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                    <text>Michigan Community Service Commission
Comparative Financial Statement I FY 10
Fiscal Year 2010 2nd Quarter ending March 31, 2010
State Funds
Budget
Actual

Federal Funds
Budget
Actual

Totals

Private Funds
Budget
Actual

Budget

Actual

Revenues
Current Year
Prior Year Carryover

662,100
0

662,100
0

8,402,247
1,234,285

8,1 35,899
1,234,285

0
99,283

0
99,283

9,064,347
1,333 ,568

8,797,999
1,333,568

Total Revenues

662 ,100

662,100

9,636 ,532

9,370,184

99,283

99,283

10,397,915

10,1 31,567

Program
Operationa l

0
0

0
0

8,632,466
0

8,573,749
0

0
0

0
0

8,632,466
0

Total Sub Grants

0

0

8,632,466

8,573 ,749

0

0

8,632,466

8,573,749
0
0
8,573,749

Salaries I Wages
Retirement
Insurance

345,365
98 ,293
82 ,772

164,691
49,029
46,276

394,571
112,850
113,276

154,051
41 ,573
44 ,979

62,501
16,843
7,789

12,171
3,276
547

802,437
227,986
203 ,837

330,913
93,878
91,802

Total Salaries I Fringes

526,430

259,996

620,697

240,603

87 ,133

15,994

1,234,260

516 ,593

6,750
7,200
0
1,000
2,500
3,382
0
78,738
3,600
0
4,200
2,000
26,300

2,915
3,234
0
878
0
2,182
0
55,825
1,092
0
784
0
0

7,900
0
65 ,000
1,450
102,500
17,566
0
33,912
4,272
0
32 ,679
6,000
44,000

3,498
0
24,736
302
0
6,451
0
14,569
1,092
0
6,412
0
0

3,400
0
1,000
1,500
500
750
0
3,500
0
0
1,500
0
0

1,266
0
0
1,069
0
0
0
0
0
0
742
0
0

18,050
7,200
66,000
3,950
105,500
21 ,698
0
116,150
7,872
0
38 ,379
8,000
70,300

7,679
3,234
24,736
2,249
0
8,633
0
70,394
2, 184
0
7,938
0
0

Total CSS&amp;M

135,670

66,910

315,279

57,060

12,150

3,077

463,099

127,047

GRAND TOTAL

662,100

326,906

9,568,442

8,871,412

99,283

19,071

10,329,825

9,217 ,389

SUB GRANTS

OPER. EXPENDI TURES
SALARY &amp; WAGES

CSS&amp;M (Note #1)
Telecommunications
Utilities
Other Services I Fees
Mail and Postage
Conf. Semina rs
Office Supplies I Printing
Data Processing Supplies
Rentals fo r Space
Equipment Lease
Misc. Other
Trave l
Equipment
MIDHS Fees (estimates)

Unspent I allocated Budget

335 ,194

498,772

80,212

Note #1 CSS&amp;M is Contractual Services, Supplies, &amp; Materials
Note As of 3131, personnel costs have not been transferred by accounting from GF to Private for MM Coordinator 9130109 - 12131109

914,178

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                    <text>Michigan Fast Facts
? / The Michigan Comn1unity Service Commission is granting more than $5.3 million in federal funds
i"

to local communities for Michigan's AmeriCorps and Learn and Serve - Michigan programs in
2008-09.

F' The MCSC receives these funds from the Corporation for National and Community Service.
f

We are funding 18 AmeriCorps programs and 23 Learn
and Serve programs.

F' In the 2007-08 program year:
•

•

The 1060 Michigan's AmeriCorps members served
571,802 hours (valued at more than $11.1 million),
recruited 24,773 volunteers (valued at more than
$3.2 million), and earned $1.6 million in education
awards.
The 26,316 Learn and Serve - Michigan students
participated in more than 538,000 hours of service-learning activities.

K Ei\T,]O"\IA, AND BARRY COUNTIES FAST FACTS
f:
Seven (8) Michigan's AmeriCorps and three (3) Learn and
1
Serve - Michigan programs are serving in Kent, Ionia, and
Barry Counties.
).J.-,

1'

These programs are receiving more than $2.2 million for
their AmeriCorps and Learn and Serve activities.

}.-!-/

The AmeriCorps programs are protecting the environment,
building affordable housing, mentoring and httoring
children, expanding health care for the underinsured,
advancing disaster preparedness, and more.

}.-!-/

The Learn and Serve programs are engaging teachers in service-learning, which is a way of
teaching that connects meaningful community service with what students are learning in the
classroom. This kind of instruction enriches learning, teaches civic responsibility, and fosters
personal growth.

1'

1

'

Michigan Community Service Commission
1048 Pierpont, Suite 4
Lansing, Michigan 48913
( 517) 335-4295
www.michigan.gov/mcsc

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                    <text>STATE OF MICHIGAN

JENNIFER M. GRANHOLM, Governor

MICHIGAN COMMUNITY SERVICE COMMISSION
Chairperson
Jim Vella

1048 Pierpont, Suite 4
Lansing, Mich igan 489 13
Telephone : (517} 335-4295
Fax: (517) 373-4977
www. michigan .gov/mcsc

Executive Director
Paula Kaiser VanDam
MCSC Commissioners

MEMORANDUM

Breannah Al exa nder
Student- GVSU

Vernice Anthon y
Grea ter Detroit Health Council

Carolyn Bloodworth

TO:

Members of the Michigan Community Service Commission

FROM:

Paula K. Van Dam, Executive Director
Michigan Community Service Commission

RE:

Summary of March 26, 2010 Executive Committee Meeting

DATE:

March 29, 2010

CMS Energy

Karen Betley
Senior Services, Inc.

Ton y Campbell
Heart of West Michigan United Way

Kara Carlisle
W.K. Kellogg Foundation

Robert Collier
Council of Michigan Foundations

Michael Hill
Traverse Bay Area Intermediate
School Oistn'ct

Jason Hoskins
Eastern Michigan University
Graduate Student

Lloyd Jackson
WJRRadio

Lori Jewell
State Farm Insurance

Janet Lawson
Ford Motor Company

Joseph Lubig

The following is a summary of the meeting of the Michigan Community
Service Commission Executive Committee held via conference call on Friday,
March 26, 2010.
The meeting was called to order at 10:00 a.m. Members present: Rob Collier,
Russ Mawby, and Bernard Parker. Staff present: Paula K. VanDam, Garry
Gross, and Janice Harvey. Guest: Kyle Caldwell

Northern Michigan University

Kathleen Maisner
Retired Public School Teacher

Russell Mawby
Chair Emeritus
W. K. Kellogg Foundation

Daniel G. Mulhern
Chair Emeritus
First Gentleman

Donna Niester
James C. Acheson Foundation
Acheson Ventures

Bernard Parker
Wayne County Commissioner

Jerry Seese
Saginaw Township Community
Schools

Marsha Smith
Rotary Charities of Traverse City

MCSC Space Update
Ms. VanDam explained that the MCSC has been exploring relocating to new
space. Kyle Caldwell, President and CEO of Michigan Nonprofit Association,
explained that MNA has outgrown their space. They are relocating to a new
local Nonprofit Center with Michigan Association of United Ways, Capital
Area United Way, and the Capital Region Community Foundation. There is
also a possibility the Food Bank Council of Michigan will also be located in
this space. MNA has invited the MCSC to be a part of the facility. Due to
recent budget reductions, the MCSC has been exploring new space as a cost
reduction. This would be a great opp01iunity to have all these nonprofit and
service oriented organizations in one building. Gany Gross and Paula
VanDam presented cost comparisons between our cunent lease and a lease in
the new location with a definite cost savings with the new space.

Joseph Sowmick
Saginaw Chippewa Indian
Tribe of Michigan

Alphonso Swain
Capitol Area Center for
Independent Living

Larry Williamson
Comcast Cable

Vice-Chair Collier asked for a motion to authorize the MCSC to proceed
with negotiating approval through DMB based on the fiscal analysis.

�Commissioner Parker made a motion to support the r ecommendation;
Commissioner Mawby supported the motion. The motion passed unanimously.
Commissioners were excited to have these nonprofit organizations coming together in
one location and the potential growth for service and volunteerism.

CNCS Update
Ms. VanDam shared that the Volunteer Generation Fund NOF A was released . The
CNCS will be granting $4 million as part of this fund. The MCSC will be applying for
funding to support volunteer infrastructure. The applications are due May 18, 2010.
There will be further discussion at the April 22 MCSC Board Meeting around the
Volunteer Generation Fund.
Ms. VanDam stated that five Congressional members from Michigan signed on to the
letter sent to House Appropriations Committee supporting national service funding. The
President has asked for an increase in his FYll budget for national service. Ms.
VanDam, along with seven other state commission executive directors, met with Patrick
Corvington, CEO of CNCS. They took this opportunity to share with him the benefits of
state commissions.

Testifying to Senate Appropriations Committee
The MCSC has requested approval to testify in front ofthe Senate Appropriations
Committee and is awaiting approval from Senator Hardiman 's office. Kelly Bartlett, a
staff member for Senator Hardiman, has been attending Mentor Michigan Strategic
Planning Committee meetings and has a relationship with our office. We are hopeful our
request will be approved.
Jvfichigan Voices {or Volunteerism - 10 Citv Listening Tour
The MCSC has scheduled a 10-city listening tour to get feedback on the issues and needs
facing service and volunteerism across our state. Commissioners will be asked to
participate in the sessions in their communities.
Follow-Up from MCSC Retreat
Executive Committee members reviewed notes from the MCSC January board retreat and
were in consensus that some MCSC committees will be re-activated. Those committees
include Executive Committee, Fund Development, Board Development,
PR/Communications, and Advocacy/Transition. Commission workgroups include
Mentor Michigan Strategic Planning, Governor's Service Awards, and State Service
Plan.
MCSC Board Meeting - April 22 11 d
Executive Committee members reviewed the draft agenda for the April 22"d MCSC
Board Meeting and made minor changes.
Adjourn 10:45 am

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                    <text>Page 1 of 3

Janice Harvey - Fw: Fw:

From:
To:
Date:
Subject:

&lt;tiffanyaurora@ hotmail.com&gt;
"Jan ice Harvey" &lt;harveyj 1@ michigan.gov&gt;
04/08/2010 1:37PM
Fw: Fw :

Janice, do you have any time availab le for a call during the morning of the 13th?
Sent via BlackBerry from T-Mobile

From : Allison Treppa &lt;atreppa@ mnaonline.org&gt;
Date: Th u, 8 Apr 2010 08:46:43 -0700
To: tiffanyaurora@ hotmail.com&lt;tiffanyaurora@ hotmai l.com&gt;
Subject: RE: Fw:
I am locked into database meetings all morning on the 13th but I could step out for a few minutes anytime. I'm gone in t he
afternoon. Let me know if something in the am works.

From: tiffanyaurora@hotmail.com [tiffanyaurora@hotmail.com]
Sent: Thursday, April 08, 2010 11:44 AM
To: Allison Treppa
Subject: Re: Fw:
I have meetings with legislators at both of those times. Do you have any time available on the 13th?

Sent via BlackB en·y from T-Mobile
From: All ison Treppa &lt;atreppa@mnaonline.org&gt;
Date: Thu, 8 Apr 2010 08:26:35 -0700
To: tiffanyaurora @hotmail.com &lt;tiffanyaurora @hotmail.com&gt;
Subject: RE: Fw:
I am really only available at 11 am on the morning of the 14th but can move a meeting possibly to do it at 10:15-10:30. Let me
know.
Thanks,
Allison

From: tiffanyaurora@hotmail.com [tiffanyaurora @hotmail.com]
Sent: Wednesday, April 07, 2010 1:22 PM
To: Janice Harvey; Allison Treppa
Subject: Fw:
Ladies, I know you 're both currently out of the office, but when you get back would you send me your availavility for a call? I have
morning meetings on the 14th but am available in the afternoon.

Sent via BlackBerry from T-Mobile
From: "Mathew George" &lt;mgeorge@cityyear.org&gt;
Date: Wed, 7 Apr 2010 13:13:46 -0400
To: &lt;tiffanyaurora@hotmail.com&gt;; Allison Treppa &lt;atreppa@mnaonline.org&gt;
Cc: Jennifer Ney&lt;JNey@cityyear.org &gt; ; Kyle Caldwell &lt;kyle@mnaonline.org &gt;; Janice Harvey&lt;harveyj l @michigan.gov&gt;
Subject: RE:

Sounds good, Tiffany. I have a call from 11 AM to 12:30 PM on Wednesday the 14th but am otherwise available. I look forward to
hearing from you next week.
Thanks,

file: //C:\Documents and Settings\harveyj 1\Local Settings\ Temp\XPgrpwise\4BBDDC22CL 1DOMR2CL. .. 04/1 2/2010

�Page 2 of3
Mathew

From: tiffanyaurora @hotmail.com [mailto:tiffanyaurora@hotmail.com]
Sent: Wednesday, Apri l 07, 2010 1:04PM
To: Mathew George; Allison Treppa
Cc: Jennifer Ney; Kyle Caldwell; Janice Harvey
Subject: Re:

Thanks Matthew! I would definitely appreciate a call but would like to hold off and include Janice Harvey from the
Michigan Community Service Commission, as she's also involved in assembling these packets but is out of the office
through April 12. May we contact you again on the 13 and schedule something for the 14th? Many thanks, Tiffany
Sent via BlackBerry from T-Mobile
From: "Mathew George" &lt;mgeorge@cityyear.org&gt;
Date: Wed, 7 Apr 2010 12:53 :18 -0400
To: &lt;atreppa@mnaonline.org&gt;; &lt;tiffanyaurora@hotmail.com&gt;
Cc: Jennifer Ney&lt;JNey@cityyear.org&gt;; Kyle Caldwell&lt;kyle@mnaonline.org&gt;
Subject: RE :
Allison and Tiffany,
We can certainly arrange a call to talk about your planning needs and how we prepare participants for meetings. If you are interes ted,
let me know some times that work for both of your schedules . My calendar is fairly flexible from now through the end of next week.

Thanks.
Mathew

From: Jennifer Ney
Sent: Tuesday, April 06, 2010 5:17 PM
To: Mathew George; Kyle Caldwell
Cc: 'atreppa@mnaonline.org'; 'tiffanyaurora@hotmail.com'
Subject: Re:
Mathew, Maybe you can do a call with Tiffany and Allison to discuss what they need . I'm guessing th ey would be interested in all
the materials we share with participants prior to Hill Days to help participants of all experience levels prepare for and contribute in
mtgs.

Jennifer Ney
City Year, Inc.
p. 202.742 .7380
c. 202 .957.0078
give a year. change the world .
BlackBerry services provided by T-Mobile USA, City Year's Official Wireless Communication s Partner

From: Mathew George
To: Jennifer Ney; Kyle Caldwell
Cc: 'Allison Treppa' &lt;atreppa@mnaonline.org&gt;; 'tiffanyaurora@hotmail.com' &lt;tiffanyaurora@hotmail.com&gt;
Sent: Tue Apr 06 17:09:42 2010
Subject: RE:

I have attached our "Join the Caucus" one-pager. In addition, we have a sample invite letter online at
http:/ I www.voicesforservice.org/ action/ Call_ Write/ template_] oinNSCC.htm.

file: //C:\Documents and Settings\harveyj 1\Local Settings\Temp\X.Pgrpwise\4BBDDC22CL 1DOMR2CL... 04/1 2/2010

�Page 3 of 3
As for other leave-behind documents, we have been using the Corporation's fact sheet since last September's National Service Hill D ay
(http:! I www.nationalservice.govI pdf! factsheet_ cncs .pdD. For the recent FYll appropriations meetings, the leave- behind folders
have also included the two CAP papers on national service and jobs
(http:/ I www.americanprogress.org/ issues/ 2009 I l ll pdf/ nation_service.pdf and
http:/ /www.americanprogress.org/ iss ues/2010/02/pdf/ national_service.pdD as well as the recent House sign- on letter in support of
the President's budget request for CNCS (attached).
Please let me know if you have questions about these materials or the links Jen provided. If there is something else you had in mind, I
would be happy to help find it.
Mathew

From: Jennifer Ney
Sent: Tuesday, April 06, 2010 4:44 PM
To: Kyle Caldwell
Cc: Allison Treppa; tiffanyaurora@hotmail.com; Mathew George
Subject: RE:

Sure. Mathew can help with that.
I'm attaching the most current leave behind that we are using on the Hill now for FYI I approps. We would definitely
want to encourage folks to review that and start using those messages to keep amplifying drum beat of suppo rt fo r
growth in our sector.
We can share vote trackers and directions for how to organize a productive meeting. Mathew can also
share material we have online about how to engage your Member of Congress from outside the W ashingto n Beltway.
http://www.voicesforservice.org/action.htm# inviteofficial
• C all/Write Your Member of Congress
• Invite Yo ur Elected Official to Visit Your Program
• Attend a Town Hall Meeting
• Help Grow the National Service Caucus in the House and Senate
• Write to Your Local Paper
W e got tons. Happy to help.
From: Kyle Caldwell [mailto:kyle@mnaonline.org]
Sent: Tuesday, April 06, 2010 4:33 PM
To: Jennifer Ney
Cc: Allison Treppa; tiffanyaurora@hotmail.com
Subject:
Jennifer,
We are putt1ng together our Giving and Volunteering Day {4/22) and will be scheduling visits with our legislators and would like
to model of materials after Voices. Can you hook me up with whomever on staff is working on developing those materials?
Specifically, we are looking for the past samples of Caucus invite letters and the other "leave behind" items. Thanks. Kyle

fil e://C:\Documents and Settings\harveyj 1\Local Settings\Temp\XPgrpwise\4BBDDC22CLlDOMR2CL... 04112/20 10

�Page 1 of 1

Janice Harvey- Re: April22 stuff

From:
To:
Date:
Subject:

Tiffany Aurora &lt;taurora13 @gmail.com&gt;
Janice Harvey &lt;harveyj 1@michigan.gov&gt;
04112/2010 11:21 AM
Re: April 22 stuff

We wi ll have a limited number of seats for the press conference, but they may not be available until right at Noon. If
you have an idea of how many Senior Corps folks are coming I can try and make sure we have enough seats available
for them.
Please hold 11 :30am on Tuesday for a call. I'll make sure that works for everyone and send out a confim1ation.
And I will give you a call this afternoon, probably right after 3. Thanks! PS Welcome back!!! :)
On Mon, Apr 12, 2010 at 11 :19 AM, Janice Harvey &lt;harveyjl @michigan.gov&gt; wrote:
I am just starting to get through my emails so I haven't seen them yet but will look. Yes, I can do a call on Tuesday. I would
be available after 10:30 and anytime in afternoon except 2-3 pm.
And yes, I can talk this afternoon anytime except 2-3
Will there be seats at the press conference at the Capitol? Senior Corps is bringing a bunch people and wanted to know.
&gt;&gt;&gt; Tiffany Aurora &lt;taurora13 @gmail.com &gt; 04/12/2010 11:00 AM &gt;&gt;&gt;
Hi Janice! As you can see from the loads of email communication (if you've gone through them yet), there have been some
emails floating around about a call with the Voices folks to share ideas on the April 22 packets for legislators. Kyle wa nts you,
me and Allison Treppa to have a call with Matthew George I guess. Would you have any availability tomorrow morning for a
quick call? I'm booked from 10:30- 11:30 but open otherwise.
Two other items:
1) Do you have a few minutes open this afternoon to touch base via phone? I wanted to chat quickly about the registration
list and make sure we have all of your commissioners who need to be on the list.
2) Would it be possible for you to get a proc from the Governor's office declaring next week to be Michigan Volunteer Week? I
can send you text if you think it's not too late.
Thanks!
Tiffany

file: //C:\Documents and Settings\harveyj 1\Local Settings\Temp\XPgrpwise\4BC3024ACL1DOMR2CL. ..

