194 24 26018 https://digitalcollections.library.gvsu.edu/files/original/a50b22977051eac28c96d899088c9886.pdf 22d920dc1d995c16116550b11f74f9a8 PDF Text Text Council of Michigan Foundations 15 February 2011 Colleen D. Mitchell Facilitator CMF Confidentiai/CDMitchell 1 �Maximizing the Value of the CMF Board of Trustees • Today's Purpose: -Share your reflections, discuss a new framework of "governance as leadership" and offer new ideas for maximizing value as a CMF Board • Desired Outcomes: - Become familiar with one another's current views and aspirations serving on CMF Board - Gain introduction to "governance as leadership" model - Identify new opportunities for maximizing value CMF Confidentiai/CDMitchell 2 �Discussion Agenda • Intra Maximizing Trustee Value Opportunity • Governance as Leadership Model Overview • Share (the rest of) CMF Board On-line Survey Responses • Discuss Maximizing Trustee Value Opportunities • Follow-up & Next Steps TIMEKEEPING: • lntro Maximizing Trustee Value Opportunity (5) • Governance as Leadership Model Overview (5) • Share CMF Board On-line Survey Responses (30) • Discuss Maximizing Trustee Value Opportunities (40) • Follow-up & Next Steps (10) CMF Confidentiai/CDMitchell 3 �Introduction to Maximizing the Value "Only the most uncommon of nonprofit boards inspires and functions as it should ... by harnessing the collective efforts of accomplished individuals to advance the institution's mission and long-term welfare. The key to improved performance (maximizing value) is discovering and doing the new work of the Board; or in other words, "work that matters." Source: The New Work of the Non-Profit Board article © 1996 Harvard Business Review CMF Confidentiai/CDMitchell 4 �Maximizing the Value of the CMF Board of Trustees Governance as Leadership Model* Fiduciary Strategic I Board Leadership = Maximizing Value Generative • Source: Governance as Leadership: Reframing the Work of Nonprofit Boards © 2005 by BoardSource, Inc. CMF Confidentiai/CDMitchell 5 �~§i§~ns Trustee Fiduciary Component • • • • • Loyalty Impartiality Asset Control Member Welfare Interest No conflict of Interests Fiduciary CMF Confidentiai/CDMitchell 6 �Trustee Strategic Component: CMF Plan of Work • Priorities: 1. 2. Member Engagement & Retention New Member Recruitment 3. Building Organizational Capacity • Strategies I. II. Ill. Advance Legislative Goals Operate in a Networked Learning Community Support Membership Collaboration on Critical Issues IV. Coordinate a Central Voice for Organized Ml Philanthropy Strategic CMF Confidentiai/CDMitchell 7 �Including Generative Leadership into CMF Board Governance • Makes a new sense of what things mean before making decisions • Examines challenges and opportunities with a variety of fresh perspectives • Generates new ideas and approaches that provide more beneficial insights and/or different concepts of the problem/opportunity • Turns new ideas into actions that "matter most" • Typically requires revisit of current practices and processes prior to moving forward with actions CMF Confidentiai/CDMitchell 8 �Sharing Your Expressions & Aspirations as a CMF Board Let's find out more of your ideas and perspectives of what "matters most" to you! nities of the Generafi ership Appn»-~~ Maximize the Value of Your Board Service! CMF Confidentiai/CDMitchell 9 �Board On-line Survey Questions Expressions of the Present 1. "I am serving on the CMF Board because ... " 2. "My value as a CMF Trustee is ... " 3. "The most rewarding thing about being a Board member of CMF . ... " IS Aspirations for the Future 4. "If I could change one challenge about the CMF Board, it would b e ... " 5. "I can be more effective serving on the CMF Board if... " 6. "The most valuable step we could take to perform as a more effective Board is ... " 7. I believe we will know we have been successful as a Board when ... " CMF Confidentiai/CDMitchell 13 �Board On-line Survey Response Summary, continued 4. "If I could change one challenge about the CMF Board it would be ... " - Multiple interpretations: deeper engagement; items most demanding; activities you object to doing CMF Confidentiai/CDMitchell 14 �Board On-line Survey Response Summary, continued 5. "/can be more effective serving on the CMF Board if... " - What must be in place to increase your ability to produce your collective, intended results CMF Confidentiai/CDMitchell 15 �Board On-line Survey Response Summary, continued 6. "The most valuable step we could take to perform as a more effective Board is ... " - New actions & practices which could be collectively taken that would matter most (importance, relevance, worth, aligned to priorities) CMF Confidentiai/CDMitchell 16 �Board On-line Survey Response Summary, continued 7. "I believe we will know we have been successful as a Board when ... " - What it looks like when you have individually and collectively experienced becoming "masterful leaders" in the 'real work" of what matters most CMF Confidentiai/CDMitchell 17 �Survey Debrief • What surprised you? • Where are there clear Board leadership opportunities you would like to further explore? • Are there maximizing value opportunity "themes" which have emerged as repeated aspirations for the "real work" of the Board?" • What areas of the CMF Work Plan would benefit by having the Board take a more principal role? • Where are there opportunities for Board learning and discerning? CMF Confidentiai/CDMitchell 18 �Possible Maximizing Value Opportunities 1. Board Serving as Valuable Leadership Discern Most Critical Problems; frame issues at front end & prioritize Provide independent views, and plurality of perspectives to construct the collective mind Drive the CMF Plan of Work; active role in sense-making prior to engaged decisionmaking Generative 2. Enriching the Work of the Board Organize Board around what matters most- review role clarity, structure, mix, size Shape meeting agendas; add time for robust content, amend formaUiess reporting Increased peer-to-peer relationship-building, interaction, dialogue, participation Collaborative working partnership enhancements with CMF PresidenUStaff CMF Confidentiai/CDMitchell 19 �Possible Maximizing Value Opportunities, continued 3. Board Engagement with CMF MembersRetention & Recruitment What are CM F's most valuable benefits from Members perspective? Are there new-better-different ways to engage with Members/Potential Members? Do Members know all that we do on their behalf? Generative 4. Board Modeling the Way- Reflective Learning & Influence to Advance the Field What more knowledge/ information do we need? How do we leverage our strength in advocacy and ambassadorship in the field to benefit our Members? How do we keep in touch with insights and understandings from the field & from Members? CMF Confidentiai/CDMitchell 20 �Small-Group Discussion - Maximizing the Value of the CMF Board • Divide into four (4) groups of five people • Trustees will discuss for 5-7 min. one (1) of the four topic themes that have emerged from the survey replies • This discussion is an invitation and opportunity to engage in "generative leadership" using both your ideas shared and by expressing new ones! - Discussion of both "low-hanging fruit" options as well as a longer-view opportunity • Come back and share (5-7 min.) key recommendations CMF Confidentiai/CDMitchell 21 �Maximizing the Value of the CMF Board of Trustees • Recommended Follow-up - Which recommendations can you act on now? - Which do you want to further explore and study? - What do you want to talk further about that hasn't been mentioned? - What did we not understand about one another that we still need to learn? • Next Steps - Interest in creating an Ad Hoc Group to continue the discussion & work? • What will be the most different about the Board or how you govern in five years? • Five years from today, what will CMF's Members consider the most important legacy of this current Board? - Report out recommendations at future Board meeting? CMF Confidentiai/CDMitchell 23 �Council of Michigan Foundations Thank you! .. .for working on what 'matters most" and for your interest to Maximize your Value as Trustees and advance CMF's Mission and Membership/ CMF Confidentiai/CDMitchell 24 � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Our State of Generosity Creator An entity primarily responsible for making the resource Grand Valley State University. Dorothy A. Johnson Center for Philanthropy Description An account of the resource Collection contains the records of four Michigan nonprofit organizations: Council of Michigan Foundations, Michigan Nonprofit Association, Michigan Community Service Commission, and the Johnson Center for Philanthropy at GVSU. The documents are compiled by the Johnson Center for Philanthropy, and records document the history of the organizations from the 1960s to the 2010s. Coverage The spatial or temporal topic of the resource, the spatial applicability of the resource, or the jurisdiction under which the resource is relevant 1968-2014 Source A related resource from which the described resource is derived <a href="https://gvsu.lyrasistechnology.org/repositories/2/resources/515">Our State of Generosity collection, JCPA-04</a> Rights Information about rights held in and over the resource <a href="http://rightsstatements.org/page/InC/1.0/?language=en">In Copyright</a> Subject The topic of the resource Dorothy A. Johnson Center for Philanthropy Council of Michigan Foundations Michigan Nonprofit Association Michigan Community Service Commission Dorothy A. Johnson Center for Philanthropy Charities Philanthropy and Society Fundraising Records Michigan Publisher An entity responsible for making the resource available Grand Valley State University Libraries, Special Collections and University Archives, 1 Campus Drive, Allendale, MI, 49401 Contributor An entity responsible for making contributions to the resource Council of Michigan Foundations; Michigan Nonprofit Association; Michigan Community Service Commission Identifier An unambiguous reference to the resource within a given context JCPA-04 Language A language of the resource eng Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Identifier An unambiguous reference to the resource within a given context JCPA-04_CMF_2011_BB_2011-03-29_Maximizing-Value-Powerpoint Title A name given to the resource Council of Michigan Foundations 2011-03-29 board book maximizing value powerpoint Creator An entity primarily responsible for making the resource Council of Michigan Foundations. Board of Trustees Description An account of the resource Council of Michigan Foundations 2011-03-29 board book maximizing value powerpoint. Records are compiled in the Our State of Generosity collection by the Johnson Center, along with the files of the Michigan Nonprofit Association (MNA), the Michigan Community Service Commission (MCSC) and the Dorothy A. Johnson Center for Philanthropy. Originals are at the Council of Michigan Foundations. Subject The topic of the resource Dorothy A. Johnson Center for Philanthropy Charities Philanthropy and Society Fundraising Records Council of Michigan Foundations Michigan Format The file format, physical medium, or dimensions of the resource application/pdf Type The nature or genre of the resource Text Language A language of the resource eng Publisher An entity responsible for making the resource available Grand Valley State University Libraries, Special Collections and University Archives, 1 Campus Drive, Allendale, MI, 50855 Rights Information about rights held in and over the resource <a href="http://rightsstatements.org/page/InC/1.0/?language=en">In Copyright</a> Source A related resource from which the described resource is derived <a href="https://gvsu.lyrasistechnology.org/repositories/2/resources/515">Our State of Generosity collection, JCPA-04</a> Date A point or period of time associated with an event in the lifecycle of the resource 2011-03-29 https://digitalcollections.library.gvsu.edu/files/original/4ae2e8c625ba4de5971fdb57600f95dc.pdf 48e96590235727e8ba6d837d178d6aed PDF Text Text Board of Trustees Minutes of Board Planning Session Tuesday, February 15, 2011 Innovatrium Institute for Innovation, Ann Arbor The Board of Trustees met on February 15 in Ann Arbor for a Special Planning Session pursuant to notice duly given. The Meeting was called to order at 10:15 by Dave Sebastian Chair. In addition to Mr. Sebastian, other Trustees and staff in attendance were: Susan Broman Caroline Chambers Melonie Colaianne Tom Cook Ellen Crane Dave Egner John Erb Carol Goss Brenda Hunt Mark Morley Larry Moon David Page Carol Paine-McGovern Phil Peters Tom Porter Glenda Price Tessa Robertson Sterling Speirn Peggy Thompson Chris Velasquez Special Guests: Colleen Mitchell, Philanthropy Advisor & Strategist Lynn Wooten, CMF Diversity & Inclusion Scholar in Residence Jeff DeGraff, President, Competing Values & Clinical Professor of Management and Organizations at the Ross School of Business, University of Michigan CMF Staff: Kimberly Burton Bill Corkill Barb Dryer Melissa Freye Mike Goorhouse Susan Howbert Dave Lindberg Donnell Mersereau Deb Palms Vicki Rosenberg I. Maximizing the value of the Board of Trustees While the staff, except for President and Trustee Rob Collier, met in a different room to discuss preparations for the new Plan of Work, Mr. Sebastian introduced Colleen Mitchell, Member of CMF's Advisory Cabinet to faci litate the morning session titled Maximizing the Value of the Board of Trustees. Ms. Mitchell first used the results of the pre-survey's initial three questions to ask the Trustees to introduce themselves by describing the role they play as a Trustee. She then reviewed, using the power point presentation, included as Attachment One to these minutes, the potential for generative work of the Board of Trustees. Ms. Mitchell used the responses to the remaining pre-survey questions in her presentation as well. Mr. Sebastian explained that the article they had been sent as part of the pre-reading The New Work of the Nonprofit Board, had been recommended by Bill Ryan from Harvard, whom several Trustees had heard present at the Annual Conference in Traverse City. �February 15, 20 II Page 2 Ms. M itchell then broke the Board into four groups to address the issues of: Board Serving As Valuable Leadership Enriching the Work of the Board Board Engagement with CMF Membership - both Retention & Recruitment Board "Modeling the Way"- Reflective Learning & Influence to Advance the Field The work of these four groups has been compiled into a list of summary recommendations by Ms. Mitchell which will be used at the March 29 Board Meeting to continue the conversation about this issue of Maximizing the Value of the Board of Trustees. Mr. Sebastian thanked Ms. M itchell for her assistance as facilitator and invited the staff to join the Board for lunch with CMF scholar in residence Professor Lynn Wooten. II. Membership Matters: A Generative Dialogue Mr. Sebastian introduced CMF's Scholar in Residence, Professor Lynn Wooten Clinical Associate Professor of Strategy and Management at the Ross School ofBusiness, University of Michigan to facilitate a discussion with the Board and staff about Membership. Her power point presentation is included as Attachment Two to these Minutes. Introducing a pyramid of engagement for membership, she invited the Board and staff in groups to respond to the question: Are the board, committees and CMF structured to support, think strategically and innovate generative practices for recruiting and retaining both current and members of the future? There was significant discussion about the current bylaw on Membership eligibility and agreement that the Governance Committee needed to consider revisions. In reviewing the current membership of CMF there was discussion about the need to balance between the larger foundations that pay the major share of dues while the largest group of members pay a much smaller percentage of the dues. Professor Wooten reminded the Board of the changes in philanthropy shared by Gabriel Kasper from The Monitor Institute at the Board Meeting and the changes taking place in the patterns of giving as a result of social media and other demographic changes. She shared examples, such as the Funders' Collaborative for Strong Latino Communities. Regretfully there was not sufficient time to engage the Board in a discussion of the new forms of philanthropy. However, in thanking Professor Wooten, Mr. Collier noted that the Governance Committee and Executive Committee would be taking action on recommendations from this Meeting and more discussion would occur at the Board Meeting on March 29 about possible structuring options for membership. III. Maximizing the value of innovation in the culture of CMF Mr. Collier introduced Jeff DeGraff, President, Competing Values and Clinical Professor of Management and Organizations at the Ross School of Business, University of Michigan and host of the Innovatrium to share with the Board the work of the Innovatrium and how its principles could be applied to a nonprofit membership association. Professor DeGraff introduced a �February 15, 20 II Page 3 colleague who has recently joined his team as a result of the great interest generated by his plenary presentation at the CMF Annual Conference. There was little time for questions at the completion of Professor DeGraffs presentation and Mr. Sebastian adjourned the meeting by asking each Trustee to send him an email with their one recommendation that they had not been able to offer at the meeting or may think of on their way home. The Special Board Planning Session adjourned at 3:00p.m. � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Our State of Generosity Creator An entity primarily responsible for making the resource Grand Valley State University. Dorothy A. Johnson Center for Philanthropy Description An account of the resource Collection contains the records of four Michigan nonprofit organizations: Council of Michigan Foundations, Michigan Nonprofit Association, Michigan Community Service Commission, and the Johnson Center for Philanthropy at GVSU. The documents are compiled by the Johnson Center for Philanthropy, and records document the history of the organizations from the 1960s to the 2010s. Coverage The spatial or temporal topic of the resource, the spatial applicability of the resource, or the jurisdiction under which the resource is relevant 1968-2014 Source A related resource from which the described resource is derived <a href="https://gvsu.lyrasistechnology.org/repositories/2/resources/515">Our State of Generosity collection, JCPA-04</a> Rights Information about rights held in and over the resource <a href="http://rightsstatements.org/page/InC/1.0/?language=en">In Copyright</a> Subject The topic of the resource Dorothy A. Johnson Center for Philanthropy Council of Michigan Foundations Michigan Nonprofit Association Michigan Community Service Commission Dorothy A. Johnson Center for Philanthropy Charities Philanthropy and Society Fundraising Records Michigan Publisher An entity responsible for making the resource available Grand Valley State University Libraries, Special Collections and University Archives, 1 Campus Drive, Allendale, MI, 49401 Contributor An entity responsible for making contributions to the resource Council of Michigan Foundations; Michigan Nonprofit Association; Michigan Community Service Commission Identifier An unambiguous reference to the resource within a given context JCPA-04 Language A language of the resource eng Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Identifier An unambiguous reference to the resource within a given context JCPA-04_CMF_2011_BB_2011-03-29_Planning-Session Title A name given to the resource Council of Michigan Foundations 2011-03-29 board book planning session Creator An entity primarily responsible for making the resource Council of Michigan Foundations. Board of Trustees Description An account of the resource Council of Michigan Foundations 2011-03-29 board book planning session. Records are compiled in the Our State of Generosity collection by the Johnson Center, along with the files of the Michigan Nonprofit Association (MNA), the Michigan Community Service Commission (MCSC) and the Dorothy A. Johnson Center for Philanthropy. Originals are at the Council of Michigan Foundations. Subject The topic of the resource Dorothy A. Johnson Center for Philanthropy Charities Philanthropy and Society Fundraising Records Council of Michigan Foundations Michigan Format The file format, physical medium, or dimensions of the resource application/pdf Type The nature or genre of the resource Text Language A language of the resource eng Publisher An entity responsible for making the resource available Grand Valley State University Libraries, Special Collections and University Archives, 1 Campus Drive, Allendale, MI, 50856 Rights Information about rights held in and over the resource <a href="http://rightsstatements.org/page/InC/1.0/?language=en">In Copyright</a> Source A related resource from which the described resource is derived <a href="https://gvsu.lyrasistechnology.org/repositories/2/resources/515">Our State of Generosity collection, JCPA-04</a> Date A point or period of time associated with an event in the lifecycle of the resource 2011-03-29 https://digitalcollections.library.gvsu.edu/files/original/41942b714ccaf8bb5483dd84a8f60dc7.pdf 71350982115db801accf55588ea49e53 PDF Text Text March 19, 2011 Memo to : Members of the Board of Trustees From: Dave Sebastian, Chair Rob Collier, President Re: Proposed Plan of Work Document for 2011-12 cc: Members of the Executive Committee The Executive and Audit Committees spent 90 minutes on March 17 reviewing the proposed Plan of Work that is attached and made a number of suggestions to Rob that have been incorporated in this enclosed document. Therefore we are presenting the following Resolution for your review and consideration. RESOLVED that the proposed Plan of Work for 2011-2012, as reviewed in a joint meeting of the Executive and Committee Meetings, be approved. Background Before discussing the proposed Plan of Work and changes from the current plan, we want to first acknow ledge that the Proposed Core Services and Endowment Funds Budgets for 2011 -12 have been approved by the Audit and Executive Committees and this approval is reflected in the Minutes of March 17 under the Consent Agenda. We want to highlight the following five key points about the approved budgets: • • • • • $25,000 of the membership investment increase is due to anticipated increases in member's asset levels at 12-3 1-10. $44,000 of the increase in membership investment is due to the continuation of the new members campaign. The increase in staff allocations to special projects is primarily due to staff hired for the TMP Diversity and Inclusion Proj ect. Management will be working over the next several months on a three to four year projection of anticipated special project revenue sources to determine the impact on the current staffing configuration. A 3% merit increase has been budgeted for wages. The CMF Endowment Funds have approximately $1 00,000 available for strategic or member recruitment opportunities. Following this memo are two documents. The frrst document is the proposed Plan of Work for the new fi scal year. As recommended by the Executive Committee, the second document, also in this new template, highlights progress on key metrics for the current year and lessons learned. The changes in the proposed versus current Plan of Work can be highlighted as : • the proposed p lan includes the new value proposition with the addition of the words inclusive and philanthropic, • the three priorities are being continued but have also been named our three goals, • the metric for priority goal one has an addition to focus on our work on unstaffed foundations, �Plan of Work 20 11- 12 Page 2 • • • • • • the metrics for priority goal two has been updated to reflect the proposed new budget, last year's strategies have been renamed objectives and the first three are the same, strategy four from last year- "coordinate a central voice" has been embedded as communications (balded) in each of the objectives as opposed to remaining its own objective, the new objective 4 focuses on the organizational strategies that will really allow us to excel at our value proposition in each of the other three objectives, the key strategies in the proposed plan are indeed strategies and there are many tactics that are used by the staff to implement these, and this is a high level look at what we do that could be much more complicated - for example, the supporting organizations- Midwest Community Foundations' Ventures and Learning to Give - are not included. We like the focus and simplicity on the three priorities and four objectives and feel that this proposed plan is an improvement in flow. Finally, we have included our Annual Report for 2010 in the back pocket that can be downloaded from our website as a reference point. �DRAFT PLAN OF WORK PRIORITY GOALS, OBJECTIVES & KEY STRATEGIES, 2011- 2012 Reviewed by the CMF Board, 3/29/11 Value Proposition: CMF is a diverse and inclusive philanthropic community that helps members network, learn, advocate, innovate and communicate to achieve greater impact. PRIORITY GOAL #1 PRIORITY GOAL #3 Member Engagement & Retention PRIORITY GOAL #2 METRIC tOO% Contact, 97% Retention 35% H1ghly Engaged +10% Increase m Unstaffed Foundatrons Engagement Member Recruitment Objectrve 1 Advocate for legrslatrve Goals Key Strategies Increase member engagement in CMF-sponsored learning/action events: Foundations on Hill (DC), Nonprofit Day, District Days, Committee hearings. Support and encourage individual member action to engage/build relationships with legislators via "Talk to Legislators" campaign, briefings, other Position CMF as expert resource with legislators through meetings and district-specific communications. Promote CMF's expertise and leadership in advocacy with current/prospective members via special publication Organizational Capacity METRIC METRIC External. Value of Member Experience Internal· Progress on Centers of Excellence 45 New 10 Corporate, 10 Other, ZS Family/Independent Objectrve 2 Operate a Networked learnmg Commumty Key Strategies Increase member engagement and learning through existing and new networks, committees and events including o Ml Forum for African-American Philanthropy o Community Foundation CEO & Program Officer Networks and listserve o TMP Peer Action Learning Networks o Detroit Area Grantmakers o Regional Family Foundation Events o Business Contributions Council o Summer Youth Leadership Conference o Learning Organizations Network (2011 pilot) o Communications Network-MI Increase member engagement in learning through expanded workshops and online learning communities including: o Annual Conference o Johnson Center/CMF Family Summit (new) o Finance- Nonprofit Finance Series (new) o Detroit ESS Workshop (new) o Governance- Inclusive Family Fdtn Practice Series(new) o Symposium on Closing Opportunity Gaps (new) o Admin- TMP HR Webinar Series (TMP)(new) o Grantmaking- Public Policy Briefing Series o Communications - Communications Toolbox Series (new) Objectrve 3 Support Membershrp Collaboratron on Cntrcallssues Key Strategies Increase member engagement and learning opportunities through existing and new affinity groups o EarlyMatters o P-20 Education o Land Use o Women & Girls o Aging o Arts o Great lakes (Family foundations) (new) o Collective Impact (post -Symposium on Closing Opportunity Gaps) (new) Promote value of collective foundation investment and collaboration (communications) Facilitate collaborations to strengthen Michigan o State Urban Initiatives o Collaborate with Office of Foundation liaison, fiscal sponsor o Michigan Prisoner Re-entry Initiative. o Michigan Benefit Access Initiative (new). Objectrve 4 Operate a Model Regronal Assocratron To Achreve Objectrves 1, 2, & 3 Key Strategies Increase generative work of CMF Board (workshops, etc.) Retain talented staff to ensure optimal operation of multiple offices. Strengthen collective voice for Michigan philanthropy through communications: expert positioning strategies, public reports, and messages targeting key influentials (current/ prospective members, media, policy makers) Increase diversity and inclusion via TMP o Partnership with Native Americans in Philanthropy (new) o Market Research with family foundation youth (high school/college age) o Ml Forum Mentorship Program (new) Implement new strategic communications plan including : message platform, membership recruitment, new tools (print, electronic, constituent-specific), social media and an accessible web platform that serves as learning hub ContinueR & Don innovative "next practice" to improve sector effectiveness and impact by piloting education Center of Excellence. Create a "Future of Philanthropy Task Force" (new). �eMF Council of Michi an PLAN OF WORK 2010-2011: LESSONS LEARNED Foun1ations Adopted by the CMF Board, 2/23/2010 Values: Ethical & Servant Leadership, Relationships, Knowledge, Excellence, Diversity & Inclusion, Peer Learning Strategy 1· Advance Leg1slat1ve Goals • Talk with the Candidates Campaign- engaging members requires sustained campaign Strategy 2· Operate a Networked learnmg Commumty • Essential Skills and Strategies follow-up about members' up 12 participants and having staff presentations results in members having positive efforts/lessons learned feelings about the value of with calls to action, simple guidelines, messages/tools and • Revenue Neutral Excise Taxneed to get all foundations on the same page if we are to act as a unified field • Community Foundation Excise Tax - new focus needs to be applied to the Tax Policy Committee • Foundations on the Hill - there is value in visiting the State's office in the Hall of the States • IRA Charitable Rollover Extension through 2011 never, never give up! • - The strategy of hosting the program at CMF, limiting to member • Detroit Area Grantmakersleverage other educational opportunities like the Funders Network Annual Conference • Webinar on Governor's Proposed Budget- offering free webinar on a timely issue can work • Regional Meetings for Families- making the value proposition needs further testing to generate participants • Peer learning Action Network for TMP- CMF members will pay (time and money) to participate in programs that are customized, high quality and responsive to their needs; members voluntarily recruiting members to programs is a clear sign of value! • Strategy 3 Support Membership Strategy 4 Coord mate a Collaboration on Cnt1callssues Central V01ce for Orgamzed M1ch1gan Philanthropy Arts Community Data Project- with leadership an affinity group can make a difference Family Foundations Environment Group- need a protocol for affinity groups that states CM F's role • Community Foundations Technology Task ForceCMF can provide the scale to get the attention of vendors • P-20 Education Fundersbringing foundations together with different population targets but same issue goals can work • Philanthropy 30/MI Pilot Project (14 foundations)Becoming "the" central voice for philanthropy requires CMF to: o Build key messages and culture of proactive, fast action response o Design long-term strategies and simple tools/training such as a message manual, webinars, and storytelling workshops to engage more members in the use of 3D messages/approach o Leverage resources like NewsWire, districtspecific communication and relationships with members, media, policy makers to become widely recognized as the central voice o Develop new tools/strategies that demonstrate CMF's expertise to targeted prospective members � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Our State of Generosity Creator An entity primarily responsible for making the resource Grand Valley State University. Dorothy A. Johnson Center for Philanthropy Description An account of the resource Collection contains the records of four Michigan nonprofit organizations: Council of Michigan Foundations, Michigan Nonprofit Association, Michigan Community Service Commission, and the Johnson Center for Philanthropy at GVSU. The documents are compiled by the Johnson Center for Philanthropy, and records document the history of the organizations from the 1960s to the 2010s. Coverage The spatial or temporal topic of the resource, the spatial applicability of the resource, or the jurisdiction under which the resource is relevant 1968-2014 Source A related resource from which the described resource is derived <a href="https://gvsu.lyrasistechnology.org/repositories/2/resources/515">Our State of Generosity collection, JCPA-04</a> Rights Information about rights held in and over the resource <a href="http://rightsstatements.org/page/InC/1.0/?language=en">In Copyright</a> Subject The topic of the resource Dorothy A. Johnson Center for Philanthropy Council of Michigan Foundations Michigan Nonprofit Association Michigan Community Service Commission Dorothy A. Johnson Center for Philanthropy Charities Philanthropy and Society Fundraising Records Michigan Publisher An entity responsible for making the resource available Grand Valley State University Libraries, Special Collections and University Archives, 1 Campus Drive, Allendale, MI, 49401 Contributor An entity responsible for making contributions to the resource Council of Michigan Foundations; Michigan Nonprofit Association; Michigan Community Service Commission Identifier An unambiguous reference to the resource within a given context JCPA-04 Language A language of the resource eng Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Identifier An unambiguous reference to the resource within a given context JCPA-04_CMF_2011_BB_2011-03-29_Plan-of-Work Title A name given to the resource Council of Michigan Foundations 2011-03-29 board book plan of work Creator An entity primarily responsible for making the resource Council of Michigan Foundations. Board of Trustees Description An account of the resource Council of Michigan Foundations 2011-03-29 board book plan of work. Records are compiled in the Our State of Generosity collection by the Johnson Center, along with the files of the Michigan Nonprofit Association (MNA), the Michigan Community Service Commission (MCSC) and the Dorothy A. Johnson Center for Philanthropy. Originals are at the Council of Michigan Foundations. Subject The topic of the resource Dorothy A. Johnson Center for Philanthropy Charities Philanthropy and Society Fundraising Records Council of Michigan Foundations Michigan Format The file format, physical medium, or dimensions of the resource application/pdf Type The nature or genre of the resource Text Language A language of the resource eng Publisher An entity responsible for making the resource available Grand Valley State University Libraries, Special Collections and University Archives, 1 Campus Drive, Allendale, MI, 50857 Rights Information about rights held in and over the resource <a href="http://rightsstatements.org/page/InC/1.0/?language=en">In Copyright</a> Source A related resource from which the described resource is derived <a href="https://gvsu.lyrasistechnology.org/repositories/2/resources/515">Our State of Generosity collection, JCPA-04</a> Date A point or period of time associated with an event in the lifecycle of the resource 2011-03-29 https://digitalcollections.library.gvsu.edu/files/original/f4b621fbc93a0554a2a2951b1469fbcf.pdf 3612b459d4f6d05271a080b6ac9c6233 PDF Text Text March 20, 2011 Memo to: Dave Sebastian, Chair, and Members of the Board of Trustees From: Rob Collier, President Re: President's Report This Report highlights activities since the November Board Meeting. After Staff News and Constituency Updates, the memo is organized around the four core objectives in the Plan of Work for 2010-2011: • Advocate for Legislative Goals • Operate a Networked Learning Community • Support Membership Collaboration on Critical Issues • Coordinate a Central Voice for Philanthropy The Memo concludes w ith an Update on the TMP Diversity and Inclusion Initiative. I. Staff News • • • • • This month, we launched the search for a new program associate to support the V.P for Education, Communication& External Relations Vicki Rosenberg on learning programs and the TMP initiative. We look forward to introducing you to Arteria Young who joined our team in Detroit in January ami spl its ht:r Limt: with D t:truit's Michigan Nonprofit Association Offict:. We are sorry that Mary Trimbach, our Registrar, has resigned effective March 31 and wish her success in her new adventures. Donnell Mersereau, Vice President, Community Foundations has been asked to serve on the joint Community Foundation National Standards Board/Council on Foundation Standards Action Team Task Force to develop National Standards for Community Foundation Affiliates. With the approval of the Executive Committee, Rob Collier accepted an appointment to the Executive Committee of the Michigan Economic Development Corporation. II. Constituency Updates I will invite Tom Porter, Caroline Chambers and Brenda Hunt to provide brief updates on issues related to their Committees. Three new family philanthropy committees have been established: • Program Committee, chaired by John and Nancy Colina, Colina Foundation, will gather input from family foundations including staffed, unstaffed and small foundations under $5 million and develop a plan for family philanthropy programming. • Membership Committee, chaired by Diana Tarpoff, R. E. Olds Foundation, will focus on developing and implementing new recruitment strategies that emphasize the most common reasons for joining. �President's Report March 2011 Page 2 • Communications Committee, chaired by Mark Morley, Morley Foundation, will identify new messages, tools and key topics that most effectively connect with each of the different generations. The committee chairs met recently in Lansing to discuss committee goals, structure, responsibilities and participant recruitment. Committee members have been recruited and each committee had its first meeting in March. III. Objective One- Advocate for Legislative Goals The Report from the Government Relations Committee highlights activities under this Objective. IV. Objective Two- Operate a Networked Learning Community October 14, 2010- Family Philanthropy Teleconference- "Family Giving Beyond Borders for Long-Term Results" November 17, 2010 -Business Contributions Council- Directors of the Dorothy A. Johnson Center for Philanthropy presented on the Grantmaking School. November 18, 2010- Family Philanthropy Teleconference- "The Power of Mission Investing: One Family's Story December 9, 2010- Family Philanthropy Teleconference- "The Value of Family in Philanthropy: Making the Case" January 11, 2011- Detroit Area Grantmakers - "Investing in Kids." Tim Bartik, senior economist at the Upjohn Institute for Employment Research presented research that universal pre-K education provides significant economic benefits .. January 13, 2011- Family Philanthropy Teleconference- "Aging America and Why it Matters to Your Mission" January 18, 2011 -Business Contributions Council -Attorneys from Clark Hill provided vital information around Corporate Funder Liability when Serving on Nonprofit Boards. January 23 - 24, 2011 - COF Family Foundations Conference in New York City was attended by CMF Board Chair, Dave Sebastian, Vice Chair, Tom Porter and CMF Staff Mike Goorhouse and Deb Palms. February 10, 2011 - Family Philanthropy Teleconference- "Balancing Data and Desire: The Science and Art of Family Giving" February 11,2011 - Detroit Area Grantmakers -"A Conversation on Neighborhood Revitalization." Luke Tate, Special Assistant to the Secretary, U.S. Department of Housing and Urban Development, and lead on the White House Neighborhood Revitalization Initiative. �President's Report March 2011 Page 3 March 3-4, 2011- Essential Skills and Strategies Workshop for 15 members. Elizabeth Sullivan, vice president for programs, Community Foundation for Southeast Michigan and former CMF trustee served as lead facu lty. The two-day workshop included two well received new modules on inclusive practice and an introduction to social media. March 10, 20 11 - Family Philanthropy Teleconference- "The Art oflntuitive Grantmaking in Family Giving March 16, 20 11 -Business Contributions Council - Kyle Caldwell, Michigan Nonprofit Association on the impact of the proposed budget on the nonprofit sector. March 21, 2011 -Detroit Area Grantmakers- featuring Rip Rapson on "Refreshing the Vision: Creating New Leverage in a Changed Environment" as the opening plenary of the Funders' Network Annual Conference. A Special Update on the Transforming Michigan Philanthropy Through Diversity & Inclusion (TMP) follows this Memo. V. Objective 3 - Support Membership Collaboration on Critical Issues The Report from the Public Policy Committee includes issues covered by this Objective. Issue- State of Michigan -At the request of Governor Snyder CMF convened a group of foundation leaders for a 90 minute discussion on January 13 and learned that his priorities for working with foundations focus on the issues of regionalism, the operating culture of state government, urban initiatives and public private partnerships on human services. In addition to the Office of the Foundation Liaison, he has asked for help from the foundations for a loaned executive(s) to staff a multi-site Office of Urban Initiatives. Issue Affinity Groups- Arts, Education, Land Use, Grantmakers for Women and Girls Arts Funders The meeting took place February 10 in Lansing it was faci litated by Sue Wood, arts consultant. There was solid participation at the meeting with about 16 foundations in attendance. We have also had new me members join the group from the Ann Arbor Community Foundation and the Community Foundations of the Bay Area. The group decided that for the year they will function as a peer-learning network where they will focus on three topics: National Capitalization, Community Arts, and Community Education. Early Matters and K-16 Education Funders The Early Matters and K-16 Funders groups have decided to combine their groups and work together collaboratively to support a prenatal to career (P-20) continuum. They have had two joint meetings since the beginning of the year. In January was a teleconference as a follow-up to the July 2010 meeting in Lansing. The included updates of education meetings with Governor Snyder, work of the Closing Opportunity Gaps Symposium K-16 workgroup, and a brief presentation on the recent Education Trust Report. The Early Childhood, Forum for African �President's Report March 2011 Page4 American Philanthropy, and the Business Contributions Council were invited. The Teleconference was successful with more than 15 foundations participating. Bill Rustem was able to join the call where he discussed the governor 's special message to the legislature on education. The foundation participants were asked to send best practice examples of education reform to be considered for inclusion the governor 's message. Examples have been provided with a focus on the Governor's three dashboard metrics for education. Land Use The Land Use Funders' have been discussing how the group will collaborate in the future. A committee was established to develop a white paper and some recmmnendations for the groups' future work. The committee made several recommendations to the group to consider 1. coordination of funding around a tool and process to engage citizens around land use. 2. being strategic about its learning network activities in the future. 3. changing of the group that reflects the concepts and importance of "regional" and "sustainable" and "communities. Suggested names include: Michigan Funders for Sustainable Regional Communities or Michigan Funders for Sustainable R egional Development. Michigan Grant Makers for Women & Girls The MGWG annual event w ill be May 4 in Lansing with a focus on sex trafficking and exploitation of women and children. The co-chairs of the group are Peg Talburtt, Lovelight Foundation and Carolyn Cassin of the Michigan Women's Foundation (MWF). Kathleen Russeau, Community Foundation of Monroe County, will be joining the planning committee as a representative of the Community Foundations. Issue- Technology Solutions- The Community Foundation Committee and Tech Task Force hosted four national software vendors for two days of meetings/webinars in Lansing to help Michigan community foundations make critical decisions on technology solutions for their organizations. The recordings from those meetings are now archived on www.michiganfoundations.org. Issue - Youth Philanthropy - A new Leadership training was held for Y AC members serving on their respective executive committees with the Bay City, Midland, and Saginaw Youth Advisory Councils. As a result of the feedback received by participants this training will be offered in addition to the fall regional trainings upon request. In addition, the Michigan Community Foundations' Youth Project Committee will be hosting the 2011 Youth Grantrnakers Summer Leadership Conference at Michigan State University in June on the theme, " Philanthropy for Social Change: Observe. Act. Impact." Issue - Economic Development - In May the Council on Foundations, with support from the W.K. Kellogg Foundation, is partnering with CMF to host a Regional Learning Forum on Midwest Economic Development at the WK Kellogg Foundation in Battle Creek. This meeting will be followed by a COF Community Foundation Excellence in Education Public Policy Course. Issue- Environment- Family Philanthropy Affinity Group Focused on the Environment The Green and Blue Network: Family Philanthropy Focusing on Great Lakes Land & Water is intended to be a strategic, action-oriented learning and doing network. It will begin with two site-based learning retreats: R ecovery of the Kalamazoo River and Removing the Dams on the �President's Report March 2011 Page 5 Boardman River in Traverse City with Dave Allan, Professor, School of Natural Resources & Environment, University of Michigan, as the group's "scholar in residence". Issue- Community Philanthropy- Midwest Community Foundations' Ventures (MCFV) Getting to Fueling Impact: Pathway to Business Model Innovation for Community Foundations: How can community foundations find innovative new sources of support and diversify their revenue base? A new research brief and implementation tools were released to Regional Associations and community foundations nationwide through a partnership with Midwest Community Foundations' Ventures, the Council on Foundations, the Forum of Regional Associations and CF Insights. In response to legislation adopted into law in late 2010, MCFV updated and repurposed the IRA Charitable Rollover portfolio for national release to community foundations and Regional Associations within 48 hours of the bill being signed by President Obama. The new legislation allows for charitable rollovers through 2011 . The James Irvine Community Foundation Series • The Four Ps of Marketing: A Roadmap {or Great Community Foundation Visibility • Reaching Out: Board Ambassadors (or Growth in Community Foundations • Growing Smarter: Achieving Sustainability in Emerging Community Foundation MCFV, in partnership with the James Irvine Foundation, the Forum of Regional Associations and the Council on Foundations are providing webinars on each of the papers to introduce these topics to the national community foundation field and Regional Associations. Community Foundations in the four MCFV states that are from areas impacted by the decline of auto manufacturing have been partnering in a Community Foundation Auto Communities Learning Network funded in part by the CS Mott Foundation and supported by the Funders Network for Smart Growth and Sustainable Communities. Forty one community foundations from the Midwest will be attending the COF Community Foundation Excellence in Education Finance and Administration Course in Chicago. Funded by the CS Mott Foundation, with in-kind support from the Donors Forum (Illinois) and pro-bono faculty from the Midwest, the course is offered to community foundations participating in MCFV at a much reduced rate-making this course more accessible to small community foundations. With the assistance ofCMF IT Director, Bill Corkill, MCFV launched a new web portal for Regional Associations serving community foundation members. www.CFconnect.org is a repository of portfolios, research and tools for Regional Associations to access for their member community foundations. VI. Objective 4- Coordinate a Central Voice for Organized Philanthropy A communications audit, reviewing CMF policies, actual practices, tools, planning and implementation, was completed last month by Melissa Freye, CMF Communications Director. �President's Report March 2011 Page 6 Communications planning is underway to link key strategies, tools and implementation to the CMF Plan ofWork, 2011-2012. Melissa is also finalizing a Communications Education Series to offer to CMF membership, 2011-2012, providing programs and training that build capacity within foundations to better utilize social media, electronic communication and strategic messaging. CMF has accepted an invitation to be part of the prototype group for the learnphilanthropy.net learning portal and has submitted a selection of "best" programs and resources including the Family Foundations Retreat, Summer Youth Leadership Conference, TMP Peer Action Learning Network, "Conflict of Interest" guide, Landscape Scan of Diversity and Inclusion in Michigan Foundations report and "How Michigan Foundations Create Impact," the graphic produced through Philanthropy 3D/Michigan. VII. Update: Transforming Michigan Philanthropy Through Diversity & Inclusion (TMP) This provides a briefupdate on progress since the October 2010 Board Meeting. The Board approved goal for TMP (Nov. 2009) is to "Increase the effectiveness of organized philanthropy in M ichigan." TMP is supported by grants from the Arcus, Ford, C.S. Mott, Kresge, Skillman and Kellogg Foundations and co-managed by Kimberly Burton and Vicki Rosenberg, both of whom also serve on task forces and advisory committees for BoardSource, Association of Black Foundation Executives, COF, and DS. Attached is the 2011 Work Plan. Highlights of activity include: • Research/Evaluation Following a presentation and discussion on metrics with Dr. Larry McGill, vp for research, Foundation Center, and leader of the D5 Data & Research Team, CMF was invited to be the first of four pilot sites that will inform national standards for metrics. In February, Dr. McGill met with CMF staff and the TMP evaluation team. Later this month, we will collect input on priorities for TMP metrics from key stakeholders through a short survey and a March 28 focus group with the TMP Advisory Committee. Planning began in January for Grantmaking at the Crossroads, a two-year project funded by the Arcus Foundation (its second $150,000 grant for TMP). This is the first TMP activity focused on understanding Michigan foundations' grantmaking for diverse communities; in this case diverse LGBTQ youth. A Task Force of youth, racial equity and LGBTQ funders is being fonned to guide the project. Funders for Lesbian and Gay Issues will produce the baseline research report as step one in the project. • CMF Staff, Board, Organization & Member Development- (Objective 1) CMF recently formed a partnership with Native Americans in Philanthropy (NAP) to build understanding, relationships and engagement and membership with Tribal donors and grantmaking organizations. A planning meeting to define partnership specifics is taking place March 24. �President's Report March 2011 Page 7 CFM Board of Trustees will continue its training on becoming a more diverse and inclusive board and will participate in the Intercultural Diversity Inventory (IDI). The IDI assesses major developmental stages of intercultural competence and will be used to provide information on the way our trustees collectively experience cultural differences. The IDI board profile results will help proactively address diversity and inclusion concerns as well as increase cultural "self-awareness" of the board's own unique experiences around cultural differences and commonalities. CMF staff will continue its journey to creating excellence in diversity and inclusion by participating in several trainings focusing on creating a more inclusive work place and continue to explore intercultural competencies and differences. • Advancing Member Awareness, Understanding and Supporting Voluntary Action (Objective 2) In January, a new cohort of CEO led teams from DeVos Family Foundations, W.K. Kellogg Foundation, Muskegon Community Foundation and The Skillman Foundation and new teams from 20 I 0 participants, CMF and Kalamazoo Community Foundation began the Peer Action Learning Network program. All six teams that participated in the 2010 pilot registered to be part of a Year-Two Program created in response to their requests for another year of support to deepen understanding and move forward with implementation plans. In February, a new TMP Curriculum Design Team began its work on a Tool Kit to support the transfer of knowledge and skills learned during the Year One program to colleagues in their organizations. The Team met March 14 to complete a multi-year plan for the production and delivery of learning programs and resources for members by readiness, foundation type and role. • Increasing Diversity of foundation staff, trustees, advisors, vendors (Objective 3) Special thanks to our Advisory Committee and to Professor Lynn Wooten, CMF Diversity & Inclusion Scholar in Residence for their support ofTMP and all of its activities. Michigan Forum for African American Philanthropy (MFAAP) The MFAAP is launching its first collaborative mentoring initiative. The goals of the initiative are: To create a pipeline of African American professionals within the field of philanthropy; Increase mentee's soft skills to include critical thinking and leadership; Increase mentee's technical skills in their area of expertise; and Create long-lasting business relationships that could potentially result in career opportunities for mentee. They are furthering their work with the Community Research Institute of the Johnson Center at Grand Valley University and Dr. Lynn Wooten, CMF Scholar in Residence, to create a curriculum around Mentor/Mentee guidelines, expectations, criteria, executive partnership opportunities, research and development, on-site education, and training. As an organizational member of the Black Philanthropic Network (BPN) and the Association of Black Funding Executives (ABFE), the MFAAP is looking to be a leader in the field for introducing philanthropic opportunities to African Americans and in creating a mentoring model worthy of replication. �President's Report March 2011 Page 8 A summer symposium is planned for diverse EPIP Members from around the state. The focus will be to provide information and resources about career advancement opportunities within the state. Shannon Polk, program officer of the Charles S. Mott Foundation and Kimberly Burton are planning the symposium in furtherance of Shannon Polk's Community Project for her ABFE fellowship and Objective 3 of the TMP Initiative. Several Diversity and Inclusion workshops are being planned for YACs and Diverse youth groups to introduce diverse youth groups to career opportunities in the field of philanthropy. Both the Ruth Ellis Center, which provides residential safe space and support services for homeless and at-risk gay, lesbian, bi-attractional, transgender and questioning youth in Southeastern Michigan and the Michigan Roundtable for Diversity and Inclusion youth group which addresses inequity throughout the region and builds relationships that create social justice and sustainably inclusive communities, will be collaborating with area YACs to create workshops and trainings to promote and encourage this effort. Arteria Young and Breannah Alexander are leading these workshops. � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Our State of Generosity Creator An entity primarily responsible for making the resource Grand Valley State University. Dorothy A. Johnson Center for Philanthropy Description An account of the resource Collection contains the records of four Michigan nonprofit organizations: Council of Michigan Foundations, Michigan Nonprofit Association, Michigan Community Service Commission, and the Johnson Center for Philanthropy at GVSU. The documents are compiled by the Johnson Center for Philanthropy, and records document the history of the organizations from the 1960s to the 2010s. Coverage The spatial or temporal topic of the resource, the spatial applicability of the resource, or the jurisdiction under which the resource is relevant 1968-2014 Source A related resource from which the described resource is derived <a href="https://gvsu.lyrasistechnology.org/repositories/2/resources/515">Our State of Generosity collection, JCPA-04</a> Rights Information about rights held in and over the resource <a href="http://rightsstatements.org/page/InC/1.0/?language=en">In Copyright</a> Subject The topic of the resource Dorothy A. Johnson Center for Philanthropy Council of Michigan Foundations Michigan Nonprofit Association Michigan Community Service Commission Dorothy A. Johnson Center for Philanthropy Charities Philanthropy and Society Fundraising Records Michigan Publisher An entity responsible for making the resource available Grand Valley State University Libraries, Special Collections and University Archives, 1 Campus Drive, Allendale, MI, 49401 Contributor An entity responsible for making contributions to the resource Council of Michigan Foundations; Michigan Nonprofit Association; Michigan Community Service Commission Identifier An unambiguous reference to the resource within a given context JCPA-04 Language A language of the resource eng Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Identifier An unambiguous reference to the resource within a given context JCPA-04_CMF_2011_BB_2011-03-29_Presidents-Report Title A name given to the resource Council of Michigan Foundations 2011-03-29 board book presidents report Creator An entity primarily responsible for making the resource Council of Michigan Foundations. Board of Trustees Description An account of the resource Council of Michigan Foundations 2011-03-29 board book presidents report. Records are compiled in the Our State of Generosity collection by the Johnson Center, along with the files of the Michigan Nonprofit Association (MNA), the Michigan Community Service Commission (MCSC) and the Dorothy A. Johnson Center for Philanthropy. Originals are at the Council of Michigan Foundations. Subject The topic of the resource Dorothy A. Johnson Center for Philanthropy Charities Philanthropy and Society Fundraising Records Council of Michigan Foundations Michigan Format The file format, physical medium, or dimensions of the resource application/pdf Type The nature or genre of the resource Text Language A language of the resource eng Publisher An entity responsible for making the resource available Grand Valley State University Libraries, Special Collections and University Archives, 1 Campus Drive, Allendale, MI, 50858 Rights Information about rights held in and over the resource <a href="http://rightsstatements.org/page/InC/1.0/?language=en">In Copyright</a> Source A related resource from which the described resource is derived <a href="https://gvsu.lyrasistechnology.org/repositories/2/resources/515">Our State of Generosity collection, JCPA-04</a> Date A point or period of time associated with an event in the lifecycle of the resource 2011-03-29 https://digitalcollections.library.gvsu.edu/files/original/27aa1b5c7d6c744607549a8734ff6fb2.pdf c3bf0c023234131b5ba3dc5a651e8240 PDF Text Text Board of Trustees Meeting Minutes October 10, 2010 Grant Traverse Resort, Traverse City The Meeting of the Board ofTrustees of the Council of Michigan Foundations (CMF) was held at the Grand T raverse Resort on Sunday, October I 0, 20 I 0, pursuant to written notice duly given. Chairperson Melonie Colaianne called the meeting to order at 9:00a.m. Trustees, officers and special guests present in addition to Chairperson Colaianne: Susan Broman Caroline Chambers Libby Cherin Andrea Cole John Colina Rob Collier Tom Cook Dave Egner Russ Gabier Carol Goss Brenda Hunt Shirley Kaigler Wes Maurer Larry Moon Mark Morley Carol Paine-McGovern Phil Peters Tom Porter Tessa Robertson David Sebastian Sterl ing Speirn Betsy Upton Stover Chris Velasquez Dan Wyant New Board Nominees: Ellen Crane Bonnie Wenick- Kutz Diana Tarpoff Special Guests: Gabriel Kasper, The Monitor Institute Mike Litz, Forum of Regional Associations ofGrantmskers Karen Aldridge Eason, Office of the Foundation Liaison Mark Sedway & Courtney Spaulding-Mayer, Sedway Associates Staff: Breannah Alexander, Youth Program Associate Sue Cuddington, Executive Assistant to the President Melissa Freye, Communications Director Mike Goorhouse, Private Foundations Coordinator Susan Howbert, Vice President, Family Philanthropy David Lindberg, Chief Financial Officer Donnell Mersereau, V ice President, Community Foundations LaToya Morgan, Public Pol icy Fellow Vicki Rosenberg, Vice President, Education, Communication & External Relations I. Call to Order/Introductions Melonie Colaianne, Chairperson welcomed new Board nominees and special guests and self introductions were made. Governance Chair, Carol Goss presented the Committee's recommendation to appoint Ellen Crane to assume a one year term to fill Ted Braun' s vacancy. Upon motions duly made, supported and unanimously approved, it was RESOLVED that Ellen Crane, trustee of the Harvey Randall Wickes Foundation, be appointed to the Board of T rustees for a one year term ending October 2011. �Meeting Minutes October 10,2010 Page 2 Chair Colaianne recessed the Board Meeting to hold the Annual Member's Meeting of the Supporting Organizations of the Council of Michigan Foundations at 9: I 0 a.m.