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                    <text>STATE OF MICHIGAN

Chairperson
Michelle Engler
Executive Director
Diana Rodriguez Algra

JOHN ENGLER , Governor

DEPARTMENT OF LABOR

MICHIGAN COMMUNITY SERVICE COMMISSION
111 S. CAPITOL AVENUE
OLDS PLAZA, 4TH FLOOR
P.O. BOX 30015
LANSING MICHIGAN 48909
TEL. (517) 335-4295

LOWELL W. PERRY, Director

DATE:

May 13,1992

TO:

Members of the Michigan Community Service Commission

FROM:

Diana V. Algra, Executive Director
Michigan Community Service Commission

SUBJECT: Next Meeting

Enclosed you will find some materials for our next Commission meeting which is
scheduled for Friday, May 22, 1992 . Our meeting is being hosted by Dr. Mary
Ellen Brandell at Central Michigan University, University Center, President's
Conference Room. Materials enclosed include:

1.
2.
3.
4.
5.

Agenda
Map and directions
Operating Procedures
MCSC fact sheet
Memo on June 8th meeting on the "The Michigan Vision for Service
Learning in Higher Education".

Should you have any questions or need additional information, do not hesitate to
contact the office at (517) 355-4295.

MOL-588 (10-91 )

·-

~·

�MICHIGAN COMMUNITY SERVICE COMMISSION
AGENDA
May22, 1992
University Center
President's Conference Room
Central Michigan University
Mt. Pleasant, Michigan
10:00 A.M.- 1:00 P.M.

I.

Call to order

II.

Welcome by President Plachta of CMU.

I II.

Approval of Minutes of March 27, 1992 Meeting

IV.

Status of Commission Openings

V.

Central Michigan University- Presentation by Commissioner
Maryellen Brandell

VI.

Public Comments

VII.

Update on the Commission on National and Community
Service

VIII.

a.

Status of Michigan Grant Application

b.

Status of other State Applications

c.

Status of Title B-2 Higher Education Application

Next Steps for Commissioners
a.

Operating Procedures (Review &amp; Approval )

b.

Set Program Priorities

c.

Sub Committee structure and Commissioner
assignments
1.

Youth Body

2.

Evaluation

3.

Collaboration

4.

Recognition

�d.

Other Commission initiatives to date
•

K-12 Service Learning Workshop

•

Michigan Service Learning Regional Centers

•

Higher Education Meeting, June 8, 1992

•

Michigan Year of the Volunteer

•

Youth Volunteer Corps: Coalition Development

•

Department of Education: September Conference
on Partnerships for Education/Service
Learning/School Volunteers

IX.

Other Items

X.

Next Meeting date and Place:
June 26, 1992- Little Caesar Enterprise, Inc., Detroit

�MICHIGAN COMMUNITY SERVICE COMMISSION
OPERATING

1.

PROCEDURES

NAME &amp; LOCATION
The name of the Commission is: "Michigan Community Service Commission"
(MCSC) .
The Commission was created by Executive Order #1991-25 and placed within
the State of Michigan Department of Labor.

2.

3.

PURPOSE
A.

The MCSC is committed to supporting community service activities
statewide and promoting the ethic of civic responsibility.

B.

Our commission and office encourages the effective coordination and
channeling of voluntary and community service activities in order to
improve the quality of life for the citizens of Michigan.

MISSION
The mission of the MCSC is to encourage community service/volunteerism as a
means of community/state problem solving and to promote and support voluntary
involvement in government and private programs throughout the state .

4.

GOALS
1.

Encourage and enable persons from all walks of life and from all age
groups to perform constructive volunteer services;

2.

Promote communication and collaboration between public and private
volunteer programs in the State, and between the State and the private
sector's initiatives in meeting human needs;

3.

Collect, maintain and share information on private initiatives , community
partnerships and creative solutions undertaken by businesses,
foundations, voluntary organizations, religious institutions and other
private sector groups in the State, in order to promote their broader use;

1

�5.

4.

Provide, or arrange for the provision of , training and techn ical assistance
to public and private organizations engaged in volunteer recruitment and
programming;

5.

Develop, implement and maintain a state plan for public recognition and
support of individual volunteer efforts and successful or promising private
sector initiatives and public/private partnerships which address community
needs;

6.

Serve as the state's liaison to the Commission on National and
Community Service and to other appropriate national and state
organizations which relate to the Commission mission ;

7.

Publish schedules of significant events , lists of published materials, and
other information concerning the field of volunteerism , and distributing this
information broadly;

8.

Review the laws and rules of the state of Michigan , and proposed changes
therein , to determine their impact on the success of volunteer activities and
programs, and recommend such changes as seem appropriate to ensure
the achievement of the goals of the Commission .

MEMBERSHIP

The Governor shall appoint a 21 member commission. Term of appointment
shall be 3 years, except that of those initially appointed , 7 members shall be
appointed for 1 year terms ending October 1, 1992, 7 members appointed for 2
year terms ending October 1, 1993, and 7 members appointed for 3 year terms
ending October 1, 1994.
The Chairperson of the Commission shall be appointed by the Governor.
Any vacancy among the members of the Commission shall be filled by the
Governor for the balance of the unexpired term . Absence by a Commission
member from either 3 consecutive meetings or any 4 out of twelve meetings shall
constitute an executed resignation from the Commission by that member.
6.

COMMISSION

STAFF

The Commission staff shall be composed of an Executive Director and other staff
as required to carry out its mandates.
The Executive Director of the Commission shall report directly to the Governor
and to the Commission.
2

�7.

DUTIES OF OFFICERS
The Commission Chairperson shall preside at all meetings of the Commission.
The Commission Chairperson shall delegate such duties and responsibilities to
the Vice-Chairperson as the Chairperson deems necessary to carry out the
function of the Commission.
The Commission Vice-Chairperson shall, in the absence of the Commission
Chairperson, perform the duties of the Commission Chairperson.

8.

EXECUTIVE COMMITTEE
The Chairperson, in consultation with the Vice-Chairperson, shall appoint 5
members of the Commission to serve on the Executive Committee.
The Executive Committee shall consist of the Chairperson, and Vice-Chairperson
of the Commission and five (5) Commission members appointed by the
Chairperson.
The Executive Committee will function as a facilitating committee to assist the
Chairperson, as necessary, in carrying out the mission of the Commission .

9.

STANDING

COMMITTEES

The following standing committees shall be established to assist the commission
in carrying out their duties and responsibilities :
a.
b.
c.
d.

10.

Youth Body
Evaluation
Recognition
Community Collaboration

MEETINGS OF THE COMMISSION
The full Commission will meet as needed to carry out its mandate with a
minimum of 6 meetings per year.
A Commission meeting is in session when at least a quorum of the membership
is assembled for that purpose. A quorum shall be a simple majority of the
Commission serving.

3

�11.

REPORTING REQUIREMENT

On an annual basis the Commission will prepare a report to the Governor which
describes its activities during the preceding year.
Annual reports shall be submitted no later than 60 days after the close of each
fiscal year.

4

�MICHIGAN COMMUNITY SERVICE COMMISSION
OPERATING PROCEDURES

1.

NAME &amp; LOCATION
The name of the Commission is: "Michigan Community Service Commission"
(MCSC).
The Commission was created by Executive Order #1991-25 and placed within
the State of Michigan Department of Labor.

2.

3.

PURPOSE
A.

The MCSC is committed to supporting community service activities
statewide and promoting the ethic of civic responsibility.

B.

Our commission and office encourages the effective coordination and
channeling of voluntary and community service activities in order to
improve the quality of life for the citizens of Michigan.

MISSION
The mission of the MCSC is to encourage community service/volunteerism as a
means of community/state problem solving and to promote and support voluntary
involvement in government and private programs throughout the state.

4.

GOALS
1.

Encourage and enable persons from all walks of life and from all age
groups to perform constructive volunteer services;

2.

Promote communication and collaboration between pub liS .m privat~ C1rd nof;j..
volunteer programs in the State, and between the State and the private
?_ro
sector's initiatives in meeting human needs;
\A.\..o(./V"'1~ ~- ~ ...... v 1 ,... •

~

;:t!ildL{~h"cma/ 1 tJhVl ~fTfl m~+a/ l)fldds

3.

Collect, maintain and share information on private initiatives, community
partnerships and creative solutions undertaken by businesses,
foundations, voluntary organizations, religious institutions and other
private sector groups in the State, in order to promote their broader use ;

Y\e~s

�\)

~ ~

4.

Provide, or arrange for the provision of, training and technical assistance
to public and private organizations engaged in volunteer recruitment and
programming; •

5.

Develop, implement and maintain a state plan for public recognition and
support of individual volunteer efforts and successful or promising private
sector initiatives and public/private partnerships which address community
needs;

6.

Serve as the state's liaison to the Commission on National and
Community Service and to other appropriate national and state
organizations which relate to the Commission mission ;

7.

other information concerning the field of volunteerism , and distributing this
information broadly;

8.

5.

(ollov'oor-~\).:)\..\.-0\..\..0--e. N.,; · ~0&lt;\- ~eft-+ -ft&gt;'fl.if'l1-b
-'i Publish schedules of significant events, lists of published materials, and

Review the laws and rules of the state of Michigan, and proposed changes
therein, to determine their impact on the success of volunteer activities and
programs, and recommend such changes as seem appropriate to ensure
the achievement of the goals of the Commission .

MEMBERSHIP
The Governor shall appoint a 21 member commission. Term of appointment
shall be 3 years, except that of those initially appointed , 7 members shall be
appointed for 1 year terms ending October 1, 1992, 7 members appointed for 2
year terms ending October 1, 1993, and 7 members appointed for 3 year terms
ending October 1, 1994.
The Chairperson of the Commission shall be appointed by the Governor.
Any vacancy among the members of the Commission shall be filled by the
Governor for the balance of the unexpired term. Absence by a Commission
member from either 3 consecutive meetings or any 4 out of twelve meetings shall
constitute an executed resignation from the Commission by that member.

COMMISSION STAFF
The Commission staff shall be composed of an Executive Director and other staff
as required to carry out its mandates.
The Executive Director of the Commission shall report directly to the Governor
and to the Commission.

2

�7.

DUTIES OF OFFICERS
The Commission Chairperson shall preside at all meetings of the Commission.
The Commission Chairperson shall delegate such duties and responsibilities to
the Vice-Chairperson as the Chairperson deems necessary to carry out the
function of the Commission.
The Commission Vice-Chairperson shall, in the absence of the Commission
Chairperson, perform the duties of the Commission Chairperson.

8.

EXECUTIVE COMMITTEE
The Chairperson, in consultation with the Vice-Chairperson, shall appoint 5
members of the Commission to serve on the Executive Committee.
The Executive Committee shall consist of the Chairperson, and Vice-Chairperson
of the Commission and five (5) Commission members appointed by the
Chairperson.
The Executive Committee will function as a facilitating committee to assist the
Chairperson, as necessary, in carrying out the mission of the Commission.

9.

STANDING

COMMITTEES

The following standing committees shall be established to assist the commission
in carrying out their duties and responsibilities:
a.
b.
c.
d.

r:- tuu:;{ d aA/e.A 0 p /)-) ~
MEETINGS OF THE COMMISSION

c= .

10.

Youth Body
Evaluation
Recognition
Community Collaboration __L_

The full Commission will meet as needed to carry out its mandate with a

minimum of~ meetings per year. ~

0

. ~. ,~ L{ ~ /

A Commission meeting is in session when at least a quorum of the membership
is assembled for that purpose. A quorum shall be a simple majority of the
Commission serving.

3

�11.

REPORTING REQUIREMENT
On an annual basis the Commission will prepare a report to the Governor which
describes its activities
ring the preceding year.
\

Annual reports shall
fiscal year.

n 60 days after the close of each

4

�COMMUNITY SERVICE COMMISSION
In October, 1991 the Michigan Community Service Commission (MCSC) was officially created by Governor
John Engler by Executive Order 1991-25.rThe Commission's mission is to encourage community service/
volunteerism as a means of community/state problem solving and to promote and support voluntary
involvement in government and private programs throughout the state. The Commission intends to :
Encourage and enable persons from all walks of life and from all age groups to perform
constructive volunteer services ;
Promote communication and collaboration between public and private volunteer programs in
the State, and between the State and the private sector's initiatives in meeting human needs;
Collect, maintain and share information on private initiatives, community partnerships and
creative solutions undertaken by businesses, foundations, voluntary organizations, religious
institutions and other private sector groups in the State, in order to promote their broader use ;
Provide, or arrange for the provision of, training and technical assistance to public and private
organizations engaged in volunteer recruitment and programming;
Develop, implement and maintain a state plan for public recognition and support of individual
volunteer efforts and successful or promising private sector initiatives and public'private
partnerships which address community needs;
Serve as the state's liaison to the Commission on National and Community Service and to other
appropriate national and state organizations which relate to the Commission mission ;
Publish schedules of significant events, lists of published materials, and other information
concerning the field of volunteerism, and distributing this information broadly ;
Review the laws and rules of the state of Michigan, and proposed changes therein, to determine
their impact on the success of volunteer activities and programs , and recommend such
changes as seem appropriate to ensure the achievement of the goals of the Commission.
Current initiatives of the Commission include :
Development and implementation of Michigan's National and Community Service Act Grant
Program.
Creation of a statewide multi-tier recognition program.
Formation of a statewide youth body on community service.
Development of a statewide promotion strategy for volunteerism in Michigan in collaboration
with the Michigan Year of the Volunteer Campaign .

The MCSC is currently composed of 21 members representing a broad base constituency that includes,
community based organizations, higher education institutions, K-12, young people, organized labor, small
businesses, corporations, and philanthropic institutions. The Commission is also ethnically and geographically diverse in nature. The Commission is chaired by First Lady Michelle Engler is directed by Diana
Rodriguez Algra.
For more information please contact: The Michigan Community Service Commission, Olds Plaza, 4th Floor,
111 S. Capitol, P.O. Box 30015 , Lansing, Ml48909, phone (517) 335-4295 , fax (517) 373-4977.

�STATE OF MICHIGAN

Chairperson
Michelle Engler

-

Executive Director
Diana Rodriguez Algra

JOHN ENGLER , Governor

DEPARTMENT OF LABOR

MICHIGAN COMMUNITY SERVICE COMMISSION
111 S. CAPITOL AVENUE
OLDS PLAZA, 4TH FLOOR
P.O. BOX 30015
LANSING MICHIGAN 48909
TEL. (517) 335-4295

LOWELL W. PERRY, Directot

DATE:

May 11,1992

TO:

Administrators, Faculty, Staff, and Students of Michigan Higher
Education Institutions

FROM:

Diana R. Algra, Michigan Community Service Commission
Julie A. Busch, Michigan Campus Compact

RE:

June 8th Meeting on the "The Michigan Vision for Service Learning
in Higher Education"

You are cordially invited to attend a day long meeting on June 8, 1992 at the
Kellogg Center, East Lansing from 9:00 a.m. to 3:30 p.m.
This meeting will focus on "The Michigan Vision for Service Learning in Higher
Education" and will include information on Michigan's application to the
Commission on National and Community Service. The Michigan Community
Service Commission is the lead state agency for the overall proposal, and the
Michigan Campus Compact is serving as the lead consortia for the Higher
Education component of the state's application.
This meeting is being co-sponsored by the Michigan Campus Compact and the
Michigan Community Service Commission.
Michigan has requested $500,000 under the Higher Education component of the
National and Community Service Act. If we are successful in obtaining these
funds, $300,000 would be made available through a competitive subgranting
process to all Michigan higher education institutions, and would provide funding
for a Michigan Resource Service Center on Service Learning for Higher
Education.
A copy of the Higher Education component of the state plan and the request for
proposal format for the subgranting process will be disseminated at this meeting.
We want Michigan higher education institutions to be prepared to move forward
quickly if we do receive this funding, and this meeting will serve as a means of
educating a wide array of constituencies about the plan.
A meeting schedule and registration form are enclosed. We hope you will
encourage at least one member of your college or university to attend this
important meeting.
Enclosures
MDL·588 (10.9 1)

�"The Michigan Vision for Service Learning
in Higher Education"
Monday, June 8, 1992
9:00 a.m. -3:30 p.m.
Kellogg Center
E. Lansing, Michigan
Sponsored by: Michigan Campus Compact and
Michigan Community Service Commission

Schedule
9:00 -9:30

Registration and Coffee, Room 106, Kellogg
Center

9:30 -10:00

Welcome and

10:00 -11:00

Overview of the Michigan State Plan,
Room 106

11 :00 -12: 15

Affinity Groups
Small group discussions to share ideas,
and possible ways to collaborate on service
learning
- Faculty: Room 106
- Students: Room 107
- Staff: Room 110

12:30 -1:30

Lunch, Big Ten Room B
Tables will be arranged by geographical
areas of the state

1:45 -2:45

Affinity Groups
Smaller group discussions to share ideas,
and possible ways to collaborate on service
learning
-Community Colleges: Room 106
-Public Universities: Room 107
-Private Colleges: Room 110

3:00 p.m.

Closing Session, Room 106

Introductions, Room 106

�"The Michigan Vision for for Service Learning in
Higher Education
Monday, June 8
9:00 a.m. - 3:30 p.m.
Kellogg Center
E. Lansing, MI
Sponsored by: Michigan Campus Compact and
Michigan Community Service Commission

REGISTRATION
Name:
Title:
Address:
Organization:
Phone:
I will be attending the June 8 meeting
Please find enclosed a check
made out
to Michigan Campus Compact for $15.00
to cover the cost of lunch, materials,
and parking.
_____
Please check here if you
would prefer a vegetarian luncheon
entree.
I will be unable to attend but would
like to receive future information
regarding the status of the Michigan
Higher Education proposal.
Please return this form to:
Michigan Campus Compact
31 Kellogg Center
E. Lansing, Ml 48824
(517)353-9393

�</text>
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                    <text>STATE OF MICHIGAN

~

I§

Chairperson
Michelle Engler
Executive Director
Diana Rodnguez Algra

JOHN ENGLER , Governor

DEPARTMENT OF LABOR

MICHIGAN COMMUNITY SERVICE COMMISSION
111 S. CAPITOL AVENUE
OLDS PLAZA. 4TH FLOOR
P.O. BOX 30015
LANSING MICHIGAN 48909
TEL. (517) 335-4295

LOWELL W. PERRY, Directo r

DATE:

April 24, 1992

TO:

Michigan Community Service Commissioners

FROM:

Diana Algra, Executive Director

RE:

May 22, 1992 Commission Meeting

The next meeting of the Michigan Community Service Commission is scheduled
for Friday May 22, 1992 at Central Michigan University. As noted at our last
meeting May 22 is the Friday of Memorial Day weekend which may pose a
problem for some Commissioners. Please find enclosed a response sheet. Please
indicate whether you will be able to attend the meeting or not. If enough
Commissioners cannot attend the meeting it will be rescheduled.
In addition, you will find enclosed a sheet describing four standing committees of
the Commission. Please list on the enclosed response sheet your first and second
choice for Committee assignments. Also enclosed are draft minutes from the
March 27 meeting. A packet for the May 22, 1992 meeting will be sent in mid May
and a copy of the material sent out regarding the Commission's youth body.
Please feel free to share this youth body information.
Please fill out and send in the enclosed response sheet by May 4, 1992. If you have
any questions please feel free to contact Mary Estrada at (517) 335-4295.

MDL-588 (10·91 )

�MICIDGAN COMMUNITY SERVICE COMMISSION STANDING
COMMI'ITEES
Community Collaboration- this committee will seek to promote communication
and collaboration between public and private volunteer programs in the state, and
between the State and the private sector's initiative's in meeting community
needs.
Youth Body on Community Service- this committee will provide youth with more
voice on Commission matters. The committee will be composed of young people
and Commissioners between the ages of 12-21 and will assist the Commission in
the development of its youth service policy and advise and guide the Commission
in regard to youth issues.
Evaluation- this committee will outline an agenda that addresses the evaluation
needs of each subtitle under the National and Community Service Act funded and
other initiatives of the Commission. The evaluation scheme will focus on
participants, the community and the Commission. This Committee will work
closely with the Commission on National and Community Service on evaluation.
Recognition - this committee will develop a multi-tier recognition/awards
program. The first tier will come from the state Commission and be made
available to all who service in organized youth and community service programs.
The second tier award will be a Governor's award for exemplary service. The
Committee will also work with local communities to develop and coordinate their
own awards programs.

2

�Name:

Please choose 1st and 2nd choice of the committees:

0

Community Collaboration

0

Youth Body on Community Service

0

Evaluation

0

Recognition

RSVP for May 22, 1992 Commission Meeting at Central Michigan University.

0

Yes, I will attend the meeting.

0

No, I will not attend the meeting

3

�Michigan Community Service Commission
Friday, March 27, 1992
New Detroit
Detroit
10:00 A.M. - 1:00 P.M.

MINUTES
MEMBERS PRESENT:

Diana R. Algra
John Blyth
Dr. Mary Ellen Brandell
Darin Day
Paul Hubbard
Terry Langston
Lisa llitch Murray
Vernie N ethercut
Judith Riedlinger
Geneva Jones Williams

MEMBERS ABSENT:

Michelle Engler-Chair
Dr. John DiBiaggio
Henry Gaines
Dorothy Johnson
George Lombard
Randy N eel is
Dr. Joel Orosz
Terry Pruitt, Jr.
Judith Reyes
Dr. WilliamS. Stavropoulos

OTHERS:

Dana Cole- On Behalf of Stephanie Comai-Paige
R. Sue Dodea - On Behalf of Dorothy Johnson
Kathy Gamble- Youth Volunteer Corps
Elaine Gordon - Dept. of Education
Joseph Graves - Dept. of Social Services
Charles Infante - On Behalf of Wm. Stavropoulos
Mary Pfieler- ACTION Detroit
Robert Schiller - Superintendent of Public Instructions
John Seeley - FERA

�I.

Call to Order
The meeting was called to order at 10:15 a.m. by Diana Algra.

I I.

Approval of Minutes
A motion was made by Commissioner Jon Blyth to approve the February 28,
1992 minutes. Commissioner Vernie Nethercut seconded the motion, and it
was unanimously approved.

III.

Status of Commission Membership Opening
Diana Algra informed the Commission that Commissioner Eugene
Proctor had resigned from the Commission. This now creates two
vacancies. Commission Hubbard made a motion to accept Commissioner
Proctor's resignation and Commissioner Riedlinger seconded the
motion.

IV.

New Detroit Presentation
Diana Algra thanked Commissioner Paul Hubbard for hosting the meeting.
Commissioner Hubbard did a brief overview of New Detroit and answered
questions regarding New Detroit.

V.

Public Comment
Diana Algra introduced Kathy Gamble - USC, Mary Pfeiler- ACTION, Elaine
Gordon - Michigan Dept. of Education and Dana Cole - Governor's Office and
asked if there was any public comment. Kathy Gamble gave a report on the kids
that helped do a presentation at the Commission meeting in January, 1992. She
said they are still talking about the Commission meeting, and that it made a
great impression on them. There being no more comment, Ms. Algra then
introduced the new Superintendent of Public Instruction for Department of
Education, Dr. Robert Schiller. He gave a brief description of himself .

VI.

Presentation from FERA- Youth Service America
Ms. Algra introduced Dr. John Seeley who provided an overview of FERA
(Formative Evaluation Research Associates) and its request to obtain some
assistance from the Commission in the evaluation of a Kellogg grant to Youth
Service America (YSA) of the work YSA did in assisting Michigan in
developing the state's application. Dr. Seeley will be contacting both staff and
Commissioners for input in the near future.

2

�VII. Review and Comment of State Application
Diana Algra announced to the Commission that the state application had been
submitted by the deadline of March 23, 1992. Ms. Algra then thanked the
working group for all their help and thanked Commissioners for sending in
letters of support. Commissioner Blyth congratulated Diana Algra and Mary
Estrada for all their work on the state application. Commissioner Langston
also wanted to thank all the staff for their work.
Ms. Algra also mentioned that the Michigan Community Service Commission
is co-sponsoring a one day seminar on May 6, 1992 with Michigan Campus
Compact on service learning for teachers, student teachers,and community
based organizations.
Also in June there will be a one day meeting inviting representatives from all
higher education institutions to review the higher education grant submission
and begin discussions on how the institutions can prepare for submitting RFPs
once our state application is funded.
In addition the establishment of four standing committees for the Commission
was announced. These would include ; 1. the Committee on Evaluation; 2. the
Committee on Community Collaborations; 3. the Committee on Youth Voice
and 4. the Committee on Statewide Service Recognitions .
VIII. Presentation on the Development Youth Advisory Council
Commissioners Day and Langston presented the draft for the formation of the
youth body. After some discussion it was moved by Commissioner Williams
and seconded by Commissioner Hubbard that the Commission concur with the
design of the youth body and request that we move forward with its
implementation. The only concern raised by Commissioner Nethercut was that
t he Commission could not delegate its authority to the youth body in the area of
veto power over the decisions of the Commission.
IX.

Other I terns
Commissioner Williams mentioned the April 28 Detroit Youth Summit
Speakout and distributed materials on the Speakout. She extended a special
invitation to the Commissioners to attend.

X.

Next Meetin~ date and Place
Diana Algra announced that the next meeting will be May 22, 1992 at Central
Michigan University. Ms. Algra asked Commissioners if that date, the Friday
before Memorial Day weekend, would be a problem for a meeting. It was agreed
that a postcard would go out to get a consensus of how all the Commissioners
feel about May 22, 1992 date. There being no further business, a motion to
adjourn was made by Commissioner Williams and seconded by Commissioner
Hubbard, and the meeting was adjourned at 11:45 a.m. by Diana Algra.