04112/2010

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                    <text>MCSC Commissioner Legislative Visit Schedule
April22, 2010

Breannah Alexander:
12:30 or after pull Rep. Andy Coulouris offi ce the Floor
1:30pm
Sen. Roger Kahn
Tonv Campbell
1:30pm
Roy Schmidt
2:00pm
Rep. Kevin Green
3:15pm
Sen. Mark Jansen
Kara Carlisle
12:30pm
Sen. Tom George or his staff, meet over lunch at the event
Rep. James Bolger
2:00pm
Rep. Kate Segal
3:00pm
Michael Hill
Dan Scripps
1:30pm
Sen. Jason Allen
2:15pm
Rep. Wayne Schmidt
2:45pm
Jason Hoskins
11 :45am
Rep. Vincent Gregory, Capitol Rotunda
2:30pm
Sen. Gilda Jacobs
Lori Jewell
12:30pm
2:00pm

Sen. Tom George or his staff, meet over lunch at the event
Rep. Larry DeShazor

Jerry Seese
1:30pm

Sen. Roger Kahn

Marsha Smith
1:30pm
Rep. Dan Scripps
2:15pm
Sen. Jason Allen
2:45pm
Rep. Wayne Schmidt

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April 22, 2010: Strengthening Michigan through Giving &amp; Volunteering
Legislative Meeting Schedule
for: Breannah Alexander, Student
Meeting: Rep. Andy Coulouris
Time: 12:30pm or after
location * : CAP, 2"d Floor, House Chamber

Ask the Sergeant-at-Arms (in the red coat) to send in a note, letting Rep. Coulouris know that you have arrived.
He will come out and meet with you .
Meeting Participants: Breannah Alexande r, Student
Meeting: Sen. Roger Kahn
Time: 1:30pm -2:00pm
location*: FB 420

Meeting Participants: Jerry Seese, Saginaw Township Community Schools; Breannah Alexander, Student

One packet is available for each meeting. The folder includes talking points, information on national service

programs in Michigan and in the legislative district of each policymaker with whom you will be meeting, the
latest Giving &amp; Volunteering in Michigan report, and general information on the nonprofit sector. A
repre se ntative from each group may pick up their packets at the registration table .
Meet your group members at the Registration Table 15 minutes before the beginning of your meeting or at the

meeting location. A map of the legislative office buildings is available at the registration table . MNA staff are also
available to direct you to the correct meeting location.
NOTE: Meetings in the House Office Building (HOB) require you to show your photo 10 before gaining entry.
* Location Key: HOB= House Office Building I CB =Capitol Building I FB =Farnum Building

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April 22, 2010: Strengthening Michigan through Giving &amp; Volunteering
Legislative Meeting Schedule
for: Kara Carlisle, WK Kellogg Foundation
Meeting: Sen. Tom George and/or his staff
Time: !2:30pm- 1:00pm
location*: Capitol Rotunda

The Senator and/or his staff will meet with you during the lunch portion of today's event
Meeting Participants: Kara Carlisle, WK Kellogg Foundation; Teresa Durham, Nonprofit Alliance; Lori Jewell, State
Farm Insurance
Meeting: Rep. James "Jase" Bolger
Time: 2:00pm- 2:30pm
location*: HOB 997

Meeting Participants: Kara Carlisle, WK Kellogg Foundation; Teresa Durham, Nonprofit Alliance
Meeting: Rep. Kate Segal
Time: 3:00pm- 3:30pm
location*: HOB 996

Kara Carlisle, WK Kellogg Foundation; Teresa Durham, Nonprofit Alliance

One packet is available for each meeting. The folder includes talking points, information on national service

programs in Michigan and in the legislative district of each policymaker with whom you will be meeting, the
latest Giving &amp; Volunteering in Michigan report, and general information on the nonprofit sector. A
representative from each group may pick up their packets at the registration table.
Meet your group members at the Registration Table 15 minutes before the beginning of you r meeting or at the

meeting location. A map of the legislative office buildings is available at the registration table. MNA staff are also
available to direct you to the correct meeting location.
NOTE: Meetings in the House Office Building (HOB) require you to show your photo ID before gaining entry.
*Location Key: HOB= House Office Building I CB =Capitol Building I FB =Farnum Building

�April 22, 2010: Strengthening M ichigan through Giving &amp; Volunteering
Legislative Meeting Schedule
for: Kara Carlisle, WK Kellogg Foundation
Meeting: Sen. Tom George and/or his staff
Time: !2:30pm- 1:00pm
Location*: Capitol Rotunda

The Senator and/or his staff will meet with you during the lunch portion of today's event
Meeting Participants: Kara Carlisle, WK Kellogg Foundation; Teresa Durham, Nonprofit Alliance; Lori Jewell, State
Farm Insurance
Meeting: Rep. James "Jase" Bolger
Time: 2:00pm- 2:30pm
Location*: HOB 997

Meeting Participants : Kara Carlisle, WK Kellogg Foundation; Teresa Durham, Nonprofit Alliance
Meeting: Rep. Kate Segal
Time: 3:00pm- 3:30pm
location*: HOB 996

Kara Carlisle, WK Kellogg Foundation; Teresa Durham, Nonprofit Alliance

One packet is available for each meeting. The folder includes talking points, information on national service

programs in Michigan and in the legislative district of each policymaker with whom you will be meeting, the
latest Giving &amp; Volunteering in Michigan report, and general information on the nonprofit sector. A
representative from each group may pick up their packets at the registration table.
Meet your group members at the Registration Table 15 minutes before the beginning of your meeting or at the

meeting location. A map of the legislative office buildings is available at the registration table. MNA staff are als o
available to direct you to the correct meeting location .
NOTE: Meetings in the House Office Building (HOB) require you to show your photo ID before gaining entry.
* Location Key: HOB= House Office Building I CB =Capitol Building I FB =Farnum Building

�April 22, 2010: Strengthening Michigan through Giving &amp; Volunteering
Legislative Meeting Schedule
for : Michael Hill, Traverse Bay Area lSD
Meeting: Rep. Dan Scripps
Time: 1:30pm -1:50pm
Location*: HOB 1385
Meeting Participants : Sharon Burtrum, Girl Scouts of Michigan Shore to Shore; Dianne Fairbanks, Girl Scouts of
Michigan Shore to Shore; Michael Hill, Traverse Bay Area lSD; Marsha Smith, Rotary Charities of Traverse City
Meeting: Sen. Jason Allen
Time: 2:15pm- 2:35pm
Location*: FB 820
Meeting Participants: Michael Hill, Traverse Bay Area lSD; Marsha Smith, Rotary Charities of Traverse City
Meeting: Rep. Wayne Schmidt
Time: 2:45pm- 3:15pm
Location*: HOB 1388
Meeting Participants: Sharon Burtrum, Girl Scouts of Michigan Shore to Shore; Dianne Fairbanks, Girl Scouts of
Michigan Shore to Shore; Michael Hill, Traverse Bay Area lS D; Marsha Smith, Rotary Charities of Traverse City

One packet is available for each meeting. The folder includes talking points, information on national service
programs in Michigan and in the legislative district of each policymaker with whom you will be meeting, the
latest Giving &amp; Volunteering in Michigan report, and general information on the nonprofit sector. A
representative from each group may pick up their packets at the registration table.
Meet your group members at the Registration Table 15 minutes before the beginning of your meeting or at the
meeting location. A map of the legislative office bu il dings is available at the registration table . MNA staff are also
available to direct you to the correct meeting location.
NOTE: Meetings in the House Office Building (HOB) require you to show your photo ID before gaining entry.
* Location Key: HOB= House Office Building I CB =Capitol Building I FB =Farnum Building

�April 22, 2010: Strengthening Mich igan through Giving &amp; Volunteering
Legislative Meeting Schedule
for: Jason Hoskins, Graduate Student
Meeting: Rep. Vincent Gregory
Time: 11:45am- 12:00noon
location*: Capitol Rotunda

Rep. Gregory will stop by the Rotunda to meet with you before heading to Session, which begins at Noon on th e
second floor of the Capitol building.
Meeting Participants: Jason Hoskins, Graduate Student
Meeting: Sen. Gilda Jacobs
Time: 2:30pm- 3:00pm
location*: FB 1015

Meeting Participants: Jason Hoskins, Graduate Student

One packet is available for each meeting. The folder includes talking points, information on national se rvice

programs in Michigan and in the legislative district of each policymaker with whom you will be meeting, the
latest Giving &amp; Volunteering in Michigan report, and general information on the nonprofit sector. A
representative from each group may pick up their packets at the registration table .
Meet your group members at the Registration Table 15 minutes before the beginning of your meeting or at the

meeting location. A map of the legislative office buildings is available at the registration table. MNA staff are al so
available to direct you to the correct meeting location.
NOTE: Meetings in the House Office Building (HOB) require you to show your photo ID before gaining entry.
*Location Key: HOB= House Office Building I CB =Capitol Building I FB =Farnum Building

�April 22, 2010: Strengthening Michigan through Giving &amp; Volunteering
Legislative Meeting Schedule
for: Lori Jewell, State Farm Insurance
Meeting: Sen. Tom George and/or his staff
Time: 12:30pm- 1:00pm
Location*: Capitol Rotunda

The Senator and/or his staff will meet with you during the lunch portion of today' s event
Meeting Participants: Kara Carlisle, WK Kellogg Foundation; Teresa Durham, Nonprofit Alliance; Lori Jewell, State
Farm Insurance
Meeting: Rep. Larry DeShazer
Time: 2:00pm- 2:30pm
Location*: HOB 995

Meeting Participants: Lori Jewell, State Farm Insurance

One packet is available for each meeting. The folder includes talking points, information on national service

programs in Michigan and in the legislative district of each policymaker with whom you will be meeting, the
latest Giving &amp; Volunteering in Michigan report, and general information on the nonprofit sector. A
representative from each group may pick up their packets at the registration table .
Meet your group members at the Registration Table 15 minutes before the beginning of your meeting or at the

meeting location. A map of the legislative office buildings is available at the registration table . MNA staff are also
available to direct you to the correct meeting location .
NOTE: Meetings in the House Office Building (HOB) require you to show your photo ID before gain ing entry.

* Location Key: HOB= House Office Building I CB =Capitol Building I FB =Farnum Building

�April 22, 2010: Strengthening Michigan through Giving &amp; Volunteering
Legislative Meeting Schedule
for: Jerry Seese, Saginaw Township Community Schools
Meeting: Sen. Roger Kahn
Time: 1:30pm- 2:00pm
Location*: FB 420

Meeting Participants: Jerry Seese, Saginaw Township Community Schools; Breannah Ale xa nder, Student

One packet is available for each meeting. The folder includes talking points, information on national service

programs in Michigan and in the legislative district of each policymaker with whom you will be meeting, the
latest Giving &amp; Volunteering in Michigan report, and general information on the nonprofit sector. A
representative from each group may pick up their packets at the registration table.
Meet your group members at the Registration Table 15 minutes before the beginning of your meeting or at the

meeting location. A map of the legislative office build ings is available at the registration table . MNA staff are als o
available to direct you to the correct meeting location.
NOTE: Meetings in the House Office Building (HOB) require you to show your photo ID before gaining entry.

* Location Key: HOB= House Office Building I CB =Capitol Building I FB =Farnum Building

�April 22, 2010: Strengthening Michigan through Giving &amp; Volunteering
Legislative Meeting Schedule
for: Marsha Smith, Rotary Charities of Traverse City
Meeting: Rep. Dan Scripps
Time: 1:30pm- 1:50pm
Location*: HOB 1385

Meeting Participants: Sharon Burtrum, Girl Scouts of Michigan Shore to Shore; Dianne Fairbanks, Girl Scouts of
Michigan Shore to Shore; Michael Hill, Traverse Bay Area lSD; Marsha Smith, Rotary Charities of Traverse City
Meeting: Sen. Jason Allen
Time: 2:15pm- 2:35pm
Location*: FB 820

Meeting Participants: Michael Hill, Traverse Bay Area lSD; Marsha Smith, Rotary Charities ofTraverse City
Meeting: Rep. Wayne Schmidt
Time: 2:45pm- 3:15pm
Location*: HOB 1388

Meeting Participants: Sharon Burtrum, Girl Scouts of Michigan Shore to Shore; Dianne Fairbanks, Girl Scouts of
Michigan Shore to Shore; Michael Hill, Traverse Bay Area lSD; Marsha Smith, Rotary Charities of Traverse City

One packet is available for each meeting. The folder includes talking points, information on national service

programs in Michigan and in the legislative district of each policymaker with whom you will be meeting, the
latest Giving &amp; Volunteering in Michigan report, and genera l information on the nonprofit secto r. A
representative from each group may pick up their packets at the registration table .
Meet your group members at the Registration Table 15 minutes before the beginning of your meeting or at the

meeting location. A map of the legislative office buildings is available at the registration table . MNA staff are also
available to direct you to th e correct meeting location .
NOTE: Meetings in the House Office Building (HOB) require you to show your photo ID before gaining entry.
* Location Key: HOB = House Office Building I CB = Capitol Building I FB =Farnum Building

�April22, 2010: Strengthening Michigan through Giving &amp; Volunteering
Legislative Meeting Schedule
for: Tony Campbell, Heart of West Michigan United Way
Meeting: Rep. Roy Schmidt
Time: 1:30pm -1:55pm
location*: HOB 1095

Meeting Participants: Tony Campbell, Heart of West Michigan United Way; Haley Cureton, Cherry Street Health
Services; Jorja Jankowski, Cherry Street Health Services; Katherine Stahrr, Cherry Street Health Services; Carolyn
Guyton, Campfire USA WMC
Meeting: Rep. Kevin Green
Time: 2:00pm- 2:20pm
location*: HOB 1096

Meeting Participants: Rev. Peggy Burns, Gerontology Network; Tony Campbell, Heart of West Michigan United
Way; Sara Davis, Foster Grandparents Program; Pam Bland, Campfire USA WMC, Andrea King, Cherry Street
Health Services; Zachary Thiel, Cherry Street Health Services; Sanchez Sixta, Gerontology Network
Meeting: Sen. Mark Jansen and/or Kelly Miller, Chief of Staff
Time: 3:15pm- 3:45pm
location*: FB 520

Meeting Participants: Kyle Caldwell, Michigan Nonprofit Association; Tony Campbell, Heart of West Michigan
United Way; Haley Cureton, Cherry Street Health Services; Jorja Jankowski, Cherry Street Health Services;
Katherine Stahrr, Cherry Street Health Services; Carolyn Guyton, Campfire USA WMC

One packet is available for each meeting. The folder includes talking points, information on national service

programs in Michigan and in the legislative district of each policymaker with whom you will be meeting, the
latest Giving &amp; Volunteering in Michigan report, and general information on the nonprofit sector. A
representative from each group may pick up their packets at the registration table.
Meet your group members at the Registration Table 15 minutes before the beginning of your meeting or at the

meeting location. A map of the legislative office buildings is available at the registration table. MNA staff are also
available to direct you to the correct meeting location.
NOTE: Meetings in the House Office Building (HOB) require you to show your photo ID before gaining entry.
*Location Key: HOB =House Office Building I CB = Capitol Building I FB =Farnum Building

�</text>
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                    <text>Corporation for National and Community Service

2009 Enacted

AmcriCoqJs State and Nationa l

2009 Recovery
Act

FY 2010
E nact ed

FY 20 11
President's
Request

Dirrcrcncc

$271,196

89,000

$3 72,547

$488,033

AmcriCorps VISTA

96,050

65,000

99,074

98,000

AmcriCo rps NCCC

27,500

29,000

34,593

$5,593

19.3%

State Commission Administration

11,790

17,000

18,000

$1,000

5.9%

Learn &amp; Serve America

37,459

39,500

$40,198

$698

1.8%

213,785
108,999
46, 144
58,642

220,900
110,996
46,904
63,000

$22 1,100
$ 111 , 100
$47,000
$63,000

$200
$104
$96
$0

0.1 %
0.1%
0.2%
0.0 % 1

14,753

60,500

$77 ,000

$16,500

27.3%

14,753

5,500

$6,000

$500

9.1 'Yo

50,000

$60,000

$10,000

20.0 %

4,000

$ 10,000

$6,000

150.0"/.,

$1,000

$ 1,000

0.0%

Sen ior Corps
Foster Grandpar~n l Program

Senior Companion Program
RSVP

Subtitle 1-1
Innova tion, Demonstration &amp; Other
Soc ial Innovation Fund
Volunteer Generation Fund
Serve America Fellowships
Nonprofit Capac it y Buildi ng Program

Eval uation
T rainin g &amp; Technical Assistance
Disability Grants
Subtotal Program Operations
National Service T rust
Total- Program Operating Expenses

$115,486

31.0%
-1.1 %

-100.0%

1,000
3,891

6,000

$8,000

$2,000

33.3%

n/a

7,500

$13,000

$5,500

73.3%

4,140

5,000

$6,000

$1,000

20.0%

680,564
131 ,075
81J,639

154,000
40,000
194,000

860,024
197,000
1,054,024

1,003,924
293,662

1,297,586

143,900
$96,662
243,562

16.7%
49.1%
23.1%

Salaries and Expenses

71 ,715

6,000

88,000

109,000

$21,000

23.9 %

Oflice of the Inspector General

6,512

1,000

7,700

9,000

1,300

16.9%

889,866

201,000

1,149,721

1,415,586

265,865

23. 1%

Agency Total

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                    <text>Bringing Learning to Life
Learn and Serve- Michigan (Page One)
What is Learn and Serve- Michigan?
Service-learning is a teaching and learning approach that connects meaningful service to the
community with classroom instruction. When done well, it enriches learning , teaches civic
responsibility, and fosters personal growth. Service-learning helps youth see beyond the classroom
and into the community where they learn math , science, language arts, and other required subjects
by addressing community needs and solving real-life problems.
Service-learning creates a commitment among young people to be part of the solution - and also
increases their likelihood of becoming life-long volunteers.
Learn and Serve- Michigan , administered by the Michigan Community Service Commission (MC SC)
in partnership with the Michigan Department of Education, is part of the Learn and Serve America
grant program supported by the Corporation for National and Community Service. The MCSC fu nds
the development and implementation of high-quality service-learning programs in K-12 schools and
community-based programs.

16 counties will host 20 Learn and Serve- Michigan school-based programs in
2010.
•

Those programs will utilize nearly 900 teachers to engage at least 25,000 students in servicelearning activities this year.

•

Through more than 625,000 hours of service-learning, those students will address issues
relative to their community.

•

More than 4,000 adult volunteers will assist Learn and Serve - Michigan programs in
completing community-revitalization projects focused on issues such as: health education ,
food collection/distribution , child literacy, recycling , animal welfare , and others.

"Service-learning has a positive impact on students' academic achievement, personal and social
development, and civic engagement. It provides numerous opportunities for students to apply wh at
they are learning to solve real world community problems."
Mike Flanagan
Superintendent of Public Instruction, Michigan Department of Education

Financial Impact
The Michigan Community Service Commission, in partnership with the Michigan Department of
Education, is granting $361,283 in Federal Funds for Learn and Serve- Michigan's 2009-2010
school-based grantees.
Learn and Serve- Michigan's local school-based grantees for 2009-2010 will leverage $416,006 in
Match Funds .

�Bringing Learning to Life
Learn and Serve- Michigan (Page Two)
In 2008-2009, Learn and Serve- Michigan supported 22 school-based programs
and 1 community-based program.
•

1,305 teachers engaged 35,531 students in 1,062,726 hours of service-learning through last
year's programs.

•

2,558 adult volunteers assisted Learn and Serve - Michigan participants in addressing local
issues through community-revitalization projects.

Service-Learning has been shown to:
•

Build critical thinking and communication skills,

•

Increase student motivation, and

•

Improve academic knowledge and performance.

Based on research conducted by RMC, Inc., community-partner organizations
that connect with students share that service-learning:
•

Positively affects students' respect for others,

•

Creates commitment to working on social or community problems,

•

Encourages a sense of belonging to a community, and

•

Boosts self esteem through enabling students' to view their achievements.

MCSC Logo

1048 Pierpont, Suite 4
Lansing, Michigan 48913
(517) 335-4295
Fax: (517) 373-4977
www.michigan.gov/mcsc

Some photos used in this publication are courtesy of the Corporation for National and Community Service Office of Public
Affairs, CNCS Photo Office.
The printing of this publication was paid for with private contributions. No state or federal funds were used.

�</text>
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                    <text>MIC H IGAN

COMMUNITY

SERVICE

Michigan Community Service Commission
Thursday, April 22, 2010
9:00am -11:30 am
Radisson Hotel, Lansing

CO MMISS IO N

AGENDA

I.

Welcome and Introductions -Vice-Chair Rob Collier

II.

Review &amp; Approval of January 20, 2010 Minutes- Vice-Chair Rob Collier
(TAB 1)
Standing Committee Reports
A.
Executive Committee - Vice-Chair Rob Collier
(TAB 2)
1.
Review Executive Committee minutes from March 26, 2010
meeting

Ill.

IV.

v.

Executive Director Report- Paula K. VanDam
A.
Michigan Voices for Volunteerism- 10 City Listening Tour
B.
CNCSINational Service Update
1.
Serve America Act I Volunteer Generation Fund
2.
Meeting with Patrick Corvington
3.
Cities of Service
CNCS Update- Evan Albert
4.
C.
Mentor Michigan
1.
Program Update
2.
Mentor Michigan Strategic Plan (Approval Item)
D.
Learn &amp; Serve
1.
Learn and Serve Funding
(Approval Item)
2.
Global Youth Service Day
3.
Program Update
E.
AmeriCorps
1.
Program Update
2.
AmeriCorps Week
3.
Russ Mawby Signature Service Project
4.
Inclusion Update
National Service Cross-Stream
F.
Governor's Service Awa rds
G.
H.
Financial Report I MCSC Space Update - Garry Gross
Partner Update- MNA, MCC , VCM
I.
New Business- Vice-Chair Rob Collier
A.
Board Retreat Follow Up
B.
Briefing for legislator visits

VI.