- the minutes of which are separate from these minutes. Chair Colaianne reconvened the CMF Board Meeting at 9:35 a.m. and invited Carol Goss to continue with her presentation of the Governance Committee Report. II. Governance Committee Report Governance Chair Goss acknowledged the five retiring trustees: Libby Cherin, Betsy Upton Stover, John Colina, Dan Wyant and Wes Maurer, with the following resolutions. Upon motions duly made, supported and unanimously approved, it was RESOLVED that the Board of Trustees of the Council of Michigan Foundations (CMF) extends it appreciation to Libby Cherin, President and CEO of the Fremont Area Community Foundation, for her nine years of dedicated service as a Trustee of CMF, including: chairing the Community Foundations Committee; supporting the transition of our supporting organization to Midwest Community Foundations' Ventures (MCFV); and serving as Chair of MCFV; leading development of the Diversity and Inclusion Initiative; and Co-chairing the 2010 Annual Conference; and we extend warmest best wishes to Libby in her new adventures and for her continued support of philanthropy in Michigan. And RESOLVED that the Board of Trustees of the Council of Michigan Foundations (CMF) extends it appreciation to Betsy Upton Stover, Trustee of the FrederickS. Upton Foundation, for her nine years of dedicated service as a Trustee of CMF, including: chairing the Family Philanthropy Committee; leading the development of our nationally recognized Family Foundations Retreat - the first of its type in the country; and advocating the strengthening of resources to better serve family foundations; and we welcome Betsy's continued involvement with CMF and advocacy for philanthropy as a member of CMF' s Advisory Cabinet. And RESOLVED that the Board of Trustees of the Council of Michigan Foundations (CMF) extends it appreciation to John Colina, President of the Colina Foundation, for his six years of dedicated service as a Trustee of CMF, including: serving as Secretary of the Board of Trustees; chairing the Membership Committee; leading the Early Matters Affinity Group as a tireless advocate for early childhood issues; and Co-Chairing and serving as a presenter at the Annual Conference; and we welcome John's continued involvement with CMF and advocacy for philanthropy as a member of CMF' s Advisory Cabinet. And RESOLVED that the Board of Trustees of the Council of Michigan Foundations (CMF) extends it appreciation to Dan Wyant, President and COO of the Edward Lowe Foundation, for his six years of dedicated service as a Trustee of CMF, including: service on the Audit Committee, the Public Policy Committee and Family Philanthropy Committee; hosting the 2010 Family Foundations Trustees Retreat; and being a presenter at the Annual Conference as a tireless advocate for entrepreneurship; and we welcome Dan's continued involvement with CMF and advocacy for philanthropy as a member of CMF's Advisory Cabinet. And RESOLVED that the Board of Trustees of the Council of Michigan Foundations (CMF) extends it appreciation to Wes Maurer, Trustee of the Mackinac Island Community Foundation, for his six years of dedicated service as a Trustee of CMF, including: serving on the Advisory Committee for the Transforming Michigan Philanthropy Diversity and Inclusion Initiative; and being founding Chair of CMF's first Communications and Marketing Advisory Council; and we welcome Wes's continued involvement with CMF and advocacy for philanthropy in Michigan and the Upper Peninsula as a member of CMF' s Advisory Cabinet. �Meeting Minutes October 10,2010 Page 3 Mr. Collier noted every main member contact was invited to submit suggestions for new trustees and suggestions were forwarded to the Governance Committee. Ms. Goss presented the following reappointments as presented to the membership on the ballot: • Susan K. Broman, President, Steelcase Foundation, Grand Rapids • Caroline E. Chambers, President, Comerica Charitable Foundation, Detroit • T homas B. Cook, Executive Director, Cook Family Foundation, Owosso • Carol Paine-McGovern, President, Paine Family Foundation, Man istee • T homas S. Porter, President, Porter Family Foundation, Ann Arbor And the following new nominees as presented to the membership on the ballot: • John M. Erb, President, Fred A. and Barbara M. Erb Family Foundation, Birmingham • Glenda D. Price, Trustee, Community Foundation for Southeast Michigan, Detroit • Diana Tarpoff, Trustee, R.E. Olds Foundation, East Lansing • Bonnie Wenick-Kutz, Trustee, Community Foundation for Delta County, Escanaba Upon motion duly made, supported and unanimously approved, it was RESOLVED that the actions of the Governance Committee on the Class of 2013, as detailed in the ballot to Members and this Annual Committee Report, be accepted. Chair Goss noted Ms. Colaianne is ending her two year team as Chairperson of the Board but will remain on the Board to finish her term and John Colina is term limited and is ending his term as Secretary of the Board. She presented the slate of officers for 20 I 0-1 1. Upon motion duly made, supported and unanimously approved, it was RESOLVED that the following individuals be elected to the offices as specified for a one-year term effective October 12, 2010. • Chairperson - David S. Sebastian, President, Sebastian Foundation • Vice Chair Community Foundations - Brenda L. Hunt, President, Battle Creek Community Foundation • Vice Chair Family Philanthropy - Thomas S. Porter, President, Porter Family F oundation • Vice Chair Corporate Philanthropy - Caroline E. Chambers, President, Comerica Charitable Foundation • Secretary - Andrea M. Cole, President, Ethel and James Flinn Foundation • Treasurer - Phillip H. Peters, Vice President Administration, C.S. Mott Foundation • President - RobertS. Collier, President, Council of Michigan Foundations III. Consent Agenda T hree items were presented in the Consent Agenda: • Minutes ofMay 25,2010 Board Meeting • Treasurer's Report with Financials for period ending August 31, 20 I 0 • Investment Report Treasurer Phil Peters presented the financial reports along with Dave Lindberg, CFO. Upon motion duly made, supported and unanimously approved, it was RESOLVED that the Minutes of May 25, 2010; and the Internal Financial Statements for August 31, 2010, and the Investment Committee Report be approved as presented. �Meeting Minutes October 10,2010 Page4 IV. Membership Report Membership Chair Colina presented the membership report that included adopting 19 new members. Mr. Collier noted an 87% retention rate after six months into the year with good progress on the goal of 44 new members. Upon motion duly made, supported and unanimously approved, it was RESOLVED that the following grantmakers be approved for membership. Community Foundation Grand Traverse Regional Community Foundation Community Foundation Donor Advised F unds Brooks Donor Advised Fund Corporate Foundations and Giving P rograms Health Alliance Plan Tri-Star Charitable Foundation Bank of America ArvinMeritor DENSO North America Foundation Family Foundations T he Kirt Foundation Secchia Family Foundation James C. and Jane N. Welch Foundation Elizabeth Hekman Gordon Family Foundation Suhir & M a lini Chowdhury Foundation Farrehi Family Foundation Individ ual Advisors SYM Financial Advisors I ndependent Foundation Harold and Carolyn Robison Foundation P ublic Foundations Michigan History Foundation Square One Education Network Out of State Associates Rockefeller Philanthropy Advisors Andrew Kukes Foundation for Social Anxiety, Inc Mr. Collier noted that each Trustee was receiv ing today a gift of The Ice Cream Maker, author and new member Subir Chowdhury's book on his application of process improvement to the nonprofit sector. He indicated that Mr. Chowdhury would be participating in an Education Reform Briefing with State Superintendent of Education Mike Flanagan as well as State Board of Education members later in October. V. Special Guest- What is CMF's Value P roposition? Mr. Collier indicated that to continue the work started by consultant Kito Cetrulo with the Board at the February 1 Special Planning Session and continued in the May Meeting on the issue ofCMF's value proposition to members, he had asked Mark Sedway from the Philanthropy Awareness �Meeting Minutes October 10,2010 Page 5 Initiative, and CMF's Philanthropy 3D Initiative, to take the agreed phrases and construct a draft Value Proposition for the Board Meeting today. He noted that the CEO of ASAE introduced his organization to the Forum of Regional Associations of Grantmakers this summer by starting with its value proposition. Mr. Sedway' s presented the following proposed statement: CMF is a diverse community that helps members achieve greater impact by innovating ways to network, learn, advocate, and communicate. His PowerPoint is attached to these minutes. The Board discussion included the following points about the draft statement: • CMF is both a facilitator and a collective force • Networking of best practices & emerging issues. • Add "for Michiganders" to give it the human element • Add "helps each member" • Need to help our members personalize the tools we provide • CMF's work with Government - members don' t have to worry about what is going on in Lansing • Do we have the resources to do all these well? • Everything we do suppotts innovation • Innovation takes us out of our comfort zone • Innovation is not a product as much as part of the culture of our membership association T here was consensus that Mr. Sedway work with staff to incorporate the Board suggestions and revise the values statement so that it could be presented to the Members as a work in progress. Upon motion duly made, supported and unanimously approved, it was RESOLVED that CMF move forward with the proposed changes to the draft Value Proposition and present it to the Members as a work in progress that their feedback was welcome. Vl. Government Relations Committee Report Government Relations Co-Chair Carol Paine McGovern repotted the Committee met on September 2 1 and reviewed the Legislative Actions Goals as included in the Committee Report. She noted 6 national and 5 legislative goals and that CMF now has two representatives on the Council on Foundations Public Policy Committee, Rob Collier & Diana Sieger. Mr. Collier noted the Nonprofit Caucus in Lansing is a patt nership between CMF and the Michigan Nonprofit Association (MNA). Upon motion duly made, supported and unanimously approved, it was RESOLVED that the 2010-11 Legislative Action Goals Statement as reviewed by the Government Relations Committee be approved as presented in the Government Relations Report. Co-Chair Paine McGovern noted Foundations on the Hill will be March 8 & 9, 2011 and encouraged T rustees to attend. Mr. Collier highlighted the Talk with the Candidates Campaign. The pocket card included in the Board materials has been distributed to all members along with invitations to meet with candidates. �Meeting Minutes October 10,2010 Page 6 VII. Special Guest- Member ship and Government - the Hot Buttons of Regional Associations Mr. Collier introduced special guest Mike Litz, president & ceo of the Forum of Regional Associations ofGrantmakers. Mr. Litz noted the Forum works with 34 geographically organized associations serving philanthropy through knowledge sharing, conferences and taking to scale innovative practices. The Forum is seeing an increase in interest in members wanting to be involved in policy. The Forum is housed in the Council on Foundations office in Crystal City Virginia. He noted that membership is a challenging issue for all regional associations today given the economy. He expressed appreciation for CMF' s leadership on Foundations on the Hill. REPORTS VIII. P resident's Report - Rob Collier Verbal Updates were presented by Board Members and Staff. • Corporate Philanthropy Vice Chair Caroline Chambers noted the Business Contributions Council has been meeting every other month. • Family Philanthropy Vice Chair David Sebastian was pleased with the Fami ly Foundation regional events but noted attendance did not meet expectations for all of them. • Community Foundations Vice Chair Brenda Hunt reported on the rolling out of the Match Day Portfolio at the Conference, and shared a one page highlights piece. Match Day has demonstrated that Michiganders will give even in this bad economy when provided with a focus. Youth Program Associate Breannah Alexander reported on the 2010 Service Camp where 450 young people attended as a result of a successful partnership with The LEAGUE Michigan schools and their leader, former CMF employee Kari Pardoe. • Diversity and Inclusion Committee Committee Chair Carol Goss acknowledged CMF Scholar in residence, Lynn Wooten will be presenting at session at the Conference. She noted an Article submitted to Foundation Review and CMF has just received a Ford Foundation grant of $225,000 for one year. Sterling Speirn Co-chair of the Committee on Inclusiveness reported on the D5 initiative which includes the Council on Foundations, the Foundation Center, Forum of Regional Associations of Grantmakers, and Rockefeller Philanthropy Advisors. • Public Policy Committee Co-Chair Tom Cook reported on the successful PolicyWorks gathering in Chicago and noted CMF' s national leadership. IX. Special Guest - What's Next for Philanthropy? Mr. Collier introduced special guest, Gabriel Kasper of The Monitor Institute and co-author of What 's Next for Philanthropy: Acting Bigger and Adapting Better in a Networked World - a new report supported by the W.K. Kellogg Foundation and Robert Wood Johnson Foundation. Mr. Kasper' s PowerPoint is attached to these minutes. Highlights include: • Coordination- none of us have all the resources to do what we need to do • Adaptation -to keep up with change we have to adapt • Act bigger & Adapt better is the "new Normal" for philanthropy He noted that change is hard - usually coming from, fear first and aspiration second. He commented that regional associations of grantmakers, especially CMF, are well positioned to help their members deal with these issues. �Meeting Minutes October 10,2010 Page 7 Mr. Collier thanked Mr. Kasper for joining the Board Meeting and for staying for the whole Conference to do a session on Monday morning and consult individually with members. X. Executive Session Chair Colaianne excused the special guests and staff from the Board Meeting to hold an executive session of the Board to discuss the President's Review. XI. Adjournment Mr. Collier presented outgoing Chair Melonie Colaianne with the traditional Chairperson' s Pen as a token of appreciation for her leadership. He asked for and received consensus support that the Board will make the Special Planning Session from last February part of its regular schedule and that a special planning meeting will be scheduled for February 20 II at Jeff DeGraffs Innovation Center in Ann Arbor - opening conference plenary keynoter. With Mr. Sebastian's support, the regular winter Board Meeting wi ll be in Lansing in late March after Foundations on the Hill, with the hope that a special guest may include the new Governor or member of his new Administration. There being no further business to come before the Board, Chair Colaianne adjourned the meeting at 11 :45 a.m. Melonie B. Colaianne, Chair Robert S. Collier, President � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Our State of Generosity Creator An entity primarily responsible for making the resource Grand Valley State University. Dorothy A. Johnson Center for Philanthropy Description An account of the resource Collection contains the records of four Michigan nonprofit organizations: Council of Michigan Foundations, Michigan Nonprofit Association, Michigan Community Service Commission, and the Johnson Center for Philanthropy at GVSU. The documents are compiled by the Johnson Center for Philanthropy, and records document the history of the organizations from the 1960s to the 2010s. Coverage The spatial or temporal topic of the resource, the spatial applicability of the resource, or the jurisdiction under which the resource is relevant 1968-2014 Source A related resource from which the described resource is derived <a href="https://gvsu.lyrasistechnology.org/repositories/2/resources/515">Our State of Generosity collection, JCPA-04</a> Rights Information about rights held in and over the resource <a href="http://rightsstatements.org/page/InC/1.0/?language=en">In Copyright</a> Subject The topic of the resource Dorothy A. Johnson Center for Philanthropy Council of Michigan Foundations Michigan Nonprofit Association Michigan Community Service Commission Dorothy A. Johnson Center for Philanthropy Charities Philanthropy and Society Fundraising Records Michigan Publisher An entity responsible for making the resource available Grand Valley State University Libraries, Special Collections and University Archives, 1 Campus Drive, Allendale, MI, 49401 Contributor An entity responsible for making contributions to the resource Council of Michigan Foundations; Michigan Nonprofit Association; Michigan Community Service Commission Identifier An unambiguous reference to the resource within a given context JCPA-04 Language A language of the resource eng Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Identifier An unambiguous reference to the resource within a given context JCPA-04_CMF_2011_BB_2011-03-29_Previous-Board-Minutes Title A name given to the resource Council of Michigan Foundations 2011-03-29 board book previous board minutes Creator An entity primarily responsible for making the resource Council of Michigan Foundations. Board of Trustees Description An account of the resource Council of Michigan Foundations 2011-03-29 board book previous board minutes. Records are compiled in the Our State of Generosity collection by the Johnson Center, along with the files of the Michigan Nonprofit Association (MNA), the Michigan Community Service Commission (MCSC) and the Dorothy A. Johnson Center for Philanthropy. Originals are at the Council of Michigan Foundations. Subject The topic of the resource Dorothy A. Johnson Center for Philanthropy Charities Philanthropy and Society Fundraising Records Council of Michigan Foundations Michigan Format The file format, physical medium, or dimensions of the resource application/pdf Type The nature or genre of the resource Text Language A language of the resource eng Publisher An entity responsible for making the resource available Grand Valley State University Libraries, Special Collections and University Archives, 1 Campus Drive, Allendale, MI, 50859 Rights Information about rights held in and over the resource <a href="http://rightsstatements.org/page/InC/1.0/?language=en">In Copyright</a> Source A related resource from which the described resource is derived <a href="https://gvsu.lyrasistechnology.org/repositories/2/resources/515">Our State of Generosity collection, JCPA-04</a> Date A point or period of time associated with an event in the lifecycle of the resource 2011-03-29 https://digitalcollections.library.gvsu.edu/files/original/1c078125fe96f96b8d9e14157d0432e6.pdf 7b14fb2e0ceae547973176e64fdc17b8 PDF Text Text March 19, 201 1 Memo to: Dave Sebastian, Chair, and Members of the Board of Trustees From: Tom Cook, Co-chair, Public Policy Committee Report cc: LaToya Morgan, Public Policy Fellow Neal Hegarty, Committee Co-Chair Rob Collier, President Re: Public Policy Committee Report The Public Policy Committee has had two meetings since the last CMF Board MeetingNovember 19,2010 and March 18,2011. At the March 18 Meeting, with 12 members participating, the Agenda included an action item at the request of Rob Collier, CMF taking a position on the Governor's proposed budget that calls for elimination of the Earned Income Tax Credit. Therefore the following Resolution is presented after robust discussion by the Committee for Board consideration and action. R ESOLVED that the Council of Michigan adopts a position of concern about the impact of t he proposed State budget for the fiscal year beginning October 1, 2011 on Michigan' s most vulnerable children and adults a nd the charitable nonprofit organizations trying to assist them and provides non partisan data in partnership with the Michigan Nonprofit Association to the Snyder Administration and Members of the Legislature about the likely impact. Background Mr. Collier explained that he had received a request that CMF sign on to the Earned Income Tax Coalition (EITC) of more than 80 nonprofit organizations opposed to the proposed elimination of the EITC, and that it is customary to review such requests with the Public Policy Committee before taking them to the CMF Board of Trustees. He noted that this request was largely due to CMF having served as fiscal agent for the M ichigan IDA Partnership for seven years that had morphed into the Asset Building Coalition and that the EITC was considered an asset building strategy. Public Policy Fellow Latoya Morgan shared that the position the Michigan Nonprofit Association had taken on the EITC was included in the meeting materials. There was discussion about the impact of the EITC, and Mr. Guilfoyle from the Citizens Research Council also reviewed the impact ofthe proposed budget cuts on K-12 schools, units of local government and universities as well. There was consensus by the Committee that the impact of CMF signing on to the Coalition's letter was marginal and that if a position on EITC would be recommended, positions on the impact of the other cuts should also be considered. There was agreement by the Committee that CMF should work with partners like the Michigan Nonprofit Association to collect and provide data to the Legislature on the impact of the proposed cuts on nonprofits trying to help Michigan' s most vulnerable populations. �Public Policy Report Page 2 Committee Charter, Action Plan, and Policies and Procedures for Affinity Groups In addition, the Committee reviewed three documents designed to help advance its work. First the Committee reviewed its Charter and agreed on the Purpose Statement that follows. Concern was expressed about the need for more clarity in distinguishing the role of the Committee from the Government Relations Committee. The Committee determined that the Responsibilities in the Charter need to be simplified by staff. Purpose The CMF Public Policy Committee works to engage CMF members regarding the potential for their individual and collective roles in the public policy process,facilitate publiclprivatefunder dialogue, and monitor state and local policies that may affe ct grantmakers' interests in the nonprofit sector. The Committee may recommend to the CMF Board that the organization take a position on issues impacting the strength of the nonprofit sector in Michigan and nationwide. Upon request of the President, the Committee's members may advise on interim actions when a rapid response is required. By contrast, the Government Relations Committee seeks support for legislative changes at both the state and national levels that encourage the role and effectiveness offoundation and corporate philanthropy. The Committee then discussed the Draft Action Plan with a focus on the three objectives. There was consensus to add a new first objective that would focus on education of members and to amend the fourth objective to include affinity groups. The four draft objectives of the Committee Action Plan that will be circulated to the Committee for final review are: • Inform and educate members on the potential of individual and collective action on the public policy process Lhal impacls nunprufil seclur issues, • Respond and assist members in collaborative state-wide action • Support current and facilitate new partnerships in response to members interests • Work with affinity groups to increase elected and appointed officials understanding of and interest in partnering w ith foundations. Finally, the Committee discussed the proposed Policies and Procedures for Affinity Groups. There was agreement to not change the name of Affinity Groups to Member Collaborative Networks as was suggested. There was also agreement that staff should simplify the proposed Policies and Procedures to not discourage members from participating in or forming affinity groups. Before adjourning Mr. Collier noted progress underway with the Executive Committee of CMF in responding to the Governor's request for support of an Office of Urban Initiatives and the alignment with the Business Leaders for Michigan research undertaking with Public Sector Consultants and Bruce Katz at the Brookings Institution. He mentioned upcoming briefings: • March 23 with Justice Maura Corrigan, Group Executive for People • March 29 with Mike Finney, Group Executive for Economic Development • April 8 with MSU's Land Policy Institute and our Land Use funders Affinity Group • May 4 with Michigan Grantmakes for Women and Girls • May 4 with the Land Use funders on transportation issues �ROADS TO RENEWAL II Partnadng for Pr·ospl!rfty: Communitil!s&Compannes inthi!:; ;o.: ;,j"""';oo;'--...., ResurgingAutomotiv~ Economy SPEAKER BIOGRAPHY Michael A. Finney President and CEO Michigan Economic Development Corporation Michael A. Finney is the president and CEO of the Michigan Economic Development Corporation (MEOC), the State of Michigan's lead economic development agency, and is responsible for executing Governor Snyder's economic development strategy. His professional background includes: • • • • Prior to taking the helm at MEDC, Mr. Finney served as president and CEO of Ann Arbor SPARK (SPARK), a public-private partnership whose mission is to advance innovationbased economic development in the greater Ann Arbor, Michigan region. Mr. Finney also served as president and CEO of Greater Rochester Enterprise, Rochester, New York ; Vice President of Emerging Business Sectors at the MEDC; Senior Vice President and General Manager, Thomson Saginaw and Assistant City Manager, Saginaw, Michigan. Mr. Finney currently serves on the board of directors for the State Science & Technology Institute; Trustee for the Washtenaw Community College Foundation and the Ann Arbor Area Community Foundation; The University of Michigan Life Sciences Institute, Office of Technology Transfer and College of Engineering Center for Entrepreneurship, National Advisory Councils. He also served on Governor Rick Snyder's Transition Team. Mr. Finney has received numerous awards and recognition including the 2008 Saginaw Valley State University Outstanding Alumnus for the College of Business and Management; named by Crain's Detroit Business as one of the 2007 Newsmakers of the Year; and 2005 Minett Distinguished Professor at Rochester Institute of Technology. Mr. Finney holds a master of art's from Central Michigan University and a bachelor of business administration from Saginaw Valley State University. � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Our State of Generosity Creator An entity primarily responsible for making the resource Grand Valley State University. Dorothy A. Johnson Center for Philanthropy Description An account of the resource Collection contains the records of four Michigan nonprofit organizations: Council of Michigan Foundations, Michigan Nonprofit Association, Michigan Community Service Commission, and the Johnson Center for Philanthropy at GVSU. The documents are compiled by the Johnson Center for Philanthropy, and records document the history of the organizations from the 1960s to the 2010s. Coverage The spatial or temporal topic of the resource, the spatial applicability of the resource, or the jurisdiction under which the resource is relevant 1968-2014 Source A related resource from which the described resource is derived <a href="https://gvsu.lyrasistechnology.org/repositories/2/resources/515">Our State of Generosity collection, JCPA-04</a> Rights Information about rights held in and over the resource <a href="http://rightsstatements.org/page/InC/1.0/?language=en">In Copyright</a> Subject The topic of the resource Dorothy A. Johnson Center for Philanthropy Council of Michigan Foundations Michigan Nonprofit Association Michigan Community Service Commission Dorothy A. Johnson Center for Philanthropy Charities Philanthropy and Society Fundraising Records Michigan Publisher An entity responsible for making the resource available Grand Valley State University Libraries, Special Collections and University Archives, 1 Campus Drive, Allendale, MI, 49401 Contributor An entity responsible for making contributions to the resource Council of Michigan Foundations; Michigan Nonprofit Association; Michigan Community Service Commission Identifier An unambiguous reference to the resource within a given context JCPA-04 Language A language of the resource eng Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Identifier An unambiguous reference to the resource within a given context JCPA-04_CMF_2011_BB_2011-03-29_Public-Policy Title A name given to the resource Council of Michigan Foundations 2011-03-29 board book public policy Creator An entity primarily responsible for making the resource Council of Michigan Foundations. Board of Trustees Description An account of the resource Council of Michigan Foundations 2011-03-29 board book public policy. Records are compiled in the Our State of Generosity collection by the Johnson Center, along with the files of the Michigan Nonprofit Association (MNA), the Michigan Community Service Commission (MCSC) and the Dorothy A. Johnson Center for Philanthropy. Originals are at the Council of Michigan Foundations. Subject The topic of the resource Dorothy A. Johnson Center for Philanthropy Charities Philanthropy and Society Fundraising Records Council of Michigan Foundations Michigan Format The file format, physical medium, or dimensions of the resource application/pdf Type The nature or genre of the resource Text Language A language of the resource eng Publisher An entity responsible for making the resource available Grand Valley State University Libraries, Special Collections and University Archives, 1 Campus Drive, Allendale, MI, 50860 Rights Information about rights held in and over the resource <a href="http://rightsstatements.org/page/InC/1.0/?language=en">In Copyright</a> Source A related resource from which the described resource is derived <a href="https://gvsu.lyrasistechnology.org/repositories/2/resources/515">Our State of Generosity collection, JCPA-04</a> Date A point or period of time associated with an event in the lifecycle of the resource 2011-03-29 https://digitalcollections.library.gvsu.edu/files/original/7f01e0ca4ad9f014fad767ee2a95166d.pdf c76e2cb69a941074f35a401b5b76b20b PDF Text Text CMF Council of Mich igan Fou ncfations Serving grontmokers. Advancing givin9. Wednesday, June 1 2:30-5:30 p.m. Dow Diamond in the Suites Lobby 825 East Main Street Midland, MI 48640 AGENDA Tab I. 2:30-2:50 p.m. Call to Order and Welcome from Special Guest Ranny Riecker (bio in front pocket) II. 2:50p.m. III. 3:00p.m. Consent Agenda Minutes of March 29, 2011 Board Meeting Minutes of the May 6, 201 1 Executive Committee Meeting Investment Report T reasurer's Report Executive Session 1 RESOLVED that the Board Minutes of March 29, 2011 and the Executive Minutes of May 6, 2011; the Investment Report for the period March 31, 2011 ; and the Internal Financial Statements for the year ending March 31, 2011 be approved as presented. IV. 3:15p.m. President's Highlights Report 2 (Plan of Work Metrics, Government Relations, Annual Conference, Special Projects Update) V. 3:30p.m. Audit Committee 3 RESOLVED that the CMF & Supporting Organizations March 31, 2011 & 2010 Audit Report, as recommended by the Audit Committee, be accepted. VI. 3:40p.m. Communications Plan for 2011-12 Trustee Small Group Discussions VII. 4:10p.m. GIGs (Generative Interdisciplinary Groups) VIII. 4:30p.m. Special Issues A. Role of Special Membership Task Force B. Nominations Process from the Governance Committee C. Project Management System 4 5 RESOLVED that up to $17,000 be used from the Kellogg operating grant or from Core Reserves for the purchase and first year maintenance of a Project Management Software system. D. Metric for Organizational Capacity �Executive Summary June 1, 20 11 Page 2 E. Purchase of Office Space RESOLVED that the remaining 1,506 square feet of office space in Grand Haven -17/27ths of the upstairs in Suite Three at One South Harbor- be purchased from the Loutit Foundation, a supporting organization of the Grand Haven Area Community Foundation for $90 a square foot - a total of $135,540 with the funds coming from the core services fund balance. IX. 5:00p.m. Midland's Role in Reinventing Michigan Special Presentation by Dow Corning Trustee Chris Velasquez along with Mary Lou Benecke, Vice President of Public Affairs & Corporate Communications and James Stephenson, Global Healthcare Market Manager X. Other and Adjournment 5:30 - 6:00 p.m. BREAK 6:00 - 7:00p.m. Regional Networking Reception in Northern Lights Pavilion on Third Base line 7:00p.m. Game Begins - Batter Up � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Our State of Generosity Creator An entity primarily responsible for making the resource Grand Valley State University. Dorothy A. Johnson Center for Philanthropy Description An account of the resource Collection contains the records of four Michigan nonprofit organizations: Council of Michigan Foundations, Michigan Nonprofit Association, Michigan Community Service Commission, and the Johnson Center for Philanthropy at GVSU. The documents are compiled by the Johnson Center for Philanthropy, and records document the history of the organizations from the 1960s to the 2010s. Coverage The spatial or temporal topic of the resource, the spatial applicability of the resource, or the jurisdiction under which the resource is relevant 1968-2014 Source A related resource from which the described resource is derived <a href="https://gvsu.lyrasistechnology.org/repositories/2/resources/515">Our State of Generosity collection, JCPA-04</a> Rights Information about rights held in and over the resource <a href="http://rightsstatements.org/page/InC/1.0/?language=en">In Copyright</a> Subject The topic of the resource Dorothy A. Johnson Center for Philanthropy Council of Michigan Foundations Michigan Nonprofit Association Michigan Community Service Commission Dorothy A. Johnson Center for Philanthropy Charities Philanthropy and Society Fundraising Records Michigan Publisher An entity responsible for making the resource available Grand Valley State University Libraries, Special Collections and University Archives, 1 Campus Drive, Allendale, MI, 49401 Contributor An entity responsible for making contributions to the resource Council of Michigan Foundations; Michigan Nonprofit Association; Michigan Community Service Commission Identifier An unambiguous reference to the resource within a given context JCPA-04 Language A language of the resource eng Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Identifier An unambiguous reference to the resource within a given context JCPA-04_CMF_2011_BB_2011-06-01_Board-Agenda Title A name given to the resource Council of Michigan Foundations 2011-06-01 board book board agenda Creator An entity primarily responsible for making the resource Council of Michigan Foundations. Board of Trustees Description An account of the resource Council of Michigan Foundations 2011-06-01 board book board agenda. Records are compiled in the Our State of Generosity collection by the Johnson Center, along with the files of the Michigan Nonprofit Association (MNA), the Michigan Community Service Commission (MCSC) and the Dorothy A. Johnson Center for Philanthropy. Originals are at the Council of Michigan Foundations. Subject The topic of the resource Dorothy A. Johnson Center for Philanthropy Charities Philanthropy and Society Fundraising Records Council of Michigan Foundations Michigan Format The file format, physical medium, or dimensions of the resource application/pdf Type The nature or genre of the resource Text Language A language of the resource eng Publisher An entity responsible for making the resource available Grand Valley State University Libraries, Special Collections and University Archives, 1 Campus Drive, Allendale, MI, 50861 Rights Information about rights held in and over the resource <a href="http://rightsstatements.org/page/InC/1.0/?language=en">In Copyright</a> Source A related resource from which the described resource is derived <a href="https://gvsu.lyrasistechnology.org/repositories/2/resources/515">Our State of Generosity collection, JCPA-04</a> Date A point or period of time associated with an event in the lifecycle of the resource 2011-06-01 https://digitalcollections.library.gvsu.edu/files/original/392f818d7156a406fc2de53d66246fde.pdf 5cb1056a8f654b0e18d6bb7a62b1daed PDF Text Text May 22,2011 Memo to: Dave Sebastian, Chair, and Members of the Board of trustees From: Melissa Freye, Director of Communications Cc: Rob Collier, Dave Lindberg, Vicki Rosenberg Re: CMF Communicating Value Project Based on the feedback from the Executive Committee on May 6, I look forward to presenting the Communicating Value Project to the Board of Trustees on June 1. The purpose of this Memo is to provide an Overview of the Project and provide questions that I look forward to the Board of Trustees providing input on as we move forward with plans to talk with our Members. This Project builds on the work done by Kito Cetrulo with the Board in 2010. The Project Goal is: To extend the CMF Value Proposition and create message infrastructure to enhance the CMF brand, to consistently communicate value to CMF members and prospective members and to demonstrate CMF expertise to state and sector. The Project Deliverables by the Annual Conference in Kalamazoo are: • new membership recruitment & retention messaging and materials • new communication tools, including a n updated tagline • new organizational structure for website • a CMF " message manual" We need to know the perceptions of members, non-members, policymakers and influentials on: • How does CMF deliver value to members? • How does CMF communicate value to members and prospective members? • How can CMF improve communication to better connect programs, special projects (like TMP), and services to member value? • How does CMF talk about expertise to sector and state? The Process: First, review work done to date • Review Member Engagement Report/Data • Review 2010 Board Focus Group work with K ito Cetrulo focusing on CMF value Second, conduct a Focus Group • Conduct in June 2011 w ith the CMF Communications Marketing & Advisory Council to obtain member and professional communicator feedback • Hold a Focus Group with policymakers and influentials in Lansing with lobbying finn Public Affairs Associates �Communicating Value Project May 22,2011 Page 2 Third, implement an Invitational Survey • Send to a selection of 100 current CMF m embers from each of the engagement segments (high, medium, low) • Incorporate questions in planned surveys to member groups, like community foundations and corporate foundations/giving programs Fourth, do targeted phone Interviews • Conducted with a selection of24 current CMF members from each of the engagem ent segments • Conduct targeted phone interviews with 24 former members or non members Fifth, meet with Working Groups at least twice • Work sessions with Family Philanthropy Conununications Committee, other constituent committees and Communications Marketing and Advisory Council (CMAC) o Review focus group, survey and interview information o Consider the question: What does this mean for CMF delivering and communicating value to members & prospective members? o Testing messages, brainstom1ing ideas � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Our State of Generosity Creator An entity primarily responsible for making the resource Grand Valley State University. Dorothy A. Johnson Center for Philanthropy Description An account of the resource Collection contains the records of four Michigan nonprofit organizations: Council of Michigan Foundations, Michigan Nonprofit Association, Michigan Community Service Commission, and the Johnson Center for Philanthropy at GVSU. The documents are compiled by the Johnson Center for Philanthropy, and records document the history of the organizations from the 1960s to the 2010s. Coverage The spatial or temporal topic of the resource, the spatial applicability of the resource, or the jurisdiction under which the resource is relevant 1968-2014 Source A related resource from which the described resource is derived <a href="https://gvsu.lyrasistechnology.org/repositories/2/resources/515">Our State of Generosity collection, JCPA-04</a> Rights Information about rights held in and over the resource <a href="http://rightsstatements.org/page/InC/1.0/?language=en">In Copyright</a> Subject The topic of the resource Dorothy A. Johnson Center for Philanthropy Council of Michigan Foundations Michigan Nonprofit Association Michigan Community Service Commission Dorothy A. Johnson Center for Philanthropy Charities Philanthropy and Society Fundraising Records Michigan Publisher An entity responsible for making the resource available Grand Valley State University Libraries, Special Collections and University Archives, 1 Campus Drive, Allendale, MI, 49401 Contributor An entity responsible for making contributions to the resource Council of Michigan Foundations; Michigan Nonprofit Association; Michigan Community Service Commission Identifier An unambiguous reference to the resource within a given context JCPA-04 Language A language of the resource eng Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Identifier An unambiguous reference to the resource within a given context JCPA-04_CMF_2011_BB_2011-06-01_Communicating-Value Title A name given to the resource Council of Michigan Foundations 2011-06-01 board book communicating value Creator An entity primarily responsible for making the resource Council of Michigan Foundations. Board of Trustees Description An account of the resource Council of Michigan Foundations 2011-06-01 board book communicating value. Records are compiled in the Our State of Generosity collection by the Johnson Center, along with the files of the Michigan Nonprofit Association (MNA), the Michigan Community Service Commission (MCSC) and the Dorothy A. Johnson Center for Philanthropy. Originals are at the Council of Michigan Foundations. Subject The topic of the resource Dorothy A. Johnson Center for Philanthropy Charities Philanthropy and Society Fundraising Records Council of Michigan Foundations Michigan Format The file format, physical medium, or dimensions of the resource application/pdf Type The nature or genre of the resource Text Language A language of the resource eng Publisher An entity responsible for making the resource available Grand Valley State University Libraries, Special Collections and University Archives, 1 Campus Drive, Allendale, MI, 50862 Rights Information about rights held in and over the resource <a href="http://rightsstatements.org/page/InC/1.0/?language=en">In Copyright</a> Source A related resource from which the described resource is derived <a href="https://gvsu.lyrasistechnology.org/repositories/2/resources/515">Our State of Generosity collection, JCPA-04</a> Date A point or period of time associated with an event in the lifecycle of the resource 2011-06-01 https://digitalcollections.library.gvsu.edu/files/original/d0aba640306eeacef33cd6d47515e096.pdf c92a43a388c2598849600a16b6805898 PDF Text Text May 19, 2011 Memo to: David Sebastian, Chair, and Members of the Board of Trustees From: Rachel Mraz, Investment Committee Chair David Lindberg, Chief Financial Officer Re: Investment Committee Report The following Resolution is presented for consideration: RESOLVED that the Investment Committee Report for the period March 31, 2011 be accepted as presented. On a quarterly basis the combined Investment Committee for the Council of Michigan Foundations (CMF) and its three supporting organizations Midwest Community Foundations' Ventures (MCFV), Learning to Give (LTG) and the Council of Michigan Foundations Supporting Organization, meets to review the investment performance for the operating and permanent endowment funds. CMF currently has two endowment pools the investment committee is responsible for overseeing. • The CMF Endowment Pool covers the eleven endowment funds listed in the March 31, 2011 internal financial statements. • The Learning to Give (LTG) Endowment Fund was established by a $3 million grant from the W.K. Kellogg Foundation to support the work of teaching K-12 students about philanthropy. Background on Investment Strategy The early CMF endowment funds were established in 1995 using a strategy of investing the equity portion of the pool in U.S. and International index funds. In the mid 2000's the committee started comparing the returns of the CMF pool to a group of foundation, college and university endowment funds provided by Cambridge & Associates. While the asset mix for this group was significantly different from the CMF pool the committee felt a comparison to top performing institutions was an important benchmark. The ongoing analysis of the Cambridge pool led the committee to seek out other investment options, including The Investment Fund for Foundations (TIFF) and a Multi Asset Fund they offered. After several years comparing the TIFF Multi Asset Fund to the CMF Endowment pool returns the committee made the following investment strategy change. • May 2007 25% of the endowment pool was invested in the TIFF Multi Asset Fund • July 2007 a $1 million commitment was made to two private equity funds with Commonfund. • March 2009 70% of the endowment pool was invested in the TIFF Multi Asset Fund • The remaining balance of the endowment pool was left in the original asset allocation pool to meet future Commonfund private equity commitments. �Investment Report Page 2 The TIFF Multi Asset Fund was picked for the following reasons. • The TIFF investment advisory committee is made up of some ofthe largest foundation and university representatives in the country. • The Multi Asset Fund was developed for smaller endowments such as CMF' s to access investment strategies typically limited to larger foundations. • Strong ten year investment returns for the Multi Asset Fund. • TIFF is set up to serve just foundations and nonprofits. Investment Performance Review On May 11, 2011, the Investment Committee met by conference call to review the March 31, 2011 Investment Reports. During this meeting the committee covered two key items in addition to their normal review. • Modifications to Asset Allocation portion of Investment Policy Statement. • Cash flow needs analysis of endowment funds in light of commitment to non-liquid investments. Modifications to the Investment Policy Statement will be presented to the Board of Trustees at the October meeting. With 93% of the CMF Endowment Pool invested in the TIFF Multi Asset Fund the report on the next page provides separate data for this portion of the pool. The Multi Asset Fund targets an overall minimum return of CPI plus 5% in keeping with a typical 5% foundation spending policy. Based on the TIFF constructed or targeted asset allocation TIFF also provides a constructed index benchmark return. The TIFF Multi Asset Fund return represents the historical return for this fund not CMF's actual investment in the fund. This is being provided to show the long term track record of the fund. CMF also holds a $3 million endowment fund for the Learning to Give that is anticipated to be turned over to generationOn, the youth division of the Points of Light Foundation, at the end of 2012, under the tern1s of a new Memorandum of Understanding (MOU) with LTG. Due to the entry and exit fees for the TIFF Multi Asset Fund, this endowment fund has remained invested in the original asset allocation strategy that CMF employed. As demonstrated in the attached summary reports, we are pleased with the progress in this past year of recovering the value of our endowed funds. Investment Committee Members Rachel Mraz, Eileen & Brian DeVries Family Foundation, Grand Rapids John Erb, Fred & Barbara Erb Family Foundation Robert Swaney, Jr., Former CIO, C.S. Mott Foundation, Flint Leonard Smith, Ethel & James Flinn Foundation, Detroit Mike Smith, C.S. Mott Foundation, Flint Joel Wittenberg, W.K. Kellogg Foundation, Battle Creek �Council of Michigan Foundations Investment Report March 31 , 2011 CMF Combined Endowment Pool -Asset Mix Market Value Equities Fixed Income Real Estate Alternatives (hedge, private equity etc.) Cash Total $ $8,1 20,820 3,200,455 828,387 2,920,674 2,737,044 17,807,380 % 45.6% 18.0% 4.7% 16.4% 15.4% 100.0% Combined Pool Compound Annual Rate of Return One Year Three Year 11.85% Investment Return 5.03% Five Year 4.98% 10 Year 6.33% TIFF Multi Asset Fund (93% of total pool) 1 Year 13 Year Is Year 110 Yearl TIFF Multi Asset Fund 12.79% 4.70% 6.80% 8.51 % TIFF MAF Benchmarks CPI + 5% TIFF Constructed Index 7.80% 12.62% 6.60% 2.74% 7.37% 5.08% 7.51 % 6.95% Multi Asset Fund As set Allocation TIFF Asset Categories Total Return Assets Actual Targeted Allocation Index Globa l Stocks- Developed Markets Globa l Stocks- Emerging Markets High Yie ld Bonds Other total return 37.0% 9.0% 3.0% 2.0% 41.0% 10.0% 6.0% 0.0% 4.0% 5.0% 5.0% 5.0% 15.0% 16.0% 20.0% 13.0% 3.0% 6.0% 100.0% 100% Inflation Hedges Commodities REITs All-Purpose Hedges Inflation-linked Bonds Cash Equ ivalents Deflation Hedges Duration-Hedging Assets Collateral For Long/Short Strategies S:\Boards and Committees\CMF\Board\20t 1-12\6.1.1 1 Meeting Materials\lnvest Report 3- 31 -1 t �Learning to Give Investment Report March 31, 2011 LTG Endowment Fund -Asset Mix Market Value Equities Fixed Income Real Estate Alternatives (hedge, private equity etc.) Cash Total Actual % $2,233,369 863,815 $ Target% 76.7% 29.7% 0.0% 0.0% -6.4% 100% (185,254) 2,911 ,930 69% 31o/o 0% 100% Endowment Pool Compound Annual Rate of Return One Year Three Year Five Year 10Year Actual Investment Return 13.33% 4.62% N/A N/A Blended Benchmark 13.36% 3.64% N/A N/A Investment of this new endowment fund took place in May 2006 This fund was established with a $3,000,000 grant from the W.K. Kellogg Foundation Negative Cash Balance represents funds due CMF for grant disbursed from LTG. All disbursements are made through CMF checking account. S:\Boards and Committees\CMF\Board\201 1-12\6.1.11 Meeting Materials\lnvest Report 3-31-11 �Council of Michigan Foundations Endowment Funds Detail 3/31/2011 Organization Pooled Funds William Allen Fund Russell G. Mawby Fund Ruth & Russ Mawby Fund for Kids Community Foundation Fund MCFYP Endowment Dorothy Johnson Educational Fund Margaret Riecker Leadership Fund Community Foundation Technology Fund W. Richardson Endowment Fund C. Reitz Endowment Fund CMF Core Services Endowment Fund Original Gift Amounts Current Market Value $ 212,726 1,897,423 1,057,240 9,167,053 1,491,053 1,181,360 1,408,597 581,233 438,932 53,975 583,114 $ 134,224 1,012,893 502,609 6,11 1 ,394 1,055,505 983,127 1,018,582 382,594 400,000 50,000 600,000 Over Under Original Gift 78,502 884,530 554,631 3,055,659 435,548 198,233 390,015 198,639 38,932 3,975 (16,886) 18 "-''c.:. 