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                    <text>From LevelS
FOR EASY REFERENCE BY ATTENDEES
To help you locate sessions/events on level 2 of
Renaissance Center, follow directions below.
WATCH for host and hostesses carrying balloons.
They will be strategically located to help lead the way.

From Guest Elevators
Proceed to hotel lobby entrance (glass doors) and
turn right. Proceed to Plaza 100 (right of lobby when
facing motor lobby). Take a right turn under the green
neon Plaza 100 sign and follow around to the second
green neon Plaza 100 sign, turn right and proceed
through the Atrium toward Plaza 200 (past the car
display on left). Take the up escalator (on the right) to
the 2nd level. Exit escalator and follow around to the
right. At the Tenant Directory turn right and proceed
through the elevator bank. World of Ford entrance will
be on the left.

From Hotel Lobby
Proceed to Plaza 100 (right of the lobby when facing
motor lobby). Take a right under the green neon Plaza
100 sign and follow around to the second green neon
Plaza 100 sign. Turn right and proceed through the
Atrium toward Plaza 200 (past the car display on left).
Take the up escalator (on the right) to the 2nd level.
Exit escalator and follow around to the right. At the
Tenant Directory turn right and proceed through the
elevator bank. World of Ford entrance will be on the
left. For those going directly to the reception ,
conference registration will be available at the entrance
of the World of Ford .

From the Mackinac Ballroom (CMF Registration
Area)
Take the guest elevators to the lobby level , proceed
to the hotel lobby entrance (glass doors) and turn right.
Proceed to Plaza 100 (right of Lobby when facing
motor lobby). Take a right turn under the green neon
Plaza 100 sign and follow around to the second green
neon Plaza 100 sign. Turn right and proceed through
the Atrium toward Plaza 200 (past the car display on
left). Take the Up escalator (on the right) to the 2nd
level. Exit escalator and follow around to the right. At
the Tenant Directory turn right and proceed through
the elevator bank. World of Ford entrance will be on
the left.)

Take the guest elevators to the lobby level , proceed to the
hotel lobby entrance (glass doors) and turn right. Proceed to
Plaza 100 (right of Lobby when facing motor lobby). Take a
right turn under the green neon Plaza 100 sign and follow
around to the second green neon Plaza 100 sign. Turn right
and proceed through the Atrium toward Plaza 200 (past the
car display on left). Take the up escalator (on the right) to the
2nd level. Exit escalator and follow around to the right. At the
Tenant Directory turn right and proceed through the elevator
bank. World of Ford entrance wi ll be on the left.)

....--+---..

L~I:'S, W~TIN'HOTEL

.~. ~-

)

MACKINAC
• WEST

I

II

I

I

MACKINAC
EAST •

I

MACKINAC
BALLROOM

!

----~_!_.) _____!

�PROGRAM CHECKLIST
Wednesday, November 13
• 11 :00 a.m. - 6:00 p.m.
Gathering Place
Mackinac Inner Circle, Level

s

• 11 :00 a.m. - 1:30 p.m.
Board of Trustees Meeting
Joliet Room, Level S
• 12:00 noon-6:30p.m.
Conference Registration
Mackinac Service Bar, ,LevelS
Detroit Area Tours
• 12:00- 4:00p.m.
General Motors Poletown Plant/Auto Industry/
Labor Movement Tour
• 1:00- 4:00p.m.
Education - Tour Mumford High School
Focus- HOPE
Historic Homes of the Auto Barons
Theater District
Cultural Jewels, New Facets
• 4:30 - 5:00p.m.
Conference &amp; New Member Orientation
Joliet Room, Level s

• 7:00 - 7:30a.m.
Early Bird Coffee
Mackinac Inner Circle, Level S
• 7:15- 7:45a.m.
Buffet Breakfast
Mackinac Ballroom, Level

• 2:30 - 4:00 p.m.
Neighborhood/Community Development
Brule', Level S
Education Track Ill
Richard B, Level S

s

Washington Update
World of Ford, Renaissance Center

• 7:45- 8:15a.m.
CMF Annual Members' Meeting
Mackinac Ballroom, Level S

Funding Innovation In An Era of Austerity
Nicolet, Level S

• 8:30 - 10:00 a.m.
Family Foundation Track I
Brule' Room, Level S

America's Challenge:
Families and Children
Joliet, Level S

Education Track I
Richard B, Level S
Grantmakers Cooperating &amp; Collaborating
World of Ford , Renaissance Center
Grantmaking Basics
Nicolet Room, Level S
Scholarship Roundtable
Joliet Room, Level S
Community Foundation Basics (3 hr. session)
Marquette Room, Level S

Community Foundation Track
Chair's Meeting
Marquette B, Level S
Community Foundation Track
Working With Youth &amp;
Youth Voluneteer Service
Richard A, Level S
Foundation Center
Regional Collections Meeting
Planning Center, Promenade Level

Community Foundation Track I
Richard A, Level S

• 4:00-4:15 p.m.
Refreshment Break
Mackinac Inner Circle, Leve l S

• 6:00-7:15 p.m.
Opening Reception
World of Ford, Renaissance Center

• 10:00 - 10:30 a.m.
Refreshment Break
Mackinac Inner Circle, Level S

• 4:15-5:00 p.m.
A View From The Governor's Office
Mackinac Ballroom, Level S

• 7:30- 9:30 p.m.
Dinner &amp; Donors' Platform
Mackinac Ballroom, Level S

• 10:30 a.m. - noon
Family Foundations Track II
Brule' Room, Level s

• 6:00 - 10:00 p.m.
Reception, Dinner &amp; Entertainment
International Center

• 5:15-6:00 p.m.
Advisory Cabinet Meeting
Joliet Room, Level S

• 9:30p.m.
Afterglow
International Room, 36th Floor of
Renaissance Club

Thursday, November 14
• 7:00a.m. - 6:00p.m.
Gathering Place
Mackinac Inner Circle, Level

s

Conference Registration
Mackinac Service Bar, LevelS

Education Track II
Richard B, Level

s

Risktaking and Grantmaking
World of Ford, Renaissance Center
PRI Loans and Recoverable Grants
Nicolet, Level S
Conversation w/Aifred H. Taylor, Jr.
Joliet, Level s
Community Foundation Track II
Richard A, level S
• 12:30-2:15 p.m.
Plenary Luncheon &amp; Keynote Address
Mackinac Ballroom, Level S

Shuttle service to The International Center will
be continuous from 5:45- 6:45p.m. To catch
shuttle bus meet at South Port Entrance (river
side) between Towers 300 &amp; 400, Street Level.
Return shuttle service to Westin Hotel will be
from10:00- 10:30 p.m.).

Friday, November 15
• 7:00 a.m. - 1:00 p.m.
Gathering Place
Mackinac Inner Circle, Level S
Conference Registration
Mackinac Service Bar, LevelS

• 7:00 - 7:30 a.m.
Early Bird Coffee
Mackinac Inner Circle, Level

s

• 7:30 - 8:15 a.m.
Buffet Breakfast
Mackinac Ballroom, Level S
• 7:30 - 8:15 a.m.
Community Foundation Breakfast Meeting
River Bistro, Promenade Level
• 8:30- 10:00 a.m.
Corporate Giving Session I
Richard A, Level S
Investment Seminar I
Brule' , Level S
Community Foundation I
Nicolet B, Level s
The Future of Michigan's Cultural Landscape
Joliet, LevelS
Women and Leadership
Richard B, Level S
• 10:00 - 10:30 a.m.
Refreshment Break
Mackinac Inner Circle, Level S
• 10:30 a.m.- noon
Corporate Giving Session II
Richard A, Level S
Investment Seminar II
Brule', LevelS
Community Foundation II
Nicolet B, Level s
Americans w/Disabilities: Invest in Ability
Joliet, LevelS
Environmental Issues Facing The 90's
Richard B, level S
The News On AIDS
Nicolet A, Level s
• 11:30 a.m.
Press Conference:
News Behind the News - AIDS
Nicolet A, Level S
• 12:15- 2:00p.m.
Plenary Closing Luncheon
Mackinac Ballroom, Level

s

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                    <text>Registration Card
COUNCIL
OF
MICHIGAN FOUNDATIONS

Mail registration card and fee to:
Registrar, Council of Michigan Foundations ,
P.O. Box 599 , Grand Haven , Ml 49417
(Checks should be made payable to Council of Michigan Foundations)

Grantmakers &amp; Michigan - Building Winning Alliances
November 13 - 15, 1991 Westin Hotel , Detroit, Michigan
Name

Title

Foundation/Bank/Corporation
Phone (
Street
City

State

Zip

Spouse's Name (if attending )
(Name as you would like it to appear on name badge)

FOUNDATIONS

BANKS

CORPORATIONS

�Complete both sides of one card per conferee or couple. Please attach additional registration s.
Enclosed is $

for reservation(s) for the November 13-15, 1991 , 19th Annual CMF Conference to be held at the Westin Hotel, Detroit, MI.
CMF Member

0

0

Non-Members*

Call CMF for Community Foundation registration information.
*Non-Member representatives attending the full Conference will receive
member rate if joining CMF within one month following the Conference.
Spouses are welcome and will be charged the same registration as paid
by a Member or Non-Member as the case may be.

Early Full registration
(before October 25, 1991) six meals,
November 13-15, 1991

0$250

0 $375*

Full regi stration
(after October 25, 1991) six meals,
November 13-15, 1991

0 $275

0 $400*

NOTE: Cancellations will be honored until Wednesday, November 6, 1991
Tours will be conducted Wednesday, November 13, 1991 and by advance
reservation only. Please check only one box below.

TOURS

Partial Registration (Members &amp; Non-Members)
November 13, 1991

0 Reception, Dinner &amp; Session

$65

November 14, 1991

0 Breakfast &amp; Morning Sessions

$60

0 Lunch &amp; Afternoon Sessions

$60

0 Reception , Dinner &amp; Entertainment

$65

0 Breakfast &amp; Morning Sessions

$60

0 Luncheon Closing Sess ion

$55

November 15, 1991

0 Check if vegetarian meals desired

12:00 - 4:00 p.m.
1:00 - 4:00 p.m.
1 00 - 4:00 p.m.
1:00 - 4:00 p.m.
1:00 - 4:00 p.m.
1:00 - 4:00 p.m.

0
0
0
0
0
0

General Motors Poletown Plant/Auto Industry/Labor Movement
Education - Mumford High School
Focus HOPE
Historic Homes of the Auto Barons
Theater District
Cultural Jewels, New Facets

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                    <text>19th Annual Conference
Host Committee
Kay W. Hunt, (Co-Chair)
Detroit Edison Foundation

Susan L. Kelly
Dayton Hudson Department Store Company

Gerald K. Smith, (Co-Chair)
W.K. Kellogg Foundation Youth Initiative

Dianne Kimber
Michigan National Corporation

Lodger A. Beauvais
Edward &amp; Hazel Stephenson Foundation

Glenn F. Kosslck
Metro Health Foundation

Amy Berke
Detroit Neurosurgical Foundation

Kenneth E. Konop
Miller, Canfield, Paddock &amp; Stone

Mary E. Bradish
MichCon '

Karen L. Leppanen
Community Foundation for Southeastern
Michigan

Marlon Cartwright
McGregor Fund
Donald F. Chamberlin, Sr.
Gerald W. Chamberlin Foundation, Inc.

Richard Levey
The Shiffman Foundation
Sharon Maye
NBDBank,NA

Christine Cusmano
Federal-Mogul Corporation
Charitable Trust

Craig L. Mlnblole
Price Waterhouse

Dave Czarnecki
General Motors Foundation

Cathy Mozham
Blue Cross Blue Shield of Michigan

Esther G. Edwards
Gordy Foundation

Mary Mullally
Michigan Bell Telephone Company

Marvin A. Frenkel
Meyer &amp; Anna Pre ntis F arnily
Foundation

Lorraine Needham
The Detroit News

Christine Heldlsch
Little Caesar Enterprises, Inc.
Jean Gregory
The Skillman Foundation
Kathy L. Pomaville Pate
Ameritech Publishing Inc.
Sandra G. Hussey
Council of Michigan Foundations
Frank T. Judge, Jr.
Ford Motor Company

Lorraine Oberzut
UNISYS
Marlles Parenti
The Kresge Foundation
W. Calvin Patterson III
McGregor Fund
Bernard V. Quinlan
ANR Pipeline Company
Duane L. Tarnacki
Clark, Klein &amp; Beaumont

Council of Michigan Foundations
19th Annual Conference

THURSDAY NIGHT AT THE THEATRE

The International Center
November 14, 1991
6:00- 10:00 p.m

�Burton International School presents the sounds of silence as we watch
in wonderment children from ages 6 to 12 mime several productions. The
group has appeared in the Fox Theatre Christmas performance "Detroit
Aglow." Founder and past director of Marcel Marceau World Center for
Mime Brian Trim is currently director of Detroit Mime Theatre and Spectrum Theatre Productions. Brian has presented many international artists
including The Grand Kaluki of Japan, and recently began a program for
traumatic brain injury patients at St. Joseph Hospital in Ann Arbor.
Northern Lights has been an organized youth drama troupe since 1989,
when it began as qart of the W.K. Kellogg Foundation's Youth Initiative
Program. Their presentation, "The People Could Fly," is a dramatic
retelling of an African-American tale of liberation. The group created
this piece while studying in Wales this past summer. Next spring, Northern Lights will mount a new version of their first production, "City at
Peace" under the direction of Mary Pratt Cooney. The Arts Foundation
of Michigan serves as fiduciary for this program.
The Center for Creative Studies/Institute of Music and Dance presents
Act 1- the Art of Motion Dance Theatre, founded in 1986 by Karen Prall
to promote and perpetuate the knowledge and appreciation of African and African-derived dance. Act II- Tap and Drum Duet, Amani
Kashka is a student of Lloyd Storey's at the Center for Creative Studies.
He has performed in the National Tap Dance Day celebration and
recently appeared with Lloyd Storey and Gregory Hines. Thaddeus
Dixon is a student of Dan Maslanka's at the Center for Creative Studies
and recently won both a regional and national American Guild of Music
competition.
Acknowledgements
CMF is most grateful to the following members for their additional
Conference support:
Ameritech Publishing, Inc.
ANR Pipeline Company
Blue Cross Blue Shield of Michigan
Clark. Klein &amp; Beaumont
Detroit Edison Foundation
Federal-Mogul Corporation
Ford Motor Company Fund
Frey Foundation

David M. &amp; Joyce F. Hecht Foundation
Little Caesar Enterprises, Inc.
MichCon
Michigan Bell Telephone Company
Michigan National Corporation
Miller, Canfield, Paddock &amp; Stone
NBD Bank, NA
Price Waterhouse
The Detroit News

PROGRAM
Thursday, November 14, 1991
6:00p.m.

COCKTAIL RECEPTION
Atrium, International Center
Music by Wayne State University Jazz Band
Reception hosted by Clark, Klein &amp; Beaumont, NBD Bank, NA,
and Price Waterhouse
7:30p.m.

DINNER
International Center
Dinner Music by Detroit Jazz Orchestra

WELCOME
Kay W. Hunt, Host Committee Co-Chair and Administrator,
Corporate Contributions, Detroit Edison Foundation
8:30p.m.

THURSDAY NIGHT AT THE THEATRE
MASTER OF CEREMONIES
Mike Evans

SELECTED PERFORMANCES
Burton International School of Mime
Northern Lights
Center for Creative Studies/Institute of Music and Dance

Evening Festivities hosted by
ANR Pipeline Company
Detroit Edison Foundation
Ford Motor Company Fund
Michigan Bell Telephone Company
MichCon
A special thanks to Mary Lou Johnson of United Community Services
of Metropolitan Detroit for producing the evening entertainment.
Shuttle service to the Westin will run from 9:30- 10:00 p.m.

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                    <text>Tab 3

Date : February 19, 1991

Memo to :

From :

Re :

BOARD OF TRUSTEES

Audit Committee
Patricia B. Johnson, Chair
Dorothy A. Johnson
Judith S. Hooker
Howard D. Kalleward
Richard K. Rappleye

Auditors and Audit Fee for 1991

ACTION REQUESTED:
It is the recommendation of the Audit Committee that the Board
of Trustees approve Ernst &amp; Young as the Council of Michigan
Foundations' auditors for the fiscal year ending March 31,
1991 . The Audit Committee also recommends the approval of
their fee of $8,400 which reflects an inflationary increase of
5% over the prior year . Ernst &amp; Young wi ll once again make a
$2,500 contributio n to CMF, bringing the audit cost to $5,900 .
PBJ/jlf/1385B
attachment

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                    <text>BOA-ZD OF TRUSTEES MEETING
Tuesda y, February 26, 1991
S t a t e o f Michigan Library/Museum
Lansir.g
1 0 : 00 a.m.

( refreshments will be available at 9:45a.m.)
AGENDA

I.
II.
III.
I V.

Cal l to Order
A~ proval

Judith S . Hooker

of 10/31/90 Minutes

1

7 ceasurers Report
Co=~ i tte e

Richard K. Rappleye

2

Reports

ACTION ITEMS:

A.

Audit Committee

Patricia B. Johnson

3

B.

I n f o r mation Systems Committee

W. Calvin Patterson, III

4

C.

Community Foundation Task Force

Mariam

c.

Noland

5

D. Execut i v e Committee Report
1.

1 / 15/ 91 Minutes

6

2.

1 990 -91 Plan of Work Results Summary

7

3.

Fund for the 90's 1990/91 Report

8

5.

1991-92 Proposed Plan of Work

9

Introduction
Dorothy A. Johnson
Administration
Linda B. Patterson
Technical Assistance Purpose
Sandra G. Hussey
Philanthropic Network Purpose
Judy M. Carl
I nfo rmation Exchange Purpose
Jeri L . Fischer
Legislative Statement Purpose
Dorothy A. Johnson
Increasing Grantmaking Resources Purpose
Private Foundations
Dorothy A. Johnson
Community Foundations
Kathryn A. Agard
Corporate Initiative
R. Sue Dodea

6.

Pro posed Budget 1991- 92

Richard K. Rappleye

10

7.

Five Year Financial Plan

Richard K. Rappleye

11

3. Y~ch igan AIDS Fund Committee

12

�INFORMATION ITEMS :

v.

VI .

F . Membership Committee

Gilbert Hudson

13

G. 18th Annual Conference

Leo J. Brennan , Jr .

14

H. 19th Annual Conference

Gilbert Hudson

15

I . Government Relations Committee

Ranny Riecker

Old Business
A.

Drexel Update

Leonard W. Smith

B.

Regional Association of Grantmakers

Judith S. Hooker

New Business
A.

Conference and Host Committee Contributors

B.

Plans for the June 13 &amp; 14, 1991
Board of Trustees Meeting
CMF Office , Grand Haven

VII. Adjournment, Lunch

0524I

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                    <text>1 of 5
COUNCIL OF MICHIGAN FOUNDATIONS
COMMUNITY FOUNDATION - WORKING DEFINITION
Introduction
The Council of Michigan Foundations adopts the following Definition for
community foundations. The Definition is intended as a basis for
determining community foundation membership eligibility in the Council.
It will also provide guidelines for the Council in providing technic al
assistance to member community foundations and, as appropriate, in other
Council programs relating to community foundations.
It should be emphasized that there is no official definition of a
community foundation in federal or Michigan law . The Definition was
drawn by CMF from the provisions and requirements of the U. S. Internal
Revenue Code and related Treasury Regulations.
The Definition is followed by a Glossary of technical and legal terms.
Reference to the Glossary is critical for the proper application of the
Definition since the terms in these sections are often used in a specific
technical or legal sense. The two sections are to be taken toge t her as
reference for the Council .
CMF expects and welcomes comments from community foundation colleagues as
the field moves toward greater precision and clarity regarding the core
activities and common characterist i cs of community fo u n dations.
Definition
Part A:
1.

A community foundation is a tax -exempt, independent publicly
supported philanthropic organization organiz ed and ope rated as a
permanent collection of endowed funds for the long-term benefi t
of a defined geographic area. The foundation is commonly known
as a community trust, fund or founda t ion or a similar name
conveying the concept of an endowment fund to support charitabl e
activities in the geographic area served.

2.

