Michigan communities as supported through state and federal funds while also researching the effectiveness of its own programs. This research would be packaged as user guides and annual publications to be utilized by other state and private human service agencies to target their resources and focus their programming. Again, the MCSC would disseminate the information and be credited for its creation and publication. This model also aligns well with the aforementioned goal of MCSC as a grantmaker not directly delivering services. It focuses MCSC's efforts and resources on helping others solve problems locally by providing factual and credible data. This particular model also fits well with our plans for the Alliance as it becomes the mechanism by which much of the public awareness around service and volunteerism is completed and the MCSC (as a grantmaker) can provide the financial resources to make it happen as well as the factual data upon which Michigan's public awareness campaigns are based. �lfwe truly believe that people can effectively problem solve through service and volunteerism, we must prove it. As an example, the MCSC could assign resources to annually assess the "health" of service and volunteerism in Michigan communities on a county-by-county basis. This data would be collected and analyzed by qualified researchers and act as an annual barometer for how, why and how often people volunteer and the needs of volunteer and volunteer oriented organizations. In addition, this data could act as a valuable tool for nonprofits as they seek support from local, state and national funders for volunteer initiatives. Each year the study might address a specific issue (education, health, safety, culture and the arts, etc.) that the volunteer resources of Michigan might target or examine. This approach of research and marketing of critical data is not new. Public health organizations have been engaged in this type of activity for years. Their work has made significant changes in human behavior including increasing immunizations against childhood illnesses, reduction in auto accidents and injuries with seat belt usage, and declines in deaths from breast cancer through early screening and intervention. If we truly believe that people can effectively problem solve through service and volunteerism, we must prove it. The only way we can prove it is to back up our claim with facts. The only way we can get the facts is through effective research. The MCSC staff recommend that we invest in developing and publishing that research. By engaging in this type of outreach, the MCSC can provide a valuable resource and would be seen as an authority on service and volunteer efforts in the state and not just a pass through for state and federal funds. What's Our Capacity? ..... additional resources for these plans will be more directly focused on our grantees and external partners and not for internal administrative costs. Many of the initiatives and changes proposed will not significantly impact the size of the MCSC's core operation, but they will require that the MCSC retool and gamer financial resources. Much like many of the resources the MCSC brokers, the additional resources for these plans will be more directly focused on our grantees and external partners and not for internal administrative costs. A brief overview of the budget is attached as an illustration (see budget). These figures are not set in stone and are offered merely as reference points. 0 �Seeking Your Input ..... we must move while we have the momentum and the initiative. The MCSC staff would like your input. Do you feel that our assumptions and proposed solutions are on target and why? If not, why not? Clearly, even if we are all in agreement that these are the proper goals to adopt to institutionalize service and volunteerism in Michigan, there is a great deal of work to be done to determine the costs , feasibility and resistance points of such plans. However, as staff have pointed out with regard to the development of the Alliance concept, we must move while we have the momentum and the initiative. Given the size, scope and magnitude of thi s conversation, we have designated July 26, 2000 as a special planning retreat to discuss these issues and the impact of the Alliance on the future of the MCSC. In advance of that meeting, please review this material and feel free to ask me any questions in advance of our discussion on this topic . Thank you . Developed by the MCSC staff in preparation for the MCSC annual retreat to be held at the W.K. Kellogg Foundation on July 26, 2000. �FY 2000 - 2003 Budgets $450,000 .00 $400,000 .00 - $350,000 .00 "0 41 ... $300 ,000 .00 - ·:; C" 41 a: rn $250,000 .00 "0 c: :I LL a; c: $200,000.00 - 0 -.:; :0 "0 c( $150,000 .00 $100,000 .00 $50,000.00 $FY 2000-2001 FY 2001 - 2002 Fiscal Years FY 2002 - 2003 �MCSC FY 2000 - 2003 ~t Increases I I I I ' I i I ! FY 2000-2001 Personnel - Grants Manager Salary & Benefits - Public Relations MQr. Salary & Benefits Subtotal FY 2001 - 2002 - $ $ 65 ,000.00 1$ $ 65 ,000 .00 130 ,000 .00 I $ $ 65 ,000 .00 130 ,000 .00 $ 195 ,000 .00 $ $ 195 ,000 .00 390 ,000.00 $ $ 165 ,000.00 30 ,000.00 $ $ 10,000.00 205 ,000 .00 $ 70,000 .00 40 ,000.00 $ 70 ,000.00 1 $ 90 ,000.00 160,000.00 65 ,000 . 00 $ I $ 65 ,000 .00 : 13o ,ooo .oo I l 5,ooo .oo - I$ i$ I I I 1$ I 100 ,000 .00 20,000 . 00 ! I 5,000 .00 ' 60 ,000 . 00 $ 10,000 .00 ' $ : - : ' I I $ 5 ,000 .00 : $ 75 ,000.00 $ I 5,000.00 125,000 .00 I ' I ·$ $ 10,000.00 30 , 000 .00 ' $ I 30 ,000 .00 I ' !$ I$ 10,000.00 $ 20 ,000.00 : $ l : i I II ! - State Unified Vision (Plan) Focus Groups & Conferences I $ - Annual Best Practices in Government Seminars 1$ I $ $ 15 ,000 .00 . $ I 20 ,000 .00 l $ 42 , 000 .00 $ 22 ,000 .00 7 ,500 .00 ' $ 42,500 . 00 ' $ 14,500 .00 78 ,500.00 ' I : $ 7 ,000 .00 , $ I •$ i I I ! $ I I ' - $ 40 ,000 .00 70,000 .00 I ! 7,000 .00 2,000 .00 $ 9,000 .00 l $ 5,000.00 : $ 27 ,000.00 $ I I Promotion/Marketing - Annual Marketing Plan Development (Consultant) - MarketinQ Materials Subtotal Total $ 65,000 .00 I - State Sponsored Volunteer j Initiatives & Best Practices Catalog $ Subtotal I$ - Commun ity/Grantee Forums for Evaluation & Assessment of MCSC Performance Subtotal - I I Meetings Total I - - - t - - ·- Research & Publications i - Health of Volunteer Sector $ Dissemination 1$ Evaluation - Annual Aggregate Results - Annual Case Studies of Three Programs Subtotal FY 2002 - 2003 : 15 ,000 . 00 I I I I : ' ' ! j$ $ 1$ i $ 10,000.00 25,000.00 35,000 .00 I $ $ I $ 199,000.00 I $ 20 , 000 .00 $ 50,000.00 ; $ 70,000 .00 $ 372 000.00 $ 20,000 .00 ; $ 50 ,000.00 I $ 70,000.00 : $ 437 500.00 ! $ 50 ,000 .00 125,000.00 175 ,000 .00 1 008 500.00 � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Our State of Generosity Creator An entity primarily responsible for making the resource Grand Valley State University. Dorothy A. Johnson Center for Philanthropy Description An account of the resource Collection contains the records of four Michigan nonprofit organizations: Council of Michigan Foundations, Michigan Nonprofit Association, Michigan Community Service Commission, and the Johnson Center for Philanthropy at GVSU. The documents are compiled by the Johnson Center for Philanthropy, and records document the history of the organizations from the 1960s to the 2010s. Coverage The spatial or temporal topic of the resource, the spatial applicability of the resource, or the jurisdiction under which the resource is relevant 1968-2014 Source A related resource from which the described resource is derived <a href="https://gvsu.lyrasistechnology.org/repositories/2/resources/515">Our State of Generosity collection, JCPA-04</a> Rights Information about rights held in and over the resource <a href="http://rightsstatements.org/page/InC/1.0/?language=en">In Copyright</a> Subject The topic of the resource Dorothy A. Johnson Center for Philanthropy Council of Michigan Foundations Michigan Nonprofit Association Michigan Community Service Commission Dorothy A. Johnson Center for Philanthropy Charities Philanthropy and Society Fundraising Records Michigan Publisher An entity responsible for making the resource available Grand Valley State University Libraries, Special Collections and University Archives, 1 Campus Drive, Allendale, MI, 49401 Contributor An entity responsible for making contributions to the resource Council of Michigan Foundations; Michigan Nonprofit Association; Michigan Community Service Commission Identifier An unambiguous reference to the resource within a given context JCPA-04 Language A language of the resource eng Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Identifier An unambiguous reference to the resource within a given context JCPA-04_MCSC_2000-07-26_Future-of-MCSC-Sponsored-Service-and-Volunteerism Title A name given to the resource Michigan Community Service Commission 2000-07-26 commission meeting Future of Michigan Community Service Commission Sponsored Service and Volunteerism in Michigan Creator An entity primarily responsible for making the resource Michigan Community Service Commission Description An account of the resource Michigan Community