3

�STATE OF

MICHIGAN

OFFICE OF THE GOVERNOR

MICHELLE ENGLER
FIRST LADY

April24, 1992
Dear Colleague,

In October of 1991 Governor John Engler created the Michigan Community Service Commission
(MCSC). The Commission seeks to involve all Michigan citizens, especially the youth, in
community service aimed at serious social issues. Teen pregnancy, substance abuse, teen violence,
and school dropout rates show us an image of youth who are troubled. Too often youth have been
seen as the part of the problem and not as part of the solution.
Service leaders in the state have recognized the need to value and include youth if they are to meet the
challenges that lay ahead of them. As a result, the Commission has approved the formation of a
statewide youth body on community service. The body will be made up 15 young people, ages 1221, from across the state. Youth body members will meet approximately three times a year and will
be expected to advocate on behalf of youth involvement in community service and issues facing
young people. Youth body members will assist the Commission in the development of its youth
service policy and advise and guide the Commission in regard to issues affecting youth.
The Commission believes that youth are a valuable resource in helping us resolve many of the issues
which face our state and local communities; that youth can learn to be leaders and problem solvers by
getting engaged in community service. Youth in Michigan have made great strides in the area of
community service, but young people must not just perform community service, they must play a
role in developing and planning youth service policy. The development of a statewide youth body
will provide young people with such an opportunity and help create caring and compassionate
leaders.
Enclosed is a brief overview of the MCSC, including its members, a fact sheet on the youth body,
and an application form. We encourage you to share this information and application not only with
traditional youth leaders, but those who have leadership potential. Applications are due by June 8,
1992.
We hope that you will share.this material with the appropriate young people and provide them with
the opportunity to become a part of this ground breaking event. If you have any questions please feel
free to contact Cynthia Scherer or Diana Algra at the Commission office at (517) 335-4295.
Sincerely,

Michelle Engler
Chairperson, Michigan Community Service Commission
Enclosures

P.O. Box 30013 • Lansing , Michigan 48909

�COMMUNITY SERVICE COMMISSION
In October, 1991 the Michigan Community Service Commission (MCSC) was officially created by Governor
John Engler by Executive Order 1991-25.1The Commission's mission is to encourage community service/
volunteerism as a means of community/state problem solving and to promote and support voluntary
involvement in government and private programs throughout the state. The Commission intends to :
Encourage and enable persons from all walks of life and from all age groups to perform
constructive volunteer services ;
Promote communication and collaboration between public and private volunteer programs in
the State, and between the State and the private sector's initiatives in meeting human needs ;
Collect, maintain and share information on private initiatives , community partnerships and
creative solutions undertaken by businesses, foundations, voluntary organizations, religious
institutions and other private sector groups in the State, in order to promote their broader use ;
Provide, or arrange for the provision of, training and technical assistance to public and private
organizations engaged in volunteer recruitment and programming ;
Develop, implement and maintain a state plan for public recognition and support of individual
volunteer efforts and successful or promising private sector initiatives and publidprivate
partnerships which address community needs;
Serve as the state's liaison to the Commission on National and Community Service and to other
appropriate national and state organizations which relate to the Commission mission ;
Publish schedules of significant events, lists of published materials, and other information
concerning the field of volunteerism, and distributing this information broadly ;
Review the laws and rules oft he state of Michigan, and proposed changes therein, to determine
their impact on the success of volunteer activities and programs, and recommend such
changes as seem appropriate to ensure the achievement of the goals of the Commission.
Current initiatives of the Commission include :
Development and implementation of Michigan's National and Community Service Act Grant
Program.
Creation of a statewide multi-tier recognition program.
Formation of a statewide youth body on community service.
Development of a statewide promotion strategy for volunteerism in Michigan in collaboration
with the Michigan Year of the Volunteer Campaign .

The MCSC is currently composed of 21 members representing a broad base constituency that includes,
community based organizations, higher education institutions, K-12, young people, organized labor, small
businesses, corporations, and philanthropic institutions. The Commission is also ethnically and geographically diverse in nature. The Commission is chaired by First Lady Michelle Engler is directed by Diana
Rodriguez Algra.
For more information please contact: The Michigan Community Service Commission , Olds Plaza, 4th Floor,
111 S. Capitol, P.O. Box 30015, Lansing, Ml 48909 , phone (517) 335-4295 , fax (517) 373-4977.

�Fact Sheet on the
MICHIGAN COMMUNITY SERVICE COMMISSION'S
Statewide Youth Body on Community Service
Traditionally young people have been served instead of serving. They have been seen as
the problem and not part of the solution. In light of the kinds of needs which face our
communities we can no longer take such an approach. As members of our communities
young people must play a role in solving the serious social issues which confront us.
Young people bring idealism, hope, energy and creativity, much needed commodities in
today's world. Community service offers young people a chance to affect the serious social
issues that face their communities. It offers an opportunity to develop leaders not only for
tomorrow, but for today.
Youth in Michigan have made great strides in the area of community service, but young
people must not just perform community service. Young people must play a role in
developing and planning policy in regard to youth service. While "youth advisory councils"
exist at the local level and even within specialized organizations, there is a need to develop a
network of youth in the field of service at the statewide level. Integral to the development of
youth leaders is the sharing of information and experiences. It is for this reason that we
believe that a statewide youth body on service should be developed in the state of
Michigan.

STRUCTURE
This body will be made up of fifteen youth from the state of Michigan. Members will
range in age from 12 to 21, with most members between the ages of 12-18 ..They will be
geographically, ethnically, racially economically and educationally diverse and
representative of the 4 streams of service (K-12, college, corps and community based
organizations) will be represented. In addition, the body will represent youth facing
problems and those working to solve the problems in our communities. The body will
work closely with a number of already existing networks/organizations. All youth selected
will be expected to make at least a one year commitment Youth selected will serve
staggering terms of 1, 2 or 3 years. At the first meeting lots will be drawn to determine
each members term of membership.
This body will meet at 3 times a year. Regional meetings of members will also be
encouraged as a means to decrease the degree of travel required. All travel expenses will be
covered by the Commission and every effort will be made for youth in special
circumstances (age, distance etc ... ) to ensure their ability to attend all meetings. The first
meeting of the body will be held in August of 1992 and will focus on team building and
leadership skills. In addition, members of the body will receive an orientation to the "field
of youth service," the Michigan Community Service Commission and expectations for the
youth body.
The youth body will be a standing committee of the Michigan Community Service
Commission. A member of the Commission, who fits the age requirements of the body
will "chair'' the committee. The body will be encouraged to work with the Commission as a
whole and with individual Commissioners in their geographic proximity.

�~~~-~· ··
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Application for the
MICHIGAN COMMUNITY SERVICE COMMISSION'S
Statewide Youth Body on Community Service

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tutor, volunteer at local hospital):

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How did you find out about the Michigan Community Service Commission Statewide Youth Body
on Community Service? (e.g. direct mailing, school, organization, newspaper, advisor, pastor)

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Please submit a one page (about 300 words) response to the question: "How can young people
help solve serious social problems in their communities?" (i.e. what can youth do to address
problems like homelessness, drug and alcohol abuse, poverty, illiteracy, etc.)

. ....."'
Please include one letter of recommendation from a teacher/counselor/advisor/program coordinator.

(PLEASE USE ADDITIONAL SHEETS OF PAPER AS NECESSARY)

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&lt;(

FACT SHEET ON THE NATIONAL AND COMMUNITY
SERVICE ACT GRANT PROGRAM
WHAT IS THE NATIONAL AND COMMUNITY SERVICE ACT GRANT PROGRAM? It
is a pool of funds appropriated by the United States Congress to help states and communities
implement the National and Community Service Act of 1990. The Act seeks to revitalize the spirit of
citizenship by involving millions of Americans, especially our youth, in national and community
service. The hope is that service will become a daily pan of life for all Americans. In the process,
millions of Americans will enrich their own lives, and become engaged in dealing with the serious
social problems which face our nation.
The National and Community Service Grant Program provides funding- $73 million for FY 1992
- in four categories: Serve America, Higher Education, American and Conservation Corps and
National and Community Service Corps. States were invited to submit a comprehensive, long-term
plan for building a statewide community service movement, and to submit specific proposals for
projects in any or all of these categories.

WHAT DID MICHIGAN PROPOSE? Michigan submitted proposals in all four categories, and
is seeking a total of$5.9 million in Federal funds. Michigan's comprehensive and innovative proposal
would expand and strengthen existing community service programs, and initiate new community
service programs in the state over a three-year period. In accordance with Federal guidelines,
Michigan's National and Community Service programs will focus initially on youth. Specific
proposals are as follows:
SERVE-AMERICA: Michigan has requested $800,000 for 1992 under this category. Our approach
will consist of:

I
()

• Planning and capacity building activities to develop a coordinated statewide community
service initiative forK-12 aged youth through workshops; training academies; an infonnation
clearinghouse; videotapes; a directory of existing programs; a quanerl y newsletter; an annual
awards program; an annual statewide conference; and Statewide Planning, Capacity Building
and Demonstration/Dissemination Model Grants.
• Grants to local applicants for School-Based, Community-Based, and Adult Volunteer and
Partnership programs.
The Michigan Department of Education will administer Serve America funds.

HIGHER EDUCATION COLLABORATIVE FOR COMMUNITY SERVICE: Michigan has
requested$500,000 for 1992 in this category. The funds will be administered by the Michigan Campus
Compact, a statewide association of colleges and universities whose presidents are committed to the
promotion student community service. All higher education institutions in the state will have access
to the two programs described below:
• Development of the Michigan Generation Grant Program. This subgranting program will
focus on 1) student initiated program development, 2) evaluation and outcomes, 3) curriculum
development, 4) localized leadership training, and 5) any combination of the aforementioned
areas.
• Development of the Michigan Resource Service Center which will gather and disseminate
information and assist in program planning. The Michigan Resource Service Center will also
provide opportunities for regional and statewide training and leadership development
opportunities in service learning.

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                    <text>STATE OF MICHIGAN

Chairperson
Michelle Engler
Executive Director
Diana Rodriguez Algra

JOHN ENGLER , Governor

DEPARTMENT OF LABOR

MICHIGAN COMMUNITY SERVICE COMMISSION
111 S. CAPITOL AVENUE
OLDS PLAZA, 4TH FLOOR
P.O. BOX 30015
LANSING MICHIGAN 48909
TEL. (517) 335-4295

LOWELL W. PERRY, Director

June 1, 1992

Ms. Tanya Matchett
333 W. May Street, Apt. M22
Mt. Pleasant, Michigan 48858
Dear Ms. Matchett:
On behalf of the Michigan Community Service Commission, I want to thank you
for presenting at our meeting of May 22, 1992 at Central Michigan University.
We were all impressed with the work you are doing to encourage high school
students to consider higher education as a viable option for them in the future.
The video was well done and allowed our Commissioners to see the youth engaged
in activities that will stimulate their learning.
We wish you well and ask that you keep us abreast of your progress.
regards,

1rector ·
Commission
cc: Dr. Mary Ellen Brandell

\

MDL·588 (1 0· 9 1)

.....

~

�STATE OF MICHIGAN

Chairperson
Michelle Engler

Executive Director
Diana Rodriguez Algra

JOHN ENGLER, Governor

DEPARTMENT OF LABOR

MICHIGAN COMMUNITY SERVICE COMMISSION
111 S. CAPITOL AVENUE
OLDS PLAZA, 4TH FLOOR
P.O. BOX 30015
LANSING MICHIGAN 48909
TEL. (517) 335-4295

LOWELL W. PERRY, Director

June 1, 1992

Ms. Linda Hyde
Public Broadcasting Station
Central Michigan University
Mt. Pleasant, Michigan 48859
Dear Ms. Hyde:
On behalf of the Michigan Community Service Commission, I want to thank you
for presenting at our meeting of May 22, 1992 at Central Michigan University.
We were all impressed with the work you are doing to improve adult literacy
levels especially at the Chippewa Indian Reservation.
We wish you well and ask that you keep us abreast of your progress.

i na Algra, Executive Director ·
chigan Community Service Commission
cc: Dr. Mary Ellen Brandell

·,

\

MOL-588 (10.91 )

---

�STATE OF MICHIGAN

Chairperson
Michelle Engler
Executive Director
Diana Rodriguez Algra

JOHN ENGLER, Governor

DEPARTMENTOFLABOR

MICHIGAN COMMUNITY SERVICE COMMISSION
111 S. CAPITOL AVENUE
OLDS PLAZA, 4TH FLOOR
P.O. BOX 30015
LANSING MICHIGAN 48909
TEL. (517) 335-4295

LOWELL W. PERRY, Director

June 1, 1992

Ms. Lois Arnold, Director
Michigan Special Olympics
Special Olympics Building
Central Michigan University
Mt. Pleasant, Michigan 48859
Dear Ms. Amold:
On behalf of the Michigan Community Service Commission, I want to thank you
for presenting at our meeting of May 22, 1992 at Central Michigan University.
We were all impressed with the work you are doing to expand and strengthen the
Michigan Special Olympics programs. The video brought home to all our
Commissioners the excellent work all volunteers in your program are
undertaking.
We wish you well and ask that you keep us abreast of your progress.
regards,

n·ana Algra, Executive Director
ichigan Community Service Commission
cc: Dr. Mary Ellen Brandell
\

MOL·588 (1D-91)

0,
-----

�STATE OF MICHIGAN

Chairperson
Michelle Engler
Executive Director
Diana Rodriguez Algra

JOHN ENGLER, Governor

DEPARTMENT OF LABOR

MICHIGAN COMMUNITY SERVICE COMMISSION
111 S. CAPITOL AVENUE
OLDS PLAZA, 4TH FLOOR
P.O. BOX 30015
LANSING MICHIGAN 48909
TEL. (517) 335-4295

LOWELL W. PERRY, Director

June 1, 1992

Mr. Bruce Roscoe, Director
Honors Program
Larzelere Building 112
Central Michigan University
Mt. Pleasant, Michigan 48859
Dear Mr. Roscoe:
On behalf of the Michigan Community Service Commission, I want to thank you
for presenting at our meeting of May 22, 1992 at Central Michigan University.
We were all impressed with the work you are doing to establish a Voluntary
Action Center in Mount Pleasant. This joint venture between the university and
the community is one that will benefit both parties equally.
We wish you well and ask that you keep us abreast of your progress.

irector
Commission
cc: Dr. Mary Ellen Brandell

\

MOL-588 (10·91 )

........

·-

�STATE OF MICHIGAN

Chairperson
Michelle Engler
Executive Director
Diana Rodriguez Algra

JOHN ENGLER, Governor

DEPARTMENT OF LABOR

MICHIGAN COMMUNITY SERVICE COMMISSION
111 S. CAPITOL AVENUE
OLDS PLAZA, 4TH FLOOR
P.O. BOX 30015
LANSING MICHIGAN 48909
TEL. (517) 335-4295
\ '.

LOWELL W. PERRY, Director

June 1, 1992

Mr. Stan Rathbun, Director
United Way
402 S. University Avenue
Mt. Pleasant, Michigan 48858
Dear Mr. Rathbun:
On behalf of the Michigan Community Service Commission, I want to thank you
for presenting at our meeting of May 22, 1992 at Central Michigan University.
We were all impressed with the work you are doing to establish a Voluntary
Action Center in Mount Pleasant. This joint venture between the university and
the community is one that will benefit both parties equally.
We wish you well and ask that you keep us abreast of your progress.
arm regards,

I rector
Service Commission

cc: Dr. Mary Ellen Brandell

\

MDL·588 (1()-91)

�CENTRAL MICHIGAN UNIVERSITY PRESENTATION
to the
MICHIGAN COMMUNITY SERVICE COMMISSION
May 22, 1992
10:00 to 10:30 A.M.

Welcome - President Leonard Plachta

@

"West Branch Visit" - Presentation from senior Tanya Matchett, p_resident of the
~
Student Michigan Education Association (SMEA) . A visit to the CMU campus by a
'~, ~ group of junior high school students to foster their interest in higher education will be
featured as a unique volunteer effort.

erx

J,\9

"Adult Literacy and related activities at the Chippewa Indian Reservation" - Linda

@

program in adult education and tutoring K-12 children by CMU students at the
Chippewa Indian Reservation.
~ ?0(/0 '" ~ ~ W~
"A Moment in Time" - Presentation by Lois Arnold , Director of Michigan Special
Olympics.
"Town and Gown Partnership" - Bruce Roscoe , Director of Honors and Stan Rathbun,
Director of Isabella County United Way, will briefly outline the present plan to develop
a Volunteer Action Center through a partnership with the university and area
community.

Your assistance in promoting the volunteer efforts at Central Michigan University is
appreciated. (Each presentor is limited to 6-8 minutes.)

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�</text>
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              </elementTextContainer>
            </element>
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                </elementText>
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              </elementTextContainer>
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            <element elementId="43">
              <name>Identifier</name>
              <description>An unambiguous reference to the resource within a given context</description>
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                <elementText elementTextId="507104">
                  <text>JCPA-04</text>
                </elementText>
              </elementTextContainer>
            </element>
            <element elementId="44">
              <name>Language</name>
              <description>A language of the resource</description>
              <elementTextContainer>
                <elementText elementTextId="507105">
                  <text>eng</text>
                </elementText>
              </elementTextContainer>
            </element>
          </elementContainer>
        </elementSet>
      </elementSetContainer>
    </collection>
    <itemType itemTypeId="1">
      <name>Text</name>
      <description>A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text.</description>
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          <element elementId="43">
            <name>Identifier</name>
            <description>An unambiguous reference to the resource within a given context</description>
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                <text>JCPA-04_MCSC_1992_CM_1992-05-22_Presentation-Thank-You-Letters</text>
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          </element>
          <element elementId="50">
            <name>Title</name>
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            <name>Creator</name>
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                <text>Michigan Community Service Commission</text>
              </elementText>
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          <element elementId="41">
            <name>Description</name>
            <description>An account of the resource</description>
            <elementTextContainer>
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                <text>Michigan Community Service Commission 1992-05-22 commission meeting presentation thank you letters. Records are compiled in the Our State of Generosity collection by the Johnson Center, along with the files of the Michigan Nonprofit Association (MNA), the Michigan Community Service Commission (MCSC) and the Dorothy A. Johnson Center for Philanthropy. Originals are at the Michigan Community Service Commission.</text>
              </elementText>
            </elementTextContainer>
          </element>
          <element elementId="49">
            <name>Subject</name>
            <description>The topic of the resource</description>
            <elementTextContainer>
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              </elementText>
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                <text>Charities</text>
              </elementText>
              <elementText elementTextId="644012">
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              </elementText>
              <elementText elementTextId="644013">
                <text>Fundraising</text>
              </elementText>
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                <text>Records</text>
              </elementText>
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                <text>Michigan Community Service Commission</text>
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                <text>Michigan</text>
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          <element elementId="42">
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            <description>The file format, physical medium, or dimensions of the resource</description>
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              <elementText elementTextId="644018">
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              </elementText>
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          </element>
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            <name>Type</name>
            <description>The nature or genre of the resource</description>
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          </element>
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            <description>A related resource from which the described resource is derived</description>
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                    <text>MICHIGAN COMMUNITY SERVICE
COMMISSION STANDING COMMITTEES
Community Collaboration- this committee will seek to promote communication
and collaboration between public and private volunteer programs in the state, and
between the State and the private sector's initiative's in meeting community
needs.

Youth Body on Community Service- this committee will provide youth with more
voice on Commission matters. The committee will be composed of young people
and Commissioners between the ages of 12-21 and will assist the Commission in
the development of its youth service policy and advise and guide the Commission
in regard to youth issues.

Evaluation- this committee will outline an agenda that addresses the evaluation
needs of each subtitle under the National and Community Service Act funded and
other initiatives of the Commission. The evaluation scheme will focus on
participants, the community and the Commission. This Committee will work
closely with the Commission on National and Community Service on evaluation.
Recognition- this committee will develop a multi-tier recognition/awards
program. The first tier will come from the state Commission and be made
available to all who service in organized youth and community service programs.
The second tier award will be a Governor's award for exemplary service. The
Committee will also work with local communities to develop and coordinate their
own awards programs.
Fund Development- this committee will assist with developing a strategy for
increasing resources in the field of community service initiatives at both the state
and local levels.

1

�Michigan Community Service Commission Standing Committees
First and Second Choices

NAME

cc

Jon Blyth

2

YB

1
2

REC

2

1
2

Michelle Engler
Henry Gaines
Paul Hubbard
Lisa Illitch Murray

1

Charles Infante

1

Dotty Johnson

1

George Lombard

2

2

1

Terry Langston

1

2

Randy Neelis
Vernie Nethercut

2

Joel Orosz

1

1
2
1

Terry Pruitt
Judy Reyes

1

Judy Riedlinger

1

Geneva Williams

1

FD

1

Maryellen Brandell
Darin Day

EV

2
2

2

(Up to four Commissioners will be appointed to each Committee)

1

�MICHIGAN COMMUNITY SERVICE
COMMISSION STANDING COMMITTEES
Commissioners First Choice
Community Collaboration- this committee will seek to promote communication
and collaboration between public and private volunteer programs in the state, and
between the State and the private sector's initiative's in meeting community
needs.
1.
2.
3.
4.
5.
6.
7.
8.
9.

Dorothy Johnson
Lisa llitch Murray
Dr. Joel Orosz
Judith Reyes
Judith Riedlinger
Dr. William Stavropoulos - Charles Infante
Geneva Williams
Joseph Graves
Elaine Gordon

Youth Body on Community Service- this committee will provide youth with more
voice on Commission matters. The committee will be composed of young people
and Commissioners between the ages of 12-21 and will assist the Commission in
the development of its youth service policy and advise and guide the Commission
in regard to youth issues.
1.
2.
3.
4.

Darin Day
Terry Langston
Vernie N ethercut
Gary Cass

Evaluation- this committee will outline an agenda that addresses the evaluation
needs of each subtitle under the National and Community Service Act funded and
other initiatives of the Commission. The evaluation scheme will focus on
participants, the community and the Commission. This Committee will work
closely with the Commission on National and Community Service on evaluation.
1.
2.
3.

4.

Jon Blyth
Dr . Mary Ellen Brandell
Terry Pruitt

�Recognition- this committee will develop a multi-tier recognition/awards
program. The first tier will come from the state Commission and be made
available to all who service in organized youth and community service programs.
The second tier award will be a Governor's award for exemplary service. The
Committee will also work with local communities to develop and coordinate their
own awards programs.
1.
2.

George Lombard

�MICHIGAN COMMUNITY SERVICE
COMMISSION STANDING COMMITTEES
Commissioner's Second Choice
Community Collaboration- this committee will seek to promote communication
and collaboration between public and private volunteer programs in the state, and
between the State and the private sector's initiative's in meeting community
needs.
1.
2.
3.
4.
5.

Jon Blyth
Darin Day
George Lombard
Vernie Nethercut

Youth Body on Community Service- this committee will provide youth with more
voice on Commission matters. The committee will be composed of young people
and Commissioners between the ages of 12-21 and will assist the Commission in
the development of its youth service policy and advise and guide the Commission
in regard to youth issues.
1.

Judith Riedlinger

2.
3.
4.
5.

Evaluation- this committee will outline an agenda that addresses the evaluation
needs of each subtitle under the National and Community Service Act funded and
other initiatives of the Commission. The evaluation scheme will focus on
participants, the community and the Commission. This Committee will work
closely with the Commission on National and Community Service on evaluation.
1.
2.
3.
4.
5.

Dr. Joel Orosz
Elaine Gordon

�Recognition- this committee will develop a multi-tier recognition/awards
program. The first tier will come from the state Commission and be made
available to all who service in organized youth and community service programs.
The second tier award will be a Governor's award for exemplary service. The
Committee will also work with local communities to develop and coordinate their
own awards programs.
1.
2.
3.
4.
5.
6.
7.

Dr. Mary Ellen Brandell
Terry Langston
Lisa Ditch Murray
Terry Pruitt
Judith Reyes
Joseph Graves
Gary Cass

�</text>
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                    <text>MICHIGAN COMMUNITY SERVICE COMMISSION
AGENDA
July 24, 1992
Tippy Dam Camp
10:00 AM.- 1:00 P.M.

I.

Call to order

II.

Approval of Minutes of May 22, 1992 Meeting

III.

Overview ofYEES Corps Program- Doug Stites

IV.

Policy and Procedures Document - recommend approval and
adoption.

V.

Public Comments

VI.

State Application Final Awards
a.

Subtitle B/School-Age
*Part I - K-12 Initiatives - Elaine Gordon
*Part II- Higher Education Initiatives- Julie Busch

b.

VII.

Subtitle C/Full-Time and Summer Youth Service CorpsDiana Algra

Standing Committees
a.

Review of committee assignments

b.

Committee Update

.... ·-

• Recognition
• Youth Body

VIII.

Other Items

IX.

Long term outlook

b.

Next year's application

Next Meeting date:
August 28, 1992 - DOW USA, Midland

IIIII

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                    <text>STATE OF MICHIGAN
Chairperson
Michelle Engler
Executive Director
Diana Rodriguez Algra

JOHN ENGLER, Governor

DEPARTMENT OF LABOR

MICHIGAN COMMUNITY SERVICE COMMISSION
111 S. CAPITOL AVENUE
OLDS PLAZA, 4TH FLOOR
P.O. BOX 30015
LANSING MICHIGAN 48909
TEL. (517) 335-4295

LOWELL W. PERRY, Director

DATE:

July 7, 1992

TO:

Michigan Community Service Commissioners

FROM:

Diana Algra, Executive Director
Michigan Community Service Commission

SUBJECT: Standing Committee Assignments and Tentative Meeting Schedule

My sincere thanks to all of you for your willingness to serve on a Commission
Standing Committee. We tried to meet everyone's first choice, however, that was
not always possible. For those whose first choice was the youth body, let me
remind you that we approved the Youth Body proposal two meetings ago, that
specified that the youth Commissioners would be the only ones serving on it.
However, we have designated you as advisors to the body as needs arise.
At our last meeting we also discussed the possibility of augmenting the
involvement of Commission members with other community representatives. I
am open to suggestion from each of you in this area.
Attached you'll find a small write up on each committee, commission members
assigned to the committee, suggestions for additional members from the
community and a tentative date and time for the standing committees to meet.
I would appreciate your review of these committee assignments, the tentative date
and time of the meetings and look for your RSvP to attend them by calling Mary
Estrada at (517)335-4295 as soon as possible.

