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- - - -- - -

MICHIGAN

COMMUNITY

SERVICE

MICHIGAN COMMUNITY SERVICE COMMISSION
NEW MEMBERS

COMMISSION

Our mission is to fund and support programs that encourage all Michigan residents to volunteer.

Jessica Pellegrino, of Grosse Pointe, is director of community relations for Detroit Medical
Center. She replaces Geneva Williams, of Detroit, whose term expired. Pellegrino is appointed
to represent community based organizations for a term expiring October 2, 2005 .

Rani Bahadur, of West Bloomfield, holds a master' s degree in clinical psychology. She
replaces Luterry Pruitt, of Saginaw, whose term expired. Bahadur is appointed to represent
business interests for a term expiring October 2, 2005.

Chandra Oden, of Detroit, is president and CEO of Spirit Innerprizes, Inc., and formerly served
as director of external relations for Detroit Mayor Kwame Kilpatrick. She replaces Arend
Lubbers, of Grand Rapids, who resigned. Oden is appointed to represent the general public for a
term expiring October 2, 2003.

Kenneth W. Bensen, of Lansing, is president and CEO of Habitat for Humanity of Michigan.
He replaces Nonie Brennan, of Battle Creek. Bensen is appointed to represent the general public
for a term expiring October 2, 2004.

September 17, 2002

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                    <text>~Kyle CaldWell-Conference Call

From:
Kyle Caldwell
To:
i:emahaffy@csswayne.org; i:mpfeiler@cns .gov; i:nstrickl@cns.gov; i:rosej@iserv.net;
i:rsvp@freeway.net; i:smithm@bedford .k12 .mi.us ; Pat O'Day; Pat O'Day
Date:
11/26/02 1:04PM
Subject:
Conference Call
Thank you to everyone for responding to my invitation to present at our next meeting of the Michigan
Community Service Commission . Commissioners Pat O'Day and Meg Smith were very excited about
your willingness to join us at our Winter meeting .
I would like to go over all the details during a conference call at noon on December 2nd . Essie will be
unable to make the call so I am hoping that someone (including myself) will be kind enough to fill her in on
the outcomes of the conference call .
The meeting of the MCSC will be held at our offices at 1048 Pierpont, Suite #4 in Lansing on December
16, 2002 and will begin at noon. The time for your presentation will start at around 1:30 to 1:45 p.m. You
are all welcome to stay for the entire meeting or just for your presentation . We will send you a map and
agenda in a couple of weeks
I would like to propose that our agenda for the call be as follows :
Senior Corps Presentation at the MCSC Winter Meeting
1. Background on reason for presentation
2. Goals to be achieved by the presentation
3. General information to include in the presentation
4. Overview of the MCSC agenda to show where in the afternoon the presentation will fit
5. Questions and concerns

The call will begin at noon on 12/2/02 and should take no more than 45 min. Please dial
1-888-412-7888 and enter 29950# when prompted for the code.
If you have any questions, please feel free to contact me.
Kyle Caldwell
Executive Director
Michigan Community Service Commission
1048 Pierpont, Suite 4
Lansing , Michigan 48913
517-335-4295 fax 517-373-4977
email: caldwellk1 @michigan .gov
web: michigan.gov/mcsc

CC:

Jennifer Forbes

Page 1

I

�[ Kyle Caidwell - MCSC Invitation

From:
To:
Date:
Subject:

Kyle Caldwell
i:emahaffy@csswayne.org; i:rosej@iserv.net; i:rsvp@freeway.net
11/20/02 3:05PM
MCSC Invitation

To: Rose Jones, Essie Mahaffy, Tami Phillips
From: Kyle Caldwell
Re: Invitation to MCSC meeting
On behalf of the Michigan Community Service Commission (MCSC), I would like to invite you to speak at
our quarterly meeting about the Senior Corps programs in Michigan and you program's connection to the
work of the MCSC and national service generally.
As you may know, the MCSC is the state's lead agency for AmeriCorps and Learn &amp; Serve School- and
Community-based funding . Our charge is also broader to include supporting national service programs
generally. Most recently we have worked with Senior Corps programs to determine how we might best
support our mutual goals through our state unified plan and our training and technical assistance calendar.
The members of the MCSC recently discussed the Senior Corps programs with Mary Pfeiler and Meg
Smith at the MCSC annual retreat and asked that the staff reach out to other Senior Corps program to
present at our next meeting--December 16, 2002 at noon at the MCSC offices (1 048 Pierpont Suite #4,
Lansing).
In conversations with Meg and Mary, we determined that you may have the greatest insights on Senior
Corps and would provide a quality presentation. I would like to talk with you in more detail about this
opportunity and have asked Mary Pfeiler to join in on a conference call to work out the logistics including
subject, materials and logistics. If you are willing and interested, may I propose that we convene, via
conference call, on Monday, December 2nd at 12:00? Please reply via email as soon as possible and I
will forward you the conference call number and code.
I hope that you can join us and share information on your programs and Senior Corps generally.
Sincerely,

Kyle Caldwell
Executive Director
Michigan Community Service Commission
1048 Pierpont, Suite 4
Lansing, Michigan 48913
517-335-4295 fax 517-373-4977
email: caldwellk1 @michiqan .gov
web: michigan .gov/mcsc

CC:

i:mpfeiler@cns.gov; Meg Smith

Page 1

I

�rKyle Caldwell - December Commission Meeting
From:
To:
Date:
Subject:

"Pfeiler, Mary" &lt;MPFEILER@cns.gov&gt;
'Kyle Caldwell' &lt;CaldweiiK1 @michigan.gov&gt;
11/12/02 3:59PM
December Commission Meeting

Here are my recommendations for the NSSC team to present to the Commission
in December. The recommendations are based on identifying those project
directors whose programs exemplify the broad and flexible nature of the
various Senior Corps resources in their communities and whose vision and
imagination take their programs way beyond the basics . I selected Rose and
Tami based on their broad experience with many of the national service
programs and initiatives and because they can talk the lingo of VIG,
America's Promise, AmeriCorps* and Volunteer Center, etc. Essie I recommend
because of her initiative and responsiveness to a wide range of community
issues and organizations and both she and Tami can speak authoritatively on
local homeland security activities. All three together will make a strong
statement. I suggested the parameters of the topic and pointed out ways in
which their programs and their own professional attitudes make them
qualified for this task. I suggested that 5-7 minutes each or probably a
total of 15-20 minutes would be the max and I recommended that AV and
handouts be avoided in favor of eye contact and substantive examples. I also
suggested that you and/or I could outline some "talking points" for the
presentation as a whole and I suggest to at least two of them that they
might get together by phone to align themselves for the best presentation.
These three are all available on December 16 and are interested in
communicating this sort of broad and visionary message . Here is the contact
info for each.
Rose Jones
rosej@iserv.net
Eight CAP, Inc.
904 Oak Drive, Box 368
Greenville, Ml 48838
616-754-9315 ext 3347
Fax: 616-754-9310
Essie Mahaffy emahaffy@csswayne .org
CSS of Wayne County
9851 Hamilton Ave .
Detroit, M I 48202
313-883-7764
Fax: 313-883-0601
rsvp@freeway.net
Tami Phillips
Gaylord Community Schools
590 E. Fifth Street
PO Box 1025
Gaylord, Ml 49734
989-732-6232
Fax: 989-732-6029

Mary E. Pfeiler
State Program Director
211 W. Fort St. Suite 1408
Detroit M I 48226

Page 1

I

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                    <text>MICHIGAN

THEMCSC
COMMUNI1Y

SERVICE

AT A GLANCE

COMMISSION

Overview
The Michigan Community Service Commission (MCSC) funds and supports programs that
encourage all Michigan residents to volunteer.
• We grant more than $7 million in federal funds and nearly $1 million in state funds to
local communities for volunteer programs and activities.
• Currently, there are 24 AmeriCorps programs, 47 Learn and Serve programs, and 17
Volunteer Investment Grants supported by the MCSC.
• These programs engage more than 34,000 participants and volunteers in community
service activities each year.

Michigan's AmeriCorps
AmeriCorps programs are similar to a domestic Peace Corps. Community organizations host a
minimum of 10 individuals, called members, to implement programs that strengthen our
communities. Members are ages 17 and older and commit at least one year to AmeriCorps. In
return for this year of service, members receive a modest living stipend and an education award.
They can serve in a full- or part-time capacity.
• The MCSC currently provides $6.3 million in funding to 24 AmeriCorps programs in
Michigan.
• There are 684 members serving in Michigan's AmeriCorps programs this year.
• Last year, each full-time AmeriCorps member funded by the MCSC recruited an average
of 41 volunteers.

Learn and Serve- Michigan
Service-learning is a way of teaching that connect learning with meaningful service to the
community. Learn and Serve- Michigan is a grant program that supports service-learning in
schools and nonprofit organizations. Through service-learning, young people take what they
learn and put it into action in the community.
• The MCSC currently provides $725,000 to 36 school-based programs and $160,000 to 11
community-based programs.
• The school-based programs are focused on having service-learning become a districtwide teaching method. As a result, service-learning would be integrated into a school's
core curriculum.
t year, Learn and Serve- Michigan programs involved more than 33,000 youth and
!
achers in service-learning activities.

�Michigan Volunteer Investment Grants
Michigan Volunteer Investment Grants (VIG) fund volunteer resource centers throughout our
state. VIG enables volunteer resource centers to build endowment funds to support local
volunteer activities.
• The MCSC currently provides $860,000 to 17 volunteer resource centers. Grants range
from $25,000 to $100,000 a year.
• VIG funds require a $1 to $1 match. Since its inception in 1998, VIG has leveraged $1
in local resources.
• These 17 centers serve iXXJ ofMichigan's 83 counties.

�</text>
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                    <text>GOVERNOR'S SERVICE AWARDS
2003 PROGRAM RECOMMENDATION
Background and History
The Governor's Service Awards (GSA) began in 1994 with the purpose of recognizing and
celebrating the exemplary efforts of Michigan's volunteers. During the past nine years this
annual event has grown into Michigan's premiere volunteer recognition event. Awards were
given out in ten categories the first year and in 2002 awards were given in 14 categories. These
categories represent the diverse nature of volunteer service in our state. Awards have been given
to adults, youth, seniors, nonprofit organizations, educators, businesses, and national service
programs.
Each year a reception and dinner was held to honor the awardees. The first dinner in 1994 had
approximately 100 attendees and the Ninth Annual Governor's Service Awards in 2002 had
nearly 800 participants. For the past 6 years, GSA has been held in conjunction with Michigan's
largest conference for nonprofit organizations- the Volunteerism SuperConference or
Grantmakers/Grantseekers, which are held in alternate years.
Each year, between 200 and 300 GSA nominations were received. Teams of volunteer peer
reviewers worked to identify an award recipient and four additional finalists in each category.
The winners were announced "Academy Awards-Style" at the GSA dinner.
Since its inception, Ameritech has sponsored the Governor's Service Awards. Most recently
. their contribution was $15,000. Blue Cross Blue Shield ofMichigan has also sponsored GSA.
Their annual contribution has been as high as $2,500, but more recently remained at $1,000.

Recommendations for 2003
With the desire to provide ongoing volunteer recognition coupled with current budget
constraints, we are recommending a change in the format of the Governor's Service Awards.
We propose that an individual, organization, or business be awarded a GSA monthly. This
would result in volunteer recognition staying in the forefront of people's minds year round and
address the budget concerns we are beginning to have around this event.
The direct cost ofhosting GSA is approximately $35,000 annually. As noted above, last year
Ameritech's sponsorship was $15,000 and Blue Cross Blue Shield ofMichigan's was $1,000.
The MCSC budget (the State of Michigan's General Fund) covers the remaining GSA expenses.
Unfortunately, Ameritech has indicated that they will most likely be unable to sponsor the 2003
event. This, coupled with the State ofMichigan budget situation, leaves us with budgetary
concerns for hosting the GSA in 2003 in its current format.

�How the new format would work
The Nomination Process - Nominations forms would be available to the general public via mail
as they have in the past. In addition, the nomination form would be available on the MCSC web
site. Colleagues, family, and friends would nominate individuals and organizations as they have
in the past. The MCSC Commissioners would also identify individuals and organizations that
demonstrate high quality volunteer service and solicit nominations.
There would not be different categories, but the peer reviewers (see decision-making process
below) would ensure that a diverse group of award recipients were identified throughout the
year.
The Governor George Romney Lifetime Achievement Award would continue to honor an
individual for their lifelong service. This award would be given at the Grantrnakers/
Grantseekers conference or Volunteerism SuperConference. The Russell G. Mawby Award,
presented by the Council of Michigan Foundations and Michigan Nonprofit Association, would
also be presented at that time.

The Decision-Making Process - As in the past, a volunteer peer review panel would review and
rank the nominations and select the winners.
The Award Presentations- The new process would be unveiled and the first award given at the
Grantmakers/Grantseekers Conference in May 2003. Then one award recipient would be
announced each month for the remainder of the year. A proclamation from the Governor and a
plaque/award would be presented locally. A media release would be distributed. Ideally, the
Governor and MCSC Commissioners from the geographic area of the winner would make the
presentation at a "press conference" or at a local event such as a Rotary luncheon, school board
meeting, etc. An article on the recipient would be posted on the MCSC web site.

Engaging Governor-Elect Granholm
As volunteer service and recognition becomes a focus for the Granholm administration, the new
format has several advantages.
•

It provides ongoing positive media coverage for the Governor beginning in May 2003 .

•

It provides ample time for the new administration to become familiar with the Governor' s

Service Awards.
•

It provides opportunities for MCSC Commissioners and staff to receive input regarding

the Governor's expectations around volunteer recognition.
•

It is cost effective.

•

It provides an opportunity for an event similar to previous GSA ceremonies.