It seeks new, typically large, contributions of permanent
e ndowme nt from a wide range of donors who are generally
indigenous to the area, and p rovides services to assist those
donors in fulfillin g their philanthropic interests . The
community foundation generally encourages donors to make
unrestricted gifts in order to build a flexible, permanent
endowment.

3.

Using inte rest income from invested assets; a c ommunity
foundation function s primarily as a g r antmaki ng ins t ituti o n
supporting a broad range of charitable activities that creatively
address emerging and changing community needs. A community
foundation may also provide leadership on pervasive community
problems by serving as a facilitator, convener or mediator around
significant community issues, and provides t echnical advice to
area nonprofits .

l;

�2 of 5
4. A community foundation has an independent governing body
representing the broad interests of the community, with members
serving limited terms and without compensation . The foundation is
not controlled or influenced by other organizations, government
units or charities , and adheres to a sense of "community" that
overrides interests and objectives of any particular individuals
and groups .
5. A community foundation's funds are invested, either by trustee
banks and/or the foundation's governing body, to p reserve the
value of substantially all of the contributions recei ved as
permanent assets of the organization . Annual audits are
performed and investment managers undergo periodic review by the
governing body to ensure a reasonable rate of return on all funds
entrusted to the foundation .
6 . A common governing instrume nt covers all gifts and funds,
including a "variance power" to modify the use of restricted funds
if such restrictions becomes unnecessary, incapable of
fulfillment, or inconsistent with the charitable needs of the
community or area served.
7. A community foundation is committed to the principles of equity
and diversity, inclusiveness, and public accountability.

Part B:

Glossary of Technical and Legal Terms

The following definition and characteristics are an integral part of
this definition and s erve to clarify and interpret its intent:
Tax exempt

The community foundation qualifies for
exemption from federal tax under section
50l(c)(3) of the Internal Revenue Code, as
evidenced by receip t of a n IRS tax exemption
l etter and continued listing in IRS
Publication 78.

Publicly supported

The commun ity foun da tion is pub li cly
supported as defined by the regulations of
the U . S . Department of Treasury, 26 C. F.R.
1.170A- 9(e)(l0), and is meeting the publi c
support test t hrough direct con tributi ons.

Philanthropic

All legal and public relations materials
reflect a mission of philanthropic service.
This means grants and ac tivitie s devoted to
systemic change, e nhancement of community
activities , as well as direct r elief o f
suffering .

�3 of 5

..

Permanent

All legal and public relations documents
state permanent funds are the primary
mission of the community foundation.
Community foundations with experience have a
record of attracting, receiving, and
investing permanent funds.

Endowed funds

All legal and public relations documents
state that endowment funds are the mission
of the community foundation, i . e., funds
created to provide income which will be used
for charitable purposes. A community
foundation can demonstrate that significant
endowed funds exist.

Defined Geographic Area

The community foundation serves a geographic
area of natural cohesion such as a
municipality, county or state that has
adequate indigenous resources to support the
long- term growth and development of the
foundation . The community foundation's name
and all legal and public relations materi a ls
indicate the geographic area of service.
Grantmaking re cords demonstrate that grants
are overwhelmingly made for the benefit of
the defined area.

=

seeks new, typically large, contributions
Growth in assets
comes primarily from new gifts, generally
significant in size and often initially from
a small number of donors. Mature community
foundations typically attract contributions
from a large number of donors.
Broad range of charitable activities = Records indicate that grants, l oans
and other services promote the public good
in a wide variety of fields of interest and
that grantees and the purposes of the gr a n ts
change over time . Foundations whose
charitable activity has a limited number of
targeted and spec ific activities, rather
than serving the general chari table purpo ses
of the specific geographic area, are not
community foundat ions.
Creatively addresses emerging and changing needs = A community
foundation plays a leadership role in
identifying immediate and emerging needs in
the community especially as they affect
underserved populations, and supports
progressive new ideas and programs designed
to address those needs. A community
foundation generally does not support the
annual operating costs of area nonprofits,
but assists nonprofits in specific need
which aid or enlarge their scope of service.

�4 of 5
Independent governing body - Legal and public relations documents and
practices indicate that the governing body
is independent of other ent iti es. When
appo i nting authorit i es are in place, no one
appointing agent or related agents names a
majority of members.
Independent of other organizations = The community foundation is not
controlled by or subject to the influence of
another organization or group of
organizations such as governmental units,
and is not a supporting organization as
defined under section 509(a)(3) of the
Internal Revenue Code and the relevant U.S.
Treasury regulations.
Broadly representat ive of the community = The composition of the
organization in its Advisory Committees,
governing body and staff reflects the
demographic characteristics of the community
such as ethnicity and gender, and includes
members knowledgeable of the community and
recognized for their personal involvement in
civic affairs.
Common governing instruments

= The

community foundation meets the
requirements for treatment of a single
entity contained in the regulations of the
U.S. Department of Treasury 26 C.F.R.
l.l70A-9(e)(ll).
(See Footnote at the end) .
1 . The organization must be commonly known
as a community trust, fund or foundation
or simi lar name conveying the concept of
an endowment fund to support charitabl e
activities in the geographic area served .
2. All funds must be subject to a common
governing instrument (i.e., articles
and/o r by- laws or a master trust
agreement).
3 . The organization must have a common
governing body whic h directs the
distribution of all funds for charitable
purposes.
4. The governing body must have the power to:
a . modify any res trictions or conditions
on the di stribution of funds if such
limits become unnecessary incapable of
fulfillment, or inconsistent with the
charitable needs of the community or
area s erved;

�5 of 5
b. replace any trustee, custodian or
agent for breach of fiduciary duty; and
c. replace any trustee, custodian or
agent for fai lure to produce a
reasonable return of net income .
5. The organization must prepare periodic
financial reports treati ng all funds as
funds of the organization .
Principles of equity and diversity =
Staff, members of the governing body,
Advisory committees, and grantmaking
policies and procedures reflect the
demographic characteristics of the community
relative to its diversity such as ethnicity
and gender .
Inclusiveness

Grantmaking policies and guidelines have
been adopted to inform the public. They
delineate the community foundation's own
priorities and funding restrictions to
encourage the fullest possible public
participation in grant applications.
Policies and guidelines are periodically
revised to make certain that they reflect
current and emerging community concerns .

Public accountability

At a minimum, the community foundation
publishes and disseminates an annual report
presenting organizational and financial
information.

Footnote:

0004K/2-6

Community foundations are described in U.S . Department of
Treasury 26C.F.R. 1 . 170A-9(e) .
For purposes of brevi ty these
r egul ations h ave been annotated . A full and care ful reading
of the regulations is r equired and s ugge sted .

�Tab 5

Date :

February 19, 1991

Memo to:
From:

Re:

BOARD OF TRUSTEES

Kathryn A. Agard
Dorothy A. Johnson
Community Foundation Working Definition

The Community Foundation Policy Task Force will be meeting just previous to
the Board meeting, at 9:00 a.m., February 2 6, 1 991 to review the revised
If approved, it will
community foundation working definition, copy attached .
be submitted to the Board.
Background
Mariam C. Noland, Vice Chair - Community Foundations, submitted the working
definition to the October 31, 1990 CMF Board of Trustees meeting. Following
discussion, the Board requested that staff revise the proposed working
definition to separate the definition from operational guidelines. Since that
time, staff has met with CMF Board members to learn of their concerns.
Staff has compiled extensive background material which is available to you
If you would like to see these
either before or during the meeting .
documents, please call the office .

KAA/DAJ/jmc :564M

l

�1 of 6
COUNCIL OF MICHIGAN FOUNDATIONS
Community Foundation - Working Definition

The Council of Michigan Foundations adopts the following Definition and
Standards of Practice for community foundations. The definition (Part A)
and Standards of Practice (Part B) are intended as a basis for
determining community foundations membership eligibility in the Council .
The Standards of Practice (Part B) also, wi ll serve as guidelines for the
Council in providing technical assistance to member community foundations
and, as appropriate, in other Council programs relating to community
fo undations .
It should be emphasized that there
community foundation in federal or
Standards of Practice that follow,
provisions and requirements of the
Treasury Regulations.

is no official definition of a
Michigan law. The Definition and
however, were drawn by CMF from the
U.S. Internal Revenue Code and related

The Definition and Standards of Practice are fol lowed by a Glossary of
technical and legal t erms ( Part C). Reference to the Glossary is
critical for t he proper application of the Definition and Standards since
the terms in these sections are often used in a specific technical or
legal sense . These three sections: Definition, Standards of Practice,
and the Glossary of Technical and Legal Terms are to be taken together as
reference for the Council.
CMF expects and welcomes comments from community foundation colleagues as
the field moves toward greater precision and clarity regarding the core
activities and common characteristics of community foundations .

Part A:

Definition
A community found ation is a tax-exempt, independent publicly
supported philanthropic organization organized and operated as a
permanent collection of endowed funds for the long-term benefit
of a defined geographic area. The foundation i s commonly known
as a community trust, fund or foundation or a similar name
conveying the concept of an endowment fund to support a broad
range of charitable activities in the geographic area served. A
community foundation actively seeks new, typically large
contributions, and functions primarily as a grantmaking
institution supporting a broad range of charitable activities.
The Community foundation has an independent governing body
representing the broad interests of the community, with members
of the Board serving limited terms and which is responsible for
seeing that a reasonable rate of return is achi eved on all funds
entrusted to the foundation. A common governing instrument
cove rs all g ifts and funds, including a "var i ance power" to
modify the use of restricted funds if such restrictions becomes
unnecessary, in capable of fulfillment, or incons iste nt with the
charitable needs of the community or area served.

�2 of 6

Part B:

Standards of Practice

1.

A community foundation actively seeks new, typically large,
contributions of permanent endowment from a wide range of donors
who are generally indigenous to the area, and provides services
to assist those donors in fulfilling their philanthropic
interests .

2.

The community foundation generally encourages donors to make
unrestricted gifts in order to build a flexible, permanent
endowment . Other types of component funds within the community
foundation include field-of-interest, designated, donor advised,
special project, and various restricted funds.

3.

Using interest income from invested assets, a community
f oundatio n functions primarily as a grantmaking institution
supporting a broad range of charitable activities that
creatively address emerging and changing community needs in such
fields as education, arts and culture, health, social services,
community development, environment and civic affairs .

4.

A community foundation also provides leadership on pervasive
community problems by serving as a facil itator, convener or
mediator around significant community issues, and provides
technical advice to area nonprofits .

5.

The community founda tion is not controlled or influenced by
other organizations, government units or charities, and adheres
to a sense of "community" that overrides individual interests
and objectives.

6.

A community foundation's funds are invested to preserve the
value of substantially all of the contributions received as
permanent assets of the organization e ither by trustee banks
and/or the foundation's governing body . Annual audits are
performed and investment managers undergo periodic review by the
governing body to ensure a reasonable rate of return on al l
funds entrusted to the foundation.

7.

A common governing instrument covers all gifts and funds,
including a "variance power" to modify the use of restricted
funds if such restrictions becomes unnecessary, incapable of
fulfillment, or inconsistent with the charitable needs of the
community or area served.

8.

A community foundati on is committed to the pr incipl es of equity
and diversity, inclusiveness, and public accountability .

�3 of 6

Part C:

Glossary Of Technical and Legal Terms

The following glossary is an integral part of this definition and
serve to clarify and interpret its intent:
Tax exempt

The community foundation qualifies for
exemption from federal tax under section
50l(c)(3) of the Internal Revenue Code, as
evidenced by receipt of an IRS tax exemption
letter and continued listing in IRS
Publication 78.

Publicly supported

The community foundation is publicly
supported as defined by the regulations of
the U.S. Department of Treasury, 26 C.F.R.
1 . 170A-9( e)(l0), and is meeting the public
support test through direct contributions.

Philanthropic

All legal and public relations materials
reflect a mission of philanthropic service .
This means grants and activities devoted to
systemic change, enhancement of community
activities, as well as direct relief of
suffering .

Permanent

All legal and public relations documents
state permanent funds are the primary
mission of the community foundation.
Community foundations with experience have a
record of attracting, receiving, and
investing permanent funds.

Endowed funds

All legal and public relations documents
state that endowment funds are the mission
of the community foundation, i.e . , funds
created to provide income which will be used
for charitable purposes. A community
foundation can demonstrate that significant
endowed funds exist .

Independent governing body

Legal and public relations documents and
practices indicate that the governing body
is independent of other entities . When
appointing authorities are in place, no one
appointing agent or related agents names a
majority of members.
The community foundation is not controlled
by or subject to the influence of another
organization or group of organizations such
as governmental units , and is not a
supporting organization as defined under
section 509(a)(3) of the Internal Revenue
Code and the relevant u. s. Treasury
regulations.

�4 of 6

Defined Geographic Area

The community foundation serves a geographic
area of natural cohesion such as a
municipality, county or state that has
adequate indigenous resources to support the
long-term growth and development of the
foundation. The community foundation's name
and all legal and public relations materials
indicate the geographic area of service.
Grantmaking records demonstrate that grants
are overwhelmingly made for the benefit of
the defined area.

=

Actively seeks new, typically large, contributions
Growth in assets
comes primarily from new gifts, generally
significant in size and often initially from
a small numbe r of donors. Also, community
foundations can attract small gifts from
donors . Mature community foundations
typically attract contributions from a large
number of donors.
Broad range of charitable activities = Records indicate that grants, loans
and other services promote the public good
in a wide variety of fields of interest and
that grantees and the purposes of the grants
change over time .
Foundations whose
charitable activity has a limited number of
targeted and specific activities, rather
than serving the general charitable purposes
of the specific geographic area, are not
community foundations.
Creatively addresses emerging and changing needs = A community
foundation plays a leadership role in
identifying immediate and emerging needs in
the community especially as they affect
underserved populations, and supports
progressive new ideas and programs designed
to address those needs. A community
foundation generally does no t support, with
its unrestricted funds, the annual operating
costs of area nonprofits, but assists
nonpro fits in specific need whic h aid or
enlarge their scope of service.

=

Broadly representative of the community
The composition of the
organization in its Advisory Committees ,
governing body and staff reflects the
demographic characteristics of the community
such as ethnicity and gender, and includes
members knowledgeable of the community and
recognized for their personal involvement in
civic affairs .

�5 of 6

Common governing instruments

= The

community foundation meets the
requirements for treatme nt of a single
entity contained in the regulations of the
U.S . Department of Treasury 26 C . F . R.
(See Footnote at the end).
1 . 170A-9(e)(ll) .
1. The organization must be commonly known
as a community trust, fund or foundation
or similar name conveying the concept of
an endowment fund to support charitable
activities in the geographic area served.
2. All funds must be subject t o a common
governing instrument (i . e., articles
and/or by-laws or a master trust
agreement) .
3 . The organization must have a common
governing body which directs the
distribution of all funds for charitable
purposes .
4. The governing body must have the power to:
a . modify any restrictions or conditions
on the distribution of funds if such
limits become unnecessary incapable of
fulfillment , or inconsistent with the
charitable needs of the community or
area served;
b. replace any trustee, custodian or
agent for breach of fiduciary duty; and
c. replace any trustee, custodian or
agent for failure to produce a
reasonable return of net income.
5 . The organization must prepare periodic
financial reports treating all funds as
funds of the organization .

Principles of equity and diversity =
Staff, members of the governing body,
Advisory committees, and g rantmaking
policies and procedures reflect the
d e mographic characteristics of the community
relative to i t s diversity such as e thni c ity
and gender.
Inclusive ness

Grantmaking policies and guidelines have
been adopted to inform the public. They
de lineate the community foundation ' s own
priorities and funding restrictions to
encourage the f ulles t possible public
participation in grant applications.
Policies and guidelines are periodically
revised to make certa in that the y reflect
current and emerging community concerns .

�6 of 6

Public accountability

Footnote:

At a minimum, the community foundation
publishes and disseminates an annual report
presenting organizational and financial
information .

Community foundations are described in U.S. Department of
Treasury 26C . F.R. 1 . 170A-9(e). For purposes of brevity these
regulations have been annotated. A full and careful reading
of the regulations is required and suggested.

3782P/2-7

l

�</text>
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                    <text>Tab 15

Date :

February 15, 1991

Memo to :

BOARD OF TRUSTEES

From :

Gilbert Hudson

Re :

19th Annual CMF Conference

Program Committee
The first meeting of the 19th Annual CMF Conference Program Committee was
held on Wednesday, January 30 , 1991 .
Conference Date :
Location :

Nove mbe r 13 - 15 , 1991
Westin Hotel, Detroit

Conference Chair :

James M. Richmond, Pre sident
The Frey Foundation

Host Committee Co-Chair :

Kay Hunt , Corporate Contributions ,
Detroit Edison a nd
Gerald Smith , Prog ram Officer ,
W. K. Kellogg Founda tion
Detroit Youth Initiative

Suggested Honorary Chair :

Mr . &amp; Mrs . Walter B. Ford II
Ford (Walter &amp; Jose phine ) Fund

The theme of the 19th Annual Conference is being dev eloped with the main
emphasis being Collaborative Partnersh ips - showing how working with
other organizations and f oundations can have a g r eater impact on ke y
community issues and needs . Two suggested titles are :
Collaboration: Working Toge the r to Meet Michigan ' s Needs
Grantmakers &amp; Michigan : Building A Winning Alliance

Potential speake rs include :
Barba r a Bush , Literarcy Foundation
Governor J ohn Engler
Bill Moyer s , "Refl ections of Youth At Risk"
Wi ll i am Seidman, Chairman , FDI C
Lizabeth Schorr , Author of "Within Our Reach: Breaking
the Cycle of Disadv antage "
A. Alfred Taubma n, Chairman, Th e Ta ubman Company
Robert Woods on , President, National Center for
Neighborhood Ent erpris e

---------- - -- -- - --

�-2-

Five focus areas being developed are :
Family Foundation Sessions
Community Foundation Sessions
Corporate Initiative Sessions
Management sessions:
-Collaboration : Process &amp; Pitfalls
-Program vs . Operating Support
-Grantmaking Basics
-Washington Update
-PRI &amp; the Private Sector
-Conversations wl • ••. •
-Advocacy
-Investments
Program sessions :
-Education: From School Readiness through School-to-Work
-Community Development/Neighborhood Development
-Arts
-Aids Update
-Scholarship Roundtable
-Health

The first meeting of the Host Committee is scheduled for Monday, March 4,
1991 .
Invitations have been sent to potential Host Committee Members .

1962A

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Date:

February 15, 1991

Memo to:

BOARD OF TRUSTEES

From :

Leo J. Brennan, Jr.
Sandra G. Hussey

Re:

Eighteenth Annual Conference Report

I.

Registration Report

Full Registration
Partial Registration
Resource Personnel-Speakers
Recorders, TMS
Librarians
Guests &amp; Observers
Total

II.

1988
Detroit

1989
Flint

1990
Lansing

277
243
49
10
4

357
169
46
4
5

290
211
65
2

_li

_____lQ

__Q_l

604

591

636

Financial Statement
Conference Revenue and Disbursements vary from the 12/31/90
financial statement presented elsewhere in the Board of Trustees
meeting materials because they cover the period through Jan . 31 , 1991 .
Revenues
Conference Registrations
Host Committee Revenue
Host Committee Contribution from
Conference Fund Balance
Total Revenue
Disbursements
Meals &amp; Set Up
Speakers
Printer, Announcements, etc.
Supplies &amp; Materials
Postage
Telephone
Photographer/TMS
Planning &amp; Transportation
Miscellaneous
Part Time Allocation
Conference Nametags/Packets,etc.
Computer Service
Host Committee Expenses
Total Disbursements

$ 92,031.95
12 , 700 . 00
3,000.00
$107 , 731.95

$ 49,798.48
6,257 . 75
9 , 635.93
3,423 . 95
1 , 969.14
1 , 033 . 58
1,303 . 24
2 ,35 9.50
2 , 505 . 82
1,453 . 50
1 , 033 .6 8
1,145 . 41
$ 20,470 . 00
$10 2 ,389 . 98

�-2-

III .

