590 24 26018 https://digitalcollections.library.gvsu.edu/files/original/1640c36f83258c4b1d30508167276a3f.pdf e26a0c49fa6868a7c8ca30011c40e77f PDF Text Text STATE OF MICHIGAN JOHN ENGLER , Governor MICHIGAN COMMUNITY SERVICE COMMISSION Chairperson Michelle Engler Executive Di rector Kyle Caldwell MEMORAN D UM 111 George W. Romney Lansing , Telephone FAX TO: Members and Friends of the Michigan Community Service Commission FROM: Kyle Caldwell, Executive Director RE: Executive Director's Report DATE: November 8, 1999 / S. Cap itol Ave . Bldg ., 4th Floor Michigan 48913 (517) 335-4295 (517) 373-4977 }£- Summary This month's Executive Director Report will be shmt and simple although the size of this mailing is deceiving. Attached you will see three reports. Each report is a summary of the three different divisions of the organization prepared by the directors of those divisions (Garry, Lindy and Paula). I have summarized the key points and date specific items for you below. I encourage you to read through the entire packet at your leisure. Making It Happen Finance and Administration Division You will note that the prediction of the staff has come true. The Auditor General for the Corporation for National Service has dispatched a CPA firm to conduct a pre-audit site visit to Michigan to examine our ArneriCorps funding records. The review will take place in January, after which we will be notified if a full audit will need to be conducted. Outreach & Fund Development Division The April meeting of the MCSC has been rescheduled to Thursday, April 27, 2000 to begin immediately after the Legislative Breakfast in Lansing, Michigan. The Legislative Breakfast will begin at 8:00 a.m. and needed to be moved to April 27, 2000 to ensure the participation of the Governor and Mrs. Engler who are scheduled to travel abroad during the previously scheduled date. �Executive Director's Report Page 2 Program Division The AmeriCorps FY 2000 application process is in full swing and staff have already conducted four outreach sessions to inform the public about the availability of funds (A special thank you to Commissioner Lenz for helping to arrange a Kalamazoo site). Applications are due to the MCSC by November 30, 1999. The Executive Committee approved staff recommendations for FY 2000 Volunteer Investment Grants. More details will be presented at the January meeting. A special "Thanks" from the staff goes out to Commissioners Orosz, Pruitt and Smith for their participation in the Michigan's AmeriCorps Member Celebration. And a pecial congratulations to Ms. Christy Hicks-Bowman for receiving the First Annual All-AmeriCorps Common Ground Award for her work in Oakland County with the Oakland University Michigan's AmeriCorps program at a ceremony at the White House. And, of course, a big congratulations to Dottie Johnson on her "graduation" (since she will not allow anyone to call it retirement) from the Council of Michigan Foundations. Insights on the Vision Commissioner Retreat Thank you for participating at our September 25, 1999 Mackinac Island retreat. Staff have compiled the commissioners' input and articulated it into four key goals: 1. Develop a plan for better board engagement including mentoring programs, specific tasks and duties and lists of larger roles board members can play. 2. Make better use of technologies for communication and promotion of MCSC goals, tasks and functions. 3. Implement a joint venture with organizations in the field to sustain the work for the MCSC into the future. 4. Develop better public relations and brand strategies to promote the organization and the field. �Executive Director's Report Page 3 At the January meeting, staff will present a plan to deal with these four critical issues. The Alliance The plans for the Alliance are proceeding at a moderate pace. The Governor and his Chief of Staff have review the plan for the Alliance and are supportive of it. Unfortunately, (and as we had predicted) we were unable to get the funding for the Alliance included in a FY 2000 supplemental bill, but the Governor's Chief of Staff agreed to work to include it in the Governor's FY 2001 budget. Mr. Singh and I are working together on a Memo of Understanding" to begin to define the partner organizations' roles, responsibilities and areas of agreement. A draft will be presented at the January meeting. Finally, we have received confirmation that the MCSC is allowed to retain its own legal counsel to aid us in developing the Alliance. This will be very helpful as we begin to craft the specific language for the many legal documents and structures that will be necessary to build the Alliance. Board Development Two commissioners have resigned their positions to the MCSC. As was mentioned briefly at the September meeting, Commissioner Judith Dunn did not seek reappointment to the MCSC. However, since our meeting, Commissioner Honaker from Allstate Insurance has been offered a major promotion within the company, but unfortunately for us, in Texas. The Board Development Committee will be convened by Commissioner Johnson in December to develop recommendations to the full commission and then to the Governor for consideration at the January meeting of the full commission. Any recommendations should be forwarded to me for redistribution to the Board Development Committee. Thank you for your consideration and service to Michigan's volunteers. � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Our State of Generosity Creator An entity primarily responsible for making the resource Grand Valley State University. Dorothy A. Johnson Center for Philanthropy Description An account of the resource Collection contains the records of four Michigan nonprofit organizations: Council of Michigan Foundations, Michigan Nonprofit Association, Michigan Community Service Commission, and the Johnson Center for Philanthropy at GVSU. The documents are compiled by the Johnson Center for Philanthropy, and records document the history of the organizations from the 1960s to the 2010s. Coverage The spatial or temporal topic of the resource, the spatial applicability of the resource, or the jurisdiction under which the resource is relevant 1968-2014 Source A related resource from which the described resource is derived <a href="https://gvsu.lyrasistechnology.org/repositories/2/resources/515">Our State of Generosity collection, JCPA-04</a> Rights Information about rights held in and over the resource <a href="http://rightsstatements.org/page/InC/1.0/?language=en">In Copyright</a> Subject The topic of the resource Dorothy A. Johnson Center for Philanthropy Council of Michigan Foundations Michigan Nonprofit Association Michigan Community Service Commission Dorothy A. Johnson Center for Philanthropy Charities Philanthropy and Society Fundraising Records Michigan Publisher An entity responsible for making the resource available Grand Valley State University Libraries, Special Collections and University Archives, 1 Campus Drive, Allendale, MI, 49401 Contributor An entity responsible for making contributions to the resource Council of Michigan Foundations; Michigan Nonprofit Association; Michigan Community Service Commission Identifier An unambiguous reference to the resource within a given context JCPA-04 Language A language of the resource eng Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Identifier An unambiguous reference to the resource within a given context JCPA-04_MCSC_1999-11-05_Executive-Directors-Report Title A name given to the resource Michigan Community Service Commission 1999-11-05 commission meeting executive director's report Creator An entity primarily responsible for making the resource Michigan Community Service Commission Description An account of the resource Michigan Community Service Commission 1999-11-05 commission meeting executive director's report. Records are compiled in the Our State of Generosity collection by the Johnson Center, along with the files of the Michigan Nonprofit Association (MNA), the Michigan Community Service Commission (MCSC) and the Dorothy A. Johnson Center for Philanthropy. Originals are at the Michigan Community Service Commission. Subject The topic of the resource Dorothy A. Johnson Center for Philanthropy Charities Philanthropy and Society Fundraising Records Michigan Community Service Commission Michigan Format The file format, physical medium, or dimensions of the resource application/pdf Type The nature or genre of the resource Text Language A language of the resource eng Publisher An entity responsible for making the resource available Grand Valley State University Libraries, Special Collections and University Archives, 1 Campus Drive, Allendale, MI, 50067 Rights Information about rights held in and over the resource <a href="http://rightsstatements.org/page/InC/1.0/?language=en">In Copyright</a> Source A related resource from which the described resource is derived <a href="https://gvsu.lyrasistechnology.org/repositories/2/resources/515">Our State of Generosity collection, JCPA-04</a> Date A point or period of time associated with an event in the lifecycle of the resource 1999-11-05 https://digitalcollections.library.gvsu.edu/files/original/2fa6767b459555942e25889794891584.pdf bb0c914d2263fddb3cbad13d98ae754c PDF Text Text STATE OF MICHIGAN JOHN ENGLER, Governor MICHIGAN COMMUNITY SERVICE COMMISSION Chairperson Michelle Engler MEMORANDUM Executive Director Kyle Caldwell TO: 111 George W. Romney Lansing , Telephone FAX S. Capitol Ave . Bldg ., 4th Floor Michigan 48913 (517) 335-4295 (517) 373-4977 Members of the MCSC Executive Committee Michelle Engler, Chair Terry Pruitt, Vice Chair (absent) Julie Cummings (absent) Dorothy Johnson Joel Orosz FROM: Kyle Caldwell, Executive Director RE: Summary of November 5, 1999 Meeting DATE: November 5, 1999 Thank you once again for your active participation in the November 5, 1999 meeting of the Executive Committee. The following is a summary of our discussion, facilitated via conference call, with Commissioners Engler, Johnson, and Orosz participating. Commissioners Cummings and Pruitt were unable to participate due to prior commitments. November 5, 1999 Meetin2 of the MCSC Executive Committee • Review and approve staff recommendations for FY 2000 Volunteer Investment Grants The Executive Committee approved the staff recommendations for FY 2000 VIG funds: 1. Renewed funding at the requested amount for the Jackson Nonprofit Support Center. 2. New funding at the requested amounts for United Way of Chippewa County, Volunteer Impact, Hillsdale County Volunteer Resource and Support Center, United Way of Saginaw County Community Volunteer Center, and United Way of Allegan County. 3. Provisional funding (funding that will not be committed unless and until the applicant not only addresses the fundraising requirements of the VIG, but also addresses added concerns including meeting the goals of the previous VIG) for Volunteer Muskegon, Dickin on County Area Community Foundation, Volunteer Center of Northwest Michigan, Volunteer Center of Barry County, Volunteer Center of Otsego County, Volunteer and Information Services (Battle Creek), Volunteer Center of the Tri-Cities, Lenawee United Way and Volunteer Center, Volunteer Action Center of Midland County. �Members of the MCSC Executive Committee November 5, 1999 Page2 4. Not recommend Volunteer Center of Mid-Michigan (Lansing) and United Way of Bay County for funding this round. 5. Offer remaining funds ($153 ,275) in a second round of Michigan VIG funding. Reschedulin2 of the April meetin2 of the MCSC and Le2islative Breakfast The meeting of the MCSC and the legislative breakfast will be changed from April13, 2000 to April 27, 2000. This change was made to ensure that we can secure the participation of the Governor and First Lady. The breakfast will be held in Lansing in the morning and the meeting of the full Commission will follow shortly thereafter. The meeting was adjourned at 10:40 a.m. 2 �2000 Michigan's Volunteer Investment Grant Staff Recommendation Chart Recommendation #1 Th e staff recommends the following applicants for renewed fund in:< at the requested amount: Applicant Jackson Nonprofit Support Center Match Required Funding Recommended 1.5 : 1 $75,000 Recommendation #2 Th e staff recommends th e following applicants (or new (undin:< at the requested amount: Match Required Funding Recommended Hillsdale County Volunteer Resource and Support Center 1: 1 $50,000 United Way of Allegan County 1: 1 $50,000 United Way of Chippewa County 1: 1 $25 ,000 United Way of Saginaw County Community Volunteer Center 1: 1 $40,000 Volunteer Impact 1:1 $100,000 Applicant Recommendation #3 Th e staff recommends provisionalfundin:< for the current :<rantees: Applicant Match Required Funding Recommended Dickinson County Area Community Foundation 1.5 : 1 $30,000 Lenawee United Way and Volunteer Center 1.5 : 1 $50,000 Volunteer Action Center ofMidland County 1.5 : 1 $100,000 Volunteer and Information Services 1.5 : 1 $25,000 Volunteer Center ofBarry County 1.5 : 1 $5 1,725 Volunteer Center ofNorthwest Michigan 1.5 : 1 $75,000 Volunteer Center of Otsego County 1.5 : 1 $25,000 Volunteer Center of the Tri-Cities 1.5 : 1 $25,000 Volunteer Muskegon 1.5 : 1 $25,000 Recommendation #4 The staff recommends that thefollowinf{ applicants not be approved for fimdin:< at this time: Applicant Recommended Funding United Way of Bay County $0 Volunteer Center of Mid-Michigan $0 I Totatlll $746,725 I � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Our State of Generosity Creator An entity primarily responsible for making the resource Grand Valley State University. Dorothy A. Johnson Center for Philanthropy Description An account of the resource Collection contains the records of four Michigan nonprofit organizations: Council of Michigan Foundations, Michigan Nonprofit Association, Michigan Community Service Commission, and the Johnson Center for Philanthropy at GVSU. The documents are compiled by the Johnson Center for Philanthropy, and records document the history of the organizations from the 1960s to the 2010s. Coverage The spatial or temporal topic of the resource, the spatial applicability of the resource, or the jurisdiction under which the resource is relevant 1968-2014 Source A related resource from which the described resource is derived <a href="https://gvsu.lyrasistechnology.org/repositories/2/resources/515">Our State of Generosity collection, JCPA-04</a> Rights Information about rights held in and over the resource <a href="http://rightsstatements.org/page/InC/1.0/?language=en">In Copyright</a> Subject The topic of the resource Dorothy A. Johnson Center for Philanthropy Council of Michigan Foundations Michigan Nonprofit Association Michigan Community Service Commission Dorothy A. Johnson Center for Philanthropy Charities Philanthropy and Society Fundraising Records Michigan Publisher An entity responsible for making the resource available Grand Valley State University Libraries, Special Collections and University Archives, 1 Campus Drive, Allendale, MI, 49401 Contributor An entity responsible for making contributions to the resource Council of Michigan Foundations; Michigan Nonprofit Association; Michigan Community Service Commission Identifier An unambiguous reference to the resource within a given context JCPA-04 Language A language of the resource eng Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Identifier An unambiguous reference to the resource within a given context JCPA-04_MCSC_1999-11-05_Executive-Committee-Summary Title A name given to the resource Michigan Community Service Commission 1999-11-05 commission meeting executive committee summary Creator An entity primarily responsible for making the resource Michigan Community Service Commission Description An account of the resource Michigan Community Service Commission 1999-11-05 commission meeting executive committee summary. Records are compiled in the Our State of Generosity collection by the Johnson Center, along with the files of the Michigan Nonprofit Association (MNA), the Michigan Community Service Commission (MCSC) and the Dorothy A. Johnson Center for Philanthropy. Originals are at the Michigan Community Service Commission. Subject The topic of the resource Dorothy A. Johnson Center for Philanthropy Charities Philanthropy and Society Fundraising Records Michigan Community Service Commission Michigan Format The file format, physical medium, or dimensions of the resource application/pdf Type The nature or genre of the resource Text Language A language of the resource eng Publisher An entity responsible for making the resource available Grand Valley State University Libraries, Special Collections and University Archives, 1 Campus Drive, Allendale, MI, 50066 Rights Information about rights held in and over the resource <a href="http://rightsstatements.org/page/InC/1.0/?language=en">In Copyright</a> Source A related resource from which the described resource is derived <a href="https://gvsu.lyrasistechnology.org/repositories/2/resources/515">Our State of Generosity collection, JCPA-04</a> Date A point or period of time associated with an event in the lifecycle of the resource 1999-11-05 https://digitalcollections.library.gvsu.edu/files/original/39d0c445beae208de95b2477efa254a3.png 6d011e0fc6997bd1b60f60e9b4106c7d Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Our State of Generosity Creator An entity primarily responsible for making the resource Grand Valley State University. Dorothy A. Johnson Center for Philanthropy Description An account of the resource Collection contains the records of four Michigan nonprofit organizations: Council of Michigan Foundations, Michigan Nonprofit Association, Michigan Community Service Commission, and the Johnson Center for Philanthropy at GVSU. The documents are compiled by the Johnson Center for Philanthropy, and records document the history of the organizations from the 1960s to the 2010s. Coverage The spatial or temporal topic of the resource, the spatial applicability of the resource, or the jurisdiction under which the resource is relevant 1968-2014 Source A related resource from which the described resource is derived <a href="https://gvsu.lyrasistechnology.org/repositories/2/resources/515">Our State of Generosity collection, JCPA-04</a> Rights Information about rights held in and over the resource <a href="http://rightsstatements.org/page/InC/1.0/?language=en">In Copyright</a> Subject The topic of the resource Dorothy A. Johnson Center for Philanthropy Council of Michigan Foundations Michigan Nonprofit Association Michigan Community Service Commission Dorothy A. Johnson Center for Philanthropy Charities Philanthropy and Society Fundraising Records Michigan Publisher An entity responsible for making the resource available Grand Valley State University Libraries, Special Collections and University Archives, 1 Campus Drive, Allendale, MI, 49401 Contributor An entity responsible for making contributions to the resource Council of Michigan Foundations; Michigan Nonprofit Association; Michigan Community Service Commission Identifier An unambiguous reference to the resource within a given context JCPA-04 Language A language of the resource eng Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Identifier An unambiguous reference to the resource within a given context JCPA-04_MCSC_1999-11-05_Commissioners-Photo Title A name given to the resource Michigan Community Service Commission 1999-11-05 commission meeting commissioners photo Creator An entity primarily responsible for making the resource Michigan Community Service Commission Description An account of the resource Michigan Community Service Commission 1999-11-05 commission meeting commissioners photo. Records are compiled in the Our State of Generosity collection by the Johnson Center, along with the files of the Michigan Nonprofit Association (MNA), the Michigan Community Service Commission (MCSC) and the Dorothy A. Johnson Center for Philanthropy. Originals are at the Michigan Community Service Commission. Subject The topic of the resource Dorothy A. Johnson Center for Philanthropy Charities Philanthropy and Society Fundraising Records Michigan Community Service Commission Michigan Format The file format, physical medium, or dimensions of the resource image/png Type The nature or genre of the resource Image Language A language of the resource eng Publisher An entity responsible for making the resource available Grand Valley State University Libraries, Special Collections and University Archives, 1 Campus Drive, Allendale, MI, 50065 Rights Information about rights held in and over the resource <a href="http://rightsstatements.org/page/InC/1.0/?language=en">In Copyright</a> Source A related resource from which the described resource is derived <a href="https://gvsu.lyrasistechnology.org/repositories/2/resources/515">Our State of Generosity collection, JCPA-04</a> Date A point or period of time associated with an event in the lifecycle of the resource 1999-11-05 https://digitalcollections.library.gvsu.edu/files/original/97ff404448087c454b3f282159ab688e.pdf df44b5ed8b90f1b947ba96908223d569 PDF Text Text FY 99 VOLUNTEER INVESTMENT GRANTS I GRANTEE NAME GRANT NUMBER MCSCNIG/F-25/99 Albion Vol. Service Org. MCSCNIG/F-26/99 Barry County United Way Dickinson Cty Area Comm . Foundati MCSCNIG/F-27/99 MCSCNIG/F-28/99 ENRICH for Ionia County Jackson Non-Profit Support Center MCSCNIG/F-29/99 MCSCNIG/F-30/99 Keweenaw Children's Museum MCSCNIG/F-31/99 Lighthouse of Oakland Co. MCSCNIG/F-32/99 Marquette County Vol. Center Resource Center MCSCNIG/F-33/99 Southwestern Michigan Vol. Center MCSCNIG/F-34/99 Voluntary Action Center of Midland C MCSCNIG/F-35/99 Volunteer & Info. Services, Battle Cn MCSCNIG/F-36/99 Volunteer Center of Isabella County MCSCNIG/F-37/99 Volunteer Center of Northwest Michi MCSCNIG/F-38/99 Volunteer Center of Otsego County MCSCNIG/F-39/99 Volunteer Center of the Tri-Cities MCSCNIG/F-40/99 MCSCNIG/F-41/99 Volunteer Muskegon MCSCNIG/F-42/99 Lenawee United Way & VC TOTALS I YEAR 2 VIG GRANTS As of 8/23/99 I GRANT AMOUNT SIGNED GRANl PAYMENTS AMOUNT OF ENDOWMENT $17,280 $25,400 $12,500 $17,280 $25,400 $12 ,500 $75,000 $177,520 $40,314 $50,000 $75,000 $40,314 $50,000 $75,000 $30,000 $30,000 $325,494 $428,014 $65 ,500 $50,500 $25,500 $25,500 $75,500 $34,000 $25,500 Cancelled $60,000 $25,500 $100,000 $100,000 $50,000 $100,500 $25,500 $50,000 $40,500 $50,000 $904 ,000 YES* YES YES YES YES YES YES NO YES YES YES YES YES YES* YES YES YES* NO *Albion, Northwest Ml , and Muskegon are wa iting on signed amendments . Amount reflect amended grants. �VOLUNTEER INVESTMENT GRANTS As of 2/15/99 GRANTEE NAME Volunteer Volunteer Volunteer Volunteer Voluntary Volunteer GRANT NUMBER Center of the Tri-Cities Services of U.W., Traverse City Center & Sf2ecial Projects & Information Services Action Center of Gr. Kalamazoo Action Center, Bay City MCSC/VIG/F-1/98 MCSC/VIG/F-2/98 MCSC/VIG/F-3/98 MCSC/VIG/F-4/98 MCSC/VIG/F-5/98 MCSC/VIG/F-6/98 DECLINED GRANT ~§!Q.n Co~!!!Y_l:!!lJ!~d Way - -------Volunteer Impact, Southfield MCSC/VIG/F-8/98 Volunteer Center at Kirtland C.C. DECLINED GRANT Alpena Volunteer Center of Alpena C.C. MCSC/VIG/F-1 0/98 Southwestern Michigan Volunteer Center MCSC/VIG/F-11/98 Voluntary Action Center of SaQinaw Cty DECLINED GRANT Cass County Council on Aging MCSC/VIG/F-13/98 Marq!:!ette County Volunteer Center MCSC/VIG/F-14/98 Resource Center, Flint MCSC/VIG/F-15/98 !2l~~l!1~2n__g~~ nty_t.r~a__Q()~ :..E2u~g§!iQ!!_ MCSC/VIG/F-16/98 -----------The Jackson Community Foundation MCSC/VIG/F-17/98 Albion Volunteer Service O!:f]anization MCSC/VIG/F-18/98 MCSC/VIG/F-19/98 Y~l~!!!~y_t.~tiQn_Q ~n!~ !:_()f_ ~i91an~ _Q!Y_ - - - - - - - --Volunteer Muskegon MCSC/VIG/F-20/98 /98 _!:!!2!ted Way~!_Q~nesee & La~~gQ~!l!!~§... MCSC/VIG/F-21 - - - -- - - !jeart of W. MI. United Way Vol. Cen~ !:__ -----------MCSC/VIG/F-22/98 United Way Volunteer Center, Big Rapig.§..._1-DECLINED GRANT - - ----~ TOTALS GRANT AMOUNT $53,500 $75,000 $25,000 $50,000 $25,000 $75,000 $0 $25,000 $0 $60,000 $27,000 $0 $25,000 $37,500 $75,000 SIGNED GRANT YES YES YES YES YES YES YES YES t'JO YES YES YES YES YES YES YES $~§.QQQ $75,000 YES $50,000 YES ~;??_2Q9 - - -YES $31,500 YES YES $6~ 1 QQO YES $3Q !QOO $0 t'JO $865,000 PAYMENTS AMOUNT OF ENDOWMENT $53,500 $75,000 $25,000 $50,000 $25,000 $107,000 $160,311 $50,000 $100,876 $50,000 $25,000 $50,000 $50,000 $27,000 $115,073 $54,045 $1 _8,750 $75,000 $31,500 $37,500 $150,000 $25 ,Q QQ_ $150,550 $1 02,694 $77, 18_g_ $63,536 $18,000 $36,607 $648,750 $1,330,374 $1 ~. 500 $75,000 $50,000 $;? ~§ 00 ) � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Our State of Generosity Creator An entity primarily responsible for making the resource Grand Valley State University. Dorothy A. Johnson Center for Philanthropy Description An account of the resource Collection contains the records of four Michigan nonprofit organizations: Council of Michigan Foundations, Michigan Nonprofit Association, Michigan Community Service Commission, and the Johnson Center for Philanthropy at GVSU. The documents are compiled by the Johnson Center for Philanthropy, and records document the history of the organizations from the 1960s to the 2010s. Coverage The spatial or temporal topic of the resource, the spatial applicability of the resource, or the jurisdiction under which the resource is relevant 1968-2014 Source A related resource from which the described resource is derived <a href="https://gvsu.lyrasistechnology.org/repositories/2/resources/515">Our State of Generosity collection, JCPA-04</a> Rights Information about rights held in and over the resource <a href="http://rightsstatements.org/page/InC/1.0/?language=en">In Copyright</a> Subject The topic of the resource Dorothy A. Johnson Center for Philanthropy Council of Michigan Foundations Michigan Nonprofit Association Michigan Community Service Commission Dorothy A. Johnson Center for Philanthropy Charities Philanthropy and Society Fundraising Records Michigan Publisher An entity responsible for making the resource available Grand Valley State University Libraries, Special Collections and University Archives, 1 Campus Drive, Allendale, MI, 49401 Contributor An entity responsible for making contributions to the resource Council of Michigan Foundations; Michigan Nonprofit Association; Michigan Community Service Commission Identifier An unambiguous reference to the resource within a given context JCPA-04 Language A language of the resource eng Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Identifier An unambiguous reference to the resource within a given context JCPA-04_MCSC_1999-09-24_Volunteer-Investment-Grants Title A name given to the resource Michigan Community Service Commission 1999-09-24 commission meeting Volunteer Investment Grants Creator An entity primarily responsible for making the resource Michigan Community Service Commission Description An account of the resource Michigan Community Service Commission 1999-09-24 commission meeting Volunteer Investment Grants. Records are compiled in the Our State of Generosity collection by the Johnson Center, along with the files of the Michigan Nonprofit Association (MNA), the Michigan Community Service Commission (MCSC) and the Dorothy A. Johnson Center for Philanthropy. Originals are at the Michigan Community Service Commission. Subject The topic of the resource Dorothy A. Johnson Center for Philanthropy Charities Philanthropy and Society Fundraising Records Michigan Community Service Commission Michigan Format The file format, physical medium, or dimensions of the resource application/pdf Type The nature or genre of the resource Text Language A language of the resource eng Publisher An entity responsible for making the resource available Grand Valley State University Libraries, Special Collections and University Archives, 1 Campus Drive, Allendale, MI, 50064 Rights Information about rights held in and over the resource <a href="http://rightsstatements.org/page/InC/1.0/?language=en">In Copyright</a> Source A related resource from which the described resource is derived <a href="https://gvsu.lyrasistechnology.org/repositories/2/resources/515">Our State of Generosity collection, JCPA-04</a> Date A point or period of time associated with an event in the lifecycle of the resource 1999-09-24 https://digitalcollections.library.gvsu.edu/files/original/6bec6bb2c44f81ea6d16e5cc1123ff47.pdf 7120b4e53b9a7d7f99adf43de6958003 PDF Text Text STATE OF MICHIGAN JOHN ENGLER, Governor MICHIGAN COMMUNITY SERVICE COMMISSION Chairperson Michelle Engler 111 George W. Romney Lansing , Telephone FAX Executive Director Kyle Caldwell S. Capitol Ave . Bldg ., 4th Floor Michigan 48913 (517) 335-4295 (517) 373-4977 MEMORANDUM TO: Members of the Michigan Community Service Commission FROM: Angelia Salas, Program Development Coordinator ~ RE: VIG Progress Report and Allocation Modification Proposal DATE: August 31, 1999 Michigan' s Volunteer Investment Grants Program has been a success! To date, we have been able to leverage $1,758,388 in local funds housed in community foundations. Those funds will produce over $105,503 in revenue next year in support of volunteer resource centers across Michigan. While I am satisfied with the progress that we have been able to make over the past two years, VIG still faces some significant challenges. First, the MCSC has yet to disburse the full $1 million state appropriations within the 12 months of the fiscal year. Garry Gross has been able to secure clarification on our ability to carry-over VIG funds from one fiscal year to another. For FY 2000, we will be able to carry over any unspent VIG funds from FY 1999. I estimate that amount to be $100,000 based on current unencumbered levels and past history with the program. Given the current program structure, I believe that this carry over amount will be a constant. This is a dangerous set of circumstances if we are to prove the worth of the program to the Legislature. You may recall that we modified the VIG match requirements and the grant amounts last year. This modification provided a substantial amount of flexibility to our grantees and applicants. However, the most successful and rapidly growing grantees remain the same. Applicants are still unable to develop the capacity to effectively meet the fund raising goals of the grant. In this situation, the VIG program is a "Catch 22." Those organizations seeking to develop their organizations' financial stability, but requires fund raising capacity in order to gain access to the VIG funds . �The MCSC received a proposal from the Michigan Campus Compact in January of 1999 requesting venture grant funds. Currently, the MCSC has no discretionary funds to disburse for the venture grants discussed in the proposal. However, based on our discussions with Sam Singh, President and CEO of the Michigan Nonprofit Association, it makes sense for MCSC to develop Campus Compact volunteer initiatives in long-term and sustainable terms much like those initiatives funded' through volunteer resource centers. Therefore, the MCSC staff recommend the modification of Michigan's Volunteer Investment Grants to set aside $100,000 for demonstration grants that build the capacity of organizations that can demonstrate that service and volunteerism are components of their core mission. These funds would be granted annually to organizations that will be required to provide a 1:1 match through cash or in-kind contributions. The MCSC staff recommend that the MCSC re-examine this funding stream in one year and assess whether the process and outcomes were desirable. For FY 2000, the MCSC staff recommend targeting volunteer centers and higher education institutions. Staff further recommend that the Volunteer Centers of Michigan and the Michigan Campus Compact be the grantee for the FY 2000 Demonstration Grants. These two organizations have the infrastructure and experience necessary to effectively target the volunteer center and higher education constituencies. Michigan's Volunteer Investment Demonstration Grants would be granted as follows: $50,000 - Volunteer Centers of Michigan: These funds would be granted to the Volunteer Centers of Michigan to build the fund raising capacity of volunteer resource centers across Michigan. The intent of these funds is to increase the capacity of volunteer resource centers to raise rmancial support for their agencies. The Volunteer Centers of Michigan will disburse the funds to volunteer resource centers that can match the granted funds 1:1 through cash or in-kind contributions. $50,000 - Michigan Campus Compact: These funds would be granted to the Michigan Campus Compact for grant programs that involve service in education activities. These funds would be matched 1:1 through cash match that will be endowed in a community foundation. The earnings of the endowment would be earmarked for the aforementioned activities or similar volunteer oriented activities at higher education institutions. �1999 Learn and Serve-Michigan CBO Round II Application Review Results IApplicant I Recommendation Funding Requested Funding Recommended ISupport Needed Romulus Community Parks and Recreation and Senior Center Yes $17,500 $17,500 • more structured program activity timeline is needed • more detailed information on student outcomes is needed Eastern Upper Peninsula Community Foundation Yes $10,500 $10,500 • youth voice resources are needed • impact assessment info is needed EightCAP Yes $10,500 $8,000 Delta County Yes $10,080 $8,000 • participant impact assessment tools are needed • community impact assessment is needed • more information on program sustainability plans is needed Winn Area Activity Center Yes $10,513 $8,000 • info on how to include stakeholders in program evaluation/assessment is needed • grant management training needed Big Brothers/Big Sisters of Flint No $10,500 $0 ACCESS No $30,000 $0 TOTAL FUNDING REQUESTED $99,593 TOTAL FUNDING RECOMMENDED $52,000 I � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Our State of Generosity Creator An entity primarily responsible for making the resource Grand Valley State University. Dorothy A. Johnson Center for Philanthropy Description An account of the resource Collection contains the records of four Michigan nonprofit organizations: Council of Michigan Foundations, Michigan Nonprofit Association, Michigan Community Service Commission, and the Johnson Center for Philanthropy at GVSU. The documents are compiled by the Johnson Center for Philanthropy, and records document the history of the organizations from the 1960s to the 2010s. Coverage The spatial or temporal topic of the resource, the spatial applicability of the resource, or the jurisdiction under which the resource is relevant 1968-2014 Source A related resource from which the described resource is derived <a href="https://gvsu.lyrasistechnology.org/repositories/2/resources/515">Our State of Generosity collection, JCPA-04</a> Rights Information about rights held in and over the resource <a href="http://rightsstatements.org/page/InC/1.0/?language=en">In Copyright</a> Subject The topic of the resource Dorothy A. Johnson Center for Philanthropy Council of Michigan Foundations Michigan Nonprofit Association Michigan Community Service Commission Dorothy A. Johnson Center for Philanthropy Charities Philanthropy and Society Fundraising Records Michigan Publisher An entity responsible for making the resource available Grand Valley State University Libraries, Special Collections and University Archives, 1 Campus Drive, Allendale, MI, 49401 Contributor An entity responsible for making contributions to the resource Council of Michigan Foundations; Michigan Nonprofit Association; Michigan Community Service Commission Identifier An unambiguous reference to the resource within a given context JCPA-04 Language A language of the resource eng Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Identifier An unambiguous reference to the resource within a given context JCPA-04_MCSC_1999-09-24_VIG-Progress-Report Title A name given to the resource Michigan Community Service Commission 1999-09-24 commission meeting Volunteer Investment Grants progress report Creator An entity primarily responsible for making the resource Michigan Community Service Commission Description An account of the resource Michigan Community Service Commission 1999-09-24 commission meeting Volunteer Investment Grants progress report. Records are compiled in the Our State of Generosity collection by the Johnson Center, along with the files of the Michigan Nonprofit Association (MNA), the Michigan Community Service Commission (MCSC) and the Dorothy A. Johnson Center for Philanthropy. Originals are at the Michigan Community Service Commission. Subject The topic of the resource Dorothy A. Johnson Center for Philanthropy Charities Philanthropy and Society Fundraising Records Michigan Community Service Commission Michigan Format The file format, physical medium, or dimensions of the resource application/pdf Type The nature or genre of the resource Text Language A language of the resource eng Publisher An entity responsible for making the resource available Grand Valley State University Libraries, Special Collections and University Archives, 1 Campus Drive, Allendale, MI, 50063 Rights Information about rights held in and over the resource <a href="http://rightsstatements.org/page/InC/1.0/?language=en">In Copyright</a> Source A related resource from which the described resource is derived <a href="https://gvsu.lyrasistechnology.org/repositories/2/resources/515">Our State of Generosity collection, JCPA-04</a> Date A point or period of time associated with an event in the lifecycle of the resource 1999-09-24 https://digitalcollections.library.gvsu.edu/files/original/1917e28c62ea63c104a430ff34484c27.pdf 0ea67008496a6f13c6581cfd25375a62 PDF Text Text VOLUNTEER CENTERS OF SEP u 9 1999 September 7, 1999 Mr. Kyle Caldwell Executive Director Michigan Community Service Commission George W. Romney Building, 4th Floor 111 S. Capitol Lansing, MI 48913 Dear Kyle : On behalf of the Volunteer Centers of Michigan, I am pleased to submit the following Capacity Building and Support Proposal to the Michigan Community Service Commission. We are requesting funding in the amount of $50,000 to be distributed through an RFP (Request for Proposal) Process outlined herein. The focus of our proposal is to enhance the effectiveness of local volunteer centers through access to technology and other resources, thereby strengthening our state volunteerism infrastructure. In addition to becoming more effective communicators and collaborators on the local level, access to a minimum standard level of technology will allow volunteer centers to be more active participants and resources on the state level. Ensuring that each volunteer center has access to e-mail, the internet, and - in some cases - a working fax machine, will allow us to more effectively connect them with the Michigan's Promise, Connect Michigan and Make A Difference Day initiatives, in addition to other events and activities . Please do not hesitate to contact me if you have any questions regarding this proposal. As always, thank you for your ongoing support ofvolunteerism and local volunteer centers. Director 29 Kellogg Center • East Lansing, MI 48824-1022 (Phone 888-242-7075 or 517-353-9277) (Fax 517-355-3302)(rlschult @pilot.msu.edu .) Affiliated with Michigan Nonprofit Association www.vcm.mna.msu.edu �VOLUNTEER CENTERS OF MICHIG•N A Proposal to Michigan Community Service Commission For Capacity Building and Support Summary: The Volunteer Centers of Michigan respectfully request $50,000 Capacity Building and Support Funding. These funds will be allocated to local volunteer centers statewide through a request for proposal process that will focus on technology as a critical element of volunteer center success. Past capacity building grant processes have focused on up to seven focus areas. After a great deal of discussion, the VCM Executive Committee agreed that their primary goal is to bring all volunteer centers in the state up to a minimum level of functioning in regard to technology. It is our goal for every member volunteer center to have a working computer with Pentium processor, CD-ROM and printer; have a fax machine; and be on-line via email and access to the Internet. Bringing every volunteer center to a minimum level of technological ability will greatly enhance our state infrastructure through enhanced communication among centers; access to resources and current information; and the ability to connect more effectively with local partner organizations. Additionally, it is our goal to provide volunteer centers with the financial support needed to build resource libraries for effective volunteer program management, which will be shared with other nonprofit organizations within their local communities. Process: An RFP (Request for Proposal) process will be followed for dissemination of the grant funds. A team of 3-5 peer reviewers, under the guidance and support of the VCM staff will review proposals. Grants will be made on a l:llocal match basis (cash or in-kind), and will range from $1,000-$5,000. Grant funds may not be used to supplant existing funding, but may enhance/expand key initiatives that fall within focus areas listed above. The following materials will be included in each proposal considered for funding: 1. A completec.i cover page (attached) 2. A three- to five- page concept paper including the following information: a. Needs Statement • What specific need is the project addressing? • What was the process for identifying the need? • How does the project respond to the identified need(s)? b. Program Design: • What is the basic concept of the project? • What are the project's goals and objectives? • How does the project relate to the mission of the Volunteer Center? 29 Kellogg Center • East Lansing, MI 48824-1022 (Phone 888-242-7075 or 517-353-9277) (Fax 517-355-3302)(rlschu1t@pilot.msu.edu.) Affiliated with Michigan Nonprofit Association www. vcm.mna.msu.edu �VOLUNTEER CENTERS OF MICHIG•N CAPACITY BUILDING GRANT APPLICATION (Please type. This form may also be scanned into your computer for completion.) Date of Application - - - - - - - - - - - - - - - Amount Requested Matching Funds Legal Name of Organization Address ------------------------------------- City, State, ZIP _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ __ P h o n e - - - - - - - - - - Fax _ _ _ _ _ _ _ _ __ e-mail _ _ _ _ _ _ _ _ _ _ _ __ Contact person - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - (Name and Title) Contact person address, phone, and fax if different from above: Executive Director/ Authorizing Agent -------------------------- Organization's mission statement: Are you a member of the Volunteer Centers ofMichigan? Yes ___No Does your organization have tax-exempt status under Section 50l(c)(3) of the Internal Revenue code? - -Yes - - -No Will this gran~ be matched by any other organization(s)? If yes, by whom? Yes No 29 Kellogg Center • East Lansing, MI 48824-1022 (Phone 888-242-7075 or 517-353-9277) (Fax 517-355-3302)(rlschult@pilot.msu.edu.) Affiliated with Michigan Nonprofit Association www. vcm.mna.msu.edu �Geographic location(s) seiVed ------------------------------------------------------------ Has your organization received previous grants from Michigan Nonprofit Association, Volunteer Centers of Michigan, or Michigan Campus Compact within the last five years? _ _Yes _ _No. If yes, please explain below: Purpose/project Amount How do you substantiate community need for this project? Signature of Project/Executive Director Date Typed Name and Title Signature of Board Chair Typed Name and Title Date � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Our State of Generosity Creator An entity primarily responsible for making the resource Grand Valley State University. Dorothy A. Johnson Center for Philanthropy Description An account of the resource Collection contains the records of four Michigan nonprofit organizations: Council of Michigan Foundations, Michigan Nonprofit Association, Michigan Community Service Commission, and the Johnson Center for Philanthropy at GVSU. The documents are compiled by the Johnson Center for Philanthropy, and records document the history of the organizations from the 1960s to the 2010s. Coverage The spatial or temporal topic of the resource, the spatial applicability of the resource, or the jurisdiction under which the resource is relevant 1968-2014 Source A related resource from which the described resource is derived <a href="https://gvsu.lyrasistechnology.org/repositories/2/resources/515">Our State of Generosity collection, JCPA-04</a> Rights Information about rights held in and over the resource <a href="http://rightsstatements.org/page/InC/1.0/?language=en">In Copyright</a> Subject The topic of the resource Dorothy A. Johnson Center for Philanthropy Council of Michigan Foundations Michigan Nonprofit Association Michigan Community Service Commission Dorothy A. Johnson Center for Philanthropy Charities Philanthropy and Society Fundraising Records Michigan Publisher An entity responsible for making the resource available Grand Valley State University Libraries, Special Collections and University Archives, 1 Campus Drive, Allendale, MI, 49401 Contributor An entity responsible for making contributions to the resource Council of Michigan Foundations; Michigan Nonprofit Association; Michigan Community Service Commission Identifier An unambiguous reference to the resource within a given context JCPA-04 Language A language of the resource eng Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Identifier An unambiguous reference to the resource within a given context JCPA-04_MCSC_1999-09-24_VCM-Proposal-to-MCSC Title A name given to the resource Michigan Community Service Commission 1999-09-24 commission meeting Volunteer Centers of Michigan proposal to the Michigan Community Service Commission Creator An entity primarily responsible for making the resource Michigan Community Service Commission Description An account of the resource Michigan Community Service Commission 1999-09-24 commission meeting Volunteer Centers of Michigan proposal to the Michigan Community Service Commission. Records are compiled in the Our State of Generosity collection by the Johnson Center, along with the files of the Michigan Nonprofit Association (MNA), the Michigan Community Service Commission (MCSC) and the Dorothy A. Johnson Center for Philanthropy. Originals are at the Michigan Community Service Commission. Subject The topic of the resource Dorothy A. Johnson Center for Philanthropy Charities Philanthropy and Society Fundraising Records Michigan Community Service Commission Michigan Format The file format, physical medium, or dimensions of the resource application/pdf Type The nature or genre of the resource Text Language A language of the resource eng Publisher An entity responsible for making the resource available Grand Valley State University Libraries, Special Collections and University Archives, 1 Campus Drive, Allendale, MI, 50062 Rights Information about rights held in and over the resource <a href="http://rightsstatements.org/page/InC/1.0/?language=en">In Copyright</a> Source A related resource from which the described resource is derived <a href="https://gvsu.lyrasistechnology.org/repositories/2/resources/515">Our State of Generosity collection, JCPA-04</a> Date A point or period of time associated with an event in the lifecycle of the resource 1999-09-24 https://digitalcollections.library.gvsu.edu/files/original/985729b4bf7441b78e57eff9a3a42fb6.pdf 3c247549323dd3ada90a5b01dfde2ad5 PDF Text Text PROGRAM DEVELOPMENT ASSISTANCE AND TRAINING ACTIVITIES Training and Technical Assistance Progress to Date (10/1/98 through 3/31/99) Reporting Guidelines • List the training events and other activities that were completed in accordance with your training and technical assistance plan, including those planned jointly with the corporation state office and the Department of Education. For each, include, as appropriate, a brief description of any effective practices and lessons learned that you think would benefit other corporation-funded programs. • List the activities you had planned, but were unable to complete. For each, briefly explain why the activity was not conducted and describe the alternative activity, if any. • For T/TAprovided, whether planned or in response to emergent needs, identify each provider used; indicate whether it was a national, state, or local provider; and list the topics addressed. OBJECTIVES 1. Provide timely and consistent program development support and outreach to all commission funded national service programs 2. Provide timely and consistent program development support, training, and outreach to nonprofit organizations, volunteer, programs, other CNS funded national service programs, and the Communities ofPromise. Staffing The MCSC hired a full-time training and technical assistance coordinator on March 8, 1999. Phil Chvojka has the responsibility to coordinate and to implement the overall technical assistance plan. This increased capacity will allow the coordinator to concentrate fully on training and technical assistance needs and to expand the MCSC's level of support to all CNS programs in Michigan. The addition of a 1.0 FTE training and technical assistance coordinator also contributes to the program officers' abilities to conduct site visits and, as a commission team, to identify and address areas which need improvement. The MCSC will have increased capacity to conduct assessment surveys, determine training needs, develop a training calendar, and conduct technical assistance site visits. The MCSC arranged with the Texas Commission on Volunteerism and Community Service a �peer exchange of training and technical assistance coordinators. On April28-29, 1999 Mr. Allen Dietz visited our office to provide insight into national training and technical assistance providers, disability funds, work plan priorities, and organizational structures. It was an opportunity for both commissions to share each's collective experience in the field of volunteerism and community service .. On-site support The Training and Technical Assistance Coordinator visited the host site for an AmeriCorps Service Project on March 26, 1999. The Rural Strategic Action Initiative and the American Youth Foundation-Miniwanca hosted a two day environmental project for 130 AmeriCorps members throughout the state. This on-site consultation consisted of logistical planning for the registration, placement, and housing of participants. A training schedule was developed along with a plan for transporting participants to and from the selected environmental sites. This project will be primarily coordinated by the host site. The MCSC will lend its support via additional staffing, supervision, and general support. During this time period, MCSC staff conducted eight on-site visits to Michigan's AmeriCorps programs. These visits are a vehicle to ascertain the current and future needs of each program. The program directors and the members have an opportunity to express and identify those areas in which assistance is needed. On February 22 and 23, 1999, Project STAR visited Creston Community AmeriCorps. Susan Kistler provided instruction and technical assistance on objective writing, measurement instruments, data collection, and data analysis. The main emphasis was to assist this program in developing measurable outcome objectives. Program Directors Meetings MICHIGAN'S AMERICORPS The MCSC conducted monthly Program Directors Meetings for the Michigan's AmeriCorps programs. This provided the opportunity for peer exchange, technical assistance, and professional development . These meetings consisted of two general components. First, it offered the chance to exchange information between the MCSC and the programs. The remaining session was devoted to program development and included a training component. The October 1998 directors meeting included training on the Web-Based Reporting System (WBRS) developed by Project TASC. In November, the MCSC conducted a training session on member development for the directors. The following day (November 20th), new Michigan's AmeriCorps Program Directors were given an orientation on AmeriCorps policies, procedures, and reporting requirements. Project STAR provided training on evaluation basics, objective writing, and report writing during the December 1998 directors meeting. This offered the programs an opportunity to strengthen and to clarify measurable objectives. At the February 18, 1999 directors meeting and training, the topic that was explored was, �Helping Members Prepare for Life After AmeriCorps. This training was conducted by the MCSC staff. LEARN AND SERVE-MICHIGAN Learn and SERVE-Michigan service partners meet quarterly either via conference call or at faceto-face day-long meetings. The agenda provides an opportunity for the MCSC to share information on activities and available resources, to share best practices, and to build networks with other grantees. On October 28, 1999, Learn & Serve Community Based Organizations (L&S CBO) held a grantee meeting in Lansing to discuss the coming years funding availability and to assess the current status of service learning at the community level. On January 8, 1999, the MCSC held a Learn & SERVE Renewal Program Technical Assistance conference call to provide assistance in writing strong renewal grant applications. This was an opportunity for the grant proposal writers to ask questions, get clarification, and receive preliminary feedback on their program development. Both the school and the community based Learn and SERVE programs participated in a meeting at the Library ofMichigan in Lansing on January 28, 1999. The MCSC coordinated two technical assistance conference call for new grant applicants. The new applicants had the opportunity to participate at either 10:00 a.m. or at 3:00p.m. On January 29, 1999. The proposal writers received information on the content, scope, and evaluation criteria in the request for proposal. This was targeted to the community based organizations (CBO). VOLUNTEER INVESTMENT GRANTS Volunteer Investment Grant (VIG) fund raising training took place October 7-8, 1999. This was an opportunity to explore both proven and creative methods to raise matching funds . VIG grantees also met on February 24, 1999 to assess current VIG status and ways to improve this innovative program. On October 5, 1999, a conference call on VIG Request for Proposal (RFP) took place. This allowed grantees an opportunity to raise questions about the RFP and to gain clarity on the evaluation criteria. Regional Training These activities were paid for by State of Michigan funds. No CNS funds were used, but CNS funded programs were able to attend. The Michigan Nonprofit Association (MNA) was awarded the bid for providing two regional training sessions. MNA conducted a needs assessment survey of 105 program directors from all funding streams and, based on those results, will deliver regional training in Effective Volunteer Leadership Strategies (April26-29) and Grant Writing and Fund Development (June 22-25) . Theses sessions will encourage the participation of all �national service programs in each region (AmeriCorps-state and national, Learn and SERVE school and community based, VISTA, RSVP, Senior Companion, and FGP programs), and are open to nonprofit organizations such as United Way, volunteer centers, and community foundations. The April regional training, based upon the survey assessment, will be built around three areas identified as "high need." These are recruitment, marketing, and reflection/evaluation. The June session will cover the basics of grant writing, the development of a long term funddevelopment plan, and a panel of experts to discuss what funding sources look for in a proposal. Special Topic Training The MCSC's Finance and Administration division conducted a training on Federal Grants Financial Reporting on October 16, 1998. 