0-'72 ::..:'-'7-'06 ;;___1:..::2:..:.:,2::.5.;:..::0:..:.:9:., .::2:..::8_ ____:. 5:..;.,8..:: 2-'1 :..:.• 7-'7.:.._ 8 Total Genera I Ledger Ba Ian ce _...;.. Less Balance due from Other Funds Investment Balance 265,326 $ 17,807,380 $ 12,250,928 Balance due from other funds represents a receivable balance. S:\Boards and Comm ittees\CM F\Board\2011-12\6.1.11 Meeting Materials\lnvest Report 3-31-11 �Council of Michigan Foundations & Supporting Organizations Operating & Special Project Funds March 31, 2011 Current Market Value Current 30 Day Yield 5/3/2011 Money Market Investments Operating & Special Projects Certificates of Deposit Operating & Special Projects $ 4 ,940,633 I Market Value 0.09% Net of Fees Interest Rate 1,000,000 .45% to 1.03% Benchmark Data Ask Yield As of 4-29-11 Govt. Bonds Govt. Bonds Govt. Bonds Notes Notes Notes 3/31 /12 3/31/13 3/31 /14 0.24% 0.57% 1.08% S:\Boards and Committees\CMF\Board\2011-12\6.1.11 Meeting Materials\lnvest Report 3-31-11 �May 19, 2011 Memo to: Dave Sebastian, Chair, and Members of the Board of Trustees From: Phil Peters, Audit Committee Chair RE: CMF Internal Financial Statements for March 31, 2011 On May 17, 2011 , the CMF Audit Committee met to review the March 31, 2011 internal financial statements and the year-end Audit Report RESOLVED that the CMF Core Services and Endowment Funds internal financial statements for the year ending March 31, 2011 as recommended by the CMF Audit Committee, be accepted. Key Items to Note • • CMF Core Services ended the year w ith a slight surplus of $1 ,300. Expenditures for the CMF Endowment Funds totaled $562,000 compared to available spendable income of $732,000. Core Operations Note 1: Membership The budgeted increase was based on a projected increase in members' asset levels at 12-31-09. The major shortfall in revenue is with the private foundations ' assets which increased less than the public charities (community foundations). The lower increase with this group appears to be due to the alternative investments that saw lower returns compared to traditional stocks. Variance from budget: Member asset levels at 12-31-09 lower than budgeted New Members greater than budgeted Revenue lost from non-renewing members Lost members in last quarter 2009-10 greater than budgeted, which resulted in the base revenue starting out lower than budgeted. ($84,000) 10,000 (2,000) (10,000) �Internal Financial Statements for March 31 , 20 I I Page 2 Note 2: Additional Membership TheW .K. Kellogg Foundation has awarded CMF a three year $1,350,000 general operating grant which runs from 10-1-10 to 9-30-13. While Kellogg has designated this grant as general operating support, internally CMF has allocated some the funds to special projects such as the Office of the Foundation Liaison (OFL). Line Item Additional Annual Conf Detroit Office Technology OFL Mise Total 2010-11 $200,000 30,000 10,000 53,000 150,000 7,000 $450,000 2011-12 $210,000 32,000 30,000 23,000 150,000 5,000 $450,000 2012-13 $220,000 35,000 30,000 10,000 150,000 5,000 $450,000 Total $630,000 97,000 70,000 86,000 450,000 17,000 $1,350,000 The Additional contribution of $200,000 for 20 I 0-11 compares to $150,000 received in pnor years. Note 3: Other Grants The Skillman Foundation provided a grant of$15,000 to support the occupancy costs for the Detroit office. Due to staff increases at Skillman, CMF moved this office in March 2011 to a building behind the current location. The Kellogg grant noted above will be used to support the occupancy costs of this office in 2011-12. Note 4: Conference Income The Annual Conference generated a surplus of $105,000 vs. a budget of $100,000 to support a portion of the staff time to produce the conference. Note 5: Staff Time Special Projects & Supporting Organizations The YTD variance is primarily due to the following: D&I Support person for Detroit office not hired until 1-1-11 Additional staff charged to TMP D&I D-5, MCAN & Ford Social Equity special project grants not budgeted ($13,000) 15,000 28,000 �Internal Financial Statements for March 31 , 20 I I Page 3 Note 6: Staff Time to Endowment Funds The variance is due to the following: CF Program Associate not hired until July 2010 YAC Program Assoc. less time on MCFYP than budgeted Single Health Insurance Coverage for Public Policy Fellow $4,000 9,000 7,000 Due to staffing changes a community foundation program associate was not hired until late summer to replace Mike Goorhouse who was moved to support family and private foundations. Note 7: Wages The variance from budget is primarily the result of two positions that were open for part of the year. Note 8: Supplies The variance is primarily due to replenishing an inventory of supplies that had run low over the last several years. Note 9: Technology The variance is primarily due to the following items. Forum Website & Knowledge Management System Less than Budget Mise supplies not needed Mise software not needed Spam Filtering software not needed ($4,000) (2,000) (1 ,000) (1,000) Note 10: Dues & Sponsorship Major items include: Forum ofRegional Associations membership Independent Sector membership SBAM Membership - covers CMF members $18,356 2,600 1,500 �Internal Financial Statements for March 31 , 20 I I Page4 Note 11: Communications The variance is primarily due to the follow ing items. Consultant hired to fill in for communications staff position that was open for four months Photographers, web designers, graphics not used News services not used $9,700 (4,000) (2,000) Note 12: Professional Services Budget 12 Month $18,000 8,000 6,000 Lobbying- Public Affairs Legal - Clark Hill Audit Fees Mise Total $32,000 Actual $18,000 4,808 6,025 1,530 $30,363 Note 13: Travel & Trainings $3,600 of the variance is due to Word and Excel training for CMF staff due to recent software upgrades. William Allen Fund This fund supports the members' spring legislative trip to Washington DC along w ith the value of the Michigan Foundation Directory given to legislators. Russell G. Mawby Fund Association Dues & Sponsorships MNA Sponsorship SuperConference Michigan Women's Foundation - Women of Achievement Dinner National Center for Family Philanthropy AFP National Philanthropy Day 11-09 MNA- Governor's Service Award Sponsorship MNA Nonprofit Day Sponsorship $1,000 1,000 3,600 500 2,500 500 �Internal Financial Statements for March 31 , 20 I I Page 5 Books & Subscriptions The value of the Michigan Foundation Directories that were given to the Michigan legislators in Lansing ($8,000) was charged to this fund, with the remaining copies charged to the Allen Fund. Communications I Talk To Candidates cards $1,636 I Professional Services Esplanade Consulting- CMF Message Membership Renewals Hattaway - Talking to Candidates Colleen Mitchell- Board Facilitation Feb 2011 Sue Woods- Facilitation with Arts Affinity group Governor's Service Award- Dinner for members Commonfund Investment Training - CFO Annual Conference - complimentary registrations for potential members $4,750 6,154 3,740 1,250 $936 495 825 Meetings I Business Leaders for Michigan event support $1,ooo I Grants Due to the shortfall in fund raising for the Michigan Education Reform Initiative- Race to the Top for the State Department of Education, the Mawby Fund contributed $35,000 to complete the funding for this project. Mawby Award- CF Greater Flint for Saab Michigan Education Reform Initiative $500 35,000 ra_uth & Russ Mawby Fund for Kids This fund supports the YAC summer intern, the Summer Youth Conference and travel for the intern and Youth Project Associate. Because the 2010 Conference was combined with The LEAGUE Michigan, CMF will net a small surplus on this event vs. the net cost of $27,000 that was budgeted. �Internal Financial Statements for March 31 , 20 I I Page 6 Conference & Meetings The revenue for this line item is for the June 2010 Summer Youth Conference. Community Foundation Endowment Fund At this point expenses are in line with the year-to-date budget. CFYP Endowment Fund This fund supports YAC Program Associate position. With Breannah Alexander only working part time during the school year the wage expenses for this fund will fall below budget. Dorothy Johnson Educational Fund This fund supports CMF's annual conference. [Riecker Leadership Fund The fund supports 100% of the Public Policy Fellow wages and benefits. Professional fees covers research conducted by Susan Wood and meetings she facilitated for the Arts Affinity group. William Richardson Endowment Fund This fund supports the travel expenses for the Public Policy Fellow. Community Foundation Technology Endowment Fund This fund primarily covers the support provided to FIMS sites by Bill Nethercut, software consultant. Carl Reitz Endowment Fund This fund supports investment educational events for foundation staff and trustees. CMF Core Services Endowment Fund This fund supports CMF Core Services. �Council of Michigan Foundations Core Services Internal Statement of Activities 4-1-10 to 3-31-11 12 Month Budget 2010-11 Revenues Membership Investment Additional Member Contributions Other Grants Conference & Meetings Publications Other Income Staff Time to Special Projects Staff Time to Endowment Funds Investment Earnings Total Revenues Program/Admin Expenses Wages & Benefits Occupancy Telecommunications Equipment Lease & Maintenance Postage Supplies Insurance Equipment & Furniture Depreciation Technology Dues & Sponsorship Books & Subscriptions Communications/Publications Professional Services T ravel & Trainings Conference & Meetings (Gain)/Loss Sale of Fixed Assets Overhead Allocation to Spec Projects Total Program/Admin $ 12 Month Actual 3/31/2011 987,000 165,000 15,000 445,000 12,000 17,000 350,000 295,000 34,000 2,320,000 899,722 215,750 15,000 389,778 28,001 11,447 381,432 274,925 35,797 2,251,852 Note 1 Note 2 Note 3 Note 4 1,666,000 57,000 13,000 2,500 12,000 18,000 4 ,000 0 0 40,000 32,000 4 ,000 48,000 32,000 48,000 350,000 1,638,409 56,861 13,431 3,723 6,736 24,623 4.502 1,725 Note 7 (6,500) 2,320,000 (1,491) 2,250,528 Excess Revenues Over Expenditures Beginning Net Assets Excess Rev over Exp. Transfer to Core Endowment Ending Net Assets S :\Boards and Committees\CMF\Board\2011· 12\6.1.11 Meeting Materials\CMF FS 3-31· 11 $ 29,721 30,682 3,791 50,956 30,363 55, 170 301,326 0 1,324 869,110 0 869, 110 1,324 869,110 $870,434 Note 5 Note 6 Note 8 Note 9 Note 10 Note 11 Note 12 Note 13 �Council of Michigan Foundations Financial Dashboard Core Member Services 4-1-10 to 3-31-11 CMF Core Services Actual Revenue Sources Year-Ended 3-31-11 Investment Earnings $35,797 2% Membership Investment $899,722 40% Projects $381,432 17% 1% Additional Member 17% Other Grants $15,000 1% Contributions $215,750 10% Membership Dues $987,000 Budget 2010·11 Actual3-31·11 Budget 2010-11 Additional Member Dues Actual3·31· 11 Total Expenses Core Services $215,750 $2,320,000 Budget 2010·11 Actual 3-31· 11 Net Surplus (Deficit) $-0 $1,324 Budget 2010· 11 S:\Boards and Commi ttees\CMF\Board\201 1-12\6.1.11 Meeting Materiats\CMF FS 3-31 -11 $2,250,528 �Council of Michigan Foundations Other Financial Data 3/31/2011 Endowment Funds Market Value $18,072,707 $16,517,534 Market Value 4-1-10 Market Value 3-31-11 CMF & Supporting Organizations Total Expenses 4-1-10 to 3-31-11 CMFSO 3% MCFV $2,046,968 29% $18,368 0% CMF Core Services $2,250,528 32% M F Special Projects 5/25/2011 CMF Endowment Funds $1,880,446 $621,014 9% 27% �CMF Endowm ent Funds Consolidated Statem ent of Activities and Ch anges in Net Assets 4·1·10 to 3·31·11 Endowment Funds Allen Fund Revenues Spendable Income Membership Investment Additional Member ContriOOtions 9,000 $ Russell G. M awby Fund 76.000 Mawby Fund For Kids $ 44,000 Johnson Educational Community Foundation Fund Endowment $ 48,000 $ 370,000 MCFYP Endowment $ 59.000 $ Comm Fdn Richa rdso n Riecker Technology Fund Fund Publlc Po lie 57.000 $ 24,000 $ 19,000 Re itz Inves t. Education $ 2.300 12Month Budget CMF Core $ 24.000 Total $ 732.300 Other Grants 57,328 Conference Income Publications Other Income Investment Income Total Revenues Program/Admin Expenses Wages & Benefits Occupancy Telecommunications Equipment Lease & Maintenance Postage Supplies Insurance Equipment & Furniture Depredation TechnOlogy Dues & Sponsorship Books & S ubscriptions CommunieatiOnsJPuDiiCations Professional Services Travel & Trainings Conference & Meeting Total Program/Ad min 58.341 730 1,013 730 2 5,631 34 ,631 221,575 120,1 47 298.305 221,475 135,440 183,440 6,623 237 50 1,075,993 1,445,993 174,443 166,386 233.443 223.386 201,522 15,161 49 .240 1,528 582 17 559 15 63 25 17 96 9,100 8,005 1,636 15,893 2,257 1,611 39,078 2,450 3,425 7,998 6 2,281 79,430 310 859 23,565 7,991 310 239,832 35,500 35,500 500 500 47,700 47,700 300 5,000 3,313 680 9 ,280 GRANTS C ha llenge Grants Mint-Grants Computer Grants Other Grants Total Grants 504 69,661 93,661 Ex cess Revenues Over Expenditures 25,351 223.727 Beginning Net Assets Adjust Spendable Income Ex cess Revenues over E:xpenditures Ending Net Assets 196,375 1.749,694 (76,000) 223.727 1.897.421 (9,000) 25,351 2 12 ,726 14 1,545 959,695 (44,000) t41,545 1.057,240 S:\Boards and Comminees\CMF\Board\2011·12\6.1 .1 1 MeetingMaterials\CMF FS 3-31·11 135,430 1,09 3,930 (48,000) 135,430 1.181,360 13,200 732.300 7,500 92.700 51,623 6,182 70,035 2.117,116 71,636 8.482 94.035 2,908.487 832.500 272.546 298.500 827 2.937 3.500 19 29 25 305 797 300 600 234 534 250 8 .750 7,135 4,206 27,568 13,766 873 367 587 58,357 3,159 17,51 2 15,258 2 ,725 19,731 14 152 14 152 14.975 13,005 2.495 63.097 45,382 75.166 491,264 2.300 2.300 24.000 24.000 117.550 129.750 12,200 1,000 ~ 18.800 12.100 100 11,000 75.000 52,800 15 1.200 623,900 12.200 2 50 250 6,300 6,300 1,192,961 205.625 165.029 69,849 51 ,905 6.168 69.883 2,287.473 8 .344,095 (370,000) 1,192,961 9 .167,056 1,344,428 (59,000) 205.625 1.491 .053 1.300.568 (57,000) 165.029 1.408.597 535,384 (24,000) 69,849 581,233 406,02 7 (19,000) 51,905 438,932 50.107 (2.300) 6.168 53.975 537.231 (24,000) 69.883 583.114 16,517.534 (732,300) 2,287,473 18.072.707 124.000 124.000 84.600 16,517.534 (732,300) 84.600 ~ �May 10, 2011 Memo to: Dave Sebastian, Chair and Members of the Board of Trustees From: Phil Peters, Audit Committee Chair RE: CMF & Supporting Organizations March 31, 2011 & 2010 Audit Report The Audit Committee met on May 17 with the auditors from Rehmann and present the following Resolution for action. RESOLVED that the CMF & Supporting Organizations March 31, 2011 & 2010 Audit Report, as recommended by the Audit Committee, be accepted. Differences between Internal Statements and Audited Statements For audit report purposes the entire $1,350,000 of the October 2010 W.K. Kellogg Foundation general support grant was recognized as revenue. For internal statement purposes only $250,000 was recognized as additional support revenue for CMF Core Services, to better match the year the support was intended for w ith the annual budget. Combined Statement of Financial Position Cash The decrease from the prior year is due to the reduction in cash held primarily for the Kellogg Access to Recreation grant and the KYIP grant which ended in 2010. Grants & Contributions Receivable The increase is primarily due to the Kellogg $1,350,000 general support grant of which $900,000 is outstanding at 3-3 1-11. Investments The increase is due to the market gains incurred in 20 10- 11. Accounts Payable The decrease from the prior year is due to the following items that were outstanding at 3-31-10. I Stimulus Package consulting fees 11o,ooo 1 �Audit Memo Page 2 Grants Payable The decrease from the prior year is due to the decrease in Access to Recreation grants payable at 3-31-11 as this project winds down. Net Assets- Unrestricted- Board Designated The increase is due to the 11.9% investment gain for the one year ending March 31, 2011 . Deferred Revenue The increase from the prior year is due to the 2011-12 membership dues collected by 3-31-11, as a result of the 2011 renewa1 letters being mailed out earlier than prior years. Combined Statement of Activities Grant Support The decrease from the prior year is primarily the result of the two proj ects undertaken in 2009-10 to help Michigan attract Federal Stimulus dollars. Conference Income The increase is due to the joint CMF/Independent Sector (IS) November 2009 annual conference in which the bulk of the revenue and expense ran through IS's books. Net Realized/Unrealized Gains on Investments In 2009-10 the CMF endowment funds earned 40.9% vs. 11.9% for the year just ended. Grant Expense The decrease from the prior year is primarily due to the Access to Recreation and KYIP projects which were winding down in 2009-1 0. Conferences The increase from the prior year is due to the November 2009 joint CMF/IS conference that ran through Independent Sector's books. Professional Fees The decrease is due to the consulting fees from the two projects tied to the Federal Stimulus dollars in 2009-10. �~4 ~ehmann Rehmann Robson 2330 East Paris Ave., SE Grand Rapids, MI 49546 Ph: 616.975.4100 Fx: 616.975.4400 www.rehmann.com I NDEPENDENT AUDITORS' REPORT ON INTERNAL CONTROL OVER FINANCIAL REPORTING AND ON COMPLIANCE AND OTHER MATTERS BASED ON AN AUDIT OF FINANCIAL STATEMENTS PERFORMED IN ACCORDANCE WITH GOVERNMENT AUDITING STANDARDS May 18,2011 To the Board of Directors of the Council of Michigan Foundations Grand Haven, Michigan We have audited the consolidated financial statements of the Council of Michigan Foundations and Supporting Organizations (the "Council"), as of and for the year ended March 31, 2011, and have issued our report thereon dated May 18, 20 11. We conducted our audit in accordance with auditing standards generally accepted in the United States of America and the standards applicable to financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States. Internal Control Over Financial Reporting In p lanning and performing our audit, we considered the Council' s internal control over financial reporting as a basis for designing our auditing procedures for the purpose of expressing our opinions on the financial statements, but not for the purpose of expressing an opinion on the effectiveness of the Council's internal control over financial reporting. Accordingly, we do not express an opinion on the effectiveness of the Council ' s internal control over financial reporting. A deficiency in internal control exists when the design or operation of a control does not allow management or employees, in the normal course of performing their assigned functions, to prevent, or detect and correct misstatements on a timely basis. A material wea!."JJess is a deficiency, or a combination of deficiencies, in internal control such that there is a reasonable possibility that a material misstatement of the entity's financial statements will not be prevented, or detected and corrected on a timely basis. Our consideration of internal control over financial reporting was for the limited purpose described in the first paragraph of this section and was not designed to identify all deficiencies in internal control over financial reporting that might be deficiencies, significant deficiencies or material weaknesses. We did not identify any deficiencies in internal control over financial reporting that we consider to be material weaknesses, as defined above. CPAs • Business Consultants • Financial Advisors l£1i!ifN I ~Tli lt NA110NAL �Compliance and Other Matters As part of obtaining reasonable assurance about whether the Council's financial statements are free of material misstatement, we performed tests of its compliance with certain provisions of laws, regulations, contracts, and grant agreements, noncompliance with which could have a direct and material effect on the determination of financial statement amounts. However, providing an opinion on compliance with those provisions was not an objective of our audit, and accordingly, we do not express such an opinion. The results of our tests disclosed no instances of noncompliance or other matters that are required to be reported under Government Auditing Standards. This report is intended solely for the information and use of management, the Board of Directors, others within the entity, federal awarding agencies, and pass-through entities and is not intended to be and should not be used by anyone other than these specified parties. �~4 ~ehmann Rehmann Robson 2330 East Paris Ave., SE Grand Rapids, MI 49546 Ph: 616.975.4100 Fx: 616.975.4400 www.rehmann.com May 18,2011 To the Board of Directors Council of Michigan Foundations Grand Haven, Michigan We have audited the financial statements of Council of Michigan FoundationsSupporting Organizations (the "Council") for the year ended March 31, 2011, and have issued our report thereon dated May 18, 20 II. Professional standards require that we provide you with the following information related to our audit. Our Responsibility Under Auditing Standards Generally Accepted in the United States of America and Government Auditing Standards As stated in our engagement letter dated February 18, 20 ll our responsibility, as described by professional standards, is to express an opinion about whether the consolidated financial statements prepared by management with your oversight are fairly presented, in all material respects, in conformity with accounting principles generally accepted in the United States of America. Our audit of the consolidated financial statements does not relieve you or management of your responsibilities. As part of our audit, we considered the internal control of the Council. Such considerations were solely for the purpose of determining our audit procedures and not to provide any assurance concerning such internal control. As part of obtaining reasonable assurance about whether the consolidated financial statements are free of material misstatement, we performed tests of Council 's compliance with certain provisions of laws, regulations, contracts and grants. However, the objective of our tests was not to provide an opinion on compliance with such provisions. Planned Scope and Timing of the Audit We perforn1ed the audit according to the planned scope and timing previously communicated to you in our engagement letter and our meeting about planning matters on May 2, 2011. CPAs • Business Consultants • Financial Advisors l£1i!ifN I ~Tli lt NA110NAL �Page 2 Significant Audit Findings Qualitative Aspects ofAccounting Practices Management is responsible for the selection and use of appropriate accounting policies. In accordance with the tenns of our engagement letter, we will advise management about the appropriateness of accounting policies and their application. The significant accounting policies used by the Council are described in Note I to the consolidated financ ial statements. No new accounting policies were adopted and the application of existing policies was not changed during the year. We noted no transactions entered into by the Council during the year for which there is a lack of authoritative guidance or consensus. There are no significant transactions that have been recognized in the financial statements in a different period than when the transaction occurred. Accounting estimates are an integral part of the consolidated financial statements prepared by management and are based on management's knowledge and experience about past and current events and assumptions about future events. Certain accounting estimates are particularly sensitive because of their significance to the consolidated financial statements and because of the possibility that future events affecting them may differ significantly from those expected. The most sensitive estimates affecting the consolidated financial statements were: Management's estimate of the useful lives of depreciable capital assets is based on the length of time it is bel ieved that those assets will provide some economic benefit in the future. • Management's estimate of the allowance for uncollectible receivable balances is based on past experience and future expectation for collection of various account balances. • Management's allocation of certain costs to program and supporting functions based on specific criteria applicable to the specific cost being allocated. • Management's estimate of the fair value of investments is typically obtained from outside sources and applied to individual securities within the portfolio. IS We evaluated the key factors and assumptions used to develop these estimates in determining that they are reasonable in relation to the consolidated financial statements taken as a whole. Difficulties Encountered in Performing the Audit We encountered no significant difficulties in deal ing with management in performing and completing our audit. �Page 3 Corrected and Uncorrected Misstatements The attached schedule summarizes uncorrected misstatements of the consolidated financial statements. Management has detennined that their effects are immaterial, both individually and in the aggregate, to the consolidated fmancia l statements taken as a whole. In addition, none of the misstatements detected as a result of audit procedures and corrected by management were material, either individually or in the aggregate, to the consolidated financial statements taken as a whole. Disagreements with Management For purposes of this letter, professional standards define a disagreement with management as a financial accounting, reporting, or auditing matter, whether or not resolved to our satisfaction, that could be significant to the consolidated financial statements or the auditor's report. We are pleased to report that no such disagreements arose during the course of our audit. Management Representations We have requested certain representations from management that are included in the attached management representation letter dated May 18, 2011 . Management Consultations with Other Independent Accountants In some cases, management may decide to consult with other accountants about auditing and accounting matters, similar to obtaining a "second opinion" on certain situations. If a consultation involves application of an accounting principle to the entity's financial statements or a determination of the type of auditor's opinion that may be expressed on those statements, our professional standards require the consulting accountant to check with us to determine that the consultant has all the relevant facts. To our knowledge, there were no such consultations with other accountants. Other Audit Findings or Issues We generally discuss a variety of matters, including the application of accounting principles and auditing standards, with management each year prior to retention as the Council's auditors. However, these discussions occurred in the normal course of our professional relationship and our responses were not a condition to our retention. This information is intended solely for the use of the governing body and management of the Council and is not intended to be and should not be used by anyone other than these specified parties. Very truly yours, �Council of Michigan Foundations Attachment A - Schedule of Adjustments Passed (SOAP) For the March 31,201 1 Audit In accordance with the provisions of SAS I 07, Audit Risk and Materiality, we have prepared the following schedule of proposed audit adjustments, which we believe are immaterial both individually and in the aggregate. Also in accordance with SAS I 07, we are providing this schedule to both management and the audit committee to receive their assurance that they agree that the amounts listed below are not material to the financial statements, either individually or in the aggregate, and do not need to be recorded. Assets Effect of Passed Adjustment - Over(Under)Statement Beginning Net Assets Revenue Liabilities Expenses Un employment Accrual Prior year overaccrual of unemployment claims payable- no "probable" risk as defined by GAAP $ s Current year decrease in overstatement for unemployment claims payab le 15,743 $ ( 15,743) $ $ ( 15,743) C omp ensated Absences Accrual Unposted prior accrual for compensated absences payab le, including FICA taxes payable (15,743) (29,694) Current year change in compensated absences payable and FICA on that balance 29,694 ( 13, 138) (13, 138) Prepaid Exp enses Portion of prior year tested prepaid items that should have been expensed prior to 3/31/20 I 0 5,245 5,245 2,150 2,150 Accrued Payroll Variance in prior year accrued payroll between calculated amount and recorded amount due to error in calculation In vestments Prior year overstatement of Market Value ofCommonfund Investments _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _1_ 4',5_6_6_ _ _ _('-1- 4-'- ,5-6_6_,_)_ _ _ _ _ __ Totals $ s (42,832) A-1 s 35,9 12 $ ( 14,566) $ (21 ,486) �. CMF Council of Michigan Found<:ltions Setv!ng grantmakt!rJ,'Advanc:ing giving. Bounl n! TruMecs r>nvid s. ~hasr~~"' c;bw ~ri1•n May 18,2011 P..l!ln&J:Hhm C:uollnt: F.. ( ~usmbt:r~. ~11>· ( -"'"lr. OJtp~rtuo· Plrl/sm!ill'll/>i ·~;o,ncrkil O.:tril:lhlc found:i1rU:=rt rlrclld.1 1.. liunL 1'1"" C(Jnlr, Cmn,flltlf'1 Pt;l~ltm,\" ~1111lu ,,,,,~; l.'ommunit.r fmul<l~don Thoturur ~. J'(o't~. lli<'ll elmII: ,.,.,.,11/)' f'/Jikul*'-'/1:1' J'Oft<.-r Fnnlily Ft•JUI!ll.alhw' Rehmwm Robson 2330 East Paris Avenue SE Orand Rapids, MI 49546 L>-•vkl <J. Y.r,-.or We are providing this letter in conlle<:tion with your audit of the 'statement(s) of financial position of Council of Michigan Foundations and SuppQrtlng Organlultions as of March 31, 2011 and the related statements of activities, and cash flows for the year then ended for the purpose of elq)fessing an opinion as to whether the fi nancial statements present fairly, in all material respects, the ~pective financial position, changes in net ass§ts, and cash flows of the Council of Michigan Foundations in confonnity witb accounting principles generally accepted in the United States of America. We confirm that we are responsible for the fair presentation in the financial statements of financial position, changes in net assets, and cash flows in conformity with accounting principles generally accepted in the United States of America. We are also responsible for adopting sound accounting policies, establishing and maintaining effective internal control, and preventing and detecting fraud. J(•l,nM. v.m We confirm, to the best of our knowledge and belief, as of May 1S, 2011, tlte hnd""t /14. Col<.!• •'!to:NI/1/Y Hth• l ""'' J•Mc.< t~um Fo~tml:•don lfhllliJ~ H. Pctcrn. 'I'M>sur.r Ch•ulor r.u:,~n ~ .Povncbuhm t1:rohc:n ~. CO!Jilail ('.'>llier. i'rt$1/.ll.rnl ol' >ll•:t-.inu• f 'l rtUi tl~u~ Ju... SuS'4u\ K. Btrun:~n Stttk11.<e l'•"ll.lnd:.tJ<ln M~luni" Fl. Cnhl iQnn<: MA$Ct') r:Aitf'.'O'(UU•jQ 110Uhd.•UKln Thoma.• .(l, C<•ok Cook R•mlly 11rRII11~Ulllll £Uo;.n E. Ct~•M Hi<M.') ' Rlln<l:oll Wicl""' r)••n~on l l~•di«Jn-W.l.t"'' round•tlon trrud A.. ll'l<l !3al'li!lf'U M. ltrh l'ou11lly ~·out)daltk,.n 'RuiOll!ll J.. Cub!OI' following representations rna.de to you during your audit. Jrvfnj( ~. C.iku<"" Pnol'ltb~lu~ ( ~11'\l\ A. <..'~n."" ·r~><- 5~11lo>lilo\ ·1. t'llWld<U!on !ihirlc:y A. Rl.i)(ler Nlut.Mdd r;ouunvnlty P1.11tru.luJit :u Ru/:.'«:11 G. Ms<iiby CMF Adv\'""'f Qohiow:l Lu~'l L~ l".. M~l'nn · 2. The financial statemems refeTred m above are fairly presented in conformity with accounting principles generally accepted in the United States of America and include all assets and liabilities under the Organi7.ation's control. We have made available to you all- Cn11111111n1ry """-'n'~"~"~ fl <>t<:'lct l'ltor l'o!Ur~ H. PMII'k~y ~.orlcy 1\mn~\Jm\ D:~vltl K. l'al,'l! 1'1\c Juwlsh l'\!11<1 Ct< rot l 1t1ln<.:·Mc'<.i"''~rn P1ine ~·~mlly R>~•nu~llnn c;t.,nJ~ a. Financial records and related data. b. Minutes of the meetings of Board of Directors or swnmaries of actions of recent meetings for which minutes have not yet been prepared. Ll. Prlw llummunjq~ l'oundalii~n fi1t ~oudl-.~u >tk hiuun T~,o;,Y:, ll<oi'Jei-.<Oo~ 3. There have been no communications rrom regulatory agencies concE:rning noncompliance with, or deficiencies in, financial reportJng practices. 4. There are no material transactions that have not been properly recorded in the accounting records tmderlying the fina.ncial statements. AJ'U1 Arbor Mte:. Ccnl mH..ulli1f f tJUmJ:IIiOtl Sterling )\.. Spcirn W.l'. KuD~ f o.>lln<ll•> •n l>iam• n..von· ll.~. ol<L• foondtnlon Mnlll~r.:r E. 'f'ht)lnJ1:;.'1tl Hllrry A. otnd M3f},:"rt;:l I), 1YM1:oiil~)· F'JUl1tlttlif'M\ <:h~li:ln A, Vc!:l."<jUC" Do<v C• omlng l'nunci•Jiun !Nonie ~ni<:k·Kul~. Ctn.\\itUJI'Ih.y i'"uundMl?n n,, fJolu. CQ\.111 ~· Mllifo Oftlc~! On.: South H.-u'bor A.vo:nut!,Sull~ 3. Gmnd H'a.vcn, Ml ·}9417 p <'16,642.70llU t 616.842.17G<I Soutbenst .M ichigan 0£6.~: lOOl'~l<.>n Ce:ntrc: Drive. Suit,~. ) 50, Detroit, MI48207 p 313.566.2444 f ~ 13.5()6.2445 WW'('!. rnlchignnfu um.l2Li.Ol'l.~.org ! L i I i i ! I I Ii 1j �t' I Rehmann Robson Page 2of 3 l 5. We believe tne effects of the uncorrected financial statement misstatements summarized in 1he attB.clled schedule are immaterial, both· individually anc! in the aggregate, to the financial statements taken as a whole. 6. We acknowledge our responsibility for the design and implementation of programs and controls to prevent and detect fraud. 7. We have no knowledge of any fraud or suspected fraud affecting the Organization involving; a. Management, b. Employees who have significant roles in internal control, or c. Others where the fraud could have a material effect on ihe financial statements. 8. We have no knowledge of any allegations of fraud or suspected fraud affecting the Organization received in communications from employees, former employees, analysts, regulators, or others. 9. The Orp.nization has no plans or. intentions that may mat¢rially affect the carrying value or classification ofassets, liabilities, or net asset balances. 10. The following, if any, have been properly recorded or disclosed in 1he financial statemenb: a I ~ Related party transactioos, including revenuos, expenses, loans, transfers, leasing arrangemen~ and guarantees, and amounts receivable rrom or paynble to related parties. For the purposes of this letter, related parties mean affiliated or fiiUUlCially interrelated organizations; entities for which investments are accounted for by the equity method by the organization; ~usts for the be-nefit of employees, s~ch as pension trusts that are managed by or under the trusteeship of management or 1he governing board; members of the organization's management and ~veming board and their immediate families; and other parties with which the organization may deal if one party controls or can signi.ficantly influence the mllllagement or operating policies of the other to an extent tl1at one of the transacting parties might be prevented from fully pursuing its own _separate interest&, such a.s .s ignificant contributors. Aoother party also is a related party if it can significantly influence the management or operating polic-ies of the transacting parties or if it has an ownersbip interest [n one of the transactins parties and c;an_siguifican1ly influence the other to an extent that one or mor-e of the transa~ng parties might be prevented from fully pursuing its own separnte Interests. Additional related parties may include certain national al)d local affiliates llJld a separate entity with officers or directors also on the nonprofit organization's governing boatel. 1 ). ! ! i b. Guarantees, whether written or oral, under which the Organization is contingently liable. c. All accounting estimates" that could be material to the :fmancial statements. including the key factors and slgnificant assumptions underlying those estimates, and we believe the estimates are reasonable in the circumstances. · There are no estimates that may be subject to a material change in the near tenn tho.t have not been properly disclosed in the financial statements. We understand that n_ear term means the period within one year of the date ofthe financial sta.U:ments. In addition, we have no knowledge of concentrations existing at the date of the financial stit~ment.s that make the Organization I ~ I I �I r l i l I! vulnerab1e to the risk of severe impact that have not been properly disclosed In the financial statements. 12. i We are responsible for compliance with the laws, regulations, and provisfons of contracts and grant agreements applicable to us; and we have identified and disclosed to you all laws, regulations and provisions of contracts and grant agreements that we believe have a direct and material effect on the determination of financial statement amounts, or other financial data sign ifioa.nt to the audit obj ectives. I I' j 13. 14. Council of Michigan Foundations and its Supporting Organizations are exempt organizations under Section 50l(cX3) ofthe Internal Revenue Code. Any activities ohvhiob we are aware that would jeopardize the Organization's tax--exempt $tatus, and all activities subject to tax on unrelated business income or ex.clse or other tax, have been disclosed to you. All required filings with tax authorities are up-to-date. ! There are noa. Violations Ol" possible violations of laws and regulations and provisions of contrdcts and grant agreements whose effects should be considered for disclosure in tho financial statements, as n basis for recording a loss contingency, or for reporting on noncompliance. Unasserted claims or assessments that our lawyer has advised us are probable ofassertion and must be disol0$ed in accordance with Financial Accounting Standards Board (FASB) Statement No. 5, Accountingfor Contingencies. 15. I c. Other liabilities or gain or loss contingencies that a.re required to be accrued or disclosed by FASB Statement No. ~ . d. Designations of net assets disclosed to you that were not properly authorized and approved, or reclassifications of net assets that have not been properly reflected in the financial statements. The Orsani7..ation has satisfactory title to all owned assets, and there are no liens or encumbrances on such assets nor has any asset been pledged. I ! ~ I : 16. We have complied with all restrictions on resources (including donor restrictions) and all aspects of contractualll!ld grant agreements that would have a material effect on the fmancial statements in the event of noncompliance. This includes complying with donor requirements to maintain a specific asset composition necessary to satisfy their restrictjons. No events have occurred subsequent to the statement of financia1 position date and through the date of Qi;C;D~'mto,~d"oW-i~~ Signature S ignatu~ President & CEO Title Title Chief Financial Officer i- ! � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Our State of Generosity Creator An entity primarily responsible for making the resource Grand Valley State University. Dorothy A. Johnson Center for Philanthropy Description An account of the resource Collection contains the records of four Michigan nonprofit organizations: Council of Michigan Foundations, Michigan Nonprofit Association, Michigan Community Service Commission, and the Johnson Center for Philanthropy at GVSU. The documents are compiled by the Johnson Center for Philanthropy, and records document the history of the organizations from the 1960s to the 2010s. Coverage The spatial or temporal topic of the resource, the spatial applicability of the resource, or the jurisdiction under which the resource is relevant 1968-2014 Source A related resource from which the described resource is derived <a href="https://gvsu.lyrasistechnology.org/repositories/2/resources/515">Our State of Generosity collection, JCPA-04</a> Rights Information about rights held in and over the resource <a href="http://rightsstatements.org/page/InC/1.0/?language=en">In Copyright</a> Subject The topic of the resource Dorothy A. Johnson Center for Philanthropy Council of Michigan Foundations Michigan Nonprofit Association Michigan Community Service Commission Dorothy A. Johnson Center for Philanthropy Charities Philanthropy and Society Fundraising Records Michigan Publisher An entity responsible for making the resource available Grand Valley State University Libraries, Special Collections and University Archives, 1 Campus Drive, Allendale, MI, 49401 Contributor An entity responsible for making contributions to the resource Council of Michigan Foundations; Michigan Nonprofit Association; Michigan Community Service Commission Identifier An unambiguous reference to the resource within a given context JCPA-04 Language A language of the resource eng Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Identifier An unambiguous reference to the resource within a given context JCPA-04_CMF_2011_BB_2011-06-01_Financials Title A name given to the resource Council of Michigan Foundations 2011-06-01 board book financials Creator An entity primarily responsible for making the resource Council of Michigan Foundations. Board of Trustees Description An account of the resource Council of Michigan Foundations 2011-06-01 board book financials. Records are compiled in the Our State of Generosity collection by the Johnson Center, along with the files of the Michigan Nonprofit Association (MNA), the Michigan Community Service Commission (MCSC) and the Dorothy A. Johnson Center for Philanthropy. Originals are at the Council of Michigan Foundations. Subject The topic of the resource Dorothy A. Johnson Center for Philanthropy Charities Philanthropy and Society Fundraising Records Council of Michigan Foundations Michigan Format The file format, physical medium, or dimensions of the resource application/pdf Type The nature or genre of the resource Text Language A language of the resource eng Publisher An entity responsible for making the resource available Grand Valley State University Libraries, Special Collections and University Archives, 1 Campus Drive, Allendale, MI, 50863 Rights Information about rights held in and over the resource <a href="http://rightsstatements.org/page/InC/1.0/?language=en">In Copyright</a> Source A related resource from which the described resource is derived <a href="https://gvsu.lyrasistechnology.org/repositories/2/resources/515">Our State of Generosity collection, JCPA-04</a> Date A point or period of time associated with an event in the lifecycle of the resource 2011-06-01 https://digitalcollections.library.gvsu.edu/files/original/42e458b2bbf739efd6ef3aa77165bebf.pdf c177b4f025d7e1801e7789ac4118baee PDF Text Text May 22,2011 Memo to: Members of the Board of Trustees From: Dave Sebastian, Chair Rob Collier, President Re: Membership Discussion Continued from March 29 Board Meeting At the March 29 Board Meeting there was consensus that we should move forward on three items which are attached for your review. Recruitment Flow Chart The first attachment (A) is Rob's effort, with Melissa Freye's great help, to respond to the request for a Recruitment Flow Chart. We reviewed this with the Executive Committee, and there was agreement that this should be shared with the full Board. Independent Foundation Committee The second attachment (B) is the DRAFT Roles and Responsibilities for an Independent Foundation Committee. The discussion focus according to our notes was to develop this Committee Charter and once approved share it with both Board members like Sterling Speim and fonner Board members such as Dave Campbell from the McGregor Fund. We need their counsel on determining if such a Committee is needed or if we should try a different strategy to reach out to the independent foundations - both members and potential members. Special Membership Task Force The third attachment (C) is the draft Charter for the Special Membership Task Force, which you all received in last April and the Executive Committee approved in concept on May 6. The key issue is the involvement of members who are not Trustees. We need your help in recommending staff and trustees of diverse members who we should reach out to serve on this Task Force. We look forward to your counsel on these three items at the Board Meeting. �Council of Michigan Foundations DRAFT: Membership Recruitment Flowchart Metrics- Recruitment: 45 new members {10 corporate, 10 other, 25 family/independent) Eligibility Potential New Category Unsolicited Application for existing membership catagories .. Prospect Research I as determined by President ------------------Background Research Recruitment . Metrics established by President & VPs with quarterly review of implementation . I . Membership Coordinator I President & VPs Vetting ~I .. President approve/deny or take to Board . - - - - Actio_n_ _ _ __ • Approval of new category by Board/Exec. Committee Membership Task Force or Constituent Committee - Act-ion . -~ Approval of recruitment plan as part of POW w1th quarterly updates on metrics to Board �Membership: Attachment B Council of Michigan Foundations Independent Foundations Committee DRAFT Roles and Responsibilities The mission of the CMF Independent Foundations Committee (FPC) is to assist, strengthen, and promote private independent foundations in Michigan. The Committee and its Role The Independent Foundations Committee is an advisory and planning committee that guides the programs and resources of CMF's services to independent foundations. The Committee supports and works in partnership with the CMF staff, to: • develop services that promote responsible and effective private philanthropy, while meeting the needs and interests of independent foundation members, and the field of private foundations at large, and • recruit and retain independent foundations to be members of CMF. Committee Composition The Committee is composed of all currently serving CMF Trustees who represent a private independent foundation, plus 5 independent foundation trustees and staff selected at large from the CMF membership. To fully reflect CMF membership and the independent foundation field, the Committee aims to include foundation trustees and/or staff from diverse Michigan regions and asset sizes, and seeks balance in characteristics such as gender, age, and opinion. Responsibilities of the Committee as a Whole Assist staff by: 1. Advising on priorities, policies, the annual operating plan and budget for CMF's independent foundation services and oversee implementation to ensure quality products and services for independent foundations, 2. Guiding the planning for key events, such as the Annual Conference, on priorities for independent foundations. 3. Identifying, prioritizing and developing responses to emerging issues and needs in the field of private philanthropy and work in alignment with the Family Philanthropy Committee. Responsibilities of Individual Committee Members 1. Participate in Committee calls and meetings, follow through on assignments and attend activities and programs for independent found ations sponsored by CMF, 2. Serve as a resource for Independent Foundation programming such as suggesting or serving as a speaker or moderator at conference sessions, writing an article for a CMF publication, or making a grant to support a special workshop or publication, and 3. Share your involvement, enthusiasm and effective practices with your own foundation colleagues- trustees and staff. Committee Member Service Requirements Participate in up to four one-hour conference call meetings each year. In addition, attendance at the CMF Annual Conference, and other independent programs is strongly encouraged. Review participation and interest with the Committee Chairperson and the CMF staff every three years to determine continued involvement. 