579 24 26018 https://digitalcollections.library.gvsu.edu/files/original/fa9793e191f368d7bf2a0fdf4d50a756.pdf 31878561f2bd0fe44135e85982d63e19 PDF Text Text The Alliance An Overview to Date Prepared for the MCSC by MCSC and MNA staff Draft (As of March 20, 2000) Background: In the past decade, Michigan has seen the development of a number of statewide infrastructure organizations focusing on the promotion of volunteerism and community service. The Michigan Campus Compact (MCC) was developed in 1989 to recognize the service contribution institutions of higher education were making to their communities. A few months later, a small group of community based volunteer centers began the Volunteer Centers of Michigan (VCM). A year later, the Michigan Nonprofit Association (MNA) (known then as the Michigan Nonprofit Forum) was developed to enhance the understanding of the nonprofit sector including the advancement of philanthropy and volunteerism. Finally in 1991 , newly elected Governor John Engler created by Executive Order the Michigan Community Service Commission (MCSC) to administer public funds to coordinate and promote service and volunteerism. Over the years, all four organizations have worked collaboratively with one another. In the mid1990's, both VCM and MCC entered into partnerships with the MNA. These partnerships have strengthened all three organizations and have resulted in immense administrative savings. In addition to the administrative savings, the programs and activities of all three organizations have been enhanced by this unique partnership. Under new leadership, the MNA (and its affiliates) and the MCSC have made a concerted effort for a new intentional and effective partnership. As the field of service and volunteerism continues to change and be challenged by "outside influences," serious conversations between MNA and MCSC have occurred regarding the need for a sustainable support system for existing and developing volunteer initiatives. Three primary motivators- the need to provide well-rounded support services to the volunteerism field; the desire not to duplicate services and programs; and the potential changes in federal programs that support volunteerism - lead to a reasonable conclusion that we can be much more effective as a unified front than as two separate entities. However, it is also acknowledged that some activities/functions MUST remain separate- again, for the greater good of the field. What seems to make the most sense is the development of a third entity that would support and develop common functions of MNA and MCSC, while maintaining its neutrality and program-focus. This conceptual organization, unofficially dubbed "The Alliance" for purposes of conversation, has received a great deal of support from sector leaders and partner organizations, and the official stages of planning have begun. Purpose: The purpose of "The Alliance" is to centralize state-level, volunteer programming efforts in a manner that ensures long-term sustainability. Initially, "The Alliance" would administer programming and technical assistance currently administered by MNA, VCM, MCC, and MCSC. "The Alliance" would continue to partner with additional organizations as deemed appropriate. An endowment fund would be created to support "The Alliance" which would secure its existence in perpetuity. 1 �Funding: The current vision is to secure $20 million in endowment funds, from two funding streams: • State: It is proposed that the State of Michigan support and fund an endowment not to exceed $10 million to continue its commitment to volunteerism in our state. This endowment would be managed by a private foundation (new or existing) and would generate approximately $500,000 annually that would be allocated directly to "The Alliance" for administrative and program funding. • Private: An additional $10 million would be sought in match funds to the State endowment, which would be placed into the same private endowment. This additional $500,000 income would be expected to enhance "The Alliance" budget in Year two of its existence, bringing the annual budget of $1 million. Activity to Date • June 1999-"Serious" conversations between MNA and MCSC leadership begin. • July/August 1999-Seek general concept support form the Governor, Ms. Engler, MNA Chairperson, VCM Chairperson and MCSC Executive Committee. • September 1999-Proposal is brought to MCSC, MNA Board, VCM Advisory Committee, and MCC Executive Committee for feedback. • October/November 1999-Administrative and program structure is finalized, fund development plan outlined. • November 1999-Acquire legal feedback on the process. • December 1999-Plan is presented for preliminary approval to MCSC, MNA, VCM and MCC. • January 2000-MNA chair and President meet with Governor Engler and MCSC staff to discuss the State's role in the creation of the Alliance. • January 2000-MNA Executive Committee meets and empowers staff to start researching the options for the endowment and fund development plans. • January 2000-A committee of board members from MCC, VCM, MNA and MCSC is formed to start negotiations. • February 2000-Committee meets and charges staff to present a common mission and goal statements for the Alliance. • March 2000-Committee meets for second time and endorses the mission statement and goals and charges staff to develop a timeline, staff structure, bylaws and board development for their April meeting. • March 2000-Meet with MNA Board of Trustees, VCM Operating Council and MCC's Programming and Planning Committee to discuss progress and address concerns. 2 �PROPOSED ALLIANCE MISSION STATEMENT With Goals (March 15, 2000) Initially proposed by the staff of MCC, MCSC, MNA and VCM The mission of the "Alliance" is: To promote and strengthen a bfe-long ethic of and comrrutrnent to service, volunteerism, and civic engagement. To achieve this mission, the Alliance will set goals in each of the following areas: 1. 2. 3. The Alliance will engage in and promote community-based problem solving models that effectively assess local needs and address them. The Albance will use strategies to educate, raise public awareness, and increase the efficacy and benefits of volunteerism, and service-learning as two types of community and civic engagement experiences that support local problem-solving. The Albance will encourage and develop collaborative partnerships that build on the expertise and strengths of the partners and that share mutually beneficial resources. In the establishment of the "Alliance" between MNA and MCSC, it is affirmed that the existing rrussion statements of MCC and VCM shall be maintained and supported. Michigan Campus Compact The rrussion of Michigan Campus Compact (MCC) is to promote a commitment to community service and to foster a life-long service ethic in students. Specifically, MCC seeks to create or expand community service and service-learning opportunities for students while promoting acaderruc and co-curricular programs and to advocate for public policies that encourage and support student community service. Michigan Community Service Commission Michigan Community Service Comrrussion is dedicated to enabling all citizens, including youth, to engage in public problem solving through service and volunteerism. Volunteer Centers of Michigan Mission The mission of Volunteer Centers of Michigan is to strengthen existing volunteer centers, to provide leadership in developing new centers, and to promote and strengthen volunteerism statewide. Michigan Nonprofit Association Michigan Nonprofit Association promotes the awareness and effectiveness of the nonprofit sector and advancing the cause of volunteerism and philanthropy in the state of Michigan. �PROGRAMS AND SERVICES (DRAFT as of 3120100) MCSC Executive Director Program staff Commissioners Grantmaker Role National Service Programs Learn and Serve Programs Training and T/ A for grantees Volunteer Investment Grants MNA MCC Council of Presidents Alliance Board VCM Operating Council The Alliance Executive Director [Clearly defined roles for supervision of directors] Directors: VCM, MCC, Ftmd Development [Possibly adjusted to fit needs of program structure] Program and Support Staff Advisory Boards MCC Council of Pres'i dents VCM Operating Council Execut ive Director P rogram Staff Board of Trustees Member Services Public Policy Trainingffeclmical Assistance Grantmakers/Grantseekers Research SuperConference • America's Promise [Ongoing] • • ConnectMichigan [Ongoing] • George W. Romney Fund for Vohmteerism in Michigan [Arulllal] • Institute on Service Learning [Annuall • K-12 Service Learning [Ongoing] • Make A Difference Day [Annual] •MAYA • MCC Grant Programs [Ongoing, usually biannual] • MCC Member Growth [Ongoing] • MCC Member Mailings [Ongoing] • MCC Member Services and Support [Ongoing] • National Volunteer Week [Annual] • Outstanding Student Service Awards [Annual] ••Resource Library- Combined.[Ongoing] • Service Leadership Camp [Annual] • VCMVISTA • VCM Development of New Volunteer Centers [Ongoing] • VCM Member Mailings [Ongoing] • VCM Member Services and Support [Ongoing] • VCM Annual Retreat (Annual] • Volunteerism Clearinghouse [Ongoing] NEW -Corporate Volunteerism •• And partnerships and projects that develop or come in the next few years Index of Current Programs home: Michigan Community Service Commission • Michigan Campus Compact Volunteer Centers of Michigan � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Our State of Generosity Creator An entity primarily responsible for making the resource Grand Valley State University. Dorothy A. Johnson Center for Philanthropy Description An account of the resource Collection contains the records of four Michigan nonprofit organizations: Council of Michigan Foundations, Michigan Nonprofit Association, Michigan Community Service Commission, and the Johnson Center for Philanthropy at GVSU. The documents are compiled by the Johnson Center for Philanthropy, and records document the history of the organizations from the 1960s to the 2010s. Coverage The spatial or temporal topic of the resource, the spatial applicability of the resource, or the jurisdiction under which the resource is relevant 1968-2014 Source A related resource from which the described resource is derived <a href="https://gvsu.lyrasistechnology.org/repositories/2/resources/515">Our State of Generosity collection, JCPA-04</a> Rights Information about rights held in and over the resource <a href="http://rightsstatements.org/page/InC/1.0/?language=en">In Copyright</a> Subject The topic of the resource Dorothy A. Johnson Center for Philanthropy Council of Michigan Foundations Michigan Nonprofit Association Michigan Community Service Commission Dorothy A. Johnson Center for Philanthropy Charities Philanthropy and Society Fundraising Records Michigan Publisher An entity responsible for making the resource available Grand Valley State University Libraries, Special Collections and University Archives, 1 Campus Drive, Allendale, MI, 49401 Contributor An entity responsible for making contributions to the resource Council of Michigan Foundations; Michigan Nonprofit Association; Michigan Community Service Commission Identifier An unambiguous reference to the resource within a given context JCPA-04 Language A language of the resource eng Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Identifier An unambiguous reference to the resource within a given context JCPA-04_MCSC_2000-05-10_The-Alliance-An-Overview Title A name given to the resource Michigan Community Service Commission 2000-05-10 commission meeting The Alliance: An Overview Creator An entity primarily responsible for making the resource Michigan Community Service Commission Description An account of the resource Michigan Community Service Commission 2000-05-10 commission meeting The Alliance: An Overview. Records are compiled in the Our State of Generosity collection by the Johnson Center, along with the files of the Michigan Nonprofit Association (MNA), the Michigan Community Service Commission (MCSC) and the Dorothy A. Johnson Center for Philanthropy. Originals are at the Michigan Community Service Commission. Subject The topic of the resource Dorothy A. Johnson Center for Philanthropy Charities Philanthropy and Society Fundraising Records Michigan Community Service Commission Michigan Format The file format, physical medium, or dimensions of the resource application/pdf Type The nature or genre of the resource Text Language A language of the resource eng Publisher An entity responsible for making the resource available Grand Valley State University Libraries, Special Collections and University Archives, 1 Campus Drive, Allendale, MI, 50125 Rights Information about rights held in and over the resource <a href="http://rightsstatements.org/page/InC/1.0/?language=en">In Copyright</a> Source A related resource from which the described resource is derived <a href="https://gvsu.lyrasistechnology.org/repositories/2/resources/515">Our State of Generosity collection, JCPA-04</a> Date A point or period of time associated with an event in the lifecycle of the resource 2000-05-10 https://digitalcollections.library.gvsu.edu/files/original/6a49563c2d21c3abedc357c2be36b22c.pdf 331084a60a26b47f2c3b1c5b28c4327c PDF Text Text Michigan Community Service Commission Commissioner Strategic Planning Retreat W .K. Kellogg Foundation - Board Room Wednesday, July 26, 2000 10:00 a.m. - 4:00 p.m. AGENDA I. Welcoming Remarks and Introductions Michelle Engler, Chairperson, MCSC I I. Framing the Discussion Michelle Engler, Chairperson, MCSC III. Alliance Overview/Review Kyle Caldwell, Executive Director, MCSC Sam Singh, President & CEO, MNA IV. MCSC Proposed Goals Kyle Caldwell, Executive Director, MCSC Mary Grill, Director of Outreach & Fund Development, MCSC Paula Kaiser, Director of Programs, MCSC V. Lunch Kellogg Room VI. Commissioner Dialogue Without staff and guests present VII. Recommendations to Staff VIII. Wrap Up Kyle Caldwell, Executive Director, MCSC IX. Adjourn � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Our State of Generosity Creator An entity primarily responsible for making the resource Grand Valley State University. Dorothy A. Johnson Center for Philanthropy Description An account of the resource Collection contains the records of four Michigan nonprofit organizations: Council of Michigan Foundations, Michigan Nonprofit Association, Michigan Community Service Commission, and the Johnson Center for Philanthropy at GVSU. The documents are compiled by the Johnson Center for Philanthropy, and records document the history of the organizations from the 1960s to the 2010s. Coverage The spatial or temporal topic of the resource, the spatial applicability of the resource, or the jurisdiction under which the resource is relevant 1968-2014 Source A related resource from which the described resource is derived <a href="https://gvsu.lyrasistechnology.org/repositories/2/resources/515">Our State of Generosity collection, JCPA-04</a> Rights Information about rights held in and over the resource <a href="http://rightsstatements.org/page/InC/1.0/?language=en">In Copyright</a> Subject The topic of the resource Dorothy A. Johnson Center for Philanthropy Council of Michigan Foundations Michigan Nonprofit Association Michigan Community Service Commission Dorothy A. Johnson Center for Philanthropy Charities Philanthropy and Society Fundraising Records Michigan Publisher An entity responsible for making the resource available Grand Valley State University Libraries, Special Collections and University Archives, 1 Campus Drive, Allendale, MI, 49401 Contributor An entity responsible for making contributions to the resource Council of Michigan Foundations; Michigan Nonprofit Association; Michigan Community Service Commission Identifier An unambiguous reference to the resource within a given context JCPA-04 Language A language of the resource eng Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Identifier An unambiguous reference to the resource within a given context JCPA-04_MCSC_2000-07-26_Agenda Title A name given to the resource Michigan Community Service Commission 2000-07-26 commission meeting agenda Creator An entity primarily responsible for making the resource Michigan Community Service Commission Description An account of the resource Michigan Community Service Commission 2000-07-26 commission meeting agenda. Records are compiled in the Our State of Generosity collection by the Johnson Center, along with the files of the Michigan Nonprofit Association (MNA), the Michigan Community Service Commission (MCSC) and the Dorothy A. Johnson Center for Philanthropy. Originals are at the Michigan Community Service Commission. Subject The topic of the resource Dorothy A. Johnson Center for Philanthropy Charities Philanthropy and Society Fundraising Records Michigan Community Service Commission Michigan Format The file format, physical medium, or dimensions of the resource application/pdf Type The nature or genre of the resource Text Language A language of the resource eng Publisher An entity responsible for making the resource available Grand Valley State University Libraries, Special Collections and University Archives, 1 Campus Drive, Allendale, MI, 50126 Rights Information about rights held in and over the resource <a href="http://rightsstatements.org/page/InC/1.0/?language=en">In Copyright</a> Source A related resource from which the described resource is derived <a href="https://gvsu.lyrasistechnology.org/repositories/2/resources/515">Our State of Generosity collection, JCPA-04</a> Date A point or period of time associated with an event in the lifecycle of the resource 2000-07-26 https://digitalcollections.library.gvsu.edu/files/original/347b86622aaf47fb0922f223bce791d4.pdf 79ebba251cec6ef130abbd3fe212ad1a PDF Text Text Michigan Community Service Commission The Future of MCSC Sponsored Service and Volunteerism in Michigan July 26, 2000 W.K. Kellogg Foundation �The Future of MCSC Sponsored Service and Volunteerism in Michigan: From Catalyst, Convener and Broker to Grantmaker, Partner, Promoter and Disseminator Taking Stock with and Eye Toward the Future In the future, these could be looked upon as the worst of times if we do not seize this opportunity of great strength to ins ti tutio nalize (make pe rrnanent, the infrastructure) service and volunteerism as a natural part of every citizen's life. Michigan has been on the front line of the national cause to make volunteer and community service a part of all citizens ' every day life. Without reviewing the decades of human charity and philanthropic accomplishments , several milestones can be credited for this prestigious position. First, the vast number of leaders and organizations forwarding the cause includes: the late Governor Romney, Governor Engler, First Lady Michelle Engler from the public sector; the W.K. Kellogg Foundation and its leaders including Russell Mawby, Bill Richardson and Joel Orosz; the thriving network of community foundation abl y supported by the Council of Michigan Foundations and its founding president, Dorothy A. Johnson; and the continuing expansion of the volunteer centers, campus compacts and healthy nonprofits throughout the state represented by the Michigan Nonprofit Association. Together, but existing independently, these individuals and organizations have constructed an intricate and broad reaching infrastructure for service and volunteerism. No other state can truthfully claim to have the roots and strength Michigan 's volunteer sector boasts at this time. This is a time of great prosperity and good will within the volunteer and nonprofit sectors. State funded volunteerism is at its highest in decades (if not in history). Community foundations serve the entire state. Volunteer Centers offer services in nearly 85 % of all Michigan communities. National Service has taken root in Michigan with over 276,000 citizens in our state being positively impacted by Michigan 's AmeriCorps in 1999 alone and more than 55,800 individuals participating in structured national service programs. These truly are the best of times . However, this is also a time of tremendous need and hardship for many living in poverty, illiteracy and overwhelming despair. Michigan's service and volunteer sector is working to address these needs through various streams of funding and programming. In the future, these could be looked upon as the worst of times if we do not seize this opportunity of great strength to institutionalize (make pennanent, the infrastructure) service and volunteerism as a natural part of every citizen's life . �"What is the future role of the MCSC? Are we a necessary element in strengthening Michigan's nonprofit sector?" The Volunteer Alliance ("Alliance") is a bold step in addressing these times of enormous prosperity and need. The Alliance will house the Michigan Campus Compact, Volunteer Centers of Michigan and several initiative of the MCSC including America's Promise, the ConnectMichigan Campaign, Make A Difference Day and the Volunteer Recognition Clearinghouse. Supported by a $20 million endowment, the Alliance will not need to spend the vast majority of its human and financial resources garnering support for operational costs. Instead, the Alliance will serve as a permanent (or as long as it is needed) vessel for service and volunteer infrastructure. Traditionally, infrastructure support and development has been a part of MCSC's role. If successful, this role will be devolved from the MCSC to the Alliance. This begs the question, "What is the future role of the MCSC? Are we a necessary element in strengthening Michigan's nonprofit sector?" This question is what staff would like the members of the MCSC to address. The MCSC staff believes there exists a continuing role for state governmental support of service and volunteerism in Michigan. However, staff do not believe MCSC's role remains the same. The MCSC staff believes the MCSC has an unique opportunity to both expand and contract the functions of the MCSC-to spin off what is not at the organization's core mission and focus on what has shown to be its expertise. Since our 1999 retreat, staff have been working on recommendations of how the organization might revamp itself to be most useful to Michigan citizens, today and in the future. These plans are sketchy at best and require the input of visionaries who can explain the implications of these recommendations and offer input on how and whether these recommendations can work. In thefinal analysis, you are being asked to consider whether the MCSC should exist and if so, how and for what purpose. In the final analysis, you are being asked to consider whether the MCSC should exist and if so, how and for what purpose. The staff believe that they have developed their response to the extent possible to date and seek your wisdom and guidance to effectively address the key questions pertaining to the future of the state 's volunteer community. MCSC Staff Recommendations for MCSC's Future In developing general recommendations for how the MCSC should modify its goals and operating principles to place it in a position to effectively respond to our ever-changing environment, the staff would like your input on the following general recommendations. �MCSC as a Grantmaker The MCSC should focus on its role and expertise as a governmental agency that utilizes its vast financial and human resources to effectively, proactively and efficiently disburse public funds to Michigan communities to enhance their ability to solve problems through service. This will require a fundamental shift in our organizational thinking . No longer will the MCSC be "all things to all people, places and things ." Nor will the MCSC merely act as a pass through organization for federa l funds. Much like a traditional philanthropic institution, the MCSC will seek to find the most effective way to expend (invest) its financial resources for the public good with an eye toward leveraging additional resources. This method would include: • leveraging other funds and programs in support of volunteer efforts; This will require a fundamental shift mour organizational thinking. No longer will the MCSC be "all things to all people, places and things." • investing in models that point toward long-term solutions that can have positive effects in perpetuity; • setting priorities (what issues should be targeted) for annual or longterm investments in service and volunteerism; • allocating resources for demonstration projects from which the public may learn important lessons and develop more creative solution , but which will have a life outside of the MCSC; • evaluating the outcome and results of MCSC investments based on its own interests rather than those of a specific program (i.e. measuring the impact of National Service programs in Michigan and not based on the Corporation for National Service's [CNS] interests); • defining sustainability as an expectations for all MCSC grantees so that there is a clear understanding as to the length and nature of MCSC support (What type of grantmaker do we want to be? When has our investment been enough and successful?); and • expanding the size, source, role and scope of MCSC funding to ensure that programming efforts are not overly dependent on a single source to achieve their stated goals . �MCSC as the Standard Setting Mechanism for Government Sponsored Service and Volunteerism The MCSC is often referred to by the Governor of Michigan and the Michigan Legislature as the state's lead agency on service and volunteerism. While this mandate is not written in the statute that formed the MCSC, it is a widely shared interpretation of the MCSC's role as stipulated in the annual analysis of the MCSC's budget by the House and Senate Fiscal Agencies and the Governor's Office. To date, this role has been confined to the MCSC's role as a fiscal and administrative agent of state allocated CNS funds. However, there is much more that can be done to fulfill this role and that could be done to bring resources, expertise and support to existing state agencies that utilize volunteers. there is much more that can be done to fulfill this role and that could be done to bring resources, expertise and support to existing state agencies that utilize volunteers. The MCSC staff recommend that the MCSC annually publish a standards policy for quality service and volunteerism in Michigan that would be developed by the field as "best practices gvides" for service and volunteerism. The guides or standards would be developed through focus groups, research findings surveys and conferences that help to glean the wisdom of the service and volunteer field and then encourages organizations, especially those in state government, to adopt them as operating principles. Many of these standards exist in various forms today, but are not annually examined nor universally enforced. Current polling suggests that there is a need for a shared set of principles and standards that all volunteer based organizations should abide by and embrace. There is a call for a unified vision (see Unified State Service Plan attached) . Taking on the role of facilitating and publishing Michigan standards would require that first, the MCSC be charged with helping other state agencies examine their current volunteer management systems and encouraging them to modify them to comply with the state accepted standard(s). Over time this process could lead to a publication (Michigan Standards for High Quality Service and Volunteer Programs) that could be used with in state government or even the private sector. It could even help to define the lexicon of the field to provide more standardized language (for example, distinguishing between voluntary community service and court mandated community service). In the short-term, the MCSC would focus on its current funding relationships including CNS programs and Volunteer Investment Grants (VIG). Ultimately, the MCSC would be charged with facilitating and providing guidance to all state governmentsponsored volunteer programs including those administered by other state departments such as the Department of Education, Department of Environmental Quality, Department of Natural Resources, Family Independence Agency, and Office of Services to the Aging. �MCSC as the "Michigan Governmental Lead Agency for Service and Volunteerism" ..... the MCSC needs to help define what it means to be the state's lead agency for service and volunteerism. As mentioned previously, the MCSC is often referred to as the state's lead agency on service and volunteerism, but it is not structured in a way that empowers it to fulfill that charge. Currently, the MCSC administers approximately $5 million of the total $12 million federal (CNS) funds for Michigan and only $1 million of the well over $11 million state funds allocated for various state agencies to advance volunteerism. Simultaneously however, the MCSC is often seen as the agency that has some part in how those funds are expended. Currently this is clearly not the case. Hence, the MCSC needs to help define what it means to be the state's lead agency for service and volunteerism. In doing so, the MCSC needs to determine first, if the other state governmental organizations agree that there is a need for this state focal point (a lead agency for service and volunteerism) and second, if needed, the MCSC must garner support from other state agencies to fill this role. Staff recommend that the MCSC work toward helping leverage, focus and maximize the tax payers $23 million investment in service and volunteerism. For example, the MCSC could host a discussion forum annually to help state agencies set funding priorities for the state and federal funds. MCSC staff feel certain that the current state and federal service and volunteer funding mechanisms are not as cohesive and as focused as they might be. With resources to come together and develop unified strategies, this issue could be addressed. By the same token , staff have made tremendous strides in forming effective and productive partnerships with nearly all of the state's governmental and nongovernmental service and volunteer programs. The formation of the Alliance is a true testament to the ability of the MCSC to build effective coalitions based on mutual trust and respect. However, just as in the aforementioned examples, there are currently five different state governmental departments targeting both similar and different service and volunteer initiatives. At the same time, these organizations are also running parallel service and volunteer grantmaking, technical assistance, supervision, and monitoring process simultaneously. This means that five different, yet similar financial , monitoring, auditing, training, and support systems exist (within our state government) and yet they are not working closely together toward similar goals and priorities. The MCSC staff recommends that we convene the related state governmental agencies to discuss how we may build efficiencies and new opportunities and target similar goals. �MCSC's Promotion, Marketing and Research of Michigan Service and Volunteer Efforts At the last retreat, the MCSC members clearly stated that they wanted to see more promotion of the MCSC and its programs to the public. This has been a continual challenge for staff. On the one hand the MCSC has prided itself on its ability and willingness to engage in and form nonterritorial alliances and partnerships. Staff have interpreted this to also mean continuing to display a healthy amount of modesty with regard to self-serving public accolades and promotion which may have led to a lack of public awareness around the good work of the MCSC. ..... theMCSC would research and publish data about the health, benefits and need for service and volunteerism in Michigan communities as supported through state and federal funds while also researching the effectiveness of its own programs. In addition, the MCSC has always stressed local empowerment and local control which has encouraged staff to provide more public recognition to programs and individuals rather than to the MCSC itself. On the other hand, the MCSC has worked to publicize its efforts through the ConnectMichigan Campaign, Michigan's AmeriCorps programs and various national days of service including Make A Difference Day. While all are very successful, this approach has done more to raise the profile of the service and volunteer field in Michigan than to raise the profile of the MCSC and its grantees. MCSC staff recommends adopting the model traditionally used by other state departments like the Michigan Department of Public Health (MDPH) . This model stresses public awareness around issues, facts and desired behaviors all promoted through traditional forms of communication (TV, print and radio ads) with a tag line that identifies the sponsoring state agency. In addition, staff recommend that the MCSC and its work be marketed much as MDPH does through research and data dissemination. In other words, the MCSC would research and publish data about the health, benefits and need for service and volunteerism in Michigan communities as supported through state and federal funds while also researching the effectiveness of its own programs. This research would be packaged as user guides and annual publications to be utilized by other state and private human service agencies to target their resources and focus their programming. Again, the MCSC would disseminate the information and be credited for its creation and publication. This model also aligns well with the aforementioned goal of MCSC as a grantmaker not directly delivering services. It focuses MCSC's efforts and resources on helping others solve problems locally by providing factual and credible data. This particular model also fits well with our plans for the Alliance as it becomes the mechanism by which much of the public awareness around service and volunteerism is completed and the MCSC (as a grantmaker) can provide the financial resources to make it happen as well as the factual data upon which Michigan's public awareness campaigns are based. �lfwe truly believe that people can effectively problem solve through service and volunteerism, we must prove it. As an example, the MCSC could assign resources to annually assess the "health" of service and volunteerism in Michigan communities on a county-by-county basis. This data would be collected and analyzed by qualified researchers and act as an annual barometer for how, why and how often people volunteer and the needs of volunteer and volunteer oriented organizations. In addition, this data could act as a valuable tool for nonprofits as they seek support from local, state and national funders for volunteer initiatives. Each year the study might address a specific issue (education, health, safety, culture and the arts, etc.) that the volunteer resources of Michigan might target or examine. This approach of research and marketing of critical data is not new. Public health organizations have been engaged in this type of activity for years. Their work has made significant changes in human behavior including increasing immunizations against childhood illnesses, reduction in auto accidents and injuries with seat belt usage, and declines in deaths from breast cancer through early screening and intervention. If we truly believe that people can effectively problem solve through service and volunteerism, we must prove it. The only way we can prove it is to back up our claim with facts. The only way we can get the facts is through effective research. The MCSC staff recommend that we invest in developing and publishing that research. By engaging in this type of outreach, the MCSC can provide a valuable resource and would be seen as an authority on service and volunteer efforts in the state and not just a pass through for state and federal funds. What's Our Capacity? ..... additional resources for these plans will be more directly focused on our grantees and external partners and not for internal administrative costs. Many of the initiatives and changes proposed will not significantly impact the size of the MCSC's core operation, but they will require that the MCSC retool and gamer financial resources. Much like many of the resources the MCSC brokers, the additional resources for these plans will be more directly focused on our grantees and external partners and not for internal administrative costs. A brief overview of the budget is attached as an illustration (see budget). These figures are not set in stone and are offered merely as reference points. 0 �Seeking Your Input ..... we must move while we have the momentum and the initiative. The MCSC staff would like your input. Do you feel that our assumptions and proposed solutions are on target and why? If not, why not? Clearly, even if we are all in agreement that these are the proper goals to adopt to institutionalize service and volunteerism in Michigan, there is a great deal of work to be done to determine the costs , feasibility and resistance points of such plans. However, as staff have pointed out with regard to the development of the Alliance concept, we must move while we have the momentum and the initiative. Given the size, scope and magnitude of thi s conversation, we have designated July 26, 2000 as a special planning retreat to discuss these issues and the impact of the Alliance on the future of the MCSC. In advance of that meeting, please review this material and feel free to ask me any questions in advance of our discussion on this topic . Thank you . Developed by the MCSC staff in preparation for the MCSC annual retreat to be held at the W.K. Kellogg Foundation on July 26, 2000. �FY 2000 - 2003 Budgets $450,000 .00 $400,000 .00 - $350,000 .00 "0 41 ... $300 ,000 .00 - ·:; C" 41 a: rn $250,000 .00 "0 c: :I LL a; c: $200,000.00 - 0 -.:; :0 "0 c( $150,000 .00 $100,000 .00 $50,000.00 $FY 2000-2001 FY 2001 - 2002 Fiscal Years FY 2002 - 2003 �MCSC FY 2000 - 2003 ~t Increases I I I I ' I i I ! FY 2000-2001 Personnel - Grants Manager Salary & Benefits - Public Relations MQr. Salary & Benefits Subtotal FY 2001 - 2002 - $ $ 65 ,000.00 1$ $ 65 ,000 .00 130 ,000 .00 I $ $ 65 ,000 .00 130 ,000 .00 $ 195 ,000 .00 $ $ 195 ,000 .00 390 ,000.00 $ $ 165 ,000.00 30 ,000.00 $ $ 10,000.00 205 ,000 .00 $ 70,000 .00 40 ,000.00 $ 70 ,000.00 1 $ 90 ,000.00 160,000.00 65 ,000 . 00 $ I $ 65 ,000 .00 : 13o ,ooo .oo I l 5,ooo .oo - I$ i$ I I I 1$ I 100 ,000 .00 20,000 . 00 ! I 5,000 .00 ' 60 ,000 . 00 $ 10,000 .00 ' $ : - : ' I I $ 5 ,000 .00 : $ 75 ,000.00 $ I 5,000.00 125,000 .00 I ' I ·$ $ 10,000.00 30 , 000 .00 ' $ I 30 ,000 .00 I ' !$ I$ 10,000.00 $ 20 ,000.00 : $ l : i I II ! - State Unified Vision (Plan) Focus Groups & Conferences I $ - Annual Best Practices in Government Seminars 1$ I $ $ 15 ,000 .00 . $ I 20 ,000 .00 l $ 42 , 000 .00 $ 22 ,000 .00 7 ,500 .00 ' $ 42,500 . 00 ' $ 14,500 .00 78 ,500.00 ' I : $ 7 ,000 .00 , $ I •$ i I I ! $ I I ' - $ 40 ,000 .00 70,000 .00 I ! 7,000 .00 2,000 .00 $ 9,000 .00 l $ 5,000.00 : $ 27 ,000.00 $ I I Promotion/Marketing - Annual Marketing Plan Development (Consultant) - MarketinQ Materials Subtotal Total $ 65,000 .00 I - State Sponsored Volunteer j Initiatives & Best Practices Catalog $ Subtotal I$ - Commun ity/Grantee Forums for Evaluation & Assessment of MCSC Performance Subtotal - I I Meetings Total I - - - t - - ·- Research & Publications i - Health of Volunteer Sector $ Dissemination 1$ Evaluation - Annual Aggregate Results - Annual Case Studies of Three Programs Subtotal FY 2002 - 2003 : 15 ,000 . 00 I I I I : ' ' ! j$ $ 1$ i $ 10,000.00 25,000.00 35,000 .00 I $ $ I $ 199,000.00 I $ 20 , 000 .00 $ 50,000.00 ; $ 70,000 .00 $ 372 000.00 $ 20,000 .00 ; $ 50 ,000.00 I $ 70,000.00 : $ 437 500.00 ! $ 50 ,000 .00 125,000.00 175 ,000 .00 1 008 500.00 � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Our State of Generosity Creator An entity primarily responsible for making the resource Grand Valley State University. Dorothy A. Johnson Center for Philanthropy Description An account of the resource Collection contains the records of four Michigan nonprofit organizations: Council of Michigan Foundations, Michigan Nonprofit Association, Michigan Community Service Commission, and the Johnson Center for Philanthropy at GVSU. The documents are compiled by the Johnson Center for Philanthropy, and records document the history of the organizations from the 1960s to the 2010s. Coverage The spatial or temporal topic of the resource, the spatial applicability of the resource, or the jurisdiction under which the resource is relevant 1968-2014 Source A related resource from which the described resource is derived <a href="https://gvsu.lyrasistechnology.org/repositories/2/resources/515">Our State of Generosity collection, JCPA-04</a> Rights Information about rights held in and over the resource <a href="http://rightsstatements.org/page/InC/1.0/?language=en">In Copyright</a> Subject The topic of the resource Dorothy A. Johnson Center for Philanthropy Council of Michigan Foundations Michigan Nonprofit Association Michigan Community Service Commission Dorothy A. Johnson Center for Philanthropy Charities Philanthropy and Society Fundraising Records Michigan Publisher An entity responsible for making the resource available Grand Valley State University Libraries, Special Collections and University Archives, 1 Campus Drive, Allendale, MI, 49401 Contributor An entity responsible for making contributions to the resource Council of Michigan Foundations; Michigan Nonprofit Association; Michigan Community Service Commission Identifier An unambiguous reference to the resource within a given context JCPA-04 Language A language of the resource eng Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Identifier An unambiguous reference to the resource within a given context JCPA-04_MCSC_2000-07-26_Future-of-MCSC-Sponsored-Service-and-Volunteerism Title A name given to the resource Michigan Community Service Commission 2000-07-26 commission meeting Future of Michigan Community Service Commission Sponsored Service and Volunteerism in Michigan Creator An entity primarily responsible for making the resource Michigan Community Service Commission Description An account of the resource Michigan Community Service Commission 2000-07-26 commission meeting Future of Michigan Community Service Commission Sponsored Service and Volunteerism in Michigan. Records are compiled in the Our State of Generosity collection by the Johnson Center, along with the files of the Michigan Nonprofit Association (MNA), the Michigan Community Service Commission (MCSC) and the Dorothy A. Johnson Center for Philanthropy. Originals are at the Michigan Community Service Commission. Subject The topic of the resource Dorothy A. Johnson Center for Philanthropy Charities Philanthropy and Society Fundraising Records Michigan Community Service Commission Michigan Format The file format, physical medium, or dimensions of the resource application/pdf Type The nature or genre of the resource Text Language A language of the resource eng Publisher An entity responsible for making the resource available Grand Valley State University Libraries, Special Collections and University Archives, 1 Campus Drive, Allendale, MI, 50127 Rights Information about rights held in and over the resource <a href="http://rightsstatements.org/page/InC/1.0/?language=en">In Copyright</a> Source A related resource from which the described resource is derived <a href="https://gvsu.lyrasistechnology.org/repositories/2/resources/515">Our State of Generosity collection, JCPA-04</a> Date A point or period of time associated with an event in the lifecycle of the resource 2000-07-26 https://digitalcollections.library.gvsu.edu/files/original/40a81a8487db98128621c1c244ada69e.pdf 149d14cbf29e4fa870b5b403788be903 PDF Text Text A Look at Getting Things Done In Michigan! Michigan' s AmeriCorps program get things done for Michigan's citizens. AmeriCorps members in Michigan are volunteer generators and a vital resource in community development and citizenship reengagement. Thousands of members have positively impacted the lives of the young and young at heart through education programs, social services, environmental clean up projects and by making communities safer. In 1998-1999, MCSC administered a total of22 AmeriCorps state programs. Here is what they accomplished. Local Leveraging In one year, 373 full-time Members and 356 part-time Members encouraged 17, 881 non-Member volunteers to serve in local communities. In other words, for each AmeriCorps Member (full-time or part-time), approximately 25 non-Member volunteers were involved in AmeriCorps activities. This figure greatly exceeds the national average of 1:10! Strengthening Communities In 1998-1999, Michigan's AmeriCorps programs trained and supported 8,404 volunteers, provided volunteer opportunities to 1,706 individuals, and built interagency collaboration among a total of 122 agencies . When questioned about the results of community strengthening activities, respondents listed the following : • The promotion of interagency collaboration resulted in increased sharing of resources and communication among agencies and less duplication of resources. • Efforts in information distribution to the community resulted in greater community awareness of domestic violence, increased knowledge about HIV/AIDS , and increased use of services. Developing Members Nearly all members involved in Michigan's AmeriCorps programs report that their national service experience has had a significant impact on their lives. Some examples include: • Members have realized the difference a few committed individuals can make in the community, as well as the contribution their work can make to a more positive future for the community. • An overwhelming number of Members showed a commitment to future volunteering. • Members' existing career choices were reinforced and they reported an increased likelihood of working in the field of human services. • A significant number of Members went on to full-time employment at their programs or related organizations. Program Members who were also public assistance recipients enjoyed the opportunity to be successful and to give back to their communities. 