MDL-588 (10-91)

.....

~

�COMMUNITY COLLABORATION COMMITTEES
Members of Commission

Members at Lar~e

Vernie Nethercut- VAC and CC
Dorothy Johnson - Foundation
Judy Riedlinger- Small Business
Randy Neelis- School Superintendent
Charles Infante - Large Business

United Way
4-H
Michigan Non-Profit
Jr. League of Michigan

Evaluation Committee
Members at Lar~e

Members of Commission
Mary Ellen Brandell - Higher Ed
Terry Pruitt- Comm. Found. &amp; Lg. Business
Jon Blyth- National Foundation
Paul Hubbard- Non-Profit Organization

Dr. James Sander- W.M.U.
Rep. from High Scope - Ann
Arbor Group in Field of Youth
Development
(FERA)?

Fund Development Committee
Members of Commission

Members of Lar~e

Michelle Engler - Chair
Geneva Williams - Non-Profit Organization
Henry Gaines - Labor
Joel Orosz- National Foundation
Recognition Program Committee
Members of Commission

Members of Large

Michelle Engler - Chair
George Lombard
Lisa Ilitch Murray - Large Corporation
Judy Reyes- Higher Education

Judy Rapanos- Comm. Leader
Darryl White- VAC Director

Meeting Dates
0

Recognition Committee -July 16 (tentative), Lansing at 10:00 a.m., at MCSC offices
in the Olds Plaza

0

Fund Development Committee- July 24, 1992- immediately following the Commission
meeting.

0

Evaluation Committee - no date set

0

Community Collaboration - no date set

0

Youth Body -early September, 1992

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                    <text>EVENT REQUEST SHEET
'}{pte: It is important tfiat we are provided witfi a detaiCed agenda for tlie event requested. PCease mai{ tfiis sheet
to tlie attention of Penni Mc9{amara at tlie jo{Cowing address: P.O. 13o;'{ 30013, Lansing, Micfiigan 48909.
%.an!(. you.

EVENT: _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _Date_ _ _ _ _ _ _ _ __
Sponsoredby~·------------------------------

Starting time:. _ _ _ _ _ _ _ _ _ _am pm; Ending time: _ _ _ _ _ _ _ _ _am pm
LOCATION: _____________________________________________________
Phone Number at event.. . _ : - - - - - - - - CONTACT NAME &amp; ADDRESS.._:--------------------------------------- - - - - - - - - - - - - - - - - - - - - - Phone:_ _ _ _ _ _ _ _ _ _ ___
ESCORT FOR FIRST LADY (other than guard)._:- - - - - - - - - - - - - - - Where to meet escort: _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ __
PROGRAM INFORMATION: (Please provide printed program/brochures when possible)
Expected participation of First Lady: Speak
Present Awards._ _ _ _ _ ___
Suggested topics: _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ __
Length of presentation:
Podium/Microphone avail: Yes/No
Introduction by:__________________________________
Order of Program: _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ __
Expected Notables:_ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ ___
Head Table Participants (if applicable):. ____________________________
Number of People Attending~_____.A ttire: - - - - - - - - - - - - - - - What, if any, media will be present:.________________________
TIME PRESENCE DEFINITELY REQUIRED:._ _ _ _ _ _ _ _ _ _ _Time expected to
speak/participate:
Convenient time during program to depart if
necessary: _ _ _ _ _ _ _ _ _ _ _ __
IS EATING INVOLVED: Time? _ _ _ _ _ _ _ _ Meal or Snack?___________
*If a meal is provided, vegetable plate/low fat meal preferred
The First lady will be accompanied by 1 staff and 1 security person; will arrangements be
made for their seating and/or food? _ _ _ _ _ __
COMPLETE DIRECTIONS TO FUNCTION (Please attach map): _ _ _ _ _ _ _ _ __

Parking arrangements for the First Lady's car: _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ __
ADDITIONAL PERTINENT INFORMATION:. _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ __

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                    <text>STATE OF MI C HIGAN
OFFICE OF THE GOVERNOR

LANSING
JOHN ENGLER
GOVERNOR

FOR IMMEDIATE RELEASE
July 1, 1992

CONTACT: John Truscott
(517) 335-6397

Governor Hails New Community Service Funding
Governor John Engler announced today that three programs coordinated by
the Michigan Community Service Commission received first-time grants from
the Commission on National and Community Service.
"fm very proud that the innovative, grassroots programs and statewide
community service efforts the Michigan Community Service Commission has
initiated have been recognized this way," said Engler.
Michigan received funding in the following categories:
•

A $628,408 Serve-America grant to develop a statewide, K-12, community
service initiative to provide training, information, and incentives for
Michigan youth.

•

A $250,000 Higher Education Collaborative for Community Service grant
Michigan received the second largest grant in this category for the
development of two programs: the Michigan Generation Grant Program (a
subgranting program); and the Michigan Resource Service Center (an
information, and leadership training resource).

•

A $500,000 America Conservation and Youth Service Corps Programs
grant to expand the Michigan Youth Environmental Service CYEES) Corps
program and to support new youth service corps at the community level.
These grants are first-time awards from The Commission on National and

Community Service which was created by the 1990 National and Community
Service act, as amended. First Lady Michelle Engler serves as the Chairman and
Diana Rodriguez Algra as the Executive Director for the Michigan Community
Service Commission.

�</text>
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                    <text>MICHIGAN HIGHER EDUCATION COLLABORATIVE,
INNOVATIVE COMMUNITY SERVICE PROJECTS:
LINKING CAMPUSES AND COMMUNITY

Michigan Generation Grant
(updated draft, 7/22/92)
Cycle Opens: (opening date here)
Cycle Closes: (closing date here)
Announcement Date: (announcement date here)
Guidelines For Michigan Generation Grant Applications
What is the Michigan Higher Education Collaborative?
The Michigan Higher Education Collaborative is open to all higher education institutions in
Michigan (public or private, four year undergraduate and graduate colleges and universities, and
community colleges). As the designated higher education leader consortia, Michigan Campus
Compact convened a group in January, 1992 to discuss collaboration on service learning in
Michigan and develop the higher education proposal for the state community service plan for
federal funding. One of the outcomes of this was the Michigan Generation Grants.
The Michigan Campus Compact is funded by the W. K. Kellogg Foundation and Michigan
Campus Compact members. Housed at Michigan State University, the Michigan Campus Compact
is an affiliate of Campus Compact, the national project to promote public and community service,
which is sponsored by the Education Commission of the States.

What are Michigan Generation Grants?
Michigan Generation Grants are financial awards ranging from $500 to $15,000 depending on the
program category. Application for Michigan Generation Grant funds are open to individuals or
groups on all Michigan higher education campuses who wish to develop or expand community
service programs. Project proposals should foster the habit of lifelong involvement in community
service as well as provide replicable models for use at other colleges and universities. Funding for
Generation Grants are, in part, underwritten by the Commission on National and Community
Service.
Who may apply?
Registered student organizations, individual students, faculty, and administrators of Michigan
higher education institutions are eligible to submit project proposals. Student projects must be
submitted jointly by the student/student organization and a faculty/administrative advisor. The
president of the institution must also provide signed acknowledgement of all project proposals.
Grant applicants must also demonstrate evidence of a team or advisory group on their campus.
Members of this team or advisory group must include students, staff, faculty, and community
members. Other suggested members of this team or advisory group include a representative from
the local Partnership for Education, United Way, Community Foundation, K-12 representative,
Volunteer Action Center, and other members of the community who represent local issues. Where
appropriate, representatives of the target of the service may also be included.

�2

What type of projects may qualify for grant money?
The Michigan Generation Grant project encourages the development of innovative public and
community service projects on Michigan campuses.
Michigan Generation Grant applicants will be required to provide 25 percent matching funds,
either in-kind or actual costs, to implicitly demonstrate the campus commitment, provide plans for
sustainability, and address how their program/project meets the criteria of quality , innovation
and uniqueness, replicability, sustainability, and community voice.
A campus applying for Michigan Generation Grants could apply for funds in one of five areas: 1)
student initiated program development, 2) evaluation and outcomes, 3) curriculum development,
4) localized leadership training, and 5) a combination of any of the first four criteria.

Grant

Cate~:ories

Student Initiated Program Grants
Student-initiated programs are vital to the overall success of this plan. If we are to truly develop
students' ethics of service and lifetime commitment to service, we must ensure that students are
significant stakeholders in this process. Students will be required to involve community
personnel, faculty, staff, and others in their planning. Michigan Generation Grants in this area will
be awarded for up to $5,000 per proposal. A minimum of seven grants will be awarded in this
program area.

Evaluation and Outcomes Grants
If we are truly to advance the field of service learning, opportunities for evaluation and outcomes
must be promoted. The purpose of the evaluation and outcome emphasis is to learn from the
service, to improve the nature of service, and to provide tested models that will enhance the
building of communities. The service learning research agenda recommended by Wingspread
should be given priority for service evaluation efforts. Common assumptions and different
methods will need to be tested. Evaluation and outcome teams or an advisory group of students,
community personnel, and faculty is preferred in this fairly traditional academic arena. Evaluation
and outcomes may be quantitative, or it may be qualitative. Faculty are encouraged to network
with other faculty members on collaborative evaluation and outcomes across the state to identify
similar models or methods. Youth initiated evaluation and outcome projects are encouraged.
Higher education values the service learning models that empower relationships, making the
recipients of service more likely to be servers themselves (Robert Greenleaf, Servant Leader). If
service learning is to be seen as legitimate in the academy, evaluation and outcomes must focus on
service learning. This will validate service learning as a valuable pedagogy. Grants will be
available for evaluation and outcomes in conjunction with concurrently or previously funded
Michigan Generation Grants only. The cap for a Michigan Generation Grant for evaluation and
outcomes will be $10,000 per proposal. A minimum of three grants will be awarded in this
program area.

Curriculum Development Grants
One of the greatest curriculum development challenges of moving service closer to the center of the
mission of higher education is to develop courses that include service learning components.
Michigan Generation Grant proposals could develop new courses or reformat existing courses.
Generic curriculum materials could also be developed by subject area, which could be disseminated
throughout the state. A faculty guide could be developed on how to sponsor student service
learners for independent study credit. Liberal Arts courses, which offer the history of community
service and philanthropy while also offering students the opportunity to serve, will particularly
help the working and non-traditional students. Subject matter courses which specifically address
youth topics (i.e. AIDS, literacy, violence) will also be given priority. Michigan Generation

�4

Overview of team or advisory group:
A description of the team or advisory group involved in the planning and implementation
needs to include: team/group members name, title (i.e. student, faculty, staff, representative
from community based organization, or K-12), and their roles in the proposed project.
Summary statement:
A summary statement is a one-page, double-spaced abstract that briefly describes the
problem(s) being addressed, the proposed activities, and the project's intended outcome.
The summary statement is attached as a cover sheet to the front of the proposal narrative.
Proposal Narrative:
The proposal narrative describes the project in detail. It should be no longer than five
double-spaced pages. A few over simplistic examples have been provided for clarification
of some narrative requirements.
The proposal narrative should:
1. Identify the community problem or need addressed by proposal.
Example: Every town's shelters report an average of ten newly homeless
families each month. The effects of homelessness on families includes poor
physical health, inadequate nutrition, stress, and despair.
2. Describe the proposed project activities.
Example: Project Care activities will include advocating for emergency
services, assistance with housing search and securing of funds to obtain
housing, and linking families with social service agencies. These activities will
be carried out with supervision, guidance, and training from Every town's
three emergency shelters and Every town county's Department of Social
Services.
3. Discuss the probable effect of the project on the identified problem.
4. Where possible, discuss the anticipated impact of this project on:
a) the students involved in the project,
b) the campus, and
c) the community in which the campus resides.
Example: We expect to serve 25 homeless families in six months.
5. Include realistic estimates of the number of students to be recruited for volunteer
efforts of the project .
Example: We anticipate that 50 students will actively volunteer in the project in
its first year of existence. These students will volunteer a minimum of two
hours per week for ten weeks.
6. Include a proposed budget that outlines how funds will be used. In-kind
contribution should be included in the budget projections. A 25 percent match
is required. In-kind volunteer hours may be calculated at a rate of $5.00 per
hour. Michigan Campus Compact member campuses may use their annual dues
as an in-kind match. Monies will be available for the project on a quarterly
basis.
7. Include a time line for the project.

�5
8. Include plans for continuation of the project beyond the Michigan Generation
Grant funding period.
9. Include information on the training, orientation, reflection components of the
program, and other information which will help to demonstrate how this
proposal incoporates the Wingspread Principles of Good Practice for Service
LEarning.
Letters of Support:
These letters document the worth of the project from the perspective of the letter writer.
Examples include letters from the project's team or advisory group and the community
agency that the project hopes to assist, if applicable.

What are the conditions of the grant?
Grant monies will be paid to the Michigan higher education institution shortly following
compliance with the following conditions:
1. the Michigan institution representative is identified who will administer the grant money
and maintain fiscal accountability for the project money, and
2. the member institution will agree to provide oversight to the project via the faculty or
administrative advisor to the student/student groups or through the supervisors of
faculty and staff who are awarded Michigan Generation Grant money.

What is expected of grant recipients?
Recipients of the Michigan Generation Grants are expected to submit an quarterly progress report
during the granting period as well as afinal report at the end of the funding cycle. The final
report should summarize the work to date and include a financial report. The final report should be
accompanied by a signed cover letter from the project administrator indicating that the report has
been reviewed and approved by the faculty/administrative advisor. Final reports will need to
include demographic data about the volunteers and participants.
Grant recipients will be expected to attend a meeting of all recipients after grant awards are
announced to share information, review the Principles of Good Practice for Service Learning, and
discuss collaboration strategies.
Excerpts from project summary reports will be adapted and shared with all Michigan higher
education institutions as well as with the Commission on National and Community Service in order
to strengthen and improve service programs across the state and nation.

Who can provide assistance with developing the project and writing the proposal?
Writing a grant proposal is not difficult, but it does require planning and attention to detail. If your
campus has a Community Service Coordinator, he/she can assist with the application and project
development. Additional information can be obtained by calling or writing the Michigan Campus
Compact.

Where should I send my proposal?
Michigan Campus Compact
31 Kellogg Center
East Lansing, Michigan 48824-1022
(517) 353-9393

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                    <text>MICHIGAN STATE UNIVERSITY
Institute for Public Policy &amp; Social Research
Center for Survey Research
301 Olds Hall

East Lansing • Michigan • 48824-1022
Phone (517) 353-5404 • FAX (517) 336-1544

Larry A . Hembrojf. Ph.D.

June 18, 1992

Survey Director

The Honorable Jolm Engler
Governor of Michigan
Capitol Building Complex
Ill South Capitol
Lansing, Michigan 48933
Dear Governor Engler:
In his nomination speech over three years ago, President Bush indicated his desire for a "kinder, gentler America"

and called on the nation to commit itself to serving the larger community. He described his vision of America,
glittering with "a thousand points of light," the lights representing volunteers giving of themselves to serve their
nation, their towns, and their neighbors. Even in the best of times, communities benefit greatly through the
volunteer efforts of individuals. In times such as these, with the economy struggling and the state 's budget
squeezed, the importance of voluntary community service is profound.
In July, the Survey Research Division of MSU's Institute for Public Policy &amp; Social Research will conduct its

next Michigan Public Policy Survey (MIPPS). Its substantive focus will be on volunteer activities and attitudes.
A number of the questions will be adapted from nationwide Gallup surveys. Others will be constructed
specifically for this Michigan survey. We are interested in discussing with you or members of your staff the
possibility of financial support for this statewide survey of Michigan residents regarding their community service
volunteer activities.
In addition to determining how widespread volunteer activity is, we would like the survey to ( 1) identify factors

that are perceived as obstacles to volunteering and (2) the kinds of individuals who are less involved. This
information would prove extremely valuable in developing campaigns to increase volunteer efforts. Promotional
information could be targeted to encourage wider volunteer participation, to find mechanisms to overcome
obstacles, or to dispel myths. Two years ago, SRD conducted the initial data collection on volunteer activities
among the students at ten of Michigan's colleges and universities for Michigan Campus Compact. The report
of that study was presented to Ms. Diana Algra, then the Compact Director and now a member of your staff.
IPPSR's SRD is a comprehensive survey research organization whose mission is to serve the social policy-related
research needs of the State, other units of government, the public, and MSU and its faculty. In the past couple
of years, IPPSR has conducted a number of studies for the Michigan Departments of Commerce, Public Health,
Health, and Mental Health, and looks forward to working with other state departments and offices in the future.

Ms. Diana Algra

JN 2 5 1QU
MSU is

1111

AJ]irmatiu Action/Eqrud OpportllllilJ lmtituli011

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                    <text>Michigan Community Service Commission
Friday, July 24, 1992
Tippy Dam Camp
10:00 A.M.- 1:00 P.M.

MINUTES
MEMBERS PRESENT:

Michelle Engler
John Blyth
Dr. Mary Ellen Brandell
Henry Gaines
Dorothy Johnson
George Lombard
Randy N eelis
Vernie N ethercut
Dr. Joel Orosz
Terry Pruitt, Jr.
Judith Riedlinger
Diana R. Algra- Ex-Officio

MEMBERS ABSENT:

Dr. John DiBiaggio
Paul Hubbard
Lisa Ilitch Murray
Judith Reyes
Dr. WilliamS. Stavropoulos
Geneva Jones Williams

OTHERS:

David Adams, PIC Board
Julie Busch, Michigan Campus Compact
Gary Cass, Department of Education
Elaine Gordon, Department of Education
Charles Infante - On Behalf of Wm. Stavropoulos
John Palmer - MESC
Lowell Perry - Director of Michigan Department of Labor
Ken Renard- Traverse Bay ISD
Cynthia Scherer - YES Ambassador
Budd Shipstead- Northwest Michigan Employment and
Training Consortium
Doug Stites- Department of Labor

�I.

Call to Order
The meeting was called to order at 10:30 a. m. by Diana Algra.

II.

Approval ofMinutes of May 22. 1992 Meeting
A motion was made by Commissioner Johnson to approve the May 22, 1992
minutes. Commissioner Riedlinger seconded the motion. The minutes were
approved.

III.

Overview ofYEES Corps Program- Doug Stites
Doug Stites provided an overview of the YEES Corps Programs and brought
everyone up to date on what the youth were accomplishing this summer. Mr.
Stites then introduced Ken Renard, who has been in charge of the youth at
Tippy Dam Camp. He responded to questions from the Commissioners. Doug
Stites then introduced Mr. Lowell Perry Director of the Department of Labor
where the Michigan Community Service Commission is located
organizationally. Mr. Perry welcomed everyone and talked about the YEES
camps.
Doug Stites then introduced John Palmer from Michigan Employment Security
Commission (MESC). Mr. Palmer gave an overview of his position with MESC.
Doug Stites also introduced Budd Shipstead, Director of Northwest Michigan
Employment and Training Consortium and David Adams, Private Industry
Council Board.

IV.

Policy and Procedures Document
A motion was made by Commissioner Pruitt to approve the Policy and
Procedures previously developed for the Commission and Commissioner
Gaines seconded the motion. The motion passed.

V.

Public Comment
Chairperson Engler then turned to the audience for public comments. There
being none at the time she suggested that the opportunity for comment be made
available again toward the close of the meeting.

VI.

State Application Final Awards
a.

Subtitle B/School Age

*

Part I- K-12 Initiatives- Elaine Gordon presented on the progress
of the application process to date on applying for K-12 grants. She
provided explanations of the subgranting process and the role the
MCSC would play in the review of grant applications.

2

�*
b.

Part II - Higher Education Initiative -Julie Busch explained her
application and review process for the Higher Education grants in
the state. The MCSC will have final approval of grantees selected.

Subtitle C/Full-Time and Summer Youth Service Corps- Diana Algra
gave an overview of the Subtitle C application process and mentioned that
Request For Proposals would be mailed in early August. Diana explained
the review process for the grants with the Commission having final
approval of the grantees selected.

VII. Standing Committees
a.

Review of committee assignments- Diana Algra did an overview of the
standing committees and answered questions by Commissioners.

b.

Committee Reports :

• Recognition Committee - Held its first meeting on July 16, 1992 . In
addition to Commissioners on the committee, the following three
individuals have been added: Darryl White-Midland VAC Director, Judy
Rapanos-Community leader in Midland, Barbara Bradford- DSS
statewide Volunteer Coordinator. The committee is scheduled to meet
again on September 16, 1992.
• Youth Body - Cynthia Scherer provided an update on the progress and
selection of the Youth Body. Fifteen young people have been selected. They
will come together in late September, 1992 for their first meeting/retreat.
Efforts will be made to match youth body members with a Commissioner
to serve in a mutually beneficial mentoring relationship.
VIII. Other Items
Ms. Algra provided the Commission with the following updates:

•

State Regional Meetings - Plans are being developed to bring together
state lead agencies in mid September. Michigan and Ohio are
coordinating these efforts. Invitations will go out to the following states to
participate: Wisconsin, West Virginia, illinois, Indiana, Kentucky, Ohio
and Michigan. This meeting will look at establishing a regional network
of grantees to provide each other with technical assistance and input to
the National Commission on needs of state lead agencies and grantees as
a whole.

•

Statewide Planning Meeting- In and effort to continue to receive input
into our planning process for our federal application in the future it
would be important for the MCSC to consider hosting a day long meeting
in mid October, 1992. This meeting could be fashioned after those held in
the summer of 1991 which set into motion the development of Michigan's
statewide plan. The staff of MCSC will prepare additional material on
this to present at the next Commission meeting.
3

�•

K-12 Regional Center on Service Learning- The Partnership for New
Education at MSU will serve as the site for this center. It is hopeful that a
person can be brought on board to coordinate its activities by mid to late
September 1992. This project will work closely with the Commission and
our ServeMichigan grantees.

The Commission needs to begin to develop a longterm outlook for itself. Once
the subgranting process is completed, the Michigan Community Service
Commission staff will prepare recommendations for Commission review
regarding future initiatives and priorities.

It might serve the Commission to consider setting up a schedule for 1993 that
would meet on a quarterly basis. This schedule would allow the standing
committees to meet on alternate months to Commission meetings.
At the request of Commissioner Johnson the Michigan Community Service
Commission staff will prepare a summary of successful state applications to
the National Commission for subtitleD funds. This summary will be provided
at the September 1992 meeting of the Commission.
IX .

Next Meeting date and place
The next meeting will be August 28, 1992 at DOW USA in Midland.
Commissioner Orosz made a motion to adjourn the meeting. Commissioner
Pruitt seconded the motion. The meeting was adjourned at 12:45 p.m.

4

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&lt;(

FACT SHEET ON THE NATIONAL AND COMMUNITY
SERVICE ACT GRANT PROGRAM
The National and Community ServiGe Grant Program provides funding --$73 million for FY 1992-in four categories: Serve America, Higher Education, American and Conservation Corps and
National and Community Service Corps. States were invited to submit a comprehensive, longterm plan for building a statewide community service movement, and to submit specific proposals
for projects in any or all of these categories.
Michigan submitted proposals in all four categories, and received funding totaling $1,378,408 in
Federal funds. Michigan's comprehensive and innovative proposal will expand and strengthen
existing community service programs, and initiate new community service programs in the state
over the next year. Specific proposals are as follows:
SERVE-AMERICA: Michigan received $628,408 for 1992 under this category. Our approach
will consist of:

I

•

Planning and capacity building activities to develop a coordinated statewide
community service initiative for K-12 aged youth through workshops; training
academics; an information clearinghouse; videotapes; a director of existing
programs; a quarterly newsletter; an annual awards programs; an annual statewide
conference; and Statewide Planning, Capacity Building and
Demonstration/Dissemination Model Grants.

•

Grants to local applicants for School-Based, Community-Based, and Adult
Volunteer and Partnership programs.

The Michigan Department of Education will administer Serve America funds.
HIGHER EDUCATION COLLABORATIVE FOR COMMUNITY SERVICE:
Michigan received $250,000 for 1992 in this category. The funds will be administered by the
Michigan Campus Compact All higher education institutions in the state will have access to the
two programs described below:

•

Development of the Michigan Generation Grant Program. This subgranting
program will focus on 1)student initiated program development, 2)evaluation and
outcomes, 3)curriculum development, 4)localized leadership training, and 5)any
combination of the aforementioned areas.

•

Development of the Michigan Resource Service Center which will gather and
disseminate information and assist in program planning. The Michigan Resource
Service Center will also provide opportunities for regional and statewide training
and leadership development opportunities in service learning.

()

AMERICA CONSERVATION AND YOUTH SERVICE CORPS PROGRAMS:
Michigan received a total of $500,000 in this category to carry out the following initiatives:
•

Expansion of the Michigan Youth Environmental Service (YEES) Corps program, a
state operated residential summer corps. Through this initiative, young people ages
18 to 21 from across the state will receive an opportunity to learn the value of
community service and the importance of a clean, healthy environment. In
addition, the service provided by these young people will help local communities
meet human, educational, and environmental needs.

�The initiative will be administered by the Michigan Departtnent of Labor:
•

Creation of a grant program to support local existing and new youth service corps.
Through a competitive grant process funds will be available for year round urban
corps which provide service opportunities for youth age 16 to 23 and Youth
Volunteer Corps which provide service opportunities for 12 to 18 year olds fulltime during the summer and part time during the school year.

The subgranting initiative will be overseen by the Michigan Community Service Commission.
For more information, please write or call the Michigan Community Service Commission, Olds
Plaza Building, 111 S. Capitol Avenue, P.O. Box 30015, Lansing, Michigan 48909, (517)3354295.

