582 24 26018 https://digitalcollections.library.gvsu.edu/files/original/5e561d78a468af3329ab66f095aa6d4b.pdf 7fb40edb05844770217c1d3c624bfbda PDF Text Text JOHN ENGLER , Governor MICHIGAN COMMUNITY SERVICE COMMISSION 111 George W. Romney Lansing , Telephone : FAX: Chairperson Russell G. Mawby Executive Director Kyle Caldwell S. Capitol Ave. Bldg ., 4th Floor Michigan 48913 (517) 335-4295 (517) 373-4977 MEMORANDUM TO: Members of the Executive Committee Julie F. Cummings, Michelle Engler, Russell G. Mawby, Vivian Pickard, Terry Pruitt FROM: Kyle Caldwell, Executive Director RE: Executive Committee Meeting of 11/17/00 DATE: November 20, 2000 /1- On November 17, 2000 the Executive Committee meeting was held via conference call and included Michigan Community Service Commission (MCSC) Chair, Russell G. Mawby; Vice Chairperson, Terry Pruitt; Commissioner Vivian Pickard and Executive Director, Kyle Caldwell. Commissioner Engler and Commissioner Cummings were unable to attend. The agenda included five review and two approval items. Each is explained in the order they were addressed (see agenda attached). Review of latest staff recommendations for MCSC future goals and direction. (See document distributed at September 13, 2000 meeting.) The committee concurred with the staff recommendations included in the Future Goals document and asked that the staff include a brief summary of the document to be distributed with the commissioners' packets for the 12/08/00 meeting. Discuss the ConnectMichigan Alliance The list of MCSC designees to the ConnectMichigan Alliance (CMA) board of directors was shared with the committee along with a list of the names appointed by the other partnering organizations (see list attached). Committee members were informed that the kick-off of the CMA campaign would take place during a short program added to the Michigan Nonprofit Association lOth Anniversary Celebration on December 19, 2000. Commissioners will be receiving an invitation in the mail. The Campaign Leadership will consist of Julie Cummings, Michelle Engler, William Richardson. 06 PAINTED ON RECYCLED PAPER �Update on Volunteer Centers of Michigan response to staff recommendations for Volunteer Investment Grants. The MCSC received notice from three communities that they would not be participating in this year's Volunteer Investment Grant (VIG) program because of the burden that the increased match requirements placed on their organizations. Committee members were informed that the current enrollment of VIG grantees for the FY 2001 application process was nearly the same as previous years and that the modifications did not affect the overall disbursement of funds rate. What is not yet known is the impact on returning applicants. That issue will be studied in the staff's analysis of the program over the course of this fiscal year. Funding Modifications & Recommendations The staff requested approval for two modifications to the AmeriCorps application process for this fiscal year and approval for the latest VIG program applicants. These modifications needed immediate approval to develop and distribute the applications as soon as possible. The VIG approvals were needed to expedite the grant awards. Michigan's AmeriCorps a. Staff requested that the MCSC, through its latest Request For Proposal (RFP), announce that it is reserving the right to reduce or deny Michigan's AmeriCorps funding to any and all nonprofit organizations that currently receive direct national service funding from the Corporation for National Service. This modification is in response to the FY 2001 federal Health and Human Services budget that recently was approved by Congress and that sets aside over $26 million (in state designated funding) in unrestricted funding to support a handful of national nonprofit organizations. The Committee approved the modification. b. Staff requested permission to modify the grant management process to allow for a planning grant stage that would be available to new Michigan's AmeriCorps grantees. This grant would allow for $15,000 to be available for a 90-day period that allows for the development of the grantee's personnel, administrative and financial systems. Provided that the grantee meets or exceeds the performance measures laid out in the beginning of the application process, they would receive the remainder of the operational grant funds. Unsuccessful grantees would not receive operational funds, but would be supported by the MCSC program staff to aid in their preparation for start up in future years should they decide to proceed. The Committee approved the modification with a number of recommendations. • The staff should look into the funding processes used by other organizations to determine whether 90 days is sufficient time for the planning stage. • The staff should ensure that the specific performance standards and success benchmarks are clearly articulated in advance and that the applicants fully understand what is expected of them. • The staff should be restrictive in the allocation of planning grant resources and limit them to new applicants or those whose administrative systems would benefit from a planning stage. 2 �Volunteer Investment Grants After a peer and staff review of the new applications for FY 2001 and requested increases for FY 2000 funds, the staff recommended the approval of funding for 15 Volunteer Investment Grants. One applicant was not recommended for funding. Staff will work with the applicant to help them strengthen their application for the next funding cycle. The Committee approved the recommendations. Annual Performance Review of Executive Director The Committee was reminded that a performance review of the Executive Director was due. Commissioner Pruitt volunteered to oversee the process as he has done in years past. A survey will be distributed to the Commissioners with instructions and a return envelope. The process will be explained to the full Commission at the December 8, 2000 meeting. Agenda for December 8, 2000 Meeting The Committee reviewed the draft December 8, 2000 meeting agenda and modified the order by moving the Board Development Committee Report to the beginning of the meeting, including time for a presentation by General Motors (the host for the meeting), and by adding the Legislative Breakfast and future commission meeting dates to "new business" items. The meeting adjourned at 11:03 a.m. 3 �Michigan Community Service Commission Executive Committee Agenda November 17, 2000 I. Review of latest staff recommendations for MCSC future goals and direction. (See document distributed at September 13, 2000 meeting.) II. Discuss recommendations to the ConnectMichigan Alliance Board of Directors. III. a. Three MCSC designated positions b. Eight "at large" designated positions ConnectMichigan Alliance Campai~:n Leadership Meeting a. Save The Date! December 19, 2000. b. Short program added to the MNA lOth Anniversary Celebration c. Introduction of Campaign Leadership Julie Fisher Cummings Michelle Engler William Richardson IV. Update on Volunteer Centers of Michigan's response to staff recommendations for Volunteer Investment Grants. V. Funding Modifications (approval items) a. Michigan' s AmeriCorps Program b. Volunteer Investment Grant Program VI. Annual Performance Review of Executive Director VII. Review Draft of December 8, 2000 Agenda �ConnectMichigan Alliance Board of Directors (Commitments as of November 2, 2000) Name Representation 1. Michelle Engler, First Lady of Michigan MCSC 2. Terry Pruitt, Dow Corning MCSC 3. Julie Cummings, Lovelight Foundation MCSC 4. Edward Blews, Association of Private Colleges & Universities MNA 5. Anne Rosewarne, Michigan Health Council MNA 6. Carolyn Bloodworth, Consumers Energy Foundation MNA 7. Barbara Meiras, Davenport University MCC 8. Juan Olivarez, Grand Rapids Community College MCC 9. Eric Gilbertson, Saginaw Valley State University MCC 10. Aaron Cantrell, Volunteer Services of Kalamazoo VCM 11. Kathy Rossow, SW MI Volunteer Center VCM 12. Judy Tymowicz, Albion Volunteer Services Organization VCM Eight At Large Members Dottie Johnson (tentative) Large � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Our State of Generosity Creator An entity primarily responsible for making the resource Grand Valley State University. Dorothy A. Johnson Center for Philanthropy Description An account of the resource Collection contains the records of four Michigan nonprofit organizations: Council of Michigan Foundations, Michigan Nonprofit Association, Michigan Community Service Commission, and the Johnson Center for Philanthropy at GVSU. The documents are compiled by the Johnson Center for Philanthropy, and records document the history of the organizations from the 1960s to the 2010s. Coverage The spatial or temporal topic of the resource, the spatial applicability of the resource, or the jurisdiction under which the resource is relevant 1968-2014 Source A related resource from which the described resource is derived <a href="https://gvsu.lyrasistechnology.org/repositories/2/resources/515">Our State of Generosity collection, JCPA-04</a> Rights Information about rights held in and over the resource <a href="http://rightsstatements.org/page/InC/1.0/?language=en">In Copyright</a> Subject The topic of the resource Dorothy A. Johnson Center for Philanthropy Council of Michigan Foundations Michigan Nonprofit Association Michigan Community Service Commission Dorothy A. Johnson Center for Philanthropy Charities Philanthropy and Society Fundraising Records Michigan Publisher An entity responsible for making the resource available Grand Valley State University Libraries, Special Collections and University Archives, 1 Campus Drive, Allendale, MI, 49401 Contributor An entity responsible for making contributions to the resource Council of Michigan Foundations; Michigan Nonprofit Association; Michigan Community Service Commission Identifier An unambiguous reference to the resource within a given context JCPA-04 Language A language of the resource eng Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Identifier An unambiguous reference to the resource within a given context JCPA-04_MCSC_2000-12-08_Executive-Committee-Meeting Title A name given to the resource Michigan Community Service Commission 2000-12-08 commission meeting executive committee meeting Creator An entity primarily responsible for making the resource Michigan Community Service Commission Description An account of the resource Michigan Community Service Commission 2000-12-08 commission meeting executive committee meeting. Records are compiled in the Our State of Generosity collection by the Johnson Center, along with the files of the Michigan Nonprofit Association (MNA), the Michigan Community Service Commission (MCSC) and the Dorothy A. Johnson Center for Philanthropy. Originals are at the Michigan Community Service Commission. Subject The topic of the resource Dorothy A. Johnson Center for Philanthropy Charities Philanthropy and Society Fundraising Records Michigan Community Service Commission Michigan Format The file format, physical medium, or dimensions of the resource application/pdf Type The nature or genre of the resource Text Language A language of the resource eng Publisher An entity responsible for making the resource available Grand Valley State University Libraries, Special Collections and University Archives, 1 Campus Drive, Allendale, MI, 50159 Rights Information about rights held in and over the resource <a href="http://rightsstatements.org/page/InC/1.0/?language=en">In Copyright</a> Source A related resource from which the described resource is derived <a href="https://gvsu.lyrasistechnology.org/repositories/2/resources/515">Our State of Generosity collection, JCPA-04</a> Date A point or period of time associated with an event in the lifecycle of the resource 2000-12-08 https://digitalcollections.library.gvsu.edu/files/original/2959a5575c9d4d340ffde2459dc30468.pdf a59e58c4525db5255c1b5957cd740e70 PDF Text Text 2000 Fall A publication of the ConnectMichigan Campaign and the Michigan Community Service Commission FIRST YouTH LEADERSHIP FoRUM HELD AT MSU By Gerry Mutty Executive Director of the Michigan Commission on Disability Concerns Providing an opportunity for young people with disabilities to gain skills needed to develop and achieve civic, academic and career goals was the purpose of a forum held recently at Michigan State University according to Douglas Howard, director of the Family Independence Agency. leadership training program based on leadership by example; successful adults with disabilities serve as mentors during the Forum. The program was coordinated by the Michigan Commission on Disability Concerns (MCDC) Pictured is the first class of the Michigan Youth Leadership Forum (MYLF), a program designed by MCDCIFIA to establish new leaders sensitive to the issues and needs of people with disabilities. Twenty-five high school students with disabilities from 15 counties in Michigan came together to take part in the first Michigan Youth Leadership Forum (MYLF), July 16-20, 2000, on the MSU campus. The MYLF is a and the Family Independence Agency, in conjunction with representatives from 25 other agencies. Commission Chairperson Lydia Graber said, "The goal of this Forum is simple; develop tomorrow's disability leaders RussELL MAwsv NEw Mcsc CHAIR Long time philanthropist and proponent of community service, Russell Mawby, was named Chair of the Michigan Community Service Commission by Governor John Engler. "Russ Mawby's reputation as a leader and mentor is well known throughout Michigan and I can't think of anyone who is more qualified to lead Michigan's service and volunteerism efforts," said Governor Engler when he announced Mawby's appointment on August 14,2000. Dr. Mawby follows First Lady Michelle Engler who remains an active member of the MCSC. "As I step down as chair of the Michigan Community Service Commission with some sadness I am also optimistic because I know I am leaving the Commission in good hands." (cont'd on page 6, see Mawby) (continued on page 4, see MYLF) VOLUNTEER CENTERS OF MICHIG~N ~ Michigan Nonprofit Association Council of MICHIGAN FOUNDATIONS �"There is always something that a person with a disability can do." Cathie Yeloushan TECHNOLOGY IMPACTS QUALITY OF LIFE NATIONAL SERVICE A combination of access to technology and personal comfort levels toward people with disabilities has an impact on their quality of life. According to an advocacy organization in Jackson that has helped level the playing field for 75 years for people with disabilities, this is particularly true if you are an employer. "The unknown factor and comfort levels prevent some people in the business community from hiring people with disabilities," said Karen Prater, director of DisAbility Connections, citing that the unemployment rate among people with disabilities is between 60 and 70 percent. Prater believes that making technology and adaptation devices more accessible to people with disabilities allows them to mainstream, which has an impact on how people with disabilities are seen, which in turn helps people adjust their comfort levels. At DisAbility Connections, (formerly Handicapped Children & Adults and United Cerebral Palsy) Prater, her staff and volunteers provide people that have disabilities with skills that can lead to self-sufficiency, selfconfidence and employment. Prater said that a misperception exists among employers that the cost of special accommodations is high. ENCOURAGES EvERYONE To SERVE Computers with special equipment and adaptations as shown in this photo allow people with limited dexterity and mobility to use computers. "An employer may feel that adaptation devices are going to be very expensive when in actuality, those adaptations may be less than $500.00 a person," she said. Cathie Yeloushan agrees that technology increases the potential for employment for people with a disability and can have a strong impact on the quality of life for a person with a disability. "It helped me tremendously," she said. Ms. Yeloushan has Cerebral Palsy which makes writing difficult. Ms. Yeloush an has been doing data entry and bookkeeping for the agency for 15 years and insists that the computer helps her a great deal in getting her job done. She reminds us that "There is always something a person with a disability can do." For information about DisAbility Connections (formerly Handicapped Children & Adults and United Cerebral Palsy) call (517) 782-6054. 2 Michigan's AmeriCorps is working to recruit persons with disabilities in its work to build stronger communities. Working with a number of human services agencies, the Michigan Community Service Commission (MCSC) is developing a plan to use creative partnerships, media messages and cutting edge technologies to recruit and place persons with disabilities in Michigan's AmeriCorps programs. This plan is being underwritten in part by the Corporation for National Service. The MCSC, its partners and its grantees will assess current sites to ensure accommodation-friendly environments, recruit programs to work on issues important to the Disability Community and provide information on AmeriCorps in accessible formats . For additional information regarding this or other MCSC initiatives, please contact the MCSC at (517) 335-4295 or visit the MCSC website at www.state. mi. us/ career/mcsc. ·- �"Barriers must be broken." Susan Witt, Tip of the Mitt: Michigan's AmeriCorps CIRCLE oF FRIENDS CoNTRIBUTE To SuccEss We turn our heads, we cross the street, we pretend not to see them. These are behaviors we display to people with physical disabilities not because we don't care, but because we are uncomfortable or don't know what to do when face-to-face with a person with a disability. Susan Witt and Teresa Trudeau, colleagues at Tip of the Mitt: Michigan's AmeriCorps program, believe those behaviors are based on misperceptions. Witt, director of the program, believes the best way to eliminate misperceptions is to make people w ith disabilities visible in the community. "Until people with disabilities are visible in the community, people will never fully understand how much a person with a disability has to offer." Susan Witt, Tip of the Mitt: Michigan's AmeriCorps In this program, each AmeriCorps member recruits volunteers to be companions to individuals with developmental disabilities. By doing this, members increase the community's knowledge and understanding of people with developmental disabilities by involving them in community activities and by developing a "circle offriends" for the individual. The circle offriends concept is central to the program design. Volunteer friends recruited will remain companions even after the AmeriCorps members' teim expires. "Until people with disabilities are visible in the community, people will never fully understand how much a person with a disability has to offer," said Witt. "We are trying to help everyone with barneyb@s tate.mi. us. r----------------------------------------~ I I I I I I I Whars In A Name? An individual doesn't have to be an insensitive person to say something insensitive. Below are excerpts from the brochure Whars In A Name? distributed and created by the Family Independence Agency/Michigan Commission on Disabilify Concerns. Please clip this out and keep it handy or share it with someone you think could use a refresher course on I II I I proper terminology. Appropriate terms are in blue. immediately followed by the inappropriate terms in red. Person with a disabilify. Disabled person, cripple, crip, gimp. Person who has mental or physical disabilities. Disabled victim, unfortunate victim, invalid, abnormal, deformed. Person without a disabilify. Normal, complete, whole. Person who has a mobility impairment; wheelchair user; or a person who uses a wheelchair. Wheelchair bound; confined to a wheelchair; wheelchair victim Person with quadriplegia; paraplegia, person who is paralyzed, or person who uses a wheelchair. Quad, quadriplegic, paraplegic. I I Person with a mental illness or disability. Mental deviant, crazy, insane. Person with mental retardation; Retard, feebleminded, mentally deficient or defective. Person who is deaf or hard of hearing; Deaf mute, deaf and dumb, hearing impaired, hearing disabled. Person with a brain injury. Brain damage. Person of short stature, dwarf, little person; Midget. Person with arthritis. The arthritic. Person with Down Syndrome. Mongoloid. L----------------------------------------~ 3 �"We need to develop the next generation of leaders in the disability community. .. the MYLF provides a erect o ortunit to be in that develo ment." Ger Mutt , Executive Director, MCDC MYLF (continued from front page) today." She added, "The Forum was a huge success. Mentors, as well as students, were asking to come back next year!" Disabilities Act, employment, assistive technology, education, community living, and "How a Bill Becomes a Law." "Students are encouraged to take on leadership roles not only with disability groups, but also with civic groups in government and in business," said Mr. Howard who commended the program as innovative and the first of its kind in Michigan. The intensive five-day program included sessions on disability history, the Americans with Among the highlights of the MYLF was a mock debate in the House Appropriations Room in the State Capitol. Students carried on a spirited and well-thought-out debate on an issue which they had selected as a group. "I learned much more about myself, that I have the courage to do this. Before I would have never participated in a debate," commented Erin Shannon, a student delegate from Midland. "We need to develop the next generation of leaders in the disability community," said Gerry Mutty, Executive Director of the Commission. "The MYLF · provides a perfect opportunity to begin that development." Students attended the MYLF free of charge, thanks to the generous contributions of General Motors, the President's Committee on Employment of People with Disabilities, iCan, Inc., the Michigan Developmental Disabilities Council, and several other state and private agencies. For more information about MYLF or the MCDC call (517) 334-8989. STUDENT PUTS HEART IN THE HEART OF WEST MICHIGAN Weighing in at two pounds when he was born and legally blind since he was one month old, Josh Thome says his Cerebral Palsy adds to his determination. According to Josh, he takes on different challenges and activities because they have helped him broaden and develop his skills. Skills that he applies to every aspect of his life. For almost eight months, Josh has volunteered one day a week at the Heart of West Michigan United Way in Grand Rapids where he assists in many areas of the organization. Beyond being an exemplary volunteer, Josh is also extremely athletic. He partici- Josh Thome (left) was nominated by Rene Palileo (right) for his exemplary work at the Heart of West Michigan United Way where Josh has volunteered weekly for eight months. pates in the Cerebral Palsy /Les Autres Sports Association Victory Games. This is Josh's 11th year competing in the CP /LA Victory Games. He is a member of the Grand Rapids Eagles-a team made up of people with disabilities-and competes nationally in cross country and track. 4 The staff of Heart of West Michigan United Way have welcomed Josh's ethic of hard work, but more importantly his caring heart. In each issue of the CMNL, an outstanding volunteer is recognized. If you would like to nominate an outstanding volunteer, contact Maria Santana at (517) 335-7951 or garciaml@state.mi.us. �"It is estimated that as many as 20 percent of the population have some kind of learning disability." Herb Yamanishi, Learning Disability Association of Michigan LD: THE HIDDEN DISABILITY By Herb Yamanishi, Learning Disability Association of Michigan Commonly referred to as the "hidden disability" a Learning Disability usually affects people with average or above average intelligence who are unable to perform up to "normal" expectations. Learning Disabilities (LD) are disorders manifested by significant difficulties in the acquisition and use of listening, speaking, reading, writing, reasoning, or mathematical abilities. LD's have distinct characteristics and should not be confused with mental retardation, autism, deafness, blindness and behavioral disorders. It is estimated that as many as 20 percent of the population have some kind of learning disability according to recent research studies conducted through the National Institute of Health on reading disabilities. Learning Disabilities are a lifelong condition and may manifest themselves in different ways. While there is no "cure" for LD, people can compensate for their difficulties with appropriate intervention, support and accommodations. The Learning Disabilities Association of Michigan (LDA of Michigan) seeks to enhance the quality of life for all individuals with learning disabilities and relies on its 2,200 members to meet its mission. Parent volunteers have enabled the organization to sustain itself since 1965. LDA of Michigan volunteers provide education and training, advocacy and support services, as well as fund raising and direction with regard to research. Volunteers also develop and operate the chapters of the organization in Washtenaw County and West Michigan. Volunteers advocate in public schools on behalf of students, serve on the Board of Directors and provide consultation and support to parents of children and adults with Learning Disabilities. This article was submitted by the Learning Disability Association of Michigan. For additional information about LOA of Michigan, contact Herb Yamanishi at 888-597-7809 or 517-485-8160 or e-mail ldami@aol.com. Volunteers play a substantial role in providing services to persons with Learning Disabilities and their parents. Special Needs; Special Fun Reflections of a Promise Fellow For Karie Donaldson, working with youth and adults that have special needs has been one of the most rewarding experiences since becoming an AmeriCorps Promise Fellow. "Being an AmeriCorps Promise Fellow has given me several opportunities to participate in and organize activities that benefit youth, particularly children that are emotionally mentally impaired (EMI)," said Ms. Donaldson. She is particularly proud of one EMI class that developed a mentoring relationship with younger EMI children. Another opportunity includes working with Special Olympics. "Area Six Special Olympics allowed me to coordinate events and teach youth to train athletes for local and state competition," she said, adding "It has been a very gratifying experience to witness the athletes become gold medalists and the teens become confident that they had made a difference and that they too were winners." 'l:h~re have been many experiences but Ms. Donaldson sums it up like this: "Fulfilling America's Promise has allowed others and myself to assess the true value of individuals in our community." For more information about AmeriCorps Promise Fellows contact Beth Barney at the MCSC at (517) 335-7952 or e-mail barneyb@s tate. mi. us. 5 �-r MICHIGAN COMMUNITY SERVICE COMMISSION GEORGE W. ROMNEY BLDG. , 4TH FLOOR 111 S. CAPITOL AVENU E LANS ING , Ml 48913 FIRST CLASS MAIL U.S. POSTAGE PAID LANSING Ml PERMIT NO. 1200 www. websi"tes/u/canluse For great information connect to the following websites: Advocacy, Inc., www.advocacyinc.org Cornucopia of Disabili1y Information/http://codi.buffalo.edu/ Department of Justice American's With Disabilities Act Special Report/www.usdoj.gov Disabili1y & Business Technical Assistance Centers/www.adata.org/dbtac.htm Fostering Diversi1y in your Volunteer Program/http://www.cybervpm.com/divers.htm Individuals with Disabilities Education Act/www.ed.gov/offices/OSERS/IDEAI Individuals with Disabilities Can Contribute, PDF resource/Author: RobinVue-Benson/http://umn.edu/-serve/ res/mono/srvrvlnl.pdf learning Disabilities Association of Michigan/e-mail/ldami@aol.com Michigan Commission on Disabili1y Concerns FIA/www.mfia.state.mi.us/mcdc/mcdc.htm Presidenrs Committee on Employment of People with Disabilities/www50.pcepd.gov/pcepd Mawby (cont'd from front page) Russ Mawby is also chairman emeritus and trustee of the W.K. Kellogg Foundation. Mawby served as a program officer, vice president, CEO and Chairman of the Foundation during his 36 year tenure. A former professor at Michigan State University, he later served as a member of MSU' s Board of Trustees, which he chaired in 1995. Mawby was appointed by Governor Engler to the Lieutenant Governor's Children's Commission from 1995 to 1996. While serving as CEO and chairman of the W.K. Kellogg Foundation, Mawby was instrumental in the formation of the MCSC. Clinton Focuses on Disability Community "I am honored to be asked by the Governor to serve," said Mawby. "The Michigan Community Service Commission has a solid reputation for bringing people together to serve their communities. I look forward to continuing the fine work of Michelle Engler, a tremendous leader in this field ." In a visit to Flint's Disability Network on September 21, President Clinton said he would explore ways that Medicare and Medicaid might pay for assistive technology, and he pledged $9 million in grants to send 1,200 AmeriCorps volunteers out to teach disabled and underprivileged children how to use the Internet. For information about the Michigan Community Service Commission call (517) 335-4295 or visit the MCSC website at www.state.mi. us/career! mcsc. 6 For more information on the Disability Network call (810) 742-1800. � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Our State of Generosity Creator An entity primarily responsible for making the resource Grand Valley State University. Dorothy A. Johnson Center for Philanthropy Description An account of the resource Collection contains the records of four Michigan nonprofit organizations: Council of Michigan Foundations, Michigan Nonprofit Association, Michigan Community Service Commission, and the Johnson Center for Philanthropy at GVSU. The documents are compiled by the Johnson Center for Philanthropy, and records document the history of the organizations from the 1960s to the 2010s. Coverage The spatial or temporal topic of the resource, the spatial applicability of the resource, or the jurisdiction under which the resource is relevant 1968-2014 Source A related resource from which the described resource is derived <a href="https://gvsu.lyrasistechnology.org/repositories/2/resources/515">Our State of Generosity collection, JCPA-04</a> Rights Information about rights held in and over the resource <a href="http://rightsstatements.org/page/InC/1.0/?language=en">In Copyright</a> Subject The topic of the resource Dorothy A. Johnson Center for Philanthropy Council of Michigan Foundations Michigan Nonprofit Association Michigan Community Service Commission Dorothy A. Johnson Center for Philanthropy Charities Philanthropy and Society Fundraising Records Michigan Publisher An entity responsible for making the resource available Grand Valley State University Libraries, Special Collections and University Archives, 1 Campus Drive, Allendale, MI, 49401 Contributor An entity responsible for making contributions to the resource Council of Michigan Foundations; Michigan Nonprofit Association; Michigan Community Service Commission Identifier An unambiguous reference to the resource within a given context JCPA-04 Language A language of the resource eng Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Identifier An unambiguous reference to the resource within a given context JCPA-04_MCSC_2000-12-08_Connect-MI-News Title A name given to the resource Michigan Community Service Commission 2000-12-08 commission meeting ConnectMichigan News Creator An entity primarily responsible for making the resource Michigan Community Service Commission Description An account of the resource Michigan Community Service Commission 2000-12-08 commission meeting ConnectMichigan News. Records are compiled in the Our State of Generosity collection by the Johnson Center, along with the files of the Michigan Nonprofit Association (MNA), the Michigan Community Service Commission (MCSC) and the Dorothy A. Johnson Center for Philanthropy. Originals are at the Michigan Community Service Commission. Subject The topic of the resource Dorothy A. Johnson Center for Philanthropy Charities Philanthropy and Society Fundraising Records Michigan Community Service Commission Michigan Format The file format, physical medium, or dimensions of the resource application/pdf Type The nature or genre of the resource Text Language A language of the resource eng Publisher An entity responsible for making the resource available Grand Valley State University Libraries, Special Collections and University Archives, 1 Campus Drive, Allendale, MI, 50158 Rights Information about rights held in and over the resource <a href="http://rightsstatements.org/page/InC/1.0/?language=en">In Copyright</a> Source A related resource from which the described resource is derived <a href="https://gvsu.lyrasistechnology.org/repositories/2/resources/515">Our State of Generosity collection, JCPA-04</a> Date A point or period of time associated with an event in the lifecycle of the resource 2000-12-08 https://digitalcollections.library.gvsu.edu/files/original/afd8eb0690e9a17538238f104eb9a16e.pdf ece32ca95c12758978f7ff094ed406f7 PDF Text Text NOV 2 0 2000 COMMUNITY FOUNDATION November 16, 2000 Kyle Caldwell Executive Director MCSC P.O. Box 30015 Lansing, MI 48909 Tbe Center for Charitable Giving Dear Kyle: Thank you for returning the Letter of Agreement establishing the donor-advised Engler Family Fund within the Capital Region Community Foundation. I've enclosed a signed and dated original for your files. With the signing and return of this agreement, the Fund is official, subject to the minimum requirement contingency as specified in the Letter of Agreement. This means that donors to the Fund are now entitled to a federal tax deduction as well as the Michigan Tax Credit. In order to receive these benefits we recommend (for simplification in the event a donor is audited) that checks be made out as illustrated below. Mr. and Mrs. John Smith 1212 Jones Lane Lansing, M 48909 212 Date: Pay to the Order of: ~E~O $ Caoital Region Community Foundation ____~T.~h=e~E~n~g~le=r~~~am~il~v~F~u=n=d~---J Januarv I 200/ $1.000.00 John Smith Note: Additions to the Engler Family Fund may take many forms from cash to insurance policies to highly appreciated stocks. The Foundation will consider any type ofgift, which quite often is a financial advantage for the donor as well as he Fund. To keep you in touch with financial activity within the Fund, you will receive geriodic "status reports. I would suggest that between now and the fulfillment of the $10,000 fund requirement minimum, that all Fund correspondence and reporting be sen to you, as Executive Director ofMCSC. At the point this requirement has been met, I wi11 begin communicating directly with Mrs. Engler. 6035 Executive Drive • Suite 104 • Lansing, Michigan 48911 517-485-1630 • FAX 517-485-1 636 � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Our State of Generosity Creator An entity primarily responsible for making the resource Grand Valley State University. Dorothy A. Johnson Center for Philanthropy Description An account of the resource Collection contains the records of four Michigan nonprofit organizations: Council of Michigan Foundations, Michigan Nonprofit Association, Michigan Community Service Commission, and the Johnson Center for Philanthropy at GVSU. The documents are compiled by the Johnson Center for Philanthropy, and records document the history of the organizations from the 1960s to the 2010s. Coverage The spatial or temporal topic of the resource, the spatial applicability of the resource, or the jurisdiction under which the resource is relevant 1968-2014 Source A related resource from which the described resource is derived <a href="https://gvsu.lyrasistechnology.org/repositories/2/resources/515">Our State of Generosity collection, JCPA-04</a> Rights Information about rights held in and over the resource <a href="http://rightsstatements.org/page/InC/1.0/?language=en">In Copyright</a> Subject The topic of the resource Dorothy A. Johnson Center for Philanthropy Council of Michigan Foundations Michigan Nonprofit Association Michigan Community Service Commission Dorothy A. Johnson Center for Philanthropy Charities Philanthropy and Society Fundraising Records Michigan Publisher An entity responsible for making the resource available Grand Valley State University Libraries, Special Collections and University Archives, 1 Campus Drive, Allendale, MI, 49401 Contributor An entity responsible for making contributions to the resource Council of Michigan Foundations; Michigan Nonprofit Association; Michigan Community Service Commission Identifier An unambiguous reference to the resource within a given context JCPA-04 Language A language of the resource eng Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Identifier An unambiguous reference to the resource within a given context JCPA-04_MCSC_2000-12-08_Community-Foundation-Engler-Fund Title A name given to the resource Michigan Community Service Commission 2000-12-08 commission meeting Community Foundation Engler Family Fund Creator An entity primarily responsible for making the resource Michigan Community Service Commission Description An account of the resource Michigan Community Service Commission 2000-12-08 commission meeting Community Foundation Engler Family Fund. Records are compiled in the Our State of Generosity collection by the Johnson Center, along with the files of the Michigan Nonprofit Association (MNA), the Michigan Community Service Commission (MCSC) and the Dorothy A. Johnson Center for Philanthropy. Originals are at the Michigan Community Service Commission. Subject The topic of the resource Dorothy A. Johnson Center for Philanthropy Charities Philanthropy and Society Fundraising Records Michigan Community Service Commission Michigan Format The file format, physical medium, or dimensions of the resource application/pdf Type The nature or genre of the resource Text Language A language of the resource eng Publisher An entity responsible for making the resource available Grand Valley State University Libraries, Special Collections and University Archives, 1 Campus Drive, Allendale, MI, 50157 Rights Information about rights held in and over the resource <a href="http://rightsstatements.org/page/InC/1.0/?language=en">In Copyright</a> Source A related resource from which the described resource is derived <a href="https://gvsu.lyrasistechnology.org/repositories/2/resources/515">Our State of Generosity collection, JCPA-04</a> Date A point or period of time associated with an event in the lifecycle of the resource 2000-12-08 https://digitalcollections.library.gvsu.edu/files/original/55bc77e04ada55274c693f47d60cb52e.pdf 1bbf2e01872b300e359f2bcfac12484b PDF Text Text Michigan Community Service Commission Re-appointments 12/00 Karen Aldridge John Barfield Arthur Ellis Michelle Engler Matthew Wesaw New appointments 12/00 Chris Kwak Don Lubbers � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Our State of Generosity Creator An entity primarily responsible for making the resource Grand Valley State University. Dorothy A. Johnson Center for Philanthropy Description An account of the resource Collection contains the records of four Michigan nonprofit organizations: Council of Michigan Foundations, Michigan Nonprofit Association, Michigan Community Service Commission, and the Johnson Center for Philanthropy at GVSU. The documents are compiled by the Johnson Center for Philanthropy, and records document the history of the organizations from the 1960s to the 2010s. Coverage The spatial or temporal topic of the resource, the spatial applicability of the resource, or the jurisdiction under which the resource is relevant 1968-2014 Source A related resource from which the described resource is derived <a href="https://gvsu.lyrasistechnology.org/repositories/2/resources/515">Our State of Generosity collection, JCPA-04</a> Rights Information about rights held in and over the resource <a href="http://rightsstatements.org/page/InC/1.0/?language=en">In Copyright</a> Subject The topic of the resource Dorothy A. Johnson Center for Philanthropy Council of Michigan Foundations Michigan Nonprofit Association Michigan Community Service Commission Dorothy A. Johnson Center for Philanthropy Charities Philanthropy and Society Fundraising Records Michigan Publisher An entity responsible for making the resource available Grand Valley State University Libraries, Special Collections and University Archives, 1 Campus Drive, Allendale, MI, 49401 Contributor An entity responsible for making contributions to the resource Council of Michigan Foundations; Michigan Nonprofit Association; Michigan Community Service Commission Identifier An unambiguous reference to the resource within a given context JCPA-04 Language A language of the resource eng Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Identifier An unambiguous reference to the resource within a given context JCPA-04_MCSC_2000-12-08_Commissioner-Appointments Title A name given to the resource Michigan Community Service Commission 2000-12-08 commission meeting commissioner appointments Creator An entity primarily responsible for making the resource Michigan Community Service Commission Description An account of the resource Michigan Community Service Commission 2000-12-08 commission meeting commissioner appointments. Records are compiled in the Our State of Generosity collection by the Johnson Center, along with the files of the Michigan Nonprofit Association (MNA), the Michigan Community Service Commission (MCSC) and the Dorothy A. Johnson Center for Philanthropy. Originals are at the Michigan Community Service Commission. Subject The topic of the resource Dorothy A. Johnson Center for Philanthropy Charities Philanthropy and Society Fundraising Records Michigan Community Service Commission Michigan Format The file format, physical medium, or dimensions of the resource application/pdf Type The nature or genre of the resource Text Language A language of the resource eng Publisher An entity responsible for making the resource available Grand Valley State University Libraries, Special Collections and University Archives, 1 Campus Drive, Allendale, MI, 50156 Rights Information about rights held in and over the resource <a href="http://rightsstatements.org/page/InC/1.0/?language=en">In Copyright</a> Source A related resource from which the described resource is derived <a href="https://gvsu.lyrasistechnology.org/repositories/2/resources/515">Our State of Generosity collection, JCPA-04</a> Date A point or period of time associated with an event in the lifecycle of the resource 2000-12-08 https://digitalcollections.library.gvsu.edu/files/original/c9c62a0b5fe743d9b418647bcff457bc.pdf 239dda233d0f6a92e5a2d261c1fbd3d0 PDF Text Text RECEIVED OCT 2 0 2000 C&S .S02 (Rev. 3/00) MICIDGAN DEPARTMENT OF CONSUMER AND INDUSTRY SERVICES CORPORATION, SECURITIES AND LAND DEVELOPMENT BUREAU Date Received (¥ (FOR BUREAU USE ONLY) ocr 11 2ooo FILED 11115 document is effective on the date filed. unless· a subsequent effective date within 90 da~ after received date 1S stated in the document. OCT 11 2000 Name Administrator Sandra M. Cotter k PfiP. SCCtWnfS &LNID OEV. 8UflE.ijj Address 800 Michigan National Tower City Lansing State Zip Code Michigan 48933 EFFECTIVE DATE: Document w11l be returned to the name :and address you enter above t9 ARTICLES OF INCORPORATION For Use by Domestic Nonprofit Corporations OF ConnectMichigan Alliance Pursuant to the provisions of Act 162, Public Acts of 1982, as amended (the "Act"), the undersigned corporation executes the following Articles : ARTICLE I The name of the corporation is: ConnectMichigan Alliance I ARTICLE II The purpose or purposes for which the corporation is organized are: 1. purposes: To receive and administer funds for the following charitable and educational ' a. To promote and strengthen a life-long ethic of and commitment to service, volunteerism and civic engagement. b. To promote and participate in community-based problem solving models that effectively assess local needs and addresses them . .Y -;:'?_"!--so /2- c/c j ~r; tZ (,~ . c K__ �c. To use strategies to educate, raise public awareness, and increase the efficacy and benefits ofVolunteerism and Service-Learning as two types of community and civic engagement experiences that support local problem solving. d. To encourage and develop collaborative partnerships that build on the expertise and strengths of the partners and that share mutually beneficial resources . 2. The Corporation is organized exclusively for the purposes set forth in Section 50l(c)(3) of the Internal Revenue Code of 1986, or the corresponding provision of any future United States Internal Revenue law (the "Code"). 3. The Corporation, including all activities incident to its purposes, shall at all times be conducted so as to be an organization described in Section 501(c)(3) of the Code. Notwithstanding any other provision of these Articles, the Corporation shall not carry on any other activities not permitted to be carried on by a corporation exempt from federal income tax under Section 50l(c)(3) of the Code; and, by a nonprofit corporation organized under the laws of the State of Michigan pursuant to the Act. ARTICLE III The corporation is organized on a non-stock, directorship basis. The value of assets which the corporation possesses is: Real Property: None Personal Property: None The corporation is to be financed under the following general plan : gifts , grants , endowments and contributions of funds and property, and the income generated therefrom . ARTICLE IV The address of the initial registered office is: 29 Kellogg Center East Lansing, MI 48823-1022 The name of the initial resident agent at the registered office is: Sam Singh 2 �ARTICLE V The names and addresses of the incorporators are as follows: Michelle Enger Chairwoman Michigan Community Service Commission 111 S. Capitol Avenue George W . Romney Building, 4th floor Lansing, MI 48913 Jus tin P. King Executive Director Mithigan Association of School Boards 1001 Centennial Way Suite 400 Lansing, MI 4891 7-92 79 Barbara A. Mieras President Davenport University- Western Region 415 E. Fulton Grand Rapids, MI 49503 Kathryn S. Rossow Executive Director Volunteer Center of Southwest Michigan, Inc . 1213 Oak Street Niles, MI 49120 ARTICLE VI Any action required or permitted to be taken at a meeting of the trustees may be taken without a meeting, without prior notice, and without a vote if a consent in writing, setting forth the action so taken, is signed by all of the trustees necessary to authorize or take the action at a meeting where all eligible trustees were present and voted. Such consent shall have the same effect as a vote of the trustees and may be stated as such in any Articles or document filed with the State of Michigan. ARTICLE VII No part of the net earnings of the corporation shall inure to the benefit of or be distributable to its trustees, officers, or other private persons, except that the corporation shall be authorized and empowered to pay reasonable compensation fOF services rendered and to make payments and distributions in furtherance of the purposes set forth in Article II hereof. No substantial part of the activities of the corporation shall b~ the carrying on of propaganda, or otherwise attempting to influence legislation, and the corporation shall not participate in, or intervene in (including the publishing or distribution of statements) any political campaign on behalf of any candidate for public office. Notwithstanding any other provision of these Articles, the corporation shall not carry on any other activities not permitted to be carried on (a) by a corporation exempt from Federal income tax under Section 50l(c)(3) of the Internal Revenue Code of 1986, or comparable provisions of subsequent legislation, or (b) by a corporation, contributions to which are deductible under Section 170(c)(2) of the Internal Revenue Code of 1986, or comparable provisions of subsequent legislation. 3 �Upon the dissolution of the corporation, the board shall, after paying or making provisions for the payment of all of the liabilities of the corporation, dispose of all of the assets of the corporation exclusively for the purpose of the corporation in such manner, or to such organizations organized and operated exclusively for charitable, educational, religious, or scientific purposes as shall at the time qualify as an exempt organization or organizations under Section 50l(c)(3) of the Internal Revenue Code of 1986, or comparable provisions of subsequent legislation, as the board shall determine. Any such assets not so disposed of shall be disposed of by the circuit court of the county in which the principal office of the corporation is then located exclusively for such purposes or to such organization or organizations as said court shall determine which are organized and operated exclusively for such purposes. ARTICLE VIII No member ofthe Board ofTrustees of the corporation who is a volunteer trustee, as that term is defined in the Michigan Nonprofit Corporation Act (the "Act"), shall be personally liable to this corporation for monetary damages for a breach of the trustee's fiduciary duty; provided, however, that this provision shall not eliminate or limit the liability of a trustee for any of the fo !lowing: 1. A breach of the trustee's duty of loyalty to the corporation; 2. Acts or omissions not in good faith or that involve intentional misconduct or a knowing violation of law; 3. A violation of section 551(1) ofthe Act; 4. A transaction from which the trustee derived an improper personal benefit; 5. An act or omission occurring before the filing of these Articles of Incorporation; 6. An act or omission that is grossly negligent. The corporation hereby assumes all liability to any person other than the corporation for all acts or omissions of a trustee who is a volunteer trustee as defined in the Act occurring on or after the filing of these Articles of Incorporation, incurred in the good faith performance of the trustee's duties as such; provided, however, that the corporation shall not be considered to have assumed any liability to the extent such assumption is inconsistent with the status of the corporation as an organization described in Section 50l(c)(3) ofthe Internal Revenue Code of 1986, or comparable provisiops of subsequent legislation (the "Code"). If the Act is amended after the filing of these Articles of Incorporation to authorize the further elimination or limitation of the liability of trustees of nonprofit corporations, then the liab ility of members of the Board of Trustees, in addition to the limitation, elimination and assumption of personal liability contained in this Article IX, shall be assumed by the corporation 4 �or eliminated or limited to the fullest extent permitted by the Act as so amended, except to the extent such limitation, elimination or assumption ofliability is inconsistent with the status of the corporation as an organization described in Section 501 (c)(3) of the Code. No amendment or repeal of this Article IX shall apply to or have any effect on the liability or alleged liability of any member of the Board of Trustees of this corporation for or with respect to any acts or omissions of such trustee occuning prior to the effective date of any such amendment or repeal. ..