Public Comment- Vice-Chair Rob Collier

VII.

Adjourn -Vice-Chair Rob Collier

(Approval Item)

(TAB 3)
(TAB 3)

(TAB 4)

(TAB 5)

(TAB 6)

(TAB 7)
(TAB 8)
(TAB 9)

(TAB 10)

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$100,000 - Our Goal!
Cash Commitments To Date

$90,000
•
•
•
•
•
•
•
•

$80,000

$70,000

$60,000

~

$50,000

J

Consumers Energy ($5 ,000)
DTE Energy ($1 0,000)
Ford Motor Company Fund ($10,000)
Mawby Family Fund ($2,500)
MASCO Corporation Foundation ($2,500)
Meijer ($10,000)
Michigan Nonprofit Association ($5 ,000)
State Farm Insurance ($5 ,000)

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                    <text>M I CH I GAN

COMMUNITY

SERVICE

Michigan Community Service Commission
2010 Retreat
January 20-21, 2010
Doubletree Suites Ft. Shelby, Detroit

COMMISS I ON

UPDATED - AGENDA
January 20- Day One
9:00-10:00 am

MCSC Board Meeting Begins

I.

Welcome - Jim Vella

II.

Approve Minutes from October 29, 2009 Board Meeting (Approval Item)CTAB 1)

III.

Standing Committee Reports
A.
Executive Committee - Chairman Vella
I.
Executive Committee minutes from Nov. 12, 2009, and
January 8, 2010 meetings
2.
State Service Plan (Janet Lawson)

IV.

Program Updates
A. AmeriCorps -Jeanine Yard
1.
AmeriCorps Competitive Funding
2.
Program Update
3.
2008-09 Accomplishments
4.
ARRA Update
B. Learn and Serve Update - Angelia Salas

(TAB 2)

(Approval Item) (TAB 3)
(TAB 4)

(TAB 5)

10:00 am

Board Meeting Recess I Depart for Site Visits

10:30- 12:00 pm

Learn and Serve Site Visit I Lunch
Location: Detroit Service Learning Academy

12:00 pm

Depart for AmeriCorps Site Visit

12:30 pm- 2:00 pm

AmeriCorps Site Visit (City Year site)
Location:
Osborn High School, Detroit

2:00pm

Depart for Doubletree Suites Ft. Shelby, Detroit

2:30 pm - 3:45 pm Board Meeting Continues

�v.

Program Updates (Continued)
A.
Mentor Michigan Update -Amber Troupe
1.
Mentor Michigan Wave VII Census
2.
Mentoring Month
3.
Mentor tv:lichigan Strategic Plan- Tony Campbell
B.
Inclusion I Cross-Stream Update- Megan Sargent
c.
Communications Update - Elyse Walter
D.
2010 Governor's Service Awards- Janice Harvey

(TAB 6)

(TAB 7)
(TAB 8)

VI.

CNCS I National Service Update- Paula K. VanDam
(TAB 9)
A.
FYlO Budget
B.
Jobs Bill
C.
Cities of Service
D.
CNCS State Office Update- Evan Albert
E.
Michigan's Giving &amp; Volunteering Event (April) - Rob Collier/Kyle Caldwell

VII.

Financial Report- Garry Gross

(TAB 10)

3:45 pm - 4:00 pm Board Meeting Recess I BREAK
4:00 pm - 5:30 pm Board Retreat Begins (See separate agenda)
5:30 pm - 6:30 pm Break
6:30- 7:00 pm

Reception

7:00-9:00 p.m.

Working Dinner

January 21 - Day Two
7:00- 8:00 am

Breakfast

8:00-11:30 am

MCSC RETREAT (See separate agenda)

11:30- 12:00 pm

MCSC Board Meeting Reconvenes

VIII.

New Business - Chairman Vella
A.
Report Out
B.
Adoption of Recommendations

12:00- 1:00 pm

Lunch

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                <text>Michigan Community Service Commission 2010-01-20 commission meeting updated agenda. Records are compiled in the Our State of Generosity collection by the Johnson Center, along with the files of the Michigan Nonprofit Association (MNA), the Michigan Community Service Commission (MCSC) and the Dorothy A. Johnson Center for Philanthropy. Originals are at the Michigan Community Service Commission.</text>
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                    <text>STATE OF MICHIGAN

JENNIFER M. GRANHOLM , Governor

MICHIGAN COMMUNITY SERVICE COMMISSION
Chairperson
Jim Vella

1048 Pierpont, Suite 4
Lansing , Michigan 48913
Telephone: (517) 335-4295
Fax: (517) 373-4977
www.michigan.gov/mcsc

Executive Director
Paula Kaiser VanDam
MCSC Commissioners
Breannah Alexander
Student - GVSU

MEMORANDUM

Vern ice Anthony
Greater Detroit Health Council

TO:

Michigan Community Service Commission Executive Committee

FROM:

Paula Kaiser VanDam, Executive Director
Michigan Community Service Commission

RE:

Staff Recommendations for Michigan' s AmeriCorps Competitive

DATE:

January 19, 2010

Carolyn Bloodworth
CMS Energy

Karen Betley
Senior Services, Inc.

Tony Campbell
Heart of West Michigan United Way

Kara Carlisle
WK. Kellogg Foundation

Robert Collier
Council of Michigan Foundations

Michael Hill
Traverse Bay Area Intermediate
School District

Jason Hoskins

AmeriCorps Competitive Application

Eastern Michigan University
Graduate Student

Lloyd Jackson
WJRRadio

Lori Jewell
State Farm Insurance

Janet Lawson
Ford Motor Company

Joseph Lubig
Northern Michigan University

Kathleen Maisner
Retired Public School Teacher

Russell Mawby
Chair Emeritus
W K. Kellogg Foundation

Daniel G. Mulhern
Chair Emeritus
First Gentleman

Background
Under the Edward M. Kennedy Serve America Act, AmeriCorps now has a combined
competitive fund for state commissions and national direct programs. For FY 2010,
the Corporation for National and Community Services has $373 million to support
85,000 member slots through AmeriCorps state and national. Our AmeriCorps
competitive package is due to CNCS on January 26, 2010. We will be notified by
June 1, 2010 whether any of our programs will be funded with the competitive
dollars. Once we know how many programs will be funded competitively, we will
then decide which programs to support with our formula dollars. We are still waiting
for our 2010 AmeriCorps formula allocation from CNCS. Those funding
recommendations will be presented to the Michigan Community Service Commission
(MCSC) in June.

Donna Niester
James C. Acheson Foundation
Acheson Ventures

Bernard Parker
Wayne County Commissioner

Jerry Seese
Saginaw Township Community
Schools

Marsha Smith
Rotary Charities of Traverse City

Joseph Sowmick

The MCSC held an extensive outreach process with three face to face outreach
sessions (Detroit, Lansing, and Grand Rapids) and two webinars. The staff reviewed
36 new applications and 2 continuation applications and are recommending that 15
new and 2 continuations be included in the MCSC competitive application
submission to the Corporation for National and Community Service. In addition, we
are recommending one education award only application be approved. Five of the 36
new applications are being considered for formula funding.

Saginaw Chippewa Indian
Tribe of Michigan

Alphonso Swain
Capitol Area Center for
Independent Uving

Larry Williamson
Comcast Cable

1

�Michigan's AmeriCorps Competitive New, Recompete, and Continuation Applications

1) The MCSC staff recommends the following applicants be included in the MCSC's
competitive application submission package to the Corporation for National and Community
Service.

Legal Applicant
BHK Child
Development Board
City Year, Inc
Communities in
Schools Detroit
Community &amp;
Economic Development
Association of
Michigan
Goodwill Industries of
Greater Grand Rapids,
Inc.
Heart of West Michigan
United Way
Huron Pines
Michigan Association
ofUnited Ways
Michigan Council on
Crime and Delinquency
Michigan Nonprofit
Association
Michigan Primary Care
Association
United Way of Saginaw
County
Van guard Community
Development Corp.
WARM Training
Center
Wayne State University
Center for Urban
Studies
Total

FTE Rate

#of
FT

#of
HT

#of
RH
T

#of
Qtr
Time

#of
Min
Time

$586,500
$886,458

$12,750
$12,485

46
71

0
0

0
0

0
0

0
0

$506,980

$506,980

$12,999

26

26

0

0

0

$266,767

$266,767

$13,338

20

0

0

0

0

$287,733

$287,733

$14,387

20

0

0

0

0

$359,560
$161,030

$359,560
$161,030

$14,382
$13,419

25
10

0
4

0
0

0
0

0
0

$277,192

$277,192

$15,400

18

0

0

0

0

$450,646

$450,646

$12,124

16

0

0

0

100

$910,000

$910,000

$13,000

70

0

0

0

0

$441,107

$441,107

$13,367

30

6

0

0

0

$136,651

$136,651

$13,665

0

20

0

0

0

$260,000

$260,000

$12,282

0

0

0

80

0

$213,183

$213,183

$13,943

10

0

0

20

0

$159,777
$5,903,584

$159,777
$5,903,584

$13,315
NIA

8
370

8
64

0
0

0
100

0
100

Funding
Requested

Funding
Recommended

$586,500
$886,458

The CNCS average FTE cost target is $13,000 with a maximum of$16,000.

2

�2) The staff recommends continuation funding at the recommended amount for the following
applicants:

Legal Applicant
Michigan Coalition
Against
Homelessness
American Red
Cross of Greater
Grand Rapids
Total

FTE
Rate

#of
FT

#of
HT

#of
RHT

#of
Qtr
Time

$274,721

$13 ,736

20

0

0

0

0

$449,882

$449,882

$13,232

34

0

0

0

0

$724,603

$724,603

N/A

54

0

0

0

0

Funding
Requested

Funding
Recommended

$274,721

#of
Min
Time

Michigan's AmeriCorps Education Award Only Application
3) The staff recommends funding at the recommended amount for the following applicant:

Legal Applicant

Michigan Nonprofit
Association/MI
Campus Compact

Funding
Requested

Funding
Recommended

FTE
Rate

$64,000

$64,000

$800

3

#

of
FT

0

#of
HT

0

#of
RH
T

#of
Quarter
Time

#of
Min
Time

0

0

400

�Michigan's AmeriCorps Competitive Funding Applicants
2009-2010 Program Year

Michigan's Competitive applicants- New and Recompete
BHK Child Development Board
Counties Served: Baraga, Houghton, Keweenaw, Gogebic, Ontonagon, Iron and Dickinson
counties in Michigan's Upper Peninsula
Superior AmeriCorps will help to meet critical needs by providing members to offset factors that
put youth at risk of educational failure. Forty-six full-time SAC members will increase
educational opportunities and strengthen partner capacity by: 1) Providing academic support to
500 at-risk youth in grades K-12 and becoming familiar, trusted faces to those they serve; 2)
Enriching preschool learning environments in 8 preschools and exceeding the required adult-tochild ratios and 3) Recruiting 600 volunteers who will improve education and serve to meet the
additional needs in the community through 4000 hours of service.
Members will serve at 35 sites to address the critical educational needs oflocal youth by
providing high-quality supplemental academic support during the school day and afterschool,
enhancing educational aspects of childcare environments, recruiting volunteers and leading
service projects.

City Year Detroit
Counties Served: Oakland, Wayne
Seventy-one full time AmeriCorps members in seven (7) teams will implement a service model
of academic support, afterschool programming, and building positive school climate at an
assigned Detroit public school building a full-day Mon- Thurs and two (2) teams will implement
the Heroes youth volunteer program with 620 youth, Tues - Sat. Members will 1) provide
literacy and math tutoring for 800 elementary, middle and high school students; 2) provide
whole-class academic support at all schools; 3) provide attendance or behavior coaching for
middle and high school students; 4) implement educational after-school programs at all schools;
5) provide enrichment programming at all schools, during the day or after-school; and, 6) engage
1000 volunteers in service to each school.

Communities in Schools Detroit
Counties Served: Wayne
CIS proposes to recruit 52 (26 full-time and 26 halftime) AmeriCorps members to serve as
tutors (50) and volunteer coordinators (2) in 25 Detroit schools with the lowest literacy rates.
They are proposing an enhanced model that addresses core literacy and dropout prevention as the
principal priorities to be addressed. Members will be engaged in one-on-one and group tutoring
utilizing evidenced-based literacy and tutoring models reaching 870 elementary students.

4

�Community &amp; Economic Development Association of Michigan Counties Served:
Counties Served: Statewide
CEDAM is requesting funds for 20 full-time AmeriCorps members to be placed at foreclosure
counseling agencies. AmeriCorps members will increase housing cotmseling agencies' ability to
serve 12,000 homeowners in need by taking on critical supporting functions such as intake,
triage, marketing, outreach, education and generating a sustainable volunteer base, thus allowing
certified, nonprofit foreclosure counselors to focus on their core mission -- increasing the number
of clients served. Members will reach a minimum of 3000 residents with foreclosure prevention
services.

Goodwill Industries of Greater Grand Rapids, Inc.
Counties Served: City of Grand Rapids, MI in Kent County Montcalm, Isabella, and Mecosta
Counties (rural)
Goodwill industries will engage 20 full-time AmeriCorps members in providing services to 5000
disadvantaged individuals needing job training and employment skills. Members will assist 2500
economically disadvantaged individuals with job placement services. Nin hundred twenty-five
economically disadvantaged individuals will be placed into jobs. The program' s proposed
outcome is long-term job retention, which is defined as stable employment at six months postplacement.

Heart of West Michigan United Way
Counties Served: Kent
United Way proposes engaging 25 full time members in addressing the issue of illiteracy through
a multi-site program targeting 15 elementary school sites in Grand Rapids. The goal of the
program is to bring MEAP scores of the students at Grand Rapids Public Schools in line with the
scores of the surrounding suburban school districts. Program components include a Family
Literacy component reaching 60 families, in partnership with the Literacy Center of West
Michigan, an in-school reading tutoring component for students in grades 1 -- 3 who are slightly
behind in reading, and an intensive after-school literacy component for 800 students in those
same grades who are further behind. Members will serve as Schools of Hope literacy assistants
and Family Literacy Teachers/Coordinators.

Huron Pines
Counties Served: NE Lower Michigan: Alpena, Cheboygan, Crawford, Iosco, Montmorency,
Ogemaw, Oscoda, Otsego, Presque Isle and Roscommon counties.
The Huron Pines AmeriCorps program will engage 10 full-time and 4 half-time members in
Northeast Michigan focusing on the conservation of natural resources through habitat restoration,
volunteer engagement, promoting environmental stewardship and developing new conservation
services. Members will engage in high impact hands on activities which may include wildlife

5

�habitat improvement, installation of erosion control practices, water quality monitoring, invasive
species removal, preservation of undeveloped lands and/or conducting resource inventories.
Goals for the program include the development of 10 conservation projects/services throughout
the 3-year grant cycle. In addition, five of the adopted projects/services that members developed
will be independently funded.

Michigan Association of United Ways
Counties Served: Statewide
Michigan Benefit Access Initiative (MBAI) AmeriCorps program will engage 18 full-time
members to ensure more families to claim state and federal benefits they are eligible to receive
including food assistance, Medicaid, earned income tax credits, home heating assistance, and
CHIP.
Members will assist in creating one stop access to available benefits. This will be accomplished
through community based organizations utilizing common support services and a web-based
software to assist families in applying for benefits and tax credits. Goals include $5.4M in
benefits will be claimed by Michigan families through increased nonprofit capacity with the
benefit access system in year one, $42.4M in year two, and $182.7M in year three; at least
140,000 families will have been helped by community based organizations over three years.

Michigan Council on Crime and Delinquency
Cites Served: Detroit, Saginaw, Benton Harbor and Grand Rapids
The Michigan Council on Crime and Delinquency has developed The Inner City-AmeriCorps
Neighborhood Project based on the Civic Justice Corps model. The proposed program will have
two components; the program will place 16 full-time members in Grand Rapids, Detroit,
Saginaw, and Benton Harbor to build, develop, and facilitate pro-social activities for formerly
incarcerated and/or court involved individuals. Members will engage returning citizens, their
parole agents and law enforcement officers assigned to the project in order to build beneficial
relationships and develop skills for a positive return to the community. In addition, the Project
will enroll100 returning citizens as minimum-time AmeriCorps. These members will be
residents of the Project neighborhoods, and the Corps experience will provide them opportunities
to reclaim their place in the community through the dignity of service while they engage in a
crime-free lifestyle. Minimum-time members will receive the AmeriCorps education award for
their service hours and will also be connected to transitional employment opportunities in order
to receive a living stipend from the Michigan Department of Corrections.

Michigan Nonprofit Association
Counties Served: Statewide
The Mentor Michigan College Coaching Corps will place 70 full-time members statewide in
mentoring organizations and institutions of higher education that are members of Michigan
Campus Compact. Youth mentoring in Michigan will be enhanced even further by adding a
college access component, in order to open pathways to higher education for disadvantaged
youth and, in the process, reducing the high school dropout rate.

6

�Sixty full-time members will be placed to build the capacity of mentoring organizations
throughout the state of Michigan by expanding youth mentoring programs through the
recruitment, training, support, and evaluation volunteers to become mentors in schools and
community-based mentoring programs. Through these activities, each member will have a
significant role in at least 50 mentor matches. Members will include college access training and
activities with the mentor matches they serve. The remaining 10 members will be placed in
colleges and universities, and will recruit and manage at least 150 College Positive Volunteers
each (1,500 total) to support at least 3,000 disadvantaged youth in moving toward college.
Members will also develop at least 180 college-focused community activities that will result
in 90 continuing community partnerships.
Michigan Primary Care Association
Counties Served: Statewide
Thirty-six (36) AmeriCorps members (30 full-time members, 6 half-time members) members
will help health centers maintain contact with individual patients, provide enrollment assistance
to patients into eligible programs, provide prescription assistance, help low-income patients
navigate the complex applications that will enable them to get pharmaceuticals at reduced cost,
coordinate transportation, and provide supportive services. Members will serve 12,000
individuals to increase access to primary health care services and 12,500 to ensure awareness of
community health resources.
United Way of Saginaw County
Counties Served: Saginaw
The proposed AmeriCorps project will enable a robust partnership between the United Way of
Saginaw and nonprofits in the community (with demonstrated expertise in substance abuse
prevention) and utilize 20 half- time AmeriCorps Members engaged in educating youth, parents,
and community members on substance abuse prevention. Members will serve 5950 youth and
1290 parents. Members will address three areas (a) Parenting-- AmeriCorps members will work
to enhance parents ability to set forth acceptable standards of behavior for their children with
regard to substance use and abuse; (b) Youth- AmeriCorps members will work to enhance the
awareness of youth with regard to substance use and abuse; and (c) Environmental -AmeriCorps members will work to raise community awareness of substance use and abuse so
people do not become de-sensitized to the associated dangers.
Vanguard Community Development Corp.
Counties Served: Wayne County
Vanguard is proposing a program modeled after the successful AmeriCorps Cornerstone
Builders Program in New Orleans. The program will recruit and train ex-offenders to become 80
quarter-time AmeriCorps members. They will in turn recruit, train and manage teams of
community volunteers. The teams will address community needs such as : boarding up vacant
houses; cleaning up vacant lots; developing community gardens and pocket parks; organizing
neighborhood watches to address issues of illegal dumping, arson, and crime; conducting door to
door community outreach to link residents with community services; conducting "healthy home

7

�assessments" to educate residents about potential home hazards; conducting minor home repair
for seniors; and assisting in the establishment and implementation of the Food Pantry.

WARM Training Center
Counties Served: Wayne
TheWARM Training Center is requesting 10 full-time and 20 quarter-time AmeriCorps
members to help implement the Detroit Youth Energy Squad. The Squad is a team-based service
-learning program that trains youth ages 17-24 to perform basic home energy retrofits such as
insulating hot water pipes, installing low-flow showerheads, and weatherizing doors and
windows. Crews are also responsible for explaining utility bills, communicating the benefits of
energy efficiency, providing service reports, calculating energy savings, and tracking inventory.
Members will complete 1,500 home energy visits for low-income families. Members will lead
250 high schools students in 10 campus and community greening projects (e.g. recycling
programs, energy assessments for local businesses).