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                <text>Records</text>
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                <text>Michigan Community Service Commission</text>
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                <text>Michigan</text>
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                <text>eng</text>
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                <text>Grand Valley State University Libraries, Special Collections and University Archives, 1 Campus Drive, Allendale, MI, 49468</text>
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          <element elementId="47">
            <name>Rights</name>
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            <name>Source</name>
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              <elementText elementTextId="644194">
                <text>&lt;a href="https://gvsu.lyrasistechnology.org/repositories/2/resources/515"&gt;Our State of Generosity collection, JCPA-04&lt;/a&gt;</text>
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                    <text>Chairperson
Michelle Engler
Executive Director
Diana Rodriguez Algra

JOHN ENGLER, Governor

DEPARTMENTOFLABOR

MICHIGAN COMMUNITY SERVICE COMMISSION
111 S. CAPITOL AVENUE
OLDS PLAZA, 4TH FLOOR
P.O. BOX 30015
LANSING MICHIGAN 48909
TEL. (517) 335-4295

LOWELL W. PERRY, Director

DATE:

June 22, 1992

TO:

Michigan Community Service Commission

FROM:

Diana Algra, Executive Director
Michigan Community Service Commission

SUBJECT: July 24, 1992 Commission Meeting

The next meeting scheduled for July 24, 1992 at the Grand Traverse County Civic
Center in Traverse City has been changed. The meeting on July 24, 1992 will be
held at Tippy Dam Camp. Tippy Dam Camp is located between Manistee and
Cadillac on M-55 (see enclosed map). This is one of the camps being operated in
conjunction with the Title C grant award from the Commission on National and
Community Service.
If you are planning on spending the night in Traverse City, there may be a
possibility of you getting a ride from Traverse City to Tippy Dam courtesy of
Northwest Michigan Employment and Training Consortium.

Please confirm your attendance with Mary Estrada in my office by July 6, 1992. If
you have any other questions, please contact me at (517) 335-4295. The dress attire
for this meeting will be casual.
Enclosures

MDL·588 (10·91)

�</text>
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              </elementTextContainer>
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              <name>Identifier</name>
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      <name>Text</name>
      <description>A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text.</description>
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            <description>An unambiguous reference to the resource within a given context</description>
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                <text>Michigan Community Service Commission</text>
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            <description>An account of the resource</description>
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                <text>Michigan Community Service Commission 1992-07-24 commission meeting next meeting letter. Records are compiled in the Our State of Generosity collection by the Johnson Center, along with the files of the Michigan Nonprofit Association (MNA), the Michigan Community Service Commission (MCSC) and the Dorothy A. Johnson Center for Philanthropy. Originals are at the Michigan Community Service Commission.</text>
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              </elementText>
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              </elementText>
              <elementText elementTextId="644203">
                <text>Fundraising</text>
              </elementText>
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                <text>Records</text>
              </elementText>
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                <text>Michigan Community Service Commission</text>
              </elementText>
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                <text>Michigan</text>
              </elementText>
            </elementTextContainer>
          </element>
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            <name>Format</name>
            <description>The file format, physical medium, or dimensions of the resource</description>
            <elementTextContainer>
              <elementText elementTextId="644208">
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            <name>Type</name>
            <description>The nature or genre of the resource</description>
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              <elementText elementTextId="644209">
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              </elementText>
            </elementTextContainer>
          </element>
          <element elementId="47">
            <name>Rights</name>
            <description>Information about rights held in and over the resource</description>
            <elementTextContainer>
              <elementText elementTextId="644212">
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            <elementTextContainer>
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                <elementTextContainer>
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                    <text>MICHIGAN COMMUNITY SERVICE COMMISSION

Mrs. Michelle Engler, Chair

Mr. Darin A. Day

Michigan Community Service
Commission
Olds Plaza Building, 4th Floor
111 S. Capitol Avenue
P.O. Box 30015
Lansing, Michigan 48909

4374 Okemos Rd., Apt. B216
Okemos, Michigan 48864
(W) 517-353-5038
*MSU Student
Expiration Date: 10-2-92

Mrs. Diana Algra, Ex. Director

Mr. Terry Langston

Michigan Community Service
Commission
Olds Plaza Building, 4th Floor
111 S. Capitol Avenue
P.O. Box 30015
Lansing, Michigan 48909

669 South Wonders Hall
Michigan State University
East Lansing, Michigan 48825
(W) 517-353-5038
*MSU Student
Expiration Date: 10-2-92

(W) 517-335-4295

Dr. Mary Ellen Branden

Ms. Vernie Nethercut

619 E. Chippewa Street
Mt. Pleasant, Michigan 48858-1741

1139 Washington
Alpena, Michigan 49707

(W) 517-774-6448
*Central Michigan University
Expiration Date: 10-2-94

(W) 517-356-9021 ext. 271

Dr. Joel Orosz

Ms. Lisa Ditch Murray

W. K. Kellogg Foundation
One Michigan Avenue East
Battle Creek, Michigan 49017

Fox Office Center
2211 Woodward
Detroit, Michigan 48201-3400

(W)616-968-1611
*W .K. Kellogg Foundation
Expiration Date: 10-2-94

(W)313-983-6420
*Little Caesar Enterprise
Expiration Date: 10-2-94

*Alpena Community College
Expiration Date: 10-2-93

1

�Mr. Henry C. Gaines

Mr. Terry Pruitt, Jr.

4107 Greenbrook Ln.
Flint, Michigan 48507

1469 Allendale Drive
Saginaw, Michigan 48630

(W) 313-238-1616 Ext. 39
*Local559 UAW
Expiration Date: 10-2-92

(W) 517-496-8032
*Trustee-Saginaw Area Community
Foundation
Expiration Date: 10-2-93

Dr. WilliamS. Stavropoulos

Ms. Geneva Jones Williams

5310 Sunset Drive
Midland, Michigan 48640

President- United Community Services of
Metropolitan Detroit
1212 Griswold
Detroit, Michigan 48226-1899

(W)517 -636-3989
*President of Dow USA
Expiration Date: 10-2-94

(W) 313-226-9444
*United Community Services
Expiration Date: 10-2-93

Ms. Judith Reyes

Mr. Paul Hubbard

7344 Heyden
Detroit, Michigan 48228

New Detroit, Inc.
719 Griswold St., Ste. 1000
Detroit, Michigan 48226

(W)313-591-5119
*Madonna University Media
Center
Expiration Date: 10-2-93

(W) 313-496-2055
*New Detroit President
Expiration Date: 10-2-94

Ms. Judith Riedlinger

Ms. Dorothy Johnson

24404 Catherine Industrial Rd.
Ste. 308
Novi, Michigan 48375

Council of Michigan Foundation
1 South Harbor Avenue, Ste. 3
P.O. Box 599
Grand Haven, Michigan 49417

(W) 313-344-6644
*Decanter Imports
Expiration Date: 10-2-93

(W) 616-842-7080
*Council of Michigan Foundation
Expiration Date: 10-2-94

2

�Mr. Jon Blyth
1200 Mott Foundation Building
Flint, Michigan 48502
(W) 313-238-5651

*Mott Foundation
Expiration Date: 10-2-92

Mr. Randy Neelis
Menominee School District
4701 Fifth St.
Menominee, Michigan 49858
(W) 906-863-9951

*Superintendent of Menominee
School District
Expiration Date: 10-2-92

Mr. George Lombard
3306 Beitner Road
Traverse City, MI 49684
(H)616-943-8554
*Retired Veterinarian
Expiration Date: 10-2-92

3

�</text>
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                </elementText>
              </elementTextContainer>
            </element>
            <element elementId="41">
              <name>Description</name>
              <description>An account of the resource</description>
              <elementTextContainer>
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                </elementText>
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                    <text>PARTNERSHIPS
FOR EDUCATION

DRAFT 7/23/92

• •

fltf~

Michigan School Vo lunteer Program

~

):)A

M/~8

September 22 - 23, 1992 - The Kellogg Center, East Lansing, MI

United We Stand:

Building Communities of Learning

Service Learning/School Volunteers/Partnerships
8:00- 9:00
8:00- 5:30
9:00-10:00

10:15-11:10

11 :25-12:20

12:30- 2:00
2:15- 3:10

3:25- 4 :20

4:20- 5:30
5:30

8:008:008:159:00-

9:00
4:30
8:45
9:45

10:00-10:55

11:10-12:05

12:15- 1:45
2:00- 2:55

3:10- 4:00

4:00- 4:30
4:30

Tuesday, September 22, 1992
Registration I Continentai Breakfast
Viewing of Exhibits
GENERAL SESSION: The Michigan Vision - First Lady Michelle Engla
How To Become A 21st Century Pioneer 1o A Settler's Society - Dr. James
Leary, President, Macro Vision Associales
CONCURRENT SESSIONS A Select one:
I. Introduction 10 Service Learning-Part I
5. Building Srudent Portfolios
2. Service-Learning Benefits - Srudent Panel 6. Technology Partnaship Drives Change
3. Establishing Your Constiruency
7. New Partnership Networking
8. Established Partnership Networking
4. Building A Successful Program-Pan I
CONCURRENT SESSIONS B Select one:
9. Introduction 10 Service Learning-Part II 12. Building a Successful Program-Part II
10. Tapping Local Resources - Panel
13. Building Srudent Portfolios (Repeat)
II. Collaboration with Volunteer Centers 14. Public Spealcing Survival Skills
LUNCHEON AND SPEAKERS: Why Service Learning? - Dr. Robert Schilla,
Superintendent of Public Instruction, State of Michigan
CONCURRENT SESSIONS C Select one:
15. The Art of Collaboration
19. Building Communities of Learning16. Service-Learning Program Models I
Muskegon
17. Public Speaking Slcills (Repeat)
20. Target: At-Risk: Srudents
18. Colleges &amp; Universities: Good
21. Ten Steps Toward Motivation
Partners and Volunteers
CONCURRENT SESSIONS D Select one:
22. The Art of Collaboration {Repeat)
25 . Building Communities of Learning 23. Service-Learning Program Models II
Midland
26. Recruitment and Retention
24. Student Empowerment
27. Ten Steps Toward Motivation (Repeat)
REFLECTION &amp; NETWORKING: Exhibits, Refreshments, Prize Drawings
DINNER ON YOUR OWN
Wednesday, September 23, 1992
Registration I Continental Breakfast
Viewing of Exhibits
MSVSP Annual Meeting
KEYNOTE ADDRESS: Volunteers and Youth For A Better Michigan Dr. Joel Orosz, W.K. Kellogg Foundation
CONCURRENT SESSIONS E Select one:
33. Integrating Programs - Partnas,
28. Obstacles &amp; Barriers 10 Youth
Volunteers &amp; Savice Learning
Involvaoent - Student Panel
34. New Volunteer Program Networking
29. Service Learning at Building Level
30. Ages &amp; Stages of Child Development 35. Established Voluntea Program
Networking
31. Voluntea/Partnaship Program Design
32. Program Funding Posstbilities
CONCURRENT SESSIONS F Select one:
36. Tapping State &amp; National Resources
39. Dealing With Difficult People
37 . Service Learning At Dtstrict Level
40. Banking Partnershhips K-12
38 . Communications &amp; Program Survival
41. Drop Everylhing And Read
MSVP AWARDS PROGRAM AND LUNCHEON AND SPEAKER:
Building Communities of Learning - Nancy McDonald, President, Resources for
Education, Tulsa, Oklahoma
CONCURRENT SESSIONS G Select one:
42. Service-LeamingNetworking
45 . StandUp,SpeakUp,andStwtUp
43. Volunteer Programs Tha1 Work
46. Partnerships Building Work Ethic
44. Motivating Srudents
47. Training Staff, Volunteers,&amp; Participants
CONCURRENT SESSIONS H Select one:
48. Service-Learning Consultants For Free 51. Developing anAwan!-Wmning Video
49. Potpourri of Volunteer Programs
52. Developing Leadership Skills
50. Recruitment&amp; Retention
REFLECTION &amp; NETWORKING: Exhibits, Refreshments, Prize Drawings
ADJOURNMENT

�WHAT? A statewide conference combining the new Youth Community
Service/Service-Learning Initiative with the established School Volunteer and
Partnerships for Education Programs.
WHEN? September 22-23, 1992
WHERE? Kellogg Center, Michigan State University, East Lansing, MI
WHO SHOULD ATTEND? CORPORATE, NONPROAT,
AND COMMUNITY LEADERS: CEOs, Human Resource Specialists, Public
Affairs and Community Relations Executives, Foundation Officials, BusinessEducation Partnership and Volunteer Coordinators, Personnel Managers, and
Others from Community-Based Organizations, Volunteer Centers, etc.
EDUCATION AND PUBLIC POLICY LEADERS : School Administrators,
School Board Members, Partnership and School Volunteer Program Directors,
Service-Learning Coordinators, K-12 and Higher Education Faculty, Advisory
Committee Members, Legislators, Volunteers, Parents, and Student Leaders.

PARTNERSHIPS
FOR EDUCATION

Directions to Kellogg Center, Michigan State University: From Trowbridge
Road, tum north (left) onto Harrison Road.
Cross river. Center is on the right side.
From Detroit: 96 West/to 496 toward
Lansing (Exit #106)/Exit Trowbridge Road
From F11ot: 69 South/Exit Business 69 to
East Lansing (also called Saginaw Street)/
Tum left on Harrison Road. Cross Michigan
Avenue to Center on left.
From Grand Rapids: 96 East/496 toward
Lansing (Exit #95)/Exit Trowbridge Road
From Kalamazoo: 94 East/69 North/69 runs
into 496 East/Exit Trowbridge Road
From St. Jobos: 27 South to 127 South/Exit
Trowbridge Road

For overnight accommodations, contact the
Kellogg Center toll free at 1-800-875-5090.

Register Now!!

~
):;),

MI~EY

STATEWIDE CONFERENCE

United We Stand: Building Communities of Learning
Service Learning/School Volunteers/Partnerships for Education
September 22 - 23, 1992 • T he

SERVE-Michigan/Partnerships
Michigan Department of Education
Post Office Box 30008
Lansing MI 48909

Kellogg Center, East Lansing, MI

Bulk Rate

U S Postage
PAID
Lansing MI
Permit No 1200

�</text>
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                    <text>STATE OF MICHIGAN

DEPARTMENT OF EDUCATION

STATE BOARD OF EDUCA TI ON

P.O. Box 30008
Lansing , Michigan 48909
ROBERT E. SCH ILLE R
Supenntendent or
Public ln strucuon

July 9, 1992

R E V I S E D

DO ROTHY BEARD M O RE
President
GU M EC I NDO SA L AS
Vice Pres/dent
BA RBARA D U M OUCHELLE
Secretary
MARILYN F. L UNDY
Treasu rer
CH E RRY H . JACOB US
NASBE Delegate
DICK DeVOS
BARBARA ROB E RTS MASON
ANNETTA MILLER

Memorandum

GOVERNOR JOHN E GLER
Ex Officio

TO:

State Board of Education

FROM:

Robert E. Schiller, Chairman

SUBJECT:

Approval of the 1992-93 Funding Criteria for National and
Community Service SERVE-Michigan Grants

The SERVE-Michigan Grant Program is designed to help local school districts
and their communities implement the National and Community Service Act of
1990. The Act seeks to revitalize the spirit of citizenship by involving
millions of Americans, especially youth, in national and community service.
The hope is that service will become a daily part of life for all Americans.
In the process, millions of Americans will enrich their own lives and become
engaged in dealing with the serious social problems which face the state and
nation.
The State of Michigan, through the Michigan Community Service Commission of
the Michigan Department of Labor, has been awarded a federal K-12 ServeAmerica grant in the amount of $628,408 to promote the development of
community service-learning programs throughout Michigan communities. By
federal regulat i on, 5 percent ($31,420) of the grant award may be used for
administration while the remaining 95 percent ($596,988) must be distributed
among f our other categories, as indicated in the Michigan State Plan:
Statewi de Planning and Capacity Building (10 percent); School-Based Programs
( 60 percent); Community Based Pr ograms ( 1 5 percent) ; Adult Vo l unteer and
Partnership Pr ograms (10 percent).
The planned appr oach for the SERVE-Mic h i g a n Gr ant Program cons i sts of : (1)
statewide plann i ng a nd capacity building activit ie s and grants to deve lop a
coordinated statewi de youth community service-learning initiative; and (2 )
grants to local applicants fo r School-Based Service-Learning Programs,
Community Based Service Programs, and Adult Volunteer and Partnership
Programs. A 10 percent local match is required. Local and intermediate
school districts, community based organizations, and other nonprofit organizations and institutions will be eligible to apply for funds according to the
categories described in Exhibit A. Review criteria and requirements to be
used in developing grant award recommendations for approval by the State Board
of Education are included in Exhibit B.
It is anticipated that the Superintendent will recommend SERVE-Michigan grant
awards for the State Board of Education's approval at the November 17-18,
1992, meeting.
The SERVE-Michigan Grant Program addresses State Board of
Education goals 1, 6, 12, and 13 in the document Education: Where the Next
Century Begins, Goals 1990-92.
It is recommended that the State Board of Education approve the criteria and
funding categories for the SERVE-Michigan Grants as contained in Exhibits A
and B of the Superintendent's revised memorandum dated July 9, 1992.

�Exhibit A
Michigan Department of Education
1992-93 SERVE-Michigan Grant Program
PART I - GENERAL INFORMATION

INTRODUCTION
Background
Community service is a vital component of a complete education program.
It
provides increased and varied learning opportunities for students, many of
whom need the added motivation, presence of positive role models, and boost in
self-esteem available through community service experiences.
The SERVE-Michigan Program provides an opportunity to strengthen and link
several successful statewide initiatives, student leadership training, school
volunteerism, partnerships for education, and service-learning as part of the
mandated core curriculum and student portfolios, together with the state's
overall strategies for educational reform and equity for all students. Most
of all, the SERVE-Michigan Program will help Michigan value its greatest
resource, its young people.
The Challenges
Michigan ranks 8th in population, but 4th in the number of Aid to Families
with Dependent Children recipients, 5th in the number of violent crimes per
100,000, 7th in the number of murders per 100,000, and only 28th in high
school graduation rates. At 29.4 percent, youth remain a major part of
Michigan's population, not only in quantity but in the number living in
poverty, at risk of dropping out of school, facing crime in the streets, and
suffer i ng from unemployment. Difficulties in all these areas are dramatically
higher in the state's major urban areas.
Government, education, business, labor, and community-based organizations,
working alone, cannot remedy the challenges facing the state. Working
together, and involving parents, students, and other citizens, Michigan can
build the "communities of learning" necessary for all youth to succeed.
GRANT PURPOSE

The SERVE-Michigan Program is a comprehensive effort developed to encourage
cooperative efforts among school districts, local government agencies,
community-based organizations, businesses, and volunteers to assist youth and
provide community service-learning opportunities for in-school and out-ofschool youth. It is targeted to combat Michigan's 26 percent dropout rate,
help the state's 1,573,646 public school children and 177,876 nonpublic school
children stay in school and gain the skills and attitudes they need to become
productive citizens, and reach current dropouts and out-of-school youth
through age 26 to offer them another chance to rejoin the mainstream. The
program is designed to encourage youth to develop personal and social responsibility through the application of classroom skills in real-life situations,
increased student leadership opportunities, more positive working relationships with adults and others, and greater exploration of career opportunities.
1

�STATEWIDE BENEFITS
The SERVE-Michigan Program is expected to:
(1) help Michigan value its
greatest resource, its young people;
(2) instill civic awareness and build
community service habits among students; (3) encourage students to continue
their education and become better prepared members of the future workforce;
(4) encourage students to assume more active leadership roles within the
student body; (5) enable schools to develop more linkages with the community
to help all youth succeed; (6) increase the number of adults who volunteer in
schools; and (7) increase public support for education as a life-long endeavor
for all learners.

GRANT CATEGORIES
Grant categories are based on federal funding requirements and will be awarded
in four categories:
1.
2.
3.
4.

Statewide Planning and Capacity Building
School-Based Service-Learning Programs
Community-Based Service Programs
Adult Volunteer and Partnership Programs

$51,190
$377,045
$94,263
$62,840

Grants will be awarded on a competitive basis in all categories. Except for
the category of Statewide Planning and Capacity Building, all applicants must
comply with the following requirements:
1.

Establish and specify the membership and role of an advisory committee.
Representatives of community-based agencies, including community action
agencies, service recipients, youth-serving agencies, youth, parents,
teachers, administrators, agencies that serve older adults, school board
members, labor, business, and individuals with disabilities, if any such
entities exist in the community, must be offered an opportunity to serve
on the committee.

2.

Identify a program coordinator responsible for (a) working with the
advisory committee and (b) developing, nurturing, and monitoring programs
activities and relationships.

3.

Coordinate the service-learning program with other school district
initiatives, such as Student Leadership Forums, school volunteer programs,
partnerships for education, core curriculum, and student portfolios.

Each of the grant categories is further subdivided into specific types of
programs, as indicated below.
The amounts in parentheses represent the grant
awards available in each funding category and subcategory. A 10 percent match
in non-federal funds is required of each applicant.

2

�Statewide Grants
In order to assist the Michigan Department of Education in its long-range
statewide planning and capacity building activities, grants will be awarded
for the development of such materials and services as an awareness brochure, a
program videotape, evaluation designs and materials, training workshops and
academies, and curriculum materials.
1.

Statewide Planning and Capacity Building Grants - Total:

$51,190

(a)

Awareness Materials/Videotape (1-2 grants: total $15,000)
The grantee(s) will work with the Michigan Department of Education,
the Michigan Campus Compact, and other organizations involved in
service-learning, such as the Michigan Regional Service-Learning
Center, to build awareness of the SERVE-Michigan Program and the
concept of youth community service-learning through the development
of informational materials, such as an introductory brochure, an
awareness videotape, and a quarterly newsletter.

(b )

Evaluation Materials/Design (1-2 grants: total $10,000)
The grantee(s) will work with the Michigan Department of Education,
the Michigan Community Service Commission, the Michigan Campus
Compact, and other organizations involved in service-learning, such
as the Michigan Regional Service-Learning Center, to collect,
identify, and design appropriate evaluation materials and
procedures for assessing the effectiveness of youth community
service-learning programs.

(c)

Staff/Participant Training (1-2 grants: total $16,190)
The grantee(s) will work with the Michigan Department of Education,
the Michigan Campus Compact, other organizations involved in
service-learning, such as the Michigan Regional Service-Learning
Center, and the recipients of Model Demonstration/Dissemination
Grants to design and deliver a series of awareness and skill-building
workshops on youth community service-learning theory and practice for
school and organization staff, adult volunteers, partners, and youth
partic i pants in community service programs.

(d)

Curriculum Materials
(1-4 grants: total $10,000)
The grantee(s) will work with the Michigan Department of Education,
the Michigan Campus Compact, and other organizations involved in
service-learning, such as the Michigan Regional Service-Learning
Center, to research and assemble existing service-learning curriculum
materials and make them available across the state on a cost recovery
basis; identify various models for service-learning programs; develop
recommendations for infusing community service into the curriculum in
a var~ety of content areas; and identify areas for further curriculum
development.

Eligible Applicants:
A public local or intermediate school district, public two-or four-year
college or university, and public or private nonprofit organization.

3

�Local Grants
Grants to local applicants are divided into three types - New Programs,
Expanded Programs, and Model Demonstration/Dissemination Programs - as
described below:

(a) Hew Programs
Grants for new programs will be awarded to applicants who have not begun a
youth community service-learning, volunteer, or partnership program.
Grant recipients must focus their efforts on building a strong, cooperative working relationship among key community representatives, including
education, business, civic groups, community-based organizations,
individuals, parents, and students. To the extent possible, short-range
activities should lead to the realization of overall goals contained in
the school district's school improvement plan or organization's youth
leadership plan. New grants provide "seed money" to bring a youth
community service-learning idea to reality and cover start-up costs for
such activities as a part-time program coordinator, planning, development
of materials, and bringing community members together to provide input for
program design.

(b) Expanded Programs
Grants for expanded programs will be awarded to applicants who have
started a youth community service-learning, volunteer, or partnership
program and would like to expand it to include more participants or
activities. Programs must be consistent with a school district's school
improvement plan or organization's youth leadership plan, jointly
developed by school district and community leaders, and must include the
coordination of all the district's/organization's youth community servicelearning efforts. These grants may be used for such costs as the recruitment and training of community and school staff regarding servicelearning; redirecting the emphasis of existing efforts to meet the
requirements of SERVE-Michigan, the core curriculum, and student
p ortfolios; collaboration with other service-learning initiat ives ; and
~ nhan cing informational materials.

(c)
Model Demonstration/Dissemination Programs
Grants in this category will be awarded to service-learning, adult volunteer, and partnership programs which have demonstrated their effectiveness
in improving student outcomes and the educational process through a
communitywide effort. Grant recipients shall work with the Michigan
Department of Education and the Statewide Planning and Capacity Building
Grant recipients to assist new and expanded programs and interested others
in the development and expansion of effective youth community servicelearning, volunteer, or partnership programs. Activities may include
providing technical assistance on a local, regional or statewide basis;
developing and disseminating information and related materials; conducting
on-site visits and training workshops; and making conference and workshop
presentation.

4

�2.

School-Based Service-Learning Prograa Grants (Total $377,045)
Grants to new, existing, and exemplary school-based service-learning
programs.
(a)
(b)
(c)

New Programs (maximum $10,00 each; total $137,145)
Expanded Programs (maximum $10,000 each; total $140,000)
Model Demonstration/Dissemination Programs (maximum $25,000 each;
total $99,900)

Applicants are encouraged to allocate a portion of requested grant funds
as mini-grants for student-initiated and student-developed servicelearning projects.

Eligible Applicants:
(a) A public local or intermediate school district working in partnership with one or more public or private nonprofit organizations
that will make service opportunities available for participants, or
(b)

3.