<\.RTICLE IX The Corporation assumes the liability for all acts or omissions of a volunteer if all of the following conditions are met: 1. The volunteer was acting or reasonably believed he or she was acting within the scope of his or her authority. 2. The volunteer was acting in good faith. 3. The volunteer's conduct did not amount to gross negligence or willful and wanton misconduct. 4. The volunteer's conduct was not an intentional tort. 5. The volunteer's conduct was not a tort arising out of the ownership, maintenance, or use of a motor vehicle for which tort liability may be imposed as provided in Section 3135 of the Insurance Code of 1956, Act No. 218 of the Public Acts of 1956, being section 500.3135 of the Michigan Compiled La\vs. These Articles of Incorporation are hereby signed by the incorporators on September, 2000. ~/(1'2LLvv./ Barbara A. Mieras, Incorporator ~[~Js ~ Kathfyn S. Rossow, Incorporator 5 this/Z~y of �ConnectMichigan Alliance BYLAWS �TABLE OF CONTENTS ConnectMichigan Alliance BYLAWS Page Article I. Name ............ . ................................ . . . ....... . ....... 1 1. Name .. ... . .. ..... . ........... ... ·..... ... .. ... ............. .. ...... 1 Article II. Creation .. .. .... . ..... .... . .. ..... ............. ... ..... ... .. ... ...... 1 1. 2. 3. Joint Venture ............ . ... .. ............ .. ..................... 1 Mission ................................... .. .... . .......... .. .. .. 1 Independence . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1 Article ill. Offices .................................. . ... . ........... . ... ....... 1 1. 2. 3. Principal Office ...... ... ... . ... .. ...................... . ... . . ..... 1 Registered Office ... ....... ...... .... ........ .... ..... ...... ..... . . 2 Other Business Offices .............. ................. ....... ........ 2 Article IV. Members ... .. .. . ........ .. ..... ............. .......... . ............ 2 1. 2. Members ............... . .................. .... .................. 2 Advisory .... .... ....... . .. .............. . ..... .. ................. 2 Article V. Board ofTrustees .... .. ..................... . ... .. ........ . .. .. ...... 2 1. 2. 3. 4. 5. 6. 7. 8. 9. 10. 11. 12. 13. 14. General Powers .......... ..... . ........... ......... .. ... . ....... . . 2 Appointment to the Board ofTrustees ........... .. .... .. .. . . . ... . .. .... 2 Number ........... ... .. . ... . ... ........... ....... .. ......... .... 2 Tenure . .... .... ... .... . .... . ........... ...... . .............. . ... 3 Removal ..... .. .. . ....... .. . ...... ... ... : . .. . .. . . ... .... .. .. 3 Resignation . .... . .... ...... . .......... . .............. . ........... 3 · Qualifications .................................. . ...... . ..... . .. ... 3 Regular Meetings ... . . ... . .. ... .. . . . .... ... .. ... .... . . ....... ... . .. 3 Special Meetings . ...................... . .......... ..... .. . . ...... . 3 Notice; Waiver ......... . ....... . .... ... ............... .. .......... 4 Meeting by Telephone or Similar Equipment .... .... .................... 4 Quorum .......................................... . .............. 4 Manner of Acting ............. .. ....... ......... ...... .. .. ..... .... 4 Action by Unanimous Written Consent ... ....... ......... .... ... ...... . 4 �15. 16. 17. Board Vacancies and Enlargement .... . ............................... 4 a. Founding Organizations' Appointment to Board of Trustees . . ....... . 5 b. Succeeding Board of Trustees ..... . . . ............ . ............. 5 Compensation .. . .................. . .............. . ............ . .. 5 Presumption of Assent ........ . .. . ......... . ......... . ... . ..... . .... 5 Article VI. Officers . .. . .. .. .............. . ........... . ...... . .. . ..... . ......... 5 1. 2. 3. 4. 5. 6. 7. 8. 9. 10. 11. Number . .. . . ................... .. ......... . ........ . .... ... .... . 5 President ............ . ......................... . .... . ....... .. .. . . 5 Election and Term of Offiee ................. . .... ·.................. . . 5 Vacancies ... . .... . ..... . ... .. . . ........... . ...... . ............... 6 Chair .... . ... . ...... . .... . ... ... .. .. . . . .. .. . ...... . ...... . ....... 6 Vice-Chair . . .......... . ..................... . ... . .. . . . . . ... . .... . 6 Secretary-Treasurer . ... . . . . . .. .. .... . ............ . ............... . . 6 Assistants and Acting Officers . . .. . .... .. ............................. 6 Compensation . ......... . ......... . .......... . . . ............ . . . . . . 6 Filling More Than One Office . . ...... . .......... .. ....... . . . .. .. . . ... 6 Requirements for Officer Participation ....... . . . ........ . ..... .. ....... 7 Article VII. Committees ...... .. ........ ... ... . . . ....... . ....................... 7 1. 2. 3. 4. 5. General Statement Regarding Committees ..... . ......... .. .... . . . ...... 7 Standing Committees .... ... . . . . . .............. . .... .... .... . .... .. . 7 a. Executive Committee .. ..... .. . . .. . ........ . ..... . .. . . ... ..... 7 b. Budget and Finance Committee ...... .. .... .. . .. .... .. . ..... .. . . 7 c. Audit & Investment Committee . .... .. . . . .. .. .. ...... . .......... 8 d. Nominating Committee .... . ........ .. .. .. ......... .. ......... 8 Ad-Hoc Committees .... . .. .... ........ . .... .. . .. . . . . . ... ..... . .... 8 Meetings ........ . .. . . . ..... . . . ..... .. ... . . .. ..... . ..... .. ........ 8 Action by Written Ballot Without a Meeting . .. ... . ................ . ... .. 8 Article VIIT. Contracts, Loans, Checks and Deposits; Special Corporate Acts .... . .. . ...... 9 1. 2. 3. 4. 5. 6. Contracts . . .. . .... .. ................. . ........................... 9 Loans . ............... . ... . .. . . . ........... . .•...... .. ... . ....... 9 Checks, Drafts, etc ........ . . . ............ . .. . . . .. . . . ........... .. . 10 Deposits .. . ..... .. . . ..... .. . .. ......... . ................. . . . .... 10 Voting of Securities Owned by this Corporation ... .. ..... .... ..... . ... . . 10 Contracts Between this Corporation and Related Persons ..... . ......... . .. 10 Article IX. Indemnification ............................. . . . ........ . . .. .... . .. .. 11 1. 2. Non-Derivative Actions . . .. .. .... . . ... .................... . ........ 11 Derivative Actions ..... . .. . ............... . . . ..................... 11 �3. 4. 5. 6. 7. 8. 9. 10. 11. 12. 13. Expenses of Successful Defense ................... . ... . .. . .... . ..... 11 Definition ...... . . . ............................. . ...... . . . .... . .. 12 Contract Right; Limitation on Indemnity .......... . ................. . .. 12 Determination That Indemnification is Proper ......... . ..... .. .... . ... . 12 Proportionate Indemnity . . ... ... .. .. .. . .. ... . . ...... . ... .. .. . . . . .. .. 12 Expense Advance ............ . ...... . .......... . ............. . .. . . 13 Non-Exclusivity of Rights ............. . ........ . .......... . ....... . 13 Indemnification of Employees and Agents of the Corporation ... .. . ........ 13 Former Trustees and Officers .. . ......... . ..... . ...... ..... .... . . . . . 13 Insurance . .... . . .. ......... . ... . ................. . ....... .. ... .. 13 Changes in Michigan Law . . ... . ... ·.... .. ... . ...................... . 13 Article X. Dissolution and Withdrawal . ......... . .... . . . . . . . . . ...... . ......... 14 1. Assets . . . . ...... .. ..... . ... . . . . . . . . . .......... . ..... . . . . . . ... . .. 14 Withdrawal ofFounding Organizations ... . ..... . . . ............... . ... . 14 2. Article XI. Standard of Care . . .. .... . .......... .... . .. ... . .. . ........ . .. ........ 14 1. 2. 3. 4. 5. Duties and Liability .. . ..... .. ....... . .... . . . ... . . . . .. . . ....... . . .. 14 Self-Dealing Transactions . . ................. ... . . ..... . .. . ......... 14 Approval .. . ...... .. . .. .... . ........ . ... .. ......... ... ... .. .. . . . 15 Loans .. .......... . ............... .. .. . .. . .. .. ......... . ....... . 15 Disclosure ... . . . ... . ... . . . .. . ...................... . .. .. .. ... . . . 15 Article XII. Dedication of Assets . ... . .. . ... ... . . . . . .. . .. . . .... . ........ . .. . .. ... 15 1. 2. 3. Dedication of Assets .... ..... . ..... . . . . .. . .... . . . .. ... ... ...... . . . 15 Allocation of Endowment(s) Proceeds ....... .. ..... . . . .. ..... .. . . .... 15 Unforeseen Circumstances .. . .......... . . .. . . . .. .. . . . .. ... . . . .... .. . 15 Article Xill Administrative Matters .. . .. .... . ........... .. .............. ... . ..... 16 1. 2. 3. Fiscal Year ... . . . . .. . . ... . ... . . .. . .. ... . .. . . . ... . .... .. ... . . . ... . 16 Investment Policy ...... . .... . . . .. . . .. . ... ... . . . .... . ... . .. . ... .. .. 16 Permanent Records of the Corporation .... .. . .. . . ...: ... ... . . ......... . 16 Article XIV Amendments ... . . . ...... . .. . ..... . .......... . .. . .... . .. ... . . .... . . 16 1. Modifications ....... .. . .. ...... . ... . ... . .... .. . .. . ... .. .. . ... ... . 16 �BYLAWS OF ConnectMichigan Alliance ARTICLE I NAME Section 1. Name. The name of the corporation shall be: ConnectMichigan Alliance. ARTICLE II CREATION Section 1. Joint Venture. The corporation is an independent organization, formed through a public- private venture of the Michigan Campus Compact, Michigan Community Service Commission, Michigan Nonprofit Association, and the Volunteer Centers of Michigan (the "Founding Organizations"). Section 2. Mission. The corporation was created by the Founding Organizations for charitable and educational purposes, and specifically to support the following mission: To promote and strengthen a life-long ethic of and commitment to service, volunteerism and civic engagement. Section 3. Independence. The corporation shall at all times remain an independent organization not subject to control by any one of the Founding Organizations. Through their respective members of the corporation's Board ofTrustees, the Founding Organizations' ideals may be conveyed to the corporation. ARTICLE III OFFICES Section 1. Principal Office. The principal office of the corporation shall be located in a place determined by the Board of Trustees. The principal office will be in Michigan. 1 �Section 2. Registered Office. The registered office of the corporation may be the same as the principal office of the corporation, but in any event must be located in the State of Michigan and be the business office of the resident agent as required by the Michigan Nonprofit Corporation Act. Section 3. Other Business Offices. The corporation may have business offices at such other places, either within or outside of the State of Michigan, as the Board of Directors may designate or as the business of the corporation may require from time to time. ARTICLE IV MEMBERS Section 1. Members. In its discretion, the Board of Trustees may determine categories of and eligibility for membership. The Board shall determine the terms, obligations, and privileges of each category of membership. · Section 2. Advisory. Should the Board of Trustees determine that membership is appropriate for the corporation, such members shall have no voting rights relative to the control of the corporation. Rather, members shall serve in advisory capacities. ARTICLE V BOARD OF TRUSTEES Section 1. General Powers. The business, property and affairs of the corporation shall be managed by its Board of Trustees. Section 2. Appointment to the Board of Trustees. The Board of Trustees shall be selected by appointment. Each Founding Organization shall appoint three (3) individuals to serve as members of the Board of Trustees. The Founding Organizations may utilize whatever appointment process it deems appropriate, but the appointments shall be evidenced by a written Notice ofAppointment signed by an Officer of the appointing organization. In addition, up to six (6) individuals may be appointed to the Board by the Board of Trustees to 'serve as "at-large" Board members. The Executive Director of the Michigan Community Service Commission and the President and Chief Executive Officer of the Michigan Nonprofit Association shall serve as nonvoting, ex-officio members ofthe Board ofTrustees. Section 3. Number. The number of voting Trustees of the corporation shall be not less than 8 nor more than 20. The number of Trustees may be increased or decreased from time to time by an amendment to these Bylaws or as provided in Section 15 of this Article. 2 �Section 4. Tenure. Except for the initial tenns of the at-large Board members, each Trustee shall hold office for three (3) year tenns or until the Trustee's death, resignation, or removal. Trustees may succeed themselves only once, enabling Trustees to serve up to two (2) full tenns. Service provided for an unexpired or incomplete tenn shall not be counted as a full tenn. The six (6) "at-large" members of the Board shall serve staggered terms. The initial appointments shall include three (3) classes: Class A will include two (2) individuals who shall be appointed to an initial one (1) year tenn; -_ Class B will include two (2) individuals who shall be appointed to an initial two (2) year tenn; and Class C will include two (2) individuals who shall be appointed to an initial three (3) year term. After the initial term, at-large Board members of each class will serve three (3) year terms such that the staggered terms continue in perpetuity. Section 5. Removal. Any Trustee may be removed for cause by an affirmative vote of 2/3rds of the Trustees then serving. Section 6. Resignation. Any Trustee of the corporation may resign at any time by providing written notice to the corporation. Notice of resignation will be effective upon receipt or at a subsequent time designated in the notice. A successor may be appointed as provided in Section 15 of this Article. Section 7. Qualifications. Trustees need not be residents of the State of Michigan. Section 8. Regular Meetings. There shall be two regular meetings of the Board of Trustees each year. The two regular meetings shall be held without other notice than this Bylaw on the first Monday in March and the first Monday in September of each year or, as provided in the Michigan Nonprofit Corporation Act, within 90 days following those dates (if the meeting is held after the defmed dates in March or September, proper notice shall be provided to the Board members). The March meeting shall be the Annual Meeting. The Board ofTrustees shall fix the time and place for the meetings. Section 9. Special Meetings. Special meetings of the Board of Trustees may be called by the Chair or at the request of not less than 114 of the Trustees serving. The person or persons authorized to call special meetings of the Board of Trustees may fix the time and place for holding any special meeting of the Board of Trustees called by them, and if no other place is fixed the place of meeting shall be the principal business office of the corporation in the State of Michigan. 3 �Section 10. Notice: Waiver. Notice of any special meeting shall be given at least 10 days prior to the special meeting by written notice, stating the time and place of the meeting delivered personally or mailed or sent by facsimile to each Trustee at the Trustee's address as registered with the corporation. If mailed, such notice shall be deemed to be delivered when deposited in the United States mail so addressed, with prepaid postage. If notice be given by facsimile, such notice shall be deemed to be delivered when the facsimile is acknowledged by the recipient. Any Trustee may waive notice of any meeting by written statement sent by the Trustee, signed before or after the holding of the meeting. The attendance of a Trustee at a meeting constitutes a waiver of notice of such meeting, except where a Trustee attends a meeting for the express purpose of objecting to the transaction of any business because the meeting is not lawfully called or convened. Section 11. Meeting by Telephone or Similar Equipment. A Trustee may participate in a meeting by conference telephone or any similar communications equipment through which all persons participating in the meeting can hear each other. Participation in a meeting pursuant to this section constitutes presence in person at the meeting. Section 12. Quorum. A simple majority ofthe Trustees of the Board constitutes a quorum for the transaction of business at any duly called meeting of the Board of Trustees, but if less than a majority is present at a meeting, a majority of the Trustees present may adjourn the meeting from time to time without further notice. Section 13. Manner of Acting. Except as otherwise provided in these Bylaws for votes on particular actions, the act of the majority of the Trustees present at a meeting at which a quorum is present shall be the act of the Board ofTrustees. Section 14. Action by Unanimous Written Consent. Any action required or permitted to be taken by the Board of Trustees may be taken without a meeting and without prior notice, if all Trustees consent in writing to the action. The written consent shall be filed with the minutes of the proceedings of the Board. The action by written consent shall have the same force and effect as the unanimous vote of the Board. Section 15. Board Vacancies and Enlargement. a. Founding Organizations' Appointments to Board ofTrustees: During the first three (3) years of the corporation's existence, should a vacancy occur, on the Board among the members serving by virtue ofbeing appointed by one of the Founding Organizations, such vacancy shall be filled by the Founding Organization that appointed the former Board member. After the first three (3) years of the corporation's existence, the Founding Organizations shall continue to hold appointment power, but if a Board member appointed by a Founding Organization resigns, is removed, dies, or otherwise creates a vacancy, that vacancy shall be filled by a person selected by a majority vote of the remaining Trustees. 4 �b. Succeeding Boards of Trustees: Any vacancy or allowed enlargement occuning in the Board of Trustees may be filled by a person selected by a majority vote of the remaining Trustees. Section 16. Compensation. Trustees shall not be compensated for serving on the Board. By resolution of the Board ofTrustees, the Trustees may be paid their expenses, if any, of attendance at each meeting of the Board ofTrustees. Nothing in this Article precludes any Trustee from serving the corporation in any other capacity and receiving compensation for such service. Presumption of Assent. A Trustee of the corporation who is present at a Section 17. meeting of the Board ofTrustees at which action on any corporate matter is taken shall be presumed to have assented to the action taken unless that Trustee's dissent shall be entered in the minutes of the meeting or unless that Trustee shall file a written dissent to such action with the person acting as the Secretary of the meeting before the adjournment of the meeting or shall forward such dissent by registered mail to the Secretary of the corporation immediately after the adjournment of the meeting. This right to dissent shall not apply to a Trustee who voted in favor of such action. ARTICLE VI OFFICERS Section 1. Number. The officers of the corporation shall be a President, Chair, ViceChair, and a Secretary-Treasurer, each of whom shall be selected by the Board of Trustees. The Board of Trustees may select one or more Assistants to the Secretary-Treasurer, and may also appoint such other officers and agents as they may deem necessary for the transaction of the business of the corporation. Section 2. President. The President shall serve as the Chief Executive Officer of the corporation. The President shall be appointed by the Board of Trustees, through procedures designated or delegated by the Board, and shall serve at the pleasure of the Board. The President shall be an ex-officio member of the Board ofTrustees, with voice and without vote, and shall attend all meetings of the Board of Trustees. The Board may compensate the President for service to the corporation. Section 3. Election and Term of Office. Except for the President, the officers ofthe corporation shall be elected to 1 year terms by a 2/3rds affirmative vote ofthe Board of Trustees at the annual meeting of the Board of Trustees. If the election of officers is not held at that meeting, the election shall be held as soon thereafter as may be convenient. Each officer shall hold office while qualified or until the officer resigns or is removed in the manner provided in Section 3 of this Article. 5 �Section 4. Vacancies. A vacancy in any office because of death, resignation, removal, disqualification or otherwise, may be filled by appointment by the Board of Trustees for the unexpired portion of the term. Section 5. Chair. The Chair of the Board of Trustees shall be a Trustee of the corporation. At all meetings of the Board, the Chair shall preside. If there is not a Chair, or if the Chair is absent, then the Vice-Chair shall preside. If the Vice-Chair is absent, then a Temporary Chair, chosen by the Board members, shall preside. The Chair shall preside at meetings of the Executive Committee. The Chair shall appoint Committee Members and Committee Chairs, with Board ratification, consistent with designations in thes~ Articles. The Chair shall perform such other duties as are incident to the office or are properly delegated by the Board of Trustees. Vice-Chair. In the absence of the Chair or in the event of the Chair's death, Section 6. inability or refusal to act, the Vice-Chair shall perform the duties of Chair, and when so acting, shall have all the powers of and be subject to all the restrictions upon the Chair. The Vice-Chair shall perform such other duties as from time to time may be assigned to the Vice-Chair by the Chair or by the Board of Trustees. Section 7. Secretary-Treasurer. The Secretary-Treasurer shall perform or direct and oversee the performance of the following duties: (a) issue notice of all meetings; (b) keep all minutes which shall be signed by the Secretary-Treasurer upon approval by the Board; (c) maintain the corporate records; and (d) make such reports and perform such other duties as are incident to the office or properly delegated by the Board of Trustees. The Secretary-Treasurer shall have, under the direction of the Board of Trustees, the oversight of all monies, securities and other property of the corporation. The Secretary-Treasurer shall perform all duties incident to the office or properly delegated by the Board ofTrustees. The Secretary-Treasurer shall perform or direct and oversee the performance of appropriate fiscal record keeping for the corporation. Section 8. Assistants and Acting Officers. The Assistants to the Secretary-Treasurer, if any, selected by the Board of Trustees, shall perform such duties and have such authority as shall from time to time be delegated or assigned to them by the Secretary or Treasurer or by the President or the Board of Trustees. The Board of Trustees shall have the power to appoint any person to perform the duties of an officer whenever for any reason it is impracticable for such officer to act personally. Such acting officer so appointed shall have the powers of and be subject to all the restrictions upon the officer to whose office the acting officer is so appointed except as the Board of Trustees may by resolution otherwise determine. Section 9. Compensation. Officers shall receive no compensation for holding such office. Filling More Than One Office. Any two offices of the corporation except Section 10. those of Chair and Vice-Chair may be held by the same person, but no officer shall execute, acknowledge or verify any instrument in more than one capacity. 6 �Section 11 . Reguirements for Officer Participation. Requirements for Officer participation shall be determined by the Board. When such requirements are not satisfied, and proper remediation procedures have been followed (according to procedures determined by the Board), the Board may elect to remove an Officer from office by a two-thirds affirmative vote of the Trustees present at a duly called and constituted meeting. ARTICLE VII COMMITTEES Section 1. General Statement Re'garding ·committees. The Board of Trustees shall establish certain standing committees, as set forth in this Article. The Board also has the discretion to establish ad-hoc committees as desired. A committee designated by the Board may exercise any powers of the Board in managing this corporation's business and affairs, to the extent provided by resolution of the Board. However, no committee shall have the power to: (a) (b) (c) (d) amend the Articles oflncorporation; adopt an agreement of merger or consolidation; amend the Bylaws of the corporation; and fix compensation ofthe Trustees for serving on the Board or on a committee. Section 2. Standing Committees. The Board of Trustees shall create the following Standing Committees, whose members shall be appointed by the Chair and ratified by the Board; committee members shall serve at the pleasure of the Board. The Standing Committee Chairs shall report directly and regularly to the Board of Trustees. All Standing Committees shall include the President as a nonvoting ex officio member. a. Executive Committee. The Executive Committee shall consist ofthe Officers, the Chairs of Standing Committees, and the immediate past Board Chair. The Board Chair shall chair the Executive Committee. The Executive Committee shall be empowered to act on behalf of the Board of Trustees: (1) in recommending to the Board appropriate matters for its consideration at scheduled Board meetings; (2) in implementing and developing details of policy positions previously adopted by the Board; (3) in addressing and enacting policy matters delegated by the Board; (4) in emergencies and between Board meetings when prompt policy attention is required (subject to subsequent reporting and, where appropriate, ratification by the Board); and (5) in personnel matters and oversight relating to the President. b. Budget and Finance Committee. Members of the Budget and Finance Committee must all be Trustees, and the Committee shall be chaired by the Secretary-Treasurer. The Budget and Finance Committee shall oversee and develop policy for the financial health of the corporation, and shall make recommendations for Board 7 �approval concerning the corporation's annual and long-range budget. The Committee shall develop fund raising policies for Board approval and shall propose initiatives to the Board concerning the corporation's resource development operations. The Committee shall perform such other duties as are incident to this charge or are properly delegated by the Board of Trustees. c. Audit & Investment Committee. The Audit & Investment Committee shall be chaired by a Trustee other than the Secretary-Treasurer, who shall not serve on the Audit & Investment Committee. The Audit & Investment Committee shall oversee the annual audit of the corporation, the review of the corporation annual spending plan and investment plans and performance review of any and all endowments assigned to the support and development of the corporation. Members of the Audit & Investment Committee may include such non-Trustees as necessary to insure responsible, comprehensive and enlightening audits and investment strategies. d. Nominating Committee. The Nominating Committee shall consist of three (3) members. Members of the Nominating Committee must all be Trustees who are selected by the full Board of Trustees. The Nominating Committee shall receive, from any source, suggestions of individuals to serve as at-large Board members. The Nominating Committee shall investigate the nominees' qualifications and recommend a slate of at-large Board member candidates to the full Board for its consideration. The at-large Board members are those Board members who serve in three (3) classes of three (3) year staggered terms. Section 3. Ad-Hoc Committees. The Board may establish, at its discretion, such other ad hoc committees and advisory groups as it deems necessary or desirable for the continuing purpose and effective operation of the corporation and conduct of its affairs. Ad-hoc Committees must be Chaired or Co-Chaired by a member of the Board of Trustees. Members of ad-hoc Committees may also include such non-trustees as will promote the effective accomplishment of the assigned responsibility. Section 4. Meetings. Committees shall meet as directed by the Board, and their meetings shall be governed by the rules provided in Article V for meetings of the Board. Minutes shall be recorded at each committee meeting and shall be presented to the Board. Section 5. Action by Written Ballot Without a Meeting. Any action that may be taken at any Committee meeting may be taken without a meeting and without prior notice by complying with the following provisions concerning written ballots. The Committee Chair shall direct the ·mailing or delivery of one written ballot to each Committee Member entitled to vote on the matter. Information shall be included that: 8 �Sets forth the proposed action; Provides Committee Members with an opportunity to specify approval, disapproval or abstention for each proposal; Indicates the number of responses needed to meet the quorum requirements; States the percentage of approvals necessary to pass the measure or measures; '--and Provides and specifies a reasonable time by which the ballot must be received in order to be counted. All written ballots shall be maintained in Committee records. ARTICLE Vill CONTRACTS, LOANS, CHECKS AND DEPOSITS; SPECIAL CORPORATE ACTS Section 1. Contracts. The Board of Trustees may authorize any officer or agent, to enter into any contract, to execute and deliver any instrument, or to acknowledge any instrument required by law to be acknowledged in the name of and on behalf of the corporation. Such authority may be general or confined to specific instances but the appointment of any person other than an officer to acknowledge an instrument required by law to be acknowledged should be made by instrument in writing. When the Board of Trustees authorizes the execution of a contract or of any other instrument in the name of and on behalf of the corporation, without specifying the executing officers, the President or Vice-President, and the Secretary or Treasurer may execute the same and may affix the corporate seal thereto. Section 2. Loans. No loans shall be contracted on behalf of the corporation and no evidences of indebtedness shall be issued in its name unless authorized by a resolution of the Board of Trustees. Such authority may be general or confmed to specific instances. No loan or advance to or overdraft of withdrawal by an officer, Trustee or member of the corporation otherwise than in the ordinary and usual course of the business of the corporation, and on the ordinary and usual course of the business or security, shall be made or permitted unless each such transaction shall be approved by a vote of two-thirds (2/3) of the members of the Board of Trustees excluding any Trustee involved in such transactions and a full and detailed statement of all such transactions and any payments shall be submitted at the next annual meeting of members and the aggregate amount of such transactions less any repayments shall be stated in the next annual report to members. 9 �Section 3. Checks. Drafts. etc. All checks, drafts or other orders for the payment of money, notes or other evidences of indebtedness issued in the name of the corporation, shall be signed by such officer or officers, agent or agents, of the corporation and in such manner as shall from time to time be determined by resolution of the Board of Trustees. Section 4. Deposits. All funds of the corporation not otherwise employed shall be deposited from time to time to the credit of the corporation in such banks, trust companies or other depositories as the Board of Trustees may select. Section 5. Voting of Securities Owned by this Corporation. Subject always to the specific directions of the Board of Trustees, any shares or other securities issued by any other corporation and owned or controlled by this corporation may be voted at any meeting of security holders of such other corporation by the President of this corporation or by proxy appointed by the President, or in the absence of the President and the President's proxy, by the Secretary or Treasurer of this corporation or by proxy appointed by the Secretary or Treasurer. Such proxy or consent in respect to any shares or other securities issued by any other corporation and owned by this corporation shall be executed in the name of this corporation by the President, the Secretary or the Treasurer of this corporation without necessity of any authorization by the Board ofTrustees, affixation of corporate seal or countersignature or attestation by another officer. Any person or persons designated in the manner above stated as the proxy or proxies of this corporation shall have full right, power and authority to vote the shares or other securities issued by such other corporation and owned by this corporation the same as such shares or other securities might be voted by this corporation. Section 6. Contracts Between this Corporation and Related Persons. Any contract or other transaction between this corporation and one or more of its Trustees, or between this corporation and any finn of which one or more of this corporation's Trustees are members or employees, or in which one or more of this corporation's Trustees are interested, shall be valid for all purposes, notwithstanding the presence of such Trustee or Trustees at the meeting of the Board of Trustees of the corporation which acts upon, or in reference to, such contract or transaction, and notwithstanding the Trustee or Trustees participation in such action, if the fact of such interest shall be disclosed or known to the Board of Trustees and the Board of Trustees, shall, nevertheless, authorize, approve and ratify such contract or transaction by a vote of a majority of the Trustees present, such interested Trustee or Trustees to be counted in determining whether a quorum is present, but not to be counted as voting upon the matter or in calculating the majority of such quorum necessary to carry such vote. This Section shall not be construed to invalidate any contract or other transaction which would otherwise be valid under the common and statutory law applicable thereto. 10 �ARTICLE IX INDEMNIFICATION Section 1. Non-Derivative Actions. Subject to all of the other provisions of this Article, the corporation shall indemnify any person who was or is a party or is threatened to be made a party to any threatened, pending or completed action, suit or proceeding, whether civil, criminal, administrative or investigative and whether formal or informal (other than an action by or in the right of the corporation) by reason of the fact that the person is or was a trustee or officer of the corporation, or is or was serving at the request of the corporation as a trustee, director, officer, partner, trustee or employee, · or agent of another foreign or domestic corporation, partnership, joint venture, trust or other enterprise, whether for profit or not for profit, against expenses (including attorneys' fees),judgments, penalties, fines and amounts paid in settlement actually and reasonably incurred by him or her in connection with such action, suit or proceeding if the person acted in good faith and in a manner the person reasonably believed to be in or not opposed to the best interests ofthe corporation, and with respect to any criminal action or proceeding, if the person had no reasonable cause to believe his or her conduct was unlawful. The termination of any action, suit or proceeding by judgment, order, settlement, conviction, or upon a plea of nolo contendere or its equivalent, shall not, of itself, create a presumption that the person did not act in good faith and in a manner which the person reasonably believed to be in or not opposed to the best interests of the corporation, and, with respect to any criminal action or proceeding, had reasonable cause to believe that his or her conduct was unlawful. Section 2. Derivative Actions. Subject to all of the provisions of this article, the corporation shall indemnify any person who was or is a party to or is threatened to be made a party to any threatened, pending or completed action or suit by or in the right of the corporation to procure a judgment in its favor by reason of the fact that the person is or was trustee or officer of the corporation, or is or was serving at the request of the corporation as a trustee, director, officer, partner, employee, or agent of another foreign or domestic corporation, partnership, joint venture, trust or other enterprise, whether for profit or not, against expenses (including actual and reasonable attorneys' fees) and amounts paid in settlement incurred by the person in connection with such action or suit if the person acted in good faith and in a manner the person reasonably believed to be in or not opposed to the best interests of the corporation. However, indemnification shall not be made for any claim, issue or matter in which such person has been found liable to the corporation unless and only to the extent that the court in which such action or suit was brought has determined upon application that, despite the adjudication ofliability but in view of all circumstances of the case, such person is fairly and reasonably entitled to indemnification for the expenses which the court considers proper. Section 3. Expenses of Successful Defense. To the extent that a person has been successful on the merits or otherwise in defense of any action, suit or proceeding referred to in Section 1 or 2 of this article, or in defense of any claim, issue or matter in the action, suit or 11 �proceeding, the person shall be indemnified against expenses (including actual and reasonable attorneys' fees) incurred by such person in connection with the action, suit or proceeding and in any action, suit or proceeding brought to enforce the mandatory indemnification provided by this article. Section 4. Definition. For the purposes of Sections 1 and 2, "other enterprises" shall include employee benefit plans; "fines" shall include any excise taxes assessed on a person with respect to an employee benefit plan; and "serving at the request of the Corporation" shall include any service as a trustee, director, officer, employee, or agent of the corporation which imposes duties on, or involves services by, the trustee or officer with respect to an employee benefit plan, its participants or beneficiaries; and a person who acted in good faith and in a manner the person reasonably believed to be in the interest of the participants and beneficiaries of an employee benefit plan shall be considered to have acted in a manner "not opposed to the best interests of the corporation" as referred to in Sections 1 and 2. Section 5. Contract Right; Limitation on Indemnity. The right to indemnification conferred in this Article shall be a contract right, and shall apply to services of a trustee or officer as an employee or agent of the corporation as well as in such person's capacity as a trustee or officer. Except as provided in Section 3 of this Article, the corporation shall have no obligations under this Article to indemnify any person in connection with any proceeding, or part thereof, initiated by such person without authorization by the Board of Trustees. Section 6. Determination That Indemnification Is Proper. Any indemnification under Section 1 or 2 of this Article (unless ordered by a court) shall be made by the corporation only as authorized in the specific case upon a determination that indemnification of the person is proper in the circumstances because the person has met the applicable standard of conduct set forth in Section 1 or 2, whichever is applicable. Such determination shall be made in any of the following ways: (a) By a majority vote of a quorum of the Board consisting of directors who were not parties to such action, suit or proceeding; (b) If the quorum described in clause (i) above is not obtainable, then by a committee of directors who are not parties to the action. The committee shall consist of not less than two disinterested directors; or (c) By independent legal counsel in a written opinion. Section 7. Proportionate Indemnity. If a person is entitled to indemnification under Section 1 or 2 of this Article for a portion of expenses, including attorneys' fees, judgments, penalties, fines, and amounts paid in settlement, but not for the total amount thereof, the corporation shall indemnify the person for the portion of the expenses, judgments, penalties, fines, or amounts paid in settlement for which the person is entitled to be indemnified. 12 �Section 8. Expense Advance. Expenses incurred in defending a civil or criminal action, suit or proceeding described in Section 1 or 2 of this Article may be paid by the corporation in advance of the final disposition of such action, suit or proceeding upon receipt of an undertaking by or on behalf of the person involved to repay the expenses if it is ultimately determined that the person is not entitled to be indemnified by the corporation. The undertaking shall be an unlimited general obligation of the person on whose behalf advances are made but need not be secured. Section 9. Non-Exclusivity of Rights. The indemnification or advancement of expenses provided under this article is not exctusive of other rights to which a person seeking indemnification or advancement of expenses may be entitled under a contractual arrangement with the corporation. However, the total amount of expenses advanced or indemnified from all sources combined shall not exceed the amount of actual expenses incurred by the person seeking indemnification or advancement of expenses. Section 10. Indemnification of Emplovees and Agents of the Corporation. The Corporation may, to the extent authorized from time to time by the Board of Trustees, grant rights to indemnification and to the advancement of expenses to any employee or agent of the Corporation to the fullest extent of the provisions of this article with respect to the indemnification and advancement of expenses of directors and officers of the Corporation. Section 11. Former Trustees and Officers. The indemnification provided in this article continues as to a person who has ceased to be a director or officer and shall inure to the benefit of the heirs, executors and administrators of such person. Section 12. Insurance. The corporation may purchase and maintain insurance on behalf of any person who is or was a trustee, officer, employee or agent of the corporation, or is or was serving at the request of the corporation as a director, trustee, officer, employee or agent of another corporation, partnership, joint venture, trust or other enterprise against any liability asserted against him or her and incurred by him or her in any such capacity or arising out of his or her status as such, whether or not the corporation would have power to indemnify him or her against such liability under this Article or the laws of the State of Michigan. Section 13. Changes in Michigan Law. In the event of any change ofthe Michigan statutory provisions applicable to the corporation relating to indemnification, then the indemnification to which any person shall be entitled shall be determined by such changed provisions, but only to the extent that any such change permits the corporation to provide broader indemnification rights than permitted prior to any change. 13 �ARTICLE X DISSOLUTION AND WITHDRAWAL Section 1. Assets. Upon proper dissolution of the corporation, consistent with the Michigan Nonprofit Corporation Act, all assets of the corporation shall be properly distributed for charitable and educational purposes, in accordance with Section 2 and any other stipulations of the Act. Section 2. Withdrawal of Founding Organizations. Any of the Founding Organizations may choose to withdraw from the· corporation with all assets assigned to that organization prior to the first meeting of the Board of Trustees of the corporation. Such withdrawing Founding Organization shall agree to relinquish their seats on the board. After the corporation is operational, any and all corporate assets shall remain the property of the corporation and shall be reapportioned in accordance with the policies established for the allocation of the endowment and its proceeds. If a Founding Organization withdraws, the Board members appointed by that Founding Organization shall be removed from the Board. This removal shall be self-executing. ARTICLE XI STANDARD OF CARE Section 1. Duties and Liability. The Trustees shall adhere to the Standard of Care required by the Michigan Nonprofit Corporation Act. That is, a Trustee or Officer of the corporation shall discharge the duties of that position in good faith and with that degree of diligence, care, and skill which an ordinarily prudent person would exercise under similar circumstances in a like position. In discharging those duties, a Trustee or Officer, when acting in good faith, may rely upon the opinion of the corporation's counsel; upon the report of an independent appraiser selected with reasonable care by the Board; or upon fmancial statements of the corporation represented to the Trustee or Officer as correct by the Officer of the corporation having charge of its books or account, or as stated in a written report by an independent public or certified public accountant or firm of accountants fairly to reflect the financial condition of the corporation. Section 2. Self-Dealing Transactions. Except as approved in Section 3, the Board shall not approve a self-dealing transaction. A self-dealing transaction is one to which the corporation is a party and in which one or more of the Trustees has a material financial interest, or a transaction between the corporation and one or more of the Trustees, or between the corporation and any person in which one or more of its Trustees has a material financial interest. 14 �Section 3. Approval. The Board of Trustees may approve a self-dealing transaction if the Board determines and documents that the transaction is in the best interest of, and is fair and reasonable to, the corporation, after reasonable investigation under the circumstances, determines that this corporation could not have obtained a more advantageous arrangement with reasonable effort under the circumstances. Such determinations must be made by the Board, in good faith, with knowledge of the material facts concerning the transaction and the Trustee's interest in the transaction, and by a vote oftwo-thirds of the Trustees present, without counting the vote of the interested Trustee(s). Section 4. Loans. The corporatio~ shall not make any loan of money or property to, or guarantee the obligation of, any Trustee, Officer, employee or agent; provided, however, that the corporation may advance money to a Trustee, Officer, employee or agent of the corporation for expenses reasonably anticipated to be incurred in performance of assigned duties, so long as such individual would be entitled to reimbursement for such expense absent that advance. Section 5. Disclosure. Trustees shall disclose the material facts as to any relationship or interest relating to contracts, programs, policies or other transactions that may be considered by the Board. A transaction may nonetheless be approved, as provided in Section 3 of this Article. ARTICLE XII DEDICATION OF ASSETS Section 1. Dedication of Assets. The properties and assets of the corporation are irrevocably dedicated to the charitable and educational purposes as articulated in the mission of the corporation. No part of the net earnings, properties, or assets of the corporation shall inure to the benefit of any private person or individual, or any Trustee or Officer of the corporation. Section 2. Allocation ofEndowment(s) Proceeds. The interest proceeds of any and all endowed funds assigned to the support and future development of the corporation shall be allocated based on an annual spending plan developed by the Budget and Finance Committee, reviewed by the Audit & Investment Committee and approved by a 2/3rds majority of the Board of Trustees of the corporation. Section 3. Unforeseen Circumstances. The annual spending plan must also set forth conditions under which principal may be expended. Any time principal is to be expended, the following must occur: a) the Board must determine that extreme and immediate extenuating circumstances exist and b) a unanimous vote of the full membership of the Board of Trustees approves the expenditure. 15 �ARTICLEXIll ADMINISTRATIVE MATIERS Section 1. of July in each year. Fiscal Year. The fiscal year of the corporation shall begin on the 1st day Investment Policy. The Trustees shall adopt and oversee an Investment Section 2. Policy that shall provide for careful and prudent investment of the corporation's resources. Permanent Records of the Corporation. The corporation shall keep at its Section 3. principal office the original or copy of its Articles of Incorporation and Bylaws as amended to date, which shall be open to inspection by the public and Trustees at all reasonable times during office hours. Upon leaving office, each Officer, employee or other Agent ofthe corporation shall tum over to the successor or the Board Chair, in good order, originals of such corporate monies, books, records, minutes, lists, documents, contracts or other property of the corporation as have been in the person's custody during the term of office. On written demand of the corporation, any Trustee may inspect, copy, and make extracts of the accounting books and records, record the names and addresses ofthe Members entitled to vote, and the minutes of proceedings of the Members, the Board, and Committees at any reasonable time for a purpose reasonably related to the Trustee's interest as a Trustee. Any such inspection and copying may be made in person or by the Trustee's agent or attorney. ARTICLE XIV AMENDMENTS Section 1. Modifications. The Board of Trustees of the corporation at any regular or special meeting may adopt, amend, or repeal bylaws by the affirmative vote of2/3rds of the Trustees present if notice setting forth the terms of the proposal has been given at least 10 and no more than 60 days prior to such meeting of the Board of Trustees. These Bylaws were adopted as and foL the Bylaws of a Michigan nonprofit corporation, /Zt.-- day ofSeptember, .2000. . by action of the incorporators on the . ~ ~huJt--.