Service Commission 2000-07-26 commission meeting Future of Michigan Community Service Commission Sponsored Service and Volunteerism in Michigan. Records are compiled in the Our State of Generosity collection by the Johnson Center, along with the files of the Michigan Nonprofit Association (MNA), the Michigan Community Service Commission (MCSC) and the Dorothy A. Johnson Center for Philanthropy. Originals are at the Michigan Community Service Commission. Subject The topic of the resource Dorothy A. Johnson Center for Philanthropy Charities Philanthropy and Society Fundraising Records Michigan Community Service Commission Michigan Format The file format, physical medium, or dimensions of the resource application/pdf Type The nature or genre of the resource Text Language A language of the resource eng Publisher An entity responsible for making the resource available Grand Valley State University Libraries, Special Collections and University Archives, 1 Campus Drive, Allendale, MI, 50127 Rights Information about rights held in and over the resource <a href="http://rightsstatements.org/page/InC/1.0/?language=en">In Copyright</a> Source A related resource from which the described resource is derived <a href="https://gvsu.lyrasistechnology.org/repositories/2/resources/515">Our State of Generosity collection, JCPA-04</a> Date A point or period of time associated with an event in the lifecycle of the resource 2000-07-26 https://digitalcollections.library.gvsu.edu/files/original/25ab9e6a526102fa8f7c5be82dafc232.pdf 7414830704731a1230ebbbaf4ee9ca54 PDF Text Text The Michigan Volunteer Alliance "The Alliance" An Overview Prepared by the Michigan Campus Compact, Michigan Community Service Commission, the Michigan Nonprofit Association, and the Volunteer Centers of Michigan Draft-- June 1, 2000 Purpose: The purpose of "The Alliance" is to centralize and stabilize state-level, volunteer and community service programming efforts in a manner that ensures: • long-term sustainability of volunteer efforts in Michigan, • cost efficiencies through shared resources ; and • improved support services to Michigan communities through expanded programs and funding initiatives. As part of an unique public/private joint venture, "The Alliance" will administer programming and technical assistance currently administered by the Michigan Nonprofit Association and its affiliates (Volunteer Centers of Michigan, Michigan Campus Compact) and the Michigan Community Service Commission. "The Alliance" will continue to partner with additional organizations as deemed appropriate. A private endowment, funded through public and private sources, will be created to support "The Alliance" which will ensure its long-term stability. As the state's premiere volunteer and community service 501 (c)3 nonprofit organization, "The Alliance" will consolidate the programmatic and administrative functions of the four partnering organizations thereby reducing or eliminating duplication of efforts, consolidating and maximizing financial and human resources, and uniting the state's volunteer and community service leadership (see working committee list attached). Funding: A total of $20 million in endowment funds would be established with the corpus comprised of two funding streams: • State: The State of Michigan will make a one-time investment of $10 million toward an endowment to continue its commitment to volunteerism as a community problem solving mechanism in the state. This endowment would be managed by a private or community foundation (new or existing) and would generate approximately $250,000 to $500,000 annually that would be allocated directly to "The Alliance" for administrative and program funding. • Private: An additional $10 million would be leveraged in match funds to the State contribution which would be placed into the same private or community foundation endowment fund. This additional $250,000 to $500,000 in interest income would enhance ''The Alliance" budget in Year two of its existence, bringing the annual budget of $1 million for support of the state' s premiere volunteer organizations and initiatives �The Michigan Volunteer Alliance "The Alliance" An Overview Prepared by the Michigan Campus Compact, Michigan Community Service Commission, the Michigan Nonprofit Association, and the Volunteer Centers of Michigan Draft -- June 1, 2000 Background: In the past decade, Michigan has seen the development of a number of statewide volunteer support organizations that have been focusing on the promotion, support and advancement of volunteerism and community service. The Michigan Campus Compact (MCC) was developed in 1989 to recognize the service contribution institutions of higher education were making to their communities. A few months later, a small group of community based volunteer centers began the Volunteer Centers of Michigan (VCM). A year later, the Michigan ~onprofit Association (MNA) (known then as the Michigan Nonprofit Forum) was developed to enhance the understanding of the nonprofit sector including the advancement of philanthropy and volunteerism. Finally in 1991, newly elected Governor John Engler created the Michigan Community Service Commission (MCSC) and in 1994, the Michigan Legislature codified the MCSC in state law (P A219) . Over the years, all four organizations have worked collaboratively with one another. In the mid1990's, both VCM and MCC entered into partnerships with the MNA. These partnerships have strengthened all three organizations and have resulted in immense administrative savings. In addition to the administrative savings, the programs and activities of all three organizations have been enhanced by this unique partnership. Recently, the MNA (and its affiliates) and the MCSC have made a concerted effort for a more intentional and effective partnership. As the field of service continues to change and be challenged by "outside influences," serious conversations between MNA and MCSC have occurred regarding the need for a sustainable support system for existing and developing volunteer initiatives. Three primary motivating factors- the need to provide well-rounded support services to the volunteerism field ; the desire not to duplicate services and programs; and the potential changes in federal programs that support volunteerism - lead to a reasonable conclusion that we can be much more effective as a unified front than as two separate entities. However, it is also acknowledged that some activities/functions MUST remain separate - again, for the greater good of the field. What seems to make the most sense is the development of a third entity that would absorb common functions of MNA and MCSC, while maintaining its neutrality and program-focus. 'The Alliance" will be that neutral third entity. For more information, please contact Kyle Caldwell, Executive Director of the Michigan Community Service Commission at 517-335-4295. 2 �,.. PROGRAMS AND SERVICES (DRAFT as of 3120100) MCSC Eiccutive Director Program staff Commissioners Grantmaker Role National Service Programs Learn and Serve Programs Training and T/A for grantees Volunteer Investment Grants - MCC Council of Presidents ~ ... MNA f Alliance VCM Board Operating Council ~ The Alliance Executive Director !Clearly defined roles for supervision of directors] Directors: VCM, MCC, Fund Development !Possibly tH.ljusted to fit needs of program structure J Program and Support Staff Ach·isory Boards MCC Council of Presidents VCM 011crating Council Executive Director Program Staff Board of Trustees Member Services Public Policy Training/Technical Assistance Grantm<.~kers/Grantseekers Resenrch SuperConfcrencc • America 's Promise !Ongoing] • • ConncctMichigan !Ongoi ng] • George W. Romney Fund for Volunteerism in Michigan [Annual] • t Institute on Service Learning JAnnunl] • K-12 Service Learning [Ongoing] • Make A Difference Day JAmlllal] •MAYA t MCC Grant Programs [Ongoing, usually biannual] t MCC Member Growth !Ongoing] t MCC Member Mailings (Ongoing] t MCC Member Services and Support [Ongoing] • National Volunteer Week [Annual] t Outstanding Student Service Awards [i\nnuaiJ •tResource Library- Combined [Ongoing] t Service Leadership Camp [i\nnunl] • VCM VISTA • VCM Development of New Volunteer Centers [Ongoing] • VCM Member Mailings [Ongoing] • VCM Member Services and Support (Ongoing] • VCM Annual Retreat ]Annual] • Volunteerism Clearinghouse [Ongoing] NEW -Corporate Voluntcerism •tAnd par1nerships and projects that develop or come in the next few yenrs D~<AFT !J1dex of Current Programs home: • Michigan Community Service Commission • Michigun Cnmpus Compm:t • Volunteer Centers or Mil:hignn � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Our State of Generosity Creator An entity primarily responsible for making the resource Grand Valley State University. Dorothy A. Johnson Center for Philanthropy Description An account of the resource Collection contains the records of four Michigan nonprofit organizations: Council of Michigan Foundations, Michigan Nonprofit Association, Michigan Community Service Commission, and the Johnson Center for Philanthropy at GVSU. The documents are compiled by the Johnson