34 program directors, comptrollers, and financial officers from both Michigan's AmeriCorps and Learn and SERVE-Michigan received instruction on Monthly Financial Reports, Federal Status Reports (FSR's), Cash Requests I Authorized Signature Forms, Grant Close Outs, and Audit Requirements. After receiving this information and training, the accuracy of the next round of monthly financial reports improved dramatically. The previous month, only 30% of the programs completed the reports correctly. The posttraining compliance rate climbed to approximately 90%. On March 24, 1999, Paula Kaiser of the American Association of State Service Commissions, conducted a program orientation for the new staff at the MCSC. This training focused upon the history of community service, the history of the MCSC, the roles and responsibilities for staff, and the parameters for conducting effective site-visitations. An agenda for continuous improvement also was created during this day long session. The MCSC contracted with two national providers to conduct two cross stream training sessions during this time frame. These two-day sessions are open to program directors from all CNS funding streams. The National Crime Prevention Council delivered training on Supervisory Skills on January 21 and 22, 1999. The participants received instruction on supervisory roles and styles and on oneon-one communication with members/volunteers during the first day. Day two consisted of cohesive team building, assigning priorities to work, and action planning . On March 31,1999, Campaign Consultation, Inc. conducted a train-the-trainer session for local ·Michigan facilitators to deliver ASK to Sustain, a curriculum designed by Susan Haliman of Campaign Consultation. This training was intended to develop a pool of in-state trainers to deliver instruction on resource development, marketing, media relations, and collaboration. On April 1st and 2nd, the ASK to Sustain program was delivered as a cross-stream training to 50 program directors in Michigan Those facilitators trained the previous day acted as discussion facilitators and were exposed to the program as both participants and presenters. The event culminated in a full group role play exercise in which all participants had the opportunity to utilize and to practice the concepts developed over the two days. Training and Resource Materials �The Training and Technical Assistance Coordinator will be responsible for the development of a clearinghouse for resource materials. Exemplary materials and ideas will be disseminated throughout the state. This has yet to be accomplished and is tied directly to the development of a well-designed training and technical assistance web site. The MCSC developed a monitoring guide for grantees. This guide allows programs to identify both strengths and weaknesses so that each can take a hands on approach to making continuous program improvements. The MCSC has yet to create an AmeriCorps Ambassadors program. These ambassadors would consist of both current and former members who would make presentations and testimonials at high schools, universities, and career fairs. Information Sharing Michigan is one of the ten states selected by Aguirre International (Project TASC) to implement the national AmeriCorps web-based reporting system (WBRS). As this technology, and the comfort level of the programs utilizing it, develops, it will become a convenient tool for cross program analysis and stakeholder feedback. THE OVERTURE: TRAINING AND TECHNICAL ASSISTANCE NEWSLETTER The Overture is a bi-monthly training and technical assistance news brief on training opportunities within the state, regional cluster, and nation. It also includes information on nominations for service and leadership awards and on award recipients, news on the successes and accomplishments of service partners, tips on program development, and announcements of coming service events and conferences. The issues also have information on useful resources, helpful web sites, and important contact people. The first issue was sent out in January. It will become a consistent vehicle for getting information about the training and technical assistance available to our service partners. The MCSC plans to add training and technical assistance updates to its web site. This was planned to be accomplished, but staff shortages for a significant part of this six month time frame have pushed the completion of this goal back. This web site improvement will coincide with the adoption of the web based reporting system for Michigan's Americorps. CONFERENCE CALLS The MCSC utilizes conference calls as a means to disseminate and share information to program directors in Communities ofPromise, AmeriCorps Promise Fellows, Michigan's AmeriCorps, Learn and SERVE-Michigan, and VIG Grantees. Statewide Events and Activities From November 10-13, 1999, the MCSC held Michigan AmeriCorps Outreach sessions in �Lansing, Detroit, and Grand Rapids. These sessions serve to attract new programs and to give public exposure to AmeriCorps. A service project for Michigan's AmeriCorps programs will take place on May 6 and 7, 1999. 120 AmeriCorps members throughout the state will participate in an environmental clean up and habitat restoration at sites along the Lake Michigan shoreline. A second service project for members who do not participate in this activity is tentatively scheduled in June. This will take place in Michigan's Upper Peninsula. America's Promise/National Service Coordination COMMUNITIES OF PROMISE On October 1, 1998, the MCSC hosted a meeting for the 15 Communities of Promise and five other communities interested in becoming Communities of Promise. 95 participants from 77 community organizations attended the event held in Lansing. America's Promise staff members Jim Schiebel, Gardner Humphreys, Paige Genovese, Tim Hanlon, Ashley Johnson, and Reverend Mark Farr participated in the meeting. The meeting served to identify and develop resources available to Michigan's Communities ofPromise, to build a formal network of Communities of Promise within Michigan, and to provide an opportunity for local communities to share their ideas, needs, and concerns with both state and national representatives. On December 17, 1998 and on March 25, 1999 Michigan' s Communities ofPromise held conference calls to discuss ways to develop the local infrastructure to meet effectively the goals of America's Promise. Benchmarking, setting measurable goals, and tracking these goals were the main focus of the calls. They are also invaluable tools to monitor local progress and to share best practices and mutual concerns and obstacles. The calls serve as an effective and consistent communication device. MICHIGAN'S AMERICORPS PROMISE FELLOWS A host-site orientation for supervisors and directors of Michigan's AmeriCorps Promise Fellows was held in Lansing on December 18, 1999. This was an opportunity for the people who would be responsible for the development of the Fellows sites to share goals, insights, and visions. The orientation for the Michigan's AmeriCorps Promise Fellows was held January 31 through February 1, 1999. The topics covered included: community organizing, program management, and partnership development. On November 10, 1998 and March 25, 1999, Michigan's AmeriCorps Promise Fellows took part in technical assistance conference calls. These were opportunities to share best practices, discuss a broad, national perspective, share concerns, and work out a shared calendar. From February 26-28, 1999, Michigan' s Promise Fellows were represented at the National Training held at the Xerox Document University Training and Conference Center in suburban Washington, D.C. �CNS National Technical Assistance Providers Used *Project STAR (provided direct objective writing, report writing, and evaluation planning assistance to local Michigan's Americorps programs. *National Crime Prevention Council (provided cross-stream two day training on supervisory skills) *Campaign Consultation, Inc. (provided cross stream two day workshop on sustainability) Other Technical Assistance Providers Used *Indiana University Center on Philanthropy - The Funding School (conducted a two-day seminar to VIG grantees on fund raising and endowment building) State Technical Assistance Providers Used *Michigan State University Extension Service (conducted a regional training) *Michigan Family Independence Agency Volunteer Services *MCSC staff (conducted Federal Grants Financial Reporting training and Helping Members Prepare for Life After AmeriCorps) • Describe the means used to evaluate training and technical assistance services, and indicate how programs rated the service of the local, state, and national providers, respectively. Depending on the training and technical assistance provided, the MCSC utilizes several methods to evaluate the effectiveness of the activity. When the MCSC contracts with a trainer such as the Michigan Nonprofit Association, part of the training providers responsibility is to conduct an evaluation of the training. Each contractor is expected to submit a final evaluation report to the MCSC. The training and technical assistance coordinator, also, arranges a brief face-to-face meeting with the trainers to discuss the effectiveness of the content, the learning that occurred, the delivery, the sequencing of activities, the time management, and the general impression of the event. The training and technical assistance coordinator attends the sessions to make empirical observations, to get feedback from the participants, and to monitor the activities. Improvements are made based upon all the input. The MCSC also uses the monthly AmeriCorps program directors meetings as an opportunity to get feedback from the participants about how to make these meetings more productive. This is a verbal discussion where the directors can express their views and make suggestions. • Identify the extent to which traditional volunteer associations and centers were involved in and/or supported your training and technical assistance activities. Volunteer Centers ofMichigan (the state association ofvolunteer centers) currently operates a statewide Michigan's AmeriCorps program. As a result, the volunteer centers throughout the state participate in most of the MCSC training and technical assistance activities. They are also one of the facilitators of our regional training sessions. They were represented at our monthly �Michigan's Americorps program directors meetings, the regional training, regional service learning training, and other MCSC sponsored events. Other volunteer agencies such as the Family Independence Agency's Volunteer Services coordinators, United Ways, and Michigan State University Extension Services participate in MCSC training and technical assistance activities. Our regional training involved participants from Girl Scouts, Michigan Special Olympics � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Our State of Generosity Creator An entity primarily responsible for making the resource Grand Valley State University. Dorothy A. Johnson Center for Philanthropy Description An account of the resource Collection contains the records of four Michigan nonprofit organizations: Council of Michigan Foundations, Michigan Nonprofit Association, Michigan Community Service Commission, and the Johnson Center for Philanthropy at GVSU. The documents are compiled by the Johnson Center for Philanthropy, and records document the history of the organizations from the 1960s to the 2010s. Coverage The spatial or temporal topic of the resource, the spatial applicability of the resource, or the jurisdiction under which the resource is relevant 1968-2014 Source A related resource from which the described resource is derived <a href="https://gvsu.lyrasistechnology.org/repositories/2/resources/515">Our State of Generosity collection, JCPA-04</a> Rights Information about rights held in and over the resource <a href="http://rightsstatements.org/page/InC/1.0/?language=en">In Copyright</a> Subject The topic of the resource Dorothy A. Johnson Center for Philanthropy Council of Michigan Foundations Michigan Nonprofit Association Michigan Community Service Commission Dorothy A. Johnson Center for Philanthropy Charities Philanthropy and Society Fundraising Records Michigan Publisher An entity responsible for making the resource available Grand Valley State University Libraries, Special Collections and University Archives, 1 Campus Drive, Allendale, MI, 49401 Contributor An entity responsible for making contributions to the resource Council of Michigan Foundations; Michigan Nonprofit Association; Michigan Community Service Commission Identifier An unambiguous reference to the resource within a given context JCPA-04 Language A language of the resource eng Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Identifier An unambiguous reference to the resource within a given context JCPA-04_MCSC_1999-09-24_Training-and-Technical-Assistance Title A name given to the resource Michigan Community Service Commission 1999-09-24 commission meeting training and technical assistance Creator An entity primarily responsible for making the resource Michigan Community Service Commission Description An account of the resource Michigan Community Service Commission 1999-09-24 commission meeting training and technical assistance. Records are compiled in the Our State of Generosity collection by the Johnson Center, along with the files of the Michigan Nonprofit Association (MNA), the Michigan Community Service Commission (MCSC) and the Dorothy A. Johnson Center for Philanthropy. Originals are at the Michigan Community Service Commission. Subject The topic of the resource Dorothy A. Johnson Center for Philanthropy Charities Philanthropy and Society Fundraising Records Michigan Community Service Commission Michigan Format The file format, physical medium, or dimensions of the resource application/pdf Type The nature or genre of the resource Text Language A language of the resource eng Publisher An entity responsible for making the resource available Grand Valley State University Libraries, Special Collections and University Archives, 1 Campus Drive, Allendale, MI, 50061 Rights Information about rights held in and over the resource <a href="http://rightsstatements.org/page/InC/1.0/?language=en">In Copyright</a> Source A related resource from which the described resource is derived <a href="https://gvsu.lyrasistechnology.org/repositories/2/resources/515">Our State of Generosity collection, JCPA-04</a> Date A point or period of time associated with an event in the lifecycle of the resource 1999-09-24 https://digitalcollections.library.gvsu.edu/files/original/f3b5ff2bde82498b84de49eb5aace736.pdf 3ca8596ddf96b4b27d522eca0e8e0819 PDF Text Text STATE OF MICHIGAN JOHN ENGLER, Governor MICHIGAN COMMUNITY SERVICE COMMISSION Chairperson Michelle Engler Executive Director Kyle Caldwell 111 S. Cap itol Ave . George W. Romney Bldg., 4th Floor Lansing , Michigan 48913 Telephone (517) 335-4295 FAX (517) 373-4977 September 7, 1999 Mr. Peter Heinaru Director, Ameri Corps* State/National Corporation for National Service 1201 New York A venue NW Washington, D.C. 20525 Dear~: ~ Thank you for your recent correspondence concerning the State Administrative Standards Project. We especially appreciated the copy of the latest standards criteria. In Michigan, we have been monitoring the Corporation' s progress in developing the standards and the processes that have gone into evaluating them. In your letter dated August 27, 1999, you requested feedback from state commissions by September 20, 1999. This letter is intended to supply you the response you requested and to state Michigan' s support for the implementation of the State Administrative Standards provided that a number of questions are adequately addressed. First, we urge you to review the correspondence we sent to you recently concerning Ohio's recent experience as a beta test site for the Administrative Standards Project. Included with that memo dated August 18, 1999 you will find a response from one of the Michigan Community Service Commission's (MCSC) charter commissioners and long-time friend and supporter of National Service, Joel Orosz. You will note that Dr. Orosz concurs with staffs objection to the interpretation and implementation of standard number 1.1.2, 1.1.2 Match Sufficient to Adequately Operate Commission (H you did not meet 1.1.1) Do you meet all other basic standards, numbers 2-12? If "Yes", check the box at right and continue with the excellence standards. In the case of Ohio, the review team penalized the commission not only for not having a written policies and procedures manual for how the organization conducts its financial oversight, but because they did not fully utilize their federal draw down for Administration funds, they fail in standards 1 and 2. �To renew our objection to this provision in the standards, we must firmly protest the Corporation's penalization of state commissions for not fully expending fmancial match. We do not protest this from a state that has not fully utilized its match funds . Op the contrary, Michigan has fully drawn down its federal funds· since the creation of the funds and the Corporation for National Service through the National and Community Service Trust Act of 1993. We protest this criteria based solely on its lack of merit. If a state commission is able to fmd econo~es , secure additional and more flexible resources and find ways to not spend money, they should certainly be rewarded for their efforts. Penalizing state commissions in this manner sends the wrong signal. The Corporation for National Service has the opportunity here to strike out beyond the traditional federal spending approach of "use it or lose it", as Dr. Orosz points out in his letter. Find ways to reward states for their entrepreneurial approaches to "getting things done" and the payback will be manyfold. Overall, we feel that the standards are an excellent method for the Corporation and state commissions to attain a shared understanding of mutual expectations. Stepping away .from the specific standards and the measurements used to evaluate compliance, there are a number of questions about the State Administrative Standards Project in general that must be addressed soon. From the beginning of this project there has been no clear set deadline for implementation. While there has been a general sense of how long the planning stages were going to take, there has been no clear timeline developed for institutionalization of the standards. In fact, the process has had no clear beginning or ending points identified. States need clarity. Specifically, the MCSC would (as we are certain other states would as well) like to know the Corporation strategy for the standards in the following areas: 1. How will the State Administrative Standards be used? Will the results of the State Administrative Standards reviews have any negative or positive consequences in state commissions and how they operate? 2. Is participation in the State Administrative Standards review process voluntary or mandatory? If it is voluntary, what is the benefit to state commissions should they decide to participate? What consequences will exist should a state commission decide to not participate? 3. If participation is mandatory, how will this review differ from an official audit from the Auditor General's Office? Will the State Administrative Standards be legally binding? 4. What is the process for the State Administrative Standards? In the future, how will states be notified if they are to be reviewed? Can states appeal the fmdings of a State Administrative Standards review? If so, how? Michigan, and we believe, other state commissions are unclear as to the answers to these questions. This condition has the potential to create some very serious misunderstandings at a time when no organization in the National Service arena can afford to seem "out of sync" with the remainder of the field. At the same time, the standards offer real proof to the critics of CNS that the Corporation is making every effort to ensure the quality of the programs it funds. �The MCSC is eager to participate in the reviews standards process, but only after there has been well established and well documented rationales, procedures and policies set into place for the usa,ge and implementation of the standards. We look forward to your response and to the successful implementation of the State Administrative Standards Project. /J!Ctd4Zl Kyle Caldwell Executive Director �CORPORATIO FOR ATIONAL r:)sERVICE August 27, 1999 Dear Colleague, The State Administrative Standards Project is nearing the end of the pilot phase! Thanks to six brave Executive Directors, we have tested the individual Standards, assessed the review process, and made important revisions. Reviews have been completed in Montana, Florida, Arizona, West Virginia, and Ohio. Texas wi ll participate in a Review in September. State commissions, review teams, and Corporation staff report that the Standards Project is an extremely important venture. Commissions are getting a complete evaluation of their administrative systems and a clearer understanding of what is expected from the Corporation. The Corporation will end up with a consistent, in-depth process for assessing the capacity of State Commissions to promote and manage service in their states. Both the Commissions and the Corporation are learning where their own systems are sound and where they need to be strengthened. As the Project moves into the next stages, I am seeking your assistance in two ways. First, it would be very helpful to have your feedback on the individual Standards. When the pilot began, there were 16 Standards. After the first two state assessments, the Corporation, with input from the Working Group and Executive Directors from several of the pilot states, narrowed the document to 12 Standards and recommended a new rating process. At a result of this work, the Standards are much closer to a final product. Could you please take one last look at this document and give us your comments and suggestions by Monday, September 20, 1999? You can respond by mail to Nina Powers, Logistics Manager or by e-mail or phone to Gayle Hilleke Project Manager, at ghilleke@cns.gov or 202-606-5000 ext. 431. Second, I ask you to begin thinking about when you will participate in the Standards Review. The final draft document will be ready for distribution by November 1 and the Review teams will begin on-site assessments in January 2000. Gayle will be developing a three-year schedule of assessments in order to give everyone sufficient planning time. If you already have an idea ofwhen you would like to participate, give Gayle a call. If you are not sure about the timing of your visit, your CNS program officer and Gayle win discuss with you what makes the most sense. I am convinced that the State Administrative Standards will increase our accountability in using valuable federal resources and assist in the sustainability of national service at the state level. I thank you in advance for your cooperation in this important project. • :1 'w-..-:~ eter Heinaru Director, AmeriCorps*State/National NATIONAL SERVICE : GETTING THINGS DONE \11:• • ''I'· · ·, .,,. •:.1 ,, • \n •., · ,a:.,. ,. , • .. '"' 1"1 W 1201 ew York Avenue , N.W · Washington, D.C. 20 525 telephone: 202-606-5000 · website: www.nationalseTVJce.org �State Administrative Standards Working Group I . Jean Ambrose, Executive Director, West Virginia 2. Kitty Bircsu, Executive Director, Ohio 3. Nancy Deaver Sharrock, Executive Director, Oklahoma 4. Kathy Shulman, Executive Director, Maryland 5. Rosie Mauk, Commissioner, Texas 6. Bill Bentley, Director, DEEP 7. Cheryl Blankenship, Senior Program Officer 8. Bruce Cline, Acting Director of Grants 9. James Cooper, Senior Program Officer I 0. Deb Jospin, Director, AmeriCorps II. Peter Heinaru, Director, AmeriCorps*State/National 12 . Lance Potter, Director, Evaluation ll·z,- �Why Do We Recommend the Standards Review? • The Standards Review provides a credential that can be used with your governor, Iegishiture, and funders. • It gives us a well-deserved air of professionalism and certification. This is a house built to last. • It accelerates the evolution of the field of national service. • It moves us toward a permanent status for national service in each of our states. • It sets forth clear and commonly-held expectations. • It identifies the states who can take on extra responsibilities. • It provides yet another way to identify best practices. • Finally, and most importantly, it gives the communities we serve, strong and excellent syst<~ms that support them and their survival. �The Twelve Standards (draft Standards as of 6/15/99) • Raises Sufficient Administrative Match ' • Has Appropriate Financial and Management Systems • Reports Properly to the Corporation for National Service • Manages Personnel and Volunteer Resources Effectively • Has Proper Grant Recruitment, Selection and Review Process • Ensures that Programs Remedy Compliance Shortcomings Promptly • Properly Monitors Programs • Has a System for Conducting Training and Technical Assistance (Tff A) • Has Effective Assessment and Planning Process • Generates Broad-based Support • Promotes Sen·ice \Vithin the State • Communicates Information Effectively ''"ithin the State �State Administrative Standards Review- Standard One · STANDARD ONE: RAISES SUFFICIENT ADMINISTRATIVE MATCH 1.1. Basic Standard 1.1.1. Has Current Fiscal Year Match, or 1.1.2. Has Match Sufficient to Adequately Operate Commission 1.2. Excellence Standards 1.2.1. Has Funds Over Match, or 1.2.2. Has Funds for Diverse Funding Sources, or 1.2.3. Has Next Year's Fiscal Match, or 1.2.4. Percent of Match that Is Cash 1.2.5. Suggested Excellence Standards June 1999 Draft- Standard One Page 1 �State Administrative Standards Review- Standard One What is your maximum Corporation administrative funds allocation for your organization's current fiscal year? $ If your fiscal year differs from the Corporation's period of allocation, prorate the Corporation's allocations to your fiscal year. (Enter this amount in the double underlined 1.1. space~ below.) Basic Standard: The Commission must meet all of the Standards under this heading to meet the Basic Standard. 1.1.1. Current Fiscal Year Match How much match do you have secured (funds already on hand) and committed (funds promised in writing) for your current FY? $ Is the amount equal to or greater than the required match for full allocation of Co rporation administrative funds? DYes QNo In your prior fiscal year, did the Commission meet the minimum match required for full all ocation of Corporation administrative funds? DYes DNo If "Yes" to both, check the box to the right and skip to the excellence standards, section 1.2. D Describe how you arrived at your conclusions. List, label, and file supporting documentation . 1.1.2. . Match Sufficient to Adequately Operate Commission (If you did not meet 1.1.1) Do you meet all other basic standards, numbers 2-12? If "Yes", check the box at right and continue with the excellence standards. June 1999 Draft- Standard One Page 2 D �State Administrative Standards Review- Standard One . 1.2. Excellence Standards 1.2.1. Over Match Is the amount of secured or committed match listed above greater than the required match by 25% or more? DYes 0No If"Yes", check the box to the right. D Describe how you arrived at your conclusions. List, label, and file supporting documentation . 1.2.2. Diverse Funding Sources $ How much is your single largest funder (aside from the Corporation) contributing this FY? (consid_er all state cash and in-kind resources as coming from a single source) Is this Jess than 50% of the required match? $ DYes 0No If"Yes", check the box to the right. D Describe how you arrived at your conclusions. List, label, and file supporting documentation. 1.2.3. Next Fiscal Year's Match $ What amount, if any, of next fiscal year's administrative match do you have committed? Is the amount equal to or greater than the required match (the double underlined space)? D Yes $ D No If"Yes", check the box to the right. D Describe how you arrived at your conclusions. List, label, and file supporting documentation . 1.2.4. Percent of Match that is Cash* (See Note below) How much match do you have secured and committed in cash for the current fiscal year? Is this amount 80% or more of the required match? $ $ D·Yes D No If "Yes", check the box to the right. June 1999 Draft- Standard One Page 3 D �State Administrative Standards Review- Standard One · NOTE: Definition of "cash"- Cash means the Commission's cash outlays, including the outlay of money contributed to the Commission by third parties. 1.2.5. Suggested Excellence Standards What other practices and policies, if any, would the state like to nominate for consideration as a Standard of Excellence in this category? Describe how you arrived at your conclusions. List, label, and file supporting documentation . June 1999 Draft- Standard One Page 4 �State Administrative Standards Review- Standard One I · STANDARD 1: FINAL QUESTIONS What innovative practices applying to this Standard exist in this state? Summarize the strengths in this state for this Standard. Summarize the_areas for improvement in this state for this Standard. Additional comments on the state's performance in this Standard. How can the Corporation for National Service be a better partner in helping this state to meet this Standard and excel in it? For team discussion of Standard I: 1. What documentation here (if any) requires group discussion? 2. What information here might be relevant to the assessment of another Standard? 3. What other concerns or questions have arisen during your assessment of this Standard? June 1999 Draft- Standard One Page 5 �State Administrative Standards Review- Standard Two . Standard Two: Has Appropriate Financial and Management Systems 2.1. Basic Standard 2.1.1. Has Appropriate Administrative and Financial Oversight of Commission Direct Expenditures 2.1.2. Has Appropriate Administrative and Financial Oversight of Subgrants 2.1.2.1. Pre-award 2.1.2.2. On-site Monitoring 2.}.2.3. Financial Status Reports (FSRs) 2.1.2.4. Oversight of A-133 Audits 2.1.2.5. Program Match 2.1.2.6. Subgrant Closeouts 2.2. Excellence Standard 2.2.1. Provides Grants Manual/Handbook and Training 2.2.2. Works on A-133 Findings Resolution 2.2.3. Assures Match Documentation Review 2.2.4. Systematic Grant Close Out 2.2.5. Suggested Excellence Standards . ~- June 1999 Draft- Standard Two Page I �State Administrative Standards Review- Standard Two 2.1. BASIC STANDARD: The Commission must meet all of the Standards under this heading to meet the Basic Standard. 2.1.1. Has Appropriate Administrative and Financial Oversight of Commission Direct Expenditures. Does the Commission employ a clearly articulated fin anc ial man agement system for its direct award expenditures (Administrative, PDAT, Disability, Summit or other) which adequately segregates the costs and documents the match? DYes D No Describe how you arrived at your conclusions. List, label, and file supporting documentation . Identify the department or agency which manages the Commission's finances: Are the financial management policies that the Commission follows , either its own or another department 's, written? DYes D No Describe: Does the Commission follow written policies and procedures relating to the following? • For internal control of grant fund s? DYes DNo • For personnel relating to administration and accounting of grant funds? DYes DNo • For grants and other awards such as consultants? DYes DNo • Procurement using grant moneys? DYes DNo • Time and effort distribution of personnel to Commission direct grants DYes DNo List, label, and file copies of the commission's written policies and procedures. If the Commission uses the policies and procedures of another entity and they are extensive, do not submit but make available for review. Does the Commission or a fiscal agent prepare the Commission's FSR's for its direct awards and expenditures? DYes DNo Identify the preparer and describe the Commission's involvement : Do the FSR's correspond to the Commission financial reports? DYes DNo 2 June 1999 Draft- Standard Two Page 2 �State Administrative Standards Review- Standard Two Does the Commission have adequate documentation to support its match expenditures? 0 Yes 0No If you answered "Yes" to all of the questions in this subsection and listed, labeled, and filed copies of the identified policies and procedures, then check the box to the right. 0 2.1.2. Has Appropriate Administrative and Financial Oversight of Subgrants. 2.1.2.1. Pre-award Does the Cof)'lmission employ a pre-award risk assessment• for subawards? 0 Yes 0No Describe the process and who conducts the assessment. Attach copies of any instruments used . *Pre-award risk assessment is a process to determine if a potential grantee is responsible and financially stab le, has a history of performance and a management and financial system which provides adequate accounting for allowable and unallowable costs, documentation of expenditures, allocation of costs, cash management, etc. This process may use A-133 audits, other state agency detenninations, on-site reviews or other determinations to assure adequate financial management by the subgrantee. 2.1.2.2. On-site Monitoring Does the monitoring system include on-site fiscal reviews by Commission staff or other entities? 0 Yes 0No Describe the process, who conducts the reviews, what is reviewed and the frequency. List, label, and fil e copies of any policies or instruments used. Does the on-site monitoring system include the analysis of financial information of programs such as expenditures, documentation of match includin g time and effort distribution of staff expenses, in-kind, member hours and stipends, education awards. 0 Yes 0 No Describe the process, including the scope of the reviews, frequ ency, and how results are used . List, label , and file copies of any policies or instruments used. If you answered "Yes" to all of the questions in this subsection and provided descriptions where instructed , check th e box to the right. 0 2.1.2.3. Financial Status Reports (FSR's) 3 June 1999 Draft- St~mdard Two Page 3 �State Administrative Standards Review- Standard Two . Does the commission review FSRs from programs as a matter of written policy? (Attach a copy of the policy) Does the commission review FSRs for accuracy before submitting them to CNS? DYes DNo DYes DNo Does the commission stipulate requirements for timeliness and employ a system to follow-up on delinquencies and inadequate reports? DYes DNo Does the Commission control advances in accord with OMB and Treasury requirements minimizing the time lapse between advances and disbursements or use a system of reimbursements that adequately manages payments to subgrantees? DYes D No Describe how you arrived at your conclusions. List, label, and file supporting documentation . If you answered "Yes" to all of the questions in this subsection, check the box to the right. D 2.1.2.4. Oversight of A-133 audits Does the Commission have a system to detennine which subgrantees are required to have A-133 audits performed ? DYes DNo Does the commission track the receipt of required A-133 audit reports? DYes DNo Describe the process. Attach copies of any re lated tracking documents , su ch as logs . Does the commission follow-up on findings ? DYes DNo Describe the commission's follow up process, including document trails, intervention , etc. , or attach any written descriptions or policies. Did you answer "Yes" to the 3 questions in this subsection 2. 1.2.4 . and offer descriptions or attach documents as instructed? DYes DNo 2.1.2.5. Program match Does the commission monitor programs' performance in meeting ·budgeted match requirements? DYes DNo Describe. Attach any copies of relevant policies or other documentary verification . 4 June 1999 Draft- Standard Two Page 4 �State Administrative Standards Review- Standard Two Does the commission ensure programs are documenting match appropriately? DYes DNo Describe. Attach any copies of relevant policies or other documentary verification . . Did you answer "Yes" to both questions in this subsection and offer descriptions or attach documents as instructed? DYes DNo 2.1.2.6. Subgrant Closeouts Does the commission have a system and procedure for closing out grants? DYes DNo Describe. Attach any copies of relevant policies or other documentary verification . D Revi~w each of the questions above in 2.1.1 and 2.1.2 and if answered "Yes" then check the box. If not, skip to the next standard. 2.2. · Excellence Standards 2.2.1. Grants Manual/Handbook and Training Does the commission provide programs with a grants manual or handbook and provide structured training? DYes DNo Does the manual/handbook adequately explain and provide guidance on all commission and Corporation financial management requirements? DYes D No Describe how you arrived at your conclusions. List, label, and file supporting documentation. If you answered "Yes" to both questions and attached a copy of the document, check the box . D 2.2.2 .. A-133 Findings Resolution Does the commission work with programs to resolve all identified findings within the time period prescribed by OMB circular A-50 for resolution of A-133 issues for which the Cornm iss ion is responsible? DYes DNo Do the resolutions adequately resolve the identified issues through changes in subgrantee systems, more oversight if appropriate and collection of any unallowable costs? DYes D No 5 June 1999 Draft- Standard Two Page 5 �State Administrative Standards Review- Standard Two · Are copies of reports with reso lutions available for verification? DYes DNo Describe how you arrived at your conclusions. List, label, and file supporting documentation . If yo u answered "Yes" to both questions and attached documents as instructed, check the box . D 2.2.3. Match Documentation Review Does the commission sample programs' supporting match documentation for cash and in-kind matches to assure its adequacy? DYes DNo How many programs does the commission review in a year? Does this number represent a sample that is at least 33% of the commission's total portfolio? DYes DNo Does the commission conduct this review at least once per year? DYes DNo Are copies of completed reports available for verification? DYes DNo Attach copies of any written documents or correspondence describing this policy or procedure. If you answered "Yes" to all of the questions and attached documents as instructed , check the box. D 2.2.4. Grant Close Out How many grants expired during the current and most recent full administrative grant year? How many of these were closed out within the timeframe specified in the ap plicable OMB Circular A-50? Is the second figure 90% or more than the total number of close-outs? DYes DNo If you answered "Yes", check the box. D 2.2.5. Suggested Excellence Standards 6 June 1999 Draft- Standard Two Page 6 �State Administrative Standards Review- Standard Two What other practices and policies, if any, would the state like to nominate for consideration as a Standard of Excellence in this category? Describe how you arrived at your conclusions. List, label, and file supporting documentation . 7 .June 1999 Draft- Standard Two Page 7 �State Administrative Standards Review- Standard Two STANDARD 2: FINAL QUESTIONS What innovative practices applying to this Standard exist in this state? Summarize the strengths in this state for this Standard. Summarize the areas for improvement in this state for this Standard. Additional comments on the state's performance in this Standard. How can the Corporation for National Sen,ice be a better partner in helping this state to meet this Standard and excel in it? For team discussion of Standard 2: 1. What documentation here (if any) requires group discussion? 2. What information here might be relevant to the assessment of another Standard? 3. What other concerns or questions have arisen during your assessment of this Standard? 8 June 1999 Draft- Standard Two Page 8 �State Administrative Standards Review- Standard Three · Standard Three: Reports Properly to the Corporation 3.1. Basic Standard 3.1.1. Submits Commission Grants Accurately and On Time 3.1.2. Submits Subgrantees' Reports Accurately and On Time 3.2. Excellence Standard 3.2.1. High Standard of Performance 3.2.2._ Suggested Excellence Standards June 1999 Draft- Standard Three J>age 1 �State Administrative Standards Review- Standard Three · 3.1 BASIC STANDARD: The Commission must meet all of the Standards under this heading to meet the Basic Standard. Does the commission have a system to ensure that its reports/forms and those of its subgrantees arrive at the Corporation within Corporation-stipulated timeframes? 0 Yes 0No Does the Commission have a system to ensure the quality and accuracy of reports and forms submitted? 0 Yes 0 No Briefly describe the system below. 3.1.1. Submits Commission Grant Reports (Administrative, Disability, PDAT, Summit, etc.) Accurately and On Time During the past year, has the Commission submitted 90% or more of each of the following reports or forms within the Corporation-stipulated timeframes, 90% of the time, without being returned or requiring resubmission? (Timeframe includes the most recent 12 month period finishing with the end of the most recent quarter.) SAMPLE TABLE- PDAT (for example) Required Submissions Submitted on Time Percent on Time Progress Reports 3 2 67% Financial Status Reports 4 4 100% 8 7 88% Required Submissions Submitted on Time Percent on Time Required Submissions Submitted on Time Percent on Time Required Submissions Submitted on Time Percent on Time TOTALS " Administrative Progress Reports Financial Status Reports F> •, ' l lh<\ , TOTALS Disability Progress Reports Financial Status Reports I .. . ~ ·~ . ·• . , r. . TOTALS Other~ Progress Reports Financial Status Reports I 1 >r.ti\Y~ ,l, '.i-. TOTALS · If all the submiSSions listed above were submitted withm the tun e frame Identified above as minimum , check the box at nght. June 1999 Draft- Standard Three Page 2 0 �State Administrative Standards Review- Standard Three 3.1.2. Submits Subgrantees' Reports Accurately and On Time: Does the Commission provide training to its programs on reporting requirements (how to fill out and submit the required forms)? Describe: A. During the past year, did the Commission's sub-grantees (AmeriCorps, Learn and Serve), in tho! aggregate, submit 80% or more of the following reports within Corporation during the last twelve months, the standard was met. Required Submissions Submitted on Time Percent on Time Progress Reports 30 28 93% Financial Status Reports 40 40 100% Annual Accomplishments Review 10 96 10 91 100% 93% Required Submissions Submitted on Time Percent on Time SAI\1PLE TABLE •l· ~~, .