5122111 �CMF Councilof M ichigan Fou ncfat ions Membership: Attachment C Serving grantmakers. Advancing giving. Special Membership Task Force CHAIR: STAFF CONTACT: Mike Goorhouse Private Foundation Coordinator & Grants Manager SCOPE: The Special Membership Task Force will meet periodically to complete the following four duties and such other business as the Board Chair assigns: Specific duties include: • Reviewing existing membership categories that fall outside of the private foundations and community foundations categories - such as individuals • Examine existing forms of public charities to determine potential new member categories- such as health conversion foundations • Explore new forms of philanthropy to determine potential new member categories- such as giving circles • Assist staff in identifying potential new member benefits - such as insurance programs A CMP Trustee from each of the primary constituent groups (family, TASKFORCE SELECTION, SIZE: independent, corporate and community foundations) will be asked to participate for an initial term of one year that may be renewed. Other individuals representing CMF members may be asked to participate by the Board Chair. REPORTING PROCEDURES: The Special Membership Task Force reports to the Board annually and may meet with the Executive Committee of the Board as requested by the Board Chair. MEETINGS: The Special Membership Task Force meets three times a year, in person or by phone, prior to each board meeting and at other times as determined by the Task Force Chair. � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Our State of Generosity Creator An entity primarily responsible for making the resource Grand Valley State University. Dorothy A. Johnson Center for Philanthropy Description An account of the resource Collection contains the records of four Michigan nonprofit organizations: Council of Michigan Foundations, Michigan Nonprofit Association, Michigan Community Service Commission, and the Johnson Center for Philanthropy at GVSU. The documents are compiled by the Johnson Center for Philanthropy, and records document the history of the organizations from the 1960s to the 2010s. Coverage The spatial or temporal topic of the resource, the spatial applicability of the resource, or the jurisdiction under which the resource is relevant 1968-2014 Source A related resource from which the described resource is derived <a href="https://gvsu.lyrasistechnology.org/repositories/2/resources/515">Our State of Generosity collection, JCPA-04</a> Rights Information about rights held in and over the resource <a href="http://rightsstatements.org/page/InC/1.0/?language=en">In Copyright</a> Subject The topic of the resource Dorothy A. Johnson Center for Philanthropy Council of Michigan Foundations Michigan Nonprofit Association Michigan Community Service Commission Dorothy A. Johnson Center for Philanthropy Charities Philanthropy and Society Fundraising Records Michigan Publisher An entity responsible for making the resource available Grand Valley State University Libraries, Special Collections and University Archives, 1 Campus Drive, Allendale, MI, 49401 Contributor An entity responsible for making contributions to the resource Council of Michigan Foundations; Michigan Nonprofit Association; Michigan Community Service Commission Identifier An unambiguous reference to the resource within a given context JCPA-04 Language A language of the resource eng Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Identifier An unambiguous reference to the resource within a given context JCPA-04_CMF_2011_BB_2011-06-01_Membership-Discussion Title A name given to the resource Council of Michigan Foundations 2011-06-01 board book membership discussion Creator An entity primarily responsible for making the resource Council of Michigan Foundations. Board of Trustees Description An account of the resource Council of Michigan Foundations 2011-06-01 board book membership discussion. Records are compiled in the Our State of Generosity collection by the Johnson Center, along with the files of the Michigan Nonprofit Association (MNA), the Michigan Community Service Commission (MCSC) and the Dorothy A. Johnson Center for Philanthropy. Originals are at the Council of Michigan Foundations. Subject The topic of the resource Dorothy A. Johnson Center for Philanthropy Charities Philanthropy and Society Fundraising Records Council of Michigan Foundations Michigan Format The file format, physical medium, or dimensions of the resource application/pdf Type The nature or genre of the resource Text Language A language of the resource eng Publisher An entity responsible for making the resource available Grand Valley State University Libraries, Special Collections and University Archives, 1 Campus Drive, Allendale, MI, 50864 Rights Information about rights held in and over the resource <a href="http://rightsstatements.org/page/InC/1.0/?language=en">In Copyright</a> Source A related resource from which the described resource is derived <a href="https://gvsu.lyrasistechnology.org/repositories/2/resources/515">Our State of Generosity collection, JCPA-04</a> Date A point or period of time associated with an event in the lifecycle of the resource 2011-06-01 https://digitalcollections.library.gvsu.edu/files/original/7f89e0b4920ee20f0a20c3d8e89e006b.pdf 214199252828aaad14eaef3f204b1a70 PDF Text Text May24, 2011 Memo to: Dave Sebastian, Chair, and Members of the Board of Trustees From: Rob Collier, President cc: David Lindberg, CFO Grant/Project Management Software Re: The following Resolution is being presented for discussion and action. RESOLVED that up to $17,000 be used from the Kellogg operating grant or from Core Reserves for the purchase and first year maintenance of a Project Management Software system. Background To address concern about internal management challenges raised in my performance review, I am proposing, with Dave Lindberg's support, the implementation of a comprehensive project management system this year. On an annual basis CMF receives approximately 25-40 individual grants to support special project initiatives. In the last couple of months staff has been looking at software to manage both the grant tracking and project management portion of these projects. Staff is currently in the process of performing a detailed analysis of a web based grant management system that would tie directly into our financial reporting system. The proposed plan would be to implement the project management software so that during the summer all of the Special Projects funded by special grants- not membership dues - are brought on to the platfonn. In the fall, after the Annual Conference, we would bring the Conference on to the system, and then complete the fiscal year with everything else we do from both the Detroit and Grand Haven offices. There are four core goals for this Project Management effort: • • • • Management of Special Project Grants- A centralized system for the grant application and award process; notifying staff of key deadlines, creating budgets and reporting on financial results to more efficiently manage the grant pipeline. Success M easures- Built-in outcome performance and success measures to keep staff focused on top priorities and allow modifications to the project before the end of the grant period. Project Management- System that allows the project manager to organize and assign tasks, track progress and communicate the project efficiently across cross functional teams. Integrated with Accounting System- System that pulls data directly from the accounting system so project managers can see up to the minute results compared to budget. Dave and I think this step will be helpful for the long range financial planning needed to insure that the resources are in place to replace special projects that are scheduled for completion in 2013 and beyond. We recognize that the allocation of personnel - our most valuable resource - to these projects must be better tracked and documented. I also realize that Project Management Software will not alone solve internal management challenges, and look forward to discussing corresponding staffing changes in the Executive Session to insure an organization wide commitment. �May24, 2011 Memo to: Dave Sebastian, Chair, and Members of the Board of Trustees From: Rob Collier, President Re: Metrics for Priority Goal - Organizational Capacity We are looking forward to a discussion with the Board on the Metrics for our Priority Goal ThreeOrganizational Capacity. The Plan of Work contains two Metrics for the Goal on Organizational Capacity. The first of these metrics is an External Metric - the value of member experience. We feel that we are already measuring this Metric with the Metrics on Membership Retention and Engagement. Therefore, I am recommending that we drop it as a Metric for this Priority Goal. The second Metric is an Internal Metric - progress on centers of excellence. As noted on page 7 of the President's Report, progress is being made with a pilot Center of Excellence for Education. While this is an important activity in unifying our educational strategy, I do not think that it alone should be our Metric for measuring progress on Organizational Capacity in this fiscal year. Therefore, I would like to ask the Board for guidance at the Board Meeting on the question of what additionalmetrics should we add to our Priority Goal of Organizational Capacity? Should we add progress on implementation of the Project Management System, discussed in the prior memo as a Metric? Or are there other measures that we should report on to the Board and Membership on our progress? We appreciate your guidance on this issue. �May 24,2011 Memo to: Dave Sebastian, Chair, and Members of the Board of Trustees From: Rob Collier, President Dave Lindberg, CFO Re: Purchase of Grand Haven Office Space The following Resolution is presented for your consideration and action. RESOLVED that the remaining 1,506 square feet of office space in Grand Haven -17/27ths of the upstairs in Suite Three at One South Harbor - be purchased from the Lou tit Foundation, a supporting organization of the Grand Haven Area Community Foundation for $90 a square foot- a total of $135,540 with the funds coming from the core services fund balance. Background When this issue was discussed with the Executive Committee on March 17, we projected a total cost of up to $130,000. This amount was based on not purchasing the Conference Room we now use. In considering the future and the ability to resell this space, we have determined that maintaining ownership of the conference room is needed. Dave has negotiated a great price of $90 a square foot, considering CMF originally purchased the space for $150 a square foot. While the lease with the Loutit Foundation expires in 2015, the purchase is recommended now while the real estate market in Grand Haven is depressed. The section from the March 17 Executive Committee Minutes follows: Purchase of Grand Haven Office Space Mr. Collier reviewed the recommendation, citing the depressed real estate market and the need of the adjoining Grand Haven Area Community Foundation for added space, to purchase the remaining Grand Haven office space that CMF is currently using under a no cost land contract that expires in June 2015 at an estimated cost of $100,000 to $130,000, using the Core Services surplus cash balance. Upon motion duly made, supported, and unanimously carried, it was RESOLVED that the CMF Audit & Executive Committees give management the authority to negotiate the purchase of the remaining CMF Grand Haven office space (currently owned by the Loutit Foundation) using C ore Surplus dollars. � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Our State of Generosity Creator An entity primarily responsible for making the resource Grand Valley State University. Dorothy A. Johnson Center for Philanthropy Description An account of the resource Collection contains the records of four Michigan nonprofit organizations: Council of Michigan Foundations, Michigan Nonprofit Association, Michigan Community Service Commission, and the Johnson Center for Philanthropy at GVSU. The documents are compiled by the Johnson Center for Philanthropy, and records document the history of the organizations from the 1960s to the 2010s. Coverage The spatial or temporal topic of the resource, the spatial applicability of the resource, or the jurisdiction under which the resource is relevant 1968-2014 Source A related resource from which the described resource is derived <a href="https://gvsu.lyrasistechnology.org/repositories/2/resources/515">Our State of Generosity collection, JCPA-04</a> Rights Information about rights held in and over the resource <a href="http://rightsstatements.org/page/InC/1.0/?language=en">In Copyright</a> Subject The topic of the resource Dorothy A. Johnson Center for Philanthropy Council of Michigan Foundations Michigan Nonprofit Association Michigan Community Service Commission Dorothy A. Johnson Center for Philanthropy Charities Philanthropy and Society Fundraising Records Michigan Publisher An entity responsible for making the resource available Grand Valley State University Libraries, Special Collections and University Archives, 1 Campus Drive, Allendale, MI, 49401 Contributor An entity responsible for making contributions to the resource Council of Michigan Foundations; Michigan Nonprofit Association; Michigan Community Service Commission Identifier An unambiguous reference to the resource within a given context JCPA-04 Language A language of the resource eng Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Identifier An unambiguous reference to the resource within a given context JCPA-04_CMF_2011_BB_2011-06-01_Memos-to-Board Title A name given to the resource Council of Michigan Foundations 2011-06-01 board book memos to board Creator An entity primarily responsible for making the resource Council of Michigan Foundations. Board of Trustees Description An account of the resource Council of Michigan Foundations 2011-06-01 board book memos to board. Records are compiled in the Our State of Generosity collection by the Johnson Center, along with the files of the Michigan Nonprofit Association (MNA), the Michigan Community Service Commission (MCSC) and the Dorothy A. Johnson Center for Philanthropy. Originals are at the Council of Michigan Foundations. Subject The topic of the resource Dorothy A. Johnson Center for Philanthropy Charities Philanthropy and Society Fundraising Records Council of Michigan Foundations Michigan Format The file format, physical medium, or dimensions of the resource application/pdf Type The nature or genre of the resource Text Language A language of the resource eng Publisher An entity responsible for making the resource available Grand Valley State University Libraries, Special Collections and University Archives, 1 Campus Drive, Allendale, MI, 50865 Rights Information about rights held in and over the resource <a href="http://rightsstatements.org/page/InC/1.0/?language=en">In Copyright</a> Source A related resource from which the described resource is derived <a href="https://gvsu.lyrasistechnology.org/repositories/2/resources/515">Our State of Generosity collection, JCPA-04</a> Date A point or period of time associated with an event in the lifecycle of the resource 2011-06-01 https://digitalcollections.library.gvsu.edu/files/original/953492a78a4e0492bde4f0bc934b6a2b.pdf 9cc8e37d2451388adc16f593a20d4ab5 PDF Text Text May 22,2011 Memo to: Dave Sebastian, Chair, and Members of the Board of Trustees From: Carol Goss, Chair Governance Committee Rob Collier, President Re: Nominations Process for Class of 2014 The Governance Committee is meeting by Conference Call on May 25, 2011 to discuss the Nominations Process for the Class of2014. As a result the Committee's recommendations will be distributed at the Board Meeting, but you will be notified that it is on the Board website in advance of the June 1 Meeting in case you want to review it. To prepare you for the discussion at the Board Meeting, we have six Trustees listed below who are term limited - the largest group in our memory of service to CMF. Class of 2014 - (*Term Limited) *Melonie B. Colaianne, President *David 0. Egner, President & CEO *Russell L. Gabier, Secretary /Trustee MASCO Corporation Foundation Hudson-Webber Foundation Irving S. Gilmore Foundatjon *Phillip H. Peters, V.P. Administration *Margaret E. Thompson, Trustee Charles Stewart Mott Foundation Flint Harry A. and Margaret D. Towsley Fdn. Midland Staff Trustee *Christian A. Velasquez, Trustee Dow Corning Foundation Trustee Taylor Detroit Kalamazoo Midland Staff/Trustee Staff Staff Trustee We have also included two additional documents the Governance Committee will be reviewing when we meet this week. • The first (Attachment A) is a Matrix of the Board based on foundation type, staff or trustee, location in Michigan and the five core competencies that frame our work on effective philanthropic practice. • The second document (Attachment B) is the Request for Nominations sent to the CMF Membership last year. For background, we share that in June 2009 The CMF Board of Trustees approved this Nomination Policy. In order to recruit individuals as Board members who are committed to the organization's mission and governing process, CMF will seek diversity among its Board of Trustees to ensure that a range of perspectives, opinions, and experiences is recognized and accessed in achieving its mission. Foundations r epresented on the board will encompass a variety of philanthropic organizations of diverse asset sizes and from different geographic regions. CMF will promote diversity in expertise, physical ability, national origin, ethnicity, race, culture, generation, religion, educational background, sexual orientation, gender identity and with different skills, abilities, lifestyles and beliefs in recruiting its Board of Trustees. �Nominations Process Page 2 All potential candidates for nomination to the Board of Trustees shall meet the qualifications as outlined in the Bylaws, Article III; Section 2. Additionally CMF Board seeks out candidates who possess the following characteristics: a) Demonstrated passion for the mission. b) Support the board governing structure and can meet board commitment expectations. c) Will engage in deliberative and collegial decision-making. d) Are committed to their stewardship responsibilities. e) Knowledge of CMF systems, organization development, change management, strategic thinking, organizational growth, or strategic legal and nonprofit issues. Nomination Process: In accordance with CMF Bylaws Article III; Section 5, the Governance Committee shall nominate for election to the Board of Trustees one person for each member of the Board whose term expires at the next annual meeting. On or before forty-five (45) days prior to the annual meeting, notice of the annual meeting and a proxy listing all persons nominated for election made by the Committee shall be mailed or sent by electronic transmission to each member. Any member, upon the second of another member, may nominate other individuals for election as Trustees. Written notice by the nominating and seconding members shall be delivered to the Governance Committee at CMF's office not later than thirty (30) days prior to the annual meeting. Election of such Trustees shall be by plurality vote. Proxies shall be returned personally, by mail, or by electronic transmission to CMF's office not later than the day before the date fixed for the annual meeting. If there are nominations of more persons than there are Trustees to be elected, no proxy shall be valid unless it casts votes for a number of persons equal to the number of Trustees to be elected. Notwithstanding in any other provision the CMF Bylaws to the contrary, members whose proxies are cast as herein above provided, shall be deemed present at the annual meeting. We look forward to sharing the recommendations ofthe Governance Committee with you. Our goal is to reach an agreed process for meeting our bylaw timeline of sending the Ballot out to Members by late August for a "dynamite" Class of2014. �C M F Board Composition NAME FOUNDATION TYPE STAFF/ TRUSTEE LOCATION IN Ml CORE COMPETENCIES " ~ a ~ ·c ·c "' 3 Q. ?: ·c ~ E E 0 u ""' "' i"' Ci Ci "0 " 3 ~ c. u u :g Q. 1. David Sebast ian 2 Caroline Chambers 3 Brenda Hunt 4 Tom Porter :? ~ ~ X X "'"' t; 2 ,__ X X X X t; ~ w X X X X X *Phil Peters X X X 7 Su san Broman 8 Ellen Crane 9 John Erb X 11. Tom Cook X 12. * Dave Egner X 13. * Russ Gabier X 14. Carol Goss X X X X X X X X X X 16. Carol X Paine~McGovern X X X X X 21. Te ssa Robertson X X 23. * Christian Vela squez 25 *Peggy Thompson 26 Bonnie W enick-Kutz X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X "' .: ~ X X X E 0 X X X X E u X X X X ~ 19 > 0 X X X X 24. Sterling Speirn ~ 0 Q; X X X 22. Diana Tarpoff "' " u: " c X X X "'X X X X 0 ·~ X X 17. Shirley Ka igler 19. David Page "'> "' "'"E X X 18. Larry Moon 20. Glenda Price E u c E c. X X X X 15. Mark M orley c. c. <t <>11 X X X :;; :::> "'u :ii "0 X X X z ·~ Q. X X Andrea Cole X u a X 5 10. *M elanie Colaianne ~., X 6 X 3"' .," ""'e0 :£0 .E ~ X X X X X X X X �CMF Board Composition • term limited �CMF Council of Michigan Foundations Serving grantmakers.Advancing giving. To: Main Member Contacts & CEOs From: Carol Goss, Chair Governance Committee, and Rob Collier, President Re: Request for Nominations for CMF's Board of Trustees by August 3 The Council of Michigan Foundations (CMF) is governed by a board of 28 t rustees and CEOs t aken from ou r membersh ip of private, family, commu nity and corporate foundations and corporate giving programs. The CMF Governance Committee is actively seeking nominations from the membership for the Board of Trustees. Five board vacancies are expected to be filled for the Class of 2013. Each individual would serve a three-year term beginning October 11, 2010. Visit the CMF Board of Trustees Roster for our current list of members serving as trustees. To assist you in helping us identify candidates, the CM F Board of Trustees recently adopted t he following Nomination Policy: "The CM F Board of Trustees seeks to recruit individuals as Board members who are committed to t he organization's mission and govern ing process. CMF will seek diversity among its Board of Trustees to ensure that a range of perspectives, opinions, and experiences is recognized and accessed in achieving its mission. Foundations and corporate giving programs represented on the board will encompass a variet y of philanthropic organizations of diverse asset sizes and from different geographic regions. CMF w ill promote diversity in expertise, physical ability, national o rigin, ethnicit y, race, cu ltu re, generation, religion, educationa l background, sexua l orientation, gender identity and with different skills, abilit ies, lifest yles and beliefs in recruiting its Board of Trustees." Additionally as detailed in the Bylaws, the CM F Board seeks out candidates who possess the following characteristics: a) A demonst rated passion for CMF's mission b) An ability t o support the board governing structure and meet board commitment expectations c) A willingness to engage in deliberative and collegial decision-maki ng d) An ability t o commit to t heir stewardship responsibilities e) Knowledge around CMF syst ems, organ ization development, cha nge management, st rategic thin king, organizational growth, or strategic lega l and nonprofit issues How to Submit Nominations - Deadline: August 3, 2010 Please submit your t rustee nominations (name, organizat ion and a short description of the individual's qua lifications) by return ing t he attached form by Monday, August 3. All nominations will be confidentially reviewed by t he Governance Committee t o determine the final ballot distributed t o members. The elect ion of t rustees will be ratified at the Annual Members Meeting at the CMF Annual Conference. If you have questions, please cont act Rob Collier, president, at 616.842 .7080. Thank you for your support and membership in t he Council of M ichigan Foundatio ns. �CMF Council of Michigan Foundations Serving grantmakers.Advancing giving. BOARD OF TRUSTEES NOMINATION FORM 2010 Trustee Nominee Contact Information: Name: Title: Organization: Description of Nominee S Qualifications: 1 Please return to the Council of Michigan Foundations by Monday, August 3, 2010. Fax: 616.842.1760 Mail: One South Harbor, Suite 3, Grand Haven, Ml 49417 � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Our State of Generosity Creator An entity primarily responsible for making the resource Grand Valley State University. Dorothy A. Johnson Center for Philanthropy Description An account of the resource Collection contains the records of four Michigan nonprofit organizations: Council of Michigan Foundations, Michigan Nonprofit Association, Michigan Community Service Commission, and the Johnson Center for Philanthropy at GVSU. The documents are compiled by the Johnson Center for Philanthropy, and records document the history of the organizations from the 1960s to the 2010s. Coverage The spatial or temporal topic of the resource, the spatial applicability of the resource, or the jurisdiction under which the resource is relevant 1968-2014 Source A related resource from which the described resource is derived <a href="https://gvsu.lyrasistechnology.org/repositories/2/resources/515">Our State of Generosity collection, JCPA-04</a> Rights Information about rights held in and over the resource <a href="http://rightsstatements.org/page/InC/1.0/?language=en">In Copyright</a> Subject The topic of the resource Dorothy A. Johnson Center for Philanthropy Council of Michigan Foundations Michigan Nonprofit Association Michigan Community Service Commission Dorothy A. Johnson Center for Philanthropy Charities Philanthropy and Society Fundraising Records Michigan Publisher An entity responsible for making the resource available Grand Valley State University Libraries, Special Collections and University Archives, 1 Campus Drive, Allendale, MI, 49401 Contributor An entity responsible for making contributions to the resource Council of Michigan Foundations; Michigan Nonprofit Association; Michigan Community Service Commission Identifier An unambiguous reference to the resource within a given context JCPA-04 Language A language of the resource eng Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Identifier An unambiguous reference to the resource within a given context JCPA-04_CMF_2011_BB_2011-06-01_Nominations-Process Title A name given to the resource Council of Michigan Foundations 2011-06-01 board book nominations process Creator An entity primarily responsible for making the resource Council of Michigan Foundations. Board of Trustees Description An account of the resource Council of Michigan Foundations 2011-06-01 board book nominations process. Records are compiled in the Our State of Generosity collection by the Johnson Center, along with the files of the Michigan Nonprofit Association (MNA), the Michigan Community Service Commission (MCSC) and the Dorothy A. Johnson Center for Philanthropy. Originals are at the Council of Michigan Foundations. Subject The topic of the resource Dorothy A. Johnson Center for Philanthropy Charities Philanthropy and Society Fundraising Records Council of Michigan Foundations Michigan Format The file format, physical medium, or dimensions of the resource application/pdf Type The nature or genre of the resource Text Language A language of the resource eng Publisher An entity responsible for making the resource available Grand Valley State University Libraries, Special Collections and University Archives, 1 Campus Drive, Allendale, MI, 50866 Rights Information about rights held in and over the resource <a href="http://rightsstatements.org/page/InC/1.0/?language=en">In Copyright</a> Source A related resource from which the described resource is derived <a href="https://gvsu.lyrasistechnology.org/repositories/2/resources/515">Our State of Generosity collection, JCPA-04</a> Date A point or period of time associated with an event in the lifecycle of the resource 2011-06-01 https://digitalcollections.library.gvsu.edu/files/original/ca79b3e8791f44661613e78c69a99c5b.pdf 3b5f6eb280c5b3d61142c16f0b008ca9 PDF Text Text May 25, 2011 Memo to: Dave Sebastian, Chair, and Members of the Board of Trustees From: Rob Collier, President Re: President's Highlights Report This Report highlights activities since the March 29 Board Meeting. After Staff News, we have added a new Section Titled Progress on Plan of Work Metrics to report on our progress in the Plan of Work you adopted on March 29. The Report then provides Constituency Updates, updates on each of the four core objectives in the Plan of Work for 2011 -2012: 1. 2. 3. 4. Advocate for Legislative Goals Operate a Networked Learning Community Support Membership Collaboration on Critical Issues Operate a Model Regional Association to Achieve Objectives 1, 2 & 3 The report concludes with a brief summary from the TMP Diversity and Inclusion Initiative and a summary listing of all of the Special Projects - Attachment A - for which we are receiving grant funding. I. Staff News We have two new staff to announce: Hannah Watson, a student at the University of Michigan and alumnae of the Saginaw Community Foundation Youth Advisory Committee, has joined us as the 2011 Mawby Summer Intern. She will be with us at the Board Meeting. Kerrin McClain of Muskegon will be starting on June 1 as Data Systems Coordinator in the Grand Haven office replacing Mary Trimbach. In addition, I am pleased to share that Donnell Mersereau has been appointed to the Council on Foundations Standards Action Team and National Community Foundation Standards Board joint task force on affiliate standards. Vicki Rosenberg has been appointed as co-chair of the D5 Leadership Committee (national management team) for the successor to the national Diversity in Philanthropy Initiative. CMF was recognized by Emerging Practitioner in Philanthropy (EPIP) at its 10111 Anniversary Gala in Philadelphia with The Local to National Award. II. Progress on Plan of Work Metrics Updates Priority Goal One- Member Engagement and Retention- Four Metrics 100% Contact 97% Retention 35% Highly Engaged 10% Increase in unstaffed foundations engagement �President's Report June 2011 Page 2 As of April 30 - one month into our fiscal year we can report the following numbers: 9% Contact Nearly 60% retention- 187 of337. At this point last year we had 97 renewals in, so progress is being made. We still have 150 members to renew, but at this time have had no members indicate their intent to drop membership. Your staff leadership has decided that we need to rethink the three levels of member engagement and present the Board of Trustees with a revised plan on the metrics for engagement for discussion at the fall Board Meeting. Priority Goal Two - 45 new Members Recruited- Three Metrics 10 Corporate 10 Other 25 Family/Independent As of April 30 we can report on 2 new members in the Other category: two public charities: Children's Hospital of Michigan and the Chaldean Community Foundation. Priority Goal Three- Organizational Capacity- Two Metrics External -value of member experience Internal - progress on centers of excellence Later in the Board Agenda under Tab 5, there is a proposed plan for Board discussion on redoing the Metrics for Organizational Capacity. In terms ofthe External Metric of the value of membership experience, we feel we are already measuring under membership retention and engagement. We look forward to your counsel on the Internal Metric. Finally, I have included a three year Membership Revenue Snapshot as Attachment B, which we are using to track our progress. III. Constituency Updates I will invite Tom Porter, Caroline Chambers and Brenda Hunt to provide brief updates on issues related to their Committees. • • Family Philanthropy Family foundation youth who are in high school and are not members of community foundation youth advisory committees are being invited for the first time to participate in the June Youth Grantmakers Summer Leadership Conference. The Family Philanthropy Program Committee, chaired by Nancy and John Colina, has held five 30-minute "listening" calls in May and will meet in June to detennine next steps on recommendations from the five specific focus group of family foundation members, such as Board Chairs, Non-Family Executive Directors and Out of State trustees, providing input on how CMF programming can best serve family foundation membership needs and interests. �President's Report June 2011 Page 3 • Each committee member of the Family Philanthropy Membership Committee, chaired by Diana Tarpoff, is developing a plan for membership recruitment in their specific geographic region of Michigan. Note Attachment C used at the Family Foundations Summit hosted by the Johnson Center. The goals of the Family Philanthropy Communications Committee, chaired by Mark Morley, will support membership recruitment through communications tools such as developing a bigger "marketing" approach by creating a brochure for prospective members placed in key locations. III. Objective One- Advocate for Legislative Goals Work on Government Relations in Lansing has focused on the Community Foundations Tax Credit and efforts to save it as part of a recommended simplified Charitable Tax Credit summarized by the memo from Gary Olson at Public Sector Consultants and included as Attachment D. A Member Alert summarizing the outcome of our efforts is included as Attachment E. I testified before the House Tax Policy Committee and the Senate's Government Reform Committee. In terms of our National Legislative Agenda, CMF and COF have retained Cambridge Associates to update the 2008 analysis on the issue of simplification of the Excise Tax to a revenue neutral number. IV. Objective Two- Operate a Networked Learning Community Since the Board Meeting, special networked learning events include: April 12, Detroit Area Grantmakers "Living Cities Integration." Sue Mosey, president & CEO, University Cultural Center Association and Scott Alan Davis, president & CEO, Vanguard Community Development Corporation introduced how the Detroit region is working to implement game-changing innovations in the design, delivery and management of efforts to expand opportunity for low-income people. April 14, Family Philanthropy Teleconference- "Keeping Grantmakers and Grantseekers from Drowning in Paperwork" May 12, Family Philanthropy Teleconference- "Do More than Give: the Six Practices of Donors Who Change the World" May I 0, Business Contributions Council - Blue Cross and Blue Shield of Michigan hosted the Boston College Center for Corporate Citizenship for an interactive discussion on the results of the Center's biennial Profile of the Practice survey on corporate citizenship strategies, operational structures, and management and leadership tactics at 190 companies. May 19 - 20, Johnson Center National Summit on Family Philanthropy- "Charity Begins at Home: Families Rebuilding Communities" in Grand Rapids May 26, Detroit Area Grantmakers "Scaling What Works," A special DAG partner program presented with Grantmakers for Effective Organizations (GEO) and Growth Philanthropy �President's Report June 2011 Page4 Network, the morning program will feature Shirley Sagawa, from the Center for American Progress; and the noon Luncheon will feature Jeff Faulkner, president, Ways to Work, a unique Milwaukee-based community development financial institution supported by both the Kresge and Kellogg Foundations. Update on Annual Conference, O ctober 10 and 11, Kalamazoo Because the Annual Conference is our largest networked learning event, I want to share that we have retained noted national journalist Ed Gordon- a Detroit native and Western Michigan Alum to host the Opening Plenary with the Governor. And after Garrison Keillor's live Prairie Home Companion show on May 7, several members emailed me about Joel Mabus from Kalamazoo. So Joel has agreed to be our artist in residence at the Conference and will sing at both plenary sessions as well as give a workshop. Infonnation on Ed and Joel is included as Attachment F. V. Objective 3 - Support Membership C ollaboration on Critical Issues Despite a bad spring storm, the OFL coordinated a phone briefing for about 20 of the 35 funders registered with Directors Corrigan and Dazzo from the Departments of Human Services and Community Health. Other meetings since the Board Meetings coordinated and staffed by the Office ofthe Foundation Liaison, our Public Policy Fellow, LaToya Morgan, and led by Affinity Groups, meetings since the Board Meeting have included: April 13, Release of Annual Giving and Volunteering Report, Lansing In partnership with the Michigan Nonprofit Association and M ichigan Association of United Ways we released the Annual Report which indicates that in 2010 giving by Michiganders dropped from 85% to 83%. May 4, Land Use Funders Affinity Group- renamed Michigan Funders for Sustainable Regions, at the Americana Foundation, Novi This meeting included Transportation for Michigan Policy Reform briefing. Bill Rustem, Director of Strategy for the Governor, joined by phone and shared that the Governor w ill be doing three special addresses in the fall covering health, infrastructure, and workforce/talent. There was consensus by the Group that they would help fund an intern through CMF to help Mr. Rustem with the Infrastructure message. The Governor has special interest in four areas of interest to funders: transportation, regionalism, state parks, and an urban regional strategy. Consultant Linda Helstowski shared that the evaluations from this year's April 8 Summit held in partnership with the Land Policy Institute at MSU were the highest ever. The group will be working with the Office of the Foundation Liaison on a briefing for the fall with the Governor's Quality of Life Group, headed by former CMF Trustee Dan Wyant. May 4, Michigan Grant Makers for Women & Girls, Lansing Co-chaired by three members: Carolyn Cassin, Michigan Women's Foundation; Peg Talburtt, Lovelight Foundation; and Kathleen Russeau, Monroe County Community Foundation, this event drew a diverse group of foundation, nonprofit and government leaders on the issue of the trafficking of girls in Michigan. The keynote speaker was D eborah Richardson formerly of the Women's Funding Network. �President's Report June 2011 Page 5 May 10, Michigan Benefit Access Initiative, Lansing Staff from the Open Society Institute and Ford Foundation joined Michigan funders for this update on the bundled benefits platform being coordinated with the State by the M ichigan Association ofUnited Ways. May 10, Nonprofit SuperConference and Mawby Award, Lansing We were pleased to have the Governor involved in recognizing both Russ Mawby and Jim and Donna Brooks of Holland as recipients of the 201 1 Mawby Award for Philanthropy. Jim and Donna are members of CMF through their Donor Advised Fund at the Community Foundation of Holland/Zeeland. May 16, Y AC Advisor Gathering, Lansing A new toolkit for Y AC Advisors regarding Fund Development - a train-the-trainer tool focused on not only enhancing the understanding of YAC Advisors regarding Fund Development, but also assist them in teach ing these concepts to their Y AC members was premiered. The toolkit will undergo advisor and community foundation personnel evaluation prior to the release of the final version for the 2011 Youth Grantmakers Summer Leadership Conference. May 23, Regional Learning Forum with the Council on Foundations, Battle Creek This one day Forum will focus on how community foundations can play a crucial role in regional innovation with a focus on economic development. Made possible by a grant from the Kellogg Foundation, this event will draw community foundation leaders from throughout the Midwest. We look forward to sharing the results at the Board Meeting. June 18, CMF' s newest affinity group, "Green and Blue Network: Families for Great Lakes Land & Water", Marshall Co-chaired by Tom Cook and Tom Porter, this group is having a program on the "Rivers of Michigan- Protection & Restoration." Speakers will include Dave Allan, the Group's Scholarin-Residence from the School of Natural Resources & Environment, University of Michigan; Steve Hamilton, Professor, Aquatic Ecology, Michigan State University; and Jeff Spoelstra, Coordinator, Kalamazoo River Watershed Council. June 24-26, The 2011 Youth Grantmakers Summer Leadership Conference, Michigan State University This year's theme is "Philanthropy for Social Change: Observe. Act. Impact." - aimed at focusing youth on the incredible social challenges facing young people within the state and how youth philanthropy can create effective solutions. Conference participants will have the opportunity to participate in an actual grant review session, ultimately deciding who will be the recipient of a 5,000 dollar grant with web voting prior to the Conference. Issue - Community Philanthropy- Midwest Community Foundations' Ventures (MCFV) Highlights from CMF's supporting organization include: • MCFV has signed a contract with the Council on Foundations to repurpose the Magic of Match Day Toolkit for national release in late 2011. • A second collaborative initiative between MCFY, the Forum of Regional Association of Grantmakers, CF-lnsights and the Council on Foundations brought another key piece of research to Regional Association staff and community foundation practitioners. The white �President's Report J une 2011 Page 6 • • • • • paper Seeking Shared Success: Business Motlellnnovation through Mergers, Affiliations and Alliances addresses the key issues of how alliances, affil iations and mergers represent a path to enhanced sustainability and greater impact for community foundations. The paper and the webinars offered perspectives from community fo undation leaders, access tools for considering a new structure and case studies from six community foundations. The paper, train-the-trainer webinars for Regional Associations and national webinars were released in April2011. National webinars on the Emerging Community Foundation Series by the James Irvine Foundation are being offered nationally to community foundations through May 2011. Transfer of Wealth Analysis and Marketing Portfolio -In May 2011, the Grantmakers Forum of New York- the Regional Association serving foundations in upstate New York, through funding from the Rochester Area Community Foundation, purchased the marketing portfolio from MCFY for use with the community foundations in their region. MCFY will continue to offer this portfolio to other regions of the country that have engaged in Transfer of Wealth research. The 2011 MCFV Community Foundation CEO/Leadership R etreat will be in South Bend, Indiana on June 201h and 21"\ 2011. Registration for the event is being administered by the Indiana Grantrnakers Alliance. Session topics include Strategies for innovationfacilitated by one of the leading expetts in innovation leadership; Leading Change: How to engage your Board of Trustees-led by the Director of Nonprofit Management at University of Notre Dame; Community Foundation Sustainability and Growth-a strategic discussion with CF lnsights/FSG; and a luncheon plenary on Investing in the Current Climate-with a representative of Fifth Third Bank. MCFV was awarded a $25,000 Forum of Regional Associations grant to build capacity for Regional Associations to provide grantmaker education. MCFV built a new web site designed to be a repository and portal for Regional Associations to support: I. The development of communications and the coordination of flow of information to Regional Associations and their member community foundations; 2. The building of a " learning community" through web portals and listserves; 3. The creation of guidelines for effective technical assistance, trajn-the-trainer webinars, in-a-box workshops and events, and roll-out of research and communications. The Access to Recreation Initiative, funded by a $ 15 million, multi-year grant from the W .K. Kellogg Foundation, supporting accessible recreation in the MCFY four state region of Michigan, Ohio, Illinois and Indiana, was granted an extension through June 201 I . A new round of grant applications is due June 1 from the four state region. Issue- C losing Opportunity Gaps in Michigan Supported by a Ford Foundation grant, the TMP Diversity and Inclusion Initiative and the Public Policy Committee formed a partnership to produce a baseline research report, a symposium and post-symposium communities of practice on the role of philanthropy in narrowing opportunity gaps. In May, CMF hired FERA & Associates to produce the report. FERA President, Karen Tice, facilitated a Research/Report Design Meeting with members of the project Steering Committee to inform the purpose, content and target audiences for the report. In late summer, work will begin on designing a Feb/March 2012 Symposium for CMF members and national experts/partners. �President's Report June 2011 Page 7 VI. Objective 4 - Operate a Model Regional Association to Achieve Objectives 1, 2 & 3 Activities since the Board Meeting have included: Market Research. CMF is launching a market research effort to strengthen Communications, Learning Services and Diverse Member Recruitment. Key components are: • CMF Communications to result in a message framework promoting the valued ofCMF membership, core services and diversity/inclusion for effective philanthropy and inform a new strategic communications plan for CMF overall and for TMP. • CMF Learning Services to result in a conceptual framework, three-year program cycle and strategic plan that integrates programs, web resources, tools and learning networks (live and on-line). • CMF Diverse Member Recru itment to understand the perceptions, opportunities and barriers relative to Tribal, African-American, Arab-American, Hispanic and LGBTQ funders and inform a new member recruitment strategy and required messages and tools. Pilot Center of Excellence for Education (2011-2012 Board Priority). With resources provided by the Ford Foundation grant, consultant Dawn Roberts was hired to: • Analyze CMF's multi-year database of programs and annual conference sessions offered against skills/competences articulated in the Forum Education Framework (Attachment G) and member participation in those programs, • Results were presented to statT on March 31 and design has begun on a pilot center of educational excellence from internal systems such as data tracking, scheduling, evaluation to the services framework (regularly offered to one-time programs/web based supports, etc.). Communication. Implemented new strategies and tools to strengthen the collective voice of Michigan philanthropy, as well as make communication more accessible for members. Strong positive response indicates these initiatives are moving in the right direction. • Expansion ofCMF News Wire distribution to include key media and state/federal legislators of member foundations. • Significant growth of social media utilization to push CMF "expert" messages on sector, NewsWire, issues, and programs o Twitter - followers increase from 553 to 725; interactions* per month increased from 3 to 45+ (tweets, retweets, @mentions), followers now include media, legislators, key influentials o Facebook - fans increase from 120 to 171 ; interactions * per month increased from 2 to 32+ (posts, shares, comments, likes) • Implemented metrics tracking system to provide baseline, growth and analysis of engagement in CMF ePromotions, social media and web analytics. • Launched Video Blog and eCalendar and target mailings to support select ePromotions �President's Report J une 20 11 Page 8 UPDATE: Transforming Michigan Philanthropy Through Diversity & Inclusion (TMP) Diversity/Inclusion Curriculum Development Project CMF's new Curriculum Design Team (Rosenberg as lead with key staff and content experts, Wooten and Zemsky) met with consultant Barbara Demarest to draft a five-year plan of diversity/inclusion learning services and a production plan/schedule. Priority 2011-2012 products include successful new programs such as the TMP Peer Action Learning Networks, refined programs piloted in 2010 for Y AC Advisors, and new programs for fam ily foundations (based on input provided through focus groups) on intergenerational inclusion, and market research to inform 2013 products for corporate grantmakers. �Attachment A Coun cil of Michigan Foundations Serving grantmakers. Advancing giving. Special Projects Overview, May 2011 for the CMF Board of Trustees INTRODUCTION CMF is engaged in the following "special projects" that contribute to achieving our value proposition of being "a diverse and inclusive philanthropic community that helps members network, learn, advocate, innovate and communicate to achieve greater impact." "Special projects" is a misnomer, as this body of work is connected by their common objectives to expanding CMF's capacity, maintaining CMF's leadership role in the sector and, most importantly, delivering on our value proposition for members. Developing a new way to talk about this body of work is one of the objectives of t he strategic communications/messaging work underway. Transforming Michigan Philanthropy Through Diversity & Inclusion (TMP), 2008-2013 • Trustees on Advisory Committee: Cook, Goss, Speirn, Velasquez • Goal: Increase the effectiveness of organized philanthropy in Michigan. TRANSFORMING • Objectives: Become a Diverse and Inclusive Membership Association; Michigan Philanthropy Increase member awareness, understanding and support voluntary action to through become more diverse and inclusive; Increase diversity of individuals serving, leading, governing, advising foundations/corp. giving programs Diversity & Inclusion • Funders: Arcus, Ford, Kellogg, Kresge, Mott, Skillman Increasing Social Equity in Ml, TMP/Public Policy Committee Partnership, Nov 2011 o Trustees on Steering Committee: Broman, Cook, Paine-McGovern o Goal: To increase M l foundations' investments in achieving social equity in Ml communities. o Obj ectives: Establish baseline knowledge, design awareness campaign/educational programs (including Symposium on Closing Opportunity Gaps {Nov. 14-15, 2011), engage members o Funder: Ford Grantmaking at the Crossroads, 2011-12 o Trustees Engaged: Task Force being formed o Goal: To deepen CMF's knowledge about grantmaking through a diversity, inclusion, equity lens. o Obj ectives: Establish baseline knowledge, design awareness campaign/educational programs, engage members o Funder: Arcus two year grant of $150,000 (second Arcus grant for TM P) PolicyWorks for Philanthropy, 2009-2011 • Trustees Engaged: Cook, co-chair, Public Policy Committee • Goal: To build the capacity of RAs' staff, board and volunteer leaders to engage policymakers in support of a vibrant and effective philanthropic sector. • • Obj ectives: Build capacity of 20 RAs (serving more than 3,000 foundations and corporate giving programs in 39 states); catalyze action to engage local, state and federal policymakers Funders: Hewlett {2009-11), Mott {2010-11), Gates {2011), Packard {2011) Pol icyWorks ~ Philanthropy Helpiog Regional Associal ioos Engage Policymakers �Skillman Foundation Public Policy Fellows, 2008-2011 • Trustees Engaged: Goss • Goal: To develop new talent that can gain valuable experience in philanthropy and public policy Objectives: To employ two Public Policy Fellows to support the work of the Skillman Foundation on • neighborhoods and education and to provide support as appropriate to related CMF Affinity Groups. • Funder: Skillman Foundation FounClation Liaison Office of Foundation Liaison, 2003-2014 Trustees Engaged: Egner, Broman, Goss Goal: To identify and broker strategic partnerships P A R TN ERIN G F 0 R A BETTER M I C H I G AN between the state and foundations likely to result in policy reforms that would improve t he lives of children and families in Michigan. • Objectives: Educate state officials about foundations; support the development of partnerships between the state and foundations; attract new national grant dollars to Michigan; and respond to opportunities for new local and regional public/private partnerships • • • 13 Funders: Mott, Frey, Skillman, Ann Arbor, Battle Creek, Flint, Fremont, McGregor, Kellogg, Kresge, Hudson Webber, Grand Rapids, Steelcase Land Use Funders of Michigan, 2002-Present • Trustees Engaged: Cook, Porter • Goal: To support an affinity group of CMF members interested in peer learning on land use issues. • Objectives: To meet quarterly and produce an annual convening in conjunction with t he Land Use Policy Institute at MSU. • Funders: Americana, Freye Foundation, Capital Regional Community Foundation, Carls Foundation, Cook Family Foundation, Fred & Barbara Erb Foundation, Hudson-Webber Foundation, C.S. Mott Foundation, Rotary Charities of Traverse City, Community Foundation of SE Michigan, Wege Foundation, Oleson Foundation and State Coastal Zone Initiative Michigan College Access Network, 2009-2012 • • • • Trustees Engaged: Hunt Goal: To support a community based public-private-part nership that will result in more high school graduates moving to college studies. Objectives: To re-grant funds to support local community based coalitions supported in part by local community foundations. Funders: The Kresge Foundation and local community foundations providing matching funds Access to Recreation, 200S-2011 - Midwest Community Foundations' Ventures • Goal: To increase the availability of outdoor recreation activities to residents with disabilities and ensure long term policy changes in access to recreation. • Objectives: To work in Michigan with the Department of Natural Resources and Michigan Parks and Recreation Authority and 22 community foundations in MCFV states in building access to recreation projects and perm anent endowment funds to support these projects and public education activit ies to advance access to recreation policies. • Funders: W. K. Kellogg Foundation, matched by 22 local community foundations in four states including Grand Traverse Regional CF, Midland Area CF, Greenville Area CF, CF of Monroe County, CF for Southeastern Michigan, CF of St. Clair County, Mt. Pleasant Area CF, Lapeer County CF �Membership Revenue Snapshot Member Type Community Foundations 08-09 214,100 10-11 5,250 3,800 83,560 18,900 314,900 337,050 0 4,550 179,300 4,950 4,150 69,460 17,600 282,700 318,700 0 3,000 197,325 4,950 4,000 64,150 20,000 252,700 318,800 1,000 4,166 52,230 500 42,500 500 32,500 500 1,034,840 922,860 -111,980 900,091 -22,769 Community Foundation Affiliates CF Donor-Advised Funds Corporate Foundations Corporate Giving Programs Family Foundations Independent Foundations Individua l Ph ilanthropist s Out-of-State Associates Public Charities Public Charity Donor-Advised Fds Total Revenue Net gain/loss 09-10 1, 200,000 1,000,000 800,000 ~ cu :I 1: 600,000 • 2009 ClJ > cu Cl: • 2010 400,000 • 2011 200,000 0 $47,116 • CF • CorpFdns/CG P • Family • Independent • Other �The Council ofMichigan Foundations is a diverse and inclusive philanthropic community that helps members network, learn, advocate, innovate and communicate to achieve greater impad. Co,.Ht~~tic4ft FA M A ~JJ?i1Jlaxtkro ~ 1}i ., I II ""it- lo " WI I~<M.I'I'td.-ao·u-chok' Wlult~dt- lwo.loloun,,_IIIA.., ~n'flnO...mhori:SIIIrho rrutrnmr'"""l:r..,_lm...,.n.n•• l'l't1W..,...,,o~~rolloo•rhcTa OQ)tfyf><d>-IIIACiwo<..... Rnll_,_ adl<i.lJOL<I'I'J..-< i...UUIL< CMJ"""'ot«J•....ICII!Iolllllllf~id ~i.tclu>oi}<.OC..U...AO d~GIO. 'll.... Ao.<*-luck.ldro.· III.A Wi~lu'--'*ll>~lhl• IOCA,._ Pl(liti!Mii<-loitlloblowo•;.u;. w~ru...- n....,.M. L.lb..•-·Oofrl.o.,..J.. ,. . .h...J ...,..,f»-.. .. lno.~•...,...,.r , _.• 1 _..,_,_,_,.., 1 ,... J u l!) - l f.. """-l.._.,.,,...,_.,_,~ , l1Jrf11 11 lrh·t!wrow~~«,.......,tlltet!FtN ....'"'-• -....DRniKnla. b.>.:lt•ilbPWf • Family Philanthropist Publications, eNews, eCalendar, Member Alerts, Social Media cook Family Foundation For more information, contact Susan Howbert, VP of Family Philanthropy, 313.566.2444 showbert@michiganfoundations.org CMF is proud to partner with the Johnson Center for Philanthropy supporting family philanthropy and strengthening our collective voice in Michigan. �Attachment D PSC PUBLIC SECTOR CONSULTANTS MEMORANDUM To: RobertS. Collier, President, Council of Michigan Foundations From: Gary S. Olson, Senior Policy Fellow, Public Sector Consultants Date: April 24, 2011 Subject: Option for Simplification and Reduction of the Current Individual Michigan Tax Credits for Charitable Donations Recommendation At your request, Public Sector Consultants (PSC) has r eviewed the current status of the tax credits under the Michigan income tax for charitable contributions. Based on this analysis and review, PSC has constructed an alternative proposal that would simplify and restructure the three existing charitable income tax credits and create significant cost savings to the state. Based on available data, PSC estimates that the annual cost of the three individual 50 percent credits would drop from $49.2 million under current law to approximately $17.2 million with one 25 percent credit- a savings of at least 65 percent to the state, while still helping to generate private giving by Michiganders to these eligible charities. Consolidate Existing Charitable Tax Credits This recommendation is proposed in recognition of the interest by Governor Snyder and legislative leadership to simplify Michigan's Tax Code, as well as to respond to a request for an option that would continue to promote charitable giving-unlike the governor's recommendation to eliminate all charitable tax credits for the new state budget. The current variation in state tax treatment of individual income taxpayers' charitable contributions based on the types of charitable donations made during the tax year leads to both confusion among taxpayers and a more complex state tax form. Taxpayers have to carefully examine their charitable donations and then categorize them based on the list of eligible donations for each separate credit. The state tax forms are more complex under this system due to multiple credit lines on the individual income tax, as well as the associated instructions that must accompany each credit offered on the returns. To simplify the filing of tax returns by individuals and the processing of tax returns by the state, the state could consolidate the three existing individual income tax credits for charitable contributions into a single tax credit that would still provide individual income taxpayers the option of claiming a credit for charitable contributions. The proposed new credit under the individual income tax would allow taxpayers to claim a credit for contributions to the following charitable organizations: • • • Community foundations and the endowment funds they hold for hundreds of nonprofits Homeless shelters and food banks Michigan colleges and universities �• the Michigan Colleges Foundation, • • • State Art in Public Places Fund Michigan Historical Museum Michigan public libraries • • • Michigan public broadcasting stations Art institutes owned by municipal governments State of Michigan Archives In recognition of the fiscal pressures facing the Michigan state budget, the eligible tax credit could be reduced from the current 50 percent credit in three separate charitable categories to 25 percent of the total amount contributed during the tax year to eligible charitable organizations. Under this option, the maximum amount of the combined credit would be capped at $50 for a single taxpayer and $100 for taxpayers filing a joint income tax return- in contrast to current law, where the cap for a taxpayer making all three contributions is $300 for single filers and $600 for joint fi lers. This proposed consolidation will lead to significant savings to the state; PSC estimates that the annual cost of the individual credits for charitable contributions would drop from $49.1 million under current law to approximately $17.2 million (a decline of at least 65 percent). The overall effect of this restructuring would vary among taxpayers. Based on the number of taxpayers filing for the current credits- only 405,000 returns filed for at least one of the existing credits for charitable contributions in tax year 2008 1-most income taxpayers would see a minor change from the consolidation of the credits. Those taxpayers who currently claim two or three of the credits on their return would see the most difference. Based on Department of Treasury data, a total of 13,537 taxpayers claimed all three credits in the most recent tax year-or just over 3 percent of all individual filers who made a charitable contribution. Under current law, these taxpayers could receive total credits of $600 if the maximum credit was claimed and the taxpayer was filing a joint return. Under the proposed consolidation and reduction, the credit for this taxpayer would be reduced from $600 to $100 for joint filers (or from $300 to $50 for single filers) . Taxpayers who are currently filing for two of the existing credits could also see the value of their credits decline, depending on the amount of the contributions made under each of the existing credits. 