Center for Philanthropy, and records document the history of the organizations from the 1960s to the 2010s. Coverage The spatial or temporal topic of the resource, the spatial applicability of the resource, or the jurisdiction under which the resource is relevant 1968-2014 Source A related resource from which the described resource is derived <a href="https://gvsu.lyrasistechnology.org/repositories/2/resources/515">Our State of Generosity collection, JCPA-04</a> Rights Information about rights held in and over the resource <a href="http://rightsstatements.org/page/InC/1.0/?language=en">In Copyright</a> Subject The topic of the resource Dorothy A. Johnson Center for Philanthropy Council of Michigan Foundations Michigan Nonprofit Association Michigan Community Service Commission Dorothy A. Johnson Center for Philanthropy Charities Philanthropy and Society Fundraising Records Michigan Publisher An entity responsible for making the resource available Grand Valley State University Libraries, Special Collections and University Archives, 1 Campus Drive, Allendale, MI, 49401 Contributor An entity responsible for making contributions to the resource Council of Michigan Foundations; Michigan Nonprofit Association; Michigan Community Service Commission Identifier An unambiguous reference to the resource within a given context JCPA-04 Language A language of the resource eng Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Identifier An unambiguous reference to the resource within a given context JCPA-04_MCSC_2000-07-26_MI-Volunteer-Alliance-Overview Title A name given to the resource Michigan Community Service Commission 2000-07-26 commission meeting Michigan Volunteer Alliance overview Creator An entity primarily responsible for making the resource Michigan Community Service Commission Description An account of the resource Michigan Community Service Commission 2000-07-26 commission meeting Michigan Volunteer Alliance overview. Records are compiled in the Our State of Generosity collection by the Johnson Center, along with the files of the Michigan Nonprofit Association (MNA), the Michigan Community Service Commission (MCSC) and the Dorothy A. Johnson Center for Philanthropy. Originals are at the Michigan Community Service Commission. Subject The topic of the resource Dorothy A. Johnson Center for Philanthropy Charities Philanthropy and Society Fundraising Records Michigan Community Service Commission Michigan Format The file format, physical medium, or dimensions of the resource application/pdf Type The nature or genre of the resource Text Language A language of the resource eng Publisher An entity responsible for making the resource available Grand Valley State University Libraries, Special Collections and University Archives, 1 Campus Drive, Allendale, MI, 50129 Rights Information about rights held in and over the resource <a href="http://rightsstatements.org/page/InC/1.0/?language=en">In Copyright</a> Source A related resource from which the described resource is derived <a href="https://gvsu.lyrasistechnology.org/repositories/2/resources/515">Our State of Generosity collection, JCPA-04</a> Date A point or period of time associated with an event in the lifecycle of the resource 2000-07-26 https://digitalcollections.library.gvsu.edu/files/original/40a81a8487db98128621c1c244ada69e.pdf 149d14cbf29e4fa870b5b403788be903 PDF Text Text A Look at Getting Things Done In Michigan! Michigan' s AmeriCorps program get things done for Michigan's citizens. AmeriCorps members in Michigan are volunteer generators and a vital resource in community development and citizenship reengagement. Thousands of members have positively impacted the lives of the young and young at heart through education programs, social services, environmental clean up projects and by making communities safer. In 1998-1999, MCSC administered a total of22 AmeriCorps state programs. Here is what they accomplished. Local Leveraging In one year, 373 full-time Members and 356 part-time Members encouraged 17, 881 non-Member volunteers to serve in local communities. In other words, for each AmeriCorps Member (full-time or part-time), approximately 25 non-Member volunteers were involved in AmeriCorps activities. This figure greatly exceeds the national average of 1:10! Strengthening Communities In 1998-1999, Michigan's AmeriCorps programs trained and supported 8,404 volunteers, provided volunteer opportunities to 1,706 individuals, and built interagency collaboration among a total of 122 agencies . When questioned about the results of community strengthening activities, respondents listed the following : • The promotion of interagency collaboration resulted in increased sharing of resources and communication among agencies and less duplication of resources. • Efforts in information distribution to the community resulted in greater community awareness of domestic violence, increased knowledge about HIV/AIDS , and increased use of services. Developing Members Nearly all members involved in Michigan's AmeriCorps programs report that their national service experience has had a significant impact on their lives. Some examples include: • Members have realized the difference a few committed individuals can make in the community, as well as the contribution their work can make to a more positive future for the community. • An overwhelming number of Members showed a commitment to future volunteering. • Members' existing career choices were reinforced and they reported an increased likelihood of working in the field of human services. • A significant number of Members went on to full-time employment at their programs or related organizations. Program Members who were also public assistance recipients enjoyed the opportunity to be successful and to give back to their communities. 1 �Examples of Real Solutions to Real Issues Education In 1998-1999, Michigan AmeriCorps sites recruited and trained 7,417 peer tutors; provided case management for 6,466 students; assembled book collections or maintained libraries for 3,254 students; and provided other student and instructional support for 1,333 students. Results attributable to AmeriCorps educational support and direct services include: • Student grades and reading levels increased, as did student interest in reading. • Washtenaw Family Support Network reported that 95 percent of students tutored in their HOSTS program showed reading gains of 1 to 2.5 grade levels. • Student behavior, attitude toward learning, and attendance patterns improved . • The parenting skills of program participants improved . Human Needs In 1998-1999, 18 AmeriCorps state programs: • provided transportation for 2,970 adults or children; • provided child care for 188 families; • • • provided case management to 2,993 people; assessed or identified the specific support needs of 978 people; • developed information materials that were distributed to 12,195 people; • organized or staffed community events or benefits attended by 5,794 people; • provided other service support activities benefiting 15,526 people. recruited and coordinated 2,313 volunteers for assistance in human needs issues; 2 �Environment In 1998-1999, the 17 AmeriCorps programs reported that they conducted work in neighborhood and public land restoration work. For that same year, it was estimated that services in this area of the environment benefitted about 15,000 people and included the following activities: • • assessed 384 buildings for repair needs, which benefitted 2,609 residents; assessed the maintenance needs of 37 miles of park trail and 1,810 acres of wildland areas, directly serving approximately 10,050 people; • distributed information about public safety to 28,100 people; • provided safety training on environmental hazards to 225 people; • designed and drew up four plans for picnic areas, community buildings, housing or shelters, serving approximately 459 residents; and performed 169 emergency responses , serving about 220 people. Public Safety In one year, AmeriCorps Members: • • developed networks among ethnic groups which benefitted 150 people; conducted neighborhood watch, violence prevention patrols, and child or senior escorts for 700 people; • • • provided community policing or police relations programs which benefitted 6,096 people; trained 7,482 students and adults in conflict mediation/resolution; organized and/or conducted after-school sports and violence avoidance activities for 10,087 students; • counseled 65 individuals about substance abuse prevention; provided safety and victimization prevention information to 4,015 members of the community; • conducted anti-victimization counseling, workshops in violence prevention, or help in negotiating the justice system for 1,400 people; • • conducted child abuse prevention awareness training for 45 people; conducted activities related to juvenile or adult offenders or ex-offenders which benefitted three people; and recruited and/or trained 541 new volunteers. 