<r ··• l \TOTALS. • • Progress Reports Financial Status Reports Annual Accomplishments Review f. . ,.. .. "'' (j_~ l TOTALS If 80% or more of the submissions listed above were submitted on time, check the box at right. D B. During the previous twelve months did the Commission's sub-grantees, in th e aggregate, submit 75% or more of the following reports, 75% ofthe time, within Corporation-stipulated timeframes for the member forms listed below without being return ed or resubmitted ? E.g. if 585 out of I ,048 (56%) total submissions for the last twelve months were within stipulated timeframes during the last twelve months, the standard was minimally met. (Note: this standard will be enhanced with the implementation of WEBR reporting this coming year) June 1999 Draft- Standard Three Page 3 �State Administrative Standards Review- Standard Three SAMPLE TABLE Required Submissions Submitted on Time Percent on Time Enrollment 546 413 75% Change of Status End of Term of Service 13 489 1048 12 456 881 92% 93% 84% Required Submissions Submitted on Time Percent on Time Member Forms: \;~ J,..?· · ~~'! 1· TOT.ALS ; ? Member Forms: Enrollment Change of Status End of Term of Service I }' ;~;~.<> .~ TOTALS I lf75% or more of the submissions li sted above were submitted on time 75% of the time, check the box at right. All five boxes under 3.1 . 1 and 3.1.2 must be checked in the affirmative to meet the standard . Please describe the basis for arriving at your numbers and conclusions, e.g. based on a specified sampling size or from time-dated logs, etc, and list, label, and attach supporting documentation : June 1999 Draft- Standard Three Page 4 D �State Administrative Standards Review- Standard Three 3.2. Excellence Standard 3.2.1. High Standard ofPerformancc. During the past year, has the Commission submitted 95% of its reports/forms under Standard 11 . 1.1 to the Corporation within the stipulated timeframes, 90% of the time, and 90% of subgrantee reports/forms under Standard I 1. 1.2 within the stipulated time frames, 85% of the time, without being returned or. requiring resubmission . If yes, check box at right. 0 Describe how you arrived at your conclusions. List, label, and file supporting documentation . 3.2.2. SuggeSted Excellence Standards What other practices and policies, if any, would the state like to nominate for consideration as a Standard of Excellence in this category? Describe how you arrived at your conclusions. List, label, and file supporting documentation. June 1999 Draft- Standard Thr·ee Page 5 �State Administrative Standards Review- Standard Three STANDARD 3: FINAL QUESTIONS What innovative practices applying to this Standard exist in this state? Summarize the strengths in this state for this Standard. Summarize tht< areas for improvement in this state for this Standard. Additional comments on the state's performance in this Standard. How can the Corporation for National Service be a better partner in helping this state to meet this Standard and excel in it? For team discussion of Standard 3: 1. 2. 3. What documentation here (if any) requires group discussion? What information here might be relevant to the assessment of another Standard? What other concerns or questions have arisen during your assessment of this Standard? June 1999 Draft- Standard Three Page 6 �State Administrative Standards Review- Standard Four Standard Four: Manages Personnel and Volunteer Resources Effectively 4.1. Basic 4.1.1. • • 4.1.2. • Standards Manages Personnel Effectively Follows state- or non-profit personnel management system or Has in place an alternative effective and comprehensive personnel system. Manages Commission Board Activity Effectively Follows state system for managing Board activity, including maintaining minimum number and required composition of Commissioners. 4.2 Excellence Standards 4.2.1. Has effective staff and non-Board volunteer orientation process, appropriate training, and regular performance reviews, including feedback from staff and non-Board volunteers to management in performance reviews; or 4.2.2. Develops and follows professional development plans for staff and non-Board volunteers and provides training to support the progress of each individual; or 4.2.3. Regularly assesses resource allocation and structure of commission staff and non-Board volunteers as a whole; or 4.2.4. Has comprehensive and timely commissioner orientation process and ongoing training and support as needed; or 4.2.5. Takes an active role in nominating, assessing, and replacing commissioners; or 4.2.6. Uses commissioners in appropriate and meaningful roles beyond those required by law (for example in planning, outreach, grant reviews, or program monitoring activities); or 4.2.6. Regularly assesses resour~e allocation and structure of commission board as a whole. 4.2.7. Suggested Excellence Standards June 1999 Draft- Standard Four Page I I �State Administrative Standards Review- Standard Four 4.1 BASIC STANDARD: The Commission must meet all of the Standards under this heading to meet the Basic Standard. 4.1.1. Manages Personnel Effectively Does the commission follow its state or non-profit personnel management system for managing staff and non-Board volunteers, ensuring that they have the training or other support needed to perform their job tasks? DYes DNo Describe; list, label, and file supporting documentation. If "Yes," continue with Standard 4.1.2. Does the commission have in place and follow an alternative effective and comprehensive personnel system for managing staff and non-Board volunteers? DYes DNo Describe; list, label, and file supporting documentation. 4.1.2. Manages Commission Board Activity Effectively Does the commission follow the state system for managing Board activity, including mainta ining minimum numb.e r and required composition of Commissioners (for example, in the event of vacancies in the past twelve months, has the commission taken all appropriate actions to maintain the minimum number and required composition of commissioners)? DYes DNo Describe; list, label, and file supporting documentation . June 1999 Draft- Standard Four Page 2 �State Administrative Standards Review- Standard Four · 4.2. Excellence Standards 4.2.1. Staff management. Does the commission have effective staff: job descriptions, orientation process, appropriate training, and regular performance reviews, including measurable and specific goals, and feedback from · staff and non-Board volunteers to management as a part of performance reviews? DYes DNo Describe; list, label, and file supporting documentation. 4.2.2. Professional development plans for staff. Does the commission develop and follow professional development plans for staff and provide training to support the progress of each individual? DYes D No Describe; list, label, and file supporting documentation. 4.2.3. Assesses Resources and Overall Structure of Staff Does the commission staff regularly assess the resource allocation and structure of the Board and of the commission staff and non-Board volunteers as a whole? DYes DNo Describe list, label, and file supporting documentation. 4.2.4. Commissioner Orientation, Training, and Support Does the commission have a comprehensive and timely commissioner orientation process and ongoing training and support as needed? DYes DNo Describe; list, label, and file supporting documentation . June 1999 Draft- Standard Four Page 3 �State Administrative Standards Review- Standard Four 4.2.5. Active Role in Nominating and Assessing Commissioners Does the commission take an active role in nominating, assessing, and replacing commissioners? DYes DNo Describe; list, label, and file supporting documentation . 4.2.6. Uses commissioners in meaningful roles Does the commission use commissioners in appropriate and meaningful roles beyond those required by law (for example in planning, outreach, grant reviews, or program monitoring activities)? Yes No 0 0 Describe; list, label, and file supporting documentation . 4.2.7. Assesses Resources and Overall Structure of Board Does the commission regularly assess the resource allocation and structure of the Board as a whole and of the commission staff and non-Board volunteers as a whole, including the Board 's ongoing TIT A needs? DYes DNo Descripe; list, label, and file supporting documentation . 4.2.8. Suggested Excellence Standards Wha( other practices and policies, if any, would the state like to nominate fur consideration as a Standard of Excellence in this category? List, label, and file supporting documentation: June 1999 Draft- Standard Four Page 4 �State Administrative Standards Review- Standard Four _,_ June 1999 Draft- Standard Four Page 5 �State Administrative Standards Review- Standard Four STANDARD 4: FINAL QUESTIONS What innovative practices applying to this Standard exist in this state? Summarize the strengths in this state for this Standard. Summarize the areas for improvement in this state for this Standard. Addit'ional comments on the state's performance in this Standard. How can the Corporation for National Service be a better partner in helping this state to meet this Standard and excel in it? For team discussion of Standard 4: l. What documentation here (if any) requires group discussion? 2. What information here might be relevant to the assessment of another Standard? 3. What other concerns or questions have arisen during your assessment of this Standard? June 1999 Draft- Standard Four Page 6 �State Administrative Standards Review - Standard Five Standard Five: Has Proper Grant Recruitment, Selection and Review Process 5.1. Basic Standard 5.1.1. Uses defined processes to recruit, review and select quality national service programs that are in compliance with law, regulations, and grants requirements. 5.2. Excellence Standards 5.2.1. Produces consistently high quality proposals; or 5.2.2. Has at least three institutional models as grantees (e.g., community-based organization, colleges) of various sizes. June 1999 Draft- Standard Five Page 1 �State Administrative Standards Review- Standard Five 5.1. BASIC STANDARD: The Commission must meet all of the Standards under this heading to meet the Basic Standard. 5.1.1. Well-defined Operating Procedures for Grant Processes Grant Comp. components o • Have well-developed standard documents/other materials that meet legal , contractual and grant requirements • Have clear steps in a process • Can easily be applied to new or existing grants or expanded existing ones • Responsible individual for each step in the process is clearly defined re these procedures documen ma 1cy manual for the commission? (If "No", see below.) er operat10na If you answered "No" to question 1 or any sub-part of question 2, you did not meet this standard. Skip to Standard 6. If you answered "No" to number 3 in the chart above, describe how the procedures are otherwise defined and documented for the organization. Grant ~ompetition : Grantee Selection: Grant Award: June 1999 Draft- Standard Five Page 2 �State Administrative Standards Review- Standard Five Describe how the commission can verify that its grant processes meet legal and gra1_1t requirements. Grant Competition: Grantee Selection: Grant Award: If you answered "Yes" to all of the above, or you answered "No" to number 3 and offered alternative documentation of procedures for the commission as instructed, 0 AND you can verify legal and regulatory compliance, check the box at right. June 1999 Draft- Standard Five Page 3 �State Administrative Standards Review- Standard Five .5.2. Excellence Shmdards 5.2.1. Consistently High Quality Proposals Which of the followin g apply to program fundin g proposa ls submitted by the commiss ion to the Corporati on? Objectives in all proposals do not need to be revised . DYes 0No All compliance issues are resolved prior to submission to the Corporation . DYes 0No Budget issues are identified and resolved prior to submission to the corporation . DYes 0 No Cost per member issues are resolved prior to submi ss ion to the Corporation . DYes 0 No Describe the commission's basis for these assertions or attach descriptive docum entation. If you indicated "Yes" to all of the criteria above and offered a description or docum entation as verification , check the box. 0 5.2.2. Successful Strategic Outreach Does the commission execute a plan of strateg ic outreac h to potenti al applicants, resulting in a package of fin al proposals which reflects the commiss ion' s vision of service in the state (examples of the outcom es might include a di versity of institut ional mode ls, both rural and urban prog rams, a portfolio reflecting the Governor's priorities for the state)? DYes 0 No 5.2.3. Suggested Excellence Standards What other practices and policies, if any, would the state like to nominate for consideration as a Standard of Excellence in this category? Describe how you arrived at your conclusions. List, label, and file supporting documentation. June 1999 Draft- Standard Five Page 4 �State Administrative Standards Review- Standard Five STANDARD 5: FINAL QUESTIONS What innovative practices applying to this Standard exist in this state? Summarize the strengths in this state for this Standard. Summarize the areas for improvement in this state for this Standard. Additional comments on the state's performance in this Standard. How can the Corporation for National Service be a better partner in helping this state to meet this Standard and excel in it? For team discussion of Standard 5: 1. What documentation here (if any) requires group discussion? 2. What information here might be relevant to the assessment of another tandard? 3. What other concerns or questions have arisen during your assessment of this Standard? . ,_ .June 1999 Draft- Standard Five Page 5 �State Administrative Standards Review- Standard Six . Standard Six: Ensures that Programs Remedy Compliance Shortcomings Promptly 6.1. Basic Standard Programs Remedy Deficiencies Within Established Timeframes 6.2. Excellence Standard 6.2.1. Training on Expectations and Consequences June 1999 Draft- Standard Six Page 1 �State Administrative Standards Review- Standard Six 6.1 Basic Standard 6.1.1 Programs Remedy Deficiencies Within Established Timeframes Are the commission's expectations for program compliance clearly estab li shed? 0 Yes 0No Describe how expectations are communicated to programs (e.g., through written guide lines, trai ning, etc.). Attach any relevant documents. Does the commission have an effective and timely process to remedy compliance problems or enforce grant requirements? 0 Yes 0No Describe some of the compliance issues you have addressed and how you have resolved them . During the current program year, did all programs with compliance deficiencies appropriately remedy th e problem within a reasonable timeframe? And if not, did the commission take definitive action? 0 Yes 0 Yes 0No Describe how you arrived at your conclusions. List , label, and file supporting documentation . June 1999 Draft- Standard Six Page2 0 No �State Administrative Standards Review- Standard Six 6.2. Excellence Standards 6.2.1. Training on Expectations and Consequences Does the commission provide training to program directors on expectations on grant and program compliance? DYes DNo Does this training include overall consequences of not meeting expectations? DYes DNo Attach documentation that will demonstrate that all programs received these trainings in a timely fashion. Describe how you arrived at your conclusions. List, label, and file supporting documentation. 6.2.2. Suggested Excellence Standards What other practices and policies, if any, would the state like to nominate for consideration as a Standard of Excellence in this category? Describe how you arrived at your conclusions. List, label, and file supporting documentation. June 1999 Draft- Standard Six Page 3 �State Administrative Standards Review- Standard Six STANDARD 6: FINAL QUESTIONS What innovative practices applying to this Standard exist in this state? Summarize th.e strengths in this state for this Standard. Summarize the are~s for improvement in this state for this Standard. Additional comments on the state's performance in this Standard. How .c an the Corporation for National Service be a better partner in helping this state to meet this Standard and excel in it? For team discussion of Standard 6: 1. What documentation here (if any) requires group discussion? 2. What information here might be relevant to the assessment of another Standard? 3. What other concerns or questions have arisen during your assessment of this Standard? June 1999 Draft- Standard Six Page 4 �State Administrative Standards Review- Standard Seven · Standard Seven: Properly Monitors Programs 7.1. Basic Standards: Systematically assesses quality and compliance with legal, regulatory and grant requirements of National Service grantees, through a method that: 7.1.1. Establishes a plan for regular monitoring and documents that process; 7.1.2. Utilizes a comprehensive site visit review instrument of legal, regulatory and grant requirements; 7.1.3. Reviews all program reports and audit reports; 7.1.4. Monitors programs meeting match; 7.1.5. Provides feedback to programs within a reasonable period of time; and 7.1.6. Tracks program progress toward meeting objectives; on issues identified as challenges in progress reports; and on issues identified in monitoring activities. 7.2. Excellence Standards 7.2.1. Collects feedback from at least two groups of stal<cholders other than program staff, members, and volunteers; or 7.2.2. Has a system for testing and confirming validity of program monitoring by systematically crossreferencing and verifying across various data sources; or 7.2.3. Asks for feedback from programs on the effectiveness of monitoring activities; or 7.2.4. Ensures that programs use feedback for continuous quality improvement; or 7.2.5. 50°/o of all programs undergo independent evaluations by a third party. June 1999 Draft - Standard Seven Page 1 �State Administrative Standards Review- Standard Seven · 7.1. BASIC STANDARD: The Commission must meet all of the Standards under this heading to meet the Basic Standard. 7.1.1. Plan for Regular Monitoring and Documenting Monitoring • • Does the commission develop an annua l plan for regular monitorin g activities? Has the commission conducted regular monitoring activities over the last year? DYes DNo DYes DNo • Are these monito_ring activities planned to coordinate with local program activities and reporting? DYes D No • Does the commission systematically and effectively document the results of monitoring activities (for example, in copies of completed checklists, summary reports, correspondence)? DYes D No Describe how you arrived at your conclusions. List, label, and file supporting documentation . 7.1.2. Site Visit Instruments • Does the commission use the Program Review Instrument (PRJ) in the State Commission Manual? DYes DNo If "Yes", skip to the next subsection, 7 .1 .3. • Does the commission use a different site visit instrument which comprehen sive ly covers grant provisions and other compliance requirements for monitoring site visits? DYes D No Describe how you arrived at your conclusions. List, label, and file supporting documentation . 7.1.3. Reviewing Reports Does the commission review the followin g: • all progress reports submitted by programs? • all financial status reports (FSRs) submitted by programs? • all audit reports from programs? Describe how you arrived at your conclu sions. List, label, and file supporting documentation . June 1999 Draft- Standard Seven Page 2 DYes DNo DYes DNo DYes DNo �State Administrative Standards Review- Standard Seven · 7.1.4. Monitors Programs Meeting Match Does the commission track programs' progress toward meeting match? DYes DNo During the most recent program year, did fewer than 100% of the commission's programs meet match? DYes DNo If so, do you have effective policy and practice for handling these situations? DYes DNo Describe how you arrived at your conclusions. List, label, and file supporting documentation 7.1.5. Feedback to Programs Does the commission provide systematic and effective feedback to programs on the resu Its of monitoring activities (for example, either written reports, copies of checklists, summary letters or memos, phone logs) ? DYes D No D Is feedback provided 'to programs within a reasonable period of time following key monitoring activities (for example site visits, review of progress reports)? Yes DNo Describe how you arrived at your conclusions. List, label, and file supporting documentation . 7.1.6. Tracking of Program Progress Does the commission systematically and effectively track program progress toward stated program objectives (for example, does the commission have a written policy and procedures to follow when programs are not meeting objectives; does the commission examine progress made toward objectives when considering renewal funding, does the commission systematically and effectively track programs; progress towards the issues identified in the monitoring feedback described in 7 .1.5.)? DYes DNo Describe how you arrived at your conclusions. List, label, and file supporting documentation. June 1999 Draft- Standard Seven Page3 �State Administrative Standards Review- Standard Seven 7.2 Excellence Standards 7.2.1 Stakeholder Feedback List the stakeholders from whom the commission collects and uses feedback when monitoring programs (do not include program staff, volunteers, and members). Are there at least two types of stakeholders listed? Describe how you arrived at your conclusions. List, label, and file supporting documentation . If you answered "Yes", check the box at right. 0 7.2.2 System in Place for Confirming the Validity of the Program Monitoring Process Does the commission check data from one source against another to cross-reference and verify findings? Is this redundancy built into the process as a matter of policy and design? 0 Yes 0No DYes 0No Describe how you arrived at your conclusions. List, label, and file supporting documentation. If you answered "Yes" to both questions and provided a description or descriptive document, check the box. D 7.2.3. Feedback from Programs on Monitoring Activities Does the commission regularly and effectively ask for feedback from programs on the effectiveness of monitoring? DYes 0No Does the commission use the feedback to improve their monitoring systems and activities? 0 Yes 0No Describe how you arrived at your conclusions. List, label, and file supporting documentation . If you answered "Yes to both questions", check the box. D June 1999 Draft- Standard Seven Pagc4 �State Administrative Standards Review- Standard Seven · 7.2.4. Commission Has System to Ensure Programs Usc Feedback for Continuous Quality Improvement Does the commission ensure that all programs it administers conduct formal and informal assessments of quality? DYes D No If you answered "No", do not continue with this Excellence Standard. Are programs required to use feedback from assessments to make changes to the program for quality improvement? Are assessment and feedback activities conducted throughout the program year? DYes D No DYes D No Does the commission regularly track program follow-up activities? DYes 0No Does the commission's program monitoring protocols or procedures require it to perform all of the above? If you answered "Yes" to the above questions, check the box. DYes DNo D Describe how you arrived at your conclusions. List, label, and file supporting documentation . 7.2.6. Formal Independent Evaluations of Programs How many programs funded by the commi ssion undergo an independent eva lu ation by a third party? Does this number represent at least 50% of the number of programs funded by th e commission? DYes 0No If you answered "Yes, check the box. D Describe how you arrived at your conclusions. List, label, and file supporting documentation. 7 .2. 7. Suggested Excellence Standards What other practices and policies, if any, would the state like to nominate for consideration as a Standard of Excellence in this category? Describe how you arrived at your conclusions. List, label, and file supporting documentation. June 1999 Draft- Standard Seven Page 5 �State Administrative Standards Review- Standard Seven STANDARD 7: FINAL QUESTIONS What innovative practices applying to this Standard exist in this state? Summarize the strengths in this state for this Standard. Summarize the areas for improvement in this state for this Standard. Additional comments on the state's performance in this Standard. How can the Corporation for National Service be a better partner in helping this state to meet this Standard and excel in it? For team discussion of Standard 7: 1. What documentation here (if any) requires group discussion? 2. What information here might be relevant to the assessment of another Standard? 3. What other concerns or questions have arisen during your assessment of this Standard? June 1999 Draft- Standard Seven Page 6 �State Administrative Standards Review- Standard Eight 8.1. Basic Standard: Has a system for conducting training and technical assistance (TITA) that: 8.1.2. Includes ongoing assessment of training and technical assistance for State Commission National Service grantees; 8.1.3. Provides or mandates effective T/TA and assesses that T/TA; 8.1.4. Brokers T/TA resources for its grantees; and 8.1.5. Shares effective practices. 8.2. Excellence Standards - 8.2.1. Solicits feedback from community members, beneficiaries and/or other stakeholders in assessing training and technical assistance needs; or 8.2.2 Uses structured peer-to-peer assistance; or 8.2.3. Includes other streams of service in T/TA; or 8.2.4. State Commission National Service grantees participate in cross-stream training and technical assistance; or 8.2.5. Assists in Developing Continuous Improvement Plans. June 1999 Draft- Standard Eight Page 1 �State Administrative Standards Review- Standard Eight ·s.t. BASIC STANDARD: The Commission must meet all of the Standards under this heading to meet the Basic Standard. 8.1.1. Ongoing Training and Technical Assistance Needs Assessments Does the commission have an appropriate process and suitable protocols th at are regularly used to assess training and technical assistance needs (for example, as a part of monitoring)? DYes D No Does the commission monitor and assess program TIT A as a part of their overall monitoring process? DYes D No Describe how you arrived at your ·conclusions. List , label, and file supporting documentation . 8.1.2. Provides or Mandates Effective Trainings Does the commission provide trainings for all program s in legal and regulatory requirements related to the program? DYes DNo Does the commission provide mandated trainings for its programs (for example, statewid e member trainings, trainin gs for all program managers) and does it assess the DYes D No effecti:veness ofthose trainings? If the commission itself has mandated TIT A which the programs must manage (for example, member orientation , TIT A as a consequence of a monitoring activity), does it monitor and assess the TIT A? D Yes D No Describe how you arrived at your conclusions. List, label, and file supporting documentation. 8.1.3. Brokers Tff A Resources Does the commission have a system for gathering and updating information about effective TIT A resources and qu alified providers? DYes DNo Does the commission have a broad range ofT/T/\ resources and providers available (for exa mple, peer ass istance, local providers , national providers, providers from DYes D No other streams of service)? Describe how you arrived at your conclusions. List, label, and file supporting documentation. June 1999 Draft- Standard Eight Page 2 �State Administrative Standards Review- Standard Eight 8.1.4. System for Sharing Information on Effective Practices Does the commission have a system for collecting and sharing infonnation about effective practices among all commission-funded programs (for example, Web page, listserv, meeting time, regular correspondence, regular newsletter or briefin g, as a regular part of monitoring protocol)? 0 Yes 0 No Describe how you arrived at your conclusions. List, label, and file supporting documentation . June 1999 Draft- Standard Eight Pagc3 �State Administrative Standards Review- Standard Eight 8.2. EXCELLENCE STANDARDS 8.2.1. Solicits Input from Other Stakeholders Does the commission solicit feedback from community members in determining program TIT A needs (for example , on a site visit)? Does the commission solicit feedback from beneficiaries in determining program TIT A needs? DYes DNo DYes DNo List other stakeholders from whom the commission gathers feedback in determining program TIT A needs. , Describe (for c~amplc, usc of survey instruments, questionnaires, focus group protocols, or other evidence of the feedback process); list, label, and attach supporting documentation. D If you were able to list at least one stakeholder group above and verify the ex isten ce of the process, check the box at right. 8.2.2: Uses Structured Peer-to-Peer Assistance Does the commission have a structured process which maximizes the quality of peer-to-peer assistance among national service programs? lf"No", skip to the next excellence standard, section 8 .2 .3. lf"Yes" , check the box at right. DYes DNo D Describe the process (for example; sharing of materials, presentation at a meeting, coaching or one-on-one T A, instruction at a training workshop) and the system for assuring quality; list, label, and attach supporting documentation . 8.2.3. Inclusion of Other Streams of Service in Tff A Of the trainings provided during the past twelve months, at how many was at least one other stream of service invited ? In what other ways does the commission share TIT A resources with other streams of service and are other streams of service invited to at least 30% of all trainings or D Yes D No are 20% ofTffA resources allocated to the needs of other streams of service? Describe how you arrived at your conclusions. List, label, an~ file supporting documentation . If "Yes," check the box . June 1999 Draft- Standard Eight Page 4 D �State Administrative Standards Review- Standard Eight 8.2.4. Programs Participate in Cross-Stream Tff A Complete the charts below as instructed to demonstrate the level of participation in cross-stream training and technical assistance in the state. I. Other Streams' Level of Participation -Current Year In the columns on th e right of the chart, indicate the level of participation of other streams of service in trainings provided for commission grantees. Do this by writing th e number of times during th e current program year other streams have been invited to, have attended, and have co-planned trainings provided for commission grantees. · I .,•.. Stream of Service Invited Attend Co-Piari Stream of Service L&SA K-12 programs AC*N ational Direct programs L&SA Community-Based programs AC*VISTA programs L&SA Higher'Ed. programs AC*Tribes program s Learn and Serve Tribal Senior Service Corps programs • Invited Attend ;1>< : Co-Plan .•. ' ' In this chart, did you indicate at least one incid ence for two different streams of se rvice where the other stream s either attend ed or co-planned a TIT A event provided for commission grantees? 0 Yes 0 No Describe how you arrived at your conclusions. List, label, and file supporting documentation . II. Commission Grantees' Level of Participation- Current Year In the columns on the right of the chart, indicate the level of part ic ipation of commiss ion-funded programs in trainings provided for th e other streams of service. Do this by writing the number of times during the current program year commission-funded programs have been invited to, have attended , and have co-planned trainings provided for other streams of service. ·~.~I 1;:1~:.-Stream or.se,rvice I Invited Attend Co-Plan Stream of Service L&SA K-12 programs AC*National Direct programs L&SA Community-Based programs AC*VISTA program s L&SA Higher Ed. programs AC* Tribes programs Learn and Serve Tribal Senior Service Corps programs June 1999 Draft- Standard Eight Page 5 Invited At1end Co-Plan �State Administrative Standards Review- Standard Eight In this chart, did you indicate at least one incidence for two different streams of service where commission-funded programs either attended or co-planned a TIT A event pro~ided for the other stream? Yes No 0 0 Describe how you arrived at your conclusions. List, label, and file supporting documentation . If you indicated "Yes" to the questions under each of the two charts and have provided verifying docum entation, check the box.O 8.2.5. Provides Assistance in Developing Continuous Quality Improvement Plans What percent of all programs administered by th e commission have continuous quality improvement plans? 0% Did the commission provide assistance to programs in deve loping and implementing CQI plans (for examp le, help in setting up formal and informal assessment processes, plans for ongoing assessment and improvement activities throu ghout th e year, strategies for using results to make changes to address challenges and improve performance)? 0 Yes 0 No Describe the assistance. Describe how you arrived at your conclusions. List, label, and file supporting documentation . lf"Yes," check the box. 8.2.6. Suggested Excellence Standards What other practices and policies, if any, would the state like to nominate for consideration as a Standard of Excellence in this category? Describe how you arrived at your conclusions. List, label, and file supporting documentation . June 1999 Draft- Standard Eight Page 6 0 �State Administrative Standards Review- Standard Eight -STANDARD 8: FINAL QUESTIONS What innovative practices applying to this Standard exist in this state? Summarize the strengths in this state for this Standard. Summarize the area~ for improvement in this state for this Standard. Additional comments on the state's performance in this Standard. How can the Corporation for National Service be a better partner in helping this state to meet this Standard and excel in it? For team discussion of Standard 8: 1. What documentation here (if any) requires group discussion? 2. What information here might be relevant to the assessment of another Standard? 3. Wl)at other concerns or questions have arisen during your assessment of this Standard? June 1999 Draft- Standard Eight Page 7 �State Administrative Standards Review- Standard Nine Standard Nine: Has Effective Assessment and Planning Process. 9.1. Basic Standards 9.1.1. Has in place an effective administrative plan. 9.1.2. Has developed, submitted, and begun to implement a Unified State Plan. 9.2. Excellence Standards 9.2.1. Has designed and implemented a strategic plan which evidences sound principles of organizational development; or 9.2.2. Has begun to implement a Unified State Plan which includes broad representation, commission engagement, and mutual support; or 9.2.3. Has made progress on clear outcome based goals and objectives in the USP; or 9.2.4. Has implemented a written continuous improvement plan; or 9.2.5. Has incorporated the findings of an outside independent evaluator into its planning . ... June 1999 Draft- Standard Nine Page 1 �State Administrative Standards Review- Standard Nine 9.1 BASIC STANDARD: The Commission must meet all of the Standards under this heading to meet the Basic Standard. 9.1.1. Effective administrative plan. Has the commission's current administrati ve pl an been approved by th e Corporati on and adequate progress been reported on to date? 0 Yes 0No DYes 0No Describe how you arrived at your conclusions. List, label, and file supporting documentation. 9.1.2. Unified' State Plan Has the commission developed, submitted, and begun to implement a Unified State Plan th at is signed by all required parties? · If you answered "Yes", check the box to right. Describe how you arrived at your conclusions. List, label, and file supporting documentation. June 1999 Draft- Standard Nine Page 2 D �State Administrative Standards Review- Standard Nine 9.2 Excellence Standards 9.2.1. Strategic Plan. Does the commission have a strategic plan (which could be a Unified State Pl an) which addresses issues such as leadership, including Board issues; management and 0 personnel; finance; program se lection , man agement, and support; fundrai sin g; outreach, including legis lative and stakeholder relationships ; and evaluation? Yes 0 No Describe how you arrived at your conclusions. List, label, and file supporting documentation . 9.2.2. Unified Sta~c Plan: Broad representation, commission engagement, and mutual suppo•·t Mark "Yes" or "No" to indicate whether the listed constituency actively participated in th e development of the USP, or mark "N/A" if the constituency is not present in your state. Corporation State Office State Educational Association Learn and Serve America Community-Based Learn and Serve America Higher Ed. AmeriCorps*National Direct AmeriCorps*Tribes AmeriCorps*VIST A Senior Service Corps Education Awards Only Programs State office ofvolunteerism , other than the commission Other (List) _ _ __ _ _ _ _ _ __ _ __ DYes DYes DY es DYes DY es DY es DY es DY es 0 Yes 0 Yes 0 Yes 0No 0No 0No 0No ONo 0No 0No 0No 0 No 0 No 0 No ON/A ON/A ON/A ON /A ON/A ON/A ON/A ON/A 0 N/ A 0 N/ A 0 N/ A ~Did you have active participation from all of the applicable constituencies in you r state listed above? ~Did the commission collect written feedba ck from two or more outside stakeholders outs ide of the USP required signatories? 0 Yes 0No DYes 0N o ~Were commission members actively involved in the di scuss ion and deve lopment of the USP and its vision? Describe how you arrived at your conclusions. List, label, and file supporting documentation . June 1999 Draft- Standard Nine Page 3 DYes 0No �State Administrative Standards Review- Standard Nine ~ Do the partners in your Unified State Plan support one another through the shared goals in the plan? DYes 0No Describe how you arrived at your conclusions. List, label, and file supporting documentation . ~Did you indicate "Yes" to each of the four questions above? DYes 0No Review each ofthe questions above with the symbo l(~) preceding them . These questions correspond to the elements of broad representation, commission engagement, and mutual support that comprise this basic standard . Did you answer "Yes" to each of these questions? If so, chec~ the box to the right. 0 9.2.3. Progress on Measurable Goals in USP Have the goals and objectives of the Unified State Plan been determined to be "clearly articulated, outcome-based, and measurable" by a third party (the Corporation, evaluation expert, etc.)? DYes 0 No Describe how you arrived at your conclu sions. List, label, and file supporting documentation . Is the .commission making satisfactory progress on all of its responsibilities und er the USP? DYes 0No Was this determined by either a formal third party evaluation or formal internal evaluation? DYes 0No Have these same conditions been met for all previous years of USP Implementation? DYes 0No Describe how you arrived at your conclusions. List, label, and file supporting documentation . If you answered "Yes" to all questions, check the box. 0 9.2.4. Continuous Improvement Plan Does the commission have in operation a written plan for improving itself on th e basis of its identified successes and challenges (a continuous improvement plan)? DYes 0No If "Yes", does the plan describe a process to identify a wide range of stakeholders; a se lf-assessment; expectations and assessment of commission performance from programs and other stakeholders; how stakeholder assessments will be used to modify commission policies and design and develop Trr A; ways in which findings and progreSs in the process are communicated back to stakeho lders; a process for regu larly upd ate and assess progress under the plan . If you answered "Yes", check the box at right. 0 Describe how you arrived at your conclusions. List, label, and file supporting documentation . June 1999 Draft- Standard Nine Page 4 �State Administrative Standards Review- Standard Nine 9.2.5. Independent Evaluator Assessments Has the commission used an independent evaluator to conduct an assessment of the commission during th e past twelve month s? 0 Yes ONo Is this assessment used to inform and enhance any lon g-range planning (USP, continuous improvement, other)? 0 Yes 0No Describe how you arrived at your conclusions. List, label, and file supporting documentation . Jfyou answe~ed "Yes", then check the box at right. 0 9.2.6. Suggested Excellence Standards What other practices and policies, if any, would the state like to nominate for consideration as a Standard of Excellence in this category? List, label, and file supporting documentation: STANDARD 9: FINAL QUESTIONS What innovative practices applying to this Standard exist in this state? Summarize the strengths in this state for this Standard. Summarize the areas for improvement in this state for this Standard. Additional comments on the state's performance in this Standard. June 1999 Draft- Standard Nine Page 5 �State Administrative Standards Review- Standard Nine How can the Corporation for National Se1-vice be a better partner in helping this state to meet this Standard and excel in it? For team discussion of Standard 9: 1. What documentation here (if any) requires group discussion? 2. What information here might be relevant to the assessment of another Standard? 3. What other concerns or questions have arisen during your assess ment of this Standard? June 1999 Draft- Standard Nine Page 6 �State Administrative Standards Review- Standard Ten Standard Ten: Generates Broad-based Support 10.1 Basic Standard 10.1.1 Evidence of Political, Financial, or In-ldnd Support or Evidence of Outreach Efforts 10.2. Excellence Standards 10.2.1 Has Bi-partisan Support - ~ . June 1999 Draft- Stnndar·d Ten Page 1 �State Administrative Standards Review- Standard Ten · 10.1 BASIC STANDARD: The Commission must meet all of the St~ndards under this heading to meet the Basic Standard. 10.1.1 Evidence of Political, Financial, or In-kind Support or Evidence of Outreach Efforts In the state, do government agencies: Publicly support service-related state policies and/or legislation? D Yes D No Publicly support financial support for the commission and/or service programs? D Yes D No Provide cash or in-kif\d assistance for the commission and/or service programs? D 'Yes D No Publicly support general public support for the commission and/o r service program s? DYes D No If you were not able to check two or more of the above " Yes" boxes, please provide evidence of systematic and significant outreach activities (meetings held, events, shared trainings, etc.) toward government agencies. Do you, for example, have written plan s, records of activities, evidence of supporting other organizations, ongoing activities with other groups, or shared proposals for financial support with other groups? Describe how you arrived at your conclusions. List, label, and file supporting documentation _ If you were able to supply evidence of support or evidence of systematic and significant outreach, check the box at right. D In the state, do the private sector and foundations : Publicly support service-related state polici es and/or legi slation ? DYes DNo Publicly support financial support for the commission and/or service programs? DYes DNo Provide cash or in-kind assistance for the commission and/or service programs? DYes DNo Publicly support general public support for the commission and/or service programs? DYes DNo If you were not able to check two or more of the above " Yes" boxes, please provide evidence of systematic and significant outreach activities (meetings held, events, shared trainings, etc.) toward the private sector and foundations. Do you, for example, have written plans, records of activities, evidence of supporting other organizations, ongoing activities with other groups, or shared proposals for fin anc ial support with other groups? Describe how you arrived at your conclusions. List, label, and file supporting documentation . If you were able to supply evidence of support or evidence of systematic and significant outreach, check the box at ri ght. June 1999 Draft- Standard Ten Page 2 D �State Administrative Standards Review- Standard Ten In th e state, do community-based organi zati ons and orga ni zati ons supporting volunteeri sm: Publicly support se rvice-related state policies and/or leg islati on? 0 Yes 0No Publicly support fin ancial support for th e co mmission and/or service programs? 0 Yes 0No Provide cash or in-kind ass istance for the co mmi ssion and/or service programs? 0 Yes 0No Publicly support general public support for th e commiss ion and/or service programs? DYes 0No If you were not able to ch eck two or more of th e above "Yes" boxes, please prov ide evidence of systemati c and signifi cant outreach activities (me"tings held, events, shared trainings, etc.)·toward governm ent age ncies. Do you, for example, have written pl ans, records of acti vities, ev idence of supporting oth er organizati ons, ongoing activities with other groups, or shared proposa ls for fin ancial support with oth er groups? Describe how you arrived at your conclusions. List, label , and file supporting documentation . If you were abl e to suppl y evidence of suppo rt or evidence of systemati c and signifi cant outreach, chec k th e box at right. If you were able to ch eck all three far-ri ght boxes, continu e with the Ex cell ence Standard (sec tion 10.2.). June 1999 Draft - Standard Ten Page 3 O O �State Administrative Standards Review- Standard Ten · 10.2 Excellence Standards 10.2.1 Bi-Partisan Support Can the commission demonstrate evidence of bi-partisan support? Examples could include the passage of legislation, statements of support from at least one leader in each major political party (which might include the Speaker, Senate or House Minority or Majority Leader, statewide elected official), statements of support from at least two advocacy organizations representing distinct issue areas, or other examples of significant support from at least two traditionally opposing leader groups or individuals: 0 Yes 0 No Describe; list, label, and file supporting documentation: Suggested Excellence Standards What other practices and policies, if any, would the state like to nominate for consideration as a Standard of Excellence in this category? List, label, and file supporting documentation: June 1999 Draft- Standard Ten Page 4 �State Administrative Standards Review- Standard Ten STANDARD 10: FINAL QUESTIONS What innovative practices applying to this Standard exist in this state? Summarize the strengths in this state for this Standard. Summarize the areas for improvement in this state for this Standard. Additional comments on the state's performance in this Standar·d. How can the Corporation for National Service be a better partner in helping this state to meet this Standard and excel in it? For team discussion of Standard 10: 1. 2. 3. What documentation here (if any) requires group discussion? What information here might be relevant to the assessment of another Standard? What other concerns or questions have arisen during your assessment of this Standar·d? June 1999 Draft- Standard Ten Page 5 �State Administrative Standards Review- Standard Eleven · Standard Eleven: Promotes Service Within the State 11.1. Basic Standard 11.1.1. Systematically and effectively promotes service within the state. 11.1.2. Participates in collaborative activities that systematically and effectively promote ·service within the state. 11.2. Excellence Standards 11.2.1 Has a Systematic Promotion Plan with Demonstrable Outcomes; or 11.~.2. Engages varied constituencies in developing and implementing the plan. June 1999 Draft- Standard Eleven · Page 1 �State Administrative Standards Review- Standard Eleven 11.1 BASIC STANDARD: The Commission must meet all of the Standards under this heading to meet the Basic Standard. 11.1.1 Systematically and Effectively Promotes Service within the State Has the commission developed effective, systematic, ongoing activities promoting service within the state? Have these activities been statewide in scope? 0 Yes 0No DYes 0No Describe how you arrived at your conclusions. List, label, and file supporting documentation. 11.1.2 Participates in Collaborative Activities Has the commission collaborated in effective, systematic, ongoing activities promoting service within the state? Have these activities been statewide in scope? Describe how you arrived at your conclusions. List, label, and file supporting documentation . .... June 1999 Draft- Standard Eleven Page 2 0 Yes 0No DYes 0No �State Administrative Standards Review- Standard Eleven 11.2 Excellence Standards 11.2.1 Has a Systematic Promotion Plan with Demonstrable Outcomes Has the commission developed and impl emented a systematic promotion pl an? Can the commiss ion clearl y demonstrate th at th e promotion plan has had an positive impact on service activities in the state? For example, have you experienced increased numbers of applicants for funding, increased numbers of applicants to be members; increased numbers ofnon-AmeriCorps volunteers? . 0 Yes 0 No Describe the promotional activities below. Describe how you arrived at your conclusions. List, label, and file supporting documentation . 