Highlights of the 18th annual CMF Conference
Record breaking attendance of 636 in spite of Halloween
Education in Michigan Opening Session
Donor's Platform Luncheon Speaker : Esel B. Ford II
Issues Facing the 90 ' s speech by Coretta Scott King
Twenty- four topical sessions , nine process sessions
Positive evaluations returned by 157 attendees

1961A

~
~~--~~---

l

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                    <text>Council of
MICHIGAN
FOUNDATIONS
Suite 3/ One South Harbor Avenue/P. 0. Box 599/ Grand Haven, MI 49417/ (616) 842-7080 I FAX (616) 842-1760

Date:

February 19, 1991

Memo to:

BOARD OF TRUSTEES AND OFFICERS
Elizabeth H. Binda
Leo J . Brennan, Jr.
William A. Diaz
Herbert H. Dow
Robert A. Fisher
Robert E. Hencey
Wil l iard J. Hertz
Gilbert Hudson
Patricia B. Johnson
Howa rd D. Ka l leward

From:: .. ..

Judith S. Hooker
Dorothy A. J ohnson

Re .:

Next Meeting
Date:
Time:

~

Location :

Donald A. Lindow
John E. Marshall, III
Mariam C . Noland
W. Calvin Patterson
John w. Porter
Richard K. Rappleye
Margaret A. Riecker
Mary Caroline Rottschafer
Leonard W. Smith
Stephen E. Upton
Peter M. Wege

Tuesday, February 26, 1991
10:00 a.m.
(Refreshments will be available at 9:45a .m .)
Michigan Library &amp; Historical Center
Lake Ontario Room , 3rd Floor
717 w. Allegan
Lansing, MI
517/335-1483

We ... are p leas ed to be meeting in the new State of Mi c higan Library a nd
Historical Center. Enclosed is a map noting location and available parking.
This is an important meeting for the Council of Michigan Foundations as the
1 99 1 -92 Plan of Work recommended by the Executive Committee will be presented
a l ong with the Proposed budget. Again this year, the CMF staff has been asked
to make a report on the highlights of the year and on significant future
programs .
At 3:00 p . m. the CMF-sponsored
Fol~-owing the meeti ng, lunch will be served.
(See front
seminar for state government aids wi ll be held at the Library.
pocket for invitation.) You are most welcome for all or part of the seminar
at which five CMF Trus tees will be speaking.
If your plans have changed, please notify the CMF office (616/842-7080) and,
as ~l.ways , if you have questions as you review the materials , p l ease call us .

523:.1;

�FOUNDATION AND CORPORATION GRANTS - HELPING YOUR CONSTITUENTS FIND RESOURCES
Michigan foundations and corporations gave more than $200 million
in Michigan for charitable needs.
Legislators and professional staff are cordially invited to attend the seminar
sponsored by the Council o f Michigan Foundations .
Date :
T ime:
Place :

Tuesday, February 26, 1991
3:00 - 4:30 p.m.
Michigan Library &amp; Historical Center
Forum Auditor ium
717 W. Allegan
Lansing, MI 48909

As the financial assistance for constituents grows harder to find , it is
increasingly important to know when to advise constituents to seek foundation
and corporate support . This seminar will discuss foundations, h ow to find
information about foundat i on funding, and where the legislator or executive
branch staffer might suggest that a c o nstituent look for foundation funding .
The speakers will discuss how and why their foundations were developed, how
they set their priorities, and what those priorities are. There wi ll be ample
time to question the speakers and ask about the information packets
identifying free foundation information centers in Michigan.
WELCOME :

Judith S. Hooker

MODERATOR:

Ranny Riecker

PANEL :

Robert E. Hencey
Patricia B . Johnson
Willard J . Hertz
Jack N. E . Pitts

Chair, Council of Michigan
Foundations; Trustee, Robert L. &amp;
Judith S. Hooker Foundation
President, Harry A. &amp; Margaret D.
Towsley Foundation
Director of Special Projects,
W. K. Kellogg Foundation
Executive Directo r, Mus kegon County
Community Foundation
Vice President , Charles Stewart Matt
Foundation
Assistant Vice President, Community
Affairs, Blue Cross Blue Shield of MI

If you wish to attend, please return the form below.
If you have any
questions, please call the Council of Michigan Foundations office at
(616)842 - 7080 . Registration Deadline: Tuesday, February 19, 1991.

Legislative Seminar II
Tuesday, February 26, 1991
3:00 - 4 :3 0 p . m.
Michigan Library and Historical Center
Forum Auditorium
Please detach and return to : Council of Michigan Foundations, P . O. Box 599 ,
Grand Haven , MI 49417. Registration Deadline: Tuesday. February 19, 1991.
Yes, I will attend the seminar, FOUNDATION AND CORPORATION GRANTS - HELPING
YOUR CONSTITUENTS FIND RESOURCES .
LEGISLATIVE OFFICE : __________________________________________________________
NAME(S)/TITLE(S): __________________________________________________________

OFFICE ADDRESS: ______________________________________ PHONE

�</text>
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                    <text>COUNCIL OF MICHIGAN FOUNDATIONS
Summary Statement of Budgeted Cash Ope rations
and Changes in Cash Balance
Nine Month Period Ending Decembe r 31, 1990 and 1989

~'

1990-91
Cash
Transactions

1989-90
Cash
Transactions

1990-91
Annual
Budget

Ove r
(Under)
Budget

$6' 826
(121,854)

$259 ,555

Opening Cash Balance, 04/01

$391,014 .72
----- --- ----------

$381,410
308,310

General Budgeted Income - see page two
General Budgeted Expenses - see page three

$415,326.43
379,445 .66

$408' 500
501,300

$73, 100
$228.038
157,717
$70' 321
$0
$0

----------

----------

$35,880.77
-------- -------- --

($92,800)
-- ---------------

$238' 735.32
243,115 .00
---------($4,379.68)
------------------

$407,582
436,482

--------- ----------

Specia l Budgeted Income - see page two
Special Budgeted Expenses - see page three

$30,000.00
16,638.74

$30 '000
30,000

----------

----- -----

Income Over (Under) Expenses

$13,361.26
-------- ---- ------

$0
---- -- - ------------

$201 '511.34
17 3' 723 .46

$160,000
67. 200

Income Over (Under) Expenses
Revolving Funds Income - see page two
Revolving Funds Expenses - see page thre e
Income Over (Under) Expenses

$142.381
153,613

Fund for the 90's Income - see page two
Fund for the 90's Expenses - see page three

($11 '232)

Income Over (Under) Expenses

$132' 187

Combined Income Over (Under) Expenses Resu l ting
in Net Increase (Decrease) in Cash for Period

(69 ,975)
0
$50,000

$371,767

$5,972
365 '795

----------

$92' 800
------- -------- --

$72 ,650.23

$28,900

Current Liabi lities

0. 00

Addit ional revenue for future period
recognized as cash in current pe riod
Clos ing Cash Balance , 12/31
Current Assets:
Cash
Sho rt- Term Investments

($28' 900)

27,787.88
-------------------

0.00

Less revenue for future period recognized as
cash in prior pe riod

-- --------

----------

Transfe r of W.W. Allen Fund

(168,847)
(193,367)

$0
(13' 361)

$41 '511
106,523

(50,000 .00)
26 ,000.00

-- --------

----------

$439, 664.95
-- -----------------

$28,900
------- ---------

$1,883.38
437 ' 781.57

---------$371,767

Total Current Assets

$439,664.95
----------- - ---- -- -

Page 1 of 6

�COUNCIL OF MICHIGAN FOUNDATI ONS
Schedule of Budgeted Cash Receipts
Nine Month Period Ending December 31, 1990 and 1989

1989-90
Cash
Transactions
$225,275
10,278
1'488
88,758
16,870
12,740
26 '000
$381 '409

$7,846
65' 14 7
49' 355
105,690
0

$228 ' 038

$0
$0

$142,381

CASH RECEIPTS
General Budgeted Income:
Member Contributions
Interest
Miscellaneous
Major Conference Revenues
Host Committee Revenues
Small Conference Revenues
In t. Allocation-Kellogg Grant
Tota l
Revolving Funds Income :
Directory
Kellogg Youth Administration
Corporate Giving Initiative
M
att Community Foundation Technical Asst.
Community Foundation Tax Credit
Total
Special Budgeted Income:
AIDS Administration
To tal
Fund for the 90 's
Infras tructure
General Operating Enhancement
Revolving Funds-Completion (Improving
&amp; Increasing Philanthropy &amp; Energy Adm.)

1990-91
Cash
Transactions

1990-91
Annual
Budget

Over
(Under)
Budget

$287,535.00
17, 024.15
2,024.13
85,386.65
12,866.00
10,490.50
0.00

$291,500
15,000
2,000
80' 000
0
20' 000

($3,965)
2'024
24
5,387
12,866
(9,510)

$415,326.43

$408,500

$21,100.32
107,582 .00
10,695.00
77,358.00
22,000.00

$30' 000
111,582
70,000
74' 000
122,000

$238 ,735.32

$407,582

$30,000.00

$30 ' 000

$30,000.00

$30,000

$43, 000.00
105,651.34
52 ,860 .00

$43' 000

0

92' 800
24' 200

12,851
28,660

0

$142,381

Total

$201 ,511.34

$160' 000

$751,828

Total Cash Receipts

$885,573.09

$1,006 ,082

0

($8,900)
(4,000)
(59,305)
3, 358

$0

Page 2 of 6

�COUNCIL OF MICHIGAN FOUNDATIONS
Schedule of Budgeted Cash Disbursements
Nine Month Period Ending December 31, 1990 and 1989
1989-90
Cash
Transactions

1990-91
Cash
Transactions

1990-91
Annual
Budget

Over
(Under)
Budget

$147,359 99
8,741.55
12,725.46
6,944.17
11 '387.06
6,873 .25
10,610.58
23' 891.66
10,024 .33
3,275. 84
4,414.08
1, 801.4 7
2, 912.89
19 , 181.89
1,230.87
82 ,489 .55
12,631.00
12' 950.02

$255' 000
15,000
14,500
9' 000
12,500
10,800
14,000
35' 000
14,000
2,000
3,000
5,000
1,500
10,000
5,000
75.000
0
20 '000

($107,640)
(6,258)
(1 '775)
(2,056)
(1' 113)
(3 , 927)
(3,389)
( 11' 108)
(3,976)
1'276
1' 414
(3, 199)
1, 413
9,182
(3 ,769)
7,490
12' 631
(7'050)

CASH DISBURSEMENTS
$119,447
7,413
6,3B9
5,817
8,656
6,744
9,944
26' 518
9' 913
1, 588
1'553
3' 172
879
8,260
607
58,289
19,445
13,676

----------

$308,310

------ -----------$3 ,617
52,527
16,814
84,759
0

---------$157,717

--- -------------$0

General Budgeted Expenses:
Salaries, Taxes &amp;Benef its
FICA
Occupancy-Office
Telephone
Equipment Owned &amp;Leased
Mai ling &amp; Postage
Stationary &amp;Supplies
Publications &amp; Printing
Meeting &amp;Travel
Insurance
Furniture &amp; Equipment
Computer
Trustees &amp; Commi ttee Meeting Expense
Professional Services
Miscellaneous &amp; Part-Time Help
Major Conference
Host Commi t tee Expense
Small Conference
Tota l
Revolving Funds Expense:
Directory
Kellogg Youth Administration
Corporate Giving Initiative
Mott Community Foundation Technical Asst .
Community Foundation Tax Credit

$153,613

--- ---- ---

$153,613

------------- -----$619,640

---------- -- -------

----------

$379,445 .66

Special Budge ted Expenses:
AIDS Adminis t ra tion·

Fund for the 90's Expenses:
Infrastructure
General Operating Enhancement
Revolving Funds-Completion (Improving
&amp;Increasing Philanthropy &amp;Energy Adm . )
Total
Total Cash Disbursements

$501,300

--- --------- ------

$13,922.71
66,774 .36
65,891.10
54,513.78
42,013.05

$52' 900
11 1,582
76' 000
74,000
122.000

$243,115.00

------------- --- ---

$16,638.74

-------- --

Total

----------

----------------- -

---------Total

---------$0
------- ---------- -

0

$16,638.74
------------ -- -- -$39' 390 33
15,538.25
118,794.88
0

----------

$436' 482

--- --------- -- ----

$30 ,000
$30' 000

------------- ---- --

$43,000
0
24,200

----------

$173,723.46
------ -- -----------

-------------------

--- ---------------

($13,361)

-- --------

----------

$812,922.86

($38' 977)
(44,808)
(10,109)
(19 ,486)

($3,610)
94' 595

$67,200

$1 ,034,982
---------------- --

Page 3 of 6

l

�COUNCIL OF MICHIGAN FOUNDATIONS
Balance Sheet
As of December 31, 1990

ASSETS
Current Assets:
Cash
Short-Term Investments

$1,883.38
437 ' 781.57

1,397,575.61

Grant and Endowment Accounts
Proper ties:
Contributed Furnishings
Purchased Furnishings
Purchased Equipment
Less Accumula ted Depreciation

$439,664 .95

$7,570.68
$31,802.36
167,340 .43

199,142.79
(105,967. 96)

100 ,745.51
$1,937,986 .07

Total Assets

LIABILITIES AND FUND BALANCES
$1,397,575. 61

Grants and Endowments Payable

26,000 .00

Deferred Revenue
Fund Balances:
Prope rties Fund
Gene ral Operating Fu nd
Revolving Fund
Fund for the 90's

$100, 745.51
192,828.25
56,304.48
91,881.99
441,760.23

Transfers &amp;Excess (Deficiency) or
Support &amp;Revenue over Expenses
Total li abilities and Fund Balances

72,650 .23
$1'937 '986.07

Page 4 of 6

�COUNCIL OF MICHIGAN FOUNDATIONS
Summary of Grant and Endowment Accounts
Nine Month Period Ending December 31, 1990

AIDS Fund
Beginning Balance
Additions (contr.)
Interest
Withdrawals (grants)
Ending Balance

State of
Michigan
Community
Foundation
Energy Fund

W.K. Kellogg
Michigan
Comm. Fdn.
Youth Project

W.W. Allen Fund

Totals

$37,084.60

$1,874,649. 79

$72,024.16

$1,983,758 . 55

$3 78.600.00

0.00

0. 00

0. 00

378,600.00

4. 631.53

1, 061.24

60,093 . 65

4, 333.48

70,119.90

(38,145.84)

(748,582.00)

(248,175 .00)

$135, 056.53

----- -------~- - -- -- - ---

$0.00

$1 , 186 ,161.44

$38,145 .84

$! 00.000 . 00
100 .000 .00
100.000.00
123 ,582.00

------------ -------------

--- --------------- -----

0. 00

$76,357.64

------------------- ----

(1,034,902.84)

$1 ,397 ,575.61

Gran ts
Bay Area Com. Fdn.
Com. Fdn. for SE. MI
Com. Fdn. Greater Flint
Council of MI Fdns.
Foote Memorial Hospital
Grand Haven Area CF
Holland Comm. Fdn .
Hope Network
Merrill-Palmer Inst.
Mich. Prot. &amp;Adv Serv.
Midland Foundation
M
uskegon Co. Com. Fdn.
Simon House
Wellness Network, Inc.
Wellness Network-Flint

$100,000.00
100,000.00
100,000.00
161 ,727 .84
36,175 .00
100,000.00
100,000.00
25' 000 .00
45,000 .00
40,000.00
25,000 .00
100 '000. 00
20,000.00
67' 000 .00
15,000. 00

$36 ,17 5. 00
100 ,000 .00
100,000.00
25,000 .00
45' 000.00
40,000.00
25,000.00
100,000.00
20,000.00
67'000'.00
15,000 .00

TOTAL
$248,175.00

$38 ,145. 84

$748,582.00

$0.00

- -------------- -- -----

- ----- ---- - --------------

---- -------------------

---- --- -------------- --

$1,034,902 .84

Page 5 of 6

�COUNCIL OF MICHIGAN FOUNDATIONS
Summary of Revolving and Speci al Projects Funds Income &amp; Expenses
Ni ne Month Per i od Endi ng December 31, 1990

Kellogg
Youth
Directory Admi nistration

Corporate
Giving
Ini t ia t i ve

Mot t
Comm. Fdn .
Technical
AIDS
Assistance Administration

Fund for
the 90's

Community
Foundation
Tax
Credit

Income:
Contributions
Interes t Income &amp;Other
Publications
Wo rkshops
Total Income

$0.00
0. 00
21, 100 . 32
0.00

$20 ' 000 .00
87' 582.00
0. 00
0.00

$8,634 .00
0. 00
630.00
1,431.00

$74 ,000.00
0.00
1,178.00
2,180 . 00

$30' 000 .00
0.00
0.00
0.00

$148,445.00
38,14 5.84
2, 900 .00
12,020.50

$6 ,000.00
16,000.00
0.00
0.00

$21,100.32

$107,582.00

$10,695 .00

$77 ,358 .00

$30,000.00

$201 ,511.34

$22 ,000 .00

$7,363.19
1,362.50
0. 00
2,023.59
308.94
1'561. 25
0. 00
102.32

$49 ,395.55

$42,240.18
86.00
1,594.92
15, 022.48
4,024.91
2,447.21
0. 00

$22,982.74
2, 473 . 10
12,188.42
480.86
3,520 .26
1,162 .70
7,089 .36

$11,503.58
61,271.12
36,717.55
14,658.53
5,004.69
2,325.29
0.00
211.57
0.00
2,061. 49
335.20
0. 00
244.11
0.00
31,390 .33
8,000.00

$0.00
22, 113.52
0. 00
17, 153.00
4.00
2' 520 . 00
0. 00
0. 00
0.00
124.03
0.00
0. 00
98 .50
0.00
0.00
0.00

$173,723.46

$42 ,013.05

Expenses:
Salaries, Taxes &amp;Benef its
Contracted Services
Workshops
Printing &amp; Publications
Meetings &amp;Travel
Te lephone &amp; Postage
Scholarship Activities
Equipment lease &amp;Mai nt.
Occupancy
Genera l Supplies
Books &amp;Subscriptions
Furniture &amp;Equi pment
Miscellaneous
Insurance
Computer Upgrade
Tel ephone Upgrade
Total Expenses

0. 00

993 .46
207 .46
0.00
0.00
0.00
0.00
0. 00
$13,922.71

222.00

831.45
100. 01
9,241 .86
3,212. 29
0. 00
153.76
0. 00
3,511.26
50.00

0. 00

17.09

56. 18
0. 00
0. 00
0. 00

0.00
57.45
416.95
0. 00
1. 00
0. 00
0. 00
0. 00

0. 00
1' 198.34
3,125. 91
0.00
275.00

$66,774.36

$65,891.10

$54,513 . 78

0. 00

Notes:
Fund Balances (in Thousands)
General Operating
Conference Fund
Di rectory
Corpora te Giving
Kellogg Youth Adminis tration
Matt Technical Assistance
Fund for the 90s (former ly Improving
Philanthropy, Increasing Philanthropy
and Energy Administration)

0. 00

0.00
0.00

$0.00
11,409.95
0. 00
573.34
702 . 45
38.00
0. 00
0.00
0.00
0.00
0. 00
0.00 .
0. 00
3,91 5.00
0. 00
0.00
$16,638.74

Carryover
$171

22
(3)
56
2
2

92

$342

Page 6 of 6

�COUNCIL OF MICHIGAN FOUNDATIONS
1991/92 Budget Summary

General
Budget

Community

Comm . Fdn .