1 �Examples of Real Solutions to Real Issues Education In 1998-1999, Michigan AmeriCorps sites recruited and trained 7,417 peer tutors; provided case management for 6,466 students; assembled book collections or maintained libraries for 3,254 students; and provided other student and instructional support for 1,333 students. Results attributable to AmeriCorps educational support and direct services include: • Student grades and reading levels increased, as did student interest in reading. • Washtenaw Family Support Network reported that 95 percent of students tutored in their HOSTS program showed reading gains of 1 to 2.5 grade levels. • Student behavior, attitude toward learning, and attendance patterns improved . • The parenting skills of program participants improved . Human Needs In 1998-1999, 18 AmeriCorps state programs: • provided transportation for 2,970 adults or children; • provided child care for 188 families; • • • provided case management to 2,993 people; assessed or identified the specific support needs of 978 people; • developed information materials that were distributed to 12,195 people; • organized or staffed community events or benefits attended by 5,794 people; • provided other service support activities benefiting 15,526 people. recruited and coordinated 2,313 volunteers for assistance in human needs issues; 2 �Environment In 1998-1999, the 17 AmeriCorps programs reported that they conducted work in neighborhood and public land restoration work. For that same year, it was estimated that services in this area of the environment benefitted about 15,000 people and included the following activities: • • assessed 384 buildings for repair needs, which benefitted 2,609 residents; assessed the maintenance needs of 37 miles of park trail and 1,810 acres of wildland areas, directly serving approximately 10,050 people; • distributed information about public safety to 28,100 people; • provided safety training on environmental hazards to 225 people; • designed and drew up four plans for picnic areas, community buildings, housing or shelters, serving approximately 459 residents; and performed 169 emergency responses , serving about 220 people. Public Safety In one year, AmeriCorps Members: • • developed networks among ethnic groups which benefitted 150 people; conducted neighborhood watch, violence prevention patrols, and child or senior escorts for 700 people; • • • provided community policing or police relations programs which benefitted 6,096 people; trained 7,482 students and adults in conflict mediation/resolution; organized and/or conducted after-school sports and violence avoidance activities for 10,087 students; • counseled 65 individuals about substance abuse prevention; provided safety and victimization prevention information to 4,015 members of the community; • conducted anti-victimization counseling, workshops in violence prevention, or help in negotiating the justice system for 1,400 people; • • conducted child abuse prevention awareness training for 45 people; conducted activities related to juvenile or adult offenders or ex-offenders which benefitted three people; and recruited and/or trained 541 new volunteers. 3 �The Bottom Line In just one year of funding, more than 276,000 people in Michigan benefitted from Michigan's AmeriCorps programs including: • 373 full-time AmeriCorps Members and 356 part-time Members served 56,631 students and parents through educational activities; • • • 30,584 people through public safety activities; • 10,111 people through community strengthening activities in 1998-1999 . 67,404 children and adults through human needs activities; 111,279 people through activities related to the environment; 4 � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Our State of Generosity Creator An entity primarily responsible for making the resource Grand Valley State University. Dorothy A. Johnson Center for Philanthropy Description An account of the resource Collection contains the records of four Michigan nonprofit organizations: Council of Michigan Foundations, Michigan Nonprofit Association, Michigan Community Service Commission, and the Johnson Center for Philanthropy at GVSU. The documents are compiled by the Johnson Center for Philanthropy, and records document the history of the organizations from the 1960s to the 2010s. Coverage The spatial or temporal topic of the resource, the spatial applicability of the resource, or the jurisdiction under which the resource is relevant 1968-2014 Source A related resource from which the described resource is derived <a href="https://gvsu.lyrasistechnology.org/repositories/2/resources/515">Our State of Generosity collection, JCPA-04</a> Rights Information about rights held in and over the resource <a href="http://rightsstatements.org/page/InC/1.0/?language=en">In Copyright</a> Subject The topic of the resource Dorothy A. Johnson Center for Philanthropy Council of Michigan Foundations Michigan Nonprofit Association Michigan Community Service Commission Dorothy A. Johnson Center for Philanthropy Charities Philanthropy and Society Fundraising Records Michigan Publisher An entity responsible for making the resource available Grand Valley State University Libraries, Special Collections and University Archives, 1 Campus Drive, Allendale, MI, 49401 Contributor An entity responsible for making contributions to the resource Council of Michigan Foundations; Michigan Nonprofit Association; Michigan Community Service Commission Identifier An unambiguous reference to the resource within a given context JCPA-04 Language A language of the resource eng Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Identifier An unambiguous reference to the resource within a given context JCPA-04_MCSC_2000-07-26_MI-AmeriCorps-Accomplishments Title A name given to the resource Michigan Community Service Commission 2000-07-26 commission meeting Michigan's AmeriCorps accomplishments Creator An entity primarily responsible for making the resource Michigan Community Service Commission Description An account of the resource Michigan Community Service Commission 2000-07-26 commission meeting Michigan's AmeriCorps accomplishments. Records are compiled in the Our State of Generosity collection by the Johnson Center, along with the files of the Michigan Nonprofit Association (MNA), the Michigan Community Service Commission (MCSC) and the Dorothy A. Johnson Center for Philanthropy. Originals are at the Michigan Community Service Commission. Subject The topic of the resource Dorothy A. Johnson Center for Philanthropy Charities Philanthropy and Society Fundraising Records Michigan Community Service Commission Michigan Format The file format, physical medium, or dimensions of the resource application/pdf Type The nature or genre of the resource Text Language A language of the resource eng Publisher An entity responsible for making the resource available Grand Valley State University Libraries, Special Collections and University Archives, 1 Campus Drive, Allendale, MI, 50128 Rights Information about rights held in and over the resource <a href="http://rightsstatements.org/page/InC/1.0/?language=en">In Copyright</a> Source A related resource from which the described resource is derived <a href="https://gvsu.lyrasistechnology.org/repositories/2/resources/515">Our State of Generosity collection, JCPA-04</a> Date A point or period of time associated with an event in the lifecycle of the resource 2000-07-26 https://digitalcollections.library.gvsu.edu/files/original/25ab9e6a526102fa8f7c5be82dafc232.pdf 7414830704731a1230ebbbaf4ee9ca54 PDF Text Text The Michigan Volunteer Alliance "The Alliance" An Overview Prepared by the Michigan Campus Compact, Michigan Community Service Commission, the Michigan Nonprofit Association, and the Volunteer Centers of Michigan Draft-- June 1, 2000 Purpose: The purpose of "The Alliance" is to centralize and stabilize state-level, volunteer and community service programming efforts in a manner that ensures: • long-term sustainability of volunteer efforts in Michigan, • cost efficiencies through shared resources ; and • improved support services to Michigan communities through expanded programs and funding initiatives. As part of an unique public/private joint venture, "The Alliance" will administer programming and technical assistance currently administered by the Michigan Nonprofit Association and its affiliates (Volunteer Centers of Michigan, Michigan Campus Compact) and the Michigan Community Service Commission. "The Alliance" will continue to partner with additional organizations as deemed appropriate. A private endowment, funded through public and private sources, will be created to support "The Alliance" which will ensure its long-term stability. As the state's premiere volunteer and community service 501 (c)3 nonprofit organization, "The Alliance" will consolidate the programmatic and administrative functions of the four partnering organizations thereby reducing or eliminating duplication of efforts, consolidating and maximizing financial and human resources, and uniting the state's volunteer and community service leadership (see working committee list attached). Funding: A total of $20 million in endowment funds would be established with the corpus comprised of two funding streams: • State: The State of Michigan will make a one-time investment of $10 million toward an endowment to continue its commitment to volunteerism as a community problem solving mechanism in the state. This endowment would be managed by a private or community foundation (new or existing) and would generate approximately $250,000 to $500,000 annually that would be allocated directly to "The Alliance" for administrative and program funding. • Private: An additional $10 million would be leveraged in match funds to the State contribution which would be placed into the same private or community foundation endowment fund. This additional $250,000 to $500,000 in interest income would enhance ''The Alliance" budget in Year two of its existence, bringing the annual budget of $1 million for support of the state' s premiere volunteer organizations and initiatives �The Michigan Volunteer Alliance "The Alliance" An Overview Prepared by the Michigan Campus Compact, Michigan Community Service Commission, the Michigan Nonprofit Association, and the Volunteer Centers of Michigan Draft -- June 1, 2000 Background: In the past decade, Michigan has seen the development of a number of statewide volunteer support organizations that have been focusing on the promotion, support and advancement of volunteerism and community service. The Michigan Campus Compact (MCC) was developed in 1989 to recognize the service contribution institutions of higher education were making to their communities. A few months later, a small group of community based volunteer centers began the Volunteer Centers of Michigan (VCM). A year later, the Michigan ~onprofit Association (MNA) (known then as the Michigan Nonprofit Forum) was developed to enhance the understanding of the nonprofit sector including the advancement of philanthropy and volunteerism. Finally in 1991, newly elected Governor John Engler created the Michigan Community Service Commission (MCSC) and in 1994, the Michigan Legislature codified the MCSC in state law (P A219) . Over the years, all four organizations have worked collaboratively with one another. In the mid1990's, both VCM and MCC entered into partnerships with the MNA. These partnerships have strengthened all three organizations and have resulted in immense administrative savings. In addition to the administrative savings, the programs and activities of all three organizations have been enhanced by this unique partnership. Recently, the MNA (and its affiliates) and the MCSC have made a concerted effort for a more intentional and effective partnership. As the field of service continues to change and be challenged by "outside influences," serious conversations between MNA and MCSC have occurred regarding the need for a sustainable support system for existing and developing volunteer initiatives. Three primary motivating factors- the need to provide well-rounded support services to the volunteerism field ; the desire not to duplicate services and programs; and the potential changes in federal programs that support volunteerism - lead to a reasonable conclusion that we can be much more effective as a unified front than as two separate entities. However, it is also acknowledged that some activities/functions MUST remain separate - again, for the greater good of the field. What seems to make the most sense is the development of a third entity that would absorb common functions of MNA and MCSC, while maintaining its neutrality and program-focus. 'The Alliance" will be that neutral third entity. For more information, please contact Kyle Caldwell, Executive Director of the Michigan Community Service Commission at 517-335-4295. 2 �,.. PROGRAMS AND SERVICES (DRAFT as of 3120100) MCSC Eiccutive Director Program staff Commissioners Grantmaker Role National Service Programs Learn and Serve Programs Training and T/A for grantees Volunteer Investment Grants - MCC Council of Presidents ~ ... MNA f Alliance VCM Board Operating Council ~ The Alliance Executive Director !Clearly defined roles for supervision of directors] Directors: VCM, MCC, Fund Development !Possibly tH.ljusted to fit needs of program structure J Program and Support Staff Ach·isory Boards MCC Council of Presidents VCM 011crating Council Executive Director Program Staff Board of Trustees Member Services Public Policy Training/Technical Assistance Grantm<.~kers/Grantseekers Resenrch SuperConfcrencc • America 's Promise !Ongoing] • • ConncctMichigan !Ongoi ng] • George W. Romney Fund for Volunteerism in Michigan [Annual] • t Institute on Service Learning JAnnunl] • K-12 Service Learning [Ongoing] • Make A Difference Day JAmlllal] •MAYA t MCC Grant Programs [Ongoing, usually biannual] t MCC Member Growth !Ongoing] t MCC Member Mailings (Ongoing] t MCC Member Services and Support [Ongoing] • National Volunteer Week [Annual] t Outstanding Student Service Awards [i\nnuaiJ •tResource Library- Combined [Ongoing] t Service Leadership Camp [i\nnunl] • VCM VISTA • VCM Development of New Volunteer Centers [Ongoing] • VCM Member Mailings [Ongoing] • VCM Member Services and Support (Ongoing] • VCM Annual Retreat ]Annual] • Volunteerism Clearinghouse [Ongoing] NEW -Corporate Voluntcerism •tAnd par1nerships and projects that develop or come in the next few yenrs D~<AFT !J1dex of Current Programs home: • Michigan Community Service Commission • Michigun Cnmpus Compm:t • Volunteer Centers or Mil:hignn � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Our State of Generosity Creator An entity primarily responsible for making the resource Grand Valley State University. Dorothy A. Johnson Center for Philanthropy Description An account of the resource Collection contains the records of four Michigan nonprofit organizations: Council of Michigan Foundations, Michigan Nonprofit Association, Michigan Community Service Commission, and the Johnson Center for Philanthropy at GVSU. The documents are compiled by the Johnson Center for Philanthropy, and records document the history of the organizations from the 1960s to the 2010s. Coverage The spatial or temporal topic of the resource, the spatial applicability of the resource, or the jurisdiction under which the resource is relevant 1968-2014 Source A related resource from which the described resource is derived <a href="https://gvsu.lyrasistechnology.org/repositories/2/resources/515">Our State of Generosity collection, JCPA-04</a> Rights Information about rights held in and over the resource <a href="http://rightsstatements.org/page/InC/1.0/?language=en">In Copyright</a> Subject The topic of the resource Dorothy A. Johnson Center for Philanthropy Council of Michigan Foundations Michigan Nonprofit Association Michigan Community Service Commission Dorothy A. Johnson Center for Philanthropy Charities Philanthropy and Society Fundraising Records Michigan Publisher An entity responsible for making the resource available Grand Valley State University Libraries, Special Collections and University Archives, 1 Campus Drive, Allendale, MI, 49401 Contributor An entity responsible for making contributions to the resource Council of Michigan Foundations; Michigan Nonprofit Association; Michigan Community Service Commission Identifier An unambiguous reference to the resource within a given context JCPA-04 Language A language of the resource eng Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Identifier An unambiguous reference to the resource within a given context JCPA-04_MCSC_2000-07-26_MI-Volunteer-Alliance-Overview Title A name given to the resource Michigan Community Service Commission 2000-07-26 commission meeting Michigan Volunteer Alliance overview Creator An entity primarily responsible for making the resource Michigan Community Service Commission Description An account of the resource Michigan Community Service Commission 2000-07-26 commission meeting Michigan Volunteer Alliance overview. Records are compiled in the Our State of Generosity collection by the Johnson Center, along with the files of the Michigan Nonprofit Association (MNA), the Michigan Community Service Commission (MCSC) and the Dorothy A. Johnson Center for Philanthropy. Originals are at the Michigan Community Service Commission. Subject The topic of the resource Dorothy A. Johnson Center for Philanthropy Charities Philanthropy and Society Fundraising Records Michigan Community Service Commission Michigan Format The file format, physical medium, or dimensions of the resource application/pdf Type The nature or genre of the resource Text Language A language of the resource eng Publisher An entity responsible for making the resource available Grand Valley State University Libraries, Special Collections and University Archives, 1 Campus Drive, Allendale, MI, 50129 Rights Information about rights held in and over the resource <a href="http://rightsstatements.org/page/InC/1.0/?language=en">In Copyright</a> Source A related resource from which the described resource is derived <a href="https://gvsu.lyrasistechnology.org/repositories/2/resources/515">Our State of Generosity collection, JCPA-04</a> Date A point or period of time associated with an event in the lifecycle of the resource 2000-07-26 https://digitalcollections.library.gvsu.edu/files/original/a9c4f6451332bf6c70c35695c14af4cb.pdf d6e127ff6b0a3e3fc03353feaa3c507e PDF Text Text Office of Inspector General CORPORA T I ON 1201 New York Avenu e, NW Washing ton , DC 20525 FO R NAT I ON AL MAY 0 .4 2000 rJs E R V I C E May 3, 2000 Mr. Kyle Caldwell 111 South Capitol A venue George W. Romney Bldg., 4th Floor Lansing, MI 48913 Dear Mr. Caldwell Enclosed for your response is a draft report on our pre-audit survey of the Michigan Community Service Commission. Please provide any comments on this report as soon as possible, but no later than 4:00p .m . on June 2, 2000. Your response will be included in the report as an appendix, as appropriate. We will also consider revisions necessary to correct errors or clari fy facts . However, we suggest you transmit those items to us in a separate response. If you have any questions or wish to discuss the draft, please contact me at (202) 606-5000, extension 390. Sincerely, ~/j v{<A-V~ Luise S. Jordan Inspector General Enclosure �Office of the Inspector General Corporation for National and Community Service Pre-Audit Survey Report of the Michigan Community Service Commission OIG Audit Report Number 00-25 January 21, 2000 Prepared by: Urbach Kahn & Werl in, PC 1030 Fifteenth Street, N.W. Washington, D.C . 20005 Under C NS OIG MO U # 98-046-5003 Wi th the Department of l abor Con trac t# J-9-G-8-0024 Task Order B9G9X I 03 This report was issued to Corporation management on , 2000. Under the laws and regulations governing audit follow up, the Corporation must make final management decisions on the report's findings and recommendations no later than ___, 2000, and complete its corrective actions by 2001. Consequently, the reported findings do not necessarily represent the final resolution of the issues presented. �Office of th e In sp ector General Corporation for National and Community Service Pre-Audit Survey Report of the Michigan Community Service Commission Tab le of Contents Pre-Audit Survey Report Results in Brief ... ......... ... ..... ......... ... ....... ... ... ..... ... ... ... .. .... ..... .... ...... ... ..... .... ...... ..... .. ......... ... ... ... 1 Background ... ....... ..... .. .. .. ..... .... ......... ..... .. ... ..... ...... ......... ...... ... ... ..... ..... ..... ... ..... ...... .... .... .. ... ...... 2 Overview ofthe Michigan Commission .... ........... ... ... .. ....... ........ .. .... ...... .. ..... ... ... ..... .. ..... ... .... .. 3 Objectives, Scope and Methodology ......... .................. .. ....... ... .... .... ... .. ..... ......... ........ .... ........... .4 Findings and Recommendations ..... ....... .. ... .......... ........ .. ........ .... .. .. ..... ... ........ ........ ...... .... ....... ...5 Appendices Appendix A - Michigan Commission Funding- 1995 through 1999 .. ..... ......... .... ....... ..... ..... 11 Appendix B- Detailed Engagement Objectives and Methodology ... .. .. ....... ... ..... ..... ....... .. .... . 16 Appendix C -Michigan Commission Response ... ......... ........ .... .. ..... ...... ........ .................... ...... 19 Appendix D- Corporation Response ...... .. ........ ....... ... .... ........ ..... ... .. ..... ... .... ...... .. ... ... ....... ...... .20 �Inspector General Corporation for National and Community Service At your request, Urbach Kahn and Werlin PC performed a pre-audit survey of the Michigan Community Service Commission. The primary purpose of this survey was to provide a preliminary assessment of: • the adequacy of the pre-award selection process; • the fiscal procedures at the Commission; • the effectiveness of monitoring Michigan State subgrantees, including AmeriCorps Member activities and service hours; and • the controls over the provision of technical assistance. We were also asked to report on the recommended scope of additional audit procedures to be performed at the Michigan Commission. RESULTS IN BRIEF Based on the results of the limited procedures performed, we have made the following preliminary assessments regarding the Commission ' s systems for administering grants received from the Corporation. • The Commission appears to have an open and competitive process to select national service subgrantees, and the related systems and controls appear to be functioning as designed. However, we did identify an area for improvement related to the lack of assessment of sub grantee applicants' Financial Systems during the selection process. • The Commission does not have an adequate process in place for the fiscal administration of grants. • The Commission does not have adequate controls m place to evaluate and monitor subgrantees. • The Commission appears to have adequate controls in place to provide reasonable assurance that training and technical assistance are made available and provided to sub grantees. - 1- Draft report for comment only �Based on our preliminary assessments, we recommend that the OIG perform a full-s cope financial audit of the funds awarded to the Michigan Commission for 1995 through the current program year. Procedures should also include verification of reported Member service hours and matching amounts by subgrantees. In addition, we recommend that the Corporation follow up with the Commission to determine that appropri ate corrective actions are put in place to address the conditions reported herei n and that the Corporation consider these condi tions in its oversight and monitoring of the Michigan Commission. BACKGROUND The National and Community Service Trust Act of 1993, P .L. 103-82, which amended the N ational and Community Service Act of 1990, established the Corporation for National and Community Service. The Corporation, pursuant to the authority of the Act, awards ·grants and cooperati ve agreements to State Commissions, nonprofit entities, and tribes and territories to assist in the creation of full and part time national and community service programs. Through these grantees, AmeriCorps Members perform service to meet the educational, human, environmental, and public safety needs throughout the nation, especially addressing those needs related to poverty. In return for this service, eligible Members may receive a living allowance and post-service educational benefits. Currently, the Corporation awards approxim ately two-thirds of its AmeriCorps State/National funds to State Commissions. State Commissions are required to include between 15 and 25 voting members. Each Commission has a responsibility to develop and communicate a vision and ethic of service throughout the State. The State Commissions provide AmeriCorps funding to approved subgrantees for service programs within their states and are responsible for monitoring these subgrantees' compliance with grant requirements. The State Commissions are also responsible for providing training and technical assistance to AmeriCorps State and National Direct programs and to the broader network of service programs throughout the state. The Commissions are prohibited from directly operating national service programs. The Corporation's regulations describe standards for financial management systems that must be maintained by State Commissions. The standards require, in part, that the State Commissions maintain internal controls that provide for accurate, current, and complete disclosure of the financial and programmatic results of financiall y assisted activities, as well as provide effective control and accountability for all grant and subgrant cash, real and personal property, and other assets . - 2- Draft report for comment onlv �OVERVIEW OF THE MICHIGAN COMMISSION The Michigan Community Service Commission is headquartered in Lansing, Michigan. The Commission has been providing national and community service programs in its current form since 1995. The Commission reported that it received funding from the Corporation totaling $2,780,225 in 1995 ; $3 ,492,642 in 1996; $3,956,728 in 1997; $4,529,222 in 1998; and $4,683,631 in 1999. Additional information on the Commission' s funding is presented in Appendix A. The Commission currently has thirteen full-time staff consisting of an Executive Director, three Directors of Programs, Finance & Administration; and Outreach; four department analysts and five administrative support staff. The Michigan Job Commission provides fiscal oversight to the Commission. As part of the State of Michigan, the Commission is included in the state's annual OMB Circular A-133 audit. The AmeriCorps Program was considered a major program for the year ended September 30, 1998. The following two findings were identified related to the administration of the program: The Michigan Jobs Commission 's internal control structure, did not ensure that required quarterly FSRs were submitted to the Corporation on a timely basis, and MJC's internal control structure did not ensure that FSRs were received from all program subrecipients. The Commission provided the following information regarding subgrantee A-133 audits: Program Year 1999 1998 1997 1996 1995 Total Amount of Corporation Funds Subgranted $4,182,322 4,140,892 3,562,830 3,009,517 2, 168,321 Number of Subgrantees Number of Subgrantees Subject To A-133 Audit Requirements 37 28 25 20 17 13 15 18 17 12 Determination of the number of subgrantees subject to OMB Circular A-133 audit requirements is based on information received from the Commission and the dollar value of federal awards passed through the Commission during the program year. Other subgrantees could be subject to an OMB Circular A-133 audit if additional federal funds were received from other sources during the program year. - 3- Draft report for comment only �OBJECTIVES, SCOPE AND METHODOLOGY We were engaged by the Office of the Inspector General for the Corporation for National and Community Service to provide a preliminary assessment of the systems · and procedures in place at the Commission for administering grants and for monitoring the fiscal activity of sub grantees. The primary purpose of this survey was to provide a preliminary assessment of: • the adequacy of the pre-award selection process; • the fiscal procedures at the Commission; • the effectiveness of monitoring of Michigan State sub grantees, including Ameri Corps Member activities and service hours; and • the controls over the provision of technical assistance. We were also asked to report on the recommended scope of additional audit procedures to be performed at the Commission. Our survey included the following procedures: • reviewing Corporation laws, regulations, grant provisions, the Reference Manual for Commission Executive Directors and Members, and other information to gain an understanding of legal, statutory and programmatic requirements; • reviewing OMB Circular A-133 audit reports and current program year grant agreements for the Commission; • obtaining information from Commission management to complete flowcharts documenting the hierarchy of Corporation grant funding for program years 1995 through 1999; and • performing the procedures detailed in Appendix B, in connection with the Commission's internal controls, selection of subgrantees, administration of grant funds, evaluation and monitoring of grants, and technical assistance process. As part of the procedures performed, we documented and tested certain internal controls in place at the Commission using inquiry, observation, and examination of a sample of source documents. Finally, we summarized our observations and developed the findings and recommendations presented in this report. We discussed all findings with Commission management during an exit conference on January 21,2000. - 4- Draft report for comment only �Our procedures were performed in accordance with Government Auditing Standards issued by the Comptroller General of the United States. We were not engaged to, and did not, perform an audit of any financial statements, and the procedures described above are not sufficient to express an opinion on the controls at the Commission or its compliance with applicable laws, regulations, contracts and grants. Accordingly, we do not express an opinion on any such financial statements or on the Commission's controls and compliance. Had we performed additional procedures, other matters might have come to our attention that would have been reported to you. We provided a draft of this report to the Michigan Commission and the Corporation for National and Community Service. The Commission's and the Corporation's responses to our findings and recommendations are included as Appendix C and Appendix D, respectively. FINDINGS AND RECOMMENDATIONS Selection of Subgrantees According to A Reference Manual for Commission Executive Directors and Members, Section 3.2, "Commissions are expected to develop a fair and impartial process for reviewing and selecting applicants for potential funding ." The Michigan Commission has de veloped various procedures to comply with this requirement. Commission procedures indicate that the Commission advertises the availability of funds by sending postcards to all applicants maintained in a Commission database, and advertisements on the Commission's web-site, and in Crane's Non-Profit Newsletter. A technical assistance conference call is then held to discuss application and Corporation guidelines. Interested applicants attend a face-to-face meeting with the Director of Programs to discuss fund management. New applicants complete Intent to Apply forms, which provide limited information on the program: including number of potential members, program objectives, and specific information relating to the key contact person. The Review Panel reviews each Intent to Apply form and completes peer review and team ranking sheets. Commission personnel categorize the forms according to recommendations and evaluate each applicant's strengths and weaknesses. Approved applicants then attend a one-day technical assistance session to gain information relating to the required comprehensive AmeriCorps applications. Commission personnel review the AmeriCorps applications, as well as evaluate the financial systems in place at each subgrantee and results of recent audits. At the conclusion of the review, the Commission compiles their recommendations and submits them to the Corporation. -5- Draft report for comment only �For renewal applicants, the Commission reviews quarterly progress reports, proposals for the future, as well as, the budget submission for the upcoming year. While we believe the documentation maintained by the Commission to support the selection process is adequate, we have identified the following areas for improvement. Lack of documentation to support the review of certain information during the renewal process. The Commission did not document its review of quarterly progress reports and site visit reports during the renewal process of two subgran tees. Therefore, we were unable to determine whether the Commission reviewed these during the renewal of subgran tees. We recommend that the Commission re-enforce current policies and procedures which require the review of these during the renewal of sub grantees. Lack of assessment of subgrantee applicants' Financial Systems during the selection process According to A Reference Manual for Commission Executive Directors and Members, Section 4.2, Commissions are responsible for maintaining "appropriate financial management systems to disburse funds and track ommission and program expenditures according to legal and grant requirements." In order to comply with this requirement, the Commission must be able to ensure that subgrantees have systems in place to accurately track expenditures, since this information forms the basis of a majority of the Commission's expenditure reporting. During our testing, we determined that selection officials do not consider the adequacy of the applicants' financial systems during the Commission's sub grantee selection process. The grant application form provided by the Corporation does not specifically address the applicant's financial systems. In addition, Commission selection procedures do not require that Commission personnel request information from the applicants related to their financial systems or to otherwise assess an applicants ' financial system. As a result, grant funds may be provided to an organization that does not have financial systems in place to properly account for the Corporation funds received or to ensure compliance with related requirements. We recommend the Commission evaluate and document the adequacy of the applicants ' financial systems during the selection process to ensure that applicants have systems in place to properly account for grant funds and comply with related grant requirements. -6- Draft report for comment only �Administration of Grant Funds As part of the grant administration process, "Commissions must evaluate whether subgrantees comply with legal, reporting, financial management and grant requirements and ensure follow through on issues of non-compliance" (A Reference Manual for Commission Executive Directors and Members, Section 4.3). Based on the results of our testing, we identified the following areas for improvement related to the evaluation of subgrantee compliance with reporting and grant requirements. Lack of evidence of Financial Status Report review, including matching recalculation Commission procedures require that subgrantee Financial Status Reports be reviewed, and matching requirements, recalculated. However, no evidence exists to document that this review was performed. In addition, our testing of 15 subgrantees identified the following deficiencies: • • Fifteen instances where we were unable to determine whether the match was re-calculated by the Commission; and Several instances where FSRs submitted by subgrantees were not accurately prepared or completed. We also determined that Commission personnel do not compare the FSRs to the subgrantees' accounting records or other supporting documentation during site visits. Because of these conditions, errors on the FSRs may occur and remain undetected. Although all subgrantees are on a reimbursement only basis, if subgrantee FSRs are not agreed to the subgrantees' accounting system, then there is an increased risk that subgrantees are incorrectly reporting amounts on their FSRs and the Commission lacks reasonable assurance that sub grantees are correctly reporting amounts on their FSRs. We recommend the Commission develop standard procedures to review subgrantee FSRs, recalculate matching requirements and to document the results of this review. Also, the Commission should implement site visit monitoring procedures that require the reconciliation of the sub grantees' FSRs to the sub grantees' accounting records along with other supporting documentation (e.g. invoices). Late submission of Financial Status Reports AmeriCorps Provision 17 (i) states "AmeriCorps State programs and most AmeriCorps National sites that receive subgrants must submit at least four Financial Status Reports (SF 269 a) to their respective State Commission or Parent Organization." It continues to state "State Commissions and Parent Organizations are required to forward Financial Status - 7- Draft report for comment only �Reports from programs and budgeted sites to the Corporation's Grants Office 30 days after the close of each calendar quarter. " Our testing identified four instances where subgrantees did not submit FSRs to the Commission timely and in accordance with Corporation guidelines. We recommend that the Commission enforce current policies and procedures requiring the submission of FSRs in accordance with Corporation guidelines. Inability to determine the timeliness of tire receipt of FSRs The Commission does not routinely date-stamp FSR reports from subgrantees as they are received. Thus, the Commission can not routinely verify if these documents are submitted timely in compliance with the grant agreement. During November and December 1998, the Commission began using the Web Based Reporting System which electronically records the date subgrantees submit their FSRs to the Commission. As a result, no recommendation is required at this time related to recording the date of the receipt ofFSRs. The Commission did not maintain all required FSRs. AmeriCorps Provision #17 states "Commissions and Parent Organizations are required to submit quarterly Financial Status Reports and three Progress Reports to the Corporation. Commissions and Parent Organizations must submit these reports by the following dates and include three copies along with the original." It continues to state "AmeriCorps State programs and most AmeriCorps National sites that receive subgrants must submit at least four Financial Status Reports to their respecti ve Commission or Parent Organization. In general, if a site has a Corporation-approved budget then the submission of an FSR for that site/sub-Grantee is required. Commissions/Parent Organizations are required to forward Financial Status Reports from programs and budgeted sites to the Corporation' s Grants Office 30 days after the close of each calendar quarter. Annual Financial Reports shall be submitted within 90 days of completion and will compare actual expenditures to budgeted amounts using the line item categories in the grant budget form." During our testing of 15 FSRs, we identified three instances where FSRs were not maintained in the Commission subgrantee files. Our testing also identified six instances where we could not verify amounts reported to the Corporation by the Commission due to inadequate supporting documentation. Because of these missing FSRs, we were unable to determine the accuracy of prior quarter amounts reported (or carried forward) on FSRs submitted to the Michigan Commission by subgrantees, as well as the accuracy of FSRs submitted by the Commission to the Corporation. -8- Draft report for comment only �We recommend that the Commission reemphasize the requirement that all FSRs submitted by subgrantees, as well as FSRs, and supporting documentation, submitted by the Commission to the Corporation, be maintained and available for review . The Commission could not provide the dollar amount of the match for the administrative grant. As noted in Appendix A, the Commission was unable to provide us with the dollar amount of the match for the administrative grant during 1995, 1996 and 1997 . Commission personnel stated that awards during the first three years were not reported with match amounts since the grant award letter did not require it. However, the Commission was able to provide the dollar amounts of the match during 1998 and 1999 grant years. As a result, no recommendation is required at this time related to the dollar amounts of matches for administrative grants. Evaluating and Monitoring Grants As discussed above, the Commission is responsible for evaluating whether subgrantees comply with legal, reporting, financial management and grant requirements and ensuring corrective action when noncompliance is found. We identified the following area for improvement related to the evaluation and monitoring of sub grantees . The evaluating and monitoring system for subgrantees needs to be improved at the Commission. According to OMB Circular No . A-133, Audit of States, Local Governments, and Non-Profit Organizations, as amended, Subpart D § 400 (d)(3) pass through entities are required to "Monitor the activities of subrecipients as necessary to ensure that Federal awards are used for authorized purposes in compliance with laws, regulations, and the provisions of contracts or grant agreements and that performance goals are achieved." The Commission procedures call for site visits at least twice a year. However, during our review of monitoring files for subgrantees, we determined that certain information was excluded from the site visit documentation. Specifically, the names of the Member files reviewed, identification of Member files where exceptions were identified, and the procedures followed to select the Members reviewed were not included. Commission personnel also do not verify reported Member service hours to timesheets or other supporting documentation. - 9- Draft report for comment only �We also determined that the following information was not consistently maintained in the monitoring files: • • • Findings and recommendations identified during site visits; Resolution and follow-up on identified findings; and Progress reports. Since comments included on the checklists were general in nature, we were unable to reperform procedures performed by Michigan Commission personnel. We recommend that the Commission revise its policies and procedures requiring specific information be included in the documentation for site visits (for example, sample sizes, exceptions, recommendations, and follow up on findings and recommendations). This will allow the Corporation to assess the Commission's oversight of sub grantees when it performs its planned Commission administrative reviews. In addition, we recommend that the Corporation for National and Community Service revise its guidance to specify minimum procedures to be performed, as well as minimum documentation requirements. Providing Technical Assistance Annually, the Commission receives grant funds to provide technical assistance to its subgrantees. Procedures are in place at the Commission to (1) identify training needs of subgrantees through periodic staff meetings with the program directors and a needs assessment survey; (2) notify subgrantees of training programs; and (3) provide needed training to subgrantees. We identified no significant areas for improvement within this process. This report is intended solely for information and use of the Office of the Inspector General , management of the Corporation for National and Community Service, the Michigan Community Service Commission, and the United States Congress and is not intended to be and should not be used by anyone other than these specified parties. Washington, DC January 21, 2000 - 10- Draft report for comment only �APPENDIX A - MICHIGAN COMMISSION FUNDING CORPORATION FOR NATIONAL SERVICE FUNDING TO THE MICHIGAN STATE COMMISSION 1995 l ~ AM ERICtJRPS FORMULA FUNDS . $1,861 ,910 AM ER ICORPS COMPETITIVE FUNDS : $342 ,037 L& S FUNDS $124 ,883 PDAT FUNDS . $65 ,000 ADMINISTRATION FUNDS." " $386 ,395 MATCH: $1 '153,697 MATCH: $339 ,884 MATCH: $93,735 NO MATCH REQUIRED MATCH: $" ~ TOTAL FUNDS AVA ILABLE TO THE COMMISSION $2,780,225 -/ • FUNDS AWARDED TO SUBGRANTEES $2,168 ,321 AMERICORPS FORMULA: $1 ,732,901 AMERICORPS COMPETITIVE: $310,537 L&S FUND: $124,883 MATCH $1 ,153,697 MATCH $339,884 MATCH $93 ,735 TOTAL# OF SUBS : 8 TOTAL # OF SUBS : 1 TOTAL# OF SUBS : 8 TOTAL# OF SITES : 33 TOTAL# OF SITES : 17 TOTAL# OF SITES : 8 Total Carryovers for 1995 (Not included in the current year funding amounts above) : Administration : $ 7 1,151 .00 AmeriCorps : Information not received from the Commission •• Disability funds included in grant award - 11 - Draft report for comment only �APPENDIX A - MICHIGAN COMMISSION FUNDING CORPORATION FOR NATIONAL SERVICE FUNDING TO THE MICHIGAN STATE COMMISSION 1996 ~ l 1 1 l AMERICORPS FORMULA FUNDS: $2,271 ,964 AM ERICORPS COMPETITIVE FUND S: S610,8n L &S F UNDS: $126,890 PDAT FUNDS: $80,000 ADMINISTRATION FUNDS:·· $402,911 MATCH: $1 ,649,333 MATCH: $458,384 MATCH: $1 09,047 NO MATCH REQUIRED MATC H: 1 ~ l s· / l TOTAL FUNDS AVAILABL E TO THE COMMISSION $3,492,642 l FUNDS AWARDED TO SUBGRANTEES $3,009,517 1 1 1 AMERICORPS FORMULA: $2,271 ,750 AMERICORPS COMPETITIVE: $6 10,877 L & S: $126,890 MATCH $ 1,649,333 MATCH $458,384 MATCH: $109,047 TOTAL# OF SUBS: 10 TOTAL #OF SUBS: 2 TOTAL #OF SUBS: 8 TOTAL# OF SITES: 61 TOTAL# OF SITES: 21 TOTAL# OF SITE S: 8 Total Carryovers for 1996 {Not included in the current yea r fu nding amounts above): PDAT: AmeriCorps: Admin istration $ 57,482.00 $ 166,013.00 $ 100,000 .00 Information not rece ived from the Commission •• Disability funds inclu ded in grant awa rd - 12- Draft report for comment only �APPENDIX A - MICHIGAN COMMISSION FUNDING CORPORATION FOR NATIONAL SERVICE FUNDING TO THE MICHIGAN STATE COMMISSION 1997 l AM ERICORPS FORMULA FUNDS : $2 ,836,926 AMERICORPS COMPETITIVE FUNDS : ~ L&S FUNDS : PDAT FUNDS : ADMINISTRATION FUNDS :•• $148 ,919 $100,795 $320 ,586 NO MATCH REQUIRED MATCH: $549,502 MATCH: MATCH: MATCH : $1,800 ,007 $506 ,704 $158, 558 ~ $• / TOTAL FUNDS AVA ILABLE TO THE COMMISS ION $3,956,728 1 FUNDS AWARDED TO SUBGRANTEES $3,562,830 AM ERICORPS FORMULA: AMERICORPS COMPETITI VE: $2 ,805 ,304 $608,607 L & S: $148 ,919 MATCH· MATCH: MATCH: $1,781,844 $506 ,704 $158 ,558 TOTAL# OF SUBS: TOTAL# OF SUBS : 12 2 TOTAL# OF SUBS : TOTAL# OF SITES : TOTAL# OF SITES : 86 22 11 TOTAL# OF S ITES : 11 Total Carryovers for 1997 (Not included in the current year fund ing amounts above) : PDAT: AmeriCorps : Administrat1on : $ $ $ 20 ,000 107 ,676 90 ,000 Information not received from the Commission •• Disability funds included in grant award - 13 - Draft report for comment only �APPENDIX A - MICHIGAN COMMISSION FUNDING CORPORATION FOR NATIONAL SERVICE FUNDING TO THE MICHIGAN STATE COMMISSION 1998 1 ~ AMERICDRPS FORMULA FUNDS : $2,595,008 AMERICORPS COMPETITI VE FUNDS : $1 ,354 ,663 L&S FUNDs .