Wayne State University - Center for Urban Studies
Counties Served: Wayne (The area affected is the Midtown/North End neighborhood in the city
of Detroit, in Wayn e County, Michigan.)
WSU's Center for Urban Studies will engage 16 AmeriCorps Members (8 full-time, 8 half-time).
in improving levels of neighborhood guardianship and reducing victim attractiveness and
susceptibility. They will also provide technical assistance for wireless internet use by providing
residents with cutting-edge technology to track and report suspicious neighborhood activities or
witnessed crimes. Three goals will be addressed: Members will create resident capacity to
conduct crime self-surveillance by creating three neighborhood watch/surveillance programs
yearly. They will conduct a total of 60 home safety assessments yearly and distributing 200
information packets to rental units in Midtown/North End. Finally they will increase residents'
ability to use the Internet as a tool to track and share area crime information by installing
wireless Internet connections in 20-25 houses per year, developing a website for residents' use,
and providing wireless internet technical assistance.

Michigan's Competitive applicants - Continuation
American Red Cross of Greater Grand Rapids -Together We Prepare AmeriCorps
Service Area: The following 52 counties will be affected: Alcona, Alpena, Allegan, Antrim,
Arenac, Barry, Bay, Benzie, Branch, Calhoun, Cass, Charlevoix, Cheboygan, Clinton,
Crawford, Eaton, Emmet, Gladwin, Grand Traverse, Gratiot, Hillsdale, Huron, Ingham
Thirty-Four full-time Together We Prepare AmeriCorps Members will focus assisting
communities to prepare for, prevent and respond to disasters that threaten their safety and
security. TWP members will provide Community Disaster Education sessions, emergency and
disaster preparedness presentations, and Health and Safety courses (CPR, First Aid, Automated
External Defibrillator) to 25,000 Michigan residents during the first program year, with a goal of
increasing this number by 2,000 each subsequent year for a total of 82,000 by completion of

8

�three-year grant. TWP members will respond to at least 50% ofthe local disasters within their
chapters' jurisdictions. 100% of TWP members will be trained and ready to respond to a largescale catastrophic national disaster. Additionally, 100% of members will be trained and qualified
to assist with military family emergencies.

Michigan Coalition Against Homelessness
Counties Served: Genesee, Ottawa, Clare, Osceola, Mecosta, Isabella, Midland, Gladwin,
Marquette, Eaton, Saginaw, Kent, Oakland, Macomb, Wayne, Lapeer, Huron, Sanilac, Tuscola,
St. Claire, Washtenaw, Ingham, Otsego, Monroe, Berrien
The Michigan Coalition Against Homelessness will enroll20 full-time members in the Michigan
Campaign to End Homelessness AmeriCorps program. Nineteen Housing and Resource Liaisons
and one Volunteer Coordinator will build the capacity of local community service agencies
throughout the state of Michigan. AmeriCorps members will fill a critical gap in services in the
statewide effort to abolish homelessness by performing outreach activities and assisting
individuals experiencing homelessness or at-risk ofhomelessness to assess barriers to housing,
develop strategic plans, and identify housing opportunities. The goal is to reach a minimum of
760 individuals statewide. Members will serve as liaisons in order to assist families to transition
out of homelessness, and to assist youth aging out of foster care to access permanent housing.
Finally, members will create ongoing relationships linking individuals experiencing
homelessness with host site Continuum of Care agencies and much needed-community housing
and service providers in order to enhance the overall movement to end homelessness.

Michigan's AmeriCorps Education Award Only Applicant

Michigan Nonprofit Association/Michigan Campus Compact
Counties Served: Statewide
The Michigan Service Scholars (MSS) AmeriCorps program will engage 400 members from 43
campuses in local communities throughout Michigan. They will address issues around college
access and success. To address the factor that youth are not graduating from high school,
member students in teacher education programs will create 150 service-learning lesson plans and
implement those plans with youth during their student teaching experience. To address the factor
that youth do not see college as an option, and thus do not seek to attend post-secondary
education, MSS members will serve in youth-serving nonprofits, including K-12 schools,
working with 200 youth on college exploratory activities. To further address the issue of college
student success/retention, college students will serve in a variety of nonprofits.

9

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                    <text>1/t

rl I G 1\

tj

COMMUNITY

SERVICE
0 M 'v'·

SI0

C,

r~

Michigan Community Service Commission
Commissioner Retreat
Wednesday, January 20, 2010
(9:00am-9:00p.m.)
Thursday, January 21, 2010
(8:00a.m. -12:00 p.m.)
Doubletree Guest Suites Fort Shelby, Detroit
Registration Form

Name:

Please check all t hat apply:
D

Attending MCSC Board Meeting and Retreat (Both Days)

D

Attending MCSC Board Meeting and Retreat (Wednesday only)
_
YES - I will also be staying for dinner
NO - I will NOT be staying for dinner
_

D

Attending MCSC Board Retreat {Thursday only)

D

CAN NOT attend Board Meeting or Retreat

Lodging :
Room arrangements will be made (for Commissioners not located in the Detroit area)
by the Michigan Community Service Commission based on single occupancy. Please
complete the following:
D
Smoking
0
Non-smoking

Other Accommodations:

D

Accessible Room

Specia l Dietant Accommodations:

D

Vegeta rian ·

D

Other:

Please return by Friday, January

8th,

2010:

Janice Harvey, Executive Assistant
Michigan Community Service Commission
1048 Pierpont, Ste. 4
Lansing, Michigan 48913
Phone: (517) 373-4998
Fax: (517) 241-3869
Harveyj 1@michigan.gov

�</text>
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                    <text>Page 1 of 1

Janice Harvey- Fwd: MCSC Board Retreat

From:
To:
Date:
Subject:
CC:
Attachments:

Janice Harvey
MCSC Commissioners
01/05/2010 12:03 PM
Fwd: MCSC Board Retreat
Commissioner Assistants; Kaiser Van Dam, Paula
Registration - 2010.doc

HC!ppy New Year Commissioners!
I sent this information out t he end of December but wanted to resend it out to you in case it got lost in the lOO's of emails vou
proba bly received over the holidays while you were hopefully off enjoying your families.
Attached is the. registration form for the MCSC Board Retreat/Meeting scheduled for January 20-21, 2010 . The ret reat/ meet'i nq
wil l take place at the Doubletree Guest Suites Fort Shelby in Detroit.
http: I I dou bletree 1. hi Iton. com/ en_ US/ dt/hotel/ DTTLFDT-Dou bletree-Guest-Suites-Fort-She Iby-Detroit- DowntownMichigan/index.do
We will begin on Wednesday, January 20th, at 9:00am and will conclude that day with dinner. We will begin again at 8:00
am on Thursday, January 21st, and conclude at noon. A detailed agenda will be sent out next week.
Please fill out the attached registration form and either email it to me at harveyjl@michigan.gov or fax to (517) 241-3869. Or
you can email me your plans, your lodging information (if needed), and your special dietary accommodations. I will need to
have this information by Friday, January 8th.
I look forward to seeing you all January 20-21.
"!r nice Harvey
~·1ichigah Community Servic-e Commission
!: '~48 Pierpont, Suite 4
:_-.:~n sin g MI 48913
Phbne: (517) 373-4998
Fflx : (517) 241-3869
harveyjl@michigan.gov

: '· t

~

{)

. -.. i

file: //C:\Documents and Settings\harveyj 1\Local Settings\Temp\XPgrpwise\4B432AA 7CL1DOMR2CL...

01/05/20 10

�Page 1 of2

Janice Harvey - MCSC Board Meeting and Retreat Information

from:
To :
Date:

Janice Harvey
MCSC Commissioners
01/13/2010 5:33 PM
MCSC Board Meeting and Retreat Information

Subject:
CC:

Commissioner Assistants; Kaiser Van Dam, Paula

Attachments:

Doubletree Guest Suites Ft Shelby Directions.pdf; Agenda Jan 20-21 - 2010.doc; 10-29-09 minutes.doc

Dear Commissioners:
We look forward to seeing you next week at the MCSC Board Meeting and Retreat on January 20 and 21 in Detroit. As you can
see by the agenda, we have a busy 2-days. We will begin with the MCSC Board Meeting and give AmeriCorps and Learn and
Serve program updates. We will then take you out to a Learn and Serve and AmeriCorps site in Detroit so that you can see the
wo rk that we support first hand. (MCSC will provide the transportation.) The programs are very excited to show you their
work. After th e site visits, we will return to the hotel and continue with the board meeting and retreat. We will conclude h1e
day with a working dinner. It will be a long day but we have a lot of fun and informative activities planned. We will begin --!,e
0ay on Thursday at 8:00 am with the retreat and conclude by noon. Lunch will be provided for you prior to your tieoarture
[r cl rder to finalize our preparation for the retreat, we need your input. You will be receiving a Survey Monkey sonn. P!eas·
rPspond as quickly as possible as your answers will help shape the focus of the retreat.

Location:
Doubletree Guest Suites Ft. Shelby
525 West Lafayette Blvd.
Detroit, MI 48226
Phone: 313-963-5600
Fax: 313-963-5604
http :/ /doubletree1. hilton .com/ en_ US/dt/hotei/DTTLFDT-Doubletree-Guest-Suites-Fort-Shel by-Detroit-Downtown·
Michigan/index.do
Overnight Accommodations:
MCSC has made overnight accommodations for Commissioners from outside the Detroit area at the Doubletree Guest Suites
Ft· Shelby.
·
· · ._

Tr~e

'·' ..

·''I

:! H.:ached:

.

1..

....

. . ... -

.

'- · Directions tq Doubletree Guest Suites Ft. Shelby
Agenda { This is an ovetview of the 2-days. A more detailed agenda will be provided at the meeting.) ·
J ::·Minutes from October 29, 2009 board meeting.
1
: .l

Dress: Business Casual
Directions:
Directions are attached. Once you take the South Howard Street/Cabo Parking Exit (exit 1C), drive through first light and turn
left on the next street (Lafayette). Follow Lafayette east 4 blocks, hotel is on right. Valet parking is available on Lafayette
Boulevard. The MCSC will be covering the valet parking. Please give them your name and tell them you are with the MCSC.
If you have any questions on any of the logistics, feel free to contact me.

,.. ,:
J~:ii-:::e

Harvey
... f',.,,,;ga n Com munity Service Commission
·' nt~'B ' Pierpont, Suite 4
;·;,
,;-·· ·· MT~ 48913
_- .. I ·:&gt;ln9
.
-

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�Page 2 of2
,,, _.. ' .
~:·;·:one: (517)

~ -?•

.

373-4998
Fax : .(517) 241-3869

harveyjl@michigan.gov

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file: //C:\Documents and Settings\harveyj 1\Local Settings\Temp\XPgrpwise\4B4E040 1CL1DOMR2CL1... 01113/2010

�Page 1 of 1

Janice Harvey - MCSC Board Meeting and Retreat Information
From:

Janice Harvey

To:

Algra, Diana; Caldwell, Kyle; ealbert@cns.gov; Pardoe, Kari; Taylor, Jackie; Vanda, Jocelyn

Date:

01/14/2010 9:06AM

Su bject:

MCSC Board Meeting and Retreat Information

CC:

Gillette, Patrice; kcooney@mnaonline.org; Long, Shelley

Atta chments:

Doubletree Guest Suites Ft Shelby Directions.pdf; Agenda Jan 20-21 - 2010.doc; 10-29-09 mi nutes. doc

Good Morning,
We look forward to seeing you next week at the MCSC Board Meeting and Retreat on January 20 and 21 in Detroit. As you ca n
see by the agenda, we have a busy 2-days. We will begin with the MCSC Board Meeting and give AmeriCorps and Learn and
Serve program updates. We will then take you out to a Learn and Serve and AmeriCorps site in Detroit so that you can see the
work that we support first hand. (MCSC will provide the transportation.) The programs are very excited to show you their
work. After the site visits, we will return to the hotel and continue with the board meeting and retreat. We will conclude the
day with a working dinner. It will be a long day but we have a lot of fun and informative activities planned. We will begin the
day on Thursday at 8:00 am with the retreat and conclude by noon. Lunch will be provided for you prior to your departure.

Location:
Doubletree Guest Suites Ft. Shelby
525 West Lafayette Blvd.
Detroit, MI 48226
~ one: 313-963-5600
.-~~x: 313-963-5604 '
http://doubletree 1. hilton.com/en_US/dt/hotei/DTILFDT-Doubletree-Guest-Suites-Fort-Shelby-Detroit-DowntownMichigan/index.do
~~; 1\ .

.

Overnight Accommodations:
The MCSC has made overnight accommodations for those outside the Detroit area at the Doubletree Guest Suites Ft. Shelby . I
currently have a room reserved for Jackie Taylor and Jocelyn Vanda. If you need an ·overnight room, please let me know ASAP.
Attached:
1. Directions to Doubletree Guest Suites Ft. Shelby
2. Agenda (This is an overview of the 2-days. A more detailed agenda will be provided at the meeting.)
3. Minutes from October 29, 2009 board meeting.
Dress: Business Casual
Directions:
;0: ··ections are attached. Once you take the South Howard Street/Cobo Parking Exit (exit 1C), drive through fi rst light and t·:rn
:P~'; c: n the next street (Lafayette) . Follow Lafayette east 4 blocks, hotel is on right. Valet parking is available 011 Laf.: &gt; yette
·;···;levard. The MCSC will be covering the valet parking. Please give them your name and tell them you are with the MCSC

·.I' y ou have any questions on any of the logistics, feel free to contact me.

Janice Harvey
Michigan Community Service Commission
1048 Pierpont, Suite 4
Lansing MI 48913
Phone: (517) 373-4998
Fax : (517) 241-3869
harveyj1@michigan .gov

f1-!:~ : //C:\Documents and Settings\harveyj 1\Local Settings\Temp\XPgrpwise\4B4EDE9FCL1DOMR2CL..:

01 /14/'W 10

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                    <text>Michigan Community Service Commission
January 20-21,2010
MCSC Board Meeting
Doubletree Fort Shelby, Detroit
MINUTES
MEMBERS PRESENT:

Jim Vella, Chair
Breannah Alexander
V ernice Anthony
Karen Betley
Carolyn Bloodworth
Tony Campbell
Rob Collier
Jason Hoskins
Lloyd Jackson
Janet Lawson
Kathleen Maisner
Bernard Parker
Marsha Smith
Larry Williamson
Paula Kaiser VanDam, Ex Officio
Evan Albert, Ex Officio, CNCS

MEMBERS ABSENT:

Kara Carlisle
Michael Hill
Lori Jewell
Joe Lubig
Russ Mawby
Daniel Mulhern
Donna Niester
Jerry Seese
Joe Sowmick
Al Swain

OTHERS:

Janice Harvey, Michigan Community Service Commission
Garry Gross, Michigan Community Service Commission
Kari Pardoe, The LEAGUE Michigan
Angelia Salas, Michigan Community Service Commission
Megan Sargent, Michigan Community Service Commission
Jackie Taylor, Michigan Campus Compact
Amber Troupe, Michigan Community Service Commission
Jocelyn Yanda, Department ofHuman Services
Jeanine Yard, Michigan Community Service Commission

1

�I.

Welcome and Introduction- Chairman Jim Vella
The MCSC Board meeting was called to order at 9:19a.m. by Chairman Jim Vella. He
gave an overview of the board meeting and retreat. He asked Commissioners to
introduce themselves.

II.

Review and Approval of October 29, 2009 Minutes- Chairman Jim Vella

Chairman Vella asked for a motion to approve the minutes from the October 29,
2009 board meeting. Commissioner Parker moved to approve the minutes;
Commissioner Bloodworth seconded the motion. The motion passed unanimously.
III.

Standing Committee Reports
A. Review Executive Committee minutes from November 12, 2009 and January 8, 2010
meetings. Ms. VanDam gave an overview of the budget discussion from the
November 12 meeting, and the recommendations around staffing. We will eliminate
2 positions -- the Director of Communications and one grants officer position.
However, due to expanding national service opportunities, will proceed to fill the
deputy director position. Chairman Vella asked for a motion to approve the
minutes from the Executive Committee meetings. Commissioner Parker moved
to approve the minutes; Commissioner Bloodworth seconded the motion. The
motion passed unanimously.
B. State Service Plan- Commissioner Lawson explained that the MCSC will be going
into communities around the state to conduct listening sessions to determine the needs
in each of the communities and how volunteers can make an impact in addressing
some of those needs. The MCSC will use the feedback from these sessions to draft
the new 3-year State Service Plan.

IV.

Program Updates
A. AmeriCorps
1. Program Update- Jeanine Yard shared that the MCSC received 38 grant
applications requesting AmeriCorps funding for 2010-11. This is the highest
number of applications the MCSC has ever received and include several from new
organizations to AmeriCorps and several from the Detroit area. Seventeen are
recommended for competitive funding and five are being held for possible
formula funding. Those that don't get funded through competitive funding will be
returned to us and we will consider them for formula funding. The Michigan's
AmeriCorps member celebration was held in November 2009 and we had great
feedback from attendees on the keynote speakers (Jim Vella and Tony Campbell).
The first meeting of the AmeriCorps member cotmcil also took place during
November 2009. These individuals are nominated by their AmeriCorps
programs and work throughout the year to promote national service and
AmeriCorps. The MCSC held a conference call with the organization leaders of
the Michigan's AmeriCorps programs. Staff provided them with federal updates
and leaders were able to share organizational accomplishments. This is a great
way to develop their knowledge of AmeriCorps and national service.
2

�----------

2. 2008-09 Accomplishments- Ms. Yard shared some of the accomplishments from
the last program year. Those included more than 24,000 students were educated
about environmental issues, over 22,000 volunteers recruited and placed across
the state, another 22,000 individuals were educated in disaster preparedness, and
almost 7,000 people received access to healthcare. Several programs received
additional funding and members this year through the American Recovery and
Reinvestment Act. Those programs see how much they have been able to
accomplish with the additional members and are asking how they can receive
more members with their regular funding. Members have provided services that
focused on activities that meet community needs such as deconstruction,
weatherization, literacy, foreclosure prevention, tutoring, and disaster education.
Commissioners asked how we are doing according to trends and if we are close to
our target numbers. We might want to have three key stories that will put a face
on the numbers. Ms. VanDam explained that the challenge that ArneriCorps has
had, not only with our state but nationally, is there has never been any
standardized performance measures. Programs develop measures for what they
want but you can't compare one program to another because they are not
measuring the same thing. With the Serve America Act there is a big push to
begin to move in the standardized performance measure area. The CNCS brought
in different workgroups develop standardized performance measures for the
different areas (education, environment, etc). We are anxious to see what those
are so that we can do a better job of telling our story.
3. ArneriCorps Competitive Funding- Jeanine Yard presented the staff
recommendations for Michigan' s ArneriCorps competitive application. The staff
reviewed 36 new applications and 2 continuation applications and are
recommending 15 new and 2 continuation applications be submitted to CNCS for
funding. Staff is also recommending one education only award for approval.
Five of the 36 new applications will be considered for formula. (See memo dated
January 19,2010 from Paula Kaiser VanDam for funding requests and
descriptions.)

Chairman Vella asked for a motion to support staff recommendations for
Michigan's AmeriCorps Competitive funding. Commissioner Collier made a
motion to approve the staff recommendations; Commissioner Bloodworth
supported the motion. The motion passed unanimously with Commissioners
Vella and Lawson (United Way), Campbell (Heart of West Michigan United
Way), and Collier and Bloodworth (Michigan Nonprofit Association)
abstaining from votes for those organizations due to conflict of interest.
Commissioner Parker asked about the programs that were not recommended for
funding. Two programs withdrew their application due to their capacity to run an
ArneriCorps program. Several of the applicants proposed doing the same thing
existing programs are doing. Michigan's ArneriCorps staff will work with them to
collaborate with other existing ArneriCorps programs. With the expansion of
ArneriCorps, the MCSC will keep the other programs for possible future funding
opportunities.
3

�B. Learn and Serve Update - Angelia Salas shared that the Learn and Serve team is
working with staff at Detroit Public Schools (DPS) to expand programming in DPS to
identify the current status of service and service-learning in DPS. Staff is working on
a survey that will be sent to all DPS principals to identify which schools are currently
engaged in service-learning and what barriers exist for those that would like to
implement it. She also shared that the MCSC's formula allotment for Learn and
Serve-Michigan has increased by nearly $125,000 which will allow us to offset some
of the staff costs that were eliminated in our state general funds. It will also allow us
to fund some special initiatives like Science, Technology, Engineering, and
Mathematics (STEM), supporting curriculum work and teacher professional
development. The MCSC will be releasing their RFP soon for the additional funding
and would like Commissioners to forward that to schools that might be interested in
service-learning initiatives. The goal is to bring on seven new programs this year.
The Learn and Serve-Michigan AmeriCorps*VISTA has been using social media
(Twitter and Facebook) to expand the way we promote service-learning and connect
with the service-learning network. The Service-Learning Youth Council (SLYC)
will be engaged in Global Youth Service Day (GYSD) activities. Ms. Salas gave an
overview ofthe Detroit Service Learning Academy and their service-learnng
initiatives as Commissioners will be visiting this school today.