Foundations Tax Credit

Corporate
Initiative

Michigan
AIDS Fund

19th
Annual

Directory

Conference

(6 months)
INCOME
Membership Contributions
Additional Contributions
Interest
Conferences
Publications
Fund Balance

$330 , 450
145,200
24 , 600
6,000
2 , 000
_ __ 0

$26,000
5,000
52,000
5,000
0
___
0

TOTAL

$508 , 250

$273 , 175
18,125
15 , 370
10,500
13,250
13,500
16 , 700
37 , 100
15,050
6 , 000
3,180
5,300
3,000
12,000
3,000
2,000

EXPENSES
Salaries and Benefits
FICA- Soc . Security
Occupancy
Telephone
Equipment
Mailing and Postage
Supplies
Publications and Printing
Meeting and Travel
Insurance-Plant and D&amp;O
Furnishings
Computer
Trustee &amp; Comm . Meetings

Total

$19,000
0
23,000
0

$65,000

$

$

95,000

2,000
1 , 000

0

~

~

$88 , 000

$68 , 589

$90 , 000

$40 , 261
3,000
1,500
1,250
0
5,000
5,000
4,000
8,989
0

$

$55 , 000
5,000
0
2,000
0
1,500
500
15,000
5,300
0
0

500
l , 000

0

$

$440 , 450
150 , 200
99 , 600
108,000
18,000

~

15 , 000
___
0

___o

_____21_,J]_§_

$ 8,587

$15,000

$95,000

$873,426

$ 1,700
131
0
600
200
600
1,200
200
500

1 , 100
1,200
0
0
1,300
2 , 500

$370,136
26,256
16 , 870
15,325
13 ' 450
23,000
26 , 900
66,800
32 , 339
6,000
4,280
6,500
3 , 000
88,400
5 , 300
14 , 026

58,125
5 , 000
1,400

24,000
37 , 000
750
12,700
58,125
5,000
1,400

975
1,900
3 , 500
9,500
2 , 500

Professional Services
Temp . Help
Miscellaneous
Fund For The 90 ' s
Program Opportunities
24,000
Infrastructure
37,000
Books and Subscriptions
Small Conferences
Hotel Costs
Speaker Expenses
Photography
Contribution to General Fund _ _ _ 0

___
0

___
0

_ _ _o

___
0

_ __
0

_____§_,_Q_QQ

_____QdQQ

TOTAL

$88,000

$68,589

$90 , 000

$8,587

$5,131

$95,000

$863,557

$508,250

5 , 700
300
250

65,700
700
689

750
12,000
0

5 , 000
0

0
8,587

700

r3
OJ
t1
&gt;-'

0

�GENERAL BUDGET
90/91
Budget
INCOME
Contributions
Basic
Fund For The 90 ' s
Interest
Miscellaneous
Conference Contribution
Energy
GGII
Establishing
TOTAL

90/91
Anticipated

$291 , 500
160,000
15,000
2,000
5 , 000
0
0
0

$473 , 500

$ 314 , 446
154 ,305
21 ,770
2 , 203
5,000
38,145
11,984
2,740
$550 , 593

91/92
Budget

$330,450A.
145 , 200B
24,600
2,000
6,000
0
0
0

$508,250

EXPENSES
Salaries and Benefits
FICA.- Soc . Sec.

12,690

Occupancy

15,130

Telephone

9,000

Equipment

12 , 500

Mailing and Postage

10,800

18,125

13, 5ooD

Supplies
37 , 100

Publications and Printing
Meeting and Travel

14,000

14 ,0 00

Insurance-Plant and D&amp;O
Furnishings

0

3,180

Computer
Trustee &amp; Comm. Meetings

3,oooG

1 , 500

Professional Services

12,000

Temp . Help

3,000

Miscellaneous

2 , 000

Fund For The 90's
Program Opportunities

24 , 200

Infrastructu re

43,000

TOTAL

0505I

37,000
$577, 716I

�Council of Michigan Foundations
Budget Notes
1991/92 Recommendations

INCOME
Note A

Membership Contributions - $330,450
This figure represents a 12% increase over the 1990/91
budget and a 5% over actual current year.

Note B

Fund For The 90's - $145,200
The W.K. Kellogg Foundation and Charles Stewart Mott
Foundation account for $125,000 of this contribution, as
many of CMF's program activities are part of each
foundation's programmatic interests . Reduced from 1990/91
budget because of increased annual contributions .

EXPENSES
Note C

Salaries and benefits - $273,175
This figure represents the inclusion of the new
Administrative Director and Data Analyst positions; an
average salary adjustment of 5% for CMF employees; medical
and disability insurance premiums, and annuity adjustments .
The Preside nt will present specific salary recommendations
at the Executive Committee meeting. The Executive Committee
determines the President's compensation.

Note D

Mailing and Postage - $13,500
CMF has received notice of intended, but yet unspecified,
postal and UPS rate increases. This figure anticipates
those increases as well as increased demand for CMF services.

Note E

Supplies - $16,700
This figure has been increased to reflect expanded CMF
services and programs.

Note F

Insurance - $6,000
This increase reflects the addition of the Directors and
Officers Liability premium amounting to $3,915 annually for
$2 million of coverage . This insurance was initially
requested by the Board as grantmaking protection for the
Michigan AIDS Fund activities .

Note G

Trustee and Committee Meetings - $3,000
This figure reflects increased CMF activities as well as the
assumption of meal costs for CMF vo l unteer members while
attending meetings.

�Note H

Fund For The 90 ' s - 1991/92 Budgeted Expenses
In addition to the first six activities in the 1990/91 Fund
For The 90's Report, which are an ongoing part of CMF's
regular mission and included in the General Budget
projections, the following operational expenditures are
anticipated for 1991/92 :
Program Opportunities - $24,000
Increasing Philanthropy- $14,500
Funds to be used for printing of materials,
local donor meeting costs, and contracted
services to facilitate the program.
Oral History Proiect Exploration - $2,000
To test the feasibility of the project with the
assistance of Robert E. Heney, CMF Trustee and
Director of Special Projects, W. K. Kellogg
Foundation, by interviewing , on- site, t wo
experienced donors.
Graduate CMF Intern- $1,500
Fund to support graduate college intern to
undertake project commensurate with CMF's needs
and the intern's interest . Examples might be
identifying donors who might be interested in
starting a private foundation or undertaking a
corporate contributions survey .
Michigan Nonprofit Forum - $1,000
An annual contribution is required of all
organizational members .
Program Opportunities to Evolve - $5,000
Funds to allow for studies , videos, or programs
which enhanse CMF's serv ice package. Such f unds
will allow committee flexibility; e.g . possible
recommendations by the Information Systems
Committee for a new publication or design
enhansements .
Infrastructure- $37,000
CMF Automobile - $22,000-$24 , 000
CMF car planned to be replaced every four year s
or 100,000 miles.
Copy Machine - $13,000-$15,000
Replacement and upgrading o f office d uplicati ng
equipment .

Note I

501I

1 990/91 expenses exceeded income because expenses included
GGII Conference expenses . Receipts for GGII were included
in the 1989/90 budget fund balance whi ch will cov er the
expenses.

�COUNCIL OF MICHIGAN FOUNDATIONS
1991/92 Five Year Projection
assumpt i on - 6% annual growth in expenses

INCOME
Membership Contributions
Additional Contributions
Interest
Conferences
Publications
TOTAL

EXPENSES
Salaries and Benef i ts
FICA- Soc . Security
Occupancy
Telephone
Equi pment
Mailing and Postage
Supplies
Publ i cations and Printing
Meeting and Travel
Insurance-Plant and D&amp;O
Furnishings
Computer
Trustee &amp; Comm. Meetings
Professional Services
Temp . Help
Miscellaneous
Fund For The 90's
Program Opportunities
Infrastructure
TOTAL

1347B

1991-92
General
Budget

1992-93
General
Budget

1993-94
General
Budget

General
Budget

1995-96
General
Budget

$330,450
145,200
24,600
6,000

$337,059
145 , 200
27 , 000
7 , 500

$343 , 814
145 , 200
32 , 000
10 , 000

$350,676
145 , 200
37 , 000
12,500

$357 , 690
145,200
42 , 000
12 , 500

___b_QQQ

_____l&amp;QQ

_____l&amp;QQ

___b_QQQ

_____l&amp;QQ

$508 , 250

$518,759

$533 , 014

$547 , 376

$559 , 390

$273 , 175
1 8,125
15 , 370
10,500
13 , 250
13 , 500
16 , 700
37,100
15 , 050
6 , 000
3 , 180
5,300
3,000
12,000
3 , 000
2,000

$289 , 566
19 , 213
16 , 292
11 , 130
14 , 045
14 , 310
17 , 702
39 , 326
15 , 953
6 , 360
3 , 371
5 , 618
3 , 180
12 , 720
3 , 180
2 , 120

$306,939
20 , 365
17,270
11 , 798
14,888
15 , 169
18 , 764
41 , 686
17,910
6,742
3 , 573
5,955
3,371
13 , 483
3 , 371
2 , 247

$325 , 356
21 , 587
18 , 306
12 , 506
15 , 781
16 , 079
19 , 890
44 , 187
18 , 985
7 , 147
3 , 787
6 , 312
3 , 573
14 , 292
3 , 573
2 , 382

$344,877
22, 882
28,404
13 , 256
16 , 728
17 , 044
21,083
46 , 838
20,124
7 , 576
4 , 014
6,691
3 , 787
15 , 150
3,787
2,525

24,000

44 , 673

29 , 483

13 , 633

-0-

$518,759

$533 , 014

$547 , 376

1994-95

~

$508,250

8

"'

0'

$574,766
(15,376)

&gt;-"
&gt;-"

�</text>
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                  <text>Grand Valley State University. Dorothy A. Johnson Center for Philanthropy</text>
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                  <text>Collection contains the records of four Michigan nonprofit organizations: Council of Michigan Foundations, Michigan Nonprofit Association, Michigan Community Service Commission, and the Johnson Center for Philanthropy at GVSU. The documents are compiled by the Johnson Center for Philanthropy, and records document the history of the organizations from the 1960s to the 2010s.</text>
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                    <text>Tab 8

Date:
To:

February 19, 1991
Board of Directors

From:
Re :

Executive Committee
Fund for the 90's - 1990/91 Report

The Fund for the 90 ' s was established by the Board of Trustees in 1990 to expand
and enhance CMF's service and program opportunities allowing for an expanded
avenue of voluntary support to enhance the capacity of general operations within
the Council's mission. The Fund is particularly important to CMF in that we
depend on it to continue our involvement with special-project activities that
enable us to better serve our members by relating to an extended environment, and
to update our operational equipment in a prudent manner.

1990/91 expenditures helped CMF to :
1.

expand staff to include the positions of Administrative Director a n d
Data Analyst , in order to ensure continuing quality of service.

2.

publish the annual survey of statewide Capital and Endowment Campaigns
Report.

3.

publish and distribute the Establishing A Charitable Foundat i on In
Michigan notebook .

4.

administer the Community Foundation Energy Initiative and the Michigan
AIDS Fund projects , which resulted in over 260 Michigan nonprofits
saving in excess of $720,000 annual ly in energy costs and receiving over
$330 , 000 in supporting grants respectively.

5.

continue national involvement with such organi z ations as the Counc i l on
Foundations , the Association of Regional Grantmakers , The Foundation
Center, and INDEPENDENT SECTOR ; associations which have all cont ributed
to representing gran tmakers' int eres t s in research, data collection,
leg islative and media relations, and raising public awareness and
education in matte rs concerning third sector i ssues and needs .

6.

continue support of the newly formed Michigan Campus Compact and
Michigan Nonprofit Forum; organizations which encourage student
inv olvement with nonprof i t organizations a nd curri culum , and represent
the collective interests of the State's nonprofit organizations
respectively.

�-27.

sponsor the Grantmaker/Grantseeker II Seminar to explore issues of
mutual interest , which was attended by more than 1200 registrants .

8.

investigate the feasibility of establishing a group health insurance
policy for grantmakers .

9.

Upgrade CMF ' s telephone and computer systems to adequately handle our
expanded responsibilities .

10. and, enlarge CMF's office space in response to expanded staff.

502!

�</text>
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              </elementTextContainer>
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              <elementTextContainer>
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              </elementTextContainer>
            </element>
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          </element>
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                    <text>Tab 4

February 19, 1991

Memo to:
From:

Re:

BOARD OF TRUSTEES

W. Calvin Patterson III, Chairman
Information Systems Committee
Information Systems Committee Report

The Information Systems Committee met February 13, 1 991 to discuss
several issues.
Michigan Donor History Proiect
Robert E. Hencey, Director , Special Projects, W.K. Kellogg Foundation
presented the rationale and a potential list of philanthropists for a
Michigan Donor History Video Project . The reasons for producing a
series of videos are: 1) as a historical record, 2) as an inspiration
to donors and philanthropists, 3) to inspire others to form
foundations, 4) to provide a model to other foundations that wish to
record their own history and 5) to share with other national
philanthropic archives . Mr. Hencey noted that printed materials and
audio cassettes could be developed from the videotapes, if deemed
appropriate. The project was hardily endorsed by the Information
Systems Committee which offers the following recommendation:
RECOMMENDED that the Board of Trustees support the Donor History
Project with a budget of up t o $20,000; $2,000 of which is reflected in
the 1991-92 budget with the remainder to be allocated from the 1990-91
Fund for the 90s Fund Balance.
The Michigan Foundation Directory
The 7th edition, published and distributed last November, has had brisk
sales with over 1,700 sold and revenue totalling $35,207. Appreciation
was expressed to James M. Richmond, Chief Operating Officer, The Frey
Foundation, for his revisions to the "Proposal Process" section of the
Directory . The Update to the Directory will be issued this summer.
Following a communication from CMF's legal counsel, Duane L. Tarnacki
o f Clark, Klein &amp; Beaumont, the Michigan Attorney General's office has
sent Logos Associates a letter advising Logos that their publication,
the Directory of Maior Michigan Foundations, may contain misleading and
inaccurate information and that their marketing to Michigan consumers

�may violate Michigan ' s Consumer Protection Act . The Attorney General's
office has requested a copy of the directory in order to determine
whether their publication falls afoul of the Consumer Protection Act or
any other Michigan law . No formal response has been received at this
time .
Other Publications
Several suggestions and ideas were shared by the I nformat i on System
Committee members regarding changes and additional information t o
revise and expand CMF publ i cations . A thanks to the Committee for
their time and helpful ideas.
WCP/jfll391B

�</text>
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                    <text>W.K. Kellogg Youth Project 1991-1996
Overview
Purposes :
Provide a community foundation vehic l e for every donor in the
state
Establ ish a pool of you t h field-of - interest f unds across the
state to meet l o cal youth needs
Build community foundation unrestricted and field - of- interest
permanent assets
Expose young people to volunteerism and phi l anthropy.
Challenge Ove r view
2:1 ($2 local for each $1 from Kellogg}
Local funds permanently endowed unrestricted or
field-of-interest
Kel l ogg funds permanently endowed for youth
Active youth committees making grants for youth needs and
outreach to expand youth philanthropy
$1 mi l lion maximum chal lenge for each community foundation
(geographic affiliates may app l y through the CMF member
which might then exceed}
Man agement
Youth Project Advisory Committee will review applications and
authorize chal lenges (John Marshall, President of the
Kresge Foundation , wil l Chair; others to be named}
Community Foundation Committee will continue to guide the
overall project : advise on technical assistance components
and lead the field
W.K. Kellogg Foundation will pay $29.5 million of the grant
directly to community foundations after CMF authorization
CMF will pay $3.5 million out to community foundations ($2
million over the next five years wi l l go to CMF to support
technical assistance to community foundation members and
for program management} .
Staffing
Current Program Director and Secretary
Two new positions: Program Assistant and Secretary
Technical Assistance Overview (to Community Foundati ons
Mini-grants for specific consultation needs (new}
Planned Giving and l egal back up (new}
Statewide annual youth development meeting (new}
Subsidy for Training Expenses
Scho l arships
Publ ications
Direct consultation and materials
Common Needs Strategies (tax credit, public relations to
targeted markets}
Library material s
A Detailed Plan-of-Work and Revised Budget wi l l be presented at the
June Board meeting.
0018K/2

�Council of
MICHIGAN
FOUNDATIONS
Suite 31 One South Harbor Avenue I P.O. Box 5991 Grand Haven, MI 49417 I (616) 842-7080 !FAX (616) 842-1760
Judith S. Hooker, Chair

HOLD FOR RELEASE :
February 26, 1991

Leon:1rd \'f/. Smith. Viet Chairman

.\lariam C. Noland. Vice Chairman
Donald A. Lindow, Vice Chairman

Richard K. Rappkyt·, Treasurer
Dorothy A. Johnson, President
B0.4RD OF TRl'STF.ES
Elizabeth H. Binda

Vice President and Trustee
Guido A. and Elizabeth H.

Binda Foundation
Leo J. Brennan. Jr ., F.x~:curivt Dirtnor
Ford '1otor Company Fund

Contact Person :
Kathryn A. Agard
Program Director
Council of Michigan Foundations
One South Harbor Avenue
Grand Haven, Michigan
49417
Phone: (616) 842-7080

W'illiam A. Diaz. Program Officer

Ford Foundation

Herbert H. Dow, President
Herbert H. &amp; Grace A.
Oow

Foundation

Robert A. Fisher
Presidt11t and Trustee
frank S. &amp; Mollie S. VanOen·oort
)kmorial foundation
Rohen E. Hencey, Director
of Sptt.'ial Projens
\V.K. Kellogg Foundation

Willard J. Hertz, Vice President
Charles Stewart Mott Foundation
Judith S. Hooker, Trustee
Robert L. &amp; judith S. Hookt:r
Foundation

Subject:
Michigan Community Foundations Receive Major W. K.
Kellogg Foundation Grant to Serve Youth and Build
Philanthropy in Michigan

The Council of Michigan Foundations (CMF), on behalf of
its 37 community foundation members, announces the receipt
of a $35 million grant from the W. K. Kellogg Foundation to
be awarded over the next five years.

Gilbcrr Hudson, Prcsidem
Huds(m-W'ebhcr Foundation

Patricia B. johnson. Executi\'c Director
~1uskegon County Communit}'
foundation
Ho\vard 0. Kalleward, Trustee
Dorothy l'. Dalton Foundation
Donald A. Lindow. Vice President
.:\':atonal Bank of Detroit

John E. Marshall, IIl, President
The Kresge Foundation
Mariam C. 1\'oland. President
Community Foundation for
South~astern

The grant is given in order to :
1 . provide Michigan youth wi th an experience in
philanthropy
2. challenge local community foundations to raise
permanent funds to meet future needs,

Michigan

\X''. Calvin Pancrson. lll,

Executi\'e Director
McGregor Fund

John W_ Porter, Trustee
Charles Stewart Mou Foundation
Margaret A. Rit'cker, Prc:"~ident
Harry A. &amp; Margaret D.
Towslc)' Foundation

Mary Caroline Rouschafer,

3 . increase the charitable expendit ures of
community foundations, particularly for youth
projects, and
4. enhance and strengthen community foundations as

Chairman and CEO

Frey Foundation

local vehicles of philanthropy .

Leonard w·. Smith. President
The SkiUman Foundation
Stephtn E. lpton, President
Whirlpool Foundation

Peter )1. Wcge, Vice Chairman
Stedcast' Corporation

An Association of Foundations and Corporations Making Grants for Charitable Purposes.

�-2-

"The Michigan Community Founda tion Youth Project grant is one of the largest
single awards given by the W.K. Kellogg Foundation in its history," notes Dr.
Russell G. Mawby, Chairman of the Foundation.

"This award recognizes the

importance of the locally focused community foundations and our c o nfidence in
their ability to play a pivotal role in the future of philanthropy in the
State of Michigan.

Also, the involvement of young people in the philanthropic

process plants the seeds for a future generation of charitably spirited
Americans."

The gift is a challenge grant which requires $2 of local donations to be
raised and permanently endowed in each community foundation's unrestricted or
field-of - interest fund, for each $1 of Kellogg funds received .

The Kellogg

funds must be permanently endowed in a youth field-of-interest fund.

Once the

funds are endowed, they will generate challenge grants to meet youth needs in
perpetuity .

Young people (under age 21) will be actively involved in each

community in helping to meet local youth needs through individually designed
youth advisory and volunteer projects. Each community foundation, which i s a
member of the Council of Michigan Foundations, may apply for up to an
aggregate of $1 mi llion from the Kellogg Foundation .

"The W.K . Kellogg challenge provides an opportunity for the community
foundations to help kids and to grow all at the same time", states Judith S.
Hooker, Chair of the Board of Trustees for the Council of Michigan
Foundations."

�-3-

The Council of Michigan Foundations will receive a total of $2 million of the
$35 million gift over the 5 years for the purpose of providing technical
assistance to the community foundations and for management of the project.
The technical assistance includes outreach to areas of the State which are not
yet served by community foundatio n vehicles.

"The Council has, as a part of its mission, the goal of increasing the
resources available to the nonprofit sector," reports Dorothy A. Johnson,
President of CMF.