3 �The Bottom Line In just one year of funding, more than 276,000 people in Michigan benefitted from Michigan's AmeriCorps programs including: • 373 full-time AmeriCorps Members and 356 part-time Members served 56,631 students and parents through educational activities; • • • 30,584 people through public safety activities; • 10,111 people through community strengthening activities in 1998-1999 . 67,404 children and adults through human needs activities; 111,279 people through activities related to the environment; 4 � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Our State of Generosity Creator An entity primarily responsible for making the resource Grand Valley State University. Dorothy A. Johnson Center for Philanthropy Description An account of the resource Collection contains the records of four Michigan nonprofit organizations: Council of Michigan Foundations, Michigan Nonprofit Association, Michigan Community Service Commission, and the Johnson Center for Philanthropy at GVSU. The documents are compiled by the Johnson Center for Philanthropy, and records document the history of the organizations from the 1960s to the 2010s. Coverage The spatial or temporal topic of the resource, the spatial applicability of the resource, or the jurisdiction under which the resource is relevant 1968-2014 Source A related resource from which the described resource is derived <a href="https://gvsu.lyrasistechnology.org/repositories/2/resources/515">Our State of Generosity collection, JCPA-04</a> Rights Information about rights held in and over the resource <a href="http://rightsstatements.org/page/InC/1.0/?language=en">In Copyright</a> Subject The topic of the resource Dorothy A. Johnson Center for Philanthropy Council of Michigan Foundations Michigan Nonprofit Association Michigan Community Service Commission Dorothy A. Johnson Center for Philanthropy Charities Philanthropy and Society Fundraising Records Michigan Publisher An entity responsible for making the resource available Grand Valley State University Libraries, Special Collections and University Archives, 1 Campus Drive, Allendale, MI, 49401 Contributor An entity responsible for making contributions to the resource Council of Michigan Foundations; Michigan Nonprofit Association; Michigan Community Service Commission Identifier An unambiguous reference to the resource within a given context JCPA-04 Language A language of the resource eng Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Identifier An unambiguous reference to the resource within a given context JCPA-04_MCSC_2000-07-26_MI-AmeriCorps-Accomplishments Title A name given to the resource Michigan Community Service Commission 2000-07-26 commission meeting Michigan's AmeriCorps accomplishments Creator An entity primarily responsible for making the resource Michigan Community Service Commission Description An account of the resource Michigan Community Service Commission 2000-07-26 commission meeting Michigan's AmeriCorps accomplishments. Records are compiled in the Our State of Generosity collection by the Johnson Center, along with the files of the Michigan Nonprofit Association (MNA), the Michigan Community Service Commission (MCSC) and the Dorothy A. Johnson Center for Philanthropy. Originals are at the Michigan Community Service Commission. Subject The topic of the resource Dorothy A. Johnson Center for Philanthropy Charities Philanthropy and Society Fundraising Records Michigan Community Service Commission Michigan Format The file format, physical medium, or dimensions of the resource application/pdf Type The nature or genre of the resource Text Language A language of the resource eng Publisher An entity responsible for making the resource available Grand Valley State University Libraries, Special Collections and University Archives, 1 Campus Drive, Allendale, MI, 50128 Rights Information about rights held in and over the resource <a href="http://rightsstatements.org/page/InC/1.0/?language=en">In Copyright</a> Source A related resource from which the described resource is derived <a href="https://gvsu.lyrasistechnology.org/repositories/2/resources/515">Our State of Generosity collection, JCPA-04</a> Date A point or period of time associated with an event in the lifecycle of the resource 2000-07-26 https://digitalcollections.library.gvsu.edu/files/original/a9c4f6451332bf6c70c35695c14af4cb.pdf d6e127ff6b0a3e3fc03353feaa3c507e PDF Text Text Office of Inspector General CORPORA T I ON 1201 New York Avenu e, NW Washing ton , DC 20525 FO R NAT I ON AL MAY 0 .4 2000 rJs E R V I C E May 3, 2000 Mr. Kyle Caldwell 111 South Capitol A venue George W. Romney Bldg., 4th Floor Lansing, MI 48913 Dear Mr. Caldwell Enclosed for your response is a draft report on our pre-audit survey of the Michigan Community Service Commission. Please provide any comments on this report as soon as possible, but no later than 4:00p .m . on June 2, 2000. Your response will be included in the report as an appendix, as appropriate. We will also consider revisions necessary to correct errors or clari fy facts . However, we suggest you transmit those items to us in a separate response. If you have any questions or wish to discuss the draft, please contact me at (202) 606-5000, extension 390. Sincerely, ~/j v{<A-V~ Luise S. Jordan Inspector General Enclosure �Office of the Inspector General Corporation for National and Community Service Pre-Audit Survey Report of the Michigan Community Service Commission OIG Audit Report Number 00-25 January 21, 2000 Prepared by: Urbach Kahn & Werl in, PC 1030 Fifteenth Street, N.W. Washington, D.C . 20005 Under C NS OIG MO U # 98-046-5003 Wi th the Department of l abor Con trac t# J-9-G-8-0024 Task Order B9G9X I 03 This report was issued to Corporation management on , 2000. Under the laws and regulations governing audit follow up, the Corporation must make final management decisions on the report's findings and recommendations no later than ___, 2000, and complete its corrective actions by 2001. Consequently, the reported findings do not necessarily represent the final resolution of the issues presented. �Office of th e In sp ector General Corporation for National and Community Service Pre-Audit Survey Report of the Michigan Community Service Commission Tab le of Contents Pre-Audit Survey Report Results in Brief ... ......... ... ..... ......... ... ....... ... ... ..... ... ... ... .. .... ..... .... ...... ... ..... .... ...... ..... .. ......... ... ... ... 1 Background ... ....... ..... .. .. .. ..... .... ......... ..... .. ... ..... ...... ......... ...... ... ... ..... ..... ..... ... ..... ...... .... .... .. ... ...... 2 Overview ofthe Michigan Commission .... ........... ... ... .. ....... ........ .. .... ...... .. ..... ... ... ..... .. ..... ... .... .. 3 Objectives, Scope and Methodology ......... .................. .. ....... ... .... .... ... .. ..... ......... ........ .... ........... .4 Findings and Recommendations ..... ....... .. ... .......... ........ .. ........ .... .. .. ..... ... ........ ........ ...... .... ....... ...5 Appendices Appendix A - Michigan Commission Funding- 1995 through 1999 .. ..... ......... .... ....... ..... ..... 11 Appendix B- Detailed Engagement Objectives and Methodology ... .. .. ....... ... ..... ..... ....... .. .... . 16 Appendix C -Michigan Commission Response ... ......... ........ .... .. ..... ...... ........ .................... ...... 19 Appendix D- Corporation Response ...... .. ........ ....... ... .... ........ ..... ... .. ..... ... .... ...... .. ... ... ....... ...... .20 �Inspector General Corporation for National and Community Service At your request, Urbach Kahn and Werlin PC performed a pre-audit survey of the Michigan Community Service Commission. The primary purpose of this survey was to provide a preliminary assessment of: • the adequacy of the pre-award selection process; • the fiscal procedures at the Commission; • the effectiveness of monitoring Michigan State subgrantees, including AmeriCorps Member activities and service hours; and • the controls over the provision of technical assistance. We were also asked to report on the recommended scope of additional audit procedures to be performed at the Michigan Commission. RESULTS IN BRIEF Based on the results of the limited procedures performed, we have made the following preliminary assessments regarding the Commission ' s systems for administering grants received from the Corporation. • The Commission appears to have an open and competitive process to select national service subgrantees, and the related systems and controls appear to be functioning as designed. However, we did identify an area for improvement related to the lack of assessment of sub grantee applicants' Financial Systems during the selection process. • The Commission does not have an adequate process in place for the fiscal administration of grants. • The Commission does not have adequate controls m place to evaluate and monitor subgrantees. • The Commission appears to have adequate controls in place to provide reasonable assurance that training and technical assistance are made available and provided to sub grantees. - 1- Draft report for comment only �Based on our preliminary assessments, we recommend that the OIG perform a full-s cope financial audit of the funds awarded to the Michigan Commission for 1995 through the current