~ arbara A. M1eras, Incorporator 16 �LANOI\ 69117.3 ID\SDM 17 � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Our State of Generosity Creator An entity primarily responsible for making the resource Grand Valley State University. Dorothy A. Johnson Center for Philanthropy Description An account of the resource Collection contains the records of four Michigan nonprofit organizations: Council of Michigan Foundations, Michigan Nonprofit Association, Michigan Community Service Commission, and the Johnson Center for Philanthropy at GVSU. The documents are compiled by the Johnson Center for Philanthropy, and records document the history of the organizations from the 1960s to the 2010s. Coverage The spatial or temporal topic of the resource, the spatial applicability of the resource, or the jurisdiction under which the resource is relevant 1968-2014 Source A related resource from which the described resource is derived <a href="https://gvsu.lyrasistechnology.org/repositories/2/resources/515">Our State of Generosity collection, JCPA-04</a> Rights Information about rights held in and over the resource <a href="http://rightsstatements.org/page/InC/1.0/?language=en">In Copyright</a> Subject The topic of the resource Dorothy A. Johnson Center for Philanthropy Council of Michigan Foundations Michigan Nonprofit Association Michigan Community Service Commission Dorothy A. Johnson Center for Philanthropy Charities Philanthropy and Society Fundraising Records Michigan Publisher An entity responsible for making the resource available Grand Valley State University Libraries, Special Collections and University Archives, 1 Campus Drive, Allendale, MI, 49401 Contributor An entity responsible for making contributions to the resource Council of Michigan Foundations; Michigan Nonprofit Association; Michigan Community Service Commission Identifier An unambiguous reference to the resource within a given context JCPA-04 Language A language of the resource eng Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Identifier An unambiguous reference to the resource within a given context JCPA-04_MCSC_2000-12-08_Articles-of-Incorporation-CMA Title A name given to the resource Michigan Community Service Commission 2000-12-08 commission meeting Articles of Incorporation ConnectMichigan Alliance Creator An entity primarily responsible for making the resource Michigan Community Service Commission Description An account of the resource Michigan Community Service Commission 2000-12-08 commission meeting Articles of Incorporation ConnectMichigan Alliance. Records are compiled in the Our State of Generosity collection by the Johnson Center, along with the files of the Michigan Nonprofit Association (MNA), the Michigan Community Service Commission (MCSC) and the Dorothy A. Johnson Center for Philanthropy. Originals are at the Michigan Community Service Commission. Subject The topic of the resource Dorothy A. Johnson Center for Philanthropy Charities Philanthropy and Society Fundraising Records Michigan Community Service Commission Michigan Format The file format, physical medium, or dimensions of the resource application/pdf Type The nature or genre of the resource Text Language A language of the resource eng Publisher An entity responsible for making the resource available Grand Valley State University Libraries, Special Collections and University Archives, 1 Campus Drive, Allendale, MI, 50155 Rights Information about rights held in and over the resource <a href="http://rightsstatements.org/page/InC/1.0/?language=en">In Copyright</a> Source A related resource from which the described resource is derived <a href="https://gvsu.lyrasistechnology.org/repositories/2/resources/515">Our State of Generosity collection, JCPA-04</a> Date A point or period of time associated with an event in the lifecycle of the resource 2000-12-08 https://digitalcollections.library.gvsu.edu/files/original/70fa1cd3d555986ffe7fb52e5ee6389f.pdf fa6c0deff391797230c6dc7f13104ad0 PDF Text Text Michigan Community Service Commission Agenda December 8, 2000 200 Renaissance Center, Ste. 3600 (Phone #313-259-4700) Detroit, Michigan 12:00 p.m. - 4:00 p.m. I. Welcome and Introductions - Chairperson Mawby I I. Board Development Committee - Terry Pruitt A. B. III. Welcome to new Commissioners- (Kwak & Lubbers) Designation of MCSC Board Member Delegates Presentation by Commissioner Pickard our meeting host A. Volunteer Plus - a General Motors Program IV. Review & Approval of September 13, 2000 Minutes - Chairperson Mawby V. Standing Committee Reports A. Executive Committee - Chairperson Mawby 1. 2. Review Executive Committee November 17,2000 meeting Review of Executive Committee Report on ConnectMichigan Alliance a. b. VI. VII. Progress to Date Articles of Incorporation/Bylaws Executive Director's Report - Kyle Caldwell A. Michigan's AmeriCorps Promise Fellows (approval item) B. MCSC FY 2001 Budget Old Business - Chairperson Mawby A. Staff Recommendations for Future Direction of the MCSC (approval item) VIII. New Business - Chairperson Mawby A. B. C. D. IX. Empowering Executive Committee to Approve FY 2001 Michigan's AmeriCorps Formula Application (approval item) Process for Annual Performance Review of Executive Director Legislative Breakfast Approval of 2000-2001 Meeting Dates Adjourn � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Our State of Generosity Creator An entity primarily responsible for making the resource Grand Valley State University. Dorothy A. Johnson Center for Philanthropy Description An account of the resource Collection contains the records of four Michigan nonprofit organizations: Council of Michigan Foundations, Michigan Nonprofit Association, Michigan Community Service Commission, and the Johnson Center for Philanthropy at GVSU. The documents are compiled by the Johnson Center for Philanthropy, and records document the history of the organizations from the 1960s to the 2010s. Coverage The spatial or temporal topic of the resource, the spatial applicability of the resource, or the jurisdiction under which the resource is relevant 1968-2014 Source A related resource from which the described resource is derived <a href="https://gvsu.lyrasistechnology.org/repositories/2/resources/515">Our State of Generosity collection, JCPA-04</a> Rights Information about rights held in and over the resource <a href="http://rightsstatements.org/page/InC/1.0/?language=en">In Copyright</a> Subject The topic of the resource Dorothy A. Johnson Center for Philanthropy Council of Michigan Foundations Michigan Nonprofit Association Michigan Community Service Commission Dorothy A. Johnson Center for Philanthropy Charities Philanthropy and Society Fundraising Records Michigan Publisher An entity responsible for making the resource available Grand Valley State University Libraries, Special Collections and University Archives, 1 Campus Drive, Allendale, MI, 49401 Contributor An entity responsible for making contributions to the resource Council of Michigan Foundations; Michigan Nonprofit Association; Michigan Community Service Commission Identifier An unambiguous reference to the resource within a given context JCPA-04 Language A language of the resource eng Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Identifier An unambiguous reference to the resource within a given context JCPA-04_MCSC_2000-12-08_Agenda Title A name given to the resource Michigan Community Service Commission 2000-12-08 commission meeting agenda Creator An entity primarily responsible for making the resource Michigan Community Service Commission Description An account of the resource Michigan Community Service Commission 2000-12-08 commission meeting agenda. Records are compiled in the Our State of Generosity collection by the Johnson Center, along with the files of the Michigan Nonprofit Association (MNA), the Michigan Community Service Commission (MCSC) and the Dorothy A. Johnson Center for Philanthropy. Originals are at the Michigan Community Service Commission. Subject The topic of the resource Dorothy A. Johnson Center for Philanthropy Charities Philanthropy and Society Fundraising Records Michigan Community Service Commission Michigan Format The file format, physical medium, or dimensions of the resource application/pdf Type The nature or genre of the resource Text Language A language of the resource eng Publisher An entity responsible for making the resource available Grand Valley State University Libraries, Special Collections and University Archives, 1 Campus Drive, Allendale, MI, 50154 Rights Information about rights held in and over the resource <a href="http://rightsstatements.org/page/InC/1.0/?language=en">In Copyright</a> Source A related resource from which the described resource is derived <a href="https://gvsu.lyrasistechnology.org/repositories/2/resources/515">Our State of Generosity collection, JCPA-04</a> Date A point or period of time associated with an event in the lifecycle of the resource 2000-12-08 https://digitalcollections.library.gvsu.edu/files/original/d9fc0a1d16f865ddc70f4138a94f018e.pdf 08a8aa9f494087aeecffd3c680f3a16c PDF Text Text The Evolving Future of MCSC Sponsored Service and Volunteerism in Michigan: Continuing as a Catalyst, Convener and Grantmaker Michigan Community Service Commission Visioning for the Future Taking Stock with an Eye Toward the Future There are a number of indicators that de1nonstrate that this is a tilne of great prosperity, goodwill and collaboration within the volunteer and nonprofit sectors, but there is still a great deal of work that can be done. Michigan has been on the front line of the national cause to make volunteering and community service a part of every citizen's daily life. Without reviewing the decades of human charity and philanthropic accomplishments this state has achieved, several milestones can be credited for this prestigious position. First, the vast number of individuals and organizations leading the cause including the late Governor Romney, our now Governor Engler, First Lady Michelle Engler from the public sector; the philanthropic community including the W.K. Kellogg Foundation and its leaders including Russell Mawby, Bill Richardson and Joel Orosz; the thriving network of community foundations ably represented by the Council of Michigan Foundations and its former president, Dorothy A. Johnson; and the continuing expansion of the volunteer centers, campus compact institutions and healthy nonprofits throughout the state represented by the Michigan Nonprofit Association. Together, but existing independently, these individuals and organizations have constructed an intricate and broad reaching infrastructure that supports service and volunteerism in Michigan. There are a number of indicators that demonstrate that this is a time of great prosperity, goodwill and collaboration within the volunteer and nonprofit sectors, but there is still a great deal of work that can be done. State funded volunteerism is at its highest in decades (if not in history). The state of Michigan provides nearly $23 million in state and federal funding to support volunteer related programming for youth, adults, families and seniors. Private funded volunteerism is made strong through the community foundations that provide services· to every community in the state. Their strong network of young people work their philanthropy through the Youth Advisory Councils. A draft planning document developed by the Michigan Community Service Commission members and staff. Revised 9113/00. �Local volunteers are connected with opportunities to serve through the volunteer centers that offer services in nearly 85% of all Michigan communities. Large scope programs like national service have taken root in Michigan with programs like Michigan's AmeriCorps that has positively impacted over 276,000 citizens in our state in 1999 alone. Colleges and universities actively are engaging their students, faculty and administrators in giving back to communities in which they operate through new interactive methodologies including academic service-learning. These are tremendous accomplishments that have built up over generations, but which have made quantum leaps in development in the last decade. Infrastrug!Jl!]l is the{ra'f!i~'Work uc:~>-,1~~ we"use to . successfaJly~-'­ engage a~nd channel {fi passions and goodwill of Michigan's citizens. ~~;: Beyond the individuals and the organizations we have healthy networks, large statewide events and structures, and targeted communication strategies that support and celebrate our volunteers. We call all of this, "Michigan's Volunteer Infrastructure." Sometimes it can be difficult to explain and define what we mean when we say, "Infrastructure." For those who work to develop it, infrastructure is lJ~~rally that which gives structure, public definition and support to the . good,work of Michigan 's volunteers and volunteer administrators. For ~:·~ftfiose ~ho are supported by it, infrastructure is multifaceted and . ' - · ated. Without a formal text to refer to, I will attempt to define four examples. .,~, • Infrastructure is the nonprofit organization, government .. a~p~:)fu!Or''c[ffij5'rate giving program that advances the causes of ;1!~~·-·.r,...~ . .r··:-::.::-:.'"'• i:.i:¥o1m:i.teeriSJ:ll.;"''service, civic engagement and philanthropy as a way of meetin~ ,.,j3 needs . ' ~!1.:-~~--,· al ''. ' Infras~9rtJ:I:e.is-;:r;epresented by the times components of the f. . volunteer secto~':C:Q.p-Ie together to celebrate and learn what IS done and what can~be''d6fi:~"bette like~the Volunteerism SuperConference, :··Grantmakersf.Graf!.eSeekers_~~ci,Make A Difference Day. }_T:+(~:~-~::·, ~:·,,Y" 'T'if.~,.,,,.,..-r ·-...~,; ~'>~· ~ ;t,·-~ ·,;. • Infrastructure is the y <;nce';_that represents a particular philosophy for community-pt9J?Iem solving and civic engagement or a serious need that is amplifieai<(hrough~~programs like the ConnectMichigan Campaign, America's Promise and Martin Luther King, Jr. Day. • Infrastructure is the stable, yet innovative, support organizations gain to further their missions that is leveraged by federal, state and local resources to support sustainable volunteer efforts. Infrastructure is represented in all of these examples and more. Infrastructure is the framework we use to successfully engage and Revised 9/13/00 �To ensure that a our 1nost social issues, there needs to a continuously · driving force for the cause of "service to com1nunity" channel the passions and goodwill of Michigan's citizens. Michigan is often touted as the "Volunteer Infrastructure State" by peers and other organizations outside of our state. At the same time, while the organizations involved in the volunteer infrastructure in Michigan are able to point to what "it" is and what "it" does, these same organizations have difficulty explaining to those outside the infrastructure web, why exactly the infrastructure needs to be supported. Even the volunteers the infrastructure supports often do not realize that many of the grants, services and events that support their work would not be available were it not for the systematic and deliberate development of our state's volunteer infrastructure. Many do not realize the true impact and value our volunteer infrastructure can have on a community's ability to deal with local challenge. The vehicle (volunteer infrastructure), while in operation and functional , remains in the background in many communities as they struggle to address serious social issues. The profile of the Michigan Volunteer Infrastructure must be raised, praised and supported to ensure our future and the prosperity of the human spirit. is a time of tremendous need and hardship for many struggling breaking out of poverty, surviving the darkness of illiteracy, with the helplessness of children without safe places and a ............. ..u v .. . , and the overwhelming despair of the homeless to JJl!~.Ql~t a few social ills. Michigan's service and volunteer sector is ~u·~·'"' to address these needs through various streams of funding and programming. Among the nation's top 10 states in federal funding for AmeriCorp_s,-,the:-MCSC's $4 million for AmeriCorps leverages 25 ·~·c.'i!£!diti,onafvplunteers for every stipended volunteer. Michigan boasts , one of~~FLti,2,~ 1 s five statewide nonprofit associations with a seven figure :t?[~iget and hundreds of members. The interests of Michigan's corrim.B.llit).r foundati<;uis..OJ'e represented by the nation's largest regional assoch1tion of grantmakers-CMF. Total assets equal over $1 billion, and in 1998,Michigan commiJnity foundations returned over $80 million to"M:icrug an.i·estdeqtsSi.I!. the form of grants. ~"" ;t .w,- :eFi1~;\., Still, it can be argued that these ~~["Qprces alone cannot do it all, we have not fully (elements of Michigan 's vo~unf~~ljilifrastrhcture) !lj.ib •. c . ensured that service to C2IJ?r.J:nffiity is a :genuine and universally held ethic and practice of e~ecy..Michigan::citizen. To ensure that a sustainable and enduring' force exists for solving our most vexing social issues, there needs to be a continuously driving force for the cause of "service to community" by Michigan citizens and thereby raising the recognition and support of Michigan's volunteer infrastructure. To achieve this (based on what has been learned over the past two decades) here is what Michigan could do: I··~· Revised 9/13/00 �Michigan, by establishing a strong nexus for Michigan's volunteer infrastructure, can provide a focal point for the advancement of the field. Michigan, by providing a sufficient flow of flexible resources to the volunteer field, can test and incubate new assumptions, strengthen working models of positive community change and provide training and technical assistance to organizations and individuals that see service and volunteerism as useful mechanisms for problem solving. Michigan, by continuing to convene elements of our public, private, nonprofit and social sectors, can discover new ways to deal with our society's most vexing social, economic and educational issues. Michigan, by providing a voice to the nonprofit community, can more effectively impact public policy and highlight the utility of tij~nonprofit sector in advancing positive community enrichment. convener:~ -. catalyst aniL grantmaker. ;JI'he M<_;;:SC, MNA and its affiliates, VCM and MCC are addressing some of _ thes~:.r.~les, each to their respective individual available resources an ~ ~~· eX{J~di~e. Unfortunately, these roles can overlap and create conflicts and .;-? ~: compe~ition , especially if more than one are part of any single organization. " ': ~l For example, MNA is an organization that advocates on behalf of and supports the ipterests of Michigan's nonprofit community. In addition, it has as.part'ofitsmission, the charge to promote volunteerism. MNA receives ~"grant funds f.Co'm the MCSC to support volunteer programs operated by its affiliates., Afsome point, MNA may need to take a controversial stand (to the MCSCand 'state government) on a public policy issue with which the MCSC disagrees. An organiza tion-cannot effectively challenge public policy on behalf of_private orgahizations while simultaneously accepting public funds from the veryagency_it is trying. to influence. Similarly, government is often bound by the inability of its systems to move swiftly and can be somewhat cumbersome its ability to engag e in detailed programming. Recently, the MCSC proposed creating a nonprofik_501 c3 to help make for a more agile organization that can be responsive t0-comrnunity needs. The creation of a nonprofit arm of the MCSC could have made for c.bmpetition among MNA and MCSC-a deadly set of circumstance's in the ~onprofit sector. The question becomes, "How do organizations utilize the agility of the nonprofit sector, tap into the vast resources of government, promote the effectiveness of volunteers and maintain a voice for Michigan's nonprofits?" Simple, compromise, specialize, and institutionalize. IfMCSC and MNA follow this formula, they can truly strengthen volunteerism and make the infrastructure that supports it, permanent. in Revised 9/13/00 0 �Compromise MNA is willing to spin off its signature programming components (VCM and MCC) to reallocate its administrative resources and free it up to advocate freely on behalf of Michigan's nonprofits. MCSC is willing to spin off its field promotion initiatives that do not directly support its national service and state funded volunteer granting efforts. How do organizatio!]:~· utilize the·,·~ agili(;M.~o}the noli]irofit sector, tap. into the va$ resources o· governnzent, promote the effectiveness of volunteers and maintain a voice for Michigan's nonprofits ?" Specialize MNA will focus on its public policy, advocacy and member services elements of its mission. MCSC wiil concentrate on its roles as a convener, catalyst and gr(l.ntmaker. Both MCSC and MNA will partner to create a third entity that will allow them to more, better and with a longer lasting impact. Institutionalize The Volunteer Alliance (Alliance) is a bold step in this direction The Alliance will house the Michigan Campus Compact, Volunteer Centers of Michigan while taking on several initiatives of the MCSC including America's Promise, the ConnectMichigan Campaign, Make A Difference Day and the Volunteer Recognition Clearinghouse. Supported initially by a $20 million endowment, the Alliance will not need to pend the vast majority of its human and fmancial resources garnering support for operational costs. Instead, the Alliance will serve as a permanent (or as long as it is needed) support vs.,q~g~~,,zor Michigan's service and volunteer infrastructure. ..,;::;~~~or:,;-Z";:iiC.~~~~:::. ,.;;'~ """"'"' _. Traditiqn . ·. . . , infrastructure support and development has been a shared p~of MCSC's and MNA's roles in the field. If the devel9ppent of the .~i~ce is successful, much of the infrastructure promotion role will)be 'n evolved from the MCSC and MNA to the Alliance. ,;;;JNJ.iR-~gs the questi,?n, specifically "based on what has been devolved andiWliat hastbeeruretained that defines the future role of the MCSC?'' ··t ~ ~;ifr;L~~\~ c·· If the infrastructure support rQl~•bf-the. MCSC is devolved to the Alliance, there clearly s;i,,ni~:rllillns the:·:issue of developing continuous flow if needed resou~ces~~~:tn:~ contimii~g supply of state governmental (and to the extent that we have any influence, federal) support of service and volunteerism in Michigan will continue. However, the MCSC's current structure is not properly defined nor adequate to support this new role. Change is needed. The MCSC has an opportunity to change by both expanding and contracting the functions of the MCSC-to spin off what is not at the organization's core mission and focus on what has shown to be its expertise. ::<~:"''~~~; Revised 9/13/00 0 :> . ·L �Since our 1999 retreat, staff have been working on plans that show how the organization might revamp itself to be most useful to Michigan citizens, today and in the future given the current changing context. These plans are preliminary, but do lay out the mission, goals and objectives of the MCSC. In addition, these plans eliminate duplication, build support for new support mechanisms and build an incubation system whereby additional economies can be defined in the future. Much like a traditional philanthropic institutio~, .. .. the €Sl5 ~. Recommendations for MCSC's Future MCSC as a Grantmaker The MCSC should focus on its role and expertise as a governmental agency that utilizes its vast financial and human resources to effectively, proactively and efficiently disburse public funds to Michigan communities to enhance '· _. local problem solving through service and volunteerism. This will require a the,~UJ:.f!S."t; fii~~amental shift in this organization's thinking. No longer will the MCSC ~; ~tgV'e,,!o start and maintain volunteer initiatives and support them in ~:;,~;ptfrpefujty. No longer will the MCSC work to be the promoter for the general Wlli -:-" ·"~s~rvice~d _volunteer field. In other words,_the MCSC no longer attempt , ~~~!9 . 1thmgs to all people, places and thmgs." Nor w11l the MCSC merely :.;•"fa e mto the background and act as a mere pass through organization for ~!" federal funds . Much like a traditional philanthropic institution, the MCSC ' should seek.to:fintl the most effective and strategic way to expend (invest) ,. th~,.pqttl!'E';~~~~~~ fmancial and human resources for the public good with an "''"~ye t6~~ri~~~raging additional resources and measuring the key findings and result~f,pf those investments. Key principles for this new way of thinking are alLfq~used around quality grantmaking practices. find ,If. ti eJJ ec Ve an strategic to expend (invest) the a ,. ·"..: •' public's scarce financial and human resources for the public good ;;i' "':'ill r \:? .,·'" ' • Levera~ .;,,. nd~ an~ other;fesources in support of volunteer efforts with an eye towafdrdive~§ifYing MC,~CD,mding to ensure that communities and organizations are not overly dependent on a single source of support to achieve their stated goals. • Investing in demonstration models J_hat:point toward long-term solutions and can have long lasting positive effects while also helping the MCSC defme sustainability as an expectation for all MCSC grantees so that there is a clear understanding as to the length and nature of MCSC support (What type of grantmaker do we want to be? When has our investment been enough and successful?). • The MCSC will serve as a catalyst for creative solutions and incubate creative solutions with the expectation that they will have a life outside of the MCSC once stabilized (spin off to the Alliance, for example). Revised 9/13/00 �• Convening stakeholders to determining best practices and funding priorities (what issues should be targeted) for annual or long-term investments in service and volunteerism. • Measuring, investigating and evaluating results of MCSC investments and sharing the results for others to learn and emulate. In the following sections, we will defme the various future roles of the MCSC in support of Michigan's volunteer sector. Each role is given a brief description of how it would operate in the current and future contexts then the specific mission and goals are defined. Finally, where appropriate, specific tasks have been assigned with some recommended outcomes. MCSC's Role as an Investor "c . The investiJf.~·,· role.:;~~~:fi~t The investor role is not new, it has been one of the hallmarks of the MCSC. Today, the MCSC makes available two types of grant fundsnational service program support through the Corporation for National Service and the Volunteer Investment Grants funded through the state General Fund. These funds are distinct from each other in what their funding can be used for, but are similar in that they both require local .,., .. requirements seem to build a level of local investment in that these funding streams support, but what is lessor is whether the local investment can have a long-lasting and sustainable impact. u.LUL'-'U.LHj::, "-1:1:or: exa . ,.,~ ith the VIG funds we do know that more than $2 'imllioninr .lti'C'hl funds have been invested in local endowments to :..··.,,;r;::··-" suppor61o9il volunteer resource centers. This $2 million was produt~:d by holdiqg 6ut an equal share of state funds as leverage. This prggram Wil~ind r~~ains , the nation's only state-funded volunteer res"og rce center endowment program. VIG is truly at the cutting edge·~<Ifi· a deca'de, ,w~ ·m~y know what type of long-term impact this will have on cornniuEities that worked with the MCSC to build these local funds. As a ion ::.term investor, we believe that the MCSC needs to continue bgJJ.glh . e}Jocal funds in a way that both invests and leveragesreso~£~~~i~ per..Q$tuity as part of a sound • - -: .?7"" mvestment strategy. · In the area of national service funding , the MCSC leverages volunteers . The grounding principle of the Michigan 's AmeriCorps program has always been that we will use our stipended volunteers (AmeriCorps members) to leverage non-stipended volunteers (NonAmeriCorps members) to solve locally identified social issues. Revised 911 3/00 �Today, for each AmeriCorps member supported through the MCSC, an additional 25 volunteers are generated. There may be other ways that the MCSC, as a wise investor, can leverage federal, state and local resources in support of Michigan's volunteers. By seeking out other potential investments, the MCSC can help communities diversify the support of local efforts and strengthen their ability to address chronic social issues with comprehensive and long term solutions. The MCSC can also cut new ground by defining its investment strategy. For example, when should the MCSC's investment in a program, initiative or organization stop? To date, the answers have been, "When the funding runs out." or "When the applicant is no longer successful in its programming goals and objectives as defined by the federal or state funding source." While these answers are fine for a traditional government agency, they are hardly unique and TheM:eSc certainly not creative. A creative solution might be that the MCSC lay can alSO' _G:Ut:: out) ts investment strategies with stakeholders up front and let them d . know that MCSC's investment is toward an ultimate goal that, once new groun ·>" ~~ re;ch~<;l, will end our financial support in lieu of other public or private by defining:.-~'-· .. ·~ :!e~~lff~s. In other words, the MCSC will be looking to support local its "~reff@s~towards local sustainability. For example, no other state .-.. -~'~,i!JYcommission . has developed a comprehensive funding strategy for investment -~~ 1 weaning grantees off of some or all of their AmeriCorps funding . '~ Some,-..states~~te that their commitment will be three years and strategy. - ~othlng afte£ that, while other continue their support indefinitely. What if1t!J.e,. .MCSC were to investigate what it is that makes a local AmeriCojps program work, test what is it that the federal funds do to make -an AmeriCoflis-:\yo rk? and then determine the best way to build ..while increasing local capacity to operate that effective.• pro., gr.~ '·· "''t"" ; .. :· ····,.. program? '·dJiiS£is exa~tly w_b.at staff did through a series of focus group discussions ana analysis·of our grants. The staff then determined that the local grantees· ~ould well afford to support the administrative costs of the AmeriCorps program, but not the member support costs (stipends , education awards, training, etc.). .. • ir"•-' p ~ So, what if the MCSC'were to gradually wean and shift its support of AmeriCorps programs from administrative functions to members support costs? As an investor, isn' t it wiser to invest only just what is needed to achieve a goal and allow for the remaining resources to support more AmeriCorps programs? This type of strategic grantmaking (leveraging and brokering) could be part of the MCSC's future niche. Revised 9/l3/00 �Investor Vision The MCSC invests in innovative, effective, communitysupported volunteer initiatives that positively impact community needs. Goals MCSC invests in innovative, effective, • Each of the MCSC funded programs, projects, and initiatives will successfully achieve the individual program goals by: - Providing the necessary training and technical assistance required for each program, project and initiative to be successful COinmZ![!-~;;;.~:":, .;.:,:, ,; ~~ ·· SU-f!E~Fted :..., · volUnteer initiatives;2;. ;+;'''' that positive/; impact co1nmunity needs - Providing program monitoring and assistance to ensure that goals are met and that necessary resources are available . .,:~,;';;,·" - Providing necessary resources to assess, create and provide for continuous improvement activities. ~- . "''· ~,'"')The MCSC will leverage funds to support new or ,,~~-· ·- , '· "' '' ·.,.;,fu~:ixpand current initiatives. • Each MCSC program area will have defined parameters for program funding. ".~c"fhe MCSCwill have defined yet flexible funding -.."priorities that created through effective research, experience, trends ;:md annual or biannual assessments. MCSC's Role as an In~u~2'tor~fatalyst - ~;: ,{ :·:- •...'~ ~ ' · · ·· · As an investor, it is easy;. o·place your resources somewhere that is safe and certain to previae a guaranteed return. Safe returns are stable, provide a level of comfort and an expected outcome. This type of strategy is normally what we see in government programs. These programs define a "cookie-cutter" solution to a complex and overwhelming problem then prescribe a funding formula that may or may not be sufficient to address the issue. Revised 9/13/00 �In the end, what was intended as a investment towards helping solve an issue, usually ends up causing new problems and agencies as communities become over reliant on state and federal funding while creating local complicated bureaucracies that later live only to perpetuate themselves. TheMCSC': · re capit~.Zist, · invest in commun problem solving models that teach important lessons that 1nay be transferable to other co1nmunities. ven~· .,"' v New models are needed. Ever increasingly, local communities know potential solutions to their unique challenges and only need flexible resources to enact creative and responsible solutions. The MCSC can, as a venture capitalist, invest in community problem solving models that teach important lessons that may be transferable to other communities. The MCSC should seek ways to channel state and federal resources for use by local communities in this manner. In garnering these resources, the MCSC must seek ways to provide the greatest amount of flexibility to local communities while expecting the highest level of accountability of its grantees and of itself. While do so, the MCSC would clearly lay out plans that would incubate new models that, if necessary, would be sustained through other sources. A example, again, is the VIG program. Here, grantees are ••,..,.,,r.. <"'....,·bed how to best utilize the state funds , but does require that the vestment be used as match in an endowment that can support lunteer efforts. The MCSC can act as a catalyst for securing this type of venture capital either through our comprehensive partnerships with other organizations or through development o(pew resources from the public sector. ''"""""t"'····,~:~~~~;t~:? ~'~i~·:~·;i:..<.~ ]:.: Re vised 9113/00 �Incubator/Catalyst Vision The MCSC establishes, identifies, and nurtures creative volunteer-driven solutions addressing community needs. Goals • Pursue a more circular and less linear approach to targeted issues - _Identify trends and focus our expertise and resources towards these trends. - Consider annual involvement/targeting on at least one single issue or demographic (social issues, priorities, etc.) ,- ... as the .MCS'ff \ .. ,..::i~<:::':', 7"" - Identify preexisting programs which have been successful - Promote the continued expansion of partnership at the state, national and local levels. • Empower individuals/organizations to create proactive, local solutions and a context for healthy partnerships, we 1nust also be aware of our past efforts and other's perceptions of those efforts. - Solicit creative solutions around identified ISSUeS .- Develop better communication/working relationships with organizations that have already worked on various issues and with those resource~~:. Help them with their work by way of service:ari:d volunteerism. . ·=;··-.-. Revised 9/13/00 �MCSC's Role as Convener for (Government Sponsored) Service and Volunteerism Stakeholders The MCSC can take the lead in helping promote and expand government sponsored service and volunteerism in Michigan both from the state and federal perspectives. The MCSC can bring resources, expertise and support to existing state agencies that utilize volunteers. The MCSC can bring together the various governmental agencies, nonprofits, faith based institutions, businesses and others to help provide a forum for productive dialogue, sharing best practices and collaboration. As we look to providing this support, the MCSC has to be careful in how it proceeds. In the past, the MCSC has worked to take the lead in improving services to communities by changing how service and volunteerism are funded in Michigan. The MCSC took the lead in advocating the consolidation of national service funding by taking the position that the split of Corporation for National Service (CNS) serveS:,aS a f}inding between the MCSC and the CNS office in Detroit was convener of ,. : ;,:L~9unt~rproductive . The MCSC took the lead in working to bring local • ~ . ,.~-/: ~. ;;.t·volu~~~er centers together with volunteer service through the Family dtve~se OU~~-'J#'··',[ - de'-'e~dence Ag~ncy ~d their local county agencies. Each of these and uzdzvzduals '~" p es had therr ments, but also lead to a tremendous amount of • • :jtt i5' controversy and distrust. While the intentions may certainly have been to asszst zn ~~; good, the J2£0~,~ss by which the end goal was to be reached was COlnmunity ~"! :;,. ~;$§.U$ce~:@.~rid lead to some unfortunate consequences. The MCSC 'L was ;e~nr,~s~power grabbing and not a neutral broker. Therefore, as the proble1n MCSC~]tqteeds to create forums for dialogue, creative ways for solving colla'Qgr~tion and a context for healthy partnerships, we must also be aware=oi our pasti "fforts an~ other's perceptions of those efforts. through service However, whil~.:~ gme may aJways question our motives, this and questioningt~B5tnd b.otdete_r:usJ rom our leadership responsibilities nor bar us fro,m being an effect1veA.,convening mechanism. ?1. volunteerism. Revised 9113/00 �With this caution in mind, the MCSC can be an effective magnifier of state and federal resources in support of service and volunteerism in Michigan. Convener Vision ... the MCSC has always stressed aiding in local empowerment and local. The MCSC serves as a convener of diverse groups and individuals to assist in community problem solving through service and volunteerism. Goals • Assist in supporting "government-sponsored" service and volunteerism in Michigan - Promote state government employees' involvement in local volunteer initiatives morep recognitio programs individuals rather than to theMCSC itself - Promote and encourage the use of best practices among state government agencies in using volunteerism as an effective community problem-solving mechanism. • Expand collaborative partnerships to reach the vision ,; • "Empower individuals/organizations to create proactive local solutions through service and volunteerism ...;,.,:_-:;c;....,;~if'·i,.~'!' · · • .:>Examine current relationships to identify new ;· J pop'U!ations to encourage the use of service and volunteerism as a strategy --:-: .. Revised 9/13/00 . �Example " Best Practices Guide" We recommend that the MCSC annually publish a best practices guide for quality service and volunteerism in Michigan that would be developed by the field through a series of MCSC sponsored dialogues. Outcomes would include a "Michigan Best Practices Guides" for service and volunteerism. The guides would be developed through focus groups, research findings, surveys and conferences that help to glean the wisdom of the service and volunteer field for organizations, espedally those in state government, to voluntarily adopt as operating principles. Taking on the role of facilitating and publishing a best practices guide will require that first, the MCSC be in a position to help other state agencies examine their current volunteer management systems and share them with other agencies and nonprofit organizations .. TheM6lSC stalteillizders recognize anH. appreciate the MCSCand;tt programs, ·., projects, and activities. ·, Over time this process could lead to a publication (Michigan ' Standards for High Quality Service and Volunteer Programs) hat could be used by state government or even the private sector. It could even help to define the lexicon of the field to provide_Jpore standardized language (for example, ~distmgliishing between voluntary community service and court 6 '"""''''; "'~-. maJ.ldated community service). In the short-term, the MCSC ··- ~drild focus on_its current funding relationships including CNS ,~programs and ,Yolunteer Investment Grants (VIG). ~,.,.... :<~~~..:.::~~, . . ::-:l"if"!fo:;n~ '- :.,:.,1;·. :;~; ·:' ,.. ~~:·~:.&;:;': •';:·.,:~~;;;;;7; • ;.' •. ;- MCSC's ~romotion, Marketing and Research of Michigan Service and VoluJ:lteer Efforts ~- ¥ ~1>,r; ,.'! .... •:...,,,. :::.If'. More promotion of the Mesd.:,a. nd its' programs to the public has been a constant struggle forthis :.Organizatio"n and a 'continual challenge for staff. On the one hand the MCSC has prided itself on its ability and willingness to engage in and form effective and non-territorial alliances and partnerships often with an overly modest approach. The MCSC is rarely self-serving in its approach and receives (and seeks) few public accolades for this work. The MCSC's literal interpretation of our catalyst role-aiding in the development of a process without becoming a part of that process- may have led to a lack of public awareness around the good work of the MCSC. Revised 9/13/00 �- ' In addition, the MCSC has always stressed aiding in local empowerment and local control which has encouraged staff to provide more public recognition to programs and individuals rather than to the MCSC itself. On the other hand, the MCSC has worked to publicize the results of its efforts through America's Promise, the ConnectMichigan Campaign, the AmeriCorps logo and "signage" and various national days of service including Make A Difference Day. While all are very successful, this approach has done more to raise the profile of the service and volunteer field in Michigan and less to raise the profile of the MCSC and its grantees. All of this begs the question, does the MCSC need to .be marketed? No. However, if the MCSC is to be an effective grantrnaker it must: publish its funding priorities, communicate the rationale for the development of those priorities, celebrate the successful practices and failures learned from its funding, and promote the role of government in helping to promote service and volunteerism. resources on helptn·f' others solve problems locally by providing factual and credible data. Revised 9/1 3/00 �Marketing and Research Vision The MCSC stakeholders recognize and appreciate the MCSC and its programs, projects, and activities. Marketing Goals Develop a marketing strategy that: • Promotes who we are, what we do, and why we do it • Promotes what works for the MCSC's programs, projects, and activities. • Publishes our research findings • Promotes new ideas incubated by the MCSC - Create tools for the field to promote the MCSC programs and concepts - Create "stories/snap shots" for stakeholders to use to promote the MCSC programs we must prove it. - Seek professional guidance - Examine language/pictures in publications so they are user friendly :- Create "canned" (yet flexible ) presentations for staff Revised 9/13/00 �Research Goals • Undertake studies to demonstrate the impact of the MCSC programs, projects, and activities (long term, short term, annual) • Shape the future funding strategies of the MCSC through new and existing research (ties directly to investor goals) • Shape future MCSC initiatives through new and existing research (ties directly to incubator goals) the MCSC\, would researeft:. and.P:~~fi~lz'' " data itiJout th health, be,. . ",~""'-­ and need . servzce volunteerism tn Michigan com1nunities - Establish links to research organizations (Aspen) Examples Research and Publish What Works Adopting the model traditionally used by other state departments like the Michigan Department of Community alth (MDCH). This model stresses public awareness around , facts and desired behaviors all promoted through traditional forms of communication (TV, print and radio ads) with a tag line that identifies the sponsoring state agency. In additiq.q-;-::we recommend that the MCSC and its work be ·rrfa'f.k[t~a much as MDCH does through research and data ;,,dis~~ffiination. In other words, the MCSC would research and ·p~~ilsh data abo,ut the health, benefits and need for service and ·...: v6lunteerism iri::Michigan communities as supported through \ state anQ.;;f;9,e(aJ: fu~:~s while also researching the effectiveness ofits.q}Vrr;programs.:·:;rhis research would be packaged as user guide'~~~d anbuaJ pubi ications to be utilized by other state and privJte humfui service · ~g"encies to target their resources and focus their prograrnming ~~.[:his model also aligns well with the aforementioned goal.o · ·""&s'Gas a: grantmak:er not directly delivering services: I i: ocuses.~~CSC's efforts and resources on helping otherfsolve probletns locally by providing factual and credible data.' This particular model also fits well with our plans for the Alliance as it becomes the mechanism by which much of the public awareness around service and volunteerism is completed and the MCSC (as a grantmak:er) can provide the financial resources to make it happen as well as the factual data upon which Michigan's public awareness campaigns are based. ·~ Revised 9/13/00 �"Assessing the Health of Giving and Volunteering in Michigan" By engaging in this type of outreach, the M CSC~e;pa,nl .. As an example, the MCSC could assign resources to annually assess the "health" of service and volunteerism in Michigan communities on a county-by-county basis. This data would be collected and analyzed by qualified researchers and act as an annual barometer for how, why and how often people volunteer and the needs of volunteer and volunteer oriented organizations. In addition, this data could act as a valuable tool for nonprofits as they seek support from local, state and national funders for -v olunteer initiatives. Each year the study might address a specific issue (education, health, safety, culture and the arts, etc.) that the volunteer resources of Michigan might target or examine. J!ro.yi8e a This approach of research and marketing of critical data is not new. Public health organizations have been engaged in this valuable ·"'· type of activity for years. Their work has made significant changes in human behavior including increasing :' immunizations against childhood illnesses, reduction in auto ccidents and injuries with seat belt usage, and declines in ~ deaths from breast cancer through early screening and authority oil ~~~ •' intervention. If we truly believe that people can effectively service and ''·<'=!;; problem solve through service and volunteerism, we must ,____.,.q-~pro~~!Itf The only way we can prove it is to back up our claim - ~;-. with-facts. The only way we can get the facts is through volunteer ~effective research. We recommend that we invest in efforts in the ... ci_eveloping and publishing that research. By engaging in this ~~.;:.'type of ou~~~li,~the MCSC can provide a valuable resource state and not and would;6f ·'seen as an authority on service and volunteer just a pass effo,rts in the"s,t!J.te and,not just a pass through for state and federal funds. through for state and federal funds. Summary The ability of the M~SC.to fflrtli~~ its mission.of enabling citizens to engage in public problem·::solving through ser-Vice and volunteerism will be enhanced by it focusing on its expertise as an effective grantmaking entity. This is a shift from the MCSC's multifaceted role of supporting the promotion, advancement and profile of the volunteer sector to a more focused one where the MCSC seeks to make targeted investments with specific outcomes. This does not mean that the MCSC will abandon its convening, catalyst and broker roles. These roles will instead be redirected to support the grantmaking decisions of the MCSC. The MCSC can only do this because of the development Revised 9113/00 �of the Alliance and its ability to address the larger promotional and programming needs of the volunteer field. Tog~ther with the Alliance and our many other service partners, the MCSC will help to advance Michigan's volunteer sector to the next stage in its evolution and on to greater levels of sustainability. What's Our Capacity? The staff have completed a first draft SWOT (Strengths, Weaknesses, Opportunities and Threats) analysis of the MCSC as it relates to the new goals and objectives articulated in this document. The results are attached (see SWOT Analysis of the MCSC). The MCSC must take these elements into account as we form our future plans. This is a shift from the MCSC's .. ,. sector to a 1nore " focused one where the MCSC seeks to make targeted invest1nents with specific outconzes. Many of the initiatives and changes proposed will not significantly impact the size of the MCSC's core operational capacity, but they will require that the MCSC retool and garner some additional financial resources and/or services. Much like many of the resources the MCSC brokers, the additional resources for these plans will be more directly on our grantees and external partners and not for internal ·ve costs. The Alliance is an obvious example. While the may propose many activities and initiatives and programs, the "·~~,~·"-~!'"J actually be conducted by the Alliance or other partner. In the MCSC will provide grants to support the work as to creating a new element to the MCSC to handle the next - N ·biief overyiew of the draft budget is also attached as an illustration (see budget}: These figures are not set in stone and are offered merely as refe{ep~e points. In addition, these costs may or may not be incu'ri~ct~by the MCSCaJ,one. Many of the functions may be taken on .... ,_ril the AlWmce ~IJ,~_e jt_!s up and running. These are merely costs associated v{i,!J:l~~all'the fl[ore!Jlentioned changes. Revised 9/13/00 o;.....·- ···- �Next Steps Clearly, even if we are all in agreement that these are the proper goals to adopt in order to institutionalize service and volunteerism in Michigan, there is a great deal of work to be done to determine the costs, feasibility and resistance points of such plans. However, as pointed out with regard to the development of the Alliance concept, we must move while we have the momentum and the initiative. Finally, even if general agreement on these changes is reached it will take time to implement them and the MCSC may not transform itself any time soon. On the other hand, the Alliance may develop quickly, the national scene may take a new direction (funding for the Corporation could cease or be increased) and the state support could dwindle. Therefore, no one should expect that the suggestions for change offered in this document would happen right away, but it could. We should prepare ourselves for these inevitability's. Revised 9/13/00 �SWOT Analysis of the MCSC Strengths •Board leadership •Staff •Teamwork •Executive Director •Partners •Reputation •Flexibility •State support •Economy •Buried in state government •Thinkers •Doers •New organizations •No baggage •Federal support •Foundation support •Structure •We are seen as a national leader •Service is trendy •Chairperson •Governor support . ,, •Technology .... ~~~ •Organizational teamwork •Sense of humor •Diversity •Statewi~e community . _ builder.