11.2.2 Varied Constituencies Below, indicate ifthe constituencies listed helped devel op and impl ement a systematic and effective prom oti on plan. Corporation State Office (and VISTA and Senior Corps rrograms) State Educational Association Learn and Serve America K-12 Learn and Serve America Community-Based PLAN DYes DYes DYes DYes DEV ELOPM ENT 0No ON/A ONo ON/A D No D N/A 0No ON/A June 1999 Draft- Standard Eleven Page 3 PLAN 0 Yes DYes DYes DYes IMPL EMENTATION 0No ON/A 0No ON/A 0No ON/A 0No ON/A �State Administrative Standards Review- Standard Eleven Learn and Serve America Higher Ed. AmeriCorps*National Direct AmeriCorps*Tribes Education Awards Only Programs State office ofvolunteerism, other than the commission Other (List) Other (List) DYes DYes DYes DYes DYes DYes DYes 0No 0No 0No 0No 0No 0No ONo ON/A ON/A ON/A ON/A ON/A ON/A ON/A DYes DYes DYes DYes DYes DYes DYes 0No ONo 0No ONo ONo ONo ONo ON/A ON/A ON/A ON/A ON/A ON/A ON/A If you had active participation from both the Corporation State Oflice AND the State Education Agency AND at least 50% of the other constituencies in your state in both development and implementation of the plan , check the box. ' Describe how you arrived at your conclusions. List, label, and file supporting documentation. 11.2.3. Suggested Excellence Standards What other practices and policies, if any, would the state like to nominate for consideration as a Standard of Excellence in this categor-y? Describe how you arrived at your conclusions. List, label, and file supporting documentation . June 1999 Draft- Standard Eleven Page 4 0 �State Administrative Standards Review- Standard Eleven · STANDARD 11: FINAL QUESTIONS What innovative practices applying to this Standard exist in this slate? Summarize the strengths in this state for this Standard. Summarize the area.s for improvement in this stale for this Standard. Additional comments on the slate's performance in this Standard. How can the Corporation for National Service be a better partner in helping this state to meet this Standard and excel in it? For team discussion of Standard II: 1. What documentation here (if any) requires group discussion? 2. What information here might be relevant to the assessment of another Standard? 3. What other concerns or questions have arisen during your assessment of this Stand:ud? June 1999 Draft- Standard Eleven Page 5 �State Administrative Standards Review- Standard Twelve · Standard Twelve: Communicates Information Effectively within the State 12.1. Basic Standard 12.1.1. Maintains a comprehensive calendar of service events and activities in the state; and 12.1.2. Sends information through an effective several mass distribution system; and 12.1.3. Ensures that key information is sent to state commission National Service programs on a timely basis. 12.2 Excellence Standards 12.2.1. Communication is developed jointly with other streams of service and/or non-Corporation volunteerism and community service agencies; or 12.2.2. Communication includes all streams of national service in subject and target of communications; or 12.2.3. Communication includes pertinent non-National Service agencies as subject and target of communications. June 1999 Draft- Standard Twelve Page 1 �State Administrative Standards Review- Standard Twelve . l2.1 BASIC STANDARD: The Commission must meet all of the Standards under this heading to meet the Basic Standard. 12.1.1. Calendar of Events and Activities Does the commission maintain a calendar of all service-related events and activities? 0 Yes 0No Does it include events and activities of all Corporation streams of service in the state? DYes 0No Does it include events and activities of a State Office of Volunteerism or network of volunteer agencies (if applicable)? O ,Yes 0No Is the calendar updated at least four times a year? 0 Yes 0No Describe how -you arrived at your conclusions. List, label, and file supporting documentation . 12.1.2. Effective Mass Distribution Systems Check all of the mass communication systems the commission uses to effectively distribute information to the field. 0 Web Page 0 Newsletter 00ther _ _ 0 List-Serve 0 00ther _ _ Broadcast Fax Did you check more than one? If "Yes", check the box. 0 Describe how you arrived at your conclusions. List, label, and file supporting. documentation . 12.1.3. Timely Distribution Has the commission established an appropriate timeframe within which to send its programs time-sensitive materials? DYes 0No Has the· commission established a timeframe within which to send its programs oth er materia ls? 0 Yes 0No Describe those time frames, demonstrate that they are followed. Describe how you arrived at your conclusions. List, label, and file supporting documentation. June 1999 Draft- Standard Twelve Page 2 �State Administrative Standards Review- Standard Twelve 12.2. Excellence Standards 12.2.1. Developed Jointly With Other Streams Has the commission developed communication jointly with the following; • other streams of service? DYes DNo • an office of volunteerism or network of volunteer agencies? D =Yes DNo • any other community service partners? DYes DNo Describe how"you arrived at your conclusions. List, label, and file supporting documentation . If you answered "Yes" to "streams of service" and one other, check the box . D 12.2.2. Includes All Streams of National Service as the Subject and Target of Communication Does the commission regularly include information about all other Corporation programs in communications? DYes 0No Does the commission regularly disseminate information to all other Corporation programs as part of its normal communication? DYes DNo Can the commission demonstrate that it regularly includ es all Corporation programs as recipients of communication? Describe how you arrived at your conclusions. List, label, and file supporting documentation. If you answered "Yes" to all three questions, check the box. D · '- June 1999 Draft- Standar·d Twelve Page 3 DYes DNo �State Administrative Standards Review- Standard Twelve . i2.2.3. Includes Non-Corporation Agencies as the Subject and Target of Communication Does the commission regularly include information about other non-Corporation agencies in communications? DYes D No Does the commission regularly disseminate information to other non-Corporation agencies as part of its norm al communication? DYes D No Can the commission demonstrate that it regularly includes non-Corporation agencies as recipients of communication? DYes D No Describe how you arrived at your conclusions. List, label, and file supporting documentation . D If you answered "Yes" to all three questions, check the box. 12.2.4. Suggested Excellence Standards What other practices and policies, if any, would the state like to nominate for consideration as a Standard of Excellence in this category? Describe how you arrived at your conclusions. List, label, and file supporting documentation. June 1999 Draft -Standard Twelve Page 4 • �State Administrative Standards Review- Standard Twelve · STANDARD 12: FINAL QUESTIONS What innovative practices applying to this Standnrd exist in this state? Summarize the strengths in this state for this Standard. Summarize the areas for improvement in this state for this Standard. Additional comments on the state's performance in this Standard. How can the Corporation for National Service be a better partner in helping this state to meet this Standard and excel in it? For team discussion of Standard 12: 1. What documentation here (if any) requir·es group discussion? 2. What information here might be relevant to the assessment of another Standard? 3. \Yhat other concerns or questions have arisen during your assessment of this Standard? June 1999 Draft- Standard Twelve Page 5 �STATE OF MICHIGAN JOHN ENGLER, Governor MICHIGAN COMMUNITY SERVICE COMMISSION 111 S. Capitol Ave . George W. Romney Bldg., 4th Floor Lansing , Michigan 48913 Telephone (517) 335-4295 FAX (517) 373-4977 Chairperson Michelle Engler Executive Director Kyle Caldwell MEMORANDUM TO: Peter Heinaru, Interim Director of AmeriCorps FROM: Kyle Caldwell, Executive Director / ~ RE: Performance Standards DATE: August 18, 1999 CC: Members of the Michigan Community Service Commission, Susannah Washburn I recently participated on a phone call with· my counterparts in the North Central Cluster concerning the performance standards for state commissions. Ohio recently participated in one for the beta test reviews and Kitty shared her experiences with us. I have a number of concerns and I have noted them in the memo attached. In response to this memo, Dr. Joel Orosz of the W.K. Kellogg Foundation noted his concerns and I am sharing them with you for your consideration. The Michigan Community Service Commission is eager to help develop the performance evaluation standards because we see it as a way of helping state commission assess their capacities and areas where they need to improve. However, we will not participate in the review until we are certain that the measures can be implemented based on common sense standards, assessed fairly, based on relevant rules and data, accurately measured and user-friendly. We hope that our feedback is helpful as the Corporation for National Service and the Standards Committee work together to develop these processes. �STATE OF MICHIGAN JOHN ENGLER, Governor MICHIGAN COMMUNITY SERVICE COMMISSION 111 S. Capitol Ave . George W. Romney Bldg ., 4th Floor Lans in g, Michigan 48913 Telephone (517) 335-4295 FAX (517) 373-4977 Chairperson Michelle Engler Executive Director Kyle Caldwell MEMORANDUM TO: MCSC Staff FROM: Kyle Caldwell, Executive Director 10- RE: CNS Conference Call -No. Central Cluster DATE: August 18, 1999 CC: Susannah Washburn, Executive Committee of the MCSC The Executive Directors of the North Central Cluster (programs funded by the Corporation for . National Service (CNS) in a specific geographical grouping) participated on the regularly scheduled (monthly) conference call yesterday (8117 /99). Two major items were discussed, the Commission Performance Standards Review and the Web Based Reporting System (WBRS). Both discussions brought forth some issues we need to be aware of and respond to accordingly. Commission Performance Standards Review As you know, State Commissions will be evaluated by CNS on a number of performance standards, twelve to be exact. A committee of state commission Executive Directors (ED's)and CNS staff is working on honing the standards and the methods used to assess commissions' adherence to them. Ohio was the most recent state to be evaluated against the latest version of these standards as part of a beta test of states across the nation. The evaluation consists of a review panel coming out to the state commission for a several-day long interview and review of institutional documentation. The panel consisted of CNS staff and other ED's from across the nation. Kitty Burcsu, my counterpart in Ohio, was kind enough to share her reflections on the process and the expected outcomes. I will briefly summarize them for you. 1. The Visit - The team that came out to the Commission office was skilled, po-sitive and affirming. Kitty felt that the Ohio staff were prepared for the review because of weeks of exhausting preparation (pulling files, documentation of processes, collecting the necessary data for quick and easy retrieval). The visit itself was extremely intense. They gave up their conference �I room for several days for the reviewers to use as their working space thereby placing the reviewers . right in the laps of the staff. 2. The Results -The review team has a complicated measurement system by which to assess the commission, but it boils down to a pass, fail or pass with conditions rating. Any deficiency will automatically lead to a conditional rating. As a result of the review team's analysis, three issues were raised. First, the Ohio Commission's financial management practices were fine, but the processes that were used were not documented. In other words, everyone knew their job and how to manage the fmancial systems, but there was no "bible" that documented it for future staff nor for an auditor to review. Kitty agreed with this assessment and is working to remedy the situation. Kitty noted that this was a very helpful outcome of the whole process. The second issue involved the Ohio Commission's lack of timely reporting especially as it relates to Financial Status Reports (FSR). As we have long held and as Kitty and I agreed, the FSR issue is a chronic one especially as it relates to higher education institutions. If all accounting systems are not aligned, fmancial reports cannot be expected to adhere to a single timeline. Kitty will be contesting this potential finding. Garry and I have worked out a plan that will request a standing extension from the Corporation for National Service for all grantees we assess as being unable (for accounting systems misalignment reasons only) to comply with th~ FSR deadline. This is allowed in the provisions that govern CNS and state commissions and is a flexibility mechanism afforded to CNS by the Inspector General's Office. Finally, and most controversially, the review team noted that the Ohio Commission did not fully draw down their Admin. Funds allocated to them. This is only an issue IF the commission being reviewed is deficient in one of the other 12 standards measures. Although the logic for this convoluted measure is unclear, the results are very clear. The Corporation for National Service will penalize a state commission for not drawing down its full admin. funds should the commission be even slightly deficient on any one of the other measures. The MCSC strongly disagrees with this interpretation of the regulations and will address its concerns to the highest level of the CNS if necessary. Here is my interpretation of the review team's logic. If a state commission is deficient in one of the 12 standards and has not fully drawn down its entire allocation of CNS Administrative Funds, the commission has not properly developed some element or system within the organization to effectively adhere to the letter and spirit of the regulations that dictate how commissions are to function. In addition, the commission has not effectively utilized its administrative funds to put theses systems and processes in place. Our issue with this is many-fold. First, the MCSC always utilizes its administrative funds in the most effective and efficient manner possible to ensure that the taxpayers are getting the greatest value for their dollar. During a fiscal year, the MCSC may very well end up not expending, and thereby not draw down, the full amount of federal administrative funds (either due to staff ·changes, unforseen contributions from outside sources, or economies discovered, but not forecasted prior to developing the budget). The State of Michigan has supported the work of the MCSC with a substantial commitment of funds which mtist be spent within a fiscal year or those funds will return to the Treasury and not be returned to the MCSC for administrative functions in the next fiscal year. The MCSC has never been in a position where it was not eager, able or willing to address other administrative issues if more resources were available. yve can always use more administrative support. In addition, neither the MCSC nor the Governor's office, had any role in determining how much administrative funds were allocated to Michigan. That was a statutory regulation determined by Congress and interpreted by the Corporation for National Service. �• In other words, the amount of administrative funds the MCSC receives from the Corporation for National Service has never been adequate to fully operate the Commission nor was the allocated amount ever determined by the MCSC based on its needs. The MCSC merely develops its work plan within the constraints of the allocated funds, requests the-maximum in federal funds and then matches those funds with state dollars. The MCSC's control over how these resources are spent can vary year to year and have nothing to do with whether a FSR from the University of Michigan Office of Accounting is delivered on time, especially as the University' system is geared to only produce such data ever 60 days (this is offered as an example of how the proposed penalty could go awry). The MCSC will be addressing this issue with the Corporation for National Service and the steering committee for the Commission Performance Standards. Therefore, the MCSC staff, prior to the standards review (not yet scheduled) will all prepare for the Commission Standards Review by doing the following: 1. Each department will have a "bible" of policies and procedures that documents processes, procedures and administrative structures within the department. 2. Each senior staff member will develop job function descriptions for the positions within their supervision that documents: • how to do that particular job effectively, • who is in the chain of command,and • the communication structures and protocols for that department and position. Web Based Reporting System (WBRS) On this call, we also discussed the visit by Susannah Washburn (our program officer) and Charles Ellmaker (with the Evaluation area of CNS) from the Corporation for National Service. They were very much impressed with the Michigan's AmeriCorps grantees and MCSC staff they visited concerning the WBRS preparedness. A report will be issued in the next few weeks that summarizes their visit. They noted no major issues or potential fmdings at this time. Grant Award Letters and Reports All grant award letters (formula & competitive) are due to be completed by 8/20/99. If we do not receive them by that date, we are to note it to Susannah. From this date forward, all reports on Administrative Award Funds, PDAT, Quarterly and Annual Progress and all funding applications except Learn & Serve are to be sent to Jarnia McClean, the Administrative Assistant-for the No. Central Cluster. North Central Cluster Meeting The next call for the Cluster Executive Directors will be September 21, 1999 at 11:00 a.m. We will be discussing the Spring No. Central Cluster meeting that the MCSC has agreed to host. I would like the Dir. of Programs, Dir. of Outreach & Fund Dev. and the Training and TA Coordinator to participate on this call. �AUG 2 5 1999 August 19, 1999 Mr. Kyle Caldwell Executive Director Michigan Community Service Commission George W. Romney Building, Fourth Floor Ill South Capitol A venue Lansing, MI 48913 Dear Kyle: Thank you very much for your facsimile transmission of August 18, filling me in about the Commission performance standards review. It strikes me that such reviews are important as a means of improving performance and promoting professionalism. We have certainly seen them work this way in other professions, such as the Museum Assessment Program of the American Association of Museums. WK. KELLOGG FOUNDATION One Michigan Avenue East Battle Creek, Ml 49017-4058 USA 616-968-1611 TDD on site Facsimile: 616-968-041 3 World Wide Web: http://www.wkkf.org To help people help themselves through the practical application of knowledge 'resources to improve .eir quality of life and that of future generations As I looked over the outcomes of the Ohio Beta Assessment, it struck me that it was reasonable, indeed, to criticize Ohio for failing to have documented their financial management practices. On the other hand, the second finding, that essentially penalizes the Commission for the accounting practices of other institutions, is not a reasonable finding. I believe that the solution that you and Gary have worked out, namely to request a standing extension from the Corporation for National Service for all grantees unable to meet the FSR deadline for accounting systems misalignment reasons, is a very sensible and workable one. Turning now to lhe third i:;sue rai:,ed by the review of the Ohio Conmlission, I a.u in strong agreement with your position. It has never made the slightest sense, in any organization, to impose a "use it or lose it" rule upon administrative or any other funds. If, by careful management, by leveraging other funds, or by reducing expenses, one can avoid spending a budgeted amount during a given year, the management should be rewarded for being enterprising and efficient, not penalized. I fully support your decision to address this issue with the Corporation for ·National Service and the Steering Committee for the Commission Performance Standards. If there is anything I can do to be helpful in that connection, please let me know. �Page2 Thanks very much, Kyle, for keeping me up to date on the latest activities with the Commission. I look forward to our upcoming retreat on Mackinac Island. Until then, all the best to you in your important work. fll~~~ Director Philanthropy and Volunteerism JJO/jmb � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Our State of Generosity Creator An entity primarily responsible for making the resource Grand Valley State University. Dorothy A. Johnson Center for Philanthropy Description An account of the resource Collection contains the records of four Michigan nonprofit organizations: Council of Michigan Foundations, Michigan Nonprofit Association, Michigan Community Service Commission, and the Johnson Center for Philanthropy at GVSU. The documents are compiled by the Johnson Center for Philanthropy, and records document the history of the organizations from the 1960s to the 2010s. Coverage The spatial or temporal topic of the resource, the spatial applicability of the resource, or the jurisdiction under which the resource is relevant 1968-2014 Source A related resource from which the described resource is derived <a href="https://gvsu.lyrasistechnology.org/repositories/2/resources/515">Our State of Generosity collection, JCPA-04</a> Rights Information about rights held in and over the resource <a href="http://rightsstatements.org/page/InC/1.0/?language=en">In Copyright</a> Subject The topic of the resource Dorothy A. Johnson Center for Philanthropy Council of Michigan Foundations Michigan Nonprofit Association Michigan Community Service Commission Dorothy A. Johnson Center for Philanthropy Charities Philanthropy and Society Fundraising Records Michigan Publisher An entity responsible for making the resource available Grand Valley State University Libraries, Special Collections and University Archives, 1 Campus Drive, Allendale, MI, 49401 Contributor An entity responsible for making contributions to the resource Council of Michigan Foundations; Michigan Nonprofit Association; Michigan Community Service Commission Identifier An unambiguous reference to the resource within a given context JCPA-04 Language A language of the resource eng Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Identifier An unambiguous reference to the resource within a given context JCPA-04_MCSC_1999-09-24_State-Administrative-Standards-Project Title A name given to the resource Michigan Community Service Commission 1999-09-24 commission meeting State Administrative Standards Project Creator An entity primarily responsible for making the resource Michigan Community Service Commission Description An account of the resource Michigan Community Service Commission 1999-09-24 commission meeting State Administrative Standards Project. Records are compiled in the Our State of Generosity collection by the Johnson Center, along with the files of the Michigan Nonprofit Association (MNA), the Michigan Community Service Commission (MCSC) and the Dorothy A. Johnson Center for Philanthropy. Originals are at the Michigan Community Service Commission. Subject The topic of the resource Dorothy A. Johnson Center for Philanthropy Charities Philanthropy and Society Fundraising Records Michigan Community Service Commission Michigan Format The file format, physical medium, or dimensions of the resource application/pdf Type The nature or genre of the resource Text Language A language of the resource eng Publisher An entity responsible for making the resource available Grand Valley State University Libraries, Special Collections and University Archives, 1 Campus Drive, Allendale, MI, 50060 Rights Information about rights held in and over the resource <a href="http://rightsstatements.org/page/InC/1.0/?language=en">In Copyright</a> Source A related resource from which the described resource is derived <a href="https://gvsu.lyrasistechnology.org/repositories/2/resources/515">Our State of Generosity collection, JCPA-04</a> Date A point or period of time associated with an event in the lifecycle of the resource 1999-09-24 https://digitalcollections.library.gvsu.edu/files/original/e654403a03fd1eb0e465daea2a9e1f9e.pdf 5568104c9b589bf09e6411ba8c32f63f PDF Text Text STATE OF MICHIGAN JOHN ENGLER, Governor MICHIGAN COMMUNITY SERVICE COMMISSION Chairperson Michelle Engler 111 George W. Romney Lansing , Telephone FAX Executive Director Kyle Caldwell S. Capitol Ave . Bldg ., 4th Floor Michigan 48913 (517) 335-4295 (517) 373-4977 MEMORANDUM TO: Program Staff FROM: Kyle Caldwell, Executive Director RE: Staff input on Outreach, Renewal and Evaluation DATE: August 13, 1999 You may recall our discussion during a program staff meeting where we "brainstormed" issues as they relate to our renewal, outreach and evaluation processes. The following are the areas you (as a group) identified as our areas of improvement or importance and areas you have identified as least important: lmprovemenUimportance Least Important Renewal Renewal Member Retention Increased Matching Attainment of Objectives Positive Community Impact Continuous Improvement Reward innovation Numbers Civic engagement Outreach Outreach Face to face outreach Issue training matched with grant outreach Polling Tip sheets Orientation to field Samples FAQ �Improvement/Importance Least Important Evaluation Evaluation Different criteria for experience programs Community, participant, institutional impact Site visits by type of grantee experience Member satisfaction Goal achievement Money-leverage people Criteria across the board-cool stories We will revisit these results at our next program staff meeting and will be used to brief the Dir. of Programs about areas we would like to work on concerning these three areas. If you have any additions or corrections please forward them to me. � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Our State of Generosity Creator An entity primarily responsible for making the resource Grand Valley State University. Dorothy A. Johnson Center for Philanthropy Description An account of the resource Collection contains the records of four Michigan nonprofit organizations: Council of Michigan Foundations, Michigan Nonprofit Association, Michigan Community Service Commission, and the Johnson Center for Philanthropy at GVSU. The documents are compiled by the Johnson Center for Philanthropy, and records document the history of the organizations from the 1960s to the 2010s. Coverage The spatial or temporal topic of the resource, the spatial applicability of the resource, or the jurisdiction under which the resource is relevant 1968-2014 Source A related resource from which the described resource is derived <a href="https://gvsu.lyrasistechnology.org/repositories/2/resources/515">Our State of Generosity collection, JCPA-04</a> Rights Information about rights held in and over the resource <a href="http://rightsstatements.org/page/InC/1.0/?language=en">In Copyright</a> Subject The topic of the resource Dorothy A. Johnson Center for Philanthropy Council of Michigan Foundations Michigan Nonprofit Association Michigan Community Service Commission Dorothy A. Johnson Center for Philanthropy Charities Philanthropy and Society Fundraising Records Michigan Publisher An entity responsible for making the resource available Grand Valley State University Libraries, Special Collections and University Archives, 1 Campus Drive, Allendale, MI, 49401 Contributor An entity responsible for making contributions to the resource Council of Michigan Foundations; Michigan Nonprofit Association; Michigan Community Service Commission Identifier An unambiguous reference to the resource within a given context JCPA-04 Language A language of the resource eng Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Identifier An unambiguous reference to the resource within a given context JCPA-04_MCSC_1999-09-24_Staff-Input-Outreach-Renewal-and-Eval Title A name given to the resource Michigan Community Service Commission 1999-09-24 commission meeting staff input on outreach, renewal, and evaluation Creator An entity primarily responsible for making the resource Michigan Community Service Commission Description An account of the resource Michigan Community Service Commission 1999-09-24 commission meeting staff input on outreach, renewal, and evaluation. Records are compiled in the Our State of Generosity collection by the Johnson Center, along with the files of the Michigan Nonprofit Association (MNA), the Michigan Community Service Commission (MCSC) and the Dorothy A. Johnson Center for Philanthropy. Originals are at the Michigan Community Service Commission. Subject The topic of the resource Dorothy A. Johnson Center for Philanthropy Charities Philanthropy and Society Fundraising Records Michigan Community Service Commission Michigan Format The file format, physical medium, or dimensions of the resource application/pdf Type The nature or genre of the resource Text Language A language of the resource eng Publisher An entity responsible for making the resource available Grand Valley State University Libraries, Special Collections and University Archives, 1 Campus Drive, Allendale, MI, 50059 Rights Information about rights held in and over the resource <a href="http://rightsstatements.org/page/InC/1.0/?language=en">In Copyright</a> Source A related resource from which the described resource is derived <a href="https://gvsu.lyrasistechnology.org/repositories/2/resources/515">Our State of Generosity collection, JCPA-04</a> Date A point or period of time associated with an event in the lifecycle of the resource 1999-09-24 https://digitalcollections.library.gvsu.edu/files/original/1b4bc69585e224f06fac8a52737bc45c.pdf b08f92d48ab7e41765e46cb0fc02775d PDF Text Text Service In Education Partnership Michiaan Service in Education Partnership Proaram Proposed Budaet Narrative Description W. K. Kelloaa Foundation Year1 Partner Contributions Year1 W. K. Kellogg Foundation Year2 Partner Contributions Year2 Total P~rsonn~l Full-time Service-Learning Coordinator 140hrs. @ $25.00 x 52 weeks) !Fringe @ 30%) Administrative Support (.5 FTE) 20 hrs @$10 x 52 weeks) Subtotal Conferences and Meetinas Annual Service-Learning Conference meals@ $27 x 150 participants) lodging @ $60 x 150 participants) Facilities (150 participants@ $5 each per meeting) Miscellaneous Materials Subtotal Quarterly Policy Meetings meals@ $27 x 20 people) transportation @150 miles @ $.2575 X 15 participants) Facility Rental $100 x 4 meetings) Subtotal Quarterly SLLC Networking Meetings 25 meals@ $27 x 4) meeting facilities $100 X 4) Subtotal Office ExPenses Copies Postaoe Telephone Facilities Rental Office Equipment General Supplies Subtotal $52,000 $0 $52,000 $0 $104,000 $15,600 $0 $15,600 $0 $31 ,200 $0 $67 600 $10,400 $10,400 $0 $67,600 $10,400 $10,400 $20,800 $156,000 $4,050 $9,000 $375 $0 $13,425 $0 $0 $375 $1 ,500 $1,875 $4,050 $9,000 $375 $0 $13,425 $0 $0 $375 $1 ,500 $1 ,875 $8,100 $18,000 $1,500 $3,000 $30,600 $0 $1 ,060 $0 $1,060 $2 ,120 $0 $579 $0 $579 $1 ' 159 $0 $0 $400 $2,039 $0 $0 $400 $2,039 $4 079 $0 $1 ,325 $0 $1,325 $2,650 $0 $0 $400 $1,725 $0 $0 $400 $1 725 $800 $3,450 $0 $0 $0 $0 $0 $0 $0 $2,000 $1,000 $2,500 $8,000 $1 ,000 $1 ,500 $16,000 $0 $0 $0 $0 $0 $0 $0 $2,000 $1 ,000 $2,500 $8,000 $1,000 $1 ,500 $16,000 $4,000 $2,000 $5,000 $16,000 $2,000 $3,000 $32,000 Page 1 of 2 $800 �Service In Education Partnership Michigan Service in Education Partnership Program Proposed Budget Narrative Description ' W. K. Kellogg Foundation Year1 Partner Contributions Year1 W. K. Kellogg Foundation Year2 Partner Contributions Year2 Total B~l!QYr!<~ MS!t~riS!Il! Policy Briefs (4@ 1,000) Public Awareness Materials Subtotal E'lalyatiQn ~Qnl!yltatiQn Includes Studies of 2 school-based, 2 community-based, and 2 higher education programs Consultant @ 6 days x $325 Development of evaluation tool /4 days@ $325 ea.) In-state travel (6 x 150 miles @ $.2575) Graduate student intern to compile results $10 x 5 hours per week x 12 weeks) Subtotal Service-Lea_rnina Coordinator Travel In-state travel miles 20 trips x 150 miles @ $.2575) In-state meals 20 trips x $27) In-state lodging 10 nights @ $60) Out of state travel air transportation x 2 trips@$350 ea.) Out of state lodging 8 nights x$60) Out of state meals 8 X $27) Subtotal Total Budget Total W.K. Kellogg 2-year Contribution Total Partner 2-year Contributions Total 2-year Budget $4,000 $0 $4,000 $0 $3,000 $3,000 $4,000 $0 $4,000 $975 $0 $975 $650 $116 $650 $0 $650 $116 $600 $2,341 $0 $650 $600 $2 341 $650 $1,200 $5,982 $386 $0 $386 $0 $773 $270 $0 $270 $0 $540 $300 $0 $300 $0 $600 $350 $0 $350 $0 $700 $240 $0 $240 $0 $480 $108 $1 654 $0 $0 $108 $1 654 $0 $0 $216 $3,309 $89,020 $35,689 $89,020 $35,689 $249,419 $178,040 $71,379 $249,419 Page 2 of 2 $0 $3,000 $3,000 $8,000 $6,000 $14,000 $1 ,950 $650 $2,600 $232 � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Our State of Generosity Creator An entity primarily responsible for making the resource Grand Valley State University. Dorothy A. Johnson Center for Philanthropy Description An account of the resource Collection contains the records of four Michigan nonprofit organizations: Council of Michigan Foundations, Michigan Nonprofit Association, Michigan Community Service Commission, and the Johnson Center for Philanthropy at GVSU. The documents are compiled by the Johnson Center for Philanthropy, and records document the history of the organizations from the 1960s to the 2010s. Coverage The spatial or temporal topic of the resource, the spatial applicability of the resource, or the jurisdiction under which the resource is relevant 1968-2014 Source A related resource from which the described resource is derived <a href="https://gvsu.lyrasistechnology.org/repositories/2/resources/515">Our State of Generosity collection, JCPA-04</a> Rights Information about rights held in and over the resource <a href="http://rightsstatements.org/page/InC/1.0/?language=en">In Copyright</a> Subject The topic of the resource Dorothy A. Johnson Center for Philanthropy Council of Michigan Foundations Michigan Nonprofit Association Michigan Community Service Commission Dorothy A. Johnson Center for Philanthropy Charities Philanthropy and Society Fundraising Records Michigan Publisher An entity responsible for making the resource available Grand Valley State University Libraries, Special Collections and University Archives, 1 Campus Drive, Allendale, MI, 49401 Contributor An entity responsible for making contributions to the resource Council of Michigan Foundations; Michigan Nonprofit Association; Michigan Community Service Commission Identifier An unambiguous reference to the resource within a given context JCPA-04 Language A language of the resource eng Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Identifier An unambiguous reference to the resource within a given context JCPA-04_MCSC_1999-09-24_Service-in-Education-Partnership Title A name given to the resource Michigan Community Service Commission 1999-09-24 commission meeting Service in Education partnership Creator An entity primarily responsible for making the resource Michigan Community Service Commission Description An account of the resource Michigan Community Service Commission 1999-09-24 commission meeting Service in Education partnership. Records are compiled in the Our State of Generosity collection by the Johnson Center, along with the files of the Michigan Nonprofit Association (MNA), the Michigan Community Service Commission (MCSC) and the Dorothy A. Johnson Center for Philanthropy. Originals are at the Michigan Community Service Commission. Subject The topic of the resource Dorothy A. Johnson Center for Philanthropy Charities Philanthropy and Society Fundraising Records Michigan Community Service Commission Michigan Format The file format, physical medium, or dimensions of the resource application/pdf Type The nature or genre of the resource Text Language A language of the resource eng Publisher An entity responsible for making the resource available Grand Valley State University Libraries, Special Collections and University Archives, 1 Campus Drive, Allendale, MI, 50058 Rights Information about rights held in and over the resource <a href="http://rightsstatements.org/page/InC/1.0/?language=en">In Copyright</a> Source A related resource from which the described resource is derived <a href="https://gvsu.lyrasistechnology.org/repositories/2/resources/515">Our State of Generosity collection, JCPA-04</a> Date A point or period of time associated with an event in the lifecycle of the resource 1999-09-24 https://digitalcollections.library.gvsu.edu/files/original/5724e9fefd6b1a9726fee4cf4db6d026.pdf 7197bcaba4b723de1a618998f600788f PDF Text Text MICHIGAN COMMUNITY SERVICE COMMISSION Mrs. Michelle Engler, Chair Ms. Julie F. Cummings Michigan Community Service Commission Olds Plaza Building, 4th Floor 111 S. Capitol Avenue Lansing, Michigan 48913 %The Fisher Family 27751 Fairway Hills Dr. Franklin, MI 48025 (W) 313-874-2100 Fax: 313-874-2338 *Lovelight Foundation Kyle Caldwell, Executive Director Michigan Community Service Commission Olds Plaza Building, 4th Floor 111 S. Capitol A venue Lansing, Michigan 48909 (W)517-335-4295 Fax: 517-373-4977 Ms. Judith Dunn 54790 Grand River New Hudson, Michigan 48165 (W)248-446-4500 Fax: 248-446-4508 *Small business Ms. Karen Aldridge Eason Mr. Arthur E. Ellis C. S. Matt Foundation 1200 Matt Foundation Building Flint, Michigan 48503 (W) 810-238-5651 ax: 810-766-1753 ·Matt Foundation Superintendent Michigan Department of Education Superintendent's Office P.O. Box 30008 Lansing, Michigan 48909 (W) 517-373-9235 Fax: 517-335-4565 *Michigan Department of Education Mr. John W. Barfield Ms. Kathryn Honaker The Bartech Group 17199 N. Laurel Park Drive, Ste. 224 Livonia, Michigan 48152 (W)734-953-5050 Fax: 734-953-5076 *The Bartech Group 5944 Seville Circle Orchard Lake, Michigan 48324 (W)248-351-7111 Fax: 248-351-7677 *Allstate Insurance Mr. Victor Begg Ms. Dorothy Johnson 1264 Club Drive Bloomfield Hills, Michigan 48302 (W) 248-334-9225 Fax: 248-334-9225 *Small business Council of Michigan Foundation 1 South Harbor A venue, Ste. 3 P.O. Box 599 Grand Haven, Michigan 49417 (W) 616-842-7080 Fax: 616-842-1760 *Council of Michigan Foundation Dr. Mary Ellen Brandell 619 E. Chippewa Street Mt. Pleasant, Michigan 48858-1741 ) 517-774-3885 ax: 517-774-3690 *Central Michigan University 1 8-99 Updated �Ms. Nancy Lenz Dr. Joel Orosz 'chigan National Bank 200 W. Michigan Avenue Kalamazoo, Michigan 49007 (W)616-349-0549 Fax: 616-349-0550 *Michigan National Bank W. K. Kellogg Foundation One Michigan Avenue East Battle Creek, Michigan 49017 (W)616-969-2308 Fax: 616-969-2693 *W. K. Kellogg Foundation Mr. James W. Muir 403 E. Broomfield Hall Herrig Hall, Room 018 Mt. Pleasant, MI 48858 (H)810-263-9066 (S)517-774-5611 Fax: 517-774-1416 *CMU Student Ms. Kari Pardoe Ste. A 226/Porter Hills 3600 E. Fulton Grand Rapids, MI 49546 (H)616-285-6797 Fax: 616-459-9906 *Retiree and Senior volunteer Ms. Kathleen Keen McCarthy Ms. Vivian Rogers Pickard Supervisor of the Charter Township of Plymouth 42350 Ann Arbor Road Plymouth, Michigan 48170 (W) 734-453-3840 ax: 734-453-5680 Charter Township of Plymouth GM Corporation 300 Renaissance Center P.O. Box 300 482-C27-B76 Detroit, Michigan 48265-3000 (W)313-665-2989 Fax: 313-665-0746 *Corporate Relations Rep. Mr. Randy Neelis Mr. Terry Pruitt, Jr. 4701 Fifth St. Menominee, Michigan 49858 (W) 906-863-9951 . Fax: 906-863-1171 *Menominee School District 1469 Allendale Drive Saginaw, Michigan 48630 (W) 517-496-8827 Fax: 517-496-6109 *Dow Corning Corporation Mr. Donald Newport Ms. Meg Smith Alpena Community College 666 Johnson Street Alpena, Michigan 49707 (W) 517-356-9021 ext. 246 Fax: 517-354-4316 *Alpena Community College RSVP of Monroe County 1623 W. Sterns Road Temperance, Michigan 48182 (W)734-241-8181 Fax:734-850-6099 *RSVP of Monroe County Patricia Ryan O'Day D. Sgt. Matthew Wesaw Marquette Monthly 424 E. Hewitt A venue Marquette, Michigan 49855 )906-226-6500 ax: 906-228-5777 -•Small Business Owner 3939 Mayapple Lane Lansing, MI 48911 (W)517 -484-6772 Fax: 517-484-5825 *Michigan State Police 2 �... 13:than Weinstock 430 N. Putnam Road Williamston, Michigan 48895 (H)517 -655-8088 *Williamston High School Student Mr. Raymond W. West United Way Community Services Labor Department 1212 Griswold Detroit, Michigan 48226-1899 (W) 313-226-9215 Fax: 313-226-9210 *United Way Community Service Ms. Geneva Jones Williams Executive Vice President and COO United Way Community Services 1212 Griswold Detroit, Michigan 48226-1899 (W) 313-226-9444 Fax: 313-226-9339 *United Way Community Services 3 � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Our State of Generosity Creator An entity primarily responsible for making the resource Grand Valley State University. Dorothy A. Johnson Center for Philanthropy Description An account of the resource Collection contains the records of four Michigan nonprofit organizations: Council of Michigan Foundations, Michigan Nonprofit Association, Michigan Community Service Commission, and the Johnson Center for Philanthropy at GVSU. The documents are compiled by the Johnson Center for Philanthropy, and records document the history of the organizations from the 1960s to the 2010s. Coverage The spatial or temporal topic of the resource, the spatial applicability of the resource, or the jurisdiction under which the resource is relevant 1968-2014 Source A related resource from which the described resource is derived <a href="https://gvsu.lyrasistechnology.org/repositories/2/resources/515">Our State of Generosity collection, JCPA-04</a> Rights Information about rights held in and over the resource <a href="http://rightsstatements.org/page/InC/1.0/?language=en">In Copyright</a> Subject The topic of the resource Dorothy A. Johnson Center for Philanthropy Council of Michigan Foundations Michigan Nonprofit Association Michigan Community Service Commission Dorothy A. Johnson Center for Philanthropy Charities Philanthropy and Society Fundraising Records Michigan Publisher An entity responsible for making the resource available Grand Valley State University Libraries, Special Collections and University Archives, 1 Campus Drive, Allendale, MI, 49401 Contributor An entity responsible for making contributions to the resource Council of Michigan Foundations; Michigan Nonprofit Association; Michigan Community Service Commission Identifier An unambiguous reference to the resource within a given context JCPA-04 Language A language of the resource eng Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Identifier An unambiguous reference to the resource within a given context JCPA-04_MCSC_1999-09-24_Roster Title A name given to the resource Michigan Community Service Commission 1999-09-24 commission meeting roster Creator An entity primarily responsible for making the resource Michigan Community Service Commission Description An account of the resource Michigan Community Service Commission 1999-09-24 commission meeting roster. Records are compiled in the Our State of Generosity collection by the Johnson Center, along with the files of the Michigan Nonprofit Association (MNA), the Michigan Community Service Commission (MCSC) and the Dorothy A. Johnson Center for Philanthropy. Originals are at the Michigan Community Service Commission. Subject The topic of the resource Dorothy A. Johnson Center for Philanthropy Charities Philanthropy and Society Fundraising Records Michigan Community Service Commission Michigan Format The file format, physical medium, or dimensions of the resource application/pdf Type The nature or genre of the resource Text Language A language of the resource eng Publisher An entity responsible for making the resource available Grand Valley State University Libraries, Special Collections and University Archives, 1 Campus Drive, Allendale, MI, 50057 Rights Information about rights held in and over the resource <a href="http://rightsstatements.org/page/InC/1.0/?language=en">In Copyright</a> Source A related resource from which the described resource is derived <a href="https://gvsu.lyrasistechnology.org/repositories/2/resources/515">Our State of Generosity collection, JCPA-04</a> Date A point or period of time associated with an event in the lifecycle of the resource 1999-09-24 https://digitalcollections.library.gvsu.edu/files/original/f3300d6a60de392c7b97a4574379cc34.pdf 94714226b50669df7bdc0a0e76656e2a PDF Text Text MCSC Programs & Outreach Activities �"~ VOW~atlt'S A a-eat Feeling! 