1 According to Michigan Department of Treasury data in tax year 2008, 273,312 income taxpayers filed for the higher education credit with the average credit equal to $90. The community foundations credit was filed for by 35,200 income taxpayers with the average credit equal to $93. The homeless shelter and food bank credit was filed for by 234, I 00 taxpayers with the average credit equal to $8 1. A total of 405,000 taxpayers had returns that included the filing of one or more of the three credits. �Attachment E Cuddington, Sue Subject: MEMBER ALERT: Never Too Late to Give - Update on Tax Reform Legislation Never Too Late To Give - Update on Tax Reform Legislation Dear CMF Board of Trustees and Members: Last week, the Legislature passed t he Governor's Tax Reform Package in a close vote with t he Lt. Governor cast ing the tie-breaking vote in t he Senate. This Bill w ill have an impact of some degree on charit able giving due to t he elimination of cha ritable tax credits. The Bill, which t he Governor w ill soon sign int o law, first eliminat es t he M ichigan Business Tax, which has included several charitable tax cred its, includ ing t he Community Foundation Tax Cred it. This Bill also contains numerous changes t o t he Individual Tax Code, including eliminat ion of th ree charitable tax credits: public institutions, food banks and homeless shelters and community foundations. The proposa l advanced by CMF and our partners for a simplified individual tax cred it at a substantial savings to t he state was not successfu l in the final negotiat ions. The changes to the charitable tax credits are effective on January 1, 2012. As a resu lt, communit y foundations and the ot her charitable beneficiaries of these tax credit s will be marketing them to current and potent ial donors t hroughout t he balance of 2011 t o help promote both business and ind ividual giving. Creatio n of t he Community Foundation Tax Credit 20 years ago was a major legislative accomplishment for CMF and our communit y foundation members. Michigan was the f irst state in the country to have such a t ax credit and t he st ories of how it helped to grow endowed funds held by comm unity foundations across M ichigan are indeed inspi ring. For nearly 20 years, one of CMF's Action Legislat ive Goals has been: To monitor administration of the permanent community foundation tax credits for individuals, families and businesses and their relationship to current and proposed tax credits. The credit was made permanent in 1992, after being renewed three times by t he Legislat ure. Over the lifetime of t his credit, the cost to t he state has been about $50 million and endowed assets of t he community foundations have grown, due in part to t his credit, to exceed $2 billion. We w ill be documenting the story of th is successfu l pu blic private partnership between the state, its residents and comm unity f oundations, so that it is not �forgotten and can benefit future public policy discussions on charitable giving. Attachmen E This change in tax policy comes at a time when the annual Giving and Volunteering Study, conducted by Michigan State University for the Michigan Nonprofit Association and CMF, confirms that giving by Michiganders did drop in 2010, mirroring a national trend of a reduction in individual giving. At the same time, we can be proud that 83% of Michiganders report they continue to give! Concerned about the growing demands on non profits, members of the Legislature have asked how else the State can encourage charitable giving. As the chapter on the Community Foundation Tax Credit ends this December, we hope a new chapter on giving incentives, in a partnership between the state and its residents, will begin in 2012. We will keep you posted and encourage you to take full advantage of the charitable tax credits in 2011. RobertS. Collier President & CEO The Council of Michigan Foundations (CMF) is a diverse community of more than 350 grantmaking organizations, who strengthen Michigan by finding and testing innovative solutions, sharing knowledge, convening business, government and nonprofit leaders, and investing in the state's nonprofit sector. Visit our website at www.michiqanfoundations.org 1m •• Connect with us on Facebook & Twitter! We're launching an exciting promotion for the CMF Annual Conference and we're giving away a full conference registration! Connect today! 2 �Attachment F Featured Presenters 39th Annual Conference Kalamazoo, October 10-11 Ed Gordon - Host of Opening Plenary with Governor Hard-hitting, inspiring, intelligent, honest, direct: these are some of the words used to describe the style and approach ofEmmy Award-winning broadcaster Ed Gordon. Known for his stellar interaction with newsmakers from the worlds of politics, entertainment, and sports, his name is synonymous with the "big" interview and he has become one of television's most respected journalists. Now leading the news division of BET, Gordon hosts a weekly talk show and anchors news specials for the network, allowing him to display all aspects of his interviewing expertise. Over the years Gordon has held many impressive positions, including contributing correspondent for the CBS newsmagazine 60 Minutes II, contributor for NBC's The Today Show and Dateline, and host of"News and Notes with Ed Gordon," which aired on NPR. His diverse style makes him one of the most versatile names in broadcasting. Prior to returning to BET in 2010, Gordon distinguished himself during two prior stints at the network during which time he had several roles, including host of BET Tonight, anchor of BET News, and creator of his signature one-on-one series Conversations with Ed Gordon. Over the years, Gordon has covered many ofthe world's most defining events. From the historic 2008 United States Presidential election, to the freedom of South Africa's N elson Mandela, to upheaval in Haiti and Cuba, he provided comprehensive coverage. Gordon also provided up-tothe-minute reports on many other domestic and international affairs, includ ing the tragic 9111 attacks on America. Some of Gordon's other notable works that have garnered the admiration and respect of viewers and colleagues include: an exclusive interview with pop superstar Janet Jackson about her secret marriage and painful divorce; the infamous O.J. Simpson interview; and no-holds-barred, headline-making interviews with controversial Senator Trent Lott and embattled singer R. Kelly. Gordon's impressive portfoli o also includes conversations with newsmakers like President Barack Obama, television mogul Oprah Winfrey, President Bill Clinton, and Academy Award winners Jamie Foxx and Halle Berry, as well as the "King of Pop," the late Michael Jackson. His three-year stint at NBC was just as impressive, as he served as an anchor on MSNBC and a contributor to The Today Show and Dateline. Gordon started his broadcasting career in the early 1980s at the PBS affiliate in Detroit. Gordon has created "Daddy's Promise," an initiative that encourages fathers to become deeply involved in the lives of their daughters. The project was born after he wrote a story for Essence magazine in December of 2006, in which he described the close relationship he shares with his daughter, Taylor. The president of Ed Gordon Media, a multi-service production company, the Detroit-born Gordon earned his bachelor's degree in communications and political science from Western Michigan University. �Annual Conference Presenters June 20 II Page 2 Joel Mabus (Short Bio)- Artist in Residence Joel Mabus may be called a singer-songwriter, but he doesn't sound like one. He's the son of a 1930's old time fiddle champ and a banjo-pickin' farm girl. His performing career began in college during the Vietnam era, where he studied anthropology and literature by day and played coffeehouses by night. One critic writes, "Joel Mabus knows his way around the English language and American culture just as well as he knows his way around a fretboard." Born in 1953 in the southern Illinois town of Belleville, Joel has recorded 20 solo albums of original and traditional music since his recording career started in 1978. The past three years running, Mabus has been in the top 10 most played artists in the Folk Radio Charts for North America (folkradio.org) [The only other top 10 artists who share that 3-year distinction are Pete Seeger and Bob Dylan.} Joel's latest CD is 2009's No Worries Now, an album of all-new compositions which has been garnering high praise from the critics. A one-off in the folk world, Mabus defies any easy pigeon-hole. His palette ranges from mountain banjo to jazz guitar -- from sensitive introspection to wicked satire. He's both picker & poet, and from coast to coast over the past 30 years this Midwesterner has brought audiences to their feet, wanting more. �Attachment G Principles and Practices .for Grantmaker Education OPERATING Steward financial resources responsibly. Manage efficiently and ensure accountability. Communicate clearly and transparently. LEADERSHIP GRANTMAKING Advance the mission, make an impact. Govern the foundation from the head and heart. Measure, leam, and apply learning to enhance effectiveness. lead with inspiration, vision, and direction. SPECIALIZED PRACTICES COMMUNITY FOUNDATIONS CORPORATE FOUNDATIONS FAMILY FOUNDATIONS HEALTH-CONVERSION FOUNDATIONS Serve as com munity caretakers. Grow philanthropic resources and invest them responsibly to strengthen community. Model corporate citizenship. Demonstrate excellence as corporate citizens, share resources, and work in partnership. Leave a legacy. Make a difference in the quality of healthcare. Use resources to foster quality healthcare services and individual health. Honor family's mission, fulfill its legacy, and share resources to make communities better. � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Our State of Generosity Creator An entity primarily responsible for making the resource Grand Valley State University. Dorothy A. Johnson Center for Philanthropy Description An account of the resource Collection contains the records of four Michigan nonprofit organizations: Council of Michigan Foundations, Michigan Nonprofit Association, Michigan Community Service Commission, and the Johnson Center for Philanthropy at GVSU. The documents are compiled by the Johnson Center for Philanthropy, and records document the history of the organizations from the 1960s to the 2010s. Coverage The spatial or temporal topic of the resource, the spatial applicability of the resource, or the jurisdiction under which the resource is relevant 1968-2014 Source A related resource from which the described resource is derived <a href="https://gvsu.lyrasistechnology.org/repositories/2/resources/515">Our State of Generosity collection, JCPA-04</a> Rights Information about rights held in and over the resource <a href="http://rightsstatements.org/page/InC/1.0/?language=en">In Copyright</a> Subject The topic of the resource Dorothy A. Johnson Center for Philanthropy Council of Michigan Foundations Michigan Nonprofit Association Michigan Community Service Commission Dorothy A. Johnson Center for Philanthropy Charities Philanthropy and Society Fundraising Records Michigan Publisher An entity responsible for making the resource available Grand Valley State University Libraries, Special Collections and University Archives, 1 Campus Drive, Allendale, MI, 49401 Contributor An entity responsible for making contributions to the resource Council of Michigan Foundations; Michigan Nonprofit Association; Michigan Community Service Commission Identifier An unambiguous reference to the resource within a given context JCPA-04 Language A language of the resource eng Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Identifier An unambiguous reference to the resource within a given context JCPA-04_CMF_2011_BB_2011-06-01_Presidents-Report Title A name given to the resource Council of Michigan Foundations 2011-06-01 board book presidents report Creator An entity primarily responsible for making the resource Council of Michigan Foundations. Board of Trustees Description An account of the resource Council of Michigan Foundations 2011-06-01 board book presidents report. Records are compiled in the Our State of Generosity collection by the Johnson Center, along with the files of the Michigan Nonprofit Association (MNA), the Michigan Community Service Commission (MCSC) and the Dorothy A. Johnson Center for Philanthropy. Originals are at the Council of Michigan Foundations. Subject The topic of the resource Dorothy A. Johnson Center for Philanthropy Charities Philanthropy and Society Fundraising Records Council of Michigan Foundations Michigan Format The file format, physical medium, or dimensions of the resource application/pdf Type The nature or genre of the resource Text Language A language of the resource eng Publisher An entity responsible for making the resource available Grand Valley State University Libraries, Special Collections and University Archives, 1 Campus Drive, Allendale, MI, 50867 Rights Information about rights held in and over the resource <a href="http://rightsstatements.org/page/InC/1.0/?language=en">In Copyright</a> Source A related resource from which the described resource is derived <a href="https://gvsu.lyrasistechnology.org/repositories/2/resources/515">Our State of Generosity collection, JCPA-04</a> Date A point or period of time associated with an event in the lifecycle of the resource 2011-06-01 https://digitalcollections.library.gvsu.edu/files/original/96b8981f338c53b78b74159f16b93279.pdf 8b78423fcfd4d1fe1a934e203b19ccc8 PDF Text Text Board of Trustee Meeting Minutes March 29, 2011 Troppo Restaurant, Lansing The Meeting of the Board ofTrustees of the Council of Michigan Foundations (CMF) was held at Troppo Restaurant on Tuesday, March 29, 20 II, pursuant to written notice duly given. Chair Dave Sebastian called the meeting to order at I 0: I0 a.m. Trustees, officers and special guests present in addition to Chairman Sebastian: Trustees: Susan Broman Caroline Chambers Melonie Colaianne Andrea Cole Rob Collier Tom Cook Ellen Crane Dave Egner John Erb Russ Gabier Brenda Hunt Shirley Kaigler Mark Morley Larry Moon Carol Paine-McGovern Phil Peters Tom Porter Glenda Price Tessa Robertson Diana Tarpoff Bonnie Wenick-Kutz Special Guest: Rachel Mraz, Eileen and Brian DeVries Family Foundation and Chair, CMF Investment Committee CMF Staff: Kimberly Burton, Vice President of Corporate Services Sue Cuddington, Executive Assistant to the President Melissa Freye, Communications Director Mike Goorhouse, Private Foundations Coordinator Haley Lamm, Community Foundation Program Associate David Lindberg, Chief Financial Officer Donnell Mersereau, Vice President, Community Foundations LaToya Morgan, Public Policy Fellow Viclci Rosenberg, Vice President, Education, Communication & External Relations I. Call to Order/Introductions Dave Sebastian, Chair, welcomed the Board and self-introductions were made. II. Executive Session Chair Sebastian excused the staff for an Executive Session with the Board to discuss items including the President's Annual Review. III. Consent Agenda Mr. Collier presented the consent agenda and highlighted the Minutes of the March 17 joint Executive and Audit Committees approving the proposed budget for the new fiscal year. He asked Mr. Lindberg to review the approval also from the March 17 Meeting to purchase the remaining Grand Haven office space that CMF is cunently using at an estimated cost of $100,000 to $ 130,000. Mr. Lindberg noted that he is expecting another balanced budget with this year' s audit taking p lace in early May. �Board Meeting Minutes Marc h 29, 2011 Page 2 Minutes of October 10, 2010 Board Meeting Minutes ofthe February 15,2011 Special Board Meeting Minutes of the November 16, 2010 Executive Committee Meeting Minutes of the January 7, 201 1 Executive Committee Meeting Minutes of the March 17, 20 ll Executive and Audit Committees Joint Meeting with proposed Budget for 2011-12 Treasurer's Report Upon motion duly made, supported, and unanimously carried it was RESOLVED that the Board Minutes of October 10, 2010 and February 15, 2011; the Executive Minutes of November 16, 2010, January 7, 2011, and March 17, 2011 including the Budget for 2011-12; and the Internal Financial Statements for January 31, 2011 be approved as presented. President's Highlights Report Mr. Collier invited Tom Porter, Caroline Chambers and Brenda Hunt to highlight the work of their committees. • Tom Porter, Vice Chair for Family Philanthropy, noted three new subcommittees: program, chaired by John and Nancy Colina; membership, chaired by Diana Tarpoff; and communications, chaired by Mark Morley. • Brenda Hunt, Vice Chair for Community Foundations, reported on recent community foundation technology meetings where software vendors presented their programs. She noted that in May community foundations will participate in a Regional Learning Forum on Economic Development followed by a COF Excellence in Education Public Policy Course, supported by the Kellogg Foundation. • Caroline Chambers, Vice Chair for Corporate Philanthropy, rep01ted the committee has met the membership goal with four new members, and the Business Contributions Council held well attended meetings in November and January. TV. Investment Committee Committee Chair Rachel Mraz presented the annual Investment Committee report, noting Trustee, John Erb's support as the newest member of the committee. Chairperson Mraz explained the Committee meets quarterly to review the performance for the operating and permanent endowment funds and provided an update on the TIFF Multi Asset Fund. She noted that CMF also holds a separate endowment fund for Learning to Give (LTG) to support the work of teaching K- 12 students about philanthropy. The Committee is pleased with the progress in recovering the value of our endowment funds. Upon motion duly made, supported, and unanimously carried it was RESOLVED that the Investment Committee Report for the period December 31, 2010 be accepted as presented. V. Proposed Plan of Work for 2011-12 Mr. Collier first reviewed the Lessons Learned document from the Plan of Work for this past fiscal year noting: Strategy 1 - Talk with the Candidates campaign including the pocket card. Strategy 2 -Essential Skills and Strategies hosted at CMF with faculty - a great way to introduce people to the sector, build relationships, and help members network and build a relationship with CMF. �Board Meeting Minutes Marc h 29, 2011 Page 3 Strategy 3 - Community Foundation Technology Task Force brought national software vendors into Michigan helping to create economies of scale collectively. A Family Foundation Environment Group - led by Tom Porter and Tom Cook, which came together after the CMF post conference last year - is working on its first formal program for June. Mr. Collier introduced the Plan of Work for 201 1-12, that was reviewed at the Joint Audit and Executive Committee Meetings on March 17, and featured key changes: • Objective 4 is now a supporting objective to make sure that CMF has the capacity to get getting everything done for Objectives one through three • Communications is now highlighted in every objective instead of being one on its own T he Trustees requested that time be set at each Board Meeting for a brief update of progress on the POW with a quick visual or dashboard on where we are on each objective. Chair Sebastian noted one of the goals we are working towards is getting information out more efficiently between Board Meetings. It is each Board Member' s role as a CMF member to be engaged between meetings. Upon motion duly made, supported, and unanimously carried it was RESOLVED that the proposed Plan of Work for 2011-2012, as reviewed in a joint meeting of the Executive and Committee Meetings, be approved. VI. Membership In the absence of Carol Goss, Chair of the Governance Committee, Mr. Collier introduced proposed changes recommended by the Governance Committee to two sections of the bylaws. The first change relates to the application p rocess so applicants who meet the e ligibility requirements do not have to wait for the next Board meeting to become members. Staff would only take applicants to the Board who do not meet the standard membership criteria. M r. Collier noted that based on discussion at the Special February 15 Board Meeting, there was consensus that the Eligibility bylaw be simplified . While indicating that this proposed change does not impact existing approved categories of membership or recommend new categories of membership, there was a robust discussion about the categories of individual, corporate giving programs and professional advisors. T here was consensus that the proposed Special Membership Taskforce should address these existing categories of membership fi rst. Upon motion duly made, supported, and unanimously carried it was RESOLVE D that changes to Section 2 Application and Section 1 Eligibility of Article 1 M embership of the Bylaws of the Council of Michigan F oundations as recommended by the Governance Committee be approved. Section 2. Application. Any eligible organization, as defined by the Board approved membership criteria, which makes application to the corporation shall become a member upon approval ofits application by the President and compliance with Section 3. Applications from any organization which is not eligible under the Board approved membership criteria must he considered on a case by case basis by the Board of Trustees if it is in compliance with Section 3. Section 1. Eligibility. Any charitable organization, foundation, trust, or for profit corporation with an organized philanthropic grantmaking program which makes grants for charitable purposes in Michigan or individual who makes grants for charitable purposes in Michigan shall be eligible for membership provided the organization or individual meet Board approve membership categories and subscribe to Board approved Guiding Principles for Membership. �Board Meeting Minutes Marc h 29, 2011 Page 4 Mr. Collier noted that membership had exceeded its goal in the Plan of Work with the 8 new candidates listed below and that paperwork for the ninth - the Russell and Annabelle Woodard Memorial Fund, a donor advised fund of the Shiawassee Community Foundation - was being processed and also being recommended. Upon motion duly made, supported, and unanimously carried it was RESOLVED that the following nine applicants with the addition of the Russell and Annabelle Woodard Fund, a Donor Advised Fund of the Shiawassee Community Foundation, be approved for membership having each met the membership criteria of its respective membership category. Corporate Foundations and Giving Programs Citizens Insurance, Howell (2011)- $1,400 Greenleaf Trust, Birmingham- $300 Family Foundations Oleson Family Foundation, Traverse City- $3,000 Joshua J. & Eunice Stone Foundation, Franklin- $450 Temple Theater Foundation, Saginaw- $300 Individuals Colleen Mitchell, Grand Beach (2011)- $500 William Thomas, Bloomfield Township - $500 Out of State Associates Timothy and Bernadette Marquez Foundation, Denver Colorado (Kalamazoo) (2011)- $500 Mr. Collier reintroduced from the February 15 Special Planning Board Meeting his recommendation redefining the membership committee process by: I) each constituency committee making membership engagement and recruitment a core activity; 2) create an independent foundation committee; 3) create a new forms of philanthropy task force; 4) have the governance committee be responsible for determining changes in membership categories in consultation with each constituent committee. After a robust discussion there was consensus led by Chair Sebastian that: I) a membership task force be created to look at existing categories as well as addressing new forms of philanthropy and implications of new markets 2) a charter for a new independent foundations committee be created 3) an organizational chart defining responsibilities for membership be prepared for the June I Board Meeting Mr. Collier thanked Trustee Ellen Crane for the recommendation to create a Board Matrix, the first draft included in the Board Materials. He also noted the Board materials included the Annual Survey from the Forum of Regional Associations of Grantmakers of the Membership Categories of other regional associations of grantmakers. VII. Government Relations and Public Policy Committees Government Relations Committee Co-chair Carol Paine-McGovern presented recommended changes to the 20 I 0-20 II Legislative Action Goals. �Board Meeting Minutes Marc h 29, 2011 Page 5 Upon motion duly made, supported, and unanimously carried it was RESOLVED that the 2010-2011 Legislative Action Goals Statement as adopted by the Board on October 10, 2010 be amended as follows: �Board Meeting Minutes Marc h 29, 2011 Page 6 Introduce the following text at the start of our National Legislative Action Goals Statement A strong and healthy charitable and philanthropic sector is vital to a prosperous nation and vibrant Michigan communities. The Council of Michigan Foundations (CMF) will work with the Council on Foundations and other national partners and our Michigan Congressional Delegation to ensure that any reforms to the tax code affirm the importance of the charitable sector by enhancing federal and state laws that encourage individuals and corporations to support charity and philanthropy through charitable contributions. CMF supports fiscal responsibility at all levels of government and seeks to ensure that changes to the federal and state tax codes reduce complexity, administrative burdens and financial limitations that inhibit or limit charitable institutions in Michigan and nationwide from effectively and efficiently pursuing their charitable missions. And Replace Goal Six Monitor the proposed Nonprofit Sector and Community Solutions Act (H.R. 5533) in the National Legislative Action Goals with Support Rural Philanthropy. Mr. Collier explained that with the support of the Executive Committee, in response to Governor Snyder's proposed elimination of all tax credits, CMF has retained Gary Owens, former Director of the Senate Fiscal Agency and now with Public Sector Consultants, to recommend a simplified charitable giving tax incentive for the State of Michigan. The Community Foundation Committee will review the proposed plan and then share it with other state wide organizations and make sure they are supportive before taking it to the Legislature and Administration. Ms. Paine-McGovern encouraged the Board to reach out and educate any new legislators in Lansing. Several trustees attended Foundations on the Hill with Chair Sebastian including Dave Egner, Bonnie Wenick-Kutz and Brenda Hunt. They recapped the event and reported on the impottance of the local follow-up as well. Collier noted that two additional informative meetings were held this year: Bruce Katz at the Brookings Institute and Bill McBride and team at the Governor' office in Washington. Public Policy Committee Public Policy Committee Co-Chair Tom Cook reviewed the recent meeting of the Public Policy Committee at which the question of CMF taking a position in opposition to the Governor's proposed elimination of the Earned Income Tax Credit was discussed. He noted that the Committee was in agreement that CMF should take a position of concern about the impact of the proposed budget on those most in need and the need to collaborate with the Michigan Nonprofit Association in providing nonpartisan data to policymakers. There was consensus that if CMF took a position on the EITC, it would also need to take positions on the proposed cuts in revenue sharing and K-12 education as well. Upon motion duly made, supported, and unanimously carried it was RESOLVED that the Council of Michigan adopt a position of concern about the impact of the proposed State budget for the fiscal year beginning October 1, 2011 on both Michigan's most vulnerable children and adults and the charitable nonprofit sector, and provide nonpartisan data in partnership with the Michigan Nonprofit Association to the Snyder Administration and Members of the Legislature about the likely impact. �Board Meeting Minutes March 29, 20 11 Page 7 VIII. T he Board's Generative Role - The Conversation Continues Chairperson Sebastian divided the Board into four groups for 30 minutes to discuss the summary recommendations presented by consultant Colleen Mitchell from the Special February 15 Board Planning Meeting in Ann Arbor. They are included with the Minutes as Attachment A. The Groups focused on the four issues of: • Board Serving as Valuable Leadership • Enriching the Work of the Board • Board Engagement with CMF Membership • Board Modeling the Way to Advance the Field Chair Sebastian thanked the Trustees who had submitted their one idea they did not want to lose from the February 15 Meeting and noted they were summarized in the materials as well. Each group reported and Mr. Cook emai led his group's recommendations that: • We survey foundations that are not members, • We investigate formal membership relationships with COF and the Associations of Small Foundations, and • We think about where membership will come from in 10 and 20 years. New Board Website Dave Lindberg reviewed the new Board website developed by Technology Director Bill Corkill at the request of the Board from the February 15 Meeting. Bill will be hosting a webinar for trustees to learn more about using this new tool which will both help promote discussions about issues between meetings and host meeting materials. Mr. Collier noted the new fiscal year statts Friday, April I and 41% of members have renewed already - a new record. IX. Adjournment There being no further business to come before the Board, Chair Sebastian adjourned the meeting at I :30 p.m. to have a conversation with Mike Finney, President of Michigan Economic Development Corporation. He added that several members had been invited to join the meeting as well. David Sebastian, Chair RobertS. Collier, President �Attachment A CMF Board of Trustees Meeting, February 15,2011 "Generative" Feedback from Small Group Discussions Recommendations for Board Action Group One: Board Serving As Valuable Leadership • • • • Revisit the Goals on the Plan of Work- spend time at the Board meetings to see what needs to change Clarify the difference between the Boards role and the role of the Staff in Board meetings "Relentless Prioritization" is required as we try to be all things to all people, and what are the implications when we make decisions that are focused on just one sector of our membership? Carve out time at the Board meetings to hear and mediate each other's different perspectives and trust to have a real dialogue around real issues -to produce the real work Group Two: Enriching the Work ofthe Board • • • • Create Trustee Job Description to provide clarity for Board member's roles and expectations on engagement and recruitment of members, such as committee service and target of recruiting new members during the trustee's board service tenure Provide targeted engagement to prospective Board members before asking someone to serve, and if they accept invitation to serve provide a "formal on-Boarding" experience Consider sub-Boards as a new construct for Board engagement; or affinity groups as a place for increased board participation How can Board members not be bombarded with information yet retain a 10,000 ft view? Group Three: Board Engagement with CMF Membership - both Retention & Recruitment • Need more effective communications to Members and Potential Members- and explore use of more technology to benefit outreach. • Our expertise is as a membership association, but does our value proposition best present that? And how do we know what our members really want? • Evaluate Membership Fee Structure, by considering charging more to larger members that use services more vs. those who just want the affiliation, or adding more tiers to structures • Should Membership recruiting activities be focused on those needed to drive our mission or those needed to generate increased revenue -or both? Group Four: Board "Modeling the Wav"- Reflective Learning & Influence to Advance the Field • • • Have more time at Board meetings for dialogue and decision making around the key issues As CMF Ambassadors, Trustees need to be prepared and ready to explain philanthropy and CMF issues and priorities The Executive Committee needs to be working more closely/actively with president & staff so there can be better focus on the top priorities Follow-up Ideas Submitted by Trustees- "the one idea they do not want to lose after today" (See list on reverse side) �CMF Board of Trustees Meeting February 15, 2011 PAGE2 "Generative" Feedback from Small Group Discussions Recommendations for Board Action Follow-up Ideas Submitted by Trustees - "the one idea they do not want to lose after today" • • • • • • • • • • Have a 15 minute small (5 to 6) Generative Interdisciplinary Group (GIG) meet for 15 minut es at each Board Meeting t o update each ot her o n t heir own constituencies- geographic and t ype of foundation Enlist expertise from other t ypes of membership associations- how they recruit and ret ain members Periodic reports to the Board on projects wou ld help maintain momentum and may reduce reporting time w hen we meet Develop a Board matrix to make sure we are "right-sized" for the o rgan ization Develop a "farm team" list of individuals ready to transition to Board membership because of t heir knowledge gained through service Commun icate that t he Executive Committee has reviewed t he items in t he Consent Agenda so more time can be applied to "generative work" Survey current members and hold focus groups as well as survey potent ial members to deter mine what keeps them from becoming members Create a new forms of philanth ropy committee Help staff reduce reduce silos and competit ion between different fou ndation categories Compile information about other regiona l associations of grantmakers to determine best practices � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Our State of Generosity Creator An entity primarily responsible for making the resource Grand Valley State University. Dorothy A. Johnson Center for Philanthropy Description An account of the resource Collection contains the records of four Michigan nonprofit organizations: Council of Michigan Foundations, Michigan Nonprofit Association, Michigan Community Service Commission, and the Johnson Center for Philanthropy at GVSU. The documents are compiled by the Johnson Center for Philanthropy, and records document the history of the organizations from the 1960s to the 2010s. Coverage The spatial or temporal topic of the resource, the spatial applicability of the resource, or the jurisdiction under which the resource is relevant 1968-2014 Source A related resource from which the described resource is derived <a href="https://gvsu.lyrasistechnology.org/repositories/2/resources/515">Our State of Generosity collection, JCPA-04</a> Rights Information about rights held in and over the resource <a href="http://rightsstatements.org/page/InC/1.0/?language=en">In Copyright</a> Subject The topic of the resource Dorothy A. Johnson Center for Philanthropy Council of Michigan Foundations Michigan Nonprofit Association Michigan Community Service Commission Dorothy A. Johnson Center for Philanthropy Charities Philanthropy and Society Fundraising Records Michigan Publisher An entity responsible for making the resource available Grand Valley State University Libraries, Special Collections and University Archives, 1 Campus Drive, Allendale, MI, 49401 Contributor An entity responsible for making contributions to the resource Council of Michigan Foundations; Michigan Nonprofit Association; Michigan Community Service Commission Identifier An unambiguous reference to the resource within a given context JCPA-04 Language A language of the resource eng Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Identifier An unambiguous reference to the resource within a given context JCPA-04_CMF_2011_BB_2011-06-01_Previous-Board-Minutes Title A name given to the resource Council of Michigan Foundations 2011-06-01 board book previous board minutes Creator An entity primarily responsible for making the resource Council of Michigan Foundations. Board of Trustees Description An account of the resource Council of Michigan Foundations 2011-06-01 board book previous board minutes. Records are compiled in the Our State of Generosity collection by the Johnson Center, along with the files of the Michigan Nonprofit Association (MNA), the Michigan Community Service Commission (MCSC) and the Dorothy A. Johnson Center for Philanthropy. Originals are at the Council of Michigan Foundations. Subject The topic of the resource Dorothy A. Johnson Center for Philanthropy Charities Philanthropy and Society Fundraising Records Council of Michigan Foundations Michigan Format The file format, physical medium, or dimensions of the resource application/pdf Type The nature or genre of the resource Text Language A language of the resource eng Publisher An entity responsible for making the resource available Grand Valley State University Libraries, Special Collections and University Archives, 1 Campus Drive, Allendale, MI, 50868 Rights Information about rights held in and over the resource <a href="http://rightsstatements.org/page/InC/1.0/?language=en">In Copyright</a> Source A related resource from which the described resource is derived <a href="https://gvsu.lyrasistechnology.org/repositories/2/resources/515">Our State of Generosity collection, JCPA-04</a> Date A point or period of time associated with an event in the lifecycle of the resource 2011-06-01 https://digitalcollections.library.gvsu.edu/files/original/a9ee2a2d2e5f01372ff8fdd5b850fe9e.pdf c11dd47e09d06766d5e15b64b536c028 PDF Text Text Counci l of M ichi an CMF Foun~tions Serving grantmakers. Advancing giving. Board ofTrustees Meeting October 9, 20 11 3:00- 6:00p.m. Radisson Plaza Hotel, Glens Room EXECUTIVE SUMMARY AGENDA I. Call to Order Introductions Dave Sebastian, Chair EXECUTIVE SESSION (3:00- 5:00 p.m.) II. Tabs Organizational Capability and Capacity Review, Colleen Mitchell, Venture3 Philanthropy ACTION ITEMS (5:00-6:00 p.m. III. Consent Agenda • Minutes of June 1, 2011 Board Meeting • 2 Minutes of September 7, 2011 Executive Committee • Treasurer's Report with Financials for period ending August 31, 2011 • Investment Committee Report • President's Report- Rob Collier • Metrics Verbal Updates o Corporate Philanthropy, Caroline Chambers o Family Philanthropy, Tom Porter o Community Foundations, Brenda Hunt o Diversity and Inclusion Committee, Carol Goss o Annual Conference Schedule and Annual Members Meeting Agenda 3 4 RESOLVED that the Minutes of June 1, 2011 and the Minutes of September 7, 2011; and the Internal Financial Statements for August 31, 2011, and the Investment Committee Report be approved as presented. IV. Governance Committee Report, Carol Goss 5 RESOLVED that Margaret Talburtt, Chief E xecutive of the Lovelight Foundation, and Emma Harrington as youth Trustee of the Chippewa County Community Foundation, be appointed to the Board of Trustees for a one year term ending October 2012. RESOLVED that the following individuals be elected to the offices as specified for a one-year term effective October 11, 2011. • Chair- David S. Sebastian, President, Sebastian Foundation �Executive Summary Agenda October 9, 20 11 Page 2 • Vice Chair Community Foundations- Brenda L. Hunt, President, Battle Creek Community Foundation • Vice Chair Family Philanthropy- Thomas S. Porter, President, Porter Family Foundation • Vice Chair Corporate Philanthropy- Caroline E. Chambers, Trustee, Comerica Charitable Foundation • Secretary- Ellen E. Crane, Trustee, Harvey Randall Wickes Foundation • Treasurer- Andrea M. Cole, Executive Director & CEO, Ethel and James Flinn Foundation • President- RobertS. Collier, President, Council of Michigan Foundations RESOLVED that the Board of Trustees of the Council of Michigan Foundations (CMF) extends it appreciation to Melonie Colaianne, President of the MASCO Corporate Foundation, for her six years of dedicated service as a Trustee of CMF, including: chairing the CMF Board; serving on the Governance Committee, the Corporate Philanthropy Committee, the Government Relations Committee; co-chairing the 35th Annual Conference; and serving on the Arts Affinity Group; and we welcome Melonie's continued involvement with CMF and advocacy for philanthropy as a member of CMF's Advisory Cabinet. RESOLVED that the Board of Trustees of the Council of Michigan Foundations (CMF) extends it appreciation to Dave Egner, President & CEO of the Hudson-Webber Foundation, for his nine years of dedicated service as a Trustee of CMF, including: chairing both the Public Policy Committee and the Advisory Committee for the Office of the Foundation Liaison; and participating in Foundations on the Hill, and we welcome Dave's continued involvement with CMF and advocacy for philanthropy as a member of CMF's Advisory Cabinet. RESOLVED that the Board of Trustees of the Council of Michigan Foundations (CMF) extends it appreciation to Russ Gabier, Secretary and Trustee of the Irving S. Gilmore Foundation, for his nine years of dedicated service as a Trustee of CMF, including: chairing the Supporting Organizations Committee; co-chairing the 32"d Annual Conference; and participating in Foundations on the Hill, and we welcome Russ's continued involvement with CMF and advocacy for philanthropy as a member of CMF' s Advisory Cabinet. RESOLVED that the Board of Trustees of the Council of Michigan Foundations (CMF) extends it appreciation to Phil Peters, Vice President of Administration of the Charles Stewart Mott Foundation, for his nine years of dedicated service as a Trustee of CMF, including: serving six years as Treasurer of the Board; and chair of the Audit Committee; and we welcome Phil's continued involvement with CMF and advocacy for philanthropy as a member of CMF' s Advisory Cabinet. RESOLVED that the Board of Trustees of the Council of Michigan Foundations (CMF) extends it appreciation to Peggy Thompson, Trustee of the Harry A. and Margaret D. Towsley Foundation, for her nine years of dedicated service as a Trustee of CMF, including: serving on the 31st Annual Conference Committee; and serving on the Family Philanthropy Committee; and we welcome Peggy's continued involvement with CMF and advocacy for philanthropy in Michigan as a member of CMF' s Advisory Cabinet. �Executive Summary Agenda October 9, 20 11 Page 3 RESOLVED that the Board of Trustees of the Council of Michigan Foundations (CMF) extends it appreciation to Christian Velasquez, Trustee of the Dow Corning Foundation, for his six years of dedicated service as a Trustee of CMF, including: serving on the Governance Committee; serving on the Advisory Committee for the Transforming Michigan Philanthropy Diversity and Inclusion Initiative; and participating in Foundations on the Hill, and we welcome Chris's continued involvement with CMF and advocacy for philanthropy in Michigan as a member of CMF's Advisory Cabinet. RESOLVED that the Board of Trustees of the Council of Michigan Foundations (CMF) extends it appreciation to Tessa Robertson, Youth Trustee of the Ann Arbor Area Community Foundation, for her two years of dedicated service as a Trustee of CMF, including serving as Chair of a Plenary Session at the Annual Conference; and extend our warmest best wishes to Tessa in her new adventures and appreciation for her continued support of philanthropy in Michigan. V. Government Relations and Public Policy Conunittees, Carol Paine-McGovern and Tom Cook 6 RESOLVED that the 2011-12 Government Relations Goals as reviewed by the Government Relations Committee and included as Attachment One be approved. VI. Annual Members Meeting of the Supporting Organizations Learning to Give Midwest Community Foundations' Ventures CMF Supporting Organization 7 RESOLVED that the Minutes of the September 27, 2010 Supporting Organizations Committee be approved as presented. RESOLVED that the Actions recommended by the three Supporting Organizations and accepted by the Supporting Organization Committee on September 21, 2011 be approved as presented. Future Meeting/Event Dates Strategic Planning Meeting, February 7, 2012 in Lansing, 10am-3pm CMF Board Meeting & Reception, March 7, 2012 at Secchia Center, Grand Rapids 12:30pm - 4pm followed by member reception/tour 4:30pm-6pm March 20 & 21, 2012 - Foundations on the Hill, Washington, DC CMF Board Meeting, June 7, 2012 in Lansing, lOam- 3pm 401h Annual Conference, October 7-9, 2012, Dearborn VII. Other Business VIII. Adjournment with Dinner at 7:00p.m. at The Union (one block from Hotel) � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Our State of Generosity Creator An entity primarily responsible for making the resource Grand Valley State University. Dorothy A. Johnson Center for Philanthropy Description An account of the resource Collection contains the records of four Michigan nonprofit organizations: Council of Michigan Foundations, Michigan Nonprofit Association, Michigan Community Service Commission, and the Johnson Center for Philanthropy at GVSU. The documents are compiled by the Johnson Center for Philanthropy, and records document the history of the organizations from the 1960s to the 2010s. Coverage The spatial or temporal topic of the resource, the spatial applicability of the resource, or the jurisdiction under which the resource is relevant 1968-2014 Source A related resource from which the described resource is derived <a href="https://gvsu.lyrasistechnology.org/repositories/2/resources/515">Our State of Generosity collection, JCPA-04</a> Rights Information about rights held in and over the resource <a href="http://rightsstatements.org/page/InC/1.0/?language=en">In Copyright</a> Subject The topic of the resource Dorothy A. Johnson Center for Philanthropy Council of Michigan Foundations Michigan Nonprofit Association Michigan Community Service Commission Dorothy A. Johnson Center for Philanthropy Charities Philanthropy and Society Fundraising Records Michigan Publisher An entity responsible for making the resource available Grand Valley State University Libraries, Special Collections and University Archives, 1 Campus Drive, Allendale, MI, 49401 Contributor An entity responsible for making contributions to the resource Council of Michigan Foundations; Michigan Nonprofit Association; Michigan Community Service Commission Identifier An unambiguous reference to the resource within a given context JCPA-04 Language A language of the resource eng Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Identifier An unambiguous reference to the resource within a given context JCPA-04_CMF_2011_BB_2011-10-09_Board-Agenda Title A name given to the resource Council of Michigan Foundations 2011-10-09 board book board agenda Creator An entity primarily responsible for making the resource Council of Michigan Foundations. Board of Trustees Description An account of the resource Council of Michigan Foundations 2011-10-09 board book board agenda. Records are compiled in the Our State of Generosity collection by the Johnson Center, along with the files of the Michigan Nonprofit Association (MNA), the Michigan Community Service Commission (MCSC) and the Dorothy A. Johnson Center for Philanthropy. Originals are at the Council of Michigan Foundations. Subject The topic of the resource Dorothy A. Johnson Center for Philanthropy Charities Philanthropy and Society Fundraising Records Council of Michigan Foundations Michigan Format The file format, physical medium, or dimensions of the resource application/pdf Type The nature or genre of the resource Text Language A language of the resource eng Publisher An entity responsible for making the resource available Grand Valley State University Libraries, Special Collections and University Archives, 1 Campus Drive, Allendale, MI, 50869 Rights Information about rights held in and over the resource <a href="http://rightsstatements.org/page/InC/1.0/?language=en">In Copyright</a> Source A related resource from which the described resource is derived <a href="https://gvsu.lyrasistechnology.org/repositories/2/resources/515">Our State of Generosity collection, JCPA-04</a> Date A point or period of time associated with an event in the lifecycle of the resource 2011-10-09 https://digitalcollections.library.gvsu.edu/files/original/b6ad133c00abe8905cda08e12f4f4b91.pdf b7a8abf396bcac11b96c7a4a9ea40974 PDF Text Text October 9, 2011 Annual Members' Meeting Supporting Organizations ofthe Council of Michigan Foundations Learning to Give Midwest Community Foundations' Ventures CMF Supporting Organization AGENDA I. Call to Order Bonnie Wenick-Kutz, Committee Chair Action Items II. Minutes of the October 10, 2010 Annual Members Meeting Attachments X RESOLVED that the Minutes of the September 27, 2010 Supporting Organizations Committee be approved as presented. III. Recommended Actions from the Supporting Organizations Committee of September 21, 2011 X RESOLVED that the Actions recommended by the th1·ee Supporting Organizations and accepted by the Supporting Organization Committee on September 21, 2011 be approved as presented. Reports IV. Learning to Give Jim Kelly, Co-Chair X V. Midwest Community Foundations' Ventures (MCFV) Brian Frederick, Chair, and Donnell Mersereau, Executive Director X VI. CMF Supporting Organization Rob Collier X VII. Other � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Our State of Generosity Creator An entity primarily responsible for making the resource Grand Valley State University. Dorothy A. Johnson Center for Philanthropy Description An account of the resource Collection contains the records of four Michigan nonprofit organizations: Council of Michigan Foundations, Michigan Nonprofit Association, Michigan Community Service Commission, and the Johnson Center for Philanthropy at GVSU. The documents are compiled by the Johnson Center for Philanthropy, and records document the history of the organizations from the 1960s to the 2010s. Coverage The spatial or temporal topic of the resource, the spatial applicability of the resource, or the jurisdiction under which the resource is relevant 1968-2014 Source A related resource from which the described resource is derived <a href="https://gvsu.lyrasistechnology.org/repositories/2/resources/515">Our State of Generosity collection, JCPA-04</a> Rights Information about rights held in and over the resource <a href="http://rightsstatements.org/page/InC/1.0/?language=en">In Copyright</a> Subject The topic of the resource Dorothy A. Johnson Center for Philanthropy Council of Michigan Foundations Michigan Nonprofit Association Michigan Community Service Commission Dorothy A. Johnson Center for Philanthropy Charities Philanthropy and Society Fundraising Records Michigan Publisher An entity responsible for making the resource available Grand Valley State University Libraries, Special Collections and University Archives, 1 Campus Drive, Allendale, MI, 49401 Contributor An entity responsible for making contributions to the resource Council of Michigan Foundations; Michigan Nonprofit Association; Michigan Community Service Commission Identifier An unambiguous reference to the resource within a given context JCPA-04 Language A language of the resource eng Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Identifier An unambiguous reference to the resource within a given context JCPA-04_CMF_2011_BB_2011-10-09_Board-Agenda-Draft Title A name given to the resource Council of Michigan Foundations 2011-10-09 board book board agenda draft Creator An entity primarily responsible for making the resource Council of Michigan Foundations. Board of Trustees Description An account of the resource Council of Michigan Foundations 2011-10-09 board book board agenda draft. Records are compiled in the Our State of Generosity collection by the Johnson Center, along with the files of the Michigan Nonprofit Association (MNA), the Michigan Community Service Commission (MCSC) and the Dorothy A. Johnson Center for Philanthropy. Originals are at the Council of Michigan Foundations. Subject The topic of the resource Dorothy A. Johnson Center for Philanthropy Charities Philanthropy and Society Fundraising Records Council of Michigan Foundations Michigan Format The file format, physical medium, or dimensions of the resource application/pdf Type The nature or genre of the resource Text Language A language of the resource eng Publisher An entity responsible for making the resource available Grand Valley State University Libraries, Special Collections and University Archives, 1 Campus Drive, Allendale, MI, 50870 Rights Information about rights held in and over the resource <a href="http://rightsstatements.org/page/InC/1.0/?language=en">In Copyright</a> Source A related resource from which the described resource is derived <a href="https://gvsu.lyrasistechnology.org/repositories/2/resources/515">Our State of Generosity collection, JCPA-04</a> Date A point or period of time associated with an event in the lifecycle of the resource 2011-10-09 https://digitalcollections.library.gvsu.edu/files/original/60f4d24f869c474efbb2efb22aff9d04.pdf a3cd9150ca66ebba152f694ad3ee84fe PDF Text Text CMF Return via fax: 616.842.1760 by October 7, 2011 Council of Michigan Foundations Strving grantmalc~rs. Advancing giving. Annual Members' Meeting Notice and Board of Trustees Ballot August 26, 2011 In accordance with the bylaws of t he Council of Michigan Foundations (CMF), notice is hereby given that the Annual Members' Meet ing will be held on Tuesday, October 11, 2011 at 7:30a.m. at the Radisson Plaza Hotel in Kalamazoo for the purposes of electing Trustees, reporting t o the members on the business of CMF, and such other business as may properly be brought before the meeting. CMF is governed by a Boa rd of individuals who represent private, family, community, public and corporate f oundations, in addition to corporate giving programs. The following nine individuals have been nominated by the Governance Committ ee for election to t he Boa rd of Trustees for a th ree-year term beginning October 11, 2011. The undersigned hereby appoints Andrea Cole, Secretary of CM F, and Executive Director & CEO of t he Ethel and James Flinn Foundation, as proxy of the undersigned, wit h power to appoint a substitute, and authorizes her to vote at t he meet ing on behalf of the undersigned as indicated below. The proxy will use her discretion as to any m atters that may come before the meeting. Please vote and return your marked ballot on or before Friday, October 7, 2011 either by fax to 616.842.1760, by mail to 1 S. Harbor, Suite 3, Grand Haven, Ml 49417, or download the ballot at http://www.michiqantoundations.org/ballot, complete and email it to scuddinqton@michiqantoundations.org. o Elect all the following nominees or o Elect only those nominees indicated below For Re-election to the Board Class of 2014: Andrea M. Cole, Executive Director & CEO, Ethel an d James Flinn Foundation, Detroit _ _ Brenda L. Hunt, President and CEO, Battle Creek Community Foundation, Battle Creek _ _ Ellen E. Crane, Tru stee, Harvey Randa ll W ickes Foundation, Saginaw New Nominees to the Board Class of 2014 (bios provided on page 2 of this ballot): __ Bobbie N. Arno ld, President & CEO, The Charles J. Strosacker Foundation, Mid land __ Carolyn A. Bloodworth, Secret ary/Treasurer, Consumers Energy Foundation, Jackson __ Amy B. Coleman, Vice President of Finance & Treasurer, The Kresge Foundation, Troy Phi llip Wm . Fisher, Trustee, Max M . and Marjorie S. Fisher Foundat ion, Southfield Neal R. Hegarty, Vice President & Associate Director of Programs, Charles Stewart Mott Foundation, Flint __ Vivian R. Pickard, President, General Motors Foundation, Det roit CMF Member Organization Name Title Main Office: One South Harbo r Avenue, Suite 3, Grand Haven, M l 49417 p 616.842.7080 f 616.842.1760 info@michiganfoundations.org Southeast Michigan Office: 300 River Place, Suite 4950, Detroit, M l 48207 p 313.566.2444 f 313.566.2445 www.m ich iganfoundat ions.org �New Nominees for the Board of Trustees Bobbie