program year. Procedures should also include verification of reported Member service hours and matching amounts by subgrantees. In addition, we recommend that the Corporation follow up with the Commission to determine that appropri ate corrective actions are put in place to address the conditions reported herei n and that the Corporation consider these condi tions in its oversight and monitoring of the Michigan Commission. BACKGROUND The National and Community Service Trust Act of 1993, P .L. 103-82, which amended the N ational and Community Service Act of 1990, established the Corporation for National and Community Service. The Corporation, pursuant to the authority of the Act, awards ·grants and cooperati ve agreements to State Commissions, nonprofit entities, and tribes and territories to assist in the creation of full and part time national and community service programs. Through these grantees, AmeriCorps Members perform service to meet the educational, human, environmental, and public safety needs throughout the nation, especially addressing those needs related to poverty. In return for this service, eligible Members may receive a living allowance and post-service educational benefits. Currently, the Corporation awards approxim ately two-thirds of its AmeriCorps State/National funds to State Commissions. State Commissions are required to include between 15 and 25 voting members. Each Commission has a responsibility to develop and communicate a vision and ethic of service throughout the State. The State Commissions provide AmeriCorps funding to approved subgrantees for service programs within their states and are responsible for monitoring these subgrantees' compliance with grant requirements. The State Commissions are also responsible for providing training and technical assistance to AmeriCorps State and National Direct programs and to the broader network of service programs throughout the state. The Commissions are prohibited from directly operating national service programs. The Corporation's regulations describe standards for financial management systems that must be maintained by State Commissions. The standards require, in part, that the State Commissions maintain internal controls that provide for accurate, current, and complete disclosure of the financial and programmatic results of financiall y assisted activities, as well as provide effective control and accountability for all grant and subgrant cash, real and personal property, and other assets . - 2- Draft report for comment onlv �OVERVIEW OF THE MICHIGAN COMMISSION The Michigan Community Service Commission is headquartered in Lansing, Michigan. The Commission has been providing national and community service programs in its current form since 1995. The Commission reported that it received funding from the Corporation totaling $2,780,225 in 1995 ; $3 ,492,642 in 1996; $3,956,728 in 1997; $4,529,222 in 1998; and $4,683,631 in 1999. Additional information on the Commission' s funding is presented in Appendix A. The Commission currently has thirteen full-time staff consisting of an Executive Director, three Directors of Programs, Finance & Administration; and Outreach; four department analysts and five administrative support staff. The Michigan Job Commission provides fiscal oversight to the Commission. As part of the State of Michigan, the Commission is included in the state's annual OMB Circular A-133 audit. The AmeriCorps Program was considered a major program for the year ended September 30, 1998. The following two findings were identified related to the administration of the program: The Michigan Jobs Commission 's internal control structure, did not ensure that required quarterly FSRs were submitted to the Corporation on a timely basis, and MJC's internal control structure did not ensure that FSRs were received from all program subrecipients. The Commission provided the following information regarding subgrantee A-133 audits: Program Year 1999 1998 1997 1996 1995 Total Amount of Corporation Funds Subgranted $4,182,322 4,140,892 3,562,830 3,009,517 2, 168,321 Number of Subgrantees Number of Subgrantees Subject To A-133 Audit Requirements 37 28 25 20 17 13 15 18 17 12 Determination of the number of subgrantees subject to OMB Circular A-133 audit requirements is based on information received from the Commission and the dollar value of federal awards passed through the Commission during the program year. Other subgrantees could be subject to an OMB Circular A-133 audit if additional federal funds were received from other sources during the program year. - 3- Draft report for comment only �OBJECTIVES, SCOPE AND METHODOLOGY We were engaged by the Office of the Inspector General for the Corporation for National and Community Service to provide a preliminary assessment of the systems · and procedures in place at the Commission for administering grants and for monitoring the fiscal activity of sub grantees. The primary purpose of this survey was to provide a preliminary assessment of: • the adequacy of the pre-award selection process; • the fiscal procedures at the Commission; • the effectiveness of monitoring of Michigan State sub grantees, including Ameri Corps Member activities and service hours; and • the controls over the provision of technical assistance. We were also asked to report on the recommended scope of additional audit procedures to be performed at the Commission. Our survey included the following procedures: • reviewing Corporation laws, regulations, grant provisions, the Reference Manual for Commission Executive Directors and Members, and other information to gain an understanding of legal, statutory and programmatic requirements; • reviewing OMB Circular A-133 audit reports and current program year grant agreements for the Commission; • obtaining information from Commission management to complete flowcharts documenting the hierarchy of Corporation grant funding for program years 1995 through 1999; and • performing the procedures detailed in Appendix B, in connection with the Commission's internal controls, selection of subgrantees, administration of grant funds, evaluation and monitoring of grants, and technical assistance process. As part of the procedures performed, we documented and tested certain internal controls in place at the Commission using inquiry, observation, and examination of a sample of source documents. Finally, we summarized our observations and developed the findings and recommendations presented in this report. We discussed all findings with Commission management during an exit conference on January 21,2000. - 4- Draft report for comment only �Our procedures were performed in accordance with Government Auditing Standards issued by the Comptroller General of the United States. We were not engaged to, and did not, perform an audit of any financial statements, and the procedures described above are not sufficient to express an opinion on the controls at the Commission or its compliance with applicable laws, regulations, contracts and grants. Accordingly, we do not express an opinion on any such financial statements or on the Commission's controls and compliance. Had we performed additional procedures, other matters might have come to our attention that would have been reported to you. We provided a draft of this report to the Michigan Commission and the Corporation for National and Community Service. The Commission's and the Corporation's responses to our findings and recommendations are included as Appendix C and Appendix D, respectively. FINDINGS AND RECOMMENDATIONS Selection of Subgrantees According to A Reference Manual for Commission Executive Directors and Members, Section 3.2, "Commissions are expected to develop a fair and impartial process for reviewing and selecting applicants for potential funding ." The Michigan Commission has de veloped various procedures to comply with this requirement. Commission procedures indicate that the Commission advertises the availability of funds by sending postcards to all applicants maintained in a Commission database, and advertisements on the Commission's web-site, and in Crane's Non-Profit Newsletter. A technical assistance conference call is then held to discuss application and Corporation guidelines. Interested applicants attend a face-to-face meeting with the Director of Programs to discuss fund management. New applicants complete Intent to Apply forms, which provide limited information on the program: including number of potential members, program objectives, and specific information relating to the key contact person. The Review Panel reviews each Intent to Apply form and completes peer review and team ranking sheets. Commission personnel categorize the forms according to recommendations and evaluate each applicant's strengths and weaknesses. Approved applicants then attend a one-day technical assistance session to gain information relating to the required comprehensive AmeriCorps applications. Commission personnel review the AmeriCorps applications, as well as evaluate the financial systems in place at each subgrantee and results of recent audits. At the conclusion of the review, the Commission