The MCSC board meeting recessed at 10:00 am to participate in site visits to
AmeriCorps and Learn and Serve programs. Commissioners returned and the
board meeting reconvened at 3:00 pm.
C. Mentor Michigan
1. Mentor Michigan Wave VII Census -Amber Troupe explained that this past fall
161 mentoring programs completed the Mentor Michigan Census. This is the
highest response rate ever for the Mentor Michigan Census. This wave showed
an increase of over 5,600 youth served and an increase of more than 2,500
mentors. In addition to the increase in youth served and mentors, Mentor
Michigan is seeing an increase ofthe use ofiCHAT, the average duration of a
match, and in programs implementing a minimum of one-hour per week time
requirement.
2. Lloyd Carr VMP Mentoring Awards- Ms. Troupe gave an overview of the
awards ceremony and the five winners. Lloyd Carr will present the awards at a
ceremony on January 25. Mentor Michigan will be able to use these stories to
share the impact mentoring is having.
3. Mentor Michigan Strategic Plan- Commissioner Tony Campbell, Chair of the
Mentor Michigan Strategic Planning Committee, gave an update on the strategic
plan. He pointed out the touchstone questions that were critical to answer to have
a strong strategic plan that could achieve the goals of mentoring in the state and
gain long term support. The committee identified a vision and mission statement.
Research has shown that Mentor Michigan has been able to increase the number
of mentors in the state and providers felt that the association with Mentor
Michigan it has raised the credibility of mentoring throughout the state.
According to some of the trends, the number of youth served has increased, the
quality of mentoring has improved with the emphasis on the Mentor Michigan
Program Standards for Youth Mentoring, and the placement of AmeriCorps
4

�members with mentoring organizations has increased the quantity and quality of
mentoring matches, and the focus that the impact of mentoring moving from
"mentoring is nice" to "mentoring is necessary", and the recruitment of men
continues to be a challenge. He also stated that the top 15 performing
organizations (ranked by the number of children they serve) accotmts for more
than half of the children served in Michigan. So the question remains do you
focus on these 15 organizations to increase their capacity or do you boost up other
groups to help them increase their capacity. There are four major goals of the
strategic plan: capacity building within mentoring organizations; target
mentoring program capacity building efforts in underserved communities;
develop, leverage and connect resources and partners to strengthen the impact of
youth mentoring programs; and build awareness and grow the youth mentoring
movement. The committee broke out into four teams to identify objectives within
each of the goals. It will be important to identify Return on Investment (ROI)
data and share that with key stakeholders.
D. Inclusion I Cross-Stream Update- Megan Sargent explained that the MCSC will be
conducting more cross-stream training due to the changes in the PDAT funding . The
MCSC has recently established a Cross-Stream Advisory Committee made up of
members from the different national service streams of service in Michigan. We
have a Cross-Stream AmeriCorps* VISTA who is helping to develop an online
database for all national service programs in Michigan so that the public will be able
to find programs in their areas. These cross-stream efforts will help us tell the full
picture of national service in Michigan. Ms. Sargent also gave an update on
Inclusion efforts including the AmeriCorps*VISTA member in our office, the
Statewide Inclusion Team, and the new Inclusion e-newsletter that will be distributed.
E. Communications- Elyse Walter shared infmmation on the 2010 MLK Jr. Day of
Service. The MCSC partnered with several organizations to increase participation in
the annual MLK Day of Service in Michigan. Organizations posted projects on a
website for public viewing. The MCSC Communications Team will be reaching out
to Michigan legislators via monthly emails to build relationships with them and to
share the work of the Commission and our initiatives.
F. Governor' s Service Awards- Janice Harvey distributed a potential sponsors list for
2010. Commissioners are encouraged to review the list and let Janice know ifthey
have any additions, changes, etc. Commissioners will be notified once the sponsor
letters have been mailed so they can begin follow-up phone calls. GSA nomination
forms were also distributed and Commissioners were asked to share with other
organizations. The event will take place in June.
V.

CNCS I National Service Update- Paula Kaiser VanDam
A. FY1 0 Budget- Ms. VanDam stated that the CNCS budget is final. Important to note
is the increase of 10,000 AmeriCorps members, $2 million in Learn and Serve to
support a new Summer of Service program, and funding to support the new programs
that were established through the Serve America Act.
5

�B. Jobs Bill - The House passed a new jobs bill including $200 million for the
expansion of AmeriCorps which would support an additional25,000 members. The
Senate has not taken the bill up yet.
C. Cities of Service -Mayor Bing (Detroit) has signed on to the Cities of Service
initiative and will join other Michigan mayors from Flint, Grand Rapids, and
Muskegon. Detroit applied for the for the Rockefeller Center $200,000 Leadership
Grant and were funded . Ms. VanDam helped draft their application. The MCSC will
work with their office to help ensure they are successful in their efforts. The grant
will support the hiring of a Chief Service Officer.
D. CNCS State Office Update- Evan Albert shared information on projects that
AmeriCorps*VISTA members pmiicipated in on MLK Day of Service. The
confirmation hearing for Patrick Corvington, the President's nominee for CEO for
CNCS, will take place in late January or early February. They will partner with the
MCSC to host an AmeriCorps*VISTA training in March.
E. Michigan' s Giving &amp; Volunteering Event- Kyle Caldwell stated that the event will
take place on April 22 at the State Capitol and will recognized legislators for their
commitment to service. Ms. VanDam also shared that the MCSC board meeting will
take place that morning. Then Commissioners are invited to attend this event and
then participate in legislative visits to share the impact funding has in their districts.
Commissioners thanked Jackie Taylor for her service as Interim Director for the
Michigan Campus Compact as this was her fmal MCSC meeting.
VI.

Financial Report- Garry Gross gave an update on the MCSC financial statement for
FY 10 for the first quarter.
The MCSC board meeting recessed at 5:10 pm for the MCSC Board Retreat.
MCSC board meeting reconvened at 11 :46 am on January 21,2010.

The

VII.

New Business
A. Report Out and Adoption of Recommendations - Chairman Vella gave an overview
of the recommendations from the MCSC board retreat. He asked for a motion to
approve the recommendations. Commissioner Parker made a motion to approve the
recommendations from the retreat. Commissioner Collier supported the motion; the
motion passed tmanimously.

VIII.

Adjourn
The meeting adjourned at 11:53 am.

6

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                    <text>Michigan Community Service Commission
October 29, 2009
MCSC Board Meeting
MCSC Office, Lansing

MINUTES
MEMBERS PRESENT:

Daniel Mulhern, Chair
Jim Vella, Chair
Breannah Alexander
Vernice Anthony
Karen Betley
Carolyn Bloodworth
Tony Campbell
Kara Carlisle
Rob Collier
Michael Hill
Jason Hoskins
Janet Lawson
Joe Lubig
Kathleen Maisner
RussMawby
Bernard Parker
Jerry Seese
Marsha Smith
Paula Kaiser VanDam, Ex Officio
Evan Albert, Ex Officio, CNCS

MEMBERS ABSENT:

Lloyd Jackson
Lori Jewell
Donna Nieser
Joe Sowmick
Al Swain
Larry Williamson

OTHERS:

Kyle Caldwell, Michigan Nonprofit Association
Janice Harvey, Michigan Community Service Coi1llllission
Garry Gross, Michigan Community Service Commission
Kari Pardoe, The LEAGUE Michigan
Jackie Taylor, Michigan Campus Compact
Jocelyn Yanda, Department of Human Services

1

�I.

Welcome and Introduction- Chairman Dan Mulhern
The MCSC Board meeting was called to order at 12:10 p.m. by Chairman Dan Mulhern.
He asked Commissioners to introduce themselves.

II.

Review and Approval of June 18, 2009 Minutes - Chairman Dan Mulhern
Chairman Mulhern asked for a motion to approve the minutes from the June 18,
2009 board meeting. Commissioner Lawson moved to approve the minutes;
Commissioner Mawby seconded the motion. The motion passed unanimously.

III.

Standing Committee Reports
A. Review Executive Committee minutes from August 14, October 8, and October 23
2009 meetings. Chairman Mulhern asked for a motion to approve the minutes
from the Executive Committee meetings. Commissioner Mawby moved to
approve the minutes; Commissioner Maisner seconded the motion. The motion
passed unanimously.

IV.

New Business
A. Election of Chair- Chairman Mulhern shared the history of the past chair (Michelle
Engler) stepping down and Russ Mawby nominated to serve as chair. Dr. Mawby
invited Dan to serve as chair after the Governor' s election in 2003. That strategy
worked well during that transition and would be used again for the upcoming
administration transition as First Gentleman Dan Mulhern will be stepping down as
chair. He will continue to serve on the MCSC Board. The Board Development
Committee searched for someone that was nonpartisan and had a commitment to
service. They identified Jim Vella from Ford Motor Company Fund to serve as the
transition chair. After the Governor election, the new Governor' s spouse will be
approached to serve as chair.
Chairman Mulhern asked for a motion to approve the nomination of Jim Vella
as chair of the MCSC. Commissioner Collier made a motion to support the
nomination. Commissioner Parker seconded the motion. The motion passed
unanimously.
Mr. Mulhern shared that we have had incredible success at the MCSC and he

attributed that to the great leadership at the MCSC. There are great accomplishments
over the past seven years and have a good group of Commissioners that will ensure
continued success. Building a culture of service is going to be more important than
ever. It is the meeting ground between right and left and we all agree that great
service is great service. We need to do a better job to communicate the message that
a small amount of investment will leverage a lot of talent. He shared his appreciation
for everyone's support and enjoyed his time as chair.
New Chairman Vella said that it is an honor to serve as the chair of the MCSC. There
are a lot of people that are counting on us and a lot of opportunity and he looks
forward to moving the MCSC forward.
2

�B. Transition Committee Update
1. Board Development Committee- Commissioner Bloodworth welcomed
Chairman Vella. The committee members have reached out to the current board
members to gage their interest and commitment in continuing to serve on the
board and had great feedback . There is currently one seat to be filled as Elizabeth
Bunn has resigned. That seat will need to be filled with a union representative. If
Commissioners have any recommendations they should pass them on to
Commissioner Bloodworth. With the passage of the Service America Act, there
is a new requirement that AmeriCorps programs that want to place members in
schools will need to consult with the unions to be able to do that. Ms. VanDam
suggested someone representing the school unions to ensure the accessibility of
AmeriCorps members in schools. It will be important that the person is an
advocate of service.
2.

Mentor Michigan Strategic Planning Committee- Commissioner Campbell
shared that the committee is working on clarifying Mentor Michigan' s mission
and vision and identifying strategic issues. Two subcommittees will be meeting
on Resource Development and Return on Investment/Research. The core pieces
the committee is looking at from the providers standpoint is how to educate
funders on the quality program standards and the importance of investing in
quality programs. The other primary piece being able to demonstrate the return
on investment. It is important to communicate the impact that mentoring is
making. They will present the strategic plan to Commissioners at the January
meeting.

C. State Service Plan- Commissioner Lawson gave an update on the State Service Plan
Committee. They met via conference call on October 16. With the passage of the
Serve America Act, the MCSC is required to develop a 3-year State Service Plan.
The plan will identify what we want to deliver, how we are going to deliver it, who
will be our allies in the delivery, what do we want to measure, and what is it going to
look like. A survey tool will be distributed to the field that will focus on the needs of
the field, trends, and should identify key issues to address. Committee members will
meet in November to develop the framework for the plan and the survey questions.
Sue Hyatt, a consultant with the CNCS, will come to the meeting to help develop the
format and platform and what should be asked in the survey. Once the survey is
ready, Commissioners will be asked to distribute to their networks (corporate,
education, foundations, etc). The survey will be distributed in December with results
compiled in January. The results will be presented to Commissioners at the January
board meeting and then key components of the plan will be developed. The MCSC
will conduct public hearings around the state in March to get feedback from the field
on the plan. The MCSC board members will approve the plan in April and it will be
unveiled during National Volunteer Week.
State Service Plan Part II : Commissioner_Lawson suggested that we convene a
fmance/budget subcommittee to look at the elements of the budget and revenue
stream (actual vs. projected) to apply the state service plan to revenue streams and
opportunities. We can have a great service plan but we have to have a way to
3

�support it with resources. Commissioner Mulhern gave an example of the Governor' s
Fitness Foundation and recommended we use their model to craft a
corporate/community program software training program to market.
Ms.VanDam stated that the plan is a requirement from CNCS. It will be important
for us to think boldly about the needs of our state and how we can address them with
service. There will be funding through the Serve America Act for those that have a
strong plan around service. This plan also needs to be "Michigan's Plan" for
service, not just the MCSC ' s plan, and that we have a number of organizations
supporting and implementing the plan (Volunteers Centers, United Way' s, etc.).
When you look at the Giving and Volunteering Report, the numbers have remained
the same. A strong service plan could improve those numbers. Chairman Vella
shared that the finance/budget shouldn't be Part II, but part of the original plan. Ms.
VanDam also explained that there will be funds through the Serve America Act called
the Volunteer Generation Fund ($8-1 0 million) that the MCSC will have access to
and could help fund the implementation of the plan. 50% ofthe funds will be given
out to state commissions through formula funding and 50% of the funds will be given
out competitively to national nonprofits and state commissions. So there will be
some funding to support the plan. Other suggestions for the plan:
• It will be extremely important to gain support from the field and
legislators for service.
• Make sure we cover all demographics. The make up of the Commission
will help make sure we reach all demographics and Commissioners will be
encouraged to share the survey and plan with their networks.
• What will people pay for in terms of sustainability and what is the ratio
that we spend and what will the government spend? (ex: if volunteers
leverage 10 people will the government support 1?)
• It will be important to have MSU Extension involved. Their ability to
mobilize people is incredible.
• What will the new Governor' s priorities be?
• Should the focus be on sustainability, service, volunteerism, mentoring or
do you think it's about tutoring, senior citizens, early childhood,
environment?
D. MCSC Financial Future
1. Financial Report- Ms. Van Dam went through the fmancial statement for FY09
and Operational Funding for 1sr quarter FYI 0 that was distributed to
Commissioners. She presented the General Fund Budget projected for FYlO.
The MCSC took a budget cut of$662,000 (a 50% cut). After cutting several
areas of the MCSC budget, we are still projecting to be $221 ,000 over budget.
We need to create a structure to be able to carry out the work of the MCSC. The
salary/wage/benefits portion of the budget included the currently vacant deputy
director position. It will be important for the board to look how we need to be
structured as an organization to succeed and not filling the deputy position may
not be a decision we want to make. We will need to make decisions in the next
30 days if there are going to be stafflayoffs because we cannot carry positions
that we cannot afford. We have $100,000 in private funds in the state system that
4

�we can expend to offset some of these costs. Once the board establishes some
core mission and priorities, the staff will propose a revised budget to the
Executive Committee to approve with recommendations for staffmg. Chairman
Vella added that the longer we wait to make the cuts, the bigger the cuts will have
to be. There was conversation around whether DHS is the right department to be
located in and the consensus was that it is. Commissioners asked what areas we
are committed to through grants. Ms. VanDam explained that our core mission
through grantmaking is AmeriCorps and Learn and Serve. We also are
committed to supporting Mentor Michigan. GSA is supported through the
private funds at the Capital Region Community Foundation along with a majority
of Mentor Michigan' s support. With the expansion of AmeriCorps and with the
current needs of Michigan, we have seen an increase in the interest from
nonprofits to apply for AmeriCorps funding. We will not be able to support the
programs without the appropriate staffing. Commissioner Collier stated that we
need to raise some money but we have to expend the private funds in the State
system first. There is almost $100,000 in private funds in the state fund.
Commissioner Collier suggested we use that funding to help cover the budget
deficit. He also questioned whether we should use some of the GSA proceeds or
Mentor Michigan funds at the CRCF to access additional federal funds and if we
should get a loaned executive to fill the deputy slot. It is also important to
educate the legislature, specifically the nonprofit caucus, that $1 in state funds
generates $9 in federal funds . Commissioner Campbell agreed that educating the
legislature is very important and that a loaned executive is a good idea. He also
agreed that using some of the funds creatively from the CRCF to leverage the
work we need to do and keep the organization growing. While we are working on
a political solution, we also need to come with a realistic solution about how we
reduce expenditures on promoting and supporting the program side.
Commissioner Parker stated that our core values are funding nonprofit
organizations and promoting volunteerism and Mentor Michigan is part of that.
He feels like Learn and Serve is a great program but if we have to reduce or cut
back on something that he would suggest it in that area. Ms. VanDam stated that
match waivers are offered for AmeriCorps funding and that there is a possibility
we could ask for waivers around match funding for Learn and Serve. And in the
future we may explore increasing the match funding from the locals.
Commissioner Betley suggested that as a Commission we need to look at how we
can generate more resources and funding from non-traditional funding sources
and Commissioners need to be prepared help make this happen. Commissioner
Campbell stated that we need to communicate to legislators the ROI of volunteers
(ex.: we have 10,000 more volunteers, what difference did that make?).
Commissioner Parker shared that as a politician, they react more to public outcry.
We need to get our AmeriCorps programs to contact their legislators and explain
what the cuts mean to their programs and their communities. Chairman Vella
stated that we want to make sure when we are done with this exercise, that we are
the program that we want to be and that we are addressing our core values. We
have a valuable platform that can drive others.
Chairman Vella asked Ms. VanDam to draft a budget recommendation for cuts
and present it to the MCSC Executive Committee in the next two weeks.
5

�The final piece Ms. VanDam presented is the 2009 Governor' s Service Awards
proceeds (netted $96,130 this year). At this point we are not recommending how
those proceeds be spent as we thought it was important for Commissioners to set
the priorities and then staff will come back with recommendations on how to
spend the proceeds around the priorities.

V.

Executive Director Report - Paula Kaiser VanDam
A. National Service Update-

1. Cities of Service - There is a national effort that is being spearheaded by Mayor
Bloomberg' s office inN ew York City to create Cities of Service. The
Rockefeller Foundation will be awarding 10 cities $200,000 over two years to
support their local efforts to develop a service plan on behalf of their mayor. We
will be approaching mayors in Michigan, specifically Detroit and Grand Rapids,
to sign on to this initiative. The MCSC could use Commissioners help to get the
word out to mayors in their communities about the effort.
2. Summer of Service- The CNCS announced a funding opportunity to engage
middle school students in a " Summer of Service". Ifthey complete 100 hours of
service through the summer program they are eligible to receive a $500 education
award for college.
3. Serve America Act- With the passage of the Serve America Act, the competitive
funding that was available only for states, is now open to national direct
organizations and state commissions so the stakes are much higher for us as we
are now competing with those that have had there own pot of money (City Year,
Teach for America, etc.). So we can't just cast the net out in hopes that we get
good applications, we ned a more strategic approach to program development. As
we look at the five core areas that the CNCS has identified, we may want to pull
together experts to help us to develop larger scale AmeriCorps programs in these
area. Commissioner Lawson suggested forming a committee to look at creative
ways to address this. Ms. VanDam explained that national programs that want to
operate a program in our state must consult the state commission.
4. CNCS Site Visit- Our CNCS program officer visited the MCSC in September.
The only issue that came out was the timeliness of cash reimbursements for our
grantees. We will be addressing the issue with DHS as they handle the cash
payments. We will be responding with how we will address the issue.
Otherwise; they felt we were well suited to take advantage of the new
opportunities through the Serve America Act.
5. United We Serve - Commissioners received a recap of the MCSC activities
around United We Serve. Ms. VanDam was also asked to present at the CNCS
Board meeting on our activities.
B. Program Updates- Paula Kaiser VanDam
1. AmeriCorps- The MCSC is in a funding process. We received 34 applications
requesting over $9 million and will be evaluating the applications for
recommendations for funding. AmeriCorps program staff are also working on the
ARRA reports that are due in October.
6

�2. Learn and Serve - The MCSC partnered with Kari Pardoe in a Leadership Camp
this summer and included some Learn and Serve youth.
3. Mentor Michigan
a. Mentor Michigan received a grant from the OJJDP in partnership with the
Ottawa County MSU Extension for over $494,000 over three years. With the
grant we will pilot a program to provide youth involved in the juvenile justice
program with mentors that will engage them in structured, outdoor, skill-building
activities.
b. Mentor Michigan Census- The Wave VII Census was just completed and we
had the highest response rate ever. Preliminary data shows we have an increase in
youth served by over 9,000 and an increase of mentors by over 2,800. Full
reports will be available in December and released in January.
c. The Mentoring Conference will take place on November 18th. Commissioners
are invited to attend.
d. Caregiver' s Choice- We are finalizing a Memorandum of Understanding with
MENTOR for $10,000 to conduct outreach about the Caregiver' s Choice
program. They' ve asked us to encourage mentoring organizations around the
state to register and be approved to receive Caregiver' s Choice vouchers.
Programs will receive $1 ,000 for every match involving a child of an incarcerated
parent. We currently have 24 programs registered and our goal is to recruit an
additional 55 programs.
4. Communications Update- Ms. VanDam shared information on the "I Participate"
campmgn.
5. VISTAs- The MCSC currently has 5 VISTAs serving at the Commission.
VI.