1-800-VOLUNTEER ConnectMichigan Volunteer Awareness Campaign Michigan is proud to announce a statewide volunteer awareness campaign ConnectMichigan. ConnectMichigan is a multilayered, statewide public awareness campaign designed to promote volunteerism and community involvement. The goal of the campaign is to promote general awareness of volunteerism among Michiganians, while providing opportunities for local citizens to become actively involved in community change. The campaign is designed to promote and support existing volunteer programs and initiatives, not to create new programs or duplicate existing services. The campaign is the result of a statewide collaborative involving three primary partners - the Volunteer Centers of Michigan, the Michigan Community Service Commission and the Michigan Nonprofit Association. ConnectMichigan receives additional support from the Council of Michigan Foundations, Lovelight Foundation and United Way of Michigan, with funding from the Michigan Department of Consumer & Industry Services and the George W. Romney Fund for Volunteerism in Michigan. The ConnectMichigan campaign, as a component of the Points of Light Foundation's national Connect America initiative, includes: • A toll-free volunteerism hotline 1-800-VOLUNTEER that connects the caller to one of the State's 30 local volunteer centers or to the Volunteer Centers of Michigan. • Television and radio public service announcements. • Written support materials including the ConnectMichigan quarterly newsletter that is mailed to 16,000 organizations and individuals, and the ConnectMichigan volunteer resource guide that is distributed, free of charge, to callers of 1-800-VOLUNTEER. • Outdoor advertising. There are currently more than 60 ConnectMichigan billboards up across Michigan. The billboard locations and taglines change quarterly to correspond to different days of service/volunteer initiatives (Dr. Martin Luther King, Jr. Day, National Volunteer Week, Michigan's Promise and Make A Difference Day). For more information on the ConnectMichigan volunteer awareness campaign contact Robin Lynn Schultheiss of the Volunteer Centers of Michigan at (517) 353-5038 or to reach your local volunteer center calll-800-VOLUNTEER. �Adopt APart of Michigan On January 1, 1998 the Michigan Community Service Commission (MCSC) in conjunction with the Michigan Department of Natural Resources (DNR), the Michigan Department of Environmental Quality (DEQ), and the Michigan Department of Transportation (MDOT) announced a statewide awareness campaign, Adopt A Part of Michigan. The campaign publicizes Michigan's three statewide adoption programs, Adopt A Highway, Adopt A Park, and Adopt a Forest. The programs currently involve thousands of Michigan residents who volunteer to keep Michigan highways, parks, and forests clean by participating in regular on-going cleanup efforts. The Adopt A Part of Michigan campaign hopes to encourage hundreds of additional Michigan volunteers to participate in the programs. In an effort to better inform and enable people to volunteer, the campaign is sponsoring a toll free number, 1-888-797-6272. Michigan residents may call the number to acquire general information about any of the adoption programs. Callers will be mailed an information packet on the campaign and the three programs. In addition to the toll free number, posters and brochures that highlight the three programs and the overall mission of Adopt a Part of Michigan are available when you call1-888-797-6272. The goal of Adopt A Forest is to enhance the enjoyment of public forest lands by eliminating illegal dumping and increasing the awareness of recycling opportunities for waste materials found . Adopt A Forest is sponsored by the DNR, DEQ, the United States Forest Service, and the Michigan United Conservation Clubs. The Adopt A Highway program matches more than 3,000 groups with nearly 7,000 miles of state roads. The groups clean their sections of road during three scheduled pickups a year. Adopt A Highway is sponsored by the Michigan Department of Transportation. The Adopt A Park program partners volunteers with their favorite state park for a twoyear period. The volunteers participate in park beautification and cleanup, construction projects and special events. The project is sponsored by the Department of Natural Resources. For more information on Adopt A Part of Michigan, please call1-888-797-6272. �Make A IUIE ADlmR£Na DAY Difference Day Make A Difference Day is a national day of service. Since 1992, USA WEEKEND magazine, through its 37.5 million readers, and The Points of Light Foundation, through a national network _of over 500 Volunteer Centers, have worked as partners to challenge Americans to devote one Saturday a year to volunteer. In 1998, Make A Difference Day projects involved more than one million Americans in service to their communities. This annual challenge of doing good is celebrated around the country by people serving food at homeless shelters, helping children learn to read, gathering clothes for the needy, beautifying parks and so much more. In Michigan, the Michigan Community Service Commission (MCSC), the Volunteer Centers of Michigan, the Michigan Campus Compact and the Council of Michigan Foundations join together annually to help promote Make A Difference Day activities statewide while encouraging thousands of Michiganians to make a difference in their communities. Each year the MCSC offers a free Make A Difference Day in Michigan project planning packet available to individuals and organizations interested in hosting a Make A Difference Day pr-oje<;:t. In addition, the MCSC collects information on local projects, distributes Make A Difference Day in Michigan press releases, offers Make A Difference Day in Michigan resources, and prints a Make A Difference a Day in Michigan scrapbook which highlights local projects. On October 24, 1998 Make A Difference Day in Michigan involved 73,890 volunteers in 516 Make A Difference Day projects in 198 cities in 71 counties. Make A Difference Day 1999 is planned for October 23, 1999. For more details on Make A Difference Day in Michigan call (517) 3354295 or visit the USA WEEKEND Magazine web page at "usaweekend. com." �The Governor's Service Awards The Governor and the Michigan Community Service Commission believe that volunteer service is an excellent way to strengthen communities and help solve Michigan's social problems. The Governor 's Service Awards seek to acknowledge the countless Michigan citizens involved in volunteer service and honor those whose commitment to community and service to others is exemplary. The Governor 's Service Awards program acknowledges the contributions made by individuals, organizations, and businesses involved in service and volunteerism. The awards reception and dinner are held annually and are sponsored by Blue Cross Blue Shield of Michigan and Ameritech respectively. Five finalists in each of the 15 award categories are selected by.a peer review panel and are recognized at the annual Governor's Service Awards program. Outstanding volunteer service is recognized in the following award categories: Governor George Romney Lifetime Achievement Volunteer Service Award recognizes an individual who has demonstrated a lifelong commitment to community involvement through service and volunteerism. Innovative Spirit Volunteer Service Award recognizes an individual or organization that has demonstrated a truly innovative approach to community problem solving through service and volunteerism. This award is intended to celebrate new programs and fresh ideas which are unique and creative. Exemplary Volunteer Service Awards recognize individuals, organizations, and businesses that have performed outstanding service to their communities and thereby, to Michigan. These awards are intended to celebrate the countless Michigan citizens involved in volunteer service to address serious social issues. Nominees are recognized for exemplary service in the following categories: • Adult (19-35) • National Service Program • National Service Program Member • Adult (36-55) • Adult Service Club/Civic Organization • Senior (56 and older) • Community Service Program Manager • Service-Learning Educator • The Arts in Service • Corporation/Business • Youth Service Club/Civic Organization • Media/News Organization • Youth (18 and younger) To find out how to nominate someone for the Governor's Service Awards, call (517) 3354295. �Michigan's AmeriCorps AmeriCorps is a national service program designed to strengthen citizenship and the ethic of service by engaging thousands of Americans on a full-time or part-time basis to help communities to address their toughest challenges. The Corporation for National Service (CNS) administers AmeriCorps at the federal level and works in partnership with states to develop service programs and create a community-based national service network. The Michigan Community Service Commission is the administrative agent for Michigan's AmeriCorps. Michigan's AmeriCorps engages the energy and idealism of the citizens of Michigan, including young people, in meeting the most critical education, public safety, human and environmental needs in our communities. Michigan's AmeriCorps currently consists of 22 programs with more than 1,125 members serving on a full-time or part-time basis. The 22 programs partner with more than 150 organizations throughout the state to address the needs of communities. The AmeriCorps mission includes: Getting Things Done AmeriCorps provides service to address the most critical education, public safety, human and environmental needs. Every AmeriCorps program sets ambitious but attainable objectives for "getting things done" and in the end will be able to demonstrate the degree to which those objectives have been met. Strengthening Communities AmeriCorps strengthens communities by uniting citizens of every race, region, religion, and income in a spirit of respect and cooperation to improve our communities. Our communities are also strengthened by bringing together diverse institutions in partnerships and collaborations, creating bonds that can transform the places in which we live. Encouraging Responsibility Through service, discussion of service, and education about service, AmeriCorps enables members to see themselves as problem solvers, not problems; to become leaders, not just followers; and to act on their responsibilities in addition to their rights. While strengthening their desire to serve, AmeriCorps gives members the tools to fulfill their responsibilities throughout their lives, including communication and conflict resolution skills and an understanding of their communities. Expanding Opportunity During the term of service, every AmeriCorps program offers a basic living allowance, education award, and child and health care to eligible full-time members. In addition to this, the experience of AmeriCorps expands opportunity in vital ways, providing invaluable life and job skills. Members emerge knowing how to teach or build, and they carry these skills throughout the rest of their lives. �Michigan's AmeriCorps Who Can Join AmeriCorps? AmeriCorps members must be 17 years old or older, a U.S. citizen or legal resident, and have completed their high school diploma or be willing to work on completing it during their Michigan's AmeriCorps term of service. What are the Benefits of Joining AmeriCorps? AmeriCorps members have the opportunity to give back to their communities and nation. They may serve either full-time (1700 hours over 1 year) or part-time (900 hours over 1-2 years). Each individual Michigan's AmeriCorps program decides whether their mep1bers will be full- or part-time. Full-time AmeriCorps members receive a minimum living allowance of $8,730 for 1700 hours of service and an educational award of $4,725. Full-time members are eligible to receive health care insurance and may be eligible to receive child care benefits, if they meet certain income eligibility criteria. One year, part-time AmeriCorps members receive a minimum living allowance of $4,622 for 900 hours of service and an education award of $2,362. Part-time members are not eligible for health care insurance or child care benefits. The living allowance is distributed to the member throughout the year. The education award is provided only after the member has successfully completed his/her term of service. How Can I Apply to be an AmeriCorps Member? Call the Michigan Community Service Commission at (517) 335-4295. How Does An Organization Apply To Sponsor A Michigan's AmeriCorps Program? Each year the Michigan Community Service Commission distributes a Request For Proposal (RFP) that enables nonprofit organizations to apply to sponsor a Michigan's AmeriCorps program. Grants are awarded on a competitive basis. If you would like to receive notification of grant opportunities, please call the MCSC and request to be added to the mailing list. For more information on the Michigan's AmeriCorps program, call (517) 335-4295. �Michigan's Promise The Alliance for Youth InApril1997, Retired General Colin Powell chaired the Presidents' Summit for America's Future, held in Philadelphia. All former living U.S. Presidents joined General Powell in urging Americans to bring about five basic resources for the nation's children and youth: a caring adult, safe places to learn and grow, a healthy start, a marketable skill, and opportunities to serve. America's Promise- The Alliance for Youth is the national organlzation created to provide follow-up to the Presidents' Summit for America's Future. It is a multi-year n~tional campaign aimed at recruiting volunteers and other resources necessary to provide America's youth with essential resources to become healthy, contributing adults. General Powell continues to lead this effort nationally. America's Promise and its alliance partners are dedicated to connecting 2 million at-risk youth to the five fundamental resources, and an additional5 million youth to at least one of the five fundamental resources by the year 2000. Michigan's Promise is the state's response to the national America's Promise effort. It seeks to make our streets safer, our children healthier, and our communities better places to live and grow. Launched in October 1997 in Lansing, Michigan's Promise is a three-year campaign to ensure that Michigan's children have access to the five fundamental resources. Michigan's Promise is mobilizing thousands of citizens and organizations from all sectors in order to engage them in providing Michigan's youth with essential resources to become happy and contributing adults . Michigan's Promise is collaborating with America's Promise and local communities to accomplish this goal. The Michigan Community Service Commission led by Michigan's-First Lady Michelle Engler, in partnership with the United Way of Michigan, Council of Michigan Foundations, Michigan Nonprofit Association, Volunteer Centers of Michigan and other statewide organizations, is convening and coordinating Michigan's Promise activities. Michigan's Promise serves as a statewide catalyst, urging public, private and nonprofit organizations to focus their combined talents and resources to improve the lives of our state's youth. It is a broker of resources and ideas; encouraging collaboration and entrepreneurial approaches to providing the five fundamental resources to at-risk youth. Currently, twenty Michigan communities have joined the initiative and become local Communities of Promise including: Alpena and Montmorency Counties, Calhoun County, Capital Area (Lansing/East Lansing), Chippewa County, Delta County, Detroit, Eaton County, Flint/Genesee County, Grand Rapids, Isabella County, Kalamazoo County, Luce County, Mackinac County, Marquette/ Alger Counties, Montcalm County, Muskegon, Saginaw, StClair County, St. Joseph County and Tuscola. To find out more about Michi an's Promise. call (517) 335-4295. �Learn and SERVE Michigan Learn and SERVE Michigan is a statewide grant program that teaches young people about community service and encourages them to help solve social problems through volunteerism. This federally funded program is administered cooperatively by the Michigan Department of Education, which manages school-based service-learning programs for elementary and secondary school students (as well as adult volunteers and teachers), and the Michigan Community Service Commission, which manages community-based service-learning programs for young people between the ages of 5-17. Service-learning is a teaching/learning method that connects meaningful community service with academic learning, personal growth, and civic responsibility. These programs help youth see beyond the classroom, and into the community, where they use their knowledge to address community needs and solve real-life problems in the areas of education, public safety, human services, and the environment. Students benefit as they form friendships with people from diverse backgrounds and learn how they can contribute to their community's well-being. Learn and SERVE Michigan also promotes partnerships between community agencies and public/private schools. The programs are built around local community needs and interests, and involve a diversity of partners including local businesses, nonprofit organizations and social service agencies. Community involvement in such programs not only increases visibility of community service and committed institutions, but also provides an opportunity to address concerns that previously were beyond one organization's scope of action. Michigan currently has seven community-based Learn and SERVE programs and 31 school-based Learn and SERVE programs that provide youth with opportunities both in and out of the classroom to develop personal and social skills, enrich their academic learning, and gain a sense of what community is and what it means to take care of it. For more information about Learn and SERVE Michigan contact the MCSC at (517) 335-4295. �• Michigan's Volunteer Investment Grants $1 million in State of Michigan funds are available annu,ally for Michigan's Volunteer Investment Grants (VIG). Michigan's VIGs are available to community-based, volunteer, nonprofit agency partnerships that designate and support an agency to function as a community volunteer resource center. Michigan's VIGs range from $25,000 to $100,000 cmd are awarded to partnerships that 1) support volunteerism and community service, and 2) match local funds supporting community foundation endowments to sustain the activities of nonprofit agencies. In 1998, twenty-one grants were awarde'd and those grants leveraged $1,880,000 in local match. Goals Michigan's Volunteer Investment Grants meet three goals. 1. The grants support and increase volunteerism and community service initiatives in local communities. 2. The grants leverage local funds for permanent agency endowments housed within a community foundation that will help sustain the activities of a community volunteer resource center. 3. The grants encourage, facilitate and enhance community partnerships that support volunteerism. Community Partnerships Michigan's VIG program is intended to facilitate and enhance community partnerships that support volunteerism. Local partnerships must include a community foundation and a designated volunteer agency. While every community is unique, effective partnerships may include: volunteer centers, United Ways, community and neighborhood nonprofit organizations, schools, institutions of higher education, hospitals, senior centers, senior volunteer agencies, MSU Extension offices, local government offices, and other entities that regularly involve volunteers. Who can apply? Michigan's Volunteer Investment Grants are available to community partnerships of nonprofit organizations in Michigan. The partnerships must designate a community volunteer agency and community foundation. The designated volunteer agency must not duplicate the services provided by an existing organization, but may serve to combine the services provided by existing organizations. The partnerships may apply for grants from $25,000 to $100,000. �Michigan's Volunteer Investment Grants Requirements The application for the Volunteer Investment Grant must be submitted to the Michigan Community Service Commission (MCSC) and must include: • a partnership agreement that designates a volunteer agency to serve as the applicant and that specifies a community foundation to administer the ~ndowment fund; • an inventory of the community volunteer resources and a description of how a Michigan's VIG will strengthen and promote collaboration among these resources; • a one-year volunteer action plan that includes at least two communitywide service projects which meet community needs and demonstrate measurable community results; • a plan for generating at least a $1-to-$1local cash match for the local endowment fund; • an agreement from the community foundation to cap its annual administrative service fee at 1% of the principal; and, • a detailed, twelve-month operating budget for the volunteer agency including the amount of the Michigan's Volunteer Investment Grant request. What is the Application Process? Michigan's VIGs are awarded competitively. Applicants may request grants from $25,000 to $100,000. Varying levels of match are required, but a minimum $1-to-$1 match is mandatory. Coiill!lunities are encouraged to exceed the minimum cash match and to continue to build on the endowment fund. In many community foundations, the match may be added to the permanent Romney Fund established for the same purpose. Grantees submit progress reports after six months and a final report after eighteen months that summarize program activities, the status of the endowment fund, and grant expenditures. For more information on Michigan's Volunteer Investment Grants, contact the MCSC at (517) 335-4295. . � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Our State of Generosity Creator An entity primarily responsible for making the resource Grand Valley State University. Dorothy A. Johnson Center for Philanthropy Description An account of the resource Collection contains the records of four Michigan nonprofit organizations: Council of Michigan Foundations, Michigan Nonprofit Association, Michigan Community Service Commission, and the Johnson Center for Philanthropy at GVSU. The documents are compiled by the Johnson Center for Philanthropy, and records document the history of the organizations from the 1960s to the 2010s. Coverage The spatial or temporal topic of the resource, the spatial applicability of the resource, or the jurisdiction under which the resource is relevant 1968-2014 Source A related resource from which the described resource is derived <a href="https://gvsu.lyrasistechnology.org/repositories/2/resources/515">Our State of Generosity collection, JCPA-04</a> Rights Information about rights held in and over the resource <a href="http://rightsstatements.org/page/InC/1.0/?language=en">In Copyright</a> Subject The topic of the resource Dorothy A. Johnson Center for Philanthropy Council of Michigan Foundations Michigan Nonprofit Association Michigan Community Service Commission Dorothy A. Johnson Center for Philanthropy Charities Philanthropy and Society Fundraising Records Michigan Publisher An entity responsible for making the resource available Grand Valley State University Libraries, Special Collections and University Archives, 1 Campus Drive, Allendale, MI, 49401 Contributor An entity responsible for making contributions to the resource Council of Michigan Foundations; Michigan Nonprofit Association; Michigan Community Service Commission Identifier An unambiguous reference to the resource within a given context JCPA-04 Language A language of the resource eng Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Identifier An unambiguous reference to the resource within a given context JCPA-04_MCSC_1999-09-24_Programs-and-Outreach-Activities Title A name given to the resource Michigan Community Service Commission 1999-09-24 commission meeting programs and outreach activities Creator An entity primarily responsible for making the resource Michigan Community Service Commission Description An account of the resource Michigan Community Service Commission 1999-09-24 commission meeting programs and outreach activities. Records are compiled in the Our State of Generosity collection by the Johnson Center, along with the files of the Michigan Nonprofit Association (MNA), the Michigan Community Service Commission (MCSC) and the Dorothy A. Johnson Center for Philanthropy. Originals are at the Michigan Community Service Commission. Subject The topic of the resource Dorothy A. Johnson Center for Philanthropy Charities Philanthropy and Society Fundraising Records Michigan Community Service Commission Michigan Format The file format, physical medium, or dimensions of the resource application/pdf Type The nature or genre of the resource Text Language A language of the resource eng Publisher An entity responsible for making the resource available Grand Valley State University Libraries, Special Collections and University Archives, 1 Campus Drive, Allendale, MI, 50056 Rights Information about rights held in and over the resource <a href="http://rightsstatements.org/page/InC/1.0/?language=en">In Copyright</a> Source A related resource from which the described resource is derived <a href="https://gvsu.lyrasistechnology.org/repositories/2/resources/515">Our State of Generosity collection, JCPA-04</a> Date A point or period of time associated with an event in the lifecycle of the resource 1999-09-24 https://digitalcollections.library.gvsu.edu/files/original/89bdc8ec6f676053dfee8207f0a6c1dd.pdf 420eaa2b4295d8d588c335e650c99ed4 PDF Text Text Michigan Community Service Commission George W. Romney Building, 4th Floor 111 S. Capital Avenue Lansing, Michigan 48913 Phone: (517) 335-4295 Fax: (517) 373-4977 Kyle Caldwell, Executive Director ....................•.............. 335-1013 Mary Estrada, Executive Secretary ................................... 373-4998 Lindy Lange, Assistant Director...................................... 335-7875 Garry Gross, Director of Administration ............................ 3 73-8028 Angelia Salas, Program Development Coordinator ................. 335-3407 Bill Heuer, Program Development Coordinator ..................... 3 73-0617 Beth Barney, Program Development Coordinator.................. 335-7952 Mary Grill, Communities of Promise Coordinator................. 241-3868 Phil Chvojka, Training and Technical Assistant Coordinator...... 241-3867 Diana Algra, Training and Technical Assistant Coordinator....... 241-3494 Maria Santana, Communications Coordinator ....................... 335-7951 Jennifer Forbes, Administrative Support ............................ 241-3866 Kathie Vasilion, Administrative Support............................ 3 73-4200 Tara Hulbert, Administrative Support............................... 335-4295 Laura Wieber, Aministrative Support .....................•.••....... 335-4295 � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Our State of Generosity Creator An entity primarily responsible for making the resource Grand Valley State University. Dorothy A. Johnson Center for Philanthropy Description An account of the resource Collection contains the records of four Michigan nonprofit organizations: Council of Michigan Foundations, Michigan Nonprofit Association, Michigan Community Service Commission, and the Johnson Center for Philanthropy at GVSU. The documents are compiled by the Johnson Center for Philanthropy, and records document the history of the organizations from the 1960s to the 2010s. Coverage The spatial or temporal topic of the resource, the spatial applicability of the resource, or the jurisdiction under which the resource is relevant 1968-2014 Source A related resource from which the described resource is derived <a href="https://gvsu.lyrasistechnology.org/repositories/2/resources/515">Our State of Generosity collection, JCPA-04</a> Rights Information about rights held in and over the resource <a href="http://rightsstatements.org/page/InC/1.0/?language=en">In Copyright</a> Subject The topic of the resource Dorothy A. Johnson Center for Philanthropy Council of Michigan Foundations Michigan Nonprofit Association Michigan Community Service Commission Dorothy A. Johnson Center for Philanthropy Charities Philanthropy and Society Fundraising Records Michigan Publisher An entity responsible for making the resource available Grand Valley State University Libraries, Special Collections and University Archives, 1 Campus Drive, Allendale, MI, 49401 Contributor An entity responsible for making contributions to the resource Council of Michigan Foundations; Michigan Nonprofit Association; Michigan Community Service Commission Identifier An unambiguous reference to the resource within a given context JCPA-04 Language A language of the resource eng Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Identifier An unambiguous reference to the resource within a given context JCPA-04_MCSC_1999-09-24_Phone-Directory Title A name given to the resource Michigan Community Service Commission 1999-09-24 commission meeting phone directory Creator An entity primarily responsible for making the resource Michigan Community Service Commission Description An account of the resource Michigan Community Service Commission 1999-09-24 commission meeting phone directory. Records are compiled in the Our State of Generosity collection by the Johnson Center, along with the files of the Michigan Nonprofit Association (MNA), the Michigan Community Service Commission (MCSC) and the Dorothy A. Johnson Center for Philanthropy. Originals are at the Michigan Community Service Commission. Subject The topic of the resource Dorothy A. Johnson Center for Philanthropy Charities Philanthropy and Society Fundraising Records Michigan Community Service Commission Michigan Format The file format, physical medium, or dimensions of the resource application/pdf Type The nature or genre of the resource Text Language A language of the resource eng Publisher An entity responsible for making the resource available Grand Valley State University Libraries, Special Collections and University Archives, 1 Campus Drive, Allendale, MI, 50055 Rights Information about rights held in and over the resource <a href="http://rightsstatements.org/page/InC/1.0/?language=en">In Copyright</a> Source A related resource from which the described resource is derived <a href="https://gvsu.lyrasistechnology.org/repositories/2/resources/515">Our State of Generosity collection, JCPA-04</a> Date A point or period of time associated with an event in the lifecycle of the resource 1999-09-24 https://digitalcollections.library.gvsu.edu/files/original/20a73d56465685bd238f449a99f2c87a.pdf 4f603cc23e417390e057a6bdbffa4a52 PDF Text Text STATE OF MICHIGAN JOHN ENGLER, Governor MICHIGAN COMMUNITY SERVICE COMMISSION 111 S. Capitol Ave . George W. Romney Bldg. , 4th Floor Lansing , Michigan 48913 Telephone (517) 335-4295 FAX (517) 373-4977 Chairperson Michelle Engler Executive Director Kyle Caldwell MEMORANDUM TO: Members and Friends of the Michigan Community Service Commission FROM: Kyle Caldwell, Executive Director RE: Departure of Phil Chvojka DATE: August 18, 1999 j R Phil CQvojka, the Training and Technical Assistance Coordinator for the MCSC, will be leaving our organization to work with the Michigan Department of Community Health in the Bureau of Substance Abuse Services (BSAS). Phil's last day with the MCSC will be August 20, 1999. For the brief time that Phil served with us at the MCSC, he was able to help craft and implement our most comprehensive and interactive training and technical assistance plans ever. Recently, I received several correspondence on the success of our recent training sessions. Phil's work with us will leave a positive influence on the field for some time to come. We thank Phil for his work with u~ in support of Michigan's volunteers. I am sure that you join me and the MCSC staff in wishing Phil all the best in his new position. There will be no gap in the training and technical assistance services the MCSC provides during this time of transition. We anticipate filling this position as quickly as possible. Thank you for your support and patience. � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Our State of Generosity Creator An entity primarily responsible for making the resource Grand Valley State University. Dorothy A. Johnson Center for Philanthropy Description An account of the resource Collection contains the records of four Michigan nonprofit organizations: Council of Michigan Foundations, Michigan Nonprofit Association, Michigan Community Service Commission, and the Johnson Center for Philanthropy at GVSU. The documents are compiled by the Johnson Center for Philanthropy, and records document the history of the organizations from the 1960s to the 2010s. Coverage The spatial or temporal topic of the resource, the spatial applicability of the resource, or the jurisdiction under which the resource is relevant 1968-2014 Source A related resource from which the described resource is derived <a href="https://gvsu.lyrasistechnology.org/repositories/2/resources/515">Our State of Generosity collection, JCPA-04</a> Rights Information about rights held in and over the resource <a href="http://rightsstatements.org/page/InC/1.0/?language=en">In Copyright</a> Subject The topic of the resource Dorothy A. Johnson Center for Philanthropy Council of Michigan Foundations Michigan Nonprofit Association Michigan Community Service Commission Dorothy A. Johnson Center for Philanthropy Charities Philanthropy and Society Fundraising Records Michigan Publisher An entity responsible for making the resource available Grand Valley State University Libraries, Special Collections and University Archives, 1 Campus Drive, Allendale, MI, 49401 Contributor An entity responsible for making contributions to the resource Council of Michigan Foundations; Michigan Nonprofit Association; Michigan Community Service Commission Identifier An unambiguous reference to the resource within a given context JCPA-04 Language A language of the resource eng Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Identifier An unambiguous reference to the resource within a given context JCPA-04_MCSC_1999-09-24_Phil-Chvojka-Departure Title A name given to the resource Michigan Community Service Commission 1999-09-24 commission meeting Phil Chvojka departure Creator An entity primarily responsible for making the resource Michigan Community Service Commission Description An account of the resource Michigan Community Service Commission 1999-09-24 commission meeting Phil Chvojka departure. Records are compiled in the Our State of Generosity collection by the Johnson Center, along with the files of the Michigan Nonprofit Association (MNA), the Michigan Community Service Commission (MCSC) and the Dorothy A. Johnson Center for Philanthropy. Originals are at the Michigan Community Service Commission. Subject The topic of the resource Dorothy A. Johnson Center for Philanthropy Charities Philanthropy and Society Fundraising Records Michigan Community Service Commission Michigan Format The file format, physical medium, or dimensions of the resource application/pdf Type The nature or genre of the resource Text Language A language of the resource eng Publisher An entity responsible for making the resource available Grand Valley State University Libraries, Special Collections and University Archives, 1 Campus Drive, Allendale, MI, 50054 Rights Information about rights held in and over the resource <a href="http://rightsstatements.org/page/InC/1.0/?language=en">In Copyright</a> Source A related resource from which the described resource is derived <a href="https://gvsu.lyrasistechnology.org/repositories/2/resources/515">Our State of Generosity collection, JCPA-04</a> Date A point or period of time associated with an event in the lifecycle of the resource 1999-09-24 https://digitalcollections.library.gvsu.edu/files/original/b21096cc1ae51e8ddee42dc2b43470c0.pdf 7d8e5fbc6e03df8f9c0e95883fd05bb1 PDF Text Text STATE OF MICHIGAN JOHN ENGLER, Governor MICHIGAN COMMUNITY SERVICE COMMISSION Chairperson Michelle Engler 111 S. Capitol Ave . George W. Romney Bldg ., 4th Floor Lansing , Michigan 48913 Telephone (517) 335-4295 FAX {517) 373-4977 Executive Director Kyle Caldwell MEMORANDUM TO: Michigan Community Service Commission FROM: Lindy Lange RE: Outreach & Fund Development Division Update for September 24, 1999 Meeting DATE: August 24, 1999 The following is an update from the Outreach and Fund Development Division. The function of the Outreach and Fund Development (O&FD) Division is to address the non-program and nonadministration components of the Michigan Community Service Commission's (MCSC) work (i.e. publications, special events, media relations, fund development, training, etc.). 1. Make A Difference Day in Michigan • MDDay is Saturday, October 23, 1999. • The MCSC is proud to announce that there are now seven statewide sponsors of Make A Difference Day in Michigan: Council of Michigan Foundations, Michigan Campus Compact, Michigan' s Family Independence Agency, MSU Extension, United Way of Michigan, Volunteer Centers of Michigan and the MCSC. • These organizations have formed a partner agreement to support the activities of MD Day in Michigan. The agreement includes: *distributing MDDay project planning packets to the partners' local affiliates. *linking the partners' websites to the MCSC MDDay web page. *including a MDDay article in each partners' newsletter. *creating a MDDay in Michigan scholarship fund to provide scholarships to the Volunteerism SuperConference 2000. Each organization will contribute five scholarships. We are happy to announce that USA Weekend Magazine (a national sponsor of MDDay) will also be contributing to the scholarships. These are the first such scholarships to be provided to the conference and the partners will be recognized for the scholarships in the conference materials. • In conjunction with the partner agreement, there will be a MDDay in Michigan workshop at the conference and recognition of any national MDDay winners (as selected by USA Weekend Magazine and the Points of Light Foundation) at the conference. • On August 9, the MCSC mailed out 13,000 postcards announcing the availability of Make A Difference Day in Michigan project planning packets. 1 i!. �• • • • • As of August 18, the MCSC has mailed out 1,820 packets. We anticipate mailing out another 500+ packets. Last year more than 75,000 Michiganians participated in more than 500 Make A Difference Day projects. We anticipate those numbers will increase this year. The deadline for Make A Difference Day entry forms (to be sent to the MCSC) is October 1, 1999. The MCSC will send out press releases (shortly after the October 1, deadline) to all local papers highlighting Make A Difference Day projects in their area. Each commissioner has been mailed a Make A Difference Day project planning packet. An additional packet will be available for commissioners at the September 24, 1999 meeting. 2 . Seventh Annual Governor's Service Awards • The Seventh Annual Governor's Service Awards dinner will be held May 18, 2000 at the Lansing Center, in conjunction with the Volunteerism SuperConference 2000. • Nomination forms will be available in late November. 3. Volunteerism SuperConference 2000 • The V olunteerism SuperConference 2000 is being held May 18 & 19, 2000 at the Lansing Center. • Kyle Caldwell has recently been named as the replacement conference co-chair, taking over Mark Germano's spot. 4 . ConnectMichigan Campaign • The ConnectMichigan newsletter will be mailed to the MCSC database on September 26. The ConnectMichigan newsletter is a MCSC publication, created by and for the state's volunteer and national service network. • In support of Make A Difference Day in Michigan (Saturday, October 23, 1999), we will post 60 ConnectMichigan billboards and run radio and television PSAs throughout Michigan. 5 . Legislative Event • The second annual legislative breakfast, Celebrating Michigan's Volunteers, is tentatively scheduled for April 13, 2000 at the Lansing Center. • The Celebrating Michigan's Volunteers event is designed to provide an opportunity for the MCSC and others to share information on the state of volunteerism in Michigan with the Michigan Legislature, and is a ConnectMichigan initiative. 6. Poster Contest The MCSC will hold a 2000 ConnectMichigan Youth Poster Contest. The contest will be geared around "youth connecting through service" and will be an initiative of the ConnectMichigan campaign. The contest will take place this winter, with the unveiling scheduled for the Seventh Annual Governor's Service Awards dinner. • A big thank you goes out to Commissioner Cummings for sponsoring the contest. • 7. Annual Report • The 1997 - 1998 MCSC annual report will be printed by and available for commissioners at the September 24, 1999 meeting. Copies of the report will be sent to key MCSC partners. The MCSC will also maintain copies of the report, in-house. 2 �8. MCSC Web Site • The MCSC website has recently been revised and has a new address www.state.mi.us/career/mcsc. The revised web site highlights each of our programs, activities, and events and links readers to our partner organizations' websites. 9 . MCSC Display • We have recently created a new MCSC display. The display will be at our September 24, 1999 meeting. 3 �O&FD Accomplishments Over the Past 15 months In May of 1998, the Outreach & Fund Development Division of the MCSC was created to address the non-program and non-administration components of the Michigan Community Service Commission's (MCSC) work. This allowed the MCSC to assign appropriate staff and staff time to addressing the MCSC's outreach, publication, and fund development goals. The staff has spent considerable time, energy, and hard work creating internal systems and external working relationships that allow us to do our work effectively. We are very pleased with our growth over the past year and with the quality of the special events, activities, and publications that we have been able to produce. Below are the major highlights. ConnectMichigan *60 billboards up across Michigan on a quarterly basis (the billboards correspond to Make A Difference Day (MDDay), America's Promise, MLK, Jr. Day, and National Volunteer Week). *Radio psa broadcast across Michigan during National Volunteer Week and MDDay. *TV psa broadcast across Michigan during MDDay. *Wrote, designed and printed the Volunteer Resource Guide which has been distributed statewide through 1-800-VOLUNTEER and local volunteer centers. *Developed a new format for the ConnectMichigan newsletter. Making it a newsletter for the field of volunteerism and service. Adopt A Part of Michigan (AAPart) *Developed a system for recording and processing the 400 incoming calls requesting AAPart of Michigan information packets. *Instrumental in helping DNR lay the groundwork for the new Adopt A River program. Make A Difference Day in Michigan 1998 *Worked collaboratively with VCM, CMF, and MCC to create the MDDay project planning packet and postcard. A copy of the postcard was mailed to roughly 16,000. A copy of the project planning packet was mailed to 2,000, including: Chambers of Commerce, Communities of Promise, Senior Corps programs, all MCSC grantees, VISTA programs, Volunteer Centers, United Ways, senators, representatives, MYP AC, and others. *Created database to include information on the state's 500+ projects that involved more than 73,000 volunteers. 1 �*Worked with Governor's Office to create MDDay proclamation. *Worked with local projects to help them secure MDDay scholarships from Walmart. *Worked with the Office of the First Lady to secure Mrs. Engler's participation in a local project. *Sent out two rounds of press releases to all media highlighting the 500+ projects. *Collected newspaper articles and personal testimonies to create the 1998 MDDay in Michigan scrapbook. *Worked with USA Weekend to make them aware of great Michigan stories. Make A Difference Day in Michigan 1999 *Recruited three new MDDay partners: United Way of Michigan, Family Independence Agency, and MSU Extension. *Developed a MDDay partner agreement. *Developed the MDDay in Michigan Scholarships to the Volunteerism SuperConference fund. Each partner organization (and USA Weekend Magazine) will give five scholarships to the conference. *Connected MDDay to the ConnectMichigan campaign, through a Connect Michigan tagline that appears on all written MDDay materials. *Emphasized that MDDay is a great catalyst for year-round volunteer service. (Tagline reads: It is a day when the spirit of volunteerism can be rallied into a year-round commitment to making a difference in our communities through volunteering.) *Mailed out 1,600 MDDay packets. (Will mail more between now and MDDay.) *Mailed out 13,000 MDDay postcards. Legislative Breakfast *Planned a breakfast for 150+. This included 50 legislators and 100 nonprofit organization reps. *Created several written communication pieces including a program and CM banner. *Have committed to making this a yearly event and connecting it to the ConnectMichigan campaign. Governor's Service Awards *Received 300+ nominations. *Held a dinner for 700+. This included more than a dozen legislators. *Sent out two rounds of press releases announcing the finalists and winners. 2 �*Created several written communication pieces including a nomination form, a GSA booklet, a winners list and press releases. *Worked collaboratively with MNA to plan the GSA and GMGS. *Secured $13,000 in contributions for the event. Including $3,000 from a new sponsor, Blue Cross Blue Shield of Michigan. Volunteerism SuperConference *The MCSC continues to be a major partner in the Volunteerism SuperConference. In particular, O&FD staff have worked with the staff of the Michigan Nonprofit Association to secure keynote speakers, to develop and find presenters for numerous workshops, to design the overall agenda of the event, and to create the Volunteerism SuperConference written materials. Display board *Created new MCSC display board graphics that more effectively demonstrates the work of the MCSC. Rather than purchasing a new display board we were able to use an existing display board, provided to us by the Corporation for National Service. This saved us more than $1,500. Written Communications *Developed one-pagers that showcase and explain each of MCSCs projects and programs. *Developed a standard letter and information packet that can be mailed to anyone requesting information on the MCSC. Also developed an intake system that records who requested and was sent this information. *Quarterly newsletter . *ConnectMichigan Volunteer Resource Guide *Annual Report *Materials for Legislative Breakfast, MD Day, and GSA. Annual Report *Wrote and organized the layout and printing of the 1997-98 annual report. Web Page *Redesigned the MCSC web page so that all of our programs, activities, and events are highlighted. Incorporated a quarterly update system that will allow for changes to be made through our web page designer. In addition, our redesigned site allows viewers to link to each of our partners' web sites. 3 �Newspaper Articles Library *Created a newspaper article library that includes (by date and by program area) clippings that highlight not only the work of the MCSC, but also the field of volunteerism and service. Shared our work with other states *We continue to be a resource for other states, including Mississippi (MDDay) and Texas (GSA). Office *Organized the front of the office so that MCSC written materials are more effectively displayed for our guests. Strategic Planning *Developed systems and timelines that enable O&FD to do its work more effectively. *Developed better working relationships with Print and Graphic Services so that our written publications can be printed and mailed in a more timely manner. 