compiles their recommendations and submits them to the Corporation. -5- Draft report for comment only �For renewal applicants, the Commission reviews quarterly progress reports, proposals for the future, as well as, the budget submission for the upcoming year. While we believe the documentation maintained by the Commission to support the selection process is adequate, we have identified the following areas for improvement. Lack of documentation to support the review of certain information during the renewal process. The Commission did not document its review of quarterly progress reports and site visit reports during the renewal process of two subgran tees. Therefore, we were unable to determine whether the Commission reviewed these during the renewal of subgran tees. We recommend that the Commission re-enforce current policies and procedures which require the review of these during the renewal of sub grantees. Lack of assessment of subgrantee applicants' Financial Systems during the selection process According to A Reference Manual for Commission Executive Directors and Members, Section 4.2, Commissions are responsible for maintaining "appropriate financial management systems to disburse funds and track ommission and program expenditures according to legal and grant requirements." In order to comply with this requirement, the Commission must be able to ensure that subgrantees have systems in place to accurately track expenditures, since this information forms the basis of a majority of the Commission's expenditure reporting. During our testing, we determined that selection officials do not consider the adequacy of the applicants' financial systems during the Commission's sub grantee selection process. The grant application form provided by the Corporation does not specifically address the applicant's financial systems. In addition, Commission selection procedures do not require that Commission personnel request information from the applicants related to their financial systems or to otherwise assess an applicants ' financial system. As a result, grant funds may be provided to an organization that does not have financial systems in place to properly account for the Corporation funds received or to ensure compliance with related requirements. We recommend the Commission evaluate and document the adequacy of the applicants ' financial systems during the selection process to ensure that applicants have systems in place to properly account for grant funds and comply with related grant requirements. -6- Draft report for comment only �Administration of Grant Funds As part of the grant administration process, "Commissions must evaluate whether subgrantees comply with legal, reporting, financial management and grant requirements and ensure follow through on issues of non-compliance" (A Reference Manual for Commission Executive Directors and Members, Section 4.3). Based on the results of our testing, we identified the following areas for improvement related to the evaluation of subgrantee compliance with reporting and grant requirements. Lack of evidence of Financial Status Report review, including matching recalculation Commission procedures require that subgrantee Financial Status Reports be reviewed, and matching requirements, recalculated. However, no evidence exists to document that this review was performed. In addition, our testing of 15 subgrantees identified the following deficiencies: • • Fifteen instances where we were unable to determine whether the match was re-calculated by the Commission; and Several instances where FSRs submitted by subgrantees were not accurately prepared or completed. We also determined that Commission personnel do not compare the FSRs to the subgrantees' accounting records or other supporting documentation during site visits. Because of these conditions, errors on the FSRs may occur and remain undetected. Although all subgrantees are on a reimbursement only basis, if subgrantee FSRs are not agreed to the subgrantees' accounting system, then there is an increased risk that subgrantees are incorrectly reporting amounts on their FSRs and the Commission lacks reasonable assurance that sub grantees are correctly reporting amounts on their FSRs. We recommend the Commission develop standard procedures to review subgrantee FSRs, recalculate matching requirements and to document the results of this review. Also, the Commission should implement site visit monitoring procedures that require the reconciliation of the sub grantees' FSRs to the sub grantees' accounting records along with other supporting documentation (e.g. invoices). Late submission of Financial Status Reports AmeriCorps Provision 17 (i) states "AmeriCorps State programs and most AmeriCorps National sites that receive subgrants must submit at least four Financial Status Reports (SF 269 a) to their respective State Commission or Parent Organization." It continues to state "State Commissions and Parent Organizations are required to forward Financial Status - 7- Draft report for comment only �Reports from programs and budgeted sites to the Corporation's Grants Office 30 days after the close of each calendar quarter. " Our testing identified four instances where subgrantees did not submit FSRs to the Commission timely and in accordance with Corporation guidelines. We recommend that the Commission enforce current policies and procedures requiring the submission of FSRs in accordance with Corporation guidelines. Inability to determine the timeliness of tire receipt of FSRs The Commission does not routinely date-stamp FSR reports from subgrantees as they are received. Thus, the Commission can not routinely verify if these documents are submitted timely in compliance with the grant agreement. During November and December 1998, the Commission began using the Web Based Reporting System which electronically records the date subgrantees submit their FSRs to the Commission. As a result, no recommendation is required at this time related to recording the date of the receipt ofFSRs. The Commission did not maintain all required FSRs. AmeriCorps Provision #17 states "Commissions and Parent Organizations are required to submit quarterly Financial Status Reports and three Progress Reports to the Corporation. Commissions and Parent Organizations must submit these reports by the following dates and include three copies along with the original." It continues to state "AmeriCorps State programs and most AmeriCorps National sites that receive subgrants must submit at least four Financial Status Reports to their respecti ve Commission or Parent Organization. In general, if a site has a Corporation-approved budget then the submission of an FSR for that site/sub-Grantee is required. Commissions/Parent Organizations are required to forward Financial Status Reports from programs and budgeted sites to the Corporation' s Grants Office 30 days after the close of each calendar quarter. Annual Financial Reports shall be submitted within 90 days of completion and will compare actual expenditures to budgeted amounts using the line item categories in the grant budget form." During our testing of 15 FSRs, we identified three instances where FSRs were not maintained in the Commission subgrantee files. Our testing also identified six instances where we could not verify amounts reported to the Corporation by the Commission due to inadequate supporting documentation. Because of these missing FSRs, we were unable to determine the accuracy of prior quarter amounts reported (or carried forward) on FSRs submitted to the Michigan Commission by subgrantees, as well as the accuracy of FSRs submitted by the Commission to the Corporation. -8- Draft report for comment only �We recommend that the Commission reemphasize the requirement that all FSRs submitted by subgrantees, as well as FSRs, and supporting documentation, submitted by the Commission to the Corporation, be maintained and available for review . The Commission could not provide the dollar amount of the match for the administrative grant. As noted in Appendix A, the Commission was unable to provide us with the dollar amount of the match for the administrative grant during 1995, 1996 and 1997 . Commission personnel stated that awards during the first three years were not reported with match amounts since the grant award letter did not require it. However, the Commission was able to provide the dollar amounts of the match during 1998 and 1999 grant years. As a result, no recommendation is required at this time related to the dollar amounts of matches for administrative grants. Evaluating and Monitoring Grants As discussed above, the Commission is responsible for evaluating whether subgrantees comply with legal, reporting, financial management and grant requirements and ensuring corrective action when noncompliance is found. We identified the following area for improvement related to the evaluation and monitoring of sub grantees . The evaluating and monitoring system for subgrantees needs to be improved at the Commission. According to OMB Circular No . A-133, Audit of States, Local Governments, and Non-Profit Organizations, as amended, Subpart