··· $1 15 ,499 PDAT FUNDS . $140,000 ADM INISTRATION FUNDS :•• $324,052 MATCH: $2 ,011 ,156 MATCH $1,082 ,880 MATCH: $130 ,037 NO MATCH REQUIR ED MATCH: $381 ,831 ~ TOTAL FUNDS AVAILABLE TO THE COMMISSION $4 ,529 ,222 ,/ FUNDS AWARDED TO SUBGRANTEES $4 ,140,892 AM ERICORPS FORMULA : $2 ,595 ,008 AMERICORPS COMPETITIVE : $1,430 ,385 L& S: $115 ,499 MATCH: $2 ,011 ,156 MATCH: $1 ,082,880 MATCH: $130 ,037 TOTAL II OF SUBS : 16 TOTAL II OF SUBS : TOTAL# OF SUBS : 7 TOTAL# OF SITES : 106 TOTAL# OF SITES : 5 44 TOTAL# OF SITES : 7 Total Carryovers for 1998 (Not included in the current year funding amounts above) : PDAT: AmenC orps : $ $ 30 ,000 75,722 •• Disability funds included in grant award ••• Learn & Serve amount represents funds from 1997. A no cost extension was awarded for the 1998 program year and the funds were used to renew the subgrantee from the prior year. - 14- Draft report for comment only �APPENDIX A - M ICHIGAN COMMISSION FUNDING CORPORATION FOR NATIONAL SERVICE FUNDING TO THE MICHIGAN STATE COMMISSION 1999 l ~ AMERICORPS FORMULA FUNDS . $2,538,088 AMERICORPS COMPETITIVE FUNDS : $1 ,430 ,590 L&S FUNDS : $135 ,5 27 PDAT FUNDS : $120,000 ADMINISTRATION FUNDS ·.. $381 ,309 PROMISE FELLOWSHIP FUNDS : $78,117 MATCH: $1,555 ,638 MATCH: $1 ,041,532 MATCH: $211 ,530 NO MATCH REQUIRED MATCH: $477,594 MATCH: $144,950 - ~ TOTAL FUNDS AVAILABLE TO THE COMMISS ION $4,683 ,631 l FUNDS AWARDED TO SUBGRANTEES $4,162,322 AMERICORPS FORMULA. $2,538 ,088 AMERICORPS COMPETITIVE . $1,430 ,590 L&S $135 ,527 PROMISE FELLOWSH IP $78 ,117 MATCH. $1 ,555 ,638 MATCH. $1,041,532 MATCH: $211 ,530 MATCH: $144,950 TOTAL# OF SUBS : 15 TOTAL# OF SUBS : 5 TOTAL# OF SUBS : 10 TOTAL# OF SUBS : 7 TOTAL# OF SITES : 113 TOTAL# OF SITES : 30 TOTAL# OF SITES : 10 TOTAL# OF S ITES : 8 Total Carryovers for 1999 (Not included in the current year funding amounts above) : Administration $ 145,549 •• Disability funds included in grant award - 15 - Draft repo rt for comment only �APPENDIX B- DETAILED ENGAGEMENT OBJECTIVES AND METHODOLO G Y Internal Controls Our objective was to make a preliminary assessment of the adequacy of the Commission' s financial systems and documentation maintained by the Commission to provide reasonable assurance that transactions are properly recorded and accounted for to: (1) permit the preparation of reliable financial statements and Federal reports; (2) maintain accountability over assets; and (3) demonstrate compliance with laws, regulations, and other compliance requirements. In order to achieve the above objectives, we interviewed key Commissi on personnel to assess the Commission's internal controls surrounding the following, to ensure compliance with Part 6 of A-133, Internal Control of the Compliance Supplement to OMB Circular A-133, Audits of States, Local Governments, and Non-Profit Organizations : overall control environment; activities allowed or unallowed and allowable costs; cash management; eligibility; equipment and real property management; matching; period of availability of Corporation funds; procurement and suspension; debarment; program income; and reporting by the Commission to the Corporation. Selection of Subgrantees Our objectives were to: • conduct a preliminary survey of the systems and controls utilized by the Commission to select national service subgrantees to be included in any application to the Corporation; it make a preliminary assessment as to whether the Commission evaluated the adequacy of potential subgrantee financial systems and controls in place to administer a Federal grant program prior to making the award to the subgrantees; and • make a preliminary assessment as to whether the Commission's involvement in the application process involved any actual or apparent conflict of interest. In order to achieve the above objectives, we interviewed key Commission management and documented procedures performed by the Commission during the pre-award financial and programmatic risk assessment of potential subgrantees. We also reviewed documentation to ensure that conflict of interest forms for each subgrantee applicant tested were signed by all peer review members annually, and maintained by the Commission. - 16- Draft report for comment only �APPENDIX B- DETAILED ENGAGEMENT OBJECTIVES AND METHODOLOGY Administering the Grant Funds Our objectives were to: • conduct a preliminary survey of the systems and controls utilized by the Commission to oversee and monitor the performance and progress of funded sub grantees; • make a preliminary assessment as to whether the Commission's organizational structure and staffing level and skill mix is conducive to effective grant administration and whether the commission has a properly constituted membership; • make a preliminary assessment as to whether the Commission provided adequate guidance to subgrantees related to maintenance of financial systems, records, supporting documentation, and reporting of sub grantee activity; • conduct a preliminary survey of financial systems and documentation maintained by the Commission to support the oversight of subgrantees and their required reporting to the Corporation (including Financial Status reports, enrollment and exit forms); and • make a preliminary assessment as to what procedures the Commission has in place to verify the accuracy and timeliness of reports submitted by the subgrantees. In order to achieve the above objectives, we reviewed Financial Status Reports submitted by subgrantees, as well as Financial Status Reports submitted by the Commission to the Corporation, to preliminarily assess the accuracy of submitted Financial Status Reports. We also determined whether the Commission has implemented the Web Based Reporting System. Evaluating and Monitoring Grants Our objectives were to: • conduct a preliminary survey of the systems and controls utilized by the Commission, in conjunction with the Corporation, to implement a comprehensive, non-duplicative evaluation and monitoring process for their subgrantees; • make a preliminary assessment as to whether the Commission has a subgrantee site visit program in place and assess the effectiveness of its design in achieving monitoring objectives; • conduct a preliminary survey of the Commission's procedures used to assess sub grantee compliance with Corporation regulations (e.g., those governing eligibility - 17- Draft report for comment only �APPENDIX 8- DETAILED ENGAGEMENT OBJECTIVES AND METHODOLOGY of Members, service hour reporting, prohibited activities, payment of living allowances to Members and allowability of costs incurred and claimed under the grants by subgrantees (including reported match); • conduct a preliminary survey of the Commission's procedures for obtaining, reviewing and following up on findings included in the subgrantee single audit reports, where applicable; • determine whether program goals are established and results are reported and compared to these goals; and • conduct a preliminary survey of the procedures m place to evaluate whether subgrantees are achieving their intended purpose. In order to achieve the above objectives, we documented the procedures performed by the Commission to evaluate and monitor individual subgrantees. In addition, we judgmentally selected subgrantees and obtained the Commission's documentation for site visits. We reviewed the documentation to preliminarily assess the adequacy of the procedures performed by the Commission to assess financial and programmatic compliance and related controls at the sites. We also determined whether the Commission received and reviewed A133 audit reports from subgrantees. Providing Technical Assistance Our objectives were to: • conduct a preliminary survey of the systems and controls utilized by the Commissions to provide technical assistance to subgrantees and other entities in planning programs, applying for funds, and implementing and operating programs; • make a preliminary assessment as to whether a process is in place to identify training and technical assistance needs; and • make a preliminary assessment as to whether training and technical assistance provided to identified subgrantees. IS In order to achieve the above objectives, we documented the procedures performed by the Commission to identify and satisfy training needs for the subgrantees and Commission employees. We also obtained a summary of all training costs incurred during the current year to ensure they properly related to training activities, which were made available to all sub grantees. - 18 - Draft report for comment only �APPENDIX C - MICHIGAN COMMISSION RESPONSE - 19 - Draft report for comment only �APPENDIX D - CORPORATION RESPONSE - 20- Draft report for comment only � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Our State of Generosity Creator An entity primarily responsible for making the resource Grand Valley State University. Dorothy A. Johnson Center for Philanthropy Description An account of the resource Collection contains the records of four Michigan nonprofit organizations: Council of Michigan Foundations, Michigan Nonprofit Association, Michigan Community Service Commission, and the Johnson Center for Philanthropy at GVSU. The documents are compiled by the Johnson Center for Philanthropy, and records document the history of the organizations from the 1960s to the 2010s. Coverage The spatial or temporal topic of the resource, the spatial applicability of the resource, or the jurisdiction under which the resource is relevant 1968-2014 Source A related resource from which the described resource is derived <a href="https://gvsu.lyrasistechnology.org/repositories/2/resources/515">Our State of Generosity collection, JCPA-04</a> Rights Information about rights held in and over the resource <a href="http://rightsstatements.org/page/InC/1.0/?language=en">In Copyright</a> Subject The topic of the resource Dorothy A. Johnson Center for Philanthropy Council of Michigan Foundations Michigan Nonprofit Association Michigan Community Service Commission Dorothy A. Johnson Center for Philanthropy Charities Philanthropy and Society Fundraising Records Michigan Publisher An entity responsible for making the resource available Grand Valley State University Libraries, Special Collections and University Archives, 1 Campus Drive, Allendale, MI, 49401 Contributor An entity responsible for making contributions to the resource Council of Michigan Foundations; Michigan Nonprofit Association; Michigan Community Service Commission Identifier An unambiguous reference to the resource within a given context JCPA-04 Language A language of the resource eng Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Identifier An unambiguous reference to the resource within a given context JCPA-04_MCSC_2000-07-26_Pre-Audit-Survey-Draft Title A name given to the resource Michigan Community Service Commission 2000-07-26 commission meeting pre-audit survey draft Creator An entity primarily responsible for making the resource Michigan Community Service Commission Description An account of the resource Michigan Community Service Commission 2000-07-26 commission meeting pre-audit survey draft. Records are compiled in the Our State of Generosity collection by the Johnson Center, along with the files of the Michigan Nonprofit Association (MNA), the Michigan Community Service Commission (MCSC) and the Dorothy A. Johnson Center for Philanthropy. Originals are at the Michigan Community Service Commission. Subject The topic of the resource Dorothy A. Johnson Center for Philanthropy Charities Philanthropy and Society Fundraising Records Michigan Community Service Commission Michigan Format The file format, physical medium, or dimensions of the resource application/pdf Type The nature or genre of the resource Text Language A language of the resource eng Publisher An entity responsible for making the resource available Grand Valley State University Libraries, Special Collections and University Archives, 1 Campus Drive, Allendale, MI, 50130 Rights Information about rights held in and over the resource <a href="http://rightsstatements.org/page/InC/1.0/?language=en">In Copyright</a> Source A related resource from which the described resource is derived <a href="https://gvsu.lyrasistechnology.org/repositories/2/resources/515">Our State of Generosity collection, JCPA-04</a> Date A point or period of time associated with an event in the lifecycle of the resource 2000-07-26 https://digitalcollections.library.gvsu.edu/files/original/d745c5ec383cb4489e6d0cdd23264460.pdf e2d1c0f1d41c919680e08a64618386e3 PDF Text Text Michigan Community Service Commission Agenda September 13, 2000 George W. Romney Building Lansing, Michigan 12:00 p.m. - 4:00 p.m. I. Welcome and Introductions- Chairperson Engler II. Review & Approval of May 10,2000 Minutes- Chairperson Engler (TAB 1) III. Standing Committee Reports (TAB 2) A. B. Executive Committee- Chairperson Engler 1. Review Executive Committee August 11, 2000 meeting 2. Review of Executive Committee Report on Alliance a. Progress to Date b. Presentation from Fundraising Counsel Monahan and Associates Board Development Committee - Terry Pruitt (TAB 3) ~ U. \~ ..M.cfil'l~ 1. Election of Chairperson (approval item) 2. Recommendations to Leadership Council (approval item) ~~ I?C IV. Executive Director's Report -Kyle Caldwell (TA~\ o Michigan's AmeriCorps (approval item) B. Volunteer Investment Grants (approval item) C. Inspector General's Report ~ ~ ~ Jo vv-J J bCbllio~ D 1\D Wl?51UUI (>)~ •l';,kJc {))i-tR ~tv 1 ( ollier I Staff Recommendations fpr Future Direction of the MCSC ~ t LeA'/ (f' 1tJ J::::" '{ I. 0---V\d (appPO~al v'-'" f-e ~ rY\ Nq~ Michigan Family Independence Agency Strategic Plan- Jocelyn Yanda Adjourn Next Commission meeting will be December 8, 2000 in Detroit. item) o~f-- D ec . New Business- Chairperson Engler B. VII. 1 wpmljdDa rntu Old Business - Chairperson Engler (TAB 5) A. VI. [{)}l A. DhiM V. Nea/l5) o'Dr~ 1-v--. r, , � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Our State of Generosity Creator An entity primarily responsible for making the resource Grand Valley State University. Dorothy A. Johnson Center for Philanthropy Description An account of the resource Collection contains the records of four Michigan nonprofit organizations: Council of Michigan Foundations, Michigan Nonprofit Association, Michigan Community Service Commission, and the Johnson Center for Philanthropy at GVSU. The documents are compiled by the Johnson Center for Philanthropy, and records document the history of the organizations from the 1960s to the 2010s. Coverage The spatial or temporal topic of the resource, the spatial applicability of the resource, or the jurisdiction under which the resource is relevant 1968-2014 Source A related resource from which the described resource is derived <a href="https://gvsu.lyrasistechnology.org/repositories/2/resources/515">Our State of Generosity collection, JCPA-04</a> Rights Information about rights held in and over the resource <a href="http://rightsstatements.org/page/InC/1.0/?language=en">In Copyright</a> Subject The topic of the resource Dorothy A. Johnson Center for Philanthropy Council of Michigan Foundations Michigan Nonprofit Association Michigan Community Service Commission Dorothy A. Johnson Center for Philanthropy Charities Philanthropy and Society Fundraising Records Michigan Publisher An entity responsible for making the resource available Grand Valley State University Libraries, Special Collections and University Archives, 1 Campus Drive, Allendale, MI, 49401 Contributor An entity responsible for making contributions to the resource Council of Michigan Foundations; Michigan Nonprofit Association; Michigan Community Service Commission Identifier An unambiguous reference to the resource within a given context JCPA-04 Language A language of the resource eng Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Identifier An unambiguous reference to the resource within a given context JCPA-04_MCSC_2000-09-13_Agenda Title A name given to the resource Michigan Community Service Commission 2000-09-13 commission meeting agenda Creator An entity primarily responsible for making the resource Michigan Community Service Commission Description An account of the resource Michigan Community Service Commission 2000-09-13 commission meeting agenda. Records are compiled in the Our State of Generosity collection by the Johnson Center, along with the files of the Michigan Nonprofit Association (MNA), the Michigan Community Service Commission (MCSC) and the Dorothy A. Johnson Center for Philanthropy. Originals are at the Michigan Community Service Commission. Subject The topic of the resource Dorothy A. Johnson Center for Philanthropy Charities Philanthropy and Society Fundraising Records Michigan Community Service Commission Michigan Format The file format, physical medium, or dimensions of the resource application/pdf Type The nature or genre of the resource Text Language A language of the resource eng Publisher An entity responsible for making the resource available Grand Valley State University Libraries, Special Collections and University Archives, 1 Campus Drive, Allendale, MI, 50131 Rights Information about rights held in and over the resource <a href="http://rightsstatements.org/page/InC/1.0/?language=en">In Copyright</a> Source A related resource from which the described resource is derived <a href="https://gvsu.lyrasistechnology.org/repositories/2/resources/515">Our State of Generosity collection, JCPA-04</a> Date A point or period of time associated with an event in the lifecycle of the resource 2000-09-13 https://digitalcollections.library.gvsu.edu/files/original/28bb001e0a145a6726e47f5c2c48657e.pdf 478c7d604e51b011809d2b4961d179e3 PDF Text Text STATE OF MICHIGAN JOHN ENGLER , Governor MICHIGAN COMMUNITY SERVICE COMMISSION Chairperson Michelle Engler 111 S. Capitol Ave . George W. Romney Bldg. , 4th Floor Lans ing , Michig an 48913 Te lephone (517) 335-42 95 FAX (517) 373-4977 Executive Director Kyle Caldwell MEMORANDUM TO: Members of the Michigan Community Service Commission FROM: Terry Pruitt, Vice Chairperson, MCSC Chair of the Board Development Committee RE: Recommendations of the Board Development Committee DATE: August 24, 2000 The Board Development Committee would like to make the several recommendations for approval by the membership of the Michigan Community Service Commission (MCSC). 1. In accordance with Section 4 ( 1) of the 1994 Public Act Number 219 ("The voting members of the commission shall elect 1 of the voting members to serve as chairperson of the commission."), as a result of the resignation of the current chairperson, Michelle Engler, and in light of Governor Engler's appointment of Russell G. Mawby to the MCSC, the Board Development Committee nominates Dr. Russell G. Mawby to serve as Chairperson of the MCSC. 2. In accordance with the term limits policy adopted by the MCSC on September 24, 1999 and with the creation of the Leadership Advisory Council at the MCSC' s May 10, 2000 meeting, the Board Development Committee recommends the appointment of the following exiting commissioners to the Leadership Advisory Comniittee as of September 13, 2000: Dr. Mary Ellen Brandell, Kathleen Keen McCarthy, James Muir, Joel Orosz. In addition, the Board Development Committee recommends the appointment of all former members, having exiting in good standing, to the Leadership Advisory Committee. Ms. Michelle Engler, as former Chairperson of the MCSC, will serve as the Chair of the Leadership Advisory Council as requested by the MCSC membership at the May 10, 2000 meeting. The Board Development Committee would like to thank the exiting members of the MCSC for their steadfast dedication to the MCSC and to their own example of exemplary volunteerism. The committee would like to especially recognize the efforts of Mrs. Michelle Engler for her nine years of outstanding leadership. Through her stewardship and genuine concern for others, Michigan has grown to become one of the nation's leading states on volunteerism. Thank you. �STATE OF MICHIGAN JOHN ENGLER , Governor MICHIGAN COMMUNITY SERVICE COMMISSION Chairperson Michelle Engler 111 S. Ca pi tol Ave . George W. Romney Bldg ., 4th Floor Lansing , Michig an 48913 Telephone (517) 335-4295 FAX (517) 373-4977 Executive Director Kyle Caldwell MEMORANDUM TO: Members of the Board Development Cornrrlittee FROM: Kyle Caldwell, Executive Director RE: Summary of June 21, 2000 Meeting DATE: July 5, 2000 / J-- The following is a summary of the items we discussed during our June 21, 2000 conference call. 1. Transition of the Chair The members discussed that Mrs. Engler and Dr. Mawby had met and Dr. Mawby has agreed to serve as Chair for a three-year term. He will fill the seat vacated by Ms. Judith Dunn. The Governor's Office will work with Kyle to announce the transition to the public. The Sept. Meeting will be Dr. Mawby's first meeting, but he will not take on the role of Chair until the conclusion of that meeting. 2. Up Coming Vacancies As a result of our term limits, Cornrrlissioners Brandell, Muir, M~Carthy and Orosz will be moving off the active cornrrlissioner list to the MCSC Leadership Council (our Emeritus Board) and they will serve as the initial class of members. The September meeting which will serve as their final meeting as an active member. A formal recognition of their efforts will be held at the September meeting. 3. New Appointees The cornrrlittee decided to investigate both Mr. Steven Monahan of AAA of Michigan and an individual from Allstate to serve on MCSC. Mr. Caldwell will work with individual cornrrlittee members to assess the willingness of the prospective candidates. Mr. Pruitt and Mr. Caldwell will work to begin matching active members with new inductees in a mentor/mentee relationship. They will begin to draw up a list of other potential matches and a list of possible duties for consideration by the cornrrlittee prior to the Fall MCSC meeting. �Other prospects will need to be considered for the seats vacated by Dr. Orosz, Dr. Brandell, Mr. Muir, and Ms. McCarthy . Dr. Mawby has agreed to seek the advice and counsel of Dr. Wm Richardson of the W.K. Kellogg Foundation for a replacement for Dr. Orosz. This will leave a vacancy for a local government representative (McCarthy), seniors and physically challenged (Mr. Muir) and educators including those from higher education institutions. Mr. Caldwell and members of the committee will be seeking replacements that will provide both the geographic and vocational diversity required (see chart attached). 4. Recommendations for three members to the Volunteer Alliance The MCSC and MNA have secured the state funded portion of the $20 million endowment for the Volunteer Alliance and have nearly finalized the bylaws and articles of incorporation for the organization. This means that we will need to make recommendations for membership to the board of the Alliance. The MCSC is afforded three seats to .the Alliance Board. We should discuss the likely candidates and make a recommendation to the full membership. We will likely need to send out a ballot to the full active membership to codify any recommendations as we may need to make a decision prior to our September meeting. �Exiting Commissioner Profiles Name Representing Statutory/ Non-Statutory Geography Bran dell Educator (Higher Education) not required in statute Mount Pleasant McCarthy Local Government required in statute Plymouth Muir Senior, Physically Challenged not required in statute · Grand Rapids Orosz Foundations not required in statute Battle Creek �The Evolving Future of MCSC Sponsored Service and Volunteerism in Michigan: Continuing as a Catalyst, Convener and Grantmaker Summary of Staff Recommendations on MCSC Future (Compiled from comments at the July, 2000 MCSC Retreat) Draft -- August 9, 2000 General to MCSC • The MCSC must remain a convener and look at becoming a "Catalyst, Convener, Grantmaker." • The language suggests a too prescriptive and certifying role for the MCSC. Modify the language to reflect the goals of sharing best practices, convening key stakeholders and aiding in building partnerships. • Provide detailed, yet brief descriptions of programs, projects and initiatives to be retained by the MCSC and those that would be moved over to the Alliance. In so doing, provide a better description of MCSC' s new roles and responsibilities in light of the formation of the Alliance. • MCSC board membership needs to more closely align with new MCSC goals and priorities. • Focus marketing efforts on MCSC's role as a grantrnaker and target grantees, potential grantees and other constituents rather than the overall volunteer sector. Specific to the Alliance • Revisit representation on Alliance Board to include adding 3-4 members at large with the inclusion of Sam Singh and Kyle Caldwell as non-voting members. • Prepare a tentative timeline for the Alliance. • Prepare commissioners to raise funds and talk to elected officials about the Alliance. • Define expectations of MCSC members for fundraising. - Specific Questions of Staff as a Result • Does the membership see that there is a role for a state commission on service and volunteerism with the creation of the Alliance? If so, is it the same as that proposed by the staff? • Is there general agreement that the staff is moving in the right direction with regard to the planning for the MCSC's future? Does the membership see the MCSC as a continuing necessary component to the support of the volunteer sector in Michigan? • Does the membership support the call for additional resources as the MCSC focuses on its grantrnaking and convening roles? � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Our State of Generosity Creator An entity primarily responsible for making the resource Grand Valley State University. Dorothy A. Johnson Center for Philanthropy Description An account of the resource Collection contains the records of four Michigan nonprofit organizations: Council of Michigan Foundations, Michigan Nonprofit Association, Michigan Community Service Commission, and the Johnson Center for Philanthropy at GVSU. The documents are compiled by the Johnson Center for Philanthropy, and records document the history of the organizations from the 1960s to the 2010s. Coverage The spatial or temporal topic of the resource, the spatial applicability of the resource, or the jurisdiction under which the resource is relevant 1968-2014 Source A related resource from which the described resource is derived <a href="https://gvsu.lyrasistechnology.org/repositories/2/resources/515">Our State of Generosity collection, JCPA-04</a> Rights Information about rights held in and over the resource <a href="http://rightsstatements.org/page/InC/1.0/?language=en">In Copyright</a> Subject The topic of the resource Dorothy A. Johnson Center for Philanthropy Council of Michigan Foundations Michigan Nonprofit Association Michigan Community Service Commission Dorothy A. Johnson Center for Philanthropy Charities Philanthropy and Society Fundraising Records Michigan Publisher An entity responsible for making the resource available Grand Valley State University Libraries, Special Collections and University Archives, 1 Campus Drive, Allendale, MI, 49401 Contributor An entity responsible for making contributions to the resource Council of Michigan Foundations; Michigan Nonprofit Association; Michigan Community Service Commission Identifier An unambiguous reference to the resource within a given context JCPA-04 Language A language of the resource eng Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Identifier An unambiguous reference to the resource within a given context JCPA-04_MCSC_2000-09-13_Board-Development-Committee Title A name given to the resource Michigan Community Service Commission 2000-09-13 commission meeting board development committee Creator An entity primarily responsible for making the resource Michigan Community Service Commission Description An account of the resource Michigan Community Service Commission 2000-09-13 commission meeting board development committee. Records are compiled in the Our State of Generosity collection by the Johnson Center, along with the files of the Michigan Nonprofit Association (MNA), the Michigan Community Service Commission (MCSC) and the Dorothy A. Johnson Center for Philanthropy. Originals are at the Michigan Community Service Commission. Subject The topic of the resource Dorothy A. Johnson Center for Philanthropy Charities Philanthropy and Society Fundraising Records Michigan Community Service Commission Michigan Format The file format, physical medium, or dimensions of the resource application/pdf Type The nature or genre of the resource Text Language A language of the resource eng Publisher An entity responsible for making the resource available Grand Valley State University Libraries, Special Collections and University Archives, 1 Campus Drive, Allendale, MI, 50132 Rights Information about rights held in and over the resource <a href="http://rightsstatements.org/page/InC/1.0/?language=en">In Copyright</a> Source A related resource from which the described resource is derived <a href="https://gvsu.lyrasistechnology.org/repositories/2/resources/515">Our State of Generosity collection, JCPA-04</a> Date A point or period of time associated with an event in the lifecycle of the resource 2000-09-13 https://digitalcollections.library.gvsu.edu/files/original/68685d0d0e8ee40d0c8007dffdbfe3a5.pdf ce9c7c1f6119b3d39a24a12584eebc9a PDF Text Text Executive Summary-DRAFT The ConnectMichigan Alliance The creation of the ConnectMichigan Alliance is the next natural step in the evolution of volunteerism in Michigan. This exciting, new organization will be created by the merger of the common programs of four existing entities to centralize state-level volunteer and service programming efforts and ensure the long-term sustainability of these important programs. The ConnectMichigan Alliance will administer the programming and technical assistance now administered by the individual programs creating synergy and economies of scale. The ConnectMichigan Alliance will be funded, in large part, by an endowment created to ensure the long-term sustainability and development of new and innovative programs designed to promote volunteerism and service-learning throughout Michigan. Funding The current vision is to secure $20 million in endowment funds from two funding streams. The State of Michigan has challenged the private sector to match $10 million to initiate an endowment to continue the commitment to volunteerism in Michigan in perpetuity. The endowment will provide the funds necessary to sustain administration, services and programming at their current level as well as enhance and expand current programs and services and develop new, innovative programs. Funding Enhancements The ConnectMichigan Alliance will expand volunteerism in Michigan by providing new venture grants to colleges and universities to increase volunteer opportunities in the classroom and faculty fellow grants to increase research in service learning for the Michigan Campus Compact; creating more local community volunteer centers and additional volunteer opportunities for Volunteer Centers of Michigan; improving the Resource Library to assist in strengthening the capacity of nonprofit organizations; and increasing volunteer opportunities through Michigan's Promise and Make a Difference Day. A New Beginning The ConnectMichigan Alliance will help to ensure the sustainability of important programs that strengthen the nonprofit sector, provide meaningful volunteer programs and services and improve our communities in Michigan. Achieving the endowment challenge will ensure that these important community-based programs continue in perpetuity. �Michigan Nonprofit Association Connect Michigan Capital Campaign Tentative Campaign Schedule August -October 2000 ... Determination of final project components Finalize campaign elements to be funded by campaign. Confirmation of the elements of the Case for Support (be specific concerning needs, program enhancements and expansion, impact on constituents and the community, etc.). Determination of campaign organizational structure and/or segmentation strategies. Identification and evaluation of special donor prospects. Preparation of a final Case for Support. Finalization of solicitation action plan and timetable. November- December 2000 ... Initiation of Special Gifts Solicitation. Implementation of the solicitation strategies among Family Division prospects (Past Board Members, Staff, etc.). Cultivation of constituent/community leadership through active communication about the proposed project and the impact on the constituents and on the community. Development/preparation of solicitation materials. �January 2000- March 2001. .. Convene leadership cabinet to begin the campaign effort. Confirmation of volunteer requirements of conducting a major campaign within specific solicitation divisions. Evaluation/confirmation of general campaign strategies. Advanced/challenge gift follow-up. Finalize recruitment and training of volunteers for Foundation. Development of materials for Foundation phase. April- June 2001. .. Launch the "Corporate phase" of the campaign onlv when sufficient momentum is achieved from Advanced Gift/Foundation solicitation. Initiation of Business/Industry Division solicitation strategies. Plan initial celebration. follow-up solicitation procedures and post solicitation Julv- September 2001. .. Completion of necessary follow-up to those prospects unable to respond to initial solicitation approaches. Coordination of the records management needs of the campaign. fund raising programs (i.e. deferred giving efforts, annual programs, memorials, etc.). Completion of follow-up strategies to complete active solicitation. Conduct volunteer and donor recognition, community celebrations, and leadership appreciation activities. Other campaign strategies deemed necessary. Report to the community and constituent groups on a successful effort. �Michigan Non-Profit Association Goal: $10,000,000 Organizational Chart Honorary Chair(s) J Honorary Cabinet Campaign Tri-Chairs 1 Special Gifts Division Cabinet Foundations Division Cabinet Corporate Division Cabinet I ProsDects Individuals Pro~mects Local Regional Foundations Pros Deets Auto Big Three Manufacturing Financial Service Furniture Petro/Chemical Retail , Legal , Banking I Goal $1,000,000 Goal $6,500,000 Goal $2,500,000 �ConnectMichigan Alliance Capital Campaign Cabinet List As of 91812000 Name Organization Rick Cole Blue Cross Blue Shield of Michigan Rob Collier Council of Michigan Foundations Dave Egner Hudson-Webber Foundation Michelle Engler First Lady Julie Fisher Cummings Dottie Johnson Russ Mawby Kellogg Foundation Barbara Mieras Davenport University Terry Pruitt Dow Coming Judy Rapanos Diana Sieger Grand Rapids Foundation � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Our State of Generosity Creator An entity primarily responsible for making the resource Grand Valley State University. Dorothy A. Johnson Center for Philanthropy Description An account of the resource Collection contains the records of four Michigan nonprofit organizations: Council of Michigan Foundations, Michigan Nonprofit Association, Michigan Community Service Commission, and the Johnson Center for Philanthropy at GVSU. The documents are compiled by the Johnson Center for Philanthropy, and records document the history of the organizations from the 1960s to the 2010s. Coverage The spatial or temporal topic of the resource, the spatial applicability of the resource, or the jurisdiction under which the resource is relevant 1968-2014 Source A related resource from which the described resource is derived <a href="https://gvsu.lyrasistechnology.org/repositories/2/resources/515">Our State of Generosity collection, JCPA-04</a> Rights Information about rights held in and over the resource <a href="http://rightsstatements.org/page/InC/1.0/?language=en">In Copyright</a> Subject The topic of the resource Dorothy A. Johnson Center for Philanthropy Council of Michigan Foundations Michigan Nonprofit Association Michigan Community Service Commission Dorothy A. Johnson Center for Philanthropy Charities Philanthropy and Society Fundraising Records Michigan Publisher An entity responsible for making the resource available Grand Valley State University Libraries, Special Collections and University Archives, 1 Campus Drive, Allendale, MI, 49401 Contributor An entity responsible for making contributions to the resource Council of Michigan Foundations; Michigan Nonprofit Association; Michigan Community Service Commission Identifier An unambiguous reference to the resource within a given context JCPA-04 Language A language of the resource eng Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Identifier An unambiguous reference to the resource within a given context JCPA-04_MCSC_2000-09-13_Draft-Executive-Summary Title A name given to the resource Michigan Community Service Commission 2000-09-13 commission meeting draft executive summary Creator An entity primarily responsible for making the resource Michigan Community Service Commission Description An account of the resource Michigan Community Service Commission 2000-09-13 commission meeting draft executive summary. Records are compiled in the Our State of Generosity collection by the Johnson Center, along with the files of the Michigan Nonprofit Association (MNA), the Michigan Community Service Commission (MCSC) and the Dorothy A. Johnson Center for Philanthropy. Originals are at the Michigan Community Service Commission. Subject The topic of the resource Dorothy A. Johnson Center for Philanthropy Charities Philanthropy and Society Fundraising Records Michigan Community Service Commission Michigan Format The file format, physical medium, or dimensions of the resource application/pdf Type The nature or genre of the resource Text Language A language of the resource eng Publisher An entity responsible for making the resource available Grand Valley State University Libraries, Special Collections and University Archives, 1 Campus Drive, Allendale, MI, 50133 Rights Information about rights held in and over the resource <a href="http://rightsstatements.org/page/InC/1.0/?language=en">In Copyright</a> Source A related resource from which the described resource is derived <a href="https://gvsu.lyrasistechnology.org/repositories/2/resources/515">Our State of Generosity collection, JCPA-04</a> Date A point or period of time associated with an event in the lifecycle of the resource 2000-09-13 https://digitalcollections.library.gvsu.edu/files/original/c483bbbee1355b3209460e1f6c5da200.pdf 83b59126d55a8c370c3110063d97f15d PDF Text Text STATE OF MICHIGAN JOHN ENGLER , Governor MICHIGAN COMMUNITY SERVICE COMMISSION 111 George W. Romney Lansing , Telephone FAX Chairperson Michelle Engler Executive Director Ky le Ca ldwell S. Ca pitol Ave . Bldg ., 4th Floor Michig an 48913 (517) 335-4295 (517) 373-4977 MEMORANDUM TO: Members of the MCSC Executive Committee FROM: Kyle Caldwell, Executive Director RE: Summary of August 11, 2000 Meeting DATE: September 5, 2000 11-- The following is a summary of the Executive Committee's meeting via conference call on August 11, 2000. Review of revised staff recommendations for MCSC future goals and direction. The staff developed a draft planning document for review and comment from the commissioners at their retreat at the W.K. Kellogg Foundation on July 26, 2000. A summary of the discussion was provided to members of the Executive Committee for comment. Staff will further develop and refine the planning document based on the input of the Commissioners and present it to the full body of the MCSC for approval at the September 13, 2000 meeting (see summary attached). Review of staff recommendations for AmeriCorps funding. Committee members were presented a plan for modification of AmeriCorps funding. Just over a year ago, the staff recommended that the MCSC begin to develop a strategy for building sustainability through its grantmaking. As a first attempt at building that strategy, staff crafted a plan that would begin to scale back the MCSC funds to Michigan's AmeriCorps programs over the course of three-year funding cycles. This plan was developed with input from grantees and based ori. lessons learned from other state commissions. Committee members recommended that the plan be presented to the full Commission for approval. Review of staff recommended response to letter from Volunteer Centers of Michigan concerning Volunteer Investment Grants. Committee members were briefed on recent discussions that staff have been engaged in with the Volunteer Centers of Michigan (VCM) and Volunteer Investment Grant (VIG) recipients. This dialogue intensified after the MCSC received a letter from VCM concerning the increasing match requirements for renewing grantees. The letter requested that the VIG program be modified to include the reduction of the match to 1: 1 regardless of new or renewing status, allow for the �acceptance of non-cash (in-kind) match and lowering the minimum amount of the grants to $15,000. Staff recommended that the VIG remain in its current form for the next funding cycle. However, to effectively address the concerns of the VCM membership, staff also recommended that a portion of the funds be set aside for evaluation of the program to assess the needs and accomplishments of the VIG program. The formal recommendation will be offered at the September 13, 2000 meeting. Alliance The members of the committee reviewed the latest version of the Alliance bylaws and offered their feedback. Specifically, the members expressed their concerns regarding the membership size, the location of the offices needing to be in Michigan and the membership residency status. All the concerns were to be addressed with the Alliance Working Group at their next meeting. Agenda The members reviewed and approved a draft of the agenda for the September 13, 2000 meeting. The meeting adjourned at 11 :45 a.m. 2 �The Evolving Future of MCSC Sponsored Service and Volunteerism in Michigan: Continuing as a Catalyst, Convener and Grantmaker Summary of Staff Recommendations on MCSC Future (Compiled from comments at the July, 2000 MCSC Retreat) Draft -- August 9, 2000 General to MCSC • The MCSC must remain a convener and look at becoming a "Catalyst, Convener, Grantmaker." • The language suggests a too prescriptive and certifying -role for the MCSC. Modify the language to reflect the goals of sharing best practices, convening key stakeholders and aiding in building partnerships. • Provide detailed, yet brief descriptions of programs, projects and initiatives to be retained by the MCSC and those that would be moved over to the Alliance. In so doing, provide a better description of MCSC' s new roles and responsibilities in light of the formation of the Alliance. • MCSC board membership needs to more closely align with new MCSC goals and priorities. • Focus marketing efforts on MCSC's role as a grantmaker and target grantees, potential grantees and other constituents rather than the overall volunteer sector. Specific to the Alliance • Revisit representation on Alliance Board to include adding 3-4 members at large with the inclusion of Sam Singh and Kyle Caldwell as non-voting members. • Prepare a tentative timeline for the Alliance. • Prepare commissioners to raise funds and talk to elected officials about the Alliance. • Define expectations of MCSC members for fundraising. Specific Questions of Staff as a Result • Does the membership see that there is a role for a state commission on service and volunteerism with the creation of the Alliance? If so, is it the same as that proposed by the staff? • Is there general agreement that the staff is moving in the right direction with regard to the planning for the MCSC's future? • Does the membership see the MCSC as a continuing necessary component to the support of the volunteer sector in Michigan? • Does the membership support the call for additional resources as the MCSC focuses on its grantmaking and convening roles? � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Our State of Generosity Creator An entity primarily responsible for making the resource Grand Valley State University. Dorothy A. Johnson Center for Philanthropy Description An account of the resource Collection contains the records of four Michigan nonprofit organizations: Council of Michigan Foundations, Michigan Nonprofit Association, Michigan Community Service Commission, and the Johnson Center for Philanthropy at GVSU. The documents are compiled by the Johnson Center for Philanthropy, and records document the history of the organizations from the 1960s to the 2010s. Coverage The spatial or temporal topic of the resource, the spatial applicability of the resource, or the jurisdiction under which the resource is relevant 1968-2014 Source A related resource from which the described resource is derived <a href="https://gvsu.lyrasistechnology.org/repositories/2/resources/515">Our State of Generosity collection, JCPA-04</a> Rights Information about rights held in and over the resource <a href="http://rightsstatements.org/page/InC/1.0/?language=en">In Copyright</a> Subject The topic of the resource Dorothy A. Johnson Center for Philanthropy Council of Michigan Foundations Michigan Nonprofit Association Michigan Community Service Commission Dorothy A. Johnson Center for Philanthropy Charities Philanthropy and Society Fundraising Records Michigan Publisher An entity responsible for making the resource available Grand Valley State University Libraries, Special Collections and University Archives, 1 Campus Drive, Allendale, MI, 49401 Contributor An entity responsible for making contributions to the resource Council of Michigan Foundations; Michigan Nonprofit Association; Michigan Community Service Commission Identifier An unambiguous reference to the resource within a given context JCPA-04 Language A language of the resource eng Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Identifier An unambiguous reference to the resource within a given context JCPA-04_MCSC_2000-09-13_Executive-Committee-Summary Title A name given to the resource Michigan Community Service Commission 2000-09-13 commission meeting executive committee summary Creator An entity primarily responsible for making the resource Michigan Community Service Commission Description An account of the resource Michigan Community Service Commission 2000-09-13 commission meeting executive committee summary. Records are compiled in the Our State of Generosity collection by the Johnson Center, along with the files of the Michigan Nonprofit Association (MNA), the Michigan Community Service Commission (MCSC) and the Dorothy A. Johnson Center for Philanthropy. Originals are at the Michigan Community Service Commission. Subject The topic of the resource Dorothy A. Johnson Center for Philanthropy Charities Philanthropy and Society Fundraising Records Michigan Community Service Commission Michigan Format The file format, physical medium, or dimensions of the resource application/pdf Type The nature or genre of the resource Text Language A language of the resource eng Publisher An entity responsible for making the resource available Grand Valley State University Libraries, Special Collections and University Archives, 1 Campus Drive, Allendale, MI, 50134 Rights Information about rights held in and over the resource <a href="http://rightsstatements.org/page/InC/1.0/?language=en">In Copyright</a> Source A related resource from which the described resource is derived <a href="https://gvsu.lyrasistechnology.org/repositories/2/resources/515">Our State of Generosity collection, JCPA-04</a> Date A point or period of time associated with an event in the lifecycle of the resource 2000-09-13 https://digitalcollections.library.gvsu.edu/files/original/b45d120540fd895d5eab58068f294f18.pdf b8ec25846b043add5da92dd3b4cae781 PDF Text Text STATE OF MICHIGAN JOHN ENGLER , Governor MICHIGAN COMMUNITY SERVICE COMMISSION Chairperson Michelle Engler 111 George W. Romney Lans ing , Telephone FAX Executive Director Kyle Caldwell S. Capitol Ave . Bldg ., 4th Floor Michigan 48913 (517) 335-4295 (51 7) 373-4977 MEMORANDUM TO: Members of the Michigan Community Service Commission FROM: Kyle Caldwell, Executive Director RE: Executive Director's Report DATE: September 5, 2000 /~ Due to the speed, directions and new initiatives that the MCSC has been conducting recently with regard to the Alliance, two planning retreats (commissioners and staff), and a series of new initiatives, an up to date Executive Director's Report could not be completed in time for this mailing. Therefore, a summary of the staff recommendations and a complete report from each of the division directors has been included in this portion of the meeting packet for your review. The yellow flags indicated where staff are requesting your attention on approval items. The report that will be presented at the September 13, 2000 meeting will include a summary of the larger activities of the staff, a revised draft of the planning document you received at the retreat and an analysis of the Inspector General's Report to the MCSC on our Pre-Audit Survey. Thank you. �STATE OF MICHIGAN JOHN ENGLER , Governor MICHIGAN COMMUNITY SERVICE COMMISSION Chairperson Michelle Eng ler 111 S. Capito l Ave. George W. Romney Bldg ., 4th Floor Lansing , Mich iga n 48913 Te lephone (517 ) 335-4295 FAX {51 7) 373-4977 Executive Director Kyle Ca ldwell MEMORANDUM TO: Members and Friends of the Michigan Community Service Commission FROM: Kyle Caldwell, Executive Director~~ RE: Executive Director's Report DATE: September 13,2000 Summary My report this quarter will focus on a number of topics requiring your review and approval in addition to recapping the past three month's progress. To call this past Spring and Summer a busy time would be a gross understatement. In this short time we have secured $10 million in matching funds for the Alliance endowment campaign, secured $4.72 million in AmeriCorps funding, issued more than $791,000 in Volunteer Investment Grant (VIG) funds which will leverage over $1 million in local funds for volunteer resource center endowments, hosted over 1,000 guests and honorees at the 7th Annual Governor's Service A wards program, developed, released and distributed the MCSC Youth Poster, and brought together the members of the MCSC' s standing committee on youth voice, the Michigan Youth Progressive Action Council (MYPAC) to conduct \ their strategic planning. You, the Commissioners, have been particularly busy this quarter. In addition to the speaking engagements and attendance at various meetings in your capacity as ambassadors to the MCSC, you have also been engaged in some serious strategic planning. Staff have been busy following up to your work from the retreat at the W.K. Kellogg Foundation. The latest revisions to which will be offered in the "Insights on the Vision" portion of this report. �The Executive Committee, serving in their appointed role as the MCSC representatives to the planning committee for the Alliance, has incorporated a nonprofit organization-the ConnectMichigan Alliance-in line with our goals to create a statewide infrastructure organization for volunteerism in Michigan. The committee also developed a set of bylaws that provides for the appointment of the members of the board of trustees and the general operating procedures for the organization. As you can see, this has been one of the most productive quarters for this organization and for that I must take this opportunity to thank everyone for their hard work. I am enormously proud that we (and Michigan generally) are blessed with leaders who, "get it" and who like to make great things happen. You, the stewards of this leading commission on volunteerism in Michigan, have demonstrated that the MCSC need not fear the unknown and the risks of the future. Instead, you have shown your willingness to stretch beyond your comfort zones and seek new opportunities to help our citizens volunteer. Now we can look forward not only to continued support and leadership from Mrs. Engler as she continues as a commissioner, but we are also fortunate to welcome a new friend to the MCSC. Perhaps we should say that we are bringing back a friend as we welcome Russell G. Mawby as a member of the MCSC and ask that he continue the fine legacy of Mrs. Engler by agreeing to serve as Chair of the MCSC. Russ Maw by's reputation for leadership, vision and drive is known and respected literally around the world through his work with Michigan State University Extension and his more than three decades with the W.K. Kellogg Foundation. The MCSC is fortunate to be able to change its membership while maintaining the high quality of leadership Michigan citizens and the nation have come to expect from our organization. This meeting marks the ninth anniversary of the MCSC and the first transition of its chair. Mrs. Engler asked that their be no major fanfare in recognition of her leadership. So be it. I will simply say that for nine years she demonstrated what a servant leader should do and how it should be done. This time of change can be a time of stress due to high levels of uncertainty about the future. The MCSC staff have weathered these past four months with courage and determination in the face of many changes including those that will surely be brought on by the Alliance. 