A public or private nonprofit organization that will make service
opportunities available for participants, working in partnership
with one or more local or intermediate public school district.

Community-Based Service Prograa Grants (Total $94,263)
Grants to new, existing, and exemplary community-based service programs
for school dropouts, out-of-school youth, and other youth.
(a)
(b)
(c)

New Programs (maximum $5,000 each; total $51,000)
Expanded Programs (maximum $5,000 each; total $23,263)
Model Demonstration/Dissemination Programs (maximum $10,000 each;
total $20,000)

Eligible Applicants:
(a) A pub lic or private nonprofit organization that works with
disadvantaged youth, working in partnership with one or more
public or private nonprofit organizations that will make service
opportunities available for participants, or
(b)

*

A public or private nonprofit organization that will make service
opportunities available, working in partnership with one or more
public or private nonprofit organizations that work with
disadvantaged youth.

For the purposes of eligibility, the tera "partnership" means pursuant to a
written agreement specifying the responsibilities of each partner with
respect to the development and operation of the program proposed to be
conducted.
5

�NOTE:

4.

Priority in funding of School-Based Service-Learning Programs and
Community-Based Service Programs will be given to applicants who:
(1) involve participants in the design and operation of the program;
(2) are in the greatest need of assistance, such as programs
targeting low-income areas; (3) involve students from both public
and private schools and individuals of different ages, races, sexes,
ethnic groups, abilities and disabilities, and economic backgrounds
serving together; (4) are integrated into the academic curriculum;
(5) include a focus on substance abuse prevention or dropout
prevention; (6) best represent the potential of service-learning,
including exploring the root-causes of community problems; (7)
develop the leadership skills and qualities of participants; and (8)
demonstrate strong program quality, innovation, replicability, and
sustainability.

Adult Volunteer and Partnership Prograa Grants (Total $62,840)
Grants to new, existing, and exemplary programs involving adult volunteers
(including senior citizens and parents) in schools, partnerships between
schools and public or private organizations, that improve the education of
at-risk students, school dropouts, and out-of-school youth.
(a)
(b)
(c)

New Programs (maximum $5,000 each; total $22,840)
Expanded Programs (maximum $5,000 each; total $20,000)
Model Demonstration/Dissemination Programs (maximum $10,000 each;
total $20,000)

Eligible Applicants:
(a) A public local or intermediate school district working in
partnership with one or more public or private nonprofit
organizations or private for-profit businesses, or
(b)

NOTE:

A public or private nonprofit organization working in partnership
with one or more public local - or intermediate school districts.

Priority in f unding will be given t o those applicants who :
(1)
involve older Americans or parents as adult volunteers, looking
towards building an intergenerational model; (2) involve a
partnership between an educational institution and a private
business; (3) include a focus on substance abuse prevention,
dropout prevention, or nutrition; (4) will improve basic skills and
reduce illiteracy; and (5) demonstrate the ability to achieve the
grant's goals because of the program's quality, innovation,
replicability, and sustainability.

6

�Exhibit B
PART II - REVIEW CRITERIA AND REQUIREMENTS
REVIEW PROCESS
All applications will be reviewed and rated by experts from the field, members
of the Michigan Community Service Commission, student representatives and
professional staff of the Michigan Department of Education. Funding will be
subject to approval by the State Board of Education. All applicants will be
notified immediately after the State Board's action, which is anticipated at
the November 17-18, 1992 Board meeting.
REVIEW CRITERIA
Applications will be evaluated on the basis of the criteria described below.
The narrative portion of the application should be developed to address the
criteria in the order that they appear. Applicants may wish to refer to the
Michigan Department of Education's Proposal Development Guide, The Wingspread
Principles of Good Practice for Combining Service and Learning, Youth
Service America's Principles of Best Practice, and the Michigan Partnerships
for Education Handbook, available from the Office of Grants and Special
Project s at (517) 373-1809. The maximum possible points for all the criteria
is 100 points.
A.

Need - 20 Points
The Department reviews each application to determine the need and the
soundness of the rationale for the program. Of particular interest to the
Department is the development of programs which have a communitywide
focus.
In making this determination, the Department looks for:

B.

1.

An identification and description of the specific educational problems
to be addressed (including financial need for this grant) and the
target groups which will be affected.
In the case of Model Programs,
identification and description of the statewide/regional educational
problems to be addressed.

2.

A description of previous actions taken by the applicant to address
the problems and the results of those efforts.
In the case of Model
programs, evidence of interest in the applicant's program by others
and what the program has to offer to meet identified needs.

3.

Evidence of, or commitment to establish, a districtwidejcommunitywide advisory council.

4.

Evidence of involvement of appropriate groups in program development
or dissemination.

Plan of Operation - 20 Points
The Department reviews each application for information that shows the
thoroughness and appropriateness of the plan of operation.
In making this
determination, the Department looks for:

7

�c.

1.

A detailed description of activities to be undertaken, including:
service opportunities to be provided under the program; evidence
that participants will make a sustained commitment to the service
project; how participants will be recruited, including any special
efforts that will be utilized to recruit out-of-school youth with the
assistance of community-based agencies; pre-service and in-service
training for supervisors, teachers, and participants in the program;
how exemplary service will be recognized; an activity time table; and
provisions that will be made for the inclusion of services and
arrangements for the benefit of children enrolled in private, nonprofit, elementary, and secondary schools and, where applicable, for
the training of the teachers of such children. For Model Programs, a
description of how the applicant will assist others in the development
and expansion of effective programs.

2.

Evidence of, or commitment to designate, a coordinator who will direct
the program, participate in the statewide SERVE-Michigan network,
formalize the partnership arrangements, and ensure the coordination of
the district'sforganization's youth community service-learning
efforts.

Evaluation Plan - 15 Points
The Department reviews each application to determine the quality of the
plan for evaluating the success of the program.
In making this determination, the Department looks for:

D.

1.

A clear statement of the purpose (goals) and expected outcomes of the
program with meaningful process and product objectives that are stated
in measurable terms and are capable of being achieved within the
program period.

2.

An effective plan for assessing program progress (formative
evaluation) and results (summative evaluation) and making necessary
modifications in the plan of action.

3.

A reasonable timetable and appropr iate procedures for collecting and
analyzing data to determine program effectiveness.

Qualifications of Personnel - 15 Points
The Department reviews each application for information that shows the
qualifications of the personnel for the program. The Department looks
for:
1.

Evidence of adequate qualifications and time commitment of the
program director and other personnel involved with the program.

2.

Evidence that, to the extent possible, the applicant will give
preference in program staffing to groups that have traditionally been
under-represented, such as handicapped persons, women, the elderly,
and members of racial or ethnic minority groups.

8

�3.

Commitment to work with other grant recipients and the Michigan
Department of Education regarding program development.

To determine personnel qualifications, the Department considers experience and
training in fields related to the objectives of the program, as well as other
information that the applicant provides.

E.

Applicant's Commitment and Capacity - 15 Points
The Department reviews each application for information that shows the
applicant is committed to, and capable of, successful implementation and
continuation of the project.
In making this determination, the Department
looks for information that shows:

F.

1.

The applicant will commit adequate amounts of both human and financial
resources (direct or in-kind) to the successful implementation and/or
dissemination of the program. A 10 percent non-federal match is
required.

2.

The applicant will continue all or part of the program after the
termination of the grant.

3.

a.

For New and Expanded Programs, support for the service-learning/
volunteer/partnership concept from school, business and/or
community leaders.

b.

For Model Programs, effectiveness of the existing servicelearning/volunteer/partnership program along with expertise and
materials in the areas of program development, dissemination, and
training.

Budget - 10 Points
The Department reviews each application for information that shows the
project has an appropriate budget for the scope of the work and is coste f fective.
In making this determination, the Department looks for
information which shows that:

G.

1.

Costs relate appropriately to the proposed activities.

2.

Estimated costs are reasonable and sufficient to support program
activities.

Overall Proposal Merit - 5 Points
The Department reviews each application with respect to the overall merit
of the proposal.
In making this determination, the Department looks for
information that shows the program is likely to be successful and make a
substantial qualitative contribution to the development of youth's
academic achievement, leadership skills, and sustained commitment to
community service.
9

�OTHER CONSIDERATIONS
In addition to the criteria listed above, the State Board of Education may
apply other factors in making decisions to fund proposals. Other considerations may include: (a) avoidance of duplication of effort; (b) avoidance of
duplication of funding; (c) equitable geographical distribution of grants; and
(d) evidence that an applicant has performed satisfactorily on similar
projects.
New applicants exhibiting great need will be given special
consideration.
REQUIREMENTS
A.

Financial Reoorts.
Both quarterly and final expenditure reports are
required for all projects funded under this grant notice.
The following
forms will be sent to grant recipients prior to each reporting date:
Form DS-4492 A-Red - "Quarterly Financial Expenditure Report", and Form
DS-4044 - "Final Expenditure Report". The final report is due within 60
days of the project's ending date and shows all bills paid in full.
All
financial reports must be filed with the Department of Education as noted
in the instructions on the forms.

B.

Evaluation Reports. Reports on the attainment of project objectives and
project results are required of all successful applicants.
(1) An interim
report must be provided to the Department of Education 3 months after the
grant is awarded. Projected Due Date: March l, 1993.
(2) A final report
must be provided to the Department of Education within 30 days of the
project's ending date: Projected Due Date: July 30, 1993. The reports
will be used by the Department to assist in evaluating the effectiveness
of programs funded under the SERVE- Michigan Program.

c.

Acknowledgement.
Publications and any other project materials developed
with funding from this grant program, including reports, films, videot a pes, and brochures , must contain the following statement: "These
materials were developed under a grant awarded by the Michigan State Board
o f Education . "

10

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                <text>Michigan Community Service Commission 1992-07-24 commission meeting SERVE-Michigan grants approval letter. Records are compiled in the Our State of Generosity collection by the Johnson Center, along with the files of the Michigan Nonprofit Association (MNA), the Michigan Community Service Commission (MCSC) and the Dorothy A. Johnson Center for Philanthropy. Originals are at the Michigan Community Service Commission.</text>
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                <text>Michigan</text>
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                    <text>THE MICHIGAN COMMUNITY SERVICE COMMISSION'S
STATEWIDE YOUTH BODY ON SERVICE:
AN UPDATE
In October of 1991 Governor John Engler created the Michigan Community Seivice Coriunission
(MCSC). The Commission seeks to involve all Michigan citizens, especially youth, in community
service aimed at serious social issues. National attention on the involvement of young people and
the state's own strong youth service movement has lead the Commission to focus its efforts
initially on young people. The MCSC believes youth are an untapped resource in community
problem solving and that young people can learn to be leaders and problem solvers by getting
engaged in service. This means young people must not just perform community service, but that
they must play a role in developing and planning youth service policy.
In March of 1992 the Commission put this belief into action by approving the formation of a
statewide body on youth service. Since that time a group of young people have taken the lead in
making the Commission's vision a reality. Described below is an summary of what has happened
since that time.

Refining the Concept
In April comments made by the Commission and others were incorporated into the approved
concept. The application itself was created and input was sought regarding recruitment for
applicants.
Outreach and Application Process
In late April and early May approximately 2500 application packets were sent to individuals,
organizations and networks across the state including middle school and high school principals, 4H county youth agents, volunteer centers, homeless shelters/housing associations, Upward Bound
programs, community foundations, Youth Volunteer Corps, Department of Social Service
Volunteer Coordinators, Boys and Girls Clubs, Michigan Campus Compact Community Service
Coordinators, urban leagues, and civic organizations (see attached for complete list). These had
been identified by the original concept team and Commissioners. In addition to this outreach, staff
and members of the Commission actively recruited young people to submit appli~ations.

The deadline for applications was June 8. When its was all said and done the Commission had
received 126 applications from young people in the state. Below is a breakdown of the applications
received by some key categories:
Gender
female:
male:

100
26

Type of School

Grade

k-12 public:
k-12 private:
college:

6th:
7th:
8th:
9th:
lOth:
11th:
17th:
HE:
other:

107
11
8

1

Geography
2
6
16
12
25
38
17
8
2

Upper Peninsula:
Northwest:
Northeast:
Central:
Thumb:
Southwest:
Southeast:

4
6
2
25
21
28
40

�Selection Process
A selection committee was formed of Commissioners and young people. All Commissioners who
expressed an interest in working with the youth body were invited to review applications. The final
selection committee consisted of: Diana Rodriguez Algra, Executive Director; Darin Day,
Commissioner; Terry Langston, Commissioner; Randy Neelis, Commissioner; ·Cynthia Scherer,
YES Ambassador; Trabian Shorters, YES Ambassador; Jen Bastress, student, University of
Michigan, Project SERVE and Youth Service America Youth Action Council member; Tim Jacobs,
student, All Saints Central High School and, Bay Area Community Foundation Youth
Initiative, Youth Service America Youth Action Council member; Erin Sullivan, student, Holt High
School; and Chandra Doorn, Dewitt High School. Selection committee members were provided
with copies of the applications, ranking sheets and potential interview questions. Selection
committee members "met" twice. At the first meeting committee members narrowed the pool of
candidates to about 45. At the second meeting the top fifteen were selected. In early July applicants
were notified of their status. Attached is a complete list of those selected.

What Next?
This diverse group of youth will be brought together for the first time during late August or
September (potential dates right now are August 28-31 and September 25-28) for an orientation
and training retreat. Our work to involve young people, however will not stop there. The selection
committee was incredibly impressed with all of the applications received and had a difficult time in
choosing only fifteen young people. We do plan to try and involve all those who applied in some
way in the work of the Commission. Among the strategies we are considering are to hold regional
meetings in conjunction with youth body members from that part of the state. We also hope to put
together a publication of some of the essays we received from young people which described how
they thought young people could help solve serious social problems. We will continue to look for
ways to involve young people in the Commission's work and welcome any and all suggestions in
regard to youth involvement

2

�THE MICHIGAN COMMUNITY SERVICE COMMISSION'S
STATEWIDE YOUTH BODY ON SERVICE
1992 MEMBERS
GRADE :

NAME

CITY

Amy Marie Ahola
Michael Almassian
Mary Beth Brockmeier
Aaron Demetrius Cunningham
Gwen Downs
Jenna M. Goldenberg
Nicole Marie Herbert
TeddyKang
Anne Jeannette LaSovage
Marisela Martinez
Jarrod Montague
Omar Newsome
Elizabeth Schiamberg
David W ascha
LaShane MaShawn Woodcox

Houghton
Grand Rapids
Holland
Flint
Alpena
West Bloomfield
Vicksburg
Ann Arbor
Detroit
Battle Creek
Linden
Branch
Okemos
Flint
Lansing

Gender
male:
female:

6
9

Type of School

Geographically

k-12 private:
k-12 public:

Upper Peninsula:
Northwest:
Northeast:
Southwest:
Central:
Thumb:
Southeast:

2
13

csn/24/92

\

3

9

10
11

10
12
8
12
10
11

12
11

12
9
11
7

Grade
1
1
1
4

2
3
3

7th:
8th:
9th:
lOth:
11th:
12th:

1
1
2
3
4
4

�</text>
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                  <text>Council of Michigan Foundations; Michigan Nonprofit Association; Michigan Community Service Commission</text>
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              </elementTextContainer>
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              <description>A language of the resource</description>
              <elementTextContainer>
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                <text>Michigan Community Service Commission 1992-07-24 commission meeting Statewide Youth Body on Service: An Update. Records are compiled in the Our State of Generosity collection by the Johnson Center, along with the files of the Michigan Nonprofit Association (MNA), the Michigan Community Service Commission (MCSC) and the Dorothy A. Johnson Center for Philanthropy. Originals are at the Michigan Community Service Commission.</text>
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            <description>The file format, physical medium, or dimensions of the resource</description>
            <elementTextContainer>
              <elementText elementTextId="644284">
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              </elementText>
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            <elementTextContainer>
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              </elementText>
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            <description>A related resource from which the described resource is derived</description>
            <elementTextContainer>
              <elementText elementTextId="644289">
                <text>&lt;a href="https://gvsu.lyrasistechnology.org/repositories/2/resources/515"&gt;Our State of Generosity collection, JCPA-04&lt;/a&gt;</text>
              </elementText>
            </elementTextContainer>
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                    <text>STATE OF MICHIGAN

Chairperson
Michelle Engler

Executive Director
Diana Rodriguez Algra

JOHN ENGLER , Governor

DEPARTMENT OF LABOR

MICHIGAN COMMUNITY SERVICE COMMISSION
111 S. CAPITOL AVENUE
OLDS PLAZA, 4TH FLOOR
P.O. BOX 30015
LANSING MICHIGAN 48909
TEL. (517) 335-4295

LOWELL W. PERRY, Director

August 10, 1992

Mr. Alton M. Shipstead, Jr., Director
Northwest Michigan Council of Governments
P.O. Box 506
Traverse City, Michigan 49685-0506
Dear Mr. Shipstead:
Let me take this opportunity to thank you and your staff for hosting our July 24,
1992 Commission meeting. It was wonderful to visit Tippy Dam Camp and enjoy
the beautiful scenery.
We appreciated the time and warm welcome that everyone involved in Tippy Dam
Camp gave to us. I know how busy your schedule is and we were pleased to have
you join us at the Commission meeting.
Again, my thanks to you for hosting our July meeting.
Sincerely,

A-

Diana Algra, Executive Director
Michigan Community Service Commission

MDL-588 ( 10·91 )

�</text>
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                    <text>YOUTH ENVIRONMENTAL EDUCATION SERVICE CORPS
FACT SHEET

•

3 residential camps
Camp Boedne Bay, Eastern U.P. SDA
Camp Alberta, Western U.P. SDA
Tippy Dam Camp, Northwest Michigan SDA

•

Up to 30 youth 18-21 years of age at each camp - maximum of 90 youth.

•

Youth will be identified by the 27 SDAs, with a minimum of three youth from each SDA and balance
allotted based on the size of the sending SDA, ensuring statewide representation.

•

Camp dates: June 15-August 14, 1992 (9 weeks).

•

SDAs will provide the following :
40 hours per week of wages and fringes for 60 of the participating youth. Grant funds received
from the National Community Service Commission will be used for the remaining 30 youth, who
may not be economically disadvantaged to further diversify the population base.
transportation to a regionalized pick up point.
a basic health screening of each youth.
follow-up on participants.

•

Work projects will be identified locally and will fill unmet community service needs. Work projects
will focus on environmental areas such as river bank stabilization, wildlife habitat maintenance and
improvement, etc.

•

The camp will provide each appropriate SDA with an updated Personal Plan of Action (PPA) for
each youth indicating competencies and/or skills achieved during the camp experience. The PPA
will aid the SDA in continued , if appropriate, training and/or placement information upon return to
the SDA.

•

The three SDAs, Eastern U.P., Western U.P., and Northwest Michigan will have complete
responsibility for the operation of the camp in their area and for the supervision of the youth during
their camp experience.

•

The camps are a true cooperative effort combining three funding sources (federal and state) .
Funding includes:
National Community Services Commission Grant
Michigan Department of Transportation Funds
Job Training Partnership Act Title liB Funds

•

lnkind contributions received from Michigan Departments of Natural Resources and Transportation,
U.S. Forest Service, Michigan Technological University and Consumer's Power Company.

7/16/92

�</text>
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            <elementTextContainer>
              <elementText elementTextId="644327">
                <text>&lt;a href="https://gvsu.lyrasistechnology.org/repositories/2/resources/515"&gt;Our State of Generosity collection, JCPA-04&lt;/a&gt;</text>
              </elementText>
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                    <text>MICHIGAN COMMUNITY SERVICE COMMISSION
AGENDA
August 28, 1992
DOW USA
Midland
10:00 A.M.- 1:00 P.M.

I.

Call to order

II.

Welcome of New Commission Member

III.

Approval of Minutes of July 24, 1992 Meeting

IV.

Public Comments

V.

Subgranting process update :
a.
h
c.

Subtitle BI Serve America
Subtitle BIT Higher Education
Subtitle C Youth and Conservation Corps

VI.

Commission on National and Community Service Discretionary Fund Request

VII.

State-wide Planning Meeting- October 1992 ( tentative date)

VIII.

Standing Committee Updates :
a.
h

YouthBody
Others

IX.

YES Ambassador Program 1992-93

X.

DOW USA- Presentation by Commissioner William
Stavropoulos, President of DOW USA

XI.

Other Items
Lunch
Tour of DOW begins at 1:15 p.m.
Next Meeting date:
September 25, 1992 - W. K Kellogg Foundation

�</text>
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                    <text>COMMISSION ON NATIONAL AND COMMUNITY SERVICE
AGENCY: Commission on Nationa l and Community Servic e.
57 FR 30724
July 10, 1992

Discretionary Funds
ACTI ON: Notice of availability of funds.
SUMMARY: The Commission on National and Community Service is announcing the
avai l ability of its discretionary funds, the amount available, and the proposed
uses for these funds. The Commission seeks comments on the proposed uses, as
well as any new ideas.
ADDRESSES: All comments concerning these discretionary funds and their usage
shou l d be addressed to Mike Kenefick, Senior Grants Officer,
Commission on
National and Community Service ,
529 14th Street NW., suite 452 , Washington, DC
20045.
FOR FURTHER INFORMATION CONTACT : Mike Kenefick, Senior Grants Offi cer (202 )
72 4- 0 6 00 .
TEXT: SUPPLEMENTARY INFORMATION: The Commission on National and Community
Service,
established by the National and Community Service Act of 1990, as
amended, seeks to promote the development of a major national community service
movement, focused initially on youth. Toward this end, the Commission funds a
variety of programs to expand available full-time and part-time service
opportunities that span the generations. In addition, the Commission is
authorized to support this goal through - ~raining, technical assistance ,
conferences, and other means consistent with the Act. Up to $2.5 mill io n in
fiscal year 1992 discretionary funds has been allocated by the Board of
Directors of the Commission for these purposes. Additional amounts may be
available in fiscal year 1993. Some discretionary activities will be conducted
by the Commission; others will be undertaken through grants to public o r private
nonprofit organizations.
Through this notice, the Commission is requesting comments regarc~ng how it
might best support the goal of a major national community service movement
through activities such as those described below. These examples are only
suggestions -- comments may critique these ideas, expand on them, or suggest
alternative approaches. The Commission is particularly interested in ways in
which technology may be used to facilitate knowledge transfer, coalition
building, and youth involvement.
In addition, public and private nonprofit organizations are invited to submit
concept papers describing specific proposals in any of the above areas. Such
concept papers must not exceed five double-spaced pages of narrative, and should
be accompanied by a one-page budget estimate and a one-page resume or other
bi ographical information about the project director or principle staff.
Additional material should not be attached or submitted. All concept papers
should include a cover sheet clearly stating the title of the proposed project
and the name, address, and phone number of the project director and sponsoring
organization. A concept paper may be submitted at any time by any public or
private nonprofit organization. Concept papers will be reviewed by Commission
staff to determine the proposal's potential for meeting the Commission's stated
goals and its cost-effectiveness. Based on this review, applicants may be

�57 FR 30724
invited to submit a formal proposal. Final award decisions will be made by the
Board of Directors.
This year's funds have been tentatively allocated as outlined below.
1. Up to Sl million for knowledge transfer activities that facilitate the
communication of information, understanding, ideas, practices, inspiration and
stimulation from leaders of exemplary programs to others through training,
technical assistance, and other means. Clearinghouses are one example, and
comments on the types of clearinghouses the Commission should support are
welcome. The Commission has set K-12 activities as its first priority for a
clearinghouse and we plan to issue a separate notice in the Federal Register on
that at a later date. Examples of knowledge transfer activities include:
a. Shared Learning Seminars: A series of interactive meetings allowing
Commission grantees and others to share experience in a way that accelerates
learning and innovation.
(b) Leader Site Visitation Program: To provide grants to existing membership
organizations to enable staff of new innovative programs to visit and learn from
designated Commission "leader• programs.
c. Knowledge Transfer Publications: To disseminate written case studies of
model programs, discussions of best practices, and ways to solve practical
problems.
d. Information Exchange Telephone Conference: Such as conferences scheduled,
for example, monthly, on specific topics and allowing for experts to communicate
practical information in an interactive format.
:

2. Up to $1 million for coalition building activities that will encourage and
facilitate collaborations at the local, state, and national levels dedicated to
building the infrastructure needed for a strong, diverse and innovative
community service movement. Examples include:
a. Strategy Meetings: To bring diverse groups of leaders together to
formulate cohesive strategies for promoting and supporting the community service
movement. Meetings might involve a single sector (i.e. religious or foundation
leaders) or provide for cross-fertilization (i.e. education reform leaders
meetings with youth service leaders).
b. Topical Discussions: To allow for dialogue on important issues such as
working effectively with monority communities, building strong programs in the
inner city, or intergenerational collaborations.
c. National and Regional Grantees Meetings: Bringing grantees together for
joint planning and to foster a sense of national identity and purpose.
3. Up to $250,000 for youth involvement in the leadership of the community
service movement at every level. Examples include:
a. Youth Voice State Implementation: To provide grants to states to develop
and support youth working groups to implement ~he state plan and document
successful strategies involving youth in decision making.

�57 FR 30724
b. Youth tra i ning: To educate young people about the Commission, t each
leadership skills, and increase youth voice in policy-making.
c. Documenting Young People In Service: Through which young people around the
country would document through photographs their peers' involvement in ~ervice .
The result would be a traveling exhib i t and book celebrating the work of young
people.
d. Forum~ for Young People: To discuss and respond to the activities of the
Commission and other initiatives in the youth service field .
4. Funds allocated for coalition building, knowledge transfer and youth
involvement may be used for fellowships to further these goals . Nominations of
individuals to be fellows and organizations who would host them would be
accepted on an ongoing basis. Sponsoring or host organizations would be expected
to provide administrative or overhead costs while the Commission would fund
direct costs such as salaries and travel. Ideas from organizations who are
interested in developing and coordinating a fellowship program are also welcome.
Examples of fellowship initiatives include:
a. Commission Senior Fellows: A select number of proven leaders and
innovators in the field freed half-time from their current programs to work with
less experienced programs.
b. Community Service Fellows: Who would assist city, county, and state
officials in identifying innovative ways in which community service can
strengthen government services.
c. Youth Fellows:Who would be affiliated with public or private nonprofit
organizations to help facilitate youth leadership and involvement.
Authority: 42 U.S.C. 12501 et seq.
Dated: July 6 , 1992.