D § 400 (d)(3) pass through entities are required to "Monitor the activities of subrecipients as necessary to ensure that Federal awards are used for authorized purposes in compliance with laws, regulations, and the provisions of contracts or grant agreements and that performance goals are achieved." The Commission procedures call for site visits at least twice a year. However, during our review of monitoring files for subgrantees, we determined that certain information was excluded from the site visit documentation. Specifically, the names of the Member files reviewed, identification of Member files where exceptions were identified, and the procedures followed to select the Members reviewed were not included. Commission personnel also do not verify reported Member service hours to timesheets or other supporting documentation. - 9- Draft report for comment only �We also determined that the following information was not consistently maintained in the monitoring files: • • • Findings and recommendations identified during site visits; Resolution and follow-up on identified findings; and Progress reports. Since comments included on the checklists were general in nature, we were unable to reperform procedures performed by Michigan Commission personnel. We recommend that the Commission revise its policies and procedures requiring specific information be included in the documentation for site visits (for example, sample sizes, exceptions, recommendations, and follow up on findings and recommendations). This will allow the Corporation to assess the Commission's oversight of sub grantees when it performs its planned Commission administrative reviews. In addition, we recommend that the Corporation for National and Community Service revise its guidance to specify minimum procedures to be performed, as well as minimum documentation requirements. Providing Technical Assistance Annually, the Commission receives grant funds to provide technical assistance to its subgrantees. Procedures are in place at the Commission to (1) identify training needs of subgrantees through periodic staff meetings with the program directors and a needs assessment survey; (2) notify subgrantees of training programs; and (3) provide needed training to subgrantees. We identified no significant areas for improvement within this process. This report is intended solely for information and use of the Office of the Inspector General , management of the Corporation for National and Community Service, the Michigan Community Service Commission, and the United States Congress and is not intended to be and should not be used by anyone other than these specified parties. Washington, DC January 21, 2000 - 10- Draft report for comment only �APPENDIX A - MICHIGAN COMMISSION FUNDING CORPORATION FOR NATIONAL SERVICE FUNDING TO THE MICHIGAN STATE COMMISSION 1995 l ~ AM ERICtJRPS FORMULA FUNDS . $1,861 ,910 AM ER ICORPS COMPETITIVE FUNDS : $342 ,037 L& S FUNDS $124 ,883 PDAT FUNDS . $65 ,000 ADMINISTRATION FUNDS." " $386 ,395 MATCH: $1 '153,697 MATCH: $339 ,884 MATCH: $93,735 NO MATCH REQUIRED MATCH: $" ~ TOTAL FUNDS AVA ILABLE TO THE COMMISSION $2,780,225 -/ • FUNDS AWARDED TO SUBGRANTEES $2,168 ,321 AMERICORPS FORMULA: $1 ,732,901 AMERICORPS COMPETITIVE: $310,537 L&S FUND: $124,883 MATCH $1 ,153,697 MATCH $339,884 MATCH $93 ,735 TOTAL# OF SUBS : 8 TOTAL # OF SUBS : 1 TOTAL# OF SUBS : 8 TOTAL# OF SITES : 33 TOTAL# OF SITES : 17 TOTAL# OF SITES : 8 Total Carryovers for 1995 (Not included in the current year funding amounts above) : Administration : $ 7 1,151 .00 AmeriCorps : Information not received from the Commission •• Disability funds included in grant award - 11 - Draft report for comment only �APPENDIX A - MICHIGAN COMMISSION FUNDING CORPORATION FOR NATIONAL SERVICE FUNDING TO THE MICHIGAN STATE COMMISSION 1996 ~ l 1 1 l AMERICORPS FORMULA FUNDS: $2,271 ,964 AM ERICORPS COMPETITIVE FUND S: S610,8n L &S F UNDS: $126,890 PDAT FUNDS: $80,000 ADMINISTRATION FUNDS:·· $402,911 MATCH: $1 ,649,333 MATCH: $458,384 MATCH: $1 09,047 NO MATCH REQUIRED MATC H: 1 ~ l s· / l TOTAL FUNDS AVAILABL E TO THE COMMISSION $3,492,642 l FUNDS AWARDED TO SUBGRANTEES $3,009,517 1 1 1 AMERICORPS FORMULA: $2,271 ,750 AMERICORPS COMPETITIVE: $6 10,877 L & S: $126,890 MATCH $ 1,649,333 MATCH $458,384 MATCH: $109,047 TOTAL# OF SUBS: 10 TOTAL #OF SUBS: 2 TOTAL #OF SUBS: 8 TOTAL# OF SITES: 61 TOTAL# OF SITES: 21 TOTAL# OF SITE S: 8 Total Carryovers for 1996 {Not included in the current yea r fu nding amounts above): PDAT: AmeriCorps: Admin istration $ 57,482.00 $ 166,013.00 $ 100,000 .00 Information not rece ived from the Commission •• Disability funds inclu ded in grant awa rd - 12- Draft report for comment only �APPENDIX A - MICHIGAN COMMISSION FUNDING CORPORATION FOR NATIONAL SERVICE FUNDING TO THE MICHIGAN STATE COMMISSION 1997 l AM ERICORPS FORMULA FUNDS : $2 ,836,926 AMERICORPS COMPETITIVE FUNDS : ~ L&S FUNDS : PDAT FUNDS : ADMINISTRATION FUNDS :•• $148 ,919 $100,795 $320 ,586 NO MATCH REQUIRED MATCH: $549,502 MATCH: MATCH: MATCH : $1,800 ,007 $506 ,704 $158, 558 ~ $• / TOTAL FUNDS AVA ILABLE TO THE COMMISS ION $3,956,728 1 FUNDS AWARDED TO SUBGRANTEES $3,562,830 AM ERICORPS FORMULA: AMERICORPS COMPETITI VE: $2 ,805 ,304 $608,607 L & S: $148 ,919 MATCH· MATCH: MATCH: $1,781,844 $506 ,704 $158 ,558 TOTAL# OF SUBS: TOTAL# OF SUBS : 12 2 TOTAL# OF SUBS : TOTAL# OF SITES : TOTAL# OF SITES : 86 22 11 TOTAL# OF S ITES : 11 Total Carryovers for 1997 (Not included in the current year fund ing amounts above) : PDAT: AmeriCorps : Administrat1on : $ $ $ 20 ,000 107 ,676 90 ,000 Information not received from the Commission •• Disability funds included in grant award - 13 - Draft report for comment only �APPENDIX A - MICHIGAN COMMISSION FUNDING CORPORATION FOR NATIONAL SERVICE FUNDING TO THE MICHIGAN STATE COMMISSION 1998 1 ~ AMERICDRPS FORMULA FUNDS : $2,595,008 AMERICORPS COMPETITI VE FUNDS : $1 ,354 ,663 L&S FUNDs .··· $1 15 ,499 PDAT FUNDS . $140,000 ADM INISTRATION FUNDS :•• $324,052 MATCH: $2 ,011 ,156 MATCH $1,082 ,880 MATCH: $130 ,037 NO MATCH REQUIR ED MATCH: $381 ,831 ~ TOTAL FUNDS AVAILABLE TO THE COMMISSION $4 ,529 ,222 ,/ FUNDS AWARDED TO SUBGRANTEES $4 ,140,892 AM ERICORPS FORMULA : $2 ,595 ,008 AMERICORPS COMPETITIVE : $1,430 ,385 L& S: $115 ,499 MATCH: $2 ,011 ,156 MATCH: $1 ,082,880 MATCH: $130 ,037 TOTAL II OF SUBS : 16 TOTAL II OF SUBS : TOTAL# OF SUBS : 7 TOTAL# OF SITES : 106 TOTAL# OF SITES : 5 44 TOTAL# OF SITES : 7 Total Carryovers for 1998 (Not included in the current year funding amounts above) : PDAT: AmenC orps : $ $ 30 ,000 75,722 •• Disability funds included in grant award ••• Learn & Serve amount represents funds from 1997. A no cost extension was awarded for the 1998 program year and the funds were used to renew the subgrantee from the prior year. - 14- Draft report for comment only �APPENDIX A - M ICHIGAN COMMISSION FUNDING CORPORATION FOR NATIONAL SERVICE FUNDING TO THE MICHIGAN STATE COMMISSION 1999 l ~ AMERICORPS FORMULA FUNDS . $2,538,088 AMERICORPS COMPETITIVE FUNDS : $1 ,430 ,590 L&S FUNDS : $135 ,5 27 PDAT FUNDS : $120,000 ADMINISTRATION FUNDS ·.. $381 ,309 PROMISE FELLOWSHIP FUNDS : $78,117 MATCH: $1,555 ,638 MATCH: $1 ,041,532 MATCH: $211 ,530 NO MATCH REQUIRED MATCH: $477,594 MATCH: $144,950 - ~ TOTAL FUNDS AVAILABLE TO THE COMMISS ION $4,683 ,631 l FUNDS AWARDED TO SUBGRANTEES $4,162,322 AMERICORPS FORMULA. $2,538 ,088 AMERICORPS COMPETITIVE . $1,430 ,590 L&S $135 ,527 PROMISE FELLOWSH IP $78 ,117 MATCH. $1 ,555 ,638 MATCH. $1,041,532 MATCH: $211 ,530 MATCH: $144,950 TOTAL# OF SUBS : 15 TOTAL# OF SUBS : 5 TOTAL# OF SUBS : 10 TOTAL# OF SUBS : 7 TOTAL# OF SITES : 113 TOTAL# OF SITES : 30 TOTAL# OF SITES : 10 TOTAL# OF S ITES : 8 Total Carryovers for 1999 (Not included in the current year funding amounts above) : Administration $ 145,549 •• Disability funds included in grant award - 15 - Draft repo rt for comment only �APPENDIX B- DETAILED ENGAGEMENT OBJECTIVES AND METHODOLO G Y Internal Controls Our objective was to make a preliminary assessment of the adequacy of the Commission' s financial systems and documentation maintained by the Commission to provide reasonable assurance that transactions are properly recorded and accounted for to: (1) permit the preparation of reliable financial statements and Federal reports; (2) maintain accountability over assets; and (3) demonstrate compliance with laws, regulations, and other compliance requirements. In order to achieve the above objectives, we interviewed key Commissi on personnel to assess the Commission's internal controls surrounding the following, to ensure compliance with Part 6 of A-133, Internal Control of the Compliance Supplement to OMB Circular A-133, Audits of States, Local Governments, and Non-Profit Organizations : overall control environment; activities allowed or unallowed and allowable costs; cash management; eligibility; equipment and real property management; matching; period of availability of Corporation funds; procurement and suspension; debarment; program income; and reporting by the Commission to the Corporation. Selection of Subgrantees Our objectives were to: • conduct a preliminary survey of the systems and