N. Arnold, The Charles J. Strosacker Foundation Ms. Arno ld is President & CEO for the Strosacker Foundation . She serves on several Boar ds including the Wolverine Bancorp, M id-Michigan Health Corporation, M id-Michigan Medical Center-M idland, the Michigan Humanities Council and the legacy Center for Community Success. She is curre ntly a member of Midland Kids First, Entranceway Taskfor ce and the City of M idland Beaut ification Committee. Carolyn A. Bloodworth, Consumers Energy Foundation Ms. Bloodworth serves as Secretary/Treasurer of the Consumers Energy Foundation and the CMS Energy Foundation, and is also Director of Corporate Giv ing and Education for CMS Energy and Consumers Energy. Carolyn serves on several board s including t he M ichigan FFA Association, t he M ichigan Nonprofit Association and The l EAGUE M ichigan, the Michigan Community Service Commission and the board of regents for Baker College- Jackson. Amy B. Coleman, The Kresge Foundation Ms. Coleman is Vice President of Finance and Treasurer for The Kresge Foundation. Ms. Coleman is a member of the Detroit Riverfront Conservancy, Inc. Aud it Committee, Foundation Financial Officers group, the Mt. Clemens Montessori Academy School Board, treasurer of the Memphis Free Methodist Preschool Board, leadership Detr oit Class XXIV (2002-2003), the FASB Not-For-Profit Resource Group, and a member of both the AI CPA and MACPA. A Certified Public Accountant, Ms. Coleman rece ived the 2011 Crain's Detroit Business CFO of t he Year award in the nonprof it/foundation category. Phillip Wm. Fisher, the Max M . and Marjorie Fisher Foundation Mr. Fisher, Founder of Mission Throttle, l3C, is focusing on developing concepts designed to accelerate social change. Mr. Fisher serves on numerous boa rds and investment committees including: the Max M. and Marjorie S. Fisher Foundat ion, the Community Fou ndation of Southeast Michigan, the New Economy Initiative, the United Jewish Foundation/Federation of Metropolitan Detroit, Detroit Symphony Orchestra, and the United Way of Southeastern Michigan. As a capitalist and philanthropist, he believes there are system atic strategies to create meaningfu l change in society by connecting, collaborating and exploiting the capital istic platforms fo r philanthropy. Neal R. Hegarty, Charles Stewart Matt Foundation Mr. Hegarty is t he Vice President and Associate Directo r of Pr ograms at t he Charles Stewart Matt Fou ndation. He has held several positions within the Foundation, most rece nt ly as director of the Flint Area grantmaking program focusing on t he redevelopment of downtown Flint, and workforce and economic development initiatives in the Flint area. Neal also managed the Reducing Bar riers to Employment portfolio on the Pathways Out of Poverty program, and has worked on several of the Foundation's Special Initiatives projects for statewide and regional economic revita lization. Neal joined the Mat t Foundation in January 2000. Vivian R. Pickard, General Motors Foundation Ms. Pickard is President of the General Motors Foundat ion and Director of Corporate Relations for General Motors Company. She oversees GM's community relations, grassroots and charitable giving strategies and efforts. Ms. Pickard is an active board member of the Nationa l Council of Negro Women and a life member of the Nationa l Black MBA Association and the NAACP. Current Board of Trustees by Class Class of 2012 RobertS. Collier, President Carol A. Goss, President & CEO Shirley A. Kaigler, Attorney lawrence E. Moon, Trustee David K. Page, Trustee David S. Sebastian, Trustee Sterling K. Speirn, President & CEO Council of Michigan Foundations The Skillman Foundation Jaffe, Raitt, Heuer & Weiss, PC & Southfield Community Fdn. Community Foundation of Greater Flint & Ruth Matt Fdn. The Jewish Fund Sebast ian Foundation W.K. Kellogg Foundat ion Grand Haven Detroit Southfield Flint Detroit Grand Rapids Battle Creek Cia ss of 2013 Susan K. Broman, President Caroline E. Chambers, President Thomas B. Cook, Executive Director John M. Erb, President Carol Paine-McGovern, President Thomas S. Porter, President Glenda D. Price, Trustee Diana Tarpoff, Trustee Bonnie Wenick-Kutz, Trustee Steelcase Foundation Comerica Charitable Foundation Cook Family Foundation Fred A. and Barbara M. Erb Family Foundation Paine Family Foundation Porter Family Foundation Community Foundation of SE Ml R.E. Olds Foundation Community Foundation for Delta Co. Grand Rapids Detroit Owosso Birmingham Manistee Ann Arbor Detroit East lansing Escanaba In addit ion, we are privi leged to have Dr. Russell G. Mawby, Chair Emeritus of the W.K. Kellogg Foundation and Co-Chair of the CMF Advisory Cabinet, as an ex-officio member of the Board Trustees. � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Our State of Generosity Creator An entity primarily responsible for making the resource Grand Valley State University. Dorothy A. Johnson Center for Philanthropy Description An account of the resource Collection contains the records of four Michigan nonprofit organizations: Council of Michigan Foundations, Michigan Nonprofit Association, Michigan Community Service Commission, and the Johnson Center for Philanthropy at GVSU. The documents are compiled by the Johnson Center for Philanthropy, and records document the history of the organizations from the 1960s to the 2010s. Coverage The spatial or temporal topic of the resource, the spatial applicability of the resource, or the jurisdiction under which the resource is relevant 1968-2014 Source A related resource from which the described resource is derived <a href="https://gvsu.lyrasistechnology.org/repositories/2/resources/515">Our State of Generosity collection, JCPA-04</a> Rights Information about rights held in and over the resource <a href="http://rightsstatements.org/page/InC/1.0/?language=en">In Copyright</a> Subject The topic of the resource Dorothy A. Johnson Center for Philanthropy Council of Michigan Foundations Michigan Nonprofit Association Michigan Community Service Commission Dorothy A. Johnson Center for Philanthropy Charities Philanthropy and Society Fundraising Records Michigan Publisher An entity responsible for making the resource available Grand Valley State University Libraries, Special Collections and University Archives, 1 Campus Drive, Allendale, MI, 49401 Contributor An entity responsible for making contributions to the resource Council of Michigan Foundations; Michigan Nonprofit Association; Michigan Community Service Commission Identifier An unambiguous reference to the resource within a given context JCPA-04 Language A language of the resource eng Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Identifier An unambiguous reference to the resource within a given context JCPA-04_CMF_2011_BB_2011-10-09_Board-Ballot Title A name given to the resource Council of Michigan Foundations 2011-10-09 board book board ballot Creator An entity primarily responsible for making the resource Council of Michigan Foundations. Board of Trustees Description An account of the resource Council of Michigan Foundations 2011-10-09 board book board ballot. Records are compiled in the Our State of Generosity collection by the Johnson Center, along with the files of the Michigan Nonprofit Association (MNA), the Michigan Community Service Commission (MCSC) and the Dorothy A. Johnson Center for Philanthropy. Originals are at the Council of Michigan Foundations. Subject The topic of the resource Dorothy A. Johnson Center for Philanthropy Charities Philanthropy and Society Fundraising Records Council of Michigan Foundations Michigan Format The file format, physical medium, or dimensions of the resource application/pdf Type The nature or genre of the resource Text Language A language of the resource eng Publisher An entity responsible for making the resource available Grand Valley State University Libraries, Special Collections and University Archives, 1 Campus Drive, Allendale, MI, 50871 Rights Information about rights held in and over the resource <a href="http://rightsstatements.org/page/InC/1.0/?language=en">In Copyright</a> Source A related resource from which the described resource is derived <a href="https://gvsu.lyrasistechnology.org/repositories/2/resources/515">Our State of Generosity collection, JCPA-04</a> Date A point or period of time associated with an event in the lifecycle of the resource 2011-10-09 https://digitalcollections.library.gvsu.edu/files/original/22581361cf5786bb17302af40ef2467d.pdf 865649c3f11d4d2df433232171cdffed PDF Text Text September 26, 2011 Memo to: Dave Sebastian, Chair, and Members of the Board of Trustees From: Phil Peters, Audit Committee Chair RE: CMF Internal Financial Statements for July 31, 2011 On September 7, 2011, the CMF Audit Committee met to review the July 31, 2011 internal financial statements for the fiscal year which started April 1, 2011. Resolved that the CMF Board of Trustees accept the July 31, 2011 internal financial report as recommended by the Audit Committee. Highlights • • • • Membership dues should equal budget by year end. Sponsorship for the annual conference has exceeded budget, with some additional sponsorships still anticipated. The unbudgeted purchase of the remaining Grand Haven office space was completed for $136,000 in July. This purchase was approved by the board in June. Expenses for the endowment funds should remain within budget, with the exception of the Community Foundation Endowment Fund that should fall below budget. Core Operations Note 1: Membership To date membership payments based on increases in members' 12-3 1-10 asset levels have increased as follows (compared to a budget of$20,000 for the year): Community Foundations Corporate Giving Programs & Foundations Family Foundations Independent Public Foundations Total $20,525 1,350 19,050 4,300 (500) $44,725 The variance from budget is primarily due to Mott and Kellogg payments which are expected in August. S:\Boards and Committees\CMF\Board\20 11- 12\ 10.9.1 1 Meeting Materials\CMF Internal Financial Notes 7-31-l l.doc �Note 2: Additional Membership The W.K. Kellogg Foundation has awarded CMF a three year $1,350,000 general operating grant which runs from 10-1-10 to 9-30-13. While Kellogg has designated this grant as general operating support, internally CMF has allocated some the funds to special projects such as the Office of the Foundation Liaison (OFL). Line Item Additional Annual Conf Detroit Office Technology OFL Mise Total 2010-11 $200,000 30,000 10,000 53,000 150,000 7,000 $450,000 2011-12 $210,000 32,000 30,000 23,000 150,000 5,000 $450,000 2012-13 $220,000 35,000 30,000 10,000 150,000 5,000 $450,000 Total $630,000 97,000 70,000 86,000 450,000 17,000 $1,350,000 The Kellogg Additional Contribution of$210,000 will be recorded on October 1 which starts the second year of this grant. Note 3: Staff Time to Special Projects & Supporting Organizations The variance is due to the following: TMP Program Associate not hired until 7-11-11 New Special projects not budgeted ($13,600) 7,000 Note 4: Staff Time to Endowment Funds The variance is due to the following: I YAC Program Assoc less than full time ($6,ooo) Note 5: Investment Earnings Aside from the $1.5 million invested in CDs, earnings on the operating funds are close to 0%. S:\Boards and Committees\CMF\Board\20 11- 12\ 10.9.1 1 Meeting Materials\CMF Internal Financial Notes 7-3 1-l l.doc I �Note 6: Wages The variance from budget is primarily due to the following: YAC Program Assoc not fu ll time Communications Support position not filled TMP Support Position not hired until 7-11-11 ($6,000) (6,100) (13,600) Note 7: Telecommunications The unfavorable variance is result of additional costs resulting from the transition to an internet based phone system. Note 8: Equipment & Furniture Grand Haven Office Space purchase Laptop PC $135,540 933 In July the purchase from the Loutit Foundation of the remaining portion of the Grand Haven office space was completed. Note 9: Technology The variance from budget is primarily due to the fees for the Forum Knowledge Management system that will hit later in the year. Note 10: Dues & Sponsorship $ 18,400 of this balance is the membership paid to the Forum of Regional Associations. Note 11: Communications/Publications The variance from budget is due to the fees for the production of the Michigan Foundation Directory that will be released in September. S:\Boards and Committees\CMF\Board\20 11- 12\ 10.9.1 1 Meeting Materials\CMF Internal Financial Notes 7-31-l l.doc �Note 12: Professional Services Budget 12 Month $18,000 8,000 8,150 850 $35,000 Lobbying - Public Affairs Legal - Clark Hill Audit Fees Mise Total Actual $6,000 4,922 8,000 671 $19,593 Note 13: T ravel Variance from budget is due to expenses for national conferences which tend to be greater at the start of the year. W illiam Allen Fund This fund supports the members' spring legislative trip to Washington DC that will take place in March 2012, along with the value of the Michigan Foundation Directories given to legislators. Russell G. Mawby Fund Association Dues & Sponsorships MNA Sponsorship SuperConference NCFP Membership $1,000 3,600 Professional Services I Allan - scholar in residence Blue Green network $1,5oo I Ruth & Russ Mawby Fund for Kids This fund is being used to support non-YAC youth related work such as NGen and EPIP activities. Association Dues & Sponsorships I Great Lakes Center for Youth $1oo I S:\Boards and Committees\CMF\Board\20 11- 12\ 10.9. 11 Meeting Materials\CMF Internal Financial Notes 7-3 1-l l.doc �I Goorhouse- EPIP, NGen etc $1,oos I Community Foundation Endowment Fund This fund support ongoing technical assistance to Michigan community foundations. MCFYP Endowment Fund This fund supports work with the Michigan YACs including the program assoc., summer intern and summerYAC conference. Dorothy Johnson Educational Fund This fund support CMF's annual conference. (Riecker Leadership Fund The fund supports 100% of the Public Policy Fellow wages and benefits. William Richardson Endowment Fund This fund supports the travel expenses for the Public Policy Fellow. Community Foundation Technology Endowment Fund This fund primarily covers the support provided to FIMS sites by Bill Nethercut, software consultant. arl Reitz Endowment Fund This fund supports investment educational events for foundation staff and trustees. CMF Core Services Endowment Fund This fund supports CMF Core Services. S:\Boards and Committees\CMF\Board\20 11- 12\ 10.9.1 1 Meeting Materials\CMF Internal Financial Notes 7-31-l l.doc �Council of Michigan Foundations & Supporting Organizations Consolidated Balance Sheet July 31, 2011 II CMF Core & Spec ial Projects ASSETS Cash & Equivalents Investments Grants Receivable Due From Other Funds Property, Plant & Equipment - Net Other Assets Total Assets $3,820,504 1,335,356 (769,718) 265,661 41,035 $4 ,692,838 LIABILITIES Accounts Payable Other Liabilities Deferred Liabilities Total Liabilities NET ASSETS (FUND BALANCE) Unrestricted & Tern p Restrict. Endowment Funds KYIP Fund Total Net Assets Total Liabilities & Net Assets $7,775 2,613 4,729 15,117 Endowment Funds Supporting Organizations CMF Suppo rting MCFV LTG Organization $44,142 17,853,339 213,069 $18,110,550 0 4 ,677,721 86,146 1,460 $2,952,597 $1,460 $3,864,646 20,719,790 1,335,356 0 265,661 41,034 $26,226,487 $7,775 2,613 4,729 15,117 $2,866,451 469,043 (1) $469,042 Total 0 0 0 469,042 144,616 2,807,981 1,460 4 ,677,721 18,110,550 469,042 2,952,597 1,460 5,292,839 20,918,531 0 26,211 ,370 4 ,692,838 $18,110,550 $469,042 $2,952,597 $1,460 $26,226,487 18,110,550 S :\Boards and Committees\CMF\Board\2011- 12\10.9. 11 Meeting Materials\CMF FS 7-31·11 �Council of Mic higan Fo undations & Supporting Organizations Consolidated Statement of Activities and Changes in Net Assets 4· 1·11 to 7-31-11 II Council of Michigan Foundations Supporting Organizations CMF Reve n ues Spendable Income Membership Investment Additional Member Contributions Other Grants Conference Income Publications Other Income Staff Time to Special Projects Staff Time to Endowment Funds Investment Income Total Revenues Core Special Services Projects $0 676,541 11,550 52,185 Endowment Funds so $74 1,200 356,084 1,500 34,099 1,877 800 170,795 100,361 26,064 1,040,173 357,584 183,793 959,092 247,751 9 1,502 CMF Total $741,200 676,54 1 11,550 356,084 87,784 1,877 800 170,795 100,361 209,857 2,356,849 MCFV CMFSO LTG $741,200 676,541 11,550 356,084 87,784 1,888 8 ,800 170,795 100,361 171 ,980 1,585,783 $ 11 8,000 62 8,062 Combined Total (37,939! (37,928) Program/Admin Expenses Wages & Benefits Occupancy Telecommunications Equipment Lease & Maintenance Postage Supplies Insurance Equipment & Furniture Depreciation Technology Dues & Sponsorship Books & Subscriptions Communications/Publications Professional Services Travel Conference & Meeting (Gain)/Loss sale of fixed assets Overhead Allocation to Spec Proj Total Program/Admin 605,918 16,751 12,788 1,950 1,907 5,262 4, 118 136,473 0 2,910 24,280 1,248 19 ,094 19,593 27,464 40,679 0 (432! 920,003 7,000 579 0 19 918 0 4,513 0 3,437 0 939 11 246 945,171 23,751 14,306 1,950 1,937 6 ,426 4 ,1 18 140,986 51,292 1,668 2,581 1,026 175 629 629 629 1,950 2,229 1,467 7,857 300 300 155 1,269 1,945 86,713 25,198 15,021 0 22,836 415,930 14,175 20,097 23,363 6,347 28,980 1,264 21 ,039 120,481 72,759 79,063 155,049 22,404 1,490,982 68,005 432 5,324 263,730 263,730 25,000 25,000 288,730 288,730 480,000 480,000 66,000 66,000 4,700 16 1,259 998,131 23,751 14,306 1,950 1,937 6,426 7,900 140,986 8 ,234 28,980 1,264 22,989 123,310 74,381 88,189 1,542,734 GRANTS Challenge Grants Mini-Grants Computer Grants Other Grants Total Grants Excess Revenues Over Expenditures Beginning Net Assets Adjust Spendable Income Change in Net Assets Ending Net Assets $c.._6s _ C_.,_o\Ciol~flll0\\ .\:I"II0.~- 1 1~1o&o-o\CUFr$741 ·11 120, 170 870,434 0 120,170 $990,604 (322,076) 4,009,193 (322,076) $3,687,117 779,043 18,072,707 (741 ,200) 779,043 $18,110,550 577,137 22,952,334 (74 1,200) 577,137 22,788,27 1 (539,943) 1,008,985 (539,943! 469,042 (109,252) 834,730 834,730 (1,259) 3,061,849 2,719 (109,252! 2,952,597 (1.259! 1,460 (73,317) 27,025,887 (741,200) . (73,317 26,21 1,370 �Council of Michigan Foundations Core Services Internal Statement of Activities 4-1-2011 to 7-31-11 12 Month Budget 2011 -12 Revenues Membership Investment Additional Member Contributions Other Grants Conference & Meetings Publications Other Income Staff Time to Special Projects Staff Time to Endowment Funds Investment Earnings Total Revenues Program/Admin Expenses Wages & Benefits Occupancy Telecommunications Equipment Lease & Maintenance Postage Supplies Insurance Equipment & Furniture Depreciation Technology Dues & Sponsorship Books & Subscriptions Communications/Publications Professional Services T ravel Conference & Meetings (Gain)/Loss Sale of Fixed Assets Overhead Allocation to Spec Projects Total Program/Admin $ 965,000 225,000 30,000 385,000 45,000 5,000 518,000 319,000 40,000 2,532,000 $ 750,000 20,000 676,541 Note 1 11 ,550 Note 2 172,700 106,400 32,000 1,198,100 1,895,000 65,000 28,000 3,000 11,000 23,000 5,000 7,000 622,100 17,800 9,500 1,200 3,700 7,700 5,000 3,000 605,918 Note 6 16,751 12,788 Note 7 1,950 1,907 5,262 4,118 136,473 Note 8 25,000 30,000 4,000 77,000 35,000 57,000 267,000 8,400 23,100 1,300 29,800 16,900 19,000 54,000 2 ,532,000 822,500 (432) 920,003 0 375,600 120,170 870,434 0 870,434 375,600 870,434 120,170 870,434 1,246,034 $990,604 S:\Boards and Committees\CMF\Board\2011- 12\10.9.11 Meeting Materials\CMF FS 7-31-11 112,000 5,000 $ 52,185 1,877 800 170,795 Note 3 100,361 Note 4 26,064 Note 5 1,040,173 Excess Revenues Over Expenditures Beginning Net Assets Excess Rev over Exp. Transfer to Core Endowment Ending Net Assets 4 Month Actual 7/31/2011 4 Month Budget 7/31 /2011 2,910 24,280 1,248 19,094 19,593 27,464 40,679 Note 9 Note 10 Note 11 Note 12 Note 13 �CMF Endowm ent Funds Consolidated Statem ent of Activities and Ch anges in Net Assets 4·1·11 to 7·31·11 Endowment Funds Russell G. M awby Fund Allen Fund Revenues Spendable Income Membership Investment Additional Member ContriOOtions 9,000 $ 77.000 Mawby Fund For Kids $ 44,000 Johnson Educational Fund $ 48,000 Community Foundation Endowment $ 375,000 Comm Fdn MCFYP Endowment $ 61.000 Riecker Fund $ 58.000 Technology Fund $ 24,000 Richa rdso n Publlc Po lie $ 18,000 Re itz 12Month Inves t. Education $ 2.200 Budget CMF Core $ 25.000 ~ Total $ 741,200 741,200 Other Grants 34.099 Conference Income Publications Other Income Investment Income Total Revenues Program/Admin Expenses Wages & Benefits Occupancy Telecommunications Equipment Lease & Maintenance Postage Supplies Insurance Equipment & Furniture Depredation TechnOlogy Dues & Sponsorship Books & S ubscriptions CommunieatiOnsJPuDiiCations Profes sional Services Travel Conference & Meeting Total Program/Ad min 2,162 11,162 41 19,327 96.32 7 10,751 54,751 12 ,005 60,005 150 93,227 468,227 14,932 14,319 6,060 110.031 72.319 30,060 59,715 16,375 15 .412 556 120 26 4,422 22,422 548 2.748 6 ,040 31 .040 34.099 37.000 183,793 959.092 778.200 91.502 320.500 263 939 11 11 29 246 3.500 100 200 300 7,800 4.600 100 4.700 16 1.500 12,014 5,037 1,008 41 6,250 48 582 1,156 77,946 14.175 20,097 23.363 155.049 14.400 13.500 16.000 106.300 59.200 86.200 630.000 25.000 25.000 128.200 148.200 16 861 5,281 22. 11 2 43,888 8,771 621 15 .412 661 9,695 GRANTS C ha llenge Grants Mint·Grants Computer Grants Other Grants Total Grants 20.000 25.000 25.000 Ex cess Revenues Over Expenditures 11,121 Beginning Net Assets Adjust Spendable Income Ex cess Revenues over E:xpenditures Ending Net Assets 212,726 (9,000) 11,1 2 1 2 14 ,847 90,077 1.897,421 (77,000) 90,077 1.910.498 53,595 1,057,240 (44,000) 53,595 1.066,835 S:\Boards and Comminees\CMF\Board\2011·12110.9. 11 Meeting M aterials\CMF FS 7-31-11 60,005 1, 161,360 (48,000) 60,005 1,193,365 390,281 9 .167,056 (375,000) 390,281 9 .182,337 66,143 1.49 1.053 (61,000) 66,143 1.496.196 56.907 1.408.597 (58.000) 56.907 1.407.504 29,399 12,727 2.748 581,233 (24,000) 29,399 586,632 438,932 (18,000) 12,727 433,659 53.975 (2.200) 2.748 54.523 6.040 583.114 (25,000) 6 .040 564 .154 779.043 18.072,707 (74 1.200) 779,043 18.110.550 18,072.707 (74 1,200) ~ �September 26, 2011 Memo to: David Sebastian, Chair, and Members of the Board of Trustees From: Rachel Mraz, Investment Committee Chair Re: Investment Committee Report The following Resolution is presented for consideration: RESOLVED that the Investment Committee Report for the period June 30, 2011 be accepted as presented. On a quarterly basis the combined Investment Committee for the Council of Michigan Foundations (CMF) and its three supporting organizations Midwest Community Foundations' Ventures (MCFV), Learning to Give (LTG) and the Council of Michigan Foundations Supporting Organization, meets to review the investment performance for the operating and permanent endowment funds. CMF currently has two endowment pools the investment committee is responsible for overseeing. • The CMF Endowment Pool covers the eleven endowment funds listed in the internal financial statements. • The Learning to Give (LTG) Endowment Fund was established by a $3 million grant from the W .K. Kellogg Foundation to support the work of teaching K-12 students about philanthropy. Background on Investment Strategy The first two CMF endowment funds were established in 1995 using a strategy of investing the equity portion of the pool in U.S. and International index funds. In the mid 2000's the committee started comparing the returns of the CMF pool to a group offoundation, college and university endowment funds provided by Cambridge & Associates. While the asset mix for this group was significantly different from the CMF pool the committee felt a comparison to top perfom1ing institutions was an important benchmark. The ongoing analysis ofthe Cambridge pool led the committee to seek out other investment options, including The Investment Fund for Foundations (TIFF) Multi Asset Fund they offered. After comparing the TIFF Multi Asset Fund to the CMF Endowment pool returns for several years the committee made the following investment strategy change. • May 2007 25% of the endowment pool was invested in the TIFF Multi Asset Fund • July 2007 a $1 million comm itment was made to two private equity funds with Commonfund. • March 2009 70% of the endowment pool was invested in the TIFF Multi Asset Fund • The remaining balance of the endowment pool was left in the original asset allocation pool to meet future Commonfund private equity commitments. �Investment Report Page 2 The TIFF Multi Asset Fund was picked for the following reasons. • The TIFF investment advisory committee is made up of some ofthe largest foundation and university representatives in the country. • The Multi Asset Fund was developed for smaller endowments such as CMF's to access investment strategies typically limited to larger foundations. • Strong ten year investment returns for the Multi Asset Fund. • TIFF is set up to serve just foundations and nonprofits. Investment Performance Review On September 6, 2011, the Investment Committee met by conference call to review the June 30, 2011 Investment Reports. During this meeting the committee covered the following key item in addition to their normal review. Modifications to the Investment Policy Statement include language to: • Incorporate the fiduciary responsibilities under UPMIFA • Modify the Asset Allocation strategy to reflect the current strategy • Analyze cash flow needs annually • Add an annual compliance letter for investment managers Attached is the revised Investment Policy Statement as approved by the investment committee and reviewed by CMF legal counsel Clark Hill. With 93% of the CMF Endowment Pool invested in the TIFF Multi Asset Fund the report on the next page provides separate data for this portion of the pool. The Multi Asset Fund targets an overall minimum return of CPI plus 5% in keeping with a typical 5% foundation spending policy. Based on the TIFF constructed or targeted asset allocation TIFF also provides a constructed index benchmark retum. The TIFF Multi Asset Fund return represents the historical retum for this fund not CMF's actual investment in the fund. This is being provided to show the long term track record of the fund. CMF also holds a $3 million endowment fund for the Learning to Give that is anticipated to be turned over to generationOn, the youth divis ion of the Points of Light Foundation, at the end of 2012, under the tern1s of a new Memorandum of Understanding (MOU) with LTG. Due to the entry and exit fees for the TIFF Multi Asset Fund, this endowment fund has remained invested in the original asset allocation strategy that CMF employed. As demonstrated in the attached summary reports, we are pleased w ith the progress in this past year of recovering the value of our endowed funds. Investment Committee Members Rachel Mraz, Eileen & Brian DeVries Family Foundation, Grand Rapids John Erb, Fred & Barbara Erb Family Foundation Robert Swaney, Jr., Fonner CIO, C.S. Mott Foundation, Flint Leonard Smith, Ethel & James Flinn Foundation, Detroit Mike Smith, C.S. Mott Foundation, Flint Joel Wittenberg, W.K. Kellogg Foundation, Battle Creek �Council of Michigan Foundations Endowment Funds Detail 6/30/2011 Organization Current Market Value Original Gift Amounts Over Under Original Gift Pooled Funds William Allen Fund $ 213,125 $ 134,224 78,901 Russell G. Mawby Fund 1 ,895,186 1,012,893 882,293 Ruth & Russ Mawby Fund for Kids 1,058,283 502,609 555,674 Community Foundation Fund 9,137,687 6,11 1 ,394 3,026,293 MCFYP Endowment 1,499,908 1,055,505 444,403 Dorothy Johnson Educational Fund 1,183,800 983,127 200,673 Margaret Riecker Leadership Fund 1,400,075 1,018,582 381,493 582,282 382,594 199,688 Community Foundation Technology Fund W. Richardson Endowment Fund 433,832 400,000 33,832 C. Reitz Endowment Fund 54,087 50,000 4,087 CMF Core Services Endowment Fund 559,631 600,000 (40,369) 18 .:....:•c.:. 0.:.. 17 .:....:,c.:. 8.:.. 96 .:___1:..::2:..:.:,2.:..5:....:0:..:.:9:., .::2:.. .:8_ ____:. 5!..;_,7...:. 6..:..6:..:,9...:.6.:.._ 8 Total General Ledger Balance _.:.. Less Balance due from Other Funds Investment Balance 172,014 $ 17,845,882 $ 12,250,928 Balance due from other funds represents a receivable balance. S:\Boards and Comm ittees\CM F\Board\2011-12\10.9.11 Meeting Materials\lnvest Report 6-30-11 �Council of Michigan Foundations Investment Report June 30, 2011 CMF Combined Endowment Pool- Asset Mix Market Value Equities Fixed Income Real Estate Alternatives (hedge, private equity etc.) Cash To tal $ $7,971 '117 3,041,086 663,958 3,118,036 3,051,685 17,845,882 Target % 44.7% 17.0% 3.7% 17.5% 17.1 % 100.0% 40-70% 10-30% Included in Alt. 10-30% 0-20% 100% Combined Pool Compound Annual Rate of Return One Year 18.17% Inv estment Return Three Year 5.34% Five Year 5.35% 10 Year 5.93% TIFF Multi Asset Fund (93% of total pool) 1 Year 13 Year Is Year 110 Year I TIFF Multi Asset Fund 19.05% 4.96% 6.88% 8.30% TIFF MAF Be nchma rks CPI + 5% TIFF Constructed Index 8.72% 20.29% 6.09% 2.81 % 7.25% 5.17% 7.51 % 6.74% Multi Asset Fund Asset Allocation TIFF Asset Categories Total Return Assets Globa l Stocks- Developed Markets Globa l Stocks- Emerging Markets High Yie ld Bonds Other total return A ctual Tar geted A llo catio n Index 37.0% 8.0% 2.0% 3.0% 4 1.0% 10.0% 6.0% 0.0% 4.0% 4.0% 5.0% 5.0% 15.0% 18.0% 20.0% 13.0% 3.0% 6.0% 100.0% 100% Inflation Hedges Commodities REITs All-Purpose Hedges Inflation-linked Bonds Cash Equivalents Deflation Hedges Duration-Hedging Assets Collateral For Long/Short Strategies S:\Boards and Committees\CMF\Board\2011-12\10.9.11 Meeting Materials\lnvest Report 6-30-11 �Learning to Give Investment Report June 30, 2011 LTG Endowment Fund -Asset Mix Market Value Equities Fixed Income Real Estate Alternatives (hedge, private equity etc.) Cash Total Actual % 72.3% 29.7% 0.0% 0.0% -2.0% 100% $2,062,857 848,234 $ Target % (58,470) 2,852,621 69% 31% 0% 100% Endowment Pool Compound Annual Rate of Return One Year Three Year Five Year 10Year Actual Investment Return 23.86% 4.99% 4.71 % N/A Blended Benchmark 23.60% 4.33% 4.31 % N/A Investment of this new endowment fund took place in May 2006 This fund was established with a $3,000,000 grant from the W .K. Kellogg Foundation Negative Cash Balance represents funds due CMF for grant disbursed from LTG. All disbursements are made through CM F checking account. S:\Boards and Committees\CMF\Board\201 1-12\10.9.11 Meeting Materials\lnvest Report 6-30-11 �Council of Michigan Foundations & Supporting Organizations Operating & Special Project Funds June 30, 2011 Current Market Value Current 30 Day Yield 811112011 Money Market Investments Operating & Special Projects Certificates of Deposit Operating & Special Projects $ 4,231,019 I Market Value 1,500,000 0.02% Net of Fees Interest Rate .45% to .9% Benchmark Data Ask Yield As of 8-11-11 Govt. Bonds Govt. Bonds Govt. Bonds Notes Notes Notes 6130112 6130113 6130114 Bonds & Notes Ask Yield 0.11% 0.15% 0.32% S:\Boards and Committees\CM F\Board\20 11-12\1 0.9.11 Meeting Materials\lnvest Report 6-30-11 �CMF Council of Michiga n Foundations Serving grantmakers. Advancing giving. Council of Michigan Foundations & Supporting Organizations Learning to Give Midwest Community Foundations' Ventures Council of Michigan Foundations Supporting Organization Endowed & Operating Funds Investment Policy Statement I. DEFINITIONS IT. OBJECTfVES ill. IMPLEMENTATION IV. OPERATING & SPECIAL PROJECTS FUNDS Revised by the Investment Committee: 9-6-l l Approved by CMF Board of Trustees: S:\Board> and Committees\CMF\Board\20 11-12\ 10.9.11 Meeting Materials\lnvestment Policy Revised 9.{}- II .doc 7287575.2 37536/146648 �I. DEFINITIONS PURPOSE This Investment Policy Statement was adopted by the Council of Michigan Foundations (CMF) to establish a clear understanding of CMF's philosophy and investment objectives. As the parent corporation of three supporting organizations, this policy also covers Learning to Give, Midwest Community Foundations' Ventures and the Council of Michigan Foundations Supporting Organization. The purpose ofCMF's endowment funds is to accumulate a pool of assets sufficient to support the purpose of each pem1anent endowment fund. While shorter-term investment results will be monitored, adherence to a sound long-tenn investment policy, which balances short-term spending needs with preservation of the real (inflation-adjusted) value of assets, is crucial to the long-term success ofCMF's endowment funds. Throughout this policy, the reference to CMF will also include the supporting organizations of Learning to Give (LTG), the Midwest Community Foundations' Venture (MCFV) and the Council of Michigan Foundation Supporting Organization (CMFSO). SCOPE This Policy applies to all assets that are included in CMF's investment portfolio for which the Investment Committee has been given discretionary investment authority. FIDUCIARY DUTY The Investment Committee shall act in accordance with, and the policy shall at all times comply with, the requirements of the Michigan Uniform Prudent Management of Institutional Funds Act, MCL §45 1.921, et seq ("UPMIFA") with respect to the investment, management, expenditure, appropriation and accumulation of funds. UPMIFA applies to pennanent endowment funds, nonendowed funds and use or pumose restricted funds held for charitable and investment purposes. UPMIFA requires that the Investment Committee manage and invest all funds and make decisions with respect to detem1inations to accumulate or appropriate, "in good faith and with the care an ordinarily prudent person in a like position would exercise under similar circumstances." All investment actions and decisions must be based solely in the interest ofCMF. Fiduciaries must provide full and fair disclosure to the Investment Committee of all material facts regarding any potential conflicts of interest. A person having special skills or expertise, or one that is selected based on his or her representation that he or she has special skills or expertise, has a duty to use those skills or that expertise in managing and investing CMF's assets. 7287575.2 37536/146648 �DEFINITION OF DUTIES Board of Trustees The Board of Trustees has the ultimate fiduciary responsibility for the Foundation's investment portfolio. The Board must ensure that appropriate policies governing the management of the Foundation are in place and that these policies are being effectively implemented. To implement these responsibilities, the Board sets and approves the Investment Policy Statement and delegates responsibility to the Investment Committee for implementation and ongoing monitoring. Investment Committee The Investment Committee is responsible for implementing the Investment Policy. This responsibility includes approving investment strategy, hiring and firing of investment managers, custodians and investment consultants, monitoring perfonnance of the investment portfolio on a regular basis (at least quarterly), and maintaining sufficient knowledge about the portfolio and its managers so as to be reasonably assured of their compliance with the Investment Policy Statement. Committee Structure & Terms • • • • Investment Committee members shall have sufficient investment knowledge to meet their responsibilities as outlined in the paragraph above. Committee members shall be appointed by the CMF Board of Trustees. At least one member shall be a CMF trustee. Committee members may not be an employee (that may cause a perceived conflict of interest) with any firm or individual that provides investment management or investment consulting services to CMF or its supporting organizations. If a member is an advisor or board member of an investment firm that CMF deals with the member shall abstain from voting on issues related to that finn. Chief Financial Officer The Chief Financial Officer (CFO) for CMF has daily responsibility for administration of the Foundation's investment portfolio and will consult with the Investment Committee and Board on all matters relating to the investment of the Foundation's portfolio. The CFO will serve as primary contact for the Foundation's investment managers, investment consultant, and custodians. II. OBJECTIVES The overall long-term investment goal ofCMF is to achieve an annualized total return (net offees and expenses), through appreciation and income, greater than the rate of inflation (as measured by the broad, domestic Consumer Price Index) plus 5%, thus protecting the assets against inflation. The assets are to be managed in a manner that will maximize the benefits intended by the donors, while still complying with fiduciary standards and the requirements ofUPMIF A. 2 7287575.2 37536/146648 �In accordance with UPMIFA, all decisions with respect to the management and investment of funds, must consider: a) General economic conditions; b) The possible effect of inflation or deflation; c) The expected tax consequences, if any, of investment decisions or strategies; d) The role that each investment or course of action plays within the overall investment portfolio of the fund; e) The expected return from income and the appreciation of investments; f) Other resources of CMF; g) The needs ofCMF and the fund to make distributions and to preserve capital; and h) An asset's special relationship or special value, if any, to the charitable purposes ofCMF. STRATEGY The Board and Investment Committee agree that investing in securities with higher return expectations outweighs their short-tem1 volatility risk. As a result, the majority of assets will be invested in equity or equity-like securities. Fixed income securities will be used to lower the shorttem1 volatility of the portfolio and to provide income stability, especially during periods of weak or negative equity markets. In some situations cash may be used as a strategic asset allocation. ASSET ALLOCATION Deliberate management of the asset mix among classes of investments is both a necessary and desirable responsibility. In the allocation of assets, diversification of investments among asset classes that are not similarly affected by economic, political, or social developments is a highly desirable objective. UPMIFA requires that investments be diversified w1less it is reasonably determined, that due to special circumstances, the purposes of the fund are better served without diversification. The Investment Committee's general policy shall be to diversify investments among multiple asset classes so as to provide a balance that will enhance total return, while avoiding undue risk concentrations in any single asset class or investment category. The diversification does not necessarily depend upon the nwnber of industries or companies in a portfolio or their particular location, but rather upon the broad nature of such investments and of the factors that may influence them. Management and investment decisions about an individual asset must not be made in isolation but rather in the context of the fund's portfolio of investments as a whole and as part of an overall investment strategy having risk and return objectives reasonably suited to the fund and CMF. In making asset allocation judgments, the Investment Committee is not expected to seek to "time" subtle changes in financial markets, or to make frequent or minor adjustments. Instead, the Investment Committee is expected to develop and adopt expressed guidelines for broad allocations on a long-term basis, in light of current and projected investment environments. To achieve broader diversification for the CMF Endowment portfolio, the Investment Committee may make investments often classified as "alternative investments" which could include, but are not limited to, investments in private equity, real estate, natural resources, commodities, buy out, mezzanine, venture capital, private equity special situations, liquidation portfolios, hedge and/or absolute return, and collateral long/short strategies 3 7287575.2 37536/1 46648 �Overall Asset Allocation Asset Class Conventional Stock (International & US) Fixed Income Cash Alternatives Total Revised Policy 40-70% 10-30% 0-20% 10-30% 100% For portions of the endowment fund, such as funds that may be separated from the main investment pool to meet capital call commitments or in the case of the Learning to Give Endowment Fund, the committee may develop a more detailed policy to guide the investment of those specific funds. The overall goal of all funds related to the CMF & LTG endowment pools shall be the asset allocation policy noted above. ACTIVE VS. PASSIVE MANAGEMENT The above asset allocations will be implemented through a portfolio of active and passive managers. The committee may hire investment managers that have full discretion over the asset allocation of the funds they manage. In those cases the committee will monitor the actual asset allocation on a regular basis to make sure the total portfolio remains within the overall asset allocation policy and if not will either modify the policy or find new managers that follows a strategy consistent with the policy approved by this committee. The investment committee has made a strategic decision to invest the majority of the CMF Endowment Pool (93% as of3-31-ll) in a multi-asset fund to access managers normally not available to funds of this size. Under this approach the overall fund manager (in this case TIFF) has full discretion over the investment of this fund which the investment committee monitors on a quarterly basis. REBALANCING The Investment Committee shall monitor the actual asset allocation on a quarterly basis and make any necessary adjustments it deems appropriate based on past perfonnance and current and expected market conditions. In the case of managers that have full discretion over the asset allocation of the funds they manage those managers shall be responsible for rebalancing and this committee will monitor the rebalancing through regular reporting. Investment in Non-Liquid Assets & Cashflow Needs 1 On an annual basis (coinciding with the June 30 h reporting period) the CFO will provide an annual cashflow analysis to ensure both the cashflow from non-liquid and liquid assets is sufficient to meet annual cashflow needs for the endowment funds. 4 7287575.2 37536/1 46648 �SPENDING POLICY Income available for spending is detennined by a total return system and will be calculated using a per unit measure as highlighted below. The income/unit that may be spent annually, notwithstanding the historical gift amount, shall not exceed 5% of the average fair market/unit value of the individual endowment fund's assets as measured at the end of each quarter, for the previous twenty quarters or all quarters since the inception of the fund (whichever is shorter). Newly established endowment funds shall be fully invested for four quarters before distributions may be made from the funds. On an annual basis, the Investment Committee shall examine the effect the spending policy may have on those fimds where the market value has dropped below the original gift amoun~, and may adjust downward the spendable amount for the coming fiscal year as deemed appropriate. In accordance with UPMIFA, decisions to appropriate or accumulate an endowment fund must consider, if relevant: The duration and preservation of the endowment fimd; The purposes of the institution and the endowment fimd; General economic conditions; The possible effect of inflation or deflation; The expected total return from income and the appreciation of investments; f) Other resources of the institution; and g) CMF's Investment Policy. a) b) c) d) e) III. IMPLEMENTATION TIME HORIZON The Investment Committee seeks to achieve or outperform the targeted expected returns, as defined by the asset allocation decision, over a full market cycle. The Investment Committee does not expect that all investment objectives will be attained in each year and recognizes that over various time periods, investment managers may produce significant over or under performance relative to the broad markets. TI1e Investment Committee reserves the right to evaluate and make any necessary changes regarding investment managers over an appropriate time period using the criteria established under "Manager Evaluation" below. 5 7287575.2 37536/1 46648 �MANAGER EVALUATION All investment returns shall be measured net of fees. Each investment manager will be reviewed by the Investment Committee on an ongoing basis and evaluated upon the following criteria: a) Avoidance of regulatory actions against the firm, its principals or employees; b) Adherence to the guidelines and objectives of this Investment Policy Statement; c) Avoidance of significant deviation from the style and capitalization characteristics defined as "nom1al" for the manager; d) Ability to exceed the return of the appropriate benchmark index and, for equity managers, produce positive alpha (risk-adjusted return) within the volatility limits set in the following "Summary of Quantitative Performance Objectives" table; and e) Ability to meet or exceed the median performance of a peer group of managers with similar styles of investing. f) Each manager shall provide an annual letter of compliance to the investment committee. SUMMARY OF QUANTITATIVE PERFORMANCE OBJECTIVES The Investment Committee shall develop a benchmark for the total portfolio to measure the overall perfonnance to the portfolio and monitor the performance on a quarterly basis. Individual fund managers shall be evaluated based on the benchmarks as noted in their marketing materials. IV. OPERATING & SPECIAL PROJECTS FUNDS PURPOSE CMF is an association offoundations and corporations which make grants for charitable purposes. As a membership organization, its mission is to enhance, to improve and to increase philanthropy in Michigan. The purpose of the CMF operating and special projects funds is to finance the daily operations and support the special project work of CMF. OBJECTIVE The objective is to invest the Operating Fund assets so as to achieve a high degree of safety for the principal value of the assets, while earning a reasonable rate of return available in the market place at the time of investment. Investments should not be made that could jeopardize the flexibility and liquidity of CMF's operations. 6 7287575.2 37536/146648 �INVESTMENT GUIDELINES Direct investment in specific securities should be primarily in US Treasury Notes and Bills and certificates of deposit, not to exceed the FDIC limit at any one ban1<. Investments are pennitted in established cash reserve conuningled funds (i.e., money-market funds), to provide operating liquidity. The investment portfolio will be reviewed by the Investment Conm1ittee on a regular basis on a schedule to be determined by the Investment Committee. The Statements of Investment Objectives and Investment Guidelines will be reviewed and approved periodically by the Investment Committee and the Trustees. 7 7287575.2 37536/146648 �[Annual Compliance Letter from Investment Manager] [date) Council of Michigan Foundations 1 South Harbor Suite 3 Grand Haven, Ml 49417 Dear _ _ __ XYZ Management Co. manages certain assets for the Council of Michigan Foundations (the , 20xx (the "Accounf') under an Investment Management Agreement dated "Agreemenf'). This letter confirms our continued compliance with the terms of the Agreement during the past year, including specifically the following: 1. The Account portfolio is in full compliance with the investment guidelines ("Investment Guidelines") listed in Exhibit A of the Agreement. 2. All orders for the purchase and sale of securities for the Account have been made in accordance with the terms provided in the Agreement. 3. There has been no significant change in our ownership, affiliations, organizational structure, financial condition or professional staffing that materially impacts our management of the Account, other than any change we have already advised you of in writing. 4. No part of the Agreement, including the Investment Guidelines, restricts our ability to invest the Account assets in a prudent manner and in a manner consistent with the Account's performance objectives. 5. We have complied with the Agreement in all other respects. We will promptly notify you if there is any change or development involving any of the foregoing items. Sincerely yours, XYZ Management Co. S:\Board>and Committees\CMF\Board\20 11-12\ 10.9.1 1 Meeting Materials\lnvestment Policy Revised 9-{}- II .doc 7287575.2 37536/146648 � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Our State of Generosity Creator An entity primarily responsible for making the resource Grand Valley State University. Dorothy A. Johnson Center for Philanthropy Description An account of the resource Collection contains the records of four Michigan nonprofit organizations: Council of Michigan Foundations, Michigan Nonprofit Association, Michigan Community Service Commission, and the Johnson Center for Philanthropy at GVSU. The documents are compiled by the Johnson Center for Philanthropy, and records document the history of the organizations from the 1960s to the 2010s. Coverage The spatial or temporal topic of the resource, the spatial applicability of the resource, or the jurisdiction under which the resource is relevant 1968-2014 Source A related resource from which the described resource is derived <a href="https://gvsu.lyrasistechnology.org/repositories/2/resources/515">Our State of Generosity collection, JCPA-04</a> Rights Information about rights held in and over the resource <a href="http://rightsstatements.org/page/InC/1.0/?language=en">In Copyright</a> Subject The topic of the resource Dorothy A. Johnson Center for Philanthropy Council of Michigan Foundations Michigan Nonprofit Association Michigan Community Service Commission Dorothy A. Johnson Center for Philanthropy Charities Philanthropy and Society Fundraising Records Michigan Publisher An entity responsible for making the resource available Grand Valley State University Libraries, Special Collections and University Archives, 1 Campus Drive, Allendale, MI, 49401 Contributor An entity responsible for making contributions to the resource Council of Michigan Foundations; Michigan Nonprofit Association; Michigan Community Service Commission Identifier An unambiguous reference to the resource within a given context JCPA-04 Language A language of the resource eng Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Identifier An unambiguous reference to the resource within a given context JCPA-04_CMF_2011_BB_2011-10-09_Financials Title A name given to the resource Council of Michigan Foundations 2011-10-09 board book financials Creator An entity primarily responsible for making the resource Council of Michigan Foundations. Board of Trustees Description An account of the resource Council of Michigan Foundations 2011-10-09 board book financials. Records are compiled in the Our State of Generosity collection by the Johnson Center, along with the files of the Michigan Nonprofit Association (MNA), the Michigan Community Service Commission (MCSC) and the Dorothy A. Johnson Center for Philanthropy. Originals are at the Council of Michigan Foundations. Subject The topic of the resource Dorothy A. Johnson Center for Philanthropy Charities Philanthropy and Society Fundraising Records Council of Michigan Foundations Michigan Format The file format, physical medium, or dimensions of the resource application/pdf Type The nature or genre of the resource Text Language A language of the resource eng Publisher An entity responsible for making the resource available Grand Valley State University Libraries, Special Collections and University Archives, 1 Campus Drive, Allendale, MI, 50872 Rights Information about rights held in and over the resource <a href="http://rightsstatements.org/page/InC/1.0/?language=en">In Copyright</a> Source A related resource from which the described resource is derived <a href="https://gvsu.lyrasistechnology.org/repositories/2/resources/515">Our State of Generosity collection, JCPA-04</a> Date A point or period of time associated with an event in the lifecycle of the resource 2011-10-09 https://digitalcollections.library.gvsu.edu/files/original/b4592aaaf3ea35086731875f52b1760c.pdf 8746485cae1e4bad006b3c062f2d9d1f PDF Text Text September 30, 2011 To: Dave Sebastian, Chair, and Members of the Board ofTrustees From: Carol Goss, Chair, Governance Committee cc: Rob Collier, President Re: Report of the Governance Committee- Action Requested The Governance Committee met by conference call on June 21 , July 27, August 24 and September 22 to: • Review/update the current trustee job description - ATTACHMENT A, • Review/update the invitation for nominees from the Membership - ATTACHMENT B, • Present Trustees for the Class of20 14 for election by the membership, including six new Trustees - ATTACHMENT C • Fill the vacancy in the Class of2012 caused by the tragic passing of Mark Morley • Fill the youth trustee vacancy in the Class of2012 caused by the resignation of Tessa Robertson • Recommend a slate of officers for the year starting October 11, 2011 T he Executive Committee approved the Ballot and the special Resolution for Mark Morley at its meeting on September 7, 201 1. Therefore the Governance Committee is requesting your approval of: recommended individuals to fill the vacancies for the class of20 12; the slate of officers for 2012; and resolutions of appreciation for the seven trustees leaving the Board. 