Catherine Milton,
Executive Director.
(FR Doc. 92-16231 Filed 7-9-92; 8:45 am]

'

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                    <text>JOHN ENGLER, Governor

DEPARTMENT OF LABOR
201 N. WASHINGTON , P.O. BOX 30015, LANSING , Ml 48909
LOWELL W. PERRY, Director

DATE:

August 31, 1992

TO:

Michigan Community Service Commission Members

FROM:

Diana Algra, Executive Director
Michigan Community Service Commission

Please find enclosed:
1.

A corrected page for your July 24, 1992 minutes. Please replace page 1 of
the July 24, 1992 minutes with the page 1 enclosed.

2.

For your information - A Points of Light Foundation notice regarding a
September 8, 1992 CBS two-hour special, Back to School 92. This program
will highlight the serious issues facing our schools and school-based
volunteer programs that work.

We apologize for the cancellation of the August 28, 1992 meeting at Midland DOW
and hope that it did not cause you any inconvenience. The next Commission
meeting is scheduled for September 25, 1992 at the W.K. Kellogg Foundation. If
you have any questions, please feel free to contact the Commission office at (517)
335-4295. Thank you.
Enclosures

�Michigan Community Service Commission
Friday, July 24, 1992
Tippy Dam Camp
10:00 A.M. - 1:00 P.M.

MINUTES
MEMBERS PRESENT:

Michelle Engler
John Blyth
Dr. Mary Ellen Brandell
Henry Gaines
Dorothy Johnson
George Lombard
Randy Neelis
Vernie Nethercut
Dr. Joel Orosz
Terry Pruitt, Jr.
Judith Riedlinger
Diana R. Algra - Ex-Officio

MEMBERS ABSENT:

Darin Day
Dr. John DiBiaggio
Paul Hubbard
Terry Langston
Lisa Ditch Murray
Judith Reyes
Dr. WilliamS. Stavropoulos
Geneva Jones Williams

OTHERS:

David Adams, PIC Board
Julie Busch, Michigan Campus Compact
Gary Cass, Department of Education
Elaine Gordon, Department of Education
Charles Infante - On Behalf of Wm. Stavropoulos
John Palmer - MESC
Lowell Perry - Director of Michigan Department of Labor
Ken Renard - Traverse Bay ISD
Cynthia Scherer - YES Ambassador
Budd Shipstead- Northwest Michigan Employment and
Training Consortium
Doug Stites- Department of Labor

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                    <text>STATE OF MICHIGAN
Chairperson
Michelle Engler
Executive Director
Diana Rodriguez Algra

JOHN ENGLER, Governor

DEPARTMENT OF LABOR

MICHIGAN COMMUNITY SERVICE COMMISSION
111 S. CAPITOL AVENUE
OLDS PLAZA, 4TH FLOOR
P.O. BOX 30015
LANSING MICHIGAN 48909
TEL. (517) 335-4295

LOWELL W. PERRY, Director

DATE:

August 17, 1992

TO:

Michigan Community Service

FROM:

Diana Algra, Executive Director
Michigan Community Service Commissi

SUBJECT: August 28, 1992 Meeting

Enclosed you will find the materials for the next Commission meeting scheduled
for August 28, 1992 at DOW USA in Midland, Michigan. Mr. Infante has
provided us with direction to our meeting site that you will also find in this packet.
Please call Mary Estrada at our office (517) 335-4295 to inform us of your
attendance and if you will be participating in the DOW Tour that we have
planned. We thank those of you who have already responded.
I look forward to seeing you at our next meeting and extend my continued thanks
for your support of our Commission and its work.

MDL-588 (10·91 )

0,--

�Michigan Community Service Commission
Friday, July 24, 1992
Tippy Dam Camp
10:00 A.M. - 1:00 P.M.

MINUTES
MEMBERS PRESENT:

Michelle Engler
John Blyth
Dr. Mary Ellen Brandell
Henry Gaines
Dorothy Johnson
George Lombard
Randy N eelis
Vernie N ethercut
Dr. Joel Orosz
Terry Pruitt, Jr.
Judith Riedlinger
Diana R. Algra - Ex-Officio

MEMBERS ABSENT:

Dr. John DiBiaggio
Paul Hubbard
Lisa Ilitch Murray
Judith Reyes
Dr. William S. Stavropoulos
Geneva Jones Williams

OTHERS:

David Adams, PIC Board
Julie Busch, Michigan Campus Compact
Gary Cass, Department of Education
Elaine Gordon, Department of Education
Charles Infante - On Behalf of Wm. Stavropoulos
John Palmer - MESC
Lowell Perry - Director of Michigan Department of Labor
Ken Renard - Traverse Bay ISD
Cynthia Scherer - YES Ambassador
Budd Shipstead- Northwest Michigan Employment and
Training Consortium
Doug Stites- Department of Labor

�I.

Call to Order
The meeting was called to order at 10:30 a. m. by Diana Algra.

I I.

Approval of Minutes of May 22. 1992 Meeting
A motion was made by Commissioner Johnson to approve the May 22, 1992
minutes. Commissioner Riedlinger seconded the motion. The minutes were
approved.

I I I.

Overview of YEES Corps Program - Doug Stites
Doug Stites provided an overview of the YEES Corps Programs and brought
everyone up to date on what the youth were accomplishing this summer. Mr.
Stites then introduced Ken Renard, who has been in charge of the youth at
Tippy Dam Camp. He responded to questions from the Commissioners. Doug
Stites then introduced Mr. Lowell Perry Director of the Department of Labor
where the Michigan Community Service Commission is located
organizationally. Mr. Perry welcomed everyone and talked about the YEES
camps.
Doug Stites then introduced John Palmer from Michigan Employment Security
Commission (MESC). Mr. Palmer gave an overview of his position with MESC.
Doug Stites also introduced Budd Shipstead, Director of Northwest Michigan
Employment and Training Consortium and David Adams, Private Industry
Council Board.

IV.

Policy and Procedures Document
A motion was made by Commissioner Pruitt to approve the Policy and
Procedures previously developed for the Commission and Commissioner
Gaines seconded the motion. The motion passed.

V.

Public Comment
Chairperson Engler then turned to the audience for public comments. There
being none at the time she suggested that the opportunity for comment be made
available again toward the close of the meeting.

VI .

State Application Final Awards
a.

Subtitle B/School Age

*

Part I- K-12 Initiatives- Elaine Gordon presented on the progress
of the application process to date on applying for K-12 grants. She
provided explanations of the subgranting process and the role the
MCSC would play in the review of grant applications.

2

�*
b.

Part II- Higher Education Initiative- Julie Busch explained her
application and review process for the Higher Education grants in
the state. The MCSC will have final approval of grantees selected.

Subtitle C/Full-Time and Summer Youth Service Corps- Diana Algra
gave an overview of the Subtitle C application process and mentioned that
Request For Proposals would be mailed in early August. Diana explained
the review process for the grants with the Commission having final
approval of the grantees selected.

VII. Standing Committees
a.

Review of committee assignments- Diana Algra did an overview of the
standing committees and answered questions by Commissioners.

b.

Committee Reports :

•Recognition Committee- Held its first meeting on July 16,1992. In
addition to Commissioners on the committee, the following three
individuals have been added: Darryl White-Midland VAC Director, Judy
Rapanos-Community leader in Midland, Barbara Bradford- DSS
statewide Volunteer Coordinator. The committee is scheduled to meet
again on September 16, 1992.
• Youth Body · Cynthia Scherer provided an update on the progress and
selection of the Youth Body. Fifteen young people have been selected. They
will come together in late September, 1992 for their first meeting/retreat.
Efforts will be made to match youth body members with a Commissioner
to serve in a mutually beneficial mentoring relationship.
VIII. Other Items
Ms. Algra provided the Commission with the following updates:

•

State Regional Meetings- Plans are being developed to bring together
state lead agencies in mid September. Michigan and Ohio are
coordinating these efforts. Invitations will go out to the following states to
participate: Wisconsin, West Virginia, illinois, Indiana, Kentucky, Ohio
and Michigan. This meeting will look at establishing a regional network
of grantees to provide each other with technical assistance and input to
the National Commission on needs of state lead agencies and grantees as
a whole.

•

Statewide Planning Meeting - In and effort to continue to receive input
into our planning process for our federal application in the future it
would be important for the MCSC to consider hosting a day long meeting
in mid October, 1992. This meeting could be fashioned after those held in
the summer of 1991 which set into motion the development of Michigan's
statewide plan. The staff of MCSC will prepare additional material on
this to present at the next Commission meeting.
3

�•

K-12 Regional Center on Service Learning- The Partnership for New
Education at MSU will serve as the site for this center. It is hopeful that a
person can be brought on board to coordinate its activities by mid to late
September 1992. This project will work closely with the Commission and
our ServeMichigan grantees.

The Commission needs to begin to develop a longterm outlook for itself. Once
the subgranting process is completed, the Michigan Community Service
Commission staff will prepare recommendations for Commission review
regarding future initiatives and priorities.
It might serve the Commission to consider setting up a schedule for 1993 that
would meet on a quarterly basis. This schedule would allow the standing
committees to meet on alternate months to Commission meetings.

At the request of Commissioner Johnson the Michigan Community Service
Commission staff will prepare a summary of successful state applications to
the National Commission for subtitleD funds. This summary will be provided
at the September 1992 meeting of the Commission.
IX .

Next

Meetin~

date and place

The next meeting will be August 28, 1992 at DOW USA in Midland.
Commissioner Orosz made a motion to adjourn the meeting. Commissioner
Pruitt seconded the motion. The meeting was adjourned at 12:45 p.m.

4

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STATE OF MICHIGAN
Chairperson
Mrchelle Engler
Executive Director
Diana Rodriguez Algra

JOHN ENGLER, Governor

DEPARTMENT OF LABOR

MICHIGAN COMMUNITY SERVICE COMMISSION
111 S. CAPITOL AVENUE
OLDS PLAZA, 4TH FLOOR
P.O. BOX 30015
LANSING MICHIGAN 48909
TEL. (5 17) 335-4295

LOWELL W. PERRY, Director

DATE:

August 7, 1992

FROM:

Michelle Engler, Chairperson
Michigan Community Service Commission

~~
if() -

SUBJECI': Request for Proposals for New Youth Volunteer Corps Projects
This letter formally invites a proposal from your organization for the
implementation of new Youth Volunteer Corps projects.
The attached Request for Proposal (RFP) package provides a description of the
project conditions, requirements, guidelines and instructions for preparation and
submission of a proposal. No pre-proposal conference will be held. Phone
questions should be made to Diana Algra at (517) 335-4295.
An original proposal must be submitted with four (4) copies. They must be
received no later than 5:00 p.m. September 18th or postmarked no later than 11:59
p.m. on September 18th. Proposals received after this date or posting will not be
accepted. All proposals and written questions should be directed to:

Michigan Community Service Commission
% Michigan Department of Labor
Bureau of Employment Training and Community
Services
Attention: Diana Algra
201 N. Washington Square
P.O. Box 30015
Lansing, Michigan 48909
Approximately $115,000 will be awarded through this RFP. We expect to fund 4-5
proposals. Each proposal received meeting minimum requirements will be rated
by a Review Committee, in accordance with the established review criteria. Upon
completion of the review and finalization of the selection process, each competing
organization will be notified of the results. Proposals which are rated acceptable
but not funded because oflimited resources, may be funded later if additional
funds become available.
Attachment

MOL -588 (10-91)

--·
-

�!

STATE OF MICHIGAN
MICHIGAN COMMUNITY SERVICE COMMISSION

Request for Proposals (RFPl
To Establish
NEW YOUTH VOLUNTEER CORPS PROGRAMS

Issued:

August 7, 1992

Michigan Department of Labor
Bureau of Employment Training and Community Services
P.O. Box 30015
Lansing, MI 48909

�TABLE OF CONTENTS
Section I - General Information &amp; Guidelines

I-A
I-B
I-C
I-D
I-E
I-F
I-G
I-H
I-I
I-J
I-K
I-L
I-M
I-N
I-0
I-P
I-Q
I-R
I-S
I-T
I-U

PURPOSE
ISSUING OFFICE
RESPONSE DATE
PROPOSALS
ECONOMY OF PREPARATION
PRE-PROPOSAL MEETING/QUESTIONS
. • . • . •
PROPOSAL CONTENT
PRIMARY CONTRACTOR RESPONSIBILITIES
NEWS RELEASES • . • • • .
SELECTION CRITERIA/PROCESS
DISCLOSURE
• • • . •
AWARDS
CONTRACT PAYMENT SCHEDULE
EXCLUSIONS
PROJECT CONTROL AND REPORTS
ACCOUNTING RECORDS
COST LIABILITY
INDEMNIFICATION
CANCELLATION
DELEGATION AND/OR ASSIGNMENT
LIMITATIONS • . • • . . . •

1
1

2
2
2
2
3

4
4
4
5
5
5
5
6
6
6
6
7
7
7

Section II - Narrative Guidelines
II-A
II-B
II-C
II-D
I I-E
II-F
II-G
II-H
II-I
II-J

....

TITLE PAGE
TABLE OF CONTENTS
SUMMARY OF PROPOSAL
ASSESSMENT OF NEED
OPERATIONAL APPROACH
PROGRAM IMPACT EVALUATION
ORGANIZATIONAL STRUCTURE
ADDITIONAL DATA
FINANCIAL PLAN
COMMUNITY SUPPORT

. . . . . .
. . . .
. . . . . . . . .
.........
. . . .
.....
....
. . . .

. . . .
. . . .

8
8
8
8
9
9

10
11
11
12

Section III - Budget Guidelines
III-A
III-B
III-C

13
16
17

PROGRAM BUDGET SUMMARY (FIN 110) FORM PREPARATION
PROGRAM BUDGET-POSITION SCHEDULE (FIN 114) PREP
PROGRAM BUDGET-COST DETAIL SCHEDULE (FIN-115) PREP

19
20
21

PROGRAM BUDGET SUMMARY - FIN-110 • • • . • . • •
PROGRAM BUDGET-POSITION SCHEDULE - FIN-114 . • •
PROGRAM BUDGET-COST DETAIL SCHEDULE - FIN-115

Attachments
A
B

c
D

. . . . . . . . . . .
. . . . . .
.................

SCOPE OF WORK/BACKGROUND
PROGRAM REQUIREMENTS CHECKLIST
DESCRIPTION OF DONATED SERVICES (Required Match)
SAMPLE BUDGET

....
. . . .

....

22
30
31
32

�SECTION I
GENERAL INFORMATION AND GUIDELINES
I-A

PURPOSE
This Request for Proposal (RFP) is intended to provide interested private
non-profit agencies, government, and educational institutions with
sufficient information to enable them to prepare proposals to establish
new year round Youth Volunteer Corps (YVC) programs.
Grants for new
programs will be awarded to applicants who have not begun a youth
community service-learning, volunteer, or partnership program.
Grant
recipients must focus their efforts on building a strong, cooperative
working relationship among key community representatives, including
education,
business,
civic
groups,
community-based
organizations,
individuals, parents, and students. To the extent possible, short-range
activities should lead to the realization of overall goals contained in
the organization's youth leadership plan
The Michigan YEEES Corps/Michigan Community Service Commission (MCSC) has
been awarded $250,000 by the Commission on National and Community Service.
These funds were provided for the creation or expansion of full-time or
summer youth service or conservation corps programs.
This RFP seeks
proposals that can effectively demonstrate the establishment of ~ year
round YVC programs in Michigan.
Approximately $115,000 is being made
available to fund four to five ~ YVC projects.
Year-round projects
serving 75 - 80 youth volunteer usually can be operated for between
$50,000 to $60,000, as a result we expect grants given to range from
$25,000 to $35,000 with the requirement of at least 25% match for the
entire project.

I-B

ISSUING OFFICE
This RFP is issued for the Michigan Community Service Commission (MCSC),
by the State of Michigan, Department of Labor, Bureau of Employment
Training and Community Services, hereafter known as the State.
The issuing office is the sole point of contact in the State with regard
to all contractual matters relating to the services described herein. The
issuing office is the only office authorized to change, modify, amend,
alter, clarify, etc., the specifications, terms, and conditions of this
RFP and any contract (s) awarded as a result of this RFP.
The ISSUING
OFFICE will remain the SOLE POINT OF CONTACT throughout ·the RFP process,
until such time as a grant award is made in writing. All communications
concerning this RFP must be addressed to:
Michigan Community Service Commission
c/o Michigan Department of Labor
Bureau of Employment Training and
Community Services
P.O. Box 30015
Lansing, Michigan 48909
1

�I-C

RESPONSE DATE
In order to be considered for funding, a proposal following the format
described in Sections II and III of this document just be submitted with
a postmark no later than 11:59 p.m., September 18, 1992 to Michigan
Department of Labor, Bureau of Employment Training and Community Services,
P.O. Box 30015, Lansing, Michigan 48909.
If sent by other than U. S.
Mail, a proposal must be received at:
Michigan Community Service Commission
c/o Michigan Department of Labor
Bureau of Employment Training and
Community Services
201 N. Washington Square
Victor Office Center Building, 3rd Floor
Lansing, Michigan 48909
by 5:00 p.m., September 18, 1992.
Agencies are responsible for timely
receipt of their proposals. Proposals received after this date and time
will not be considered.

I-D

PROPOSALS
To be considered, applicants must submit a complete response to this RFP,
following the format described in Sections II and III of this document.
Proposals which do not follow the format may be rejected.
Each proposal must be submitted in an original and with four (4) copies.
The proposal must be signed in ink by an official authorized to bind the
applicant organization to its provisions.

I-B

ECONOMY OF PREPARATION
Each proposal should be prepared simply and economically, providing a
straightforward, concise description of the applicant's ability to meet
the requirements of the RFP.
Fancy bindings,
colored displays,
promotional material, etc., will receive no evaluation credit. Emphasis
should be on completeness and clarity of content. The narrative section
of the proposal must not be more than ten(10) pages, exclusive of budget
pages and attachments.

I-F

PRE-PROPOSAL MEETING/QUESTIONS
A pre-bid meeting is not scheduled. Questions regarding this RFP may be
made to Diana Algra, Executive Director, MCSC, by phone. Written answers
to questions that change or substantially clarify the RFP will be provided
to all prospective bidders. Ms. Algra can be reached at (517) 335-4295.

2

�I -G

PROPOSAL CONTENT
The contents of this RFP and the proposal will become contractual
obligations, if a contract ensues.
Failure of the successful bidder to
accept these obligations may result in reduction and/or cancellation of
the award. Proposals should be prepared with regard to:
A.

B.

Responsiveness of Proposal
•

Program quality;

•

Presence of broad local advisory committee/board base of
support/linkages including a letter of support from local
elected officials which designates a local lead agency;

•

presence of a local cash/in-kind match and future fundraising
plan for replacing National and Community Service Act resources;

•

Ability to give preference to educationally and
disadvantaged youth (as well as those with limited
or learning disabilities, with limited English
homeless youth, youth with disabilities, and youth
emancipation from foster care);

•

Ability to provide or access educational services and award
academic credit, as appropriate;

•

Ease of rapid implementation;

•

Willingness to serve as an in-state model and source of
technical assistance and assist with replication of program
within and outside the state;

•

Readiness to collect data for evaluation and cooperate with the
state in data analysis;

•

Mechanism for coordination with local labor organizations;

•

Ability to assume role of local grant recipient; and,

•

Completeness of application materials.

economically
basic skills
proficiency,
anticipating

Qualifications and Experience of Recipient
•

Knowledge of youth service concepts and philosophy.

•

Recent, relevant experience on similar programs.

•

Experience and qualifications of management staff.

•

Depth of experience managing volunteer programs .

•

Experience operating various youth programs.

•

Ability to sustain the program beyond the first year.

3

�c.

Cost Evaluation
The MCSC has up to $115,000 available to fund new YVC Programs for
year-round programs. A year-round program consists of both schoolyear and summer components. The cost of all proposals selected as
finalists will be evaluated on the basis of all proposals being
technically acceptable.
Cost information will be evaluated to
determine which proposal presents the most favorable overall cost to
the MCSC.

I-H

PRIMARY CONTRACTOR RESPONSIBILITIES
The Primary Contractor will be required to assume responsibility for all
contractual activities offered in this proposal whether or not that
contractor performs them.
Further, the State will consider the Primary
Contractor to be the sole point of contact with regard to contractual
matters, including payment of any and all charges resulting from the
anticipated contract.
If any part of the work is to be contracted,
responses to this RFP must include a list of subcontractors, including
agency name and address, contact person, complete description of work to
be subcontracted, and descriptive information concerning subcontractor's
organizational abilities.
The State reserves the right to approve
subcontractors for this project and to require the Primary Contractor to
replace subcontractors found to be unacceptable.
The contractor is
totally responsible for adherence by the subcontractor to all provisions
of the contract.

I-I

NEWS RELEASES
News releases pertaining to awards made as a result of this RFP or the
services, study, data, or project to which it relates will not be made
without prior written State approval, and then only in accordance with the
explicit written instructions from the State. No results of the program
are to be released without prior approval of the State.

I-J

SELECTION CRITERIA/PROCESS
The Michigan Department of Labor (MDOL) and Michigan community Service
Commission (MCSC) jointly constitute the grant making entity for this
program.
Proposals will be reviewed by MDOL and MCSC and selected for
funding based on the following criteria:
A.
B.

c.
D.
B.
F.

Assessment of Need (20 points possible)
Operational Approach (20 points possible)
Organizational Structure (10 points possible)
Financial Plan (10 points possible)
Community Support (20 points possible)
Evaluation of Program Impact (20 points possible)

The attached Checklist (Attachment B) will assist you in verifying that
all necessary documents and information have been provided . A copy of the
completed checklist must be attached to each copy of your proposal.
The contractor selection process has been divided into two phases:

4

�A.

Pre-screening and Preliminary Evaluation
Proposals received by the deadline will be screened by a Selection
Committee empaneled by MCSC/MDOL. A preliminary evaluation will be
made based on the evaluation criteria identified above.

B.

Actual Contractor Selection
Based on the preliminary evaluation, those respondents submitting
proposals judged to have the best program operation approach and
demonstrating the required experience may be asked to make an oral
presentation. Respondents selected for interviews will be notified
by phone/letter and assigned an interview time.
Respondents not
selected for interview will not be contacted at this time.
The Selection Committee will evaluate the finalists proposals again,
based on their presentation (if any), evaluation criteria, and the
respondents'
previous experience.
Upon completion of this
evaluation, the Selection Committee will recommend proposals to
MCSC.

I-K

DISCLOSURE
All information in an applicant's proposal is subject to disclosure under
the provisions of Public Act No. 442 of 1976 known as the "Freedom of
Information Act". This act also provides for the complete disclosure of
contracts and attachments thereto.

I-L

AWARDS
Awards are contingent on the availability of funds.
The total funds
available in FY '92/93 for new Youth Volunteer Corps project grants are
approximately $115,000 for a twelve month period, 10/01/92 - 09/30/93,
with the expectation of continuation funding at the same amount for a 12
month period in FY '94 contingent upon availability of funds. The number
of grants awarded in FY '92/93 will be dependent on the number of
proposals received; however, the State hopes to fund 4 - 5 new projects.
The State reserves the right to award by item, part or portion of an item,
group of items or total proposal, to reject any and all proposals in whole
or in part if, the best interest of the State will be so served.

I -M

CONTRACT PAYMENT SCHEDULE
Payment for any contract entered into as a result of this RFP will be made
monthly upon receipt of an acceptable financial status · report and any
other report required in the contractual agreement from the contractor.
Special arrangements for advance start-up funds may be considered if
necessary and justifiable.

I-N

EXCLUSIONS
Funding obtained from this grant may not supplant any federal, state or
local funds.

5

�I -o

PROJECT CONTROL AND REPORTS
After grants are awarded, the contractor will carry out the project under
the general direction and control of the Bureau of Employment Training and
Community Services, Michigan Department of Labor (BETCS/MDOL).
At the
time of award, the contractor will be provided the name and address of the
appropriate contact person(s).
The contractor will identify "key personnel". This includes the project
director and others who are expected to carry major responsibilities for
parts of the proposal and who may not be substituted without written
consent of MDOL/BCS.
The contractor will submit quarterly narrative progress reports to MDOL/
BETCS.
These reports are to be based on the specific objectives stated
for the project and minimum reporting requirements as specified by
MDOL/BETCS.
Reports will be due on a schedule established by the MDOL/
BETCS.
In addition, the contractor may be required to submit monthly
service data to MDOL/BETCS as described by MDOL/BETCS.
A final report
will be submitted in accordance with instructions to be provided by
MDOL/BETCS.

I-P

ACCOUNTING RECORDS
The contractor will be required to maintain all pertinent financial and
accounting records and evidence pertaining to the contract in accordance
with generally accepted principles of accounting and other procedures
specified by the State of Michigan.
Financial and accounting records
shall be made available, upon request, to the State of Michigan, its
designees, or the Michigan Department of Auditor General at any time
during the contract period and any extension thereof, and for the three
(3) years from expiration date and final payment on contract or extension
thereof.

I-Q

COST LIABILITY
The State of Michigan assumes no responsibility or liability for costs
incurred by the contractor prior to the signing of any contract resulting
from this Request. Total liability of the State is limited to the terms
and conditions of this Request and any resulting contract.
Payments in
any given fiscal year are contingent upon enactment of legislative
appropriations.