�</text>
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                    <text>MICHIGAN COMMUNITY SERVICE COMMISSION
Comparative Financial Statement, FY 2002, 4th Quarter
As of October 8, 2002

STATE FUNDS
Actual
Bud !:Jet

FEDERAL FUNDS
Actual
BUd!:Jet

REVENUES
Current Year
Prior Year Carryover

5,857,300 5,857,300
0
0

7,740,442 7,740,442
543,298
543 ,298

0
122,524

0
122,524

13,597,742 13,597,742
665,822
665,822

Total Revenues

5,857,300 5,857,300

8,283,740 8,283,740

122,524

122,524

14,263,564

Program
Operational

4,857,300 4,857,300
63,433
0

7,383,289 6,711 ,008
53,140
0

10,000
0

0
0

12,250,589 11 ,568,308
116,573
0

Total Sub Grants

4,920,733 4,857,300

7,436,429 6,711 ,008

10,000

0

12,367,162 11,568,308

PRIVATE FUNDS
Actual
BUd !:Jet

TOTALS
Actual
BUd!:Jet

14,263,564

SUB-GRANTS

OPER. EXPENDITURES

0

SALARY &amp; WAGES
Salaries/Wages
Retirement
Insurance

396,949
85,314
52,268

381 ,854
84,214
62,269

237,098
65,149
39,929

173,440
37,435
33,827

Total Salaries/Fringes

534,531

528,337

342,176

244,702

Telecommunications
Utilities
Other Services/Fees
Mail and Postage
Conf., Seminars
Office Supplies/Printin
Data Processing Supp
Rentals for Space
Equip. Lease
Misc. Other
Travel
Equipment
MDCD Fees

13,400
7,700
40,340
20,785
8,500
29,575
0
101 ,000
5,236
0
28,500
20,000
127,000

13,145
6,622
106,702
22,024
1,962
27,658
0
92,535
3,465
26,470
0
101,805

9,180
0
169,450
22,589
71,975
30,650
0
0
0
0
45,250
3,600
152,441

Total CSS&amp;M

402,036

402,388

505,135

0
0
0

634,047
150,463
92,197

555,294
121 ,649
96,096

0

0

876,707

773 ,039

10,554
0
113,862
2,248
42,477
10,463
0
412
0
38
33,915
2,843
162,976

1,000
0
88,024
500
5,000
15,000
0
0
0
0
3,000
0
0

261
0
45,353
387
7,761
5,108
0
525
580
0
1,329
0
0

23,580
7,700
297,814
43,874
85,475
75,225
0
101,000
5,236
0
76,750
23,600
279,441

23,960
6,622
265,917
24,659
52,200
43,229
0
93,472
4,045
38
61,714
2,843
264,781

379,788

112,524

61 ,304

1,019,695

843,480

122,524

61 ,304

14,263,564

13,184,827

CSS&amp;M (Note #1)

GRAND TOTAL

5,857,300 5,788,025

8,283,740 7,335,498

Unspent Budget

69,275

948,242

Note #1 CSS&amp;M is Contractual Services , Supplies, &amp; Materials

61,220

1,078,737

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                    <text>I. J&lt;yle Caldwell- FAQ 212[1].5.022.doc

Page 1

Frequently Asked Questions About the Pause in AmeriCorps Enrollments
We are receiving many questions from AmeriCorps grantees and programs about the pause in
AmeriCorps enrollments. Following are responses to the most frequently asked questions we are
hearing. Because we have a diverse audience, the questions are separated based on the type of
AmeriCorps program affected. We will update this document periodically as we get additional
infonnation and as new questions arise.

General
1. Where can I find a written explanation of the pause on enrolling members?

The written statements of Chief Executive Officer Leslie Lenkowsky and Director of
AmeriCorps Rosie K. Mauk regarding the continued pause in AmeriCorps enrollments are
located on our web site at www.americoms.org/resources/enrollment/faq.htm.

2. How long will the pause last?
We wish that we could provide you with more certainty about the duration of the pause. We
are working with Congress and the Office of Management and Budget to identify steps we
can take so we can continue to enroll AmeriCorps members. We will keep you infonned of
our progress and will provide additional details as they become available.

3. How will requests for exceptions be addressed?
While we indicated that we would consider requests for exceptions in cases of extreme
hardship, at this point, we are still reviewing our financial situation and are unable to make
any decisions on requests for exceptions. Requests for exceptions should come to the
Corporation through state offices, state commissions, and direct grantees of the Corporation
by sending an email to programofficer@cns.gov. We will begin responding to requests we
have already received by Monday, December 9, 2002.

4. Should programs stop recruiting new members during the enrollment pause?
Programs may continue to recruit new members but should clearly communicate to
candidates that their enrollment is ultimately dependent on approval from the Corporation to
enroll new members and that their start dates may be delayed pending such approval.
Programs should also carefully monitor their listing on the web recruitment system for the
duration of the pause, making date adjustments as necessary.
5.

Will potential applicants still be able to apply through the online AmeriCorps Recruitment
System?
Yes, potential applicants are able to view program listings and apply to those programs that
are currently recruiting. Programs may continue to process, interview, and select applicants

Last updated December 5, 2002

I

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during the pause, but individuals cannot be enrolled. We suggest that programs respond to
applicants with an initial message such as : "Thank you for your application for AmeriCorps
service. Although we are not placing members at this time, we are actively reviewing and
processing applications for our programs . We will contact you regarding your application
status. Again, thank you for your interest in AmeriCorps and in serving your community and
country." Programs should explain to candidates whom they would like to select as
AmeriCorps members that their enrollment is ultimately dependent on approval from the
Corporation to enroll new members and that their start dates may be delayed pending such
approval.

6. May programs bring on potential members as volunteers during the pause?
Programs may bring on volunteers at any time, but may not support those volunteers with
Corporation funds. Volunteer hours may not be counted retroactively toward a member's
term of service once the pause is lifted.

7. May programs hire potential members as temporary staff during the pause?
If a program hires a potential member as temporary staff during the pause, it must ensure that
he or she does not perfonn the same activities as AmeriCorps members. Corporation funds
may not be used to support such temporary staff.

AmeriCorps*State and National (including Education Awards Program, AmeriCorps Promise
Fellows, Tribes and Territories)
NOTE: Local AmeriCorps programs should contact their state commission or parent
organization if they have additional questions. Direct grantees of the Corporation may
contact their program officer or send an email to programofficer@cns.gov.

8. Will a member who signed a member contract by November 15 but who has not been
entered in WBRS still be permitted to serve?
If the program has a copy of the member contract, signed by November 15, and the member
was not entered in WBRS but was reported to the Corporation by November 22 on an
Enrollment Sununary Form, the member may serve. However, if the member was not
entered in WBRS and was not reported to the Corporation by November 22, the member may
NOT serve unless the Corporation approves an exception to enroll the member. Please see
our response to Question 3 above regarding exceptions.

9. Will programs be able to access WBRS during the enrollment pause?
Programs will be able to access WBRS to monitor and update existing member records
(entered prior to 11/22/02) and to continue to generate and approve progress and financial
reports. However, during the continued enrollment pause, programs will NOT be able to
perform the following functions in WBRS:

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1) approve new member information profiles and enrollments
2) approve Change of Status forms
3) submit requests for over-enrollment
4) submit requests for Member Slot Conversions
5) submit requests for Member Slot Corrections

In summary, the Member Enrollment and Change of Status fonns, along with the Slot
Conversion/Correction request button, will be de-activated during the continued pause on
enrollments.
10. Can programs enter new enrollments in WBRS if they have submitted an Enrollment
Summary Form reporting the number of members who have signed contracts by
November 15th?
The Corporation will contact those state commissions, parent organizations, and other
grantees that submitted an Enrollment Summary Form to us by the November 22 due date to
assist in accessing WBRS to enter these enrollments. If your Enrollment Summary Form was
submitted after November 22, this will be handled as an exception (see Question 3).

11. Should programs postpone trainings or orientations being planned for January?
This will depend on a number of factors specific to the program, such as the nature of the
training and whether the members are already enrolled. Events planned for members who
have already been enrolled or for program staff should continue. So, for example, a mid-year
training of members who have been serving since September should not be postponed.
However, because we cannot predict the duration of the pause at this time, programs should
postpone events for members who are not yet enrolled. For instance, a program with a
January start date that is planning a member orientation for the third week of January should
postpone the event for the time being. If you have specific situations that you would like to
discuss, please contact your state commission, parent organization or, if you are a direct
grantee of the Corporation, your Corporation program officer.

12. May a program enroll a third-term member during the pause?
An individual may receive an education award only for a first and second term. Anyone
serving in a third term is ineligible for an education award. Therefore, a third-term member
does not require funds from the Trust. If the member is otherwise eligible to serve based on
the limits on the number of terms pennitted in particular AmeriCorps programs (see pages
117-119 of the 2002-2003 AmeriCorps Program Director's Handbook), then the program
may enroll a third-term member during the pause. To enter such a member into WBRS, send
a request to your Corporation program officer or programofficer@cns.gov.

13. May a member serve and receive a living allowance if the member agrees to forego the
education award?

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Unless the member is serving a third term that complies with the maximwn tenns of service
described on pages 117-119 of the 2002-2003 AmeriCorps Program Director's Handbook, a
program may not use grant funds to support an individual who has not enrolled in an
approved national service position. An approved national service position is one for which
the member is eligible to receive an education award upon completion of service. While you
may allow an individual to volunteer with your program, he or she would not be considered a
member and would not accrue service hours toward a term of service during the pause.

14. If a currently enrolled member leaves a program without receiving an education award,
may the program refill that position during the pause?
Unless the new member is serving in a third term as described in Question 12 above,
programs may not replace a member who leaves without an education award during the
pause. Our forecast of funds required in the Trust anticipates a certain level of attrition, so
replacing members is not possible until the enrollment pause is lifted.

15. May programs request slot corrections, conversions, or approval to overenrollmembers
during the pause?
No. The Corporation will not be approving requests for slot conections, conversions, or
overenrollment. Also, programs may not make slot conversions that were previously
permitted without Corporation approval (i.e., conversions of unfilled positions that did not
exceed the greater of20% of the full-time equivalent [FTE] positions in the awarded to the
program or a total 10 FTEs).

16. What should a program do if it cannot accomplish its program objectives because of the
pause?
If a program detennines that the enrollment pause will have a significant impact on its ability
to accomplish its approved program objectives, the program should contact its state
corrunission, parent organization or, if it is a direct grantee of the Corporation, its
Corporation program officer to discuss modifying the objectives as provided in clause 15 of
the 2002 AmeriCorps grant provisions.

17. Because the Corporation considers a program's enrollment rate in making future funding
decisions, will the effects of the pause be taken into consideration?
We understand that the timing and duration of the pause may significantly impact a program's
ability to enroll members this program year. When a program submits its application for
funding in 2003, it should explain how the pause affected its ability to enroll members, and
the Corporation will take this infonnation into consideration during the review process.

18. In preparation for the 2003 grant cycle, we are already reaching out to new program
applicants and beginning our grant processes. Should we continue to do so in light of the
continued pause on enrollments for 2002?

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Yes. The pause on enrollments relates to the funding available in the National Service Trust
for education awards. You may continue your outreach and grant processes for 2003-04 as
planned.

19. Will the Corporation issue grants to programs that have received notification of approval
but have not yet received award letters?
We have reviewed current enrollments and available funds in the Trust. Based on that
review, we have determined that until the Trust receives more funds, the Corporation may not
issue any new grant awards.

20. Will a program's operating and administrative grant funds be affected by the continued
pause in enrollments?
The Corporation will not take any inunediate actions to reduce a program's operating or
administrative grant funds. However, if the enrollment pause is prolonged, we will need toreexamine the extent of the pause's impact on enrollment for individual programs and adjust
program grant funds if necessary.

21. If a program begins operating before receiving its grant award from the Corporation, will
the Corporation approve pre-award costs?
Any costs incurred by a program prior to receiving a grant award letter from the Corporation
are incurred solely at the program's risk. The Corporation cannot ensure that pre-award costs
will be pennitted if the award is eventually issued. We strongly discourage programs from
incurring such costs in anticipation of receiving an award.

22. Will programs be able to receive an extension to their grant award if they have to postpone
enrolling members?
Consistent with established procedures, programs may receive a no-cost extension in the third
and final year of the grant in order to cover costs related to members completing their terms
of service.

23. Ifprograms lose matching dollars during the pause, can the match requirements be
waived?
Requests for a waiver of match will be considered by the Corporation on a case-by-case basis
according to statutory requirements. State commissions and direct Corporation grantees
should send these requests to their Corporation grants officer.

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51

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                    <text>Michigan Community Service Commission
Commissioner Roles and Responsibilities
I.

General Responsibilities
The Michigan Community Service Commission (MCSC) Commissioners are active
participants in decision making around MCSC policies. Commissioners bring a wide
variety of expertise and influence to the Commission. They support and advocate for
national service, service-learning, and volunteerism on behalf of the MCSC.
Commissioners support and communicate the organization's mission:

The MCSC funds and supports programs that encourage all Michigan
residents to volunteer.
Commissioners seek to bring together individuals, agencies, and organizations to
help meet the Commission's goals of:
•
•
•
•
•
•
•
•
•

D.

Securing and granting funds
Selecting and training high-quality grantees
Overseeing and monitoring grantee results
Recognizing the success and effectiveness of volunteer programs and
activities
Developing and sharing resources
Conducting research and evaluation
Creating networks among volunteer organizations
Sharing the results of our investments
Serving as a bridge between the public and nonprofit sectors

Commissioner Expectations
Each MCSC Commissioner will:
A. Annually attend the MCSC's four quarterly meetings, including one Commissioner
retreat.
B. Participate in at least one MCSC sponsored special event annually.
C. Make two contacts annually with the state legislature, on behalf of the MCSC.
D. Participate in one or more of the MCSC Standing Committees.

Revised December 4, 2002

�III.

MCSC Standing Committees
Executive Committee
The Executive Committee consists of the MCSC chair, vice chair and five other MCSC
Commissioners. The chair, in consultation with the vice chair, determines the five
appointees. The role of the Executive Committee is to:
A. Assist the chair, as necessary, in carrying out the mission and function of the
MCSC.
B. Coordinate all funding and resource development activities of the MCSC.
Board Development Committee
The chair in consultation with the Executive Committee determines the members of the
Board Development Committee. The committee chair delivers a committee report at
each quarterly Commission meeting. Each member of the Board Development
Committee will:
A. Recruit additional commissioners on an annual or as needed basis.
B. Oversee and conduct annual performance reviews for each commission member.
C. Coordinate MCSC committee assignments for current and new commission
members.
D. Participate in interviews for prospective commission members. (The Governor
appoints commission members.)
E. Attend the regularly scheduled committee meetings. (Meetings are held at least
two times per year.)