~ ~ •Youth leadership ··.:_~S Ambassador ..;';Money ~ ;;;..._Michigan's AmeriCorps :Promise t~llow · ~Innovation · •Infrastructure _., •S ystems (internal and. external) Revised 9/13/00 Weaknesses •Technology •Space •Parking •Bureaucracy (state government) •Not seeing forest from the trees •Federal fund reliance •Strong personalities •Past history •Lack of research •Lack of staff •Lack of funding •Communication •Changing field •Not beginning with the end in mind •Buried in state government •Changes in elected officials •Economy •Rules and regulations •Time •Priorities •Lack of expertise (knowledge) •Not enough "celebrating accomplishments" •Lack of job security •Systems •Relationship state agencies •No clarity of vision •Too much field jargon •Staff turnover •Too many masters �SWOT Analysis of the MCSC Opportunities : •Expand our role •Reestablish priorities •Better communication •Redefine ourselves •National networking •Focus on MCSC •Sustaining the work •Raising the profile of governor 's role •Keeping YES Ambassador •Keeping Michigan 's. AmeriCorps Promise Fellow •Engagement •Invigorate partnerships •Disseminate information •Build information base •More focus •New MCSC space • •More strategic .\ grantmaking •New populations •Raising profile of service •Raising MCSC profile •Community problem solving?' -~~-:::;;:--·~--~[')' -·. . ~. Revised 9/13/00 Threats •Lack of knowledge at national level •Elected officials •Loss of vision •Minutia •Loss of Commissioners •Space •Economy •Timing •Staff and board alignment with MCSC vision (Governor) •Morale •Becoming bureaucratic •Lack of technology/ equipment •Election •Inspector General •CNS structure and processes •Lack of staff support •Funding •Staff turnover •Regulations •Organizational "turf' issues •Existence •Current legislation (state and federal) •Poor communication •Motivation •Not becoming circular (silo's) •Becoming mundane •Compliancy •Encumbered by new and existing tasks �' ' . MCSC FY 2000 - 2003 Budget Increases FY 2001 - 2002 FY 2000-2001 FY 2002 - 2003 Total Personnel - Grants Manager Salary & Benefits - Public Relations Mgr. Salary & Benefits Subtotal $ 65 ,000 .00 $ 65 ,000 .00 $ 65 ,000 .00 $ 195 ,000 .00 $ $ 65 ,000 .00 130 ,000.00 $ $ 65 ,000 .00 130,000.00 $ $ 65 ,000.00 130 ,000.00 $ $ 195 ,000 . 00 390,000 .00 Research & Publications - Health of Volunteer Sector Dissemination $ $ 5 ,000 .00 $ $ 60 ,0.00 .00 10 ,000 .00 $ $ 100,000.00 20,000 .00 $ $ 165 ,000 .00 30 ,000 . 00 5 ,000 . 00 $ $ 5 ,000.00 7 5 ,000 . 00 $ $ 5 ,000.00 125,000 .00 $ $ 10,000.00 205,000 . 00 I - State Sponsored Volunteer Initiatives & Best Practices $ Catalog Subtotal $ - Evaluation - Annual Aggregate Results $ 10 ,000 .00 $ 3 0 ,000 .00 $ 30 ,000 .00 $ 70 ,000 . 00 - Annual Case Studies of Three Programs Subtotal $ $ 10,000.00 20,000.00 $ $ 40,000.00 70 ,000.00 $ $ 40 ,000.00 70,000.00 $ $ 90 ,000.00 160,000.00 $ 15 ,000 .00 $ 20,000 .00 $ 42,000.00 $ 7, 000 .00 $ 15 ,000.00 $ 22 ,000 .00 5 ,000 .00 2 7, 000 .00 $ $ 7 ,500 .00 42 ,500 .00 $ $ 14 ,500 .00 78 ,500 .00 20 ,000 .00 50 ,000 . 00 $ $ I $ II Meetings - State Unified Vision (Plan) Focus Groups & Conferences - Annual Best Practices in Government Seminars - Community/Grantee Forums for Evaluation & Assessment of MCSC Performance Subtotal Promotion/Marketing - Annual Marketing Plan Development (Consultant) - Marketing Materials Subtotal Total I $ $ $ $ 7 ,000 .00 - 2 .ooo .oo 9 ,000.00 I I$ $ ' $ $ I $ s 10 ,000 .00 $ 25 ,000 .00 $ 35 ,ooo .oo I $ 199 ,ooo.oo I s 1o.ooo.oo 372,ooo.oo Is 20,000 .00 50 ,000 .00 70 ,000.00 437 so·o.oo I $ $ $ s 50,000 .00 125 ,000 .00 175 000.00 1 008 500 . 00 �FY 2000 - 2003 Budgets "C QJ .... ::I C" $450,000.00 $400 , 000 .00 $350 ,000 .00 $300 , 000 .00 QJ $250 ,000 .00 "' c: $200 ,000.00 $ 150 ,000.00 $100 ,000.00 c: "C ::I u. $50 , 000.00 $- FY FY FY 20002001 2001 2002 2002 2003 Fiscal Years � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Our State of Generosity Creator An entity primarily responsible for making the resource Grand Valley State University. Dorothy A. Johnson Center for Philanthropy Description An account of the resource Collection contains the records of four Michigan nonprofit organizations: Council of Michigan Foundations, Michigan Nonprofit Association, Michigan Community Service Commission, and the Johnson Center for Philanthropy at GVSU. The documents are compiled by the Johnson Center for Philanthropy, and records document the history of the organizations from the 1960s to the 2010s. Coverage The spatial or temporal topic of the resource, the spatial applicability of the resource, or the jurisdiction under which the resource is relevant 1968-2014 Source A related resource from which the described resource is derived <a href="https://gvsu.lyrasistechnology.org/repositories/2/resources/515">Our State of Generosity collection, JCPA-04</a> Rights Information about rights held in and over the resource <a href="http://rightsstatements.org/page/InC/1.0/?language=en">In Copyright</a> Subject The topic of the resource Dorothy A. Johnson Center for Philanthropy Council of Michigan Foundations Michigan Nonprofit Association Michigan Community Service Commission Dorothy A. Johnson Center for Philanthropy Charities Philanthropy and Society Fundraising Records Michigan Publisher An entity responsible for making the resource available Grand Valley State University Libraries, Special Collections and University Archives, 1 Campus Drive, Allendale, MI, 49401 Contributor An entity responsible for making contributions to the resource Council of Michigan Foundations; Michigan Nonprofit Association; Michigan Community Service Commission Identifier An unambiguous reference to the resource within a given context JCPA-04 Language A language of the resource eng Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Identifier An unambiguous reference to the resource within a given context JCPA-04_MCSC_2000-09-13_Visioning-for-the-Future Title A name given to the resource Michigan Community Service Commission 2000-09-13 commission meeting Visioning for the Future Creator An entity primarily responsible for making the resource Michigan Community Service Commission Description An account of the resource Michigan Community Service Commission 2000-09-13 commission meeting Visioning for the Future. Records are compiled in the Our State of Generosity collection by the Johnson Center, along with the files of the Michigan Nonprofit Association (MNA), the Michigan Community Service Commission (MCSC) and the Dorothy A. Johnson Center for Philanthropy. Originals are at the Michigan Community Service Commission. Subject The topic of the resource Dorothy A. Johnson Center for Philanthropy Charities Philanthropy and Society Fundraising Records Michigan Community Service Commission Michigan Format The file format, physical medium, or dimensions of the resource application/pdf Type The nature or genre of the resource Text Language A language of the resource eng Publisher An entity responsible for making the resource available Grand Valley State University Libraries, Special Collections and University Archives, 1 Campus Drive, Allendale, MI, 50153 Rights Information about rights held in and over the resource <a href="http://rightsstatements.org/page/InC/1.0/?language=en">In Copyright</a> Source A related resource from which the described resource is derived <a href="https://gvsu.lyrasistechnology.org/repositories/2/resources/515">Our State of Generosity collection, JCPA-04</a> Date A point or period of time associated with an event in the lifecycle of the resource 2000-09-13 https://digitalcollections.library.gvsu.edu/files/original/f3549b94003fb8ab8b88b896a09e4eec.pdf 9b216f6ed811be45626a76a998939f33 PDF Text Text STATE OF MICHIGAN JOHN ENGLER , Governor MICHIGAN COMMUNITY SERVICE COMMISSION Chairperson Michelle Engler Executive Director Kyle Caldwell TO: MEMORANDUM 111 George W. Romney Lansing , Te lephone FAX S. Capitol Ave . Bldg ., 4th Floo r Michi gan 48913 (517) 335-4295 {517) 373-49 77 Members of the Michigan Community Ser-Vice Commission FROM: Kyle Caldwell, Executive Director RE: VIG Modification Request Response DATE: September 5, 2000 CC: Volunteer Centers of Michigan /9- The MCSC staff recently received a letter from the Volunteer Centers of Michigan requesting a modification to the Volunteer Investments Grant program (see letter attached). In response, the MCSC staff recommend the following: 1. The MCSC maintain the VIG graduated match requirements for the next funding cycle to test whether it is effective in advancing the goals and priorities of the program. 2. The MCSC not modify the VIG program requirements to include non-cash matches as it would run contrary to the goal of building financial endowments in support of local volunteer resource centers. The MCSC should maintain the goal of establishing significant endowments while making VIG' s available to more organizations and therefore maintain the current grant minimum of $25,000 and maximum of $100,000. \ 1 ~. ~)l'... The MCSC authorize the use of a limited portion of VIG funds to conduct a third-party • analysis of the effectiveness and challenges of the VIG program to date. The results of the \0. ~ analysis will be used to determine: @ 1 . ~ · ~~ :¥ \ I a. if the original assumptions upon which the program was based are correct; b. training and technical assistance needs of grantees and potential grantees c. efficacy of the program; and d. what, if any, changes are needed to make the current program model more effective. With these recommendations, the MCSC hopes to both address the concerns articulated by VCM' s members and provide some meaningful data to which we can formulate some useful strategies. � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Our State of Generosity Creator An entity primarily responsible for making the resource Grand Valley State University. Dorothy A. Johnson Center for Philanthropy Description An account of the resource Collection contains the records of four Michigan nonprofit organizations: Council of Michigan Foundations, Michigan Nonprofit Association, Michigan Community Service Commission, and the Johnson Center for Philanthropy at GVSU. The documents are compiled by the Johnson Center for Philanthropy, and records document the history of the organizations from the 1960s to the 2010s. Coverage The spatial or temporal topic of the resource, the spatial applicability of the resource, or the jurisdiction under which the resource is relevant 1968-2014 Source A related resource from which the described resource is derived <a href="https://gvsu.lyrasistechnology.org/repositories/2/resources/515">Our State of Generosity collection, JCPA-04</a> Rights Information about rights held in and over the resource <a href="http://rightsstatements.org/page/InC/1.0/?language=en">In Copyright</a> Subject The topic of the resource Dorothy A. Johnson Center for Philanthropy Council of Michigan Foundations Michigan Nonprofit Association Michigan Community Service Commission Dorothy A. Johnson Center for Philanthropy Charities Philanthropy and Society Fundraising Records Michigan Publisher An entity responsible for making the resource available Grand Valley State University Libraries, Special Collections and University Archives, 1 Campus Drive, Allendale, MI, 49401 Contributor An entity responsible for making contributions to the resource Council of Michigan Foundations; Michigan Nonprofit Association; Michigan Community Service Commission Identifier An unambiguous reference to the resource within a given context JCPA-04 Language A language of the resource eng Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Identifier An unambiguous reference to the resource within a given context JCPA-04_MCSC_2000-09-13_VIG-Modification-Request-Response Title A name given to the resource Michigan Community Service Commission 2000-09-13 commission meeting Volunteer Investment Grants modification request response Creator An entity primarily responsible for making the resource Michigan Community Service Commission Description An account of the resource Michigan Community Service Commission 2000-09-13 commission meeting Volunteer Investment Grants modification request response. Records are compiled in the Our State of Generosity collection by the Johnson Center, along with the files of the Michigan Nonprofit Association (MNA), the Michigan Community Service Commission (MCSC) and the Dorothy A. Johnson Center for Philanthropy. Originals are at the Michigan Community Service Commission. Subject The topic of the resource Dorothy A. Johnson Center for Philanthropy Charities Philanthropy and Society Fundraising Records Michigan Community Service Commission Michigan Format The file format, physical medium, or dimensions of the resource application/pdf Type The nature or genre of the resource Text Language A language of the resource eng Publisher An entity responsible for making the resource available Grand Valley State University Libraries, Special Collections and University Archives, 1 Campus Drive, Allendale, MI, 50152 Rights Information about rights held in and over the resource <a href="http://rightsstatements.org/page/InC/1.0/?language=en">In Copyright</a> Source A related resource from which the described resource is derived <a href="https://gvsu.lyrasistechnology.org/repositories/2/resources/515">Our State of Generosity collection, JCPA-04</a> Date A point or period of time associated with an event in the lifecycle of the resource 2000-09-13 https://digitalcollections.library.gvsu.edu/files/original/4b15b5cb3f1533c68253ebeef09b3229.pdf 0e87e1d3d89d0916e3ee2880cb1010f8 PDF Text Text C"S ~cs 7Jie Ouerfure (t4~~olt~lcn~~) Michigan Community Service Commission July 2000 Volume 2 (517) 335-4295 Issue 4 Fax(517)373-4977 In the Spotlight What's New for Summer Reading? The Department of Educations' popular Read*Write*Now activity poster are available. One side of the poster is a kid-friendly picture featuring Arthur and the other side has simple fun reading activities that kids can do alone or with others. The posters are fre_e and, yes, you can order one per child. Advance orders are now being taken by ED PUBS (1-877-433-7827). Pizza Hut coupons will accompany the first 1.5 million posters shipped. Are You Looking for More Tutors? If so, an important change in college Federal Work Study (FWS) regulations may help you. Starting July 1, 2000, all institutions of higher education that receive Federal Work Study money (and there are over 3000 ofthem) will have to use 7% of their funds to pay students who are doing community service. In addition, these institutions will need to have at least one or more FWS students working as reading tutors in either a preschool or elementary-age tutoring program or a family literacy project. The institution is given a perk for this- the government will pay their portion of the FWS funds. Contact the Federal Work Study Office ofyour local higher education institution to :fmd out if they are looking for placement sites for community service or tutoring. For additional information on FWS and America Reads, check out the Department of Education website at: www.americareads.edgov.Calendar --:c¢al~ii:~ar:xUp_c9m,ing Trai;nings ·and;Events · . , . < _:, <·. . . . -~.,. ''.'··, •. ~; '. ;;.: -·: ~- ·: ·. ·:'.· . . . _: -. 15 -.. 17 .. ·. AmeriCorps VISTA Pre-service Orientation :-Chicago, IL w · ·ArUeriCotps Program Directors Meeting- L~ing, MI .••.. ·17 ~ 18 · ··- -• Michigan's AmeriCorps Promise Fellows Training- Marquette, MI :,. 24 · ······. · MlPromise Conference Call Time: ·9:00- 10:30 a .m. .. · 17 · ::;_,_:· . . ::-.:~: - .. ·::.:/.~ ~;-.~-~:~:t-:-:: . _:·r· ~ ....1 ', .. _. ,-- ··.·: -·· .... - --. -~-- :--~:- ... ,_. ·,-_-· ... __ •.: ...::: ·. · . . .· :· __ :::·~:· OVERTURE Newsletter Faxed to Grantees ;_ ··2 ~-;6•'\:;.~:·<'{~::~;:.:'<·0ri~=-Day· :W :AmeriCorps Progriun Directors ¥eefing - Lansing~ MI··· ·.. 1i ,.. ... ~ -· . :-:-- ~-.- . - -.. - .. ·.- - . - - ,: .·.·->:. ·---~: �Resources The following are some resources that may be of interest to Communities of Promise and others working with youth: Afterschool.gov www.qfterschool.gov "Connecting you to federal resources that support children and youth during out-of-school hours ." Great website for help in fmding federal dollars to fund your program, great links, and tons of information! Girl Power! www. health. orglgpower "Girl Power!" is a multiphase, national public education campaign sponsored by the Department of Health and Human Services (HHS) to help encourage and empower 9- to 14-year-old girls to make the most of their lives. Great website! · "Team Up" www. teachersguide. org ' Video and Free Teachers Guide Promote Volunteering as Substance-Abuse Strategy. ' The National Youth Anti-Drug Media Campaign, a program ofthe White House's Office on National Drug Control Policy, is announcing two new resources available for teachers to incorporate anti-drug messages into their lesson plans. "Team Up" is an hour-long television program on drug awareness and volunteering produced for April's National Youth Service Day and previously broadcast via satellite and on WAM! Television. The television program has a companion teachers guide available for downloading. The guide was produced by the following National Youth Anti-Drug Media Campaign partners: the Florida National Guard's Multi-jurisdictional Counterdrug Task Force Training, the National Basketball Association's "Team Up" Program, and Youth Service America. The program video may be ordered by calling the National Guard Bureau Production Assistant at (334)255-1617. The videotape is $10; the teachers guide may be downloaded free of charge. For more information on the "Team Up" video, visit http://www.mctft.com/DL_Index/DL008/dl008 .html. President's Student Service Awards www.student-service-awards. org Recognize your young volunteers with the President's Student Service Awards. Make them a part of every ceremony and special event! Barbara Bush Foundation www. barbarabusf!foundation. com The Barbara Bush Foundation is committed to increasing the literacy of children and adults . The national competition for grants begins this July. Grants will support family literacy and home involvement, not just school-based projects. The maximum amount of each grant will be $50,000 and a total of 10 grants are expected. Past grantees include literacy groups, libraries, schools, social service organizations, and youth organizations. There are not geographic restrictions. For more information, contact the Barbara Bush Foundation for Family Literacy, 1112 16th St., #340, Washington, DC 20036, email: sooc@erols.com. tel 202/955-6183 . .'·. :·:~.... .. . . .. . . :~ ., ·.-.. -_~. -~-.:--.:·-:·_-;·,. . .. . . ·. ,· . . . -.: . Foradditihiil:ll .tecbnical assista:riceresources;'visit the MCSC website af:"wW-W.state.mi.us/careerimcsc ,•• / .; ·.::_';\" ·'· .. ::"·'·./ ~i)<lC,/{ •::"" ": . • '· · · c,.'· ~~'f ,,• '·' ]'~:,:_, '·. · ." __ J•. •••• :;.c,/.•'_-; ..\. •''·:· .. '',!:--.c·•'· : •· • .· To share information about upcoming personal and professional development opportunities, contact the MCSC at (517) 335-4295 or write 'The Overture" MCSC, 111 S. Capitol Av enue, Lansing, l'vfi 48913 or fax (517) 373-4977. � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Our State of Generosity Creator An entity primarily responsible for making the resource Grand Valley State University. Dorothy A. Johnson Center for Philanthropy Description An account of the resource Collection contains the records of four Michigan nonprofit organizations: Council of Michigan Foundations, Michigan Nonprofit Association, Michigan Community Service Commission, and the Johnson Center for Philanthropy at GVSU. The documents are compiled by the Johnson Center for Philanthropy, and records document the history of the organizations from the 1960s to the 2010s. Coverage The spatial or temporal topic of the resource, the spatial applicability of the resource, or the jurisdiction under which the resource is relevant 1968-2014 Source A related resource from which the described resource is derived <a href="https://gvsu.lyrasistechnology.org/repositories/2/resources/515">Our State of Generosity collection, JCPA-04</a> Rights Information about rights held in and over the resource <a href="http://rightsstatements.org/page/InC/1.0/?language=en">In Copyright</a> Subject The topic of the resource Dorothy A. Johnson Center for Philanthropy Council of Michigan Foundations Michigan Nonprofit Association Michigan Community Service Commission Dorothy A. Johnson Center for Philanthropy Charities Philanthropy and Society Fundraising Records Michigan Publisher An entity responsible for making the resource available Grand Valley State University Libraries, Special Collections and University Archives, 1 Campus Drive, Allendale, MI, 49401 Contributor An entity responsible for making contributions to the resource Council of Michigan Foundations; Michigan Nonprofit Association; Michigan Community Service Commission Identifier An unambiguous reference to the resource within a given context JCPA-04 Language A language of the resource eng Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Identifier An unambiguous reference to the resource within a given context JCPA-04_MCSC_2000-09-13_The-Overture-Vol2 Title A name given to the resource Michigan Community Service Commission 2000-09-13 commission meeting The Overture volume 2 Creator An entity primarily responsible for making the resource Michigan Community Service Commission Description An account of the resource Michigan Community Service Commission 2000-09-13 commission meeting The Overture volume 2. Records are compiled in the Our State of Generosity collection by the Johnson Center, along with the files of the Michigan Nonprofit Association (MNA), the Michigan Community Service Commission (MCSC) and the Dorothy A. Johnson Center for Philanthropy. Originals are at the Michigan Community Service Commission. Subject The topic of the resource Dorothy A. Johnson Center for Philanthropy Charities Philanthropy and Society Fundraising Records Michigan Community Service Commission Michigan Format The file format, physical medium, or dimensions of the resource application/pdf Type The nature or genre of the resource Text Language A language of the resource eng Publisher An entity responsible for making the resource available Grand Valley State University Libraries, Special Collections and University Archives, 1 Campus Drive, Allendale, MI, 50151 Rights Information about rights held in and over the resource <a href="http://rightsstatements.org/page/InC/1.0/?language=en">In Copyright</a> Source A related resource from which the described resource is derived <a href="https://gvsu.lyrasistechnology.org/repositories/2/resources/515">Our State of Generosity collection, JCPA-04</a> Date A point or period of time associated with an event in the lifecycle of the resource 2000-09-13 https://digitalcollections.library.gvsu.edu/files/original/85bc126f351b9ee544b50c6d388783e9.pdf df4c7d8072edf39e9d696f9ae54f3ff6 PDF Text Text Save the Date! IUKEA ! DAY On Saturday, October 28, 2000, thousands of Michiganians will ! join together for a day of service- Make A Difference Day. ~ ~ In Michigan, Make A Difference Day is sponsored by the .. '"" Michigan Community Service Commission, Council of Michigan a !:; Foundations, Michigan Campus Compact, Michigan Family ~ Independence Agency, Michigan State University Extension, :·~~D United Way of Michigan, and Volunteer Centers of Michigan. ••~-~~-ry;~~.t.~~ Last year, nearly 2 million people participated in this day of service and this year we are planning to make October 28, 2000 the best Make A Difference Day ever! Save the Date! Michigan's AmeriCorps Member Celebration November 13, 2000 Lansing, Michigan On Monday, November 13 , 2000 the Michigan Community Service Commission will be sponsoring the second statewide Michigan's AmeriCorps Member Celebration. The Celebration will formally swearin the AmeriCorps members and kick-offthe 2000-2001 program year. � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Our State of Generosity Creator An entity primarily responsible for making the resource Grand Valley State University. Dorothy A. Johnson Center for Philanthropy Description An account of the resource Collection contains the records of four Michigan nonprofit organizations: Council of Michigan Foundations, Michigan Nonprofit Association, Michigan Community Service Commission, and the Johnson Center for Philanthropy at GVSU. The documents are compiled by the Johnson Center for Philanthropy, and records document the history of the organizations from the 1960s to the 2010s. Coverage The spatial or temporal topic of the resource, the spatial applicability of the resource, or the jurisdiction under which the resource is relevant 1968-2014 Source A related resource from which the described resource is derived <a href="https://gvsu.lyrasistechnology.org/repositories/2/resources/515">Our State of Generosity collection, JCPA-04</a> Rights Information about rights held in and over the resource <a href="http://rightsstatements.org/page/InC/1.0/?language=en">In Copyright</a> Subject The topic of the resource Dorothy A. Johnson Center for Philanthropy Council of Michigan Foundations Michigan Nonprofit Association Michigan Community Service Commission Dorothy A. Johnson Center for Philanthropy Charities Philanthropy and Society Fundraising Records Michigan Publisher An entity responsible for making the resource available Grand Valley State University Libraries, Special Collections and University Archives, 1 Campus Drive, Allendale, MI, 49401 Contributor An entity responsible for making contributions to the resource Council of Michigan Foundations; Michigan Nonprofit Association; Michigan Community Service Commission Identifier An unambiguous reference to the resource within a given context JCPA-04 Language A language of the resource eng Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Identifier An unambiguous reference to the resource within a given context JCPA-04_MCSC_2000-09-13_Save-the-Date Title A name given to the resource Michigan Community Service Commission 2000-09-13 commission meeting save the date Creator An entity primarily responsible for making the resource Michigan Community Service Commission Description An account of the resource Michigan Community Service Commission 2000-09-13 commission meeting save the date. Records are compiled in the Our State of Generosity collection by the Johnson Center, along with the files of the Michigan Nonprofit Association (MNA), the Michigan Community Service Commission (MCSC) and the Dorothy A. Johnson Center for Philanthropy. Originals are at the Michigan Community Service Commission. Subject The topic of the resource Dorothy A. Johnson Center for Philanthropy Charities Philanthropy and Society Fundraising Records Michigan Community Service Commission Michigan Format The file format, physical medium, or dimensions of the resource application/pdf Type The nature or genre of the resource Text Language A language of the resource eng Publisher An entity responsible for making the resource available Grand Valley State University Libraries, Special Collections and University Archives, 1 Campus Drive, Allendale, MI, 50150 Rights Information about rights held in and over the resource <a href="http://rightsstatements.org/page/InC/1.0/?language=en">In Copyright</a> Source A related resource from which the described resource is derived <a href="https://gvsu.lyrasistechnology.org/repositories/2/resources/515">Our State of Generosity collection, JCPA-04</a> Date A point or period of time associated with an event in the lifecycle of the resource 2000-09-13 https://digitalcollections.library.gvsu.edu/files/original/197f9af0006e6275c5d40f6f849501a7.pdf 4c0c736be59a28c77797520ed4f83ccb PDF Text Text Top 10 Program Division Accomplishments for the 99-00 Program Year 1. Administering the Learn and Serve-Michigan School-based grants - which increase our funding for service-learning to $1 million. 2. The MCSC Service Performance Survey results showed: • 100% of the respondents to the MCSC Service performance survey rated their program officer as good or better in courtesy. • 96% rates the program officer' s timeliness in finding answers to given questions as good or better. 95 % rated the helpfulness of the MCSC staff as good or better. • 92% rated their program officer' s commitment to helping improve their program as good or better. • 91 % also rated their comfort in calling their program officer with questions as good or better. 87.5% rated their program officer's program related knowledge as good or better. • 83% rated their program officer's response time to inquiries as good or better. These statistics reflect the enhanced relationships the program staff has developed with grantees. Leveraged nearly $3.5 million in local endowments to support local volunteer centers through the Volunteer Investment Grant program over the past three years. • Leveraged an additional $1.9 million in AmeriCorps competitive funding for a total of $3.6 million. • Diversification of grantees (6 new AmeriCorps grantees this year) • Improvements to the program part ofMCSC website- making it more useful to our grantees and others. • Developed new forms of communication for grantees and members including program listservs, member newsletter, the Overture, and The Link. • The creation of the Michigan 's AmeriCorps Member Council. • Hosted the first statewide Member Orientation/Celebration and held 2 successful Signature Service Projects for Michigan' s AmeriCorps members. Developing training and program development budgets for each program area and tracking expenses related to the budget. � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Our State of Generosity Creator An entity primarily responsible for making the resource Grand Valley State University. Dorothy A. Johnson Center for Philanthropy Description An account of the resource Collection contains the records of four Michigan nonprofit organizations: Council of Michigan Foundations, Michigan Nonprofit Association, Michigan Community Service Commission, and the Johnson Center for Philanthropy at GVSU. The documents are compiled by the Johnson Center for Philanthropy, and records document the history of the organizations from the 1960s to the 2010s. Coverage The spatial or temporal topic of the resource, the spatial applicability of the resource, or the jurisdiction under which the resource is relevant 1968-2014 Source A related resource from which the described resource is derived <a href="https://gvsu.lyrasistechnology.org/repositories/2/resources/515">Our State of Generosity collection, JCPA-04</a> Rights Information about rights held in and over the resource <a href="http://rightsstatements.org/page/InC/1.0/?language=en">In Copyright</a> Subject The topic of the resource Dorothy A. Johnson Center for Philanthropy Council of Michigan Foundations Michigan Nonprofit Association Michigan Community Service Commission Dorothy A. Johnson Center for Philanthropy Charities Philanthropy and Society Fundraising Records Michigan Publisher An entity responsible for making the resource available Grand Valley State University Libraries, Special Collections and University Archives, 1 Campus Drive, Allendale, MI, 49401 Contributor An entity responsible for making contributions to the resource Council of Michigan Foundations; Michigan Nonprofit Association; Michigan Community Service Commission Identifier An unambiguous reference to the resource within a given context JCPA-04 Language A language of the resource eng Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Identifier An unambiguous reference to the resource within a given context JCPA-04_MCSC_2000-09-13_Program-Division-Accomplishments Title A name given to the resource Michigan Community Service Commission 2000-09-13 commission meeting program division accomplishments Creator An entity primarily responsible for making the resource Michigan Community Service Commission Description An account of the resource Michigan Community Service Commission 2000-09-13 commission meeting program division accomplishments. Records are compiled in the Our State of Generosity collection by the Johnson Center, along with the files of the Michigan Nonprofit Association (MNA), the Michigan Community Service Commission (MCSC) and the Dorothy A. Johnson Center for Philanthropy. Originals are at the Michigan Community Service Commission. Subject The topic of the resource Dorothy A. Johnson Center for Philanthropy Charities Philanthropy and Society Fundraising Records Michigan Community Service Commission Michigan Format The file format, physical medium, or dimensions of the resource application/pdf Type The nature or genre of the resource Text Language A language of the resource eng Publisher An entity responsible for making the resource available Grand Valley State University Libraries, Special Collections and University Archives, 1 Campus Drive, Allendale, MI, 50149 Rights Information about rights held in and over the resource <a href="http://rightsstatements.org/page/InC/1.0/?language=en">In Copyright</a> Source A related resource from which the described resource is derived <a href="https://gvsu.lyrasistechnology.org/repositories/2/resources/515">Our State of Generosity collection, JCPA-04</a> Date A point or period of time associated with an event in the lifecycle of the resource 2000-09-13 https://digitalcollections.library.gvsu.edu/files/original/c1ae487efb3a0f68c966efb3915f9ff2.pdf aec262e6c63d9f7a5b75b8d64d7b75ad PDF Text Text STATE OF MICHIGAN JOHN ENGLER , Governor MICHIGAN COMMUNITY SERVICE COMMISSION Chairperson Michelle Engl er 111 George W. Romney Lansing , Telephone FAX Executive Director Kyle Caldwell S. Capitol Ave . Bldg ., 4th Floor Michigan 48913 (517) 335-4295 (517) 373-4977 MEMORANDUM TO: Members of the Michigan Community Service Commission FROM: Paula Kaiser, Director Michigan Community Service Commission RE: Program Division Director's Report DATE: August 25, 2000 ofProgr~ It is hard to believe that summer is almost over. I hope it was an enjoyable one for all of you. It has been a productive one for the program division. The staff continues to amaze me. I am extremely grateful for having such a competent and dedicated staff Listed below is a program division update for your review. Michigan's AmeriCorps Signature Service Project 2000 The MCSC in partnership with the member council (a statewide body of AmeriCorps members) planned two statewide Signature Service Projects for all of the Michigan's AmeriCorps members. The projects served as an opportunity to bring together members from across Michigan to make a demonstrable difference throughout the state. The first project involving more than 200 members was held in Flint on June 2 & 3, 2000. Michigan's AmeriCorps members partnered with the City of Flint for their "Community Pride Day". Members served at 14 different sites throughout the city performing a variety of services including housing rehabilitation, planting raised flower beds, cleaning up debris and graffiti, general beautification projects and preparing to paint the world's largest mural in Riverside Park. The second project was held on June 9 & 10, 2000 in Mackinaw City. Approximately 100 members participated in the northern Michigan project. Members served at three sites. Members worked tirelessly to build an information center at the Headlands, cleared miles of trails, and installed forty-six new double ring fire pits. See the attached member newsletter for additional information on both Signature Projects. �Program Division Director' s Report Page 2 Orientation for New Programs We have six new Michigan's AmeriCorps programs starting this program year. Although it is exciting it is also a tremendous amount of work. We are working hard to ensure they have a solid foundation to start their program. We held a two-day orientation for them on July 10-11 , 2000. In addition, we developed a mentoring program. We asked some of our existing program directors to mentor one of the six new program directors. Although we have not done a formal evaluation on the mentoring program, we have received positive feedback from the mentees and mentors. Many of the mentors stated they wished we had done something like this for them when they were starting out. MCSC 's Investment in Michigan's AmeriCoros Programs For the past year, the MCSC staff has contemplated how long and at what level we should support a Michigan's AmeriCorps program. About 25% of our programs have received six years of funding. After much deliberation and input from grantees and other stakeholders, the staff has developed their Michigan's AmeriCorps investment recommendation. Please see the attached memo for this recommendation. Michigan's AmeriCorps Orientation/Celebration - Save the Date We will be holding the statewide Michigan's AmeriCorps Member Orientation/Celebration on November 13,2000 from 10:00 a.m. to 4:00p.m. at the Lansing Center. All of you are invited to join us for the event. Please save the date. Additional information regarding the event will be sent at a later time. Learn & Serve- Michigan Learn & Serve-Michigan School-Based Grant Program At the May 1Oth board meeting, we announced we would be taking over the administration of the Learn & Serve- Michigan school-based grant program from the Michigan Department of Education (MDE). Much of the summer has been spent on reviewing the school-based grant applications and negotiating the details of the Memorandum ofUnderstanding with MDE. We have decided that the Department of Education will approve and issue the grants for the 2000-01 program year. The MCSC will approve the grants for the 2001-02 program year. We are still finalizing who will issue the grants for that program year. In addition, the MCSC is seeking an additional Learn and Serve-Michigan program coordinator. Attached is the position description. Please forward it to anyone you know who might be interested in the position. We would like to have the position filled by October, 2000. Volunteer Investment Grants (VIG) FY 2000 VIG Update For FY 2000, we have issued 16 grants totaling $791 ,725. These grants are expected to generate a match of $1,032,587 that will be deposited in local endowments. Therefore we have $208,275 ($1,000,000- $791,725) left to obligate in this fiscal year. Up to $100,000 ofthe remaining $208,275 will be spent on capacity building for the VIG recipients. Therefore, we still have $108,275 to distribute for this fiscal year. We will be offering another round of funding in order to disperse all $1,000,000. �Program Division Director's Report Page 3 VIG Evaluation The MCSC received a letter on July 11,2000 from the membership of the Volunteer Centers of Michigan requesting modifications to the Michigan's Volunteer Investment Grants program. Their request included reducing the match level to 1 to 1, allowing in-kind match, and reducing the minimum amount an organization can request from $25,000 to $15 ,000. The MCSC staff felt that it was important to finish the third year of the three year cycle before making any program modifications. Therefore staff is recommending to the board that we do not make any modifications to the program at this time. (Please see the Executive Director's Report for the official recommendation.) Instead the staff recommends an extensive evaluation be conducted on the program. The evaluation would provide the MCSC with information they could use to make future modifications to the program. According to our preliminary research, an extensive and thorough evaluation will cost approximately $33,000. The MCSC staff recommend using part of the $100,000 set aside for capacity building to cover the expenses of the evaluation. The remaining $67,000 would be subgranted to organizations for other capacity building purposes. Michigan's AmeriCorps Promise Fellows Program Update Beth Barney, one ofMCSC ' s Michigan's AmeriCorps program officers, has been administering the fellows program since May when Mary Grill transitioned to the Acting Director of Outreach and Fund Development. Beth has spent the past months familiarizing herself with the program by conducting site visits and preparing the progress report and continuation application for the Corporation for National Service (CNS). The MCSC submitted our Michigan' s AmeriCorps Promise Fellow continuation application on August 10, 2000. The MCSC requested an additional 5 fellows for a total of 18 fellows. The MCSC will be notified by the CNS on August 31 , 2000 regarding our continuation application. Communities of Promise that currently have fellows will be given the opportunity to renew for the next year. If the MCSC receives the five additional fellows requested, Communities ofPromise that do not currently have a fellow will be given priority consideration for the additional five fellows. The MCSC will be issuing the Michigan's AmeriCorps Promise Fellows application guidelines in early September. All lead points of contacts for the Communities of Promise will receive a copy of the guidelines. Training and Technical Assistance Cross Stream Trainings Over the past six months the MCSC has conducted a variety of training for the national service program in Michigan. Beyond providing monthly Michigan's AmeriCorps director meetings, quarterly Learn and Serve-Michigan grantee meetings and Michigan's AmeriCorps Promise Fellows trainings, and semiannual VIG meetings , the MCSC held three (3) cross stream trainings for all national service programs. In March, the MCSC held the two-day Supervisory Skills training. In June, a disability awareness training was held. Finally, in August, a three-day facilitative leadership was held. The MCSC also provided 130 scholarships for national service programs to attend the 2000 Volunteerism SuperConference. Other Activities In addition to organizing trainings, the MCSC training and technical assistance coordinator has �Program Division Director's Report Page 4 redesigned the training and technical assistance page of the MCSC website and issued the Overture--a bimonthly newsletter regarding training and program development issues. Please see the attached copy of the latest edition of the Overture. You can check out our site at www.state. mi. uslcareerlmcsc Core Competencies for National Service Programs The MCSC is exploring a partnership with the Texas and the Ohio Commissions to develop a set of core competencies for national service program staff. Regardless if someone is directing an AmeriCorps program, a Learn & Serve program, or a Senior Corps program they must have a set of specific skills in order to be successful. All of them are required to recruit and train participants, write progress reports, develop budgets, manage expenses, and develop partnerships with community-based organizations. Rather than providing program specific training (AmeriCorps, Learn & Serve, Senior Corps, etc.) the core competencies would allow the MCSC to provide training to all programs around a particular area. Each core competency would have a beginning, intermediate and advanced level. National service program directors would be able to self assess which competencies they currently have and at what level. The development of the core competencies is still in the planning stages. Currently, the three commissions are exploring who we might hire to help us develop the competencies and how we will pay for the project. I am extremely excited about this project. I think it is ambitious but attainable. I will keep you posted on any new developments. � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Our State of Generosity Creator An entity primarily responsible for making the resource Grand Valley State University. Dorothy A. Johnson Center for Philanthropy Description An account of the resource Collection contains the records of four Michigan nonprofit organizations: Council of Michigan Foundations, Michigan Nonprofit Association, Michigan Community Service Commission, and the Johnson Center for Philanthropy at GVSU. The documents are compiled by the Johnson Center for Philanthropy, and records document the history of the organizations from the 1960s to the 2010s. Coverage The spatial or temporal topic of the resource, the spatial applicability of the resource, or the jurisdiction under which the resource is relevant 1968-2014 Source A related resource from which the described resource is derived <a href="https://gvsu.lyrasistechnology.org/repositories/2/resources/515">Our State of Generosity collection, JCPA-04</a> Rights Information about rights held in and over the resource <a href="http://rightsstatements.org/page/InC/1.0/?language=en">In Copyright</a> Subject The topic of the resource Dorothy A. Johnson Center for Philanthropy Council of Michigan Foundations Michigan Nonprofit Association Michigan Community Service Commission Dorothy A. Johnson Center for Philanthropy Charities Philanthropy and Society Fundraising Records Michigan Publisher An entity responsible for making the resource available Grand Valley State University Libraries, Special Collections and University Archives, 1 Campus Drive, Allendale, MI, 49401 Contributor An entity responsible for making contributions to the resource Council of Michigan Foundations; Michigan Nonprofit Association; Michigan Community Service Commission Identifier An unambiguous reference to the resource within a given context JCPA-04 Language A language of the resource eng Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Identifier An unambiguous reference to the resource within a given context JCPA-04_MCSC_2000-09-13_Program-Directors-Report Title A name given to the resource Michigan Community Service Commission 2000-09-13 commission meeting program director's report Creator An entity primarily responsible for making the resource Michigan Community Service Commission Description An account of the resource Michigan Community Service Commission 2000-09-13 commission meeting program director's report. Records are compiled in the Our State of Generosity collection by the Johnson Center, along with the files of the Michigan Nonprofit Association (MNA), the Michigan Community Service Commission (MCSC) and the Dorothy A. Johnson Center for Philanthropy. Originals are at the Michigan Community Service Commission. Subject The topic of the resource Dorothy A. Johnson Center for Philanthropy Charities Philanthropy and Society Fundraising Records Michigan Community Service Commission Michigan Format The file format, physical medium, or dimensions of the resource application/pdf Type The nature or genre of the resource Text Language A language of the resource eng Publisher An entity responsible for making the resource available Grand Valley State University Libraries, Special Collections and University Archives, 1 Campus Drive, Allendale, MI, 50148 Rights Information about rights held in and over the resource <a href="http://rightsstatements.org/page/InC/1.0/?language=en">In Copyright</a> Source A related resource from which the described resource is derived <a href="https://gvsu.lyrasistechnology.org/repositories/2/resources/515">Our State of Generosity collection, JCPA-04</a> Date A point or period of time associated with an event in the lifecycle of the resource 2000-09-13 https://digitalcollections.library.gvsu.edu/files/original/ce98ac1302f9c915fe4cc160333e907f.pdf 069633ae64462446b9ecfcf0ade279f7 PDF Text Text Office of the Inspector General Corporation for National and Community Service Pre-Audit Survey Report of the Michigan Community Se_rvice Commission OIG Audit Report Number 00-25 January 21 , 2000 ' Prepared by: Urbach Kahn & Werli n, PC 1030 Fifteenth Street, N .W. Washington, D.C. 20005 Under CNS OIG MOU # 98-046-5003 With the Department of Labor Contract# J-9-G-8-0024 Task Order B9G9Xl03 T his report was issued to Corporation management on July 12, 2000. Under the laws and regulations governing audit follo w up, the Corporation must make final management decisions on the report' s findings and recommendations no later than J anuary 8, 2001, and complete its corrective actions by July 12, 2001. Consequently, the reported findings do not necessarily represent the final resolution of the issues presented. �Office of Inspector General Corporation for National and Community Service Pre-Audit Survey Report of the Michigan Community Service Commission OIG Audit Report Number 00-25 CORPORATION FOR NATIONAL Cs E R v 1 c E OIG Introduction The Corporation for National and Community Service, pursuant to the authority of the National and Community Service Act, awards grants and cooperative agreements to state commissions, nonprofit entities, tribes and territories to assist in the creation of full and part time national and community service programs. Currently, in accordance with the requirements of the Act, the Corporation awards approximately two-thirds of its AmeriCorps State/National funds to state commissions. The state commissions in tum fund, and are responsible for the oversight of, subgrantees who execute the programs. Through these subgrantees, AmeriCorps Members perform service to meet educational, human, environmental, and public safety needs throughout the nation. Thus, state commissions play an important role in the oversight of AmeriCorps programs and expenditures. The Corporation has indicated that it intends to give them greater responsibility. However, the Corporation lacks a management information system that maintains comprehensive information on its grants including those to state commissions and sub grantees. Mo reover, although the Corporation began state commission administrative reviews in 1999, the Corporation, historically, has not carried out a comprehensive, risk-based program for grantee financial and programmatic oversight and monitoring. It is also unlikely that ArneriCorps programs are subject to compliance testing as part of state-wide audits.under the Single Audit Act due to their size relative to other state programs. Therefore, CNS OIG has initiated a series of pre-audit surveys intended to provide basic information on the state commissions' operations and funding. The surveys are designed to provide a preliminary assessment of the commissions ' pre-award and grant selection procedures, fisca l administration, monitoring of subgrantees (including AmeriCorps Member activities and service hour reporting), and the use of training and technical assistance funds. For each survey, we will issue a report to the state commission and to the Corporation communicating the results and making recommendations for improvement, as appropriate. We engaged Urbach Kahn & Werlin, PC, to perform the pre-audit survey of the Michigan Community Service Commission. Based on the limited survey procedures performed, UKW concluded that the Commission appears to have an adequate pre-award selection process and adequate controls to provide reasonable assurance that training and technical assistance is made available to subgrantees. However, UKW concluded that the Commission lacked adequate controls over fiscal administration ofgrants and to evaluate and monitor subgrantees. Their report includes recommendations for improvements by the Commission, oversight oftheir corrective actions by the Corporation for National Service, and a full-scope financial audit of the Commission for 1995 through the current program year. Inspector General 120 1 New York Avenue. NW Washington, DC 20S2S �We have reviewed the report and work papers supporting its conclusions. We agree with the findings and recommendations presented. Responses to the report by the Michigan Commission and the Corporation for National Service are included as appendices C and D, respectively. The Corporation's response indicates that it will require semiannual reports on the Commission' s corrective actions. However, in its response, the Michigan Commission disagrees with a number of the report's findings and recommendations. UKW's evaluation of Commission's response is included as appendix E. Notwithstanding this evaluation, however, the initial paragraph of the Commission's response also includes two statements that require further comment. First, the Commission states that it believes that the purpose of the pre-audit survey was to be a learning tool for state commissions and CNS . This is incorrect. OIG's September 24, 1999 pre-audit survey notification letter to the Michigan Commission stated that the emphasis of this survey-will be to make a preliminary assessment of the fiscal procedures and internal controls at the Commission; the effectiveness of its monitoring of AmeriCorps State subgrantees and AmeriCorps Member service hours; the pre-award selection process; the use of training and technical assistance funds; and grant compliance. Second, the Commission's response goes on to state," ... based on our experiences with the pre-audit process and the draft report, it appears that this pre-audit survey was by all standards, an audit and should be subject to the standards, rules and regulations of the A-133 process." CNS OIG does not classify the survey as an audit. It was designed to gather information on the extent of existing audit coverage for the Commission and its subgrantees, to assess the Commission's systems and management controls as described above, and to assess risk. The intent was to gather information on which to base future OIG audit work. Moreover, the requirements of OMB Circular A-133 Audits of States, Local Governments, and Non-Profit Organizations, do not apply directly to this OIG survey. 