I-R

INDEMNIFICATION
The Contractor shall indemnify and hold harmless the State of Michigan and
its agents and employees from and against all claims, damages, losses and
expenses including attorneys' fees arising out of or resulting from the
performance of the work, which includes all labor, material and equipment
required to product the commodity, construction and/or service required by
the Contract/Purchase Order, provided that any such claim, damage, loss or
expense (1) is attributable to bodily injury, sickness, disease or death,
or to injury to destruction of tangible property (other than the Work
itself) including the loss of use resulting therefrom, and (2) is caused
in whole or in part by any negligent act or omission of the Contractor,
any Subcontractor, anyone directly or indirectly employed by any of them
or anyone for whose acts any of them may be liable.

6

�In any and all claims against the State of Michigan or any of its agents
or employees by any employee of the Contractor, any Subcontractor, anyone
directly or indirectly employed by any of them, or anyone for whose acts
any of them may be liable, the indemnification obligation under this
contract/purchase order agreement shall not be limited in any way by the
amount or type of damages, compensation or benefits payable by or for the
Contractor or any Subcontractor under Worker's disability Compensation
acts, disability benefit acts or other employee benefit acts.
The obligations of the Contractor under this contract/purchase order shall
not extend to the liability of the State of Michigan, its agents or
employees arising out of (1) the preparation or approval of maps,
drawings,
op~n~ons,
reports,
surveys,
Change Orders,
designs or
specifications, or (2) the giving of or the failure to give directions or
instructions by the State of Michigan, its agents or employees provided
such giving or failure to give is the primary cause of the injury or
damage.
I-S

CANCELLATION
CANCELLATION OF CONTRACT by the State may be for (a) default by the
contractor or (b) lack of further need for the service or commodity at the
location named in the contract. Default is defined as the failure of the
contractor to fulfill the obligations of their proposal or contract.
In
case of default, the State may cancel the contract immediately and procure
the services from other sources and hold the contractor responsible for
any excess costs occasioned thereby.
In the event the State no longer
needs the service or commodity specified in the contract or purchase order
due to program changes, changes in laws, rules or regulations, relocation
of offices, or lack of funding, the State may cancel the contract or
purchase order by giving the contractor written notice of such
cancellation 30 days prior to the date of cancellation.

I-T

DELEGATION AND/OR ASSIGNMENT
The contractor shall not delegate any duties under this
contract to a
subcontractor other than a subcontractor named in the bid unless the State
has given written consent to the delegation. The primary contractor may
not assign the right to receive money due under the contract without the
prior written consent of the State.

I-U

LIMITATIONS
This RFP does not commit MCSC/MDOL to the award of a contract, to pay
costs incurred in the preparation of a proposal, or to procure or contract
for services described herein. MCSC/MDOL reserves the right to accept or
reject any or all responses received, to negotiate with qualified
respondents, or to cancel in part or in whole this RFP. The contents of
the proposal submitted by a respondent may become a contractual obligation
if a contract ensues.

7

�SECTION II
GENERAL INFORMATION AND GUIDELINES
II-A

TITLE PAGE
Provide the name of the applicant agency; name of the project director,
with address and telephone number; funds requested; date submitted;
federal identification number (Federal I.D. #); and, period of time
covered by the proposal.

II-B

TABLE OF CONTENTS
Provide a table of contents with corresponding page numbers and number
all pages of the application.

II-C

SUMMARY OF PROPOSAL
Provide a one-page summary of key information about the proposal.
Include a brief statement about the need for the proposal.
Describe
briefly what is to be done.
Include main objectives, location of
site(s) and the characteristics of the target population. Indicate the
duration of program, total amount of money requested and total amount
of other funds which will be applied to the project.

II-D

ASSESSMENT OF NEED (20 points)
The proposal must include documentation from multiple sources on the
lack of youth volunteer services in the geographic area proposed to be
served.
Findings of any surveys or assessments conducted in recent
months should be described in this section. The need/demand for youth
services must be well documented in the proposal. Prooosals failing to
meet this criteria will not be considered for funding.
A.

Provide a map of the proposed service area.

B.

Provide descriptive and demographic information on the service
area including:
1. Service area definition
2. Economic status of the population
3. Data on estimated need/demand for proposed services
4. Description of other unusual factors affecting the need for
proposed services

C.

Describe the characteristics of the anticipated target population
including:
1. Size of target population
2. Economic status
3. Age, sex, race

D.

Describe currently available services for youth and why they are
currently underutilized, if that is the case. Describe any other
agencies providing services similar to those being proposed.

8

�E.

Current letters documenting the lack of services must be obtained
from at least three of the following agencies:
1.
2.
3.
4.
5.
6.
7.
8.

Local Office of Substance Abuse Services
Local Department of Social Services
Mayor's Office
City Council
School District Superintendent
YWCA/YMCA
County Commission Chairperson
Others as appropriate

If these letters also contain statements supporting the proposal
and the applicant's ability to accomplish the proposal, they will
contribute to the requirements "J. Community Support".

II-E

OPERATIONAL APPROACH (20 points)
The respondent should summarize the objectives stated in Attachment A,
Part B., "MISSION AND PROGRAM GOALS", in order for the Selection
Committee to evaluate the respondent's understanding of the services
required.
Highlight why agency and staff are particularly qualified.
Discuss the nature of the services being proposed, the complexities of
the program, and any interface issues which the respondent anticipates.
Clearly describe the agency • s approach to initial development and
implementation of the program, including procedure, techniques and
timelines. Indicate how your agency would recruit, train, and recognize
youth; assure diversity among the youth volunteers; and, provide a means
for youth to reflect on the value of the work performed.
Describe the provisions for year-round staffing, team leader recruitment
and training, and reporting relationships of YVC staff within the
agency. Also,describe existing linkages between the respondent and the
local school districts, and describe how the respondent intends to
collaborate with the schools to promote service learning.
Describe how the respondent intends to pursue a commitment for long-term
funding development for the program; and, indicate the procedure to be
used to develop innovative projects for the Youth Volunteers.

I I-F

PROORAM IMPACT EVALUATION

( 20 Points)

The plan and methods to be used to evaluate the expected impact of the
services on the health of the individuals served should be fully
described. This evaluation must relate to:
A.

Evidence that the proposed service model has been successful;
i.e., has succeeded in a current program with this target
population or elsewhere.

B.

A description of the implementation plan for projected impact
evaluation; i.e., the tools to be used, times administered, and
expected outcomes in specific and measurable terms.

9

�c.

The methods of measurement to be used. Methodology such as pre
and post tests, review of utilization patterns or control groups
are encouraged, but other methods may be used as appropriate.

Variables which impact on the effectiveness of the services should be
identified wherever possible.
II-G

ORGANIZATIONAL STRUCTURE

(10 points)

The
proposal
should
demonstrate
the
organization • s
capabilities to achieve the proposed project.
A.

managerial

Describe the organizational structure of the sponsoring agency by
providing:
1.

Documentation of incorporation as a non-profit agency or other
legal status or evidence of application.

2.

Copy of by-laws.

3.

A list of the membership of the
governing
board)
including
name,
ethnicity and age.

4.

Names of those authorized to negotiate agreements
organization.

5.

An organizational chart of the agency and its relationship to
the advisory committee.

6.

A list of the
delivery.

local

governing
address,

body (e.g.,
occupation,

for the

advisory committee and each member's

B.

Briefly describe the history of the organization and include a
description of any experience or services provided during the past
12 months which relate to the services proposed.

C.

Provide evidence of the organization's ability to accomplish the
proposed services. Include the number of staff and/or volunteers
available and special skills which will contribute to the project.
Include a job description and vita for each person who will play
a significant role in the development or administration of the
project.

D.

Include a plan (objectives) and timetable for development of any
organizational components which are not in existence (e.g.;
recruitment
of
director
or
staff,
operating
policies,
subcontracts, etc.)

E.

Briefly describe the agency's quality control and
and procedures.

10

fiscal policies

�F.

II-H

Provide at least three (3) references of other projects operated
by the agency which performed youth work similar or the same as
the work described herein.
Funding sources and contact persons
should be identified for each project.

ADDITIONAL DATA
Give any additional information considered essential to this proposal.
Do not attach self-published documents such as directories or
monographs.
The agency may attach copies of recent independent
evaluations of youth programs presently under operation or recently
completed.

II-I

FINANCIAL PLAN

(10 points)

The financial plan should be sufficient to achieve the proposed project
but not be excessive.
Funding from this grant may not supplant any federal,
funds otherwise available for the project.

state or local

A.

Prepare a line item budget on the enclosed forms according to the
instructions contained in Part III. This budget should be for the
January 1 - September 30, 1993 nine-month period.
Be sure to
include all financial support and services to demonstrate the
required community support which must be greater than or equal to
25\ of the YVC grant. Required match should be indicated on the
enclosed budget forms. Break out all "donated" contributions on
the FIN-114 and 115 as appropriate.

B.

Prepare a second line item budget (FIN 110, 114, and 115) for
FY '93 (October 1, 1993 - September 30, 1994) to demonstrate that
you will be able to continue services with the same amount of YVC
support. Be sure to include the 25\ local match.

NOTE:

Administrative Costs/Expenses are limited to 5\ and include
costs associated with overall program administration; salaries
and benefits for director and administrative staff of existing
organizations that sponsor a funded program; and insurance
that protects the grantee (e.g. liability insurance).
Nonadministrative (direct service) costs include: costs relating
to
service
delivery
(services
that
directly
benefit
participants); salaries and benefits of staff who can train,
place, and supervise such staff; costs of providing living
allowances and usual in-service education and training for
participants; insurance that benefits participants; and
evaluation of the program as required by the terms and
conditions of the grant. Of course, particular costs charged
to
the
proposed
program
might
be
pro-rated
(with
documentation) between direct services and administration. If
personnel, equipment, or other resources are shared between
the proposed program and unrelated programs, the costs must be
pro-rated.

The following items may be included in the required 25\ local match.

11

�A.

All client and other donations separate from service charges and
fees.
(If agency policy is 0 fees, then all money from clients
are donations.)

B.

Community organization grants
clubs, garden clubs, city.

c.

Utilities/janitorial/materials/equipment donated or other donated
support services.

D.

The value of donated space.

E.

The value of non-Advisory Board volunteer time devoted to
supporting the operation of the project; i.e., collating, writing
grant, SW counseling.

F.

Foundation grants - Kellogg, Skillman, Matt, etc.

G.

Local government grants,
district, etc.

i.e.,

and

donations

city,

county,

-

Lions,

service

township,

school

The following items are not allowable as part of the 25\ local match.

II-J

A.

1st and 3rd party
delivered.

B.

Time spent by advisory committee members in that capacity.

COMMUNITY SUPPORT

fees

collected as

result of

bill/services

( 20 points)

The proposal should demonstrate the support of other related service
providers and the general community.
Provide current letters of endorsement for the proposal which indicate
that other agencies and the general community believe the proposed
project is needed and/or evidence of the involvement of local agencies
in the preparation of your proposal.
Agencies to be contacted at a
minimum should include agencies who are likely to provide services or
referrals and which will affect the successful implementation of the
project.
examples include community agencies, such as:
local school
board, local school administration, parent group, student group (student
council), religious organizations, c~v~c groups, Community Action
Agencies, Service Delivery Areas, etc.
Letters of support from the
local school district are required for consideration of this proposal.
These letters of support must include how referrals will be handled and
how services will be coordinated.

12

�SECTION III
Budget Guidelines
Comolete the thrae budget forms in the Appendix of this RFP
The Progr~
Budget Summary (FIN-110) is utilized to provide a standard format for t h e
presentation of the financial requirements (both expenditure and funding) for
each applicable program.
Detailed information supporting the Program Budget
Summary is contained in the Program Budget-Position Schedule (FIN-114) and t h e .
Program Budget-Cost Detail Schedule (FIN-115).
General instructions for t h e
completion of these forms follows:
Pro2ram Bud2et Summary (FIN-110) Form Preoaration
Use the
Summary ( FIN-11 0) supplied by the Michigan Department of Labor
1.

2.

Pro2ram Budget
(MDCL).

Heading
A.

Progr~

B.

Code - Enter a program code if applicable.
by the local agency.

C.

BudGet Period - Enter the inclusive dates of the budget period.

D.

Date Prepared - Enter the date

E.

Contract Number Enter the contract number if one
as~ igned by the Michigan Department of Labor (MDCL).

F.

Page ·
of
-Enter the page number of this page and t he
total number of pages comprising the complete budget p_ackage.

G.

Local Agency - Enter the legal

H.

or Amended - Check whether this is an original budget o r
an amended budget.
The budget attached to the agreement at t h e
time it is signed is considered the original budget although it may
have been revised in the negotiation process.
If an amended
budget, enter the number of the ~~endment to which the budget is t o
be attached.

I.

Add=ess - Enter the complete address of the local agency.

J.

Employer
Number.

- Enter the title of the program.
This is a code assigned

prepare~.

n~e

has been

of the local agency.

Ori~inal

Identification

Number

Enter

Federal

Identificati o n

~

K.

Total Budget Column - The Budget Su~~ary is designed primarily f o r
use in presenting a budget of a specific progr~ agreement funded
in part by or through the Michigan Department of Labor (MDCL)
or
some other
non-local fu~ding
source.
Total Budget col~~
represents the program budget amount.
The "Total Budget" col~
must be completed while the remaining columns are not applicable.

13

�L.

Category Column -

1.

Salaries and Wages
This category includes the compensat i on
paid to all permanent and part-time employees on the payroll of
the local agency and assigned directly to the program. This
does not include contractual services, professional fees or
personnel hired on a private contract basis.
The salaries and wages line must be supported by a Prog r am
Budget-Position Schedule · (FIN-114) which lists each type of
position description, annual rate of pay, number of positions
assigned to the program and the budgeted amount.
This appl i es
only to those positions within the local administering or
operating agency, not to personnel of sub-contract agencies.

2.

Fringe Benefits - This category is to include the employe r 's
contributions for insurance, retirement, FICA and other simi l ar
benefits for all permanent and part-time employees assigned to
the program.
Do not include any amount of fringe benef i ts
treated as part of indirect costs.

3.

Travel - Use ONLY for travel costs of permanent and part-t i me
emoloyees assigned to the program.
This includes cost f or
mileage, per diem, lodging,
registration fees and approv ed
seminars for
conferences and other approved travel costs
incurred by the employees for the conduct of the program.
Travel of
consultants is
reported under Other ExpensesConsultant Services.

4.

Supplies and Materials - Use for all consumable and short-term
items and equipment items costing less than five hundred dollars
($500). This includes office, printing, janitorial, postag e,
and educational supplies; medical supplies; contraceptives and
vaccines; tape and gauze; educational films, etc., according to
the requirements ·of each applicable program. All unusual amou nt
or items are to be detailed on the Cost Detail Schedule (F I N115).

5.

Contractual (Sub-Contracts)
Use for written contracts or
agreements with secondary recioient
or2anizations such as
affiliates, cooperating
institutions or delegate agenci e s.
Detail on each sub-contract must be provided on the FIN-115 Co st
Detail Schedule.
Payments to individuals such as stipends an d
allowances for trainees, consulting fees are to id ent ifi ed in
the Other Expenses category .

6.

Equipment
This category includes stationary equip~ent and
movable equipment to be used in carrying out the objectives of
the program.
The cost of a single unit or piece of equi~~ent
includes the necessary accessories,
install~tion
costs a nd
taxes.
Equipment items costing less than f iv e hundred doll a rs
($500) each are to be uncluded in the Supplies and Materials
category.

14

�All equipment items summarized on this line mst be detailed on
Program Budget-Cost Detail Schedule (FIN-115).
The schedu l e
must include item description, quantity and budgeted amount.
Equipment is defined to be an article of non-expendable tangib l e
personal property having a useful life of more than one (1) year
and an acquisition cost of $500 or more per unit.
7.

Other Expenses -This category includes other allowable cos t s
incurred for the benefit of the program. The most significant
items should be specifically listed on the Cost Detail Schedule.
Other minor items may be identified by general type of cost and
summarized as a single line on the Cost Detail Schedule t o
arrive at a total Other Expenses category.
Some of the mo r e
significant groups of sub-categories of costs are described as
follows and should be individually identified in the space
provided on and under line 7:
a. Consultant Services
These are costs for consultation
services related to the planning operation of the program or
for some special aspect of the project.
This does not
include consultant services for patient care which is covered
under item 7.b Travel and other costs of these consultants
are also to be included in this category.

b. Rentals and Leases
Costs of building space,
rental of
equipment, instruments, etc., necessary for the operation of
the program.
Space occupancy costs must be detailed by
showing square footage and cost per square foot.
If space is
publicly owned,
the cost may not exceed the rental of
comparable space in privately owned facilities in the s~e
general locality.

c. Communication costs- Cost of telephone
etc., when rela t ed
directly to the operation of the program: ·

d. Other
All other items purchased ~xclusively for
operation of the program and not previously included.

t he

8.

Total Direct- Enter the total of the direct expenditures (lin es
1-7).

9.

Indirect Cost - Enter the allowable indirect co:ts for the Lo c al
Budget.
Indirect costs can only be applied if an appro ve d

15

�indirect cost rate has been established and is accepted by t he
Michigan Department of . Labor (MDOL).

M.

10.

Other Cost Distributions - This line provides for allocation of
various contributing activity costs to appropriate program areas
based upon activity counts, time study support and data or ot h er
reasonable and equitable means.

11 .

Enter the Total Expenditures budgeted for the program.
the total lines 8, 9, and 10.

12.

Enter the Total Fees and Collections estimated. The total fees
and collections represent funds which the program earns through
its operation and retains for operation purposes. This would
include fees for services, p4yments by third parties and any
other collections.
i

13.

The Funds ·Required is obtained by sub.tracting the fees and
collections (line 12) from total expenditures (line 11).
The
net amount is entered on line 13.

14.

Source of Funds
The amount required from each speci f ic
funding source to support the program is entered on lines 14- 1 7.
Enter the state amount and local participation if applicab l e.
SO% hard or soft match of state amount is required .
Soft ~a t ch
amounts should be entered on the "other" line and designated as
•donated/fundraising in-kind" .

15.

The Total Funding amount is entered on line 18.
This is
determined by adding lines 14 through 17 and should be equal to
line 13 - Funds Required. Any surplus or deficit would requ i re
an adjustment of the cost categories or fund sources to achieve
a balanced budget.

This is

Certification - The certification statement must be signed by an
authorized official assuring that documentation and records are
available and easily accessible in support of the budget doc~~en t s.
The individual signing on behalf of the Local Agency certifies by
his signature that hie is authorized to sign on behalf of the Lo c al
Agency.

Program Budget-Position Schedule (FIN 114) Form Preoaration- Use the Prog r.~"n
Budget-Position Schedule (FIN-114) supplied by the Michigan Depart~ent of
Labor.
1.

Heading
A.

Program - Enter the title of the program .

B.

Code - Enter a program cod~ if applicable . This is a code assig n ed
by the 1oc.:1l agency.
Budget Period - Enter the inclusive dates of the budget period.

c.

16

�2.

Prep.:~

D.

Date

red - F.nter thr. date prepared.

E.

Page
of
- Enter the page number of this page and the
total number of pages comprising the complete budget package.

F.

Local Agency - Enter the legal name of the local agency.

G.

Original or Amended - Check whether this is an original budget o r an
amended budget.
If an amended budget, enter the number of the
amendment to which the budget is to be attached.

Body
H.

Position Description - List all position titles or job descript i ons
required to staff the program.

I.

Positions Required - Enter the number of positions required for the
program corresponding to the specific position title or descript i on.
This entry may be expressed as a decimal when necessary.
If other
than a full-time position is budgeted,
it is necessary to have a
basis in terms of a time study or time reports to support ti~e
charged to the program.

J.

Annual Salary

K.

Total Salary
Compute and enter the total salary cost
by
multiplying the number of positions required by the annual salary
(i.e. column 2 x column 3).

L.

Comments Enter any explanatory information that is necessary f or
the position description.
Include an explanation of the computat i on
of Total Salary in those
instances when the computation is n et
straightforward.

M.

Totals - Enter a total in the Positions Required column a~d th ~
Total Salary column. The total salary amount is transferred to th e
Program Budget Summary - Salaries &amp; Wage category.
If ~ore t~a~ one
page is required sub-totals should be entere~ on the last line of
each page.
On the last page, enter the total amounts.

Enter the annual salary for each budgeted position.

(F!N-115)
For~
Preoarat i on
Program Budget-Cost Detail Schedule
Detail Schedule
(FIN-115) supplied by the
Program Budget-Cost
Department of Labor.
1.

Use t he
~!ich ig an

Heading
A.

Program- Enter the t itl e of the

B.

Code - Enter a

C.
D.

Budget Period - Enter the i~clusive dates of the budget period.
Date Prepared - Enter the date prepared.

progra~

progra~ .

code :f arplicable.

17

�2.

E.

Page
of
- Enter the page number of this page and
total number of pages comprising the complete budget package .

t he

F.

Local Agency -Enter the legal name of the local agency.

G.

Original or Amended
Check whether this is the original budget o r
an amended budget.
If an amended budget,
enter the . number o·f t h e
amendment to which the budget is to be attached.

Body
H.

Description - Enter the specific detail cost items identified with i n
the main category or sub-category or sub-categories (other tha n
salaries and wages) identified on the Program Budget Summary.
The classification used in this section may be tri-level:
sub-category and item description.

category,

Categories will correspond to the "Categories" line items (2 throu gh
7, 9 and 10) identified on the Program Budget Summary.
Sub-categories will prov i de further detail within each category.
Item description
category.

will

prov i de

more specific detail within a s ub -

I.

Quantity - Enter as appropriate with respect to item descript i on .

J.

Item Total
description.

K.

Sub-Category/Category Total - Compute and enter the s~~~ar y tota l s
for each sub-category and category as listed i n the " I te~ Tota l "
column.
The total for each detailed category mu s t agree • ith t he
amount shown on the Program Budget Summary.

Enter

the

total

18

amount

for

each

detailed

it e ~

�Youth Volunt~r Corps
PROGRAM BUDGET SUMMARY

Page

IC041

Program
LOCal

~~ng1nal
a..OQII
C1ly

Aoureu

O.ae

"OCiJII t'IIIOCI

AQinC:y

-

Conuac:l No.

(F!N-110)

Slall

ZIP

o

of

-

Pr•~•o

To
Amended
BuOQII

o

Cooe

Amendmenl
Nwmblr

Employer loenllllc:&amp;llon No.

..

AGREEMENT BUDGET
CATEGORY

1

Salaries &amp; Wages

2

Fringe Benefits

3

Travel

4

Supplies &amp; Materials

5

Contractual

6

EQuipment

7

Other
Expenses:

TOTAL
BUDGET

CURRENT YEAR
PORTION

9

LOCAL. BUDGET

SUBSEQUENT
YEAR PORTION

CURRENT
YEAR 19

SUBSEQUENT
YEAR 19

I
~
I

(Sub~ontracta)

I

I
8

I

TOTAL DIRECT
Indirect Costs

I

li

I

I

I

I

I

l

I

II

I

I

II

!

I!

I

II

I
I

i

I

!I

'

\

II

I

!

I
i

II

!

I

'I
!I

I

I

iI

10

Other Cost
Distributions

I

I

'

11

TOTAL EXPENDlTl.JRES

I

I

I

12

Less: Fees &amp; Collections

I

I

13

FUNDS REQUIRED

I
I

I

-

I

I

Slate Agreement

15

Local

16

IFedotral

17
18

'

I

I

:1

i

!

SOURCE OF FUNDS
14

j

I
I

I

%

I

I

%

I
I

Caner

I

I

I

TOTAL FUNDING

:I,,
.,'

\

I

..__..._

j
;I

I

I

I

I

I

I

i

I
I
I

I
I

'I

:I
I

,,

I

CERnFICAnON : I certaty that I am authorize.J to sagn on bt~nBJI ol tno local agency. Thla budget reoresonts cost necessary for tr.o
aumanasarataon and operataon ol the progrlll1\. Adequaao docum .. naauon and records will be ma a nt~t i ned to support all requare d program
e"pena;tures.

'

NAME:
ComfliiiiOio as a ConGibOft ol funclan;.

Tin£:

19

OATE:

I

�Youth Volunteer Corps
PROGRAM BUDGET- POSmON SCHEDULE

Pa;a_ o l _

(FIN-114)
p,~,

....

I

,o ..agall'auoo

'Coo.

Dale Prap.u..:~

To
L"bC.al Agency

Oug1n.,
agal

o..

POSITIONS
REQUIRED

POSITION DESCRIPTlON

X

ANNUAL
SALARY

D

Alnanoacl
B11GQel

TOTAL
SALARY

-

D

Amanc:tmanl
NumDar

· cOMMENTS

I
I

I
I
I

I

I
I
I
..

-

I
I
I
I
I

\

1"&gt;&lt;:
20

.!
I

I

I

I

I

i

I

I

I

I
I
I

I

!

!
I

TOTAL

I
I
I
I

I

!

I
I
I
I

�Youth Volunteer Corp_s
PROGRAM BUDGET- COST DETAIL SCHEDULE

Poge · - ol _ _

(FIN-115)
~U~&lt;III~I Pwnu&lt;l

Coo.

Prow• ..'"

o •.•

p'•'-'·~

tO

.LOCAL AtOENCY

-

Ot~qtn.JI

-

·-

tiu'-l\l•l

0

Amena•IJ
Uwa-..•1

:

0
-

NumDe•

SUB -CATEGORY I
CATEGORY
TOTAL

ITEM
TOTAL

QUANTITY

DESCRIPTION

Amenurnent

'

;

I

II
I
I

II
I

I

I

I
I

I
I
I

I
I

I
I

I
I
I
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.:-"'·'• ..... •• • c-................ ...a r ... l&amp;t•·•

21

i

�ATTACHMENT A
SCOPE OF YORK
A.