Youth Leadership Committee (inactive)
The Youth Leadership Committee is being developed in consultation with the Executive
Committee Board, Development Committee, and the Service Learning Youth Council.)
Awards and Recognition Committee (inactive)
The Board Development Committee determines the members of the Awards and
Recognition Committee. The committee·chair delivers a committee report at each
quarterly Commission meeting. Each member of the Awards and Recognition
Committee will:
A. Secure sponsorships for the Governor's Service Awards.
B. Develop a system for all commission members to solicit nominations for the
Governor's Service Awards.
C. Attend the regularly scheduled committee meetings. (Meetings are held at least
two times per year.)

Communication and Outreach Committee
The Board Development Committee determines the members of the Communication and
Outreach Committee. The committee chair delivers a committee report at each quarterly

Revised December 4, 2002

2

�Commission meeting. Each member of the Communication and Outreach Committee
will:
A. Host an annual legislative reception.
B. Support volunteer awareness campaigns as needed.
C. Provide insight and expertise in the field of public relations, marketing, and
communication.
D. Committee members will create methods and assist all commissioners in
maintaining regular contact with public officials on behalf ofthe MCSC.
E. Attend the regularly scheduled committee meetings. (Meetings are held at least
two times per year.)
Continuous Improvement Committee (inactive)
The Board Development Committee determines the members of the Continuous
Improvement Committee. The committee chair delivers a committee report at each
quarterly Commission meeting. Each member of the Communication and Outreach
Committee will:
A.
B.
C.
D.

Coordinate an annual "state of volunteerism" survey.
Coordinate an annual "state of national service" survey.
Make recommendations to the MCSC based on the results of the above surveys.
Attend the regularly scheduled committee meetings. (Meetings are held at least
two times per year.)

Revised December 4, 2002

3

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                    <text>Dear Commissioner:
When you were called to join the Michigan Community Service Commission (MCSC), you
became part of a group of people dedicated to making our state a better place to live. Thank you
for your commitment and willingness to serve.
Experience shows that community service is a viable strategy for resolving a wide variety of
local issues. Our mission is to fund and support programs that encourage all Michigan residents
to volunteer. We achieve our mission primarily by securing and granting funds, selecting and
training high quality grantees, overseeing and monitoring grantee results, and recognizing the
success and effectiveness of volunteer programs.
The enclosed information is designed to assist you in your role as a commissioner. It includes:
•
•
•
•

Quick "talking points" you can use when discussing the MCSC and its programs
Information about the MCSC key programs: AmeriCorps, Learn and Serve, and
Volunteer Investment Grants
The roles and responsibilities ofbeing a commissioner
Meeting dates and a calendar for MCSC events

If your business or volunteer work is centered in a specific geographic region of Michigan, your
binder will also contain rosters and descriptions of the programs in your county(ies).
We are proud to have you represent the MCSC. Again, thank you for your dedication.
Sincerely,

Russell G. Mawby
Chair

Kyle Caldwell
Executive Director

�</text>
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                    <text>I MARY ESTRADA- Commissioner Orientation

From:
To :
Date:
Subject:

Kyle Caldwell
Terry Pruitt
10/15/02 8:32AM
Comm issioner Orientation

Terry,
Following up to our discussion on commissioner orientation , we are scheduling a 2-hour session for new
commissioners on December 16, 2002 (that would be 10:00 a.m.) here at the MCSC. Our commission
meeting will be here as well.
We are looking at using some of the same material we used at the MCSC retreat along with some of the
Commissioner Leadership materials from ASC .
I would like to go over some of this with you to determine how best to assemble a good training and
determine what role you would want to play in the presentation and what role you would like staff to play.
We have four new commiss ioners and I will be meeting with them over the next two weeks to let them
know that the training is coming.
What time/dates work for you? I will come to Saginaw or somewhere in between so that you don't have to
come down to Lansing . Let me know. Thanks . Kyle
Kyle Caldwell
Executive Director
Michigan Community Service Commission
1048 Pierpont, Suite 4
Lansing , Michigan 48913
517-335-4295 fax 517-373-4977
email: caldwellk1 @michigan .gov
web : michigan .gov/mcsc

CC:

Jennifer Forbes; MARY ESTRADA; Mary Grill ; Paula Kaiser

Page 1

I

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                    <text>The m ..&gt;..&gt;iOn or the
ConnectM ch1ga.n A ll1ance
I

" to proMote and

I

&lt;;tJ-engthen a l1fe-long eth1c

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of Set VICe and CIVIC
engagement through the
support of com munity
building Initiatives.

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where it al comes toget er

ConnectMichigan Alliance
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Changing our world - one person at a time. A help1ng hand, a listen1ng

ConnectMichigan Alli ance (CMA) is a powerful force for volunteer ism. It has
forged an innovative partnership with four model organization s to unite their

e&lt;:~r, c1

efforts and to sustain and ex pand Michigan's volunteer infrastructure in a way that

commun1ty budding, when a child helps clean up a nve1~ when a sen1o!· cit1zen

1

hour· 1n a busy week. You see 1t when 1 college student engages in

million endow ment fund will ensure th e

reads to a hosp1ce pat1ent. Often, the most d1fficult part of gett1ng involved IS

resources necessary for stability and long-term success. CMA 's focus is on fo ur

know1ng where to go to get started. Now, the answe1· to that quest1on 1s easy

separate organizations cannot. Its

$20

ConnectM1ch1gan All1ance It's where

critical areas: Youth Volunteerism, Community Volunteeri sm , Higher Education,

together Wo,-k,ng as one, we can

and Tra1ning and Technical Assistance. Building on Governor George Romney's
VISion that vo lunteers can change our w orld, the Alliance provides o pportunities

of l1te for ou1· c1t1zens as neve1· before

for every ind ividual to give back to their community now ... and in the future.

posrt1ve chdnge

IS

volunteensm all comes
1mprove the quality
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power

1n each of us'

Michigan Nonprofit AssociationMichigan Community Service Commission Volunteer Centers of MichiganMichigan Campus Compact

The M1Ch1pan Nonpmfi.

The Michigan Commun1ty

Volur.eer ( .enters of

The Michigan Campus

AssoCiiltlon (MNA) IS the

Service Commission (MCSC)

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Compact (MCC) strives to

collect1ve vo1ce of M!Chlgitr's

volun ee1· center, ITiobil1ze

IS

nonp.-ofit organrzatrons. Its

instif an ethic of service and

that increases the capaCity of

people

Civic action in college students.

mss1on 1s to pmmote the

Michigan's volunteer-oriented

commL.nlty problems 1n

It accomplishes th is mission

1wareness and effect1vene,s

organizations. Its mission is to

c1·e.1t ve w.Jy '·

by creating campus-wide

to1

enable Michigan citizens to solve

certers pffor• •o p10mote

or

local 1ssues through service

C 1\ I(

voluntee,··sm and pi- rlanthmp)'

and volunteerism. Annually,

and

n the st.tte. It ;ervC's

the MCSC grants $7.5 million

tc lvc 11 - u&lt;'&lt; and need&gt;

of M1ch1gan's nonproft
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opportunities for community
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statew1de letwork fo1· the

in federal funds and nearly

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secto1· a resource cen•er e-n

$1 million 1n state funds to support

nt -x strn)! "»ntei''&gt;. prov!dPs

award programs and awarding

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outstanding service t hrough

effect1ve management pr Jct1ces,

efforts like AmeriCorps and local

ecrler;rrp 111 Jevelop1ng

grants. It works with all campus

and as an advocate fo1· the

volunteer-focused nonprofits,

new 'er'l•er, ond pmmotes

constituents, including students,

nonprofrt commun1ty.

including volunteer centers.

vo1ur :eer·sm ,t •tew1de

staff, faculty and presidents.

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�ConnectMichigan Alliance Gift Snapshot
12/16/2002
IAmount

Gifts and Pledges of $10,000 and more

,Total with Match

State Match

'

$2,500,000.00
Charles Stewart Mott Foundation
I $1,250,000.00 I $1,250,000.00
$2,500,000.00
$1,250,000 .00 1 $1,250,000.00
W .K.JS.ellogg _Foundation $2,000,000.00
Herbert H. and Grace-A.-Dow
Foundation
$1.ooo~ooo m $1.oo6.o6o
---,I2~ooo
.ooojo
·
~1
.ooo.ooo.oo
$2,_0.QQ,_OOO.00
Ford Motor ~~mpany F':!_n_d_
~2,000,000 :..00
$1 ,ooo,ooo.po _ $1 ,ooo,ooo.?~
Tb_e Kresge Foundation 1
$700,000.00
DJE Energy Foundation __
$350,000.00
.
$350,000.00
$250,000 .00
$250,000 .00
$500,000._QQ
~~imlerChrysler Corporation Fund____ ---~$250,000
.00
$250,000.00
$500,000.00
General Motor~ _Corporation
- - ---- - $300,000.00
Comerica
Bank
$_150,000 .00
$150,000 .00
----- - - - --$150,000.00
$150,000.00
$300,000
..QO
M~Gregor Fund
- - - -·- - - - - - - ---_ ~- $10Q,Q_Oo.oo j - $1oo,oo~~ · - - -$200,000.00
Community Fc:JU[l&lt;!_ation f~~_§o_l:!.theastern ~ichigan --------$?00_, 000.00
Qow Corning Foundation - ~10_Q,OOO.OQJ
$100,000.00
---- - - · $200,000.00
$100,000.00 - _p~t~!:_Q. and Julie F. Cum~ings
~ OO,OOO.Q.Q j
--$200,000.00
$100,000.00
1
$100,000.00
Hudson-Webber Foundation
-$200,000.00
$100,000.00
$100,000.00
Masco Corporation
.
$100,000.00
$200,000.00
$100,000.00
Richard and Helen DeVos Foundation
------- - ---$100,000.00
$50,000.00
$50,000.00
Consumers Energy Foundation
----.
$50,000.00
$50,000.00
$100,000.00
Fremont Community Foundation
--- ------$100,000.00
$50,000
.00
$50,000.00
Frey Foundation
·-$100,000.00
$50,000.00
Gerstacker Foundation
.. - -- _ _L_ 15o,_ooo.oo j
$100,000.00
Grand Rapids Commu_r:!i!t Fc:J!::J.ndation
$5o,ooo.oo
I
$5o,ooo.o~~
I
.
$100,000.60
J5o-:-ooo.oo~
--=
·$
5o,ooo.oo
:
-~t]i~ey f u~ _ __ _ _
--$30,000.00
.
$30,000.00
$60,000.00
Battle Creek Community Foundatio~--- ________
I
--- - --- --- $3o-:-ooo.oo·$30,000.00
$60,000.00
Blue Cross Blu~ ?_b.ield of Mic_!ligan and _l?lue Ca~Network
- - ----+--- $60,000.00
'
$30,000.00
$30,000.00
1
_!3ussell G. Mawby
-~-- $25,000.00
$50,000.00
Capital Region Community Foundation
$25,000 .00 1
-r- $25,000.~
$50,000.00
~alamazoo Community Foundation
$25,ooo.oo
1
I
$25,000.00
$50,000.00
Secchia Family Foundation
$25,000.00
-$25,000.00
$25,000.00
$50,000.00
Wolverine World Wide Foundation
$20,000.00
$20,000.00
$40,000.00
UnitedAuto Group
-$15,000.00
$15,000.00
$30,000.00
Muskegon Community Foundation
$12,500.00
$25,000.00
Strosacker Foundation
$12,500.00
$10,000.00
$20,000.00
Blue Cross Blue Shield of Michigan Foundation
$10,000.00
$10,000.00
$10,000.00
$20,000.00
Jackson Community Foundation
--$10,000
.00
$10,000.00
$20,000.00
Governor John and Michelle Engler
-··
$20,000.00
$10,000.00
$10,000.00
F. Martin and Dorothy A. Johnson
$10,000.00
$10,000.00
$20,000.00
William C. and Nancy Richardson
$10,000.00
$10,000.00
$20,000.00
Association of Independent Colleges and Universities of Michigan
$20,000.00
$10,000.00
$10,000.00
Central Michigan University $10,000.00
$10,000.00
$20,000.00
Davenport University
$10,000.00
Grand Valley State University
$10,000.00
$20,000.00
---·
$20,000.00
Michigan State University
1---- $10,QOO.OO.
~10,900_.QQ
-----$20,000.00
~10,000 . 00 __ _j~QO~QQ
Saginaw Valley State Universi!Y
----t-$10,000.00
$10,000.00
$20,000
.00
University of Micb_igan__
---- - - - ------ -t-- $10,000.00 - - $10,000.00
$20,000
.00
Western Michigan Univer~~
-----·
--- -- ---------- ------- - - - · - - ·
-··------ - ·----------- ---$142,960
.00
$142,960.00 -- - _$285,920.QQ
Other gi~--.
·
-- -------Funds from the State yet to be matched:
$1,939,540.00
Total:
$8,060,460.00 $10,000,000.00
$18,060,460.00

oo

1

-l

----- i
~---

- L
L

.

-

-

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                    <text>To: Nelda, Betsey, and Kenny
From: Gene and Ken (The Susquehanna Group)
Re: The AmeriCorps Enrollment Crisis
Date: December 5, 2002
We wanted to alert you to a crisis in AmeriCorps that could have profound implications
for Learn and Serve.

Current Crisis:
The Corporation for National Service has told programs to cease enrolling AmeriCorps
members effective immediately and for the foreseeable future.
The National and Community Service Trust Act of 1993 provided that for each
AmeriCorps member enrolled an amount equal to an educational award had to be
deposited in the National Service Trust. The Corporation has recently determined that
there are not sufficient funds in the Trust to cover the enrollment of new members.
There are obvious legislative solutions to the crisis: put more money into the Trust or
repeal the requirement that a deposit into the Trust must be made for each new member.
The Congress is not in session and will not get to the Appropriations bill until the end of
January leaving the Corporation in this position for at least the next seven weeks.
The Corporation, working with the Office of Management and Budget (OMB) is
exploring non-legislative alternatives but that is, as of yet, no agreement on how to
resolve the problem.