1 This survey was performed under the performance audit standards of Government Audit Standards issued by the Comptroller General of the United States as described in the Objectives, Scope and Methodology Section of the report and in Appendix A. 1 Nonetheless, the pre-audit survey design considers the requirements of the Single Audit Act and OMB Circular A-133 . In compliance with the intent of the Single Audit Act and the requirements of the Circular, we perform procedures designed to determine the extent of audit coverage for the state commission and its sub grantees as well as the use of A13 3 audit reports by the Commissions. The information gathered allows CNS OIG to determine the extent of audit work required, and to build on any audit work already performed at the state commissions and at subgrantees to avoid audit overload. It is also important to note that CNS OIG authority to perform the surveys and subsequent audits is not limited by the Single Audit Act or Circular A-133's requirements. Circular A-133, Subpart B, Section 215 (a) provides (a) Audit under this part in lieu o(other audits. An audit made in accordance with this part shall be in lieu ofany financial audit required under individual Federal awards. To the extent this audit meets a Federal agency 's needs, it shall rely upon and use such audits. The provisions of this part neither limit the authority of Federal agencies, including their Inspectors General, or GAO to conduct or arrange for additional audits (e.g., financial audits, performance audits, evaluations, inspections, or reviews) nor authorize any auditee to constrain Federal agencies from carrying out additional audits. Any additional audits shall be planned in such a way as to build upon work performed by other auditors. �Office of the Inspector General Corporation for National and Community Service Pre-Audit Survey Report of the Michigan Community Service Commission Table of Contents Pre-Audit Survey Report Results in Brief ......... ....... ......... .... .... .. ....... ...... ... .. .... ..... ...... .... ..... ......... ..... ........ .... ..... .......... ..... 1 Background ....... .... ... ..... ..... .... ........... ... .... ....... .. ...... ..... ..... .... .. .. ... .. .. ........ ... ... .. ... ........... .. ..... .... .. 2 Overview ofthe Michigan Commission .. ...... ..... ... .. .... ... ... ..... .... .. ....... ......... ........ .. ... ...... ... ... .... 3 Objectives, Scope and Methodology ..... ............ .. ....... ........ .......... ... .... ..... .. .............. ....... .. .... .... .4 Findings and Recommendations .... .... .. .... ........ ........ .. ....... ... ... .. .... ....... ..... .... ......... .. .. ...... ..... ...... 5 Appendices Appendix A - Michigan Commission Funding - 1995 through 1999 ..... .... ...... .. .................. .. 1 l Appendix B -Detailed Engagement Objectives and Methodology .. ..... ... ... ... ... .......... ........ .... 16 Appendix C - Michigan Commission Response ...... .. ...... .. ....... ..... ..... .... ..... ..... .... ........ .. ..... .. ... 19 Appendix D - Corporation Response .. ..... .... .. ... ..... ... .......... ... ...... ................ ........ .. .. ......... ..... ... 26 Appendix E - UKW ' s Evaluation of Michigan ' s Response .. .... ...... .... .. .... .... ...... .. .... ... ......... .... 27 �{jrbach Kahn & Wedin PC CERTIFIED PUBLIC ACCOUNTANTS Inspector General Corporation for National and Community Service At your request, Urbach Kahn and Werlin PC performed a pre-audit survey of the Michigan Community Service Commission. The primary purpose of this survey was to provide a preliminary assessment of: • the adequacy of the pre-award selection process; • the fiscal procedures at the Commission; • the effectiveness of monitoring Michigan State subgrantees, including AmeriCorps Member activities and service hours ; and • the controls over the provision of training and technical assistance . We were also asked to report on the recommended scope of additional audit procedures to be performed at the Michigan Commission. RESULTS IN BRIEF Based on the results of the limited procedures performed, we have made the following preliminary assessments regarding the Commission's systems for administering grants received from the Corporation. • The Commission appears to have an open and competitive process to select national service subgrantees, and the related systems and controls appear to be functioning as designed. However, we did identify an area for improvement related to the lack of assessment of subgrantee applicants' Financial Systems during the selection process. • The Commission does not have an adequate process in place for the fiscal administration of grants. • The Commission does not have adequate controls m place to evaluate and monitor sub grantees. • The Commission appears to have adequate controls in place to provide reasonable assurance that training and technical assistance are made available and provided to subgrantees . - I 1030 Fi(reemh Street N W, Washington , DC 20005 (202) 296-2020 FAX (202) 223-8488 An fndcpcnd cnr Member o ( Urbach Hocker You ng fncc ma rionaf �Based on our preliminary assessments, we recommend that the OIG perform a full-scope financial audit of the funds awarded to the Michigan Commission for 1995 through the current program year. Procedures should also include verification of reported Member service hours and matching amounts by subgrantees. In addition, we recommend that the Corporation follow up with the Commission to determine that appropriate corrective actions are put in place to address the conditions reported herein and that the Corporation consider these conditions in its oversight and monitoring of the Michigan Commission. BACKGROUND The National and Community Service Trust Act of 1993, P.L. J 03-82, which amended the National and Community Service Act of 1990, established the Corporation for National and Community Service. The Corporation, pursuant to the authority of the Act, awards grants and cooperative agreements to State Commissions, nonprofit entities, and tribes and territories to assist in the creation of full and part time national and community service programs. Through these grantees, AmeriCorps Members perform service to meet the educational, human, environmental, and public safety needs throughout the nation, especially addressing those needs related to poverty. In return for this service, eligible Members may receive a living allowance and post-service educational benefits. Currently, the Corporation awards approximately two-thirds of its AmeriCorps State/National funds to State Commissions. State Commissions are required to include between 15 and 25 voting members. Each Commission has a responsibility to develop and communicate a vision and ethic of service throughout the State. The State Commissions provide AmeriCorps funding to approved subgrantees for service programs within their states and are responsible for monitoring these sub grantees' compliance with grant requirements. The State Commissions are also responsible for providing training and technical assistance to AmeriCorps State and National Direct programs and to the broader network of service programs · throughout the state. The Commissions are prohibited from directly operating national service programs. The Corporation's regulations describe standards for financial management systems that must be maintained by State Commissions. The standards require, in part, that the State Commissions maintain internal controls that provide for accurate, current, and complete disclosure of the financial and programmatic results of financially assisted activities, as well as provide effective control and accountability for all grant and subgrant cash, real and personal property, and other assets. - 2- �OVERVIEW OF THE MICHIGAN COMMISSION The Michigan Community Service Commission is headquartered in Lansing, Michigan. The Commission has been providing national and community service programs in its current form since 1995. The Commission reported that it received funding from the Corporation totaling $2,780,225 in 1995; $3 ,492,642 in 1996; $3,956,728 in 1997; $4,529,222 in 1998; and $4,683 ,631 in 1999. Additional information on the Commission's funding is presented in Appendix A. The Commission currently has thirteen full-time staff consisting of. an Executive Director, three Directors of Programs, Finance & Administration~ and Outreach; four department analysts and five administrative support staff. The Michigan Job Commission provides fiscal oversight to the Commission. As part of the State of Michigan, the Commission is included in the state's annual OMB Circular A-133 audit. The AmeriCorps Program was considered a major program for the year ended September 30, 1998. The following two findings were identified related to the administration of the program : The Michigan Jobs Commission's internal control structure did not ensure that required quarterly FSRs were submitted to the Corporation on a timely basis, and MJC's internal control structure did not ensure that FSRs were received from all program subrecipients. The Commission provided the following information regarding subgrantee A-133 audits: Program Year 1999 1998 1997 1996 1995 Total Amount of Corporation Funds Subgranted $4,182,322 4,140,892 3,562,830 3,009,517 2,168,321 Number of Subgrantees Number of Subgrantees Subject To A-133 Audit Requirements 37 28 25 20 17 13 15 18 17 12 Determination of the number of subgrantees subject to OMB Circular A-133 audit requirements is based on information received from the Commission and the dollar value of federal awards passed through the Commission during the program year. Other subgrantees could be subject to an OMB Circular A-133 audit if additional federal funds were received from other sources during the program year. -3- �OBJECTIVES, SCOPE AND METHODOLOGY We were engaged by the Office of the Inspector General for the Corporation for National and Community Service to provide a preliminary assessment of the systems and procedures in place at the Commission for administering grants and for monitoring the fiscal activity of sub grantees. The primary purpose of this survey was to provide a preliminary assessment of: • the adequacy of the pre-award selection process; • the fiscal procedures at the Commission; • the effectiveness of monitoring of Michigan State sub grantees, including AmeriCorps Member activities and service hours; and • the controls over the provision of training and technical assistance. We were also asked to report on the recommended scope of additional audit procedures to be performed at the Conunission. Our survey included the following procedures: • reviewing Corporation laws, regulations, grant provisions, the Reference Manual f or Commission Executive Directors and Members, and other information to gain an understanding of legal, statutory and programmatic requirements ; • rev1ewmg OMB Circular A-133 audit reports and current program year grant agreements for the Commission; • obtaining information from Commission management to complete flowcharts documenting the hierarchy of Corporation grant funding for program years 1995 through 1999; and • performing the procedures detailed in Appendix B, in connection with the Commission's internal controls, selection of subgrantees, administration of grant funds, evaluation and monitoring of grants, and technical assistance process. As part of the procedures performed, we documented and tested certain internal controls in place at the Commission using inquiry, observation, and examination of a sample of source documents. Finally, we .~ummarized our observations and developed the findings and recommendations presented in this report. We discussed all findings with Commission management during an exit conference on January 21,2000. -4- �Our procedures were performed in accordance with Government Auditing Standards issued by the Comptroller General of the United States. We were not engaged to, and did not, perform an audit of any financial statements, and the procedures described above are not sufficient to express an opinion on the controls at the Commission or its compliance with applicable laws, regulations, contracts and grants. Accordingly, we do not express an opinion on any such financial statements or on the Commission's controls and compliance. Had we performed additional procedures, other matters might have come to our attention that would have been reported to you. I. ,, We provided a draft of this report to the Michigan Commission and the Corporation for National and Community Service. The Commission ' s and the Corporation's responses to our findings and recommendations are included as Appendix C and Appendix D, respectively. FINDINGS AND RECOMMENDATIONS Selection ofSub grantees According to A Reference Manual for Commission Executive Directors and Members, Section 3 .2, "Commissions are expected to develop a fair and impartial process for reviewing and selecting applicants for potential funding ." The Michigan Commission has developed various procedures to comply with this requirement. Commission procedures indicate that the Commission advertises the availability of funds by sending postcards to all applicants maintained in a Commission database, and advertisements on the Commission's web-site, and in Crane's Non-Profit Newsletter. A technical assistance conference call is then held to discuss application and Corporation guidelines. Interested applicants attend a face-to-face meeting with the Director of Programs to discuss fund management. New applicants complete Intent to Apply forms, which provide limited information on the program: including number of potential members, program objectives, and specific information relating to the key contact person. The Review Panel reviews each Intent to Apply form and completes peer review and team ranking sheets. Commission personnel categorize the forms according to recommendations and evaluate each applicant's strengths and weaknesses. Approved applicants then attend a one-day technical assistance session to gain information relating to the required comprehensive AmeriCorps applications. I ,II 'I I i I !:: )I I :I, Commission personnel review the AmeriCorps applications, as well as evaluate the financial s'ystems in place at each subgrantee and results of recent audits. At the conclusion of the · review, the Commission compiles their recommendations and submits them to the Corporation. - 5- �For renewal applicants, the Commission reviews quarterly progress reports, proposals for the future, as well as, the budget submission for the upcoming year. While we believe the documentation maintained by the Commission to support the selection process is adequate, we have identified the following areas for improvement. Lack of documentation to support the review of certain information during the renewal process. The Commission did not document its review of quarterly progress reports and site visit reports during the renewal process of two subgrantees. _Therefore, _we were unable to ·determine whether the Commission reviewed these reports during the renewal of subgrantees. We recommend that the Commission re-enforce current policies and procedures which require the review of these reports during the renewal of subgrantees. Lack of assessment of subgrantee applicants' Financial Systems during the selection process According to A Reference Manual for Commission Executive Directors and Members, Section 4.2, Commissions are responsible for maintaining "appropriate financial management systems to disburse funds and track Commission and program expenditures according to legal and grant requirements." In order to comply with this requirement, the Commission must be able to ensure that subgrantees have systems in place to accurately track expenditures, since this information forms the basis of a majority of the Commission's expenditure reporting. During our testing, we determined that selection officials do not consider the adequacy of the applicants' financial systems during the Commission's subgrantee selection process. The grant application form provided by the Corporation does not specifically address the applicant's financial systems. In addition, Commission selection procedures do not require that Commission personnel request information from the applicants related to their financial systems or to otherwise assess an applicants' financial system. As a result, grant funds may be provided to an organization that does not have financial systems in place to properly account for the Corporation funds received or to ensure compliance with related requirements. We recommend the Commission evaluate and document the adequacy of the applicants ' financial systems during the selection process to ensure that applicants have systems in place to properly account for grant funds and comply with related grant requirements. - 6- �Administration of Grant Funds As part of the grant administration process, "Commissions must evaluate whether subgrantees comply with legal, reporting, financial management and grant requirements and ensure follow through on issues of non-compliance" (A Reference Manual for Commission Executive Directors and Members, Section 4.3). Based on the results of our testing, we identified the following areas for improvement related to the evaluation of subgrantee compliance with reporting and grant requirements. Lack of evidence of Financial Status Report _review, including matching recalculation, prior to the 1999 program year. Commission procedures require that subgrantee Financial Status Reports be reviewed, and matching requirements, recalculated. However, no evidence exists to ' document that this review was performed, prior to the 1999 program year. In addition, our testing of 15 subgrantees identified the following deficiencies: • • Fifteen instances where we were unable to determine whether the match was re-calculated by the Commission; and Several instances where FSRs submitted by subgrantees were not accurately prepared or completed. We also determined that Commission personnel do not compare the FSRs to the subgrantees' accounting records or other supporting documentation during site visits. Because of these conditions, errors on the FSRs may occur and remain undetected. Although all subgrantees are on a reimbursement only basis, if subgrantee FSRs are not agreed to the subgrantees' accounting system, then there is an increased risk that subgrantees are incorrectly reporting amounts on their FSRs and the Commission lacks reasonable assurance that subgrantees are correctly reporting amounts on their FSRs. We recommend the Commission continue to enforce current procedures which require the review of subgrantee FSRs, recalculation of matching requirements and documentation to support the results of this review. Also, the Commission should implement site visit monitoring procedures that require the reconciliation of the subgrantees' FSRs to the subgrantees' accounting records along with other supporting documentation (e.g. invoices). Late submission of Financial Status Reports AmeriCorps Provision 17 (i) states "AmeriCorps State programs and most AmeriCorps National sites that receive subgrants must submit at least four Financial Status Reports (SF 269 a) to their respective State Commission or Parent Organization." It continues to state "State Commissions and Parent Organizations are required to forward Financial Status - 7- �I • Reports from programs and budgeted sites to the Corporation's Grants Office 30 days after the close of each calendar quarter." Our testing identified four instances where subgrantees did not submit FSRs to the Commission timely and in accordance with Corporation guidelines. We recommend that the Commission enforce current policies and procedures requiring the submission ofFSRs in accordance with Corporation guidelines. · Inability to determine the timeliness of the receipt of FSRs The Commission does not routinely date-stamp FSR reports from . subgrantees as they are received. Thus, the Commission can not routinely verify if these documents are submitted timely in compliance with the grant agreement. During November and December 1998, the Commission began using the Web Based Reporting System which electronically records the date subgrantees submit their FSRs to the Commission. As a result, no recommendation is required at this time related to recording the date of the receipt ofFSRs. The Commission did not maintain all required FSRs. ArneriCorps Provision #17 states "Commissions and Parent Organizations are required to submit quarterly Financial Status Reports and three Progress Reports to the Corporation. Commissions and Parent Organizations must submit these reports by the following dates and include three copies along with the original." It continues to state "AmeriCorps State programs and most AmeriCorps National sites that receive subgrants must submit at least four Financial Status Reports to their respective Commission or Parent Organization. In general, if a site has a Corporation-approved budget then the submission of an FSR for that site/sub-Grantee is required. Commissions/Parent Organizations are required to forward Financial Status Reports from programs and budgeted sites to the Corporation's Grants Office 30 days after the close of each calendar quarter. Annual Financial Reports shall be submitted within 90 days of completion and will compare actual expenditures to budgeted amounts using the line item categories in the grant budget form." During our testing of 15 FSRs, we identified three instances where FSRs were not maintained in the Commission subgrantee files. Our testing also identified six instances where we could not verify amounts reported to the Corporation by the Commission due to inadequate supporting documentation. Because of these missing FSRs, we were unable to determine the accuracy of prior quarter amounts reported (or carried forward) on FSRs submitted to the Michigan Commission by subgrantees, as well as the accuracy of FSRs submitted by the Commission to the Corporation. · -8- �' • 1 We recommend that the Commission reemphasize the requirement that all FSRs submitted by subgrantees, as well as FSRs, and supporting documentation, submitted by the Commission to the Corporation, be maintained and available for review. The Commission could not provide the dollar amount of the match for the administrative grant. As noted in Appendix A, the Commission was unable to provide us with the dollar amount of the match for the administrative grant during 1995, 1996 and 1997. Commission personnel stated that awards during the first three years were not reported with match amounts since the grant award letter did not require it. However, the Commission was able to provide the dollar amounts of the match during 1998 ' and 1999 grant years. As a result, no recommendation is required at this time related to the dollar amounts of matches for administrative grants. Evaluating and Monitoring Grants As discussed above, the Commission is responsible for evaluating whether subgrantees comply with legal, reporting, financial management and grant requirements and ensuring corrective action when noncompliance is found. We identified the following area for improvement related to the evaluation and monitoring of sub grantees. The evaluating and monitoring system for subgrantees needs to be improved at the Commission. According to OMB Circular No . A-133, Audit of States, Local Governments, and Non-Profit Organizations, as amended, Subpart D § 400 (d)(3) pass through entities are required to "Monitor the activities of subrecipients as necessary to ensure that Federal awards are used for authorized purposes in compliance with laws, regulations, and the provisions of contracts or grant agreements and that performance goals are achieved." The Commission procedures call for site visits at least twice a year. However, during our review of monitoring files for subgrantees, we determined that certain information was excluded from the site visit documentation. Specifically, the names of the Member files reviewed, identification of Member files where exceptions were identified, and the procedures followed to select the Members reviewed were not included. Commission personnel also do not verify reported Member service hours to timesheets or other supporting documentation. -9- �l • 1 We also determined that the following information was not consistently maintained in the monitoring files: • • • Findings and recommendations identified during site visits; Resolution and follow-up on identified findings; and Progress reports. Since comments included on the checklists were general in nature, we were unable to reperform procedures performed by Michigan Commission personnel. We recommend that the Commission revise its policies -and procedures requiring specific information be included in the documentation for site visits (for example, sample sizes, exceptions, recommendations, and follow up on findings and recommendations) . This will allow the Corporation to assess the Commission's oversight of subgrant~es when it performs its planned Commission administrative reviews. In addition, we recommend that the Corporation for National and Community Service revise its guidance to specify minimum procedures to be performed, as well as minimum documentation requirements. Providing Technical Assistance Annually, the Commission receives grant funds to provide technical assistance to its subgrantees. Procedures are in place at the Commission to (1) identify training needs of subgrantees through periodic staff meetings with the program directors and a needs assessment survey; (2) notify sub grantees of training programs; and (3) provide needed training to subgrantees. We identified no significant areas for improvement within this process. This report is intended solely for the information and use of the Office of the Inspector General, management of the Corporation for National and Community Service, the Michigan Community Service Commission, and the United States Congress and is not intended to be and should not be used by anyone other than these specified parties. Washington, DC January 21, 2000 - I 0- �o I APPENDIX A - MICHIGAN COMMISSION FUNDING CORPORATION FOR NATIONAL SERVICE FUNDING TO THE MICHIGAN STATE COMMISSION 1995 1 AM ERICORPS COMPETITIVE FUNDS : $342,037 L&S FUNDS : $124,883 PDAT FUNDS : $65,000 ADMINISTRATION FUNDS :•• $386,395 MATCH: $1,153.697 MATCH: $339 ,88 4 MATCH: $93 ,735 NO MATCH REQUIRED MATCH: ~... ~ TOTAL CNS FUNDS AVAILABLE TO THE COMMISSION $2,780 .225 T FUNDS AWARDED TO SUBGRANTEES $2,168,321 AM E RICORPS FORMULA: $1,732,901 AMERICORPS COMPETITIVE: $310,537 L&S FUND: $124,883 MATCH $1 ,153,697 MATCH $339,884 MATCH $93,735 TOTAL# OF SUBS : 8 TOTAL# OF SUBS : 1 TOTAL# OF SUBS : 8 TOTAL# OF SITES : 33 TOTAL# OF SITES : 17 TOTAL# OF SITES : 8 Total Carryovers for 1995 (Not included in the current year funding amounts above): Administration : S 71,151.00 AmeriCorps: - ~ AMERICbRPS FORMULA FUNDS : $1 ,861 ,910 Information not received from the Commission Disability funds included in grant award - 11 - s· / �' I APPENDIX A - MICHIGAN COMMISSION FUNDING CORPORATION FOR NATIONAL SERVICE FUNDING TO THE MICHIGAN STATE COMMISSION 1996 ~ l l l AMERICORPS FORMUlA FUNDS: $2,271 ,964 AMERICORPS COMPETITIVE FUNDS: $610,877 L&S FUNDS: $126,890 PDAT FUNDS: $80,000 ADMINISTRATION FUNDS:$402,9 11 MATCH: $1 ,649,333 MATCH: $458,384 MATCH: $109,047 NO MATCH RFO· JIRFn MATCH: l 1 ~ TOTAl CNS FUNDS AVAilABLE TO THE COMMISSION $3,492,642 J FUNDS AWARDED TO SUBGRANTEES $3,009,517 1 l AMERICORPS COMPETITIVE: S010,877 s 126,890 MATCH $1 ,649,333 MATCH $458,384 MATCH: $ 109,04 7 TOTAL • OF SUBS: 10 TOTAL I OF SUBS: 2 TOTAL I OF SUBS: 8 TOTAL* OF SITES: 61 TOTAL I OF SITES: 21 OF SITES: 8 Total carryovers tor 1996 (Not included in the current year tund ing amounts above): PDAT: 57,482.00 166,013.00 100,000.00 Amer!Corps: Admimstr.atiOn - Information not re-ceNed from the CommissiOn Disability tunds included in gi'Cint award - I 2- ~-: • .::.•. • l AMERICORPS FORMULA: $2,271 ,750 I • _,_ L & S. TOTAL~ s· v �' ' APPENDIX A - MICHIGAN COMMISSION FUNDING CORPORATION FOR NATIONAL SERVICE FUNDING TO THE MICHIGAN STATE COMMISSION 1997 l AMERICORPS FORMULA FUNDS : 52,836,926 AMERICORPS COMPETITIVE FUNDS . $549,502 L&S FUNDS : $148,919 PDAT FUNDS : $100,795 ADMINISTRATION FUNDS :•• $320,586 MATCH: $1 ,800 ,007 MATCH: $506 ,704 MATCH: $158,558 NO MATCH REQLIRED MATCH: ~ s· / ~ ~ ------~~------------~~--------------L-------,~~ TOTAL CNS FUNDS AVAILABLE TO THE COMMISSION $3,956,728 FUNDS AWARDED TO SUBGRANTEES $3,562,830 ~ AMERICORPS FORMULA : $2,805 ,304 AMERICORPS COMPETITIVE. $608,607 L& S: $148 ,919 MATCH: $1 ,781 ,844 MATCH: $506,704 MATCH: $158 ,558 TOTAL# OF SUBS : 12 TOTAL# OF SUBS : 2 TOTAL# OF SUBS : 11 TOTAL# OF SITES: 86 TOTAL# OF SITES : 22 TOTAL #OF SITES: 11 Total Carryovers ror 1997 (Not included in the current year funding amounts above): PDAT: AmeriCorps: Adm1msrrauon: S S $ 20,000 107,676 90,000 lnformalion not received from the Commission •• Disability funds included in grant award - 13 - . ·. •..... . ~-.. .-:-.'. . . )\ . �' I APPENDIX A - MICHIGAN COMMISSION FUNDING CORPORATION FOR NATIONAL SERVICE FUNDING TO THE MICHIGAN STATE COMMISSION 1998 l AMERICDRPS FORMULA FUNDS : AM ERICORPS COMPETITIVE FUNDS : $2,595,008 $1 ,354,663 L&S FUNDs .· · · PDAT FUNDS : ADMINISTRATION FUNDS :•• $115,499 $140,000 $324,052 NO MATCH REQUI RE D $38 1 ,831 MATCH: MATCH: MATCH: $2,011,156 $1 ,062,680 $130 ,037 TOTAL CNS FUNDS AVAILABLE TO D-iE COMMISSION $4,529 ,222 FUNDS AWARDED TO SUBGRANTEES $4,1 40 ,892 AMERICORPS FORMULA: AMERICORPS COMPETITIVE . $2 ,595 ,006 $1 ,430,385 L & S. S1 15,499 MATCH· MATCH: MATCH: $2,01 1,156 $1 ,062,880 $130 ,037 TOTAL II OF SUBS : TOTAL II OF SUBS : TOTAL II OF SUBS: 16 5 7 TOTAL# OF SITES : TOTAL II OF SITES · TOTAL II OF SITES: 106 44 7 Total Carryovers for 1996 (Not included in the current year funding amounts above): PDAT: AmeriCorps: s $ 30 ,000 75,722 •• Disability funds included in grant award - · Learn & Serve amount represents funds from 1997. A no cost extension was awarded for the 1998 program year and the funds were used to renew the subgrantee from the prior year. - 14- MATCH: �I I APPENDIX A - MICHIGAN COMMISSION FUNDING CORPORATION FOR NATIONAL SERVICE FUNDING TO TI-iE MICHIGAN STATE COMMISSION 1999 l AMER ICORPS FORMULA FUNDS : $2,538 ,088 AMER JCORPS COMPETITIVE FUNDS : $1,430 ,590 L&S FUNDS : $135,527 POAT FUNDS : . $120,000 MATCH: $1 ,555 ,638 MATCH: $1 ,041 ,532 MATCH: $211 ,530 NO MATCH REQUIRED PROMISE FELLOWSHIP FUNDS: $78 ,117 MATCH: $477,594 MATCH: $144,950 1 :a ' !- TOTAL CNS FUNDS AVAILABLE TO TI-iE COMMISSION $4,683,631 l FUNDS AWARDED TO SUBGRANTEES $4,182,322 • AMERICORPS FORMULA : $2,538 ,088 AM ER ICORPS COMPETITIVE. $1 ,430,590 L&S : $135 ,527 PROMISE FELLOWSHIP $78 ,117 MATCH: $1 ,555,638 MATCH: $1 ,041 ,532 MATCH: $211 ,530 MATCH: $144,950 TOTAL# OF SUBS : 15 TOTAL# OF SUBS : 5 TOTAL# OF SUBS : 10 TOTAL#OF SUBS : 7 TOTAL# OF SITES : 113 TOTAL# OF SITES : 30 TOTAL# OF SITES : 10 TOTAL# OF SITES : 8 Total Carryovers for 1999 (Not included in the current year funding amounls above): Administration $ 145,549 .. Disability funds included in grant award - 15 - ~ ADMINISTRATION FUNDS :•• .S381 ,309 �APPENDIX B - DETAILED ENGAGEMENT OBJECTIVES AND METHOO.OL OG Y Internal Controls Our objective was to make a preliminary assessment of the adequacy of the Commission 's financial systems and documentation maintained by the Commission to provide reasonable assurance that transactions are properly recorded and accounted for to : (1) permit the preparation of reliable financial statements and Federal reports; (2) maintain accountability over assets; and (3) demonstrate compliance with laws, regulations, and other compliance requirements. In order to achieve the above objectives, we interviewed key Commission personnel to assess the Commission's internal controls surrounding the following items, to ensure compliance with Part 6 of A-133, Internal Control of the Compliance Supplement to OMB Circular AI 33, Audits of States, Local Governments, and Non-Profit Organizations : overall control environment; activities allowed or unallowed and allowable costs; cash management; eligibility; equipment and real property management; matching; period of availability of Corporation funds; procurement and suspension; debarment; program income; and reporting by the Commission to the Corporation. Selection of Subgrantees Our objectives were to: • conduct a preliminary survey of the systems and controls utilized by the Commission to select national service subgrantees to be included in any application to the Corporation; • make a preliminary assessment as to whether the Commission evaluated the adequacy of potential sub grantee financial systems and controls in place to administer a Federal grant program prior to making the award to the subgrantees; and • make a preliminary assessment as to whether the Commission's involvement in the application process involved any actual or apparent conflict of interest. In order to achieve the above objectives, we interviewed key Commission management and documented procedures performed by the Commission during the pre-award financial and programmatic risk assessment of potential subgrantees. We also reviewed documentation to ensure that conflict of interest forms for each subgrantee applicant tested were signed by all peer review members annually, and maintained by the Commission. - 16- �APPENDIX B- DETAILED ENGAGEMENT OBJECTIVES AND METHOfiOLOGY Administering the Grant Funds Our objectives were to: • conduct a preliminary survey of the systems and controls utilized by the Commission to oversee and monitor the performance and progress of funded subgrantees; • make a preliminary assessment as to whether the Commission's organizational structure and staffing level and skill mix is conducive to effective grant administration and whether the commissi<?n has a p(operly constituted membership; • make a preliminary assessment as to whether the Commission provided adequate guidance to subgrantees related to maintenance of financial systems, records, supporting documentation, and reporting of sub grantee activity; • conduct a preliminary survey of financial systems and documentation maintained by the Commission to support the oversight of subgrantees and their required reporting to the Corporation (including Financial Status reports, enrollment and exit forms) ; and • make a preliminary assessment as to what procedures the Commission has in place to verify the accuracy and timeliness of reports submitted by the subgrantees. In order to achieve the above objectives, we reviewed Financial Status Reports submitted by subgrantees, as well as Financial Status Reports submitted by the Commission to the Corporation, to preliminarily assess the accuracy of submitted Financial Status Reports. We also determined whether the Commission has implemented the Web Based Reporting System. Evaluating and Monitoring Grants Our objectives were to: • conduct a preliminary survey of the systems and controls utilized by the Commission, in conjunction with the Corporation, to implement a comprehensive, non-duplicative evaluation and monitoring process for their subgrantees; • make a preliminary assessment as to whether the Commission has a subgrantee site visit program in place and assess the effectiveness of its design in achieving monitoring objectives; • conduct a preliminary survey of the Commission's procedures used to assess subgrantee compliance with Corporation regulations (e.g., those governing eligibility of Members, service hour reporting, prohibited activities, payment of living - 17 - �I .APPENDIX ' B- DETAILED ENGAGEMENT OBJECTIVES AND METHODOLOGY ) I I allowances to Members and allowability of costs incurred and claimed under the grants by subgrantees (including reported match)); l I • conduct a preliminary survey of the Commission's procedures for obtaining, reviewing and following up on findings included in the subgrantee single audit reports, where applicable; • determine whether program goals are established and results are reported and compared to these goals; and • conduct a preliminary survey of the . procedur~s m place to evaluate whether subgrantees are achieving their intended purpose. j ' ! In order to achieve the above objectives, we documented the procedures performed by the Commission to evaluate and monitor individual subgrantees. In addition, we judgmentally selected subgrantees and obtained the Commission 's documentation for site visits. We reviewed the documentation to preliminarily assess the adequacy of the procedures performed by the Commission to assess financial and programmatic compliance and related controls at the sites. We also determined whether the Commission received and reviewed A133 audit reports from subgrantees. Providing Technical Assistance Our objectives were to: • conduct a preliminary survey of the systems and controls utilized by the Commissions to provide technical assistance to subgrantees and other entities in planning programs, applying for funds, and implementing and operating programs; • make a preliminary assessment as to whether a process is in place to identify training and technical assistance needs; and • make a preliminary assessment as to whether training and technical assistance provided to identified subgrantees. IS In order to achieve the above objectives, we documented the procedures performed by the Commission to identify and satisfy training needs for the subgrantees and Commission employees. We also obtained a summary of all training costs incurred during the current year to ensure they properly related to training activities, which were made available to all sub grantees. ~ 1 - 18- �.' APPENDIX C - MICHIGAN COMMISSION RESPONSE I STATE OF MICHIGAN JOHN ENGLER, Governor MICHIG AN COMMUNITY SERVICE COMMISSION Chairperson Michelle Engler 111 S. Capitol Ave. George W. Romney Bldg .• 4th Floor Lansing. Michigan 48913 Telephone (517} 335-4295 FAX (517} 373-4977 Executive Director Kyle Caldwell June I, 2000 Ms. Luise Jordan, Inspector General Corporation for National Service 1201 New York Avenue, NW Washington, D.C. 20525 Re: Draft Report of the Pre-Audit Survey of the Michigan Community Service Commission. Dear Ms. Jordan: The Michigan Community Service Corrunission (MCSC) and the Internal Auditor from the Michigan Department of Career Development (IviDCD) have reviewed the draft report of the Pre-Audit Survey referenced above and disagree with two statements outlined in the Results in Brief in the Pre-Audit Survey Report of the Michigan Community Service Commission and contest the overall pre-audit survey process. It was our understanding that a pre-audit survey was to be a learning tool for state commissions and the Corporation for National Service (CNS) and used to help find systems and procedures that may need to be strengthened. In fact, at the entrance meeting, the auditors from Urbach, Kahn and Werlin P.C. stated that this process was to find common areas of weakness from the conunissions across the nation for CNS to develop training for the grantees and state commissions. However, based upon our experiences with the pre-audit survey process and the draft report, it appears that this pre-audit survey was by all standards, an audit and should be subject to all the standards, rules and regulations of the A-133 Single Audit Act. One of the large areas of concern that the MCSC has with the pre-audit survey was the brief time the auditors spent on site. The auditors from Urbach, Kahn and Werlin P.C. were on site for fewer than three full days. It is difficult to understand how a firm would be able to review a sixyear period involving five funding sources in only three days. This is especially troubling as the Office of Auditor General for the State of Michigan took more than one full month to perform a two-year audit limited to our Michigan's AmeriCorps program. The MCSC feels that many of T \. I - 19- �I I I I) APPENDIX C - MICHIGAN COMMISSION RESPONSE Page 2 Ms. Luise Jordan Draft Report of the Pre-Audit Survey of the Michigan Community Service Commission the broad and unfounded findings noted in the draft report could have been addressed during the pre-audit survey visit had representatives from Urbach, Kahn and Wedin P.C. taken sufficient time to obtain the documentation requested. Brief Response to "Results in Brier from the Pre-Audit Survey Report of the Michigan Community Service Commission (Pagel): The MCSC was surprised to find the statement in the draft report stating that we do not have adequate controls in place for the fiscal administration of grants nor have adequate controls in place to evaluate and monitor subgrantees. This item was not discussed in either the exit meeting or in the pre-audit survey report finding letters. In fact, many if not all of the minor findings in the report are based on documents that are more than three years old. That leads to a second area of concern involving the broad, inaccurate and exaggerated wording of the pre-audit survey findings. Page 1 refers to the fiscal and monitoring systems being inadequate while the evidence used to support these statements is from several years past. These findings do not represent the effectiveness and integrity of the MCSC's current systems. The au ditors noted that MCSC 's systems are currently adequate in their exit interview, but neglected to include that information in the written report. This response includes evidence of this disparity which should be noted in the fmal report. The specific responses to items made in the draft: Page I "The Commission does not have an adequate process in place for the fiscal administration of grants. This issue was not discussed during the on site review, the exit conference on January 21, 2000, nor in the follow up conversations and the Audit SurveyPreliminary Findings Jetter; that the MCSC recei ved and to which the MCSC provided a written response (Attachment A). The MCSC just completed an extensive major audit of its AmeriCorps program for the fiscal years 1996-1997 and 1997- 1998 conducted by the State ofMichigan Department of Auditor General. During this audit, there were no major findings and the audit did not identify any fiscal management inadequacies in the administration of grants. The MCSC's systems, controls, and procedures are largely based upon similar systems in place at the Department of Career Development ' s Office of Workforce Development. These systems have been in place for many year; and in addition, the MCSC is located in a major state department that has experience in successfully and prudently handling well over $520 million dollar; in federal funds each year. Based upon the few pre-audit survey findings that were not cleared up during the period of the survey and the time frame between the survey and the draft report, the statements are not supported by the facts. T \. ( - 20- �• ) J APPENDIX C - MICHIGAN COMMISSION RESPONSE Page 3 Ms. Luise Jordan Draft Report of the Pre-Audit Survey of the Michigan Community Service Commission Page I "The Commission does not have adequate controls in place to evaluate and monitor subgrantees." The MCSC continues to improve and strengthen its subgrantee m_o nitoring processes. Many of the suggestions proposed by the auditors have, in fact, been addressed and incorporated into our monitoring policies. The MCSC feels that monitoring of its sub grantees is one of its most important responsibilities and has increased staff size to ensure that program monitoring is of the highest quality and our greatest-priority. The statement above is not supportable based upon the one remaining issue in the draft report regarding program monitoring. In addition, no where in the draft report are the changes to the processes and policies addressed. If in fact the revised policies, which address all the concerns of the monitoring issue, had been included in the draft report, the only issue identified for program monitoring would be addressed. Page 6 "Lack of documentation to support the review of certain information during the renewal process." All previous information collected on subgrantees, including progress reports and site visits, is used during the review process. The program officer and the Director of Programs are part of the review team and any areas of concern with any returning subgrantee are addressed as part of their continuous improvement plan. However, the MCSC did not in the past utilize a checklist during the review process. MCSC is in the process of creating a checklist that will document the review for audit purposes. It should be noted that the MCSC irrunediately addresses all concerns and issues that arise from the progress reports and or site visits. These are also well documented in grantee files and therefore, any issues with regard to sub grantees are normally handled prior to the new grant renewal period. P:~ge 6 "Lack of assessment of subgrantee applicant's Financial Systems during the selection process." All applicants successfully completing the original screening processes are required, as part of their submission, to supply their most recent audit and include a completed Financial Management Survey prior to the selection of new grants. The Director of Finance and Administration reviews all documents to determine the financial capability of the sub grantee. This process has been in place for the last two grant years. The lack of a checklist that the auditors could see that showed the documents were reviewed prior to the grant award was, to our knowledge, the only issue. The documents listed above are included with the subgrantee files. As with all review documents, these will be included on the checklist for audit purposes. In addition, the MCSC does not make it a practice to require returning subgrantees to fill out th.is checklist every year. - 21 - �I I I ._, ' ' APPENDIX C - MICHIGAN COMMISSION RESPONSE Page 4 Ms. Luise Jordan Draft Report of the Pre-Audit Survey of the Michigan Community Service Commission As a returning grantee, we have been morutoring their financial systems during the previous grant year. As the majority ofMCSC subgrantees are returning grantees, financial management checklists will only be included ~n a small percentage of the files. ! Page 7 "Lack of evidence of Financial Status Report review, including matching recalculation." "Fifteen instances where we were unable to determine whether the match was recalculated by the commission; and" The MCSC does in fact review the match of each of its subgrantees. Prior to issuing payments to our subgrantees, a Cash Request Checklist (Attachment B) is filled out that verifies match amounts and the percentage of administration being charged to the grant. If it is determined that a subgrantee is not meeting their match, grantees are asked to submit a written response with a plan for bringing the match up the required level. The MCSC has been using this checklist for over two years now and it has become a very useful tool in verifying that our subgrantees meet their required match. In addition, MCSC utilizes the monthly expendirure form on the Web Based Reporting System (WBRS) to verify match compliance. Again, this was clearly explained to the auditors at our on-site exit interviews and in a written follow-up (See attachment A). .II -I "Several instance where FSRs submitted by subgr:lDtees were not accurately prepared or completed." I Based upon documentation received during the exit meeting, there were onl y two instances where the FSRs were possibl y not accurate. In one instance, the total federal funds available for the Uruversity of Michigan did not match up with the two years of sub grants. It was explained to the auditor that this was a result of the program's status as a competitive funded AmeriCorps program and the result of carry over funds. The program would show the ac tual amount of Federal Funds available (1" Year grantunspent 1" year+ 2"d Year grant funds) . Based upon this formula, our two years of grants may total $800,000, but if $100,000 was the amount of the carryover, the subgrantee could show $700,000 in total federal funds available. (400,000- 100,000 + 400,000 = $700,000 in Federal Funds available, the two grant years= $800,000). This was explained to the auditor on site, and is something that was out of the control of the MCSC during the cumulative period of sub grants from CNS. ' I The second instance was from a small Learn & Serve grant from 1998 that did not total properly. The Commission has since changed its reporting systems and all FSRs are now keyed into a computerized spreadsheet by our department's federal accountants who check and compare the nwnbers reported. Any discrepancies are then worked out with the subgrantee prior to our submission of the aggregate FSR report. 