2 �Not only have staff made this one of the more productive quarters for the organization, they have also been instrumental in creating the framework for the strategic planning we have all been engaged in recently in light of the aforementioned coming changes. Most importantly, the senior managers and line staff kept the MCSC running successfully while I have been out helping to develop the Alliance. At times I didn't know which organization I was running. I wish to thank all of the MCSC staff for their selfless dedication and hard work and for showing that the place can run without me! Making It Happen Finance and Administration Division The overall fmancial and administration health of the MCSC is good, contrary to what the Inspector General's report might imply. A copy of the final determination of the Inspector General was included in the Commissioner's packets. In it you will note that MCSC and the Inspector General's office have serious disagreements about the "pre-audit survey" and her findings and conclusions based on that two and one-half day visit. In response and to remain proactive, the MCSC staff will do the following: 1. Prepare for a full audit of the MCSC by the Office of the Inspector General of the Corporation for National Service by ensuring that the current systems are adequate, checking that records are complete and filed accurately, and allocating the necessary resources to ensure that the MCSC' s work can continue while cooperating with an audit. 2. Hire a grants officer who will report to the Director of Finance and Administration to aid in the oversight and monitoring of the fiscal and administrative systems of the MCSC and its grantees. 3. Work with other state commissions to gain a better knowledge of how the federal auditing processes and systems (Office and Management and Budget and the A-133 Single Audit Act) apply to state commissions and determine if the actions taken to date by the Inspector General's Office have been appropriate and legal under the law. 3 �The MCSC is nearing the closing of the 1999-2000 fiscal year (September 30,1999). As I noted in my May lOth report, the MCSC faces a significant increase in the charges it pays to the Michigan Department of Career Development (MDCD), our fiscal agent, for costs related to administrative support (human resources, fiscal management, report to the Corporation, etc.). Originally, staff budgeted $160,000 for these charges based on our previous years' charges of $80,000 and knowing that we might incur additional charges because of our ever-growing pool of grants and staffing needs. What we did not anticipate was the mid-year discovery of an increase in charges to nearly $300,000 for the year. In negotiations with MDCD' s director, Dr. Barbara Bolin, we have gotten the MDCD to agree to split the difference and work with us to dete.rrnine a more fair and equitable rate for these services. This still leaves a $140,000 burden for the MCSC to bear in this current fiscal year. To address some of this added burden, I have placed a temporary cap on any non-essential activities of the MCSC and have delayed any action by the staff that may negatively impact the budget. This hold has applied to securing new office space, travel, conferences, sponsorships and capital outlays including the upgrading of our information systems. We will reassess our financial priorities once the new fiscal year begins and we have negotiated a new administrative charges rate with the MDCD. Outreach & Fund Development Division Many of the activities the MCSC has conducted in support of the field this quarter are detailed in the attached report from Mary Grill, Acting Director for Outreach & Fund Development Division (O&FD) so I will not reiterate them here. It is important to note, however, that the O&FD staff have been at the center of the fundraising effort we are taking on with regard to the Alliance. Mary Grill has been added to the staff working with Monahan and Associates, our fundraising counsel. The MCSC is working with the Alliance partner organizations to develop the overall fund raising plan. As it currently stands, the MCSC would take on the marketing and public relations functions while the Michigan Nonprofit Association (MNA) would handle the gift receipts, accounting and tracking functions. 4 �Program Division There are a number of recommendations from the Program Division staff that require commissioners' approval. Summaries of those recommendations were included in your packet along with a brief description of the rationale. Specifically, staff are requesting your approval for modifications to the Volunteer Investment Grants (VIG) and Michigan's AmeriCorps programs. These modifications should lead to a deeper understanding of how effective our VIG program has been and increase our commitment to building more sustainable national service programs. Insights on the Vision The Future of the MCSC The MCSC staff have developed a more refined version of the future goals and vision document you reviewed at your retreat in July. The document represents the feedback you gave as well as some goals and objectives staff developed to help give more substance to the MCSC's future vision. The MCSC staff will request the approval of the concept and goals articulated in the attached document at the December meeting of the MCSC. 5 � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Our State of Generosity Creator An entity primarily responsible for making the resource Grand Valley State University. Dorothy A. Johnson Center for Philanthropy Description An account of the resource Collection contains the records of four Michigan nonprofit organizations: Council of Michigan Foundations, Michigan Nonprofit Association, Michigan Community Service Commission, and the Johnson Center for Philanthropy at GVSU. The documents are compiled by the Johnson Center for Philanthropy, and records document the history of the organizations from the 1960s to the 2010s. Coverage The spatial or temporal topic of the resource, the spatial applicability of the resource, or the jurisdiction under which the resource is relevant 1968-2014 Source A related resource from which the described resource is derived <a href="https://gvsu.lyrasistechnology.org/repositories/2/resources/515">Our State of Generosity collection, JCPA-04</a> Rights Information about rights held in and over the resource <a href="http://rightsstatements.org/page/InC/1.0/?language=en">In Copyright</a> Subject The topic of the resource Dorothy A. Johnson Center for Philanthropy Council of Michigan Foundations Michigan Nonprofit Association Michigan Community Service Commission Dorothy A. Johnson Center for Philanthropy Charities Philanthropy and Society Fundraising Records Michigan Publisher An entity responsible for making the resource available Grand Valley State University Libraries, Special Collections and University Archives, 1 Campus Drive, Allendale, MI, 49401 Contributor An entity responsible for making contributions to the resource Council of Michigan Foundations; Michigan Nonprofit Association; Michigan Community Service Commission Identifier An unambiguous reference to the resource within a given context JCPA-04 Language A language of the resource eng Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Identifier An unambiguous reference to the resource within a given context JCPA-04_MCSC_2000-09-13_Executive-Directors-Report Title A name given to the resource Michigan Community Service Commission 2000-09-13 commission meeting executive director's report Creator An entity primarily responsible for making the resource Michigan Community Service Commission Description An account of the resource Michigan Community Service Commission 2000-09-13 commission meeting executive director's report. Records are compiled in the Our State of Generosity collection by the Johnson Center, along with the files of the Michigan Nonprofit Association (MNA), the Michigan Community Service Commission (MCSC) and the Dorothy A. Johnson Center for Philanthropy. Originals are at the Michigan Community Service Commission. Subject The topic of the resource Dorothy A. Johnson Center for Philanthropy Charities Philanthropy and Society Fundraising Records Michigan Community Service Commission Michigan Format The file format, physical medium, or dimensions of the resource application/pdf Type The nature or genre of the resource Text Language A language of the resource eng Publisher An entity responsible for making the resource available Grand Valley State University Libraries, Special Collections and University Archives, 1 Campus Drive, Allendale, MI, 50135 Rights Information about rights held in and over the resource <a href="http://rightsstatements.org/page/InC/1.0/?language=en">In Copyright</a> Source A related resource from which the described resource is derived <a href="https://gvsu.lyrasistechnology.org/repositories/2/resources/515">Our State of Generosity collection, JCPA-04</a> Date A point or period of time associated with an event in the lifecycle of the resource 2000-09-13 https://digitalcollections.library.gvsu.edu/files/original/0cade36506908caed3994a7d104718ea.pdf 4f94e90d46311e0c046959cbc4206afe PDF Text Text STATE OF MICHIGAN i. JOHN ENGLER, Governor MICHIGAN COMMUNITY SERVICE COMMISSION Chairperson Michelle Engler Executive Director Kyle Caldwell MEMORANDUM TO: Members of the Michigan Community Service Commission FROM: Garry Gross, Director of Finance & Administration Michigan Community Service Commission RE: Finance & Administration Division DATE: September 5, 2000 111 George W. Romney Lansing , Telephone FAX S. Capitol Ave . Bldg. , 4th Floor Michigan 48913 (517) 335-4295 (517) 373-4977 The following is a brief update of the current issues facing the Finance and Administration Division. FY 2000 Budget We are now only one short month away from the end of our fiscal year. Our biggest challenge is still the amount of overhead from the Department of Career Development. We will not have final numbers until the end of October which ties our hands on determining where we are with unexpendited funds. I hope to have a best case and worst case scenario by September 15, 2000. At that time, we will be determining how to handle the situation. During the last quarter, we have also bumped against our Federal Spending Authority. This required an emergency transfer to cover payments while a Legislative Transfer request is being processed. It is important to understand that we had the federal funds for the payments, but due to the State' s Budget process, we did not have enough spending authority for the year. We are working with MDCD ' s Budget Office to adjust our spending plan for FYOl and FY02. A copy of the FYOl Spending plan is attached to this memo. Administrative Overhead Charges We are still working with MDCD to work out an acceptable plan for the overhead charges. At the last meeting between MCSC & MDCD, it was determined that the department and the commission would share the difference from last year. This uncertainly has caused us to hold back on many purchases that were planned for this fiscal year. This delay could increase pressure on future fiscal years . A prime example of this is our purchase of computers. The State of Michigan requires that all offices replace computer systems on a four year cycle, in effect making sure that all computers in any office are no older than four years old. For MCSC, that requires replacing five systems a year. Due to the uncertainty of funding, we have not replaced any systems this year. This will require us to increase the number of systems being replaced in the next two years to catch up. �As you all may know, in today ' s fast changing information technology, computers over three years old are considered obsolete in the business world. In addition, we still have 8 Macintosh systems that need to be converted to PC. Many of these were scheduled to be replaced at the beginning of this fiscal year. We will be looking very hard during the beginning of the next fiscal year to replace all Macs. FY 2001 Budget Our budget was finally passed as requested. After all the amendments to the tobacco funds, we ended up right back where we started. The budget included an increase of general funds for the commission to cover the costs of moving to a new location that better meets the requirements of the commission. The reason for the new location is based mainly on needing more space, a trip through our office will show you our need for expanded storage capacity and a larger conference room. Michigan's AmeriCorps Pre-Audit Survev We have received the final report from the Inspector General's(IG) office ae ~ orporation for National Service and it was very troubling. It appears that they just ignore out r sponses and in to the A-133 effect said that they could do what they wanted and how they wanted with r law. In addition, the contracted CPA firm basically stated that we were incorrect in our responses and that their concerns were not addressed during their visit. While extremely upsetting, in discussions with our State's Auditor General's office, we have determined that the time spent fighting the issues would gain us nothing and would be better spent in preparing for the IG recommended full audit that we expect to come next year. If nothing else, we can pride ourselves that we were part of what was probably the quickest five year, 30 million+ dollar audit in history, less than two and Yz days! Personnel Matters We are in the hiring process for our vacant Director of Outreach and Fund Development. In addition, we will be reposting and interviewing for the vacant outreach coordinator position. We have filled the vacant AmeriCorps Administrative Support position. Our newest member on Staff is Michelle Metzmaker and she comes to us from Manpower where she handled accounts receivable for them. If you have any questions or concerns that I can help you with, please feel free to call me at (517) 373-8028 or email at grossg@state.mi.us. Page 2 �. DEPARTMENT OF CAREER DEVELOPMENT- FY01 SPENDING PLAN PROGRAM AREA: MICHIGAN COMMUNITY SERVICE COMMISSION D-23 FUND D-23 FUND D-23 FUND D-23 FUND APPROPRIATION UNIT: WORKFORCE DEV. D-23 FUND GRANT AVAILABLE FUNDS 1717 1723 TOTAL AP PRO PRIATION LINE: 09520 0812 0705 GF/GP CNS FTE: PRI V. GI FTS TOBACCO SET. 6.0 ORIGINAL APPROPRIATED AMOUNT: 532,400 2,1 12,700 1,000,000 580,300 FINAL APPROPRIATED AMO UNT: SAL./WAGEIBENEFITS SALARIES & WAG ES RETIREMENT (DEF.BEN) RETIREMENT (DEF.CONT. ) INSURANCE LONG EVITY SUB TOTAL CURR YR. PERCENT OBL. BY CATEGORY 43 5,986 26,070 69,052 55,764 790 587 ,662 CSS&M TELECOMMUN ICATIONS UTILITIES OTHER SVC .• FEES. COM P. MAIL AN D POSTAGE CONF.• SEMINARS . FOOD & BEV. OFFICE SUPPLIES AND MISC. DATA PROCESSING SUPPLIES RENTALS FOR SPACE EQUIP. LEASE AND RENTALS GRANTS SUB TOTAL CURR YR. PERCENT OBL. BY CATEGORY TRAVEL STATE VEHICLE OTHER SUB TOTAL CURR YR. PERCENT OBL. BY CATEGORY EQUIPMENT DATA PROCESSING OTHER SUB TOTAL CURR YR. PERCENT OBL. BY CATEGORY 35.000 7,840 639.726 65,936 5,000 228,037 47 ,840 0 83 ,384 790 789,836 8,000 10,000 0 30.000 10,000 85.000 79,738 82,000 131 ,363 30,000 123,000 7,600 0 578,701 0 5,000 46,000 51,000 0 0 0 0 12,000 10,000 10,000 34.738 12,000 73.000 20,000 11 2,000 3,600 25 ,000 40,000 48,363 10,000 6,000 2,000 287 ,338 139.363 152,000 2,000 18,000 20 ,000 2,000 13.000 15,000 1,000 15,000 16,000 0 ATT. GEN. FEES AUDIT FEES MDCD FEES (E.G . COST ALLOCATION ) UNALLOCATED AMOUNT GRAND TOTAL CURR. YR. 168,740 32 ,026 4,651 22,620 0 5,000 100.000 150,000 1,000,000 532.400 75,000 20 ,000 30 ,000 10,000 5,000 2.000 0 215,840 Oj 0 5,000 250,000 0 1.674.537 GRANTS APPROP. COUNCI L OF Ml FOUNDATIONS Ml COMMUNI TY SVC. COMM. GRANT TOTAL CURR. YR. FEDERAL INDIRECT AMOUNT 08221 08219 8.40% 6,000,000 1,000 ,000 4,500,000 400 ,000 1,000 ,000 4,500 ,000 14.174 400,000 6.ooo .ooo 1 0 6,000,000 5,900 ,000 0 0 0 0 11 ,900 ,000 � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Our State of Generosity Creator An entity primarily responsible for making the resource Grand Valley State University. Dorothy A. Johnson Center for Philanthropy Description An account of the resource Collection contains the records of four Michigan nonprofit organizations: Council of Michigan Foundations, Michigan Nonprofit Association, Michigan Community Service Commission, and the Johnson Center for Philanthropy at GVSU. The documents are compiled by the Johnson Center for Philanthropy, and records document the history of the organizations from the 1960s to the 2010s. Coverage The spatial or temporal topic of the resource, the spatial applicability of the resource, or the jurisdiction under which the resource is relevant 1968-2014 Source A related resource from which the described resource is derived <a href="https://gvsu.lyrasistechnology.org/repositories/2/resources/515">Our State of Generosity collection, JCPA-04</a> Rights Information about rights held in and over the resource <a href="http://rightsstatements.org/page/InC/1.0/?language=en">In Copyright</a> Subject The topic of the resource Dorothy A. Johnson Center for Philanthropy Council of Michigan Foundations Michigan Nonprofit Association Michigan Community Service Commission Dorothy A. Johnson Center for Philanthropy Charities Philanthropy and Society Fundraising Records Michigan Publisher An entity responsible for making the resource available Grand Valley State University Libraries, Special Collections and University Archives, 1 Campus Drive, Allendale, MI, 49401 Contributor An entity responsible for making contributions to the resource Council of Michigan Foundations; Michigan Nonprofit Association; Michigan Community Service Commission Identifier An unambiguous reference to the resource within a given context JCPA-04 Language A language of the resource eng Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Identifier An unambiguous reference to the resource within a given context JCPA-04_MCSC_2000-09-13_Finance-and-Administration Title A name given to the resource Michigan Community Service Commission 2000-09-13 commission meeting finance and administration Creator An entity primarily responsible for making the resource Michigan Community Service Commission Description An account of the resource Michigan Community Service Commission 2000-09-13 commission meeting finance and administration. Records are compiled in the Our State of Generosity collection by the Johnson Center, along with the files of the Michigan Nonprofit Association (MNA), the Michigan Community Service Commission (MCSC) and the Dorothy A. Johnson Center for Philanthropy. Originals are at the Michigan Community Service Commission. Subject The topic of the resource Dorothy A. Johnson Center for Philanthropy Charities Philanthropy and Society Fundraising Records Michigan Community Service Commission Michigan Format The file format, physical medium, or dimensions of the resource application/pdf Type The nature or genre of the resource Text Language A language of the resource eng Publisher An entity responsible for making the resource available Grand Valley State University Libraries, Special Collections and University Archives, 1 Campus Drive, Allendale, MI, 50136 Rights Information about rights held in and over the resource <a href="http://rightsstatements.org/page/InC/1.0/?language=en">In Copyright</a> Source A related resource from which the described resource is derived <a href="https://gvsu.lyrasistechnology.org/repositories/2/resources/515">Our State of Generosity collection, JCPA-04</a> Date A point or period of time associated with an event in the lifecycle of the resource 2000-09-13 https://digitalcollections.library.gvsu.edu/files/original/142d84cedbc7416ce05507a2555425a7.pdf ab24943e4c000c248fc65e739490c72f PDF Text Text Michigan Community Service Commission Seeks Learn & Serve Coordinator The Michigan Community Service Commission (MCSC), one of the nation's leading commissions on service and-volunteerism, is seeking an energetic, committed and ambitious individual to join the Learn & Serve -Michigan School-Based and Community-Based Program team. Learn & Serve- Michi~an Learn and Serve - Michigan is a statewide $1 million grant program that teaches young people ages 5 - 17 about community service and encourages them to help solve social problems through volunteerism. Grants are offered to community-based organizations and schools. Both components (School-Based and Community-Based) of this program are administered by the MCSC. Two statewide coordinators supported by an administrative assistant administer both components of the program. Michigan currently has eight community-based Learn and Serve programs and 31 school-based Learn and Serve programs that provide youth with opportunities both in and out of the classroom to develop personal and social skills, enrich their academic learning, and gain a sense of what community is and what it means to take care of it. MCSC Pro~rams Learn & Serve- Michigan is part ofthe program division ofthe MCSC which distributes $14 million in grants annually. The primary programs administered by MCSC include: Michigan's AmeriCorps, Michigan's AmeriCorps Promise Fellows, Michigan Volunteer Investment Grants, and Learn & Serve - Michigan. The Learn & Serve coordinator will work with the other seven staff to implement MCSC programs. The coordinator positions reports directly to the Director of Programs. Duties The Learn & Serve - Michigan Coordinator is responsible for assisting in the management of the school-based and community-based programs. Duties include: developing and implementing an application process to select grantees; assisting the grantees with the successful implementation of the program including developing appropriate-program objectives that ensure high quality service activities; ensuring grantees understand and adhere to federal and state regulations by conducting routine site visits; assisting in the submission of required reports on program accomplishments and development to MCSC and funders; and coordinating special events and activities in support of the program. Limited in-state and out=of-state travel is required. Qualifications Applicants must possess a Bachelor's Degree. Applicants should possess: • experience in running a community service and/or volunteer program or equivalent • knowledge of academic service-learning • knowledge of program management • excellent oral and written communication skills knowledge of grant writing and reviewing ability to work with diverse groups, including youth �This is a state civil service position with a competitive salary and excellent benefits package. Interested parties should send a letter of introduction, resume, and at least three references to: Michigan Community Service Commission George W. Romney Building, 4th Floor 111 South Capitol A venue Lansing Michigan 48913 Voice: 517-335-4295 Fax: 517-373-4977 Attention: Paula Kaiser, Director of Programs Backeround on the MCSC The MCSC was established in state law with the overwhelming bipartisan support of the Michigan Legislature in the summer of 1994 having existed for three years under Executive Order 1991-25 through the vision and foresight of Governor John Engler. This strictly nonpartisan Commission supports and administers national and community service programs across Michigan. Chaired by Michigan's First Lady, Michelle Engler, the MCSC was designated the state's lead agency for administering programs under the National and Community Service Act of 1990, and later the National Service Trust Act of 1993 . The MCSC enhances service and volunteerism across the state through grantmaking, incentives, events, and recognition. The organization comprised of more than 15 staff is divided into three divisions: program, outreach and fund development, and finance and administration. Annually, MCSC distributes $14 million in grants, recruits 1,000 national service participants, and recognizes thousands of exemplary volunteers annually through the Governor's Service Awards and Make a Difference Day. For additional information about MCSC please visit our website at www.state.mi.us/career/mcsc. Revised 6/21 /00 . 1:.- . � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Our State of Generosity Creator An entity primarily responsible for making the resource Grand Valley State University. Dorothy A. Johnson Center for Philanthropy Description An account of the resource Collection contains the records of four Michigan nonprofit organizations: Council of Michigan Foundations, Michigan Nonprofit Association, Michigan Community Service Commission, and the Johnson Center for Philanthropy at GVSU. The documents are compiled by the Johnson Center for Philanthropy, and records document the history of the organizations from the 1960s to the 2010s. Coverage The spatial or temporal topic of the resource, the spatial applicability of the resource, or the jurisdiction under which the resource is relevant 1968-2014 Source A related resource from which the described resource is derived <a href="https://gvsu.lyrasistechnology.org/repositories/2/resources/515">Our State of Generosity collection, JCPA-04</a> Rights Information about rights held in and over the resource <a href="http://rightsstatements.org/page/InC/1.0/?language=en">In Copyright</a> Subject The topic of the resource Dorothy A. Johnson Center for Philanthropy Council of Michigan Foundations Michigan Nonprofit Association Michigan Community Service Commission Dorothy A. Johnson Center for Philanthropy Charities Philanthropy and Society Fundraising Records Michigan Publisher An entity responsible for making the resource available Grand Valley State University Libraries, Special Collections and University Archives, 1 Campus Drive, Allendale, MI, 49401 Contributor An entity responsible for making contributions to the resource Council of Michigan Foundations; Michigan Nonprofit Association; Michigan Community Service Commission Identifier An unambiguous reference to the resource within a given context JCPA-04 Language A language of the resource eng Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Identifier An unambiguous reference to the resource within a given context JCPA-04_MCSC_2000-09-13_Learn-Serve-Coordinator-Position Title A name given to the resource Michigan Community Service Commission 2000-09-13 commission meeting Learn & Serve coordinator position Creator An entity primarily responsible for making the resource Michigan Community Service Commission Description An account of the resource Michigan Community Service Commission 2000-09-13 commission meeting Learn & Serve coordinator position. Records are compiled in the Our State of Generosity collection by the Johnson Center, along with the files of the Michigan Nonprofit Association (MNA), the Michigan Community Service Commission (MCSC) and the Dorothy A. Johnson Center for Philanthropy. Originals are at the Michigan Community Service Commission. Subject The topic of the resource Dorothy A. Johnson Center for Philanthropy Charities Philanthropy and Society Fundraising Records Michigan Community Service Commission Michigan Format The file format, physical medium, or dimensions of the resource application/pdf Type The nature or genre of the resource Text Language A language of the resource eng Publisher An entity responsible for making the resource available Grand Valley State University Libraries, Special Collections and University Archives, 1 Campus Drive, Allendale, MI, 50137 Rights Information about rights held in and over the resource <a href="http://rightsstatements.org/page/InC/1.0/?language=en">In Copyright</a> Source A related resource from which the described resource is derived <a href="https://gvsu.lyrasistechnology.org/repositories/2/resources/515">Our State of Generosity collection, JCPA-04</a> Date A point or period of time associated with an event in the lifecycle of the resource 2000-09-13 https://digitalcollections.library.gvsu.edu/files/original/94d5ec4324ee510083cd293b4de1a9ac.pdf 1bebfb300eff44e786ca1e7fc4419032 PDF Text Text VOLUNTEER CENTERS OF July 11 , 2000 Mr. Kyle Caldwell Executive Director Michigan Community Service Commission George W. Romney Building, 4th Floor 111 S. Capitol Avenue Lansing, MI 48913 Dear Kyle: On June 5, 2000, the Volunteer Centers ofMichigan held their quarterly networking meeting. One item that received quite a bit of discussion was Michigan' s Volunteer Investment Grants. We would like to share with you a summary of that discussion. Overwhelmingly, members ofVCM are extremely grateful for MCSC's support of the VIG process. The ability to establish local endowments for long-term sustainability is a privileged opportunity that we realize is unique in the country. The leadership and vision demonstrated by the Governor and Mrs. Engler and supported by State legislators has been of great assistance to local, community-based organizations. However, many Centers are concerned that they will no longer be able to participate in the VIG process due to the increasing local match requirements. Many of our communities are small and somewhat rural; most do not host "big business" or large foundations that can support our fund development efforts with large gifts. Resources in small communities are somewhat limited, and we are feeling the pinch. Unanimously, VCM members in attendance on June 5, 2000 voted to issue a "Resolution of Concern," as follows : We, the member Centers of Volunteer Centers ofMichigan, wish to formally express our concern regarding our ability to participate in future cycles of Michigan's Volunteer Investments Grants using the current guidelines. In an effort to secure the continued success of the program, we respectfully request that the Michigan Community Service Commission consider the following: • Establishing a local match level of 1:1, regardless ofpast contracts; • Recognizing documented in-kind contributions as match to the grant; and • Lowering the minimum amount to be requested to $15,000. We feel these steps would allow a significant number of Volunteer Centers to submit future applications to VIG. We truly value the State' s investment in local communities, appreciate the ongoing support ofMCSC, and look forward to opportunities for future partnerships. 29 Kellogg Center • East Lansing, MI 48824-1022 (Phone 888-242-7075 or 517-353-9277) (Fax 517-355-3302)(rlschult@pilot.msu.edu.) Affiliated with Michigan Nonprofit Association www.vcm.mna.msu.edu �If you have any questions regarding our concerns, do not hesitate to contact Kathryn Rossow, VCM Chair. We appreciate your thoughtful consideration of our concern. Sincerely, Kathryn S. Rossow, Executive Director Volunteer Center of Southwest Michigan Chair, Volunteer Centers of Michigan Dawn Gemler, Manager Lenawee United Way and Volunteer Center Judith Tymowicz, Executive Director Albion Volunteer Service Organization Georgina Rozeboom-Doster, Director Volunteer Center of Allegan County Pat Pashak, Executive Director Volunteer Resource Center of Bay County Susan Smethurst, Director Volunteer Center of Otsego County �Lara S. Plewka, Director Volunteer Center of the Tri-Cities Thalia Stiffler, Manager Heart of West Michigan United Way Volunteer Center ~n?~ Sarah M. Woodward, Director Volunteer Center of Barry County ~{)~ Carol Dillenbeck, Director The Volunteer Center, Holland Rebecca Droste, Director ENRICH of Ionia County Amy Poirier, Executive Director Marquette County Volunteer Center Gerald Mcintyre, Executive Director Dickinson Community Resource Center �Schelly Schadewald, Executive Director Jackson Nonprofit Support Center Aaron Cantrell, Executive Director Volunteer Center of Greater Kalamazoo Anita Gross, Director United Way of Isabella County Volunteer Center Martha Bottomley, Director Volunteer Muskegon Dawn Holmes-Robinson, Director Kirtland Volunteer Action Center Georgann Hemker, Director Community Volunteer Center, Saginaw Barbara A. Lemcool, Director Volunteer Center of Northwest Michigan �Cindy Mussell, Coordinator United Way & Volunteer Center of Clare County Cherrie Benchley, Executive Director Gladwin County Volunteer Center Denise K. Hubbard, Coordinator Montcalm County Volunteer Connection Brad Densmore, Director Hillsdale County Volunteer Resource and Support Center Kristina Beamish, Executive Director Volunteer Center of Chippewa County Cc: Angelia Salas, Michigan Community Service Commission S:/winword/committee/vcm!VIG Resolution of Concern � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Our State of Generosity Creator An entity primarily responsible for making the resource Grand Valley State University. Dorothy A. Johnson Center for Philanthropy Description An account of the resource Collection contains the records of four Michigan nonprofit organizations: Council of Michigan Foundations, Michigan Nonprofit Association, Michigan Community Service Commission, and the Johnson Center for Philanthropy at GVSU. The documents are compiled by the Johnson Center for Philanthropy, and records document the history of the organizations from the 1960s to the 2010s. Coverage The spatial or temporal topic of the resource, the spatial applicability of the resource, or the jurisdiction under which the resource is relevant 1968-2014 Source A related resource from which the described resource is derived <a href="https://gvsu.lyrasistechnology.org/repositories/2/resources/515">Our State of Generosity collection, JCPA-04</a> Rights Information about rights held in and over the resource <a href="http://rightsstatements.org/page/InC/1.0/?language=en">In Copyright</a> Subject The topic of the resource Dorothy A. Johnson Center for Philanthropy Council of Michigan Foundations Michigan Nonprofit Association Michigan Community Service Commission Dorothy A. Johnson Center for Philanthropy Charities Philanthropy and Society Fundraising Records Michigan Publisher An entity responsible for making the resource available Grand Valley State University Libraries, Special Collections and University Archives, 1 Campus Drive, Allendale, MI, 49401 Contributor An entity responsible for making contributions to the resource Council of Michigan Foundations; Michigan Nonprofit Association; Michigan Community Service Commission Identifier An unambiguous reference to the resource within a given context JCPA-04 Language A language of the resource eng Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Identifier An unambiguous reference to the resource within a given context JCPA-04_MCSC_2000-09-13_Letter-to-K-Caldwell-VCM-Investment-Grant-Summary Title A name given to the resource Michigan Community Service Commission 2000-09-13 commission meeting letter to Kyle Caldwell from the Volunteer Center of Southwest Michigan Creator An entity primarily responsible for making the resource Michigan Community Service Commission Description An account of the resource Michigan Community Service Commission 2000-09-13 commission meeting letter to Kyle Caldwell from the Volunteer Center of Southwest Michigan . Records are compiled in the Our State of Generosity collection by the Johnson Center, along with the files of the Michigan Nonprofit Association (MNA), the Michigan Community Service Commission (MCSC) and the Dorothy A. Johnson Center for Philanthropy. Originals are at the Michigan Community Service Commission. Subject The topic of the resource Dorothy A. Johnson Center for Philanthropy Charities Philanthropy and Society Fundraising Records Michigan Community Service Commission Michigan Format The file format, physical medium, or dimensions of the resource application/pdf Type The nature or genre of the resource Text Language A language of the resource eng Publisher An entity responsible for making the resource available Grand Valley State University Libraries, Special Collections and University Archives, 1 Campus Drive, Allendale, MI, 50138 Rights Information about rights held in and over the resource <a href="http://rightsstatements.org/page/InC/1.0/?language=en">In Copyright</a> Source A related resource from which the described resource is derived <a href="https://gvsu.lyrasistechnology.org/repositories/2/resources/515">Our State of Generosity collection, JCPA-04</a> Date A point or period of time associated with an event in the lifecycle of the resource 2000-09-13 https://digitalcollections.library.gvsu.edu/files/original/cad14db78034280ad2abbc05578623e5.pdf d36e237264580bd721a1142ec6fb6e6b PDF Text Text To: Kyle Caldwell ; Don Newport; John Barfield; Meg Smith ; Mary Ellen Brandel! ; From: MARY ESTRADA Subject: MCSC mtg . CC: The September 13, 2000 Commission location has been changed . Effective today 6/ 13/00 the September meeting will be held in the Michigan Room , George W. Romney Bldg., 1st Floor, Lansing from Noon to 4:00p.m . If you have any questions, please call me at (517)373-4998. Thanks Mary Page 1 � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Our State of Generosity Creator An entity primarily responsible for making the resource Grand Valley State University. Dorothy A. Johnson Center for Philanthropy Description An account of the resource Collection contains the records of four Michigan nonprofit organizations: Council of Michigan Foundations, Michigan Nonprofit Association, Michigan Community Service Commission, and the Johnson Center for Philanthropy at GVSU. The documents are compiled by the Johnson Center for Philanthropy, and records document the history of the organizations from the 1960s to the 2010s. Coverage The spatial or temporal topic of the resource, the spatial applicability of the resource, or the jurisdiction under which the resource is relevant 1968-2014 Source A related resource from which the described resource is derived <a href="https://gvsu.lyrasistechnology.org/repositories/2/resources/515">Our State of Generosity collection, JCPA-04</a> Rights Information about rights held in and over the resource <a href="http://rightsstatements.org/page/InC/1.0/?language=en">In Copyright</a> Subject The topic of the resource Dorothy A. Johnson Center for Philanthropy Council of Michigan Foundations Michigan Nonprofit Association Michigan Community Service Commission Dorothy A. Johnson Center for Philanthropy Charities Philanthropy and Society Fundraising Records Michigan Publisher An entity responsible for making the resource available Grand Valley State University Libraries, Special Collections and University Archives, 1 Campus Drive, Allendale, MI, 49401 Contributor An entity responsible for making contributions to the resource Council of Michigan Foundations; Michigan Nonprofit Association; Michigan Community Service Commission Identifier An unambiguous reference to the resource within a given context JCPA-04 Language A language of the resource eng Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Identifier An unambiguous reference to the resource within a given context JCPA-04_MCSC_2000-09-13_Meeting-Location-Change Title A name given to the resource Michigan Community Service Commission 2000-09-13 commission meeting meeting location change Creator An entity primarily responsible for making the resource Michigan Community Service Commission Description An account of the resource Michigan Community Service Commission 2000-09-13 commission meeting meeting location change. Records are compiled in the Our State of Generosity collection by the Johnson Center, along with the files of the Michigan Nonprofit Association (MNA), the Michigan Community Service Commission (MCSC) and the Dorothy A. Johnson Center for Philanthropy. Originals are at the Michigan Community Service Commission. Subject The topic of the resource Dorothy A. Johnson Center for Philanthropy Charities Philanthropy and Society Fundraising Records Michigan Community Service Commission Michigan Format The file format, physical medium, or dimensions of the resource application/pdf Type The nature or genre of the resource Text Language A language of the resource eng Publisher An entity responsible for making the resource available Grand Valley State University Libraries, Special Collections and University Archives, 1 Campus Drive, Allendale, MI, 50139 Rights Information about rights held in and over the resource <a href="http://rightsstatements.org/page/InC/1.0/?language=en">In Copyright</a> Source A related resource from which the described resource is derived <a href="https://gvsu.lyrasistechnology.org/repositories/2/resources/515">Our State of Generosity collection, JCPA-04</a> Date A point or period of time associated with an event in the lifecycle of the resource 2000-09-13 https://digitalcollections.library.gvsu.edu/files/original/52faed2c4d0fcf281cb9689c2e13d291.pdf 808b4f307059e016f399efe49cca5fa1 PDF Text Text STATE OF MICHIGAN JOHN ENGLER , Governor MICHIGAN COMMUNITY SERVICE COMMISSION Chairperson Michelle Engler 111 George W. Romney Lansing , Telephone FAX Executive Director Kyle Caldwell S. Capitol Ave . Bldg. , 4th Floor Michigan 48913 (517) 335-4295 (517) 373-4977 MEMORANDUM TO: Members of the Michigan Community Service Commission FROM: Kyle Caldwell, Executive Director RE: Michigan's AmeriCorps Funding DATE: September 5, 2000 /}'t- The staff recommend that the funding requirements of the Michigan's AmeriCorps program be modified to allow for a required graduated match over a seven-year period starting after year three. The process would eventually lead to the MCSC support going only to the Member Support Costs to programs that have been included the MCSC ArneriCorps portfolio for a total of seven years. The match requirements would be implemented in accordance with the chart below. Years of Funding Member Support Match Percentages Program Operations Match Percentages MCSC I Grantee MCSC I Grantee .. Year1 85%115% 67% I 33% Year2 85% I 15% 67%133% Year3 85% I 15% 67% I 33% Year4 85% I 15% 50% I 50% Year5 85% I 15% 40%160% Year6 85% I 15% 25% I 75% Year7 + 85% I 15% 0% I 100% ($500 per FfE) ,, A detailed explanation of the recommendation, including the implementation plan is included in the Program Division Director's Report. � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Our State of Generosity Creator An entity primarily responsible for making the resource Grand Valley State University. Dorothy A. Johnson Center for Philanthropy Description An account of the resource Collection contains the records of four Michigan nonprofit organizations: Council of Michigan Foundations, Michigan Nonprofit Association, Michigan Community Service Commission, and the Johnson Center for Philanthropy at GVSU. The documents are compiled by the Johnson Center for Philanthropy, and records document the history of the organizations from the 1960s to the 2010s. Coverage The spatial or