"This grant allows us to extend and expand the network of

Michigan's community foundations to make sure that every philanthropically
spirited donor has a v ehicle available which can receive their gift for use in
the local community forever. The $33 million which will go directly to
permanent youth funds within local community foundations and the $66 million
of permanent assets to be raised locally in order to meet emerging community
needs will result in $99 million of new resources available at the local leve l
for Michigan's communities within the next 5 years."

Program Director for the project is Kathryn A. Agard.

This is a continuation

and expansion of a three year program funded by the W. K. Kellogg and Charles
Stewart Mott Foundations.

Further details of the grant are available from the

Council of Michigan Foundations.

The Council is a nonprofit association of

275 Michigan private foundation, community foundation and corporate
grantmakers.

The W.K. Kellogg Foundation, established in 1930 to "help people help

�themselves," has distributed more than $1 billion is support of programs in
agriculture, education and health.

Areas of emphasis within those broad

fields include youth and higher education; community-based, problem-focused
health services; a wholesome food supply; philanthropy and volunteerism, and
broadening the leadership capacity of individuals.

Projects in opportunities

for youth are concentrated mainly in Michigan; support for economic
development projects is provided only in Michigan .

The Foundation today is among the largest private philanthropic organizations
in the world.

It supports programs in the United States, Latin America, the

Carribean and southern African countries .

Limited worldwide involvement is

achieved through international networks of activities related to the
Foundation's programming interests .

0019K/2-5

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                    <text>Tab 13

Date:

February 19, 1991

Memo to:
From:
Re :

I.

BOARD OF TRUSTEES

Gilbert Hudson, Membership Committee Chairman
Membership Committee Report

Membership Status Report
Membership beginning April 1, 1990
Members approved (previously reported)
Members not renewing (previously reported)
TOTAL MEMBERSHIP PRIOR TO 2/26/91 Board Meeting

II .

264
+13
~

275

Applications for CMF Membership
Proposed New Members -- 2/26/91
Grand Bank
Grand Rapids, MI - Char l es S t oddard
(recruited by Joyce F. Hecht)
William Lyon Phelps Foundation
Detroit, MI - Charl es A. Parcells, Jr .
(recruited by Gilbert Hudson)

III.

+ 2

Not Renewing
Fenton Community Foundation
( merging with Community Foundation of Greater Fl int)
TransContinnental Airlines
(terminating)

TOTAL MEMBERSHIP ENDING

2/26/91

275

Membership currently consists of:
Private Foundations
Community Foundations
Banks
Corporate Foundations &amp;
Corporations

177
38
14
_iQ

275

GH/jmc:559M

�</text>
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                    <text>Tab 12

Date :

February 19, 1991

Memo to :

From:

Re :

BOARD OF TRUSTEES

Michigan AIDS Fund Committee
Barbara J. Getz, Chairman
Thomas A. Bruce
Frederick Bryant
William E . Emery
Beth Goebel
Glen F. Kossick

Mark A. Miller, Consultant
Marvin McKinney
W. Calvin Patterson, III
Linda B. Patterson
Ira Strumwasser

Project Report, Grant Requests and Recommendation for Continuation

ACTION REQUESTED :

I . That the CMF Board of Trustees approve awarding grants in the sum of
$65,500 to the following four recipients :
American Red Cross of Ottawa County
Children's Immune Disorder
Grand Rapids AIDS Task Force
Wellness Networks - Grand Traverse

$18,000
10,000
12,500
25,000

Payment will be dependent on the conditions described in the proposal
summaries .

II . That the CMF Board of Trustees approve renewing the Michigan AIDS Fund
mandate as a Council project for a second year.

FUTURE OF THE MICHIGAN AIDS FUND:
The Fund has thoughtf ully directed new funding support to encourage impo rtant
projects in an area of emerging need. The Michigan AIDS Fund has succeeded in
bringing substantial private philanthropic support to many Michigan AIDS
projects for the first time . During the first year, the Michigan AIDS Fund
committee has also provided p rofessional review of proposals submitted, and
developed an excellent funding plan which was supported by CMF's Board of
Trustees .
The Michigan AIDS Fund 's accomplishments reflect the quality of its committee
members, who are successful and skilled in grantmaking. The Fund's greatest
challenge is fund development, a territory infrequently traveled by committee
members. The Michigan AIDS Fund had an initial goal to raise $500,000 during
its first year. Currently the Fund has raised $435,000 and is actively
seeking to raise the remaining $65,000.

�-2-

CMF can be proud of the significant work that has been done within the
carefully defined mandate of the Michigan AIDS Fund.
It is now timely for
CMF's Board to review the role of the fund for the future.
The Michigan AIDS Fund Committee c~nsidered a number of future options:
That the project be terminated at the completion of its first year.
That the project seek another statewide organization to assume
responsibility for the Michigan AIDS Fund .
That the project be expanded to a full time Council-staffed
standing.
That the project be continued under its current mandate and
direction.
The committee decided upon the fourth option above, and i t is the
recommendation of the committee that the Board of Truste es continue the
Michigan AIDS Fund for a second year of the project. The Council would
continue to administer the project, including approval of all grants. The
project committee would continue its regular responsibilities of responding to
CMF members interests i n the a rea of AIDS, fund raising activities in support
of our grantmaking function, and monitoring of grantee project development.
In addition, the committee will initiate consultations with staffed
foundations to encourage collaborative efforts among various program officers,
and publish some educational materials about the issue of AIDS program
funding .
Factors considered by the Committee in mak i ng the recommendation
include :
First, the Michigan AIDS Fund has provided critically important funding for
AIDS projects .
An impo rtant consideration in considering the Fund's future is
the importance of that support in a climate of scare governmental s upport and
a history of little other philanthropic support within our state.
Second, the relationship to the National Community AIDS Partnership has the
potential of providing significant national "matching funds" to Michigan.
Future Fund plans should insure that we not lose the opportunity to capture
those matching funds.
Third , the Michigan AIDS Fund committee and support staff offer a
professional resource to CMF members who wish to consider this issue
independently .
Fourth, the relationship to the Council of Michigan Foundations has provided
the project a high level of confidence among funders.
Future options that
distance the Fund from the Council may place future support in jeopardy.

GRANTEE CONFERENCE

The Michigan AIDS Fund project is sponsoring a networking and technical
assistance conference on Tuesday, March 5 , 1991 for grant recipients .
It will
be held at the Cedar Street Holiday Inn in Lansing from 9:00 a.m. - 4 : 00 p.m.
527!

�</text>
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                    <text>COUNCIL OF MICHIGAN FOUNDATIONS
1990-91
BOARD OF TRUSTEES AND OFFICERS

CHAIRMAN
Judith S. Hooker, Trustee
Robert L. &amp; Judith S . Hooker
Foundation
851 Cascade Hills, East
Grand Rapids, MI 49546 616/956-1081
VICE CHAIRMAN - Private
Leonard W. Smith, President
The Skillman Foundatio n
333 W. Fort Street, Suite 1350
Detroit, MI 48226 313/961-8853
VICE CHAI RMAN - Corporate
Donald A. Lindow, First Vice Pre sident
National Bank of Detroit
P.O. Box 222 , Trust Department
Detroit, MI 48232 313/225- 3083
VICE CHAIRMAN - Community Foundations
Mariam C. Nol and, Executive Director
Community Foundation for SE Michigan
333 West Fort Street
Detroit, MI 48226 313/961-6675
TREASURER
Richard K. Rappleye, V.P./Treasurer
Charles Stewart Mott Foundation
1 200 Mott Foundation Build i ng
Flint, MI 48502 3 1 3/238 - 5651
PRESIDENT
Dorothy A. Johnson
Council o f Michigan Foundations
P.O . Box 599
Grand Haven, MI 49417 61 6/842 - 7080
Elizabeth H. Binda, Vice President &amp;
Trustee
Guido A. &amp; El izabeth H. Binda Foundation
124 S . Minges Road
Battle Creek, MI 49017 616/963-6394
Leo J. Brennan , Jr., Ex. Dir.
Ford Motor Company Fund
The American Road, Room 914
Dearborn, MI 48121-1899 313/845 - 8711

William A. Diaz, Program Officer
Human Rights &amp; Governance
Ford Foundation
320 E; 43rd Street
New York, NY 1 0017 212/573-5266
Herbert H. Dow, President
The Herbert H. &amp; Grace A. Dow
Foundation
P.O. Box 2184
Midland, MI 48641 -2184
517/636 - 2482
Robert A. Fisher, President
&amp; Trustee
Frank S . &amp; Mol lie S. VanDervoort
Memorial Foundation
1784 Hamilton Road
Okemos, MI 48864
517/349-7232
Robert E. Hencey, Dir. of Comm. and
Dissemination
W.K. Kel l ogg Foundati on
400 North Avenue
Battle Creek, MI 49407 - 3398
616/968 - 1611
Wil l ard J. Hertz, Vice President
Charles Stewart Mott Foundation
Mott Foundation Building
Flint, MI 48502 313/238 - 5651
Gilbert Hudson, President
Hudson-Webber Foundation
333 W. Fort Street
Detroit, MI 48226 313/963-7777
Patricia B. Johnson, Exec. Director
Muskegon County Community Foundation
Suite 304, Frauenthal Center
407 W. Western Avenue
Muskegon, MI 49440 616/722-4538

�Howard D. Kalleward, Trustee
Dorothy U. Dalton Foun~ation
525 Landsdowne
Kalamazoo , MI 49001 616/344-3472
John E. Marshall III, President
The Kresge Foundation
3215 W. Big Beaver Road
Troy, MI 48007 313/643-9630
W. Calvin Patterson III , Exec . Dir .
McGregor Fund
333 w. Fort Street, Suite 1380
Detroit, MI 48226 313/963 -3 495
Dr . John W. Porter, Trustee
Charles Stewart Mott Foundation
c/o Detroit Public School
5057 Woodward
Detroit, MI 48202 313/494 -10 00
Margaret A. Riecker, President
Harry A. &amp; Margaret D. Towsley
Foundati on
3211 Valley Drive
Midland, MI 48640 517/835-7084
Mary Caroline (Twink) Rottschafer
Chairman and CEO
Frey Foundation
48 Fountain Street , NW
Grand Rapids, MI 49503-3023 616/451- 0303
Stephen E . Upton, President
Whirlpool Foundation
2000 M-63 North
Benton Harbor , MI 49002 616/926-3 46 1
Peter M. Wege, Vice Chairman/Trustee
Steelcase Corporation/Steelcase Fdn .
901 44th Street, S.E.
P.O . Box 19 67
Grand Rapids, MI 49501 616/957 - 0480

jmc:57c

I

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                    <text>Tab 7
The Year in Review
1990-91
Summary (Nine Months}

CMF has had a very productive year, marked by new programs and the expansion
of several existing services. CMF operates around the Plan of Work. This
has been a useful management tool for staff to measure their progress and
accomplishments.

Highl ights by CMF Purpose
I.

To provide the means fo r r egular exchange of ideas, exper i ences,
and expertise among Michigan grantmakers.
636 grantmakers attended the 19th Annual Conference in Lansing
which i ncluded 33 ses s ions and over 90 speakers.
"Spring School" Workshops held for private foundations, community
fo undat i ons and corporate giving foundations - Attendance, 120
grantmakers.
Over 140 grantmakers from De tro it area met i n June with the CMF
Board of Trustees.
CMF membership roster published and circulated.
CMF responds to an average o f 60 requests pe r week from Membe rs .
224 (82%} Members have received phone call, personal visit or both
from CMF staff resp onding to questions or inquiring about a need .

II.

' To increase the effi ciency and effectiveness o f Michigan 's
philanthropic network .
Detroit Area Grantmakers met s even times during 1990 - 91; Kent
County Donors Forum and Kalamazoo Foundation Roundtable mee t
quarterly. St . J oseph/Benton Harbor grantmakers meet annually.
State of Michigan/Community Foundation Energy Partnership project
concluded 9/30/90. Final report is s ued to legislat ors,
grantmakers and grantees. Net results include $700,000 annual
energy savings fo r 260 nonprofits .
$3.8 mil li on in matching funds
raised. Public Service Comm i s sion report complet ed .
Spec ial staffing for the Improving Philanthropy Pro jec t was
successfu lly concluded on 8/ 13 /90 following t he publicati on of an
Educator s' Confere nce Foll ow up Repo rt, conducting a final survey
of Michigan college and univers i ty activities on the subj ect of
philanthropy, supporting the establishment of the Michigan
Nonprofit Forum, designing a statewide computerized lib r ary
re source system on the subject of philanthropi c s tudies , and
writi n g a Report to Funde r s on the advocacy efforts o f the
project . The Improving Philanthropy Committee wil l continue to
encourage and moni to r the e ffort s of the project as part of CMF's
ongoing mission.

�-2Cosponsored Grantmakers/Grantseekers II seminar April 11, 1990
with over 1,150 participants. CMF cosponsored eight additional
grantsmanship seminars . Dorothy A. Johnson Co-chairs
Grantmaker/Grantseeker I II Conference.
In response to Members' interest, established Michigan AIDS Fund.
Receiv ed $25,000 National AIDS Partnership grant.

III . To inform the public of the important and irreplaceable contributions to
Michigan foundations and grantmaking institutions to the state and to
the larger society.
Publ ished Annual Report; four Memo to Members; 12 community
foundation Memo to Members; four issues ' of The Michigan Scene.
Publi shed and circulated Michigan Foundation Dire cto ry, 7th
Edition.
Instrumental in placement of over thirty news articles abo ut
foundation and corporate grantmakers.

IV. To represent Michigan grantmakers' inte rests and concerns with officials
of local , state and national government .

Revised CMF Legislative Goal Statement
Worked with COF &amp; IS legislative committees on the Common Fund and
appreciated property legislation .
Two legislative goals have been accomplished ... Private Foundat i o n
.65% admi nistrativ e expense law allowed to sunset; liability of
volunteer directors in the State of Michigan was limited .
Begin work on reporting community foundation tax credit year one
results .
Legislative Seminar II will be held February 26, 199 1 for state
legislators , thei r aids , and executive branch representatives.

V. To increase private and community founda tion a nd c o rporate grantmaking
resources in the state of Michigan.
A. Private Foundations
-153 new private foundations created since 1988 .
- Edition II, Establishing A Charitable Foundation in Michigan,
Update to be releas ed in February.
- Assisted with COF pluralism project emphas izing the creation o f
p rivate foundations by minor i ties .

�-3B. Community Foundations
Assets of community foundations up 33% in 1989 from 1988.
-Worked with 14 Boards of Trustees in developing strategic plans.
- Assisted affiliation of emerging and current community
foundations in agreements with CMF Members.
- Direct mail of 30,000 Tax Credit brochures to financial advisors
as a support to the second year of the tax credit.
- Continued provision of a "Boot Camp " orientation, Spring School
and Summer Session serving 200 community foundation grantmakers.
- Substantial work in defining a community foundation and
d eve lo ping procedu res t o guide community foundation growth in
the State, supporting a Special Community Foundation Task Force.
- Specialized meetings provided at members ' request for:
TRACSTAR (computer software program)
Fund Accounting
Retreat opportunities for directors, management staff and
secretaries
Youth project sharing
Neighborhood services program development
- Initiation of a formal monitoring program between 6 community
f oundation members (3 relationships fo rmed) .
- Started process to develop two new mul ti-county community
foundations in unserved areas with leadership and support of
private foundations.
- I nvitat ion to all estat e planning attorneys in Michigan to
attend a special session designed for them during CMF's
conference.
- Completed grantmaking cycle for Kellogg Yo u th Project and
superv ised projects with 26 community foundations.
C. Corporate
- Met with 40 current CMF corporate members to introduce
Initiative.
- Met with 17 non-member corporations to introduce Initiative.
- Presented 12 Chamber of Commerce keynote addresses throughout
the state.
- Obtained t hree new corporate members to CMF: IBM, Blue Cross
Blue Shield of Michigan, Midland Cogeneration Venture.
- Developed and conducted Grand Rapids business Contributions
Workshop, held November 14, 1990.

�-4- Second edition of Michigan Corporate Matching Gift Programs
manual published .
Published Corporate Giving Initiative News l etter in April and
October .
- Rewrote and published CMF brochure , "How to Organize a Corporate
Giving Program . "
- Worked with Michigan State Chamber of Commerce and local Chambers
to increase the number and size of corporate giving programs .

CMF Administrative highlights include:
15 new CMF Members.
51 Members made additional grants .
Two new staff positions added; Administrative Director and Data
Analyst .
Expanded office space to accomodate new staff and services .
Upgraded office telephone and computer systems .

l917A

�Tab 9

Council of Michigan Foundations
1991-92 PLAN OF WORK

The 1991-92 Plan of Work is organized by the operational purposes of the
Council of Michigan Foundations. Included is a section on the administration
of the organization and separate sections on community foundation and
corporate activities supported by special purpose funding .
PURPOSE - PROGRAM
I.

To provide the means for regular exchange of ideas, experiences , and
expertise among Michigan grantmakers.
A.

Meetings/Workshops
1.

" *
*

Plan, execute, and evaluate Nineteenth Annual CMF Conference,
November 13-15 , 1991
a. Staff Conference Program and Host Committees .
b . Maintain confere nce s ' in-house registration .
c . Update conference 5 year plan.
2 . Convene Advisory Cabinet , Annual Members and New Member
Orientation meetings at 19th Annual Conference and other t imes
on request .
3.
Plan , execute, and evaluate Nineth Annual "Spring School".
Plan and expedite West Michigan Members meeting in coordination
4.
with June Board of Trustees meeting.
5. Plan and expedite other topical meetings as meet purposes of
CMF and needs of Members.
6.
Support Grantmakers/Grantseekers III seminar .
7 . Plan and execute one day "Institute for New Staff."
8. Provide staff support at Michigan Campus Compact Annual
Conference .
9. Coordinate Michigan Aids Fund committee meetings .
10 . Plan and execute one day CMF staff Training/Planning Retreat.

B.

Individual Assistance

*

*
*

1.
2.
3.
4.

*

Respond to CMF Member requests for information.
Continue to expand CMF resource files for use by Members.
Catalogue all CMF resource materials a nd circulate availability.
Make individual phone or personal v isit with every CMF Member.

New or expanded initiatives for 1991-92

�-2-

II . To increase the efficiency and effectiveness of Michigan's
philanthropic network .
A.

Membership Services
1.

2.

3.

4.

*

5.
6.
7.

B.

Encourage and expedite meetings of local grantmakers by
geographic region.
a . Detroit Area Grantmakers - seven meetings annually .
b . Kent County Donors Forum - four meetings annually.
c . Kalamazoo Foundation Roundtable .
Plan and expedite one Grantmaker Visitation Program -- day tour
of Michigan grantmakers including discussion of particular
grantmakers giving programs, process, etc .
Coordinate individual visitations of interested members to
another member foundation, corporation or bank for not less
than one day or more than one week .
Provide mailing label and word processing services to Members
on fee basis .
Provide administrative support for the Michigan AIDS Fund, a
cooperative membership funding effort .
Provide staff assistance for Membership Services Committee.
Staff Public Issues Committee which will review issues of
general interest to the CMF membership as may be raised by
Members .

Improve Philanthropy
1.

2.
3.
4.
5.

6.

Continue the study of the feasibility of a group health
insurance program, or other cost effective alternatives, for
Members .
Support the development of the Michigan Campus Compact .
Support the development of the Michigan Nonprofit Forum .
Publish third annual report on Capital and Endowment Fund
Campaigns in Michigan .
Participate with state and national affiliated organizations .
a . Maintain liaison with Council on Foundations , Association
of Regional Grantmakers, Independent Se ctor, The Foundation
Center , the Michigan Campus Compact, and the Michigan
Nonprofit Forum.
b . Maintain liaison with related organizations such as
National Committee on Responsive Philanthropy , United Way
of Michigan, Michigan League for Human Service s, Greater
Detroit Chamber of Commerce Contributions Committee, and
other such organizations which may impact on legislative
policy .
c. Explore mutual interests with Michigan Manufacturer ' s
Association, Michigan Bar Association, Michigan Bankers
Association, Financial Planners, Accountants , and
Associates.
Provide staff assistance to the Improving Philanthropy
Committee .

�-3-

III .

To inform members and the public of the important and irreplaceable
contributions made by Michigan foundations and grantmaking institutions
to the state and to the larger society.
A.