0' J ·- ! ~ J k '11 < r I i·.. ~ ' ~··· .. ' - 22- �' ' APPENDIX C - MICHIGAN COMMISSION RESPONSE Page 5 Ms. Luise Jordan Draft Report of the Pre-Audit Survey ofthe Michigan Community Service Commission In addition, the finding stated, "We also determined that Commission personnel do not compare the FSRs to the subgrantees' accounting records or other supporting documentation during site visits." This statement is false. In fact, during the last two years the MCSC has utilized an impartial contractor to perform a complete fiscal site visit on all of its AmeriCorps subgrantees. This visit included a complete review and audit of one month's expenditures. The contractor reviewed all expenses to make sure that it was authorized and reported correctly. In addition, the contractor verified that all documentation tied correctly into other reports. For example, the contractor looked at all expenses and internal accoun ting records to verify that the monthly expenditure report was correct and also compared the reports to the most recent FSR completed. This information was reported to the auditors during the on-site visit. The subgrantee on-site fiscal audit program worked exceptionally well and the MCSC plans on expanding this process to all of its grant programs in the future. Page 7 "Late submission of Financial Status Reports." This has been, and will continue to be, one of the most difficult aspects of the CNS grant management process for commissions. The MCSC has been working very hard to help its subgrantees report on time. One of the tools that we have started to use is the Cash Request Checklist. All payments to sub grantees are held pending receipt of any missing documentation. We will continue to look at new processes that will assist us in meeting the required FSR submission deadlines. Our last FSR submission for the AmeriCorps grant included 21 out of22 FSR 's (or 95%) submitted on time. The last FSR was submitted two weeks after the due date and the MCSC is working with the program to help them meet future deadlines. Page 8 "Inability to determine the timeliness of the receipt of FSRs." The MCSC has updated its policies to ensure that all documentation received from subgrantees is date stamped upon receipt. Page 8 "The Commission did not maintain all required FSRs-" Agai n, this is an inaccurate statement. The MCSC does in fact maintain copies of all FSRs submitted by its subgrantees. In fact, original and duplicate FSRs are maintained in two different locations- in the program files, and in the office of the Director of Finance and Administration. The finding identified three instances where FSRs were not maintained. The FSRs in question were found and copies were given to the auditors after the exit meeting and prior to the auditors leaving the site. Based upon subsequent conversations with the auditors, it was determined that they did not have the FSRs. The MCSC offered to fax copies of the FSRs in question to the auditors as part of the follow - 23 - �il i .. J - · APPENDIX C - MICHIGAN COMMISSION RESPONSE i f j Page 6 Ms. Luise Jordan Draft Report of the Pre-Audit Survey of the Michigan Corrununity Service Corrunission up letters, but we were informed that it was unnecessary in that no matter what documentation was provided at that point, it would not change the finding. The MCSC can supply any of the missing FSRs and we feel that this finding may have been caused, in part, by the short time frame that the auditors were qn site. The MCSC administrative assistant for Finance and Administration was able to produce the FSRs within a very short time frame after we .,;ere supplied the list o"rihe missing documentation. Page 9 "The Commission could not provide the dollar amount of the match for the administrative grant." This item was never addresseo in the exit meeting nor in subsequent conversations. The auditor called and asked for this information on the afternoon that the report was being forwarded to CNS's Inspector General. The Director of Finance and Administration supplied the last two ye:trs of match and informed the auditor that since the match was not reported on the FSRs, the actual numbers were available but not readily available. The auditor was informed that due to a change in accounting systems at the State of Michigan and the fact that accounting records from these periods had been sent to archives, it would take at least a week to order the Iiles and obtain the amount of match funds for the periods in question. At no time did we indicate that the MCSC could or would not be able to produce the amount of match for the period. Since the report was going over to the Inspector General's office that day, there was not enough time to obtain the required information. If this item had been addressed during the exit meeting, the MCSC would have had plenty of time to determine the amount of match during those years. Page 9 "The ev:~luating and monitoring system for the subgrantees needs to be improved at the Commission." This finding maintained that the MCSC did not include cenai n information from site visit documentation, specifically names of the members reviewed, identification of member files where exceptions were identified, and the procedures followed to select the members reviewed. Because of the Freedom of Information Act and the privacy Jaws at the state and federal levels, the MCSC did not previously include member names in the site visit documentation. However, as a result of the Auditor General's audit of the Michigan's AmeriCorps program, we have changed our procedures to include the information listed above. In addition, we have developed a process for randomly selecting members for review to ensure that a representative sample of the program is examined. A copy of the new site visit procedures and instructions are included as Attachment C. These new procedures went into effect during the grant year of 1999-2000. r \. 1 - 24 - �j •'f ~ ,../ ' .. APPENDIX C - MICHIGAN COMMISSION RESPONSE ' Page 7 Ms. Luise Jordan Draft Report of the Pre-Audit Survey of the Michigan Community Service Commission Based on all of the above, the MCSC expects that several changes will be incorporated in the final report. If you have any questions on our response to the Draft Report of the Pre-Audit Survey of the Michigan Community Service Commission, pleas.e contact either of us at (517) 335-4295. Sincerely, /[Iff~ M~ Kyle Caldwell , Executive Director Garreth C. Gross, Director of Finance and Admin. Michigan Community Service Commission Michi gan Community Service Commission Attachments (3) cc : Deb LaPine, MDCD Larry Misiewicz, MDCD ~ - I I ~ .... 1 I - 25- I I �.. APPENDIX D - CORPORATION RESPONSE CORPORATION FOR NATIONAl MEMORANDUM Cs E R v1c E TO: Luise S. Jordan THRU: Anthony FROM: Deborah R. Josoin Bruce H. Cline~ DATE: May 15,2000 SUBJECT: Response to the Draft Audit Report 00-25 Pre-Audit Survey of the Michigan Community Service Commission M~ P1----L fHJf We have reviewed the draft report on your pre-audit survey of the Michigan Commission. Given the nature of the report, this response serves as our proposed management decision. We note that your preliminary assessment recommend a full-scope financial audit at the Michigan Commission for 1995 through the current program year. The draft audit report includes a recommendation to the Corpcration. We are providing the following response to that recommendation. The Inspector General recommended : "Additionally, we (the Inspector General) recommend that the Corporation follow up with the Michigan Commission to determine that appropriate corrective actions are put into place to address the conditions reported herein, and that the Corpcration consider these conditions in its oversight and monitoring of the Michigan Commission." Some of the conditions cited in the "results in brief" section of the report include concerns related to the lack of assessment of subgrantee applicants' financial systems during the selection process. It was also noted that the Corrunission does not have adequate controls in place for the ftScal administration of grants or simi larly, there are inadequate controls to evaluate and monitor subgrantees. Given our limited program administration resources, we developed a plan to assess State Commission administration functions. Over a three-year period, we will be reviewing each of the state commissions. As part of our follow-up with Michigan, we will determine whether the Commission has put appropriate corrective actions in place for conditions noted in the pre-audit survey that your office has issued. In addition to this scheduled review, we will also request that the Michigan Commission provide semi-annual reports on their actions to correct conditions cited in the OIG preaudit survey. NATIONAL SERVICE: GEITING THINGS DONE AnwriUxfJ< • ' - " """s..w Amlria 1201 New York Avenue, N.W. • Wa.sltington, D.C. 20525 telephone: 202-606-5000 • website: www.n:uion:alsnvice.org • !i41ioNJ Sma s.ma emp. ~: .I - 26- �•• APPENDIX E- UKW's EVALUATION OF MICHIGAN'S RESPONSE Urbach Kahn & Wedin PC CERTIAED PUBLIC ACCOUNTANTS Inspect or General Corporation for National Service RE: Michigan Community Service Commission ' s Report Re ~ ponse to Pre-Audit Survey We have reviewed the Michigan Commiss ion ' s res ponse to the Pre-Audit Survey Report . Th is lette r summarizes their response and our evaluation to their comme nts. UKW strongly disagrees with two comment s made by the Commis sion in its response . First , UKW did discuss all findings a nd miss ing doc u mentation issues during our exit conference with Commission m a nagement on January 21 , 2000 . We also forwarded our finding write-ups to the . Commission on April 2 , 2000 which restated documentation and other problems dis cus sed at the exit conference . While the Commission responded on April 11 , 20 00, the y did not prov ide addit ional documentation to res olve these issues. Secondly, we wer e able to complete our fie ldwork in a n e ff ic ie nt manner based on a significant amount of proced ures performed prior to the on-s ite fi e ldwork . UKW requested the Commission complete a grant ros t er a nd internal c ontrol ques tio nn a ire prior to our arriva l. This allowed UKW to select our s ample and all o wed the Commission ample time to accumulate the ne c essary documentation prior to our team 's arrival at the Commission. The time spent by UKW on site at the Commission in no way compromised the quality of our wor k. In addition , the OIG subsequently reviewed and approved our work p a pers . Below please find our responses to certain comments made by the Commiss ion. detailed in Appendix C . Page 2 , 1st pa ragraph: The deficienc ies identified in the fiscal administra ti on of grants and controls surrounding the evaluation and m·onitoring of subgrante e s were discussed with the Commission during our ex it conference as well as in our April 2, 2000 e-mail transmis s ion of finding write-ups to the Commission. Page 2 . 3rd paragraph : UKW disagn;es with the Commission statement that this issue was not discus s ed during our on-site review . UKW' s exit conference agenda stated._. "There is no documentation of subgrantee FSR review by the Commission , including documentation of matching recalculation or review subgrantee level.. . In addition, subgrantee FSRs are not t ied to the subgrantee financial JOJO F.fre=rh Sn..,r NW. Wzhinf!on, OC 20005 (ZOZ) 296- 20 20 FAX (lOZ) ZZJ-3488 An l~t ~'"'*" ol Lht.ch Hxlr.n YOUf"C' Jntti"'U(~ - 27- �•• 6 APPENDIX E- UKW's EVALUATION OF MICHIGAN'S RESPONSE systems during site visitsw. UKW also provided Michigan Commission personnel a copy of our exception summary prior to our departure. Our finding write-up also stated ~controls over the administration of grants needs to be improved at the Michigan Community Service Commission. In the Commission ' s April f1 ; 2000 letter to UKW, the Commission ass·erted that ·they provided us with copies of all missing FSRs prior to our departure. However, UKW never received these FSRs. As a result, UKW does not believe any changes to the report are warranted at this time. Page 3, 1st paragraph: As a result of the deficiencies identified during our review, we believe the statement in the results in brief section is warranted . Page 3 , 3rd paragraph: No response is needed by UKW . Page 3 , 4th paragraph: While the Commission asserted that personnel reviewed the financial capabilities of each applicant during the past two grant years, no · documentation exists to support that this review was actually performed. In response to our finding , the Commission has added procedures to their selection checklist to be used in future program years. However, in the Commission's response, they stated that the MCSC does not make it a practice to require returning subgrantees to fill out this checklist every year. Since financial systems can change from year to year , UKW believes Commissions should evaluate the financial systems for all successful subgrantees, including renewal applicants. In addition , UKW was engaged to review and report on the procedures in place during the 1995 through 1998 program years, and only extremely limited testing was performed on the 1999 program year. Therefore, UKW does not believe any changes should be made to the report at this time. Page 4, 1st comment: The checklist mentioned in the response was only in effect for the past two years (1998 and 1999). Our review covered the 1995 through 1999 years. UKW will revise the report to state that prior to 1998, the Commission did not document its recalculation of matching requirements. -28- �.a. .a • I APPENDIX E- UKW's EVALUATION OF MICHIGAN'S RESPONSE Page 4, 2nd comment: No response is needed by UKW. Page 5, 1st paragraph: As discussed above our review covered the 1995 through 1998 program years. The independent contractor was only engaged during the 1998 and 1999 program years. Page 5, 2nd paragraph : No response is needed by UKW . Page 5, 3rd paragraph: No Page 5, 4th paragraph: UKW did not receive the FSRs in question while we were on-site. On April 2. 2000. UKW transmitted an e-mail to the Director of Finance summarizing our findings, which included the issue of missing FSRs . The Commission did not include these FSRs in their April 11, 2000 letter to UKW. Therefore. UKW does not believe any changes a re warranted at this time . Page 6 . 1st comment : Page 6. 2nd comment: respons~ is needed by UKW .. UKW originally requested this information prior to our fieldwork , when we requested that the Commission complete the grant roster. Subsequent to the comple tio n of our fieldwork , we requested the information for a second time and were told that this information was not readily available and would take a wh ile to accumulate the necessa ry information as stated in our report. Therefore , we do not believe any changes to the report are warranted at this time. No response is needed by UKW. -29- � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Our State of Generosity Creator An entity primarily responsible for making the resource Grand Valley State University. Dorothy A. Johnson Center for Philanthropy Description An account of the resource Collection contains the records of four Michigan nonprofit organizations: Council of Michigan Foundations, Michigan Nonprofit Association, Michigan Community Service Commission, and the Johnson Center for Philanthropy at GVSU. The documents are compiled by the Johnson Center for Philanthropy, and records document the history of the organizations from the 1960s to the 2010s. Coverage The spatial or temporal topic of the resource, the spatial applicability of the resource, or the jurisdiction under which the resource is relevant 1968-2014 Source A related resource from which the described resource is derived <a href="https://gvsu.lyrasistechnology.org/repositories/2/resources/515">Our State of Generosity collection, JCPA-04</a> Rights Information about rights held in and over the resource <a href="http://rightsstatements.org/page/InC/1.0/?language=en">In Copyright</a> Subject The topic of the resource Dorothy A. Johnson Center for Philanthropy Council of Michigan Foundations Michigan Nonprofit Association Michigan Community Service Commission Dorothy A. Johnson Center for Philanthropy Charities Philanthropy and Society Fundraising Records Michigan Publisher An entity responsible for making the resource available Grand Valley State University Libraries, Special Collections and University Archives, 1 Campus Drive, Allendale, MI, 49401 Contributor An entity responsible for making contributions to the resource Council of Michigan Foundations; Michigan Nonprofit Association; Michigan Community Service Commission Identifier An unambiguous reference to the resource within a given context JCPA-04 Language A language of the resource eng Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Identifier An unambiguous reference to the resource within a given context JCPA-04_MCSC_2000-09-13_Pre-Audit-Survey-Report Title A name given to the resource Michigan Community Service Commission 2000-09-13 commission meeting pre-audit survey report Creator An entity primarily responsible for making the resource Michigan Community Service Commission Description An account of the resource Michigan Community Service Commission 2000-09-13 commission meeting pre-audit survey report. Records are compiled in the Our State of Generosity collection by the Johnson Center, along with the files of the Michigan Nonprofit Association (MNA), the Michigan Community Service Commission (MCSC) and the Dorothy A. Johnson Center for Philanthropy. Originals are at the Michigan Community Service Commission. Subject The topic of the resource Dorothy A. Johnson Center for Philanthropy Charities Philanthropy and Society Fundraising Records Michigan Community Service Commission Michigan Format The file format, physical medium, or dimensions of the resource application/pdf Type The nature or genre of the resource Text Language A language of the resource eng Publisher An entity responsible for making the resource available Grand Valley State University Libraries, Special Collections and University Archives, 1 Campus Drive, Allendale, MI, 50147 Rights Information about rights held in and over the resource <a href="http://rightsstatements.org/page/InC/1.0/?language=en">In Copyright</a> Source A related resource from which the described resource is derived <a href="https://gvsu.lyrasistechnology.org/repositories/2/resources/515">Our State of Generosity collection, JCPA-04</a> Date A point or period of time associated with an event in the lifecycle of the resource 2000-09-13 https://digitalcollections.library.gvsu.edu/files/original/8a0c419b4aeef0c28b898df58acb30ae.pdf b52396fbb844448567a46e990a372ac2 PDF Text Text STATE OF MICHIGAN JOHN ENGLER , Governor MICHIGAN COMMUNITY SERVICE COMMISSION Chairperson Michelle Engler 111 George W. Romney Lans ing , Telephone FAX Executive Director Ky le Caldwell S. Capitol Ave . Bldg ., 4th Floor Mich igan 4891 3 (517) 335 -4295 (51 7) 373-4977 MEMORANDUM TO: Members of the Michigan Community Service Commission FROM: Mary Grill, Acting Director of Outreach & Fund Development RE: Outreach & Fund Development Division Report DATE: August 25, 2000 The Division of Outreach & Fund Development (O&FD) is excited about the future direction of the MCSC and will be working closely with Senior Staff to refocus on direct support of MCSC programs. While this transition is progressing, the O&FD staff continues to carry out their traditional and ongoing functions. Below you will find a brief summary of these activities. Dr. Russell Mawby - Press Release On Monday, August 7th, the press release announcing Dr. Russell Mawby as the incoming chair of the MCSC was distributed to media contacts by Governor John Engler's communications office. Simultaneously, the press release was distributed by MCSC staff to all grantees, partner organizations (local, statewide, and national), Commissioners, and friends of the MCSC. Make A Difference Day in Michigan Make A Difference Day is Saturday, October 28th . All Commissioners are encouraged to participate in and/or support local MDDay activities. If you are interested in finding the projects taking place in your community contact Mary Grill at (517)335-7875. The MCSC is leading MDDay activities with the support of other statewide partners: Council of Michigan Foundations, Michigan Campus Compact, Michigan Family Independence Agency, Michigan State University Extension, United Way of Michigan, and Volunteer Centers of Michigan. To date, press releases announcing MD Day 2000 have been distributed to MCSC' s media contacts; 14,000 flyers announcing the availability ofMDDay planning packets have been distributed; and over 1,500 MDDay planning packets have been mailed to interested participants and MDDay partner organizations' constituents. MDDay registration forms are due to the MCSC by Monday, October 2nd. The MCSC will distribute press releases to local media for all participants registering their projects. �Michi2an's Promise As the statewide convener of Michigan ' s Promise, the MCSC, in conjunction with support and feedback from the Communities of Promise, has developed Michigan' s Promise Benchmarks (attached) (MPB) to acknowledge and celebrate the various levels of commitment of all communities involved in local Michigan' s Promise activities. These benchmarks will also assist the development of strategies to support local Promise initiatives. Active Communities of Promise in Michigan will demonstrate their commitment by meeting all of the benchmarks. The MPB were distributed to all current Communities of Promise contacts on July 28th. Current Communities of Promise will indicate to the MCSC their future direction by completing a registration form by December 29, 2000 and by fulfilling the benchmarks by August 1, 2001. To date, two Communities of Promise (Marquette/Alger Counties and Montcalm County) have reviewed the benchmarks and announced their plan to meet all MPB . If a current Community of Promise chooses not to focus on and achieve all of the benchmarks, but wishes to remain connected with the initiative, they may continue their commitment to Michigan ~ s children as a Michigan' s Promise Affiliate. Emerging Communities of Promise (those engaged with America's/Michigan's Promise for less than one year) are encouraged to meet the MPB within one year of receiving Community of Promise approval from America' s Promise. MYPAC Led by YES Ambassador, Jill Manlove, MYP AC is a re-energized, fully functioning standing committee of the MCSC. From August 18- 20, nearly 15 MYP AC Executive Council Members and Ambassadors participated in an annual orientation and training retreat at the Kettunen Center in Tustin, MI. Commissioner Kari Pardoe served as a consultant to the group throughout the weekend and assisted the members as they discussed the best way to communicate with the Commissioners on an going basis. Commissioner Pardoe and Commissioner Ethan Weinstock will receive quarterly reports from MYPAC and will report at the Commission meetings as appropriate. The MYP AC members also created a vision statement; received training in leadership styles, public speaking, and project planning; and began developing individual action plans that will be implemented locally. Governor's Service Awards The 8th Annual Governor's Service Awards have been tentatively scheduled for Monday, May 21 , 2001 at the Amway Grand Plaza in Grand Rapids. They will be held in conjunction with the Grantmakers/Grantseekers Conference. The 7th Annual Governor's Service Awards (GSA) reception and dinner was held in Lansing on Thursday, May 18th. A special thanks to Robert Cooper and Ameritech for their continued sponsorship of the dinner which was held in conjunction with the Volunteerism SuperConference at the Lansing Center. Over 1,000 individuals enjoyed a delicious dinner followed by the presentation of the 15 Governor's Service Award winners (GSA winners list attached) , Russell G. Mawby Award, Michigan Campus Compact Community Impact Awards, Blue Cross Blue Shield of Michigan and Blue Care Network Sapphire Award, and the Governor George Romney Lifetime Achievement Award. For a glimpse of the warmth shared at this special evening, stop by the MCSC web site at www.state.mi.us/career/mcsc and click on Governor' s Service Awards (listed underneath the logos on the opening page). Youth Poster Contest The creators of the winning entry in the Youth Poster Contest (J arnie Piper, Kristy Piper, and Sarah Ray from the Dakota High School Key Club in Macomb) unveiled their poster together with Governor John Engler and First Lady Michelle Engler at the 7th Annual Governor's Service 2 �Awards. More than 250 posters were submitted to the Youth Poster Contest by over 740 youth who worked in teams of 2-4 to create their entries. A youth peer review team selected the winning poster. ConnectMichi~an The summer issue of the ConnectMichigan newsletter was distributed the week of August 14th. The fall issue is currently being created by Maria Santana and will focus on volunteerism in persons with disabilities. This newsletter is scheduled for distribution on October 31 , 2000. MCSC Marketin~ Strate~y The MCSC is working to define its future marketing and public relations strategies and is beginning to seek input from marketing, public relations, and web site consultants. As a result of this process, the decision was made to discontinue the development of the current Annual Report (for the 1998-1999 program year) and to focus the staffs time and energy on current and prospective projects. Future Annual Reports will be developed and integrated as part of the overall MCSC Marketing Strategy. 3 �MICHIGAN COMMUNITY SERVICE COMMISSION MICHIGAN'S PROMISE BENCHMARKS July 28, 2000 Michigan is blessed with a tradition of local communities caring for each other and working together to solve serious social problems at a local level. No place can this be more clearly demonstrated than in the commitment of local communities to care for and support their children. In 1997, following the President' s Summit for America' s Future and the development of America's Promise, Michigan's Promise was formed to assist local communities in bringing the Five Promises of America's Promise to children in Michigan (mentor, protect, nurture, teach, serve). The local response to this call has been outstanding. Over the past three years, 24 individual Communities of Promise have been formed and made the commitment to positively influence the lives of local children with the Five Promises. These Communities of Promise have taken on many dimensions and various levels of commitment to the Five Promises. As the statewide convener of Michigan's Promise, the Michigan Community Service Commission (MCSC) in conjunction with the Communities of Promise, have developed the Michigan's Promise Benchmarks (MPB) to acknowledge and celebrate the various levels of commitment of all communities involved in local Michigan's Promise activities. These benchmarks will also assist the development of strategies to support local Promise initiatives. Active Communities of Promise in Michigan demonstrate their commitment by meeting all of the benchmarks outlined below in bold type. Current Communities of Promise will indicate to the MCSC their future direction by completing a registration form by December 29, 2000 and by fulfilling the benchmarks by August 1, 2001. If a current Community of Promise chooses not to focus on and achieve all of the benchmarks, but wishes to remain connected with the initiative, they may continue their commitment to Michigan's children as a Michigan's Promise Affiliate. Emerging Communities of Promise (those engaged with America's/Michigan' s Promise for less than one year) are encouraged to meet the MPB within one year of receiving Community of Promise approval from America' s Promise. The MCSC recognizes that there are many different approaches to implementation of each benchmark. Therefore, following each benchmark are examples of practices that have proven to be beneficial to one or more Community of Promise in achieving the benchmark. These examples are suggestions not prescriptions. It is intended that Communities of Promise choose among the practices in each benchmark to best suit local needs. Other examples of practices and materials to implement each benchmarks are available from the MCSC. Additional ideas are always welcome. The Michigan' s Promise Benchmarks will be reviewed by the MCSC and the Communities of Promise annually. It can be documented that a specific, targeted number of new children receive all five promises each year. (This does not necessarily have to be a large number but it should be an accurate number that is provable.) This goal is evaluated and reset each year. Examples of Practices • Develop and implement a new after school program that provide activities around each of the five promises throughout the year. Track progress through attendance records and an activity calendar that highlights the five promise areas. • Partner with a current after school program to enhance their curriculum to provides activities around each of the five promises. Track progress through attendance records and an activity calendar that highlights the five promise areas. �• Increase the attendance to include new children at an after school program that has already been developed by the Community of Promise. Track progress through attendance records and an activity calendar that highlights the five promise areas. • Orchestrate a partnership with youth-serving organizations to host several activities for the targeted youth around each of the five promises (e.g. Saturday Morning Club) throughout the year. Track progress through attendance records and an activity calendar that highlights the five promise areas. It can be documented that a specific number of children have been targeted to receive at least one of the five fundamental resources annually. evaluated and reset each year. This goal is Examples of Practices • Host a SAFE Night. Track attendance by having a participant sign-in sheet. • Partner with school sports teams, school clubs, scouts, etc. to host a Make A Difference Day project. Track participation through sign-in sheets and services or projects completed. • Host after school activities (meeting the "protect" promise) that do not bring the other four Promises to children. It can be documented that one community event is held annually to support local Community of Promise goals. Examples of Practices • Partner on a community-wide youth summit that provides workshops topics in one or more of the five promise areas. Track the number of participants through registration and the success through an event evaluation completed by participants. • Host a community forum to get input and feedback on current Community of Promise activities. Track the number of participants through registration and the success through an event evaluation completed by participants. • Partner with family-oriented nonprofit organizations to host a "family night" with activities and workshops that support and encourage families of all kinds. (Or host another kind of event with community organizations that support local promise goals.) Track the number of participants through registration and the success through an event evaluation completed by participants. • Conduct a community-wide survey to gain information and feedback on current Promise activities and to gain insight for future direction. Publish the results of the survey including the goals and objectives set as a result of community feedback. 2 �It can be documented that a committee/task force meets at least quarterly to discuss progress toward the local Community of Promise goals. Examples of Practices • Develop and implement a Community of Promise Steering Committee that meets at least quarterly. Put the MCSC on your mailing list to receive agenda and minutes from these meetings. • Partner with a current committee (e.g. Multi Purpose Collaborative Body) to have the Community of Promise goals become a part of their efforts. Put the MCSC on your mailing list to receive agenda and minutes from these meetings. • Partner with a nonprofit organization (e.g. YMCA) -and develop and iinplement five subcommittees in each promise area to direct progress toward Community of Promise goals. These subcommittees would report to a standing committee of the partner organization. Put the MCSC on your mailing list to receive agenda and minutes from these meetings. • Publish an annual assessment of the local Community of Promise using data supplied by the members of the collaborative. It can be documented that the community actively seeks commitments to support their Promise efforts and that at least five (5) commitments are secured each year. Examples of Practices • Have local businesses make cash or in-kind donations to support promise activities (e.g. food, printing, advertisement, door prizes, etc.) • Seek grants and corporate contributions to support the local promise infrastructure or specific promise activities. • Recruit volunteers from local business professionals to present workshops or participate in other activities around one of the five promises during after school programs, at youth summits, or other structured activities. Track the number of volunteers and volunteer hours contributed. • Recruit parent or other community volunteers to participate as mentors or to provide other support for Promise activities. Track the number of volunteers and volunteer hours contributed. *An America's Promise Community of Promise application has been registered and accepted by America's Promise and is on file at the MCSC. • This only needs to be done once at the beginning of a community's promise effort. To receive the America' s Promise Community of Promise application, please visit the America' s Promise web page at www.americaspromise.org and click on "how to get involved" or contact Mary Grill at the MCSC at 517/335-7875 or grillm@state.mi.us. Send a copy of your Community of Promise application to the MCSC. *The community completes the America's Promise Report to the Nation and brief MCSC supplemental report and has it on file at the MCSC. 3 �• The Report to the Nation is handled annually through America' s Promise. A Report to the Nation form is sent to the lead contact in each community. This information must be completed and submitted to America's Promise (with a copy to MCSC) by a deadline established by America' s Promise. If your community does not receive a Report to the Nation form by mid January each year, please contact Mary Grill at MCSC at 517/335-7875 or grillm@state.mi.us. • Once per year in conjunction with the Report to the Nation, the Community of Promise must submit to the MCSC a brief supplemental report that requests information not highlighted in the Report to the Nation and is specific to the Michigan' s Promise Benchmarks. This supplemental report will be distributed to Communities of Promise by the MCSC. This will not be cumbersome or a duplication of Report to the Nation. (The first report will be due in conjunction with the Report to the Nation 2001 and will document local progress toward the Michigan 's Promise Benchmarks. However, communities have until August 1, 2001 to be on board with all benchmarks.) MICHIGAN'S PROMISE AFFILIATE Communities wishing to be involved in Michigan's Promise activities on a smaller scale, can do so by upholding the benchmarks outlined below. Michigan's Promise Affiliates will remain connected to the national America's Promise initiative, but may not have access to all Michigan's Promise resources. *An America's Promise Community of Promise application has been registered and accepted by America's Promise and is on file in the MCSC office. • This only needs to be done once at the beginning of a community' s promise effort. To receive the America's Promise Community of Promise application, please visit the America's Promise web page at www.americaspromise.org and click on "how to get involved" or contact Mary Grill at the MCSC at 517/335-7875 or grillm@state.mi.us. A copy of your Community of Promise application is on file at the MCSC. *The community completes the America's Promise Report to the Nation and has it on file at the MCSC. • The Report to the Nation is handled annually through America' s Promise. A Report to the Nation form is sent to the lead contact in each community. This information must be completed and submitted to America' s Promise (with a copy to MCSC) by a deadline established by America' s Promise. If your community does not receive a Report to the Nation form by midJanuary each year, please contact Mary Grill at MCSC at 517/335-7875 or grillm@state.mi.us. EMERGING COMMUNITIES OF PROMISE Communities that are considering involvement with America's/Michigan's Promise may contact Mary Grill at the MCSC at 517/335-7875 or gillm@state.mi.us for assistance with the process of registering with America's Promise. Once a community has completed the process with America's Promise to become a Community of Promise, they have one year to meet the Michigan's Promise Benchmarks. If they choose not to fulfill all of the benchmarks within one year, their involvement with Michigan's Promise will be as an Affiliate. *Benchmarks denoted with an asterisk (*) must be completed as written. 4 �Winners ofthe SeventhAnntud Governors Service Awards Governor George Romney Lifetime Achievement Volunteer Service Award From Pinckney, Richard L. Moehl for his efforts to preserve and restore Michigan's lighthouses. Through Mr. Moehl's efforts, there is now a statewide awareness of the plight of deteriorating lighthouses. He personally has helped with the establishment of numerous nonprofit lighthouse organizations and has dedicated more than 50,000 hours to this mission. Innovative Spirit Volunteer Service Award From Cheboygan, Brenda Archambo for her efforts to preserve Sturgeon, an endangered species. Ms. Archambo, a lifelong resident of the Black Lake area, began the Sturgeon Guarding Program to protect the fish during their three week spawning period from poachers. Collaborative efforts between the Department of Natural Resources Law Enforcement Division and several volunteers have helped make the project successful. Adult 19-35 From Greenville, Mary Moore for her dedication to elementary school children. Ms. Moore volunteers more than 350 hours each year, totalling more than 2,200 volunteer hours since 1993. The children ofWalnut Hills Elementary School recently presented "Miss Mary" with a hero [gyro] sandwich and dubbed her Queen for the Day at the Heroes Assembly. Adult 36-55 From Brighton, Kevin Elya for his commitment to Paws with a Cause. Mr. Elya serves as a volunteer presenter, educator and fund raiser. He has touched the lives of thousands and changed the lives of many by encouraging people with disabilities to seek our ways to become independent. Adult Service Club/Civic Organization From Harrison Township, the Wenz Warriors Snowmobile Endurance Riders for their enthusiastic efforts that help make Michigan's Wimer Special Olympics the largest in the country. For 19 years, the Wertz W arriors have raised millions for the Special Olympics. Through their activities, they showcase the abilities of the state's special citizens, and in rum, create opportunities for them. Community Service Program Manager From Grand Rapids, Vincent Bivinn for his work with Pride for Families, a multi-tiered program he developed. The program's Food Store, Christmas Store and Job Fair allow individuals to meet their family's needs without sacrificing their dignity. Corporation/Business From Jackson, Carpenter's Union Local 1004 for the numerous hours they spend building ramps for individuals that use wheelchairs. Between May and December of 1999, more than 6000 hours were spent building 20 wheelchair ramps in Jackson and Lenawee counties. This altruistic group of 250 volunteers' philosophy is that giving is a way of life, making a tremendous impact on more than 200 recipients and their families. Media/News Organization From Hastings, J-Ad Graphics - The Reminder for their contributions to community improvement projects that include building an animal shelter, making park improvements and for providing free column space. Through their participation, thousands of dollars have been raised, animals have found homes, the animal shelter was built and volunteer participation has increased throughout the community. � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Our State of Generosity Creator An entity primarily responsible for making the resource Grand Valley State University. Dorothy A. Johnson Center for Philanthropy Description An account of the resource Collection contains the records of four Michigan nonprofit organizations: Council of Michigan Foundations, Michigan Nonprofit Association, Michigan Community Service Commission, and the Johnson Center for Philanthropy at GVSU. The documents are compiled by the Johnson Center for Philanthropy, and records document the history of the organizations from the 1960s to the 2010s. Coverage The spatial or temporal topic of the resource, the spatial applicability of the resource, or the jurisdiction under which the resource is relevant 1968-2014 Source A related resource from which the described resource is derived <a href="https://gvsu.lyrasistechnology.org/repositories/2/resources/515">Our State of Generosity collection, JCPA-04</a> Rights Information about rights held in and over the resource <a href="http://rightsstatements.org/page/InC/1.0/?language=en">In Copyright</a> Subject The topic of the resource Dorothy A. Johnson Center for Philanthropy Council of Michigan Foundations Michigan Nonprofit Association Michigan Community Service Commission Dorothy A. Johnson Center for Philanthropy Charities Philanthropy and Society Fundraising Records Michigan Publisher An entity responsible for making the resource available Grand Valley State University Libraries, Special Collections and University Archives, 1 Campus Drive, Allendale, MI, 49401 Contributor An entity responsible for making contributions to the resource Council of Michigan Foundations; Michigan Nonprofit Association; Michigan Community Service Commission Identifier An unambiguous reference to the resource within a given context JCPA-04 Language A language of the resource eng Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Identifier An unambiguous reference to the resource within a given context JCPA-04_MCSC_2000-09-13_Outreach-and-Fund-Development-Report Title A name given to the resource Michigan Community Service Commission 2000-09-13 commission meeting outreach and fund development report Creator An entity primarily responsible for making the resource Michigan Community Service Commission Description An account of the resource Michigan Community Service Commission 2000-09-13 commission meeting outreach and fund development report. Records are compiled in the Our State of Generosity collection by the Johnson Center, along with the files of the Michigan Nonprofit Association (MNA), the Michigan Community Service Commission (MCSC) and the Dorothy A. Johnson Center for Philanthropy. Originals are at the Michigan Community Service Commission. Subject The topic of the resource Dorothy A. Johnson Center for Philanthropy Charities Philanthropy and Society Fundraising Records Michigan Community Service Commission Michigan Format The file format, physical medium, or dimensions of the resource application/pdf Type The nature or genre of the resource Text Language A language of the resource eng Publisher An entity responsible for making the resource available Grand Valley State University Libraries, Special Collections and University Archives, 1 Campus Drive, Allendale, MI, 50146 Rights Information about rights held in and over the resource <a href="http://rightsstatements.org/page/InC/1.0/?language=en">In Copyright</a> Source A related resource from which the described resource is derived <a href="https://gvsu.lyrasistechnology.org/repositories/2/resources/515">Our State of Generosity collection, JCPA-04</a> Date A point or period of time associated with an event in the lifecycle of the resource 2000-09-13 https://digitalcollections.library.gvsu.edu/files/original/e0ec1de9db2c4dec01fe46ddf6262f44.pdf e1d40e583b19de4331798782265faf39 PDF Text Text Michigan Community Service Commission May 10, 2000 George W. Romney Building Lansing, Michigan 12:00 p.m. - 4:00 p.m. MINUTES MEMBERS PRESENT: Michelle Engler, Chair Karen Aldridge John Barfield Victor Begg Mary Ellen Brandell Julie Cummings Nancy Lenz Randy Neelis Don Newport Patricia Ryan O'Day Joel Orosz Kari Pardoe Vivian Rogers Pickard Terry Pruitt Meg Smith Ethan Weinstock Kyle Caldwell, Ex Officio MEMBERS ABSENT: OTHERS : Arthur Ellis Kathleen Keen McCarthy Jim Muir Matthew Wesaw Ray West Geneva J. Williams Diana Algra, Family Independence Agency Mary Estrada, Michigan Community Service Commission Mary Grill, Michigan Community Service Commission Jennifer Forbes, Michigan Community Service Commission Paula Kaiser, Michigan Community Service Commission Tim Kelly, Michigan Department of Career Development Mary Pfeiler, Corporation for National Service- Detroit Office Sam Singh, Michigan Nonprofit Association Amy Smitter, Michigan Campus Compact Carol W olenberg, Michigan Department of Education �I. Welcome and Introduction - Chairperson Engler The meeting was called to order at 12:30 p.m. by Chairperson Engler. Chairperson Engler welcomed everyone to the meeting. Chairperson Engler introduced Amy Smitter from Michigan Campus Compact, Tim Kelly from the Michigan Department of Career Development and Carol W olenberg from the Michigan Department of Education. Chairperson Engler informed commissioners that Ruth Mawby, wife of Dr. Russ Mawby from theW. K. Kellogg Foundation recently passed away. II. Review of January 21, 2000 Minutes - Chairperson Engler Commissioner Newport moved to approve the January 21, 2000 minutes. Commissioner Smith seconded the motion and the minutes were approved. Motion passed unanimously. III. Standing Committee Reports A. Executive Committee - Chairperson Engler 1. Review of Executive Committee March 24, 2000 meeting The minutes were noted and no comments were offered. 2. Review of Progress on the Volunteer Alliance Concept Mr. Caldwell explained the concept of the Alliance and stated that all the organizations (Michigan Campus Compact (MCC), Michigan Community Service Commission (MCSC), Michigan Nonprofit Association (MNA), and Volunteer Centers of Michigan (VCM) have given board approval and support to move forward with the Alliance concept. Mr. Caldwell stated that he, along with Commissioner Orosz, Chairperson Engler, and Sam Singh met with Bill Richardson from theW. K. Kellogg Foundation to discuss the concept of the Alliance. Mr. Richardson stated that the Alliance is a great opportunity for Michigan. Mr. Singh spoke on behalf of MNA and VCM and explained that the MNA board empowered their executive committee to enter into all negotiations and preparation to move forward with the Alliance at their March meeting. Mr. Singh stated that the Volunteer Centers of Michigan also unanimously approved moving forward with the Alliance at their latest meeting. All negotiations are going along well and everyone is committed to the development of the Alliance stated Mr. Singh. Ms. Smitter spoke on behalf of MCC and stated that MCC' s board unanimously supports the Alliance and look forward to moving forward. 2 �Mr. Caldwell explained that the Alliance endowment and the fundraising will work through an RFP process. Several commissioners asked questions regarding the Alliance and it was decided that the MCSC should hold a retreat for all commissioners to talk about the Alliance and the future of the MCSC. It was also decided that commissioners should receive a onepage description of the Alliance so that they would be knowledgeable about what, where and how the Alliance will work. B. Board Development Committee - Commissioner Pruitt 1. Recommendation (approval item) Commissioner Pruitt gave an overview of the memo from former commissioner, Dorothy Johnson regarding the Board Development Committee and the recommendations for MCSC consideration. The Board Development Committee recommended the following: a. Mr. Terry Pruitt, Vice Chair of the MCSC be named interim Chair of the Board Development Committee effective May 10, 2000 and serve in that capacity until such time as another member is named to this position. A motion was made by Commissioner Cummings to accept the Board Development Committee recommendations. The motion was seconded by Chairperson Engler. The motion was approved unanimously. b. Ms. Vivian Pickard be named to the Executive Committee effective May 10, 2000. A motion was made by Commissioner Pruitt to accept the Board Development Committee recommendations. The motion was seconded by Commissioner Cummings. The motion was approved unanimous! y. Further, members of the Board Development committee requested concurrence from the MCSC membership to make the following recommendations to the Governor for his consideration: a. Acceptance of the resignation of Dorothy A. Johnson. A motion was made by Commissioner Pruitt to accept the Board Development Committee recommendation. The motion was seconded by Commissioner Orosz. The motion was approved unanimously. b. Appointment of Robert A. Collier to fill the appointment vacated by Ms. Johnson. 3 �,. A motion was made by Commissioner Pruitt to accept the Board Development Committee recommendation. The motion was · seconded by Commissioner Cummings. The motion was approved unanimously. The Board Development Committee also recommended action by the membership on the following. a. The MCSC shall create the MCSC Leadership Council. The Leadership Council' s membership will consist of all former MCSC members in good standing. The Leadership Council would be charged to advise and counsel to the MCSC members and staff. A motion was made by Commissioner Cummings to accept the Board Development Committee recommendation. The motion was seconded by Commissioner Pickard. The motion was approved unanimous! y. b. The Board Development Committee recommended inviting Dr. Russell Mawby to serve as Chair of the MCSC and recommending to the Governor that he appoint Dr. Mawby to the position this fall. A motion was made by Commissioner Pruitt to accept the Board Development Committee recommendation. The motion was seconded by Commissioner Orosz. The motion was approved unanimously. c. Appoint Mrs. Michelle Engler, Chair of the MCSC Leadership Council. A motion was made by Commissioner Pruitt to accept the Board Development Committee recommendation. The motion was seconded by Commissioner Newport. The motion was approved unanimously. IV. Executive Director's Report- Kyle Caldwell A. Michigan's AmeriCorps (approval item) Ms. Kaiser reviewed the AmeriCorps packet explaining that the MCSC had approximately $2 million in formula AmeriCorps funds to grant out for FY 2001. In addition, the MCSC could submit applications to be funded out of the national competitive funds. Although there was no guarantee that the MCSC would receive any competitive funds, we have been successful this year as our competitive application submitted on February 28, 2000 was approved with few modifications. The Corporation for National Service (CNS) notified the MCSC on May 4, 2000 as to which programs had been funded from the competitive funds . The MCSC must now submit its formula application package to CNS by May 15, 2000. Ms. Kaiser explained the outreach and the review processes. Several commissioners asked questions about the programs, funding, FTE' s and cost of the living allowance. 