temporal topic of the resource, the spatial applicability of the resource, or the jurisdiction under which the resource is relevant 1968-2014 Source A related resource from which the described resource is derived <a href="https://gvsu.lyrasistechnology.org/repositories/2/resources/515">Our State of Generosity collection, JCPA-04</a> Rights Information about rights held in and over the resource <a href="http://rightsstatements.org/page/InC/1.0/?language=en">In Copyright</a> Subject The topic of the resource Dorothy A. Johnson Center for Philanthropy Council of Michigan Foundations Michigan Nonprofit Association Michigan Community Service Commission Dorothy A. Johnson Center for Philanthropy Charities Philanthropy and Society Fundraising Records Michigan Publisher An entity responsible for making the resource available Grand Valley State University Libraries, Special Collections and University Archives, 1 Campus Drive, Allendale, MI, 49401 Contributor An entity responsible for making contributions to the resource Council of Michigan Foundations; Michigan Nonprofit Association; Michigan Community Service Commission Identifier An unambiguous reference to the resource within a given context JCPA-04 Language A language of the resource eng Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Identifier An unambiguous reference to the resource within a given context JCPA-04_MCSC_2000-09-13_MI-AmeriCorps-Funding Title A name given to the resource Michigan Community Service Commission 2000-09-13 commission meeting Michigan's AmeriCorps funding Creator An entity primarily responsible for making the resource Michigan Community Service Commission Description An account of the resource Michigan Community Service Commission 2000-09-13 commission meeting Michigan's AmeriCorps funding. Records are compiled in the Our State of Generosity collection by the Johnson Center, along with the files of the Michigan Nonprofit Association (MNA), the Michigan Community Service Commission (MCSC) and the Dorothy A. Johnson Center for Philanthropy. Originals are at the Michigan Community Service Commission. Subject The topic of the resource Dorothy A. Johnson Center for Philanthropy Charities Philanthropy and Society Fundraising Records Michigan Community Service Commission Michigan Format The file format, physical medium, or dimensions of the resource application/pdf Type The nature or genre of the resource Text Language A language of the resource eng Publisher An entity responsible for making the resource available Grand Valley State University Libraries, Special Collections and University Archives, 1 Campus Drive, Allendale, MI, 50140 Rights Information about rights held in and over the resource <a href="http://rightsstatements.org/page/InC/1.0/?language=en">In Copyright</a> Source A related resource from which the described resource is derived <a href="https://gvsu.lyrasistechnology.org/repositories/2/resources/515">Our State of Generosity collection, JCPA-04</a> Date A point or period of time associated with an event in the lifecycle of the resource 2000-09-13 https://digitalcollections.library.gvsu.edu/files/original/774ccb15004cfbd80457aed254298c31.pdf 08cf69caa2cd0271b9d9cd7624397d00 PDF Text Text CONFLICT RESOLUTION THE SOLUTION By Laurie Howell, Char-Em lSD The Char-Em lSD AmeriCorps program is currently in its second year and focuses on conflict resolution. Data gathered at the end of the first year indicates that the students have learned new skills in dealing with conflict in positive ways. Building upon those successes many of our second year sites have expanded our programs. We were happy to be serving at several new sites. ing strong AmeriCorps members within our schools. Members, after they complete their second year, must leave our program. We will be involved with a major recruitment effort for the 2000-2001 Ongoing training and support from Celia Kelly, from Char-Em lSD Safe and Drug Free ConsorKids participate in a fun team buildtium, and Terri Parsons ing game during a recent Char-Em from Char-Em lSD add to event. our strength. We are fortunate that eleven of our school year. As members of seventeen original Ameriour community, you or someCorps members returned with one you know may be an their skills into our second ideal candidate for our fullyear program. New members time AmeriCorps program. to our program have added their unique talents as well. Feel free to contact Mary or Paul at Char-Em ISD, 231-547-9947, The success of our program is for more information. primarily contingent on recruiting, training and plac- DREAM CATCHERS KEEP BUSY By Ashley Butler In October 1999, the Dreamcatchers AmeriCorps Program started out as a group of seven. Each of us got along well and had a good time getting to know each other. Having new members means reaching out to new consumers of our service. What is our service you ask? As Dreamcatcher volunteers we offer friendship, advocacy, independence, confidence, and new opportunities for people who have developmental disabilities. We help our friends with a wide range of activities from just offering a ride to the store to going on an exciting outing to someplace new. A few of the things we have done so far include a day at Challenge Mountain (a place that offers adaptive skiing for people with disabilities), trips to local sports events, theme dances and learning about how Maple syrup is made. We have a lot of fun and exciting things planned for the rest of the year and I know that most of us can hardly wait for that nice warm summer to come. �PROGRAM HIGHLIGHTS SPRING HAS SPRUNG FORDASP A DIVERSE CORPS BY CAITLIN LAUCH LAN , MIGIIGAN NEIGHBORHOOD AMERICORPS PROGRAM Anyone who has grown up or spent time in a large city knows how much the city can change as one travels from one neighborhood to another. Each area has its own character, its own needs, and its own ways of approaching solutions. It is with this in mind that the Michigan Neighborhood AmeriCorps Program places members throughout the city of Detroit. A diverse corps consisting of University of Michigan undergraduates and graduate students in the schools of Business, Public Health, Law, Information, Social Work, and Urban Planning, and residents of the City of Detroit are placed with organizations serving the specific needs of their communities. Placements throughout the city are structured to address each community's educational, economic, environmental, public safety and human needs issues. . The program aims to build on and apply the professional training that graduate students have received, while including Detroit residents who desire to give back to their community. Placements throughout the city are structured to address each community's educational, economic, environmental, public safety and human needs issues. This Spring the newest MNAP members were officially sworn in by Harris Wofford, CEO of the Corporation for National Service. Wofford urges members to see the areas where their service is needed, to respond and lead the way. MNAP members are eagerly taking on that challenge in their year of service. ' STUDENTSRIGHTS ~ by Longfellow Elementary Students/ Sharon Staves · Saginaw AmeriCorps I have a right to HAPPY, and to be treated with kindness in this room: This means that no one will laugh at me, ignore me, or hurt my feelings . I have a right to be MYSELF in this room; This means that no one will treat me unfairly because I am fat or thin, fast or slow, boy or girl. I have a right to be SAFE in this room; This means that on one will hit me, kick me, push me, or pinch me. I have a right to HEAR and be HEARD in this room; This means that no one will YELL - SCREAM - or SHOUT And my opinions and desires will be considered in any plans we make. I have a right to LEARN about MYSELF in this room; This means that I will be free to express my feelings and opinions without being "-interrupted or punished. -oOtllll 2 BY GLORIA P. JOE, DETROIT ACADEMIC SUCCESS PROGRAM Spring has sprung and so have the members of the Detroit Academic Success Program (DASP). Primarily, we work in the elementary schools in an effort to improve literacy rates; however, we have been spot. ted all over this great state. Our empowering director, Pandora Porter, urges her members to stand up and be counted! This year alone the DASP has set area volunteerism records. Our weekly schedule includes one to three events per week. Eating and sleeping on the run, DASP members participated in events such as: The African Bead Museum, The Red Cross, Gleaners Community Food Bank, D.P.S. Festival, WDET Radio, WSU Parenting Association, Celebrate Volunteers Luncheon, Michigan Youth Summit, YWCA, Doorstep Shelter, and Clean Sweep. The best part of the DASP team is that everyone is eager to be of service to their community. DASP is getting things done for America! �SPECIAL REPORT GElliNG IT DONE-YEAH BABY! SIGNATURE SERVICE PROJECTS A HUGE SUCCESS IN FLINT . .. Planting Gardens! Members at Carman Park completed a community garden that the students will maintain. Each year, the Michigan Community Service Commission organizes an annual "Signature Service Project". This two day event gathers members from across the state for a day of training followed by a day of service. Each year, the Commission seeks to partner with a different community for this project. Past partners have included the Department of Natural Resources, Habitat for Humanity and the American Youth Foundation. This year, the memPainting houses! ber council recommended hosting two separate projects. On June 2 & 3, more than 200 AmeriCorps Community and AmeriCorps members pose after a long members - .,- · day of service. partnered with 14 sites in the City of Flint for Community Pride Day. On Friday, June 2, members learned about the history of volunteerism in Flint, as well AmeriCorps Oakland as more about the organization that they would serve at. On Saturmember Tracie Walker works day, AmeriCorps members went to town (literally) partnering with out he worlds longest mural! community volunteers to get things done at their sites. In just six hours, houses were repainted, community gardens were constructed, dozens of flower flats were planted, yards were mowed, weeds were whipped, the World's Longest Mural was underway and relationships were formed between the residents and the members. l\1embers truly impacted the City, and they were ecstatic about what was accomplished in just six hours. �SPECIAL REPORT • • • AND EMMET COUNTY! On June 9, approximately 80 members from northern Michigan and the Upper Peninsula convened in St. Ignace to learn more about their service from Lynn Johnson, Controller for Emmet County. On Saturday, the service took place at three sites: The Headlands (600 acres of forest), Cecil Bay (beach front property) and Camp Petasega (public campground). Members worked tirelessly to build an information shelter at the park front, blaze trails through the forest and install forty-six (yes, forty-six) new double ring fire pits at Camp Petasega and two new rings at the Headlands. Trail blazers! Firepit diggers! Paul Brendtro and Copper Country AmeriCorps member Amy Ahola, replaced firepits at Camp Petasega. Beach duty! MCCC AmeriCorps members Kelly and Travys cleared the way for a new trail. On behalf of the MCSC, we would like to thank every member that attended and gave of themselves to both Flint and Emmet County. You truly set the standard for what it means to "Get Things Done." nl would definit;ly do it again!" Kelly (MCCC) Mary VanOrsdel of Copper Country took a minute to enjoy the beautiful surroundings! �PROGRAM HIGHLIGHTS WHO ARE AMERICORPS PROMISE FELLOWS ? AMERICORPS OAKLAND OFFERS MUCH TO PONTIAC Bv Liz Ever wonder what AmeriCorps Oakland does? CLEMENSHAW, MCSC BY MARY K. KRIST, AMERICORPS OAKLAND PROMISE fELLOW Michigan's Promise, led by First Lady Michelle Engler, is Michigan's response to the national America's Promise initiative. There are 24 Communities of Promise throughout Michigan who have formed local partnerships to equip young people with the Five Promises. In many of these communities, youth are actively involved in shaping their community's strategy. The Five Promises to America's youth include: We have been quite busy with our after school programs, tutoring, service projects, and what ever else happens to come our way. Some of our members have recently joined committees in the Pontiac Community: Safe Night, Greater Pontiac City Coalition (GPCC), Dirt Day, Paint the Town 2000, and residential council meetings with the summer program sites. 1. Ongoing relationships with caring adults; 2. Safe places with structured activities; 3. A healthy start and future; 4. Marketable skills; and 5. Opportunities to give back through community service. Michigan's AmeriCorps Promise Fellows are committed individuals who dedicate a year of their lives to building a better future for Michigan's children. There are currently 12 AmeriCorps Promise Fellows placed in partner organizations throughout the state. AmeriCorps Promise Fellows work to strengthen infrastructure, develop resources, networks, and to mobilize people around the Five Promises. With the help of the AmeriCorps Oakland: Michigan's AmeriCorps team, holiday food baskets were delivered for Thanksgiving, Christmas, and Easter. We also attended various dances at Howard Dell Community Center: Spring Fling for senior citizens, Mommy /Son dance, and Daddy /Daughter dance. Our members help serve drinks, conduct registration, take some pictures, and often we talk and dance with the people we meet at these events. Now that summer has arrived plans are underway; AmeriCorps members are attending camps in the community for various Pontiac schools. It is going to be a fun but busy summer! 3 �Council News Member Highlight MEMBERS WITH A MISSION DOMESTIC ABUSE VIOLENCE By Julie Parsons, Genesee County A meriCorps Program by Katie Sloat, Underground Railroad, Inc. Council members worked diligently to establish a mission statement and bylaws for Michigan's AmeriCorps that represent and reflect the dedication to service by Michigan's AmeriCorps groups and members. As an AmeriCorps Member in the Victim's Services Field, I have gained information, knowledge, and concern for the domestic abuse problem in our society. After much discussion, the following mission statement was created. To have a statewide impact through promoting service and providing training for Michigan's AmeriCorps members while enhancing community service efforts and strengthening the national service movement. It is the hope of the council that this mission statement will apply to every council, every agency, and every member in Michigan. AAAAAAAAA If you are currently an AmeriCorps member, join the ONElist. This site allows members to participate in action polls, communicate their ideas, and share important information. To subscribe, go to www.onelist.com/community! MIAmeriCorps or MIAmeriCorpssubscribe@onelist.com or e-mail barneyB@state. mi. us. The Underground Railroad is a non-profit women's abuse shelter which offers a variety of services to the survivors and their children. All services are offered to abused women at no charge. My role at the Underground Railroad is twofold. As a volunteer, I conduct intakes, answer the crisis hotline,listen and talk to clients, and perform everyday tasks. This spring I graduated from Central :M;ichigan University with a Bachelor of Science degree with a concentration in Social Work. Fortunately, I was allowed to use part of my AmeriCorps time as an internship, giving me the opportunity to exercise and practice my Social Work skills. I co-facilitate the weekly Women's Domestic Violence Support Group and have a small case load of my own and attend workshops and trainings with fellow case managers. AmeriCorps gives me the opportunity to serve my community and gain valuable experience while helping others. 4 Food For Thought Congratulations to the Copper Country AmeriCorps program for a successful Alcohol Free Weekend! All 26 members of the program worked year round to plan for this annual event. This year a record 932 students attended and 142 community residents volunteered! Hats off to you! AAAAAAAAAA Congratulations to Kipp VanOrsdel and Andrew Younger, National Service Member finalists at the Governor's Service Awards. AAAAAAAAAA · Volunteers Recognized! The Cathedral District Youth Center honored Edith Brooks, a Saginaw AmeriCorps member at a luncheon on Aprill4, 2000, hosted by the United Way of Saginaw County. Edith serves as a tutor at the center. Congrats Edith! /\/\/\/\/\/\/\/\/\/\ Interested in staying involved as an active alum after your service has ended? If you are, contact Beth Barney at barneyb@state.mi.us � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Our State of Generosity Creator An entity primarily responsible for making the resource Grand Valley State University. Dorothy A. Johnson Center for Philanthropy Description An account of the resource Collection contains the records of four Michigan nonprofit organizations: Council of Michigan Foundations, Michigan Nonprofit Association, Michigan Community Service Commission, and the Johnson Center for Philanthropy at GVSU. The documents are compiled by the Johnson Center for Philanthropy, and records document the history of the organizations from the 1960s to the 2010s. Coverage The spatial or temporal topic of the resource, the spatial applicability of the resource, or the jurisdiction under which the resource is relevant 1968-2014 Source A related resource from which the described resource is derived <a href="https://gvsu.lyrasistechnology.org/repositories/2/resources/515">Our State of Generosity collection, JCPA-04</a> Rights Information about rights held in and over the resource <a href="http://rightsstatements.org/page/InC/1.0/?language=en">In Copyright</a> Subject The topic of the resource Dorothy A. Johnson Center for Philanthropy Council of Michigan Foundations Michigan Nonprofit Association Michigan Community Service Commission Dorothy A. Johnson Center for Philanthropy Charities Philanthropy and Society Fundraising Records Michigan Publisher An entity responsible for making the resource available Grand Valley State University Libraries, Special Collections and University Archives, 1 Campus Drive, Allendale, MI, 49401 Contributor An entity responsible for making contributions to the resource Council of Michigan Foundations; Michigan Nonprofit Association; Michigan Community Service Commission Identifier An unambiguous reference to the resource within a given context JCPA-04 Language A language of the resource eng Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Identifier An unambiguous reference to the resource within a given context JCPA-04_MCSC_2000-09-13_MI-AmeriCorps-News-Letter Title A name given to the resource Michigan Community Service Commission 2000-09-13 commission meeting Michigan's AmeriCorps member newsletter Creator An entity primarily responsible for making the resource Michigan Community Service Commission Description An account of the resource Michigan Community Service Commission 2000-09-13 commission meeting Michigan's AmeriCorps member newsletter. Records are compiled in the Our State of Generosity collection by the Johnson Center, along with the files of the Michigan Nonprofit Association (MNA), the Michigan Community Service Commission (MCSC) and the Dorothy A. Johnson Center for Philanthropy. Originals are at the Michigan Community Service Commission. Subject The topic of the resource Dorothy A. Johnson Center for Philanthropy Charities Philanthropy and Society Fundraising Records Michigan Community Service Commission Michigan Format The file format, physical medium, or dimensions of the resource application/pdf Type The nature or genre of the resource Text Language A language of the resource eng Publisher An entity responsible for making the resource available Grand Valley State University Libraries, Special Collections and University Archives, 1 Campus Drive, Allendale, MI, 50141 Rights Information about rights held in and over the resource <a href="http://rightsstatements.org/page/InC/1.0/?language=en">In Copyright</a> Source A related resource from which the described resource is derived <a href="https://gvsu.lyrasistechnology.org/repositories/2/resources/515">Our State of Generosity collection, JCPA-04</a> Date A point or period of time associated with an event in the lifecycle of the resource 2000-09-13 https://digitalcollections.library.gvsu.edu/files/original/eaaa6ae670a17407a391433dc1339e41.pdf 67a12802754ec177bec4c0d4be6e9d0c PDF Text Text STATE OF MICHIGAN JOHN ENGLER , Governor MICHIGAN COMMUNITY SERVICE COMMISSION Chairperson Michelle Eng ler 111 S. Ca pitol Ave. George W. Romney Bldg ., 4th Floo r Lansing , Mich igan 48913 Telephone (51 7) 335-4295 FAX (517) 373-4977 Executive Director Kyle Caldwell MEMORANDUM TO: Members of the Michigan Community Service Commission FROM: Paula Kaiser, Director ofProgr~ Michigan Community Service Commission RE: MCSC's Michigan's AmeriCorps Program Funding Match Requirement Recommendation DATE: August 25, 2000 Rationale The MCSC has been the official and sole fiduciary for Michigan 's AmeriCorps program since its inception in 1993. We are now going on our seventh year of overseeing and supporting Michigan's AmeriCorps grantees. Some of the grantees in our current portfolio were among the initial grantees from 1994. Hence, we have funded some grantees continuously for going on seven years . As you may recall, when we devised our original strategies, we wanted AmeriCorps in Michigan to be community based, community driven and community supported. Today, our program portfolio does not necessarily represent that vision. So, rather than arbitrarily change the MCSC ' s application proceaures and require a substantial match and place a cut off point, the staff decided to gain the opinions of practioners and recommend policy changes based on their input. The MCSC staff convened a dialogue of current and past Michigan' s AmeriCorps grantees. On August 5, 1999, individuals representing a wide variety of program models and experiences were convened to discuss what length of time, at what levels, and under what criteria should the MCSC provide grantees, in the AmeriCorps Program portfolio, with continued funding. The overwhelming response from the field indicated it was unrealistic to expect local communities to be able to support full-time stipended volunteers. However, th~y could begin to support more of the operational costs of the program. Based on the input from the field, the MCSC re-examined its renewal application process and its �goals as a grant maker. As a result, staff recommends programs will need to increasingly support their activities while annually decreasing federal support. The MCSC feels that given the unpredictable nature of federal funding for AmeriCorps, our mutual goals of long-sustaining impact through local support and control, and the desire to broaden the opportunities for other communities to experience the power of AmeriCorps, a pro-active plan for distributing resources was needed. While the details of the funding plan for Michigan's AmeriCorps is new, the philosophy upon which it is based is not. The MCSC has long held that AmeriCorps is a powerful tool for community building, individual development and creating demonstrable impact where people live. As a state agency charged to enable all citizens, including youth, to engage in public problem solving through service and volunteerism, the MCSC must work to affect as many individuals and organizations as possible. This is why the MCSC has encouraged grantees to seek increased local match while requesting reduced levels of federal support for the AmeriCorps programs. Staff Recommendation Therefore, the staff recommends the following match requirements for the Michigan ' s AmeriCorps program: Years of Fundin2 Year 1 Year2 Year 3 Year4 Year 5 Year 6 Year 7+ Member Support Match Percentages MCSCIGrantee 85% I 15 % 85% I 15% 85% 11 5% 85% I 15% 85% I 15% 85% I 15% 85% I 15% Program Operations Match Percentages MCSCIGrantee 67% I 33% 67% I 33% 67% I 33% 50% I 50% 40% I 60% 25% I 75% 0% I 100% ($500 per FTE) The member support cost items include: living allowance, FICA, workers compensation, health care. In addition, programs could apply for up to $500 per full-time equivalent to cover the cost of member training, member uniforms, and other member expenses. All grantees would be expected to meet the match requirement for their given year of funding. If a grantee has been a recipient of previous Michigan's AmeriCorps funding it would count when determining the match requirement. For example, if Agency A which is not a current grantee applied for AmeriCorps funding for the 2001 - 2002 year and had previously received 3 years of Michigan's AmeriCorps funding they would need to provide the match level of a Year 4 program. Implementation of the Plan The new match requirements would be phased in over the next three years . The staff recommends that programs operating in the first three years would be required to meet the match requirement specific to their current year of funding . Programs that have been in existence for �more than three years would be required to meet the Year 4 match requirement for the 20002001 program year. Each year the programs would advance to the next level of match requirement until they reach the Year 7 and beyond requirement. Waiver If a program was not able to meet the match requirement for a given program year they could ask for a waiver. A program could apply for a waiver as part of their application to the MCSC. They would need to provide justification for the waiver. The MCSC would have the right to approve or deny the waiver based on the program's justification. The waiver allows MCSC to support a program that may have extenuating circumstances that prevents them from meeting the match. The board would have to approve the waiver on a case by case basis. ~- . � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Our State of Generosity Creator An entity primarily responsible for making the resource Grand Valley State University. Dorothy A. Johnson Center for Philanthropy Description An account of the resource Collection contains the records of four Michigan nonprofit organizations: Council of Michigan Foundations, Michigan Nonprofit Association, Michigan Community Service Commission, and the Johnson Center for Philanthropy at GVSU. The documents are compiled by the Johnson Center for Philanthropy, and records document the history of the organizations from the 1960s to the 2010s. Coverage The spatial or temporal topic of the resource, the spatial applicability of the resource, or the jurisdiction under which the resource is relevant 1968-2014 Source A related resource from which the described resource is derived <a href="https://gvsu.lyrasistechnology.org/repositories/2/resources/515">Our State of Generosity collection, JCPA-04</a> Rights Information about rights held in and over the resource <a href="http://rightsstatements.org/page/InC/1.0/?language=en">In Copyright</a> Subject The topic of the resource Dorothy A. Johnson Center for Philanthropy Council of Michigan Foundations Michigan Nonprofit Association Michigan Community Service Commission Dorothy A. Johnson Center for Philanthropy Charities Philanthropy and Society Fundraising Records Michigan Publisher An entity responsible for making the resource available Grand Valley State University Libraries, Special Collections and University Archives, 1 Campus Drive, Allendale, MI, 49401 Contributor An entity responsible for making contributions to the resource Council of Michigan Foundations; Michigan Nonprofit Association; Michigan Community Service Commission Identifier An unambiguous reference to the resource within a given context JCPA-04 Language A language of the resource eng Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Identifier An unambiguous reference to the resource within a given context JCPA-04_MCSC_2000-09-13_MI-AmeriCorps-Program-Funding Title A name given to the resource Michigan Community Service Commission 2000-09-13 commission meeting Michigan's AmeriCorps program funding Creator An entity primarily responsible for making the resource Michigan Community Service Commission Description An account of the resource Michigan Community Service Commission 2000-09-13 commission meeting Michigan's AmeriCorps program funding. Records are compiled in the Our State of Generosity collection by the Johnson Center, along with the files of the Michigan Nonprofit Association (MNA), the Michigan Community Service Commission (MCSC) and the Dorothy A. Johnson Center for Philanthropy. Originals are at the Michigan Community Service Commission. Subject The topic of the resource Dorothy A. Johnson Center for Philanthropy Charities Philanthropy and Society Fundraising Records Michigan Community Service Commission Michigan Format The file format, physical medium, or dimensions of the resource application/pdf Type The nature or genre of the resource Text Language A language of the resource eng Publisher An entity responsible for making the resource available Grand Valley State University Libraries, Special Collections and University Archives, 1 Campus Drive, Allendale, MI, 50142 Rights Information about rights held in and over the resource <a href="http://rightsstatements.org/page/InC/1.0/?language=en">In Copyright</a> Source A related resource from which the described resource is derived <a href="https://gvsu.lyrasistechnology.org/repositories/2/resources/515">Our State of Generosity collection, JCPA-04</a> Date A point or period of time associated with an event in the lifecycle of the resource 2000-09-13 https://digitalcollections.library.gvsu.edu/files/original/08f9f6ae9f2dedb9bb0157909c58e9b6.pdf 83b034948a92a562a1edf94bca17be81 PDF Text Text Remarks of Michelle Engler at September 13, 2000 meeting of the Michigan Community Service Commission Chairperson Engler offered parting remarks as she stepped down as Chairperson of the Michigan Community Service Commission and continued her service as a commissioner. "For nine years we have worked together to build a very solid foundation to help build healthy communities by strengthening service and volunteerism in this state and the organizations that support them. Together, we have helped to define successful working public/private partnerships. We have shown we can increase community engagement by increasing volunteerism. And I am proud to say that all of you here represent one of the nation's leading state commissions on service. And I know that we throw that term around a lot, but it's true and you are the reason for it. You are the most dedicated and giving individuals I have ever had the honor to serve with. But I think back to that day in 1991 when some of us came together in this room to form this organization. I don't think any of us knew what we were doing, number one, or where we were going. And I know for certain that we didn't know that it would become a vital component in the whole Michigan infrastructure that it has become today . I will say that one person who was with us on that day had some insight into what a state board on volunteerism could do in Michigan because when he headed up theW. K. Kellogg Foundation. Dr. Russell Mawby directed the foundation to host a series of meetings and conferences to determine what more could be done in the area of volunteerism especially as it relates to youth. Out of those meetings, as many of you know, grew the concept of creating a state commission in Michigan that could focus people and resources on our communities' most troublesome and most vexing problems. And at the same time, John took up a challenge that was set forth to him personally and publicly by Governor George Romney. He set a forth a mandate that all citizens should have the 1 �opportunity to serve their communities, and each other, in a meaningful way. And we are all very fortunate to have had these three visionaries before us and leading us and I am blessed to have had all three of them in my life. But Russ, I want to thank you, again for your leadership from the very beginning. Now, I said earlier that I credit all of you for this organization's success, but I know that you will agree that an equal share of that credit must be given to our incredible staff. We are fortunate to have some of the leading experts in this field working tirelessly, day after day, for our state's volunteer communities. This staff has formed this organization from a concept to a meaningful support mechanism for the nonprofit sector in Michigan and I am constantly amazed at the amount of work they are able to get done with limited resources and a very small staff. No matter what the challenge, no matter how big the idea, no matter what the circumstances our staff has always come through. And I have tried to convey to them, as often as I can, how very special and unique they are and I want to tell them again, that you are the best! The MCSC would not be the organization it is today without the genuine and meaningful partnerships we formed with many profit and nonprofit and governmental organizations here in Michigan and throughout the nation. I especially want to thank Sam Singh, and I hoped you pass it along to your staff and leadership of the Michigan Nonprofit Association, the Council of Michigan Foundations, the Volunteer Centers of Michigan , and the Campus Compact for your persistence and dedication to a cause greater than any of our individual organizations. Together, we have demonstrated that genuine collaboration around just causes can produce powerful results. And the Alliance is a fine example of that continued partnership and one that will create a legacy of collaboration in the future and likewise in the government sector. Family Independence Agency, Michigan Department of Education and our national Corporation for National Service state office have shown particular resolve in breaking out of the bureacratic mindset to create and serve the people of Michigan and I thank you for that. 2 �It's always dangerous to single out individuals when our own team is so strong, but I want to say a special personal thank you to my long-time vice chair. Some might say my suffering vicechair. I find myself at a lost for words again and again when it comes to thanking Terry for all that he has done for the Commission -for me . I hope that you know that you have my sincerest gratitude and for many, many reasons you are on my all time most admired list. Thanks to all of you-to your strong leadership, our dedicated staff and the tremendous partnerships we formed. I am certain that our mission will live on through the next administration and the next and the next after that, because that future will be guided by the plan you lay out today, and we still have a lot of work to do. You have proven that principled leadership, creative solutions through serving others and adherence to core values are key ingredients to success. Thank you for the honor of allowing me to serve with you and as you blaze forward to serve volunteers. Thank you." 3 � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Our State of Generosity Creator An entity primarily responsible for making the resource Grand Valley State University. Dorothy A. Johnson Center for Philanthropy Description An account of the resource Collection contains the records of four Michigan nonprofit organizations: Council of Michigan Foundations, Michigan Nonprofit Association, Michigan Community Service Commission, and the Johnson Center for Philanthropy at GVSU. The documents are compiled by the Johnson Center for Philanthropy, and records document the history of the organizations from the 1960s to the 2010s. Coverage The spatial or temporal topic of the resource, the spatial applicability of the resource, or the jurisdiction under which the resource is relevant 1968-2014 Source A related resource from which the described resource is derived <a href="https://gvsu.lyrasistechnology.org/repositories/2/resources/515">Our State of Generosity collection, JCPA-04</a> Rights Information about rights held in and over the resource <a href="http://rightsstatements.org/page/InC/1.0/?language=en">In Copyright</a> Subject The topic of the resource Dorothy A. Johnson Center for Philanthropy Council of Michigan Foundations Michigan Nonprofit Association Michigan Community Service Commission Dorothy A. Johnson Center for Philanthropy Charities Philanthropy and Society Fundraising Records Michigan Publisher An entity responsible for making the resource available Grand Valley State University Libraries, Special Collections and University Archives, 1 Campus Drive, Allendale, MI, 49401 Contributor An entity responsible for making contributions to the resource Council of Michigan Foundations; Michigan Nonprofit Association; Michigan Community Service Commission Identifier An unambiguous reference to the resource within a given context JCPA-04 Language A language of the resource eng Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Identifier An unambiguous reference to the resource within a given context JCPA-04_MCSC_2000-09-13_Michelle-Engler-Remarks-to-Commission Title A name given to the resource Michigan Community Service Commission 2000-09-13 commission meeting Michelle Engler's remarks to commission Creator An entity primarily responsible for making the resource Michigan Community Service Commission Description An account of the resource Michigan Community Service Commission 2000-09-13 commission meeting Michelle Engler's remarks to commission. Records are compiled in the Our State of Generosity collection by the Johnson Center, along with the files of the Michigan Nonprofit Association (MNA), the Michigan Community Service Commission (MCSC) and the Dorothy A. Johnson Center for Philanthropy. Originals are at the Michigan Community Service Commission. Subject The topic of the resource Dorothy A. Johnson Center for Philanthropy Charities Philanthropy and Society Fundraising Records Michigan Community Service Commission Michigan Format The file format, physical medium, or dimensions of the resource application/pdf Type The nature or genre of the resource Text Language A language of the resource eng Publisher An entity responsible for making the resource available Grand Valley State University Libraries, Special Collections and University Archives, 1 Campus Drive, Allendale, MI, 50143 Rights Information about rights held in and over the resource <a href="http://rightsstatements.org/page/InC/1.0/?language=en">In Copyright</a> Source A related resource from which the described resource is derived <a href="https://gvsu.lyrasistechnology.org/repositories/2/resources/515">Our State of Generosity collection, JCPA-04</a> Date A point or period of time associated with an event in the lifecycle of the resource 2000-09-13 https://digitalcollections.library.gvsu.edu/files/original/50f1d71e6b03851ed5344bd917d823cc.pdf c3c58368031d1fc5e85baad6bc8b4081 PDF Text Text STATE OF MICHIGAN JOHN ENGLER , Governor MICHIGAN COMMUNITY SERVICE COMMISSION Chairperson Michelle Engler 111 George W. Romney Lansing , Telephone FAX Executive Director Kyle Ca ldwell S. Capitol Ave . Bldg ., 4th Floor Michigan 48913 (517) 335-4295 (517) 373-4977 MEMORANDUM TO: MCSC Commissioners and Friends of Michelle Engler (Karen Aldridge-Eason, John Barfield, Victor Begg, Mary Ellen Brandel!, Robert Collier, Julie Cummings, Arthur Ellis, Nancy Lenz, Russ Mawby, Kathleen McCarthy, Jim Muir, Randy Neelis, Don Newport, Patricia O'Day, Joel Orosz, Kari Pardoe, Vivian Rogers Pickard, Terry Pruitt, Meg Smith, Ethan Weinstock, Matthew Wesaw, Ray West, Geneva Williams, Dottie Johnson, Bonnie Graham, Mary Pfeiler, Sam Singh, Jocelyn Yanda, Diana Algra) 11- FROM: Kyle Caldwell RE: Scrapbook DATE: September 1, 2000 The next meeting of the Michigan Community Service Commission (MCSC) is September 13, 2000 at the George W. Romney Building, Michigan Room, 1st Floor, Lansing. This will be Michelle Engler's last meeting as the Chairperson of the MCSC and we would like to put together a scrapbook for her to commemorate her nine years of leadership. We are looking to you for contributions to the scrapbook. If you have any pictures, or would like to write a letter or a personal note to be included in this scrapbook, please mail to me no later than September 11, 2000. We would like to give this gift to her at the September 13th meeting, so your rapid response is appreciated. Also, please call Mary Estrada at (517)373-4998 and verify your attendance at the September 13, 2000 meeting no later than September 8, 2000 for lunch count purposes. Thanks! �MICHIGAN COMMUNITY SERVICE COMMISSION MEETING SIGN-IN SHEET ORGANIZATION �MIClfiiGAN COMMUNITY SERVICE COMMISSION MEETING SIGN-IN SHEET NAME . M(Cf/ftL '1' ORGANIZATION . t!J6' (,ft.- � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Our State of Generosity Creator An entity primarily responsible for making the resource Grand Valley State University. Dorothy A. Johnson Center for Philanthropy Description An account of the resource Collection contains the records of four Michigan nonprofit organizations: Council of Michigan Foundations, Michigan Nonprofit Association, Michigan Community Service Commission, and the Johnson Center for Philanthropy at GVSU. The documents are compiled by the Johnson Center for Philanthropy, and records document the history of the organizations from the 1960s to the 2010s. Coverage The spatial or temporal topic of the resource, the spatial applicability of the resource, or the jurisdiction under which the resource is relevant 1968-2014 Source A related resource from which the described resource is derived <a href="https://gvsu.lyrasistechnology.org/repositories/2/resources/515">Our State of Generosity collection, JCPA-04</a> Rights Information about rights held in and over the resource <a href="http://rightsstatements.org/page/InC/1.0/?language=en">In Copyright</a> Subject The topic of the resource Dorothy A. Johnson Center for Philanthropy Council of Michigan Foundations Michigan Nonprofit Association Michigan Community Service Commission Dorothy A. Johnson Center for Philanthropy Charities Philanthropy and Society Fundraising Records Michigan Publisher An entity responsible for making the resource available Grand Valley State University Libraries, Special Collections and University Archives, 1 Campus Drive, Allendale, MI, 49401 Contributor An entity responsible for making contributions to the resource Council of Michigan Foundations; Michigan Nonprofit Association; Michigan Community Service Commission Identifier An unambiguous reference to the resource within a given context JCPA-04 Language A language of the resource eng Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Identifier An unambiguous reference to the resource within a given context JCPA-04_MCSC_2000-09-13_Michelle-Engler-Scrapbook Title A name given to the resource Michigan Community Service Commission 2000-09-13 commission meeting scrapbook for Michelle Engler Creator An entity primarily responsible for making the resource Michigan Community Service Commission Description An account of the resource Michigan Community Service Commission 2000-09-13 commission meeting scrapbook for Michelle Engler. Records are compiled in the Our State of Generosity collection by the Johnson Center, along with the files of the Michigan Nonprofit Association (MNA), the Michigan Community Service Commission (MCSC) and the Dorothy A. Johnson Center for Philanthropy. Originals are at the Michigan Community Service Commission. Subject The topic of the resource Dorothy A. Johnson Center for Philanthropy Charities Philanthropy and Society Fundraising Records Michigan Community Service Commission Michigan Format The file format, physical medium, or dimensions of the resource application/pdf Type The nature or genre of the resource Text Language A language of the resource eng Publisher An entity responsible for making the resource available Grand Valley State University Libraries, Special Collections and University Archives, 1 Campus Drive, Allendale, MI, 50144 Rights Information about rights held in and over the resource <a href="http://rightsstatements.org/page/InC/1.0/?language=en">In Copyright</a> Source A related resource from which the described resource is derived <a href="https://gvsu.lyrasistechnology.org/repositories/2/resources/515">Our State of Generosity collection, JCPA-04</a> Date A point or period of time associated with an event in the lifecycle of the resource 2000-09-13 https://digitalcollections.library.gvsu.edu/files/original/e0ec1de9db2c4dec01fe46ddf6262f44.pdf e1d40e583b19de4331798782265faf39 PDF Text Text Michigan Community Service Commission May 10, 2000 George W. Romney Building Lansing, Michigan 12:00 p.m. - 4:00 p.m. MINUTES MEMBERS PRESENT: Michelle Engler, Chair Karen Aldridge John Barfield Victor Begg Mary Ellen Brandell Julie Cummings Nancy Lenz Randy Neelis Don Newport Patricia Ryan O'Day Joel Orosz Kari Pardoe Vivian Rogers Pickard Terry Pruitt Meg Smith Ethan Weinstock Kyle Caldwell, Ex Officio MEMBERS ABSENT: OTHERS : Arthur Ellis Kathleen Keen McCarthy Jim Muir Matthew Wesaw Ray West Geneva J. Williams Diana Algra, Family Independence Agency Mary Estrada, Michigan Community Service Commission Mary Grill, Michigan Community Service Commission Jennifer Forbes, Michigan Community Service Commission Paula Kaiser, Michigan Community Service Commission Tim Kelly, Michigan Department of Career Development Mary Pfeiler, Corporation for National Service- Detroit Office Sam Singh, Michigan Nonprofit Association Amy Smitter, Michigan Campus Compact Carol W olenberg, Michigan Department of Education �I. Welcome and Introduction - Chairperson Engler The meeting was called to order at 12:30 p.m. by Chairperson Engler. Chairperson Engler welcomed everyone to the meeting. Chairperson Engler introduced Amy Smitter from Michigan Campus Compact, Tim Kelly from the Michigan Department of Career Development and Carol W olenberg from the Michigan Department of Education. Chairperson Engler informed commissioners that Ruth Mawby, wife of Dr. Russ Mawby from theW. K. Kellogg Foundation recently passed away. II. Review of January 21, 2000 Minutes - Chairperson Engler Commissioner Newport moved to approve the January 21, 2000 minutes. Commissioner Smith seconded the motion and the minutes were approved. Motion passed unanimously. III. Standing Committee Reports A. Executive Committee - Chairperson Engler 1. Review of Executive Committee March 24, 2000 meeting The minutes were noted and no comments were offered. 2. Review of Progress on the Volunteer Alliance Concept Mr. Caldwell explained the concept of the Alliance and stated that all the organizations (Michigan Campus Compact (MCC), Michigan Community Service Commission (MCSC), Michigan Nonprofit Association (MNA), and Volunteer Centers of Michigan (VCM) have given board approval and support to move forward with the Alliance concept. Mr. Caldwell stated that he, along with Commissioner Orosz, Chairperson Engler, and Sam Singh met with Bill Richardson from theW. K. Kellogg Foundation to discuss the concept of the Alliance. Mr. Richardson stated that the Alliance is a great opportunity for Michigan. Mr. Singh spoke on behalf of MNA and VCM and explained that the MNA board empowered their executive committee to enter into all negotiations and preparation to move forward with the Alliance at their March meeting. Mr. Singh stated that the Volunteer Centers of Michigan also unanimously approved moving forward with the Alliance at their latest meeting. All negotiations are going along well and everyone is committed to the development of the Alliance stated Mr. Singh. Ms. Smitter spoke on behalf of MCC and stated that MCC' s board unanimously supports the Alliance and look forward to moving forward. 