4 �O&FD Good Stories Make A Difference Day Through our Make A Difference Day (MDDay) efforts we were able to add three new MDDay in Michigan partners (United Way of Michigan, MSU Extension and Family Independence Agency). This brings our total to seven partners who are dedicated to promoting MDDay on a statewide level and spreading the message that MD Day is a day when the spirit of volunteerism can be rallied into a year-round commitment to making a difference in our communities through volunteering. In addition, the MDDay partners (and USA Weekend Magazine) have all committed to providing scholarships to the newly formed MDDay in Michigan Scholarships to the Volunteerism SuperConference . From the Field "The kids were just so enthusiastic. They said doing good for others made them feel good. They said they would love to volunteer more. We're going to start a community service club at Handy." said Rose Skurski, a T.L. Handy Intermediate School teacher and MDDay project coordinator. Governor's Service A wards The MCSC was honored to recognize the NICE Community School District's Family Resource Institute as a finalist for this year's Governor's Service Awards. The two-year-old program is dedicated to strengthening the ties between school and family. The institute includes a library with hundreds of books and videos designed to help parents help their children. The center also serves as a volunteer headquarters where parents can sign up to volunteer in the schools in a variety of ways. In addition, the institute contracts with the YMCA of Marquette to provide affordable, accessible after-school and Saturday programs. From the Field "The governor's award sets us up as an example for other school districts to follow. The award shows that the district has found a creative way to use our skills, facilities, and time to help create healthy, successful children. It gives credibility to what we are doing," said Debra Asano, the Institute's program coordinator. National Community Service Conference '99 From the Field Taken from a letter written by Linda Lark (Volunteer Director, Wyoming Police Department) regarding Michigan 's and the Michigan Community Service Commission's presence at the conference .... "I am of course, always proud to be a Michigander, but was especially so in Las Vegas. Michigan was clearly visible with the very professional and informative (MCSC) display booth, the evening reception and the Volunteer Centers and Nonprofit Associations booth. As ours was the only state providing any of the above, we once again showed Michigan to be on the cutting edge of community service. Michigan's commitment to serving its residents better through service to each other was obvious to everyone attending the conference." � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Our State of Generosity Creator An entity primarily responsible for making the resource Grand Valley State University. Dorothy A. Johnson Center for Philanthropy Description An account of the resource Collection contains the records of four Michigan nonprofit organizations: Council of Michigan Foundations, Michigan Nonprofit Association, Michigan Community Service Commission, and the Johnson Center for Philanthropy at GVSU. The documents are compiled by the Johnson Center for Philanthropy, and records document the history of the organizations from the 1960s to the 2010s. Coverage The spatial or temporal topic of the resource, the spatial applicability of the resource, or the jurisdiction under which the resource is relevant 1968-2014 Source A related resource from which the described resource is derived <a href="https://gvsu.lyrasistechnology.org/repositories/2/resources/515">Our State of Generosity collection, JCPA-04</a> Rights Information about rights held in and over the resource <a href="http://rightsstatements.org/page/InC/1.0/?language=en">In Copyright</a> Subject The topic of the resource Dorothy A. Johnson Center for Philanthropy Council of Michigan Foundations Michigan Nonprofit Association Michigan Community Service Commission Dorothy A. Johnson Center for Philanthropy Charities Philanthropy and Society Fundraising Records Michigan Publisher An entity responsible for making the resource available Grand Valley State University Libraries, Special Collections and University Archives, 1 Campus Drive, Allendale, MI, 49401 Contributor An entity responsible for making contributions to the resource Council of Michigan Foundations; Michigan Nonprofit Association; Michigan Community Service Commission Identifier An unambiguous reference to the resource within a given context JCPA-04 Language A language of the resource eng Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Identifier An unambiguous reference to the resource within a given context JCPA-04_MCSC_1999-09-24_Outreach-and-Fund-Development-Update Title A name given to the resource Michigan Community Service Commission 1999-09-24 commission meeting outreach and fund development update Creator An entity primarily responsible for making the resource Michigan Community Service Commission Description An account of the resource Michigan Community Service Commission 1999-09-24 commission meeting outreach and fund development update. Records are compiled in the Our State of Generosity collection by the Johnson Center, along with the files of the Michigan Nonprofit Association (MNA), the Michigan Community Service Commission (MCSC) and the Dorothy A. Johnson Center for Philanthropy. Originals are at the Michigan Community Service Commission. Subject The topic of the resource Dorothy A. Johnson Center for Philanthropy Charities Philanthropy and Society Fundraising Records Michigan Community Service Commission Michigan Format The file format, physical medium, or dimensions of the resource application/pdf Type The nature or genre of the resource Text Language A language of the resource eng Publisher An entity responsible for making the resource available Grand Valley State University Libraries, Special Collections and University Archives, 1 Campus Drive, Allendale, MI, 50053 Rights Information about rights held in and over the resource <a href="http://rightsstatements.org/page/InC/1.0/?language=en">In Copyright</a> Source A related resource from which the described resource is derived <a href="https://gvsu.lyrasistechnology.org/repositories/2/resources/515">Our State of Generosity collection, JCPA-04</a> Date A point or period of time associated with an event in the lifecycle of the resource 1999-09-24 https://digitalcollections.library.gvsu.edu/files/original/0376015fb8545361560e64d8b1a933be.pdf a640f597e8ce4f4fed1c73e8ee0ff25c PDF Text Text Michigan Community Service Commission Organizational Structure Michelle Engler Chairperson Kyle Caldwell Executive Director ~ Paula Kaiser Dlr. Fln/Adm Dlr. of Prog. LJ Revised 8/27/99 It I •Jill Manlove Undy Lange POLF YES Ambassador Dlr. Outreach. FD Kathie Vasilion Shared Jennifer Forbes I I Admin. Asst. I Garry Gross .... -- Mary Estrada Jennifer Forbes .5 Admin. Support Admin Support • .5 Admin Support I I I I I I I Beth Bamey William Heuer tAngelia Salas VACANT" • Mary Grill t•Diana Algra • (New Position) Mana Santana (New Position) Program Dev. Coord. Program Dev. Coord. Program Dev. Coord. TfTA Coordinator Comm of Promise Co. CIVIC Program Fund Development Comm Coord. Outreach Coord. I I (.5 Laura Wieber) (.5 Laura Wieber) PDC Admin. Support PDC Admin. Support I I (.3 Tara Hulbert) (.3 Tara Hulbert) (.3 Tara Hulbert) • PDC&TfTA Ad. Supp. PDC&TfTA Ad. Supp. PDC&TfTA Ad. Supp. I • Denotes a transition team between Programming and OFD departments who will work together for a period until new staff support are fully trainined. • Denotes a loaned executive. Diana Algra is on loan from the Michigan Family Independence Agency. Mary Grill is on loan from the Council of Michigan Foundations. • Denotes a loaned executive. Jill Manlove is on loan from the Points of Light Foundation as part of their Youth Engaged In Service Ambassador Program. t Denotes the Mentor Team for the POLF YES Ambassador. --- Denotes the staff support function for the POLF YES Ambassador. � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Our State of Generosity Creator An entity primarily responsible for making the resource Grand Valley State University. Dorothy A. Johnson Center for Philanthropy Description An account of the resource Collection contains the records of four Michigan nonprofit organizations: Council of Michigan Foundations, Michigan Nonprofit Association, Michigan Community Service Commission, and the Johnson Center for Philanthropy at GVSU. The documents are compiled by the Johnson Center for Philanthropy, and records document the history of the organizations from the 1960s to the 2010s. Coverage The spatial or temporal topic of the resource, the spatial applicability of the resource, or the jurisdiction under which the resource is relevant 1968-2014 Source A related resource from which the described resource is derived <a href="https://gvsu.lyrasistechnology.org/repositories/2/resources/515">Our State of Generosity collection, JCPA-04</a> Rights Information about rights held in and over the resource <a href="http://rightsstatements.org/page/InC/1.0/?language=en">In Copyright</a> Subject The topic of the resource Dorothy A. Johnson Center for Philanthropy Council of Michigan Foundations Michigan Nonprofit Association Michigan Community Service Commission Dorothy A. Johnson Center for Philanthropy Charities Philanthropy and Society Fundraising Records Michigan Publisher An entity responsible for making the resource available Grand Valley State University Libraries, Special Collections and University Archives, 1 Campus Drive, Allendale, MI, 49401 Contributor An entity responsible for making contributions to the resource Council of Michigan Foundations; Michigan Nonprofit Association; Michigan Community Service Commission Identifier An unambiguous reference to the resource within a given context JCPA-04 Language A language of the resource eng Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Identifier An unambiguous reference to the resource within a given context JCPA-04_MCSC_1999-09-24_Organizational-Structure Title A name given to the resource Michigan Community Service Commission 1999-09-24 commission meeting organizational structure Creator An entity primarily responsible for making the resource Michigan Community Service Commission Description An account of the resource Michigan Community Service Commission 1999-09-24 commission meeting organizational structure. Records are compiled in the Our State of Generosity collection by the Johnson Center, along with the files of the Michigan Nonprofit Association (MNA), the Michigan Community Service Commission (MCSC) and the Dorothy A. Johnson Center for Philanthropy. Originals are at the Michigan Community Service Commission. Subject The topic of the resource Dorothy A. Johnson Center for Philanthropy Charities Philanthropy and Society Fundraising Records Michigan Community Service Commission Michigan Format The file format, physical medium, or dimensions of the resource application/pdf Type The nature or genre of the resource Text Language A language of the resource eng Publisher An entity responsible for making the resource available Grand Valley State University Libraries, Special Collections and University Archives, 1 Campus Drive, Allendale, MI, 50052 Rights Information about rights held in and over the resource <a href="http://rightsstatements.org/page/InC/1.0/?language=en">In Copyright</a> Source A related resource from which the described resource is derived <a href="https://gvsu.lyrasistechnology.org/repositories/2/resources/515">Our State of Generosity collection, JCPA-04</a> Date A point or period of time associated with an event in the lifecycle of the resource 1999-09-24 https://digitalcollections.library.gvsu.edu/files/original/21dd9a98276a021fce7ed487ea6df543.pdf d5da716c42160b96f2ed2990b1d38014 PDF Text Text MICHIGAN COMMUNITY SERVICE COMMISSION OPERATING PROCEDURES Changes approved by Commission on 9-11-98 1. NAME & LOCATION The name of the Commission is: "Michigan Community Service Commission". The Commission was created and placed within the State of Michigan Department of Labor by Executive Order #1991-25, transferred to the Michigan Jobs Commission by Executive Order 1993-24, and established in law in June 1994 (Act No. 219 of the Public Acts of 1994). 2. MISSION The Michigan Community Service Commission is dedicated to enabling all citizens, including youth, to engage in public problem solving through service and volunteerism. 3. PURPOSE 1. Serve as the state administrative agency for national and community service programs. 2. Serve as a catalyst for positive community change by stimulating innovative programs that meet real needs through service and volunteerism. 3 . Serve as a convener of diverse individuals and groups by building communities through shared voluntary efforts that meet common community goals. 4. Serve as a broker for nonprofit ideas and resources by encouraging collaboration and entrepreneurial approaches to service and volunteer program development. 4. GOALS The Commission will seek to collaborate with all appropriate individuals, agencies, and organizations in meeting these goals. 1. Build programs and expand resources based on local community needs and resources. 2. Enable youth and community practitioners to be part of the program design and policy development process. 3. Promote diverse programs that are representative of their communities. 4. Encourage strong partnerships among public, private, and nonprofit organizations. 5. Develop a statewide information clearinghouse and system for training in the best practices for service, service learning, and volunteerism. 1 �6. Enhance service and volunteerism through rewards, incentives, and recognition. 5. FUNCTIONS The Commission shall do all of the following: 1 . Ensure that its funding decisions meet all federal and state statutory requirements. 2. Recommend innovative statewide service programs to increase volunteer participation in all age groups and community-based problem solving by diverse participants. 3 . Develop and implement a centralized system for obtaining information and technical support concerning volunteerism and community service recruitment, projects, training methods, materials, and activities throughout Michigan. The Commission shall provide the information and technical support upon request. 4. Promote interagency collaboration to maximize resources and develop a model of such collaboration on the state level. 5 . Provide public recognition and support of volunteer efforts that address community needs by individuals, by private sector organizations and businesses, and by partnerships between the public and private sectors. 6. Stimulate increased community awareness of the effects of volunteer services in Michigan. 7. Utilize local, state, and federal resources to initiate, strengthen, and expand quality service programs. 8. Serve as Michigan's representative to national and state organizations that support the Commission's mission. 9. Prepare for Michigan a national three-year service plan that is developed through an open and public process and that follows state and federal guidelines. 10 . Prepare Michigan's financial assistance applications under the National and Community Service Trust Act. 11 . Assist in the preparation of the department of education's application for financial assistance under the National and Community Service Trust Act. 12. Make technical assistance available to national service programs and program applicants. 13. Develop a state system for recruitment and placement of national service participants. 14. Disseminate information about national service programs. 15 . Establish policies and procedures for the use of federal funds received under the national service laws. 16. Coordinate its functions, including recruitment, public awareness, and training activities with any division of the Corporation for National Service. 2 �17. Make recommendations to the Corporation for National Service with respect to priorities for programs receiving assistance under the domestic volunteer service act of 1973. 6. MEMBERSHIP 1. The Commission shall consist of 25 members appointed by the governor. 2. Not more than six of the commission members shall be officers or employees of the state of Michigan. The Governor may appoint additional officers or employees of the state of Michigan as nonvoting, ex officio members of the Commission. 3. Members of the Commission shall serve for staggered 3-year terms expiring on October 1 or when a successor is appointed, whichever is later. 4. Not more than 50% of the voting members of the Commission, plus one additional member, shall be from the same political party. 5 . Any vacancy among the members of the Commission shall be filled by the Governor for the balance of the unexpired term. Absence by a Commission member from either 2 consecutive meetings or any 4 out of twelve meetings shall constitute an executed resignation from the Commission by that member subject to review of the Executive Committee. 6. The voting members of the Commission shall elect one of the voting members to serve as chairperson of the Commission. The Commission may elect other officers from among the members of the Commission. 7. Members of the Commission shall serve without compensation. However, members of the Commission may be reimbursed for their actual and necessary expenses incurred in the performance of their official duties as members of the Commission. 8. A member of the Commission shall not have any personal liability for any claim arising out of or resulting from any act or omission by the member within the scope of the member's service on the Commission. 7. COMMISSION STAFF 1. The Commission shall have staff necessary for the Commission to perform its functions. The Commission staff shall include an executive director. 2 . The Executive Director of the Commission shall report directly to the Governor and to the Commission for the purpose of giving advice and making recommendations on programs and laws related to volunteerism and community service. 3 . The executive committee of the Commission will conduct an annual performance appraisal of the executive director. 8. DUTIES OF OFFICERS 1 . The Commission Chairperson shall preside at all meetings of the Commission. 3 �2 . The Commission Chairperson shall delegate such duties and responsibilities to the ViceChairperson as the Chairperson deems necessary to carry out the function of the Commission. 3. The Commission Vice-Chairperson shall, in the absence of the Commission Chairperson, perform the duties of the Commission Chairperson. 9. EXECUTIVE COMMITTEE 1. The Chairperson, in consultation with the Vice-Chairperson, shall appoint 5 members of the Commission to serve on the Executive Committee. 2. The Executive Committee shall consist of the Chairperson, and Vice-Chairperson of the Commission and five (5) Commission members appointed by the Chairperson. 3 . The Executive Committee shall assist the Chairperson, as necessary, in carrying out the mission and functions of the Commission. 4. The Executive Committee shall coordinate all funding and resource development activities of the Commission. 10. STANDING COMMITTEES The following standing committees of the Commission shall assist the Commission in the performance of its duties: a. Board Development Committee Board Development - this committee will assist the full commission in making recommendations to the Governor concerning appointing new members and removing inactive members, coordinating commissioner committee assignments, tracking commissioner participation, and seeking out prospective commission members. The committee membership will include the chair and three other commission members. Staff from MCSC' s Outreach and Fund Development Department along with the Administrative Assistant to the Commission, will be responsible for providing administrative support and coordination to this committee. b . Youth Leadership Youth Leadership - this committee will provide youth with more voice on Commission matters. The committee will be composed of young people and Commissioners between the ages of 1221 and will assist the Commission in the development of its youth service policy and advise and guide the Commission in regard to youth issues. The Michigan Youth Progressive Action Council will remain the active body of this committee. Staff from MCSC' s Programming or Outreach and Fund Development Departments along with the Administrative Assistant to the ·Commission, will be responsible for providing administrative support and coordination to this committee. 4 �c. Awards and Recognition Awards and Recognition - this committee will aid in the coordination, support and implementation of a statewide multi-category recognition/awards program. The Governor's Service Awards program will be an annual event hosted by MCSC. The Committee will also work with local communities to develop and coordinate their own award programs. The committee membership will included three or more commissioners. Staff from MCSC' s Outreach and Fund Development Department along with the Administrative Assistant to the Commission, will be responsible for providing administrative support and coordination to this committee. d . Outreach and Communications Outreach and Communications - this committee will seek to promote communication and collaboration between all sectors of society as they relate to service and volunteerism. This committee will provide guidance and support to any broad campaigns and communication strategies of MCSC. This committee will seek out ways to educate legislators and other government officials. The committee will host an annual legislative reception where commissioners, community members, and volunteers from across the state will gather to celebrate the work of Michigan citizens. The committee membership will included the chair and three or more commissioners. Staff from MCSC's Outreach and Fund Development Department along with the Administrative Assistant to the Commission, will be responsible for providing administrative support and coordination to this committee. e. Continuous Improvement Continuous Improvement - this committee will help outline and implement an agenda that addresses the evaluation, training and technical assistance needs of each program and initiative of MCSC and the service and volunteer field in general. The evaluation scheme will focus on corpsmembers and volunteers, the communities they impact and MCSC' s effectiveness. This committee will work closely with MCSC programming staff, the Corporation for National Service, foundation supporters and all other funders of MCSC as well as the communities impacted by their support. Staff from MCSC's Programming Department along with the Administrative Assistant to the Commission, will be responsible for providing administrative support and coordination to this committee. 11. MEETINGS OF THE COMMISSION 1. The Commission shall meet quarterly. However, the commission shall meet more frequently at the call of the chairperson or if requested by five or more members. 2. A majority of the members of the commission constitutes a quorum for the transaction of business at a meeting of the Commission. A majority of the members present and serving are required for official action of the Commission. 3. A voting member of the Commission must be, and must appear to be, impartial in the administration and oversight of Commission programs. A voting member of the Commission may not participate in a decision regarding a program if both of the following apply: (a) a grant application related to the program or entity is pending before the Commission; and (b) the application was submitted by a program or entity of which the voting member is, or in the oneyear period before the submission of such application was, an officer, trustee, full-time volunteer, or employee. 5 �• 4 . If the number of voting members of the Commission is insufficient to establish a quorum for the purpose of administering the national service grant program, the voting members excluded from participation by paragraph (3) may be selected to participate in the administration in the grant program through a random selection process. 5. Voting members of the Commission shall not, under any circumstances, assist an organization in the preparation of a program grant application to the Commission, except to take part in standard Commission technical assistance that is equally available to all potential applicants. 6. The business which the Commission may perform shall be conducted at a public meeting of the Commission held in compliance with the open meetings Act (Act No. 267 of the Public Acts of 1976). 12. REPORTING REQUIREMENT 1 . The Commission shall submit an annual report to the Governor that describes its activities during the preceding year and makes recommendations to the Governor no later than 60 days after the close of the fiscal year. 2 . A writing prepared, owned, used, in possession of, or retained by the Commission in the performance of an official function is subject to the freedom of information Act (Act No. 442 of the Public Acts of 1976). 6 � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Our State of Generosity Creator An entity primarily responsible for making the resource Grand Valley State University. Dorothy A. Johnson Center for Philanthropy Description An account of the resource Collection contains the records of four Michigan nonprofit organizations: Council of Michigan Foundations, Michigan Nonprofit Association, Michigan Community Service Commission, and the Johnson Center for Philanthropy at GVSU. The documents are compiled by the Johnson Center for Philanthropy, and records document the history of the organizations from the 1960s to the 2010s. Coverage The spatial or temporal topic of the resource, the spatial applicability of the resource, or the jurisdiction under which the resource is relevant 1968-2014 Source A related resource from which the described resource is derived <a href="https://gvsu.lyrasistechnology.org/repositories/2/resources/515">Our State of Generosity collection, JCPA-04</a> Rights Information about rights held in and over the resource <a href="http://rightsstatements.org/page/InC/1.0/?language=en">In Copyright</a> Subject The topic of the resource Dorothy A. Johnson Center for Philanthropy Council of Michigan Foundations Michigan Nonprofit Association Michigan Community Service Commission Dorothy A. Johnson Center for Philanthropy Charities Philanthropy and Society Fundraising Records Michigan Publisher An entity responsible for making the resource available Grand Valley State University Libraries, Special Collections and University Archives, 1 Campus Drive, Allendale, MI, 49401 Contributor An entity responsible for making contributions to the resource Council of Michigan Foundations; Michigan Nonprofit Association; Michigan Community Service Commission Identifier An unambiguous reference to the resource within a given context JCPA-04 Language A language of the resource eng Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Identifier An unambiguous reference to the resource within a given context JCPA-04_MCSC_1999-09-24_Operating-Procedures Title A name given to the resource Michigan Community Service Commission 1999-09-24 commission meeting operating procedures Creator An entity primarily responsible for making the resource Michigan Community Service Commission Description An account of the resource Michigan Community Service Commission 1999-09-24 commission meeting operating procedures. Records are compiled in the Our State of Generosity collection by the Johnson Center, along with the files of the Michigan Nonprofit Association (MNA), the Michigan Community Service Commission (MCSC) and the Dorothy A. Johnson Center for Philanthropy. Originals are at the Michigan Community Service Commission. Subject The topic of the resource Dorothy A. Johnson Center for Philanthropy Charities Philanthropy and Society Fundraising Records Michigan Community Service Commission Michigan Format The file format, physical medium, or dimensions of the resource application/pdf Type The nature or genre of the resource Text Language A language of the resource eng Publisher An entity responsible for making the resource available Grand Valley State University Libraries, Special Collections and University Archives, 1 Campus Drive, Allendale, MI, 50051 Rights Information about rights held in and over the resource <a href="http://rightsstatements.org/page/InC/1.0/?language=en">In Copyright</a> Source A related resource from which the described resource is derived <a href="https://gvsu.lyrasistechnology.org/repositories/2/resources/515">Our State of Generosity collection, JCPA-04</a> Date A point or period of time associated with an event in the lifecycle of the resource 1999-09-24 https://digitalcollections.library.gvsu.edu/files/original/585fced15441f8aa992fad88f7ae97be.pdf 06b8e71dff7b1e155473d2c6d63f9f52 PDF Text Text STATE OF MIC HIGAN JOHN ENGLER, Governor MICHIGAN COMMUNITY SERVICE COMMISSION Cha irperson Mich elle Engler 111 S. Capitol Ave . George W. Romney Bldg. , 4th Floor Lans ing , Michigan 48913 Telephone (517) 335-4295 FAX (517) 373-4977 Executive Director Kyle Caldwe ll MEMORANDUM TO: Members of the Michigan Community Service Commission FROM: Kyle Caldwell, Executive Director RE: The Big Book for a Big Two Days DATE: August 18, 1999 !if- O.K., I know that it's a really large binder with a lot of material, but believe me you will use it. The first thing you must do is read through the logistical materials just behind this memo. This material will tell you everything (well almost) you need to know to get to the Island and the meetings. If you have any questions about this information, call the ever-diligent, painfully frugal and multi-talented, Mary Estrada at 517-335-4295. The materials contained in this packet are divided into three major sections. The first section, tabs 1 through 9, contain the materials you will need for the Friday, September 24, 1999 MCSC meeting at the Mission Point Resort. You will not need any other materials from this binder for Friday. The second part of the binder, tabs 10 through 30, contains materials for the Saturday, September 25, 1999 Commissioner Retreat at the Grand Hotel. Now that the shock of the binder has worn off, I want to let you know that this is going to be a very exciting time for you. Much like the ground that gathered in 1991 to plan and form the Michigan Community Service Commission, you are coming together to decide the MCSC should look like in the future, examine how it can shape the field nationally and celebrate the tremendous progress made to date. Mrs. Engler and I have spoken at length about what this retreat IS and what it is NOT. This is an opportunity for you to feel very comfortable meeting and working with your peers about some very challenging and exciting issues around the MCSC' s development. Attire expectations, atmosphere and the agenda are all custom tailored to set a casual and comfortable feeling. So, review the enclosed materials, pack your comfortable "Michigan September Weather" clothes (in other words, expect anything). This is going to be both fun and challenging, so come ready to work and eager to play! �MCSC September Meeting and Retreat Logistics September 24. 1999 10:00 a.m. Arrive at Shepler's Ferry Service, 556 E. Central Avenue Mackinaw City (231-4365023). (Please note the change in ferry service, it is now Shepler's Ferry Service.) Drive down to Shepler's Ferry Service and unload your luggage. Shepler's Ferry Service will give you an overnight parking pass (let them know how many nights you are staying), luggage tags for your luggage (that you will mark to be delivered to Mission Point Resort) and your round trip ferry ticket. You can then park your own vehicle or use the valet parking at an expense to you of $3.00. 10:30 a.m. The ferry departs for Mackinac Island. (The 10:30 a.m. ferry is the last departing time that will allow you to arrive at Mission Point in time for the Commission meeting.) 11:00 a.m. Upon arrival at Mackinac Island there will be a Mission Point Resort taxi which will give you a ride to the Resort. All taxi service costs for September 24 and 25, 1999 to and fro~ meeting places have already been taken care of so you will not be paying for these services. You may check at this time to see if your room is available and if not, they will store your luggage until after the Commission meeting. Mission Point Resort, One Lakeshore Drive, Mackinac Island (906-847-3312). Noon Commission Meeting and lunch will be in Colonial Room at Mission Point Resort. 4:30p.m. Everyone will be able to check into their rooms after the Commission meeting. 5:30p.m. Taxis will transport everyone to the Governor's Residence for the reception. 6:00p.m. Governor's Residence. Reception hosted by Chairperson Engler. Hors d' oeuvres and refreshments will be served. (Dinner will not be served.) Taxi service will take everyone back to Mission Point Resort at the end of the evening activities or you may choose to head downtown for dinner. If you go downtown for dinner, you will have to arrange for your own transportation back to Mission Point Resort. 1 �September 25, 1999 7:30a.m.8:30a.m. Breakfast at Mission Point Resort in the Point Dinner Room · . Extension. Everyone will need to check out of their room during this time. (Those of you who brought guests with you will have to pay the added expenses for your room at this time. Remember the MCSC is only paying for single occupancy of $89. Double occupancy will be $115. That means a cost of $26 plus tax for those who brought a guest. You are also responsible for any incidentals.) Make sure you take your luggage to the bellman and have it tagged to return to Mackinaw City. (Those of you who are staying on the Island will have to have your luggage transferred to the hotel where you have made a reservation. The bellman will assist you on transferring your luggage.) 8:30a.m. Taxi service to the Grand Hotel, Mackinac Island (906-847-3331). The taxi service will pick everyone up at Mission Point Resort and transport to the Grand Hotel. All taxi service costs for September 24 and 25, 1999 to and from meeting places have already been taken care of so you will not be paying for these services. 9:00a.m. Commissioner Retreat at the Grand Hotel in the Heritage Hall Room located in the lower lobby level of the Grand Hotel. Noon Lunch at the Grand Hotel in the Cottage Restaurant Room located on the main level of the Grand Hotel. 1:00 p.m. Afternoon session of the retreat will be in the Heritage Hall Room located in the lower lobby level of the Grand Hotel. 3:00p.m. End of Commissioner Retreat. 3:30p.m. Taxi service will transport you to the dock to catch a ride back to Mackinaw City or to the hotel where you have made reservations. Shepler's Ferry Service leaves the Island for Mackinaw City every hour on the hour until 6:00p.m. Please check your schedule for departure times. 2 �Michigan .Community Service Commission Commissioner Packet September 24, 1999 Meeting of the MCSC September 25, 1999 MCSC Retreat �_, ,.., • Quick Reference Guide for Commissioners Reference PreRetreat Activity Date Commissioner Homework Prior to Friday Sept. 24, 1999 Details * Commissioners and guests will need review these materials as they will be discussed at the Commission Meeting and utilized for the Retreat. FRIDAY September 24 Tabs 1- 9 Tab 9 Commission Meeting Items Guest Presentations - noon to 3:30 p.m. 3:45 - 4:30 p.m. Quarterly meeting of the MCSC Mission Point Resort. Regular Business Items on Agenda • Diana Algra, Special Consultant Michigan Family Independence Agency • Robert Hickerson, Executive Director Texas Commission on Volunteerism and Community Service • George Young, Chair Florida Commission on Community Service Featured Guests from Michigan, Florida and Texas will describe the national scene, and their respective commissions in the state context and what has worked. ' �SATURDAY September 25 MCSC Commissioner Retreat Facilitated by Jean Burkhart Tab 10 Welcome, Warm up & Review Goals Warm-up Exercise - What's My Line? 9:00a.m. Review goals and agenda Tab 11 Where have we been? Review of our history, critical choices and benchmarks, key challenges and disappointments (What do we do most effectively? What do we do that no one else is doing? ·~ - Break Tab 12 Tab 13 . - "f" ~- ·,.~. . ~::, """: : ""<::"<Jf ··~f' '"' ,, ~ Where are we now? Examinations of Current Initiatives (MCSC staff have provided briefing materials of all the current initiatives of the MCSC so that participants have some reference materials.) Where are we going? Exploration and Definition of Future Goals Where do we want to be a year from now? four years from now? Lunch 12:00 p.m. Continue Dialogue of Future Goals �Return 12:50 Resume in full working group. Define Tasks and Assign Duties Tab 14 How will we get there? 1:00 What is the work we'll need to do this year? First, is there any old baggage that we need to leave behind? Get agreement on the large goals that need to be achieved (those that are the responsibility of the commission to lead) Tab 15 What is our current capacity? Define Current Organizational Capacity Against Projected Goals and Outcomes Are we organized appropriately to get this work done? What might we do differently? Tab 16 Who is going to do all this? Task work groups Tab 17 Are we done yet? Thank yous and any loose ends. � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Our State of Generosity Creator An entity primarily responsible for making the resource Grand Valley State University. Dorothy A. Johnson Center for Philanthropy Description An account of the resource Collection contains the records of four Michigan nonprofit organizations: Council of Michigan Foundations, Michigan Nonprofit Association, Michigan Community Service Commission, and the Johnson Center for Philanthropy at GVSU. The documents are compiled by the Johnson Center for Philanthropy, and records document the history of the organizations from the 1960s to the 2010s. Coverage The spatial or temporal topic of the resource, the spatial applicability of the resource, or the jurisdiction under which the resource is relevant 1968-2014 Source A related resource from which the described resource is derived <a href="https://gvsu.lyrasistechnology.org/repositories/2/resources/515">Our State of Generosity collection, JCPA-04</a> Rights Information about rights held in and over the resource <a href="http://rightsstatements.org/page/InC/1.0/?language=en">In Copyright</a> Subject The topic of the resource Dorothy A. Johnson Center for Philanthropy Council of Michigan Foundations Michigan Nonprofit Association Michigan Community Service Commission Dorothy A. Johnson Center for Philanthropy Charities Philanthropy and Society Fundraising Records Michigan Publisher An entity responsible for making the resource available Grand Valley State University Libraries, Special Collections and University Archives, 1 Campus Drive, Allendale, MI, 49401 Contributor An entity responsible for making contributions to the resource Council of Michigan Foundations; Michigan Nonprofit Association; Michigan Community Service Commission Identifier An unambiguous reference to the resource within a given context JCPA-04 Language A language of the resource eng Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Identifier An unambiguous reference to the resource within a given context JCPA-04_MCSC_1999-09-24_Next-Meeting-Letter Title A name given to the resource Michigan Community Service Commission 1999-09-24 commission meeting next meeting letter Creator An entity primarily responsible for making the resource Michigan Community Service Commission Description An account of the resource Michigan Community Service Commission 1999-09-24 commission meeting next meeting letter. Records are compiled in the Our State of Generosity collection by the Johnson Center, along with the files of the Michigan Nonprofit Association (MNA), the Michigan Community Service Commission (MCSC) and the Dorothy A. Johnson Center for Philanthropy. Originals are at the Michigan Community Service Commission. Subject The topic of the resource Dorothy A. Johnson Center for Philanthropy Charities Philanthropy and Society Fundraising Records Michigan Community Service Commission Michigan Format The file format, physical medium, or dimensions of the resource application/pdf Type The nature or genre of the resource Text Language A language of the resource eng Publisher An entity responsible for making the resource available Grand Valley State University Libraries, Special Collections and University Archives, 1 Campus Drive, Allendale, MI, 50050 Rights Information about rights held in and over the resource <a href="http://rightsstatements.org/page/InC/1.0/?language=en">In Copyright</a> Source A related resource from which the described resource is derived <a href="https://gvsu.lyrasistechnology.org/repositories/2/resources/515">Our State of Generosity collection, JCPA-04</a> Date A point or period of time associated with an event in the lifecycle of the resource 1999-09-24 https://digitalcollections.library.gvsu.edu/files/original/9ab9951223c5cd6691e0aa93f7d9b828.pdf 2bfbd3a5a74391214e701cbb6fd87729 PDF Text Text STATE OF MICHIGAN JOHN ENGLER, Governor MICHIGAN COMMUNITY SERVICE COMMISSION Chairperson Michelle Engler Executive Director Kyle Caldwell MEMORANDUM TO: Kyle Caldwell FROM: Phil Chvojka RE: National Service Leadership Institute DATE: August 27, 1999 111 S. Capitol Ave . George W. Romney Bldg. , 4th Floor Lansing , Michigan 48913 Telephone (517) 335-4295 FAX (517) 373-4977 The National Service Leadership Institute visited Michigan on July 28-30, 1999 and conducted a workshop to 48 participants from Michigan. This included 6 participants from the Michigan Community Service Commission, 16 AmeriCorps Program Directors, 3 Promise Fellows, 13 representatives from VIG, 2 SeniorCorps Directors, and 8 Program Directors from Head Start, Literacy Councils et al. The participants were divided into two 24 person groups and each group had two facilitators/trainers. Michael Mercil, Dale Magee, Bob Meadows, and Bobbi Bilinski were the instructors. Strengths: * There was active and engaged participation by those in attendance. * The workshop was delivered with energy and integrity by all four presenters. * There was a real opportunity for hands-on, applied learning. * Participants overwhelmingly supported revisiting the topics of leadership next year (Round II). * The presenters encouraged participation and were flexible in their agenda to allow for both extra discussion, questions and answer sessions. * Participants received a useful resource manual to keep new ideas fresh. * This seminar provided an opportunity for participants to network and share commonalities. Weaknesses: * There were six cancellations within a day of the seminar leading to less than full capacity. *Four individuals left the conference before its conclusion. * Some participants felt inundated with "information overload" because of the intensity ofthe training sessions. �* There were so many charts, models, and concepts presented that it became difficult to keep some notions clear. Some models were presented as ends themselves instead of tools to reach a shared goal. * Some of the participants indicated that three days of training were hard to fit into their busy schedules. Follow up Plan 32 of the 35 participants who turned in a follow up survey indicated that they would like to see a "Round II" training in Michigan next year. They felt that it should be focused on building "Pathways to Action" using actual work situations from their own organizations as the focus of the seminar. 14 respondents indicated a strong interest in attending on ofNSLI's Leadership Training sessions at the Presidio of San Francisco. Michael Mercil, Acting Director Of the NSLI, suggested that "Advanced Training" in Facilitative Leadership is both possible and feasible. There should be a core of at least 30 participants who would take advantage of this kind of opportunity. There were several suggestions that the "Share an Inspiring Vision" module be revisited and expanded for the Round II. I will propose, therefore, that NSLI be incorporated into the MCSC's plans to conduct a "Level II" Facilitative Leadership Training for FY 2000. This experience was so well received that I feel it would be wise to build upon its momentum. This activity was budgeted for $12,000 and, because of Sugar Loafs $170 per capita rate, came in approximately $2,000 below the projected budget. � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Our State of Generosity Creator An entity primarily responsible for making the resource Grand Valley State University. Dorothy A. Johnson Center for Philanthropy Description An account of the resource Collection contains the records of four Michigan nonprofit organizations: Council of Michigan Foundations, Michigan Nonprofit Association, Michigan Community Service Commission, and the Johnson Center for Philanthropy at GVSU. The documents are compiled by the Johnson Center for Philanthropy, and records document the history of the organizations from the 1960s to the 2010s. Coverage The spatial or temporal topic of the resource, the spatial applicability of the resource, or the jurisdiction under which the resource is relevant 1968-2014 Source A related resource from which the described resource is derived <a href="https://gvsu.lyrasistechnology.org/repositories/2/resources/515">Our State of Generosity collection, JCPA-04</a> Rights Information about rights held in and over the resource <a href="http://rightsstatements.org/page/InC/1.0/?language=en">In Copyright</a> Subject The topic of the resource Dorothy A. Johnson Center for Philanthropy Council of Michigan Foundations Michigan Nonprofit Association Michigan Community Service Commission Dorothy A. Johnson Center for Philanthropy Charities Philanthropy and Society Fundraising Records Michigan Publisher An entity responsible for making the resource available Grand Valley State University Libraries, Special Collections and University Archives, 1 Campus Drive, Allendale, MI, 49401 Contributor An entity responsible for making contributions to the resource Council of Michigan Foundations; Michigan Nonprofit Association; Michigan Community Service Commission Identifier An unambiguous reference to the resource within a given context JCPA-04 Language A language of the resource eng Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Identifier An unambiguous reference to the resource within a given context JCPA-04_MCSC_1999-09-24_National-Service-Leadership-Institute Title A name given to the resource Michigan Community Service Commission 1999-09-24 commission meeting National Service Leadership Institute Creator An entity primarily responsible for making the resource Michigan Community Service Commission Description An account of the resource Michigan Community Service Commission 1999-09-24 commission meeting National Service Leadership Institute. Records are compiled in the Our State of Generosity collection by the Johnson Center, along with the files of the Michigan Nonprofit Association (MNA), the Michigan Community Service Commission (MCSC) and the Dorothy A. Johnson Center for Philanthropy. Originals are at the Michigan Community Service Commission. Subject The topic of the resource Dorothy A. Johnson Center for Philanthropy Charities Philanthropy and Society Fundraising Records Michigan Community Service Commission Michigan Format The file format, physical medium, or dimensions of the resource application/pdf Type The nature or genre of the resource Text Language A language of the resource eng Publisher An entity responsible for making the resource available Grand Valley State University Libraries, Special Collections and University Archives, 1 Campus Drive, Allendale, MI, 50049 Rights Information about rights held in and over the resource <a href="http://rightsstatements.org/page/InC/1.0/?language=en">In Copyright</a> Source A related resource from which the described resource is derived <a href="https://gvsu.lyrasistechnology.org/repositories/2/resources/515">Our State of Generosity collection, JCPA-04</a> Date A point or period of time associated with an event in the lifecycle of the resource 1999-09-24 https://digitalcollections.library.gvsu.edu/files/original/9d98062aa7ac1cda8a9f278acb11aff6.pdf 9a7c4fb5df5e59a4ec32f1d49750b588 PDF Text Text Michigan Community Service Commission September 24, 1999 Mission Point Resort Mackinac Island 12:00 p.m. - 4:00 p.m. MINUTES MEMBERS PRESENT: Michelle Engler, Chair Karen Aldridge John Barfield Victor Begg Mary Ellen Brandell Julie Cummings Kathy Honaker Dorothy Johnson Nancy Lenz Kathleen Keen McCarthy Jim Muir Randy Neelis Don Newport Pat Ryan O'Day Joel Orosz Meg Smith Kari Pardoe Vivian Pickard Terry Pruitt Ethan Weinstock Ray West Geneva J. Williams Kyle Caldwell, Executive Director MEMBERS ABSENT: Judy Dunn Arthur Ellis Matthew Wesaw OTHERS: Diana Algra, Family Independence Agency Betty Barfield, Guest Mary Estrada, Michigan Community Service Commission Bob Hickerson, Executive Director for the Texas Commission on Volunteerisrn and Community Service Paula Kaiser, Michigan Community Service Commission Lindy Lange, Michigan Community Service Commission Mary Pfeiler, Corporation for National Service- Detroit Robin Schultheiss, Volunteer Centers of Michigan Sam Singh, Michigan Nonprofit Association George Young, Chair for the Florida Commission on Community Service 1 �I. Welcome and Introduction The meeting was called to order at 12: 15 p.m. by Chairperson Engler. Chairperson Engler welcomed everyone to the meeting including our six new commission members (Barfield, Honaker, O'Day, Pardoe, Pickard, Weinstock) and our guests from out of state (Hickerson and Young). Chairperson Engler applauded the Michigan Community Service Commission (MCSC) staff for their continued hard work and commitment to the MCSC. II. Review of April 9, 1999 Minutes Commissioner Pruitt moved to approve the April 9, 1999 minutes. Commissioner McCarthy seconded the motion and the minutes were approved. Motion passed unanimously . III. Reports by Department from MCSC staff. A. Programming- Kyle Caldwell 1. Michigan's AmeriCorps a. All Member Celebration Mr. Caldwell explained that the AmeriCorps staff, headed by Beth Barney, will bring together 300 national service members in Michigan for a celebration and swearing-in ceremony on October 29, 1999 at the Michigan State University Student Union. All commissioners are welcome to attend this event. b. Renewal Process (approval item) Mr. Caldwell explained that the MCSC is redesigning the grant renewal process for Michigan's AmeriCorps. These modifications are designed to stress the importance of building sustainability within a program's design. The wording in future applications will clearly state that successful applicants will be required to increase their match level every year over the course of three years. In addition, the applications will suggest that no program be funded as a fully funded AmeriCorps program beyond six years. Mr. Caldwell stated that staff will have the wording for the renewal process to the MCSC by the November meeting. 2. America's!Michigan's Promise- AmeriCorps Promise Fellows (approval item) Ms. Kaiser stated that this year the MCSC had thirteen fellows in seven communities. The MCSC reapplied to the Corporation for National Service (CNS) for thirteen fellows for the 1999 year and was funded for thirteen fellows. Ms. Kaiser explained the chart which was handed out at the meeting which stated the number of applicants, number of fellows they are requesting (which is identical to what they were funded for last year), the amount of the request and the staff recommendations. All applicants were recommended for provisional funding at their requested level. They were: 2 �1. 2. 3. 4. 5. 6. 7. Capital Area Community of Promise for 2 fellows for $22,300. Isabella County Community of Promise for 1 fellow for $11,150. Delta County Community of Promise for 1 fellow for $11,150. Marquette & Alger Counties' Promise for 1 fellow for $11,150. Chippewa County Community of Promise for 1 fellow for $11,150 Grand Rapids Community of Promise for 5 fellows for $55 ,750. Montcalm County Community of Promise for 2 fellows for $22,300. Commissioner Orosz asked if the MCSC conducts site visits and Commissioner Cummings asked for a definition of ArneriCorps members and Promise fellows. Ms. Kaiser explained that the MCSC does do site visits and gave a brief overview of ArneriCorps member and Promise Fellows programs. Commissioner Williams moved to approve staff recommendations for provisional funding for the ArneriCorps Promise Fellows and Commissioner McCarthy seconded the motion. Motion was passed unanimously with Commissioner Brandell abstaining from voting on the Isabella County funding. 3. Volunteer Investment Grants (VIG)(approval item) Mr. Caldwell gave an overview of the Volunteer Investment Grants program. Mr. Caldwell explain that the MCSC has made progress, but has also had to face some significant challenges. One challenge has been that the MCSC has yet to disburse the full $1 million state appropriations within the 12 months of the fiscal year. The MCSC has been able to secure clarification on our ability to carry-over VIG funds from one fiscal year to another. For FY 2000, the MCSC may carry over any unspent VIG funds from FY 1999. The estimated amount is $100,000 based on current unencumbered levels and the past history with the program. Mr. Caldwell noted that with the current program structure, this carry over amount will likely be a constant. Mr. Caldwell noted that this is a dangerous set of circumstances if we are to prove the work of the program to the Legislature. Last year, the MCSC modified the VIG match requirement and the grant amounts. This modification provided a substantial amount of flexibility to grantees and applicants. However, Mr. Caldwell noted applicants are still unable to develop the capacity to effectively meet the fund raising goals of the grant. The MCSC has no problem granting out $850,000 a year, but will still have money to carry over. The staff recommended the following: a. Carry over state funds (which we can do with VIG). b. Set aside $100,000 a year for demonstration grants. These grants would still go out into the community and be leveraged towards endowments, but would also be used to build the capacity of local communities so that they would be able to apply for a VIG grant the next year. The MCSC staff also recommended that the MCSC re-examine this funding stream in one year and assess whether the process and outcomes were desirable. 