Implications:
As rumors spread that the new Congress will freeze funding for national service
programs at the fiscal year 2002 level, this situation will affect Learn and Serve in at least
two ways.
First, it will require the Congress to appropriate funds for the Trust that it had not
anticipated. There is a danger that the Appropriators will fund the Trust at the expense of
programs engendering a cut of significant proportions in national service programs.
Second, the freeze on recruitment will inevitably upset the future planning of programs
and may affect their recruitment of AmeriCorps members who would serve as Service
Learning Coordinators.

Background:
The obvious question is how did this situation arise. One thing is certain: there will be
several answers to this as the Corporation struggles to avoid embarrassment and
criticism.

�Funds in the Trust built up over the years as AmeriCorps members dropped out, chose to
defer accessing their education awards or decided not to use them at all. Based on
information provided to it by the Corporation that the Trust was "over funded", the
Congress periodically chose not to put additional funds in the Trust. In fiscal year 2001,
for example, the Congress rescinded some $30 million from the Trust and in fiscal year
2002 it appropriated zero new dollars to the Trust.
Simultaneously, it appears that AmeriCorps programs were recruiting members at a
furious pace. It now seems as though there were about 60,000 members recruited in 2001
(instead of 50,000) and that programs were on a pace to exceed targets in 2002, as well.
How this could happen has not been satisfactorily explained.

�AMERICORPS

NATiONAL&amp;

COMMUNITY

SERVICEr:tU:

December 2, 2002

Statement from Leslie Lenkowsky, CEO of the Corporation for National and
Community Service
Two weeks ago, we instituted a pause in AmeriCorps enrollments as we worked to
determine present enrollment figures and the availability of funds in the National Service
Trust to support additional members. I thank you for responding to that enrollment
pause-and the request to promptly enter new members into WBRS-with such poise
and professionalism. Your good efforts have aided our work tremendously.
We now have a very good grasp of present enrollment, and I am pleased to report that you
have been doing a remarkable job in helping Americans to answer the President's call to
service. Right now, there are close to 50,000 Americans of all ages and backgrounds
serving in AmeriCorps. We believe that this 2002 program year has been the fastest to fill
in the history of the AmeriCorps program. It is a sign of the program's strength, and of
the public's growing interest in service.
Fifty thousand members, of course, represents our target enrollment for the 2002 program
cycle, and is the maximum number of members we can enroll at this time. We do look
forward to enrolling more members going forward, but until new funds are available in
the National Service Trust to support further enrollments, we will need to continue the
pause put in place last month.
We are currently working with Members of Congress and the Office of Management and
Budget to examine ways to find additional resources for the specific purpose of meeting
the total number of AmeriCorps members already authorized through grant awards.
Promises made are promises we intend to keep. We will update you regularly on our
progress and will contact you at the earliest possible moment when continued enrollment
is able to proceed.
Again, I thank you for your professionalism and patience as we work to address this
challenge, while still working on our shared goal of building a culture of citizenship,
service, and responsibility and helping Americans to serve their communities and their
country. As I said last week, your success in meeting these goals has created new
challenges for us, challenges I am now even more confident we will meet.

�Statement of Rosie Mauk, Director of AmeriCorps
As was true two weeks ago, I know you have a number of individual questions. We felt
this call was not the best place to take those questions, but we do want to answer them. So
I encourage you to contact your program officer, or even better to email your questions to
our special email address, programofficer@cns.gov. Each of your questions will receive
an answer within 24 hours. ·
As Les said, at this point enrollment is suspended until further notice, and we have very
little ability to entertain exceptions at this time. In cases of extreme hardship, however,
we will be happy to discuss individual circumstances. We will continue to work with you
to make sure our records are accurate, and you will receive another addendum to your
letter of grant within a day or two laying out the details of this pause.
I do wish that we could give you some certainty about when we can resume enrollment,
but as Les indicated, we are working hard to find solutions. As we do that, I can only ask
for your continued patience and forbearance as we work with the appropriate parties to
put the necessary funds in place. And of course, our commitment is to be in regular
contact to update you on our progress.
Most importantly, I want to thank you for your efforts over the past two weeks in helping
us to assess where we stand in terms of present enrollment. Your cooperation and prompt
response to our requests have been invaluable. We know these circumstances are unusual,
but you have risen to the occasion with the utmost of professionalism. Knowing that we
can continue to count on that same professionalism and cooperation in the future, while
we pursue ways to resume enrollment, is a tremendous asset as we all work for a better
future for AmeriCorps.
Thank you-and again, we look forward to answering any questions you may have
through our program officers or by email at programofficer@cns.gov.
The toll free number to access the playback of our call-which will be available after 6
p.m. today until 4 p.m. Central Standard Time, is 800-810-4033.

AmeriCorps Home I NationaiService Home Page I Senior Corps I MLK Day of Service
Learn &amp; Serve 1 Leader Schools 1 President's Student Service Awards
Contact Information 1 Site Map 1 Privacy Policy

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                    <text>MICHIGAN

COMMUNITY

MICHIGAN COMMUNITY SERVICE COMMISSION
2003-04 COMMISSION MEETINGS

SERVICE
COMMISSION

2003
First Quarter Meeting
Monday, February 10, 2003
Location: Michigan Community Service Commission (MCSC) Office, Lansing
Time: 12 noon-4:00p.m. (lunch begins at 11:30 a.m.)
Second Quarter Meeting
April or May 2003
Location: TBD -Detroit Area
Time: 12 noon-4:00p.m. (lunch begins at 11:30 a.m.)
Commissioner Retreat
Thurday, September 11, 2003 through Friday, September 12, 2003
Location: Brook Lodge, Augusta
Time: TBD
Fourth Quarter Meeting
Monday, December 15, 2003
Location: TBD
Time: 12 noon-4:00p.m. (lunch begins at 11:30 a.m.)

2004
First Quarter Meeting
Monday, February 9, 2004
Location: TBD
Time: 12 noon-4:00p.m. (lunch begins at 11:30 a.m.)
Second Quarter Meeting
April or May 2004
Location: MCSC Office, Lansing
Time: 12 noon-4:00p.m. (lunch begins at 11:30 a.m.)
Commissioner Retreat
Thurday, September 9, 2003 through Friday, September 10, 2003
Location: TBD
Time: TBD
Fourth Quarter Meeting
Monday, December 13,2004
Location: TBD
Time: Time: 12 noon-4:00p.m. (lunch begins at 11:30 a.m.)

�MICHIGAN

2003 CALENDAR OF MCSC SPONSORED EVENTS
COMMUNITY

SERVICE
COMM I SSION

January
30-31 Michigan's AmeriCorps Member Council Retreat- Crystal Mountain
February
13-14 7th Annual Service-Learning Institute - Central Michigan University
13
Service-Learning Youth Council Meeting- Central Michigan University
19
LEARNS Follow-up Training
March
20-21 Michigan's AmeriCorps Program Directors Retreat- Crystal Mountain
June
16-18 Service-Learning Symposium - Lansing
20-21 Michigan's AmeriCorps Signature Service Project - Battle Creek
October
15-17 Supervisory Skills Training - National Crime Prevent Council
November
18
Michigan's AmeriCorps Member Celebration- Lansing
19
Michigan's AmeriCorps Member Council Meeting- MCSC

2003 Event Schedule as of December 4, 2002

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                    <text>Helpful Web Sites
Senior Corps

Ifyou don't like

"surfing the web, "please send me a note oremail and I'll do the search for you and send you the exact link you
need! mpfeiler@cns.gov (Mary E. Pfeiler)

http://www.michigan.gov/mcsc --This is the Michigan
Commission site. To get to Senior Corps, you have to select
"Volunteer Opportunities" on the left side ofthe page, and then
when you get to Volunteer Opportunities, select
"USAFreedomCorps" --this will take you to a web site that will
connect you with all the national service programs and Peace
Corps. (see http://ww.nationalservice.org below)

https://www.joinseniorservice.org/
--rhis one is developing as a recruitment site for older adults
interested in service opportunities -- populated primarily by Senior
Corps projects, but others are also joining in. People can plug in a
zip code and get a number of selections that are close or nearby.
(Not perfectly aligned, but it's getting there.)

http://www.miseniors.net/
This goes to the Michigan Office of Services to the Aging section
of the http://michigan.gov/ main site.
Senior Corps volunteer opportunities are currently listed under
'job-seekers" section of the "we assist" tab. (Rather than type in
this long address, hold your cursor over the "We Assist" tab, and
see the drop-down list of items. Select "Job Seekers," and click.
Otherwise, here's the whole address:
http://www.miseniors.net/weassist/jobseekers/.asp?CatiD=4&amp;Sub
CatiD=13

MCSC Retreat 9-02

�http://www.nationalservice.org is the home page for the
Corporation's web site. There are some great new PSAs and
photos for national service programs on this site now: check out
the one with the flag-covered barn! (To find the barn, look on the
CNCS home page for the item "Senior Corps and AmeriCorps
Launch New Recruitment Campaign. View "Americans Give
Back" videos and PSAs.)
Sometimes you just want to go directly to Senior Corps or to
Michigan lists; here's how:
http://www. seniorcorps. org/ descriptions of each program
and links to resources and to the recruitment site.
http://www.seniorcorps.org/partners/index.html a more
general site, with links to America's Promise and others.
http://www.nationalservice.org/stateprofiles: how to find
Senior Corps contacts in Michigan. When you go to the
site, you will see all the types of service programs in
Michigan. Click on Senior Companion Program; RSVP; or
Foster Grandparent Program to see the list. The site only
provides the main contact and does not specify which
geographic area is covered. This is not updated as frequently
as we would like, so if you want to contact a local program,
the staff of CNCS Michigan in Detroit or the staff ofMCSC
in Lansing are better able to give you the most current
contact information.

MCSC Retreat 9-02

�</text>
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                    <text>MICHIGAN COMMUNITY SERVICE COMMISSION

8/27 /02Updated

Dr. Russell Mawby - Chair
8400 N. 39th Street
Augusta, Michigan 49012
(H) 616-731-4638
Fax: 616-731-5914

Ms. Nonie Brennan
425 Stagecoach Run
Glenellyn, Illinois 6013 7
Phone: 630-858-0045

Kyle Caldwell, Executive Director
Michigan Community Service Commission
1048 Pierpont, Ste. 4
Lansing, Michigan 48913
(W) 517-335-4295
Fax: 517-241-3869

Mr. Robert Collier
Council of Michigan Foundations
One South Harbor A venue
P.O. Box 599
Grand Haven, Michigan 49417 .
(W) 616-842-7080
Fax: 616-84201760

Ms. Karen Aldridge Eason
C. S. Mott Foundation
1200 Mott Foundation Building
Flint, Michigan 48503
(W) 810-238-5651
Fax: 810-766-1753

Ms. Michelle Engler
Office of the First Lady
George Romney Building, 41h Floor
111 S. Capitol Ave.
Lansing, Michigan 48913

Ms. Jennifer Antoline
624 41h Avenue SE, Apt. 16
Minneapolis, Minnesota 55404
(H) 616-373-5873
© 616-7 60-1 722
*Student at Alma College

Mr. Alexander Garnepudi
4 79 Arlington Drive
Rochester Hills, Michigan 48307
(H) 248-652-0302
© 248-821-7231
*Student at Rochester Hills

Mr. John W. Barfield
The Bartech Group
17199 N. Laurel Park Drive, Ste. 224
Livonia, Michigan 48152
(W) 734-953-5050
Fax: 734-953-5076

Ms. Christine Kwak
W. K. Kellogg Foundation
One Michigan A venue East
Battle Creek, Michigan 49017-4058
(W) 616-969-2334
Fax: 616-969-2693

�Ms. Nancy Lenz
3790 Pinto Road
Kalamazoo, Michigan 49004
(H) 616-345-4864
Fax : 616-345-3603

Mr. Arend Lubbers
President Emeritus
Grand Valley State University
920 Eberhard Center
9th Floor, 301 W. Fulton
Grand Rapids, Michigan 49504-6431
(W) 616-336-7192
Fax: 616-336-7289

Ms. Debbie Macon
4568 Fairway Ridge Court
West Bloomfield, Michigan 48323
(H) 248-626-4111
Fax : 248-932-1115

Ms. Patricia Ryan O'Day
Marquette Monthly
424 E. Hewitt Avenue
Marquette, Michigan 49855
(W) 906-226-6500
(H) 906-228-8315
Fax: 906-226-9696

Ms. Kari Pardoe
1401 E. Bellows, Apt. G-4
Mt. Pleasant, Michigan 48858
© 616-420-3295
*Student at CMU

Ms. Vivian Rogers Pickard
GM Corporation
300 Renaissance Center
P.O. Box 300
482-C27-D76
Detroit, Michigan 48265-3000
(W) 313-665-2989
Fax: 313-665-0746

Mr. Mike Makki
1441 Dacosta
Dearborn, Michigan 48128
(W)313-226-2452
Fax: 313-226-3326

Mr. Terry Pruitt, Jr.
1469 Allendale Drive
Saginaw, Michigan 48603
(W) 989-792-1511
Cell: 989-992-1816
Fax:

Mr. Donald Newport
Alpena Community College
666 Johnson Street
Alpena, Michigan 49707
(W) 989-356-9021 ext. 246
Fax: 989-354-4316

Mr. Jerry Seese
Saginaw Township Community Schools
3465 N. Center Road
P.O. Box 6278
Saginaw, Michigan 48608
(W) 989-797-1800 Ext. 507
Fax : 989-797-1801

�Ms. Meg Smith
RSVP of Monroe County
1623 W. Stems Road
Temperance, Michigan 48182
(W) 734-850-6040
Fax: 734-850-6099

Mr. Alphonso Swain
Capital Area Center for Independent Living
1048 Pierpont, Ste. 9-10
Lansing, Michigan 48911
(W) 5170241-0392
Fax: 517-241-0438

Mr. Thomas Watkins
Superintendent
Michigan Department of Education
Superintendent's Office
P.O. Box 30008
Lansing, Michigan 48909
(W) 517-373-9235
Fax: 517-335-4565

Mr. Matthew Wesaw
3939 Mayapple Lane
Lansing, Michigan 48911
(W) 517-336-7782 Ext. 107
Fax: 517-336-8997

Mr. Raymond W. West
United Way Community Services
Labor Department
1212 Griswold
Detroit, Michigan 48226-1899
(W) 313-226-9215
Fax: 313-226-9210

Ms. Geneva Jones Williams
City Connect Detroit
600 Renaissance Center, Ste. 1700
Detroit, Michigan 48243
(W) 313-393-1180
Fax: 313-393-1187

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                    <text>Michigan Community Service Commission
2002 Retreat
September 12 -13,2002
Brook Lodge
Augusta, Michigan

Agenda (Revised)
September 12, 2002 -Day One
10:30-11:30 a.m.- New Commissioner Training in Room C
11:30 a.m.- Lunch prior to meeting in the Upjohn Ballroom
12:00- 1:45 p.m. - MCSC Quarterly Meeting- Up john Ballroom

I.