CMF Publications
l.
2.
3.

*

4.

*
*

*

5.
6.
7.
8.

9.
*10
11.
12.
*13 .

B.

Publish CMF Annual Report .
Issue Memo to Members as needed .
Publish four issues of the tabloid, The Michigan Scene, to be
distributed to the CMF membership, Michigan foundations and
corporations , government representatives and the general public .
Prepare and issue Michigan Foundation Directory, Edition VII
Update, summer of 1991.
a . Circulate "Survey of Michigan Foundation Philanthropy VII."
b. Circulate "Information for Seeking Grants" brochure.
Circulate "Finding Work with Grantmakers " brochure .
Circulate CMF Membership Roster , publ ish new edition in July,
1992.
Promote sale of Michigan Matching Gift Programs manual, Edition
II, among corporations and nonprofit associations .
Promote use and sale of video and tape cassettes to CMF
educational p rograms .
a . "Education in the State of Michigan"
b. "Grantmaking for Results"
c . "View From the Other Side"
d . "Grant Evaluation"
Promote sale of " Establishing a Charitable Foundation in
Michigan," Edition II . Revise promotional brochure .
Issue second Update of Establishing A Charitable Foundation in
Michigan .
Promote use of "How to Establish a Corporate Giv ing Program"
brochure .
Promote sale of "How to Establish a Scholarship Program" manual.
Organize "Annual Report Recognition Program . "

Other Activities
1.

2.

3.

4.

* s.
6.
7.

Work with 11 Michigan Foundation Center Regional Collections
and facilitate use of Co llec tion volunteer to assi s t in the
mutual purpose s of the Collections, the Foundation Cen ter and
CMF.
Add attorney and CPA fields to computer listing of all Mi chig a n
foundations by name, address, assets, grants , expenditures , EIN
number, and congressional district.
Continue promotion of Michigan grantmakers in the media .
Provide info r mation to the press as requested.
Proceed with donor oral or v ideo history project dependent on
funding .
Cooperate with other nonprofit organizations to sponsor
programs related to grantmaking.
Staff Information Systems Commi ttee .

�-4-

IV.

To represent Michigan grantmakers' interests and concerns with
officials of local, state and national government .
A.

Legislative and Regulatory

*

l .
2.

*

3.
4.

5.

*

6.

7.
8.

B.

V.

Pursue CMF Legislative Goal Statement .
Report to the Michigan Legislature results of the Michigan
Community Foundation Tax Credit .
Establish state Legislative Network with cooperation of CMF
Members .
Cont inue " Development Good Will" program within eighteen
Michigan Congressional districts , maintaining listing of all
foundations within each district .
Work with Council on Foundations' Legislation and Regulation
Committee on legislative network.
Work with Independent Sector Government Relations Committee and
Advocates and Michigan Nonprofit Forum Legislative Committee as
appropriate .
Maintain liaison with State Attorney General's office.
Provide staff assistance to Gove rnment Relat ions Committee.

Oversee the administration of the William W. Allen Fund to
represent philanthropy in federal and state legislative and
regulatory matters .

To increase private and community foundation and corporate g rantmaking
resources in the state of Michigan.
A.

Private Foundations
l.

2.

*

3.

4.

5.

*

B.

6.

Work with " Increasing Philanthropy" Committee to encourage
peers to consider forming a foundation or increasing their
giving.
Seek private foundation donors in each geographical area (using
CMF Trustees and Members) who would provide leadershi p in their
area .
Work with accounting firms who request assistance to work with
their clients considering the establishment of private
foundations .
Coope rate with Michigan Bar Association, Michigan Bankers
Association, Michigan Manufacturer's Association as well as
other associations to be identified to inform their members
about the benefits of and how to create a private foundation .
Work with Council on Foundations national program to increase
creation of private foundations.
Work with interested Trustees of existing private foundations
who may want to create their own foundation .

Community Foundations
( See Plan of Work for Community Foundations , page 9)

C.

Corporate Grantmaking
(See Plan of Work f or Corporate Giving Initiative , page 6 )

-----

- -· · -

�-5-

VI.

CMF ADMINISTRATION
A.

Financial
1.
2.
3.
4.
5.
6.
7.
*8.

B.

Membership
1.
2.
3.
4.

5.
6.

C.

Solicit annual membership contributions from current Members.
Solicit additional contributions from interested Members for
approved special projects.
Maintain membership history on computer .
Solicit new members from private foundations, community
foundations and corporate giving programs to increase CMF
membership by 5%.
Staff the Nominating Committee .
Staff the Membership Committee.

Meetings
1.
2.

D.

Maintain financial records on computer.
Update five-year financial plan.
Prepare the annual budget .
Administer budget as approved by Board of Trustees .
Administer investment of funds .
Serve as fiscal agent for State of Michigan Community
Foundation Energy Initiative grant, including audit.
Assist Audit Committee as requested.
Review and revise employee benefit plans.

Organize and staff three meetings of the Board of Trustees .
Staff meetings of the Executive Committee as necessary.

General
1.
2.

3.
4.
*5.
*6.

Expand the training of staff on use of Wang &amp; IBM computers.
Recruit volunteers or university or college interns to
undertake CMF speciali zed research or service projec ts , paying
expenses if and when appropriate .
Revise annual Plan of Work and Plan of Work Results reports.
Investigate merit of providing on-site computer registration .
Update internal operational and pe rsonnel policies.
Staff training to upgrade skills in their areas of
responsibility.

l

�-6-

CMF Corporate Giving Initiative
1991-92 Plan of Work

PURPOSE: Encourage the formation of new corporate g1v1ng programs and enhance
the efficiency and effectiveness of existing corporate giving
programs, in Michigan.
I.

Create avenues of information exchange among leaders interested in
corporate giving programs and strategies.

*

II .

A.

Maintain a file of CMF member and nonmember corporate giving
programs in Michigan.

B.

Publish a quarterly newsletter on CMF member corporate
contributions news and information.

C.

Develop informal local luncheon meetings for discussion of shared
issues by corporate contributions peers.

D.

Publish and distribute speeches by corporate leaders on subjects
of contributions programs and philosophies.

Assist corporations with giv ing program development and
implementation .

*

A.

Cosponsor the Ninth Annual Michigan Corporate Grantmakers
Workshop with Michigan State Chamber of Commerce and the Greater
Detroit Chamber of Commerce .

B.

Develop corporate contributions training track for CMF 19th
Annual Conference .

C.

Conduct second Grand Rapids Business Contributions Workshop,
Autum , 1991

D.

Present three regional half-day workshops for corporate
grantmakers

E.

Promote sale of Michigan Corporate Matching Gift Manual , Edition
II,

F.

III.

Explore development of workshop for corporate business
consultants .

Raise the level of awareness of corporate leader s about the need for ,
and benefits of, corporate giving programs.
A,

Correspond and meet personally with CMF member and non-member
corporate leaders to discuss initiativ e and invite involvement.

- - - - - - - - - - - - ----j

�-7-

B.

Develop and distribute promotional brochures and articles
describing the basic concepts of corporate giving .

*

C.

Create partnerships for presentations on contributions management
in collaboration with Michigan State Chamber of Commerce,
Michigan Manufacturers Association, local Chambers of Commerce
and Community Foundations .

*

D.

Encourage the development of on-going Local Business
Contributions Committee activities.

E.

Actively seek public speaking business engagements for director
and other corporate l eaders.

IV.

Recognize successful corporate giving efforts.

*

*

V.

A.

Promote news media showcasing CMF corporate membership activities .

B.

Write and distribute feature stories for business trade
publications .

C.

Develop a corporate column for CMF tabloid The Michigan Scene .

D.

Keynote corporate giv ing executives at conferences, workshops,
and general presentations.

CMF Administration

A.

Promote new corporate memberships in CMF.

B.

Supervise program budget.

C.

P repare program reports in a timely manner.

D.

Attend CMF and community meetings when appopriate, and create
liaisonships with state and national philanthropic organizations .

E.

Develop new opportunities as time and circumstances permit.

F.

Revise annual Plan of Work and Plan of Work Results report.

G.

Provide staff assistance to the Corporate Giving Committee.

- - - - - - - - - - - - --1

�-8-

COMMUNITY FOUNDATION
1991-1992 PLAN OF WORK

OVERALL ASSUMPTIONS
The overall assumption for this Plan of Work is that funding for F.Y.
1991-1992 will continue near its current level . This plan of work is based
upon the information available in December 1990 regarding funding for the
community foundation project for 1991-1992. While there is a possibility of
support for the project to continue, these funds are not assured at this time.
It is assumed that the W.K. Kellogg Foundation Community Foundation Youth
Project grant will end June 30, 1991.
It is assumed that the current Charles Stewart Mott Michigan Community
Foundation Technical Assistance Project will end September 30, 1991 .
It is assumed that the Charles Stewart Mott Foundation will entertain and
approve an extension of the Technical Assistance Project for 3.5 years
beginning October 1 , 1991 . CMF will need to apply for this second grant in
the spring of 1991.
Between the interest income from the Youth Funds still invested, and a
continuing grant from the Charles Mott Foundation, this draft plan assumes
funding for FY 1991-1992 will continue to be near its current level.
If challenge grant opportunities currently being pursued with the W.K . Kellogg
Foundation are forthcoming , the Plan of Work will need to be substantially
revised to reflect a new level of programming .

Goals
I . To provide the means for regular exchange of ideas, experiences and
expertise among Michigan grantmakers
A.

B.

Service to Members
1. Continue to staff the Services Subcommittee and the Community
Foundation Committee and annually evaluate services provided
2. If further support for the project is not for t h c oming , plan for
the instituti onalization and/or deletion of current services by
the end of FY 1992 .
Meetings and Training
1. Continue annual meeting and training schedule
a . Summer seminar in June aimed at professional development
b. Fall CMF annual conference workshops
c. Specialized retreats for var i ous staff
1 . full-time executive director's retreat
2 . manager ' s retreat
3. half- time and vo lunteer executive di rector's r e treat

-l

�-9-

C.
D.

E.

II.

4. secretaries week, one day training on the west side of the
state, one day training on the east side of the state
d. Orientation for new staff and board members both in March and
during the CMF annual conference
e. Spring school in March on a technical issue involved in running
a community foundation
f. Four regional luncheons: one in each part of the State
regarding common issues
g. Other training and meetings as requested by the membership
h. Formal evaluation of each training oriented meeting.
i. Provide staff support for:
- Community Foundation Committee
- Services Subcommittee
- Tax Credit Subcommittee
- Marketing and Public Relations Subcommittee
Mailings
Continue mailing to community foundation members
Publications
1. Grant Focusing manual
2. Strategic Planning manual
3. Public Relations and Marketing manual
4. Michigan Community Foundation brochure
Mentoring
1. Continue to refine the mentorship process
2. Develop one-to-one mentors for newer foundations with more
organizational mature members

To increase the efficiency and effectiveness of Michigan's philanthropic
network
A. Community Foundation System Development
1. Hold statewide meeting of trustees and executive directors to
discuss issues of geography and to define relationships
2. Attend a Board of Trustees meeting of each community foundatio n
to discuss geographic service and potential conflicts, or expansion
3. Institute procedures developed by the Community Foundation Task
Force for inquiries from areas interested in starting new
foundations
B. Research
Research the growth of Michigan community foundations and compare
their patterns to those in business and government . Develop
appropriate assistance based on these patterns.
C. Scholarship Awards
1. Provide partial scholarship support for community foundations
to attend CMF's annual conference
2. Provide individual scholarships to community foundations for
specialized training as they request
D.
Individual Organizational Development
1 . Complete the writing of three to five year plans for each
community foundation member as a base for the future
2. Launch 3 emerging community foundations (Alger County, Delta
County, and Isabella County)
3. Begin 3 new community foundations (Little Traverse Bay- 2 counties;
Grand Traverse Bay-S counties; Lenewee County)
4 . Continue to professionalize community foundations by encouraging
staffing

l

�-10-

E.

Library Resources
1 . Keep the library cataloguing, cross-referencing, and lending
system up-to-date .
2. Acquire books, tapes, and videos to fill any subject gaps.
3. Publish semi-annual bibliography of holdings by topic and
distribute to community foundations .

III . To inform members and the public of the important and irreplacable
contribution made by Michigan foundations and grantmaking institutions to
the state and to larger society
A. Continue to staff and implement the plans of the Marketing and Public
Relations Committee
1 . train community foundation staff and trustees on how t o work with
the media including cable access
2. develop individualized PSA's using professional production
resources
B . Reach targeted markets with the community foundation message
1 . city managers and city commissions
2 . estate planning attorneys
3. chambers of commerce
4. bankers
5 . certified public accountants and investment managers
6. funeral home directors
7 . insurance agents
IV .

To represent the Michigan grantmakers i n terests and concerns with
officials of local, state and national government
A. Continue to work with the Sta te Department of Treasury on community
f oundation certification
B. Renew the tax credit
C. Evaluate the tax credit

V.

To increase private foundations, community foundations , and corporate
grantmaking resources in the State of Michigan
A. Expand and continue the direct mai l of information on the tax credit
B.· Explore opportunities for funding community foundations tha t are
equivalent to the tax credit in support of philanthropy Secure a t
le as t one new source of funds : rebates, changes in the probate law
regarding estates and trusts, further challenge grants

1 903A/ l-3-91

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                    <text>Tab 1

MINUTES 01" THE MEETING 01" THE
BOARD OF TRUSTEES 01"
THE COUNCIL 01" MICHIGAN FOUNDATIONS
October 31, 1990

The meeting of the Board of Trustees of the Council of Michigan
Foundations was held at the Clarion Hotel, Lansing, on Wednesday, October 31,
1990 pursuant to written notice duly given.
The meeting was called to order
at 11:10 a.m. by Judith S. Hooker, Chair.
Trustees and officers present in addition to Mrs. Hooker were Elizabeth
H. Binda; Leo J . Brennan, Jr.; William A. Diaz; Herbert H. Dow; Robert A.
Fisher; Robert E. Hencey; Willard J. Hertz; Judith S. Hooker; Gilbert Hudson;
Dorothy A. Johnson; Patricia B. Johnson; Howard D. Kalleward; Donald A.
Lindow; John E. Marshall, III; Mariam C. Noland; W. Calvin Patterson , III;
John W. Porter; Richard K. Rappleye; Margaret A. Reicker; Leonard W. Smith;
Stephen E . Upton; and William V. Weatherston. Also present was
trustee-nominee Mary Caroline Rottschafer.
Absent was Peter M. Wege.
Guests included Duane Tarnacki, Clark, Klein &amp; Beaumont; and Members of
the AIDS Task Force: William Emery, Whirlpool Foundation; Barbara Getz,
Kresge Foundation; Glenn Kossick, Metro Health Foundation; and Mark Miller,
CMF Consultant to the Michigan AIDS Project.
CMF staff members present were Kathryn A. Agard, Jane F. Morgan, Linda B.
Patterson, R. Sue Smith, and Judy M. Carl who recorded.
Minutes
Upon motion duly made, supported, and unanimously carried, it was
RESOLVED that the June 7-8, 1990 minutes be approved as presented.
Treasurer ' s Report
Mr. Richard K. Rappleye, Treasurer, presented the financial statement for
the six- month period ending September 30, 1990, a copy of which is appended to
these minutes .
Upon motion duly made , supported, and unanimously carried, i t was
RESOLVED that the September 30, 1990 financial statement be approved as
presented.
Michigan Community Foundation Youth Project Advisory Committee
Ms. Mariam C. Noland, representing the Youth Project Advisory Committee,
presented the committee report, a copy of which is appended to these minutes.
She requested that the Board of Trustees approve challenge grants to the
following foundations, with payment to be made contingent upon the fulfillment
of the grant requirements :

l

�-2Albion Civic Foundation
Buchanan Area Foundation
Eaton Rapids, Community Heritage Foundation of
Four County Foundation
Manistee County Foundation
Marquette Community Foundation
Midland Foundation
Monroe County, Community Foundation of

$ 42,500
3,000
30,000
100,000
50,000
100,000
25 , 000
100 , 000
$450,500

Upon a motion duly made, supported and unanimously carried, it was
RESOLVED that the challenge grants be approved as presented .

Community Foundation Policy Task Force
Ms . Noland presented the Community Foundation Policy Task Force report, a
copy of which is appended to these minutes. Ms . Noland requested that the
Board of Trustees approve:
a) the definition of a community foundation, and
b) the behavioral characteristics to be used in j udging compliance with the
proposed working definition; i t was further requested that all current CMF
community foundation members be "grandfathered" into membership with the
understanding that staff will work with the foundations to bring them into
compliance with the definiti on and characteristics .
A copy of the working
definition is appended to these minutes .
Upon a motion duly made, supported, amended, and unanimously carried, it
was
RESOLVED that the working definition be approved subject to separating
the operational guidelines from the descriptive definition and submitted to
the Board of Trustees as soon as possible.

Executive Commi ttee
Mrs . Margaret (Ranny) Riecker, representing Judith S. Hooker , presented
the Executive Committee report; a copy of the minutes from the January 19 ,
1990 Executiv e Committee meeting are appended to these minutes.
Mrs . Riecker reported that the Executive Committee recommends that CMF:
- attempt to extend and/or expand the Michigan Community Foundation Tax
Credit
- engage Public Affairs Associates to as sist with the implementation of
this effort
- respond to interest shown by community foundations and request t heir
support of this effort.
Mr. Willard J . Hertz c i rculated copies of , and read, a memo to the Board
of Trustees sharing his concerns regarding the tax credit and proposed
lobbying efforts. A c opy of the memo is appended to these minutes.

�-3A fourth recommendation was submitted by Mr. Hertz:
-

that CMF cooperate fully with the state legislative task force on
taxable expenditures to assure an orderly review and assessment of the
community foundation tax credit and its continuing value and
justification .

Upon motion duly made, supported and unanimously carried, it was
RESOLVED that a fourth recommendation, as presented by Mr. Hertz, be
included in the Executive Committee recommendations.
Upon motion duly made, supported, and unanimously carried, i t was
RESOLVED that the Executive Committee recommendations be approved as
amended.
Mr . Willard J. Hertz abstained.

Michigan AIDS Fund Committee
Ms. Barbara Getz, Chair, presented the Michigan AIDS Fund Committee
report, a copy of which is appended to these minutes. An AIDS RFP has been
issued; and 23 proposals for funding have been received by the Committee . Ms .
Gertz presented information on the National Community AIDS Partnership, and
highlighted the Committee's next steps. Ms . Getz requested the Board ' s
approval to award nine grants totalling $330,525 to the following
organi zations:
Comprehensive AIDS Alliance of Detroit
Hope Network
Hospice of Jackson
Merrill-Palmer Institute
Michigan Protection &amp; Advocacy Service
Simon House
Wellness Networks, Inc .
Wellness Networks, Inc ., Flint
eMF-Michigan AIDS Fund's Networking Conference
of Grantees

50,000
25,000
36,175
45,000
40,000
50,000
66,350
15,000
3,000

Upon motion duly made, supported and unanimously carried, it was
RESOLVED that grants be awarded· to the organizations as presented.

Government Relations Committee
Mrs . Ranny Riecker, Chair, presented the Government Relations Committee
Report, a copy of which is appended to these minutes. Mrs. Riecker noted that
the original CMF Legislative Statement was adopted March 1, 1979 with five
revisions being adopted thereafter. She highlighted the proposed changes for
1990 which reflect goals accomplished and the expansion of others.
Upon motion duly made, supported, and unanimously carried, i t was
RESOLVED that the Legislative Statement be approved as presented .

�-4Mrs. Riecker reported that the Committee recommends CMF sponsor a second
Legislative Seminar for legislators and their professional and executive
staffs, to be held Tuesday, February 26, 1991 at the State Library/Museum in
Lansing.
Upon motion duly made, supported and unanimously carred, it was
RESOLVED that an expenditure of up to $5,000 be approved from the William
Allen Fund for the 1991 Legislative Seminar and complimentary copies of the
Michigan Foundation Directory, Edition VII, for national and state
representatives .

w.

Mrs . Riecker presented information on plans to extend the community
foundation tax credit and highlighted the two brochures used in its marketing,
copies of which are appended to these minutes.