4 �After discussion, Ms. Kaiser stated that the staff recommends the approval of the following competitive funding proposals approved by CNS pending satisfactory completion of application revisions: The BHK Child Development for recommended funding of $374,400; CharlevoixEmmet Intermediate School District for recommended funding of $234,005; City Year- Detroit for recommended funding of $700,000; Michigan Communities in Schools for recommended funding of $203,628 ; Michigan Department of Agriculture for recommended funding of $211 ,312; Michigan State University Extension for recommended funding of $444,600; Oakland University for recommended funding of $233,595 ; The Regents of the University of Michigan for recommended funding of $409,500; United Way of Genesee and Lapeer County for recommended funding of $267,761 , Total recommended funding is $3 ,078 ,801. A motion to approve the staff recommendation for the above competitive funds was made by Commissioner Barfield and seconded by Commissioner Orosz. Chairperson Engler abstained from voting on the funding for Michigan Communities in Schools. The motion passed unanimously. The staff recommended funding for the two competitive renewal programs pending satisfactory completion of application revisions: Family Independence Agency for recommended funding of $341,501; United Way Community Services for recommended funding of $234,000. A motion to approve the staff recommendation for the above two competitive renewal programs funds was made by Commissioner Pruitt and seconded by Commissioner Newport. Commissioner Begg abstained from voting on the funding for United Way Community Services. The motion passed unanimously. The staff recommended new Formula funding at the requested amount for the following applicants: Branch Intermediate School District for requested funding of $116,931 ; Habitat for Humanity Michigan for requested funding of $163,800; Ionia County Intermediate School District for requested funding of $146,258; Marquette Alger Intermediate School District for requested funding of $134,200; Northern Michigan Community Mental Health for requested funding of $127,794; SOS Crisis Center for requested funding of $112,243 ; Volunteer Muskegon! for requested funding of $155,913. Total recommended funding is $957,139. A motion to approve the staff recommendations for the .new Formula funding at the requested amount was made by Commissioner Pruitt and seconded by Commissioner Smith. The motion passed unanimously. The staff recommended Formula renewal funding at the requested amount for the following applicants: Creston Neighborhood Association for requested funding of $63,936; Underground Railroad for requested funding of $117,000. 5 �A motion to approve the staff recommendations for renewal Formula funding at the requested amount was made by Commissioner Orosz and seconded by Commissioner Pickard. Commissioner Pruitt abstained from voting on the funding for Underground Railroad. The motion passed unanimously. The staff recommended new funding for Education Award Only Funding for the following applicant which does not involve a dollar amount: Michigan Department of Natural Resources. A motion to approve the staff recommendation for the Education Award Only request was made by Commissioner Orosz and seconded by Commissioner Smith. The motion passed unanimously. B. Learn & Serve Community Based Grants (approval item) Ms. Kaiser explained that the Learn and Serve-Michigan application process was limited to existing grantees now entering the third year of a three-year funding commitment. Each of the ten grantees was mailed the renewal application guidelines on February 3, 2000 and a total of eight renewal applications were received totaling $129,313. The MCSC conducted a staff review of all renewal applications. The renewal applicants were provided written feedback that included strengths, areas for improvement, and necessary revisions. The applicants had until April 28, 2000 to respond in writing to the areas requiring revisions. The staff recommended renewal funding at the requested amounts for the following applicants: Alpena Community College requested funding of $16,7 50; City of Portage/Portage Senior Center requested funding of $10,275; Eight CAP, Inc. requested funding of $15,050; Michigan 4-H Foundation, MSU Extension 4-H Youth Programs of Oakland County requested funding of $20,658; Onekama Consolidated School Education Foundation requested funding of $25,000; Pathways to Healthy Living requested funding of $10,080; Volunteer Muskegon requested funding of $15,750; Winn Area Activity Center requested funding of $15,750. Total recommended funding is $129,313. A motion to approve the staff recommendations for Learn and Serve-Michigan CBO renewal funding at the requested amounts was made by Commissioner Orosz and seconded by Commissioner O'Day. Commissioner Newport abstained from voting on the funding for Alpena Community College and Commissioner Brandell abstained from voting on the funding for Winn Area Activity Center. The motion passed unanimously. Ms. Kaiser stated that the staff recommended the remaining $28,187 of programming funds be used to fund grants for the development and implementation of demonstration projects which further the resources available for communitybased service-learning. 6 �.· A motion to approve the staff recommendation for the Learn & Serve-Michigan CBO remaining funds was by made by Commissioner Newport and seconded by Commissioner Lenz. The motion passed unanimously. Mr. Caldwell explained that since 1991 the MCSC has worked closely with the Michigan Department of Education (MDE) to support Learn and Serve funding for schools and community based organizations across Michigan. That funding has undergone several transitions over the years. Recent developments with the MDE, including staff changes, have opened up an opportunity for the MCSC to administer both the Learn & Serve school-based programs and the Learn & Serve-Michigan community-based program. The MDE will transition the K-12 funding over to the MCSC. Ms. Wolenberg from the MDE stated that the MDE is extremely happy about this relationship as it brings our two organizations in a closer partnership and also stated that they need to act quickly because the applications for funding are corning into MDE and then will be forward to the MCSC. C. Volunteer Investment Grants (approval item) Ms. Kaiser explained that the MCSC offers $1 million annually for the Michigan's Volunteer Investment Grants. On November 5, 1999 the MCSC Executive Committee approved 15 grants for FY 2000 totaling $696,725 . The MCSC still has $303,275 to distribute in FY 2000. The MCSC offered a second round of 2000 Volunteer Investment Grants (VIG) and these grants were available to current grantees for the purpose of increasing their 2000 grant award or to any agency who has previously applied or have been funded. On February 25, 2000 applications were mailed to Michigan's Volunteer Centers, Community Foundations, United Ways, MSU Extension office and members of the Michigan Legislature. The MCSC received three new applications requesting a total of $150,000 on March 30, 2000. On April 12, 2000 the applicants were reviewed by teams of peer reviewers. From the peer review all were recommended for further review by the MCSC staff. The MCSC staff reviewed the applications on April14, 2000 and on May 8, 2000 the MCSC staff was notified that United Way Community Services wanted to withdraw their application. The MCSC staff received two applications that requested an increase in their grant which totaled $45,000. These applicants were reviewed by staff and provided written feedback that included lists of strengths, areas for improvement and necessary revisions. The revisions were due back to the MCSC by May 9, 2000. The staff recommended increased funding for the following existing grantees pending satisfactory application revisions: Volunteer Center of Northwest Michigan for requested increased funding of $25,000; Hillsdale County Volunteer Resources and Support Center for requested increased funding of $20,000 for a total amount of $45,000. A motion to approve the staff recommendation for the Volunteer Investment Grants increased funding was by made by Commissioner Orosz and seconded by Commissioner Weinstock. The motion passed unanimously. 7 �The staff recommended the following applicants for new funding at the requested amount pending satisfactory completion of application revisions: Resource Center of Flint new funding of $25,000; United Way and Volunteer Center of Clare County new funding of $25,000 for a total of $50,000. A motion to approve the staff recommendations for the new funding for Volunteer Investment Grants was made by Commissioner Neelis and seconded by Commissioner Brandell. Commissioner Aldridge-Eason abstained from voting on the funding for Resource Center of Flint. The motion passed unanimously. The staff recommended the board approve spending up to $100,000 on training and technical assistance to support grantees in fulfilling their match requirements and help new organizations prepare to apply for future funding . The staff recommends that no more than $20,000 be set aside for training and technical assistance to be facilitated by the MCSC to conduct targeted fund development and organizational capacity building training for grantees. The remaining $80,000 will be sub-granted to other organization for general training and technical assistance purposes. A motion to approve the staff recommendations for the above $100,000 of the Volunteer Investment grant was made by Commissioner Pruitt and seconded by Commissioner Weinstock. The motion passed unanimously. Ms. Kaiser stated that the staff will offer a third round of 2000 VIG funds to disperse the remaining $108,275 funds. Round III grants will be made available to current grantees and new organizations. D. Sustainability ofMCSC programs (approval item) Mr. Caldwell explained that the MCSC has one issue that needs to be dealt with soon- MCSC's sustainability plan for Michigan's AmeriCorps and other programs that involve subgranting. The MCSC needs to determine if/when our financial support for current and future grantees will change. The MCSC staff has previously requested your support to include language in our FY 2000 RFPs that noted that the MCSC would be reviewing its policy on funding and would be addressing specifically how our funding strategy may change to foster sustainability and develop new programs simultaneously. Notification of this policy change was included in our AmeriCorps RFP for 2000-01 and the MCSC staff will need to have an articulated strategy developed prior to the new round of CNS and VIG funding which will begin in early fall. Therefore, the MCSC staff is requesting commissioner approval to implement a strategy to develop a comprehensive plan over the summer that will include: • • • a brief summary of past and current grant making practices staff and peer comments on our goal/needs, and staff suggestion for grant making strategies for the MCSC that encourage and support effective and sustainable programs. 8 �This plan would be developed in conjunction with the members of the commission interested in helping the MCSC staff tackle this issue and present the plan to the Executive Committee for their approval so that the language may be included in the next round of the MCSC applications. The Executive Committee would then present the plan at the September meeting of the MCSC for concurrence. A motion to support the staff recommendation was made by Commissioner Pruitt and seconded by Commissioner Cummings. The motion passed unanimously. E. Pre-Audit Survey Mr. Caldwell explained that the MCSC has been engaged in two reviews of the organizations program and monitoring systems. The fust review was conducted in November by the Auditor General of Michigan. - The Auditor General's final report stated that they found no material weaknesses and only one are an improvement related to the MCSC. The area that was identified has to do with the timely submission of reports which the MCSC has already corrected or is in the process of rectifying. Therefore, according to the Auditor General of Michigan, our systems are fine for the period of October 1, 1996 through September 30, 1998. The second review was conducted by representatives from the Office of the Inspector General of the Corporation for National Service. They conducted a "preaudit survey" of the MCSC from January 18 to 22, 2000 for all years for which the MCSC received Corporation funds (from 1993 to the present). Mr. Caldwell explained that the staff of the MCSC and the Michigan Office of the Auditor General are unclear as to the purpose, scope and repercussions of a "pre-audit survey." We have been given preliminary indications that there are only three areas of improvement. Mr. Caldwell explained that the MCSC and several other state service commissions have expressed their concern with the "pre-audit surveys" and how they have been conducted, why they were conducted and what if any of the findings identified mean to an organization that has participated in the "pre-audit survey." The reasons for these concerns are many, but the primary ones are: 1. According to the single audit act (A-133) reviews conducted under this act should be consistent with other federal reviews and shall serve as a fulfillment of any other federal audit requirement. Also the act provides that any subsequent call for examination must be based on the latest audit. State service commissions are wondering why they are being subjected to additional audits if they have previously been reviewed as Michigan has . 2. The Michigan Auditor General and the Office of the Inspector General has never heard of, nor conducted a "pre-audit survey" on any state agency. According to the auditors representing the Inspector General, the reviews are designed to help identify potential system weaknesses and define responses to help commissions do their work more effectively while remaining compliant with federal laws. Mr. Caldwell explained that other states that participated in pre-audit surveys were given, by all measures, a few minor suggestions for improvement, but then were used as justifications for a full and complete audit of all of their fmancial and monitoring system by the Inspector General. 9 �3. This combined with a number of abnormalities and curious circumstances are casting a rather ominous shadow of doubt over the entire process. One, the MCSC was promised a draft report of the "pre-audit survey" results 30 days after the exit interview that was conducted on January 21 , 2000. To date the MCSC has not received this report. Secondly, the MCSC provided all requested information to the auditors in a timely manner and has documented the transmittal of all the information. Additional information requests have been coming in almost every week since the auditors' visit in January. Yet, on a number of occasions, the auditors claim that they have not received the information or the information was incorrectly requested and no longer necessary. 4. And last, the MCSC staff recently received four "pre-audit survey findings letters" that articulate concerns the auditors have with the MCSC's systems. These letters request MCSC staff signatures certifying our knowledge of the fmdings and all the material facts that support these findings. A representative from the Michigan Auditor General's Office said it is unprecedented for an auditor to send such a request prior to an organization receiving a draft report. The reason for giving the audited organization a draft copy of the report is so that the agency being reviewed can refute any findings and prove them false prior to any report being published. The MCSC is being asked to admit that we have system flaws without being given the opportunity to refute the allegation. The MCSC staff and the Michigan Auditor General's office disagrees with the very nature of the findings and their interpretation of the federal laws related to the fmdings. Upon the advice of the Michigan Auditor General's Office, the MCSC staff refused to sign the "pre-audit survey finding letters" and sent detailed responses to each finding with an explanation for how the identified weaknesses were already being addressed or were based on the auditors' incorrect interpretations of federal law. The MCSC staff remain eager to discuss how the current systems can be improved, but will not allow the current questionable auditing processes by the Inspector General's Office to continue without an official response. In conjunction with the Michigan Auditor General's Office, the MCSC staff sent responses to each and every one of the "pre-audit survey" findings' letters. Staff will continue to monitor this process and will keep commissioners informed as new developments arise. Mr. Caldwell suggested that the MCSC along with all the other states, collect all the information received from the Inspector General' s office and combine it with each state and send to one place and have an independent firm look at the process, the fmdings and all of these support materials to get an opinion on the legality, accuracy and validity of the process. The results would address what a pre-audit survey is and is it legal? Are the fmdings accurate and if so what should be the next action? Do they call for a full blown audit? If the results say we should have an audit, then we have paid good money to find out we are on the right track, if they say no then we paid good money to say here is an un-bias opinion. Commissioner Pruitt made a motion for the MCSC to not accept the Auditor General's report and continue to refuse to sign documents until the MCSC receives a copy of the draft report of the pre-audit survey. The MCSC needs to clear up these discrepancies because of the future of the MCSC could be blemished. He also noted that we need to get all states on board. Commissioner Newport seconded the motion. Motion passed unanimously. 10 �F. Briefmg Packet Mr. Caldwell explained that all commissioners received a Briefmg Packet which included all of the MCSC programs, it also provided the name, address and bio of elected officials of the areas where commissioners work. This tool can be used for when you get a telephone call or need up-to-date information about the MCSC. V. Old Business- Chairperson Engler A. Staff Recommendations for the Future Direction of the MCSC Mr. Caldwell tabled this discussion until September 15, 2000. VI. New Business A. Special Meeting Date (approval item) Mr. Caldwell explained that the enclosed pink sheet with the MCSC meeting dates suggests new meeting dates. Mr. Caldwell proposed a commissioner retreat on July 26 and July 27, 2000 to talk about the Alliance and the future of MCSC. After discussion among the commissioners it was decided that only one day would be required and that July 26, 2000 would be the date. Several people offered to host the meeting and it was decided that the staff would check into the options and send out the confirmed location and meeting materials to the commissioners. Mr. Caldwell also pointed out that there are new dates for September and December commission meetings. B. Michigan Family Independence Agency Strategic Plan- Jocelyn Yanda Mr. Caldwell tabled this discussion until September 15, 2000 when Ms. Yanda would be in attendance. VII. Public Comment Chairperson Engler announced the "First Lady Builds" was being held across the country in conjunction with the Habitat for Humanity. Chairperson Engler will be involved with the Michigan "First Lady Builds" and the dates for Michigan are June 12, 2000- Detroit; June 13, 2000- Lansing; June 14, 2000- Saginaw; June 15, 2000- Grand Rapids and June 16, 2000- Marquette. Mr. Caldwell informed commissioners that Ms . Kaiser has distributed an information sheet called "A Look at Getting Things Done In Michigan" that explains all that the AmeriCorps programs are getting done in Michigan. Ms. Kaiser informed commissioners that the MCSC will hold two AmeriCorps Service Projects. June 1-2, 2000 will be in Flint and June 9-10, 2000 will be in Mackinac City. Commissioners were invited to participate and asked to contact staff at the MCSC. Chairperson Engler reminded everyone about the Governor' s Service Awards program on May 18, 2000 and the SuperConference on May 18-19, 2000 at the Lansing Center in Lansing. 11 �. VIII. Adjourn Commissioner Orosz made a motion to adjourn the meeting. Commissioner Cummings seconded the motion. The meeting was adjourned at 3:25p.m. The next meeting will be September 13, 2000 in Lansing. 12 � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Our State of Generosity Creator An entity primarily responsible for making the resource Grand Valley State University. Dorothy A. Johnson Center for Philanthropy Description An account of the resource Collection contains the records of four Michigan nonprofit organizations: Council of Michigan Foundations, Michigan Nonprofit Association, Michigan Community Service Commission, and the Johnson Center for Philanthropy at GVSU. The documents are compiled by the Johnson Center for Philanthropy, and records document the history of the organizations from the 1960s to the 2010s. Coverage The spatial or temporal topic of the resource, the spatial applicability of the resource, or the jurisdiction under which the resource is relevant 1968-2014 Source A related resource from which the described resource is derived <a href="https://gvsu.lyrasistechnology.org/repositories/2/resources/515">Our State of Generosity collection, JCPA-04</a> Rights Information about rights held in and over the resource <a href="http://rightsstatements.org/page/InC/1.0/?language=en">In Copyright</a> Subject The topic of the resource Dorothy A. Johnson Center for Philanthropy Council of Michigan Foundations Michigan Nonprofit Association Michigan Community Service Commission Dorothy A. Johnson Center for Philanthropy Charities Philanthropy and Society Fundraising Records Michigan Publisher An entity responsible for making the resource available Grand Valley State University Libraries, Special Collections and University Archives, 1 Campus Drive, Allendale, MI, 49401 Contributor An entity responsible for making contributions to the resource Council of Michigan Foundations; Michigan Nonprofit Association; Michigan Community Service Commission Identifier An unambiguous reference to the resource within a given context JCPA-04 Language A language of the resource eng Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Identifier An unambiguous reference to the resource within a given context JCPA-04_MCSC_2000-09-13_Minutes Title A name given to the resource Michigan Community Service Commission 2000-09-13 commission meeting minutes Creator An entity primarily responsible for making the resource Michigan Community Service Commission Description An account of the resource Michigan Community Service Commission 2000-09-13 commission meeting minutes. Records are compiled in the Our State of Generosity collection by the Johnson Center, along with the files of the Michigan Nonprofit Association (MNA), the Michigan Community Service Commission (MCSC) and the Dorothy A. Johnson Center for Philanthropy. Originals are at the Michigan Community Service Commission. Subject The topic of the resource Dorothy A. Johnson Center for Philanthropy Charities Philanthropy and Society Fundraising Records Michigan Community Service Commission Michigan Format The file format, physical medium, or dimensions of the resource application/pdf Type The nature or genre of the resource Text Language A language of the resource eng Publisher An entity responsible for making the resource available Grand Valley State University Libraries, Special Collections and University Archives, 1 Campus Drive, Allendale, MI, 50145 Rights Information about rights held in and over the resource <a href="http://rightsstatements.org/page/InC/1.0/?language=en">In Copyright</a> Source A related resource from which the described resource is derived <a href="https://gvsu.lyrasistechnology.org/repositories/2/resources/515">Our State of Generosity collection, JCPA-04</a> Date A point or period of time associated with an event in the lifecycle of the resource 2000-09-13 https://digitalcollections.library.gvsu.edu/files/original/50f1d71e6b03851ed5344bd917d823cc.pdf c3c58368031d1fc5e85baad6bc8b4081 PDF Text Text STATE OF MICHIGAN JOHN ENGLER , Governor MICHIGAN COMMUNITY SERVICE COMMISSION Chairperson Michelle Engler 111 George W. Romney Lansing , Telephone FAX Executive Director Kyle Ca ldwell S. Capitol Ave . Bldg ., 4th Floor Michigan 48913 (517) 335-4295 (517) 373-4977 MEMORANDUM TO: MCSC Commissioners and Friends of Michelle Engler (Karen Aldridge-Eason, John Barfield, Victor Begg, Mary Ellen Brandel!, Robert Collier, Julie Cummings, Arthur Ellis, Nancy Lenz, Russ Mawby, Kathleen McCarthy, Jim Muir, Randy Neelis, Don Newport, Patricia O'Day, Joel Orosz, Kari Pardoe, Vivian Rogers Pickard, Terry Pruitt, Meg Smith, Ethan Weinstock, Matthew Wesaw, Ray West, Geneva Williams, Dottie Johnson, Bonnie Graham, Mary Pfeiler, Sam Singh, Jocelyn Yanda, Diana Algra) 11- FROM: Kyle Caldwell RE: Scrapbook DATE: September 1, 2000 The next meeting of the Michigan Community Service Commission (MCSC) is September 13, 2000 at the George W. Romney Building, Michigan Room, 1st Floor, Lansing. This will be Michelle Engler's last meeting as the Chairperson of the MCSC and we would like to put together a scrapbook for her to commemorate her nine years of leadership. We are looking to you for contributions to the scrapbook. If you have any pictures, or would like to write a letter or a personal note to be included in this scrapbook, please mail to me no later than September 11, 2000. We would like to give this gift to her at the September 13th meeting, so your rapid response is appreciated. Also, please call Mary Estrada at (517)373-4998 and verify your attendance at the September 13, 2000 meeting no later than September 8, 2000 for lunch count purposes. Thanks! �MICHIGAN COMMUNITY SERVICE COMMISSION MEETING SIGN-IN SHEET ORGANIZATION �MIClfiiGAN COMMUNITY SERVICE COMMISSION MEETING SIGN-IN SHEET NAME . M(Cf/ftL '1' ORGANIZATION . t!J6' (,ft.- � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Our State of Generosity Creator An entity primarily responsible for making the resource Grand Valley State University. Dorothy A. Johnson Center for Philanthropy Description An account of the resource Collection contains the records of four Michigan nonprofit organizations: Council of Michigan Foundations, Michigan Nonprofit Association, Michigan Community Service Commission, and the Johnson Center for Philanthropy at GVSU. The documents are compiled by the Johnson Center for Philanthropy, and records document the history of the organizations from the 1960s to the 2010s. Coverage The spatial or temporal topic of the resource, the spatial applicability of the resource, or the jurisdiction under which the resource is relevant 1968-2014 Source A related resource from which the described resource is derived <a href="https://gvsu.lyrasistechnology.org/repositories/2/resources/515">Our State of Generosity collection, JCPA-04</a> Rights Information about rights held in and over the resource <a href="http://rightsstatements.org/page/InC/1.0/?language=en">In Copyright</a> Subject The topic of the resource Dorothy A. Johnson Center for Philanthropy Council of Michigan Foundations Michigan Nonprofit Association Michigan Community Service Commission Dorothy A. Johnson Center for Philanthropy Charities Philanthropy and Society Fundraising Records Michigan Publisher An entity responsible for making the resource available Grand Valley State University Libraries, Special Collections and University Archives, 1 Campus Drive, Allendale, MI, 49401 Contributor An entity responsible for making contributions to the resource Council of Michigan Foundations; Michigan Nonprofit Association; Michigan Community Service Commission Identifier An unambiguous reference to the resource within a given context JCPA-04 Language A language of the resource eng Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Identifier An unambiguous reference to the resource within a given context JCPA-04_MCSC_2000-09-13_Michelle-Engler-Scrapbook Title A name given to the resource Michigan Community Service Commission 2000-09-13 commission meeting scrapbook for Michelle Engler Creator An entity primarily responsible for making the resource Michigan Community Service Commission Description An account of the resource Michigan Community Service Commission 2000-09-13 commission meeting scrapbook for Michelle Engler. Records are compiled in the Our State of Generosity collection by the Johnson Center, along with the files of the Michigan Nonprofit Association (MNA), the Michigan Community Service Commission (MCSC) and the Dorothy A. Johnson Center for Philanthropy. Originals are at the Michigan Community Service Commission. Subject The topic of the resource Dorothy A. Johnson Center for Philanthropy Charities Philanthropy and Society Fundraising Records Michigan Community Service Commission Michigan Format The file format, physical medium, or dimensions of the resource application/pdf Type The nature or genre of the resource Text Language A language of the resource eng Publisher An entity responsible for making the resource available Grand Valley State University Libraries, Special Collections and University Archives, 1 Campus Drive, Allendale, MI, 50144 Rights Information about rights held in and over the resource <a href="http://rightsstatements.org/page/InC/1.0/?language=en">In Copyright</a> Source A related resource from which the described resource is derived <a href="https://gvsu.lyrasistechnology.org/repositories/2/resources/515">Our State of Generosity collection, JCPA-04</a> Date A point or period of time associated with an event in the lifecycle of the resource 2000-09-13 https://digitalcollections.library.gvsu.edu/files/original/08f9f6ae9f2dedb9bb0157909c58e9b6.pdf 83b034948a92a562a1edf94bca17be81 PDF Text Text Remarks of Michelle Engler at September 13, 2000 meeting of the Michigan Community Service Commission Chairperson Engler offered parting remarks as she stepped down as Chairperson of the Michigan Community Service Commission and continued her service as a commissioner. "For nine years we have worked together to build a very solid foundation to help build healthy communities by strengthening service and volunteerism in this state and the organizations that support them. Together, we have helped to define successful working public/private partnerships. We have shown we can increase community engagement by increasing volunteerism. And I am proud to say that all of you here represent one of the nation's leading state commissions on service. And I know that we throw that term around a lot, but it's true and you are the reason for it. You are the most dedicated and giving individuals I have ever had the honor to serve with. But I think back to that day in 1991 when some of us came together in this room to form this organization. I don't think any of us knew what we were doing, number one, or where we were going. And I know for certain that we didn't know that it would become a vital component in the whole Michigan infrastructure that it has become today . I will say that one person who was with us on that day had some insight into what a state board on volunteerism could do in Michigan because when he headed up theW. K. Kellogg Foundation. Dr. Russell Mawby directed the foundation to host a series of meetings and conferences to determine what more could be done in the area of volunteerism especially as it relates to youth. Out of those meetings, as many of you know, grew the concept of creating a state commission in Michigan that could focus people and resources on our communities' most troublesome and most vexing problems. And at the same time, John took up a challenge that was set forth to him personally and publicly by Governor George Romney. He set a forth a mandate that all citizens should have the 1 �opportunity to serve their communities, and each other, in a meaningful way. And we are all very fortunate to have had these three visionaries before us and leading us and I am blessed to have had all three of them in my life. But Russ, I want to thank you, again for your leadership from the very beginning. Now, I said earlier that I credit all of you for this organization's success, but I know that you will agree that an equal share of that credit must be given to our incredible staff. We are fortunate to have some of the leading experts in this field working tirelessly, day after day, for our state's volunteer communities. This staff has formed this organization from a concept to a meaningful support mechanism for the nonprofit sector in Michigan and I am constantly amazed at the amount of work they are able to get done with limited resources and a very small staff. No matter what the challenge, no matter how big the idea, no matter what the circumstances our staff has always come through. And I have tried to convey to them, as often as I can, how very special and unique they are and I want to tell them again, that you are the best! The MCSC would not be the organization it is today without the genuine and meaningful partnerships we formed with many profit and nonprofit and governmental organizations here in Michigan and throughout the nation. I especially want to thank Sam Singh, and I hoped you pass it along to your staff and leadership of the Michigan Nonprofit Association, the Council of Michigan Foundations, the Volunteer Centers of Michigan , and the Campus Compact for your persistence and dedication to a cause greater than any of our individual organizations. Together, we have demonstrated that genuine collaboration around just causes can produce powerful results. And the Alliance is a fine example of that continued partnership and one that will create a legacy of collaboration in the future and likewise in the government sector. Family Independence Agency, Michigan Department of Education and our national Corporation for National Service state office have shown particular resolve in breaking out of the bureacratic mindset to create and serve the people of Michigan and I thank you for that. 2 �It's always dangerous to single out individuals when our own team is so strong, but I want to say a special personal thank you to my long-time vice chair. Some might say my suffering vicechair. I find myself at a lost for words again and again when it comes to thanking Terry for all that he has done for the Commission -for me . I hope that you know that you have my sincerest gratitude and for many, many reasons you are on my all time most admired list. Thanks to all of you-to your strong leadership, our dedicated staff and the tremendous partnerships we formed. I am certain that our mission will live on through the next administration and the next and the next after that, because that future will be guided by the plan you lay out today, and we still have a lot of work to do. You have proven that principled leadership, creative solutions through serving others and adherence to core values are key ingredients to success. Thank you for the honor of allowing me to serve with you and as you blaze forward to serve volunteers. Thank you." 3 � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Our State of Generosity Creator An entity primarily responsible for making the resource Grand Valley State University. Dorothy A. Johnson Center for Philanthropy Description An account of the resource Collection contains the records of four Michigan nonprofit organizations: Council of Michigan Foundations, Michigan Nonprofit Association, Michigan Community Service Commission, and the Johnson Center for Philanthropy at GVSU. The documents are compiled by the Johnson Center for Philanthropy, and records document the history of the organizations from the 1960s to the 2010s. Coverage The spatial or temporal topic of the resource, the spatial applicability of the resource, or the jurisdiction under which the resource is relevant 1968-2014 Source A related resource from which the described resource is derived <a href="https://gvsu.lyrasistechnology.org/repositories/2/resources/515">Our State of Generosity collection, JCPA-04</a> Rights Information about rights held in and over the resource <a href="http://rightsstatements.org/page/InC/1.0/?language=en">In Copyright</a> Subject The topic of the resource Dorothy A. Johnson Center for Philanthropy Council of Michigan Foundations Michigan Nonprofit Association Michigan Community Service Commission Dorothy A. Johnson Center for Philanthropy Charities Philanthropy and Society Fundraising Records Michigan Publisher An entity responsible for making the resource available Grand Valley State University Libraries, Special Collections and University Archives, 1 Campus Drive, Allendale, MI, 49401 Contributor An entity responsible for making contributions to the resource Council of Michigan Foundations; Michigan Nonprofit Association; Michigan Community Service Commission Identifier An unambiguous reference to the resource within a given context JCPA-04 Language A language of the resource eng Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Identifier An unambiguous reference to the resource within a given context JCPA-04_MCSC_2000-09-13_Michelle-Engler-Remarks-to-Commission Title A name given to the resource Michigan Community Service Commission 2000-09-13 commission meeting Michelle Engler's remarks to commission Creator An entity primarily responsible for making the resource Michigan Community Service Commission Description An account of the resource Michigan Community Service Commission 2000-09-13 commission meeting Michelle Engler's remarks to commission. Records are compiled in the Our State of Generosity collection by the Johnson Center, along with the files of the Michigan Nonprofit Association (MNA), the Michigan Community Service Commission (MCSC) and the Dorothy A. Johnson Center for Philanthropy. Originals are at the Michigan Community Service Commission. Subject The topic of the resource Dorothy A. Johnson Center for Philanthropy Charities Philanthropy and Society Fundraising Records Michigan Community Service Commission Michigan Format The file format, physical medium, or dimensions of the resource application/pdf Type The nature or genre of the resource Text Language A language of the resource eng Publisher An entity responsible for making the resource available Grand Valley State University Libraries, Special Collections and University Archives, 1 Campus Drive, Allendale, MI, 50143 Rights Information about rights held in and over the resource <a href="http://rightsstatements.org/page/InC/1.0/?language=en">In Copyright</a> Source A related resource from which the described resource is derived <a href="https://gvsu.lyrasistechnology.org/repositories/2/resources/515">Our State of Generosity collection, JCPA-04</a> Date A point or period of time associated with an event in the lifecycle of the resource 2000-09-13 https://digitalcollections.library.gvsu.edu/files/original/eaaa6ae670a17407a391433dc1339e41.pdf 67a12802754ec177bec4c0d4be6e9d0c PDF Text Text STATE OF MICHIGAN JOHN ENGLER , Governor MICHIGAN COMMUNITY SERVICE COMMISSION Chairperson Michelle Eng ler 111 S. Ca pitol Ave. George W. Romney Bldg ., 4th Floo r Lansing , Mich igan 48913 Telephone (51 7) 335-4295 FAX (517) 373-4977 Executive Director Kyle Caldwell MEMORANDUM TO: Members of the Michigan Community Service Commission FROM: Paula Kaiser, Director ofProgr~ Michigan Community Service Commission RE: MCSC's Michigan's AmeriCorps Program Funding Match Requirement Recommendation DATE: August 25, 2000 Rationale The MCSC has been the official and sole fiduciary for Michigan 's AmeriCorps program since its inception in 1993. We are now going on our seventh year of overseeing and supporting Michigan's AmeriCorps grantees. Some of the grantees in our current portfolio were among the initial grantees from 1994. Hence, we have funded some grantees continuously for going on seven years . As you may recall, when we devised our original strategies, we wanted AmeriCorps in Michigan to be community based, community driven and community supported. Today, our program portfolio does not necessarily represent that vision. So, rather than arbitrarily change the MCSC ' s application proceaures and require a substantial match and place a cut off point, the staff decided to gain the opinions of practioners and recommend policy changes based on their input. The MCSC staff convened a dialogue of current and past Michigan' s AmeriCorps grantees. On August 5, 1999, individuals representing a wide variety of program models and experiences were convened to discuss what length of time, at what levels, and under what criteria should the MCSC provide grantees, in the AmeriCorps Program portfolio, with continued funding. The overwhelming response from the field indicated it was unrealistic to expect local communities to be able to support full-time stipended volunteers. However, th~y could begin to support more of the operational costs of the program. Based on the input from the field, the MCSC re-examined its renewal application process and its �goals as a grant maker. As a result, staff recommends programs will need to increasingly support their activities while annually decreasing federal support. The MCSC feels that given the unpredictable nature of federal funding for AmeriCorps, our mutual goals of long-sustaining impact through local support and control, and the desire to broaden the opportunities for other communities to experience the power of AmeriCorps, a pro-active plan for distributing resources was needed. While the details of the funding plan for Michigan's AmeriCorps is new, the philosophy upon which it is based is not. The MCSC has long held that AmeriCorps is a powerful tool for community building, individual development and creating demonstrable impact where people live. As a state agency charged to enable all citizens, including youth, to engage in public problem solving through service and volunteerism, the MCSC must work to affect as many individuals and organizations as possible. This is why the MCSC has encouraged grantees to seek increased local match while requesting reduced levels of federal support for the AmeriCorps programs. Staff Recommendation Therefore, the staff recommends the following match requirements for the Michigan ' s AmeriCorps program: Years of Fundin2 Year 1 Year2 Year 3 Year4 Year 5 Year 6 Year 7+ Member Support Match Percentages MCSCIGrantee 85% I 15 % 85% I 15% 85% 11 5% 85% I 15% 85% I 15% 85% I 15% 85% I 15% Program Operations Match Percentages MCSCIGrantee 67% I 33% 67% I 33% 67% I 33% 50% I 50% 40% I 60% 25% I 75% 0% I 100% ($500 per FTE) The member support cost items include: living allowance, FICA, workers compensation, health care. In addition, programs could apply for up to $500 per full-time equivalent to cover the cost of member training, member uniforms, and other member expenses. All grantees would be expected to meet the match requirement for their given year of funding. If a grantee has been a recipient of previous Michigan's AmeriCorps funding it would count when determining the match requirement. For example, if Agency A which is not a current grantee applied for AmeriCorps funding for the 2001 - 2002 year and had previously received 3 years of Michigan's AmeriCorps funding they would need to provide the match level of a Year 4 program. Implementation of the Plan The new match requirements would be phased in over the next three years . The staff recommends that programs operating in the first three years would be required to meet the match requirement specific to their current year of funding . Programs that have been in existence for �more than three years would be required to meet the Year 4 match requirement for the 20002001 program year. Each year the programs would advance to the next level of match requirement until they reach the Year 7 and beyond requirement. Waiver If a program was not able to meet the match requirement for a given program year they could ask for a waiver. A program could apply for a waiver as part of their application to the MCSC. They would need to provide justification for the waiver. The MCSC would have the right to approve or deny the waiver based on the program's justification. The waiver allows MCSC to support a program that may have extenuating circumstances that prevents them from meeting the match. The board would have to approve the waiver on a case by case basis. ~- . � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Our State of Generosity Creator An entity primarily responsible for making the resource Grand Valley State University. Dorothy A. Johnson Center for Philanthropy Description An account of the resource Collection contains the records of four Michigan nonprofit organizations: Council of Michigan Foundations, Michigan Nonprofit Association, Michigan Community Service Commission, and the Johnson Center for Philanthropy at GVSU. The documents are compiled by the Johnson Center for Philanthropy, and records document the history of the organizations from the 1960s to the 2010s. Coverage The spatial or temporal topic of the resource, the spatial applicability of the resource, or the jurisdiction under which the resource is relevant 1968-2014 Source A related resource from which the described resource is derived <a href="https://gvsu.lyrasistechnology.org/repositories/2/resources/515">Our State of Generosity collection, JCPA-04</a> Rights Information about rights held in and over the resource <a href="http://rightsstatements.org/page/InC/1.0/?language=en">In Copyright</a> Subject The topic of the resource Dorothy A. Johnson Center for Philanthropy Council of Michigan Foundations Michigan Nonprofit Association Michigan Community Service Commission Dorothy A. Johnson Center for Philanthropy Charities Philanthropy and Society Fundraising Records Michigan Publisher An entity responsible for making the resource available Grand Valley State University Libraries, Special Collections and University Archives, 1 Campus Drive, Allendale, MI, 49401 Contributor An entity responsible for making contributions to the resource Council of Michigan Foundations; Michigan Nonprofit Association; Michigan Community Service Commission Identifier An unambiguous reference to the resource within a given context JCPA-04 Language A language of the resource eng Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Identifier An unambiguous reference to the resource within a given context JCPA-04_MCSC_2000-09-13_MI-AmeriCorps-Program-Funding Title A name given to the resource Michigan Community Service Commission 2000-09-13 commission meeting Michigan's AmeriCorps program funding Creator An entity primarily responsible for making the resource Michigan Community Service Commission Description An account of the resource Michigan Community Service Commission 2000-09-13 commission meeting Michigan's AmeriCorps program funding. Records are compiled in the Our State of Generosity collection by the Johnson Center, along with the files of the Michigan Nonprofit Association (MNA), the Michigan Community Service Commission (MCSC) and the Dorothy A. Johnson Center for Philanthropy. Originals are at the Michigan Community Service Commission. Subject The topic of the resource Dorothy A. Johnson Center for Philanthropy Charities Philanthropy and Society Fundraising Records Michigan Community Service Commission Michigan Format The file format, physical medium, or dimensions of the resource application/pdf Type The nature or genre of the resource Text Language A language of the resource eng Publisher An entity responsible for making the resource available Grand Valley State University Libraries, Special Collections and University Archives, 1 Campus Drive, Allendale, MI, 50142 Rights Information about rights held in and over the resource <a href="http://rightsstatements.org/page/InC/1.0/?language=en">In Copyright</a> Source A related resource from which the described resource is derived <a href="https://gvsu.lyrasistechnology.org/repositories/2/resources/515">Our State of Generosity collection, JCPA-04</a> Date A point or period of time associated with an event in the lifecycle of the resource 2000-09-13 https://digitalcollections.library.gvsu.edu/files/original/774ccb15004cfbd80457aed254298c31.pdf 08cf69caa2cd0271b9d9cd7624397d00 PDF Text Text CONFLICT RESOLUTION THE SOLUTION By Laurie Howell, Char-Em lSD The Char-Em lSD AmeriCorps program is currently in its second year and focuses on conflict resolution. Data gathered at the end of the first year indicates that the students have learned new skills in dealing with conflict in positive ways. Building upon those successes many of our second year sites have expanded our programs. We were happy to be serving at several new sites. ing strong AmeriCorps members within our schools. Members, after they complete their second year, must leave our program. We will be involved with a major recruitment effort for the 2000-2001 Ongoing training and support from Celia Kelly, from Char-Em lSD Safe and Drug Free ConsorKids participate in a fun team buildtium, and Terri Parsons ing game during a recent Char-Em from Char-Em lSD add to event. our strength. We are fortunate that eleven of our school year. As members of seventeen original Ameriour community, you or someCorps members returned with one you know may be an their skills into our second ideal candidate for our fullyear program. New members time AmeriCorps program. to our program have added their unique talents as well. Feel free to contact Mary or Paul at Char-Em ISD, 231-547-9947, The success of our program is for more information. primarily contingent on recruiting, training and plac- DREAM CATCHERS KEEP BUSY By Ashley Butler In October 1999, the Dreamcatchers AmeriCorps Program started out as a group of seven. Each of us got along well and had a good time getting to know each other. Having new members means reaching out to new consumers of our service. What is our service you ask? As Dreamcatcher volunteers we offer friendship, advocacy, independence, confidence, and new opportunities for people who have developmental disabilities. We help our friends with a wide range of activities from just offering a ride to the store to going on an exciting outing to someplace new. A few of the things we have done so far include a day at Challenge Mountain (a place that offers adaptive skiing for people with disabilities), trips to local sports events, theme dances and learning about how Maple syrup is made. We have a lot of fun and exciting things planned for the rest of the year and I know that most of us can hardly wait for that nice warm summer to come. �PROGRAM HIGHLIGHTS SPRING HAS SPRUNG FORDASP A DIVERSE CORPS BY CAITLIN LAUCH LAN , MIGIIGAN NEIGHBORHOOD AMERICORPS PROGRAM Anyone who has grown up or spent time in a large city knows how much the city can change as one travels from one neighborhood to another. Each area has its own character, its own needs, and its own ways of approaching solutions. It is with this in mind that the Michigan Neighborhood AmeriCorps Program places members throughout the city of Detroit. A diverse corps consisting of University of Michigan undergraduates and graduate students in the schools of Business, Public Health, Law, Information, Social Work, and Urban Planning, and residents of the City of Detroit are placed with organizations serving the specific needs of their communities. Placements throughout the city are structured to address each community's educational, economic, environmental, public safety and human needs issues. . The program aims to build on and apply the professional training that graduate students have received, while including Detroit residents who desire to give back to their community. Placements throughout the city are structured to address each community's educational, economic, environmental, public safety and human needs issues. This Spring the newest MNAP members were officially sworn in by Harris Wofford, CEO of the Corporation for National Service. Wofford urges members to see the areas where their service is needed, to respond and lead the way. MNAP members are eagerly taking on that challenge in their year of service. ' STUDENTSRIGHTS ~ by Longfellow Elementary Students/ Sharon Staves · Saginaw AmeriCorps I have a right to HAPPY, and to be treated with kindness in this room: This means that no one will laugh at me, ignore me, or hurt my feelings . I have a right to be MYSELF in this room; This means that no one will treat me unfairly because I am fat or thin, fast or slow, boy or girl. I have a right to be SAFE in this room; This means that on one will hit me, kick me, push me, or pinch me. I have a right to HEAR and be HEARD in this room; This means that no one will YELL - SCREAM - or SHOUT And my opinions and desires will be considered in any plans we make. I have a right to LEARN about MYSELF in this room; This means that I will be free to express my feelings and opinions without being "-interrupted or punished. -oOtllll 2 BY GLORIA P. JOE, DETROIT ACADEMIC SUCCESS PROGRAM Spring has sprung and so have the members of the Detroit Academic Success Program (DASP). Primarily, we work in the elementary schools in an effort to improve literacy rates; however, we have been spot. ted all over this great state. Our empowering director, Pandora Porter, urges her members to stand up and be counted! This year alone the DASP has set area volunteerism records. Our weekly schedule includes one to three events per week. Eating and sleeping on the run, DASP members participated in events such as: The African Bead Museum, The Red Cross, Gleaners Community Food Bank, D.P.S. Festival, WDET Radio, WSU Parenting Association, Celebrate Volunteers Luncheon, Michigan Youth Summit, YWCA, Doorstep Shelter, and Clean Sweep. The best part of the DASP team is that everyone is eager to be of service to their community. DASP is getting things done for America! �SPECIAL REPORT GElliNG IT DONE-YEAH BABY! SIGNATURE SERVICE PROJECTS A HUGE SUCCESS IN FLINT . .. Planting Gardens! Members at Carman Park completed a community garden that the students will maintain. Each year, the Michigan Community Service Commission organizes an annual "Signature Service Project". This two day event gathers members from across the state for a day of training followed by a day of service. Each year, the Commission seeks to partner with a different community for this project. Past partners have included the Department of Natural Resources, Habitat for Humanity and the American Youth Foundation. This year, the memPainting houses! ber council recommended hosting two separate projects. On June 2 & 3, more than 200 AmeriCorps Community and AmeriCorps members pose after a long members - .,- · day of service. partnered with 14 sites in the City of Flint for Community Pride Day. On Friday, June 2, members learned about the history of volunteerism in Flint, as well AmeriCorps Oakland as more about the organization that they would serve at. On Saturmember Tracie Walker works day, AmeriCorps members went to town (literally) partnering with out he worlds longest mural! community volunteers to get things done at their sites. In just six hours, houses were repainted, community gardens were constructed, dozens of flower flats were planted, yards were mowed, weeds were whipped, the World's Longest Mural was underway and relationships were formed between the residents and the members. l\1embers truly impacted the City, and they were ecstatic about what was accomplished in just six hours. �SPECIAL REPORT • • • AND EMMET COUNTY! On June 9, approximately 80 members from northern Michigan and the Upper Peninsula convened in St. Ignace to learn more about their service from Lynn Johnson, Controller for Emmet County. On Saturday, the service took place at three sites: The Headlands (600 acres of forest), Cecil Bay (beach front property) and Camp Petasega (public campground). Members worked tirelessly to build an information shelter at the park front, blaze trails through the forest and install forty-six (yes, forty-six) new double ring fire pits at Camp Petasega and two new rings at the Headlands. Trail blazers! Firepit diggers! Paul Brendtro and Copper Country AmeriCorps member Amy Ahola, replaced firepits at Camp Petasega. Beach duty! MCCC AmeriCorps members Kelly and Travys cleared the way for a new trail. On behalf of the MCSC, we would like to thank every member that attended and gave of themselves to both Flint and Emmet County. You truly set the standard for what it means to "Get Things Done." nl would definit;ly do it again!" Kelly (MCCC) Mary VanOrsdel of Copper Country took a minute to enjoy the beautiful surroundings! �PROGRAM HIGHLIGHTS WHO ARE AMERICORPS PROMISE FELLOWS ? AMERICORPS OAKLAND OFFERS MUCH TO PONTIAC Bv Liz Ever wonder what AmeriCorps Oakland does? CLEMENSHAW, MCSC BY MARY K. KRIST, AMERICORPS OAKLAND PROMISE fELLOW Michigan's Promise, led by First Lady Michelle Engler, is Michigan's response to the national America's Promise initiative. There are 24 Communities of Promise throughout Michigan who have formed local partnerships to equip young people with the Five Promises. In many of these communities, youth are actively involved in shaping their community's strategy. The Five Promises to America's youth include: We have been quite busy with our after school programs, tutoring, service projects, and what ever else happens to come our way. Some of our members have recently joined committees in the Pontiac Community: Safe Night, Greater Pontiac City Coalition (GPCC), Dirt Day, Paint the Town 2000, and residential council meetings with the summer program sites. 