controls utilized by the Commission to select national service subgrantees to be included in any application to the Corporation; it make a preliminary assessment as to whether the Commission evaluated the adequacy of potential subgrantee financial systems and controls in place to administer a Federal grant program prior to making the award to the subgrantees; and • make a preliminary assessment as to whether the Commission's involvement in the application process involved any actual or apparent conflict of interest. In order to achieve the above objectives, we interviewed key Commission management and documented procedures performed by the Commission during the pre-award financial and programmatic risk assessment of potential subgrantees. We also reviewed documentation to ensure that conflict of interest forms for each subgrantee applicant tested were signed by all peer review members annually, and maintained by the Commission. - 16- Draft report for comment only �APPENDIX B- DETAILED ENGAGEMENT OBJECTIVES AND METHODOLOGY Administering the Grant Funds Our objectives were to: • conduct a preliminary survey of the systems and controls utilized by the Commission to oversee and monitor the performance and progress of funded sub grantees; • make a preliminary assessment as to whether the Commission's organizational structure and staffing level and skill mix is conducive to effective grant administration and whether the commission has a properly constituted membership; • make a preliminary assessment as to whether the Commission provided adequate guidance to subgrantees related to maintenance of financial systems, records, supporting documentation, and reporting of sub grantee activity; • conduct a preliminary survey of financial systems and documentation maintained by the Commission to support the oversight of subgrantees and their required reporting to the Corporation (including Financial Status reports, enrollment and exit forms); and • make a preliminary assessment as to what procedures the Commission has in place to verify the accuracy and timeliness of reports submitted by the subgrantees. In order to achieve the above objectives, we reviewed Financial Status Reports submitted by subgrantees, as well as Financial Status Reports submitted by the Commission to the Corporation, to preliminarily assess the accuracy of submitted Financial Status Reports. We also determined whether the Commission has implemented the Web Based Reporting System. Evaluating and Monitoring Grants Our objectives were to: • conduct a preliminary survey of the systems and controls utilized by the Commission, in conjunction with the Corporation, to implement a comprehensive, non-duplicative evaluation and monitoring process for their subgrantees; • make a preliminary assessment as to whether the Commission has a subgrantee site visit program in place and assess the effectiveness of its design in achieving monitoring objectives; • conduct a preliminary survey of the Commission's procedures used to assess sub grantee compliance with Corporation regulations (e.g., those governing eligibility - 17- Draft report for comment only �APPENDIX 8- DETAILED ENGAGEMENT OBJECTIVES AND METHODOLOGY of Members, service hour reporting, prohibited activities, payment of living allowances to Members and allowability of costs incurred and claimed under the grants by subgrantees (including reported match); • conduct a preliminary survey of the Commission's procedures for obtaining, reviewing and following up on findings included in the subgrantee single audit reports, where applicable; • determine whether program goals are established and results are reported and compared to these goals; and • conduct a preliminary survey of the procedures m place to evaluate whether subgrantees are achieving their intended purpose. In order to achieve the above objectives, we documented the procedures performed by the Commission to evaluate and monitor individual subgrantees. In addition, we judgmentally selected subgrantees and obtained the Commission's documentation for site visits. We reviewed the documentation to preliminarily assess the adequacy of the procedures performed by the Commission to assess financial and programmatic compliance and related controls at the sites. We also determined whether the Commission received and reviewed A133 audit reports from subgrantees. Providing Technical Assistance Our objectives were to: • conduct a preliminary survey of the systems and controls utilized by the Commissions to provide technical assistance to subgrantees and other entities in planning programs, applying for funds, and implementing and operating programs; • make a preliminary assessment as to whether a process is in place to identify training and technical assistance needs; and • make a preliminary assessment as to whether training and technical assistance provided to identified subgrantees. IS In order to achieve the above objectives, we documented the procedures performed by the Commission to identify and satisfy training needs for the subgrantees and Commission employees. We also obtained a summary of all training costs incurred during the current year to ensure they properly related to training activities, which were made available to all sub grantees. - 18 - Draft report for comment only �APPENDIX C - MICHIGAN COMMISSION RESPONSE - 19 - Draft report for comment only �APPENDIX D - CORPORATION RESPONSE - 20- Draft report for comment only � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Our State of Generosity Creator An entity primarily responsible for making the resource Grand Valley State University. Dorothy A. Johnson Center for Philanthropy Description An account of the resource Collection contains the records of four Michigan nonprofit organizations: Council of Michigan Foundations, Michigan Nonprofit Association, Michigan Community Service Commission, and the Johnson Center for Philanthropy at GVSU. The documents are compiled by the Johnson Center for Philanthropy, and records document the history of the organizations from the 1960s to the 2010s. Coverage The spatial or temporal topic of the resource, the spatial applicability of the resource, or the jurisdiction under which the resource is relevant 1968-2014 Source A related resource from which the described resource is derived <a href="https://gvsu.lyrasistechnology.org/repositories/2/resources/515">Our State of Generosity collection, JCPA-04</a> Rights Information about rights held in and over the resource <a href="http://rightsstatements.org/page/InC/1.0/?language=en">In Copyright</a> Subject The topic of the resource Dorothy A. Johnson Center for Philanthropy Council of Michigan Foundations Michigan Nonprofit Association Michigan Community Service Commission Dorothy A. Johnson Center for Philanthropy Charities Philanthropy and Society Fundraising Records Michigan Publisher An entity responsible for making the resource available Grand Valley State University Libraries, Special Collections and University Archives, 1 Campus Drive, Allendale, MI, 49401 Contributor An entity responsible for making contributions to the resource Council of Michigan Foundations; Michigan Nonprofit Association; Michigan Community Service Commission Identifier An unambiguous reference to the resource within a given context JCPA-04 Language A language of the resource eng Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Identifier An unambiguous reference to the resource within a given context JCPA-04_MCSC_2000-07-26_Pre-Audit-Survey-Draft Title A name given to the resource Michigan Community Service Commission 2000-07-26 commission meeting pre-audit survey draft Creator An entity primarily responsible for making the resource Michigan Community Service Commission Description An account of the resource Michigan Community Service Commission 2000-07-26 commission meeting pre-audit survey draft. Records are compiled in the Our State of Generosity collection by the Johnson Center, along with the files of the Michigan Nonprofit Association (MNA), the Michigan Community Service Commission (MCSC) and the Dorothy A. Johnson Center for Philanthropy. Originals are at the Michigan Community Service Commission. Subject The topic of the resource Dorothy A. Johnson Center for Philanthropy Charities Philanthropy and Society Fundraising Records Michigan Community Service Commission Michigan Format The file format, physical medium, or dimensions of the resource application/pdf Type The nature or genre of the resource Text Language A language of the resource eng Publisher An entity responsible for making the resource available Grand Valley State University Libraries, Special Collections and University Archives, 1 Campus Drive, Allendale, MI, 50130 Rights Information about rights held in and over the resource <a href="http://rightsstatements.org/page/InC/1.0/?language=en">In Copyright</a> Source A related resource from which the described resource is derived <a href="https://gvsu.lyrasistechnology.org/repositories/2/resources/515">Our State of Generosity collection, JCPA-04</a> Date A point or period of time associated with an event in the lifecycle of the resource 2000-07-26