Welcome and Introductions- Chairperson Mawby

II.

Review &amp; Approval of April29, 2002 Minutes- Chairperson Mawby (Tab 1)

III.

Standing Committee Reports
A.

Executive Committee- Chairperson Mawby (Tab 2)
1.
2.

B.

Outreach and Communications Committee- Commissioners Pruitt &amp; O'Day
(Tab 3)
1.

2.
C.

Update on ConnectMichigan Alliance Endowment Campaign

Board Development Committee - Chairperson Mawby (Tab 5*)
1.

IV.

Update of Marketing Plan
Adoption of Mission and Vision Statements (approval item)

Report ofMCSC Designees to the ConnectMichigan Alliance Board of Trustees Commissioner Pruitt (Tab 4*)
1.

D. .

Review Executive Committee August 23, 2002 meeting
Review Retreat Agenda

Leadership Committee Inductees (approval item)
(Commissioners Terry Pruitt and Geneva Williams)

Executive Director's Report -Kyle Caldwell (Tab 6)
A.

Learn &amp; Serve Funding Recommendations (approval item)

rf'h \~?

l '''

I

�Recess of MCSC Quarterly Meeting for MCSC 2002 Commissioner Retreat

September 12, 2002- Day One (continued)
2:00 p.m. to 5:00 p.m.- 2002 MCSC Commissioner Retreat
I.

Informational Sessions
A.

MCSC Retrospective 10-1 Year Review - Kyle Caldwell (Tab 7*)

B.

USA Freedom Corps - Michigan Citizen Corps - Kyle Caldwell (Tab 8)
Guests: Capt. John Ort, Michigan State Police
Faye Stone, Deputy Director, North Carolina Commission on Volunteerism
and Community Service

C.

Corporation for National and Community Service- Kyle Caldwell (Tab 9)
Guests: Chuck Konigsberg, Director of Congressional Affairs, Corporation for
National and Community Service
Bill Sundermeyer, Executive Director, American Association of State
Service Commissions
1.
2.

D.

Reauthorization and Appropriations
Faith Based Initiative

State ofMichigan (Tab 10)
1. Budget- Kyle Caldwell

2. ConnectMichigan Alliance - Commissioners Pruitt and Engler (*)
5:00p.m.- 6:00p.m.- Free Time to Check into Your Room

6:00p.m. -7:00p.m.- Reception at Doctor's Cottage

7:00p.m.- 8:00p.m.- Dinner at Doctor's Cottage

8:00 p.m.-9:00p.m.- Retreat Evening Program at Doctor's Cottage featured speaker is Bill
Ballinger from Inside Michigan Politics (Tab 11)

End of Day One

2

�September 13, 2002- Day Two
7:00a.m. to 8:00a.m.- Breakfast at Dining Room
8:00a.m. to 12:00 p.m.- MCSC Retreat Reconvenes- Upjohn Ballroom
II.

Review Agenda and Room Assignments

III.

Convene Working Groups - (8:00a.m. to 10:30 a.m.)
A.

B.

K

AmeriCorps- Upjohn Ballroom (Tab 12)
Staff Facilitator: Paula Kaiser, Deputy Director

1

fJ AG

{/

.

~

"--rf&gt; G

Learn &amp; Serve - Salon A (Tab 13)
~
StaffFacilitator: Jeanine Yard, Program Developm t Coordinator

·-[P/0L--j:S
J:@

C.

Volunteer Investment Grants - Boardroom B (Tab 14)
Staff Facilitator: Garry Gross, Director of Finance of Administration

D.

Michigan Citizen Corps - Common Area Lounge ofBuilding 100 (Tab 15)
StaffFacilitator: Kyle Caldwell
·

E.

Senior Corps - Boardroom D (Tab 16*)
Staff Facilitator: Meg Smith

ptJ

10:45 a.m. to 12:00 p.m.- MCSC Quarterly Meeting Reconvenes
IV.

New Business- Chairperson Mawby (Tab 17*)

,..A.
B
C.

v.
VI.

Working Group Report Out- Upjohn Ballroom
Adoption of Working Groups Recommendations (approval item)
CMA Extension

fY\5 J 'PO

Public Comment- Chairperson Mawby
N~
Adjourn - Chairperson Mawby

-rf/bN

~~\en

REMINDER: Next meeting will be on December 16, 2002 in Lansing at the MCSC Office.
* To be distributed at meeting.

3

"1

w

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                    <text>M I CHIGAN

Michigan Community Service Commission
1048 Pierpont, Suite 4
Lansing, Ml 48913
Phone: 517-335-4295 fax: 517-373-4977

COMMUNITY

Program Funding Chart

SERVICE·

Total Number of Programs for 2001-02: 87

COMMISSION

Total Dollars Granted for 2001 -02: $~04~471

Michigan's AmeriCorps
Promise Fellows

Michigan's AmeriCorps

Number of Programs: 25

Number of Programs: 7

Number of Members: 705

Number of Members: 12

Total Dollars Granted: $ 6,344,490

Total Dollars Granted: $ 138,000

Learn and Serve
School-Based
Programs

Learn and Serve
Community-Based
Organizations

MICHIGAN'S

I

VOLUNTEER

INVESTMENT

GRANTS

Volunteer
Investment
Grants

Number of Programs: 27

Number of Programs: 11

Number of Programs: 17

Total Dollars Granted: $ 554,164

Total Dollars Granted:$ 155,518

Total Dollars Granted: $ 857,299

Revised August 23, 2002

�</text>
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                    <text>Volunteer Center of Battle Creek
34 W. Jackson Street, Suite 4A • Battle Creek, MI 49017 • Ph: (6 16) 966-4189 • Fax (616) 966-41 94
«The Volunteer Cwtcr mobilizes volrmteers and cotmects people, information a11d services to build a m ·o11g, cari11g commrmity."

August 8, 2002

Russ Mawby
Michigan Community Service Commission
1048 Pierpont, Ste. 4
Lansing MI 48911
Dear Russ :

It is with deep regret that I must tender my resignation as a commissioner of the
Michigan Community Service Commission effective September 15. As you are aware, I
will moving to the Chicago area in the near future and will be unable to complete my
term.
I would like to thank you for the opportunity to serve with you. I have enjoyed the
experience very much. I hope we will have the opportunity to work together at some
point in the future.

AUG 0 9 2002

•

A United Way Agency

A

POINTS OF LIGHT
fO UN DATI ON

�</text>
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                    <text>,

JOHN ENGLER , Governor

MICHIGAN COMMUNITY SERVICE COMMISSION
1048 Pierpont, Suite 4
Lansing , Michigan 48911
Telephone : (517) 335-4295
FAX : (517) 373-4977

Chairperson
Russell G. Mawby
Executive Director
Kyle Caldwell

MEMORANDUM
TO:

Members and Friends of the Michigan Community Service Commission

FROM:

Kyle Caldwell, Executive Director

RE:

2002 MCSC Retreat

DATE:

Tuesday, August 27, 2002

/5(_

Our upcoming retreat is likely to be one of the most fact- and fun-filled yet. The Retreat
Planning Committee has put together a rather ambitious agenda as you will see and our guests
will help set the stage for a series of stimulating conversations.
The program will be a little different this year. Lunch will be served at 11:30 a.m. and the
meeting of the Michigan Community Service Commission (MCSC) will begin at 12:00 p.m. as
usual. Standing committee reports and staff approvals will be addressed as the first agenda
items. The meeting will then recess, to begin the retreat. The next day, after our retreat work is
completed, the MCSC meeting will be reconvened to take up any recommendations resulting
from our retreat work.
The retreat agenda is a little different from past ones as well. It will open with briefings from
experts from around the state and around the country on important issues affecting the MCSC
including reauthorization of the Corporation for National and Community Service,
appropriations for National Service, Michigan Citizen Corps, the state budget and the
ConnectMichigan Alliance. The next day we will reconvene in working groups to discuss the
various issues and functions related to the MCSC (AmeriCorps, Learn &amp; Serve, Volunteer
Investment Grants, Michigan Citizen Corps, and Senior Corps).
Commissioners will choose to participate in one of these working groups and will discuss future
challenges and strategies related to each area. The staffhas developed briefing papers on the
areas that the MCSC currently supports (AmeriCorps, Learn &amp; Serve, and Volunteer Investment
Grants) and some commissioners have agreed to serve as peer facilitators for the committees.
Staff members will be available to work with each group should they be needed.

�I

After the working groups have completed their work, the MCSC meeting will be reconvened to
take action on any items that have resulted. Below is a listing of the working groups and the
staff/commissioners currently assigned to help facilitate each.
2002 MCSC Retreat Working Groups
Working Groups
AmeriCorps
Learn &amp; Serve
Volunteer Investment Grant
Michigan Citizen Corps
Senior Corps

Commissioner
Russ Mawby, Kari Pardoe, AI
Swain
Chris Kwak, Alex Gamepudi,
Jerry Seese
Terry Pruitt, Nonie Brennan,
Robert Collier
Don Newport, Don Lubbers,
Matt Wesaw
Meg Smith, Pat O 'Day

Staff
Paula Kaiser

·-

.

Angelia Salas, Jeannine Yard
Garry Gross
Kyle Caldwell, John Ort
(MSP)
Mary Pfeiler

Please consider which group you might wish to join. If you have any questions concerning the
working groups, please contact me at (517) 335-4295.
The map, agenda and meeting materials are included with this packet. Other information will be
provided at the meeting. Timing did not allow for us to provide all the necessary information in
advance.
Please call should you have any questions. Thank you.

2

�Michigan Community Service Commission
2002 Retreat
September 12- 13, 2002
Brook Lodge
Augusta, Michigan

Agenda
September 12, 2002 -Day One
10:30-11:30 a.m.- New Commissioner Training in Room C
11:30 a.m. -Lunch prior to meeting in the Up john Ballroom
12:00- 1:45 p.m.- MCSC Quarterly Meeting- Up john Ballroom

I.

Welcome and Introductions- Chairperson Mawby

II.

Review &amp; Approval of April 29, 2002 Minutes- Chairperson Mawby (Tab 1)

III.

Standing Committee Reports
A.

Executive Committee - Chairperson Mawby (Tab 2)
1.
2.

B.

Outreach and Communications Committee- Commissioners Pruitt &amp; O'Day
(Tab 3)
1.
2.

C.

Update on ConnectMichigan Alliance Endowment Campaign

Board Development Committee- Chairperson Mawby (Tab 5*)
1.

IV.

Update of Marketing Plan
Adoption of Mission and Vision Statements (approval item)

Report ofMCSC Designees to the ConnectMichigan Alliance Board of Trustees Commissioner Pruitt (Tab 4*)
1.

D.

Review Executive Committee August 23, 2002 meeting
Review Retreat Agenda

Leadership Committee Inductees (approval item)
(Commissioners Terry Pruitt and Geneva Williams)

Executive Director's Report -Kyle Caldwell (Tab 6)
A.

Learn &amp; Serve Funding Recommendations (approval item)

�Recess of MCSC Quarterly Meeting for MCSC 2002 Commissioner Retreat

September 12, 2002- Day One (continued)
2:00 p.m. to 5:00p.m.- 2002 MCSC Commissioner Retreat
I.

Informational Sessions
A.

MCSC Retrospective 10-1 Year Review - Kyle Caldwell (Tab 7*)

B.

USA Freedom Corps - Michigan Citizen Corps - Kyle Caldwell (Tab 8)
Guests: Capt. John Ort, Michigan State Police
Faye Stone, Deputy Director, North Carolina Commission on Volunteerism
and Community Service

C.

Corporation for National and Community Service - Kyle Caldwell (Tab 9)
Guests: Chuck Konigsberg, Director of Congressional Affairs, Corporation for
National and Community Service
Bill Sundermeyer, Executive Director, American Association of State
Service Commissions
1.
2.

D.

Reauthorization and Appropriations
Faith Based Initiative

State ofMichigan (Tab 10)
1. Budget -Kyle Caldwell
2. ConnectMichigan Alliance- Commissioners Pruitt and Engler (*)

5:00p.m.- 6:00p.m.- Free Time to Check into Your Room

6:00p.m. -7:00p.m.- Reception at Doctor's Cottage

7:00 p.m.- 8:00 p.m.- Dinner at Doctor's Cottage

8:00p.m.- 9:00p.m.- Retreat Evening Program at Doctor's Cottage featured speaker is Bill
Ballinger from Inside Michigan Politics (Tab 11)

End of Day One

2

�September 13, 2002- Day Two
7:00 a.m. to 8:00 a.m.- Breakfast at Dining Room
8:00 a.m. to 12:00 p.m.- MCSC Retreat Reconvenes- Upjohn Ballroom

II.

Review Agenda and Room Assignments

III.

Convene Working Groups- (8:00a.m. to 10:30 a.m.)

IV.

A.

AmeriCorps - Upjohn Ballroom (Tab 12)
Staff Facilitator: Paula Kaiser, Deputy Director

B.