1. Appointments for Vacancies in the Class of 2012 The Governance Committee is pleased to recommend Margaret (Peg) Talburtt, Chief Executive for the Lovelight Foundation in Ann Arbor, and Emma Harrington, youth trustee for the Chippewa County Community Foundation in Sault Sainte Marie, for appointment to the Board for a one year term ending October 2012. Peg Talburtt is the Chief Executive of the Lovelight Foundation, a private women's fund, and serves as a philanthropic advisor to the Peter D. and Julie Fisher Cummings Family Foundation. Between 2004 and 2010, she was Executive Director ofThe James A. and Faith Knight Foundation and from 1996-2003, Peg was the President/CEO ofthe Michigan Women's Foundation. Previously, she co-founded and was a Partner at Formative Evaluation Research Associates (FERA) where she directed many projects related to philanthropy, educational innovations, gender, and program evaluation. Currently, she serves on the boards of The Academy of Sports Leadership, the Michigan League for Human Services and the Washtenaw Technical Middle College and was formerly a Chair of the Board of the Women's Funding Network. She was selected by Crain 's Detroit Business as one of its " 100 Most Influential Women in Southeast Michigan" and by Corp! Magazine as one of"Michigan's 95 Most Powerful Women." She received her doctorate from the University of M ichigan where her dissertation examined risk-taking and women. Emma Harrington is a Junior in High School and an active member of the Chippewa County Community Foundation serving as Youth Trustee on the Board as well as on the Youth Advisory Council for which she has planned service projects, conducted middle school YAC grantmaking trainings, and volunteered in the community. �Governance Committee October 20 II Page 2 Emma is also a member of the Students United group at her high school, which included preparing for the three days of Challenge Day when it came to her school and participating in Kids Against Hunger. For the 20 I 0-20 II school year she was the Historian for her local Business Professionals of America (BPA) chapter, and this coming year will be serving as Vice President. Her team won first place in the National Competition for BPA in Washington this past year. Both Peg and Emma have been enthusiastically recommended by several of our members. If the following Resolution is approved, they will be eligible next year to serve for a full three year term for the Class of20 I5. RESOLVED that Margaret Talburtt, Chief Executive ofthe Lovelight Foundation, and Emma Harrington as youth Trustee of the Chippewa County Community Foundation, be appointed to the Board of Trustees for a one year term ending October 2012. II. Slate of Officers for 2012 The Governance Committee recommends the following slate of officers for the next year. Each of these individuals has indicated a willingness to serve, and they are all eligible under the terms ofCMF's bylaws. Phil Peters is tenn limited as a Trustee of the Board thus ending his tenn as Treasurer of the Board. We recognize Phil with the Resolution in Section III below. RESOLVED that the following individuals be elected to the offices as specified for a oneyear term effective October 11, 2011. • Chair- David S. Sebastian, President, Sebastian Foundation • Vice Chair Community Foundations- Brenda L. Hunt, President, Battle Creek Community Foundation • Vice Chair Family Philanthropy- Thomas S. Porter, President, Porter Family Foundation • Vice Chair Corporate Philanthropy- Caroline E. Chambers, Trustee, Comerica Charitable Foundation • Secretary- Ellen E. Crane, Trustee, Harvey Randall Wickes Foundation • Treasurer- Andrea M. Cole, Executive Director & CEO, Ethel and James Flinn Foundation • President- RobertS. Collier, President, Council of Michigan Foundations Ill. Resolutions of Appreciation for Term Limited and Resigned Trustees We have six trustees- Melonie Colaianne, Dave Egner, Russ Gabier, Phil Peters, Peggy Thompson and Chris Velasquez, who are term limited. We know that Phil, Peggy and Tessa Robertson will not be with us in Kalamazoo but look forward to thanking the others at the Board Meeting. In recognition of their outstanding leadership, we offer the following resolutions for your consideration and approval. RESOLVED that the Board of Trustees of the Council of Michigan Foundations (CMF) extends it appreciation to Melonie Colaianne, President of the MASCO Corporate Foundation, for her six years of dedicated service as a Trustee of CMF, including: chairing the CMF Board; serving on the Governance Committee, the Corporate Philanthropy Committee, the Government Relations Committee; co-chairing the 35th Annual Conference; and serving on the Arts Affinity Group; and we welcome Melonie's continued �Governance Committee October 20 II Page 3 involvement with CMF and advocacy for philanthropy as a member of CMF's Advisory Cabinet. RESOLVED that the Board of Trustees of the Council of Michigan Foundations (CMF) extends it appreciation to Dave Egner, President & CEO of the Hudson-Webber Foundation, for his nine years of dedicated service as a Trustee of CMF, including: chairing both the Public Policy Committee and the Advisory Committee for the Office of the Foundation Liaison; and participating in Foundations on the Hill, and we welcome Dave's continued involvement with CMF and advocacy for philanthropy as a member of CMF' s Advisory Cabinet. RESOLVED that the Board of Trustees of the Council of Michigan Foundations (CMF) extends it appreciation to Russ Gabier, Secretary and Trustee of the Irving S. Gilmore Foundation, for his nine years of dedicated service as a Trustee of CMF, including: chairing the Supporting Organizations Committee; co-chairing the 32"d Annual Conference; and participating in Foundations on the Hill, and we welcome Russ' s continued involvement with CMF and advocacy for philanthropy as a member of CMF' s Advisory Cabinet. RESOLVED that the Board of Trustees of the Council of Michigan Foundations (CMF) extends it appreciation to Phil Peters, Vice President of Administration of the Charles Stewart Mott Foundation, for his nine years of dedicated service as a Trustee of CMF, including: serving six years as Treasurer of the Board; and chair of the Audit Committee; and we welcome Phil's continued involvement with CMF and advocacy for philanthropy as a member of CMF's Advisory Cabinet. RESOLVED that the Board of Trustees of the Council of Michigan Foundations (CMF) extends it appreciation to Peggy Thompson, Trustee of the Harry A. and Margaret D. Towsley Foundation, for her nine years of dedicated service as a Trustee of CMF, including: serving on the 31st Annual Conference Committee; and serving on the Family Philanthropy Committee; and we welcome Peggy' s continued involvement with CMF and advocacy for philanthropy in Michigan as a member of CMF' s Advisory Cabinet. RESOLVED that the Board of Trustees of the Council of Michigan Foundations (CMF) extends it appreciation to Christian Velasquez, Trustee of the Dow Corning Foundation, for his six years of dedicated service as a Trustee of CMF, including: serving on the Governance Committee; serving on the Advisory Committee for the Transforming Michigan Philanthropy Diversity and Inclusion Initiative; and participating in Foundations on the Hill, and we welcome Chris' s continued involvement with CMF and advocacy for philanthropy in Michigan as a member of CMF's Advisory Cabinet. RESOLVED that the Board of Trustees of the Council of Michigan Foundations (CMF) extends it appreciation to Tessa Robertson, Youth Trustee of the Ann Arbor Area Community Foundation, for her two years of dedicated service as a Trustee of CMF, including serving as Chair of a Plenary Session at the Annual Conference; and extend our warmest best wishes to Tessa in her new adventures and appreciation for her continued support of philanthropy in Michigan. � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Our State of Generosity Creator An entity primarily responsible for making the resource Grand Valley State University. Dorothy A. Johnson Center for Philanthropy Description An account of the resource Collection contains the records of four Michigan nonprofit organizations: Council of Michigan Foundations, Michigan Nonprofit Association, Michigan Community Service Commission, and the Johnson Center for Philanthropy at GVSU. The documents are compiled by the Johnson Center for Philanthropy, and records document the history of the organizations from the 1960s to the 2010s. Coverage The spatial or temporal topic of the resource, the spatial applicability of the resource, or the jurisdiction under which the resource is relevant 1968-2014 Source A related resource from which the described resource is derived <a href="https://gvsu.lyrasistechnology.org/repositories/2/resources/515">Our State of Generosity collection, JCPA-04</a> Rights Information about rights held in and over the resource <a href="http://rightsstatements.org/page/InC/1.0/?language=en">In Copyright</a> Subject The topic of the resource Dorothy A. Johnson Center for Philanthropy Council of Michigan Foundations Michigan Nonprofit Association Michigan Community Service Commission Dorothy A. Johnson Center for Philanthropy Charities Philanthropy and Society Fundraising Records Michigan Publisher An entity responsible for making the resource available Grand Valley State University Libraries, Special Collections and University Archives, 1 Campus Drive, Allendale, MI, 49401 Contributor An entity responsible for making contributions to the resource Council of Michigan Foundations; Michigan Nonprofit Association; Michigan Community Service Commission Identifier An unambiguous reference to the resource within a given context JCPA-04 Language A language of the resource eng Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Identifier An unambiguous reference to the resource within a given context JCPA-04_CMF_2011_BB_2011-10-09_Governance-Committee Title A name given to the resource Council of Michigan Foundations 2011-10-09 board book governance committee Creator An entity primarily responsible for making the resource Council of Michigan Foundations. Board of Trustees Description An account of the resource Council of Michigan Foundations 2011-10-09 board book governance committee. Records are compiled in the Our State of Generosity collection by the Johnson Center, along with the files of the Michigan Nonprofit Association (MNA), the Michigan Community Service Commission (MCSC) and the Dorothy A. Johnson Center for Philanthropy. Originals are at the Council of Michigan Foundations. Subject The topic of the resource Dorothy A. Johnson Center for Philanthropy Charities Philanthropy and Society Fundraising Records Council of Michigan Foundations Michigan Format The file format, physical medium, or dimensions of the resource application/pdf Type The nature or genre of the resource Text Language A language of the resource eng Publisher An entity responsible for making the resource available Grand Valley State University Libraries, Special Collections and University Archives, 1 Campus Drive, Allendale, MI, 50873 Rights Information about rights held in and over the resource <a href="http://rightsstatements.org/page/InC/1.0/?language=en">In Copyright</a> Source A related resource from which the described resource is derived <a href="https://gvsu.lyrasistechnology.org/repositories/2/resources/515">Our State of Generosity collection, JCPA-04</a> Date A point or period of time associated with an event in the lifecycle of the resource 2011-10-09 https://digitalcollections.library.gvsu.edu/files/original/04c458f3c090d9efec97d4a3cf042a13.pdf 4f69e695c13aeb3f81a4d3aaae9526c1 PDF Text Text September 29, 2011 To: Dave Sebastian, Chair and Members of the Board ofTrustees From: Carol Paine-McGovern, Co-Chair Government Relations Committee cc: Rob Collier, President Re: Report of the Government Relations Committee The Annual Meeting of the Government Relations Committee was held via conference call on September 19. All participants in Foundations on the Hill over the most recent three year period are invited to participate in the Government Relations Committee. In addition to Co-Chair Carol Paine-McGovern, and Dave Sebastian, Board Chair, the following members participated in the Meeting: Cindy Alison, Comerica Bank Janet Bauer, Four County Community Foundation Carolyn Bloodworth, Consumers Energy Foundation David Campbell, McGregor Fund Melonie Colaianne, MASCO Corporation Foundation Martha Darling, Ann Arbor Area Community Foundation Robin Ferriby, Community Foundation for Southeast Michigan Bill Hanson, Skillman Foundation Susan Katz Froning, W.K. Kellogg Foundation Donna Niester, James C. Acheson Foundation Danielle Olekszyk, Skillman Foundation Vivian Pickard, General Motors Foundation Jennifer Poteat, Harry A. and Margaret D. Towsley Foundation Ann Richards, C. S. Mott Foundation Duane Tarnacki, Clark Hill Diane Thompson, The Miller Foundation Bonnie Wenick-Kutz, Community Foundation for the Upper Peninsula Staff participating included: Rob Collier, LaToya Morgan and Mike Goorhouse. The following report with recommended action is presented for your consideration. Upon motion duly made, supported and unanimously carried, it was RESOLVED that the 2011-12 Government Relations Goals as reviewed by the Government Relations Committee and included as Attachment One to this report be approved. Background Co-Chair Carol Paine-McGovern called the meeting to order at 10:00 a.m. and asked Rob Coll ier to first review the seven proposed Federal Goals as summarized in Attachment One. �Government Relations Report October 20 I I Page 2 Mr. Collier commented that the goals are organized around the themes of action, advocacy and monitoring as done by the Council on Foundations and approved by the CMF Government Relations Committee last year. He noted that goals 1-5 continue from last year: simplification of the excise tax, the IRA Charitable Rollover, the estate tax, investing in on shore passive financial instruments without paying UBIT and program related investments. He added that an accomplishment of the past year was having the IRA Charitable Rollover renewed in December 2010 retroactive to January 2010 and through December 31,2011. He provided a brief update on each goal, noting that an update on simplification of the excise tax to a revenue neutral number done in 2008 by Cambridge Associates will be ready by the Annual Conference. The team at Cambridge Associates has shared that they can now document the impact of the increased giving resulting from Hurricane Katrina on a reduction in giving the following year by foundations facing the higher 2% excise tax. He noted that in a meeting earlier in August with Congressman Dave Camp, Chair of the House Ways and Means Committee, Chairman Camp had been pleased to know that this new data is now available. Collier then reviewed that the Council on Foundations has asked CMF to adopt the legislative goal of supporting efforts to increase rural philanthropy by supporting the proposed Rural Philanthropy Growth Act. There was consensus by the Committee with comments offered by Janet Bauer, Bonnie Wenick-Kutz and Dave Campbell supporting this goal. Concern was also expressed that the Rural Philanthropy Growth Act may not be the right tool to accomplish this goal given the deficit reduction efforts in Congress and the difficult role that Senator Stabenow will have in leading reauthorization of the Farm Bill. On Goal 7 Collier noted that this is not a new Goal but does now have a specific focus with efforts by the Administration to reduce the charitable deduction cap to 28% as part of the federal deficit reduction efforts. There was consensus by the Committee with comments offered that this is not the time to be reducing charitable giving incentives and CMF should join the Council on Foundations and Independent Sector in opposing efforts to reduce the cap. There being no further discussion on the Federal Goals, Mr. Collier then provided an update on the proposed five State Goals- noting that several of these goals are those of the Michigan Nonprofit Association and the bi-partisan, bi-cameral Nonprofit Caucus in the Legislature. He added that two goals from last year were completed in the last days of the Granholm Administration - the amendment to the Youth Worker Permit law for volunteering and simplification of the Charitable Solicitation License. He noted that Goal One dealing with the Community Foundation Tax Credit has been amended based on its expiration at the end of 2011 to add that CMF will support legislation to amend the Michigan Nonprofit Corporation Act to include the definition of a community foundation. Duane Tarnacki from Clark Hill pointed out that such an addition will prohibit the State from certifying new community foundations. Community foundation representatives on the Committee spoke in favor of this change, adding that with the decrease in state revenue sharing many local units of government may decide that creating a new community foundation is a solution without realizing that every county in the state is already served by a community foundation. Mr. Collier noted that Goal 2 on clarifying the Michigan Sales Tax for fundraising purposes continues from last year, but added that Goal 3 on local property taxes has been strengthened with �Government Relations Report October 20 I I Page 3 language to oppose efforts to impose PILOTS (Payments in Lieu of Taxes). Goal Four is a new Goal this year and mirrors what other states are doing to help nonprofits in their efforts to simplify the contracting process used by state governments. There was a robust discussion on the proposed Goal Five to support creation of an Office of Nonprofit Solutions- an idea being promoted by the Nonprofit Caucus. Concerns were expressed by a number of members on the Call that this was not an appropriate response to the problems the nonprofit sector is having with state government and that this should be tabled for further information. Mr. Collier indicated that he will ask the Public Policy Committee to consider this request at a more macro level in tenns of what the State can do to both promote giving and volunteering. II. March 20 & 21, 2012 Foundations on the Hill Co-Chair Paine McGovern asked all Committee members to save the dates of March 20 & 2 1,2012 for CMF's annual trip to Washington to meet with members of our Congressional Delegation. Mr. Collier noted that there would be a Committee Call in February in advance of the trip to Washington. There being no further business Co-Chair Paine McGovern adjourned the meeting at I 0:45 a.m. �CMF Council of Michigan Foundations Serving gront maket>. Advancing giving. CMF 2011-12 Government Relations Goals Adopted October 9, 2011 by the CMF Board of Trustees as recommended by the CMF Government Relations Committee This document is incorporated in the ongoing CMF Legislative Goals Statement that tracks the history ofCMF's Government Relations work since 1979 and documents both Federal and State Legislative Accomplishments. In 20 11 CMF's President serves on the Public Policy Committee of the Council on Foundations (COF) and Chairs the Public Policy Committee of the Michigan Nonprofit Association (MNA). It has been a longstanding tradition for CMF to support the Council on Foundations' Philanthropy Legislative Agenda. Recognizing the strength of the nonprofit sector in Michigan as vital to CMF's role and its members, CMF was involved in the creation ofMNA in 1991. As a result, when appropriate the State Action Goals also reflect the priorities of MNA. Since 2008, MNA with support from CMF has supported the Legislature's bi-partisan, bi-cameral Nonprofit Caucus. While the Caucus develops its own priorities, where appropriate its priorities may be included in the State Goals. The Goals for 2011-2012 are organized in the categories of action- where legislation is either drafted or already introduced; advocacy where letters of support and calls may be required, and monitoring- where other nonprofit partners may be taking the lead. FEDERAL LEGISLATIVE GOALS Goals one through five continue from 2010-2011 and text in bold under explanation has updated the current status of these five goals. Goal Six is new and Goal Seven has been updated for 20112012 as a result ofCMF's relationship with the Council on Foundations. ACCOMPLISHMENT: A major accomplishment in December 2010 was continuation ofthe IRA Charitable Rollover retroactive to January 1, 2010 and through December 31, 2011 . 1. Action Goal: Support simplification of the excise tax on private foundations to a flat tax that is revenue neutral for the federal government. Explanation: The 1984 Tax Act allows the excise tax on investment income to be reduced from two to one percent if a foundation 's payout for the year in question equals or exceeds an amount equal to the year' s assets, times the average payout percentage for the five years, plus 1 percent of the foundation's net investment income. Private foundations are the only 501(c)(3) organizations that currently pay this federal tax. The current fommla is difficult to administer and can limit charitable giving. While CMF has been advocating simplification ofthe tax to a flat one percent, as a result of the 2008 Foundations on the Hill, CMF was encouraged by members of the Michigan Congressional Delegation to have an outside fim1 complete an analysis of what a revenue neutral number would be for a flat excise tax. Cambridge Associates completed the analysis in September 2008 and recommends a revenue neutral number of 1.32%. This �Government Relations 20 11-12 Action Plan Page 2 analysis has been shared with members of the Michigan Congressional Delegation as well as the Council on Foundations. In April2010 the Joint Committee on Taxation scored the revenue neutral number at 1.39% because the Committee had access to an additional year of data from the IRS. The COF Public Policy Committee has agreed that supporting this revenue neutral number is still acceptable, acknowledging that some of the larger foundations are going to end up paying a higher tax. At Foundations on the Hill in March 2011 CMF was asked by leaders in our Congressional Delegation to have Cambridge Associates update their earlier Analysis which has now been completed and the revenue neutral number confirmed at 1.39%. This Analysis which now includes the years 2006 and 2007 also demonstrates the "Katrina Effect" confirming that many foundations which paid out more do to Hurricane Katrina in 2006 reduced their charitable giving in 2007 to avoid paying the higher 2'Yo excise tax. Members of Michigan's House Delegation have been asked to co-sponsor HR 2311, the companion bill to S. 593 which both Senators Stabenow and Levin have cosponsored. 2. Advocacy Goal: Permit tax-free distribution from individual retirement accounts (IRAs) for charitable purposes. Explanation: Despite the projected loss of a trillion dollars in IRA retirement accounts in the 2008-09 economic recession, economists project that more than two million dollars still remain in these accounts. There are still Michiganders and others who do not need to take the required distribution at age 70 I /2 and pay the required tax. Evidence confirms since first put into law in 2006 with bi-partisan support that individuals will support charitable activity if given the option of rolling the required distribution tax free to an eligible charitable beneficiary. Michigan Representative Dave Camp and both Senator Levin and Senator Stabenow played key roles in the inclusion of the IRA Charitable Rollover in the final version ofthe Pension Reform Bill signed into law by the President in August 2006. The provision allows individuals age 70 Y2 to make contributions of up to $1 00,000 tax free from IRAs to charitable organizations, except donor advised funds and private foundations, in both 2006 and 2007. CMF through its supporting organization, Midwest Community Foundations' Ventures, played a leading role in the development of the Charitable IRA Portfolio distributed in September 2006 to all community foundations nationwide that meet national standards for community foundations. The IRA Charitable Rollover was renewed again for 2008 and 2009. CMF has continued to promote extension of the IRA Rollover with inclusion of community foundation donor advised funds as an eligible recipient. In the final hours of the 11th Congress in December 2010, the IRA Charitable Rollover with none of the changes proposed by Representative Pomeroy, including �Government Relatio ns 20 11-12 Action Plan Page 3 making community foundation donor advised funds eligible- a CMF priority, was included in the Extenders Package made retroactive for 2010 with distributions in the month of January 2011 able to be counted toward the required distribution for 2010 and also extended through December 31,2011. Within 24 hours of the President signing the Bill, CMF through our supporting organization Midwest Community Foundations Ventures had marketing materials available to all community foundations to promote. As with the past three years, Representative Berger has introduced legislation in 2011 HR 2502 with a companion bill in the Senate S557 by Senator Bingham to include community foundation donor advised funds, remove the cap of $100,000 and lower the age to 59112 in extending the IRA Charitable Rollover in 2012. CMF has been advised by leaders of Michigan's Congressional Delegation that this legislation is not going to move given the federal deficit issues and that the best step is to recommend continuation of the IRA Charitable Rollover in its present form as part of the Extenders Package again. 3. Monitoring Goal: Monitor the impact of estate tax legislation on creation of new foundations and gifts to existing foundations and promote reinstatement of the federal state estate tax credit. Explanation: In 2010 Congress renewed the 2009 tax rates set to expire in 2010 for an additional two year period through 2012. The impact of the 2009 rates on charitable giving has been projected to cost the nonprofit sector about $7 billion annually. While there has been consensus by the Congress and Administration to minimize the impact of the federal estate tax on small family owned businesses and farms, this Goal now relates to the work of the Deficit Commission summarized in Goal 7 as Congress and the President consider steps to reign in the federal deficit. This goal is tied to Goal 7 under State Legislative Issues - opposing reinstatement of a state inheritance tax. Michigan was receiving funds from the federal state estate tax credit that more than offset repeal of the state inheritance tax in 1993 - a CMF Goal. The federal credit has now been phased out at a projected cost to Michigan of $200 million or more each year. Concern has been expressed on several levels that with so many states having budgetary problems, new inheritances taxes will be reinstated as a form of revenue raiser, pitting states against each other and resulting in a potential loss to Michigan of wealthy estates as was evidenced in 2007 when an effort was made to reinstate a State Inheritance Tax. Led by Robin Ferriby from the Community Foundation for Southeast Michigan, CMF continues to promote with the Washington staff of Governor Snyder, the Policy Staff of the National Governors Association and Senators Stabenow and Levin and Representatives Levin and Camp reinstatement of the Federal Credit to the States as part of the permanent fix to the Estate Tax. However, the lack of action by the National Governors Association on this issue that could have a cost to the Federal Treasury of $8 billion a year means it is likely to be overlooked in the final discussions on the future of the Estate Tax. �Government Relations 20 11-12 Action P lan Page 4 4. Advocacy Goal: Support legislation that allows tax-exempt entities to invest in securities and commodities that involve indebtedness without being subject to unrelated business income tax (UBIT). This legislation would also eliminate the classification of realized gains and income, derived from leveraged real estate investments by foundations, as unrelated business taxable income. Explanation: The original intent ofUBIT (Unrelated Business Income Tax) was to prevent nonprofits from competing against for-profit entities in a business that is not substantially related to its exempt purpose. Over the last twenty years, foundations and universities have invested in hedge funds and other alternative investments to increase their investment returns and reduce the volatility of their investment portfolio. Many times these investments involve leverage (debt) that would subject the foundation to UBIT. But based on Private Letter Rulings from the IRS, foundations are able invest in this area through offshore corporations as limited partners and avoid UBIT. The key issue is tax-exempt institutions should not be taxed on passive leveraged investments. In addition, income derived from leveraged real estate investments, owned directly or through partnerships, is currently taxed as unrelated business taxable income (UBTI). Private foundations should be treated in the same manner as educational organizations and qualified pension plans, which since 1980 have been exempt from the debt-financed property rules with respect to the acquisition of certain real property. Michigan Representative Sander Levin with support from CMF reintroduced legislation in September 2009, HR 3497, with support from Representatives McDermott and Van Hollen to create an exception to the debt finance income rules that would allow all tax- exempt entities to invest directly in on shore hedge funds without being subject to UBIT. While this legislation was passed by the House in 2009 there was no companion bill in the Senate. Efforts to r eintroduce this legislation have been unsuccessful in 2010 and 2011. Finding a Michigan co-sponsor will be a priority for the March 2012 Foundations on the Hill. 5. Action Goal: To support legislation and regulatory reform that will make it easier for foundations to make program related investments. Explanation: Despite the ability to make program related investments, research has shown that less than 10% of foundations make these below market investments in projects with a charitable purpose. A number of foundations chose to take a conservative approach by requesting a private letter ruling from the IRS. With the passage of the Low Profit Limited Liability Corporation (L3C) legislation by Michigan and 7 other states, the Council on Foundations has drafted the Philanthropic Facilitation Act of 2011 which Representative Schrock from Illinois, a member of the House Ways and Means Committee, has agreed to introduce in 2011. CMF has asked Representative Sander Levin to be a co-sponsor of this Bill, based on his long standing interest in this issue. 6. Advocacy Goal: To support efforts to increase rural philanthropy. Explanation: Senators Baucus a nd Grassley on the Senate Finance Committee have been pushing for increased giving by organized philanthropy in rural America. The �Government Relatio ns 20 11-12 Action P lan Page 5 Council on Foundations has hosted an annual conference on rural philanthropy for each of the last four years and is now actively promoting a proposed Rural Philanthropy Growth Act through a Memorandum of Understanding with the United States Department of Agriculture. Piloted by the Nebraska Community Foundation as a result of a discretionary grant from the USDA, this Act would provide both capacity building grants and matching challenge grants to rural community foundations in five targeted states, including Michigan, to grow new endowed funds with a rural focus. CMF has been asked by COF to work with Senator Stabenow in supporting this Act as a co-sponsor because of her dual roles as both a member of the Senate Finance Committee and Chair of the Senate Agriculture Committee. 7. Advocacy Goal: Oppose efforts to reduce the value of the charitable deduction. Explanation: The Administration continues to propose a cap to charitable deductions that would reduce the income tax liability of the donor by more than 28 percent of the donation. For individuals in the highest tax brackets - making more than $200,000 a year- the current cap is 36'Yo and 39% of the value of the donation. Recent estimates indicate that if the proposed 28% cap had been in place in 2006, between $4 billion and $9 billion in charitable donations would not have occurred. The Center on Philanthropy reported in a separate 2006 study that individuals earning more than $200,000 a year were responsible for nearly 80'1o of gifts to foundations - $21 of $27 billion. As a result the Council on Foundations and Independent Sector are opposing efforts by the Administration to place this 28% cap on charitable deductions. Although rejected by Congress in 2009 and 2010, the estimated $321 billion it would raise over ten years to help Congress deal with the Federal deficit, makes this proposal by the President an attractive target at a time when there is an increased reliance on the nonprofit sector for basic needs. CMF has shared this concern with both Senator Levin and Representative Camp in meetings held in Michigan in August. ONGOING GOALS In addition to the 7 Goals for this year, CMF has 12 ongoing federal goals in its Legislative Goals Statement. 1. Goal: Maintain the private foundation payout rate at not more than 5 percent to protect the real value of foundations' grantmaking capability. 2. Goal: Change the limitation on gifts to a private foundation from 20 percent to 30 percent of AGI for gifts of appreciated property and from 30 percent to 50 percent of AGI for gifts of cash. 3. Goal: Increase the deduction allowed a taxpayer for a gift to a private foundation of certain capital gain property. 4. Goal: Limit lineal descendants who are "disqualified persons" at the level of grandchildren. �Government Relations 20 11-12 Action Plan Page 6 5. Goal: Modify the law to permit the "out of corpus" requirement to be met by a foreign grantee if sufficient documentation is provided showing that the full amount of the grant was spent for the specified purposes within 12 months after the year the grant was made. 6. Goal: Secure passage of legislation providing a charitable deduction for non-itemizers. 7. Goal: Support reasonable limits on the degree to which foundations and charities can lobby or otherwise influence public policy decisions and oppose unreasonable limits that adversely affect grantmaking. 8. Goal: Avoid excessive regulations on corporate giving. 9. Goal: Support efforts to incorporate philanthropy as an objective of legislation providing financial resources to character education and other K-12 educationa l initiatives. 10. Goal: Support legislation requiring a five percent payout for Donor Advised Funds. 11. Goal: Support efforts to make the IRS forms 990 and 990PF more useful to the public, foundations, charities and regulators as prime sources of reliable information on the nonprofit sector. 12. Goal: Support efforts to limit tax shelters in which charities receive little or no benefit. STATE LEGISLATIVE GOALS There are four goals for 2011-12. Three are being updated, and Goals Four is new in 2011 as a result ofCMF's work with MNA and the Nonprofit Caucus in the Legislature. The proposed Goal Five has been tabled by the Government Relations Committee for further information. ACCOMPLISHMENTS: In late 2010 the Legislature approved and the Governor signed into law two bills addressing priorities of the Nonprofit Caucus, M ichigan Nonprofit Association and CMF: the youth worker permit bill as it relates to volunteering and simplification of the Charitable Solicitation License Act. 1. Action Goal: To monitor administration of the permanent community foundation tax credits for individuals, families a nd businesses and their relationship to current and proposed tax credits through 2011 when tax law changes and support legislation to amend the Michigan Nonprofit Corporation Act to include the definition of community foundation from the state tax code. Explanation: As part of a major tax reform package of t he business and individual tax codes led by Governor Snyder and supported by the Legislature in 2011, the 20 year old Community Foundation Tax Credit will end on December 31, 2011. The Community Foundation Tax Credit and other charitable tax credits have been eliminated as a result of a decision by the new Governor to end all tax credits individual and business. While CMF will work in 2011 to document the 20 year �Government Relatio ns 20 11-12 Action P lan Page 7 history of the value of the Community Foundation Tax Credit, legislation will be supported to transfer the definition of a community foundation to the Nonprofit Corporation Act. This step is being undertaken with support from the CMF Community Foundations Committee to help the State regulatory and licensing officials deal with an expected effort to create new foundations as a result of the economic challenges being faced by many local communities and school systems. 2. Action Goal: Clarify Michigan Sales Tax for fundraising purposes Explanation: The Michigan Nonprofit Association supports SB 0 107 that would amend the General Sales Tax Act to clarify that products purchased by 50l(c)(3) and (c)(4) organizations to carry out administrative or fundraising activities would be clearly exempt from sales tax. This Goal is a priority that the Nonprofit Caucus has agreed to champion. 3. Monitoring Goal: Monitor and support the continued granting of property tax exemption by local units of government to foundations and non profits and Oppose Mandatory and Coercive Demands for Payments in Lieu of Taxes (PILOTS) that threaten the charitable tax status of non profits. Explanation: As Michigan considers an overhaul ofthe personal property tax system, local units of government are considering nonprofits to try to find other sources of income through PILOTS and other special fees - lighting, refuse collection, public safety, etc. The Nonprofit Caucus has indicated a willingness, supported by the Michigan Nonprofit Association, to introduce legislation that would barr local municipaliti4es from charging taxes or fees violating Public Act of 1893 which states the role of charitable nonprofits. 4. Monitoring Goal: Simplify Government Contracting Process Explanation: According to the Urban Institute, Michigan ranks 81h worst in the nation for the most problems with government payments failing to cover the full cost of services and for changin~ the terms of contracts during the performance period. Michigan also ranks 241 in the nation for delays in payments for services rendered. While there is no legislation pending, the Nonprofit Caucus, supported by the Michigan Nonprofit Association, has indicated that this should be a priority. TABLED FOR FURTHER INFORMATION 5. Proposed Goal: Create the Office of Nonprofit Solutions Explanation: Mirrored on the Office of the Foundation Liaison, the Michigan Nonprofit Association, has asked the Nonprofit Caucus to introduce legislation that would create the Office of Nonprofit Solutions with 3 functions: provide a single source for data collection and research; establish an interagency working group on nonprofit organizations and the state government; and create a bi-partisan Michigan nonprofit Council to consider the relationship between government and non profits. �Government Relations 20 11-12 Action Plan Page 8 ON-GOING GOALS In addition to the above Goals there are six Ongoing Goals listed here. I. Goal: To monitor and oppose efforts to legislate at the state (or federal) level reporting requirements on diversity for foundations, their grantees and vendors. 2. Goal: Support legislation encouraging a tax-deduction for charitable contributions from individuals. 3. Goal: Monitor and report to the state on the use of tobacco settlement funds distributed to certified community foundations in 2001-2003 for health youth and healthy senior purposes. 4. Goal: To assist the Charitable Trust Section ofthe Attorney General's office, an important source of information about charitable giving and the nonprofit sector in Michigan. 5. Goal: To provide educational resources to members of the State legislature and the Office of the Attorney General on the issue of donor intent. 6. Goal: To oppose reinstatement of a State Inheritance Tax, repealed in 1993 with support from CMF. � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Our State of Generosity Creator An entity primarily responsible for making the resource Grand Valley State University. Dorothy A. Johnson Center for Philanthropy Description An account of the resource Collection contains the records of four Michigan nonprofit organizations: Council of Michigan Foundations, Michigan Nonprofit Association, Michigan Community Service Commission, and the Johnson Center for Philanthropy at GVSU. The documents are compiled by the Johnson Center for Philanthropy, and records document the history of the organizations from the 1960s to the 2010s. Coverage The spatial or temporal topic of the resource, the spatial applicability of the resource, or the jurisdiction under which the resource is relevant 1968-2014 Source A related resource from which the described resource is derived <a href="https://gvsu.lyrasistechnology.org/repositories/2/resources/515">Our State of Generosity collection, JCPA-04</a> Rights Information about rights held in and over the resource <a href="http://rightsstatements.org/page/InC/1.0/?language=en">In Copyright</a> Subject The topic of the resource Dorothy A. Johnson Center for Philanthropy Council of Michigan Foundations Michigan Nonprofit Association Michigan Community Service Commission Dorothy A. Johnson Center for Philanthropy Charities Philanthropy and Society Fundraising Records Michigan Publisher An entity responsible for making the resource available Grand Valley State University Libraries, Special Collections and University Archives, 1 Campus Drive, Allendale, MI, 49401 Contributor An entity responsible for making contributions to the resource Council of Michigan Foundations; Michigan Nonprofit Association; Michigan Community Service Commission Identifier An unambiguous reference to the resource within a given context JCPA-04 Language A language of the resource eng Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Identifier An unambiguous reference to the resource within a given context JCPA-04_CMF_2011_BB_2011-10-09_Government-Relations-Committee-Report Title A name given to the resource Council of Michigan Foundations 2011-10-09 board book government relations committee report Creator An entity primarily responsible for making the resource Council of Michigan Foundations. Board of Trustees Description An account of the resource Council of Michigan Foundations 2011-10-09 board book government relations committee report. Records are compiled in the Our State of Generosity collection by the Johnson Center, along with the files of the Michigan Nonprofit Association (MNA), the Michigan Community Service Commission (MCSC) and the Dorothy A. Johnson Center for Philanthropy. Originals are at the Council of Michigan Foundations. Subject The topic of the resource Dorothy A. Johnson Center for Philanthropy Charities Philanthropy and Society Fundraising Records Council of Michigan Foundations Michigan Format The file format, physical medium, or dimensions of the resource application/pdf Type The nature or genre of the resource Text Language A language of the resource eng Publisher An entity responsible for making the resource available Grand Valley State University Libraries, Special Collections and University Archives, 1 Campus Drive, Allendale, MI, 50874 Rights Information about rights held in and over the resource <a href="http://rightsstatements.org/page/InC/1.0/?language=en">In Copyright</a> Source A related resource from which the described resource is derived <a href="https://gvsu.lyrasistechnology.org/repositories/2/resources/515">Our State of Generosity collection, JCPA-04</a> Date A point or period of time associated with an event in the lifecycle of the resource 2011-10-09 https://digitalcollections.library.gvsu.edu/files/original/24e90234732a682111fd1eb487bb87d6.pdf c1e9ab48c65b2a57b6fcbb22acae4995 PDF Text Text September 20, 2011 Memo to: CMF Board of Trustees From: Dave Sebastian, Chair, and Members of the Executive Committee cc: Rob Collier and Colleen Mitchell Re: Organizational Capacity and Capability (OCC) Review for Executive Session Discussion on October 9 As I wrote to you at the start of this month, since mid July, Colleen M itchell has been busy completing an Organizational Capacity and Capability (OCC) Review for CMF. The Executive Committee has now received her full OCC, and I am pleased to provide a copy for any Trustee who would like it. I want to first express my appreciation to Rob for the manner with which he has embraced this process. This process has required an openness and access to all elements of the organization and has resulted in very direct and honest feedback. I also want to state the appreciation of the Executive Committee to Colleen for the thoroughness of her Review, and to the many members, including past and current trustees, and staff who talked candidly with her about their concerns and aspirations for CMF. The good news is that CMF accomplishes a lot of things in the course of a year and we have an excellent international, national and statewide reputation. We have excellent relations with the Snyder administration and some of the most powerful leaders in Washington. The other good news is that there is an important opportunity for the board to further improve the operation of the organization. Colleen has suggested the metaphor that CMF is in many ways operating as a 35 year old successful startup. This way of operating has allowed us to be relatively lean and nimble, but we need to ask ourselves if this is the best way forward. I do not believe the current model is sustainable. I believe that this review can help guide us in improving the organizational structure of CMF over the next two years as we prepare CMF for its 401h anniversary and what lies ahead in a rapidly changing world for organized philanthropy and the nonprofit sector. The Executive Committee has decided to devote a full two hours of our Board Meeting on October 9 to discussing this Review and determining appropriate action steps. Copies of both the Executive Summary prepared by Colleen and a memo from Rob detailing his response with immediate priorities for this fiscal year are attached. I ask everyone to please study these documents. There is a large amount of complex information and ideas that I could not grasp w ith a simple read through. Therefore, we think it is appropriate to spend this time with Colleen to achieve the following. 1. Make sure we understand the OCC. 2. Teeing up the Board's role in helping Rob launch the steps needed within this fiscal year which ends March 31, 2012. �OCC Review Memo Page 2 3. We also want to leave the Board Meeting on October 9 w ith direction from the Board on the structure it would like for the Planning Board Meeting scheduled for February 7. While this may seem simplistic, I have asked Colleen to facilitate our discussion on October 9 around the three OCC Headlines and these four participatory questions. First, how can the Board fu lfill its role in the short term to insure that the Leadership System of CMF is working? Second, how can the Board best help our "start-up" transition to a mature yet nimble organization through the business modeling process we have asked Rob and his Executive Team to initiate this fall for the next fiscal year? Third, recognizing that our most valuable resource is a highly experienced yet overworked staff, in what ways can the Board contribute its skill and expertise to putting in place a functioning talent management system for CMF? Fourth, based on the Membership Pulse at the conclusion of Colleen's Executive Summary, what should be the Board's top three priorities as we report to the Members at the Annual Member Meeting on Tuesday morning October 11 ? I am confident that these questions will generate many ideas and many more questions. They are a starting point for what will be a robust discussion with the Board and Rob on October 9. Colleen has provided us with her three headlines and top ten priority recommendations organized around the categories of leadership, organizational effectiveness and people. We recognize that there are more than 50 recommended action steps within the top ten and that to do this right could take at least two years - yes the 401h anniversary. Rob has not reviewed this Executive Summary or full the complete OCC Review with his Executive Team and full staff. He has reviewed Colleen 's headlines and top ten priorities. The early feedback has been positive on the changes that have been made by Rob and his executive team. We will have as many as eight new Trustees joining the Board in 201 2. I think these discussions will accelerate for them the process of getting up to speed on what really matters to CMF. I want to acknowledge that over the last two years this Board has become more involved in generative discussions and I view this as a positive and appropriate expansion of our governance leadership role. Please feel free to email me or call if you have any questions about this memo and the attachments from Colleen and Rob. Thank you. �Sept ember 30, 2011 Memo to: Dave Sebastian, Chair, and Members of the Board of Trustees From: Rob Collier, President cc: Colleen Mitchell Re: Response to the Organizational Capability and Capacity Review (OCC) The OCC completed by Colleen Mitchell in the last six weeks provides a very helpful action tool for CMF as the Board and st aff work to fine tune CMF for our changing world of philanthropy and t o ensure that we remain a premier statewide membership association for Michigan philanthropy. I want to first thank the Executive Committee and the ot her Trustees, Members and staff whom Colleen was able to int erview in this fast six week period. Personally as the President, this has been useful in providing candid feedback that I have not been spending enough time on internal issues and making sure that the staff has the operational processes in place to meet the high expectation of members . The results of the staff survey confirm that I have not been successful in bu ilding an effective Executive Team, and this has had a negative impact on the staff and their sat isfaction with being employees of CMF. We have a talented staff, and I need to devote more attention to my colleagues as the top asset of this organization. I now realize that I need to rebalance my priorities and look for ways to shift some of the advocacy work in Lansing to others. I appreciate Colleen's recognition that we have taken a number of steps to begin to address the recommendat ions in her Review. I also appreciate the Executive Committee's tone that this is an opportunity to make sure t hat CMF is well positioned for the future as the organization celebrates its 401h Anniversa ry in two years. Lest a new Trustee wonder what this is all about, I think it is important to reinforce that CMF is not broken. We are financia lly strong and continue to produce work that is important to philanthropy and the broader nonprofit sector now and for the future. It is clear that this is a good time for us to look at our business model and organizational design that should follow. I look forward to working with the Board of Trustees and my colleagues on this. I support t he top 10 Priority Recommendations Colleen has presented and embedded in these 10 are many more specific action steps. However, full implementation of the many recommendations provided by Colleen is going to need to be done in phases likely over several years and will require a partnership with the Board of Trustees to insure complete success. In this memo I offer an action step in each of the top 10 Priority Recommendations t hat I feel management can initiate and hopefully complete or embed in our internal operations culture by the end of t he current fiscal year. �1. Leadership Effectiveness- Board I will work with the Board Chair and Executive Committee in updating the Board Orientation materials and involving Trustees in the "on-boarding process" with the six and likely eight new Trustees who will be starting in 2012. In addition, we will share with the Board the monthly metric dashboards that staff receive at monthly staff meetings. 2. Leadership Effectiveness- President I will work with the Executive Committee to update the job description for President/CEO as part of the annual January review process. One key learning from the OCC is the need for me to focus on strengthening the "bench strength of the organization," particu larly in the advocacy priority goal, to allow for a reset of the time I am having to spend just on this goal. 3. Leadership Effectiveness- Executive Staff We have started this summer a monthly coaching program for the Executive Team with Lynn Wooten and Jim Woods that will continue as we work to change the internal culture to a truly team framework. The weekly Executive Team ca lls and monthly meetings we have initiated are already proving to be a wise investment of t ime and resources. 4. Organizational Effectiveness- the Business Funding Model As requested by the Audit Committee, the Executive Team will be engaged in a process this fall that will allow us to present different business/financing models as part of the Budget planning for the fiscal year starting April 2, 2012. Led by Dave Lindberg, this analysis has started with more attention being applied after the Annual Conference. This will allow us to align membership priorities with revenue sources to insure that mission drift does not occur. 5. Organizational Effectiveness- Organizationa l Design & Structure Colleen has provided four options as a starting point that I look forward to discussing with the Executive Committee once a clear path is chosen for our Business Model. In the meantime this process will begin by filling vacancies, like the Family Philanthropy Vice President with an Interim Director. 6. Organizational Effectiveness- Membership Importance & Membership Besides making sure that revenues attributable to Members are given top priority in the Business Modeling, I look forward to working with the Executive Team on updating for the Board the decision making criteria for Specia l Projects. I believe the Member Pu lse included at the end of Colleen's Executive Summary is a tool that we can share with all members as we work on our goal of communicating our value. �7. Operational Effectiveness- Operational Policies and Practices After the Annual Conference and with t he recommendations from the Board at t he October 9 Meeting, the Executive Team and Directors will be working on the planning process that leads to the Draft Plan of Work for the Board. This new process should result in better alignment of the Plan of Work w ith each employee's annual performance plan, a process we have already started with a staff team . 8. People Management Effectiveness- Talent Management System A team of staff, led by Dave Lindberg, are now working on our Performance Appraisal System as pa rt of the TMP Diversity and Inclusion Initiative. This work will be expanded to address all the elements of t he Talent System Colleen has outlined, and we have already st arted the process with our coaches on how to st rengthen our Human Resources system. One output is a format that includes both work objectives and behavioral norms each employee will be measured against. 9. People Management Effectiveness- Communications and Project Management Practices. As not ed above, several st eps, such as weekly staff huddles, have been initiated to improve communications. However, a systematic project management system led by t he Executive Team, remains a priority before the start of t he new fiscal year. One va luable learning f rom the OCC has been to better utilize the talent we have in house, and I am please Donnell w ill be doing a training for al st aff on project management in November. 