3 �For FY 2000, the MCSC staff recommended targeting volunteer centers and higher education institutions. Staff further recommended that the Volunteer Centers of Michigan (VCM) and the Michigan Campus Compact (MCC) be the grantees for the FY 2000 demonstration grants. Michigan's Volunteer Investment Demonstration Grants would be granted as follows: $50,000 to Volunteer Centers of Michigan (VCM) and $50,000 to Michigan Campus Compact (MCC). Commissioner Pruitt moved to approve the staff recommendations and was supported by Commissioner McCarthy. The motion passed unanimously. Mr. Singh explained that the Michigan Nonprofit Association (MNA) really does not benefit by VCM and MCC receiving these grants. The MNA will not receive any administrative money and will serve as a pass through for the grants to VCM and MCC. The grants will help VCM and MCC to build the fund raising capacity of their member organizations. 4. Learn and SERVE Community-based Grants Mr. Caldwell asked everyone to look at the funding chart in the meeting materials which lists the second round grantees for Learn and SERVE dollars which were pre-approved at the last meeting. Mr. Caldwell explained that there is an overlap of Learn and SERVE dollars and Communities of Promise dollars which is represented in this chart. 5. Training and Technical Assistance Mr. Caldwell noted the memo from Phil Chvojka and informed commissioners that Mr. Chvojka left the MCSC for a promotion with the Michigan State Housing Development Authority. Mr. Caldwell stated that the staff held a training which was facilitated by the National Service Leadership Institute (NSLI). The training was a huge success and the participants asked that the MCSC bring back the NSLI for the next level of leadership training. Next year staff will bring the NSLI back to do the next level of leadership training. The NSLI training is free and this program is helping the MCSC to build new leaders in the field of service and volunteerism. Mr. Caldwell explained that the MCSC is fortunate to have Diana Algra, a loaned executive from the Family Independence Agency, to help the MCSC in the technical assistance and training area and that it was through her work that the MCSC was able to secure the NSLI. B. Outreach & Fund Development 1. Make A Difference Day Ms. Lange announced that Make A Difference Day (MDDay) would be October 23, 1999. Ms. Lange informed the MCSC that the MCSC has three new partners for a total of seven partners who help promote MDDay. They are Volunteer Centers of Michigan, Michigan Campus Compact, United Way of Michigan, Council of Michigan Foundations, Family 4 �Independence Agency, and Michigan State University Extension. All of the Michigan partners are committed to promoting MDDay and have signed a partner agreement that details these commitments. MDDay is being promoted as a day when the spirit of volunteerism can be rallied into a yearround commitment to volunteering. The staff was in the process of collecting project entry forms and sending out press releases on MDDay. The staff was sending out weekly updates which the commissioners should be receiving via fax. The updates included information about different projects and a weekly total of the number of projects. The MCSC staff expected more than 75,000 Michiganians to participate in more than 500 projects. USA Weekend magazine will highlight Michigan's First Family in a MDDay ad on October 10, 1999. This magazine will be distributed nation wide. Ms. Lange informed commissioners that if they were interested in participating in projects in their area, they should call the MCSC or their local volunteer centers to find out if projects exists in their communities so that each commissioner can participate in projects locally. Commissioner Cummings suggested that Ms. Lange assign each commissioner to a specific project as an ambassador for the MCSC and commissioners agreed. Ms. Lange announced that the MCSC website was up and running and that each commissioner should visit the site at www.state.mi.us./career/mcsc to review all current MCSC initiatives. 2. Volunteerism SuperConference Ms. Lange informed the MCSC that the next Volunteerism SuperConference will be held on May 18 & 19, 2000 at the Lansing Center in Lansing. Ms. Lange stated that Kyle Caldwell and Kathy Rossow are the co-chairs. Mr. Caldwell stated that he and Kathy Rossow have nominated Joel Orosz as the honorary chair for the SuperConference. The call for presenters forms for the SuperConference had been sent out and were due back by October 8, 1999. The MCSC goal will be to encourage grantees and programs to become presenters. Ms. Lange announced that the Governor's Service Awards will be May 18, 2000 with a reception at 5:30p.m. and dinner at 7:00p.m. Ms. Lange stated that there will be workshops on MDDay and ConncectMichigan along with a ConnectMichigan reception. Chairperson Engler stated that she hoped that all commissioners would attend the Governor's Service Awards program because it is one of the most uplifting events of the year. Ms. Lange stated that Governor's Service Awards nomination forms will go out in late November or early December. There will be a peer review in early Spring to choose the five finalist in each category with the winner in each category being announced at the dinner on May 18, 2000. 5 �3. ConnectMichigan Ms. Lange stated that the ConnectMichigan campaign was in full swing. Ms. Lange showed the commissioners the ConnectMichigan ad that ran free of charge, in the Buick Open magazine. Ms. Lange stated that Consumer's Energy, through their Michigan's Promise commitment, will be including on their customers bill in November, a statement promoting volunteerism and encouraging customers to connect through the ConnectMichigan campaign 1-800 number. Ms . Lange gave a special thank you to Commissioner Cummings for the new commissioner/staff sweatshirts and bags with the ConnectMichigan logo. Chairperson Engler thanked Commissioner Cummings for all her hard work and dedication on the ConnectMichigan campaign. 4. Poster Contest Ms. Lange said thank you also to Commissioner Cummings for sponsoring the new ConnectMichigan Youth Poster Contest. This poster will be geared around youth connecting through service. The unveiling of this poster will be held at the Governor's Service Awards dinner in May. Commissioner Orosz commended the MCSC staff for the awesome job done on the MCSC annual report. Commissioner Pickard asked if the MCSC could make a list of items that commissioners could do to help the MCSC on MDDay. Ms. Lange agreed to put together a list and send it to commissioners. C. Finance & Administration 1. Budget FY 2000 Projections Mr. Caldwell gave an overview of Mr. Gross' report which included an attached comparative financial statement for the third quarter of fiscal year 1999. Mr. Caldwell explained that there was a sizable amount of funds left in state and federal accounts, however, when the unobligated grants are removed from the total, it leaves around $150,000 in each fund which the MCSC should end up spending by the end of FY 1999. 2. Grants Monitoring - Site Visits Mr. Caldwell explained that the MCSC used an outside contractor to do fiscal site visits to the MCSC grantees. As Mr. Gross explained in his memo to the commissioners, the process is working well with good feedback from our grantees and based upon the feedback for the individual programs from the contractor, the MCSC will be requesting a corrective action plan to address any outstanding issues. 3. Michigan Auditor General - On Site Audit Mr. Caldwell explained that the MCSC just went through its first state audit and the report back was that the MCSC received a clean audit. 6 �Mr. Caldwell explained that the CNS audit had some issues regarding federal regulations and policies which the MCSC will be working directly with CNS to change. 4. Tobacco Settlement Funds Mr. Caldwell explained that the MCSC has been designated by the Governor's Office and the Legislature to be the stewards of a portion of the tobacco settlement funds . Mr. Caldwell explained that the legislature appropriated a percentage of the interest earned on the tobacco settlement money, not used for the MERIT scholarships, to go to community foundations to fund health programs for youth, adults and seniors. The MCSC will receive and sub-grant the funds to the Council of Michigan Foundations who will then sub-grant these funds to local communities based upon an allocation system. The estimated amount of the tobacco funds that the MCSC will steward is $2.5 million in May, 2001 and in excess of $7 million in April of 2000. The amount of the yearly appropriation will drop a certain percentage each year thereafter and it is anticipated that this funding will continue for 10 to 20 years. IV. Standing Committee Reports A. Executive Committee Chairperson Engler asked commissioners to look at the "Summary of 8113/99 meeting" memo from Kyle Caldwell which covered the meeting held on 8/13/99. Chairperson Engler asked commissioners to please note that the ConnectMichigan Legislative Breakfast is scheduled for April 13, 2000 and asked that all commissioners attend. Commissioner Pruitt explained that there needs to be a formal evaluation of the Executive Director of the MCSC. Commissioner Pruitt stated that the evaluation form will be sent to all commissioners and asked that they fill out the form and mail it directly back to Commissioner Pruitt. B. Board Development Committee 1. Recommendation (approval item) Commissioner Johnson stated that the committee has been working hard and that the committee recommends the following appointments to the MCSC and that they be forwarded to the Governor. To appoint N. Lenz, D. Newport, P. O'Day, V. Pickard, T. Pruitt, M. Smith, G. Jones Williams provided that they are willing to serve, able to actively participate in the MCSC activities and their record of participation warrants their appointment. Commissioner Johnson stated that Commissioner Dunn had asked to not be reappointed. Commissioner Orosz moved to approve the committee recommendations and Commissioner McCarthy seconded the motion. Motion passed unanimously. Commissioner Johnson welcomed the new commissioners. 7 �2. V. Commissioner Johnson stated that the MCSC recommends that Governor John Engler and members of the Michigan Legislature allow modification PA219 of 1994 to ensure that Commissioners of the MCSC may not serve more than three (3), three-year terms consecutively beginning with those whose terms would expire in 2000 with the exception of past and current serving chairpersons. Commissioner Williams made a motion to approve and Commissioner Brandell seconded the motion. Motion passed unanimously. Executive Director's Report Mr. Caldwell gave an overview of his report. Mr. Caldwell explained that the MCSC staff have been working with current and past Michigan's AmeriCorps grantees on sustainability. Based on this dialogue, the staff will incorporate the new language in the next Michigan's AmeriCorps RFP. This language does not state any new policy. It merely reaffirms what was said at the inception of the Michigan's AmeriCorps program and prepares grantees for any potential changes considered in the future. Mr. Caldwell explained that staff and partners are taking service-learning to the next level. On May 4, 1999 the Council of Michigan Foundations, K-12 in Education Philanthropy Project, Michigan Department of Education and the MCSC hosted a meeting to further develop and craft a comprehensive vision for service-learning in Michigan. From this meeting came several recommendations and the MCSC is requesting support from the W.K. Kellogg Foundation for a full-time service-learning coordinator who will be responsible for advancing service-learning on the policy and research fronts. Mr. Caldwell explained that the U.S. Inspector General is conducting audits of state commissions. The first round appear to have been targeted at small states. The MCSC has begun an intensive review of all administrative and programmatic systems in case our state is selected as one of the states to be reviewed. Since staff have just completed the state audit without major concerns, Mr. Caldwell stated that he anticipated no major issues at this time. The MCSC staff is also preparing for a quality standards review that is being tested by the Corporation for National Service. The review is intended to give state commissions a certified rating by the CNS and other commission staff much like the North Central Evaluation accreditation that educational institutions seek in the education arena. State commissions that become accredited through these standards would be given certain waivers including the ability to submit a state funding plan every three years instead of annually. The MCSC staff were eager to become accredited, but had serious reservations on how the evaluation process is taking shape and appreciated the advice and direction from Commissioner Orosz in the memo included in the MCSC packet. Mr. Caldwell did inform the MCSC that ten commissions participated in the beta testing and not one commission had yet passed. Commissioner Orosz explained to the commissioners that the review had serious issues and makes it impossible to pass. Mr. Caldwell said he would keep the commissioners apprised of any developments. Mr. Caldwell announced the return of the Points of Light Foundation Youth Engaged in Service Ambassador program to the MCSC. The MCSC will have the opportunity to more effectively address the leadership, needs and concerns of Michigan's youth and give the youth advisory council (MYP A C) a single and dedicated point of focus and support. Jill Manlove began her term with the MCSC on September 13, 1999. Jill was from Minnesota where she just finished a year-long commitment with the Lutheran Volunteer Corps at the Saint Paul, Minnesota Volunteer Center. 8 �Mr. Caldwell announced that the Director of Programs position has been filled and that Paula Kaiser began work September 7, 1999. The staff were thrilled to have Paula Kaiser back at the MCSC. Mr. Caldwell restated that the MCSC T&TA Coordinator, Phil Chvojka, left the MCSC to take a new position in state government. The MCSC was in the process of filling the position and a special thank you to Diana Algra who would be filling in for this position along with her other duties under the CIVIC program. Mr. Caldwell stated that the CNS requires the MCSC to put together a long-term and comprehensive vision and action plan for service and volunteerism in Michigan. Mr. Caldwell stated that the MCSC and its partners have completed the first draft of the Unified State Service Plan and are now taking the Unified State Service Plan to the next level. The MCSC staff have convened a number of meetings of the partners and secured a facilitator to begin crafting this new vision on service. The result will be a comprehensive, yet flexible vision and action plan. A draft of the plan is articulated in the memo dated August 23, 1999. To finalize and codify the plan, the partnership has developed a dissemination plan that involves focus groups and questionnaires to assess the opinions of the field. As a final and concrete demonstration of the field's commitment to the plan, the partners will host a public endorsement ceremony at the biennial Volunteerism SuperConference May 18-19, 2000. Mr. Caldwell stated that on October 3 & 4, 1999, Frank Dirks would hold a meeting called "Beyond 2000" at the Holiday Inn West in Lansing. This meeting will bring state executive directors and chairs together to dialog on volunteerism and service beyond 2000 and put together a white paper that will be sent out to anyone interested in what national service policies should look like for the next presidential administration. Several members from the MCSC would attend this meeting and will keep the commissioners informed as to its progress. Mr. Caldwell explained to the commissioners that after talking with each commissioner and getting feedback on what they want from the MCSC and from the field of service, he hopes that the retreat fulfills their wishes. VI. New Business A. Michigan Alliance for Volunteers Proposal Mr. Caldwell and Mr. Singh explained the Alliance proposal a mutual initiative between the MCSC and the Michigan Nonprofit Association (MNA). The following is a more detailed explanation of the dialogue. How do we sustain volunteerism in Michigan? "Right now we know we have a huge statewide infrastructure. Many of these multiple layers of partnerships started in 1989 and included Commissioner Orosz, Chairperson Engler, Commissioner Johnson and others. Some of the partners were Council of Michigan Foundation (CMF), Family Independence Agency (FIA), Michigan Nonprofit Association (MNA), Michigan Campus Compact (MCC), Volunteer Centers of Michigan (VCM), Michigan Community Service Commission (MCSC), United Ways of Michigan, and the list keeps going. We have this infrastructure, these layers of partnerships, but each one of those comes with new initiatives. There's always something new that we need to take on. For the first time ever, there exist 9 �concerted efforts toward collaboration. And for the first time over the past couple of years, a collaboration of projects like the Volunteerism SuperConference, America's Promise, Unified State Service Plan, ConnectMichigan Campaign, Make A Difference Day, and training and technical assistance which we are using MNA, MCC and VCM to assist us. This is the first time ever for this concerted effort toward collaboration. So the question is " {Isn't} This all good?" Yes, but there is one fundamental problem down the road. MNA and affiliates and MCSC do similar things like training, technical assistance, volunteer awareness and statewide convening of the field. We are not doing it now, but we have the potential to start competing among our organizations. To build any kind of stability, MNA and affiliates need stability in administrative and physical housing (MCSC has had lived "free rent" because the Governor's Office has been kind enough to give us space and MNA is housed within the system at Michigan State University "rent free" or almost "rent free") to establish independence and visibility (We need to know what the commission is, what its involved with and how and same goes for MNA. People need to know what it is, how and where it is housed.), to stabilize their funding base (As we pointed out to you, we have decreased by 10% in our federal dependence, we have a 12% increase in state funds so that MCSC is really beginning to diversify, but that 10% still pales in comparison to the fact that we still have 74% of our funding coming from federal sources. MNA, MCC and VCM are dependent on membership fees and as incubator level organizations those fees are still not at a level great enough to sustain all these organizations/programs), and to demonstrate a unified voice for volunteerism." So how do we do this? "MCSC needs to prepare for a transition in leadership, create a more permanent physical and administrative home, diversity its funding beyond state and federal funds, establish security for programs, initiatives and infrastructure (A. Strengthen? our house- right now America's Promise exists because we decided to take it on. ConnectMichigan exists because we decided to take it on with our partners. But there is nothing there to keep it there. There's no "there" there.) to be able to advocate without giving up federal and state support that bans advocacy.(right not we can not lobby as an organization.) So what do we do? Well we dance or quietly suggest people to write letters to so and so but you didn' t hear it from us. We need to begin to build that kind of support in a way that does not jeopardize our funding." "The field has to avoid competition for scarce resources, establish more permanent and stable financial resources, capitalize on the strengths and resources of other like organizations and raise the level of awareness and value around service and volunteerism." "The solution is to create an organization called the Alliance to centralize state-level volunteer programming, promotion, and support. To look for long-term sustainability solutions around service and volunteerism. To capitalize on the overwhelming support of all constituencies." "An Alliance- to bring together statewide volunteer organizations in a meaningful partnership; centralize current services, resources and administration; build a stabilized fund in the form of an endowment to support the organization and activities; insulate the work of volunteers from changing political and economic 10 �tides. Economic changes, political atmosphere changes and what we are finding especially with AmeriCorps is that very good people get caught in the middle of something that has nothing to do with the work they are doing. It' s all politics!" Structure "Build a $20 million endowment to generate $850,000 annually for operation funds . That endowment would be a 50/50 mix of state and private funds that would {include} a one-time ask to the state legislator and a match in local dollars of $10 million in private funds . The funds would be housed in a community foundation - Capital Area Community Foundation is one we suggest. The Alliance would be guided by a 5-7 Member Board of Directors made up of representatives from MNA associates and MCSC commissioners and would appoint an Executive Director and that person would bring on additional staff as needed." Function "The Alliance would physically house the MCSC, VCM, MCC and MNA. The MCSC and MNA would bring together a number of initiatives like the Romney Fund, ConnectMichigan, National Volunteer Week, Volunteerism SuperConference, Make A Difference Day, MCC Member Services and Support, MCC Grant Programs, K-12 Service Learning, Governor's Service Awards, Adopt-A-Part of Michigan, America' s Promise. All those things that MCSC are extra programs and outreach activities would be housed here, but they would be housed in a partnership with the MCSC and affiliates of MNA. " Steps- Mr. Caldwell reviewed the next steps in the process. Phase I ----June 1999- October 1999: To gain board and constituent approval. September 1999 - November 1999: Formal proposals to boards and the Governor' s Office and the Legislators. October 1999- January 2000: To officially decide whether to proceed. At the next Commission meeting commissioners will get a formal proposal from staff asking for approval. Phase 2 December 1999 - February 2000: Determine how are we going to build support in the Legislature. Who do we approach and how? February 2000- April 2000: Secure legislation to support Alliance in the form of a bill. The legislative breakfast will be during this time and provide an excellent mechanism for support gathering .. March 2000- May 2000: Secure legal counsel to help craft the by-laws. {This should happen earlier, but this is the deadline.} May 2000 - July 2000: Unveil all plans-hopefully at the SuperConference. 11 �Phase 3 Phase 3 will be the "How to side" that Mr. Caldwell and Mr. Singh are not yet prepared to unveil until the MCSC commissioners and the MNA board are confident about the Alliance. Mr. Singh explained that the Alliance would allow for both entities (MCSC and MNA) to remain antonym organizations. There will be a governmental component to volunteerism and service that will still be under the Executive Branch and working through the MCSC. MNA will remain a separate 501(c)3. There will not be a connection between those two entities. But the two affiliates organizations MCC and VCM and all the day-to-day extra programming and outreach functions of the MCSC that is geared around volunteerism will all be housed in this new entity. This will allow a group like MNA, who at times is an advocacy organization, to function. Mr. Singh posited that this would allow both MNA and MCSC to funnel all those initiatives through one area instead of both organizations doing them separately. Why is MNA interested? Mr. Singh stated that over the last five years two organizations: MCC and VCM have affiliated themselves with MNA. "Part of MNA's mission beyond helping to enhance nonprofit organizations and advocate on behalf of nonprofits has been to increase and expand volunteer philanthropy. Those have been critical missions for MNA. MNA affiliated with these two organizations to help meet that part of the mission, but also to administratively save those two organizations. MNA supports MCC' s and VCM' s accounting and all their administrative functions . Therefore, the Alliance will not only remove some administrative issues that MNA has been providing for VCM and MCC, but MNA feels it has met its mission even better because MNA helped to make VCM and MCC live on forever regardless whether MNA is hit financial/or is no longer an organization. The MNA board had a lot of dialogue regarding the Alliance because MNA will be giving up a lot of programming, but the board realized that MNA will still be meeting their mission and MNA does not always have to be the group that runs MCC and VCM. The MNA board was willing to step back and take a look at the fact they might have to lose something, but in the long run the field as well as the organizations will gain. And so the MNA board is still in the process of debating and dialog around whether this is the right thing to do." Mr. Caldwell stated that for MCSC the Alliance gives two things. One, it gives MCSC a nonprofit arm to do things MCSC can ' t do in state government. And two, the Alliance provides an endowment to stabilize those special events or special initiatives that are currently subsides through state and federal dollars. The Alliance insulates MCSC from the political changes that are inherent in the MCSC' s type of work (example: Should we received a less than supportive governor, who makes less than favorable appointments, who buries our organization well deep into the bureaucracy, the Alliance can function a lot of the things MCSC does in support of the field . Mr. Singh said that in information passed out to commissioners, there is a section that outlines the programs and functions of MCSC and the functions of MNA and a section describing the functions of the Alliance. Called, "Programs and Services". 12 �Mr. Singh explained the model first by addressing the structure. "Each has a board of directors. Those boards of directors will then create this new venture which we are calling the "Alliance". Mr. Singh said that the Alliance will incorporate into its own group, its own 50l(c)3, then actually hire a CEO. "This allows for the possibility that in some future administrations the MCSC is ever eliminated the Alliance will still exist. If the MNA goes through some difficult time and no longer exists, then the Alliance will still exist." Mr. Singh said, "Not many models that look like this exist in the nonprofit community and we have not been able to find a single model between government and nonprofit community." Mr. Singh said that he and others know it can be done legally, but no one has ever made that attempt. Therefore, one of most exciting parts of this is that it is on the cutting edge models for strategic alliances. "I think one of the things we might be able to pull out of this, if it works, is the model between government and nonprofit community." "Mr. Singh said that if we go forward, we should hire someone to watch the process. This could be a case study that takes a look at government programming and how do we privatize some of that government programming and make sure that it exists beyond the administrations, beyond politics. Mr. Singh noted that this was the model that he and Mr. Caldwell took a look at from some of the better thinking around the lines of strategic alliances. Mr. Caldwell explained the historical perspective and the influence an alliance might have. "This model works because in the past we have always been thinking that both of us must exist and one doesn't. But now we can both exist to continue our missions. Now we will have created a venture that we both can incorporate together," he said Questions and Answers Chairperson Engler asked, "Why approval from the Legislators?" Mr. Caldwell explained that MCSC is asking for $10 million in state funds . The subcommittee and the Senate is chaired by the two co-sponsors of HB5280, Senators Emerson and Johnson. They would be key in getting the Alliance started. On the House side, the MCSC has a number of supporters who have influence with certain legislators that might be key in making the Alliance happen. Mr. Caldwell mentioned legislators are term limited and the MCSC knows that Michigan is corning into another election and will have a lot of seats turnover, we are in that critical time to make this proposal to key legislators. Commissioner Begg asked about the Legislative Breakfast. Mr. Caldwell explained that the ConnectMichigan Legislative Breakfast is a legislative outreach by the field to the legislators. It is not a MCSC hosted event, but it is a broader outreach to the legislators. The last breakfast was a thank you to the legislators for the Volunteer Investment Grant program and also a way of building their awareness around what the whole field looks like. Commissioner Begg asked if we got a positive response. Mr. Caldwell stated we did get good response since we did not have definite focus to the program. The 2000 event will be very focused. Chairperson Engler asked if we will miss the budget cycle for this year (FY 2000). Mr. Caldwell stated that was correct. Mr. Caldwell stated that there may be a couple of approaches including working with the Governor's Office to get some seed money. Commissioner Barfield asked what the income split would be between MNA and MCSC. Mr. Caldwell stated that the entire proceeds from the endowment ($850,000) would go directly to the Alliance. Commissioner Newport stated that would this allow both organizations to become more focused and more efficient. 13 �Mr. Caldwell stated that the Alliance will allow the MCSC to return to more of a grant making entity that focuses on operating and stewarding federal and state dollars and less programming. Therefore, special initiatives that the MCSC does now the MCSC may still do, but the idea also will be to spin them off if valuable or terminate them if not. Any spin off will go to the Alliance. In addition, the basic role for MCSC as far as policy body will remain the same. The staffing for any spin off special initiatives will come out of MCSC and into the Alliance. The MCSC will still be able to have a grant making organizations cut a grant to the Alliance to do an initiative. The MCSC is currently doing everything with programs. The MCSC will still seek funding for a lot of these programs and try to help the Alliance find funding for these initiatives but they will still be operated by the Alliance rather than MCSC, Mr. Caldwell said. Mr. Caldwell readdressed Commissioner Barfield explaining that MCSC is going to the legislatures for $10 million and going to the private sector for $10 million that $20 million will go into an endowment designated strictly for the Alliance even though the board will represent a large group of organizations, the Alliance will be its own separate 501(c)3 . The 5% pay out from that endowment will be the $850,000 that will go to the staffing, housing, overhead cost, some programs and some subgranting that will be done by the Alliance itself for the benefit of the Alliance. There is no income that will go to either MCSC or MNA. Each organization will have its own budget. Commissioner Muir asked, "Since we are creating a kind of a General Motors of Volunteerism, is that how you see it?" Laughter.... .... .. Mr. Caldwell replied, "where as you have this large oversight body that really controls those spin off organizations we were really uncomfortable with that so what we wanted to do was spin something off that had its own independence but that had fair representation from us. In other words our board would represent that board. It is not that MNA and MCSC are merging and then spinning off these things together and we are going to be all controlling over them. That's not the case. This really is truly a spin off, independent arm for both organizations to use." Commissioner Weinstock asked, "Beside working and taking some of the work to these organizations, would it also work as a liaison between the two making sure you are focusing on the same goal and not reiterating the same wheel?" Mr. Caldwell said "yes and that's the important part when talking about Phase ill and Phase II. What we decide to put into this organization and how we decide to bring all these things together like the by-laws and other rules on how we will operate it is important." Commissioner Brandell commented that she sees it as a big benefit for constituents and volunteers. "Our whole operation is very confusing to those who just want to volunteer. This would make all of our work so much easier because it so hard to explain to people who aren't in this loop as to who we are. It would be so beneficial to our people out in the trenches--people that we are trying to recruit." Commissioner Orosz asked a question about the finances- "$1 0 million from state $10 million for endowment from private sector and I do not see anything in there for capital cost for buying or renovating space for this as you both mentioned, both of you are also on the edge of eviction. Is there an additional amount on top of that $20 million then for capture space? 14 �Mr. Caldwell stated that, "the $10 million from the legislature and $10 million from private funds to go into the endowment and the $850,000 represents some rent as opposed to purchase." Mr. Singh stated that in regard to MNA, there might be a third component, a capitol component added on. For example, if the legislature is very willing along with the Governor to support this part of the endowment, the private sector might give more dollars. We might want to do a feasibility study and find that we can incorporate more into the campaign. "I think right now its just the concept we have not had the opportunity to consult with the typical capital campaign consultants and the endowment builders to see what the feasibility is of the private side, once we see that there is a larger potential out there for this, then we would like to probably build in some dollars for the capital campaign portion." Commissioner Orosz asked "Where would the Alliance go then if MNA stays at the Kellogg Center and MCSC stays at Romney building?" Mr. Caldwell stated that the important thing is that if we build this nonprofit structure, "we as the MCSC can put into our budget the line item for space which we have never done before, and we could pay and contract out to the Alliance to do that and so essentially it becomes another layer. The structure that we put out with that $850,000 is some rent cost. All organizations can pay rent to the Alliance and physically get space and live there. And that the whole idea to use it as foil." Mr. Caldwell added that MCSC has requested that the legislature increase its appropriations by $100,000 for space and other costs. Commissioner Johnson stated that, "We should talk about vision and maybe call it, The Engler House." Commissioner Johnson stated, in terms of whether there will be or will not be federal funds, she is on the Corporation for National Service Board that met two weeks ago and are working real hard towards their appropriations and she has no doubt that they will get." But who's to know with the changing of administration, so I think we have to base this on what's happening in our state and not the fact that we don't know about how much federal dollars there will be. Secondly, as we talk in the Executive Committee about the private sector support of this $10 million, realistically, foundations do not like to support endowments. But what we are going to be trading on here is the Engler's commitment to volunteerism and good will and the fact that every one in the world love's them. So {laughing} it will be very different, but that's not to say we couldn't raise this money in fast order if it's their priority -their legacy." Commissioner Johnson applauded both Mr. Caldwell and Mr. Singh for their creativity. Commissioner Begg asked about the MNA board's perspective. Mr. Singh stated the MNA Board supports the concept as does the VCM's and MCC's leadership. They want MNA to get to the point when in December, they may have some more details before they move forward and know that there will be a number of opportunities for partners to stop this process, "for all of us" Mr. Singh said. If the $10 million from the legislature doesn't come through then we would have to really rethink this concept. And so that might be a stopping point right there. There might be a stopping point later in the process. We know that this is going to be a multiple month process just to go to the legislators. But then also when the dollars are available it's a year after we have created the endowment before we are going to see any return on that investment. So we know that it's going to be multiple points where we can all as a team coming together, stop the process or move the process even faster." Mr. Singh also noted that the MNA board likes the concept and wants to move forward. 15 �Commissioner Begg asked, "Are we creating this endowment and revenue in support of the two organizations or are we creating them for more organizations? If that's what's happening then we still have a problem-the two organizations still need to meet the overhead somehow--where's that going to come from?" Mr. Caldwell stated that the idea behind the Alliance is not to address specifically, the MCSC financial stability and its existence. The Alliance is to support the good things that we do. Therefore, what we have begun, rather than going for an endowment for the MCSC or going for an endowment for MNA and it's affiliates, were are going for an endowment for this third entity which will exist whether MCSC or MNA are successful. Mr. George Young stated that what he has heard is a real plan with tremendous promise and Florida is trying to do the same thing. He stated that he sees only one potential problem in the plan. "It has to do with the history of local volunteer organizations. To what extent will they buy in to what appears to be strong centralized control? Florida's volunteer centers (which there a lot of) are strongly supported locally and not sure how they would buy into that concept. I see nothing else in the plan that won't work. It is a brilliant sustainability program. Mr. Young said, "Florida's is talking right now about buying or building a facility and leasing and subleasing to various types of organizations using the same precise principles that were articulated. I am not sure where the Corporation funding is and nobody really knows." Mr. Young thinks Michigan will be okay in the future because of what MCSC and MNA are creating. Commissioner McCarthy asked for more clarity on the concept. She stated that MNA will primarily focus on their advocacy and training role and move all volunteer functions to the Alliance. The MCSC will be a funnel for state and federal funds available in terms of grant money, will review grant applications, and award the dollars. "What about T &TA?" Mr. Caldwell stated MCSC, as receivers of Corporation dollars called PDAT (which are training money) traditionally, subgrant the money out to MNA or VCM to do regional trainings for MCSC. He noted that MCSC has also used MSU Extension. "But what happens is we have to go through this competitive bid process. Florida takes their PDAT money and channels it to this nonprofit organization called "Volunteer Florida" and that organization does all their technic'al assistance and training. We would be able to use the Alliance in the same way. One check goes to the Alliance to do all the national service training but leadership training and other kinds of training to MNA." Commissioner McCarthy asked "Does the Alliance subcontract that to MCSC because you said MCSC would be keeping your technical assistance and training?" Mr. Singh stated that MNA technical assistance and training is different. MNA will do their board management and so forth. There might be point in time that the Alliance does MNA's training. But it would be considered separate. A motion to approve the staff moving forward with the concept of the Alliance plan was made by Commissioner Pruitt. Commissioner Johnson seconded the motion. The motion passed unanimously. 16 �B. Meeting Dates for 2000 (approval item) Chairperson Engler asked for approval of the proposed 2000 meeting dates. Discussion followed with changes of the April meeting. The April 14th meeting was changed to April 13, 2000 following the Legislative Breakfast. The meeting will start at 10:00 a.m. and will take place at the Lansing Center. Commissioner Pickard agreed to host the December 1, 2000 meeting instead of the April meeting. A correction on the meeting dates of the Executive Committee for December 3rd was made and change to 1999 instead of 2000. Commissioner McCarthy moved to approve the meeting dates for 2000 with the aforementioned changes. Commissioner Brandell seconded. Motion passed unanimously. VII. Public Comment Mr. George Young from Florida distributed an annual report from Florida and the newsletter from Volunteer Florida. Ms. Robin Schultheiss announced to everyone that the Volunteer Centers of Michigan are behind the Alliance. Chairperson Engler gave a special thank you to the sponsors of the MCSC retreat which included Commissioner Begg, Commissioner Cummings, Commissioner Dunn, Commissioner Johnson, Commissioner Muir, Commissioner Orosz and the W.K. Kellogg Foundation. VIII. Adjourn Commissioner Orosz moved to adjourn the meeting. Commissioner Neelis seconded the motion. The meeting was adjourned at 4:15p.m. The next meeting will be November 5, 1999 in Lansing. 17 � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Our State of Generosity Creator An entity primarily responsible for making the resource Grand Valley State University. Dorothy A. Johnson Center for Philanthropy Description An account of the resource Collection contains the records of four Michigan nonprofit organizations: Council of Michigan Foundations, Michigan Nonprofit Association, Michigan Community Service Commission, and the Johnson Center for Philanthropy at GVSU. The documents are compiled by the Johnson Center for Philanthropy, and records document the history of the organizations from the 1960s to the 2010s. Coverage The spatial or temporal topic of the resource, the spatial applicability of the resource, or the jurisdiction under which the resource is relevant 1968-2014 Source A related resource from which the described resource is derived <a href="https://gvsu.lyrasistechnology.org/repositories/2/resources/515">Our State of Generosity collection, JCPA-04</a> Rights Information about rights held in and over the resource <a href="http://rightsstatements.org/page/InC/1.0/?language=en">In Copyright</a> Subject The topic of the resource Dorothy A. Johnson Center for Philanthropy Council of Michigan Foundations Michigan Nonprofit Association Michigan Community Service Commission Dorothy A. Johnson Center for Philanthropy Charities Philanthropy and Society Fundraising Records Michigan Publisher An entity responsible for making the resource available Grand Valley State University Libraries, Special Collections and University Archives, 1 Campus Drive, Allendale, MI, 49401 Contributor An entity responsible for making contributions to the resource Council of Michigan Foundations; Michigan Nonprofit Association; Michigan Community Service Commission Identifier An unambiguous reference to the resource within a given context JCPA-04 Language A language of the resource eng Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Identifier An unambiguous reference to the resource within a given context JCPA-04_MCSC_1999-09-24_Minutes_1999-09-24 Title A name given to the resource Michigan Community Service Commission 1999-09-24 commission meeting minutes 1999-09-24 Creator An entity primarily responsible for making the resource Michigan Community Service Commission Description An account of the resource Michigan Community Service Commission 1999-09-24 commission meeting minutes 1999-09-24. Records are compiled in the Our State of Generosity collection by the Johnson Center, along with the files of the Michigan Nonprofit Association (MNA), the Michigan Community Service Commission (MCSC) and the Dorothy A. Johnson Center for Philanthropy. Originals are at the Michigan Community Service Commission. Subject The topic of the resource Dorothy A. Johnson Center for Philanthropy Charities Philanthropy and Society Fundraising Records Michigan Community Service Commission Michigan Format The file format, physical medium, or dimensions of the resource application/pdf Type The nature or genre of the resource Text Language A language of the resource eng Publisher An entity responsible for making the resource available Grand Valley State University Libraries, Special Collections and University Archives, 1 Campus Drive, Allendale, MI, 50048 Rights Information about rights held in and over the resource <a href="http://rightsstatements.org/page/InC/1.0/?language=en">In Copyright</a> Source A related resource from which the described resource is derived <a href="https://gvsu.lyrasistechnology.org/repositories/2/resources/515">Our State of Generosity collection, JCPA-04</a> Date A point or period of time associated with an event in the lifecycle of the resource 1999-09-24 https://digitalcollections.library.gvsu.edu/files/original/5452b9f2335f254da1d960c22cb255e1.pdf b2939cfe64a554d735de7711e6e6e160 PDF Text Text Michigan Community Service Commission April 9, 1999 Detroit Athletic Club Detroit, Michigan 12:00 p.m. - 4:00 p.m. MINUTES MEMBERS PRESENT: Michelle Engler, Chair (via telephone) Karen Aldridge Mary Ellen Brandell Julie Cummings Dorothy Johnson NancyLenz Kathleen Keen McCarthy Randy Neelis Joel Orosz Meg Smith Matthew Wesaw Geneva J. Williams Kyle Caldwell, Executive Director MEMBERS ABSENT: VictorBegg Judy Dunn Arthur Ellis Jim Muir Don Newport Terry Pruitt Ray West OTHERS: Amy Ahola, Copper Country AmeriCorps Diana Algra, Family Independence Agency Beth Barney, Michigan Community Service Commission Phil Chvojka, Michigan Community Service Commission Mary Estrada, Michigan Community Service Commission Mary Grill, Michigan Community Service Commission Garry Gross, Michigan Community Service Commission William Heuer, Michigan Community Service Commission Tara Hulbert, Michigan Community Service Commission Camille Johnson, Lovelight Foundation Deborah Karzon, On My Own of Michigan Lindy Lange, Michigan Community Service Commission Susan Moutsatson, Lovelight Foundation Kevin Murphy, Corporation for National Service- Detroit Dale Penny, Cooper Country AmeriCorps Mary Pfeiler, Corporation for National Service- Detroit Angelia Salas, Michigan Community Service Commission Sam Singh, Michigan Nonprofit Association Nathan Strickland, Corporation for National Service- Detroit Sheila Smith, Corporation for National Service- Detroit Jocelyn Yanda, Family Independence Agency Randy Wakeham, Cooper Country AmeriCorps Susannah Washburn, Corporation for National Service Daniel Wenberg, Cooper Country AmeriCorps Laura Wieber, Michigan Community Service Commission �I. Welcome and Introduction- Kyle Caldwell The meeting was called to order at 12:30 p.m.by Mr. Caldwell. Mr. Caldwell welcomed everyone to the meeting. Chairperson Engler joined the meeting via conference call. II. Review of December 11, 1998 Minutes- Kyle Caldwell Commissioner Neelis moved to approve the December 11, 1998 minutes. Commissioner Brandell seconded the motion and the minutes were approved. Motion passed unanimously. III. Standing Committee Reports A. Executive Committee- Kyle Caldwell Mr. Caldwell gave an overview of the March 12, 1999 Executive Committee meeting. Mr. Caldwell stated that the Legislative Breakfast was set for April 22, 1999 at the Lansing Center and that the Governor and Mrs. Engler were confirmed to attend the breakfast. Mr. Caldwell informed the MCSC that he, Mary Estrada and Lindy Lange would be staffmg the event. A briefmg packet was developed for each commissioner and was in their commission packet. Mr. Caldwell stated that a commissioner retreat would be held in September in conjunction with the Commission meeting. The dates have been set for September 24, 1999 for a Commission meeting in Mackinaw City and September 25, 1999 for the Commissioner Retreat at Mackinac Island. The next Executive Committee meeting will be August 13, 1999 at the MCSC offices in Lansing. B. Board Development Committee- Dorothy Johnson Commissioner Johnson reported that things are going well and the committee has a list of nominees that are currently going through the process to be appointed to the MCSC. There will still be one opening but the MCSC will continue to search for new appointments. IV. Resolutions A. MCSC Recognition of Governor John Engler Mr. Caldwell stated that at the December 11, 1999 Commission meeting there was a motion made to draft a resolution to the Governor acknowledging the support and dedication he gives to the MCSC. Mr. Caldwell read the resolution and asked for commissioner approval. Commissioner Johnson made a motion to approve and Commissioner Orosz seconded the motion. Motion passed unanimously. 