Partner Update - Kyle Caldwell shared that MNA will be celebrating their 20th
anniversary next year. They will be moving to a new location and will be located with
the Michigan Association ofUnited Ways, the Capital Area United Way, and the Capital
Region Community Foundation to form a Nonprofit Center. As far as policy issues, they
are currently focused on healthcare reform for nonprofits. They are also involved in the
2010 Census to encourage residents to participate so that Michigan doesn' t lose any
Congressional seats. He shared that they are in discussions with the Governor's Office to
partner on a program called Michigan College Access Network and will know by
December if there will be a partnership.
Jackie Taylor (MCC) - The MCC is working towards this partnership with the
Governor' s office that will include access and success and how it aligns with
engagement, service and service-learning in the K-16 education. MCC received a Learn
and Serve grant, Pay it Forward, and are joining Kentucky and Ohio, to use service
learning at the college level to support nonprofits. The Annual Institute will take place
on February 9-10, 2010 at Grand Traverse Resort.
Evan Albert (CNCS)- We had a VISTA supervisor training recently. We did an
informal poll to see how many supervisors had projects that were approved and funded in
the last three months and about a 1/3 of them raised their hands which shows that interest
in VISTAs has exploded recently. The Senior Volunteer Programs have been hard hit
by state cuts and additional cuts are looming. These programs rely on the state funds to
help meet the federal match requirements so they are struggling to meet the match. When
7

�we begin to draft the state service plan, we need to make sure we address the budget
issues of the senior programs.
VII.

Public Comment
Commissioner Betley thanked the Commission for allowing her to attend the
Commissioner Institute and distributed a recap of the training. She encouraged other
Commissioners to attend if they have the opportunity.

VIII.

Adjourn
The meeting adjourned at 4:00pm.

8

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                    <text>AmeriCorps Grant Application Process
Thirty-eight grant applications were received requesting AmeriCorps funding for 2010 -2011. Six ofthese are
recompetes and two are continuations. Seventeen are being recommended for competitive funding. Five are
being held for possible formula funding.
Michigan's AmeriCorps Member Celebration - November 19,2009
''Never give up, never give in," Commissioner Tony Campbell told more than
500 AmeriCorps members at the 2009 Michigan's AmeriCorps Member
Celebration. Commissioner Campbell keynoted at the Celebration and applauded
members' commitment to AmeriCorps and national service. The MCSC hosted
the annual Michigan's AmeriCorps Member Celebration, which brings members
from across the state together for a day of training, motivation, teambuilding, and
festi vities. The day' s events help members see the impact their AmeriCorps
service has on communities throughout Michigan and understand they are part of
a significant national movement. The Celebration highlighted all streams of the
national service family, including AmeriCorps*State and National, VISTA,
Senior Corps, and Learn and Serve.
Throughout the day, members participated in workshops, networked, shared resources, and listened to speakers- including
Paula Kaiser VanDam, Jim Vella, AmeriCorps members also took time to visit program exhibits featuring information for
each AmeriCorps program in Michigan. The Celebration concluded with First Gentleman Daniel G. Mulhern leading a
swearing-in ceremony reaffirming members' commitment to AmeriCorps and national service. The Celebration was an
exciting and enlightening day that will serve as a springboard for a successful program year.

Michigan's AmeriCorps Member Council Meeting- November 19-20,2009
The new members of the Michigan ' s AmeriCorps Member Council were introduced at the Member Celebration. These
individuals, nominated by their AmeriCorps programs, work throughout the year to strengthen the national service
movement and the awareness of AmeriCorps in Michigan through effective outreach, community-wide service projects,
and civic engagement. The Member Council had their first meeting following the Member Celebration where they began
developing and implementing their annual goals .

Organizational Leader Communication - December 1, 2009
A conference call was held with the organizational leaders of all Michigan ' s AmeriCorps funded programs.
This call was part of our increasing efforts to communicate with the leaders of organizations to keep them
updated on the latest National and state news, policies, events, and dates of importance. Staff provided updates
on the Serve America Act, the federal budget and upcoming appropriations and leaders had time to share
accomplishments. All communication is aimed at integrating AmeriCorps into their overall organizational
culture and maintaining it as a priority for their attention and involvement.
2008-2009 Key Accomplishments
• 883 members enrolled and served nearly 300 unique sites
• Members were engage in 5 63,115 of service and training hours
• More than 20,000 children benefited from on-going mentoring relationships
• 3405 students received tutoring services or homework help
• 5927 students received in-class and/or out-of-class enrichment services
• 24,240 students were educated about environmental issues

�•
•
•
•

•
•

22,125 volunteers were recruited, placed, and/or supported by AmeriCorps members. Each
volunteer donated an average of nearly 6 hours of service-for a total of 13 2,7 50 hours!
22, 009 individuals educated in Disaster Preparedness
Erosion control measures were taken along 3170 square feet of lakeshore and riverfronts.
AmeriCorps members provided relief to 1,081 individuals at 130 of local disasters (such as
house fires) . Members have also been deployed to 23 national disaster assignments aiding 4,637
clients
23 low-income families moved into safe, affordable housing as a result of AmeriCorps member
efforts.
6,863 individuals received access to health care, diagnosis, and/or follow-up; and/or were
screened for needed care. 5,584 individuals received health-related information.

American Recovery and Reinvestment Act
The second round of ARRA reports is due this month (January). The Federal1512 report, which delineates
ARRA funding spent and staff and member positions created was submitted on January 13, 2010. The ARRA
aggregate progress report will be due to the federal government on or before January 30, 2010.

As ofDecember 31, 2009, 277 members were enrolled in 11 programs. Three quarter-time members have
already completed their terms of service. Members have already provided services that have resulted in
significant outcomes:
• 52 blighted, urban properties have been deconstructed
• 10 existing homes have been rehabilitated, weatherized, and/or made more energy efficient.
• 239 clients have received services and information related to fmancialliteracy.
• 935 clients have received services related to home foreclosures and housing assistance programs.
• 1,156 youth have received tutoring and literacy services.
• 2,655 community volunteers have been recruited to address needs in their communities.
• 11 ,220 individuals have received community disaster education and safety presentations.
*Not all programs have reported their numbers. Final reports are due the end of January.

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                    <text>Michigan's 4th Annual Premier Mentoring Conference
Michigan's 4th Annual Premier Mentoring Conference was held on November 18 in East Lansing with over 250
people attending. Participants had the opportunity to interact with leading authorities who discussed best
practices, quality enhancement, and much more. We offered several interactive workshops based on new and
effective practices in the field of youth mentoring. Craig Bowman of Common Ground Consulting provided
our opening keynote along with two different workshops. First Gentleman Dan Mulhern also did a workshop.
Our next conference will be held on November 17, 2010 at the Kellogg Center in East Lansing.
First Gentleman Mulhern was recognized at the conference for his important work in the mentoring field. Kris
Marshall from the Mentor Michigan Provider Council thanked Dan for bringing awareness to mentoring and
leading the movement in Michigan. Not only has Dan been a tireless advocate for the field, he is also an
outstanding mentor! Kelly Young from the Capital Region Big Brothers Big Sisters is Dan's case manager.
Kelly and Dan's mentee, Delvin, also spoke about Dan' s tremendous impact as a mentor.

Mentor Michigan Census- Wave VII
This fall, 161 mentoring programs that are registered in the Mentor Michigan Directory completed the Mentor
Michigan Census between September 11 and October 9, 2009. This is the highest response rate ever for the
Mentor Michigan Census. This wave showed an increase of5,620 youth served and an increase of2,527 more
mentors. See attached Executive Summary. Governor Granholm will release a press release announcing the
Wave VII Census results and her radio program the last week of January will focus on mentoring.
Bob Kahle will be hosting two webinars in February to go over the Census results. The webinars will be held
on February 1 at 3:OOpm and February 4 at 1O:OOam. To participate, go to www.mentormichigan.org and click
on "Training and Technical Assistance" to register.

2010 Michigan Mentoring Month
January is Michigan and National Mentoring Month. The 2010 theme is "Pass It On." The 2010 Michigan
Mentoring Month Online Tool Kit contains resources and ideas to help local mentoring programs promote their
activities, thank their mentors, and recruit new mentors. To help mentoring organizations across the state
celebrate the 2010 Michigan Mentoring Month, Mentor Michigan awarded $15,000 in mini-grants to 35
mentoring organizations to help them recruit, recognize, and honor mentors. Grants ranged from $150 to
$1,000. The 2010 Michigan Mentoring Month mini-grant funds were made possible thanks to a fundraising
effort conducted through Meijer this past summer. On Saturday, June 20, 2009, Meijer donated $2 to Mentor
Michigan for every $25 Meijer gift card purchased, providing the organization with valuable funds to distribute
to mentoring programs across the state.
Thanks to these mini-grants, a variety of opportunities to spotlight mentoring will occur this January, including
the 2nd Annual Mentor Recognition Event for Detroit's Gem Mentoring Program and A Starry Night Thank You
Event for Grand Rapids' Bethany Christian Services' mentoring programs.

Lloyd Carr VMP Mentoring Awards
As part of2010 Michigan Mentoring Month in January, Mentor Michigan launched the Lloyd Carr MVP
Mentoring Awards. The Lloyd Carr MVP Mentoring Awards will be given to five individual youth in

�Michigan who best exemplify the benefits of a mentoring relationship. Exhibited benefits may include
improved attitude, attendance, grades, pro-social behaviors, and family and peer relationships.
The five recipients are all currently enrolled in high school and are engaged in formal mentoring matches. Each
winner will receive a $1 ,000 -scholarship to attend college after high school graduation at an awards ceremony
held on the campus ofthe University of Michigan on Monday, January 25, 2010.
The winners include:

•

•

•

•

•

Michael Erhart of Iron River
Michael is a 17-year-old senior at West Iron County High School in the Upper Peninsula. He has been
matched with his mentor, Ron Sykora, through a program called Kinship since 2004. Prior to Michael
receiving a mentor he was an angry, hyperactive teenager. He was growing up without much direction
or guidance. Ron exposed Michael to new activities, including outdoor adventures, which continually
built his self confidence and social skills. As he prepares for the next phase of his life he has reflected
on the impact Ron has had on him, by showing him compassion and a level of caring far beyond what
Michael had anticipated from a mentor.
Bethany Houghton of Muskegon
Bethany is an 18-year-old senior at Muskegon Public High School. She has been matched with her
mentor, Catherine Brubaker-Clarke, for the past year through the STRJVE mentoring program with the
Muskegon Rotary Club. STRIVE is intended for college-bound students who are matched with mentors
who encourage them to develop goals, participate in joint activities, and follow the necessary steps to
attend college. Since becoming matched, Bethany' s self confidence has grown and her future desires
have become more predominant. She has excelled at school and exhibited great pride in her
accomplishments as she prepares to enter college in the fall to study Chemistry or Art.
Beatriz Jacinto-Ventura of Lansing
Beatriz is a senior at Waverly High School. Originally from Guatemala, Beatriz moved to Michigan in
the summer of2008. She has been matched with her mentor, Salena Little, through the Refugee and
Undocumented Youth program at Lutheran Social Services of Michigan since that time. Adjustment to
a new country has been difficult for Beatriz, especially learning English and implementing herself into
school. Salena has provided stability, encouragement, and support to her in the past year and a half - at
a time when she had few others to turn to. Through her mentoring relationship, Beatriz has caught
herself up at school, been exposed to a variety of future opportunities; including college, and grown into
a confident, young woman in America.
Floyd Johnson of Warren
Floyd is an 18-year-old senior at Community High School. He has been matched with his mentor,
Michael Wacht, since February 2009 through the Winning Futures program. The goal of Winning
Futures is to help young people discover their career and future aspirations and build the plans to reach
them. Prior to be being matched, Floyd was struggling in school and had little ambition. In a few short
months Michael' s guidance has encouraged Floyd to work harder - in both the classroom and outside of
it - and look forward to the future. He has rededicated himself to graduating and hopes to attend truck
driving school and start his own business.
Alfred (A.J.) Tate of Lansing
A.J. is a 16-year-oldjunior at Sexton High School. He has been matched with his mentor, Matthew
Kirwin, since 2006 through the Big Brothers Big Sisters Michigan Capital Region program. Having
grown up without a male-figure, A.J. has benefitted from building a relationship with Matthew. His
mentor has stressed the importance of attending college after high school, challenging himself
personally and academically, and being active in the community and in extracurricular activities.
Matthew envisions A.J. as a future mentor himself, noting his extreme patience and kindness when
interacting with other young people.

�Impact Evaluation Work
Mentor Michigan has started work with David DuBois, a leading national researcher, on generating and
disseminating research and knowledge on the Return on Investment of mentoring in Michigan to help advance
the field. Initial work with David has been supported by MSU Extension. Mentor Michigan will continue
working with David on:
o Developing of a brief, youth evaluation instrument for local mentoring programs that addresses the
key areas of impact youth mentoring program can affect (academic, behavioral conduct/system
involvement, health and wellness, and pro-social behavior) as well as development of youth and
mentor versions of an instrument for assessing the quality of the mentoring relationship.
o Developing "proof statements" from the existing literature to help in our advocacy efforts.
o Modifying the Census survey to further incorporate measurement of the use of evidence based
practices.

�Mentor Michigan Census
Wave VII: Executive Summary
Wave VII of the Mentor Michigan Census (MMC) was conducted in September and October of 2009.
One hundred sixty one mentoring organizations operating 254 distinct programs completed the Census,
the highest number ever recorded for the MMC. These organizations operate mentoring programs based
in 52 of Michigan's 83 counties , and report serving youth in all 83. With 238 organizations in the Mentor
Michigan Registry, this survey achieved a 68% response rate.

35,000 , - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - ,

30,000

+-------------------------------------1
28,536

- - - - - - - - - - - - - - - - - - - ,--19,578
- - _ . 18,232--~17,051
, ..16,382
15,000 + - - - - - - - - - - - - - - -,....,.....=c...__ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _---j
./

-+ 11 ,767

10,000 + - - -.- 9 ,108-

5 ,000

........ 10,546 _- _ _ _ _ _ _- r - - - - - - - - - - - - - - - - - - ' - 1

• 663 live in a foster home ( - 67 from Wave VI)
• 533 have a cognitive disability (- 74)
•
224 have a physical disability ( + 56)
+------------------1
• 1,431 have an incarcerated parent ( + 186)

0 +-----.----~----~----~---~~---~------

Wave

I

Wave II

Wave Ill

..... • Active Mentors

Wave IV

WaveV

Wave VI

Wave VII

- Y o u t h Served

Youth
Under5
6-11
12-14
15-18
19-25
Mentors
Under 18
18-25
26-55
56+

6%
46%
25%
21%
2%
16%
22%
44%
19%

Wave VII Demographics: Notable Changes from Wave VI
• African American mentors and youth served decreased by 3 and 2 percentage points respectively.
• Male mentors increased by 2 percentage points; male youth served decreased by 2 percentage points.
• Youth served under the age of 5 increased by 5 percentage points.

------------------------------------------Kahle Research Solutions
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�Mentor Michigan Census
Wave VII: Executive Summary
Tota!Wave VII
mentor inquires=
16,485. Up
2,929 from
Wave VI.

1,500 - , - - - - - - - - - - - - - - -

Total mentor
written
applications=
9,776. Up 822
from Wave VI.

1,000 + - - - - - - - - - - -

Percent of
mentor inquiries
resulting in
written
applications.
Down7
percentage
points from
Wave VI.

Wave I

• There has been a significant
increase in the use of ICHAT
(up 15% over Wave VI).
Driving Record/ License Check
ICHAT

• Organizations have slightly
increased the average time
(duration) for a match since Wave
VI (from 13.5 to 14.3 months).

13%
51%
57%
76%
74%

No Change

81%
28%
92%
87%

-1%
-3%
+4%
-2%

+2%
+1%
+15%
+5%

Pre-match, face-to-face mentor training
Post-match , 1 year of mentor training &amp; support
Minimum time per week required for match to meet in person
Minimum time requirement for duration of a match
Average time for a match
Kahle Research Solutions
Final-1/11/2010

13.9 hours

10.3 hours

2.4 hours

2.2 hours

9.4 months

9.7 months

13.5 months

14.3 months
Page 2

�Robe1i W. Kahl e

Mentor Michigan Strategic Plan
2010 to 2013

January 20, 2010

Background
~

Mentor Michigan (MM) started in 1999 by then Attorney General Jennifer
Granholm to help kids:
./ stay out of Juvenile Justice system
./ reach full potential

~

In 2003, MM moved to the Michigan Community Service Commission
./ MM has flourished since
./Growth in number of children served , mentors
./ Quality standards designed and published

~

Change in state administration and the growth trajectory of MM leads the
MCSC commissioners to pursue comprehensive strategic planning process.

~

Commissioners , Providers Council members and other thought leaders
gathered , with MM , to create a strategic plan.

~

A SWOT analysis was conducted with the Providers Council members.

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Strategic Planning Team

~·

• Antoine Campbell , Heart of West Michigan Un ited Way, Strategic Plan ning Chair
• Kelly D. Bartlett, Senator Bill Hardiman's Office
• Kyle Caldwell, Michigan Nonprofit Association
• Julie Chapin , MSUE
• Robert Collier, Council of Michigan Foundations
• Jimmie Comer, Comer Holdings
• Virgil Gulker, KIDS HOPE USA
• Edward Hagan, Big Brothers Big Sisters Michigan Capital Region
• Paula Kaiser Van Dam, Michigan Community Service Commission
• Janet Lawson, Ford Volunteer Corps.
• Kris Marshall, Mentoring Solutions
• Bernard Parker, Wayne County Commissioner
• Amber Troupe, Mentor Michigan
• Robert W. Kahle, Kahle Research Solutions , Strategic Planning Facilitator
•

Supported by: Maria T. Hunsberger, Research &amp; Planning Associate, Kahle Research Solutions

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Objectives
• Prepare road map for MM sustainable success through 2013.
• Involve MCSC Commissioners , Mentor Michigan staff, and Providers
Council members as part of the core group to develop the plan .
../ Involve a broad array of key influential people and organizations
../ Special attention to include representatives of mentoring program
providers
• Take into account all necessary factors relevant to the long-term success
and sustainability of Mentor Michigan, including
../ Strategic Goals, Objectives and Organizational Priorities
../ Staffing
../ Fundraising
• Complete the plan by January of 2010 so that it can be presented as part of
Michigan Mentoring Month .

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Key Touchstone Questions
1. What is the long-term vision for Mentor Michigan?
2.

How will MM measure successes?

3.

What roles should MM play in the state to advance the goal of dramatically
increasing the number of high quality mentoring relationships?

4.

Who should MM aim to serve in Michigan?

s. What are Mentor Michigan's strategic goals/objectives for the next three
years?

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Key Touchstone Questions
s. What will be required organizationally to succeed?
7.

What is the relationship between MM and the Michigan Community Service
Commission?

a. What are the roles of Commissioners, the Mentor Michigan Leadership Team ,

and the Mentor Michigan Providers Council?
9.

What will this plan require financially, and what revenue mix should MM aim
for?

1o. ls MM a movement or a structure?

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MM Vision and Mission
~

Vision
Every child in Michigan who needs or wants one has an ongoing, stable
relationship with a trained and supported mentor in order to successfully
transition to adulthood.

~

Mission
Mentor Michigan is dedicated to youth reaching their potential by
providing support to agencies that foster ongoing, stable, safe, quality
relationships with caring adults.

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Research, Analysis and Implications

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~·

Growth in Mentoring
I

J'l'!: OIO

/
L .,.

~

/'"~,...,
_.......,..,.;-

/
-

~1, 1 0.

- + t 1,7t7

-----=*= 1 0 ,:1&lt;1 1

I
~

/ "'j
- ,.,i

---=; ~,,.

- + 1 1..23 '2
-

.... 1705 1

•663 live in a foster home (up 67 from Wave VI)
• 533 have a cognitive disability (down 74}
• 224 have a physical disability (u p 56)
•1 ,431 have an incarcerated parent (up 186)

Wave VII reports the highest number of organizations, programs, youth
served and active mentors since the Census began in 2004 ryvave 1):
161 mentoring organizations operating 254 distinct programs
• 28,536 youth with 19,578 active mentors
Special populations served: children in foster care , disabled , incarcerated parent.

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Eleven Key Trends in
Mentori ng
Planning Implications

Key Trends
1.