2 �Mr. Caldwell explained that the Alliance endowment and the fundraising will work through an RFP process. Several commissioners asked questions regarding the Alliance and it was decided that the MCSC should hold a retreat for all commissioners to talk about the Alliance and the future of the MCSC. It was also decided that commissioners should receive a onepage description of the Alliance so that they would be knowledgeable about what, where and how the Alliance will work. B. Board Development Committee - Commissioner Pruitt 1. Recommendation (approval item) Commissioner Pruitt gave an overview of the memo from former commissioner, Dorothy Johnson regarding the Board Development Committee and the recommendations for MCSC consideration. The Board Development Committee recommended the following: a. Mr. Terry Pruitt, Vice Chair of the MCSC be named interim Chair of the Board Development Committee effective May 10, 2000 and serve in that capacity until such time as another member is named to this position. A motion was made by Commissioner Cummings to accept the Board Development Committee recommendations. The motion was seconded by Chairperson Engler. The motion was approved unanimously. b. Ms. Vivian Pickard be named to the Executive Committee effective May 10, 2000. A motion was made by Commissioner Pruitt to accept the Board Development Committee recommendations. The motion was seconded by Commissioner Cummings. The motion was approved unanimous! y. Further, members of the Board Development committee requested concurrence from the MCSC membership to make the following recommendations to the Governor for his consideration: a. Acceptance of the resignation of Dorothy A. Johnson. A motion was made by Commissioner Pruitt to accept the Board Development Committee recommendation. The motion was seconded by Commissioner Orosz. The motion was approved unanimously. b. Appointment of Robert A. Collier to fill the appointment vacated by Ms. Johnson. 3 �,. A motion was made by Commissioner Pruitt to accept the Board Development Committee recommendation. The motion was · seconded by Commissioner Cummings. The motion was approved unanimously. The Board Development Committee also recommended action by the membership on the following. a. The MCSC shall create the MCSC Leadership Council. The Leadership Council' s membership will consist of all former MCSC members in good standing. The Leadership Council would be charged to advise and counsel to the MCSC members and staff. A motion was made by Commissioner Cummings to accept the Board Development Committee recommendation. The motion was seconded by Commissioner Pickard. The motion was approved unanimous! y. b. The Board Development Committee recommended inviting Dr. Russell Mawby to serve as Chair of the MCSC and recommending to the Governor that he appoint Dr. Mawby to the position this fall. A motion was made by Commissioner Pruitt to accept the Board Development Committee recommendation. The motion was seconded by Commissioner Orosz. The motion was approved unanimously. c. Appoint Mrs. Michelle Engler, Chair of the MCSC Leadership Council. A motion was made by Commissioner Pruitt to accept the Board Development Committee recommendation. The motion was seconded by Commissioner Newport. The motion was approved unanimously. IV. Executive Director's Report- Kyle Caldwell A. Michigan's AmeriCorps (approval item) Ms. Kaiser reviewed the AmeriCorps packet explaining that the MCSC had approximately $2 million in formula AmeriCorps funds to grant out for FY 2001. In addition, the MCSC could submit applications to be funded out of the national competitive funds. Although there was no guarantee that the MCSC would receive any competitive funds, we have been successful this year as our competitive application submitted on February 28, 2000 was approved with few modifications. The Corporation for National Service (CNS) notified the MCSC on May 4, 2000 as to which programs had been funded from the competitive funds . The MCSC must now submit its formula application package to CNS by May 15, 2000. Ms. Kaiser explained the outreach and the review processes. Several commissioners asked questions about the programs, funding, FTE' s and cost of the living allowance. 4 �After discussion, Ms. Kaiser stated that the staff recommends the approval of the following competitive funding proposals approved by CNS pending satisfactory completion of application revisions: The BHK Child Development for recommended funding of $374,400; CharlevoixEmmet Intermediate School District for recommended funding of $234,005; City Year- Detroit for recommended funding of $700,000; Michigan Communities in Schools for recommended funding of $203,628 ; Michigan Department of Agriculture for recommended funding of $211 ,312; Michigan State University Extension for recommended funding of $444,600; Oakland University for recommended funding of $233,595 ; The Regents of the University of Michigan for recommended funding of $409,500; United Way of Genesee and Lapeer County for recommended funding of $267,761 , Total recommended funding is $3 ,078 ,801. A motion to approve the staff recommendation for the above competitive funds was made by Commissioner Barfield and seconded by Commissioner Orosz. Chairperson Engler abstained from voting on the funding for Michigan Communities in Schools. The motion passed unanimously. The staff recommended funding for the two competitive renewal programs pending satisfactory completion of application revisions: Family Independence Agency for recommended funding of $341,501; United Way Community Services for recommended funding of $234,000. A motion to approve the staff recommendation for the above two competitive renewal programs funds was made by Commissioner Pruitt and seconded by Commissioner Newport. Commissioner Begg abstained from voting on the funding for United Way Community Services. The motion passed unanimously. The staff recommended new Formula funding at the requested amount for the following applicants: Branch Intermediate School District for requested funding of $116,931 ; Habitat for Humanity Michigan for requested funding of $163,800; Ionia County Intermediate School District for requested funding of $146,258; Marquette Alger Intermediate School District for requested funding of $134,200; Northern Michigan Community Mental Health for requested funding of $127,794; SOS Crisis Center for requested funding of $112,243 ; Volunteer Muskegon! for requested funding of $155,913. Total recommended funding is $957,139. A motion to approve the staff recommendations for the .new Formula funding at the requested amount was made by Commissioner Pruitt and seconded by Commissioner Smith. The motion passed unanimously. The staff recommended Formula renewal funding at the requested amount for the following applicants: Creston Neighborhood Association for requested funding of $63,936; Underground Railroad for requested funding of $117,000. 5 �A motion to approve the staff recommendations for renewal Formula funding at the requested amount was made by Commissioner Orosz and seconded by Commissioner Pickard. Commissioner Pruitt abstained from voting on the funding for Underground Railroad. The motion passed unanimously. The staff recommended new funding for Education Award Only Funding for the following applicant which does not involve a dollar amount: Michigan Department of Natural Resources. A motion to approve the staff recommendation for the Education Award Only request was made by Commissioner Orosz and seconded by Commissioner Smith. The motion passed unanimously. B. Learn & Serve Community Based Grants (approval item) Ms. Kaiser explained that the Learn and Serve-Michigan application process was limited to existing grantees now entering the third year of a three-year funding commitment. Each of the ten grantees was mailed the renewal application guidelines on February 3, 2000 and a total of eight renewal applications were received totaling $129,313. The MCSC conducted a staff review of all renewal applications. The renewal applicants were provided written feedback that included strengths, areas for improvement, and necessary revisions. The applicants had until April 28, 2000 to respond in writing to the areas requiring revisions. The staff recommended renewal funding at the requested amounts for the following applicants: Alpena Community College requested funding of $16,7 50; City of Portage/Portage Senior Center requested funding of $10,275; Eight CAP, Inc. requested funding of $15,050; Michigan 4-H Foundation, MSU Extension 4-H Youth Programs of Oakland County requested funding of $20,658; Onekama Consolidated School Education Foundation requested funding of $25,000; Pathways to Healthy Living requested funding of $10,080; Volunteer Muskegon requested funding of $15,750; Winn Area Activity Center requested funding of $15,750. Total recommended funding is $129,313. A motion to approve the staff recommendations for Learn and Serve-Michigan CBO renewal funding at the requested amounts was made by Commissioner Orosz and seconded by Commissioner O'Day. Commissioner Newport abstained from voting on the funding for Alpena Community College and Commissioner Brandell abstained from voting on the funding for Winn Area Activity Center. The motion passed unanimously. Ms. Kaiser stated that the staff recommended the remaining $28,187 of programming funds be used to fund grants for the development and implementation of demonstration projects which further the resources available for communitybased service-learning. 6 �.· A motion to approve the staff recommendation for the Learn & Serve-Michigan CBO remaining funds was by made by Commissioner Newport and seconded by Commissioner Lenz. The motion passed unanimously. Mr. Caldwell explained that since 1991 the MCSC has worked closely with the Michigan Department of Education (MDE) to support Learn and Serve funding for schools and community based organizations across Michigan. That funding has undergone several transitions over the years. Recent developments with the MDE, including staff changes, have opened up an opportunity for the MCSC to administer both the Learn & Serve school-based programs and the Learn & Serve-Michigan community-based program. The MDE will transition the K-12 funding over to the MCSC. Ms. Wolenberg from the MDE stated that the MDE is extremely happy about this relationship as it brings our two organizations in a closer partnership and also stated that they need to act quickly because the applications for funding are corning into MDE and then will be forward to the MCSC. C. Volunteer Investment Grants (approval item) Ms. Kaiser explained that the MCSC offers $1 million annually for the Michigan's Volunteer Investment Grants. On November 5, 1999 the MCSC Executive Committee approved 15 grants for FY 2000 totaling $696,725 . The MCSC still has $303,275 to distribute in FY 2000. The MCSC offered a second round of 2000 Volunteer Investment Grants (VIG) and these grants were available to current grantees for the purpose of increasing their 2000 grant award or to any agency who has previously applied or have been funded. On February 25, 2000 applications were mailed to Michigan's Volunteer Centers, Community Foundations, United Ways, MSU Extension office and members of the Michigan Legislature. The MCSC received three new applications requesting a total of $150,000 on March 30, 2000. On April 12, 2000 the applicants were reviewed by teams of peer reviewers. From the peer review all were recommended for further review by the MCSC staff. The MCSC staff reviewed the applications on April14, 2000 and on May 8, 2000 the MCSC staff was notified that United Way Community Services wanted to withdraw their application. The MCSC staff received two applications that requested an increase in their grant which totaled $45,000. These applicants were reviewed by staff and provided written feedback that included lists of strengths, areas for improvement and necessary revisions. The revisions were due back to the MCSC by May 9, 2000. The staff recommended increased funding for the following existing grantees pending satisfactory application revisions: Volunteer Center of Northwest Michigan for requested increased funding of $25,000; Hillsdale County Volunteer Resources and Support Center for requested increased funding of $20,000 for a total amount of $45,000. A motion to approve the staff recommendation for the Volunteer Investment Grants increased funding was by made by Commissioner Orosz and seconded by Commissioner Weinstock. The motion passed unanimously. 7 �The staff recommended the following applicants for new funding at the requested amount pending satisfactory completion of application revisions: Resource Center of Flint new funding of $25,000; United Way and Volunteer Center of Clare County new funding of $25,000 for a total of $50,000. A motion to approve the staff recommendations for the new funding for Volunteer Investment Grants was made by Commissioner Neelis and seconded by Commissioner Brandell. Commissioner Aldridge-Eason abstained from voting on the funding for Resource Center of Flint. The motion passed unanimously. The staff recommended the board approve spending up to $100,000 on training and technical assistance to support grantees in fulfilling their match requirements and help new organizations prepare to apply for future funding . The staff recommends that no more than $20,000 be set aside for training and technical assistance to be facilitated by the MCSC to conduct targeted fund development and organizational capacity building training for grantees. The remaining $80,000 will be sub-granted to other organization for general training and technical assistance purposes. A motion to approve the staff recommendations for the above $100,000 of the Volunteer Investment grant was made by Commissioner Pruitt and seconded by Commissioner Weinstock. The motion passed unanimously. Ms. Kaiser stated that the staff will offer a third round of 2000 VIG funds to disperse the remaining $108,275 funds. Round III grants will be made available to current grantees and new organizations. D. Sustainability ofMCSC programs (approval item) Mr. Caldwell explained that the MCSC has one issue that needs to be dealt with soon- MCSC's sustainability plan for Michigan's AmeriCorps and other programs that involve subgranting. The MCSC needs to determine if/when our financial support for current and future grantees will change. The MCSC staff has previously requested your support to include language in our FY 2000 RFPs that noted that the MCSC would be reviewing its policy on funding and would be addressing specifically how our funding strategy may change to foster sustainability and develop new programs simultaneously. Notification of this policy change was included in our AmeriCorps RFP for 2000-01 and the MCSC staff will need to have an articulated strategy developed prior to the new round of CNS and VIG funding which will begin in early fall. Therefore, the MCSC staff is requesting commissioner approval to implement a strategy to develop a comprehensive plan over the summer that will include: • • • a brief summary of past and current grant making practices staff and peer comments on our goal/needs, and staff suggestion for grant making strategies for the MCSC that encourage and support effective and sustainable programs. 8 �This plan would be developed in conjunction with the members of the commission interested in helping the MCSC staff tackle this issue and present the plan to the Executive Committee for their approval so that the language may be included in the next round of the MCSC applications. The Executive Committee would then present the plan at the September meeting of the MCSC for concurrence. A motion to support the staff recommendation was made by Commissioner Pruitt and seconded by Commissioner Cummings. The motion passed unanimously. E. Pre-Audit Survey Mr. Caldwell explained that the MCSC has been engaged in two reviews of the organizations program and monitoring systems. The fust review was conducted in November by the Auditor General of Michigan. - The Auditor General's final report stated that they found no material weaknesses and only one are an improvement related to the MCSC. The area that was identified has to do with the timely submission of reports which the MCSC has already corrected or is in the process of rectifying. Therefore, according to the Auditor General of Michigan, our systems are fine for the period of October 1, 1996 through September 30, 1998. The second review was conducted by representatives from the Office of the Inspector General of the Corporation for National Service. They conducted a "preaudit survey" of the MCSC from January 18 to 22, 2000 for all years for which the MCSC received Corporation funds (from 1993 to the present). Mr. Caldwell explained that the staff of the MCSC and the Michigan Office of the Auditor General are unclear as to the purpose, scope and repercussions of a "pre-audit survey." We have been given preliminary indications that there are only three areas of improvement. Mr. Caldwell explained that the MCSC and several other state service commissions have expressed their concern with the "pre-audit surveys" and how they have been conducted, why they were conducted and what if any of the findings identified mean to an organization that has participated in the "pre-audit survey." The reasons for these concerns are many, but the primary ones are: 1. According to the single audit act (A-133) reviews conducted under this act should be consistent with other federal reviews and shall serve as a fulfillment of any other federal audit requirement. Also the act provides that any subsequent call for examination must be based on the latest audit. State service commissions are wondering why they are being subjected to additional audits if they have previously been reviewed as Michigan has . 2. The Michigan Auditor General and the Office of the Inspector General has never heard of, nor conducted a "pre-audit survey" on any state agency. According to the auditors representing the Inspector General, the reviews are designed to help identify potential system weaknesses and define responses to help commissions do their work more effectively while remaining compliant with federal laws. Mr. Caldwell explained that other states that participated in pre-audit surveys were given, by all measures, a few minor suggestions for improvement, but then were used as justifications for a full and complete audit of all of their fmancial and monitoring system by the Inspector General. 9 �3. This combined with a number of abnormalities and curious circumstances are casting a rather ominous shadow of doubt over the entire process. One, the MCSC was promised a draft report of the "pre-audit survey" results 30 days after the exit interview that was conducted on January 21 , 2000. To date the MCSC has not received this report. Secondly, the MCSC provided all requested information to the auditors in a timely manner and has documented the transmittal of all the information. Additional information requests have been coming in almost every week since the auditors' visit in January. Yet, on a number of occasions, the auditors claim that they have not received the information or the information was incorrectly requested and no longer necessary. 4. And last, the MCSC staff recently received four "pre-audit survey findings letters" that articulate concerns the auditors have with the MCSC's systems. These letters request MCSC staff signatures certifying our knowledge of the fmdings and all the material facts that support these findings. A representative from the Michigan Auditor General's Office said it is unprecedented for an auditor to send such a request prior to an organization receiving a draft report. The reason for giving the audited organization a draft copy of the report is so that the agency being reviewed can refute any findings and prove them false prior to any report being published. The MCSC is being asked to admit that we have system flaws without being given the opportunity to refute the allegation. The MCSC staff and the Michigan Auditor General's office disagrees with the very nature of the findings and their interpretation of the federal laws related to the fmdings. Upon the advice of the Michigan Auditor General's Office, the MCSC staff refused to sign the "pre-audit survey finding letters" and sent detailed responses to each finding with an explanation for how the identified weaknesses were already being addressed or were based on the auditors' incorrect interpretations of federal law. The MCSC staff remain eager to discuss how the current systems can be improved, but will not allow the current questionable auditing processes by the Inspector General's Office to continue without an official response. In conjunction with the Michigan Auditor General's Office, the MCSC staff sent responses to each and every one of the "pre-audit survey" findings' letters. Staff will continue to monitor this process and will keep commissioners informed as new developments arise. Mr. Caldwell suggested that the MCSC along with all the other states, collect all the information received from the Inspector General' s office and combine it with each state and send to one place and have an independent firm look at the process, the fmdings and all of these support materials to get an opinion on the legality, accuracy and validity of the process. The results would address what a pre-audit survey is and is it legal? Are the fmdings accurate and if so what should be the next action? Do they call for a full blown audit? If the results say we should have an audit, then we have paid good money to find out we are on the right track, if they say no then we paid good money to say here is an un-bias opinion. Commissioner Pruitt made a motion for the MCSC to not accept the Auditor General's report and continue to refuse to sign documents until the MCSC receives a copy of the draft report of the pre-audit survey. The MCSC needs to clear up these discrepancies because of the future of the MCSC could be blemished. He also noted that we need to get all states on board. Commissioner Newport seconded the motion. Motion passed unanimously. 10 �F. Briefmg Packet Mr. Caldwell explained that all commissioners received a Briefmg Packet which included all of the MCSC programs, it also provided the name, address and bio of elected officials of the areas where commissioners work. This tool can be used for when you get a telephone call or need up-to-date information about the MCSC. V. Old Business- Chairperson Engler A. Staff Recommendations for the Future Direction of the MCSC Mr. Caldwell tabled this discussion until September 15, 2000. VI. New Business A. Special Meeting Date (approval item) Mr. Caldwell explained that the enclosed pink sheet with the MCSC meeting dates suggests new meeting dates. Mr. Caldwell proposed a commissioner retreat on July 26 and July 27, 2000 to talk about the Alliance and the future of MCSC. After discussion among the commissioners it was decided that only one day would be required and that July 26, 2000 would be the date. Several people offered to host the meeting and it was decided that the staff would check into the options and send out the confirmed location and meeting materials to the commissioners. Mr. Caldwell also pointed out that there are new dates for September and December commission meetings. B. Michigan Family Independence Agency Strategic Plan- Jocelyn Yanda Mr. Caldwell tabled this discussion until September 15, 2000 when Ms. Yanda would be in attendance. VII. Public Comment Chairperson Engler announced the "First Lady Builds" was being held across the country in conjunction with the Habitat for Humanity. Chairperson Engler will be involved with the Michigan "First Lady Builds" and the dates for Michigan are June 12, 2000- Detroit; June 13, 2000- Lansing; June 14, 2000- Saginaw; June 15, 2000- Grand Rapids and June 16, 2000- Marquette. Mr. Caldwell informed commissioners that Ms . Kaiser has distributed an information sheet called "A Look at Getting Things Done In Michigan" that explains all that the AmeriCorps programs are getting done in Michigan. Ms. Kaiser informed commissioners that the MCSC will hold two AmeriCorps Service Projects. June 1-2, 2000 will be in Flint and June 9-10, 2000 will be in Mackinac City. Commissioners were invited to participate and asked to contact staff at the MCSC. Chairperson Engler reminded everyone about the Governor' s Service Awards program on May 18, 2000 and the SuperConference on May 18-19, 2000 at the Lansing Center in Lansing. 11 �. VIII. Adjourn Commissioner Orosz made a motion to adjourn the meeting. Commissioner Cummings seconded the motion. The meeting was adjourned at 3:25p.m. The next meeting will be September 13, 2000 in Lansing. 12 � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Our State of Generosity Creator An entity primarily responsible for making the resource Grand Valley State University. Dorothy A. Johnson Center for Philanthropy Description An account of the resource Collection contains the records of four Michigan nonprofit organizations: Council of Michigan Foundations, Michigan Nonprofit Association, Michigan Community Service Commission, and the Johnson Center for Philanthropy at GVSU. The documents are compiled by the Johnson Center for Philanthropy, and records document the history of the organizations from the 1960s to the 2010s. Coverage The spatial or temporal topic of the resource, the spatial applicability of the resource, or the jurisdiction under which the resource is relevant 1968-2014 Source A related resource from which the described resource is derived <a href="https://gvsu.lyrasistechnology.org/repositories/2/resources/515">Our State of Generosity collection, JCPA-04</a> Rights Information about rights held in and over the resource <a href="http://rightsstatements.org/page/InC/1.0/?language=en">In Copyright</a> Subject The topic of the resource Dorothy A. Johnson Center for Philanthropy Council of Michigan Foundations Michigan Nonprofit Association Michigan Community Service Commission Dorothy A. Johnson Center for Philanthropy Charities Philanthropy and Society Fundraising Records Michigan Publisher An entity responsible for making the resource available Grand Valley State University Libraries, Special Collections and University Archives, 1 Campus Drive, Allendale, MI, 49401 Contributor An entity responsible for making contributions to the resource Council of Michigan Foundations; Michigan Nonprofit Association; Michigan Community Service Commission Identifier An unambiguous reference to the resource within a given context JCPA-04 Language A language of the resource eng Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Identifier An unambiguous reference to the resource within a given context JCPA-04_MCSC_2000-09-13_Minutes Title A name given to the resource Michigan Community Service Commission 2000-09-13 commission meeting minutes Creator An entity primarily responsible for making the resource Michigan Community Service Commission Description An account of the resource Michigan Community Service Commission 2000-09-13 commission meeting minutes. Records are compiled in the Our State of Generosity collection by the Johnson Center, along with the files of the Michigan Nonprofit Association (MNA), the Michigan Community Service Commission (MCSC) and the Dorothy A. Johnson Center for Philanthropy. Originals are at the Michigan Community Service Commission. Subject The topic of the resource Dorothy A. Johnson Center for Philanthropy Charities Philanthropy and Society Fundraising Records Michigan Community Service Commission Michigan Format The file format, physical medium, or dimensions of the resource application/pdf Type The nature or genre of the resource Text Language A language of the resource eng Publisher An entity responsible for making the resource available Grand Valley State University Libraries, Special Collections and University Archives, 1 Campus Drive, Allendale, MI, 50145 Rights Information about rights held in and over the resource <a href="http://rightsstatements.org/page/InC/1.0/?language=en">In Copyright</a> Source A related resource from which the described resource is derived <a href="https://gvsu.lyrasistechnology.org/repositories/2/resources/515">Our State of Generosity collection, JCPA-04</a> Date A point or period of time associated with an event in the lifecycle of the resource 2000-09-13 https://digitalcollections.library.gvsu.edu/files/original/8a0c419b4aeef0c28b898df58acb30ae.pdf b52396fbb844448567a46e990a372ac2 PDF Text Text STATE OF MICHIGAN JOHN ENGLER , Governor MICHIGAN COMMUNITY SERVICE COMMISSION Chairperson Michelle Engler 111 George W. Romney Lans ing , Telephone FAX Executive Director Ky le Caldwell S. Capitol Ave . Bldg ., 4th Floor Mich igan 4891 3 (517) 335 -4295 (51 7) 373-4977 MEMORANDUM TO: Members of the Michigan Community Service Commission FROM: Mary Grill, Acting Director of Outreach & Fund Development RE: Outreach & Fund Development Division Report DATE: August 25, 2000 The Division of Outreach & Fund Development (O&FD) is excited about the future direction of the MCSC and will be working closely with Senior Staff to refocus on direct support of MCSC programs. While this transition is progressing, the O&FD staff continues to carry out their traditional and ongoing functions. Below you will find a brief summary of these activities. Dr. Russell Mawby - Press Release On Monday, August 7th, the press release announcing Dr. Russell Mawby as the incoming chair of the MCSC was distributed to media contacts by Governor John Engler's communications office. Simultaneously, the press release was distributed by MCSC staff to all grantees, partner organizations (local, statewide, and national), Commissioners, and friends of the MCSC. Make A Difference Day in Michigan Make A Difference Day is Saturday, October 28th . All Commissioners are encouraged to participate in and/or support local MDDay activities. If you are interested in finding the projects taking place in your community contact Mary Grill at (517)335-7875. The MCSC is leading MDDay activities with the support of other statewide partners: Council of Michigan Foundations, Michigan Campus Compact, Michigan Family Independence Agency, Michigan State University Extension, United Way of Michigan, and Volunteer Centers of Michigan. To date, press releases announcing MD Day 2000 have been distributed to MCSC' s media contacts; 14,000 flyers announcing the availability ofMDDay planning packets have been distributed; and over 1,500 MDDay planning packets have been mailed to interested participants and MDDay partner organizations' constituents. MDDay registration forms are due to the MCSC by Monday, October 2nd. The MCSC will distribute press releases to local media for all participants registering their projects. �Michi2an's Promise As the statewide convener of Michigan ' s Promise, the MCSC, in conjunction with support and feedback from the Communities of Promise, has developed Michigan' s Promise Benchmarks (attached) (MPB) to acknowledge and celebrate the various levels of commitment of all communities involved in local Michigan' s Promise activities. These benchmarks will also assist the development of strategies to support local Promise initiatives. Active Communities of Promise in Michigan will demonstrate their commitment by meeting all of the benchmarks. The MPB were distributed to all current Communities of Promise contacts on July 28th. Current Communities of Promise will indicate to the MCSC their future direction by completing a registration form by December 29, 2000 and by fulfilling the benchmarks by August 1, 2001. To date, two Communities of Promise (Marquette/Alger Counties and Montcalm County) have reviewed the benchmarks and announced their plan to meet all MPB . If a current Community of Promise chooses not to focus on and achieve all of the benchmarks, but wishes to remain connected with the initiative, they may continue their commitment to Michigan ~ s children as a Michigan' s Promise Affiliate. Emerging Communities of Promise (those engaged with America's/Michigan's Promise for less than one year) are encouraged to meet the MPB within one year of receiving Community of Promise approval from America' s Promise. MYPAC Led by YES Ambassador, Jill Manlove, MYP AC is a re-energized, fully functioning standing committee of the MCSC. From August 18- 20, nearly 15 MYP AC Executive Council Members and Ambassadors participated in an annual orientation and training retreat at the Kettunen Center in Tustin, MI. Commissioner Kari Pardoe served as a consultant to the group throughout the weekend and assisted the members as they discussed the best way to communicate with the Commissioners on an going basis. Commissioner Pardoe and Commissioner Ethan Weinstock will receive quarterly reports from MYPAC and will report at the Commission meetings as appropriate. The MYP AC members also created a vision statement; received training in leadership styles, public speaking, and project planning; and began developing individual action plans that will be implemented locally. Governor's Service Awards The 8th Annual Governor's Service Awards have been tentatively scheduled for Monday, May 21 , 2001 at the Amway Grand Plaza in Grand Rapids. They will be held in conjunction with the Grantmakers/Grantseekers Conference. The 7th Annual Governor's Service Awards (GSA) reception and dinner was held in Lansing on Thursday, May 18th. A special thanks to Robert Cooper and Ameritech for their continued sponsorship of the dinner which was held in conjunction with the Volunteerism SuperConference at the Lansing Center. Over 1,000 individuals enjoyed a delicious dinner followed by the presentation of the 15 Governor's Service Award winners (GSA winners list attached) , Russell G. Mawby Award, Michigan Campus Compact Community Impact Awards, Blue Cross Blue Shield of Michigan and Blue Care Network Sapphire Award, and the Governor George Romney Lifetime Achievement Award. For a glimpse of the warmth shared at this special evening, stop by the MCSC web site at www.state.mi.us/career/mcsc and click on Governor' s Service Awards (listed underneath the logos on the opening page). Youth Poster Contest The creators of the winning entry in the Youth Poster Contest (J arnie Piper, Kristy Piper, and Sarah Ray from the Dakota High School Key Club in Macomb) unveiled their poster together with Governor John Engler and First Lady Michelle Engler at the 7th Annual Governor's Service 2 �Awards. More than 250 posters were submitted to the Youth Poster Contest by over 740 youth who worked in teams of 2-4 to create their entries. A youth peer review team selected the winning poster. ConnectMichi~an The summer issue of the ConnectMichigan newsletter was distributed the week of August 14th. The fall issue is currently being created by Maria Santana and will focus on volunteerism in persons with disabilities. This newsletter is scheduled for distribution on October 31 , 2000. MCSC Marketin~ Strate~y The MCSC is working to define its future marketing and public relations strategies and is beginning to seek input from marketing, public relations, and web site consultants. As a result of this process, the decision was made to discontinue the development of the current Annual Report (for the 1998-1999 program year) and to focus the staffs time and energy on current and prospective projects. Future Annual Reports will be developed and integrated as part of the overall MCSC Marketing Strategy. 3 �MICHIGAN COMMUNITY SERVICE COMMISSION MICHIGAN'S PROMISE BENCHMARKS July 28, 2000 Michigan is blessed with a tradition of local communities caring for each other and working together to solve serious social problems at a local level. No place can this be more clearly demonstrated than in the commitment of local communities to care for and support their children. In 1997, following the President' s Summit for America' s Future and the development of America's Promise, Michigan's Promise was formed to assist local communities in bringing the Five Promises of America's Promise to children in Michigan (mentor, protect, nurture, teach, serve). The local response to this call has been outstanding. Over the past three years, 24 individual Communities of Promise have been formed and made the commitment to positively influence the lives of local children with the Five Promises. These Communities of Promise have taken on many dimensions and various levels of commitment to the Five Promises. As the statewide convener of Michigan's Promise, the Michigan Community Service Commission (MCSC) in conjunction with the Communities of Promise, have developed the Michigan's Promise Benchmarks (MPB) to acknowledge and celebrate the various levels of commitment of all communities involved in local Michigan's Promise activities. These benchmarks will also assist the development of strategies to support local Promise initiatives. Active Communities of Promise in Michigan demonstrate their commitment by meeting all of the benchmarks outlined below in bold type. Current Communities of Promise will indicate to the MCSC their future direction by completing a registration form by December 29, 2000 and by fulfilling the benchmarks by August 1, 2001. If a current Community of Promise chooses not to focus on and achieve all of the benchmarks, but wishes to remain connected with the initiative, they may continue their commitment to Michigan's children as a Michigan's Promise Affiliate. Emerging Communities of Promise (those engaged with America's/Michigan' s Promise for less than one year) are encouraged to meet the MPB within one year of receiving Community of Promise approval from America' s Promise. The MCSC recognizes that there are many different approaches to implementation of each benchmark. Therefore, following each benchmark are examples of practices that have proven to be beneficial to one or more Community of Promise in achieving the benchmark. These examples are suggestions not prescriptions. It is intended that Communities of Promise choose among the practices in each benchmark to best suit local needs. Other examples of practices and materials to implement each benchmarks are available from the MCSC. Additional ideas are always welcome. The Michigan' s Promise Benchmarks will be reviewed by the MCSC and the Communities of Promise annually. It can be documented that a specific, targeted number of new children receive all five promises each year. (This does not necessarily have to be a large number but it should be an accurate number that is provable.) This goal is evaluated and reset each year. Examples of Practices • Develop and implement a new after school program that provide activities around each of the five promises throughout the year. Track progress through attendance records and an activity calendar that highlights the five promise areas. • Partner with a current after school program to enhance their curriculum to provides activities around each of the five promises. Track progress through attendance records and an activity calendar that highlights the five promise areas. �• Increase the attendance to include new children at an after school program that has already been developed by the Community of Promise. Track progress through attendance records and an activity calendar that highlights the five promise areas. • Orchestrate a partnership with youth-serving organizations to host several activities for the targeted youth around each of the five promises (e.g. Saturday Morning Club) throughout the year. Track progress through attendance records and an activity calendar that highlights the five promise areas. It can be documented that a specific number of children have been targeted to receive at least one of the five fundamental resources annually. evaluated and reset each year. This goal is Examples of Practices • Host a SAFE Night. Track attendance by having a participant sign-in sheet. • Partner with school sports teams, school clubs, scouts, etc. to host a Make A Difference Day project. Track participation through sign-in sheets and services or projects completed. • Host after school activities (meeting the "protect" promise) that do not bring the other four Promises to children. It can be documented that one community event is held annually to support local Community of Promise goals. Examples of Practices • Partner on a community-wide youth summit that provides workshops topics in one or more of the five promise areas. Track the number of participants through registration and the success through an event evaluation completed by participants. • Host a community forum to get input and feedback on current Community of Promise activities. Track the number of participants through registration and the success through an event evaluation completed by participants. • Partner with family-oriented nonprofit organizations to host a "family night" with activities and workshops that support and encourage families of all kinds. (Or host another kind of event with community organizations that support local promise goals.) Track the number of participants through registration and the success through an event evaluation completed by participants. • Conduct a community-wide survey to gain information and feedback on current Promise activities and to gain insight for future direction. Publish the results of the survey including the goals and objectives set as a result of community feedback. 2 �It can be documented that a committee/task force meets at least quarterly to discuss progress toward the local Community of Promise goals. Examples of Practices • Develop and implement a Community of Promise Steering Committee that meets at least quarterly. Put the MCSC on your mailing list to receive agenda and minutes from these meetings. • Partner with a current committee (e.g. Multi Purpose Collaborative Body) to have the Community of Promise goals become a part of their efforts. Put the MCSC on your mailing list to receive agenda and minutes from these meetings. • Partner with a nonprofit organization (e.g. YMCA) -and develop and iinplement five subcommittees in each promise area to direct progress toward Community of Promise goals. These subcommittees would report to a standing committee of the partner organization. Put the MCSC on your mailing list to receive agenda and minutes from these meetings. • Publish an annual assessment of the local Community of Promise using data supplied by the members of the collaborative. It can be documented that the community actively seeks commitments to support their Promise efforts and that at least five (5) commitments are secured each year. Examples of Practices • Have local businesses make cash or in-kind donations to support promise activities (e.g. food, printing, advertisement, door prizes, etc.) • Seek grants and corporate contributions to support the local promise infrastructure or specific promise activities. • Recruit volunteers from local business professionals to present workshops or participate in other activities around one of the five promises during after school programs, at youth summits, or other structured activities. Track the number of volunteers and volunteer hours contributed. • Recruit parent or other community volunteers to participate as mentors or to provide other support for Promise activities. Track the number of volunteers and volunteer hours contributed. *An America's Promise Community of Promise application has been registered and accepted by America's Promise and is on file at the MCSC. • This only needs to be done once at the beginning of a community's promise effort. To receive the America' s Promise Community of Promise application, please visit the America' s Promise web page at www.americaspromise.org and click on "how to get involved" or contact Mary Grill at the MCSC at 517/335-7875 or grillm@state.mi.us. Send a copy of your Community of Promise application to the MCSC. *The community completes the America's Promise Report to the Nation and brief MCSC supplemental report and has it on file at the MCSC. 3 �• The Report to the Nation is handled annually through America' s Promise. A Report to the Nation form is sent to the lead contact in each community. This information must be completed and submitted to America's Promise (with a copy to MCSC) by a deadline established by America' s Promise. If your community does not receive a Report to the Nation form by mid January each year, please contact Mary Grill at MCSC at 517/335-7875 or grillm@state.mi.us. • Once per year in conjunction with the Report to the Nation, the Community of Promise must submit to the MCSC a brief supplemental report that requests information not highlighted in the Report to the Nation and is specific to the Michigan' s Promise Benchmarks. This supplemental report will be distributed to Communities of Promise by the MCSC. This will not be cumbersome or a duplication of Report to the Nation. (The first report will be due in conjunction with the Report to the Nation 2001 and will document local progress toward the Michigan 's Promise Benchmarks. However, communities have until August 1, 2001 to be on board with all benchmarks.) MICHIGAN'S PROMISE AFFILIATE Communities wishing to be involved in Michigan's Promise activities on a smaller scale, can do so by upholding the benchmarks outlined below. Michigan's Promise Affiliates will remain connected to the national America's Promise initiative, but may not have access to all Michigan's Promise resources. *An America's Promise Community of Promise application has been registered and accepted by America's Promise and is on file in the MCSC office. • This only needs to be done once at the beginning of a community' s promise effort. To receive the America's Promise Community of Promise application, please visit the America's Promise web page at www.americaspromise.org and click on "how to get involved" or contact Mary Grill at the MCSC at 517/335-7875 or grillm@state.mi.us. A copy of your Community of Promise application is on file at the MCSC. *The community completes the America's Promise Report to the Nation and has it on file at the MCSC. • The Report to the Nation is handled annually through America' s Promise. A Report to the Nation form is sent to the lead contact in each community. This information must be completed and submitted to America' s Promise (with a copy to MCSC) by a deadline established by America' s Promise. If your community does not receive a Report to the Nation form by midJanuary each year, please contact Mary Grill at MCSC at 517/335-7875 or grillm@state.mi.us. EMERGING COMMUNITIES OF PROMISE Communities that are considering involvement with America's/Michigan's Promise may contact Mary Grill at the MCSC at 517/335-7875 or gillm@state.mi.us for assistance with the process of registering with America's Promise. Once a community has completed the process with America's Promise to become a Community of Promise, they have one year to meet the Michigan's Promise Benchmarks. If they choose not to fulfill all of the benchmarks within one year, their involvement with Michigan's Promise will be as an Affiliate. *Benchmarks denoted with an asterisk (*) must be completed as written. 