Investment Committee
Mr. Leonard W. Smith, Chairman, presented the Investment Committee
report. He presented background information on the formation of the
Committee, and reported on progress in the Drexel bankruptcy issue. He
reviewed minutes from the Committee's meeting held May 25, 1990, and
summarized various meetings held after that date, specifically noting that he ,
Jonathan Walton of Clark, Klein &amp; Beaumont, and Dorothy Johnson met with
Robert Risselade of Abbitt Management and their counsel on October 5, 1990 to
discuss the problem . Mr. Smith explained the Committee reviewed Clark , Klein
and Beaumont's October 17 , 1990 memo "Status Update and Alternatives for
Future Action . " He noted CMF's proof of claim has been filed .
Mrs . Johnson explained that the statute of limitations for CMF's
negligence claim is three years and six years for the breech of contract
claim. Mrs. Johnson read a letter from Dr. Norman Brown, President, W.K.
Kellogg Foundation, regarding plans to complete the Community Foundation Youth
Initiative Project .
Mr. Smith reported that the Investment Committee recommends CMF:
1) continue to monitor through Clark , Klein and Beaumont, the bankruptcy
proceedings; and 2) that CMF not pursue litigation against Mr. Risselade,
Abbit Management or Anderson-Bylsma at the present time, however, CMF should,
with legal assistance, pursue disciplinary proceedings against Mr. Risselade,
Abbit Management and Anderson &amp; Bylsma, through the various broker licensing
agencies.
Upon motion duly made , supported and unanimously carried, i t was
RESOLVED that the Investment Committee's recommendations be approved as
presented.

18th Annual Conference
Mr . Leo Brennan, Jr . , Chairman, Program Committee, and Mr . Robert A.
Fisher, Chairman, Host Committee, welcomed the CMF Board to Lansing and
briefly presented program topics and evening activities to be held during the
conference.

�-5Other Business
Mrs . Hooker requested questions and comments regarding the written
reports for the Membership, Membership Services, Nominating, Information
Systems, Community Foundation Energy Initiative, Community Foundation Program,
Corporate Giving Initiative and Improving Philanthropy Committees, copies of
which are appended to these minutes.
The Board of Trustees commended Jane F. Morgan for the outstanding staff
support she provided for the Community Foundation/State of Michigan Energy
Initiative .
New Business
Mrs. Dorothy Johnson reported that Linda B. ·Patterson has accepted the
position of Administration Director .
Upon motion duly made , supported, and unanimously carried, it was
RESOLVED that the CMF Board of Trustees authorize the Administration
Director of the Council of Michigan Foundations, in addition to the President
and Membership Services Director, to sign checks against the funds of the
corporation.
Mrs . Johnson reported that CMF has obtained a $2 million Directors' and
Officers' Liability Insurance policy from Lloyds of London.
Mrs. Hooker read the following resolution:
WHEREAS William V. Weatherston has contributed his clear
insight and patient vision to the Council of Michigan
Foundations as a Trustee from 1987 to 1990 •••••
WHEREAS his participation as a representative of corporate
Michigan and a citizen of the universe has provided guidance
to the Corporate Giving Initiative program • ••• •
WHEREAS his counsel on the Government Relations Committee has
contributed to the development of long-lasting public sector
understanding of philanthropy and its purposes •••••
WHEREAS his leadership as Co- Chairman of the 1987 Corporate
Grantmaker Workshop and Co-Chairman of the 1988 Annual
Conference Host Committee has encouraged others in the
pursuit of intelligent and compassionate giving .. •.• and,
WHEREAS his personal integrity and commitment to make a
difference have enriched our abilities to act effecti vely as
an association ••. • •
BE IT RESOLVED that the Board of Trustees of the Council of
Mi chigan Foundations expresses its gratitude and appreciation
to Mr. Weatherston for his past services and continuing
guidance.

�-6-

Upon a motion duly made, supported, and unanimously carried, it was
RESOLVED that the resolution be passed.
There being no further business to come before the Board, the meeting was
adjourned at 1:00 p .m.

jj,· ..4~ Ld
;;th S. Hooker, Chair

jmc :522I

d

,L.,v

�Tab 1

IN- DEPTH REPORT OF THE MEETING OF THE
BOARD OF TRUSTEES OF
THE COUNCIL OF MICHIGAN FOUNDATIONS
October 31, 1990

The meeting of the Board of Trustees of the Council of Michigan
Foundations was held at the Clarion Hotel, Lansing, on Wednesday, October 31,
1990 pursuant to written notice duly given . The meeting was called to order
at 11:10 a.m. by Judith S. Hooker, Chair.
Trustees and officers present in addition to Mrs. Hooker were Elizabeth
H. Binda; Leo J. Brennan, Jr . ; Wil liam A. Diaz; Herbert H. Dow; Robert A.
Fisher ; Robert E. Hencey; Willard J . He rt z; Judith S. Hooker ; Gi l bert Hudson;
Dorothy A. Johnson; Patricia B. Johnson; Howard D. Kalleward; Donald A.
Lindow; John E . Marshall, III; Mariam C . Noland; w. Calvin Patterson, III;
John W. Porter; Richard K. Rappleye; Margaret A. Reicker ; Leonard W. Smith;
Stephen E . Upton; William V. Weatherston; and Peter M. Wege. Al so present was
trustee-nominee Mary Caroline Rottschafer.
Guests included Duane Tarnacki, Clark, Klein &amp; Beaumont; and Members of
the AIDS Task Force: Wil l iam Emery, Whir lpool Foundation ; Barbara Getz,
Kresge Foundation; Glenn Kossick, Metro Health Foundation; and Mark Miller ,
CMF Consultant to the Michigan AIDS Project.
CMF staff members present were Kathryn A. Agard, Jane F. Morgan, Linda B.
Patterson , R. Sue Smith, and Judy M. Carl who recorded.
Minutes
Upon motion duly made, supported, and unanimous l y carr i ed, it was
RESO LVED that the June 7-8 , 1990 minutes be approved as presented .
Treasurer's Report
Mr. Richard K. Rapp l eye , Treasurer , presented the f i nancial statement f or
the six-month period ending September 30, 19 90 , a copy of which is appended to
these minutes . Mr. Rapp l eye reviewed the Summary Statement of Budgeted Cash
Operations, noting income and expenses for General Budgeted, Revolving Funds,
Special Budgeted, and Fund for the 90's. The c l os ing Cash Balance was
reported at $436,929 . 08; with cash receipts totalling $580,991. 17 and
disbursements total ling $485,079.98. Next presented was the Balance Sheet
with assets and liabi li ties totalling $2,071 , 459.40 . The Summary of Grant and
Endowment Account s was reviewed and fund balances were noted: AIDS Fund ,
$203 ,600; Energy Fund , $0; Youth Project, $1,255,314 . 60; and Allen Fund,
$74,870.21. The Summary o f Revolving and Special Projects Funds Income and
Expenses was explained, and Mr. Rappleye highlighted the carryover funds from
previous years which are available for disbursement thi s year.
Upon moti on duly made, supported, and unanimously carried , it was
RESOLVED that the September 30, 1990 financial statement be app r oved as
pre sented.

----- --------

�-2-

Michigan Community Foundation Youth Project Advisory Committee
Ms . Mariam C. Noland, representing the Youth Project Advisory Committee,
presented the committee report, a copy of which is appended to these minutes.
She requested that the Board of Trustees approve challenge grants to the
following foundations, with payment to be made contingent upon the fulfillment
of the grant requirements:
Albion Civic Foundation
Buchanan Area Foundation
Eaton Rapids, Community Heritage Foundation of
Four County Foundation
Manistee County Foundation
Marquette Community Foundation
Midland Foundation
Monroe County, Community Foundation of

$ 42,500
3 , 000
30,000
100,000
50,000
100,000
25,000
100.000
$450,500

Reponding to questions, Ms. Noland explained that initial project
evaluations have been completed, and the information dissemination through
several training opportunities. Ms. Kathy Agard displayed a scrap book
containing pictures, newspaper articles and descriptions of the various
community foundation programs, noting i t will be presented to Dr. Joel J.
Orosz, W.K. Kellogg Foundation, on Friday, November 2, 1990.
Upon a motion duly made, supported and unanimously carried, it was
RESOLVED that the challenge grants be app r oved as presented.
Community Foundation Policy Task Force
Ms. Noland presented the Community Foundation Policy Task Force report, a
copy of which is appended to these minutes. Ms. Noland requested that the
Board of Trustees approve :
a) the definition of a community foundation, and
b) the behavioral characteristics to be used in judging compliance with the
proposed working definition; i t was further requested that all current CMF
community foundation members be "grandfathered" into membership with the
understanding that staff will work with the foundations to bring them into
compliance with the definition and characteristics . A copy of the working
definition is appended to these minutes.
Ms. Noland presented background information on the Task Force formation
and explained the definition was developed to define which organizations can
carry the title of "community foundation," not to limit the diversity of
philanthropic activity.
She noted the definition is a developmental statement
for community foundations to strive toward and should be taken as a whole.
Mrs. Johnson shared additional information, noting the history of CMF and the
evolution of community foundations across the nation; she explained how the
Michigan Community Foundation Tax Credit stimulated requests for certification
by non-eligible organizations, i.e. United Ways and school foundations.
It
was noted that the definition will help CMF-member community foundations
determine whether to apply for certification, as well as assist CMF in
deciding which organizations will receive sustained technical assistance.

�-3-

Mr. Smith shared his concerns that the proposed definition is
"exclusive," and may affect CMF 's membership recruitment, as well as stifle
community foundation development. He shared that he is past president of a
small community foundation which would not be classified as such under the
proposed definition, presented his thoughts on several of the points described
in "Part A." and "Part B", and questioned whether advising on grant policy is
in conflict with CMF ' s stated mission.
Mr. Hertz suggested that the proposed
working defini tion be separated into definition and guidelines; where the
definition would be broadly presented and the guidelines would be
descriptive--describing goals, objectives and behavior. Several comments
regarding the difficulty for small community foundations to obtain endowment
funds were made, and Ms. Patricia Johnson clarified that, under t he
definition, community foundations must seek or make an effort to establi sh
endowments . Mr. Hudson stressed the importance of developing a community
foundation definition to assist the Membership Committee in their duties.
A. lengthy discussion continued on breading the wo rking definition and
Mr. Hertz requested that it be amended to reflect a definition and operational
guidelines .
Upon a motion duly made , supported , and unanimous ly carried i t was
RESOLVED that the working definition be amended to separate operational
guide l ines from the descriptive definition.
Upon a motion duly made, supported, and unanimously carried it was
RESOLVED that the recommendation be approved as amended.
Mrs. Dorothy Johnson suggested the revised working definition be
submitted to the Board for review at their February meeting. Mr . Smith and
Mr. Hertz were invited to attend the Community Foundation Task Force mee t ings.
Executive Committee
Mrs. Margaret (Ranny) Riecker, representing J udith s. Hooker, presented
the Executive Committee report , a copy o f which is appended to these minutes.
Mrs . Riecker noted that during the January 19 , 1990 Executive Committee
meeting, the Government Relations Committee provided background i nfo rmation on
the ir discuss i ons and recommendations to pursue a strategy for renewing the
Michigan Community Foundation Tax Credit . A. copy of the minutes from the
January 19 , 1 990 Executive Committee meeting are appended to t hese minute s.
Mrs. Riecker reported that the Executive Committee recommends that CMF :
- attempt to extend and/or expand the Michigan Community Foundation Tax
Credit
- engage Public A.ffairs A.ssociates to assist with the implementation of
this effort
- respond to interest shown by community foundations and request their
support of this effort.
Mr . Willard J. Hertz circulated copies of, and read, a memo to the Board
of Trustees sharing his concerns regarding the tax credit and proposed
lobbying efforts . A. copy of the memo is appended to these minutes.

�-4-

A fourth recommendation was submitted by Mr. Hertz:
- that CMF cooperate fully with the state legislative task force on
taxable expenditures to assure an orderly review and assessment of the
community foundation tax credit and its continuing value and
justification.
Upon motion duly made, supported and unanimously carried, it was
RESOLVED that a fo ur th recommendation , as presented by Mr. Hertz, be
included in the Executive Committee recommendations.
Upon motion duly made, supported, and unanimously carried, it was
RESOLVED that the Executive Committee recommendations be approved as
amended.
Mr . Willard J . Hertz abstained.
Michigan AIDS Fund Commi ttee
Ms. Barbara Getz, Chair, presented the Michigan AIDS Fund Committee
report, a copy of which is appended to these minutes . Ms . Getz introduced
committee membe rs Glenn Kossick, William Emery and Mark Miller. She reported
that $358,600 has been contributed to the fund by CMF Members; Mark A. Miller,
Executive Director of the Ferguson Hospital Foundation has been retai ned to
staff the project on a part-time basis; an AIDS RFP has been issued ; and 23
proposals for funding have been received by the Committee. Ms. Gertz
presented information on the National Community AIDS Partnership, and
highlighted the Committee's next steps. Ms. Getz requested t he Board's
approval to award nine grants totalling $330,525 to the following
organizations:
Comprehensive AIDS Alliance of Detroit
Hope Network
Hospice o f Jackson
Merrill-Palmer Institute
Michigan Protection &amp; Advocacy Se r vice
Simon House
Wellness Networks, Inc.
Wellness Networks, Inc., Flint
CMF-Michigan AIDS Fund's Networking Conference
of Grantees

50,000
25,000
36,175
45,000
40,000
50,000
66,350
15,000
3 , 000

Responding to a question posed by Mr . Hertz, Ms . Getz noted the prosp ect
for raising $50,000 - 60,000 additional funding, and Mrs. Dorothy Johnson noted
that three funding reques t s a r e pending. Ms . Getz shared information on
grassroots organizations being considered for grant awards, and Mr. Marshall
stressed the i mportance of developing a publication piece on the AIDS projec t
to heighten CMF Member awareness o f the program.
Mr. Hertz and Mr . Robert E. Hencey complimented the Committee on their
work and exce llent project review materials .
Upon motion duly made, supported and unanimously carried, it was
RESOLVED t hat grants be awarded to the organizations as presented.

�-5-

Government Relations Committee
Mrs. Ranny Riecker, Chair, presented the Government Relations Committee
Report, a copy of which is appended to these minutes. Mrs. Riecker noted that
the original CMF Legislative Statement was adopted March 1, 1979 with five
revisions being adopted thereafter. She highlighted the proposed changes for
1990 which reflect goals accompl ished and the expansion of others .
Upon motion duly made, supported, and unanimously carried, it was
RESOLVED that the Legislative Statement be approved as presented.
Mrs. Riecker reported that the Committee recommends CMF sponsor a second
Legislative Seminar for legislators and their professional and executive
staffs, to be held Tuesday, February 26 , 1991 at the State Library/Museum in
Lansing. She further explained that the Committee recommends CMF formalize a
state legislative network by House and Senate districts.
Upon motion duly made, supported and unanimously carred, it was
RESOLVED that an expenditure of up to $5 , 000 be approved from the William
W. Allen Fund for the 1991 Legislative Seminar and complimentary copies of the
Michigan Founda tion Directory, Edition VII, for national and state
representatives.
Mrs. Riecker presented information on plans to extend the community
foundation tax credit and highlighted the two brochures used in its marketing,
copies of which are appended to these minutes.
Investment Committee
Mr. Leonard W. Smith, Chairman, presented the Investment Commi ttee
report. He presented background information on the formation of the
Committee, and reported on progress in the Drexel bankruptcy issue. He
reviewed minutes from the Committee's meeting held May 25, 1990, and
summarized various meetings held after that date, specifically noting that he,
Jonathan Walton of Clark, Klein &amp; Beaumont, and Dorothy Johnson met wi th
Robert Risselade of Abbitt Management and their counsel on October 5, 1990 to
discuss the problem. Mr. Smith explained the Committee reviewed Clark, Klein
and Beaumont's October 17, 1990 memo "Status Update and Alternatives for
Future Action," and noted that the investment firm of Abbit Management /
Anderson &amp; Bylsma is in receipt of a letter prepared by Clark, Klein and
Beaumont stating CMF's proof of claim.
Responding to Mr. Weatherston's question, Mrs. Dorothy Johnson explained
that the statute of limitations for CMF's negligence claim i s three years and
six years for the breech of contract claim . Mrs. Johnson read a letter f rom
Dr. Norman Brown, President, W.K. Kel logg Foundation, regarding plans to
complete the Community Foundation Youth Initiative Project.
Mr. Smith reported that the Investment Committee recommends CMF :
1) continue to monitor through Clark, Klein and Beaumont, the bankruptcy
proceedings; and 2) that CMF not pursue litigation against Mr. Risselade,
Abbit Management or Anderson-Bylsma at the present time, however, CMF should,
with legal assistance, pursue disciplinary proceedings against Mr. Risselade,
Abbit Management and Anderson &amp; Bylsma, through the various broker licensing
agencies.

�-6-

Upon motion duly made, supported and unanimously carried, it was
RESOLVED that the Investment Committee's recommendations be approved as
presented.
18th Annual Conference
Mr . Leo Brennan, Jr ., Chairman, Program Committee, and Mr . Robert A.
Fisher, Chairman, Host Committee, welcomed the CMF Board to Lansing and
briefly presented program topics and evening activities to be held during the
conference .
Due to time constraints, Mrs. Hooker requested questions and comments
regarding the informational reports for the Membership, Membership Services,
Nominating, Information Systems, Community Foundation Energy Initiative,
Community Foundation Program, Corporate Giving Initiative and Improving
Philanthropy Committees .
The Board of Trustees commended Jane F . Morgan for the outstanding staff
support she provided for the Community Foundation/State of Michigan Energy
Initiative.
New Business
Mrs. Dorothy Johnson reported that Linda B. Patte rson has accepted the
position of Administration Director.
Upon motion duly made, supported, and unanimously carried, it was
RESOLVED that the CMF Board of Trustees authorize the Administration
Director of the Council of Michigan Foundations , i n addition to the President
and Membership Services Director , to sign checks against the funds of the
corporation .
Mrs . Johnson reported that CMF has obtaine d a $2 million Directors' and
Officers' Liability Insurance policy from Lloyds of London .
Mrs. Hooker read the following resolution:

WHEREAS William V. Weatherston has contributed his clear
insight and patient vision to the Council of Michigan
Foundations as a Trustee from 1987 to 1990 • . ...
WHEREAS his participation as a representative of
corporate Michigan and a citizen of the universe has
provided guidance to the Corporate Giving Initiative
program .....
WHEREAS hi s counsel on the Government Relations Committee
has contributed to the development of long - lasting pub li c
sector understanding of philanthropy and its purposes .• •.•

�-1-

WHEREAS h is leadership as Co-Chairman of the 1987
Corporate Grantmaker Workshop and Co-Chairman of the 1 988
Annual Conference Host Committee has encouraged others in
the pursuit of intelligent and compassionate
giving ... . • and,
WHEREAS his personal integrity and commitment to make a
difference have enriched our abilities to act effectively
as an association . . . . .
BE IT RESOLVED that the Board of Trustees of the Council
of Michigan Foundations expresses its gratitude and
appreciation to Mr. Weatherston for his past services and
continuing guidance .

Upon a motion duly made, supported, and unanimously carried, it was
RESOLVED that the resolution be passed.

There being no further business to come before the Board, t he meeting was
adjourned at 1:00 p . m.