From 2004 to 2008, the number of active
mentors is up from 9,108 to more than
17,000 and the number of youth served is
up from 15,574 to more than 22,000 .

1.

Add strategies to bring more re sources to the
collective community of mentoring
organizations to goals for increasing the
number of children served .

2.

Increased focus and emphasis on the
quality of mentoring relationships through
MM Quality Program Standards for Youth
Mentoring and similar documents from Big
Brothers Big Sisters

2.

Balance efforts to increase quantity of
mentors with equal emphasis on operating
quality mentoring programs. Focus on
mentoring duration and intensity, amount and
quality of support and training for mentors.

3.

More intentional and focused definitions of
ch ildren to serve (foster care , incarcerated
parents, physical and/or cognitive
disabilities).

3.

Determine which children can benefit most,
and support and enlarge organizations and
programs that focus resources on specific
types of children with specific needs.

4.

4

More data-driven and less "seat of the
pants" management by mentoring
organizations.

Assist mentoring programs to become more
data driven and use evidence-based
practices.

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Eleven Key Trends in
Mentoring c on't
Key Trends
s. Better collaboration, with 14 active regional
collaborative groups of mentoring
organizations around the state.

Planning Implications
s. Reinforce and reward collaboration. Sharing
procedures may lead toward consolidation , or
enhance efficiency without mergers.

6.

Placement of AmeriCorps members has
made a huge difference. Wave VI MMC
data indicate that organizations with
AmeriCorps/AmeriCorps*VISTA members
re responsible for all gains in mentors and
youth served .

6.

Expand the number of AmeriCorps members
placed and provide them with training , support
and focus. Securing long-term support for
AmeriCorps members is crucial.

1.

More focus on the impact of mentoring,
movement from "Mentoring is nice" to
' Mentoring is necessary".

1.

Linking mentoring initiatives to the key state
agencies and the children and families they
serve may enhance resources available to
mentoring programs .

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Eleven Key Trends in
Mentoring c on' t
Planning Implications

Key Trends
8.

Recruiting men continues to be a challenge.
Most recent Men in Mentoring initiative
analysis shows only about 25% of the yearone goal was met. About half of the children
are boys, about 36% of mentors are men.

8.

Continue to experiment and test alternative
methods of recruiting men to be mentors.
Changes in program operations and
program concepts might be required to
secure more men to be mentors.

9.

Detroit and Southeastern Michigan still lag
far behind other regions in terms of the
number mentoring relationships as a
proportion of the total.

9.

Addressing issues specific to Detroit and
Southeast Michigan will be key to growing
mentoring in the state as a whole.

10 .

Grand Rapids, Muskegon and the west side
of the state are the strength of the state's
mentoring initiative.

10.

The Grand Rapids/Muskegon area can be
used as region of strength to build upon .

1 1.

Turnover of staff and program instability
especially among smaller programs
hampers capacity building efforts , program
development, training and evaluation
efforts .

11 .

Capacity building efforts need to take into
account the revolving door of staff and
smaller mentoring programs.

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�Roberi W. Kahle

Unmet Need
Children in Poverty
Children in Poverty
2S0,000r--------------------------~

l2S,OOO

'~
"

2;:!/..'JB .
202,81 4

• Children Served

G Children in Need

I

200,0 00

175,000

f--

f---

150,000

f--

f---

125,000

1--

f-

100,000

-

'---

t--

-

50 ,000

f--

f-

25,000

t--

75,000

-

f---

5,91

;;;;.1
SWMI

Tri.Counry

2.92'1'·

3.48%

7 .55%

M ld~ ic::h

5.17%

1 3. 14"/t

F lint/SagiB&lt;~y

Northern I UP

7 .26%

9.91 o/.

Sources: 2000 Census; American Community Survey, 2006-08; SAIPE, 2008; Mentor
Michigan Census Wave VII, Fall 2009

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Unmet Need
Findings

Implications

Great need for mentoring throughout
the state.

Need is great throughout state, but
resources are limited .

Biggest geographic area of unmet
need is Tri-County 0fVayne, Oakland ,
Macomb} and especially the city of
Detroit.

Put special emphasis on Tri-county
area in SE Ml

Grand Rapids/Muskegon does best at
meeting needs, but still many children
not being mentored who could benefit.

Develop regional strategies as
population and needs are diverse.

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�Robe1i W. Kahle

r

~·

Top 15 Organizations

Percent of Total Children Served and Active Mentors
By the Top Fifteen Organizations
Wave IV through Wave VI
Children Served
Active Mentors

• The top 15 performing organizations (ranked by the number of children served)
account for more than half of the children served in the last three waves of the
Census.
• The number of active mentors is below the number of children served , but on
average , about 4 of 10 active mentors in the state are from the top 15 mentoring
organizations.

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Goals and Objectives

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�Robert W. Kahle

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~Zwr

Four Major Goals

~-

1.

Support capacity building of youth mentoring organizations to operate high
quality, safe , evidence-based programs that help children reach their full
potential.

2

Target mentoring program capacity building efforts in significantly
underserved communities. Highlight target communities with high unmet
need to funders and policymakers to encourage targeting of funding .

3.

Develop , leverage, and connect resou rces and partners to strengthen the
impact of youth mentoring programs.

4.

Build awareness and grow the youth mentoring movement as not just nice,
but necessary

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Goal1 -Capacity Building
• Support implementation of quality program practices:
• Training sessions, annual conference, webinars
• Quality Program Standards for Youth Mentoring
• Evidence based practices
• Bring resources to programs to build organizational capacity:
• Capacity enhancing tools (MentorPRO)
• AmeriCorps, mini grants , regional support networks
• Information clearinghouse on national mentoring issues
• Host an online directory; improve web-based mentor referral system
• Assess value I feasibility of program accreditation
• Develop leadership training
• Appeal to foundations
• Obtain grants to tra in exi sting and upcoming Executive Directors
• Create opportunities for knowledge sharing
• Listse rv, webinars , collaborative groups and communities of programs.

Kahle Research Solutions Inc.

Kahle Research Solutions

0111912010

17

�Robert W. Kahle

Goal 2 -Addressing the
Underserved Communities
~

Prioritize Detroit and other underserved/great need cities:
• Outreach ; membership; public awareness and mentor recruitment
campaigns ; resource development

~

Significantly increase the number of children being served in target
communities:
• Broker partnerships
• Provide direct technical assistance and consultation
• Direct resources (AmeriCorps, funding for capacity building)
• Jointly develop and propose programs for potential funding
• Prioritize for mentor referrals and direct match benefits

18

Goal 3 - Resources
~

Regional networks of mentoring organizations; connect to regional resources.

~

Raise, leverage funds to support mentoring and Mentor Michigan:
• Engage and educate funders (key state departments , philanthropic funders) on :
,/ Quality Program Standards for Youth Mentoring , ROI , need for mentors
• Short term fund raising around child/safety sponsorships, leadership training , college
access , high school graduation
,/Support local efforts to leverage federal mentoring funding opportunities

~

Advocate/lobby to support mentoring and leverage resources:
• Educate the Senate and House; distribute info to their networks and websites.
• Increase state funds (mentoring line item , other state departments)
• Develop an advocacy toolkit:
,r Add advocacy component to the statewide conference
,/Create template , encourage mentors, children , and families to write letters to
elected officials

Kahle Research Solutions Inc.

Kahle Research Solutions

0111912010

19

�Robert W. Kahle

Goal 4- Awareness Not Just
Nice, but Necessary
• Implement /promote National/Michigan Mento ring Month activities
• Conduct the Mentor Michigan Census
• Create/distribute PSAs
• Demonstrate mentoring as a solution to key social problems
• Highlight mentoring success stories
• Generate I disseminate research and knowledge on the Return on Investment of mentoring :
Propose the pa rameters
Measure: Academic performance /achievement, court/system involvement, health and well ness
outcomes, pro-social behavior and life skills, quality of mentoring relationship
Cost per match and related costs of mentoring
Gain mentoring organizations' buy-in
Supporters help define ROI , ensure measures match stakeholders' goals
• Identify, encourage, measure implementation of evidence-based practices:
Create instrument and system to measure parameters of ROI at the program level
Report on a state level to eventually document statewide outcomes
Build program capacity to conduct local outcome evaluations
Create electronic systems to produce simple program-specific outcome reports
• Align the MMC with state-of-the-art evidence based practices

Kahle Research Solutions Inc.

0111 912010

20

Success Measures
~

10% growth annually in the number of children served

~

100% awareness of Mentor Michigan's Quality Standards for Youth
Mentoring Programs
o

~

More children served in areas of unmet need
o

~

Detroit

More children from special populations served
o
o

o

~

Dramatic improvement in achievement on standards

Cognitively and physically disabled
Juvenile Justice contact
Incarcerated parents

Stronger and better coordination , better collaboration among existing
mentoring organizations resulting in higher quality programs and more
children served

Kahle Research Solutions Inc.

Kahle Research Solutions

0 111912010

21

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                    <text>STATE OF MICHIGAN

JENNIFER M . GRANHOLM, Governor

MICHIGAN COMMUNITY SERVICE COMMISSION
Chairperson
Jim Vella

1048 Pierpont, Suite 4
Lansing , Michigan 48913
Telephone: (517) 335-4295
Fax: (517) 373-4977
www.michigan.gov/mcsc

Executive Director
Paula Kaiser VanDam
MCSC Commissioners
Breannah Alexander
Student- GVSU

MEMORANDUM

Vern ice Anthony
Greater Detroit Health Council

Carolyn Bloodworth
CMS Energy

Karen Betley

TO:

MCSC Commissioners

FROM:

Paula VanDam, Executive Director

DATE:

February 10, 2010

RE:

MCSC Board Meeting and Retreat on January 20-21,2010

Senior Services, Inc.

Tony Campbell
Heart of West Michigan United Way

Kara Carlisle
W.K. Kellogg Foundation

Robert Collier
Council of Michigan Foundations

Michael Hill
Traverse Bay Area Intermediate
School District

Jason Hoskins
Eastern Michigan University
Graduate Student

Lloyd Jackson
WJR Radio

Lori Jewell
State Farm Insurance

Janet Lawson
Ford Motor Company

Attached are the materials that were distributed at the January 20-21 , 2010 board
meeting and retreat. Commissioners approved AmeriCorps Competitive Funding,
heard program updates from AmeriCorps, Learn and Serve and Mentor Michigan, and
participated in site visits to a Learn and Serve grantee (Detroit Service Learning
Academy) and an AmeriCorps grantee (City Year- Osborn High School).
Commissioners came back from the visits energized and with a better understanding
oftbe work ofthe Commission.

Joseph Lubig
Northern Michigan University

Kathleen Maisner
Retired Public School Teacher

Russell Mawby
Chair Emeritus
W. K. Kellogg Foundation

During the MCSC retreat, Commissioners developed strategic objectives and
identified goals within those objectives. (See notes attached.) Chairman Vella will
share an overview oftbe retreat with Commissioners during the conference call
scheduled for Monday, February 22, at 10:00 am.

Daniel G. Mulhern
Chair Emeritus
First Gentleman

Donna Niester
James C. Acheson Foundation
Acheson Ventures

Bernard Parker
Wayne County Commissioner

Jerry Seese
Saginaw Township Community
Schools

Marsha Smith
Rotary Charities of Traverse City

The call-in information is:
Phone:
Passcode:

888-689-5574
9939719

The next MCSC Board Meeting is scheduled for April22, 2010. The board meeting
will take place in Lansing (location to be determined) from 8:30am to 11:30 am.
Commissioners will then participate in the Giving and Volunteering Celebration at the
State Capitol at noon. Following this, Commissioners will be participating in
legislative visits to share information on tbe MCSC.

Joseph Sowmick
Saginaw Chippewa Indian
Tribe of Michigan

Alphonso Swain
Capitol Area Center for
Independent Uving

Larry Williamson
Comcast Cable

We look forward to talking with you during the conference call on February 22 and
seeing you on April22 .

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                    <text>MCSC

0~0
Team for Tomorrow
Purpose of the meeting:
• Review the current context of MCSC's work for the new future (12-18 months).
• Define the critical areas of focus (strategic objectives) required to achieve the vi sion.
• Identify next steps (goals and actions) to take.
Desired Outcomes of the meeting:
• Understanding of current context.
• Agreement on the strategic areas addressed over the next 18 months.
• Agreement on strategic objectives to reach goals.

Wednesday, January 20:
4:00pm

Opening Ceremony (Crystal Ballroom)
•
•
•

Context of the MCSC's work.
Revisit foundational agreements/charges.
Define what success will look like in October 2011

I Check in to the Olympic Village

5:30pm

Intermission

6:30pm

"Miracle on Ice" (Reception) (Fort Brady Room)

7:00pm

Refueling for the Future (Fort Brady Room)
•
•

9:00pm

Kyle Caldwell, President and CEO, Michigan Nonprofit Association
Bill Sullivan, Director, 211, United Way of SE Michigan

Conclude

Thursday, January 21:
7:00 am 8:00am

Breakfast for Champions (Crystal Ballroom)

8:00am

Aligning to Win the Gold (Crystal Ballroom)
•
•

9:30am

Complete the strategic objectives for 2011 +
Review/align MCSC current capacity in relation to the strategic objectives

Intermission

�·r ·

;

1

·

9:45am

Crossing the Finish Line
• Identify goals to achieve each strategic objective
• Next steps in planning
• How will the Board be involved to keep the plan driving the work of the
Commission?
• Revisit the Issues Bin

11:30 am

Closing Ceremony
MCSC Board Meeting resumes (See Board Meeting Agenda)

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                    <text>MCSC Strategic Planning- Meeting Notes 1-20-10
Creating a plan for 2010-2011:
MCSC Mission (Purpose)
To build a culture of service by providing vision and resources to strengthen communities
through volunteerism.
MCSC Vision (Direction)
All Michigan residents, beginning at an early age and continuing for a lifetime, meet
community needs and find personal fulfillment through service-learning and
volunteerism. Michigan is an ideal place to live and is recognized nationally because its
citizens believe so strongly in the value of service as a way of life.

Based on the MCSC vision, the Board of Commissioners listed four Strategic Objectives
(in bold). (When all four are achieved, the Vision will have been achieved - that is the
checking question.)
Secure additional funding to support building a culture of service.
Outcomes (further description of the strategic objective):
MCSC has sufficient funding to support internal operations.
MCSC has increased funding to support the expansion of service and
volunteerism.
Expanded ability to leverage national funding and support for MI.
The financial burden is embedded across state government (mobilize
constituents)

Demonstrate and communicate the value of volunteerism and the key role of
MCSC.
Outcomes (further description of the strategic objective):
Increased volunteerism rates; business, higher education, volunteer/service
programs.
Economic value or impact is identified.
We have more funding for service initiatives.
We have more service champions (Cities of Service and businesses)
• The return on investment (ROI) is clear and communicated.

�Transition and position the MCSC to the next state and federal administration.
Outcomes (fmiher description of the sh·ategic objective):
A significant member of the next administration (e.g. first spouse) will
chair the Commission.
MCSC leadership has obtained a cabinet position.
Stakeholders are regionalized: work grassroots mobilization.
We are consistently aware of legislation and funding at national level.
We have the capacity to access dollars.
Michigan has become a defining leader at the national level, defining the
field.

Leadership: develop, mobilize, utilize. [this sh·ategic objective needs to be
reworded with at least a verb- Sue's comment]
Outcomes (further description of the strategic objective):
Commissioners are mobilized as champions for service; working with
policy-makers.
MCSC staff is supported as leaders for service on a statewide and national
level.
Our grantees are strengthened in the role of champions of service.
The business community has champions of service.

Following agreement on the Strategic Objectives, we had each group brainstorm some
goals to achieve each Objective. Again, the checking question is, if we finish all the
goals, can we say we achieved the Strategic Objective?
[See Next Page]

�It was recommended that each MCSC Board Committee and/or Task Force be formally chartered by
the Board to bring clarity and description to their efforts.
A good Committee Charter would include:
• How the Committee will be known
The purpose of the Committee within the MCSC purpose
The authority the Committee has
Key Responsibilities of the Committee
• Membership of the Committee
Performance Standards (values or guiding principles of MCSC?) of the Committee
• Length of Committee term
• Responsible to:
Assigned goals from the current Strategic Plan
Next Steps with this Strategic Plan:

Next Steps

Who

Word-smith the plan adding more goals and definition.

Staff

Make it presentable. (Sue Waechter will provide a
template)

Staff

Charter all committees.

Paula/Jim

Call the first committee meeting of the committee in the
new plan.

Each committee
chair

Further define goals and add some steps or actions under
each goal. The committees could also prioritize the goals
for determining what to achieve in the first year of the twoyear plan.

Each committee
chair

�MICHIGAN

COMMU,NITY'

SERVICE
CO ..tr.. ISS ON

Mission:
The Michigan Community Service Commission (MCSC) builds
a culture of service by providing vision and resources to
strengthen communities through volunteerism.

Vision:
It is our vision that all Michigan residents, beginning at an
early age and continuing for a lifetime, meet community
needs and find personal fulfillment through service-learning
and volunteering. Michigan is an ideal place to live and is
recognized nationally because its citizens believe so strongly
in the value of service as a way of live.

�Strategic Objective:
1. Secure additional funding to expand service as a strategy addressing our state's challenges.
Outcomes (further description of the strategic objective) :
• MCSC has sufficient funding to support internal operations.
• MCSC has increased funding to support the expansion of service and volunteerism.
• Expanded ability to leverage national funding and support for MI.
• The financial burden is embedded across state government (mobilize constituents)
Who Could be Involved?

Champion

1

Seek private funding beyond
GSA.

Community leaders, fund
development committee ,
staff, Commissioners,
GSA recipients

Paula

2

Re-engage the Fund
Development Committee

Grant recipients, regional
groups

3

Re-engage former
Commissioners and
Legislators

Former Gov/Current Gov,
Exec Committee

Russ Mawby

4

Include Committee Chairs at
Exec Committee meetings

Paula and Jim

Paula and Jim

5

Engage and leverage board
members to be actively
involved in fund-raising.

Fund Development
Committee

Jim

No.

Goals

MCSC Alignment of Structure and Capacity
• Re-engage the Fund Development Committee (1 chair)
Broaden fund raising efforts outside of Governor's Service Awards.
• Engage additional folks from the state on committees.
• Re-engage former commissioners and legislators.
• Organize efforts in regions (seems to be the wave of the times)

Resources

Due Date

�Strategic Objective:
2. Demonstrate and communicate the value of volunteerism and the key role of MCSC.
Outcomes (further description of the strategic objective):
• Increased volunteerism rates; business, higher education , volunteer/service programs.
• Economic value or impact is identified.
We have more funding for service initiatives.
We have more service champions (Cities of Service and businesses)
The return on investment (ROI) is clear and communicated.
No.

Goals

Who Could be Involved?

Champion

1

Review and assess current data
collection around outcomes to
determine level of impact.

Staff

Marcy

2

Pilot ROI data collection in one
area.

Staff, Commissioners, state partners,
evaluation expert

3

Connect to all to learn from their
savings to the client. (389 in util
costs)

4

Assess national or other state
ROI info to help us build our
case in the short term.

5

Develop a Communications Plan

6

Develop messaging and
materials to demonstrate value
for the April legis. Event

CNS , ASC Board

Paula

PR Committee, staff, DHS Committee

Elyse

Resources

PR Committee, staff, MNA/CMF
---

MCSC Alignment of Structure and Capacity
Use statewide data and snippets of stories (examples)
• Have a regional focus
Prioritize what to do first.
• PR/Communications Committee could work on this one.
• Pick one piece and pilot (using one grantee?)
• Use Nationally agreed-upon data points.
• Use assets of our Universities- state of the state.
• Evaluation Committee/Task Force? Could work on this one.

Due Date

�Strategic Objective:
3. Transition and position the work of the MCSC to the next state and federal administration.
Outcomes (further description of the strategic objective):
• A significant member of the next administration (e.g. first spouse) will chair the Commission.
• MCSC leadership has obtained a cabinet position.
• Stakeholders are regionalized: work grassroots mobilization.
We are consistently aware of legislation and funding at national level.
• We have the capacity to access dollars.
• Michigan has become a defining leader at the national level, defining the field.
No.

Goals

Who Could be Involved?

Champion

Exec. Comm

Michelle Engler
Dan Mulhern

Fund Development and
PR Comm

Rob Collier
Tony Campbell
(assistant)

4

Convene stakeholders and
those who don't know they
are stakeholders.