4 �Winners ofthe SeventhAnntud Governors Service Awards Governor George Romney Lifetime Achievement Volunteer Service Award From Pinckney, Richard L. Moehl for his efforts to preserve and restore Michigan's lighthouses. Through Mr. Moehl's efforts, there is now a statewide awareness of the plight of deteriorating lighthouses. He personally has helped with the establishment of numerous nonprofit lighthouse organizations and has dedicated more than 50,000 hours to this mission. Innovative Spirit Volunteer Service Award From Cheboygan, Brenda Archambo for her efforts to preserve Sturgeon, an endangered species. Ms. Archambo, a lifelong resident of the Black Lake area, began the Sturgeon Guarding Program to protect the fish during their three week spawning period from poachers. Collaborative efforts between the Department of Natural Resources Law Enforcement Division and several volunteers have helped make the project successful. Adult 19-35 From Greenville, Mary Moore for her dedication to elementary school children. Ms. Moore volunteers more than 350 hours each year, totalling more than 2,200 volunteer hours since 1993. The children ofWalnut Hills Elementary School recently presented "Miss Mary" with a hero [gyro] sandwich and dubbed her Queen for the Day at the Heroes Assembly. Adult 36-55 From Brighton, Kevin Elya for his commitment to Paws with a Cause. Mr. Elya serves as a volunteer presenter, educator and fund raiser. He has touched the lives of thousands and changed the lives of many by encouraging people with disabilities to seek our ways to become independent. Adult Service Club/Civic Organization From Harrison Township, the Wenz Warriors Snowmobile Endurance Riders for their enthusiastic efforts that help make Michigan's Wimer Special Olympics the largest in the country. For 19 years, the Wertz W arriors have raised millions for the Special Olympics. Through their activities, they showcase the abilities of the state's special citizens, and in rum, create opportunities for them. Community Service Program Manager From Grand Rapids, Vincent Bivinn for his work with Pride for Families, a multi-tiered program he developed. The program's Food Store, Christmas Store and Job Fair allow individuals to meet their family's needs without sacrificing their dignity. Corporation/Business From Jackson, Carpenter's Union Local 1004 for the numerous hours they spend building ramps for individuals that use wheelchairs. Between May and December of 1999, more than 6000 hours were spent building 20 wheelchair ramps in Jackson and Lenawee counties. This altruistic group of 250 volunteers' philosophy is that giving is a way of life, making a tremendous impact on more than 200 recipients and their families. Media/News Organization From Hastings, J-Ad Graphics - The Reminder for their contributions to community improvement projects that include building an animal shelter, making park improvements and for providing free column space. Through their participation, thousands of dollars have been raised, animals have found homes, the animal shelter was built and volunteer participation has increased throughout the community. � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Our State of Generosity Creator An entity primarily responsible for making the resource Grand Valley State University. Dorothy A. Johnson Center for Philanthropy Description An account of the resource Collection contains the records of four Michigan nonprofit organizations: Council of Michigan Foundations, Michigan Nonprofit Association, Michigan Community Service Commission, and the Johnson Center for Philanthropy at GVSU. The documents are compiled by the Johnson Center for Philanthropy, and records document the history of the organizations from the 1960s to the 2010s. Coverage The spatial or temporal topic of the resource, the spatial applicability of the resource, or the jurisdiction under which the resource is relevant 1968-2014 Source A related resource from which the described resource is derived <a href="https://gvsu.lyrasistechnology.org/repositories/2/resources/515">Our State of Generosity collection, JCPA-04</a> Rights Information about rights held in and over the resource <a href="http://rightsstatements.org/page/InC/1.0/?language=en">In Copyright</a> Subject The topic of the resource Dorothy A. Johnson Center for Philanthropy Council of Michigan Foundations Michigan Nonprofit Association Michigan Community Service Commission Dorothy A. Johnson Center for Philanthropy Charities Philanthropy and Society Fundraising Records Michigan Publisher An entity responsible for making the resource available Grand Valley State University Libraries, Special Collections and University Archives, 1 Campus Drive, Allendale, MI, 49401 Contributor An entity responsible for making contributions to the resource Council of Michigan Foundations; Michigan Nonprofit Association; Michigan Community Service Commission Identifier An unambiguous reference to the resource within a given context JCPA-04 Language A language of the resource eng Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Identifier An unambiguous reference to the resource within a given context JCPA-04_MCSC_2000-09-13_Outreach-and-Fund-Development-Report Title A name given to the resource Michigan Community Service Commission 2000-09-13 commission meeting outreach and fund development report Creator An entity primarily responsible for making the resource Michigan Community Service Commission Description An account of the resource Michigan Community Service Commission 2000-09-13 commission meeting outreach and fund development report. Records are compiled in the Our State of Generosity collection by the Johnson Center, along with the files of the Michigan Nonprofit Association (MNA), the Michigan Community Service Commission (MCSC) and the Dorothy A. Johnson Center for Philanthropy. Originals are at the Michigan Community Service Commission. Subject The topic of the resource Dorothy A. Johnson Center for Philanthropy Charities Philanthropy and Society Fundraising Records Michigan Community Service Commission Michigan Format The file format, physical medium, or dimensions of the resource application/pdf Type The nature or genre of the resource Text Language A language of the resource eng Publisher An entity responsible for making the resource available Grand Valley State University Libraries, Special Collections and University Archives, 1 Campus Drive, Allendale, MI, 50146 Rights Information about rights held in and over the resource <a href="http://rightsstatements.org/page/InC/1.0/?language=en">In Copyright</a> Source A related resource from which the described resource is derived <a href="https://gvsu.lyrasistechnology.org/repositories/2/resources/515">Our State of Generosity collection, JCPA-04</a> Date A point or period of time associated with an event in the lifecycle of the resource 2000-09-13 https://digitalcollections.library.gvsu.edu/files/original/ce98ac1302f9c915fe4cc160333e907f.pdf 069633ae64462446b9ecfcf0ade279f7 PDF Text Text Office of the Inspector General Corporation for National and Community Service Pre-Audit Survey Report of the Michigan Community Se_rvice Commission OIG Audit Report Number 00-25 January 21 , 2000 ' Prepared by: Urbach Kahn & Werli n, PC 1030 Fifteenth Street, N .W. Washington, D.C. 20005 Under CNS OIG MOU # 98-046-5003 With the Department of Labor Contract# J-9-G-8-0024 Task Order B9G9Xl03 T his report was issued to Corporation management on July 12, 2000. Under the laws and regulations governing audit follo w up, the Corporation must make final management decisions on the report' s findings and recommendations no later than J anuary 8, 2001, and complete its corrective actions by July 12, 2001. Consequently, the reported findings do not necessarily represent the final resolution of the issues presented. �Office of Inspector General Corporation for National and Community Service Pre-Audit Survey Report of the Michigan Community Service Commission OIG Audit Report Number 00-25 CORPORATION FOR NATIONAL Cs E R v 1 c E OIG Introduction The Corporation for National and Community Service, pursuant to the authority of the National and Community Service Act, awards grants and cooperative agreements to state commissions, nonprofit entities, tribes and territories to assist in the creation of full and part time national and community service programs. Currently, in accordance with the requirements of the Act, the Corporation awards approximately two-thirds of its AmeriCorps State/National funds to state commissions. The state commissions in tum fund, and are responsible for the oversight of, subgrantees who execute the programs. Through these subgrantees, AmeriCorps Members perform service to meet educational, human, environmental, and public safety needs throughout the nation. Thus, state commissions play an important role in the oversight of AmeriCorps programs and expenditures. The Corporation has indicated that it intends to give them greater responsibility. However, the Corporation lacks a management information system that maintains comprehensive information on its grants including those to state commissions and sub grantees. Mo reover, although the Corporation began state commission administrative reviews in 1999, the Corporation, historically, has not carried out a comprehensive, risk-based program for grantee financial and programmatic oversight and monitoring. It is also unlikely that ArneriCorps programs are subject to compliance testing as part of state-wide audits.under the Single Audit Act due to their size relative to other state programs. Therefore, CNS OIG has initiated a series of pre-audit surveys intended to provide basic information on the state commissions' operations and funding. The surveys are designed to provide a preliminary assessment of the commissions ' pre-award and grant selection procedures, fisca l administration, monitoring of subgrantees (including AmeriCorps Member activities and service hour reporting), and the use of training and technical assistance funds. For each survey, we will issue a report to the state commission and to the Corporation communicating the results and making recommendations for improvement, as appropriate. We engaged Urbach Kahn & Werlin, PC, to perform the pre-audit survey of the Michigan Community Service Commission. Based on the limited survey procedures performed, UKW concluded that the Commission appears to have an adequate pre-award selection process and adequate controls to provide reasonable assurance that training and technical assistance is made available to subgrantees. However, UKW concluded that the Commission lacked adequate controls over fiscal administration ofgrants and to evaluate and monitor subgrantees. Their report includes recommendations for improvements by the Commission, oversight oftheir corrective actions by the Corporation for National Service, and a full-scope financial audit of the Commission for 1995 through the current program year. Inspector General 120 1 New York Avenue. NW Washington, DC 20S2S �We have reviewed the report and work papers supporting its conclusions. We agree with the findings and recommendations presented. Responses to the report by the Michigan Commission and the Corporation for National Service are included as appendices C and D, respectively. The Corporation's response indicates that it will require semiannual reports on the Commission' s corrective actions. However, in its response, the Michigan Commission disagrees with a number of the report's findings and recommendations. UKW's evaluation of Commission's response is included as appendix E. Notwithstanding this evaluation, however, the initial paragraph of the Commission's response also includes two statements that require further comment. First, the Commission states that it believes that the purpose of the pre-audit survey was to be a learning tool for state commissions and CNS . This is incorrect. OIG's September 24, 1999 pre-audit survey notification letter to the Michigan Commission stated that the emphasis of this survey-will be to make a preliminary assessment of the fiscal procedures and internal controls at the Commission; the effectiveness of its monitoring of AmeriCorps State subgrantees and AmeriCorps Member service hours; the pre-award selection process; the use of training and technical assistance funds; and grant compliance. Second, the Commission's response goes on to state," ... based on our experiences with the pre-audit process and the draft report, it appears that this pre-audit survey was by all standards, an audit and should be subject to the standards, rules and regulations of the A-133 process." CNS OIG does not classify the survey as an audit. It was designed to gather information on the extent of existing audit coverage for the Commission and its subgrantees, to assess the Commission's systems and management controls as described above, and to assess risk. The intent was to gather information on which to base future OIG audit work. Moreover, the requirements of OMB Circular A-133 Audits of States, Local Governments, and Non-Profit Organizations, do not apply directly to this OIG survey. 1 This survey was performed under the performance audit standards of Government Audit Standards issued by the Comptroller General of the United States as described in the Objectives, Scope and Methodology Section of the report and in Appendix A. 1 Nonetheless, the pre-audit survey design considers the requirements of the Single Audit Act and OMB Circular A-133 . In compliance with the intent of the Single Audit Act and the requirements of the Circular, we perform procedures designed to determine the extent of audit coverage for the state commission and its sub grantees as well as the use of A13 3 audit reports by the Commissions. The information gathered allows CNS OIG to determine the extent of audit work required, and to build on any audit work already performed at the state commissions and at subgrantees to avoid audit overload. It is also important to note that CNS OIG authority to perform the surveys and subsequent audits is not limited by the Single Audit Act or Circular A-133's requirements. Circular A-133, Subpart B, Section 215 (a) provides (a) Audit under this part in lieu o(other audits. An audit made in accordance with this part shall be in lieu ofany financial audit required under individual Federal awards. To the extent this audit meets a Federal agency 's needs, it shall rely upon and use such audits. The provisions of this part neither limit the authority of Federal agencies, including their Inspectors General, or GAO to conduct or arrange for additional audits (e.g., financial audits, performance audits, evaluations, inspections, or reviews) nor authorize any auditee to constrain Federal agencies from carrying out additional audits. Any additional audits shall be planned in such a way as to build upon work performed by other auditors. �Office of the Inspector General Corporation for National and Community Service Pre-Audit Survey Report of the Michigan Community Service Commission Table of Contents Pre-Audit Survey Report Results in Brief ......... ....... ......... .... .... .. ....... ...... ... .. .... ..... ...... .... ..... ......... ..... ........ .... ..... .......... ..... 1 Background ....... .... ... ..... ..... .... ........... ... .... ....... .. ...... ..... ..... .... .. .. ... .. .. ........ ... ... .. ... ........... .. ..... .... .. 2 Overview ofthe Michigan Commission .. ...... ..... ... .. .... ... ... ..... .... .. ....... ......... ........ .. ... ...... ... ... .... 3 Objectives, Scope and Methodology ..... ............ .. ....... ........ .......... ... .... ..... .. .............. ....... .. .... .... .4 Findings and Recommendations .... .... .. .... ........ ........ .. ....... ... ... .. .... ....... ..... .... ......... .. .. ...... ..... ...... 5 Appendices Appendix A - Michigan Commission Funding - 1995 through 1999 ..... .... ...... .. .................. .. 1 l Appendix B -Detailed Engagement Objectives and Methodology .. ..... ... ... ... ... .......... ........ .... 16 Appendix C - Michigan Commission Response ...... .. ...... .. ....... ..... ..... .... ..... ..... .... ........ .. ..... .. ... 19 Appendix D - Corporation Response .. ..... .... .. ... ..... ... .......... ... ...... ................ ........ .. .. ......... ..... ... 26 Appendix E - UKW ' s Evaluation of Michigan ' s Response .. .... ...... .... .. .... .... ...... .. .... ... ......... .... 27 �{jrbach Kahn & Wedin PC CERTIFIED PUBLIC ACCOUNTANTS Inspector General Corporation for National and Community Service At your request, Urbach Kahn and Werlin PC performed a pre-audit survey of the Michigan Community Service Commission. The primary purpose of this survey was to provide a preliminary assessment of: • the adequacy of the pre-award selection process; • the fiscal procedures at the Commission; • the effectiveness of monitoring Michigan State subgrantees, including AmeriCorps Member activities and service hours ; and • the controls over the provision of training and technical assistance . We were also asked to report on the recommended scope of additional audit procedures to be performed at the Michigan Commission. RESULTS IN BRIEF Based on the results of the limited procedures performed, we have made the following preliminary assessments regarding the Commission's systems for administering grants received from the Corporation. • The Commission appears to have an open and competitive process to select national service subgrantees, and the related systems and controls appear to be functioning as designed. However, we did identify an area for improvement related to the lack of assessment of subgrantee applicants' Financial Systems during the selection process. • The Commission does not have an adequate process in place for the fiscal administration of grants. • The Commission does not have adequate controls m place to evaluate and monitor sub grantees. • The Commission appears to have adequate controls in place to provide reasonable assurance that training and technical assistance are made available and provided to subgrantees . - I 1030 Fi(reemh Street N W, Washington , DC 20005 (202) 296-2020 FAX (202) 223-8488 An fndcpcnd cnr Member o ( Urbach Hocker You ng fncc ma rionaf �Based on our preliminary assessments, we recommend that the OIG perform a full-scope financial audit of the funds awarded to the Michigan Commission for 1995 through the current program year. Procedures should also include verification of reported Member service hours and matching amounts by subgrantees. In addition, we recommend that the Corporation follow up with the Commission to determine that appropriate corrective actions are put in place to address the conditions reported herein and that the Corporation consider these conditions in its oversight and monitoring of the Michigan Commission. BACKGROUND The National and Community Service Trust Act of 1993, P.L. J 03-82, which amended the National and Community Service Act of 1990, established the Corporation for National and Community Service. The Corporation, pursuant to the authority of the Act, awards grants and cooperative agreements to State Commissions, nonprofit entities, and tribes and territories to assist in the creation of full and part time national and community service programs. Through these grantees, AmeriCorps Members perform service to meet the educational, human, environmental, and public safety needs throughout the nation, especially addressing those needs related to poverty. In return for this service, eligible Members may receive a living allowance and post-service educational benefits. Currently, the Corporation awards approximately two-thirds of its AmeriCorps State/National funds to State Commissions. State Commissions are required to include between 15 and 25 voting members. Each Commission has a responsibility to develop and communicate a vision and ethic of service throughout the State. The State Commissions provide AmeriCorps funding to approved subgrantees for service programs within their states and are responsible for monitoring these sub grantees' compliance with grant requirements. The State Commissions are also responsible for providing training and technical assistance to AmeriCorps State and National Direct programs and to the broader network of service programs · throughout the state. The Commissions are prohibited from directly operating national service programs. The Corporation's regulations describe standards for financial management systems that must be maintained by State Commissions. The standards require, in part, that the State Commissions maintain internal controls that provide for accurate, current, and complete disclosure of the financial and programmatic results of financially assisted activities, as well as provide effective control and accountability for all grant and subgrant cash, real and personal property, and other assets. - 2- �OVERVIEW OF THE MICHIGAN COMMISSION The Michigan Community Service Commission is headquartered in Lansing, Michigan. The Commission has been providing national and community service programs in its current form since 1995. The Commission reported that it received funding from the Corporation totaling $2,780,225 in 1995; $3 ,492,642 in 1996; $3,956,728 in 1997; $4,529,222 in 1998; and $4,683 ,631 in 1999. Additional information on the Commission's funding is presented in Appendix A. The Commission currently has thirteen full-time staff consisting of. an Executive Director, three Directors of Programs, Finance & Administration~ and Outreach; four department analysts and five administrative support staff. The Michigan Job Commission provides fiscal oversight to the Commission. As part of the State of Michigan, the Commission is included in the state's annual OMB Circular A-133 audit. The AmeriCorps Program was considered a major program for the year ended September 30, 1998. The following two findings were identified related to the administration of the program : The Michigan Jobs Commission's internal control structure did not ensure that required quarterly FSRs were submitted to the Corporation on a timely basis, and MJC's internal control structure did not ensure that FSRs were received from all program subrecipients. The Commission provided the following information regarding subgrantee A-133 audits: Program Year 1999 1998 1997 1996 1995 Total Amount of Corporation Funds Subgranted $4,182,322 4,140,892 3,562,830 3,009,517 2,168,321 Number of Subgrantees Number of Subgrantees Subject To A-133 Audit Requirements 37 28 25 20 17 13 15 18 17 12 Determination of the number of subgrantees subject to OMB Circular A-133 audit requirements is based on information received from the Commission and the dollar value of federal awards passed through the Commission during the program year. Other subgrantees could be subject to an OMB Circular A-133 audit if additional federal funds were received from other sources during the program year. -3- �OBJECTIVES, SCOPE AND METHODOLOGY We were engaged by the Office of the Inspector General for the Corporation for National and Community Service to provide a preliminary assessment of the systems and procedures in place at the Commission for administering grants and for monitoring the fiscal activity of sub grantees. The primary purpose of this survey was to provide a preliminary assessment of: • the adequacy of the pre-award selection process; • the fiscal procedures at the Commission; • the effectiveness of monitoring of Michigan State sub grantees, including AmeriCorps Member activities and service hours; and • the controls over the provision of training and technical assistance. We were also asked to report on the recommended scope of additional audit procedures to be performed at the Conunission. Our survey included the following procedures: • reviewing Corporation laws, regulations, grant provisions, the Reference Manual f or Commission Executive Directors and Members, and other information to gain an understanding of legal, statutory and programmatic requirements ; • rev1ewmg OMB Circular A-133 audit reports and current program year grant agreements for the Commission; • obtaining information from Commission management to complete flowcharts documenting the hierarchy of Corporation grant funding for program years 1995 through 1999; and • performing the procedures detailed in Appendix B, in connection with the Commission's internal controls, selection of subgrantees, administration of grant funds, evaluation and monitoring of grants, and technical assistance process. As part of the procedures performed, we documented and tested certain internal controls in place at the Commission using inquiry, observation, and examination of a sample of source documents. Finally, we .~ummarized our observations and developed the findings and recommendations presented in this report. We discussed all findings with Commission management during an exit conference on January 21,2000. -4- �Our procedures were performed in accordance with Government Auditing Standards issued by the Comptroller General of the United States. We were not engaged to, and did not, perform an audit of any financial statements, and the procedures described above are not sufficient to express an opinion on the controls at the Commission or its compliance with applicable laws, regulations, contracts and grants. Accordingly, we do not express an opinion on any such financial statements or on the Commission's controls and compliance. Had we performed additional procedures, other matters might have come to our attention that would have been reported to you. I. ,, We provided a draft of this report to the Michigan Commission and the Corporation for National and Community Service. The Commission ' s and the Corporation's responses to our findings and recommendations are included as Appendix C and Appendix D, respectively. FINDINGS AND RECOMMENDATIONS Selection ofSub grantees According to A Reference Manual for Commission Executive Directors and Members, Section 3 .2, "Commissions are expected to develop a fair and impartial process for reviewing and selecting applicants for potential funding ." The Michigan Commission has developed various procedures to comply with this requirement. Commission procedures indicate that the Commission advertises the availability of funds by sending postcards to all applicants maintained in a Commission database, and advertisements on the Commission's web-site, and in Crane's Non-Profit Newsletter. A technical assistance conference call is then held to discuss application and Corporation guidelines. Interested applicants attend a face-to-face meeting with the Director of Programs to discuss fund management. New applicants complete Intent to Apply forms, which provide limited information on the program: including number of potential members, program objectives, and specific information relating to the key contact person. The Review Panel reviews each Intent to Apply form and completes peer review and team ranking sheets. Commission personnel categorize the forms according to recommendations and evaluate each applicant's strengths and weaknesses. Approved applicants then attend a one-day technical assistance session to gain information relating to the required comprehensive AmeriCorps applications. I ,II 'I I i I !:: )I I :I, Commission personnel review the AmeriCorps applications, as well as evaluate the financial s'ystems in place at each subgrantee and results of recent audits. At the conclusion of the · review, the Commission compiles their recommendations and submits them to the Corporation. - 5- �For renewal applicants, the Commission reviews quarterly progress reports, proposals for the future, as well as, the budget submission for the upcoming year. While we believe the documentation maintained by the Commission to support the selection process is adequate, we have identified the following areas for improvement. Lack of documentation to support the review of certain information during the renewal process. The Commission did not document its review of quarterly progress reports and site visit reports during the renewal process of two subgrantees. _Therefore, _we were unable to ·determine whether the Commission reviewed these reports during the renewal of subgrantees. We recommend that the Commission re-enforce current policies and procedures which require the review of these reports during the renewal of subgrantees. Lack of assessment of subgrantee applicants' Financial Systems during the selection process According to A Reference Manual for Commission Executive Directors and Members, Section 4.2, Commissions are responsible for maintaining "appropriate financial management systems to disburse funds and track Commission and program expenditures according to legal and grant requirements." In order to comply with this requirement, the Commission must be able to ensure that subgrantees have systems in place to accurately track expenditures, since this information forms the basis of a majority of the Commission's expenditure reporting. During our testing, we determined that selection officials do not consider the adequacy of the applicants' financial systems during the Commission's subgrantee selection process. The grant application form provided by the Corporation does not specifically address the applicant's financial systems. In addition, Commission selection procedures do not require that Commission personnel request information from the applicants related to their financial systems or to otherwise assess an applicants' financial system. As a result, grant funds may be provided to an organization that does not have financial systems in place to properly account for the Corporation funds received or to ensure compliance with related requirements. We recommend the Commission evaluate and document the adequacy of the applicants ' financial systems during the selection process to ensure that applicants have systems in place to properly account for grant funds and comply with related grant requirements. - 6- �Administration of Grant Funds As part of the grant administration process, "Commissions must evaluate whether subgrantees comply with legal, reporting, financial management and grant requirements and ensure follow through on issues of non-compliance" (A Reference Manual for Commission Executive Directors and Members, Section 4.3). Based on the results of our testing, we identified the following areas for improvement related to the evaluation of subgrantee compliance with reporting and grant requirements. Lack of evidence of Financial Status Report _review, including matching recalculation, prior to the 1999 program year. Commission procedures require that subgrantee Financial Status Reports be reviewed, and matching requirements, recalculated. However, no evidence exists to ' document that this review was performed, prior to the 1999 program year. In addition, our testing of 15 subgrantees identified the following deficiencies: • • Fifteen instances where we were unable to determine whether the match was re-calculated by the Commission; and Several instances where FSRs submitted by subgrantees were not accurately prepared or completed. We also determined that Commission personnel do not compare the FSRs to the subgrantees' accounting records or other supporting documentation during site visits. Because of these conditions, errors on the FSRs may occur and remain undetected. Although all subgrantees are on a reimbursement only basis, if subgrantee FSRs are not agreed to the subgrantees' accounting system, then there is an increased risk that subgrantees are incorrectly reporting amounts on their FSRs and the Commission lacks reasonable assurance that subgrantees are correctly reporting amounts on their FSRs. We recommend the Commission continue to enforce current procedures which require the review of subgrantee FSRs, recalculation of matching requirements and documentation to support the results of this review. Also, the Commission should implement site visit monitoring procedures that require the reconciliation of the subgrantees' FSRs to the subgrantees' accounting records along with other supporting documentation (e.g. invoices). Late submission of Financial Status Reports AmeriCorps Provision 17 (i) states "AmeriCorps State programs and most AmeriCorps National sites that receive subgrants must submit at least four Financial Status Reports (SF 269 a) to their respective State Commission or Parent Organization." It continues to state "State Commissions and Parent Organizations are required to forward Financial Status - 7- �I • Reports from programs and budgeted sites to the Corporation's Grants Office 30 days after the close of each calendar quarter." Our testing identified four instances where subgrantees did not submit FSRs to the Commission timely and in accordance with Corporation guidelines. We recommend that the Commission enforce current policies and procedures requiring the submission ofFSRs in accordance with Corporation guidelines. · Inability to determine the timeliness of the receipt of FSRs The Commission does not routinely date-stamp FSR reports from . subgrantees as they are received. Thus, the Commission can not routinely verify if these documents are submitted timely in compliance with the grant agreement. During November and December 1998, the Commission began using the Web Based Reporting System which electronically records the date subgrantees submit their FSRs to the Commission. As a result, no recommendation is required at this time related to recording the date of the receipt ofFSRs. The Commission did not maintain all required FSRs. ArneriCorps Provision #17 states "Commissions and Parent Organizations are required to submit quarterly Financial Status Reports and three Progress Reports to the Corporation. Commissions and Parent Organizations must submit these reports by the following dates and include three copies along with the original." It continues to state "AmeriCorps State programs and most AmeriCorps National sites that receive subgrants must submit at least four Financial Status Reports to their respective Commission or Parent Organization. In general, if a site has a Corporation-approved budget then the submission of an FSR for that site/sub-Grantee is required. Commissions/Parent Organizations are required to forward Financial Status Reports from programs and budgeted sites to the Corporation's Grants Office 30 days after the close of each calendar quarter. Annual Financial Reports shall be submitted within 90 days of completion and will compare actual expenditures to budgeted amounts using the line item categories in the grant budget form." During our testing of 15 FSRs, we identified three instances where FSRs were not maintained in the Commission subgrantee files. Our testing also identified six instances where we could not verify amounts reported to the Corporation by the Commission due to inadequate supporting documentation. Because of these missing FSRs, we were unable to determine the accuracy of prior quarter amounts reported (or carried forward) on FSRs submitted to the Michigan Commission by subgrantees, as well as the accuracy of FSRs submitted by the Commission to the Corporation. · -8- �' • 1 We recommend that the Commission reemphasize the requirement that all FSRs submitted by subgrantees, as well as FSRs, and supporting documentation, submitted by the Commission to the Corporation, be maintained and available for review. The Commission could not provide the dollar amount of the match for the administrative grant. As noted in Appendix A, the Commission was unable to provide us with the dollar amount of the match for the administrative grant during 1995, 1996 and 1997. Commission personnel stated that awards during the first three years were not reported with match amounts since the grant award letter did not require it. However, the Commission was able to provide the dollar amounts of the match during 1998 ' and 1999 grant years. As a result, no recommendation is required at this time related to the dollar amounts of matches for administrative grants. Evaluating and Monitoring Grants As discussed above, the Commission is responsible for evaluating whether subgrantees comply with legal, reporting, financial management and grant requirements and ensuring corrective action when noncompliance is found. We identified the following area for improvement related to the evaluation and monitoring of sub grantees. The evaluating and monitoring system for subgrantees needs to be improved at the Commission. According to OMB Circular No . A-133, Audit of States, Local Governments, and Non-Profit Organizations, as amended, Subpart D § 400 (d)(3) pass through entities are required to "Monitor the activities of subrecipients as necessary to ensure that Federal awards are used for authorized purposes in compliance with laws, regulations, and the provisions of contracts or grant agreements and that performance goals are achieved." The Commission procedures call for site visits at least twice a year. However, during our review of monitoring files for subgrantees, we determined that certain information was excluded from the site visit documentation. Specifically, the names of the Member files reviewed, identification of Member files where exceptions were identified, and the procedures followed to select the Members reviewed were not included. Commission personnel also do not verify reported Member service hours to timesheets or other supporting documentation. -9- �l • 1 We also determined that the following information was not consistently maintained in the monitoring files: • • • Findings and recommendations identified during site visits; Resolution and follow-up on identified findings; and Progress reports. Since comments included on the checklists were general in nature, we were unable to reperform procedures performed by Michigan Commission personnel. We recommend that the Commission revise its policies -and procedures requiring specific information be included in the documentation for site visits (for example, sample sizes, exceptions, recommendations, and follow up on findings and recommendations) . This will allow the Corporation to assess the Commission's oversight of subgrant~es when it performs its planned Commission administrative reviews. In addition, we recommend that the Corporation for National and Community Service revise its guidance to specify minimum procedures to be performed, as well as minimum documentation requirements. Providing Technical Assistance Annually, the Commission receives grant funds to provide technical assistance to its subgrantees. Procedures are in place at the Commission to (1) identify training needs of subgrantees through periodic staff meetings with the program directors and a needs assessment survey; (2) notify sub grantees of training programs; and (3) provide needed training to subgrantees. We identified no significant areas for improvement within this process. This report is intended solely for the information and use of the Office of the Inspector General, management of the Corporation for National and Community Service, the Michigan Community Service Commission, and the United States Congress and is not intended to be and should not be used by anyone other than these specified parties. Washington, DC January 21, 2000 - I 0- �o I APPENDIX A - MICHIGAN COMMISSION FUNDING CORPORATION FOR NATIONAL SERVICE FUNDING TO THE MICHIGAN STATE COMMISSION 1995 1 AM ERICORPS COMPETITIVE FUNDS : $342,037 L&S FUNDS : $124,883 PDAT FUNDS : $65,000 ADMINISTRATION FUNDS :•• $386,395 MATCH: $1,153.697 MATCH: $339 ,88 4 MATCH: $93 ,735 NO MATCH REQUIRED MATCH: ~... ~ TOTAL CNS FUNDS AVAILABLE TO THE COMMISSION $2,780 .225 T FUNDS AWARDED TO SUBGRANTEES $2,168,321 AM E RICORPS FORMULA: $1,732,901 AMERICORPS COMPETITIVE: $310,537 L&S FUND: $124,883 MATCH $1 ,153,697 MATCH $339,884 MATCH $93,735 TOTAL# OF SUBS : 8 TOTAL# OF SUBS : 1 TOTAL# OF SUBS : 8 TOTAL# OF SITES : 33 TOTAL# OF SITES : 17 TOTAL# OF SITES : 8 Total Carryovers for 1995 (Not included in the current year funding amounts above): Administration : S 71,151.00 AmeriCorps: - ~ AMERICbRPS FORMULA FUNDS : $1 ,861 ,910 Information not received from the Commission Disability funds included in grant award - 11 - s· / �' I APPENDIX A - MICHIGAN COMMISSION FUNDING CORPORATION FOR NATIONAL SERVICE FUNDING TO THE MICHIGAN STATE COMMISSION 1996 ~ l l l AMERICORPS FORMUlA FUNDS: $2,271 ,964 AMERICORPS COMPETITIVE FUNDS: $610,877 L&S FUNDS: $126,890 PDAT FUNDS: $80,000 ADMINISTRATION FUNDS:$402,9 11 MATCH: $1 ,649,333 MATCH: $458,384 MATCH: $109,047 NO MATCH RFO· JIRFn MATCH: l 1 ~ TOTAl CNS FUNDS AVAilABLE TO THE COMMISSION $3,492,642 J FUNDS AWARDED TO SUBGRANTEES $3,009,517 1 l AMERICORPS COMPETITIVE: S010,877 s 126,890 MATCH $1 ,649,333 MATCH $458,384 MATCH: $ 109,04 7 TOTAL • OF SUBS: 10 TOTAL I OF SUBS: 2 TOTAL I OF SUBS: 8 TOTAL* OF SITES: 61 TOTAL I OF SITES: 21 OF SITES: 8 Total carryovers tor 1996 (Not included in the current year tund ing amounts above): PDAT: 57,482.00 166,013.00 100,000.00 Amer!Corps: Admimstr.atiOn - Information not re-ceNed from the CommissiOn Disability tunds included in gi'Cint award - I 2- ~-: • .::.•. • l AMERICORPS FORMULA: $2,271 ,750 I • _,_ L & S. TOTAL~ s· v �' ' APPENDIX A - MICHIGAN COMMISSION FUNDING CORPORATION FOR NATIONAL SERVICE FUNDING TO THE MICHIGAN STATE COMMISSION 1997 l AMERICORPS FORMULA FUNDS : 52,836,926 AMERICORPS COMPETITIVE FUNDS . $549,502 L&S FUNDS : $148,919 PDAT FUNDS : $100,795 ADMINISTRATION FUNDS :•• $320,586 MATCH: $1 ,800 ,007 MATCH: $506 ,704 MATCH: $158,558 NO MATCH REQLIRED MATCH: ~ s· / ~ ~ ------~~------------~~--------------L-------,~~ TOTAL CNS FUNDS AVAILABLE TO THE COMMISSION $3,956,728 FUNDS AWARDED TO SUBGRANTEES $3,562,830 ~ AMERICORPS FORMULA : $2,805 ,304 AMERICORPS COMPETITIVE. $608,607 L& S: $148 ,919 MATCH: $1 ,781 ,844 MATCH: $506,704 MATCH: $158 ,558 TOTAL# OF SUBS : 12 TOTAL# OF SUBS : 2 TOTAL# OF SUBS : 11 TOTAL# OF SITES: 86 TOTAL# OF SITES : 22 TOTAL #OF SITES: 11 Total Carryovers ror 1997 (Not included in the current year funding amounts above): PDAT: AmeriCorps: Adm1msrrauon: S S $ 20,000 107,676 90,000 lnformalion not received from the Commission •• Disability funds included in grant award - 13 - . ·. •..... . ~-.. .-:-.'. . . )\ . �' I APPENDIX A - MICHIGAN COMMISSION FUNDING CORPORATION FOR NATIONAL SERVICE FUNDING TO THE MICHIGAN STATE COMMISSION 1998 l AMERICDRPS FORMULA FUNDS : AM ERICORPS COMPETITIVE FUNDS : $2,595,008 $1 ,354,663 L&S FUNDs .· · · PDAT FUNDS : ADMINISTRATION FUNDS :•• $115,499 $140,000 $324,052 NO MATCH REQUI RE D $38 1 ,831 MATCH: MATCH: MATCH: $2,011,156 $1 ,062,680 $130 ,037 TOTAL CNS FUNDS AVAILABLE TO D-iE COMMISSION $4,529 ,222 FUNDS AWARDED TO SUBGRANTEES $4,1 40 ,892 AMERICORPS FORMULA: AMERICORPS COMPETITIVE . $2 ,595 ,006 $1 ,430,385 L & S. S1 15,499 MATCH· MATCH: MATCH: $2,01 1,156 $1 ,062,880 $130 ,037 TOTAL II OF SUBS : TOTAL II OF SUBS : TOTAL II OF SUBS: 16 5 7 TOTAL# OF SITES : TOTAL II OF SITES · TOTAL II OF SITES: 106 44 7 Total Carryovers for 1996 (Not included in the current year funding amounts above): PDAT: AmeriCorps: s $ 30 ,000 75,722 •• Disability funds included in grant award - · Learn & Serve amount represents funds from 1997. A no cost extension was awarded for the 1998 program year and the funds were used to renew the subgrantee from the prior year. - 14- MATCH: �I I APPENDIX A - MICHIGAN COMMISSION FUNDING CORPORATION FOR NATIONAL SERVICE FUNDING TO TI-iE MICHIGAN STATE COMMISSION 1999 l AMER ICORPS FORMULA FUNDS : $2,538 ,088 AMER JCORPS COMPETITIVE FUNDS : $1,430 ,590 L&S FUNDS : $135,527 POAT FUNDS : . $120,000 MATCH: $1 ,555 ,638 MATCH: $1 ,041 ,532 MATCH: $211 ,530 NO MATCH REQUIRED PROMISE FELLOWSHIP FUNDS: $78 ,117 MATCH: $477,594 MATCH: $144,950 1 :a ' !