2 �V. Reports by Department from the MCSC staff- Kyle Caldwell A. Programming - Kyle Caldwell 1. Michigan's AmeriCorps Mr. Caldwell stated that, in their commission packet, were the results of the Michigan's AmeriCorps outreach and renewal application processes plus recommendations for the Michigan' s AmeriCorps Application to the Corporation for National Service (CNS) for FY 1999-00. a. Competitive Funding Application to CNS (approval item) Mr. Caldwell noted that the application included four Competitive Programs: Michigan Department of Agriculture: Michigan Groundwater Stewardship Program, Oakland University: AmeriCorps Oakland, United Way Community Services: Detroit Academic Success Program, University of Michigan: Michigan Neighborhood AmeriCorps Program. These programs all showed satisfactory progress toward their goals and some areas for improvement. The MCSC staff will work with each program to develop plans for addressing challenges. Three programs requested modest expansions and one program remained essentially at the same level of funding. This is consistent with the MCSC' s goal of building self-sustaining and cost effective programs. Mr. Caldwell stated that the MCSC staff received a Recompete Competitive Application from the Family Independence Agency (FIA). This program focuses on the goals of America's Promise by targeting children in Michigan and their access to the five fundamental resources. This is a large statewide corps that targets a needy population in a relatively cost effective manner. The FIA has been a grantee of the MCSC for three years with documentable successes. The FIA has identified anticipated challenges.and articulated plans for addressing them. Several commissioners asked questions about the programs' challenges, improvements and what the MCSC can do if programs do not meet these items. Mr. Caldwell stated that the MCSC can put programs on probation or discontinue their funding. The MCSC staff recommended that the four programs proposed requesting $1 ,269,722 in support of 70 full-time and 111 part-time be approved for inclusion in Michigan's Competitive Funds Application to the Corporation for National Service for FY 1999-00. In addition, the MCSC staff recommends that the Recompete Competitive Application from the Family Independence Agency requesting $456,957 for 40 full-time members be approved for inclusion in Michigan' s Application to the Corporation for National Service for FY 1999-00. 3 �Commissioner Johnson made a motion to approve the staff recommendations for all programs. Commissioner Neelis seconded the motion. Motion passed unanimously. Commissioner Williams abstained from voting. b. Formula Application to CNS (approval item) Mr. Caldwell explained that the staff recommended the continuation of funding for 13 of the programs currently funded through the MCSC's Formula Allocation from the Corporation for National Service for FY1999-00. Of the 13 programs, six requested modest increases to cover the costs of expansion efforts (American Red Cross, Creston Neighborhood AmeriCorps, Michigan Communities in Schools, Dreamcatchers, Rural Strategic Action Initiative, and Underground Railroad), two programs requested slightly less funding (Eastern Michigan University and SOS Crisis Center), and one program requested that it be allowed to expand to incorporate a program design presented as a new program, but was withdrawn by the applicant due to insufficient organizational capacity (BHK Child Development Board: Copper Country AmeriCorps). One program requested a $63,000 increase over the previous year with no increase in FfE's (Saginaw Public Schools). The MCSC staff recommended maintaining the funding level of the previous year for this program. Several programs identified a need to revise their objectives to more effectively guide and document the accomplishments of their programs. The MCSC staff contracted with Project STARR to provide training on how programs should work to create measurable objectives for maximum impact. Those objectives were reviewed by staff and incorporated into the renewal applications. Staff recommendations are based on at least one site visit, the program' s first quarter report and a Year 2-3 plan. The MCSC staff recommends that the 13 Renewal Formula Applications requesting $2,144,236 for 567 members be approved for inclusion in Michigan's Application to the Corporation for National Service for FY 1999-00. Commissioner Johnson made a motion to approve the staff recommendations for all programs. Commissioner McCarthy seconded the motion. Motion passed unanimously. c. New Applications to CNS (approval item) Mr. Caldwell explained that the MCSC held outreach sessions for FY 1999-00 Michigan's AmeriCorps which included two full-day workshops and a statewide mailing. The MCSC received twenty proposals and only four proposals advanced from the peer review to staff review. The MCSC staff worked with the four programs extensively to help them develop quality program designs. Of the 4 �four, only two programs were recommended. One of the two programs dropped out of the process so the MCSC had only one which appropriately addressed the criteria of the application and formed a program design that fit within the AmeriCorps design-City Year Detroit. Michigan is the next host state for the model on which AmeriCorps is based-City Year. City Year Detroit is scheduled to start up in the Fall of 1999. The program has broad based support including the Kresge Foundation, Henry Ford Health Systems, United Way Community Services and many others. The MCSC staff want to ensure that, as with all of its programs, MCSC funds are utilized in the most cost effective way possible. To ensure a level of cost control, the staff recommend including the City Year Detroit program in MCSC' s Formula Funds for FY 199900. This runs contrary to what other state commissions have done in the past. States have included City Year programs in their Competitive Funding pool thereby saving their Formula Funds for less competitive programs. By doing so, states have set up a quasidirect relationship between City Year programs and the Corporation for National Service. So long as the City Year programs were performing they could develop much of their programming, fundraising and operations as they deemed appropriate with less Commission involvement. Several commissioners asked questions regarding City Year funding: Who is their primary sponsor?, What are the pro's and con's of this program being located in Detroit? Mr. Caldwell explained that City Year's primary sponsor is the Kresge Foundation and the main City Year office is located in Massachusetts. Mr. Caldwell stated that this is a great opportunity for Detroit but that fundraising and recruitment has to be coordinated with existing programs. Chairperson Engler expressed concern about City Year coming to Detroit and taking attention, resources, and assistance away from existing programs in the Metro Detroit area. Commissioner Williams shares this concern, but supports bringing the program to Detroit. The staff of the MCSC recommend that the City Year Detroit program be funded for the requested $485,000 amount is support of 70 full-time members through Michigan's Formula Allocation from the Corporation for National Service for FY 1999-000. Mr. Caldwell explained that this represents 30% of City Year Detroit's funding. Commissioner Johnson made a motion to approve the staff recommendations for all programs. Commissioner Orosz seconded the motion. Motion passed unanimously. 5 �2. America's/Michigan's Promise- Mary Grill Ms. Grill reviewed the Michigan's Promise goals that are established to-date which are: • To talk with key stakeholders and visit the Community of Promise; listen to the opportunities and challenges; provide feedback, information, and resources; and assist, as appropriate, in problem solving. • To provide networking opportunities and channel national, statewide, and local information to Michigan's Communities of Promise. • To assist communities as they explore and implement the opportunity to become a Community of Promise. • To provide a realistic assessment of statewide commitments so communities can utilize appropriate resources. • To explore and engage new commitment makers on a statewide level. • To support and monitor the AmeriCorps Promise Fellows program. Ms. Grill also gave updates on the following: America's Promise-The Alliance for Youth 1999 Report to the Nation, Communities of Promise Site Map, AmeriCorps Promise Fellows Summary by Site. Ms. Grill announced that Michigan has 17 Communities of Promise with two communities working to become official Communities of Promise. Ms. Grill stated that Head Start has made a commitment and that through a partnership with the Corporation for National Service office in Detroit we have 10 sites of promise in our Communities of Promise were VISTA's will be working full-time at Head Start agencies to promote the Michigan's Promise goals. Ms. Grill stated that at the present time she is working on building an Advisory Board for the Communities of Promise and is working with the local communities. Commissioner Williams asked how the MCSC will evaluate and measure the success of the program. Ms. Grill said the success will be measured at the end of the project when communities do their year end report and during the program with monitoring and evaluation. Commissioner Williams stated that United Way Community Services is working with Jack Moore and Associates to develop an evaluation process that will set a standard statewide. Chairperson Engler stated that evaluation of programs at the national level is a concern and that America's Promise is working on this issue. 6 �Ms. Grill stated that eleven AmeriCorps Promise Fellows have been placed in seven communities throughout Michigan. Michigan is also fortunate to host five National Direct AmeriCorps Fellows. These individuals are placed with the following organizations: Youth Volunteer Corps of America- · EightCAP, Inc., National League of Cities-Michigan Municipal League, National Jewish Coalition for Literacy-Jewish Community Council of Metro Detroit, City Cares-Volunteer Impact. 3. Volunteer Investment Grants (VIG) Mr. Caldwell explained that at the December 11, 1999 commission meeting, the MCSC reviewed and approved the staff recommendations of the 1998 Michigan's Volunteer Investment Grant (MI-VIG) applications. At that time seventeen organizations were approved for 1999 MI-VIG program funding for a total amount of $805,000. In order to encumber the full one million dollar state allocation, the MCSC staff requested approval to offer a second round of 1999 MI-VIG funds. Mr. Caldwell stated that the following has occurred or will occur over the next quarter: grants were issued to all grantees, the MCSC hosted the first MI-VIG grantee meeting, the MCSC is developing a second round 1999 MI-VIG application, and visits to program sites will be scheduled to take place over the next three months. 4. Learn and SERVE Community-based Grants (approval item) Mr. Caldwell explained that the MCSC sent out Notice of Funds Available postcards and hosted two conference calls to assist potential applicants with the application process. As a result, the MCSC received a total of five renewal applications and six new program applications. A staff review of all renewal applications and a peer and staff review of the new applications were conducted. Renewal applicants were provided with feedback sheets that included lists of both strengths and areas for improvement. Renewal applicants were given time to respond in writing to the areas for improvement. After conducting a peer and staff review, the MCSC staff recommends: 1. Renewal funding for Volunteer Muskegon, City of Portage/Portage Senior Center, MSU 4-H Foundation for MSU Extension 4-H Youth Programs of Oakland County, and Onekama Consolidated School Education Foundation. The four renewal applicants responded satisfactorily to the issues raised during the staff review. 2. Provisional funding for Youth Volunteer Corps of Alpena County. Due to illness, the renewal applicant was granted a three-day extension for responding to their feedback. The areas for improvement listed during the staff review were not of critical concern and the staff is confident that the weaknesses will be addressed by April 1, 1999. 7 �3. That the new applications from the three Lake Huron Area Council #265, Boy Scouts of America programs, the Grand Ledge D.A.R.E./Grand Ledge Skate Committee, Camp Fire Boys and Girls Wathana Council, and EightCAP, Inc. not receive funding. Based on the approval of these recommended applications, $83,527 of the $157,500 FY99 Learn and SERVE-Michigan (CBO) budget will be expended. Our goal is to expend 100% of the available federal funds. Accordingly, a second round of grants will be made available to allocate the remaining $73,973 and any 1998 carry-over. Commissioner Johnson made a motion to approve the staff recommendations for all programs. Commissioner Smith seconded the motion. Motion passes unanimously. Ms. Salas talked about the work she has been doing with Karen Todorov of the Michigan Department of Education. Ms. Salas stated that they had been working on a strategic plan and there would be a Service-Learning Leadership Council meeting at Sugar Loaf Resort which would involve Michigan Department of Education, Council of Michigan Foundations, W. K. Kellogg Foundation and the MCSC. After this meeting there will be a policy planning meeting in May to discuss the development of policies for the long-term sustainability of service-learning in Michigan. B. Outreach and Fund Development - Lindy Lange 1. Sixth Annual Governor's Service Awards Ms. Lange announced that the Sixth Annual Governor's Service Awards dinner will be May 17, 1999 at the Novi Hilton, in conjunction with Grantmakers-Grantseekers. Ameritech has graciously agreed to sponsor this year's dinner and Blue Cross and Blue Shield of Michigan will sponsor the reception. 2. Legislative Breakfast Briefing Packet The legislative event "Celebrating Michigan's Volunteers" will be April22, 1999 and will start at 7:30a.m. at the Lansing Center. Ms ..Lange explained that the purpose of this event is designed to provide an opportunity for the MCSC and others to share information on the state of volunteerism in Michigan with the Michigan Legislature. 3. ConnectMichigan Campaign Ms. Lange gave an update on the ConnectMichigan campaign and stated that the latest newsletter was mailed to the MCSC database in January. At th~ present time there are 60 ConnectMichigan billboards posted throughout Michigan. Ms. Lange stated that the ConnectMichigan campaign will be working on some radio PSA which should ready in about a month. Ms. Lange announced that the campaign will be highlighted at the legislative event on April22, 1999. The MCSC in conjunction with the Volunteer 8 �Centers of Michigan will be taking the ConnectMichigan display to the Points of Light Foundation conference in Las Vegas in June. C. Finance and Administration - Garry Gross 1. Budget FY 1998-99 - New Format Mr. Gross explained his memo and revised financial statement contained in the commissioner packet. Mr. Gross stated that the one-page sheet totals up all the different funding sources to offer a simple one-page recap. Mr. Gross stated that an updated Comparative Financial Statement that includes a breakdown of funds with dates was passed out today for commissioner review and comments. Mr. Gross explained that the Commission general format has changed because it is based upon the standard State of Michigan budget reporting system. Mr. Gross stated that the MCSC has filled six positions (2-Michigan's AmeriCorps Coordinators, Training and T A coordinator, Communities of Promise Coordinator, 2-support staff) and only has two vacancies left to fill (Director of Programs and Outreach Coordinator). Mr. Gross updated the Commission regarding the two vacancies within the MCSC and explained that the process is going through the Civil Service system. 2. Grants Monitoring- Site Visits Mr. Gross stated that the MCSC has entered into an agreement with an outside vendor to perform a complete round of fiscal site visits to all our AmeriCorps sites. Due to the amount of time that a staff member would have to devote to this large undertaking, it was determined that it was in the best interest of the MCSC to contract it out and have them done in a short time period. Based upon the results of this test trial, we may look at utilizing a contractor for the financial moriitoring of all our grants. Mr. Gross stated that he would still perform fiscal visits to sites encountering problems. 3. Michigan Auditor General - On-Site Audit Mr. Gross stated that the internal audit on the Michigan's AmeriCorps program was going well. The auditors are finalizing their work in our office and the MCSC should be receiving the internal memorandum with their findings within a month. Mr. Gross explained that this audit will help the MCSC because it will have give us a clear understanding of what systems have worked and what have not worked and provide an opportunity to change the systems to better serve the MCSC needs. VI. Executive Director's Report- Kyle Caldwell Mr. Caldwell gave an overview of his Executive Director's Report which was included in their commissioner packet. Mr. Caldwell explained that his report was broken up into two parts which include: Making It Happen and Insights on the Vision. In the Making It Happen section, Mr. Caldwell explains the events and programs that are currently operating 9 �in Michigan from America' s Promise, Michigan's AmeriCorps, Learn and SERVE Michigan, Michigan's Volunteer Investment Grants, ConnectMichigan, Make A Difference Day, to Training and Technical Assistance to the strong staff at the MCSC and the development of commissioner boards which continue to make our commission even stronger. In the Insights on the Vision section, Mr. Caldwell explains that the MCSC needs to develop common principles and build a plan for sustainability not only for the MCSC but also for the field. Mr. Caldwell explained that the MCSC needs to develop a plan on how to position the MCSC to deal with the loss of Governor Engler and Chairperson Engler as the Governor is serving his last term. Mr. Caldwell introduced the MCSC staff, new and old, and gave a brief description of their roles with the MCSC. Mr. Caldwell talked about the new standing committees that will be developed under the MCSC and how commissioners will then be working even closer with the MCSC staff. VII. New Business- Kyle Caldwell A. Michigan Community Service Commission Commissioner Retreat on September 24-25, 1999 Mr. Caldwell explained that the next commission meeting will be at Days Inn in Mackinaw City on September 24, 1999. Following the commission meeting there will be a reception at the Governor' s Residence at Mackinac Island. On September 25, 1999 there will be a commissioner retreat at Mackinac Island. Mr. Caldwell stated that there will be a facilitator for the retreat and other experts in the field to assist with the retreat. Chairperson Engler stated that she hopes all the commissioners would be able to attend and that this will be a very important retreat for everyone to attend. Mr. Caldwell explained the briefmg packet for the legislative breakfast that each commissioner received at the meeting. Mr. Caldwell gave a brief overview of how the packet was laid out and what information was covered in the briefing. Commissioner Cummings asked if commissioners would get a document that gave the history of our programs with a glossary of terms and an overview of the MCSC funding in preparation for the September Retreat. Mr. Caldwell stated the MCSC would assemble the packet. Vill. Public Comment Ms. Pfeiler introduced the staff of the Corporation for National Service-Detroit office. Mr. Caldwell introduced several special guests from the MCSC Cooper Country A.meriCorps program in the Upper Peninsula. Mr. Caldwell introduced Camille Johnson from the Lovelight Foundation and thanked her and Commissioner Cummings for their assistance in hosting the commission meeting. Commissioner Williams informed the commission that there had been a town meeting in Detroit and Harris Wofford was there and it was a very informative meeting. 10 �Mr. Caldwell stated that Harris Wofford had been in Lansing to do a demonstration project at Sleepy Hollow State Park. He also met with Chairperson Engler and attended a rally at Michigan State University the evening before his meetings in Detroit. Commission Orosz made a motion to adjourn the meeting. Commissioner McCarthy seconded the motion. The meeting was adjourned at 2:45 p.m. The next meeting will be September 24, 1999 in Mackinaw City. 11 � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Our State of Generosity Creator An entity primarily responsible for making the resource Grand Valley State University. Dorothy A. Johnson Center for Philanthropy Description An account of the resource Collection contains the records of four Michigan nonprofit organizations: Council of Michigan Foundations, Michigan Nonprofit Association, Michigan Community Service Commission, and the Johnson Center for Philanthropy at GVSU. The documents are compiled by the Johnson Center for Philanthropy, and records document the history of the organizations from the 1960s to the 2010s. Coverage The spatial or temporal topic of the resource, the spatial applicability of the resource, or the jurisdiction under which the resource is relevant 1968-2014 Source A related resource from which the described resource is derived <a href="https://gvsu.lyrasistechnology.org/repositories/2/resources/515">Our State of Generosity collection, JCPA-04</a> Rights Information about rights held in and over the resource <a href="http://rightsstatements.org/page/InC/1.0/?language=en">In Copyright</a> Subject The topic of the resource Dorothy A. Johnson Center for Philanthropy Council of Michigan Foundations Michigan Nonprofit Association Michigan Community Service Commission Dorothy A. Johnson Center for Philanthropy Charities Philanthropy and Society Fundraising Records Michigan Publisher An entity responsible for making the resource available Grand Valley State University Libraries, Special Collections and University Archives, 1 Campus Drive, Allendale, MI, 49401 Contributor An entity responsible for making contributions to the resource Council of Michigan Foundations; Michigan Nonprofit Association; Michigan Community Service Commission Identifier An unambiguous reference to the resource within a given context JCPA-04 Language A language of the resource eng Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Identifier An unambiguous reference to the resource within a given context JCPA-04_MCSC_1999-09-24_Minutes_1999-04-09 Title A name given to the resource Michigan Community Service Commission 1999-09-24 commission meeting minutes 1999-04-09 Creator An entity primarily responsible for making the resource Michigan Community Service Commission Description An account of the resource Michigan Community Service Commission 1999-09-24 commission meeting minutes 1999-04-09. Records are compiled in the Our State of Generosity collection by the Johnson Center, along with the files of the Michigan Nonprofit Association (MNA), the Michigan Community Service Commission (MCSC) and the Dorothy A. Johnson Center for Philanthropy. Originals are at the Michigan Community Service Commission. Subject The topic of the resource Dorothy A. Johnson Center for Philanthropy Charities Philanthropy and Society Fundraising Records Michigan Community Service Commission Michigan Format The file format, physical medium, or dimensions of the resource application/pdf Type The nature or genre of the resource Text Language A language of the resource eng Publisher An entity responsible for making the resource available Grand Valley State University Libraries, Special Collections and University Archives, 1 Campus Drive, Allendale, MI, 50047 Rights Information about rights held in and over the resource <a href="http://rightsstatements.org/page/InC/1.0/?language=en">In Copyright</a> Source A related resource from which the described resource is derived <a href="https://gvsu.lyrasistechnology.org/repositories/2/resources/515">Our State of Generosity collection, JCPA-04</a> Date A point or period of time associated with an event in the lifecycle of the resource 1999-09-24 https://digitalcollections.library.gvsu.edu/files/original/17577368189b0e87c28619357656a62a.pdf 640670461cf1e23befd0764a149bb968 PDF Text Text Michigan Alliance for Volunteers Draft Proposal Materials will be distributed at the September 24, 1999 meeting. Presentation by Kyle Caldwell, Executive Director Michigan Community Service Commission and Sam Singh, President and CEO Michigan Nonprofit Association �Sent By: MWEENICK; 617 787 3236; Aug-3 - 99 12:06PM; Page 2 /3 .. _. DRAfT "'"' Five Models of State Setvice Corrunission Structure Independent, NQn-ll'rofit State Setvke Commi'lsions The sutes of Nn,,da, OklahomtJ, Rh()d/ /J/arrdhavc all recognized indcpcndem non-profit organizations as rhe alternative administrative agtncic:~ fat the purposes of administering federal funds for service through the Corporation for National Sezvice. In each case, the state colllDli:ssion, as an independent non-pTofit, is free from a11y state gc)vt:mttlent restriction:~ on fu.mlraising. This enables the coiillllission to solicir and receive pri-vate .funds and £1Qcibly di:ru:ib~te those fund:; li.Ccol:lling to the guidelines of che donors- For compliance with CNS restrictions, fucdtai$ing activities must be clu.rged to non-CNS sources of revenue. These organ.i2arions fall und~r the Single Audit Act and engage independent firms to perform A-133 Audits on an :annual bjlsis to ensure rhe proper administration of funds from all sources, private, public 11-Ild non-profit. Commissiom Housed by Independent, Non-Profit Organizations • The MarsachrtS~tts commission is housed by the Massachusetts Yourh Service .All.ha.nce, !ln independent non-profit organization. Under tlW arrangement, the governor-appointed conunission has issued a competitive contract for rhe administrative functions of the com.mission's work. The staff of the non-profit act as the staff of the co.m.nlli;sion. The benefits of this structure are identical to those of commissions which are themselves non-prufia (see above) . The Massachm;etts cotnlni5s.ion currently receives state funding through 3 scpar-.ttc line item:; in the state budget, two Wider the Department of Ed1.1c;ation (~rvi~e Corps/AmeriCorps and Mento.ring) aJ1d one undet the Division of Employment and Training (ln- and After-school Service-learning). Each of these thtee line items .iJJ.cludes funds for dist:t:ibut.ioil llJ ptogro~tn.'i a:; wdl a:~ c:utnmi:;:~im~ operations. Comm.ii~Jio~ with DetUcated Companion Independent, Non-Profit Q,gan.i:r;ations 1he s~te service commissions of Florida, Katwu, Nebrosk.JJ, and Tt!:>("aJ have each est.ablished companion non-profit and foundation org.u1iutiom to fundraigc IUld admjnistcr the private fund". These commissions crea.red the companion non-profits themselves by identifying a smsll group of commissioners ~d/or other interested individu:lls to serve on non-profit's board and en~ging attorneys to :.tid in the: filing of IRS papers. Thcst nun-profit o:rg-.ull:t:ati.uns exist soldy fur the purpose of soliciting, receiving and distributing funds for the state service commissions to which they ue linked. In Nebraska, the non-profit companion functions with volunteer "suff'' and includes .in their fundr::ili;ing activities modest requests to cover their own overhead. including any staff rime necessary to adminisrer funds which are received The non-pmfir's board and oilier volunteers write proposals and make requests to support the administrative function:; of the ::!tat~.: Servta: COmmiSSlOll. Und~r the Florida ~tatute aeating tht: state c;otntni:;~iun, the ~otninist!iuu tnay dcdi~;atc :some of it:; staff to the opaat:ions of the companion c.oo-p.tofit, Volunteer Florida. This enables the non-profit to petform a wider variety of fWlcrions, including fund development, ptogtam operation, and trllining. These activities ruJ. fill under the expansive mandare of the Florida Commission w supporr commWl.ity service and volunreer programs from all streams of service, including Lhose oucside of che Corporntion for National Service. Ne-w Je=y Commi~~ion 011 N:uion1l md Commuuity Service �Sent By: MWEENICK; 617 787 3236; Aug -3 -99 12:06PM; Page 3/3 ··DRAFT •· The 'fe~s commission also has been charged with the broader mandate of the state; office on voluntccrism in addition to admj.nistering its national :~ctv1~c initiatives. lts foundation allows the commission co administer a number of state se:r:vi«:c and volunteer initiatives, such as an annual volunteer conference, which require the solicitation of sponsc:>1;1hips, donations, and in-kind gvods and !!ervices. The foundsatioo boord consists of form~r commissioners who ate fa.tnlliar with the work of the commission and understand the need to be responsive to the needs of rhc state service and volunteer network. Commission!! with Rehtionships with Private Gmnt Making Entities The Mm:Jiand and Mkmgan commissiun!:i each have unique .rehcionships with their local gtanr-making agencies or regional associations of grant-makers which enables the grant-maker or association to solicit and receive private funds which are then disttibuted to progr.uns or distributed to cover a.dmi.nistrative e..~enses of the commission. Although created as a separate statutory agency, the Michigan commillllion receives srate funds thtough two line items under their host agency. Sepante line items designate funds for commission <>petatiort and volunteer investment grants to communities. p~2 � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Our State of Generosity Creator An entity primarily responsible for making the resource Grand Valley State University. Dorothy A. Johnson Center for Philanthropy Description An account of the resource Collection contains the records of four Michigan nonprofit organizations: Council of Michigan Foundations, Michigan Nonprofit Association, Michigan Community Service Commission, and the Johnson Center for Philanthropy at GVSU. The documents are compiled by the Johnson Center for Philanthropy, and records document the history of the organizations from the 1960s to the 2010s. Coverage The spatial or temporal topic of the resource, the spatial applicability of the resource, or the jurisdiction under which the resource is relevant 1968-2014 Source A related resource from which the described resource is derived <a href="https://gvsu.lyrasistechnology.org/repositories/2/resources/515">Our State of Generosity collection, JCPA-04</a> Rights Information about rights held in and over the resource <a href="http://rightsstatements.org/page/InC/1.0/?language=en">In Copyright</a> Subject The topic of the resource Dorothy A. Johnson Center for Philanthropy Council of Michigan Foundations Michigan Nonprofit Association Michigan Community Service Commission Dorothy A. Johnson Center for Philanthropy Charities Philanthropy and Society Fundraising Records Michigan Publisher An entity responsible for making the resource available Grand Valley State University Libraries, Special Collections and University Archives, 1 Campus Drive, Allendale, MI, 49401 Contributor An entity responsible for making contributions to the resource Council of Michigan Foundations; Michigan Nonprofit Association; Michigan Community Service Commission Identifier An unambiguous reference to the resource within a given context JCPA-04 Language A language of the resource eng Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Identifier An unambiguous reference to the resource within a given context JCPA-04_MCSC_1999-09-24_Michigan-Alliance-for-Volunteers-Draft-Proposal Title A name given to the resource Michigan Community Service Commission 1999-09-24 commission meeting Michigan Alliance for Volunteers draft proposal Creator An entity primarily responsible for making the resource Michigan Community Service Commission Description An account of the resource Michigan Community Service Commission 1999-09-24 commission meeting Michigan Alliance for Volunteers draft proposal. Records are compiled in the Our State of Generosity collection by the Johnson Center, along with the files of the Michigan Nonprofit Association (MNA), the Michigan Community Service Commission (MCSC) and the Dorothy A. Johnson Center for Philanthropy. Originals are at the Michigan Community Service Commission. Subject The topic of the resource Dorothy A. Johnson Center for Philanthropy Charities Philanthropy and Society Fundraising Records Michigan Community Service Commission Michigan Format The file format, physical medium, or dimensions of the resource application/pdf Type The nature or genre of the resource Text Language A language of the resource eng Publisher An entity responsible for making the resource available Grand Valley State University Libraries, Special Collections and University Archives, 1 Campus Drive, Allendale, MI, 50046 Rights Information about rights held in and over the resource <a href="http://rightsstatements.org/page/InC/1.0/?language=en">In Copyright</a> Source A related resource from which the described resource is derived <a href="https://gvsu.lyrasistechnology.org/repositories/2/resources/515">Our State of Generosity collection, JCPA-04</a> Date A point or period of time associated with an event in the lifecycle of the resource 1999-09-24 https://digitalcollections.library.gvsu.edu/files/original/e787c29bc644466ca1780ce23a2e85e3.pdf 8bf5450e5275babc6f188933579cc7b6 PDF Text Text STATE OF MICHIGAN JOHN ENGLER, Governor MICHIGAN COMMUNITY SERVICE COMMISSION Chairperson Michelle Engler 111 George W. Romney Lansing , Telephone FAX Executive Director Kyle Caldwell S. Capitol Ave . Bldg ., 4th Floor Michigan 48913 (517) 335-4295 (517) 373-4977 MEMORANDUM TO: Kyle Caldwell FROM: Mary Grill RE: Michigan's AmeriCorps Promise Fellows Applications DATE: August 25, 1999 The purpose of this memo is to update you on the Michigan's AmeriCorps Promise Fellows continuation application process. The staff recommendations for funding will be an addendum distributed at the September 24, 1999 Commission meeting due to the following timeline. The MCSC received verbal notification on August 12, 1999 from the Corporation for National Service that Michigan is receiving continuation funding for the Fellows program. Proposals from Michigan's host sites for program continuation are due in our office no later than 5:00p.m. on Friday, September 3, 1999. They will be reviewed by staff and recommendations for funding made on September 16, 1999. These recommendations will be forwarded to you for approval at the September 24th Commission meeting. Thanks. � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Our State of Generosity Creator An entity primarily responsible for making the resource Grand Valley State University. Dorothy A. Johnson Center for Philanthropy Description An account of the resource Collection contains the records of four Michigan nonprofit organizations: Council of Michigan Foundations, Michigan Nonprofit Association, Michigan Community Service Commission, and the Johnson Center for Philanthropy at GVSU. The documents are compiled by the Johnson Center for Philanthropy, and records document the history of the organizations from the 1960s to the 2010s. Coverage The spatial or temporal topic of the resource, the spatial applicability of the resource, or the jurisdiction under which the resource is relevant 1968-2014 Source A related resource from which the described resource is derived <a href="https://gvsu.lyrasistechnology.org/repositories/2/resources/515">Our State of Generosity collection, JCPA-04</a> Rights Information about rights held in and over the resource <a href="http://rightsstatements.org/page/InC/1.0/?language=en">In Copyright</a> Subject The topic of the resource Dorothy A. Johnson Center for Philanthropy Council of Michigan Foundations Michigan Nonprofit Association Michigan Community Service Commission Dorothy A. Johnson Center for Philanthropy Charities Philanthropy and Society Fundraising Records Michigan Publisher An entity responsible for making the resource available Grand Valley State University Libraries, Special Collections and University Archives, 1 Campus Drive, Allendale, MI, 49401 Contributor An entity responsible for making contributions to the resource Council of Michigan Foundations; Michigan Nonprofit Association; Michigan Community Service Commission Identifier An unambiguous reference to the resource within a given context JCPA-04 Language A language of the resource eng Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Identifier An unambiguous reference to the resource within a given context JCPA-04_MCSC_1999-09-24_MI-AmeriCorps-Promise-Fellows-Apps Title A name given to the resource Michigan Community Service Commission 1999-09-24 commission meeting Michigan's AmeriCorps promise fellows applications Creator An entity primarily responsible for making the resource Michigan Community Service Commission Description An account of the resource Michigan Community Service Commission 1999-09-24 commission meeting Michigan's AmeriCorps promise fellows applications. Records are compiled in the Our State of Generosity collection by the Johnson Center, along with the files of the Michigan Nonprofit Association (MNA), the Michigan Community Service Commission (MCSC) and the Dorothy A. Johnson Center for Philanthropy. Originals are at the Michigan Community Service Commission. Subject The topic of the resource Dorothy A. Johnson Center for Philanthropy Charities Philanthropy and Society Fundraising Records Michigan Community Service Commission Michigan Format The file format, physical medium, or dimensions of the resource application/pdf Type The nature or genre of the resource Text Language A language of the resource eng Publisher An entity responsible for making the resource available Grand Valley State University Libraries, Special Collections and University Archives, 1 Campus Drive, Allendale, MI, 50045 Rights Information about rights held in and over the resource <a href="http://rightsstatements.org/page/InC/1.0/?language=en">In Copyright</a> Source A related resource from which the described resource is derived <a href="https://gvsu.lyrasistechnology.org/repositories/2/resources/515">Our State of Generosity collection, JCPA-04</a> Date A point or period of time associated with an event in the lifecycle of the resource 1999-09-24 https://digitalcollections.library.gvsu.edu/files/original/d06f40c10eb47c8f325db96dc071d451.pdf 3343fbdb276972b002eb93815315a657 PDF Text Text Michigan's AmeriCorps Promise Fellows Funding Recommendations Year Two: 1999-2000 Application # Applicant Organization #of Fellows Requested Amount of Funds Requested Staff Recommendation APFOO- 01 Capital Area Community of Promise Capital Area United Way 2 $22,300 Provisional Funding at requested level APF00-02 Isabella County Community of Promise Big Brothers Big Sisters oflsabella County 1 $11,150 Provisional Funding at requested level APF00-03 Delta County Community of Promise Pathways To Healthy Living 1 $11,150 Provisional Funding at requested level APF00-04 Marquette & Alger Counties' Promise Marquette Alger Intermediate School District 1 $11,150 Provisional Funding at requested level APF00-05 Chippewa County Community of Promise Eastern UP Community Foundation Alliance 1 $11,150 Provisional Funding at requested level APF00-06 Grand Rapids Community of Promise Heart of West Michigan United Way 5 $55,750 Provisional Funding at requested level APF00-07 Montcalm County Community ofPromise EightCAP, Inc. 2 $22,300 Provisional Funding at requested level 13 $144,950 7 - Provisional Funding at requested level Total �Michigan Community Service Commission Initiatives and Funding Executive Office Finance and Administration Programs Outreach & Fund Development Kyle Caldwell, Executive Director Garry Gross, Director Paula Kaiser, Director Lindy Reurink Lange, Director Revenue Sources Public Sources Corporation for National Service 1998 Total: $4,947,894 74% of all MCSC Funding AmeriCorps $4,292,342.00 Learn & SERVE School Based $830,078 (Mich. Dept. of Ed.) Learn & SERVE Community Based $151,500 PDAT (Program Development and Training) $150,000 $354,052 Administration Funds State of Michigan 1998 Total: $1,609,452 22% of all MCSC Funding $438,500 Administration Funds $1,000,000 Volunteer Investment Grants Funds Private Sources 1998 Total: $273,635 4% of all MCSC Funding Allstate Ameritech Blue Cross I Blue Shield of Michigan Ford Foundation WK. Kellogg Foundation Other Sources Tobacco Settlement Funds Revised Septembei-, 2~1 . 1999 Unknown, but initial estimates start at $2 million annually for a decade or longer. (1999) �C O RP O R,ATi: ON MICIDGAN EO . R. ~N .·. :A"r' if'O .N A L . At a Glance ·~. ['ISER VE CE AmeriCorps AmeriCorps*State Corporation for National Service Funding I $4,060,381 Program Sites 23 Members 1,154 AmeriCorps*National 11 126 $411 ,412 AmeriCorps*VISTA 40 149 $1,899,750 2 AmeriCorps*NCCC AmeriCorps Promise Fellows N/A NIA 3 AmeriCorps Total Learn and Serve America K-12 School-based programs NIA 2 14 $158,000 76 1,443 $6,529,543 Grantees Subgrantees Participants 38,992 1 39 Funding $830,078 Community-based programs 1 9 2,580 $175,000 Learn and Serve America Total 2 48 41,572 $1,005,078 Projects 17 Participants 10,872 Funding $1,105,734 Foster Grandparent Program 18 1,348 $2,998,270 Senior Companion Program 9 596 $868,839 44 12,816 $4,972,843 55,831 $12,507,464 National Senior Service Corps Retired and Senior Volunteer Program National Senior Service Corps Total Total National Service Resources 122 48 1 This figure does not include the education award that each AmeriCorps member receives after completing a term of service. 1 Michigan is served by the AmeriCorps*NCCC campus located in Denver, Colorado. In the past year, AmeriCorps*NCCC teams have served on projects in Detroit, Houghton, Lansing, and Oscoda. 3 AmeriCorps Promise Fellows are AmeriCorps members who lead community efforts to provide the fundamental resources for children and youth identified at the 1997 Presidents' Summit for America's Future. This initiative is a partnership between AmeriCorps and America's Promise -- The Alliance for Youth, led by General Colin Powell. �Michigan Community Service Commission Initiatives and Supervision Responsibilities Revenue Sources Finance and Administration Executive Office Programs Outreach & Fund Development Public Sources Corporation for National Service 1998 Total: $4,947,894 74% of all MCSC Funding AmeriCorps • Grantee Financial Compliance • 22 programs • 1,154 members Learn & SERVE School Based • Grantee Financial Compliance • 39 programs • 38,992 participants Learn & SERVE Community Based • Grantee Financial Compliance • 9 programs • 2,580 participants PDAT (Program Development and Training) • Grantee Financial Compliance • Trainings for AmeriCorps, Learn & SERVE, and other national service programs • PDAT Coordinator • Publications for grantees • Volunteerism S uperConference Scholarships • Website • Salaries & travel • Contracts and Grants • Annual Budgets • Grantee Financial Compliance • Salaries & travel • Salaries & travel • Salaries & travel • Supplies, equipment, space, etc. • Contracts and grants • Annual budget creation and monitoring • Grantee financial compliance visits • Indirect costs • Salaries & travel • Supplies, equipment, space, etc. • Salaries & travel • Supplies, equipment, space, etc. Administration Funds of Michigan Administration Funds • Salaries & travel 1998 Total: $1,609,452 22% of all MCSC Funding • Salaries & travel • Supplies, equipment, space, etc. Volunteer Investment Grants Funds • 18 programs (communities) • generated $1.63 million in local endowments Work Project Funds • 20 Michigan's Promise Communities • 5 Michigan CARES Communities Allstate Ameritech Blue Cross I Blue Shield of Michigan Ford Foundation W.K. Kellogg Foundation • Annual contract with the Council of Michigna Foundations for grants to Community Foundations for adult and youth health issues �Michigan Community Service Commission Staffing by Division Executive Office Finance and Administration Programs Outreach & Fund Development Senior Staff* *Kyle Caldwell Executive Director *Garry Gross Director *Paula Kaiser Director *Lindy Reurink Lange Director Support Staff *Mary Estrada Adminisrrative Assistant Jennifer Forbes Jennifer Forbes Administrative Assistant Administrative Assistant Kathie Vasillion Administrative Support Initiatives/Programs/ Responsibilities AmeriCorps William Heuer Program Development Coordinator Support Staff Laura Wieber Administrative Support Learn & SERVE School Based Angelia Salas Program Development Coordinator Learn & SERVE Community Based Angelia Salas Program Development Coordinator Barbara Knutson Michigan Dept. of Ed. PDAT (Program Development and Training) Michigan 's Promise Michigan 's AmeriCorps Promise Fellows Mary Grill Michigan ' s Communities of Michigan CARES Mary Grill Michigan's Communities of Promise Coordinator Paula Kaiser Director Support Staff Tara Hulbert Administration Funds Volunteer Investment Grants Funds Angelia Salas Program Development Coordinator Barbara Knutson Michigan Dept. of Ed. Work Project Funds Paula Kaiser Dir. Programs Communication (publications) Maria Santana Communications Coordinator ConnectMichigan Campaign Lindy Reurink Lange Dir. Outreach & Fund Dev. American Association of State Service Commissions (Ford Foundation) FOCUS on Youth � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Our State of Generosity Creator An entity primarily responsible for making the resource Grand Valley State University. Dorothy A. Johnson Center for Philanthropy Description An account of the resource Collection contains the records of four Michigan nonprofit organizations: Council of Michigan Foundations, Michigan Nonprofit Association, Michigan Community Service Commission, and the Johnson Center for Philanthropy at GVSU. The documents are compiled by the Johnson Center for Philanthropy, and records document the history of the organizations from the 1960s to the 2010s. Coverage The spatial or temporal topic of the resource, the spatial applicability of the resource, or the jurisdiction under which the resource is relevant 1968-2014 Source A related resource from which the described resource is derived <a href="https://gvsu.lyrasistechnology.org/repositories/2/resources/515">Our State of Generosity collection, JCPA-04</a> Rights Information about rights held in and over the resource <a href="http://rightsstatements.org/page/InC/1.0/?language=en">In Copyright</a> Subject The topic of the resource Dorothy A. Johnson Center for Philanthropy Council of Michigan Foundations Michigan Nonprofit Association Michigan Community Service Commission Dorothy A. Johnson Center for Philanthropy Charities Philanthropy and Society Fundraising Records Michigan Publisher An entity responsible for making the resource available Grand Valley State University Libraries, Special Collections and University Archives, 1 Campus Drive, Allendale, MI, 49401 Contributor An entity responsible for making contributions to the resource Council of Michigan Foundations; Michigan Nonprofit Association; Michigan Community Service Commission Identifier An unambiguous reference to the resource within a given context JCPA-04 Language A language of the resource eng Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Identifier An unambiguous reference to the resource within a given context JCPA-04_MCSC_1999-09-24_MI-AmeriCorps-Funding-Recommendations Title A name given to the resource Michigan Community Service Commission 1999-09-24 commission meeting Michigan's AmeriCorps funding recommendations Creator An entity primarily responsible for making the resource Michigan Community Service Commission Description An account of the resource Michigan Community Service Commission 1999-09-24 commission meeting Michigan's AmeriCorps funding recommendations. Records are compiled in the Our State of Generosity collection by the Johnson Center, along with the files of the Michigan Nonprofit Association (MNA), the Michigan Community Service Commission (MCSC) and the Dorothy A. Johnson Center for Philanthropy. Originals are at the Michigan Community Service Commission. Subject The topic of the resource Dorothy A. Johnson Center for Philanthropy Charities Philanthropy and Society Fundraising Records Michigan Community Service Commission Michigan Format The file format, physical medium, or dimensions of the resource application/pdf Type The nature or genre of the resource Text Language A language of the resource eng Publisher An entity responsible for making the resource available Grand Valley State University Libraries, Special Collections and University Archives, 1 Campus Drive, Allendale, MI, 50044 Rights Information about rights held in and over the resource <a href="http://rightsstatements.org/page/InC/1.0/?language=en">In Copyright</a> Source A related resource from which the described resource is derived <a href="https://gvsu.lyrasistechnology.org/repositories/2/resources/515">Our State of Generosity collection, JCPA-04</a> Date A point or period of time associated with an event in the lifecycle of the resource 1999-09-24