10. People Management Effectiveness - CMF Internal Culture As Colleen has learned and confi rmed from the conversations she has had, our internal working culture suffers because we are so ext ernally focused. I have talked with the Executive Team and coaches about together implementing severa l communication st eps t o insure that we are all working toward the same priorities and that our newest hires feel empowered that t hey can make a difference. I have also announced to staff when I shared these 10 priorities with them that a zero t olerance for disrespect and lack of civility is now in effect. I look forward to discussing these action steps w ith you at the October 9 Board Meeting. � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Our State of Generosity Creator An entity primarily responsible for making the resource Grand Valley State University. Dorothy A. Johnson Center for Philanthropy Description An account of the resource Collection contains the records of four Michigan nonprofit organizations: Council of Michigan Foundations, Michigan Nonprofit Association, Michigan Community Service Commission, and the Johnson Center for Philanthropy at GVSU. The documents are compiled by the Johnson Center for Philanthropy, and records document the history of the organizations from the 1960s to the 2010s. Coverage The spatial or temporal topic of the resource, the spatial applicability of the resource, or the jurisdiction under which the resource is relevant 1968-2014 Source A related resource from which the described resource is derived <a href="https://gvsu.lyrasistechnology.org/repositories/2/resources/515">Our State of Generosity collection, JCPA-04</a> Rights Information about rights held in and over the resource <a href="http://rightsstatements.org/page/InC/1.0/?language=en">In Copyright</a> Subject The topic of the resource Dorothy A. Johnson Center for Philanthropy Council of Michigan Foundations Michigan Nonprofit Association Michigan Community Service Commission Dorothy A. Johnson Center for Philanthropy Charities Philanthropy and Society Fundraising Records Michigan Publisher An entity responsible for making the resource available Grand Valley State University Libraries, Special Collections and University Archives, 1 Campus Drive, Allendale, MI, 49401 Contributor An entity responsible for making contributions to the resource Council of Michigan Foundations; Michigan Nonprofit Association; Michigan Community Service Commission Identifier An unambiguous reference to the resource within a given context JCPA-04 Language A language of the resource eng Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Identifier An unambiguous reference to the resource within a given context JCPA-04_CMF_2011_BB_2011-10-09_Organizational-Capability-and-Capacity Title A name given to the resource Council of Michigan Foundations 2011-10-09 board book organizational capability and capacity Creator An entity primarily responsible for making the resource Council of Michigan Foundations. Board of Trustees Description An account of the resource Council of Michigan Foundations 2011-10-09 board book organizational capability and capacity. Records are compiled in the Our State of Generosity collection by the Johnson Center, along with the files of the Michigan Nonprofit Association (MNA), the Michigan Community Service Commission (MCSC) and the Dorothy A. Johnson Center for Philanthropy. Originals are at the Council of Michigan Foundations. Subject The topic of the resource Dorothy A. Johnson Center for Philanthropy Charities Philanthropy and Society Fundraising Records Council of Michigan Foundations Michigan Format The file format, physical medium, or dimensions of the resource application/pdf Type The nature or genre of the resource Text Language A language of the resource eng Publisher An entity responsible for making the resource available Grand Valley State University Libraries, Special Collections and University Archives, 1 Campus Drive, Allendale, MI, 50875 Rights Information about rights held in and over the resource <a href="http://rightsstatements.org/page/InC/1.0/?language=en">In Copyright</a> Source A related resource from which the described resource is derived <a href="https://gvsu.lyrasistechnology.org/repositories/2/resources/515">Our State of Generosity collection, JCPA-04</a> Date A point or period of time associated with an event in the lifecycle of the resource 2011-10-09 https://digitalcollections.library.gvsu.edu/files/original/9ed1292503cba0f14b92589feffef575.pdf 1d090b07be675454296dbe88c982a8b8 PDF Text Text September 30, 2011 Memo to: Dave Sebastian, Chair, and Members of the Board of Trustees From: Rob Collier, President Re: President's Highlights Report This Report highlights activities since the June 1 Board Meeting. Progress on the Plan of Work Metrics has now been moved to the next Tab - Tab 4. In addition, we have the following three new members since the Board Meeting: • The Hope Foundation, Ann Arbor • Jim & Diana Huckle Family Foundation, Traverse City • Charter One Bank, Southfield After Staff News, the R eport then provides Constituency Updates, updates on each of the four core objectives in the Plan of Work for 2011-2012: 1. 2. 3. 4. Advocate for Legislative Goals Operate a Networked Learning Community Support Membership Collaboration on Critical Issues Operate a Model R egional Association to Achieve Objectives 1, 2 & 3 The report concludes with a brief summary fro m the TMP Diversity and Inclusion Initiative and a summary listing of all of the Special Projects - Attachment A - for which we are receiving grant funding. First we are pleased to share the good news on the Annual Conference. Registration as of September 30 is 541 and is composed of the following categories. We will have a full report for you at the Board Meeting. Community Foundation 184 Corporate Foundation 23 Family Foundation 90 Independent Foundation 75 Public Foundation 14 Other (staff, partners, presenters) 15 5 I. Staff News We have new staff to announce: Christopher Stallworth started on July 11 as Project Coordinator for Learning Services & Diversity & Inclusion in the Grand Haven office reporting to Vicki Rosenberg. This is a new position funded in part through TMP grant funds. Harvey Hollins, III started on September 1 as Director of the Office ofUrban and Metropolitan Initiatives based in Detroit. An appointee of the Governor, Harvey joins Karen Aldridge Eason and Maura Dewan as our third loaned executive to the Executive Office ofthe State of Michigan. �President's Report October 20 I I Page 2 Denise Temple started on September 12 as Data Systems Coordinator in the Grand Haven office replacing Mary Trimbach. Dominique Warren, a recent graduate of the Ford School of Public Policy, started on September 8 as a Skillman Fellow at the Skillman Foundation replacing Tammie Jones who joined the Detroit Parent Network on September 26. In addition, Donnell Mersereau was appointed to the Council on Foundation's Brand Building Action Team as part of the 2013 Community Foundation Centennial Plan work for COF's Community Foundations Leadership Team. II. Constituency Updates I will invite Tom Porter, Caroline Chambers and Brenda Hunt to provide brief verbal updates on issues related to their Committees. Family Philanthropy The CMF Family Foundation Trustees met at Carol Paine-McGovern's home in late August and met with Colleen Mitchell on the Organizational Capacity and Capabil ity Review as part of their agenda. The Program Committee has decided to offer two special webinar's - on Legal Basics and Investments in addition to the monthly calls with the National Center on Family Philanthropy : • Wednesday, November 16, 12:00 PM CMF Webinar Legal Basics for Family Foundations • Wednesday, January 18th 12:00 PM CMF Webinar- Investment Basics for Family Foundations Dr. Michael Moody, Frey Chair of Family Philanthropy for the Johnson Center, will be with us at the Family Foundations Constituency Meeting on Monday morning October 10 to pilot questions which will be the basis for a 2012 national research project on fam ily foundations and regional associations with our colleague organizations in Cal ifornia and Pennsylvania participating. Corporate Philanthropy The Corporate Philanthropy committee has established a strategic plan for recruitment with each committee member focusing on prospective corporate members in their specific region. • Western Michigan: Susan Broman, Steelcase Foundation; Carolyn Bloodworth, Consumers Energy Foundation; Timothy Knowlton, Kellogg Corporate Citizenship Fund. • Northeast Michigan: Kimberly Houston-Philpot, Dow Coming Foundation • Southeast Michigan: Carolyn Chambers, Comerica Charitable Foundation; Julie Garrisi, Meritor Inc. The vice president for corporate services is also focusing on a list of prospective corporate members who are actively engaged in CMF networking and educational opportun ities such as the Business Contributions Counci l and Annual Conference who are not currently CMF members. �President's Report October 20 I I Page 3 Community Foundations Brenda Hunt will report on the work being done with the Michigan College Access Network, and software vendors. III. Objective One- Advocate for Legislative Goals The Government Relations Committee Report in Tab 6 provides an update on our work in Lansing and Washington. We have had meetings with Chairman Camp and Senator Levin as well as a conference call with Senator Stabenow. We expect to have a conference call before the Conference with Congressman Upton. I look forward to sharing the final report on the Excise Tax Update from Cambridge Associates at the Board Meeting. Senator Mark Jansen has agreed to introduce legislation to transfer the definition of a community foundation from the state tax code to the Michigan Nonprofit Corporation Act. We believe this will be helpful in preventing the creation of new community foundations in 2012 as municipalities deal w ith the continued loss of revenues and the community foundation tax credit ends. In addition, the co-chairs of our Public Po9licy Committee have agreed to presenting a draft position statement on the Nonprofit Sector also in Tab 6 for consideration. IV. Objective Two- Operate a Networked Learning Community Since the June l Board Meeting, special networked learning events include: June 15-16, Facilitative Leadership Workshop - Twenty-two members from 15 member foundations, including trustee Tom Cook and the CEO and two trustees from the Chelsea Area Wellness Foundation, participated in this interactive workshop led by Curtis Ogden, Interaction Institute for Social Change. Objectives were to build understanding and skills to enable participants to define desirable outcomes for meetings, design agendas and use facilitation techniques that achieve those results. The workshop was very highly rated. In response to participant's requests, Level II will be offered in April 2012; we will repeat Level I in January 2012 and are already hearing from members about their intention to send teams. July 20, Business Contributions Council - Denso hosted the BCC where Robert Valentine, North American Public Affairs D irector, presented on the CommunityGives initiative, a component of the DowGives program. The program stems from an idea by the Dow Chemical Company to partner with community foundations to provide young people throughout the Great Lakes Bay Region an opportunity to earn grants for their favorite projects in exchange for community service participation. The initiative is designed to engage more youth in the Bay City, Saginaw and Midland areas in volunteerism and teach them the benefits of helping their communities and sparking creative ideas, interest and involvement. August 11, "The Communications Toolbox: Nuts & Bolts of Social Media" Webinar- Director of Communications, Melissa Freye led a webinar on social media for 20 members. This is the fi rst of what wi ll be a series of workshops on best practices in communications. �President's Report October 20 I I Page4 September 8-9, Essential Skills & Strategies for New Grantmakers- Twenty one members and one non-member from Indiana participated in our first Detroit offering (ESS is offered in Grand Haven each spring and now in Detroit each fall). Participants included grantmakers and trustees from all foundation types and people with one day to many years of experience. Evaluation ratings were extremely high. Program objectives are for participants to: have a comprehensive orientation to the sector and to the grantrnaking cycle; perceive CMF as a valuable resource; and build relationships with other CMF members. Faculty included: Elizabeth Sullivan, Community Foundation from Southeast Michigan; Dick Rappleye, Kresge Foundation; Dionne Alexander, Nonprofit Finance Fund, Rob Collier and Vicki Rosenberg. September 13, Detroit Area Grantmakers "What's In a Promise Neighborhood". John Colina, President, Colina Foundation; Kari Walker, CEO, The Guidance Center; Roxanne Brinkerhoff, MAE, Director of Center for Early Childhood, Projects Director for RRPNI. Foundations and the government are partnering as investors in the neighborhoods of the Detroit area, and a new neighborhood was added to the list last year. Located just six miles from downtown Detroit is River Rouge, recipient of a Promise Neighborhoods Planning Grant funded by the US Department of Education Office of Innovation. Children and families living in River Rouge face daunting social, economic and environmental obstacles to achieving academic success. Yet, with help from The Guidance Center, residents now share a vision to create a cradle-to-college continuum of services and support that will help children achieve academic success. September 21, Business Contributions Council - "Public Policy and Corporate Philanthropy - Is There Room for Both?" Health Alliance Plan hosted the BCC where LaToya Morgan, CMF Public Affairs Fellow presented on the integration of public pol icy with corporate philanthropy and the opportunities for engagement for corporate funders. Current public policy initiatives lead by CMF corporate colleagues were highlighted as well. In addition, November 3, Small Staffed Private Foundation Gathering- Twenty Executive Directors of Private Foundations w ith less than 4 staff have expressed interest in a half-day gathering to have a facilitated conversation around topics of their choosing. Many topics have been proposed including funding health and human services, how to deal with the proliferation of non-profits in the community and health care benefits for small organizations. V. Objective 3 - Support Membership Collaboration on Critical Issues Issue- Youth Philanthropy June 24-26: The 2011 Youth Grantmakers Summer Leadership Conference- The 19th Annual Youth Grantmakers Summer Leadership Conference was hosted at Michigan State University. The conference theme of "Philanthropy for Social Change: Observe. Act. Impact." opened the door to phenomenal sessions and dynamic speakers educating over 300 young people and adult advisors on the impact youth grantmaking can have on social issues impacting their respective communities. Youth had the unique opportunity of participating in a live grant review session in which they selected the recipient of a 5,000 dollar grant. Catholic Charities of Lenawee County was chosen to receive the grant for their mentoring program geared towards assisting homeless youth. �President's Report October 20 I I Page 5 In addition, we have appointed five new members to the Michigan Community Foundations' Youth Project Committee to serve three year terms. The new members are Khayriyyah Muhhamad Smith (Grand Rapids Community Foundation), Andrew Xu (Kalamazoo Community Foundation), Yeonjung Park (Community Foundation of Greater Flint), Shoham Geva (Ann Arbor Area Community Foundation) and the advisor Christopher Lemon (Ann Arbor Area Community Foundation). The MCFYP Committee is the statewide representative body ofyouth grantmakers around the state consisting of i2 young people from the 86 Youth Advisory Councils in the state and 3 adult advisors. They are directly responsible for the planning and facilitation ofthe Annual Youth Grantmakers Summer Leadership Conference as well as representing YAC's nationally at various partner events. Issue- Arts -July 28: Arts Affinity Group Meeting-- The Arts Affinity Group has identified three interest areas for the next two years: arts education, community arts, and arts capitalization. Their first meeting arts capitalization included two guests speakers, Brett Egan of the DeVos Institute of Arts Management at the Kennedy Center and David Fraher of Arts Midwest. This meeting is the first of their peer learning series the co-chairs will continue working to develop programs that to learn about the other interest areas in the coming months. Issue - Education - August 22: K-16 and Early Childhood Funders-- Hosted a teleconference, Collaborating for Educational Success: Where Can Foundations Plug in? to discuss implementation of Governor Snyder's education reform agenda and to get a better understanding of the capacity needs for the Department. Speakers included the Michigan Department of Education, Early Childhood Investment Corporation, Education Trust Midwest, and the Broad Foundation. Issue - Community Philanthropy- Midwest Community Foundations' Ventures (MCFJ1 Please see the MCFV Annual Report submitted for the Supporting Organization Annual Meeting. Issue- Closing Opportunity Gaps in Michigan With Ford Foundation grants of$600,000 for planning ($225,000) and implementation ($375,000), CMF has undertaken i ncreasing Social Equity in Michigan, a project ofTMP. By social equity we mean "Ensuring that all individuals have equitable opportunity to participate in society." The vision for the initiative is "For organized philanthropy to be a catalyst for positive social change to transfonn Michigan communities (also TMP vision). The goal is "To increase Michigan foundations' investments in achieving social equity in Michigan communities." On March 27-28, 2012, a Symposium on Closing Opportunity Gaps in Michigan will be held in Grand Rapids co-sponsored by TMP and the CMF Public Policy Committee. Planning is being led by a 20- member Steering Committee co-chaired by Marie Colombo, Skillman Foundation; Edwin Hernandez, DeVos Family Foundations; Yazeed Moore, C.S. Mott Foundation. The Committee chose to focus the research and symposium on opportunity or equity gaps for Michigan residents in the five areas of the P-20 Continuum, i.e., pre-natal infant and maternal health care, early childhood development, K-16 education, employment and transportation to work to align the initiative with the priorities of the CMF Public Policy Committee and Office of Foundation Liaison. �President's Report October 20 I I Page 6 The Interaction Institute for Social Change has been hired to lead the Steering Committee's symposium design process and to facilitate the event. Please save March 27-28, 2012 to join us in Grand Rapids. VI. Objective 4 - Operate a Model Regional Association to Achieve Objectives 1, 2 & 3 The primary activity under this Objective has been working with Colleen Mitchell on the Organizational Capacity and Capability Review (OCC)- an Executive Summary of which is under Tab I. In addition, we have been working on several issues that relate to the work of Colleen. Pilot Center of Excellence for Education (20 11-2012 Board Priority) Interviews of key CMF staff conducted by evaluator/consultant Dawn Roberts has identified several ways in which CMF could strengthen the value of learning services, increase member engagement and improve internal operations. Dawn's main finding is that "learning services at CMF could be strengthened by centralizing key systems and processes as part of a learning hub." Preliminary suggestions for improvement are to: • • • • • Create a committee representing all constituencies to inform a more coordinated and cross-cutting approach to learning services. Conduct centralized annuallearninf! services planninf! to develop an annual learning plan and coordinated calendar which will increase efficient use of staff resources, bridge constituent groups, increase member engagement, and convey the integral role that CMF serves in helping members achieve their grant making missions and goals. Standardize pricing and policies to reinforce the concept of a CMF brand. Centralize communications and marketing functions to increase effectiveness toward increasing member engagement. Specifically, include marketing and promotion in the planning cycle; integrate data collection efforts; establish effective systems and processes. Develop and apply standard evaluation practices to identify and promote successful learning services to track core metrics and share lessons learned across the organization to inform on-going programming. Our work with Dawn will be finished in winter 2012 to support piloting new programs and internal practices as of April! , 2012. Communications Under Melissa Freye's leadership, CMF implemented new strategies and tools to strengthen the collective voice of Michigan philanthropy and make communication more accessible for members. Highlights of accomplishments include: • • Publication of Rob's Op-Ed, "The Power of Partnerships," published in Crain's Detroit Business and scheduled in the Traverse City Record Eagle. Launch of the "Communicating Value Project" (market research) to inform improvements to messaging and strategies that better promote the value of membership, CMF's expertise and �President's Report October 20 I I Page 7 • • • initiatives such as TMP to current and potential members and sector and government leaders. Design and implementation of a print and e-promotion campaign for the annual conference. Use of social media (Twitter and Facebook) which is increasing engagement with key influentials and other nonprofits. The Communications & Marketing Advisory Council met June 20, at The Kresge Foundation. Mark Sedway and Melissa Freye facilitated a focus group as part of the "Communicating Value Project." Sedway also presented "Pocketbooks or Partners? How Government Leaders View Foundations," an overview of a recent national EDGE research project that included Michigan. UPDATE: Transforming Michigan Philanthropy Through Diversity & Inclusion (TMP) Objective 1: Become a Diverse and Inclusive Membership Association Staff Development • CMF has continued participation in the 2011 P ALN with a CFO led team: Dave Lindberg, Melissa Freye, Bill Corkill, Barb Dryer, Beverly Spriggs, and Deb Palms • 2010 CEO led PALN team continues with Year 2 Follow-up with group webinars and training: Rob Collier, K imberly Burton, Mike Goorhouse, Donnell Mersereau, Vicki Rosenberg and Tammie TenBroeke Organizational Development • CMF staff continues coaching retreat series begun in 2010 led by Dr. Lynn, Wooten, CMF Scholar in Resident. Training series for core staff on work flow; communication and internal processes. Executive team training on leadership, accountability and business model development • CMF continues to monitor and update its HR Policies including recruitment, grievance procedures and discipline. • CMF implemented a tracking system in conjunction with CRI to monitor/increase use of diverse vendors with 20 I 0 as baseline. Objective 2: Increase member awareness, understanding and support voluntary action to become more diverse and inclusive Research • Completed metrics for TMP working with a team from the Foundation Center and TMP evaluation team. The Advisory Committee approved the metrics and updated evaluation plan at its August meeting • Conducted a focus group on key messages about diversity, inclusion and TMP with the Advisory Committee in August as part of the Communicating Value Project with terrific results. • Completed annual Key Stakeholder Interviews to understand perceptions about TMP from Advisory Committee members, key staff and trustees. Findings form the basis for the annual Advisory Committee Retreat taking place November 10 in Detroit. �President's Report October 20 I I Page 8 Awareness Campaign • Published the first in a series of"Stories of Change" featuring the Battle Creek Community Foundation. The series will feature transformative actions taken by foundations as a result of their participation in the Peer Action Learning Network and other TMP programs. The objective is to infonn, inspire and engage new members in TMP (attached). • Commissioned writer Andrea Collier to collect additional data and produce a report on diversity and inclusion in foundation boards. The core data was collected through two focus groups held in spring 2010 by CMF and BoardSource. The report will be released during a session on this topic being offered during the CMF Annual Conference. • Engaged influential member foundation trustees and CEOs as presenters for leadership sessions on diversity and inclusion to be offered at 2011 annual conference including: o Becoming a Diverse and Inclusive Foundation: Michigan Experiences o The Role of the Board in Becoming a Diverse and Inclusive Foundation o Creating an Intergenerational Legacy: Successful Strategies for Inclusion, a session for family foundations Learning Opportunities • Added a new workshop for those ready to learn more about diversity and inclusion for their foundation as a stepping stone to participating in the Peer Action Learning Network Program. The workshop, "Strategic Diversity Management and Inclusive Culture as a Vehicle for Creating Excellence in Organizations" will be held December 1, 2011 in Lansing. Lynn Wooten is lead faculty. This workshop was piloted at the 2009 CMF annual conference with very high ratings. Supporting Action- Peer Action Learning Network (PALN) • Offered seminars, webinars and a facilitated on-line share site to alumni of the 2010 Peer Action Learning Network (PALN) and participants in the 2011 cohort. Each group provided input on their needs and preferences for post-year one supports through recent focus groups and surveys. • Released the "Tool K it for Transferring Knowledge" to PALN participants in July 2011 . The toolkit contains facilitators guidelines, master handouts and power point slides for all 17 exercises conducted during the PALN program. Feedback to date has been very positive. • Commissioned an innovative new tool kit for fami ly foundations on bridging generations featuring an introduction to generational differences and points of common ground and tools for effective communications, meetings and retreats engaging four or even five generations. The tool kit also features case studies from CMF members including the Colina, Fisher and Alden and Vada Dow Foundations. The kit will be the centerpiece of a session at the annual conference. Objective 3: Increase diversity of individuals serving, leading, governing, advising foundations/corp. giving programs Opportunities for Diverse Mid-Level Foundation Staff August 26, Michigan Forum for African American Philanthropy Mentoring Program launch with Twenty-six participants. Dr. Lynn Wooten facilitated training on "How To Mentor and Be a Good Men tee." Goals of the program: �President's Report October 20 I I Page 9 • • • • To create a pipeline of African American professionals within the field of philanthropy. Increase mentee's soft skills to include critical thinking and leadership. Increase mentee's technical ski lls in their area of expertise. Create long-lasting business relationships that could potentially result in career opportunities for mentee. Continue Workshops for African-American foundation staff and trustees. Over 45 attendees participated in the MFAAP first annual summer educational and networking event. Dr. John H. Jackson, Ed.D., JD, President and CEO of the Schott Foundation for Public Education, spoke on "African American Philanthropy; Its Impact on our Communities and Executive Opportunities Within the Field." Dr. Lynn Wooten moderated a panel discussion including Dr. John Jackson and Carol Goss, President and CEO of the Skillman Foundation. �STORY OF CHANGE: BATTLE CREEK COMMU NlLY '-'-<..l'-0..1JI.U-Ll...u.L'-"'--- - - - - - - - - - - - - - - - - - - ' Transforming M ichigan Philanthropy Through Diversity &Inclusion Addressing tl1e complex issue of diversity can be a sensitive prop ositio n for any organizatio n and the Battle Creek Community Foundation (BCCF), which se1ves a small tig htknit community, is no exception. However, since becoming involved in the Peer Action Learning N etwork (PALN), sponsored by tl1e Council of Mich igan Found ations, BCCF has made significant progress in the areas of d iversity and inclusion in its organization's hiring po licies. In tl1e past, the need for d iversity and inclusion had repeatedly su rfaced as a topic of d iscu ssion for BCCF trustees and staff. As on e staff member commented, "Before it felt like we hired for p ersonality fit .. .who would fit in' ' TI1e emphasis now. however. is to encourage d iversity of opinions and perspectives. 1l1e PALN g ave BCCF the chance to tackle a project within its organization that focused on d iversity. BCCF's team, which included Monica Lon k, Director of Human Resources, embraced the chance to promote diversity and inclusio n in BCCFs hiring p olicy. Stated Ms. Lo nk, ·'We wanted to pick a project tl1at was meaning fu l and impactful to the organization and w hich required immediate action .., BCCF's n ew throu gh any ban·iers or defensiveness w ithin tl1e organizatio n. Most imp ortantly, ·'the PALN work was not abo ut blame and shame,'' b ut the program encou raged op en d ialogu e around all forms of diversity. 1l1us, the underlying context of me BCCF "Hiring Policy Project'' is that diversity of skills, life experience, and cu ltural perspective is critical to the present and futu re success of tl1e organization. Furthermore, BCCF used the PALN program to institutionalize tl1e recruiting and hiring of new staff, w hich w as augmented with an official and transparent hiring p rocess, led by Hu man Resou rces. As a result, an open and etJ1ical process has h elped BCCF staff and trustees to explain their resolu tio ns to the broader community. The BCCF has incorporated d iversity and inclusion into mu ltiple aspects of its hiring processes to get the most diverse pool possible. The selection of job posting sites was broadened, moving beyond word-of-mouth and foundation circles, and utilizing free job publications and social networking sites. For tl1e fi rst jo b opening, BCCF received over 200 applicatio ns, far more than had ever been received in tl1e past. Other no nprofit organizatio n s have asked BCCF about its d iversity and inclusion practices. Kathy Szen da Wilson , BCCF Director of Neighborhood Grant Making, advises otl1ers to ·'initially sit down as a n executive team and have a real conversation about wh at d iversity means to you.·' Ano mer lesson learned by BCCF is to communicate clearly and more o ften to staff and trustees about the new hiring process and p rovide ta lking points for explaining the changes to community. TI1e next steps for the Battle Creek Community Foundatio n are to integrate d iversity an d inclusio n issu es into staff meetings and to move mese ideas into volunteer recru itmen t. As BCCF CEO Bre nda Hunt says, ·'the experience has given the [diversity) issue legs .. .it's alrea dy c hanging the chemistiy of the organization." inte1v iew process inco1porates broader staff involvement, question s about exp eriences w ith d ifferent cultures, and invites cand ida tes to do a presentati on because ·'It helps them show tl1eir passion ' ' Because tl1e PALN facu lty framed diversity and inclusio n beyond race, it ·was less difficult for BCCF to break Battle Creek Community Foundatio n staff michiganfoundations.org � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Our State of Generosity Creator An entity primarily responsible for making the resource Grand Valley State University. Dorothy A. Johnson Center for Philanthropy Description An account of the resource Collection contains the records of four Michigan nonprofit organizations: Council of Michigan Foundations, Michigan Nonprofit Association, Michigan Community Service Commission, and the Johnson Center for Philanthropy at GVSU. The documents are compiled by the Johnson Center for Philanthropy, and records document the history of the organizations from the 1960s to the 2010s. Coverage The spatial or temporal topic of the resource, the spatial applicability of the resource, or the jurisdiction under which the resource is relevant 1968-2014 Source A related resource from which the described resource is derived <a href="https://gvsu.lyrasistechnology.org/repositories/2/resources/515">Our State of Generosity collection, JCPA-04</a> Rights Information about rights held in and over the resource <a href="http://rightsstatements.org/page/InC/1.0/?language=en">In Copyright</a> Subject The topic of the resource Dorothy A. Johnson Center for Philanthropy Council of Michigan Foundations Michigan Nonprofit Association Michigan Community Service Commission Dorothy A. Johnson Center for Philanthropy Charities Philanthropy and Society Fundraising Records Michigan Publisher An entity responsible for making the resource available Grand Valley State University Libraries, Special Collections and University Archives, 1 Campus Drive, Allendale, MI, 49401 Contributor An entity responsible for making contributions to the resource Council of Michigan Foundations; Michigan Nonprofit Association; Michigan Community Service Commission Identifier An unambiguous reference to the resource within a given context JCPA-04 Language A language of the resource eng Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Identifier An unambiguous reference to the resource within a given context JCPA-04_CMF_2011_BB_2011-10-09_Presidents-Report Title A name given to the resource Council of Michigan Foundations 2011-10-09 board book presidents report Creator An entity primarily responsible for making the resource Council of Michigan Foundations. Board of Trustees Description An account of the resource Council of Michigan Foundations 2011-10-09 board book presidents report. Records are compiled in the Our State of Generosity collection by the Johnson Center, along with the files of the Michigan Nonprofit Association (MNA), the Michigan Community Service Commission (MCSC) and the Dorothy A. Johnson Center for Philanthropy. Originals are at the Council of Michigan Foundations. Subject The topic of the resource Dorothy A. Johnson Center for Philanthropy Charities Philanthropy and Society Fundraising Records Council of Michigan Foundations Michigan Format The file format, physical medium, or dimensions of the resource application/pdf Type The nature or genre of the resource Text Language A language of the resource eng Publisher An entity responsible for making the resource available Grand Valley State University Libraries, Special Collections and University Archives, 1 Campus Drive, Allendale, MI, 50876 Rights Information about rights held in and over the resource <a href="http://rightsstatements.org/page/InC/1.0/?language=en">In Copyright</a> Source A related resource from which the described resource is derived <a href="https://gvsu.lyrasistechnology.org/repositories/2/resources/515">Our State of Generosity collection, JCPA-04</a> Date A point or period of time associated with an event in the lifecycle of the resource 2011-10-09 https://digitalcollections.library.gvsu.edu/files/original/59d50bbf6cab93b4e6910b0c620d92dc.pdf ec3336596983e4b577e41a5306b2985d PDF Text Text Board of Trustees Minutes June 1, 2011 Dow Diamond, Midland The Meeting of the Board ofTrustees of the Council ofMichigan Foundations (CMF) was held at Dow Diamond in Midland on Wednesday, June 1, 2011 , pursuant to written notice duly given. Chair Dave Sebastian called the meeting to order at 2:30p.m. Trustees, officers and special guests present in addition to Chairman Sebastian. Caroline Chambers Melonie Colaianne Andrea Cole Rob Collier Tom Cook Ellen Crane Brenda Hunt Shirley Kaigler Mark Morley Larry Moon David Page Carol Paine-McGovern Phil Peters Glenda Price Tom Porter Tessa Robertson Diana Tarpoff Chris Velasquez Special Guests: Margaret (Ranny) Riecker, Herbert H. and Grace A. Dow Foundation Mary Lou Benecke, Dow Corning James Stephenson, Dow Corning Jenee Velasquez, Herbert H. and Grace A. Dow Foundation CMF Staff: Breannah Alexander, Program Associate for Youth Philanthropy Kimberly Burton, V ice President of Corporate Services Bill Corkill, Director of Technology Sue Cuddington, Executive Assistant to the President Melissa Freye, Communications Director Mike Goorhouse, Private Foundations Coordinator David Lindberg, Chief Financial Officer Donnell Mersereau, V ice President, Community Foundations LaToya Morgan, Public Policy Fellow Vicki Rosenberg, Vice President, Education, Communication & External Relations Hannah Watson, Summer Mawby Intern I. Call to Order/Introductions Dave Sebastian, Chair welcomed the Board and self-introductions were made. II. Welcome from Special Guest Ranny Riecker Ms. Riecker shared she has been involved with CMF since its creation in 1979. She served two terms as Board Chair one included the hiring of Rob Collier. She commented on the 1969 Tax Hearings held by Congress on foundations as the prime reason for creation of CMF and the need to contjnue our advocacy and legislative work in Washington and Lansing given the rapidly changing fiscal environment for the public sector. The Board acknowledged Ranny's many contributions to CMF as well as for hosting the member gathering following the meeting at Dow Diamond. Til. Communications Plan for 2011-12 Melissa Freye, Director of Communications, reviewed the messaging work done with Kito Cetrulo last year. Building on this project, the goal is to create message infrastructure to enhance the CMF �Board Meeting Minutes June 1, 2011 Page 2 brand and consistently communicate the value to our members and demonstrate expertise to the state and sector. The project deliverables are: new membership recruitment and retention messaging and materials; new communication tools including a tagl ine; new organizational structure for website; and a CMF message manual. T he Board worked in small groups to discuss CMF themes- what defines our core & how do we want to be remembered? Results of the small discussion groups included: • Important things are theme & tone • Need to be a leader and be able to assist • To serve we need to do it better • Giving is accessible and inclusive • Like current tag line • Advancing effective philanthropy and achieving greater impact • Shifting to leading • Greater impact and voice of philanthropy • Simplify message • How do you get to the people that aren' t involved? • Does using the term strength mean we are weak? IV. Consent Agenda Minutes of March 29, 2011 Board Meeting Minutes of the May 6, 2011 Executive Committee Meeting Investment Report Treasurer's Report Dave Sebastian presented the Consent agenda with no further discussion by the Board. Upon motion d uly made, suppor ted, a nd unanimously carried it was RESOLVED that the Board Minutes of March 29, 2011 and the Executive M inutes of May 6, 2011; the Investment Report for the period March 31, 2011; and the Internal Financial Statements for the year ending March 31, 2011 be appr oved as presented. V. President's Highlights Report Mr. Collier updated the Board on the progress ofCMF' s Plan of Work metrics. Mr. Goorhouse noted that 232 members have renewed as of the end of May. It was noted the correct name of one of the new members listed in the report is Children' s Hospital of Michigan Foundation. Trustees commented on various events including: • Tom Porter, Vice Chair for Family Philanthropy, noted the one pager created for the Johnson Center's Family Foundation Summit held May 19 & 20. The Family Philanthropy Membership Committee is working on developing a recruitment plan and the Communications Committee is working on developing marketing tools to support membership recruitment. • Brenda Hunt, Vice Chair for Community Foundations noted the Governor signed the bill to eliminate charitable tax credits. T he Committee is currently looking at how we position giving after the tax credit ends in December. • Caroline Chambers, Vice Chair for Corporate Philanthropy reported on the collaboration with Boston College Center for Corporate Citizenship. The Committee will continue to hold these important opportunities around the state. • Rob Collier reported on the work in Lansing to preserve the three charitable tax credits, including the 20 year old community foundation tax credit. W hile an alternative plan with a reduced tax credit was presented to the Governor and Legislature, the Governor does not support the use of �Board Meeting Minutes June 1, 2011 Page 3 • VI. credits as tax policy and all three will now end along with other credits on December 31, 2011 . He added that many legislators now have been educated on the benefits of community foundations during this process. Annual Conference Update - Mr. Collier noted Joel Mabus w ill be our featured Artist in Residence. National journalist Ed Gordon will join Governor Snyder in the opening plenary. Juan Olivarez, Co-chair of the Annual Conference, is leaving the Kalamazoo Community Foundation as he has accepted the position ofPresident of Aquinas College. • Public Policy Fellow LaToya Morgan reported on the annual Michigan Grantmakers for Women & Girls event- Deborah Richardson spoke along panel of survivors on the trafficking of girls in Michigan. Ms. Richardson wi ll be speaking at a session at the CMF Annual Conference. • The 2011 Mawby Award was presented to Jim & Donna Brooks of Holland at the MNA SuperConference. • Tom Cook reported on the Green & Blue Network Affinity Group's inaugural event in Marshall on June 18. Dave Allen the group's Scholar in Residence along with Steve Hamilton from Michigan State University and Jeff Spoelstra, Kalamazoo River Watershed Council will be resource facu lty for the event. • Breannah Alexander and Hannah Watson are working on last minute details for the Summer Youth Leadership Conference at Michigan State University June 24-26. This year's theme is "Philanthropy for Social Change: Observe. Act. Impact." Over 300 youth grantmakers are expected to attend and new invitees this year are the children and grandchildren of Family Foundations. • Special project highlights included Kimberly Burton shared the Transforming Michigan Philanthropy Through Diversity & Inclusion Mentoring Program is looking for seasoned staff to pair with new staff to the field. • Susan Howbert noted the Johnson Center recently held its first Family Foundation Summit with the focus being placed-based philanthropy. • Vicki Rosenberg discussed the grantmaker education taskforce and the chart CMF is using to redesign all of our learning services. • Mr. Goorhouse noted EPIP recently recognized CMF and Rob for his championship of the work throughout the years. • The PolicyWorks Initiative, CMF is hosting for the field of Regional Associations of Grantmakers received a grant from the Gates Foundation. Audit Committee Phil Peters, Treasurer repotted on the recent Audit Committee Meeting at Rehman Robson. Mr. Lindberg noted page 2 of the Audit memo was distributed at the meeting. He reviewed the Audit, noting page I 0 describes purposes of the supporting organizations and page 19 includes restricted net assets which are the special projects that include 30 to 40 grants. The Board congratulated CMF on receiving a clean opinion. �Board Meeting Minutes June 1, 2011 Page 4 Upon motion duly made, supported, and unanimously carried it was RESOLVED that the CMF & Supporting Organizations March 31, 2011 & 2010 Audit Report, as recommended by the Audit Committee, be accepted. VII. Executive Session Chairman Sebastian excused the CMF staff for a 45 minute session with Rob Collier to discuss operational issues. VIII. Special Issues A. Project Management System As a result of the Executive Session, there was agreement to support a Project Management System. Upon motion duly made, supported, and unanimously carried it was RESOLVED that up to $17,000 be used from the Kellogg operating grant or from Core Reserves for the purchase and first year maintenance of a Project Management Software system. B. Nominations Process from the Governance Committee Mr. Collier announced the Board w ill have seven vacancies including youth trustee, Tessa Robertson, will be moving to New Hampshire to attend Dartmouth College. Rob noted that this will be Tessa's last meeting and Trustees joined in expressing their appreciation to Tessa for her service. Mr. Collier reviewed the nominations process, and Ellen Crane added the Committee is looking to fi ll the gaps and to look at ski ll sets we are losing and what want to have. It was recommended fund development be added to the matrix. C. Purchase of Office Space Mr. Collier noted that staff has detem1ined the need to retain the conference room at the Grand Haven Office instead of selling it to Grand Haven Community Foundation. T herefore Mr. Lindberg has added this square footage to the transaction to purchase the remaining office space while the real estate market in Grand Haven is depressed. Upon motion duly made, supported, and unanimously carried it was RESOLVED that the remaining 1,506 square feet of office space in Grand Haven -17/27ths ofthe upstairs in Suite Three at One South Harbor- be purchased from the Loutit Foundation, a supporting organization of the Grand Haven Area Community Foundation for $90 a square foot - a total of $135,540 with the funds coming from the core services fund balance. IX. Midland' s Role in Reinventing Michigan T rustee Chris Velasquez introduced his colleagues from Dow Corning Mary Lou Benecke, Vice President of Public Affairs & Corporate Communications and James Stephenson, Global Healthcare Market Manager from Dow Corning who shared the company's histoty and many entrepreneurial projects delivering solutions. Leading silicon producer Hemlock Semiconductor is located just south of Saginaw and has hired over 12,000 employees plus construction jobs. Mr. Stephenson discussed Child Vision, an initiative to address vision needs of children in developing countries and showed samples of an adult prototype of adjustable eye glasses that use silicon that is the enabler that makes them work. They are working on designing a child prototype by the end of the year. X. Other and Adjournment �Board Meeting Minutes June 1, 2011 Page 5 T here being no further business to come before the Board, Chair Sebastian adjourned the meeting at 5:45p.m. to join the Regional Networking Reception and the Great Lake Loons ballgame. David Sebastian, Chair Robert S. Collier, President � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Our State of Generosity Creator An entity primarily responsible for making the resource Grand Valley State University. Dorothy A. Johnson Center for Philanthropy Description An account of the resource Collection contains the records of four Michigan nonprofit organizations: Council of Michigan Foundations, Michigan Nonprofit Association, Michigan Community Service Commission, and the Johnson Center for Philanthropy at GVSU. The documents are compiled by the Johnson Center for Philanthropy, and records document the history of the organizations from the 1960s to the 2010s. Coverage The spatial or temporal topic of the resource, the spatial applicability of the resource, or the jurisdiction under which the resource is relevant 1968-2014 Source A related resource from which the described resource is derived <a href="https://gvsu.lyrasistechnology.org/repositories/2/resources/515">Our State of Generosity collection, JCPA-04</a> Rights Information about rights held in and over the resource <a href="http://rightsstatements.org/page/InC/1.0/?language=en">In Copyright</a> Subject The topic of the resource Dorothy A. Johnson Center for Philanthropy Council of Michigan Foundations Michigan Nonprofit Association Michigan Community Service Commission Dorothy A. Johnson Center for Philanthropy Charities Philanthropy and Society Fundraising Records Michigan Publisher An entity responsible for making the resource available Grand Valley State University Libraries, Special Collections and University Archives, 1 Campus Drive, Allendale, MI, 49401 Contributor An entity responsible for making contributions to the resource Council of Michigan Foundations; Michigan Nonprofit Association; Michigan Community Service Commission Identifier An unambiguous reference to the resource within a given context JCPA-04 Language A language of the resource eng Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Identifier An unambiguous reference to the resource within a given context JCPA-04_CMF_2011_BB_2011-10-09_Previous-Board-Minutes Title A name given to the resource Council of Michigan Foundations 2011-10-09 board book previous board minutes Creator An entity primarily responsible for making the resource Council of Michigan Foundations. Board of Trustees Description An account of the resource Council of Michigan Foundations 2011-10-09 board book previous board minutes. Records are compiled in the Our State of Generosity collection by the Johnson Center, along with the files of the Michigan Nonprofit Association (MNA), the Michigan Community Service Commission (MCSC) and the Dorothy A. Johnson Center for Philanthropy. Originals are at the Council of Michigan Foundations. Subject The topic of the resource Dorothy A. Johnson Center for Philanthropy Charities Philanthropy and Society Fundraising Records Council of Michigan Foundations Michigan Format The file format, physical medium, or dimensions of the resource application/pdf Type The nature or genre of the resource Text Language A language of the resource eng Publisher An entity responsible for making the resource available Grand Valley State University Libraries, Special Collections and University Archives, 1 Campus Drive, Allendale, MI, 50877 Rights Information about rights held in and over the resource <a href="http://rightsstatements.org/page/InC/1.0/?language=en">In Copyright</a> Source A related resource from which the described resource is derived <a href="https://gvsu.lyrasistechnology.org/repositories/2/resources/515">Our State of Generosity collection, JCPA-04</a> Date A point or period of time associated with an event in the lifecycle of the resource 2011-10-09 https://digitalcollections.library.gvsu.edu/files/original/c8f34716a9c7679bc542ea9860b93e10.pdf 64c81443138e5a3b4820f4016f7fab50 PDF Text Text DRAFT September 29,2011 Memo to: Dave Sebastian, Chair, and Members of the Board of Trustees From: Tom Cook and Neal Hegarty, Co-Chairs Public Policy Committee cc: Rob Collier Re: P roposed Position on Nonprofit Sector in Michigan The following Resolution is presented for consideration. Due to the timing of meetings we have shared this memo with but have not been able to discuss with the Public Policy Committee. RESOLVED that the Council of Michigan Foundations supports a strong pa rtnership between government and the nonprofit sector and calls upon the Governor, Speaker of the House and Senate Majority Leader to support this partner ship through both legislation and other steps to promote charitable contr ibutions to and volunteerism that will help the nonprofit sector fulfill its charitable r oles. BACKGROUND Concern is being expressed by nonprofit sector leaders across Michigan that the actions of policy makers in both the Executive Branch and State Legislature are not suppottive of the strong government and nonprofit sector partnership that characterizes Michigan. This partnership reflects a historical financial involvement; 1 nationally nonprofits report greater than thirty percent of their budgets comes from government contracting. The message is clear: nonprofit sector cannot exist without the support of government. Yet, policy decisions are being made with little regard to the impact on the nonprofit sector or its capabilities to deliver services to those most in need. At a time when the nonprofit sector is being expected by policymakers to pick up the slack on services dropped by government, there is little communication from state leaders on the value of giving and volunteering in making the role of the nonprofit sector successful. In addition, there is little understanding of the resource limitation of foundations given the growing population of citizens in need, a greater demand for services, and a decade of budget cuts. Because ofCMF's role in both creation of the Office of the Foundation Liaison to the Governor and in partnering with the Michigan Nonprofit Association in creating the Nonprofit Caucus, CMF is being asked to take a position reinforcing the value of this long standing partnership and calling on our state leaders to promote charitable contributions to and voluntary activity in the nonprofit sector. CMF through creation of the Michigan Community Service Commission and M ichigan Nonprofit Association each 20 years ago has played a leadership role in development of a strong nonprofit sector in Michigan. Therefore we believe it is appropriate to respond by communicating this position to: • the Governor, Speaker ofthe House, Senate Majority Leader and the eight co-chairs of the Nonprofit Caucus; and • to our members and asking them to share it with their local state representatives and state senators. 1 Urban Institute. National Center for Charitable Statistics. www.nccs.urban.org/resources/faq.cfm. � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Our State of Generosity Creator An entity primarily responsible for making the resource Grand Valley State University. Dorothy A. Johnson Center for Philanthropy Description An account of the resource Collection contains the records of four Michigan nonprofit organizations: Council of Michigan Foundations, Michigan Nonprofit Association, Michigan Community Service Commission, and the Johnson Center for Philanthropy at GVSU. The documents are compiled by the Johnson Center for Philanthropy, and records document the history of the organizations from the 1960s to the 2010s. Coverage The spatial or temporal topic of the resource, the spatial applicability of the resource, or the jurisdiction under which the resource is relevant 1968-2014 Source A related resource from which the described resource is derived <a href="https://gvsu.lyrasistechnology.org/repositories/2/resources/515">Our State of Generosity collection, JCPA-04</a> Rights Information about rights held in and over the resource <a href="http://rightsstatements.org/page/InC/1.0/?language=en">In Copyright</a> Subject The topic of the resource Dorothy A. Johnson Center for Philanthropy Council of Michigan Foundations Michigan Nonprofit Association Michigan Community Service Commission Dorothy A. Johnson Center for Philanthropy Charities Philanthropy and Society Fundraising Records Michigan Publisher An entity responsible for making the resource available Grand Valley State University Libraries, Special Collections and University Archives, 1 Campus Drive, Allendale, MI, 49401 Contributor An entity responsible for making contributions to the resource Council of Michigan Foundations; Michigan Nonprofit Association; Michigan Community Service Commission Identifier An unambiguous reference to the resource within a given context JCPA-04 Language A language of the resource eng Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Identifier An unambiguous reference to the resource within a given context JCPA-04_CMF_2011_BB_2011-10-09_Public-Policy Title A name given to the resource Council of Michigan Foundations 2011-10-09 board book public policy Creator An entity primarily responsible for making the resource Council of Michigan Foundations. Board of Trustees Description An account of the resource Council of Michigan Foundations 2011-10-09 board book public policy. Records are compiled in the Our State of Generosity collection by the Johnson Center, along with the files of the Michigan Nonprofit Association (MNA), the Michigan Community Service Commission (MCSC) and the Dorothy A. Johnson Center for Philanthropy. Originals are at the Council of Michigan Foundations. Subject The topic of the resource Dorothy A. Johnson Center for Philanthropy Charities Philanthropy and Society Fundraising Records Council of Michigan Foundations Michigan Format The file format, physical medium, or dimensions of the resource application/pdf Type The nature or genre of the resource Text Language A language of the resource eng Publisher An entity responsible for making the resource available Grand Valley State University Libraries, Special Collections and University Archives, 1 Campus Drive, Allendale, MI, 50878 Rights Information about rights held in and over the resource <a href="http://rightsstatements.org/page/InC/1.0/?language=en">In Copyright</a> Source A related resource from which the described resource is derived <a href="https://gvsu.lyrasistechnology.org/repositories/2/resources/515">Our State of Generosity collection, JCPA-04</a> Date A point or period of time associated with an event in the lifecycle of the resource 2011-10-09