- TOTAL CNS FUNDS AVAILABLE TO TI-iE COMMISSION $4,683,631 l FUNDS AWARDED TO SUBGRANTEES $4,182,322 • AMERICORPS FORMULA : $2,538 ,088 AM ER ICORPS COMPETITIVE. $1 ,430,590 L&S : $135 ,527 PROMISE FELLOWSHIP $78 ,117 MATCH: $1 ,555,638 MATCH: $1 ,041 ,532 MATCH: $211 ,530 MATCH: $144,950 TOTAL# OF SUBS : 15 TOTAL# OF SUBS : 5 TOTAL# OF SUBS : 10 TOTAL#OF SUBS : 7 TOTAL# OF SITES : 113 TOTAL# OF SITES : 30 TOTAL# OF SITES : 10 TOTAL# OF SITES : 8 Total Carryovers for 1999 (Not included in the current year funding amounls above): Administration $ 145,549 .. Disability funds included in grant award - 15 - ~ ADMINISTRATION FUNDS :•• .S381 ,309 �APPENDIX B - DETAILED ENGAGEMENT OBJECTIVES AND METHOO.OL OG Y Internal Controls Our objective was to make a preliminary assessment of the adequacy of the Commission 's financial systems and documentation maintained by the Commission to provide reasonable assurance that transactions are properly recorded and accounted for to : (1) permit the preparation of reliable financial statements and Federal reports; (2) maintain accountability over assets; and (3) demonstrate compliance with laws, regulations, and other compliance requirements. In order to achieve the above objectives, we interviewed key Commission personnel to assess the Commission's internal controls surrounding the following items, to ensure compliance with Part 6 of A-133, Internal Control of the Compliance Supplement to OMB Circular AI 33, Audits of States, Local Governments, and Non-Profit Organizations : overall control environment; activities allowed or unallowed and allowable costs; cash management; eligibility; equipment and real property management; matching; period of availability of Corporation funds; procurement and suspension; debarment; program income; and reporting by the Commission to the Corporation. Selection of Subgrantees Our objectives were to: • conduct a preliminary survey of the systems and controls utilized by the Commission to select national service subgrantees to be included in any application to the Corporation; • make a preliminary assessment as to whether the Commission evaluated the adequacy of potential sub grantee financial systems and controls in place to administer a Federal grant program prior to making the award to the subgrantees; and • make a preliminary assessment as to whether the Commission's involvement in the application process involved any actual or apparent conflict of interest. In order to achieve the above objectives, we interviewed key Commission management and documented procedures performed by the Commission during the pre-award financial and programmatic risk assessment of potential subgrantees. We also reviewed documentation to ensure that conflict of interest forms for each subgrantee applicant tested were signed by all peer review members annually, and maintained by the Commission. - 16- �APPENDIX B- DETAILED ENGAGEMENT OBJECTIVES AND METHOfiOLOGY Administering the Grant Funds Our objectives were to: • conduct a preliminary survey of the systems and controls utilized by the Commission to oversee and monitor the performance and progress of funded subgrantees; • make a preliminary assessment as to whether the Commission's organizational structure and staffing level and skill mix is conducive to effective grant administration and whether the commissi<?n has a p(operly constituted membership; • make a preliminary assessment as to whether the Commission provided adequate guidance to subgrantees related to maintenance of financial systems, records, supporting documentation, and reporting of sub grantee activity; • conduct a preliminary survey of financial systems and documentation maintained by the Commission to support the oversight of subgrantees and their required reporting to the Corporation (including Financial Status reports, enrollment and exit forms) ; and • make a preliminary assessment as to what procedures the Commission has in place to verify the accuracy and timeliness of reports submitted by the subgrantees. In order to achieve the above objectives, we reviewed Financial Status Reports submitted by subgrantees, as well as Financial Status Reports submitted by the Commission to the Corporation, to preliminarily assess the accuracy of submitted Financial Status Reports. We also determined whether the Commission has implemented the Web Based Reporting System. Evaluating and Monitoring Grants Our objectives were to: • conduct a preliminary survey of the systems and controls utilized by the Commission, in conjunction with the Corporation, to implement a comprehensive, non-duplicative evaluation and monitoring process for their subgrantees; • make a preliminary assessment as to whether the Commission has a subgrantee site visit program in place and assess the effectiveness of its design in achieving monitoring objectives; • conduct a preliminary survey of the Commission's procedures used to assess subgrantee compliance with Corporation regulations (e.g., those governing eligibility of Members, service hour reporting, prohibited activities, payment of living - 17 - �I .APPENDIX ' B- DETAILED ENGAGEMENT OBJECTIVES AND METHODOLOGY ) I I allowances to Members and allowability of costs incurred and claimed under the grants by subgrantees (including reported match)); l I • conduct a preliminary survey of the Commission's procedures for obtaining, reviewing and following up on findings included in the subgrantee single audit reports, where applicable; • determine whether program goals are established and results are reported and compared to these goals; and • conduct a preliminary survey of the . procedur~s m place to evaluate whether subgrantees are achieving their intended purpose. j ' ! In order to achieve the above objectives, we documented the procedures performed by the Commission to evaluate and monitor individual subgrantees. In addition, we judgmentally selected subgrantees and obtained the Commission 's documentation for site visits. We reviewed the documentation to preliminarily assess the adequacy of the procedures performed by the Commission to assess financial and programmatic compliance and related controls at the sites. We also determined whether the Commission received and reviewed A133 audit reports from subgrantees. Providing Technical Assistance Our objectives were to: • conduct a preliminary survey of the systems and controls utilized by the Commissions to provide technical assistance to subgrantees and other entities in planning programs, applying for funds, and implementing and operating programs; • make a preliminary assessment as to whether a process is in place to identify training and technical assistance needs; and • make a preliminary assessment as to whether training and technical assistance provided to identified subgrantees. IS In order to achieve the above objectives, we documented the procedures performed by the Commission to identify and satisfy training needs for the subgrantees and Commission employees. We also obtained a summary of all training costs incurred during the current year to ensure they properly related to training activities, which were made available to all sub grantees. ~ 1 - 18- �.' APPENDIX C - MICHIGAN COMMISSION RESPONSE I STATE OF MICHIGAN JOHN ENGLER, Governor MICHIG AN COMMUNITY SERVICE COMMISSION Chairperson Michelle Engler 111 S. Capitol Ave. George W. Romney Bldg .• 4th Floor Lansing. Michigan 48913 Telephone (517} 335-4295 FAX (517} 373-4977 Executive Director Kyle Caldwell June I, 2000 Ms. Luise Jordan, Inspector General Corporation for National Service 1201 New York Avenue, NW Washington, D.C. 20525 Re: Draft Report of the Pre-Audit Survey of the Michigan Community Service Commission. Dear Ms. Jordan: The Michigan Community Service Corrunission (MCSC) and the Internal Auditor from the Michigan Department of Career Development (IviDCD) have reviewed the draft report of the Pre-Audit Survey referenced above and disagree with two statements outlined in the Results in Brief in the Pre-Audit Survey Report of the Michigan Community Service Commission and contest the overall pre-audit survey process. It was our understanding that a pre-audit survey was to be a learning tool for state commissions and the Corporation for National Service (CNS) and used to help find systems and procedures that may need to be strengthened. In fact, at the entrance meeting, the auditors from Urbach, Kahn and Werlin P.C. stated that this process was to find common areas of weakness from the conunissions across the nation for CNS to develop training for the grantees and state commissions. However, based upon our experiences with the pre-audit survey process and the draft report, it appears that this pre-audit survey was by all standards, an audit and should be subject to all the standards, rules and regulations of the A-133 Single Audit Act. One of the large areas of concern that the MCSC has with the pre-audit survey was the brief time the auditors spent on site. The auditors from Urbach, Kahn and Werlin P.C. were on site for fewer than three full days. It is difficult to understand how a firm would be able to review a sixyear period involving five funding sources in only three days. This is especially troubling as the Office of Auditor General for the State of Michigan took more than one full month to perform a two-year audit limited to our Michigan's AmeriCorps program. The MCSC feels that many of T \. I - 19- �I I I I) APPENDIX C - MICHIGAN COMMISSION RESPONSE Page 2 Ms. Luise Jordan Draft Report of the Pre-Audit Survey of the Michigan Community Service Commission the broad and unfounded findings noted in the draft report could have been addressed during the pre-audit survey visit had representatives from Urbach, Kahn and Wedin P.C. taken sufficient time to obtain the documentation requested. Brief Response to "Results in Brier from the Pre-Audit Survey Report of the Michigan Community Service Commission (Pagel): The MCSC was surprised to find the statement in the draft report stating that we do not have adequate controls in place for the fiscal administration of grants nor have adequate controls in place to evaluate and monitor subgrantees. This item was not discussed in either the exit meeting or in the pre-audit survey report finding letters. In fact, many if not all of the minor findings in the report are based on documents that are more than three years old. That leads to a second area of concern involving the broad, inaccurate and exaggerated wording of the pre-audit survey findings. Page 1 refers to the fiscal and monitoring systems being inadequate while the evidence used to support these statements is from several years past. These findings do not represent the effectiveness and integrity of the MCSC's current systems. The au ditors noted that MCSC 's systems are currently adequate in their exit interview, but neglected to include that information in the written report. This response includes evidence of this disparity which should be noted in the fmal report. The specific responses to items made in the draft: Page I "The Commission does not have an adequate process in place for the fiscal administration of grants. This issue was not discussed during the on site review, the exit conference on January 21, 2000, nor in the follow up conversations and the Audit SurveyPreliminary Findings Jetter; that the MCSC recei ved and to which the MCSC provided a written response (Attachment A). The MCSC just completed an extensive major audit of its AmeriCorps program for the fiscal years 1996-1997 and 1997- 1998 conducted by the State ofMichigan Department of Auditor General. During this audit, there were no major findings and the audit did not identify any fiscal management inadequacies in the administration of grants. The MCSC's systems, controls, and procedures are largely based upon similar systems in place at the Department of Career Development ' s Office of Workforce Development. These systems have been in place for many year; and in addition, the MCSC is located in a major state department that has experience in successfully and prudently handling well over $520 million dollar; in federal funds each year. Based upon the few pre-audit survey findings that were not cleared up during the period of the survey and the time frame between the survey and the draft report, the statements are not supported by the facts. T \. ( - 20- �• ) J APPENDIX C - MICHIGAN COMMISSION RESPONSE Page 3 Ms. Luise Jordan Draft Report of the Pre-Audit Survey of the Michigan Community Service Commission Page I "The Commission does not have adequate controls in place to evaluate and monitor subgrantees." The MCSC continues to improve and strengthen its subgrantee m_o nitoring processes. Many of the suggestions proposed by the auditors have, in fact, been addressed and incorporated into our monitoring policies. The MCSC feels that monitoring of its sub grantees is one of its most important responsibilities and has increased staff size to ensure that program monitoring is of the highest quality and our greatest-priority. The statement above is not supportable based upon the one remaining issue in the draft report regarding program monitoring. In addition, no where in the draft report are the changes to the processes and policies addressed. If in fact the revised policies, which address all the concerns of the monitoring issue, had been included in the draft report, the only issue identified for program monitoring would be addressed. Page 6 "Lack of documentation to support the review of certain information during the renewal process." All previous information collected on subgrantees, including progress reports and site visits, is used during the review process. The program officer and the Director of Programs are part of the review team and any areas of concern with any returning subgrantee are addressed as part of their continuous improvement plan. However, the MCSC did not in the past utilize a checklist during the review process. MCSC is in the process of creating a checklist that will document the review for audit purposes. It should be noted that the MCSC irrunediately addresses all concerns and issues that arise from the progress reports and or site visits. These are also well documented in grantee files and therefore, any issues with regard to sub grantees are normally handled prior to the new grant renewal period. P:~ge 6 "Lack of assessment of subgrantee applicant's Financial Systems during the selection process." All applicants successfully completing the original screening processes are required, as part of their submission, to supply their most recent audit and include a completed Financial Management Survey prior to the selection of new grants. The Director of Finance and Administration reviews all documents to determine the financial capability of the sub grantee. This process has been in place for the last two grant years. The lack of a checklist that the auditors could see that showed the documents were reviewed prior to the grant award was, to our knowledge, the only issue. The documents listed above are included with the subgrantee files. As with all review documents, these will be included on the checklist for audit purposes. In addition, the MCSC does not make it a practice to require returning subgrantees to fill out th.is checklist every year. - 21 - �I I I ._, ' ' APPENDIX C - MICHIGAN COMMISSION RESPONSE Page 4 Ms. Luise Jordan Draft Report of the Pre-Audit Survey of the Michigan Community Service Commission As a returning grantee, we have been morutoring their financial systems during the previous grant year. As the majority ofMCSC subgrantees are returning grantees, financial management checklists will only be included ~n a small percentage of the files. ! Page 7 "Lack of evidence of Financial Status Report review, including matching recalculation." "Fifteen instances where we were unable to determine whether the match was recalculated by the commission; and" The MCSC does in fact review the match of each of its subgrantees. Prior to issuing payments to our subgrantees, a Cash Request Checklist (Attachment B) is filled out that verifies match amounts and the percentage of administration being charged to the grant. If it is determined that a subgrantee is not meeting their match, grantees are asked to submit a written response with a plan for bringing the match up the required level. The MCSC has been using this checklist for over two years now and it has become a very useful tool in verifying that our subgrantees meet their required match. In addition, MCSC utilizes the monthly expendirure form on the Web Based Reporting System (WBRS) to verify match compliance. Again, this was clearly explained to the auditors at our on-site exit interviews and in a written follow-up (See attachment A). .II -I "Several instance where FSRs submitted by subgr:lDtees were not accurately prepared or completed." I Based upon documentation received during the exit meeting, there were onl y two instances where the FSRs were possibl y not accurate. In one instance, the total federal funds available for the Uruversity of Michigan did not match up with the two years of sub grants. It was explained to the auditor that this was a result of the program's status as a competitive funded AmeriCorps program and the result of carry over funds. The program would show the ac tual amount of Federal Funds available (1" Year grantunspent 1" year+ 2"d Year grant funds) . Based upon this formula, our two years of grants may total $800,000, but if $100,000 was the amount of the carryover, the subgrantee could show $700,000 in total federal funds available. (400,000- 100,000 + 400,000 = $700,000 in Federal Funds available, the two grant years= $800,000). This was explained to the auditor on site, and is something that was out of the control of the MCSC during the cumulative period of sub grants from CNS. ' I The second instance was from a small Learn & Serve grant from 1998 that did not total properly. The Commission has since changed its reporting systems and all FSRs are now keyed into a computerized spreadsheet by our department's federal accountants who check and compare the nwnbers reported. Any discrepancies are then worked out with the subgrantee prior to our submission of the aggregate FSR report. 0' J ·- ! ~ J k '11 < r I i·.. ~ ' ~··· .. ' - 22- �' ' APPENDIX C - MICHIGAN COMMISSION RESPONSE Page 5 Ms. Luise Jordan Draft Report of the Pre-Audit Survey ofthe Michigan Community Service Commission In addition, the finding stated, "We also determined that Commission personnel do not compare the FSRs to the subgrantees' accounting records or other supporting documentation during site visits." This statement is false. In fact, during the last two years the MCSC has utilized an impartial contractor to perform a complete fiscal site visit on all of its AmeriCorps subgrantees. This visit included a complete review and audit of one month's expenditures. The contractor reviewed all expenses to make sure that it was authorized and reported correctly. In addition, the contractor verified that all documentation tied correctly into other reports. For example, the contractor looked at all expenses and internal accoun ting records to verify that the monthly expenditure report was correct and also compared the reports to the most recent FSR completed. This information was reported to the auditors during the on-site visit. The subgrantee on-site fiscal audit program worked exceptionally well and the MCSC plans on expanding this process to all of its grant programs in the future. Page 7 "Late submission of Financial Status Reports." This has been, and will continue to be, one of the most difficult aspects of the CNS grant management process for commissions. The MCSC has been working very hard to help its subgrantees report on time. One of the tools that we have started to use is the Cash Request Checklist. All payments to sub grantees are held pending receipt of any missing documentation. We will continue to look at new processes that will assist us in meeting the required FSR submission deadlines. Our last FSR submission for the AmeriCorps grant included 21 out of22 FSR 's (or 95%) submitted on time. The last FSR was submitted two weeks after the due date and the MCSC is working with the program to help them meet future deadlines. Page 8 "Inability to determine the timeliness of the receipt of FSRs." The MCSC has updated its policies to ensure that all documentation received from subgrantees is date stamped upon receipt. Page 8 "The Commission did not maintain all required FSRs-" Agai n, this is an inaccurate statement. The MCSC does in fact maintain copies of all FSRs submitted by its subgrantees. In fact, original and duplicate FSRs are maintained in two different locations- in the program files, and in the office of the Director of Finance and Administration. The finding identified three instances where FSRs were not maintained. The FSRs in question were found and copies were given to the auditors after the exit meeting and prior to the auditors leaving the site. Based upon subsequent conversations with the auditors, it was determined that they did not have the FSRs. The MCSC offered to fax copies of the FSRs in question to the auditors as part of the follow - 23 - �il i .. J - · APPENDIX C - MICHIGAN COMMISSION RESPONSE i f j Page 6 Ms. Luise Jordan Draft Report of the Pre-Audit Survey of the Michigan Corrununity Service Corrunission up letters, but we were informed that it was unnecessary in that no matter what documentation was provided at that point, it would not change the finding. The MCSC can supply any of the missing FSRs and we feel that this finding may have been caused, in part, by the short time frame that the auditors were qn site. The MCSC administrative assistant for Finance and Administration was able to produce the FSRs within a very short time frame after we .,;ere supplied the list o"rihe missing documentation. Page 9 "The Commission could not provide the dollar amount of the match for the administrative grant." This item was never addresseo in the exit meeting nor in subsequent conversations. The auditor called and asked for this information on the afternoon that the report was being forwarded to CNS's Inspector General. The Director of Finance and Administration supplied the last two ye:trs of match and informed the auditor that since the match was not reported on the FSRs, the actual numbers were available but not readily available. The auditor was informed that due to a change in accounting systems at the State of Michigan and the fact that accounting records from these periods had been sent to archives, it would take at least a week to order the Iiles and obtain the amount of match funds for the periods in question. At no time did we indicate that the MCSC could or would not be able to produce the amount of match for the period. Since the report was going over to the Inspector General's office that day, there was not enough time to obtain the required information. If this item had been addressed during the exit meeting, the MCSC would have had plenty of time to determine the amount of match during those years. Page 9 "The ev:~luating and monitoring system for the subgrantees needs to be improved at the Commission." This finding maintained that the MCSC did not include cenai n information from site visit documentation, specifically names of the members reviewed, identification of member files where exceptions were identified, and the procedures followed to select the members reviewed. Because of the Freedom of Information Act and the privacy Jaws at the state and federal levels, the MCSC did not previously include member names in the site visit documentation. However, as a result of the Auditor General's audit of the Michigan's AmeriCorps program, we have changed our procedures to include the information listed above. In addition, we have developed a process for randomly selecting members for review to ensure that a representative sample of the program is examined. A copy of the new site visit procedures and instructions are included as Attachment C. These new procedures went into effect during the grant year of 1999-2000. r \. 1 - 24 - �j •'f ~ ,../ ' .. APPENDIX C - MICHIGAN COMMISSION RESPONSE ' Page 7 Ms. Luise Jordan Draft Report of the Pre-Audit Survey of the Michigan Community Service Commission Based on all of the above, the MCSC expects that several changes will be incorporated in the final report. If you have any questions on our response to the Draft Report of the Pre-Audit Survey of the Michigan Community Service Commission, pleas.e contact either of us at (517) 335-4295. Sincerely, /[Iff~ M~ Kyle Caldwell , Executive Director Garreth C. Gross, Director of Finance and Admin. Michigan Community Service Commission Michi gan Community Service Commission Attachments (3) cc : Deb LaPine, MDCD Larry Misiewicz, MDCD ~ - I I ~ .... 1 I - 25- I I �.. APPENDIX D - CORPORATION RESPONSE CORPORATION FOR NATIONAl MEMORANDUM Cs E R v1c E TO: Luise S. Jordan THRU: Anthony FROM: Deborah R. Josoin Bruce H. Cline~ DATE: May 15,2000 SUBJECT: Response to the Draft Audit Report 00-25 Pre-Audit Survey of the Michigan Community Service Commission M~ P1----L fHJf We have reviewed the draft report on your pre-audit survey of the Michigan Commission. Given the nature of the report, this response serves as our proposed management decision. We note that your preliminary assessment recommend a full-scope financial audit at the Michigan Commission for 1995 through the current program year. The draft audit report includes a recommendation to the Corpcration. We are providing the following response to that recommendation. The Inspector General recommended : "Additionally, we (the Inspector General) recommend that the Corporation follow up with the Michigan Commission to determine that appropriate corrective actions are put into place to address the conditions reported herein, and that the Corpcration consider these conditions in its oversight and monitoring of the Michigan Commission." Some of the conditions cited in the "results in brief" section of the report include concerns related to the lack of assessment of subgrantee applicants' financial systems during the selection process. It was also noted that the Corrunission does not have adequate controls in place for the ftScal administration of grants or simi larly, there are inadequate controls to evaluate and monitor subgrantees. Given our limited program administration resources, we developed a plan to assess State Commission administration functions. Over a three-year period, we will be reviewing each of the state commissions. As part of our follow-up with Michigan, we will determine whether the Commission has put appropriate corrective actions in place for conditions noted in the pre-audit survey that your office has issued. In addition to this scheduled review, we will also request that the Michigan Commission provide semi-annual reports on their actions to correct conditions cited in the OIG preaudit survey. NATIONAL SERVICE: GEITING THINGS DONE AnwriUxfJ< • ' - " """s..w Amlria 1201 New York Avenue, N.W. • Wa.sltington, D.C. 20525 telephone: 202-606-5000 • website: www.n:uion:alsnvice.org • !i41ioNJ Sma s.ma emp. ~: .I - 26- �•• APPENDIX E- UKW's EVALUATION OF MICHIGAN'S RESPONSE Urbach Kahn & Wedin PC CERTIAED PUBLIC ACCOUNTANTS Inspect or General Corporation for National Service RE: Michigan Community Service Commission ' s Report Re ~ ponse to Pre-Audit Survey We have reviewed the Michigan Commiss ion ' s res ponse to the Pre-Audit Survey Report . Th is lette r summarizes their response and our evaluation to their comme nts. UKW strongly disagrees with two comment s made by the Commis sion in its response . First , UKW did discuss all findings a nd miss ing doc u mentation issues during our exit conference with Commission m a nagement on January 21 , 2000 . We also forwarded our finding write-ups to the . Commission on April 2 , 2000 which restated documentation and other problems dis cus sed at the exit conference . While the Commission responded on April 11 , 20 00, the y did not prov ide addit ional documentation to res olve these issues. Secondly, we wer e able to complete our fie ldwork in a n e ff ic ie nt manner based on a significant amount of proced ures performed prior to the on-s ite fi e ldwork . UKW requested the Commission complete a grant ros t er a nd internal c ontrol ques tio nn a ire prior to our arriva l. This allowed UKW to select our s ample and all o wed the Commission ample time to accumulate the ne c essary documentation prior to our team 's arrival at the Commission. The time spent by UKW on site at the Commission in no way compromised the quality of our wor k. In addition , the OIG subsequently reviewed and approved our work p a pers . Below please find our responses to certain comments made by the Commiss ion. detailed in Appendix C . Page 2 , 1st pa ragraph: The deficienc ies identified in the fiscal administra ti on of grants and controls surrounding the evaluation and m·onitoring of subgrante e s were discussed with the Commission during our ex it conference as well as in our April 2, 2000 e-mail transmis s ion of finding write-ups to the Commission. Page 2 . 3rd paragraph : UKW disagn;es with the Commission statement that this issue was not discus s ed during our on-site review . UKW' s exit conference agenda stated._. "There is no documentation of subgrantee FSR review by the Commission , including documentation of matching recalculation or review subgrantee level.. . In addition, subgrantee FSRs are not t ied to the subgrantee financial JOJO F.fre=rh Sn..,r NW. Wzhinf!on, OC 20005 (ZOZ) 296- 20 20 FAX (lOZ) ZZJ-3488 An l~t ~'"'*" ol Lht.ch Hxlr.n YOUf"C' Jntti"'U(~ - 27- �•• 6 APPENDIX E- UKW's EVALUATION OF MICHIGAN'S RESPONSE systems during site visitsw. UKW also provided Michigan Commission personnel a copy of our exception summary prior to our departure. Our finding write-up also stated ~controls over the administration of grants needs to be improved at the Michigan Community Service Commission. In the Commission ' s April f1 ; 2000 letter to UKW, the Commission ass·erted that ·they provided us with copies of all missing FSRs prior to our departure. However, UKW never received these FSRs. As a result, UKW does not believe any changes to the report are warranted at this time. Page 3, 1st paragraph: As a result of the deficiencies identified during our review, we believe the statement in the results in brief section is warranted . Page 3 , 3rd paragraph: No response is needed by UKW . Page 3 , 4th paragraph: While the Commission asserted that personnel reviewed the financial capabilities of each applicant during the past two grant years, no · documentation exists to support that this review was actually performed. In response to our finding , the Commission has added procedures to their selection checklist to be used in future program years. However, in the Commission's response, they stated that the MCSC does not make it a practice to require returning subgrantees to fill out this checklist every year. Since financial systems can change from year to year , UKW believes Commissions should evaluate the financial systems for all successful subgrantees, including renewal applicants. In addition , UKW was engaged to review and report on the procedures in place during the 1995 through 1998 program years, and only extremely limited testing was performed on the 1999 program year. Therefore, UKW does not believe any changes should be made to the report at this time. Page 4, 1st comment: The checklist mentioned in the response was only in effect for the past two years (1998 and 1999). Our review covered the 1995 through 1999 years. UKW will revise the report to state that prior to 1998, the Commission did not document its recalculation of matching requirements. -28- �.a. .a • I APPENDIX E- UKW's EVALUATION OF MICHIGAN'S RESPONSE Page 4, 2nd comment: No response is needed by UKW. Page 5, 1st paragraph: As discussed above our review covered the 1995 through 1998 program years. The independent contractor was only engaged during the 1998 and 1999 program years. Page 5, 2nd paragraph : No response is needed by UKW . Page 5, 3rd paragraph: No Page 5, 4th paragraph: UKW did not receive the FSRs in question while we were on-site. On April 2. 2000. UKW transmitted an e-mail to the Director of Finance summarizing our findings, which included the issue of missing FSRs . The Commission did not include these FSRs in their April 11, 2000 letter to UKW. Therefore. UKW does not believe any changes a re warranted at this time . Page 6 . 1st comment : Page 6. 2nd comment: respons~ is needed by UKW .. UKW originally requested this information prior to our fieldwork , when we requested that the Commission complete the grant roster. Subsequent to the comple tio n of our fieldwork , we requested the information for a second time and were told that this information was not readily available and would take a wh ile to accumulate the necessa ry information as stated in our report. Therefore , we do not believe any changes to the report are warranted at this time. No response is needed by UKW. -29- � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Our State of Generosity Creator An entity primarily responsible for making the resource Grand Valley State University. Dorothy A. Johnson Center for Philanthropy Description An account of the resource Collection contains the records of four Michigan nonprofit organizations: Council of Michigan Foundations, Michigan Nonprofit Association, Michigan Community Service Commission, and the Johnson Center for Philanthropy at GVSU. The documents are compiled by the Johnson Center for Philanthropy, and records document the history of the organizations from the 1960s to the 2010s. Coverage The spatial or temporal topic of the resource, the spatial applicability of the resource, or the jurisdiction under which the resource is relevant 1968-2014 Source A related resource from which the described resource is derived <a href="https://gvsu.lyrasistechnology.org/repositories/2/resources/515">Our State of Generosity collection, JCPA-04</a> Rights Information about rights held in and over the resource <a href="http://rightsstatements.org/page/InC/1.0/?language=en">In Copyright</a> Subject The topic of the resource Dorothy A. Johnson Center for Philanthropy Council of Michigan Foundations Michigan Nonprofit Association Michigan Community Service Commission Dorothy A. Johnson Center for Philanthropy Charities Philanthropy and Society Fundraising Records Michigan Publisher An entity responsible for making the resource available Grand Valley State University Libraries, Special Collections and University Archives, 1 Campus Drive, Allendale, MI, 49401 Contributor An entity responsible for making contributions to the resource Council of Michigan Foundations; Michigan Nonprofit Association; Michigan Community Service Commission Identifier An unambiguous reference to the resource within a given context JCPA-04 Language A language of the resource eng Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Identifier An unambiguous reference to the resource within a given context JCPA-04_MCSC_2000-09-13_Pre-Audit-Survey-Report Title A name given to the resource Michigan Community Service Commission 2000-09-13 commission meeting pre-audit survey report Creator An entity primarily responsible for making the resource Michigan Community Service Commission Description An account of the resource Michigan Community Service Commission 2000-09-13 commission meeting pre-audit survey report. Records are compiled in the Our State of Generosity collection by the Johnson Center, along with the files of the Michigan Nonprofit Association (MNA), the Michigan Community Service Commission (MCSC) and the Dorothy A. Johnson Center for Philanthropy. Originals are at the Michigan Community Service Commission. Subject The topic of the resource Dorothy A. Johnson Center for Philanthropy Charities Philanthropy and Society Fundraising Records Michigan Community Service Commission Michigan Format The file format, physical medium, or dimensions of the resource application/pdf Type The nature or genre of the resource Text Language A language of the resource eng Publisher An entity responsible for making the resource available Grand Valley State University Libraries, Special Collections and University Archives, 1 Campus Drive, Allendale, MI, 50147 Rights Information about rights held in and over the resource <a href="http://rightsstatements.org/page/InC/1.0/?language=en">In Copyright</a> Source A related resource from which the described resource is derived <a href="https://gvsu.lyrasistechnology.org/repositories/2/resources/515">Our State of Generosity collection, JCPA-04</a> Date A point or period of time associated with an event in the lifecycle of the resource 2000-09-13 https://digitalcollections.library.gvsu.edu/files/original/c1ae487efb3a0f68c966efb3915f9ff2.pdf aec262e6c63d9f7a5b75b8d64d7b75ad PDF Text Text STATE OF MICHIGAN JOHN ENGLER , Governor MICHIGAN COMMUNITY SERVICE COMMISSION Chairperson Michelle Engl er 111 George W. Romney Lansing , Telephone FAX Executive Director Kyle Caldwell S. Capitol Ave . Bldg ., 4th Floor Michigan 48913 (517) 335-4295 (517) 373-4977 MEMORANDUM TO: Members of the Michigan Community Service Commission FROM: Paula Kaiser, Director Michigan Community Service Commission RE: Program Division Director's Report DATE: August 25, 2000 ofProgr~ It is hard to believe that summer is almost over. I hope it was an enjoyable one for all of you. It has been a productive one for the program division. The staff continues to amaze me. I am extremely grateful for having such a competent and dedicated staff Listed below is a program division update for your review. Michigan's AmeriCorps Signature Service Project 2000 The MCSC in partnership with the member council (a statewide body of AmeriCorps members) planned two statewide Signature Service Projects for all of the Michigan's AmeriCorps members. The projects served as an opportunity to bring together members from across Michigan to make a demonstrable difference throughout the state. The first project involving more than 200 members was held in Flint on June 2 & 3, 2000. Michigan's AmeriCorps members partnered with the City of Flint for their "Community Pride Day". Members served at 14 different sites throughout the city performing a variety of services including housing rehabilitation, planting raised flower beds, cleaning up debris and graffiti, general beautification projects and preparing to paint the world's largest mural in Riverside Park. The second project was held on June 9 & 10, 2000 in Mackinaw City. Approximately 100 members participated in the northern Michigan project. Members served at three sites. Members worked tirelessly to build an information center at the Headlands, cleared miles of trails, and installed forty-six new double ring fire pits. See the attached member newsletter for additional information on both Signature Projects. �Program Division Director' s Report Page 2 Orientation for New Programs We have six new Michigan's AmeriCorps programs starting this program year. Although it is exciting it is also a tremendous amount of work. We are working hard to ensure they have a solid foundation to start their program. We held a two-day orientation for them on July 10-11 , 2000. In addition, we developed a mentoring program. We asked some of our existing program directors to mentor one of the six new program directors. Although we have not done a formal evaluation on the mentoring program, we have received positive feedback from the mentees and mentors. Many of the mentors stated they wished we had done something like this for them when they were starting out. MCSC 's Investment in Michigan's AmeriCoros Programs For the past year, the MCSC staff has contemplated how long and at what level we should support a Michigan's AmeriCorps program. About 25% of our programs have received six years of funding. After much deliberation and input from grantees and other stakeholders, the staff has developed their Michigan's AmeriCorps investment recommendation. Please see the attached memo for this recommendation. Michigan's AmeriCorps Orientation/Celebration - Save the Date We will be holding the statewide Michigan's AmeriCorps Member Orientation/Celebration on November 13,2000 from 10:00 a.m. to 4:00p.m. at the Lansing Center. All of you are invited to join us for the event. Please save the date. Additional information regarding the event will be sent at a later time. Learn & Serve- Michigan Learn & Serve-Michigan School-Based Grant Program At the May 1Oth board meeting, we announced we would be taking over the administration of the Learn & Serve- Michigan school-based grant program from the Michigan Department of Education (MDE). Much of the summer has been spent on reviewing the school-based grant applications and negotiating the details of the Memorandum ofUnderstanding with MDE. We have decided that the Department of Education will approve and issue the grants for the 2000-01 program year. The MCSC will approve the grants for the 2001-02 program year. We are still finalizing who will issue the grants for that program year. In addition, the MCSC is seeking an additional Learn and Serve-Michigan program coordinator. Attached is the position description. Please forward it to anyone you know who might be interested in the position. We would like to have the position filled by October, 2000. Volunteer Investment Grants (VIG) FY 2000 VIG Update For FY 2000, we have issued 16 grants totaling $791 ,725. These grants are expected to generate a match of $1,032,587 that will be deposited in local endowments. Therefore we have $208,275 ($1,000,000- $791,725) left to obligate in this fiscal year. Up to $100,000 ofthe remaining $208,275 will be spent on capacity building for the VIG recipients. Therefore, we still have $108,275 to distribute for this fiscal year. We will be offering another round of funding in order to disperse all $1,000,000. �Program Division Director's Report Page 3 VIG Evaluation The MCSC received a letter on July 11,2000 from the membership of the Volunteer Centers of Michigan requesting modifications to the Michigan's Volunteer Investment Grants program. Their request included reducing the match level to 1 to 1, allowing in-kind match, and reducing the minimum amount an organization can request from $25,000 to $15 ,000. The MCSC staff felt that it was important to finish the third year of the three year cycle before making any program modifications. Therefore staff is recommending to the board that we do not make any modifications to the program at this time. (Please see the Executive Director's Report for the official recommendation.) Instead the staff recommends an extensive evaluation be conducted on the program. The evaluation would provide the MCSC with information they could use to make future modifications to the program. According to our preliminary research, an extensive and thorough evaluation will cost approximately $33,000. The MCSC staff recommend using part of the $100,000 set aside for capacity building to cover the expenses of the evaluation. The remaining $67,000 would be subgranted to organizations for other capacity building purposes. Michigan's AmeriCorps Promise Fellows Program Update Beth Barney, one ofMCSC ' s Michigan's AmeriCorps program officers, has been administering the fellows program since May when Mary Grill transitioned to the Acting Director of Outreach and Fund Development. Beth has spent the past months familiarizing herself with the program by conducting site visits and preparing the progress report and continuation application for the Corporation for National Service (CNS). The MCSC submitted our Michigan' s AmeriCorps Promise Fellow continuation application on August 10, 2000. The MCSC requested an additional 5 fellows for a total of 18 fellows. The MCSC will be notified by the CNS on August 31 , 2000 regarding our continuation application. Communities of Promise that currently have fellows will be given the opportunity to renew for the next year. If the MCSC receives the five additional fellows requested, Communities ofPromise that do not currently have a fellow will be given priority consideration for the additional five fellows. The MCSC will be issuing the Michigan's AmeriCorps Promise Fellows application guidelines in early September. All lead points of contacts for the Communities of Promise will receive a copy of the guidelines. Training and Technical Assistance Cross Stream Trainings Over the past six months the MCSC has conducted a variety of training for the national service program in Michigan. Beyond providing monthly Michigan's AmeriCorps director meetings, quarterly Learn and Serve-Michigan grantee meetings and Michigan's AmeriCorps Promise Fellows trainings, and semiannual VIG meetings , the MCSC held three (3) cross stream trainings for all national service programs. In March, the MCSC held the two-day Supervisory Skills training. In June, a disability awareness training was held. Finally, in August, a three-day facilitative leadership was held. The MCSC also provided 130 scholarships for national service programs to attend the 2000 Volunteerism SuperConference. Other Activities In addition to organizing trainings, the MCSC training and technical assistance coordinator has �Program Division Director's Report Page 4 redesigned the training and technical assistance page of the MCSC website and issued the Overture--a bimonthly newsletter regarding training and program development issues. Please see the attached copy of the latest edition of the Overture. You can check out our site at www.state. mi. uslcareerlmcsc Core Competencies for National Service Programs The MCSC is exploring a partnership with the Texas and the Ohio Commissions to develop a set of core competencies for national service program staff. Regardless if someone is directing an AmeriCorps program, a Learn & Serve program, or a Senior Corps program they must have a set of specific skills in order to be successful. All of them are required to recruit and train participants, write progress reports, develop budgets, manage expenses, and develop partnerships with community-based organizations. Rather than providing program specific training (AmeriCorps, Learn & Serve, Senior Corps, etc.) the core competencies would allow the MCSC to provide training to all programs around a particular area. Each core competency would have a beginning, intermediate and advanced level. National service program directors would be able to self assess which competencies they currently have and at what level. The development of the core competencies is still in the planning stages. Currently, the three commissions are exploring who we might hire to help us develop the competencies and how we will pay for the project. I am extremely excited about this project. I think it is ambitious but attainable. I will keep you posted on any new developments. � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Our State of Generosity Creator An entity primarily responsible for making the resource Grand Valley State University. Dorothy A. Johnson Center for Philanthropy Description An account of the resource Collection contains the records of four Michigan nonprofit organizations: Council of Michigan Foundations, Michigan Nonprofit Association, Michigan Community Service Commission, and the Johnson Center for Philanthropy at GVSU. The documents are compiled by the Johnson Center for Philanthropy, and records document the history of the organizations from the 1960s to the 2010s. Coverage The spatial or temporal topic of the resource, the spatial applicability of the resource, or the jurisdiction under which the resource is relevant 1968-2014 Source A related resource from which the described resource is derived <a href="https://gvsu.lyrasistechnology.org/repositories/2/resources/515">Our State of Generosity collection, JCPA-04</a> Rights Information about rights held in and over the resource <a href="http://rightsstatements.org/page/InC/1.0/?language=en">In Copyright</a> Subject The topic of the resource Dorothy A. Johnson Center for Philanthropy Council of Michigan Foundations Michigan Nonprofit Association Michigan Community Service Commission Dorothy A. Johnson Center for Philanthropy Charities Philanthropy and Society Fundraising Records Michigan Publisher An entity responsible for making the resource available Grand Valley State University Libraries, Special Collections and University Archives, 1 Campus Drive, Allendale, MI, 49401 Contributor An entity responsible for making contributions to the resource Council of Michigan Foundations; Michigan Nonprofit Association; Michigan Community Service Commission Identifier An unambiguous reference to the resource within a given context JCPA-04 Language A language of the resource eng Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Identifier An unambiguous reference to the resource within a given context JCPA-04_MCSC_2000-09-13_Program-Directors-Report Title A name given to the resource Michigan Community Service Commission 2000-09-13 commission meeting program director's report Creator An entity primarily responsible for making the resource Michigan Community Service Commission Description An account of the resource Michigan Community Service Commission 2000-09-13 commission meeting program director's report. Records are compiled in the Our State of Generosity collection by the Johnson Center, along with the files of the Michigan Nonprofit Association (MNA), the Michigan Community Service Commission (MCSC) and the Dorothy A. Johnson Center for Philanthropy. Originals are at the Michigan Community Service Commission. Subject The topic of the resource Dorothy A. Johnson Center for Philanthropy Charities Philanthropy and Society Fundraising Records Michigan Community Service Commission Michigan Format The file format, physical medium, or dimensions of the resource application/pdf Type The nature or genre of the resource Text Language A language of the resource eng Publisher An entity responsible for making the resource available Grand Valley State University Libraries, Special Collections and University Archives, 1 Campus Drive, Allendale, MI, 50148 Rights Information about rights held in and over the resource <a href="http://rightsstatements.org/page/InC/1.0/?language=en">In Copyright</a> Source A related resource from which the described resource is derived <a href="https://gvsu.lyrasistechnology.org/repositories/2/resources/515">Our State of Generosity collection, JCPA-04</a> Date A point or period of time associated with an event in the lifecycle of the resource 2000-09-13