Juan Oliverez
Community Foundations
Existing Collaborators
MPCBs/Coordinating
Councils

Chair of
Coordinating
Councils

5

Establish relationship with
new CNCS (invite CEO to Ml)

Julie Fisher Cummings,
Legislators, Rob, Kyle

Paula, Jim,
Dan Mulhern

6

Establish a better relationship
with Julie Fisher Cummings

Doug Stewart,
Kari Pardoe

Paula

1

Understand the candidate's
positions

2

Prioritize regions and
communities within

3

Pick a pilot

MCSC Alignment of Structure and Capacity
• Advocacy committee/Transition planning could work on this one.
• Create a legislative caucus. Perhaps embed it into the Nonprofit Caucus?
• Utilize legislative staff

Resources

Due Date

�Strategic Objective:
4. Develop, mobilize, and utilize service leaders.
Outcomes (further description of the strategic objective):
Commissioners are mobilized as champions for service; working with policy-makers.
• MCSC staff is supported as leaders for service on a statewide and national level.
Our grantees are strengthened in the role of champions of service.
• The business community has champions of service.

Who Could be
Involved?

No.

Goals

1

Incorporate training for grantees to
become champions of service into
the work of the c-s advisory team .

2

Include language/amend grant
agreement to set an expectation
that they will be champions for
service and speak to the value of
service.

3

Convene organizational leaders
once/year for champions of service

Jim

4

Approach small business
association and Ml Assoc of Manuf
about work with business
associations to develop a program
to promote and incentivize
businesses to become champions
of service .

Larry

5

Identify examples of business
leaders who have been successful
as champions of service
-----

Champion

Evan

PR Committee

Resources

Due Date

�Two groups worked on this Strategic Objective. Here is the second group's feedback:

No.

Goals

Who Could be
Involved?

Champion

6

Board Development Committee
update the job description, letter of
invitation and plans for orientation
to convey a more accurate
understanding of the
Commissioners role as a
Champion of Service.

Board Development
Committee

Carolyn
Bloodworth

7

Create an MCSC Staff
Development plan

8

Include designated time at staff
meetings to look at training
opportunities

9

Commissioners alert Paula to
opportunities for staff development
and training on an ongoing basis.

Executive Committee

Paula

All Commissioners

Paula

Resources

Due Date

I

Look at using
private
resources for
staff
development
training

---

MCSC Alignment of Structure and Capacity
• Board Development Committee along with the Executive Committee will work on this one.

--

- - - - - -

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                    <text>:)urveyMonkey - Survey Results

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Total Started Survey: 18
Total Completed Survey: 17 (94.4%)

Crosstab Responses

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#2. Priority Areas

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collect responses

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Page: Priority Areas

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1. During our retreat we will focus our work on

strategies in 3-5 categories. While there are many areas that could benefit from intense
planning we need your input to find those that could really move the MCSC closer to fulfilling
its mission. From the following list, please select the THREE issues that you think are the
most critical to the work of the Commission in the next 18 months.

Top priority

Securing adequate funding for
operations and programming

Response
Count

100.0% (13)

13

100.0% (10)

10

100.0% (4)

4

100.0% (3)

3

Leadership : development,
~i

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mobilization , utilization
Grantmaking for Impact
Enhancing the volunteer mobilization
role of the commission
Building our public image to
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Creating partnerships for program
enhancement and growth
Resource development to support
the field
Advocacy

0.0% (0)

http://www.surveymonkey.com/MySurvey_Responses.aspx?sm=JesEqWR1%2f6k:eRKKZ8h7PNjR7Qz ... 01/18/2010

�Sur,'eyMonkey - Survey Results

Page 2 qf 2
Transitioning the MCSC to the next
administration
Other (please specify)

100.0% (13)

13

0.0% (0)

0

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0

answered question

18

skipped question

0

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01 / 18/20 10

�MCSC Retreat Su r vey
During our retreat we will focus our work on strategies in 3-5 categories. While there are many areas that co11hi
benefi t from intense planning we need your input to find those that could really move the MCSC closer to
fulfillin g its mission. From the following list, please select the THREE issues that you think are the most critical to
the work of the Commission in the next 18 months.
Response

Top priority

Count

Securing adequate funding for
operations and programming
Leadership: development,
mobilization, utilization
Grantmaking {or Impact

100.0% (13)

13

100.0% (7)

7

100.0% (4)

4

100.0% (4)

4

100.0% (10)

10

100.0% (4)

4

100.0% (3)

3

0.0% (0)

0

100 .0% (13)

13

0.0% (0)

0

Enhancing the volunteer
mobili zation role of the commission
Building our public image to
demonstrate the value of the
MCSC
Creating partnerships for program
enhancement and growth
Resource development to support
the field
Advocacy
Trans i~ ioning

the MCSC to the next
administration
Other (please specify)

1 of 1

Other (p lease specify)

0

answered question

18

skipped question

0

�Whi.ch Commissioner would you most want.to comp·ete with in .an Oliy mpic ev~ent?
(choose on~e)
5 ~-----------------------------------------------------------------------

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Rob Collier

Dan Mulhern

Bernard Parker

Ca ro tyn Bloodworth

K:a re n Betley

Other

�L.Ju ring our r~etreat we wi II focus our work on strat,eg .,es in 3-5 ~categori,es. Wh i l'e th,er&lt;e am many .areas that
-c ould benefit from int,e nse planning we need your input to find those that ~ could rreally mov~e the M·CSC
doser to fu lfi IIi ng its mission. F m m the following I i st, pl,ease sel,e ct the THREE issues th.at you think .1ue
the most critical to the work of the Commission in the ne.xt 18 months.

Securing adequate
funding for operations_..
Leadersh ip :
deve lopment. mobil ization.-..
Gra ntrna king for Impact
Enhanc ing the vo lunteer
m.ob ilization role ___
Building our public
image to demonstrate_..
Creating pa rtne rsh ips
for p rog r.arn ...
Resource development
to support the field
Advocacy
T ra nsiho n i ng the MGSC to
the next ad ministration
Other (p lease specify)

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12

14

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                    <text>MCSC Retreat
October 20 -21, 2008
October 20 -Day One- Governor's Residence
5 Keys to Transition
1. Clear vision of where we are going
2. Communicate 7x7
3. Recognize loss
4. Coach the next
5. Work a Plan!
MCSC Transition and Succession Planning: Commissioners share experience they've had
with other transitions.
Transition - What went well
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Respect for implementers
Prioritize the essentials
Make transition visible and a celebratory event
Having advocates as champions
Day-to-day work goes on - no "hiccups"
Outreach plan
One person responsible for transition - is more "single minded", not diverted
Include core values that have worked and been accepted
Make case for why the "business" we do is essential for our State
Connect to the campaigns/strategy teams
Great leaders I Communication
Participation of all parties
Have a plan &amp; work it
Follow through
Close out work
Lead by examples
Do a 360° reflection on what's working, what's effective, and how to improve (include
targeted questions on ROI)
Sense of urgency
People are willing to let go
Figure out what you can let go to free up for other priorities
Transition- What didn't go well

•
•

We didn ' t solicit stakeholder feedback
Jump in timeline

1

�•
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Didn't defme people's roles
Push &amp; pressure too hard (jump to the "sale")
Navel gazing- stalled work, poor customer focus
Not letting go
Weak direction
Loss momentum
Shared urgency I legacy protection
Didn't feed and care for the staff
No Turfbattles
Lack of personal communications; mass emailsl communications ineffective
Not telling the story effectively, "stalled"
Conflicting messages I stay on consistent message
Lack of knowledge transfer I preservation
Failure to handle conflict openly or at all
Marketing campaign vs. value demonstrated, don't h-y and sell too hard
Make, work, adapt the Plan
Resource the Plan

2

�October 21 -Day Two - Bengel Wildlife Center
Activities I Tasks
"Sustainability During Transition"
Commissioners were given post it notes to write their comments on what activities or tasks
need to take place for a successful transition. Their comments are listed below:

•
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Create space in our plan that can embrace the next Govemor' s goals
Plan speaks to the spirit of the law as well as technical expectations
Transition of Govemor but also transition of DHS Director
Clear message (elevator and escalator)
Briefing for politicians
Continuing GSA in a visible role
Restore state funding to 2000 levels
o Build a campaign
o Develop Champions
Create a gap or window for MCSC staff to support the transition (allocate resources) I
clear timeline for work
Clearly define roles ofMCSC staff
Do not give transitional work to staff without taking something away ("we can do
anything, but we can't do everything")
Contact our legislators about the work of the MCSC
Plan "owned" by staff and Commissioners
Outreach to potential candidates
Identify staff point person
Identify transition team of Commissioners to support staff
Create 3 large spaces in plan
o CaiTy forward Mentor Michigan
o 3 year state plan
o Hopes &amp; dreams of new Govemor
How does the Commission get "service" on the agenda for those who will be candidates
for Govemor
Make "the case" to each state department, elected leader that what we do is gennain to
the healing and growing of Michigan
Invite candidates and spouses to MCSC events
Meeting with various state departments to educate them on the MCSC
Build support from organization for MCSC
Subcommittee or Executive Committee become responsible for transition
Testimonials from high profile Michiganians and grassroots volunteers
Costs/benefit analysis - Question: Does volunteerism lead to a retum on investment
Was there a loss of momentum for the MCSC from Engler to Granholm administrations?
Maintaining involvement of key stakeholders and partners

3

�•
•
•
•

Assessment and evaluation- cost benefit analysis
Create messages appropriate for varied audiences
Inclusion of core values and their relevance (past, present and moving to future)
Outreach for stakeholder engagement

Commissioners split up into three workgroup discussions. One of the workgroups
summarized the activities and tasks listed above and assigned them to three committees:

Succession Committee:
• Form one committee to consider both the Chair and the Executive Director positions
• Include former Commissioners who have been through the transition
• Include staff on a consulting role
• We need to make sure we strategically plan and approach the xfactors in politics
• Committee formed by February, recommendations by June for Commission deliberation
in September 2009
Transition Plan Activities:
• Define a clear message based on Conunission values
• Develop "briefings" for politicians and their staff
• Conunittee include staff member (appointed) responsible for transition plan development
• Honor next Govemor's goals
• Continue to emphasize the GSA
• Clearly define roles of staff and ensure staff ownership of future
Commission Development
• Outreach to candidates
• Outreach to state departments
• Conm1ission development (composition, term limits, new administration)
• Safeguard/restore funding levels
• Inclusion of core values/relevance

4

�Commissioners were given the homework assignment of writing characteristics of a good
Chair Person, Executive Director, and Commissioner. They wrote these characteristics on
post it notes. A second workgroup summarized their comments as follows:
(Note: Under "Commissioner's Notes", there are items that are repeated. We felt it was
important to keep track the number of times a characteristic is listed.)
Chair
•
•
•
•
•
•
•

Person
Runs a good meeting
Passionate about service
Well-respected D's &amp; R's
Energy
Directive but not dictatorial - holds people accountable
Guide from the side- and not be the "ass in the chair"
Communicator &amp; Advocate

Commissioner's Notes:
o Good listener, ability to listen, effective communicator, listen and communicate
o Have a good network, must be well known and respected, bridge-builder, well respected,
a person of influence
o Governor's spouse
o Ability to delegate, can control a meeting, guides thinking
o .Works to improve and inform the board, advocate
o Strong leadership skills, leader, servant leader, reach across all aisles, strong leadership
qualities, leadership, drive, energizer, extremely effective, charismatic communicator
o Vision, big picture person, creative, visionary
Executive Director
• Subject matter expert (service, political, leadership)
• Long-term vision
• Passionate, decisive, energy, execution
• Leadership courage
• Excellent communicator

Commissioner's Notes:
o Long-term goals and can get short-term wins, sh·ategic, visionary, visionary, servant
leader, innovative, bold, visionary
o Consensus builder, bridge-builder, creative, leadership, .team builder, creative and
collaborative, creative
o Strong interpersonal skills, highly personable, empowers others
o Expert in their area, subject matter expert
o Cornnmnicator, communicator, good communicator, ability to get people together and
move forward, effective communicator
o Passion for service, passionate
o Someone that can have the confidence, support and respect of staff; organized, accountable
o Political acumen
o Decisive

5

�Commissioner
• Passionate about service
• Influential
o fundraising, politics, networks, resource
o public relations
• Advocate
• Available
Commissioner's Notes:
o Communicates the vision, excellent communicator, adheres to the mission
o Passion, passion, engaged, personally engaged in community service, strong
commitment/engaged, representative of a group of people, committed to volunteering,
experience with volunteerism at some level
o Advocate, advocates for service, promoter, advocate for MCSC to community, dedicated,
dedication to the cause, a do-er
o Influential leader (corporate, non-profit, mentoring agencies, civic leaders), servant
leader, cmmected, willing to take risks, networker, forms powerful coalitions, bridge
builder, fundraiser, can provide or facilitate funds for MCSC programs
o Creative, humorous, strategic planning, strategic thinker, open minded

!,,

6

..

�Threats I Opportunities
(Commissioner post it notes)
Commissioners were asked to write on post it notes what threats and opportunities faced the
MCSC in the next two years. Their comments are listed below. A third workgroup summarized
their conm1ents and their feedback is listed on the next page.

THREATS
o
o
o
o
o
o
o
o
o
o

There are tem1 limits for the Commissioners so not all could be chair
We lose legislators with knowledge
Unfamiliar with Conm1ission
CNCS may not know our history and track record
Will legislature want to provide funding
We could have a whole new structure in CNCS
Easy target to zero out
See our work as not necessary
Next Governor or spouse not interested in the Commission
Auto merger could cost jobs and tax dollars that we could get squeezed

OPPORTUNITIES
o
o
o
o
o
o
o
o
o
o
o
o
o
o
o
o

Past Commissioners could become Chair
Help new members of legislature to know what you do
Maybe more non-partisan
Fresh ideas
We can be more engaged with educating the legislature
Fresh slate of people to talk about citizen mobilization
CNCS Michigan has an opportunity to shine
CNCS more growth I $$
Serve America - we can link our programs to this
CNCS opportunity to have new relationship in this organization
We should be thinking about who should be appointed at federal level so Michigan values
prevail
Tell our story ofRCI so we don't get zeroed out
Work with legislature to budget an appropriation (fit into America's 5 Promises)
Opportunity to have Michelle and Dan approach next first spouse about the Commission
Link more with corporate volunteerism
Create a business case ofhow we can help the economy of Michigan

7

�Threats I Opportunities
(Commissioner Workgroup Discussion)

THREATS (Action)
•
•
•
•
•

If reorganization is imposed- lean into it and work toward cabinet level
Find an incentive for the First Spouse. Have a plan B if the First Spouse doesn't want to
be engaged or is not suited for the chair position.
Have structure in place or review the one we have
Set up the expectation/opportunity for the First Spouses to make the approach (Michelle,
Dan, Russ) (Do the ask to Michelle now!)
Select a strong non-partisan chair to fill Dan's position

OPPORTUNITIES (Capitalize)
•

•
•

•
•
•

•
•
•

Educate on cost-benefits (impacts)
o To legislators, taxpayers
o Develop, update statistical info
o Good stories
Make service and volunteerism a platfom1 issue for candidates
Media champion (like Richard Stengel)
o Sign on to the Michigan Service Pledge
o Follow the model of ServiceNation
Get a point person to lead the transition (maybe the same as champion)
Reinforce our message with legislators who will continue - get them to help keep the
message alive
Select strong Commissioners
o Consistent advocacy
o Key contact history
Partnerships - broader vision for volunteerism
Series of town hall meetings I listening and prosyletizing
Leverage grantees as champions

8

�MCSC Transition Plan Committees
and Mentor Michigan Task Force

Transition Planning Committee
Lead: Lori Jewell I Lloyd Jackson
Members:
Joe Sowmick
Kyle Caldwell
Chris Kwak
Breannah Alexander

Succession Planning Committee
Lead: Janet Lawson I Rob Collier
Members:
Bernard Parker
Larry Williamson
Russ Mawby

Commission I Board Development Committee
Lead: Carolyn Bloodworth
Members:
Joe Lubig

Mentor Michigan Taskforce
Lead: Tony Campbell
Members:
Breannah Alexander
Janet Lawson
Jason Hoskins
Lloyd Jackson
Melanie Colaianne

9

�MCSC Retreat
October 21, 2008
Mentor Michigan Discussion

A Mentor Michigan sustainability taskforce will be established. They will address the following
1ssues.
•
•
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•
•
•
•
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•
•
•
•
•
•
•
•
•
•
•
•

What are the funding streams and how do they impact Mentor Michigan?
What are the specific outcomes we hope to have/sustain from Mentor Michigan?
What functions achieve these outcomes?
What kind of structure will support Mentor Michigan?
Do we need a champion for Mentor Michigan separate from the MCSC? (Dan's current
dual role)
Does Lloyd Carr have a champion (formal) role?
Is Mentor Michigan rolled into the MCSC transition planning?
Do we reactivate the corporate side of Provider Council?
Should Mentor Michigan have 50l(c)(3) status?
Could the elected state Board of Education take Mentor Michigan on as an initiative?
Could MDE and DHS form a collaborative interlocal agreement?
We need to take stock on what is left to be done and what we have accomplished.
How do we maintain our focus on quality/longtem1 matches?
What other organization/corps would be interested in suppmiing us as a 501(c)(3)?
How do we obtain state and federal appropriation?
How do we fold our stats into our stories of success?
We need to develop a business case linked to studies on cost benefit (i.e. education and
corrections data, substance abuse data).
Exhaust the use of national data.
Cost benefit analysis of keeping Mentor Michigan with the Commission. Include
political/sponsor factors.
Find the money prior to getting a 50l(c)(3) established. (501(c)(3) are hard to sustain in
this economic environn1ent.)
What's the back-up position if our Plan A falls apart?
Task Force? Tony Campbell Chair

10

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                    <text>Michigan Community Service Commission
Jennifer M. Granholm
Governor

MCSC Members
Jim Vella - Chair

Executive Assistant
Janice Harvey

Executive Director
Paula K. VanDam

Deputy Director
Vacant

Updated - January 15, 2010

f---

lsmael Ahmed
Director
Dept Human Services

�</text>
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                    <text>2010 Martin Luther King, Jr. Day of Service
The MCSC together with our partners, the Michigan Department of Human Services,
Volunteer Centers of Michigan, Michigan Campus Compact, the LEAGUE, the
Corporation for National and Community Service- Michigan, and the Michigan
Association of United Ways, led the effort again this year to increase participation in the
annual MLK Day of Service in our state. All partners were convened for two meetings to
discuss goals and strategies for the 2010 MLK Day. As a result, collaboration was
deemed the overall focus to help meet the needs of each partner. Thanks to the help of
the MCSC Cross-Stream AmeriCorps*VISTA we were able to host two 2010 MLK Day
informational webinars focused on collaboration among national service programs and
community organizations.
Starting at the end ofNovember 2009 we began sharing information, resources, and opportunities with our partners,
grantees, and members of the service community to prepare them and encourage their involvement on Monday,
January 18, 2010. While primarily guiding them towards resources created and provided by the Corporation for
National and Community Service, we also created localized pieces such as an informational flyer and fill-able press
releases and media advisories for widespread use.
Similar to 2009 ' s efforts, we requested partners, grantees, and service community members to plan and register
service projects at www.mlkday.gov. Due to unforeseen technical issues with CNCS ' online database this year
though, very few Michigan projects were actually registered for public viewing. We did offer further assistance by
agreeing to post projects for others and received many requests to do so. We will look to gauge our state' s overall
involvement in the 2010 MLK Day of Service with a thorough recap we are developing for the end ofthis month.
And we will also administer a survey to determine overall successes and roadblocks.
Governor Granholm, First Gentleman Mulhern, and their son Jack participated in a 2010 MLK Day service project
with City Year Detroit. City Year members, community members, and friends joined together to beautifY schools
and community centers, sort and package food at a local food bank, sort and donate clothing to be given to needy
families, and build house frames for future dwellings. Members of the MCSC staff also donated their time on
January 18. Paula Kaiser VanDam and Matt Reaume also participated in City Year Detroit' s efforts, several
individuals visited Haven House in East Lansing to help paint stairwells, and Ben Gulker helped film a Public
Service Announcement with Big Brothers Big Sisters Michigan Capital Region.

Legislator Outreach
Starting in December 2009, the MCSC Communications Team began reaching out to Michigan state legislators to
share the good work of the Commission and our initiatives. We have now scheduled monthly personalized emails to
each Michigan Representative and Senator as we look to build relationships with this group of potential advocates.
December' s email announced that nominations are being sought by the MCSC for the 2010 Governor' s Service
Awards and provided language for individual legislators to share in their constituent communications. In January we
will send two separate emails, one email reminding them of the Governor' s Service Awards nomination deadline and
an opportunity to nominate needy families in Michigan for Extreme Makeover: Home Edition and a second email
sharing the impact ofthe 2010 Michigan Mentoring Month, highlighting results of Wave VII ofthe Mentor
Michigan Census, and announcing the recipients of the 2010 Lloyd Carr MVP Mentoring Awards.

�</text>
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