BACKGROUND
The first Youth Volunteer Corps (YVC) was launched in 1986 as a program
of the Heart of America United Way in Kansas City, Missouri. Since then
it has linked hundreds of junior and senior high school-age young people
of
all backgrounds with a wide variety of local non-profit
organizations, government agencies, and schools in wide-ranging
community service activities. In 1988, YVC began its expansion effort.
By 1990, programs were soon established in Pennsylvania, South Carolina,
Florida, Colorado and Michigan.
The successful development of those
programs led, in 1990, to a W.K. Kellogg Foundation grant to the Youth
Volunteer Corps of America, Inc. (YVCA), with national headquarters in
Kansas City, for the establishment of YVCs in forty (40) communities
nation-wide over a four (4) year period.
The MCSC is engaged in a cooperative effort with YVCA, Inc. to establish
a year-round YVC program throughout the state. The YVC will be locally
funded and operated, but it will also be affiliated with the national
YVCA and will, generally, be structured along the guidelines and meet
the program standards developed by YVCA, Inc. YVCA, Inc. will provide
intensive technical assistance and training to the successful respondent
during the implementation and operation of the program, and will be a
continuing resource to the local YVC.

B.

Mission and Program Goals
1.

Mission
The mission of the YVCA is to increase opportunities for young
people to participate in organized service programs that address
community needs and develop a lifetime ethic of s.ervice.

2.

Goals
The local YVC must meet four (4) fundamental goals:

B.

•

serve the needs of the community and its residents;

•

offer young people an opportunity to engage in team service
projects that are challenging, rewarding and educational;

•

promote among young people and residents a
greater
understanding and appreciation for the diversity of their
community;

•

promote a lifetime ethic of service among young people.

Standards and Program Design
The YVCA, Inc. assures that every local YVC program meets standard
operating guidelines.
Proposals from appropriate private non-profit
organizations, government agencies, or schools will be considered
22

�responsive if they are designed to:

D.

•

recruit youth who represent the diversity of the community;

•

conduct supervised direct service projects that address important
community needs;

•

conduct an intensive summer component consisting of structured
team projects

•

conduct a school year component of frequent,
projects;

•

establish and integrated learning process for participants;

•

increase youth volunteers• self-esteem, initiative, leadership,
civic responsibility and appreciation of others from different
social, racial and educational backgrounds;

•

provide no financial inducements for youth volunteer participants;

•

follow basic volunteer management practices;

•

use the YVC name and logo

•

hire a year-round Program Director responsible for managing and
operating the program based on YVCA Policies and Standards

•

participate in program evaluation process;

•

organize an Advisory Council within the first year of program
operation.

diverse service

YVCA. Inc. Services
The YVCA, Inc. provides each of its affiliates with direct technical
assistance and national coordination. YVCA, Inc. services include:
•
•
•
•
•
•
•
•

program start-up · assistance;
assistance in identifying local funding sources;
program development and evaluation;
comprehensive program Operations Manual;
staff, team leader, and youth volunteer training;
support in establishing school linkages;
periodic conferences and workshops;
recruitment and promotional material.

The local YVC program pays an annual affiliation fee of ($400.00) for
these and other services.
YVCA, Inc. regularly both monitors and
promotes the development of national and state legislation to support
the concept and philosophy of youth service and presents the views and

experiences of local YVC programs to legislators and policy-makers.

23

�routh
\biunteer
Corps~;

T'"rlE COMMti'NITY DEVELOPMENT BLOCK GRANT ( CDBG)
INTRODUCTION

The Community Development Block Grant (CDBG) is a
federal grant from the u. s. Cepart~ent of Housing and
Urban Development (EUD) intended for investment in
impacted neighborhoods in communities across the nation.
The funding mechanislll is usually two-fold. Major
cities and metrooolitan areas receive their arants
directly from BUD, upon submitting and havL~g a local
plan approved - usually by the regional EUD office.
smaller comm~~ities and uninccrnorated areas receive
CDBG funds through a mechanism know as the Small Ci~ies
Grants. Generally, the s~ates receive CDEG funds for
communities of 50,000 or less population. The states
t=.em use ·various means to allccate those dollars. T~ev
may be allocated by competitive bid, or be allccatad to
~~e county governments, or may be usee diractly by the
states on behalf of ~~e s~aller communities.

The bulk of CDBG funds are usuallv for "bricks and
mortar 11 activities such as ho1.:sing reh~ilitation or
construction, infrast=ucture improvem~~ts, municipal
i~provements, etc.
But, a portion of those funcs ~
be allocated for nhUlnan and social service prograzns 11 •
The decision on whether to uss some - or any - of ~~e
funds for that purpose is . a local political one, usually made after an extensive p~lic input pr~cess on the
CDEG Plan which is su.bmi tted to HUD •
.•

What is important to realize is ~~at the funds are
hiahlv flexible and the definition of what are "human

and social programs" is largely left to local discre-

tion. HGD regulations indicate t~at up . tc 15% of CDBG
funcs may be used for those purposes, but there are
~umerous instances where hUD has waived L~a~ requi=eme~t for what ~ey deter.minec we~e ex-~acrd~na=Y reas~ns, cf~an because they were L~ su~por~ of o~~er,
grander CDBG objectives. For a~ample, paying for
~ncr7ased ~a~ . e~for7ement in a ~eighbcr~o~d ~here ~ajc r
~ccs~~g r:~ao~l~~at~on for low-~ncome c~~~zens ~as
~•cer.vay.

1080 Washirgtcn St.
Kansas C:ty, .'viO

24

�Could CDEG ::unC.s be used to fund YVC prog=ams, in whole c.r
in pa=t'? ! f funds. were allocatad in the lcca.l plan for h1man and
social services, YVC could be eligible to apply for such fund~ if
at least SO% of ~- youth in ~e program were from low- ~~d
moderata-incOl!le fc:snilies. T".nose income standards are orovidec by
EUD and suc::esstui progra~ receiving CDBG funds would-have tc
doc'..ll:lent the rata of participation in accord with the reporti.I:g
requirements or the funding authority.
co~unity service ~d diversity elements o£ the YVC
are clearly in line wi t-'l funding guidelines and would, no
acubt, be at~ac.tive to HUD. T!!e moderate cos-t of YVC prog=~:;
would a.lso be att=actiye to t.!le funding authority.

The

r-~ogralil

Some cautions:. the decision to use C:lEG for humE.n se=-vic~
progra:n.s is c::ten made in a h.i.c;b.ly politically cha:;.c;ed at:::lc~­
phe~e.
In ma.ny COlDJllun.i. ties , :many local agencies h-:" 'I 'f.. c::=.e "to
rely on CDEG for at least some of thei= fundi:lt; i()'lrd · feel ~at:
~ey have an a~cst proprie~ary right to the money.

one ksy to =eing
the r-L~n.nin~ precess.

co~~e~tive

for

CD~G fun~.i~ . ~o p~~g ~tn

Wh.::.c::. C.a':::a.:--:_en-= .::.n t.":.e C.J.ty

. l '3

char~ec

·y;i t!': operating CD:CG"? EoT,; anC. when dces t..""lat det.• ar~ent p::::-cce~d
with ~b.e develc'Ome.nt ·of t!le 'Clan? Whai: ars th~ oppor:.u..'"li.:::.~s :"lr
commu.'"li ty input? .Once the pian is su!::::li. t"tad to EtJD, •.Ji":,;:!.~ is t ~
funcii...-:~ process onca. t.":.e plan is appr:::v.:d?
.~s,;e~i::~· t-_"lesa an
ot!:er si=.ila= cru.~s'tior.s "N'i.ll allow lcc:::.l YVC prcc;-=2.::1 · ~ 'to ~~
t~ely in pu=suL'"lg: CDEG funding.

YVCA is prapared to w-crk -;.;it::: "t-":.e local '!'-lC pr::l;:lt:x.Jrl:!i 2..1\
tr::.cing "tl:.s CDEG process wi 't~:l lccal c::=z:.ur...i.. ti.as , i .·.: -7-!:a "t a::;sistance is desi.=ed. Mean·,.,nile, YVC..~ will .l:e gat!le=~ :·1g s..:.:: ..·
info~tion as may te avai.la=:e i==~ ~c~ en "t-~e allcr.~~i=~ o~
~~~ds to commu..'"litiss ac~oss ~~e natic~.

Ccntact Joe Gon.:ales a-c ( ol5) ~61-lClS ::cr f~-:....~a= info=::..ati.cn cr for tec~ical assis't~~c~ rega=~::g CD~G.

25

�·routh

Volunteer
·Corps ~mu
PROGRAM lm.SOURCE OPTION

THE JOE TRAINING PARTNERSHIP ACT (.JTPA)
INTRODUCTION

' JTPA is a federally-funded employment training
program providing services for economically disadvantaged youth and aduJ. ts. Virtually every colnllluni ty in
.t he nation is served locally by JTPA. Additionally,
where appropriate, special programs are funded to serve
Native Americans and Migrant &amp; Seasonal Far.mworkers.
You~~ s~rvices are typically provided by JTPA in
two modes; year-round services through Title !I, Part
A, ADULT AND YOUTH PROG~~S, and Summer-only services
through Title II, Part B, SUMMER YOUTH EMPT·OYMENT AND
TRAINJNG PROGRAMS.
In both instances, youth must be
economically disadvantaged, i.e., meet a family lowincome standard based on the size of the fa!llily, unless
the family is receiving some form of public assistance
or the youth is any type of ward of the st.ate or court.
But, Part A provides that up to ~0% of individuals
served (adult.,· youth, or a combination) need not be
economically disadvantaged if they possess othe= barriers to employment.

IMPLICATIONS FOR YVCs
Can JTPA be at least a partial funding scurce for
local YVC programs? It can be. Will JTPA provide some
funds for local youth corps? That answer can only come
locally from the local program administrator. Unfortunately, there presently is no national direction to the
local JTPA programs to support you~~ volunteer and
youth service activities.

It is important to note, though, that uTPA is
currently ceing extansively amended in the Cong=ess with the bills which have been passed by each house of
Congress are presently in the conference process.
~No kev amenements ~e, 1.) the c=eation of a
single title for all yo~th services (=a~e~ than the
A/B split in the existing legisla~ion); and, 2.) a
dir;ct re::erenca i., t.~e Sena't.; bill to 11 • • • cc:wnuni tv
and you~~ service opport~ities ... including ycuth ccrps
programs;" as allowable activities in t.~e new act.

1080 Washington St.
Kansas City, MO
6~105-22io

5, 6iJ.7 4-5761
::Ax S1ci472-4207

26

�POSSIBLE YVC

PRO~RAM SCENA.~OS

What type of .proposals might the local JTPA program operators consider for funding? A typical Summer proposal might be
one that mixed JTPA and non-JTPA youth on teams and requested
funding for Tea!ll Leaders, transportation, and lunch. It would
also be reasonable to request funding for at least paxt of the
Program Coordinator•s salary in this type of proposal.
One problem that this type of proposal poses for the YVC
program is that, usually 1 J'l'!IA-elig~le youth are paid an hotn"ly
wage during' the SUJnlller program, while YVC youth do not receive
pay. There could be several ways ~ound this issue. For example, JTPA programs usual~y get many more applicants than they
have funds for (especially 13, 14, &amp; 15 year olds). YVC could
put a program together to serve at least some of the overflow,
with JTPA funding only-staff and providL~g supportive services.
A year-round proposal has good potential for YVC programs.
JTPA usually funds major activities with the local school districts with Title IIA funds. YVC could seek a partnership role
with the local schools to operate youth service activities in
conjunction with the JTl?A prograJD. activities. Normally 1 IIA
programs do not pay program participants, but do provide supportive services such as transportation, special educational services, etc. In this type of proposal, J'I'!'.A could fund Team Leaders, supportive services, and, again, YVC staff salaries - at
least in part.

This RESOURCE OPTTON is not intended to be an exhaustive
description of JTPA, but rather an overview. Some YVC programs
have extensive knowledge of the program and, LTJ. some cases ,
receive J1I'PA funds. Other programs - and developing. program
sites - may not yet have had the occasion to acquaint themselves
with JTPA.
YVCA can work with any YVC program that wishes to pursue the
possibility of JTPA funds ·· for its local progra.Jll. We have availa]::)le the names and addresses of all the .:ITPA program operators in
the nation and will provide that info~ation quickly upon request. Contact Joe Gonzales at (816)361-1016 for assis~ance.
One final note about JTPA. Each local program is requ~red
to have a Private I~dustry Council (~IC). That council is far
more than just an advisory body. In some ins~ances, the PIC
directly operates the prog=am. The majority of the ~embers of
the PIC must be irom the p=ivate business sector, ar.d are usually
involved and ~espec~ed ~embers of the co~unity. It may be very
worthwhile for YVC pr=grams to become accuainted wi~~ at least
some of the PIC members and introduce ~~em to YV-C.

27

�Youth Volunteer Corps

Challenging
Our Youth

Building
Our Communities

~9.;"
· "ki

\buth
_\oluntccr
~.f?~· Corps '.'~ .....

)()lTTH

SER\1CE
~~\~I ElUCA.

'\:'··
J, - ,:

!

28

�Each local Youth Volunteer Corps program
aims to meet four fundamental goals:
• To serve the needs of the community and
its residents.
• To offer young people an opportunity to
engage in team service projects that are
challenging, rewarding and educational.
• To promote among young people and
residents a greater understanding and
appreciation for the diversity of their
community.
• To promote a lifetime ethic of service
among young people.
N
\D

The Youth Volunteer Corps of America
ensures that every local YVC program
meets standard operating guidelines .
These guidelines require that programs:
• Recruit junior and/or senior high school
age youth who reflect the diversity of the
community
• Conduct supervised direct service
projects that address important
community needs and that promote the
development of young people
• Conduct an intensive summer component
at least six weeks in length consisting of
team projects and activities designed in
collaboration with local non-profit and
community agencies
• Conduct a school year component of
frequent, diverse service projects
• Provide an on-going , integrated reflection
and education component for youth in the
program
• Provide no financial inducements for
Youth Volunteers other than assistance
with lunch and/or transportation costs

�ATTACHMENT B
MICHIGAN DEPARTMENT OF LABOR
BUREAU OF EMPLOYMENT TRAINING AND COMMUNITY SERVICES
NEW YOUTH VOLUNTEER CORPS PROPOSAL REQUIREMENTS

Proposed Checklist for Proposals
Agency:

PROPOSAL REQUIREMENT

INCLUDED

1.

Public and non-profit entity; not currently funded for the YVC
in same jurisdiction (p. 1).

2.

Original and four (4) copies (p. 2).

3.

Signed in ink by official authorized to bind (p. 2).

4.

Posted on or before September 18, 1992 or delivered by 5:00 p.m.
September 18, 1992 (p. 1).

5.

Includes documentation of need from multiple sources (p. 8 &amp; 9).

6.

Complete description of Evaluation of impact on the individuals
served including methodology and administration (p. 9).

7.

Documents incorporation as a non-profit agency or other legal status
and names of those authorized to negotiate agreements (p. 10).

8.

Includes organizational chart showing relationship of advisory
committee to the contracting/sponsoring agency (p. 10).

9.

Has community support greater than or equal to 25\ of the
requested YVC funds (p. 11).

10.

Includes letter of support from local school district (p. 12).

11.

Includes FIN 110, 114, and 115 (Part III).

30

�A'ITACHHENT C

DESCRIPTION OF DONATED SERVICES (Required Match)
Donated services typically consist of donated
services.

mater!~l,

property and volunteer

The type of basis for determining the value of .. donated .. services shall be
documented in the agency's financial records. All donated services charged to
the program should directly benefit the program.
The local grantee agency is required to provide supplemental funds of at least
25% for the program.
The local match may be composed of "donated" services.
The total amount of donated services should be reported on line 15 of the
budget summary form FIN-110.
In addition, the individual cost items which
make up donated services must be identified on the position schedule and cost
detail schedule, FIN-114, 115. (See attached example).
Guidelines for Evaluation of Donated Services
If the donor transfers title to the property, the amounts of . t~e contribution
should be determined as if the agency had purchased the property and had paid
the face market value of the property at the time of transfer.
If only use of the property is donated, and the donor retains title, the
amount of the contribution should be determined as if the agency had rented
the property and had paid the property's fair rental value.
In certain cases, it may be necessary for the value of real property to be
established by an independent appraiser.
Volunteer Services
Volunteer services may be furnished by professional and technical personnel,
consultants, and other skilled and unskilled labor. Volunteer services should
meet the following criteria:
-The services performed ·a re a normal part of the program and would
otherwise be performed by agency personnel.
-The agency exercises control . over the employment and duties of the donors
of the services.
-The agency has a clearly measurable basis to value the services.
'

Pay rates established for volunteer services should be consistent with the
regular rates paid for similar work in other activities in the agency.
In
cases where the kinds of skills required are not found in other activities of
the agency, rates used should be consistent with those paid for similar work
in the labor market.
When an employer other than the agency furnishes the
services of an employee, these services shall be valued at the employer's
regular rate of pay (exclusive of fringe benefits and overhead cost) provided
these services are in the same skill for which the employee is normally paid.

31

�:....\.·u' Lt.

ATTACill!ENT D

Youth Volunt~r Corps
PROGRAM BUDGET SUMMARY

roo·

Program

Youth Volunteer Corps
Local

"lllieiPeiiOO

10/01/92

Agency

~~ng1n&amp;l
Buogel

Oldsmobile Youth, Inc.
C1ly

Aoor~~:a

Stale

Michigan

Achieva,

&amp;8 Delta St.

[R} Amended
Budget

ZIP Cooe

48909

TOTAL
BUDGET

CURRENT YEAR
PORTION

o

LOCAL BUDGET
SUBSEQUENT
YEAR PORTION

CURRENT
YEAR 19

Fringe Benefits

3

Travel

4

Supplies &amp; Materials

2,290

~

5

Contractual (Sub-Gontracta)

- 0 -

il

4,975
10,250

(usually
EQutpmenl
in-kind)
Volunteer
Other
Expenses:
lunches
YVCA Dues
Orientation/Recognition

TOTAL DIRECT

9

Indirect

13

1

~

I
II

I

I!

I

I

II

.

8

12

- 0 5,600
400
1,100

I

!

I

53,600
- 0 -

Less: Fees &amp; Collections

53,600

FUNDS REQUIRED

I

15
f--16

17
18

local

zs
25

40,200

1\b

I

Fedtlral
Othor
TOTAL FUNDING

=-----=

I

.I

I

I

li

I

I
I

I

I

:j

I

I

I

·,II

I

I

I
I

&lt;l

i

53,600

I

ij

I
I
I

13,400

1\b

I

I

SOURCE OF FUNDS
State Agreement

I

i

I
I

- 0 -

TOTAL EXPENDlTURES

~
'I

- 0 -

Other Cost
Distributions

1

~I

53,600

Costs

!

i!

:I

885

14

SUBSEQUENT
YEAR 19

28,100

Other

11

Amendment
Number

45-7000-000

2

10

08/15/92

Employer laenuhuuon No.

Salaries &amp; Wages

7

of

Date Prep.ueo

1

6

-

Conuacl No.

09130/93 ."

To

AGREEMENT BUDGET
CATEGORY

1

Paaa
...

(FIN-110)

I

,

I
I

:I

I

.I

I

.,
I

I

'I

-r

I

II

I

I
I
I

I

CERnFtCATION : I corttly ttult I am authorize.J to ~1gn on bt1hall ol the local agency. Thla budget represents cost nece~s.ary tor the
aumon1stra11on and operahon of the program. Adequate documtlntat•on and recoras wtll be maon11uned to support all reQu•red program
eapena i ture~ .

NAME:

Com,tatoo~o os a ConGo'-! Gl fuoelll&gt;g.

TITLE:

32

DATE :

'

�SAMPLE

Youth Volunteer Corps
FROGRAM BUDGET- POSmON SCHEDULE

Page

2_

01

(FIN-114)

Iu;"~i ~·;'792

leo~

f'&lt;O\II&amp;m ·

Youth Volunteer Corps
l~aiAgency

011g•n_,
Ouagel

Oldsmobile Youth Inc .
POSITIONS
REQUIRED

POSITION DESCRIPTION

X

-

ANNUAL
SALARY

[K]

To
Amenaecl
&amp; .. agel

TOTAL
SALARY

Program Director

1.0

20 , 000

20,000

Summer Team Leader

1.0

8,100

8' 100

09 / 30/93

3

1°~~7;~~2

oAmendment
N"mber

· coMMENTS

12 months
5x$4.50/hrx40hrs/wkx9wks

..

I

..

I

-

I

I
I
I
I

I
I

TOTAL

2.0

&gt;&lt;
33

28,100

�b A.' l.t'Lt..

Youth Volunt~r Corp_s
PROGRAM BUDGET - COST DETAIL SCHEDULE

roge

3

of

3

(FIN-115)
Ptoyr.utt

\ Youth Volunteer Corps
LOCAL A"ENCY

_Ol~

o::mnhi l.a__ Vnn rh

0

Inc.
QUANTITY

DESCRIPTION

AmefMJment
Numaer

SUB - CATEGORY
CATEGORY

ITEM

TOTAL

~----------~..--------------------------------- - ~----;-----------+----------+---~T~O~TA~L~-A sample first-year budget is outlined below. It is
based on a summer component of two four-week session
with five teams of eight Youth Volunteers each (80
total) with one Team Leader per team, and a school
component involving 200 youth.
Staff:
$20,000
4,000
8,100

Full-time year-round Program Director (12 months)'
Benefits for Program Director (20X)
Summer Team Leader Wages• (5 x 4.50/hr. x 40 hrs/wk x 9 wks)
Benefits for Summer Team Leader (FICA match, Worker's Compensation,
Liability Insurance)

975

Proar•:
5,600
8,000
525
500
600
1,800
1,000
765
450
100
400
785

Volunteer Lunches• ($3.50/day x 20 days x 40 YVs x 2 sessions)
Volunteer transportation and Fuel•
T-shirts (100 x $5.25)
Youth Volunteer/Team Leader/Agency Orientation
Year-round Volunteer Recognition
National Conference (Program Director &amp;2 youth) 5
Printing
Postage and Office Supplies/Expenses
Program Director Auto Allowance. (150 ·miles/month x .24/mile)
Volunteer Accident, Liability and Excess Auto Liability Insurance•
YVCA ArnJBl Affiliation
'
Miscellaneous
Office Space and Office Equipment/Services'

?

$53,600

TOTAL

'A full-time, Y,ear-round Program Director could be VISTA volunteer.
•ream Leader salaries may be paid through JTPA or state college Work
Study funds.
"The program could secure in-ind contributions for volunteer lunches,
or request or require agencies to provide lunches for youth. Agencies
unable to provide lunches could apply to the program for financial
assistance to help meet lunch expenses.
This estimate is based on information provided by current sites which
use a combination of leased vehicles, public transportation and Team
Leader-owned vehicles for the summer component. Transportation expenses
could be lowered through parental involvement, in-kind contributions or
through ties with the Public Transportation Authority.

4

"YVCA has provided significant subsidies for its annual conference in
the past.
"YVCA offers volunteer insurance to programs through a group policy at
reduced cost.
'Office space, equipment and services are generally provided in-ind
the Sponsoring Organization.

by

~~~~--•..-.,-h-•.-.-••--,~--~--~--~-r-~-..--.--..-,-----------------------------------------~-----------L~----------~---------------

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              <name>Publisher</name>
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                  <text>Grand Valley State University Libraries, Special Collections and University Archives, 1 Campus Drive, Allendale, MI, 49401</text>
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              <name>Contributor</name>
              <description>An entity responsible for making contributions to the resource</description>
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                  <text>Council of Michigan Foundations; Michigan Nonprofit Association; Michigan Community Service Commission</text>
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              <name>Identifier</name>
              <description>An unambiguous reference to the resource within a given context</description>
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                  <text>JCPA-04</text>
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                  <text>eng</text>
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            <name>Identifier</name>
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                <text>JCPA-04_MCSC_1992_CM_1992-08-28_RFPs-for-New-Youth-Volunteer-Corps-Projects</text>
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            <name>Title</name>
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                <text>Michigan Community Service Commission 1992-08-28 commission meeting Request for Proposals for New Youth Volunteer Corps Projects</text>
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            <name>Creator</name>
            <description>An entity primarily responsible for making the resource</description>
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                <text>Michigan Community Service Commission</text>
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            <name>Description</name>
            <description>An account of the resource</description>
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                <text>Michigan Community Service Commission 1992-08-28 commission meeting Request for Proposals for New Youth Volunteer Corps Projects. Records are compiled in the Our State of Generosity collection by the Johnson Center, along with the files of the Michigan Nonprofit Association (MNA), the Michigan Community Service Commission (MCSC) and the Dorothy A. Johnson Center for Philanthropy. Originals are at the Michigan Community Service Commission.</text>
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            <name>Subject</name>
            <description>The topic of the resource</description>
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              <elementText elementTextId="644409">
                <text>Dorothy A. Johnson Center for Philanthropy</text>
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                <text>Charities</text>
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                <text>application/pdf</text>
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                <text>Text</text>
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                <text>eng</text>
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            <name>Publisher</name>
            <description>An entity responsible for making the resource available</description>
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              <elementText elementTextId="644420">
                <text>Grand Valley State University Libraries, Special Collections and University Archives, 1 Campus Drive, Allendale, MI, 49480</text>
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            <name>Rights</name>
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              <elementText elementTextId="644421">
                <text>&lt;a href="http://rightsstatements.org/page/InC/1.0/?language=en"&gt;In Copyright&lt;/a&gt;</text>
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            <name>Source</name>
            <description>A related resource from which the described resource is derived</description>
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              <elementText elementTextId="644422">
                <text>&lt;a href="https://gvsu.lyrasistechnology.org/repositories/2/resources/515"&gt;Our State of Generosity collection, JCPA-04&lt;/a&gt;</text>
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            <name>Date</name>
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                <text>1992-08-28</text>
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