Judith S . Hooker
Chair

Dorothy A. Johnson
President

jmc : SOOM

�COUNCIL OF MICHIGAN FOUNDATIONS
1990-91
BOARD OF TRUSTEES AND OFFICERS
as of 11/l/90

CHAIRMAN
Judith S. Hooker, Trustee
Robert L. &amp; Judith S . Hooker
Foundation
851 Cascade Hills, East
Grand Rapids, MI 49546 616/956-1081
VICE CHAIRMAN - Private
Leonard W. Smith, President
The Skillman Foundation
333 W. Fort Street, Suite 1350
Detroit, MI 48226 313/961-8853
VICE CHAIRMAN - Corporate
Donald A. Lindow, First Vice President
National Bank of Detroit
P.O. Box 222, Trust Department
Detroit, MI 48232 313/225-3083
VICE CHAIRMAN - Community Foundations
Mariam C. Noland, Executive Director
Community Foundation for SE Michigan
333 West Fort Street
Detroit, MI 48226 313/961-6675
TREASURER
Richard K. Rappleye, V . P ./Treasurer
Charles Stewart Mott Foundation
1200 Mott Foundation Building
Fl int, MI 48502 313/238-5651
PRESIDENT
Dorothy A. Johnson
Council of Michigan Foundations
P.O. Box 599
Grand Haven, MI 49417 616/842 - 7080
Elizabeth H. Binda, Vice President &amp;
Trustee
Guido A. &amp; Elizabeth H. Binda Foundation
124 S. Minges Road
Battle Creek, MI 49017 616/963-6394
Leo J. Brennan, Jr., Ex . Dir.
Ford Motor Company Fund
The American Road, Room 914
Dearborn, MI 48121-1899 313/845-8711

William A. Diaz, Program Officer
Human Rights &amp; Governance
Ford Foundation
320 E. 43rd Street
New York, NY 10017 212/573-5266
Herbert H. Dow, President
The Herbert H. &amp; Grace A. Dow
Foundation
P.O. Box 2184
Midland, MI 48641-2184
517/636-2482
Robert A. Fisher, President
&amp; Trustee
Frank S. &amp; Mollie S. VanDervoort
Memorial Foundation
1784 Hamilton Road
Okemos, MI 48864
517/349 - 7232
Robert E . Hencey, Dir. of Comm. and
Dissemination
W.K. Kellogg Foundation
400 North Avenue
Battle Creek, MI 49407-3398
616/968-1611
Wil l ard J. Hertz, Vice President
Charles Stewart Mott Foundation
Mott Foundation Building
Flint, MI 48502 313/238-5651
Gilbert Hudson, Pres i dent
Hudson-Webber Foundation
333 w. Fort Street
Detroit, MI 48226 313/963 - 7777
Patricia B. Johnson, Exec. Director
Muskegon County Community Foundation
Suite 304, Frauenthal Center
407 W. Western Avenue
Muskegon, MI 49440 616/722-4538

�Howard D. Kalleward, Trustee
Dorothy u. Dalton Foundation
525 Landsdowne
Kalamazoo, MI 49001 616/344-3472
John E . Marshall III , President
The Kresge Foundation
3215 W. Big Beaver Road
Troy, MI 48007 313/643-9630
W. Calvin Patterson III , Exec . Dir .
McGregor Fund
333 W. Fort Street, Suite 1380
Detroit, MI 48226 313/963-3495
Dr. John W. Porter, Trustee
Charles Stewart Mott Foundation
c/o Detroit Publi c School
5057 Woodward
Detroit, MI 48202 313/494 - 1000
Margaret A. Riecker, President
Harry A. &amp; Margaret D. Towsley
Foundation
3211 Valley Drive
Midland, MI 48640 517/835-7084
Mary Caroline (Twink) Rottschafer
Chairman and CEO
Frey Foundation
48 Fountain Street, NW
Grand Rapids, MI 49503-3023 616/451-0303
Stephen E. Upton, President
Whirlpool Foundation
2000 M-63 North
Benton Harbor, MI 49002 616/926 - 3461
Peter M. Wege, Vice Chairman/Trustee
Steelcase Corporation/Steelcase Fdn.
901 44th Street, S.E .
P.O . Box 1967
Grand Rapids, MI 49501 616/957-0480

jmc:57c

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                    <text>AUDIT COMMITTEE MINUTES
COUNCIL OF MICHIGAN FOUNDATIONS
June 13, 1991

The meeting of the Audit Committee of the Council of Michigan
Foundations was held at the Council of Michigan Foundations' office,
Grand Haven on Thursday, June 13, 1991 pursuant to written notice
duly given. The meeting was called to order at 2:40 p.m. by
Patricia B. Johnson, Chair.
Committee members present in addition to Mrs. Johnson were
Howard D. Kalleward, Richard K. Rappleye, Mary Caroline (Twink)
Rottschafer, and Judith S. Hooker and Dorothy A. Johnson, serving in
ex-officio capacities. Also present was Janice A. Oshinski, Ernst &amp;
Young, Richard T. Karppinen, CMF Financial Officer, Linda B.
Patterson, CMF Administrative Director and CMF Staff Associate, Jeri
L. Fischer, who recorded.
Minutes
The minutes of the June 7, 1990 Audit Committee were approved
as presented.
There being no further discussion, upon motion duly made,
supported and unanimously carried, it was
RESOLVED that the minutes of the June 7, 1990 meeting be
approved.
Review Audited Statement 3/31/91
Ms. Oshinski, Ernst &amp; Young, conducted the review of the
audited financial statements, a copy of which is appended to these
minutes.
She reported that Ernst &amp; Young rendered a clean opinion.
She explained that in accural accounting unspent funds were
considered deferred revenue; also that the Fund for the 90s was
reported in the General Operating Fund. She noted that the
Increasing Philanthropy and Energy Initiative Funds were completed
and accounts closed.
Proposed FASB Regulation Affecting Nonprofit Organizations
Ms. Oshinski explained that the letter sent to the Financial
Accounting Standards Board by Ernst &amp; Young, a copy of which is
appended to these minutes, was presented to the committee as an
informational piece.
Ernst &amp; Young's position, as stated in the
letter, disagrees with the FASB proposed statement of financial
accounting standards, "Accounting for Contributions Received and
Contributions Made and Capitalization of Works of Art, Historical
Treasures, and Similar Assets" and suggests other alternative
reporting requirements for nonprofits. Ms. Oshinski noted that
Ernst &amp; Young's position is that these regulations would not
accomplish the FASB goal of consistency and uniformity of reporting
for nonprofits.

�Management Letter
Ms. Oshinski presented to the Audit Committee a "no materials
weakness" letter, a copy of which is appended to these minutes.
She
explained Ernst &amp; Young noted no matters involving the internal
control structure and its operation that they consider to be
material weaknesses.
Discussion with Management Excused
Excusing Mrs. Johnson, Mr. Karppinen, Mrs. Patterson and Ms.
Fischer, the Audit Committee discussed with Ms. Oshinski any
questions they had on the management of the organization. The
committee noted that all was in order.
Mrs. Johnson thanked Ernst &amp; Young and staff for their efforts.
Other Business
Ms. Oshinski thanked the CMF staff for making the fourth year
of an Ernst &amp; Young audit better than ever.
Mrs. Johnson complimented management and staff for a clean
audit.
There being no further business to come before the Audit
Committee, the meeting was adjourned at 3:30 p.m.

Patricia B. Johnson, Chair

Dorothy A. Johnson, President
PBJ/DAJ/jlf/1516B

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                    <text>Council of
MICHIGAN
FOUNDATIONS
Suite 3/0ne South Harbor Avenue/PO. Box 599/Grand Haven, MI 49417/(616) 842-7080/FAX (616) 842-1760
REVISED AGENDA
June 13, 1991

BOARD OF TRUSTEES MEETING
Thursday, June 13 - 14, 1991
Council of Michigan Foundations Office
Grand Haven, Michigan

AGENDA

Thursday, June 13
4 : 00 p.m.

I .
II .

Call to Order

Judith S. Hooker

Approval of 2/26/91 Minutes

III.

Treasurers Report

IV.

Committee Reports

1

Richard K. Rappleye

2

ACTION ITEMS:
A.

Audit Committee

B.

Community Foundation Program

Patricia B . Johnson

back
pocket

1.

Plan of Work

Mariam C . Noland

6

2.

Budget

Richard K. Rappleye

7

3.

MI CF Youth Project
Request For Proposals

John E. Marshal l, I II
8

Adjourn Until 6/14/ 91

6:30 p.m.

West Michigan Members Me et
Russell G. Mawby Address
Reception and Dinner

Spring Lake Country Club

�Friday, June 14
8 : 30 a.m .

Reconvene Board Meeting

INFORMATION ITEMS:
C. Government Relations

Judith S . Hooker

D. Investment Committee

Leonard

Smith

3

E . Corporate Giving Init iative

Donald A. Lindow

4

F . Membership Committee

Gilbert Hudson

9

G. Public Issues Committee

Wil lard J . Hertz

H. Membership Services Committee

Robert E. Hencey

10

I. Information Systems Committee

w.

Calvin Patterson,I II

11

J . Michigan AIDS Fund Committee

W. Calvin Patterson,III

12

K. 19th Annual Conference

Gilbert Hudson

V.

Old Business

VI.

New Business
A.

Nominating Committee
Report and Election
of Officers

Herbert H. Dow

B.

President's Report

Dorothy A. Johnson

VII. Adjournment, Lunch
Next Meeting Date :
Wednesday , November 13 , 1991
Detroit Westin Hotel

601I

w.

5

13

�</text>
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                    <text>June 13, 1991

Memo to:
From:

Re:

Board of Trustees

Judith S. Hooker
Dorothy A. Johnson
Meeting Schedule
1991 - 1994

Location

Attendees

June 13-14
November 13-15

CMF Office - Grand Haven
Westin Hotel, Detroit
19th Annual Conference

BOARD OF TRUSTEES
BOARD OF TRUSTEES

January 14
February 25
June 4-5
November 4-6

University Club, E. Lansing
University Club, E. Lansing
Park Place Hotel, Traverse City
Stouffer's Hotel, Battle Creek
20th Annual Conference

EXECUTIVE COMMITTEE
BOARD OF TRUSTEES
BOARD OF TRUSTEES
BOARD OF TRUSTEES

November 2 -5

Affiway Grand Plaza Hotel, Grand Rapids
21st Annual Conference

November 9-11

DAJ/sgh : ll03A

- westin Hotel/Hyatt Regency ,
Detroit
22nd Annual Conference

BOARD OF TRUSTEES

BOARD OF TRUSTEES

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                    <text>COUNCIL OF MIC' CAN FOUNDATIONS
Community FoundatiOJ~
Joject Budget Summary
1991-92
Rockefeller
Foundation
INCOME
Membership Contributions
Additional Contributions

$4 , 500

SUB TOTAL
TOTAL

W.K. Kellogg
Foundation

Total
Project

$74,000
26 000
10 0 , 000

$1,200,0 00
300,0 00
1, 500,000

0

0

0

$4,500

$ 1 00,000

$1,500,000

$1,278,500A
326 oooB
l , 615,500
11 oooc
$1,615,500

13,500
11,000
0
$24,500

133,500
79,000
500 000
$712' 500

147,000D
90,000E
500 000
$737 ,000

$35,000
2,500
0
2,500

$120,450
8,350
4 , 500
6,900
4,000
4,800
5,500
3,500
6,500
7,000
20,000
20,000

$157,500F
11,000
4 ,500
10,000
4,000
7,000
10,000
10,000
28,000
7,000
20,000G
20,000G

Fund Balance
Other Income

CS, Matt
Foundation

4,500

EXPENS ES - Direct Dollars to Community Foundations
Professional Services
Small Conferences &amp; Training
You th Challenge Grants
$0
SUB - TOTAL
EXPENSES - Administration
Salaries and Benefits

FICA- Soc, Sec,
Occupancy
Telephone
Equipment Maintena nce
Mailing and Postage
Supplies

$2,050
150
0
600
0

200
1,500

Publications and Printing
Meeting and Travel

Insurance - Plant , Work Comp, D&amp;O
Furnishings
Computer
Trustee &amp; Comm. Meetings
Temp, Help
Fund For The 90's
Program Opportunities
Infrastructure
Books &amp; Subscripti9ns
Hotel Costs
Photography
Contribut i on to General Fund

SUB - TOTAL
TOTAL
Carryover

6161

2,000
3,000
6,500
21,500

2,500
0

2,500
0

5,000

~~-0

~~~-0

~~~-0

$4,500

$75,500

$214,000

$294,000

$4,500
$0

$100,000
$0

$926,500
$573,500

$1,031 , 000
$584,500

�)
COUNCIL OF MILrtiGAN FOUNDATIONS
Community Foundation Project Five Year Budget Projections
Assumption - 6% Annual Growth in Expenses

I (I~~
~~efeller

1993-94
Budget

1994-95
Budget

100,000
LOOO , OOO
4,000
1,000
6,000
0
$1, lll, 000
$584,500

100,000
1,000,000
4,000
LOOO
6,000
0
$L lll, 000
$728,600

76,000
1,000,000
4,000
1,000
7,700
$1,088,700
$625,300

4,000
1,000
7,700
0
$L012, 700
$473,100

$82,000
105,000
500 000
$687,000

$79' 000
85,000
750 000
$914,000

$79,000
100,000
750 000
$929,000

$94,000
75,000
l 000,000
$1,169,000

$481,0000
455,000E
3,500 0 0 0
$4,436,000

$157,500
ll, 000
4,500
10,000
4,000
7,000
10,000
10,000

$167,000
11,700
6,000
10,600
4,300
7,500
10,600
20,000

$177,000
12,500
6,400
lL300
4,500
7,900
lL300
25,000

$188,000
13,200
6,800
12,000
4,700
8,400
12,000
20,000

$199,000
13,900
7,200
12,700
5,100
8,900
12,700
10,000

$888,500F
62,300
30,900
56,600
22,600
39,700
56,600
85,000

25,000
3,000
7,000
20,000
20,000

26,500
3,200
7,500
0

28,100
3,400
7,900

29,800
3,600
8,400

0

0

3L 600
3,800
8,900
0

141,000
17' 000
39,700
2o,oooG
2o,oooG

____2,_Q_QQ

$294,000

__:j_,_Q_QQ
$279,900

$300,300

__:j_,_Q_QQ
$311,900

__hQQQ
$316,800

$1,502,900

$1.031,000
$584,500

$966,900
$728,600

$1,214,300
$625,300

$1,240,900
$473,100

$1,485,800

$5,938,900

Foundation Grant
C.S. Mott Grant
W.K. Kellogg Grant
Small Conferences
Publications
CMF Administrative Contribution
Fund Balance
TOTAL

4,500
74,000
L 200, ooo
4,000
1,000
6,000
326 000
$1,615,500

Dollars to Communit
essional Services
mall Conferences &amp; Training
Youth Challenge Grants
SUBTOTAL

Foundations
$147,000
90,000
500 000
$737' 000

Administration
EXPENSES
Salaries and Benefits
FICA- Soc. Sec.
Occupancy
Telephone
Equipment Maintenance
Mailing and Postage
Supplies
Publications and Printing
Meeting and Travel
Staff Travel
Advisory Travel
Insurance - Plant, Work Camp, D&amp;O
Furnishings
Computer
Books &amp; Subscriptions
SUB - TOTAL
TOTAL
Carryover
618I

Total
Budget

1995 - 96
Budget

1992-93
Budget

1991-92
Budget

__hQ_QQ__

0

LOOO,OOO

0

4,5ooA
35o,oooA
5,200,000A
20,000
5, 000
33,400
326 oooc
$5,938,900

___1_hQQQ

�).

.

.

Counc1.l o .... 'M1.ch1.gan Foundations
Community Foundation Project
Budget Summary Notes
1991-92 Recommendations

Foundation Grants
$1 278.500
This figure represents a one year grant to CMF from the Rockefeller Foundation of $4,500 for providing networking
services to thirty national community foundations which are interested in programs for children and youth.
The
service is provided by quarterly mailings sharing youth programming information with the Rockefeller funded
programs and with CMF's community foundation members.
An anticipated $74,000 payment toward a new 3 l/2 year grant of $350,000 by the C.S. Mott Foundation and a
$1,200,000 payment by the W. K. Kellogg Foundation toward the $35,000,000 Community Foundation Youth Grant of which
the portion going through CMF will be $5,500,000.
Note B
Fund Balance - $326 000
This figure is comprised of $26,000 from the C . S. Mott Foundation and $300,000 from the W.K . Kellogg Foundation
received in a prior period for use during this fiscal year.
Note C
Other Income - $11 000
This figure represents small conference registration fees and publications .
EXPENSES
Note D
Professional Services
$147 000
This figure includes:
Evaluation
Librarian and bibliographer services
Legal, planned giving, and specialized consultations
Note E
Small Conferences and Training - $90,000
Annual youth conference
Scholarships
Specialized mini-grant consultations to individua l community foundations
Note F
Salaries and Benefits- $157.500
This figure represents four positions including:
Project Director
Staff Associate
Executive Secretary
Secretary
Note G
Furnishings - $20 000 · Computer - $20 000
These are one-time a l locations for program operational support.
6l9I

$100,000
7,000
40,000

$20,000
45,000
25,000

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                    <text>Tab 8
Council or Michigan Foundations
Michigan Community Foundation Youth Project
Community Foundation Technical Assistance Project
Funded by W.K. Kellogg Foundation
Supported by Charles Stewart Molt F oundation

Youth Project Advisory Committee
Job Description
Overview
The Michigan Community Foundation Youth Project Advisory Committee is responsible to the
CMF Board of Trustees for policy development, grant application development, challenge grant authorization, and evaluation of the Michigan Community Foundation Youth Project. The committee has
responsibility for reviewing and advising on the management and implementation of the project. The
Advisory Committee has input into the technical assistance components of this grant and others received
by CMF, and individual members of the committee will be available from time to time to assist in the
delivery of technical assistance to members which may include one site visit per year to a member
community foundation which is participating in the grant.

Meeting Schedule
The Advisory Committee will meet at least twice per year. Meetings will include an opportunity
to discuss and plan with members of the Conununity Foundation Committee:
(1)
the technical assistance components of the program (including resource ideas for
trainers, legal and planned giving consultants, review of program evaluations, and
planning for the youth leadership meeting);
(2)
to hear from the outside evaluators about the progress of the program and to provide
input on evaluation; and
(3)
to report on site visits made by members of the committee.
Advisory Committee members will be encouraged to assist the program and the community
foundations through development of training and consulting resources that can be used by the field.
The Youth Advisory Conunittee has primary responsibility to review grant applications and
provide insight into the organizational development plan for each foundation.

Terms of Office
Each conunittee member will be asked to serve a three-year term. Terms will be staggered.
A conunittee member may serve two three-year terms.
The Chair will be asked to serve throughout the life of the grant.

Reimbursement
Members of the Advisory Conunittee will be reimbursed for out of pocket expenses for travel
and meals. No honorarium will be provided.

General Policy
A.
B.

Develop and approve the challenge and technical assistance grant descriptions to be
provided community foundations
Develop the applicatiOifprocess for Board approval for community foundations to use in
applying for authorization to raise the challenge grant funds

�Council of
MICHIGAN
FOUNDATIONS
Suite 3 /0ne South Harbor Avenue / P.O. Box 599 /Grand Haven, MI 49417/(616) 842-7080/ FAX (616) 842-1760

Council of Michigan Foundations
Community Foundation Committee
Job Description
Overview
The Community Foundation Committee is a standing committee of the
Council of Michigan Foundations. The Committee is organized into five
subcommittees : Services
Research and Computers
Youth Leadership
Tax Credit and Resources
Public Relatione and Marketing
The committee provides direction and leadership for the development of
community foundations in the State of Michigan throu gh the Council of
Michigan Foundations .
Members of the Community Foundation Committee are the Chairs of the
five subcommittees . Each subcommittee is composed of CMF me mber community
foundations representing the diversity of communities in the State,
trustees and staff .
Meeting Schedule
The Community Foundation Committee will meet as needed, but at least
twice per year. Representativ es of the Committee will be invited to meet
with the Youth Pro ject Advisory Committee in order to discuss the
provision of technical assistance, and evaluation of the program .
Terms of Office
Members of the Committee will serve three year te rms with a two term
maximum.
Reimbursement
No reimbursement will be provided for Committee or subcommittee
service .

A. Provide direction, policy guidance , and, as needed, direct assistance,
in the implementation of technical assistance programs for members
including, but not limited to : training including special opportunities
for youth under the youth challenge grant, consultation, specialized
legal and planned giving support, library services, publications,
newsletter support, computerization, and mini-grants.

�B. Provide direction, policy guidance , and, as needed , direct assistance,
in the implementation of initiatives to meet the common needs of
community foundation members including, but not limited to : a tax credit,
other grant opportunities, and other sources of funds .
c. Provide direction, policy guidance , and , as needed , direct ass i stance,
in the implementation of initiatives to publicize and market community
fou n dations to identified Statewide constituencies .
D. Monitor and plan for the future of the community foundation field in
Michigan .

�</text>
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