Learn &amp; Serve - Salon A {Tab 13)
StaffFacilitator: Jeanine Yard, Program Development Coordinator

C.

Volunteer Investment Grants - Boardroom B (Tab 14)
Staff Facilitator: Garry Gross, Director of Finance of Administration

D.

Michigan Citizen Corps- Common Area Lounge of Building 100 (Tab 15)
Staff Facilitator: Kyle Caldwell

E.

Senior Corps- Boardroom D (Tab 16*)
StaffFacilitator: Meg Smith

Working Group Report Out - Upjohn Ballroom (10:45 a.m. to 11:30 a.m.)
Commissioner Mawby

11:30 a.m. to 12:00 p.m. - MCSC Quarterly Meeting Reconvenes
V.

New Business- Chairperson Mawby {Tab 17*)
A.

Adoption of Working Groups Recommendations (approval item)

VI.

Public Comment- Chairperson Mawby

VII.

Adjourn -Chairperson Mawby

REMINDER: Next meeting will be on December 16,2002 in Lansing at the MCSC Office.
* To be distributed at meeting.

3

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                    <text>Briefing
Michigan's Volunteer Investment Grants
2002 Michigan Community Service Commission Retreat
September 12-13, 2002

MICHIGAN'S
VOLUNTEER
INVESTMENT
GRANTS

�Michigan's Volunteer Investment Grants
Purpose
The Michigan's Volunteer Investment Grants (VIG) are awarded to nonprofit
organizations in Michigan that serve as community-wide volunteer resource centers. The
grants are used to establish local endowment funds that will support local community
volunteer activities in perpetuity.

Michigan's Volunteer Investment Grants meet three goals:
1. The grants support and increase volunteerism and community service initiatives in
local communities.
2. The grants leverage local funds for permanent agency endowments housed within
a community foundation that will help sustain the activities of a community
volunteer resource center.
3. The grants encourage, facilitate, and enhance community partnerships that
support volunteerism.
How the Grants are Awarded
Michigan's VIG are available to community partnerships of nonprofit organizations in
Michigan. The partnerships must designate a community volunteer agency and
community foundation. The designated volunteer agency must not duplicate the services
provided by an existing organization, but may serve to combine services provided by
existing organizations.

Michigan's VIG are awarded annually on a competitive basis. Applicants may request
grants from $25,000 to $100,000. A minimum $1 to $1 match is mandatory. Match
funds must be deposited in the local endowment fund at the local community foundation.
Grant funds may be used to cover organizational operating expenses.
History
The Michigan's VIG program began in 1998 with a $1 million state appropriation.
There was a $2 to $1 match requirement in the initial year. Grantees were eligible to
apply to the Romney Fund at the Michigan Nonprofit Association for up to $25,000.
Therefore, in most cases, grantees locally raised $1 that leveraged $1 from the Romney
Fund and an additional $1 from VIG. The Romney Fund was a one-time opportunity and
many of the grantees expressed their concern that they would not be able to meet the $2
to $1 match without the Romney Fund. In Year 2, the MCSC modified the match
requirement and instituted a gradual match increase. Grantees were required to provide a
$1 for $1 match in the first year, a $1.50 to $1 match in the second year, and a $2 for $1
match in the third year. As the match levels increased the grant sizes and number of
applicants decreased. (See the attached Funding Chart.) In 1999, the MCSC contracted
with Mark Wilson of the Michigan State University Public Policy Institute to conduct a
study of the Michigan's VIG program. The purpose of the study was to examine the
impact of the Michigan' s VIG program at the local level and determine the best matching
funds strategy. (See the attached Executive Summary of the Michigan's VIG Study.) One
of the primary recommendations from the study was the re-examination of the match

�requirement. Many of the existing grantees expressed their concern about their ability to
provide a $2 to $1 match. Starting in Year 5 (FY 2002), the match requirement was
reduced to $1 to $1 as recommended by the study.
Grant
Year
1998
1999
2000
2001
2002

#of
Grantees
19
18
16
13
17

Total

83

Amount
Appropriated
$1,000,000
$1,000,000
$1 ,000,000
$ 807,385
$ 857,300

Amount
Granted
$865,000
$987,000*
$826,930
$725,500**
$857,299

$4,664,685

$4,261,729

Amount
Paid
$724,000
$969,405
$785,613
$646,036
Not yet
complete
$3,125,054

Amount
Endowed
$.1,498,247
$.1,028,289
$1 ,058,922
$ 601 ,500
Not yet
complete
$4,186,958

* Included a $50,000 grant to both Volunteer Centers of Michigan and the Michigan
Campus Compact for training and support to grantees.
**Included a $62,000 grant to both Volunteer Centers ofMichigan and the Michigan
Campus Compact for training and support to grantees.
Issues to Co1tsider
• Should VIG funds be used to cultivate new volunteer centers? If so, should the
grant goals be modified? In the past, newly developing centers have not been
successful developing a new center and simultaneously fundraising to create an
endowment fund. Should centers be required to be operational for a minimum
amount of time (All national service programs have to be a 501 c3 for at least two
years)?
•

Level of Support and Technical Assistance to Grantees
Should a portion of the VIG allocation be set aside for this?

•

Should there be a cap on the amount offunds a grantee can receive over time ?
How large do we want the local endowments to be? Grantees have not
historically had long-term goals for the endowment funds. How do we help them
develop long-term fund development goals and strategies?

•

Some volunteer centers have not applied. How do we get them to think about
their long-term sustainability and using VIG as a tool toward that end?

•

When will we know

•

Identifying a Third Investor

if the program has been successful?

�Volunteer Investment Grants

GilmanT

Page 1

8/28/2002

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                    <text>STATE OF MICHIGAN

JOHN ENGLER, Governor

MICHIGAN COMMUNITY SERVICE COMMISSION
1048 Pierpont, Suite 4
Lansing, Michigan 48911
Telephone : (517} 335-4295
FAX: (517) 373-4977

Chairperson
Russell G. Mawby
Executive Director
Kyle Caldwell

MEMORANDUM

TO:

Members of the Michigan Community Service Commission

FROM:

Paula Kaiser, Deputy DireckfKJ
Michigan Community Service Commission

RE:

2002 Michigan's Volunteer Investment Grant Increases

DATE:

August 21, 2002

In June 2002 we were notified that one of the FY 2002 Michigan's Volunteer Investment
Grants (VIG) recipients, Newaygo County Community Services, would not be able to
fulfill the grant requirements and therefore would be declining their grant in the amount
of$56,858. Given the state fiscal situation it was important for us to attempt to re-grant
the funds to current grantees or possibly lose those funds in the future. We offered the
current grantees the opportunity to request additional funds as long as the total amount
requested did not exceed the annual cap of $100,000. The MCSC received six requests in
the amount of$147,635. All six requests were reviewed to ensure the grantees had raised
at least 50% of their original match. All grantees had raised at least 50% and five of the
six grantees had already raised 100%. In addition the MCSC reviewed their plans to
raise the match funds for the additional funds requested. The MCSC staff approved the
following increases:
Organization

Albion Volunteer Service Organization
Resource Center
United Way ofMontcalm-Volunteer Connections
United Way ofNorthwest Michigan-Volunteer Center
Volunteer Center of Mid-Michigan
Volunteer Center of Southwest Michigan
Total

Amount
Requested
$25,000

$4,355
$10,000
$68,280
$15,000
$25,000
$147,635

Amount
Approved
$10,626
$4,355
$10,000
$10,626
$10,626
$10,626
$56,856

* At the December 8, 2000 board meeting, the commissioners empowered the staff to approve grant
increases for the Michigan Volunteer Investment Grants. The approval allowed staff to increase the grant
amount for existing grantees but does not change the grant terms or stipulations. The staff only approves
grant increases iffunds are available and the grantee is in good standing.

�</text>
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·' ~ .

.-·.,···

,·.

.·; f
()
'

.

������������</text>
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                    <text>Michigan Community Service Commission
April29,2002
Lansing Center, Room 101 and 102
Lansing, Michigan
12:00 p.m. - 4:00p.m.
MINUTES
MEMBERS PRESENT:

Russell Mawby, Chair
Jennifer Anto line
John Barfield
Nonie Brennan
Robert Collier
Alex Garnepudi
NancyLenz
Arend Lubbers
Debbie Macon
MikeMakki
Don Newport
Patricia Ryan O'Day
Kari Pardoe
Vivian Rogers Pickard
Terry Pruitt
Jerry Seese
Meg Smith
Matt Wesaw
Ray West
Kyle Caldwell, Ex Officio
Mary Pfeiler, Ex Officio

MEMBERS ABSENT:

Karen Aldridge Eason
Michelle Engler
Christine K wak
Al Swain
Thomas Watkins
Geneva J. Williams

OTHERS:

Diana Algra, Michigan Family Independence Agency
Karen Carroll, Michigan Office of Services to the Aging
Mary Estrada, Michigan Community Service Commission
Mary Grill, Michigan Community Service Commission
Garry Gross, Michigan Community Service Commission
Paula Kaiser, Michigan Community Service Commission
John Lore, ConnectMichigan Alliance
Jocelyn Yanda, Michigan Family Independence Agency

�I.

Welcome and Introduction - Chairperson Maw by
The meeting was called to order at 12:33 p.m. by Chairperson Mawby. Chairperson
Maw by gave a brief explanation of his recent health issues. Chairperson Mawby
welcomed everyone to the meeting and asked everyone to introduce themselves and give
a brief description of their position and organization.

II.

Review and Approval of February 12, 2002 Minutes- Chairperson Mawby
Chairperson Mawby asked for any corrections to the minutes from the
February 12, 2002 meeting. Being none, Chairperson Mawby asked for a motion to
approve.
Commissioner Collier moved to approve the February 12, 2002 minutes. Commissioner
Smith seconded the motion to approve the minutes. Motion passed unanimously.

ill.

Board Development Committee - Vice Chairperson Pruitt
A.

Welcome to New Commissioners
Mr. Caldwell introduced new commissioners Mike Makki and Jerry Seese. Mr.
Caldwell gave an overview of the Board Development Committee report and
explained that the next round of appointments will require that the Michigan
Community Service Commission (MCSC) replace two of its term-limited
members-Terry Pruitt and Geneva Williams. In addition, there will be three
positions available for re-appointment. Mr. Caldwell asked commissioners,
should they have names of individuals that they think might serve as strong
candidates, to please forward the contact information of these individuals the
Board Development Committee.
Mr. Caldwell stated that the loss of Terry Pruitt would make replacing him

difficult because of his involvement and commitment to the MCSC both statewide
and nationally. Commissioner Pruitt has been very dedicated and involved in the
Executive Committee, Board Development Committee, and the Outreach and
Communications Committee. We will truly miss his expertise and leadership.
IV.

Standing Committee Reports
A.

Executive Committee- Chairperson Mawby
1.

Review Executive Committee April 12, 2002 Meeting
Chairperson Mawby gave an overview of the Executive Committee
meeting which was held on April 12, 2002 and explained that meeting
consisted of approval for the agenda for the day's meeting, review of a
draft plan of the Michigan Citizens Corps, review of a directive of the
2

�Governor to develop a state response to the President' s call to action.
Chairperson Mawby explained that the plan would be unveiled in the form
of an executive order by the Governor at the Governor's Service Awards
dinner tonight, April29, 2002. Chairperson Mawby also explained that
Mr. Caldwell provided a review of the President's position on
reauthorization of the National and Community Service Trust Act.
B.

Outreach and Communications Committee - Commissioners O'Day and Pruitt
1.

Review of Marketing Plan
Commissioner O'Day explained that the work for the Marketing Plan was
in progress and asked Ms. Grill to give an overview of the Outreach and
Communications Committee report. Ms. Grill stated that the Outreach and
Communications Committee had selected and approved a new MCSC logo
and asked that the full commission approve the new logo.
A motion to approve the new MCSC logo was made by Commissioner
Wesaw and seconded by Commission O'Day. The motion passed
unanimously.
Ms. Grill explained that the Outreach and Communications Committee
discussed the draft of the MCSC Marketing Plan and agreed that it was on
track to achieve the MCSC public relations and communication goals.
Commissioner Pruitt reinforced that the committee did feel that the MCSC
Marketing Plan was right on track for what the MCSC wanted to
accomplish down the road and there may be some changes as the
Commission moves forward and that it really was a "working plan".

C.

Report ofMCSC Designees to the ConnectMichigan Alliance Board of Trustees Commissioners Engler and Pruitt
1.

Update on the ConnectMichigan Alliance Endowment Campaign
Commissioner Pruitt gave a brief update on the fundraising campaign and
also explained the ConnectMichigan Alliance (CMA) to the new
commissioners on how it started and what organizations are involved with
CMA.
Commissioner Lubbers stated that once the campaign is over there should
be a big public relation event and should focus on the accomplishments of
CMA so that everyone in Michigan knows what CMA is and what they
have accomplished.

3

�D.

Retreat Planning Committee - Chairperson Mawby
Chairperson Maw by announced that this year' s commissioner retreat would again
be held at the Brook Lodge in Augusta, Michigan on September 12 and 13, 2002.
Chairperson Mawby asked Commissioners Smith, Brennan, Lubbers, and
Garnepudi to be on the Retreat Planning Committee. Chairperson Mawby asked
that all commissioners talk with the Retreat Planning Committee and give them
any ideas or suggestions that they would like incorporated into th~ retreat.

V.

Executive Director's Report - Kyle Caldwell
Mr. Caldwell announced that Mary Estrada, a charter member of the MCSC will be
taking the "early out" and will retire on November 1, 2002. Mr. Caldwell told everyone
that Mary Estrada would be taking a new job with CMA. Mr. Caldwell also reminded
everyone that Commissioner Pruitt will also be retiring from Dow Corning and the
September meeting will be his last meeting with the MCSC.
A.