1. Ongoing relationships with caring adults; 2. Safe places with structured activities; 3. A healthy start and future; 4. Marketable skills; and 5. Opportunities to give back through community service. Michigan's AmeriCorps Promise Fellows are committed individuals who dedicate a year of their lives to building a better future for Michigan's children. There are currently 12 AmeriCorps Promise Fellows placed in partner organizations throughout the state. AmeriCorps Promise Fellows work to strengthen infrastructure, develop resources, networks, and to mobilize people around the Five Promises. With the help of the AmeriCorps Oakland: Michigan's AmeriCorps team, holiday food baskets were delivered for Thanksgiving, Christmas, and Easter. We also attended various dances at Howard Dell Community Center: Spring Fling for senior citizens, Mommy /Son dance, and Daddy /Daughter dance. Our members help serve drinks, conduct registration, take some pictures, and often we talk and dance with the people we meet at these events. Now that summer has arrived plans are underway; AmeriCorps members are attending camps in the community for various Pontiac schools. It is going to be a fun but busy summer! 3 �Council News Member Highlight MEMBERS WITH A MISSION DOMESTIC ABUSE VIOLENCE By Julie Parsons, Genesee County A meriCorps Program by Katie Sloat, Underground Railroad, Inc. Council members worked diligently to establish a mission statement and bylaws for Michigan's AmeriCorps that represent and reflect the dedication to service by Michigan's AmeriCorps groups and members. As an AmeriCorps Member in the Victim's Services Field, I have gained information, knowledge, and concern for the domestic abuse problem in our society. After much discussion, the following mission statement was created. To have a statewide impact through promoting service and providing training for Michigan's AmeriCorps members while enhancing community service efforts and strengthening the national service movement. It is the hope of the council that this mission statement will apply to every council, every agency, and every member in Michigan. AAAAAAAAA If you are currently an AmeriCorps member, join the ONElist. This site allows members to participate in action polls, communicate their ideas, and share important information. To subscribe, go to www.onelist.com/community! MIAmeriCorps or MIAmeriCorpssubscribe@onelist.com or e-mail barneyB@state. mi. us. The Underground Railroad is a non-profit women's abuse shelter which offers a variety of services to the survivors and their children. All services are offered to abused women at no charge. My role at the Underground Railroad is twofold. As a volunteer, I conduct intakes, answer the crisis hotline,listen and talk to clients, and perform everyday tasks. This spring I graduated from Central :M;ichigan University with a Bachelor of Science degree with a concentration in Social Work. Fortunately, I was allowed to use part of my AmeriCorps time as an internship, giving me the opportunity to exercise and practice my Social Work skills. I co-facilitate the weekly Women's Domestic Violence Support Group and have a small case load of my own and attend workshops and trainings with fellow case managers. AmeriCorps gives me the opportunity to serve my community and gain valuable experience while helping others. 4 Food For Thought Congratulations to the Copper Country AmeriCorps program for a successful Alcohol Free Weekend! All 26 members of the program worked year round to plan for this annual event. This year a record 932 students attended and 142 community residents volunteered! Hats off to you! AAAAAAAAAA Congratulations to Kipp VanOrsdel and Andrew Younger, National Service Member finalists at the Governor's Service Awards. AAAAAAAAAA · Volunteers Recognized! The Cathedral District Youth Center honored Edith Brooks, a Saginaw AmeriCorps member at a luncheon on Aprill4, 2000, hosted by the United Way of Saginaw County. Edith serves as a tutor at the center. Congrats Edith! /\/\/\/\/\/\/\/\/\/\ Interested in staying involved as an active alum after your service has ended? If you are, contact Beth Barney at barneyb@state.mi.us � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Our State of Generosity Creator An entity primarily responsible for making the resource Grand Valley State University. Dorothy A. Johnson Center for Philanthropy Description An account of the resource Collection contains the records of four Michigan nonprofit organizations: Council of Michigan Foundations, Michigan Nonprofit Association, Michigan Community Service Commission, and the Johnson Center for Philanthropy at GVSU. The documents are compiled by the Johnson Center for Philanthropy, and records document the history of the organizations from the 1960s to the 2010s. Coverage The spatial or temporal topic of the resource, the spatial applicability of the resource, or the jurisdiction under which the resource is relevant 1968-2014 Source A related resource from which the described resource is derived <a href="https://gvsu.lyrasistechnology.org/repositories/2/resources/515">Our State of Generosity collection, JCPA-04</a> Rights Information about rights held in and over the resource <a href="http://rightsstatements.org/page/InC/1.0/?language=en">In Copyright</a> Subject The topic of the resource Dorothy A. Johnson Center for Philanthropy Council of Michigan Foundations Michigan Nonprofit Association Michigan Community Service Commission Dorothy A. Johnson Center for Philanthropy Charities Philanthropy and Society Fundraising Records Michigan Publisher An entity responsible for making the resource available Grand Valley State University Libraries, Special Collections and University Archives, 1 Campus Drive, Allendale, MI, 49401 Contributor An entity responsible for making contributions to the resource Council of Michigan Foundations; Michigan Nonprofit Association; Michigan Community Service Commission Identifier An unambiguous reference to the resource within a given context JCPA-04 Language A language of the resource eng Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Identifier An unambiguous reference to the resource within a given context JCPA-04_MCSC_2000-09-13_MI-AmeriCorps-News-Letter Title A name given to the resource Michigan Community Service Commission 2000-09-13 commission meeting Michigan's AmeriCorps member newsletter Creator An entity primarily responsible for making the resource Michigan Community Service Commission Description An account of the resource Michigan Community Service Commission 2000-09-13 commission meeting Michigan's AmeriCorps member newsletter. Records are compiled in the Our State of Generosity collection by the Johnson Center, along with the files of the Michigan Nonprofit Association (MNA), the Michigan Community Service Commission (MCSC) and the Dorothy A. Johnson Center for Philanthropy. Originals are at the Michigan Community Service Commission. Subject The topic of the resource Dorothy A. Johnson Center for Philanthropy Charities Philanthropy and Society Fundraising Records Michigan Community Service Commission Michigan Format The file format, physical medium, or dimensions of the resource application/pdf Type The nature or genre of the resource Text Language A language of the resource eng Publisher An entity responsible for making the resource available Grand Valley State University Libraries, Special Collections and University Archives, 1 Campus Drive, Allendale, MI, 50141 Rights Information about rights held in and over the resource <a href="http://rightsstatements.org/page/InC/1.0/?language=en">In Copyright</a> Source A related resource from which the described resource is derived <a href="https://gvsu.lyrasistechnology.org/repositories/2/resources/515">Our State of Generosity collection, JCPA-04</a> Date A point or period of time associated with an event in the lifecycle of the resource 2000-09-13 https://digitalcollections.library.gvsu.edu/files/original/52faed2c4d0fcf281cb9689c2e13d291.pdf 808b4f307059e016f399efe49cca5fa1 PDF Text Text STATE OF MICHIGAN JOHN ENGLER , Governor MICHIGAN COMMUNITY SERVICE COMMISSION Chairperson Michelle Engler 111 George W. Romney Lansing , Telephone FAX Executive Director Kyle Caldwell S. Capitol Ave . Bldg. , 4th Floor Michigan 48913 (517) 335-4295 (517) 373-4977 MEMORANDUM TO: Members of the Michigan Community Service Commission FROM: Kyle Caldwell, Executive Director RE: Michigan's AmeriCorps Funding DATE: September 5, 2000 /}'t- The staff recommend that the funding requirements of the Michigan's AmeriCorps program be modified to allow for a required graduated match over a seven-year period starting after year three. The process would eventually lead to the MCSC support going only to the Member Support Costs to programs that have been included the MCSC ArneriCorps portfolio for a total of seven years. The match requirements would be implemented in accordance with the chart below. Years of Funding Member Support Match Percentages Program Operations Match Percentages MCSC I Grantee MCSC I Grantee .. Year1 85%115% 67% I 33% Year2 85% I 15% 67%133% Year3 85% I 15% 67% I 33% Year4 85% I 15% 50% I 50% Year5 85% I 15% 40%160% Year6 85% I 15% 25% I 75% Year7 + 85% I 15% 0% I 100% ($500 per FfE) ,, A detailed explanation of the recommendation, including the implementation plan is included in the Program Division Director's Report. � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Our State of Generosity Creator An entity primarily responsible for making the resource Grand Valley State University. Dorothy A. Johnson Center for Philanthropy Description An account of the resource Collection contains the records of four Michigan nonprofit organizations: Council of Michigan Foundations, Michigan Nonprofit Association, Michigan Community Service Commission, and the Johnson Center for Philanthropy at GVSU. The documents are compiled by the Johnson Center for Philanthropy, and records document the history of the organizations from the 1960s to the 2010s. Coverage The spatial or temporal topic of the resource, the spatial applicability of the resource, or the jurisdiction under which the resource is relevant 1968-2014 Source A related resource from which the described resource is derived <a href="https://gvsu.lyrasistechnology.org/repositories/2/resources/515">Our State of Generosity collection, JCPA-04</a> Rights Information about rights held in and over the resource <a href="http://rightsstatements.org/page/InC/1.0/?language=en">In Copyright</a> Subject The topic of the resource Dorothy A. Johnson Center for Philanthropy Council of Michigan Foundations Michigan Nonprofit Association Michigan Community Service Commission Dorothy A. Johnson Center for Philanthropy Charities Philanthropy and Society Fundraising Records Michigan Publisher An entity responsible for making the resource available Grand Valley State University Libraries, Special Collections and University Archives, 1 Campus Drive, Allendale, MI, 49401 Contributor An entity responsible for making contributions to the resource Council of Michigan Foundations; Michigan Nonprofit Association; Michigan Community Service Commission Identifier An unambiguous reference to the resource within a given context JCPA-04 Language A language of the resource eng Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Identifier An unambiguous reference to the resource within a given context JCPA-04_MCSC_2000-09-13_MI-AmeriCorps-Funding Title A name given to the resource Michigan Community Service Commission 2000-09-13 commission meeting Michigan's AmeriCorps funding Creator An entity primarily responsible for making the resource Michigan Community Service Commission Description An account of the resource Michigan Community Service Commission 2000-09-13 commission meeting Michigan's AmeriCorps funding. Records are compiled in the Our State of Generosity collection by the Johnson Center, along with the files of the Michigan Nonprofit Association (MNA), the Michigan Community Service Commission (MCSC) and the Dorothy A. Johnson Center for Philanthropy. Originals are at the Michigan Community Service Commission. Subject The topic of the resource Dorothy A. Johnson Center for Philanthropy Charities Philanthropy and Society Fundraising Records Michigan Community Service Commission Michigan Format The file format, physical medium, or dimensions of the resource application/pdf Type The nature or genre of the resource Text Language A language of the resource eng Publisher An entity responsible for making the resource available Grand Valley State University Libraries, Special Collections and University Archives, 1 Campus Drive, Allendale, MI, 50140 Rights Information about rights held in and over the resource <a href="http://rightsstatements.org/page/InC/1.0/?language=en">In Copyright</a> Source A related resource from which the described resource is derived <a href="https://gvsu.lyrasistechnology.org/repositories/2/resources/515">Our State of Generosity collection, JCPA-04</a> Date A point or period of time associated with an event in the lifecycle of the resource 2000-09-13 https://digitalcollections.library.gvsu.edu/files/original/cad14db78034280ad2abbc05578623e5.pdf d36e237264580bd721a1142ec6fb6e6b PDF Text Text To: Kyle Caldwell ; Don Newport; John Barfield; Meg Smith ; Mary Ellen Brandel! ; From: MARY ESTRADA Subject: MCSC mtg . CC: The September 13, 2000 Commission location has been changed . Effective today 6/ 13/00 the September meeting will be held in the Michigan Room , George W. Romney Bldg., 1st Floor, Lansing from Noon to 4:00p.m . If you have any questions, please call me at (517)373-4998. Thanks Mary Page 1 � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Our State of Generosity Creator An entity primarily responsible for making the resource Grand Valley State University. Dorothy A. Johnson Center for Philanthropy Description An account of the resource Collection contains the records of four Michigan nonprofit organizations: Council of Michigan Foundations, Michigan Nonprofit Association, Michigan Community Service Commission, and the Johnson Center for Philanthropy at GVSU. The documents are compiled by the Johnson Center for Philanthropy, and records document the history of the organizations from the 1960s to the 2010s. Coverage The spatial or temporal topic of the resource, the spatial applicability of the resource, or the jurisdiction under which the resource is relevant 1968-2014 Source A related resource from which the described resource is derived <a href="https://gvsu.lyrasistechnology.org/repositories/2/resources/515">Our State of Generosity collection, JCPA-04</a> Rights Information about rights held in and over the resource <a href="http://rightsstatements.org/page/InC/1.0/?language=en">In Copyright</a> Subject The topic of the resource Dorothy A. Johnson Center for Philanthropy Council of Michigan Foundations Michigan Nonprofit Association Michigan Community Service Commission Dorothy A. Johnson Center for Philanthropy Charities Philanthropy and Society Fundraising Records Michigan Publisher An entity responsible for making the resource available Grand Valley State University Libraries, Special Collections and University Archives, 1 Campus Drive, Allendale, MI, 49401 Contributor An entity responsible for making contributions to the resource Council of Michigan Foundations; Michigan Nonprofit Association; Michigan Community Service Commission Identifier An unambiguous reference to the resource within a given context JCPA-04 Language A language of the resource eng Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Identifier An unambiguous reference to the resource within a given context JCPA-04_MCSC_2000-09-13_Meeting-Location-Change Title A name given to the resource Michigan Community Service Commission 2000-09-13 commission meeting meeting location change Creator An entity primarily responsible for making the resource Michigan Community Service Commission Description An account of the resource Michigan Community Service Commission 2000-09-13 commission meeting meeting location change. Records are compiled in the Our State of Generosity collection by the Johnson Center, along with the files of the Michigan Nonprofit Association (MNA), the Michigan Community Service Commission (MCSC) and the Dorothy A. Johnson Center for Philanthropy. Originals are at the Michigan Community Service Commission. Subject The topic of the resource Dorothy A. Johnson Center for Philanthropy Charities Philanthropy and Society Fundraising Records Michigan Community Service Commission Michigan Format The file format, physical medium, or dimensions of the resource application/pdf Type The nature or genre of the resource Text Language A language of the resource eng Publisher An entity responsible for making the resource available Grand Valley State University Libraries, Special Collections and University Archives, 1 Campus Drive, Allendale, MI, 50139 Rights Information about rights held in and over the resource <a href="http://rightsstatements.org/page/InC/1.0/?language=en">In Copyright</a> Source A related resource from which the described resource is derived <a href="https://gvsu.lyrasistechnology.org/repositories/2/resources/515">Our State of Generosity collection, JCPA-04</a> Date A point or period of time associated with an event in the lifecycle of the resource 2000-09-13 https://digitalcollections.library.gvsu.edu/files/original/94d5ec4324ee510083cd293b4de1a9ac.pdf 1bebfb300eff44e786ca1e7fc4419032 PDF Text Text VOLUNTEER CENTERS OF July 11 , 2000 Mr. Kyle Caldwell Executive Director Michigan Community Service Commission George W. Romney Building, 4th Floor 111 S. Capitol Avenue Lansing, MI 48913 Dear Kyle: On June 5, 2000, the Volunteer Centers ofMichigan held their quarterly networking meeting. One item that received quite a bit of discussion was Michigan' s Volunteer Investment Grants. We would like to share with you a summary of that discussion. Overwhelmingly, members ofVCM are extremely grateful for MCSC's support of the VIG process. The ability to establish local endowments for long-term sustainability is a privileged opportunity that we realize is unique in the country. The leadership and vision demonstrated by the Governor and Mrs. Engler and supported by State legislators has been of great assistance to local, community-based organizations. However, many Centers are concerned that they will no longer be able to participate in the VIG process due to the increasing local match requirements. Many of our communities are small and somewhat rural; most do not host "big business" or large foundations that can support our fund development efforts with large gifts. Resources in small communities are somewhat limited, and we are feeling the pinch. Unanimously, VCM members in attendance on June 5, 2000 voted to issue a "Resolution of Concern," as follows : We, the member Centers of Volunteer Centers ofMichigan, wish to formally express our concern regarding our ability to participate in future cycles of Michigan's Volunteer Investments Grants using the current guidelines. In an effort to secure the continued success of the program, we respectfully request that the Michigan Community Service Commission consider the following: • Establishing a local match level of 1:1, regardless ofpast contracts; • Recognizing documented in-kind contributions as match to the grant; and • Lowering the minimum amount to be requested to $15,000. We feel these steps would allow a significant number of Volunteer Centers to submit future applications to VIG. We truly value the State' s investment in local communities, appreciate the ongoing support ofMCSC, and look forward to opportunities for future partnerships. 29 Kellogg Center • East Lansing, MI 48824-1022 (Phone 888-242-7075 or 517-353-9277) (Fax 517-355-3302)(rlschult@pilot.msu.edu.) Affiliated with Michigan Nonprofit Association www.vcm.mna.msu.edu �If you have any questions regarding our concerns, do not hesitate to contact Kathryn Rossow, VCM Chair. We appreciate your thoughtful consideration of our concern. Sincerely, Kathryn S. Rossow, Executive Director Volunteer Center of Southwest Michigan Chair, Volunteer Centers of Michigan Dawn Gemler, Manager Lenawee United Way and Volunteer Center Judith Tymowicz, Executive Director Albion Volunteer Service Organization Georgina Rozeboom-Doster, Director Volunteer Center of Allegan County Pat Pashak, Executive Director Volunteer Resource Center of Bay County Susan Smethurst, Director Volunteer Center of Otsego County �Lara S. Plewka, Director Volunteer Center of the Tri-Cities Thalia Stiffler, Manager Heart of West Michigan United Way Volunteer Center ~n?~ Sarah M. Woodward, Director Volunteer Center of Barry County ~{)~ Carol Dillenbeck, Director The Volunteer Center, Holland Rebecca Droste, Director ENRICH of Ionia County Amy Poirier, Executive Director Marquette County Volunteer Center Gerald Mcintyre, Executive Director Dickinson Community Resource Center �Schelly Schadewald, Executive Director Jackson Nonprofit Support Center Aaron Cantrell, Executive Director Volunteer Center of Greater Kalamazoo Anita Gross, Director United Way of Isabella County Volunteer Center Martha Bottomley, Director Volunteer Muskegon Dawn Holmes-Robinson, Director Kirtland Volunteer Action Center Georgann Hemker, Director Community Volunteer Center, Saginaw Barbara A. Lemcool, Director Volunteer Center of Northwest Michigan �Cindy Mussell, Coordinator United Way & Volunteer Center of Clare County Cherrie Benchley, Executive Director Gladwin County Volunteer Center Denise K. Hubbard, Coordinator Montcalm County Volunteer Connection Brad Densmore, Director Hillsdale County Volunteer Resource and Support Center Kristina Beamish, Executive Director Volunteer Center of Chippewa County Cc: Angelia Salas, Michigan Community Service Commission S:/winword/committee/vcm!VIG Resolution of Concern � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Our State of Generosity Creator An entity primarily responsible for making the resource Grand Valley State University. Dorothy A. Johnson Center for Philanthropy Description An account of the resource Collection contains the records of four Michigan nonprofit organizations: Council of Michigan Foundations, Michigan Nonprofit Association, Michigan Community Service Commission, and the Johnson Center for Philanthropy at GVSU. The documents are compiled by the Johnson Center for Philanthropy, and records document the history of the organizations from the 1960s to the 2010s. Coverage The spatial or temporal topic of the resource, the spatial applicability of the resource, or the jurisdiction under which the resource is relevant 1968-2014 Source A related resource from which the described resource is derived <a href="https://gvsu.lyrasistechnology.org/repositories/2/resources/515">Our State of Generosity collection, JCPA-04</a> Rights Information about rights held in and over the resource <a href="http://rightsstatements.org/page/InC/1.0/?language=en">In Copyright</a> Subject The topic of the resource Dorothy A. Johnson Center for Philanthropy Council of Michigan Foundations Michigan Nonprofit Association Michigan Community Service Commission Dorothy A. Johnson Center for Philanthropy Charities Philanthropy and Society Fundraising Records Michigan Publisher An entity responsible for making the resource available Grand Valley State University Libraries, Special Collections and University Archives, 1 Campus Drive, Allendale, MI, 49401 Contributor An entity responsible for making contributions to the resource Council of Michigan Foundations; Michigan Nonprofit Association; Michigan Community Service Commission Identifier An unambiguous reference to the resource within a given context JCPA-04 Language A language of the resource eng Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Identifier An unambiguous reference to the resource within a given context JCPA-04_MCSC_2000-09-13_Letter-to-K-Caldwell-VCM-Investment-Grant-Summary Title A name given to the resource Michigan Community Service Commission 2000-09-13 commission meeting letter to Kyle Caldwell from the Volunteer Center of Southwest Michigan Creator An entity primarily responsible for making the resource Michigan Community Service Commission Description An account of the resource Michigan Community Service Commission 2000-09-13 commission meeting letter to Kyle Caldwell from the Volunteer Center of Southwest Michigan . Records are compiled in the Our State of Generosity collection by the Johnson Center, along with the files of the Michigan Nonprofit Association (MNA), the Michigan Community Service Commission (MCSC) and the Dorothy A. Johnson Center for Philanthropy. Originals are at the Michigan Community Service Commission. Subject The topic of the resource Dorothy A. Johnson Center for Philanthropy Charities Philanthropy and Society Fundraising Records Michigan Community Service Commission Michigan Format The file format, physical medium, or dimensions of the resource application/pdf Type The nature or genre of the resource Text Language A language of the resource eng Publisher An entity responsible for making the resource available Grand Valley State University Libraries, Special Collections and University Archives, 1 Campus Drive, Allendale, MI, 50138 Rights Information about rights held in and over the resource <a href="http://rightsstatements.org/page/InC/1.0/?language=en">In Copyright</a> Source A related resource from which the described resource is derived <a href="https://gvsu.lyrasistechnology.org/repositories/2/resources/515">Our State of Generosity collection, JCPA-04</a> Date A point or period of time associated with an event in the lifecycle of the resource 2000-09-13 https://digitalcollections.library.gvsu.edu/files/original/142d84cedbc7416ce05507a2555425a7.pdf ab24943e4c000c248fc65e739490c72f PDF Text Text Michigan Community Service Commission Seeks Learn & Serve Coordinator The Michigan Community Service Commission (MCSC), one of the nation's leading commissions on service and-volunteerism, is seeking an energetic, committed and ambitious individual to join the Learn & Serve -Michigan School-Based and Community-Based Program team. Learn & Serve- Michi~an Learn and Serve - Michigan is a statewide $1 million grant program that teaches young people ages 5 - 17 about community service and encourages them to help solve social problems through volunteerism. Grants are offered to community-based organizations and schools. Both components (School-Based and Community-Based) of this program are administered by the MCSC. Two statewide coordinators supported by an administrative assistant administer both components of the program. Michigan currently has eight community-based Learn and Serve programs and 31 school-based Learn and Serve programs that provide youth with opportunities both in and out of the classroom to develop personal and social skills, enrich their academic learning, and gain a sense of what community is and what it means to take care of it. MCSC Pro~rams Learn & Serve- Michigan is part ofthe program division ofthe MCSC which distributes $14 million in grants annually. The primary programs administered by MCSC include: Michigan's AmeriCorps, Michigan's AmeriCorps Promise Fellows, Michigan Volunteer Investment Grants, and Learn & Serve - Michigan. The Learn & Serve coordinator will work with the other seven staff to implement MCSC programs. The coordinator positions reports directly to the Director of Programs. Duties The Learn & Serve - Michigan Coordinator is responsible for assisting in the management of the school-based and community-based programs. Duties include: developing and implementing an application process to select grantees; assisting the grantees with the successful implementation of the program including developing appropriate-program objectives that ensure high quality service activities; ensuring grantees understand and adhere to federal and state regulations by conducting routine site visits; assisting in the submission of required reports on program accomplishments and development to MCSC and funders; and coordinating special events and activities in support of the program. Limited in-state and out=of-state travel is required. Qualifications Applicants must possess a Bachelor's Degree. Applicants should possess: • experience in running a community service and/or volunteer program or equivalent • knowledge of academic service-learning • knowledge of program management • excellent oral and written communication skills knowledge of grant writing and reviewing ability to work with diverse groups, including youth �This is a state civil service position with a competitive salary and excellent benefits package. Interested parties should send a letter of introduction, resume, and at least three references to: Michigan Community Service Commission George W. Romney Building, 4th Floor 111 South Capitol A venue Lansing Michigan 48913 Voice: 517-335-4295 Fax: 517-373-4977 Attention: Paula Kaiser, Director of Programs Backeround on the MCSC The MCSC was established in state law with the overwhelming bipartisan support of the Michigan Legislature in the summer of 1994 having existed for three years under Executive Order 1991-25 through the vision and foresight of Governor John Engler. This strictly nonpartisan Commission supports and administers national and community service programs across Michigan. Chaired by Michigan's First Lady, Michelle Engler, the MCSC was designated the state's lead agency for administering programs under the National and Community Service Act of 1990, and later the National Service Trust Act of 1993 . The MCSC enhances service and volunteerism across the state through grantmaking, incentives, events, and recognition. The organization comprised of more than 15 staff is divided into three divisions: program, outreach and fund development, and finance and administration. Annually, MCSC distributes $14 million in grants, recruits 1,000 national service participants, and recognizes thousands of exemplary volunteers annually through the Governor's Service Awards and Make a Difference Day. For additional information about MCSC please visit our website at www.state.mi.us/career/mcsc. Revised 6/21 /00 . 1:.- . � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Our State of Generosity Creator An entity primarily responsible for making the resource Grand Valley State University. Dorothy A. Johnson Center for Philanthropy Description An account of the resource Collection contains the records of four Michigan nonprofit organizations: Council of Michigan Foundations, Michigan Nonprofit Association, Michigan Community Service Commission, and the Johnson Center for Philanthropy at GVSU. The documents are compiled by the Johnson Center for Philanthropy, and records document the history of the organizations from the 1960s to the 2010s. Coverage The spatial or temporal topic of the resource, the spatial applicability of the resource, or the jurisdiction under which the resource is relevant 1968-2014 Source A related resource from which the described resource is derived <a href="https://gvsu.lyrasistechnology.org/repositories/2/resources/515">Our State of Generosity collection, JCPA-04</a> Rights Information about rights held in and over the resource <a href="http://rightsstatements.org/page/InC/1.0/?language=en">In Copyright</a> Subject The topic of the resource Dorothy A. Johnson Center for Philanthropy Council of Michigan Foundations Michigan Nonprofit Association Michigan Community Service Commission Dorothy A. Johnson Center for Philanthropy Charities Philanthropy and Society Fundraising Records Michigan Publisher An entity responsible for making the resource available Grand Valley State University Libraries, Special Collections and University Archives, 1 Campus Drive, Allendale, MI, 49401 Contributor An entity responsible for making contributions to the resource Council of Michigan Foundations; Michigan Nonprofit Association; Michigan Community Service Commission Identifier An unambiguous reference to the resource within a given context JCPA-04 Language A language of the resource eng Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Identifier An unambiguous reference to the resource within a given context JCPA-04_MCSC_2000-09-13_Learn-Serve-Coordinator-Position Title A name given to the resource Michigan Community Service Commission 2000-09-13 commission meeting Learn & Serve coordinator position Creator An entity primarily responsible for making the resource Michigan Community Service Commission Description An account of the resource Michigan Community Service Commission 2000-09-13 commission meeting Learn & Serve coordinator position. Records are compiled in the Our State of Generosity collection by the Johnson Center, along with the files of the Michigan Nonprofit Association (MNA), the Michigan Community Service Commission (MCSC) and the Dorothy A. Johnson Center for Philanthropy. Originals are at the Michigan Community Service Commission. Subject The topic of the resource Dorothy A. Johnson Center for Philanthropy Charities Philanthropy and Society Fundraising Records Michigan Community Service Commission Michigan Format The file format, physical medium, or dimensions of the resource application/pdf Type The nature or genre of the resource Text Language A language of the resource eng Publisher An entity responsible for making the resource available Grand Valley State University Libraries, Special Collections and University Archives, 1 Campus Drive, Allendale, MI, 50137 Rights Information about rights held in and over the resource <a href="http://rightsstatements.org/page/InC/1.0/?language=en">In Copyright</a> Source A related resource from which the described resource is derived <a href="https://gvsu.lyrasistechnology.org/repositories/2/resources/515">Our State of Generosity collection, JCPA-04</a> Date A point or period of time associated with an event in the lifecycle of the resource 2000-09-13 https://digitalcollections.library.gvsu.edu/files/original/0cade36506908caed3994a7d104718ea.pdf 4f94e90d46311e0c046959cbc4206afe PDF Text Text STATE OF MICHIGAN i. JOHN ENGLER, Governor MICHIGAN COMMUNITY SERVICE COMMISSION Chairperson Michelle Engler Executive Director Kyle Caldwell MEMORANDUM TO: Members of the Michigan Community Service Commission FROM: Garry Gross, Director of Finance & Administration Michigan Community Service Commission RE: Finance & Administration Division DATE: September 5, 2000 111 George W. Romney Lansing , Telephone FAX S. Capitol Ave . Bldg. , 4th Floor Michigan 48913 (517) 335-4295 (517) 373-4977 The following is a brief update of the current issues facing the Finance and Administration Division. FY 2000 Budget We are now only one short month away from the end of our fiscal year. Our biggest challenge is still the amount of overhead from the Department of Career Development. We will not have final numbers until the end of October which ties our hands on determining where we are with unexpendited funds. I hope to have a best case and worst case scenario by September 15, 2000. At that time, we will be determining how to handle the situation. During the last quarter, we have also bumped against our Federal Spending Authority. This required an emergency transfer to cover payments while a Legislative Transfer request is being processed. It is important to understand that we had the federal funds for the payments, but due to the State' s Budget process, we did not have enough spending authority for the year. We are working with MDCD ' s Budget Office to adjust our spending plan for FYOl and FY02. A copy of the FYOl Spending plan is attached to this memo. Administrative Overhead Charges We are still working with MDCD to work out an acceptable plan for the overhead charges. At the last meeting between MCSC & MDCD, it was determined that the department and the commission would share the difference from last year. This uncertainly has caused us to hold back on many purchases that were planned for this fiscal year. This delay could increase pressure on future fiscal years . A prime example of this is our purchase of computers. The State of Michigan requires that all offices replace computer systems on a four year cycle, in effect making sure that all computers in any office are no older than four years old. For MCSC, that requires replacing five systems a year. Due to the uncertainty of funding, we have not replaced any systems this year. This will require us to increase the number of systems being replaced in the next two years to catch up. �As you all may know, in today ' s fast changing information technology, computers over three years old are considered obsolete in the business world. In addition, we still have 8 Macintosh systems that need to be converted to PC. Many of these were scheduled to be replaced at the beginning of this fiscal year. We will be looking very hard during the beginning of the next fiscal year to replace all Macs. FY 2001 Budget Our budget was finally passed as requested. After all the amendments to the tobacco funds, we ended up right back where we started. The budget included an increase of general funds for the commission to cover the costs of moving to a new location that better meets the requirements of the commission. The reason for the new location is based mainly on needing more space, a trip through our office will show you our need for expanded storage capacity and a larger conference room. Michigan's AmeriCorps Pre-Audit Survev We have received the final report from the Inspector General's(IG) office ae ~ orporation for National Service and it was very troubling. It appears that they just ignore out r sponses and in to the A-133 effect said that they could do what they wanted and how they wanted with r law. In addition, the contracted CPA firm basically stated that we were incorrect in our responses and that their concerns were not addressed during their visit. While extremely upsetting, in discussions with our State's Auditor General's office, we have determined that the time spent fighting the issues would gain us nothing and would be better spent in preparing for the IG recommended full audit that we expect to come next year. If nothing else, we can pride ourselves that we were part of what was probably the quickest five year, 30 million+ dollar audit in history, less than two and Yz days! Personnel Matters We are in the hiring process for our vacant Director of Outreach and Fund Development. In addition, we will be reposting and interviewing for the vacant outreach coordinator position. We have filled the vacant AmeriCorps Administrative Support position. Our newest member on Staff is Michelle Metzmaker and she comes to us from Manpower where she handled accounts receivable for them. If you have any questions or concerns that I can help you with, please feel free to call me at (517) 373-8028 or email at grossg@state.mi.us. Page 2 �. DEPARTMENT OF CAREER DEVELOPMENT- FY01 SPENDING PLAN PROGRAM AREA: MICHIGAN COMMUNITY SERVICE COMMISSION D-23 FUND D-23 FUND D-23 FUND D-23 FUND APPROPRIATION UNIT: WORKFORCE DEV. D-23 FUND GRANT AVAILABLE FUNDS 1717 1723 TOTAL AP PRO PRIATION LINE: 09520 0812 0705 GF/GP CNS FTE: PRI V. GI FTS TOBACCO SET. 6.0 ORIGINAL APPROPRIATED AMOUNT: 532,400 2,1 12,700 1,000,000 580,300 FINAL APPROPRIATED AMO UNT: SAL./WAGEIBENEFITS SALARIES & WAG ES RETIREMENT (DEF.BEN) RETIREMENT (DEF.CONT. ) INSURANCE LONG EVITY SUB TOTAL CURR YR. PERCENT OBL. BY CATEGORY 43 5,986 26,070 69,052 55,764 790 587 ,662 CSS&M TELECOMMUN ICATIONS UTILITIES OTHER SVC .• FEES. COM P. MAIL AN D POSTAGE CONF.• SEMINARS . FOOD & BEV. OFFICE SUPPLIES AND MISC. DATA PROCESSING SUPPLIES RENTALS FOR SPACE EQUIP. LEASE AND RENTALS GRANTS SUB TOTAL CURR YR. PERCENT OBL. BY CATEGORY TRAVEL STATE VEHICLE OTHER SUB TOTAL CURR YR. PERCENT OBL. BY CATEGORY EQUIPMENT DATA PROCESSING OTHER SUB TOTAL CURR YR. PERCENT OBL. BY CATEGORY 35.000 7,840 639.726 65,936 5,000 228,037 47 ,840 0 83 ,384 790 789,836 8,000 10,000 0 30.000 10,000 85.000 79,738 82,000 131 ,363 30,000 123,000 7,600 0 578,701 0 5,000 46,000 51,000 0 0 0 0 12,000 10,000 10,000 34.738 12,000 73.000 20,000 11 2,000 3,600 25 ,000 40,000 48,363 10,000 6,000 2,000 287 ,338 139.363 152,000 2,000 18,000 20 ,000 2,000 13.000 15,000 1,000 15,000 16,000 0 ATT. GEN. FEES AUDIT FEES MDCD FEES (E.G . COST ALLOCATION ) UNALLOCATED AMOUNT GRAND TOTAL CURR. YR. 168,740 32 ,026 4,651 22,620 0 5,000 100.000 150,000 1,000,000 532.400 75,000 20 ,000 30 ,000 10,000 5,000 2.000 0 215,840 Oj 0 5,000 250,000 0 1.674.537 GRANTS APPROP. COUNCI L OF Ml FOUNDATIONS Ml COMMUNI TY SVC. COMM. GRANT TOTAL CURR. YR. FEDERAL INDIRECT AMOUNT 08221 08219 8.40% 6,000,000 1,000 ,000 4,500,000 400 ,000 1,000 ,000 4,500 ,000 14.174 400,000 6.ooo .ooo 1 0 6,000,000 5,900 ,000 0 0 0 0 11 ,900 ,000 � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Our State of Generosity Creator An entity primarily responsible for making the resource Grand Valley State University. Dorothy A. Johnson Center for Philanthropy Description An account of the resource Collection contains the records of four Michigan nonprofit organizations: Council of Michigan Foundations, Michigan Nonprofit Association, Michigan Community Service Commission, and the Johnson Center for Philanthropy at GVSU. The documents are compiled by the Johnson Center for Philanthropy, and records document the history of the organizations from the 1960s to the 2010s. Coverage The spatial or temporal topic of the resource, the spatial applicability of the resource, or the jurisdiction under which the resource is relevant 1968-2014 Source A related resource from which the described resource is derived <a href="https://gvsu.lyrasistechnology.org/repositories/2/resources/515">Our State of Generosity collection, JCPA-04</a> Rights Information about rights held in and over the resource <a href="http://rightsstatements.org/page/InC/1.0/?language=en">In Copyright</a> Subject The topic of the resource Dorothy A. Johnson Center for Philanthropy Council of Michigan Foundations Michigan Nonprofit Association Michigan Community Service Commission Dorothy A. Johnson Center for Philanthropy Charities Philanthropy and Society Fundraising Records Michigan Publisher An entity responsible for making the resource available Grand Valley State University Libraries, Special Collections and University Archives, 1 Campus Drive, Allendale, MI, 49401 Contributor An entity responsible for making contributions to the resource Council of Michigan Foundations; Michigan Nonprofit Association; Michigan Community Service Commission Identifier An unambiguous reference to the resource within a given context JCPA-04 Language A language of the resource eng Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Identifier An unambiguous reference to the resource within a given context JCPA-04_MCSC_2000-09-13_Finance-and-Administration Title A name given to the resource Michigan Community Service Commission 2000-09-13 commission meeting finance and administration Creator An entity primarily responsible for making the resource Michigan Community Service Commission Description An account of the resource Michigan Community Service Commission 2000-09-13 commission meeting finance and administration. Records are compiled in the Our State of Generosity collection by the Johnson Center, along with the files of the Michigan Nonprofit Association (MNA), the Michigan Community Service Commission (MCSC) and the Dorothy A. Johnson Center for Philanthropy. Originals are at the Michigan Community Service Commission. Subject The topic of the resource Dorothy A. Johnson Center for Philanthropy Charities Philanthropy and Society Fundraising Records Michigan Community Service Commission Michigan Format The file format, physical medium, or dimensions of the resource application/pdf Type The nature or genre of the resource Text Language A language of the resource eng Publisher An entity responsible for making the resource available Grand Valley State University Libraries, Special Collections and University Archives, 1 Campus Drive, Allendale, MI, 50136 Rights Information about rights held in and over the resource <a href="http://rightsstatements.org/page/InC/1.0/?language=en">In Copyright</a> Source A related resource from which the described resource is derived <a href="https://gvsu.lyrasistechnology.org/repositories/2/resources/515">Our State of Generosity collection, JCPA-04</a> Date A point or period of time associated with an event in the lifecycle of the resource 2000-09-13