Michigan' s AmeriCorps Formula Application (Approval Item)
Ms. Kaiser explained that the MCSC issued renewal application guidelines to all
of its Michigan' s AmeriCorps renewal programs. The staff reviewed those
guidelines with the programs on the December program director conference call.
Formula renewal applications were due to the MCSC by AprilS, 2002.
The MCSC conducted a staff review of all applications. Applicants were
provided written feedback that included any necessary revisions. All revisions are
due to the MCSC by May 3, 2002. After that, the staff will review all of the
revisions to ensure all issues are addressed. Assuming all identified issues were
addressed, the staff made the following recommendations.
The staff recommended renewal funding at the recommended amount for Branch
Intermediate School District with funding for $126,000, Camp Fire Boys and
Girls West Michigan Council with funding for $176,400, Creston Neighborhood
Association with funding for $146,662, The Guidance Center with funding for
$252,000, Habitat for Humanity Michigan with funding for $402,807, Ionia
Intermediate School District with funding for $151,200, Marquette-Alger
Regional Education Services Agency with funding for $192,200, Michigan
Institute for Nonviolence Education with funding for $644,800, SOS Crisis Center
with funding for $120,455, Underground Railroad with funding for $186,000,
VFW National Home for Children with funding for $126,000, Volunteer
Muskegon! with funding for $186,538, Wayne Metropolitan Community Service
Agency with funding for $126,000, and Young Detroit Builders with funding for
$173,602.

4

�A motion to approve the staff recommendations for renewal funding for the above
programs was made by Commissioner Lubbers and seconded by Commissioner
O'Day. The motion passed unanimously.
B.

Michigan Citizen Corps (Approval Item)
Mr. Caldwell stated that in the commission packet commissioners..would find
copies of Executive Order 2002-9 and Michigan Citizen Corps - Michigan's
Answer to the USA Freedom Corps and The President's Call to Service. Mr.
Caldwell explained that Governor John Engler, through Executive Order 2002-9,
did three things:

1.

Established the Michigan Citizens Corps.

2.

Established that the Michigan Citizens Corps program would report to the
MCSC.

3.

Established an advisory body within the MCSC that will be called the
Michigan Citizen Corps Council. This advisory body will provide advice
and help to develop a plan for the MCSC to implement local Citizen Corps
Councils.

Mr. Caldwell gave a brief overview of Executive Order 2002-9 Talking Points for
the Michigan Citizen Corps.
Mr. Caldwell explained that the Michigan Citizen Corps Council would establish
an advisory board to the MCSC that will:

1.

Submit a state plan for homeland security through volunteerism to the
Governor,

2.

Support the development and coordination of local Citizen Corps
Councils;

3.

Broker federal, state, and local resources including National Service
programs, for local volunteer Citizen Corps initiatives; and

4.

Coordinate with the Michigan State Police Emergency Division and the
Federal Emergency Management Agency to enact the state plan and
channel federal resources for training and technical assistance.

Mr. Caldwell asked everyone to review the enclosed Executive Order 2002-9 and
the Talking Points for the Executive Order 2002-9 and, if anyone had any
questions, to please contact him and he would further explain the Citizen Corps.

5

�Commissioner Collier made a motion to thank Governor Engler for Executive
Order 2002-9. Commissioner Barfield seconded the motion. Motion passed
unanimously.
C.

National Service Legislation Update
Mr. Caldwell gave an update on the national level stated which covered the
attached President's media advisory on the principles regarding National
Service and the reauthorization of the National and Community Service Trust Act.
Mr. Caldwell and Commissioner Pruitt both stated that the MCSC should
continue to encourage the moving forward of reauthorization.
Mr. Caldwell reminded commissioners that Garry Gross had distributed the
Finance and Administration Division report and asked if anyone had any
questions. Being none, the meeting moved forward.

D.

Michigan "All Streams" National Service Meeting: The Future of National
Service on April 30, 2002
Mr. Caldwell explained that the MCSC would be holding an "All Streams"
National Service meeting on April 30, 2002. The MCSC invited all the MCSC
grantees, Senior Corps grantees, and VISTA grantees funded by the Corporation
for National and Community Service (CNCS) to attend this meeting to meet the
leadership of CNCS and discuss reauthorization, how they see collaboration
occurring, and what they would like to see the MCSC doing. Mr. Caldwell also
explained that this meeting would be a great way for participants to communicate
their hopes and intentions for the future of CNCS.
Mr. Caldwell announced that the Michigan's AmeriCorps Signature Service
project would be held on May 10 and 11, 2002. Participants will be at Grand
Valley State University in Allendale on May 10, 2002 and in Muskegon on May
11, 2002. Ms. Kaiser gave an overview of the two-day event. Ms. Kaiser
explained that May 101h would be a training day and on May 11th would be a day
of service at five different sites in Muskegon.

VI.

Old Business- Chairperson Mawby
A.

Volunteerism SuperConference 2002
1.

Governor's Service Awards
Ms. Grill reminded everyone that the Governor's Service Awards Dinner
would be April29, 2002 starting at 5:30p.m. at the Governor's Residence
and at 7:00p.m. in the Lansing Center in Lansing. Ms. Grill stated that

6

�the commissioners would have assigned seating and will be informed of
their seating when they arrive at the Residence.
VII.

New Business - Chairperson Mawby
A.

Endorsement of the Michigan Department of Education Policy on ServiceLearning (Update Item)
Chairperson Mawby stated that the enclosed endorsement of the Michigan
Department of Education Policy on Service-Learning was a draft of a policy
statement that would be adopted at the meeting of the Michigan Board of
Education meeting.
Ms. Kaiser stated that two Michigan schools were chosen as National ServiceLearning Leader Schools for 2002. There were only a total of sixteen schools
chosen from the entire country, so for Michigan to have two chosen was an honor.
They were L'Anse Creuse High School and Nah Tah Wahsh Public School
Academy.

Vill.

Public Comment- Chairperson Mawby
Mr. Caldwell stated that Martha Bottomley from VolunteerMuskegon! testified before
Representative Pete Hoekstra the prior week about National Service. Mr. Caldwell
informed everyone that he had copies of her testimony if anyone was interested in reading
the article.
Mr. Caldwell stated that the National Conference on Community Service was to be held
on June 9 - 13, 2002 in Salt Lake City, Utah and if any commissioners were interested in
attending or looking at conference brochures, please see Mary Estrada.
Chairperson Mawby stated that the Volunteerism SuperConference started that morning
and would be going on through the next day. Chairperson Mawby stated that Robert
Goodwin, President and CEO of the Points of Light Foundation would be speaking at the
breakfast plenary and Peter and Bethany Yarrow would be speaking at the closing
luncheon plenary. He stated that they were great speakers and it would be a great
opportunity for everyone.
Mr. Caldwell informed everyone that tonight at the Governor's Service Award dinner the
MCSC would recognize the Governor and Mrs. Engler for their outstanding contributions
to the field of service and volunteerism. The MCSC had developed an award called
"Governor Romney Steward Leadership" award to be given to them at the end of the
Governor's Service Award program. All commissioners will be asked to join the
Governor and Mrs. Engler on stage and a formal presentation will be made to them at that
time.

7

�Mr. Caldwell announced that "hot off the press" for commissioners was a copy of the
"Michigan Giving and Volunteering" report for their review.
Mr. Lore gave an update on the ConnectMichigan Alliance (CMA) progress with regards
to their fundraising and office development. Mr. Lore gave a special thank you to
Commissioner Pruitt and Dow Corning for their continued support to CMA. Chairperson
Mawby stated to Mr. Lore that there would need to be a special celebratioo once all the
money had been raised on behalf of CMA.
Commissioner Smith moved to adjourn the meeting. Commissioner Pruitt
seconded the motion. The meeting was adjourned at 2:40p.m.
Next meeting will be during the MCSC Commissioner Retreat on September 12 and 13,
2002 (Thursday and Friday) at Brook Lodge in Augusta, Michigan.

8

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                    <text>Briefing
Michigan Citizen Corps
2002 Michigan Community Service Commission Retreat
September 12-13, 2002

�Michigan Citizen Corps
Purpose
The Michigan Citizen Corps (MCC) is an advisory body to the Michigan Community Service
Commission established by Governor Engler by Executive Order (2002-09) . The MCC will:
• submit a state plan for homeland security through volunteerism to the Governor;
• support the development and coordination of local citizen corps councils;
• broker federal, state and local resources including national service programs,.for local volunteer
citizen corps initiatives; and
• coordinate with the Michigan State Police Emergency Management Division (MSPEMD) and
the Federal Emergency Management Agency (FEMA) to enact the state plan and channel federal
resources for training and technical assistance.

The MCC will focus on the federal programs assigned to Citizen Corps including:
•

Citizen Corps Councils that will help drive local citizen participation by coordinating Citizen
Corps programs, developing community action plans, assessing possible threats and identifying
local resources.

•

The Community Emergency Response Team (CERT) which is a training program that prepares
people in neighborhoods, the workplace, and schools to take a more active role in emergency
management planning, and to prepare themselves and others for disasters.

•

An expanded Neighborhood Watch Program (NWP) will incorporate terrorism prevention and
education into its existing crime prevention mission.

•

Volunteers in Police Service (VIPS) that will provide support for resource-constrained police
departments by utilizing civilian volunteers in order to free up more law enforcement
professionals for frontline duty.

•

The Medical Reserve Corps (MRC) will coordinate volunteer health professionals during largescale emergencies to assist emergency response teams, provide care to victims with less serious
injuries, and remove other burdens that inhibit the effectiveness of physicians and nurses in a
maJor cns1s.

•

May coordinate with the Operation TIPS, the Terrorism Information and Prevention System, that
will be a nationwide program providing millions of workers who, by the nature of their jobs, are
well-positioned to recognize unusual events with a formalized way to report suspicious activity
to the nearest FBI field office.

�How will grants be awarded?
The MCC will advise the MCSC on how grants for local Citizen Corps initiatives should be distributed.
The MCSC will work with the MSPEMD to administer FEMA funding for programs such as the CERT
program. The MCSC will also coordinate with the U.S. Department for Health and Human Services
(HHS) and the U.S . Department of Justice (DOJ) to develop funding opportunities for local Citizen
Corps Councils. The MCSC will also make Corporation for National and Community Service (CNCS)
funding available for local Citizen Corps Councils.
History
During his State of the Union Address, the President issued a call for Americans to give two years of
their lives to others through volunteer service. The President has gathered a people together to
demonstrate overwhelming compassion for the victims and families affected by the events of September
11th. Michigan is answering the President's Call to Service with the Michigan Citizen Corps.
"Our great challenge now is to encourage this outpouring of service and civic pride - and to harness it
to a great national purpose. " President George W Bush

•

Homeland security is a vital national as well as local interest. The events of September 11th
changed and amplified how Americans view their roles in society making service and
volunteerism more important now than ever before.

•

Locally engaged citizens are the greatest defense to security threats, the most powerful resource
in times of crisis and the most enduring form of community problem solving.

•

Michigan has taken a proactive approach to crisis management and has an emergency response
plan through the Emergency Management Division of the Michigan State Police that directs and
focuses the resources of federal, state and local law enforcement and emergency management
organizations. This executive order builds on these plans and combines their forces by engaging
citizens in service and expanding the resources available in response to crisis as well as in
prevention and community strengthening.

•

Michigan has developed a strong infrastructure for helping its citizens serve their communities
through a statewide alliance for volunteerism-the ConnectMichigan Alliance, a network of
v.olunteer centers, a wide array of national service programs like AmeriCorps and Senior Corps,
service-learning initiatives in schools, community collaboratives like America's Promise, annual
activities like Make A Difference Day, and recognition programs like the Governor's Service
Awards.

�Michigan Citizen Corps

Function Chart
DRAFT
Not for Public Distribution
4/25/02

USA Freedom Corps
Corporation for National
and Community Service

~

~,

National Service Partners

Corporation for National and
Community Service--Michigan Office
~

Michigan Department of Community
Health-Office of Services to the Aging
Senior Corps
AmeriCorps*VISTA

I

Citizen Corps

I

~

Michigan Community Service
Commission

- -----

Statewide Partners
~ ·····

.........

.

Michigan Citizen Corps
.....

ConnectMichigan Alliance

.... .....

AmeriCorps
Promise Fellows
Learn &amp; Serve

Citizen Corps
Councils
Citizen Corps
Programs
~r

Local Citizen Corpj ,Councils
National Service Programs

Peace Corps

Emergency Management
Community Based Organizations
(ie VOAD, Salvation Army, etc.)

Michigan Nonprofit Association
Michigan Campus Compact
Volunteer Centers of Michigan

,
Human Services
Community Based
Organizations
(Shelters, Food Pantries,
Daycare Centers, etc.)

,,
K-16 Education
Volunteer Centers
Violunteer-oriented
nonprofits

�Budget

President's request for 2003 Budget= $233M
$17M DOJ
$3M Neighborhood Watch
$8M Operation TIPS
$6M Volunteers in Police Service
$10 M HHS

Medical Reserve Corps

$206M FEMA Citizen Corps Councils I CERT

'02 Supplemental signed 8/2/02= $25M to FEMA
Issues to Consider

•
•
•
•

Who should serve on the Michigan Citizen Corps Council?
How should the input of the local communities be sought and incorporated into the work of the
MCC?
What type of organizing principles should we use to implement the MCC?
Should no funding be available to implement the MCC, what should the MCSC plan be for the
future?

�</text>
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michigan
citizen1fcorps

s Mission
To have every American
community and family safety:
- Crime prevention
- Emergency preparedness

s Approach
• Locally driven, tailored to
with oversight from Citizen
• Strategic approach to public
participation

vu •~v .... v ...

For all hazards:
- Crime
- Terrorism

• Opportunities for special skills and ·

Citizen
• Build on community strengths and
training, volunteer programs
• Promote and oversee Citizen Corps
• Develop action plan to involve whole cornm1un
mitigation, preparedness, and response "rhv•t'""'
• Organize special projects/community events
• Capture best practices and report ac(:OnlpllJSrumeJ~t!

s Partners

• Government: Federal, State,
including neighborhood networks
• Volunteer/Community Service
• Emergency Management &amp; First
• Private Sector
• Other stakeholders

1

�Neighborh

Citizen
Department of Justice

••

• Neighborhood Watch
• Volunteers in Police Service (VIPS)
• Operation TIPS

Federal Emergency Management
• Community Emergency Response Teams (CERT)

Department of Health and Human

•
•
•
•
•
•

Watch- DOJ

30 years old- new anti-terrorism
Double number ofNWP to 15,000in
Partnership with the National Slieriffs '
National PSA Campaign- Match 6, 2002
National Night Out - August 6, 2002
www.usaonwatch.org

• Medical Reserve CO!JlS

Other public education, training or vol unteer
programs promoting community and family

~I NEIGHBORHOOD WATCH I

PS- DOJ
• Launch in 10 pilot commun

• In partnership with the
of Police Chiefs

• Workers in selected industries

• Best practices guidance to recruit, train,
employee citizen volunteers in police
• On-line directory of existing local programs:
www.policevolunteers.org
• National launch May 30, 2002

• Dedicated toll-free number routed to
National Response Center
• Emergency information sent directly to
local 911 system

MA
• Goal to triple numbers
- 600,000 nationwide
• 20 hour course
- Disaster Preparedness
- Fire Suppression
-Team Organization
- Disaster Psychology
-Terrorism module (new) - Final Exercise

• Support in large-scale local
• Promote local community public health
round

• Train-the-Trainer delivery system

2

�Michigan

n Corps

• Established by EO 2002-09
• 12 member advisory body to the
Community Service Commission
• Help to develop state plan
• Support the development of local
Corps Councils
• Advise MCSC how to best direct state and
federal resources

Michigan
• Partnership with federal , state
agencies:
- Federal Emergency Management
- Michigan State Police Emertlency
Division
- Local Emergency Planning Councils
- Michigan Red Cross Chapters

• Greater sense of security,
personal control

re~&gt; PC!l!IIIJ

• Builds community pride and
• Promotes risk reduction and p
practices
• Prepares us all for helping others in a crisis

Complements First Responder
• Year round support through volunteer
• Reduces burden on first responder serv
promoting mitigation and preparedness
• Creates well trained, better informed, and
prepared citizens to take care of themselves and
others during times of crisis -- allowing first
responders to address the most critical needs.

• Promote Citizen Corps
• Provide accurate public
• Develop training standards and
(including on-line capabilities)
• Secure national partnerships
• Encourage mentoring
• Recognize accomplishment, share best
practices
• Grants management

3

�Sta
• Promote Citizen Corps at the
• Conduct Statewide public ·
outreach campaigns
• Grants management and reporting
• Statewide partnership meetings
• Promote volunteer mutual aid
• Conduct Statewide training--- CERT

izen Corps
• Over 4.8 million hits on
Corps web site
• Over 47, 000 volunteers signed up
• Over 140 Councils being formed
As ofAugust I J. 2002

$8 M
$6 M

Neighborhood Watch
Operation TIPS
Volunteers in Police Service

$10M HHS

Medical Reserve Corps

an Do
• Partner with volunteer
responder and emergency m
leadership
• Help with public information, risk
and volunteer management
• Make your community an active part of
Citizen Corps
• Mentor other communities

www.citizencorps.gov
www .michigan.gov/msp
www.michigan.gov/mcsc

4

�www.rnichigan.gov
(To Print: use your browser's print function)

April 30, 2002

Contact: Susan Shafer (517) 335-6397
Governor Engler Signs Executive Order Creating Michigan Citizen Corps
April 29 , 2002
Governor Engler today signed Executive Order 2002-9 establishing the Michigan Citizen Corps- an advisory
council to the Michigan Community Service Commission (MCSC). The Michigan Citizen Corps will advise the
Commission on issues related to homeland security and the role volunteers can play in di~aster
preparedness.
"The Michigan Citizen Corps will better prepare Mich igan communities for emergency situations and develop
stronger communities through local preparedness plans and coordinated community volunteer resources ,"
said Governor Engler. "It will promote community problem solving and channel resources to the local level
where they are needed most."
The Michigan Citizen Corps comprises 12 members and will help develop local Citizen Corps councils. Local
councils will create plans to engage volunteers in times of disaster and to keep citizens connected through
volunteer service . The Michigan Citizen Corps will also serve as a conduit for state and federal resources
designed to help in emergency preparedness such as those provided for in the President's new USA
Freedom Corps program (www.citizencor s. ov).
"During his State of the Un ion Address , the President issued a call for every American to give two years of
their lives to others through volunteer service. The President has gathered people together to demonstrate
overwhelming compassion for the victims and families affected by the events of September 11th," said MCSC
Chairman Russell G. Mawby. "We are proud and honored to be called by the Governor to head up this
initiative in Michigan."
The USA Freedom Corps is a new Whitehouse office that oversees national and international service
programs including the Corporation for National and Commun ity Service (Corporation), the Peace Corps and
the new Citizen Corps (www.usafreedomcor s.gov). The President is requesting more than $560 mill ion in
new funds in fiscal year 2003 to support these citizen service initiatives .
The Michigan Citizen Corps will coordinate with state and local emergency management agencies to help
local commun ities access resources for programs like :

• Volunteers in Police Service;

• Neighborhood Watch ;

• Medical Reserve Corps;

• Terrorist Information and Prevention System ; and

• Community Emergency Response Teams (CERT)
The MCSC is a state agency that promotes service and volunteerism throughout Mich igan . The MCSC is part
of the Michigan Department of Career Development and serves as a grant-making organ ization for service
and volunteer programs. The MCSC provides federal and state resources to nonprofit organizations for
volunteer programs like AmeriCorps, Learn &amp; Serve, Michigan's Promise and the Michigan Volunteer
Investment Grants.
For more information on the MCSC and the Michigan Citizen Corps, please contact Kyle Caldwell, executive
director of the MCSC at (517) 335-4295 .

�A copy of Executive Order 2002-9 may be viewed here: .bttQ://www.mi.gov/ ov/1 1431 7-103-704-32083M,OO.html

Copyright © 2002 State of Michigan

�www.michigan.gov

April 29, 2002

(fo Print: use your browser's print function)

Creation of the Michigan Citizen Corps EXECUTIVE ORDER 2002-9
EXECUTIVE ORDER

2002-9
MICHIGAN CITIZEN CORPS
MICHIGAN COMMUNITY SERVICE COMMISSION
MICHIGAN DEPARTMENT OF CAREER DEVELOPMENTWHEREAS , this administration continues to be committed to encouraging all citizens ,
organizations and institutions in Michigan to help in solving our most critical problems by
volunteering their time, effort, energy and service in times of prosperity as well as dire
crisis; and
WHEREAS, the need for homeland security, community health and public safety have
increased and have led to the need to call upon the compassion, inventiveness and the
entrepreneurial spirit of all citizens to help solve many of the problems facing their
communities; and
WHEREAS, it is the standing reputation of this administration to discover and to encourage
new community service leaders, to promote individuals, organizations and institutions that
serve as outstanding examples of a commitment to serving others, and to convince all
Michigan citizens that a successful life includes serving others ; and
WHEREAS, significant issues facing the nation and state continue to be addressed by the
collaborative efforts of committed citizens volunteering their time and talents through
volunteer centers, national service programs, schools, community organizations,
government agencies, businesses, labor groups, and a host of other community and state
efforts ; and
WHEREAS, Michigan has established a comprehensive, intricate and effective communitybased and community-driven infrastructure for state-sponsored national and community
service through the Michigan Community Service Commission and its public- and privatesector partnering organizations.
NOW, THEREFORE , I, John Engler, Governor of the state of Michigan , pursuant to the
powers vested in me by the Constitution of the state of Michigan of 1963 and the laws of
the state of Michigan, do hereby order the following:

I. DEFINITIONS
A. "Michigan Citizen Corps" means the Michigan initiative created under the federal USA
Freedom Corps program by this order.

B. "Michigan Citizen Corps Council" ("council") means the advisory body created within the
Michigan Community Service Commission by this order.
C. "Michigan Community Service Commission" ("commission") means the entity
established by Act No. 219 of the Public Acts of 1994, as amended, being Section 408.221
et seq. of the Michigan Compiled Laws, that was subsequently transferred to the
Department of Career Development by Executive Order 1999-1, as amended, being

�Section 408.40 of the Michigan Compiled Laws .
D. "Michigan Department of Career Development" ("department") means the principal
department of state government created by Executive Order 1999-1, as amended, being
Section 408.40 of the Michigan Compiled Laws.
E. "USA Freedom Corps" means the federal interagency initiative created under the terms
of Executive Order 13254 of January 29 , 2002 , (67 CFR 4869) and the Citizen Service Act
of 2002, a legislative proposal submitted to the United States Congress by President
George W. Bush .

II. MICHIGAN CITIZEN CORPS COUNCIL
A. Consistent with the provisions of Executive Order 13254 and any act of Congress
enacted to implement Executive Order 13254, the Michigan Citizens Corps Council is
created as an advisory body within the Michigan Community Service Commission.
B. The council shall have twelve (12) members representing the general public appointed
by the Governor.
C. Except as otherwise provided in this subsection , members of the council shall hold office
for a term of three (3) years . However, of the members initially appointed , four (4) shall hold
office for a term of three (3) years, four (4) shall hold office for a term of two (2) years, and
four (4) shall hold office for a term of one (1) year.
D. A vacancy on the council caused by the expiration of a term or other cause of
termination of membership on the council shall be filled in the same manner as the original
appointment.
E. A member appointed to fill a vacancy created other than by expiration of a term shall be
appointed for the unexpired term of the member who he or she is to succeed in the same
manner as the original appointment. A member may be reappointed for additional terms .

Ill. Charge to the COUNCIL
The council shall be advisory in nature and shall assist the commission with the following
functions:
A. The council shall oversee the development and operation of the Michigan Citizen Corps.
B. The council shall act as a state-wide advisory council on the Michigan Citizen Corps.
C. The council shall develop a comprehensive three-year Michigan Homeland Security
Citizen Corp Coordination Plan in consultation with the Michigan Department of State
Police and other emergency management entities. The plan shall coordinate the use of
volunteer resources in furtherance of homeland security. The plan shall describe
emergency response plans for volunteer recruitment and placement in times of state or
community declared disasters, state agency coordination plans, and current activities at the
state and local levels that may help in the development of the Michigan Citizen Corps. This
plan shall be updated on an annual basis and shall be submitted to the Governor and the
legislature no later than sixty (60) days after the close of each fiscal year.
D. The council shall assist the commission with the preparation of grant and other funding

�applications submitted to the USA Freedom Corps and other public and private funding
sources for the purposes of implementing the Michigan Citizen Corps initiative.
E. Subject to appropriations and other applicable law, the council shall assist the
commission with the establishment of policies and procedures regarding the use of grant
and other funds.
F. The council shall assist the commission with the development and establishment of local
Citizen Corps Councils and local Citizen Corps programs.
G. The council shall assist the commission in the development of initiatives to promote
community service in coordination with existing programs including, but not limited to,
Volunteers in Police Service, Neighborhood Watch, Medical Reserve Corps, the Terrorist
Information and Prevention System, and Community Emergency Response Teams.

IV. OPERATIONS OF THE COUNCIL
A. The Governor shall designate one (1) member of the council to serve as chairperson.
This member shall serve as Chair at the pleasure of the Governor.
B. The council may promulgate bylaws, not inconsistent with law and with this Order,
governing its organization, operation and procedure.
C. Members of the council shall not delegate their responsibilities to other persons. A
majority of the serving members constitutes a quorum for the transaction of business at a
meeting. The council shall act by a majority vote of its serving members.
D. The council shall meet at the call of the chairperson and as may be provided in the
bylaws of the council. Meetings of the council may be held at any location within the state
of Michigan. The council shall meet at least semi-annually.
E. The council may, as appropriate, make inquiries, studies, investigations, hold hearings,
and receive comments from the public. The council may consult with outside experts in
order to perform its duties.
F. The council may establish one or more subcommittees consisting of council members to
investigate and analyze specific issues, consistent with the charge to the council contained
in Section Ill of this order. The chair of the council, or a member of the council designated
by the chair, shall be a member of each subcommittee established by the council.
Subcommittees shall recommend proposed actions, plans, comments, formulas, measures,
reports or policies to the council, consistent with the council's charge. The council may
adopt, reject or modify recommendations proposed by subcommittees.
G. Members of the council shall serve without compensation. Members of the council may
receive reimbursement for necessary travel and expenses according to relevant statutes,
rules and procedures of the Department of Management and Budget and the Civil Service
Commission.
H. The Department may hire or retain such contractors, sub-contractors, advisors,
consultants and agents, and may make and enter into contracts necessary or incidental to
the exercise of the performance of the council's duties, as the Department Director deems
appropriate. Such procurements shall be in accordance with the relevant statutes, rules
and procedures of the Department of Management and Budget and the Civil Service

�Commission.
I. Subject to appropriations and other applicable law, the council may apply for, receive and
expend monies from any source, public or private, including but not limited to, gifts , grants ,
donations of monies and government appropriations. The council may also accept
donations of labor, services or other things of value from any public or private agency or
person. Individual members of the council shall fully comply with the provisions of the Act
No. 196 of the Public Acts of 1973, as amended, being Section 15.341 et seq. of the
Michigan Compiled Laws, governing the standards of conduct for public officers and
employees of the state of Michigan.

J. Members of the council shall refer all legal, legislative and media contacts to the
Department.
K. The council shall be staffed by personnel within the commission as designated by the
Executive Director.

V. Miscellaneous
A. All departments, committees, commissioners or officers of the state or of any political
subdivision thereof shall give to the council , or to any member or representative thereof,
any necessary assistance required by the council , or any member of representative thereof,
in the performance of the duties of the council so far as is compatible with its, his or her
duties; free access shall also be given to any books, records or documents in its, his or her
custody, relating to matters within the scope of inquiry, study or investigation of the council.
B. The invalidity of any portion of this Order shall not affect the validity of the remainder
thereof.
The provisions of this Executive Order shall become effective upon filing.
Given under my hand and the Great Seal of the State of Michigan this 29th day of April , in
the Year of our Lord , Two Thousand Two.

GOVERNOR
BY THE GOVERNOR:
SECRETARY OF STATE
Copyright © 2002 State of Michigan

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